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City of Santa Ana Proposal to Provide Solid Waste Consulting Services <br />RFP NO.: 18-006 <br />COMPETITIVE PROCUREMENT SCHEDULE* <br />1 Initiate project City, HF&H Month 1 <br />2 Review existing documents, identify key service issues and meet with City staff I HF&H I Month 1 <br />3 Define scope of services and gather operating data <br />City, HF&H <br />Month 2 <br />4 Develop Community Meeting plan/schedule <br />City, HF&H <br />Month 2 <br />5 Review hauler operating data <br />HF&H <br />Month <br />6 Community Outreach and Public Workshops with City Council <br />City, HF&H <br />Months 3-5 <br />7 Prepare memorandum outlining City's green policy and goals <br />HF&H <br />6 <br />8 Prepare RFP and draft agreement <br />HF&H <br />Months 6-7 <br />9 Seek Input on agreement f rom City staff, Attorney and potential proposers <br />All <br />Month <br />10 Prepare revised RFP and draft agreement <br />HF&H <br />Month 9 <br />11 Present RFP package to Council for approval, and distribute to proposers - <br />City, HF&H <br />Month 10 <br />12 Conduct pre -proposal conference <br />City, HF&H <br />Month 11 <br />13 Prepare addenda <br />HF&H <br />Month 12 <br />14 Submit proposals <br />Proposers <br />Month 13 <br />15 Evaluate proposals <br />City,: HF&H <br />Months 14-15 <br />16 Contact references and finalize evaluation <br />HF&H <br />Month 16 <br />17 Select contractors for negotiations <br />-City - <br />Month 17 < <br />18 Conduct negotiations and resolve exceptions to agreement <br />HF&H, City, <br />Months 17-18 <br />_ <br />Proposer(s) <br />19 Present negotiated agreement to Council for approval <br />Council <br />Month 18 <br />20 Order equipment, distribute educational materials, conduct informational <br />Contractor <br />6months <br />meetings and prepare for transition <br />21 Initiate rol [-out of new service <br />Contractor <br />Julv1. 2020 <br />*Assumes start date by July 1, 2018 <br />April 4, 2018 Page 27 HF&H Consultants, LLC <br />