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EXHIBIT A <br />19200 Von Karman Avenue, Suite 360 <br />Irvine, California 92612 <br />Telephone: 949/251.8628 <br />www.hfh-consultants.com <br />September 10, 2019 <br />Ms. Christy Kindig <br />Project Manager <br />Public Works Agency <br />City of Santa Ana <br />20 Civic Center Plaza; 41h Floor Reception, Ross Annex <br />Santa Ana, California 92701 <br />Re: Scope of Services to Perform Remaining Tasks: RFP NO:18-006 <br />Dear Ms. Kindig: <br />Tomorrows Resources Today <br />Robert D. Hilton, Emeritus <br />John W. Farnkopf, PE <br />Laith 6. Ezzet, CIVIC <br />Richard J. Simonson, CMC <br />Marva M. Sheehan, CPA <br />Rob C Hilton, CIVIC <br />We have developed the attached scope of services to complete the City of Santa Ana's (City) request for <br />proposals (RFP) for integrated solid waste services based on direction received from City staff during my <br />meeting with you and the City Manager on July 8, 2019, and subsequent conversation with you on <br />August 22, 2019. <br />Our consulting agreement was entered into with the City on May 15, 2018. HF&H was retained to assist <br />In the preparation of an RFP and agreement for integrated solid waste services, review of submitted <br />proposals, and the negotiation of the final agreement. On June 9, 2019, HF&H forwarded a project <br />status and budget update to City staff documenting tasks performed that were in addition to our <br />originally executed scope. In summary, these Included: <br />We have produced six iterations of the RFP package to date, versus four revisions budgeted In <br />the work plan, and there will be at least one more based on the newest comments, which brings <br />the anticipated total to seven Iterations. Each version of the RFP documents Is a significant <br />effort. For example, a change to the RFP service requirements may Impact the agreement and <br />cross references In several places, and possibly result In substantive changes to the rate <br />proposal forms, supporting cost and operating data forms, rate adjustment formula, and related <br />EXCEL exhibits. <br />• Many of the City's existing service arrangements are not described In the existing franchise <br />agreement, Increasing the level of effort to research and document current procedures. <br />• We conducted a series of briefings at the start of the project with individual Council members to <br />confirm their goals for the process but these were not budgeted activities. <br />The approved budget was $184,000, As previously documented, we have absorbed $20,000 In fees as a <br />one-time client service adjustment. The requested budget adjustment is $134,266. Please see the <br />attached workplan for details. Therefore, the updated total budget is $318,266 ($184,000 + $134,266). <br />25B-7 <br />