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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 19, 2019 <br />TITLE <br />AWARD A CONTRACT TO LANDSCAPE <br />WEST MANAGEMENT SERVICES, INC. <br />FOR WEED AND DEBRIS REMOVAL <br />SERVICES IN THE AMOUNT OF $1,282,000 <br />FOR A TWO YEAR TERM <br />NON -GENERAL FUND <br />(SPECIFICATION NO. 19-091) <br />{STRATEGIC PLAN NO. 6,21 <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 111 Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Award a contract to Landscape West Management Services, Inc. for weed and debris removal <br />services for a two-year period expiring November 30, 2021, with provisions for two, two-year <br />renewals exercisable by the City Manager, in an annual amount not to exceed $641,000, subject <br />to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is responsible for performing weed and <br />debris removal services in over 12 miles of channels, approximately 100 vacant lots, 60 miles of <br />alleys, 400 miles of streets and 800 miles of sidewalks annually. In order to perform this service <br />consistently, as -needed contractual services for weed and debris services are required. As - <br />needed and on -call contract weed and debris services has proven to be productive, cost-effective <br />and a best practice for the City for over twenty-five years. In addition, this service will be used to <br />supplement staff roadway cleaning operations with the removal of illegally dumped items, which <br />averages over 10,000 service requests annually, and provide support in the efforts of homeless <br />services. Removing the weeds and debris from the City supports neighborhood vitality and will <br />enhance the safety, appearance and livability of the community. Approval of the recommended <br />action will allow the City to continue to provide these critical services. <br />The Notice Inviting Bids was advertised on September 13, 2019, on the City's online bid <br />management and publication system. A summary of the Invitation for Bids and bids received is as <br />follows: <br />