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Award Construction Contract to All American Asphalt <br />Local Street Preventative Maintenance FY 2019/20 Project <br />May 19, 2020 <br />Page 2 <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in <br />the Orange County Register newspaper on March 26 and April 2, 2020, and bids were received <br />electronically via the City's web -based electronic bidding system, PlanetBids, on April 14, 2020. <br />Through the PlanetBids online portal, vendors may register to receive notifications on all current <br />and future City projects, as well as download contract documents, receive project updates and <br />submit bids electronically. <br />A total of 535 vendors, including 32 located in Santa Ana, were notified of the project via <br />PlanetBids. A total of 33 vendors requested bidding documents and five bids were received with <br />none from Santa Ana. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />All American Asphalt <br />Corona <br />$1,984,588 <br />2 <br />Hardy & Harper, Inc. <br />Lake Forest <br />$2,154,000 <br />3 <br />R.J. Noble Company <br />Orange <br />$2,182,928 <br />4 <br />EBS General <br />Corona <br />$2,247,311 <br />5 <br />Excel Paving Co <br />Long Beach <br />$2,325,965 <br />The five bids received were deemed responsive. All American Asphalt submitted the lowest <br />responsive bid in the amount of $1,984,588 (Exhibit 2). Based on the bid analysis and a <br />contractor's reference check, staff recommends awarding the construction contract to All American <br />Asphalt in the amount bid (Exhibit 3). <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract awarded to the lowest <br />responsible bidder, the estimated total construction delivery cost of the project includes <br />construction administration, inspection, and testing, along with an allowance for contingencies to <br />account for unexpected or unforeseen conditions. Construction administration and inspection <br />includes construction management; implementation of the City's Community Workforce Agreement <br />requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, <br />and quality; and material testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized <br />in the table below, the estimated total construction delivery cost of the project is $2,775,000. <br />Construction Contract <br />$1,984,588 <br />Construction Administration, Inspection, and Testing <br />$298,000 <br />Contingencies <br />$492,412 <br />ESTIMATED CONSTRUCTION DELIVERY COST <br />$2,775,000 <br />Project funds will cover all staffing costs for delivery of this capital project. <br />STRATEGIC PLAN ALIGNMENT <br />23C-2 <br />