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INSURANCE NOT ON FILE MAYOR WORK MAY NOT PROCEED Miguel A Pulldo MAYOR PRO TEM LERK OF COUNCIL Juan illes COUNCILLMEMBER E• Cecilia Iglesias NOV 0 2019 David PenalT r Vicente Sarmiento (t� Jose Solorlo 0 D r~,r (�)Vl ° CITY OF SANTA ANA CITY ATTORNEY'S OFFICE 20 Civic Center Plaza • P.O. Box 1988 Santa Ana, California 92702 v .santa-ana.ora September 4, 2019 HR Dynamics &`Performbrice141anagdmeet, Inc. Rhonda D. Strout -Garcia, Principal Consultant Rhondana.HRDPM.com Re: Letter Agreement for Review and Assessment Services. Dear Ms. Strout -Garcia, N-2019-222 CITY MANAGER Kristine Ridge CITY ATTORNEY Soda R. Carvalho CLERK OF THE COUNCIL Daisy Gomez This letter shall be our Agreement ("Letter Agreement") regarding the information services ("Services') to be provided by HR Dynamics and Performance Management, Inc. ("Consultant") as an independent contractor to the City of Santa Ana (the "City') in relation to the City's desire for an independent third -party to provide as -needed review and assessment of employee complaint(s) against their supervisor(s). ("Project'). The Services are to be provided to the City Attorney's Office and the information is to be deemed confidential and privileged. When needed, a representative from the City Attorney's Office will reach out to Consultant and provide information about the nature of the specific Project including any written complaints. Once a Project has been assigned and accepted pursuant to this Agreement, the Services shall be completed within thirty (30) days, unless Consultant and City mutually agree to a different completion date. Consultant shall produce a written assessment to the City Attorney which assessment is intended to be used by the City Manager in responding to complaints made by employees. The term of this Letter Agreement shall be from September 4, 2019 to September 3, 2021, unless earlier terminated as provided herein. Consultant shall complete the Services within the period mutually agreed upon by Consultant and City, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete any Services pending upon expiration of this Agreement. Consultant shall perform all Services under this Letter Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services and shall be maintained throughout the term of this Letter Agreement. The Consultant shall bill at an hourly rate of $125.00 and the total compensation shall not exceed twenty thousand dollars ($20,000) without written approval of the City Manager and approval of the City Council.