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INTERNAL SERVICE FUNDS
<br />FINANCE & MANAGEMENT SERVICES PROGRAM
<br />Building Maintenance - Facilities 07310100
<br />Statement of purpose ,
<br />To maintain safe, secure, attractive, and energy ejjlcient City facilities and igfi'astructure (assets) through preventive
<br />maintenance (PM), certifications, energy management, and custodial services.
<br />This program is responsible for maintaining over one million square feet that covers 38 city buildings including City Hall and the
<br />Police Holding & Administration Facility. Asset Management is accomplished through an extensive preventive maintenance
<br />program, which increases the life cycle of the asset while reducing repair and replacement costs. The program also manages
<br />janitorial services (both in-house and contractual) needed to keep city facilities at a high standard of appearance and cleanliness.
<br />'j Accomplishments m.;FY 2017 2018 j;;;
<br />* Replaced 3rd floor domestic water supply to inmatearea of Police Holding Facility (AMES Plan).
<br />* Main Library - Replaced all stair treads.
<br />* Santa Anita Center- Replaced all entry doors for ADA compliance and security.
<br />* Council Chambers -ADA improvements in public seating area.
<br />* SCE OBF funded Project - LED lighting retrofit at PAAL Center.
<br />* Obtained proposals and contracted for temporary roof repair for Fleet °p' Building.
<br />* Replaced Heat Bundle at the Main Library to restore interior heating.
<br />* Remsulated Main Library chilled water pipes in basement to address a mold concern,
<br />* Replaced failed steam trap serving City Hall heating system.
<br />* SARTC's air handler project completed.
<br />* SARTC's boiler replacement completed.
<br />* Initiated LED light upgrade at SARTC in phases to better manage costs.
<br />* Installed screening in Plaza of the Flags parking structure per Interim City Manager.
<br />* City Hall restroom faucet and angle stop upgraded.
<br />* Relocated homeless article storage containers at Yard and fenced area to improve foot traffic safety and yard security.
<br />* Replaced Council Chambers restromn exhaust system.
<br />* Replaced Ross Annex can lights with LED -Phase 1.
<br />* Designed and coordinated Council Chamber exterior public projection system.
<br />* Replaced Santa Anita roof and replaced T1-11 exterior siding.
<br />aAction Plan"for,l Y 2016.2019
<br />* Main Library — automate entry doors and comply with ADA regulations.
<br />* Install fall protection on City Hall elevator penthouses (2 total).
<br />* City Hall Bridge area—Replace expansion joint.
<br />* City Hall— Water seal South side of high rise.
<br />* SAPD — Replace 911, and walk in Freezer condensers.
<br />* Council Chambers — develop plans to provide separate, secured, and ADA compliant restrooms for Council and the Public.
<br />* SCE OBF funded Project — LED lighting retrofit at Corporate Yard.
<br />* SCE OBF funded Project — LED lighting retrofit at SAPD,
<br />* SCE Pilot Program—Lighting and HVAC control energy measures.
<br />* Contract washing of exterior windows at City Hall, Police Department, and Main Library.
<br />* Energy Measures — Seek opportunities to install Photovoltaic for: City Hall, Superblock, SARTC, SAPD, City owned
<br />Parking. Structures
<br />* Seek HVAC optimization measures at the Police Department.
<br />* Continue to provide maintenance and repair for Grand Central Art Studio, PW -Train Station.
<br />PERFORMANCE MEASURES"',-
<br />;,. ,.`: .. _;.:.;. .=. r`
<br />'Actual,'
<br />.; , Actual
<br />Esfimated
<br />06jective -
<br />=FY 73.16„
<br />:FY 18.17., ..,,'`;;FY
<br />1118 v^
<br />„`r.-. ,FY'18.19 ,.'.
<br />Service Level
<br />Total square footage maintained
<br />1,229,867
<br />1,229,867
<br />1,229,867
<br />1,229,867
<br />Number of Facility Maintenance Work Orders
<br />1,352
<br />1,352
<br />2,692
<br />2,700
<br />Efficiency
<br />-
<br />Square feet maintained per Technician
<br />City of Santa Ana
<br />123,733
<br />123,733
<br />111,806
<br />111,806
<br />Industry Average
<br />65,000
<br />65,000
<br />65,000
<br />65,000
<br />Effectiveness
<br />%of Work Orders (Preventive Maintenance)
<br />98%
<br />98%
<br />100%
<br />100%
<br />completed within 7 working days
<br />3-6
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