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GENERAL FUND <br />POLICE DEPARTMENT <br />Fiscal & Budget Office <br />To provide the highest quality of customer service in all budgetary and fiscal related matters <br />SERVICE PROGRAM <br />Budget <br />* Prepare and monitor the annual budget <br />* Provide financial forecasts, including expenditures and revenues <br />* Provide budgetary and fiscal expertise to Police Management <br />* Process Appropriation Adjustments and Journal Entry (JE) requests, as necessary <br />Purchasing <br />* Coordinate purchase and service requests from department personnel <br />* Provide training regarding City Purchasing Ordinance and procedures <br />Accounts Payable <br />* Process vendor payments weekly using Direct Payment Vouchers <br />* Process Material Releases for uniform slid other small dollar purchases <br />* Disburse and reconcile petty cash <br />Accounts Receivable <br />PROGRAM <br />01114401 <br />* Prepare Treasury deposits using INovah <br />* Enter requests into Miscellaneous Accounts Receivable (MAR) system to generate invoices to outside agencies <br />Travel/Training <br />Process all travel requests, including extraditions, witness interviews, and background investigations <br />Make airline and rental car reservations, as well as occasional hotel reservations <br />Process and track tuition reimbursements <br />Payroll <br />Post all non -regular time reports (chits) and other payroll documents into the City Payroll system <br />* Research and resolve paycheck and accrual questions <br />* Conduct new employee and supervisor training sessions for payroll <br />Maintain employee payroll records <br />Grants & Administration <br />* Monitor grants for compliance, expirations and available balance <br />Process Appropriation Adjustments to transfer funds, as necessary <br />2-61 <br />