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City of Santa Ana
<br /> Grant Agreement No. 19-098
<br /> Page 13
<br /> Accountants. The required records include, without limitation, evidence sufficient to reflect
<br /> properly the amount, receipt, deposit, and disbursement of all funds related to the construction of
<br /> the project, and the use, management, operation and maintenance of the real property, time and
<br /> effort reports, and supporting documents that permit tracing from the request for disbursement
<br /> forms to the accounting records and to the supporting documentation.
<br /> The Conservancy or its agents may review,obtain,and copy all required records. The grantee
<br /> shall provide the Conservancy or its agents with any relevant information requested and shall
<br /> permit the Conservancy or its agents access to the grantee's premises upon reasonable notice,
<br /> during normal business hours,to interview employees and inspect and copy books, records,
<br /> accounts, and other material that may be relevant to a matter under investigation for the purpose
<br /> of determining compliance with this agreement and any applicable laws and regulations.
<br /> The grantee shall retain the required records for a minimum of three years following the later of
<br /> final disbursement by the Conservancy, and the final year to which the particular records pertain.
<br /> The records shall be subject to examination and audit by the Conservancy and the Bureau of
<br /> State Audits during the retention periods.
<br /> If the grantee retains any contractors to accomplish any of the work of this agreement, the
<br /> grantee shall first enter into an agreement with each contractor requiring the contractor to meet
<br /> the terms of this section and to make the terms applicable to all subcontractors.
<br /> The Conservancy may disallow all or part of the cost of any activity or action that it determines
<br /> to be not in compliance with the requirements of this agreement.
<br /> COMPUTER SOFTWARE
<br /> The grantee certifies that it has instituted and will employ systems and controls appropriate to
<br /> ensure that, in the performance of this agreement, state funds will not be used for the acquisition,
<br /> operation or maintenance of computer software in violation of copyright laws.
<br /> NONDISCRIMINATION
<br /> During the performance of this agreement,the grantee and its contractors shall not deny the
<br /> agreement's benefits to any person on the basis of race, religious creed,color,national origin,
<br /> ancestry,physical disability,mental disability,medical condition,genetic information,marital
<br /> status, sex, gender, gender identity,gender expression, age,sexual orientation, or military and
<br /> veteran status, nor shall they discriminate unlawfully against any employee or applicant for
<br /> employment because of race, religious creed, color, national origin, ancestry,physical disability,
<br /> mental disability,medical condition,genetic information,marital status, sex,gender,gender
<br /> identity, gender expression, age, sexual orientation, or military and veteran status, The grantee
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