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City of Santa Ana
<br />Understanding of Need
<br />The City of Santa Ana!s Public Works Agency Is seeking experienced professional consultants to retain on as -
<br />needed or on -call basis for various general engineering design and related supporting services Involving public
<br />facilities and Infrastructure needs. Adifitforiially, the CIVs RFP contains two ItasW to be addressed by selecting
<br />either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee, Be-
<br />low is our outline that demonstrates the understanding of the work to be provided,
<br />Scope of Work
<br />Per the RFP, the following Is a representation of how Wilklan defines the scope for Water Resources projects
<br />(Option A) and General Engineering design otherthan Water Resources (Option B). For Tasks that am largely
<br />similar, such as Project Management, the scope has been combined for Option A and B as noted In following
<br />Task headers.
<br />Task I — Project Management — Option A and Option 8
<br />Willdan undorstands effective project management Is a ne- Task I Delliverables
<br />mostly to maintain project control. Bemuse of this, Wilklan . Meeting schedules, attendance, rosters,
<br />approaches each project with a Project Management Plan matrix, meeting agendas and minutes
<br />(PMP). The PMP Identifies the project team, stakeholders, - Detailed project schedule
<br />scope, potential project challenges, and establishes a QAJQC x Monthly project reports
<br />plan, project tasks, dellverables, and milestones. The PMP
<br />establishes regular meetings with City staff, utility companies and other participating agencies, as required, to
<br />discuss work progress, schedule, and related Issues to exchange Information, discuss end resolve Issues, and to
<br />maintain progress of the project. The PMP Is the overarching resource that ensures effective communication
<br />and complete project control. In addition, Wfildan will dedicate a Project Manager to manage the performance of
<br />the project Including, but not limited to, facilitating coordination between the design team, the City of Santa Aria,
<br />utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will su-
<br />pervise, coordinate, monitor and review the project design for confonnance with City standards, policies, and pro-
<br />cedures and will be responsible for.
<br />. Maintaining continuous communication with City Project Manager, Including meetings to review the prelimi-
<br />nary design and project status at 30-, 60-, and I 00-parcent completion.
<br />K Providing monthly project status report, or as specified In the PMP.
<br />. Overseeing project delivery targeting proposed schedule and minimizing project budget.
<br />WIlIdan will facilitate a pre -design meeting with City representatives to review the project In detail. Wilkan Will
<br />Mermlne requirements and procedures for design, ongoing review, and coordination. In consultation with City
<br />representatives, Wilklan will determine relevant Issues specific to the project, design standards, and funding Ilm-
<br />Its. Progress meetings will be held monthly or more frequently If needed, with City staff, permitting agencies and
<br />utility companies as needed.
<br />Task 2 — Agency and Utility Coordination — Option A and Option 8
<br />Sublask 2.01 — Conditions Review. Option A., Wildan will review available well data to be provided by the
<br />City of South Gate, Including well completion and testing reports, well geophysical loge, well Inspection videos,
<br />hydraulic efficiency tests, water quality tests, and other pertinent Information, Wilidan will use the Information pro-
<br />vided by the City to prepare an assessment summary letter Including discussion of the Heks and benefits assool-
<br />ated with alternative rehabilitation procedures. The summary letter will also Identify If any additional testing is re-
<br />quired prior to, or during well rehabilitation to fill data gaps or provide essonfial Information.
<br />Subtask Z02 — Agency and Utility Coordination. option A AND N'task 2.02 Dellverables
<br />Option B., Wilidan will request utility atlases from utility companies P Well Assessment Summary Letler
<br />known to operate and/or maintain facilities within the project areas for w Meeting agendas and minutea;
<br />reference In the Improvement plans. Wilklan will conduct a utility inves- a Utility notification letters
<br />ligation to Identify utilities that will be Impacted and Will research prior X Utility matrix
<br />rights to clearly Identify parties responsible for relocation of the affected
<br />utilities. Wilklan will coordinate the utility Improvements with the Identified utility companies, Including the Impacts
<br />to high-hazard/hIgh-pressure facilities,
<br />Per the Citys Request for Proposal, coordination with utility companies will Inoluds:
<br />Prepare Initial request for utility Information such as atlas sheets, mapping, or as-bullt plans and develop util-
<br />ity base map based upon Information received from utill! companies.
<br />y
<br />Irompreherisive. InnQVative, Trusted. Proposal for OmCaft Erigirreeting,
<br />c RFP No. V-083
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<br />25E-683
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