SANTA ANA WATERSHED PROJECT AUTHORITY

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standards, and to require that such contractors and subcontractors retain such books, records, and other material for a minimum of ten (10) years after completion of the Work. The Sub -Grantee shall require that such books, records, and other material shall be subject, at all reasonable times, to inspection, copying, and audit by SAWPA, DWR or its authorized representatives. (C) All documents required or requested to be provided to SAWPA shall be submitted electronically in both the native format (e.g. Microsoft Word, Microsoft Excel, etc) and PDF. All documents shall be public domain or the property of SAWPA once submitted. (D) The Sub -Grantee agrees to expeditiously provide, during the Work and for three years after completion, such reports, data, information and certifications as may be reasonably required by SAWPA or DWR. Such documents and information shall be provided in electronic format. SECTION 17. REVIEW AND EVALUATION FINAL REPORTS AND AUDIT (A) SAWPA may perform a review or otherwise evaluate the Work to determine compliance with the Contract at any time or if questions about the proper use or management of the funds arise. SAWPA may review or evaluate Sub -Grantee's contractor or vendor for compliance with the terms and conditions of the Contract. The review and evaluation may be performed by SAWPA or may be contracted to a responsible third party. Any findings and recommendations of the review and evaluation shall be addressed by the Sub -Grantee within sixty (60) calendar days of the date such findings and recommendations are provided to the Sub -Grantee and before the next invoice is paid by SAWPA. (B) At least fifteen (15) calendar days prior to submission of the final invoice for the Work, Sub - Grantee shall provide SAWPA the Disposition of Equipment per Exhibit D of the Grant Agreement. (C) In addition to the documents and deliverables required to be provided by the Grant Agreement, with the final quarterly progress report Sub -Grantee will provide a Work Completion Report containing at minimum, the applicable information listed in the Grant Agreement Section 15(b), page 6. The final Work Completion Report shall be accompanied by such other financial information as may be required by SAWPA or DWR to verify Sub -Grantee entitlement to grant funds, to assure program integrity, and to comply with any federal or state requirements. A duly authorized representative of the Sub -Grantee shall certify the Work Completion Report as correct. (D) SAWPA may call for an audit of financial information relative to the Work, where SAWPA determines that an audit is desirable to assure program integrity or where such an audit becomes necessary because of federal or state requirements. Where such an audit is called for, the audit shall be performed by a Certified Public Accountant independent of the Sub -Grantee and at the cost of the Sub -Grantee. The audit shall be in the form required by SAWPA. SECTION 18. CLOSEOUT DOCUMENTATION To ensure that that the Work is closed out in a manner that provides an auditable file for SAWPA, Sub - Grantee shall follow a close-out procedure that includes payment of all contracts, subcontracts, or obligations, and any other requirements for the completion of the scope of work. Such close-out procedures shall include those procedures contained in the Grant Agreement or otherwise required by SAWPA and DWR. Santa Ana Watershed Project Authority Page 6 of 8