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INSURANCE NOT ON FILE N-2018-149 WORK MAY N(_J PROCEE� CLERK OF COUNCIL Q DATE: JUN 2 6 2OWPECIAL LEGAL COUNSEL SERVICES AGREEMENT 0, , ,. CID (e �kr Dar--K"his AGREEMENT, made and entered into this l Ith day of June, 2018, by and between Jones and Mayer, Attorneys at Law ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California ("City"). RECITALS A. City desires to employ Attorneys to assist the in-house attorneys for the City ("City Attorney") in the provision of legal services to the City, and B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge in the field of municipal law. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with general advice for transactional matters, legal review, and litigation and on a case-by-case basis when urgent matters arise. Attorneys accept said retention and agree to perform, in a timely and efficient manner, all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, as and for payment in full for all services for the foregoing services, at the rate of $250 an hour for all attorneys and $125 an hour for paralegal work. Time will be billed in 1110th of an hour increments. b. The total sum to be expended under this Agreement shall not exceed $25,000 during the term of this Agreement. C. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, expert witness fees, copying costs, service of process, and mail services authorized by the City Attorney in connection with the performance of duties under this Agreement. Copying charges will be reimbursed at the rate of 10 cents per page. The City will not reimburse Attorneys for ordinary legal research costs. Extraordinary legal research costs will be reimbursed if incurred and accompanied with appropriate documentation, e.g. out of plan copies of pleadings from other jurisdictions. Any costs in excess of $5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed, dates and number of hours, and an itemization of expenses related thereto with supporting documentation (i.e. receipts, invoices, copy of check, etc.).