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City of Santa Ana Scope of Work <br />Solid Waste Consulting Services <br />Scope of Work <br />Task 1: Prepare and Issue Request for Proposals <br />Subtask 1A: Revise RFP and Agreement up to Two Times Based on Direction of City Staff <br />Based on the information and direction received by City staff on July 8, 2019 as documented in our <br />correspondence dated July 16, 2019, we will revise the draft RFP, and draft the agreement. <br />HF&H will submit the draft RFP and agreement to City staff for review. After City staff has reviewed the <br />documents and provided us with one set of written comments, we will confer with City. staff and make <br />appropriate revisions to these documents one additional time. <br />Subtask 18: Attend First City Council Meeting to Consider RFP Package <br />HF&H will attend one City Council meeting at which the City Council will consider the RFP and draft <br />agreement. We will assist City staff with the preparation and presentation of the RFP process and key <br />contracting terms to be requested. <br />Subtask 1C: Update Documents Based on Council Direction <br />HF&.H will update the RFP and draft agreement to reflect changes that may be requested by City Council <br />during the Council meeting to considerthe documents. As the City Council previously provided direction <br />at the meeting on October 16, 2018, the budget assumes that such changes will consist of minor <br />refinements that do not require significant changes to structure of the documents. <br />Subtask ID: Attend Second City Council Meeting to Approve RFP Package <br />If the RFP package is not approved for release at the first City Council meeting In Task 1B, HF&H will <br />attend a second City Council meeting at which the City Council will approve the RFP and draft <br />agreement. <br />Subtask 1E: Finalize Documents Based on Council Direction <br />HF&H will finalize the RFP and draft agreement to reflect changes that may be requested by City Council <br />during the second Council meeting to approve the documents. The budget assumes that such changes <br />will consist of minor refinements that do not require significant changes to structure of the documents. <br />Subtask SF: Solicit Proposals <br />Once the RFP and draft agreement have been approved by the City Council, they can be distributed to <br />potential proposers. We can provide the City with a recommended list of potential proposers to whom <br />the City may send the RFP. Alternatively, to avoid the time, expense and environmental Impact of <br />production and mailing of multiple copies of a large document, we recommend that HF&H or the City e- <br />mail the RFP document to all potential proposers and the local waste haulers' association, and other <br />interested parties. We can provide the City with a list of recipients for City records. By e-mailing the <br />document, proposers are immediately notified of its availability, can Immediately review the document <br />to determine their level of Interest without having to print It out, and can forward It to the appropriate <br />parties within the firm Immediately without having to print extra copies. As we regularly distribute our <br />RFPs this way, we may have all or most of these key individuals already on our e-mail distribution list. <br />September 10, 2019 Page 1 HF&H Consultants, LLC <br />25B-9 <br />