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City of Santa Ana
<br />Understanding of Need
<br />The City of Santa Ana's Public Works Agency Is seeking experienced professional consultants to retain on as -
<br />needed or on-call basis for various general engineering design and related supporting services involving public
<br />facilities and Infrastructure needs. Additionally, the CIVs RFP contains two'tasW to be addressed by selecting
<br />" either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee. Be-
<br />low is our outline that demonstrates the understanding of the work to be provided,
<br />Scope of Work
<br />Per the RFP, the following Is a representation of how Willdan defines the scope for Water Resources projects
<br />(Option A) and General Engineering design otherthan Water Resources (Option B). For Tasks that ars largely
<br />similar, such as Project Management, the scope has been combined for Option A and B as noted in following
<br />Task headers.
<br />Task 'I — Project Management — Option A and Option 8
<br />Willdan understands effective project management Is a ne- ® Task 1 Deliverables
<br />mostly to maintain project control. Because of this, Willdan
<br />approaches each project with a Project Management Plan ' matrix, meetinschedug
<br />agendas
<br />attendance, rosters,
<br />(PMP). The PMP Identifies the project team, stakeholders, . matrix, meeting schedul and minutes
<br />scope, potential project challenges, and establishes a QA(QC x MonthlDetaily project schedule
<br />j plan, project tasks, deliverables and milestones. The PMP Monthly project reports
<br />establishes regular meetings with City staff, utility companies and other participating agencies, as required, to
<br />discuss work progress, schedule, and related Issues to exchange Information, discuss and resolve issues, and to
<br />maintain progress of the project. The PMP Is the overarching resource that ensures effective communication
<br />and complete project control. In addition, Wflidan will dedicate a Project Manager to manage the performance of
<br />the project Including, but not limited to, facilitating coordination between the design team, the City of Santa Ana,
<br />+ utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will su-
<br />pervise, coordinate, monitor and review the project design for confonnance with City standards, policies, and pro-
<br />cedures and will be responsible for.
<br />Maintaining continuous communication with City Project Manager, Including meetings to review the prelimi-
<br />nary design and project status at 30-, 60•, and 100-parcent completion.
<br />Providing monthly project status report, or as specified In the PMP.
<br />Overseeing project delivery targeting proposed schedule and minimising project budget.
<br />Willdan will facilitate a pre -design meeting with City representatives to review the project In detail. Willdan will
<br />determine requirements and procedures for design, ongoing review, and coordination. In consultation with City
<br />representatives, Willdan will determine relevant issues specific to the project, design standards, and funding rim -
<br />Its. Progress meetings will be held monthly or more frequently If needed, with City staff, permitting agencies and
<br />utility companies as needed.
<br />Task 2 — Agency and Utility Coordination — Option A and Option O
<br />Subtask2.01 Conditions Review. Option A., Wildan will review available well data to be provided by the
<br />City of South Gate, including well completion and testing reports, well geophysical loge, well Inspection videos,
<br />t hydraulic efficiency tests, water quality tests, and other pertinent information. Willdan will use the Information pro-
<br />vided by the City to prepare an assessment summary letter including discussion of the rieks and benefits assoot-
<br />ated with alternative rehabilitation procedures. The summary letter will also identify If any additional testing is re-
<br />quired prior to, or during well rehabilitation to fill data gaps or provide essential Information.
<br />! SubtaskZ02—� enc and Utility Coordination. OptionAAND
<br />N Task 2.02 Deliverables
<br />Option 8: Wilidan will request utility atlases from utility companies . Well Assessment Summary Letter
<br />known to operate and/or maintain facilities within the project areas for . Meeting agendas and minutes
<br />reference in the Improvement plans. Wilidan will conduct a utility inves- • Utility notification letters
<br />ligation to Identify utilities that will be Impacted and will research prior • Utility matrix
<br />rights to clearly Identify parties responsible for relocation of the affected
<br />utilities• Willdan will coordinate the utility improvements with the identified utility companies, Including the Impacts
<br />to high•hazardlhigh-pressure facilities,
<br />Per the City's Request for Proposal, coordination with utility companies will inoludo:
<br />i 1 Prepare Initial request for utility information such as atlas sheets, mapping, or as -built plans and develop util-
<br />ity base map based upon information received from utility companies.
<br />Ir
<br />CProposal for OmCatt nngirreeting
<br />! ornprenensive. Innovative, Trusted.
<br />RFP No. V-083
<br />.—I
<br />25E-683
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