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INTERNAL SERVICE FUNDS
<br />FINANCE & MANAGEMENT SERVICES PROGRAM
<br />Stores & Property Control 07610102
<br />Statement of Purpose
<br />To provide warehousing, supply chain management, and capital asset disposition services to City departments
<br />This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order,
<br />receive, carry, issue, deliver, and track City departments' supplies and materials. This programis also responsible for
<br />capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Motor Pool operations,
<br />Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property.
<br />Accomplishments in FY 2017.2018
<br />* 'Expanded consignment business model with current vendor (shamrock)
<br />* Modernized surplus procedures by moving from traditional live auctions to online global auctions,
<br />* Performed physical count of Central Stores inventory (100% count) and Capital Assets (10% sample count).
<br />* Began development of "Cycle Count" inventory procedures
<br />* Instituted new long-term fuel contract with IPC (Santa Ana vendor)
<br />* Instituted insource fuel contract with OCFA
<br />Action Plan for FY 2018-2019
<br />* Dispose of regular and E -waste surplus property through transfers, recycling, and auction,
<br />* Improve marketing of Stores inventory to all City Departments
<br />" Improve procedures for tracking vehicles and other equipment awaiting surplus.
<br />* Continue staff training on handling Hazardous Material based on new automated MSDS program.
<br />* Dispose of regular and E -waste surplus property through transfers, recycling, and auction.
<br />* Finalize Cycle Count inventory process
<br />Actual
<br />Actual
<br />Estimated
<br />Objective
<br />PERFORMANCE MEASURES
<br />FY 15.16
<br />FY 16.17
<br />FY 17.18
<br />FY 18.19
<br />Service Level.
<br />$ Value of Stores inventory
<br />$625,000
<br />$625,000
<br />$600,000
<br />$550;000
<br />#of Product Lines carried
<br />1,700
<br />1.,700
<br />1.,700
<br />1,700
<br /># of Store items issued
<br />150,000
<br />150,000
<br />140,000
<br />140,000
<br /># of Surplus items processed:
<br />Vehicles
<br />75'
<br />75
<br />50
<br />50
<br />Others (electronics, frmiture, etc)
<br />1,500
<br />1,500
<br />1,000
<br />1,000
<br />1,575
<br />1,575
<br />1,050
<br />Total
<br />1,050
<br />Efficiency
<br />Per Full -Time Equivalent Stock Cleric
<br />Average It of items issued
<br />150,000
<br />150,000
<br />150,000
<br />150,000
<br />Average # of items received
<br />75,000
<br />75,000
<br />75,000
<br />75,000
<br />Effectiveness
<br />• of requests processed within 24 hours
<br />100%
<br />100°%
<br />100%
<br />100%
<br />• of Surplus items auctioned:
<br />Vehicles
<br />100%
<br />100°%
<br />100%
<br />100%
<br />Others (electronics, furniture, etc)
<br />100%
<br />100%
<br />100%
<br />100%
<br />3-16
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