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5.1.7. Contractor and/or Authorized Dealers may estimate meter reads if a Purchasing Entity fails to <br />submit the required information within the specified time -frame. <br />5.1.8. This Master Agreement permits Purchasing Entities to define project -specific requirements and <br />informally compete the requirement among other contractors having a NASPO ValuePoint Master <br />Agreement, on an "as needed" basis. This procedure may also be used when requirements are <br />aggregated or other firm commitments may be made to achieve reductions in pricing. This <br />procedure may be modified in Participating Addenda and adapted to Purchasing Entity rules and <br />policies. The Purchasing Entity may, in its sole discretion, determine which Master Agreement <br />Contractors should be solicited for a quote. The Purchasing Entity may select the quote that it <br />considers most advantageous, cost and other factors considered. <br />5.1.9. Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and <br />documentation. Contractor is expected to become familiar with the Purchasing Entities' rules, <br />policies, and procedures regarding the ordering of Products, and/or Services contemplated by this <br />Master Agreement. <br />5.1.10. Contractor shall not begin work without a valid purchase order or other appropriate commitment <br />document compliant with the law of the Purchasing Entity. <br />5.1.11. Orders must be placed consistent with the terms of this Master Agreement, and only during the <br />term of this Master Agreement. <br />5.1.12. All Orders pursuant to this Master Agreement, at a minimum, shall include: <br />a) Name of Purchasing Entity; <br />b) The name, phone number, and address of the Purchasing Entity representative; <br />c) Order date; <br />d) Description of the Product and/or Service ordered; <br />e) Model number; <br />f) Serial number; <br />g) Price; <br />h) This Master Agreement number; and <br />i) Any additional information required by the Participating Entity. <br />5.1.13. All software Orders must reference the Manufacturer's most recent release or version of the <br />Product, unless the Purchasing Entity specifically requests a different version. <br />5.1.14. All communications concerning administration of Orders placed shall be furnished solely to the <br />authorized individual within the Purchasing Entity's location, or to such other individual identified <br />in writing in the Order. <br />5.1.15. Contractor shall not issue an invoice until the Purchasing Entity has confirmed Acceptance, per <br />§4.10.3. <br />5.1.16. Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but <br />may have a delivery date or performance period up to 120 days past the then -current termination <br />date of this Master Agreement. Contractor is reminded that financial obligations of Purchasing <br />Entities payable after the current applicable fiscal year are contingent upon agency funds for that <br />purpose being appropriated, budgeted, and otherwise made available. <br />Page 45 <br />Copiers and Managed Pdnt Services - RFP-NP-19-001, NASP§ ffPg Master Agreement Tenns and conditions, CMS # 140603 <br />