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Orange County Children's Therapeutic Arts Center <br />Procurement Policy <br />2020- 2021 <br />Orange County Children's Therapeutic Arts Center (OCCTAC) has established this <br />policy to guide its procurement of supplies, equipment, and services. The purpose of this <br />policy is to insure that OCCTAC makes procurement decisions and payments in an open <br />and fair manner and to document all purchases when appropriate. <br />A. Code of Conduct <br />No employee, officer, or agent of Orange County Children's Therapeutic Arts Center <br />(OCCTAC) shall participate in the selection or in the award or administration of any <br />procurement if a conflict of interest, real or apparent, would be involved. Such a conflict <br />could arise if the employee, officer, or agent: any member of her/his immediate family; <br />his/her partner; or an organization which employs or is about to employ any of the above <br />has a financial or other interest in the firm selected for award. <br />No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or <br />anything of monetary value form contactors, potential contractors, or parties to sub - <br />agreements, except where the financial interest is not substantial or the gift is an <br />unsolicited item of nominal intrinsic value. <br />Any alleged violations of these standards of conduct shall be referred to the Executive <br />Director. Where violations appear to have occurred, the offending employee, officer, or <br />agent shall be subject to disciplinary action, including but not limited to: dismissal or <br />transfer; when violations or infractions appear to be substantial in nature, the matter may <br />be referred to appropriate officials for criminal investigation and possible prosecution. <br />B. Procurement Procedures <br />The officer, employee, or agent responsible for procurement of services, supplies, <br />equipment or construction shall review all proposed procurement actions to avoid the <br />purchase of unnecessary or duplicative items. <br />All services and items will be purchased with consideration of these priorities: <br />1. Best price <br />2. Features and quality of the item <br />3. Willingness to meet billing, delivery, and service needs <br />4. Minority or Women -owned supplier <br />Services and items less than $500: <br />Comparisons of prices, quality, and features can be made by visit, telephone, or by <br />consulting advertisements and catalogues. All purchases must be made within budget <br />EXHIBIT C <br />