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established criteria and budgetary constraints and then forward the application to the Executive Director of Human Resources. C. The Executive Director of Human Resources or his/her designee will approve or disapprove the application for the City Manager.. One (1) copy will be returned to the employee mud the duplicate will be retained by the Human Resources Department. Ct is advisable that the applicant accomplish the procedure so far described in order to ascertain the eligibility of the hntended course of instruction for reimbursement under the provisions of this policy prior to the inception of the course or disbursement of personal funds. D. The employee will submit his/her copy of the approved application to Human Resources Department within three (3) months after he/she has completed the course and received his/her final grade, The employee must include official verification of his/her final grade with appropriate receipts for tuition and textbook costs. These will be returned to the employee upon request. Applications not submitted to the Human Resources Department within three (3) months following completion of the course become void. 1i. Upon receipt of the application and required documentation, the.Human Resources Department will determine whether the completed course of instruction is compatible with the provisions of this article and will compute the amount of reimbursement, authenticate the application and forward it to the employee's Department Head. F. The Department Head will then authorize the Finance and Management Services Agency to reimburse the employee the approved amount out of the budget of the department concerned. 2019-2022 M©U City of Santa Ana & SEIU Full -Time Employees Unit Page 43 (6)