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I City ofSanta Ana
<br />Understanding of Need
<br />The City of Santa Ana's Public Works Agency is seeking experienced professional consultants to retain on as -
<br />needed or on-call basis for various general engineering design and related supporting services involving public
<br />facilities and infrastructure needs. Additionally, the City's RPP contains two Uaks' to be addressed by selecting
<br />either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee. Be-
<br />low is our outline that demonstrates the understanding of the work to be provided.
<br />Scope of Work
<br />Per the RFP, the following Is a representation of how Willdan defines the scope for Water Resources projects
<br />(Option A) and General Engineering design otherthan Water Resources (Option B). For Tasks that are largely
<br />similar, such as Project Management, the scope has been combined for Option A and B as noted In following
<br />Task headers.
<br />Task t — Project Management — Option A and Option B
<br />Willdan understands effective project management is a ne•
<br />cessity to maintain project control. Because of this, Willdan Task t Deliverables
<br />approaches each project with a Project Management Plan ' Meeting schedules, as, attendance, minutes
<br />(PMP). The PMP Identifies the project team, stakeholders, a matrix, meeting agendas and minutes
<br />Detailed project schedule
<br />I scope, potential project challenges, and establishes a QA/QC . Monthly project reports
<br />plan, project tasks, deliverables, and milestones, The PMP
<br />establishes regular meetings with City staff, utility companies and other participating agencies, as required, to
<br />discuss work progress, schedule, and related issues to exchange information, discuss and resolve Issues, and to
<br />maintain progress of the project. The PMP Is the overarching resource that ensures effective communication
<br />and complete project control. In addition, Willdan will dedicate a Project Manager to manage the performance of
<br />the project Including, but not limited to, facilitating coordination between the design team, the City of Santa Ana,
<br />+ utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will au-
<br />! perrise, coordinate, monitor and review the project design for conformance with City standards, policies, and pro-
<br />cedures and will be responsible for.,
<br />Maintaining continuous communication with City Project Manager, including meetings to review the prelimi-
<br />nary design and pmjeot status at 30-, 60-, and 100-parcent completion.
<br />■ Providing monthly project status report, or as specified in the PMP.
<br />Overseeing project delivery targeting proposed schedule and minlmhdng project budgot.
<br />Willdan will facilitate a pre -design meeting with City representatives to review the project in detail. Wilidan will
<br />determine requirements and procedures for design, ongoing review, and coordination. In consultation with City
<br />I representatives, Willdan will determine relevant Issues specific to the project, design standards, and funding Iim-
<br />Its. Progress meetings will be hold monthly or more frequently if needed, with City staff, permitting agencies and
<br />utility companies as needed.
<br />l Task 2 — Agency and Utility Coordination — Option A and Option 8
<br />f Subtask 2.01— Conditions Review, Opilon A; Wllldan will review available well data to be provided by the
<br />City of South Gate, Including well completion and testing reports, well geophysical loge, well inspection videos,
<br />hydraulic efficiency tests, water quality tests, and other pertinent Information. Willdan will use the Information pro-
<br />vided by the Chyto prepare an assessment summary letter Including discussion of the risks and benefits assod-
<br />ated with alternative rehabilitation procedures. The summary letter will also identify If any additional testing Is re-
<br />quired prior to, or during well rehabilitation to fill data gaps or provide essential information.
<br />I Subtask 2.02 — Agency and Utility Coordination. Option A AND ® Task 2.02 Deliverables
<br />Option B., Wllldan will request utility atlases from utility companies . Well Assessment Summary Letter
<br />known to operate and/or maintain facilities within the project areas for . Meeting agendas and minutes
<br />reference In the Improvement plans. Willdan will conduct a utility roves- Utility notification letters
<br />i tigation to identify utilities that will be Impacted and will research prior Utility matrix
<br />rights to clearly identify parties responsible for relocation of the affected
<br />utilities. Willdan will coordinate the utility Improvements with the identified utility companies, Including the Impacts
<br />j to high-hazard/high-pressure facilities.
<br />Per the Cttys Request for Proposal, coordination with utility companies will include:
<br />I Prepare Initial request for utility Information such as atlas sheets, mapping, or as -built plans and develop util-
<br />ity base map based upon Information received from utility, companies.
<br />Comprehensive. Innovative.Proposal for On•Catr Engineering„
<br />lmusted.
<br />' Fia'P No, 17-08$
<br />25E-733
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