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8.1 Extra work will not be initiated without written authorization. In emergency situations, a not to <br />exceed price may be submitted by contractor via e-mail for review/approval by City. All labor <br />shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. <br />8.2 The Contractor shall establish schedules of "routine work" to be followed in the performance of <br />this contract. A copy of these schedules shall be provided to the Director prior the performance, <br />and any changes in scheduling shall be reported in writing and subject to the approval of the <br />Director. The schedule shall include areas to be cleaned, days of the week, times and what <br />person/crew will be performing specific work in accordance with the specification. Once the <br />initial schedule of "routine work" is completed the Contractor shall notify the Director in writing <br />before any changes are made. <br />8.3 Vehicle Passes. The Contractor and Contractor personnel shall obtain vehicle passes from The <br />County of Orange Parking Administrator, Public Facilities & Resources Department. <br />8.4 Security of Contractor Owned Property. The Contractor shall be responsible for the security of <br />Contractor Owned Property. <br />Contractor Responsibilities: <br />1.0 GENERAL CONDITIONS <br />1.1 Definitions- <br />1.1.1 "Director's Representative" shall mean the Executive Director of Parks, <br />Recreation and Community Services designated representative. <br />1.1.2 "SAPRF" shall mean Santa Ana Park and Recreation Facilities. <br />1.1.3 "Pavement Cleaning" shall mean the practice of removing foreign materials from <br />paved and/or other hard surfaces. <br />1.1.4 "Infectious materials" shall mean any fluid and/or instrument used to inject or <br />withdraw bodily fluids. <br />1.1.5 "Hardscape" shall mean any resilient surface other than turf or planting beds, such <br />as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt <br />pavement, mow strips, etc. <br />1.2 Scheduling of Work-Tbe Contractor shall provide specific pavement cleaning and <br />infectious waste removal/disposal maintenance between the hours of 6:30 a,m, and 3:00 <br />p.m., Monday through Friday. The Contractor shall provide other pavement cleaning <br />maintenance during hours approved by the Director's Representative. The schedule may <br />be modified only with the Director's Representative consent. Maintenance operations <br />that generate excess noise cannot begin before 8:00 a.m. <br />The Contractor shall establish schedules of "routine work" to be followed in the <br />performance of this contract. In addition to the Contractor submitting the Monthly Park <br />Services Inspector's Inspection Schedule and other required monthly reports, the <br />Contractor shall submit weekly schedules listing the work tasks, crew performing the <br />task, and the projected hours to complete the task. The schedules shall be emailed to <br />Director's Representative by Thursday at 4:OOpm for the upcoming week. Any changes <br />in scheduling shall be reported in writing 48 hours before the proposed change and must <br />be approved by the Director's Representative. The schedule shall include days of the <br />week and what person/crew will be performing specific work in accordance with the <br />specification. <br />City of Santa Ana RFP 18-021 <br />Page 16 <br />