Laserfiche WebLink
Archiving.,`;, <br />Information <br />Management Document Solutions, <br />• Scanned Image QC <br />o 100% Image review <br />• Return of completed folders/books to original boxes in original order <br />• Processing of QC'd Images: <br />o Programmatic compilation of PDF files, including inserting large format images into proper page <br />position <br />o Programmatic file naming, based on index data collected <br />o Programmatic folder structuring, based on index data collected <br />o Placing completed images and folders into encrypted hard drive for return to City of Santa Ana <br />• Secure non-stop transport of returning boxes to City of Santa Ana <br />o ARC will return any requested files, plan -sets or boxes requested for quality assurance review. <br />• Close out chain of custody process controls <br />• On -Demand Image request <br />o ARC will provide on demand image requests within 1 business day of receipt via ARC direct <br />download via IShipdocs. <br />• ARC delivery of Images & Metadata: <br />• ARC will deliver all images and metadate in the customer preferred LaserFiche Briefcase format, or <br />other agreed upon format. <br />• ARC Staff will load the images and data to the city s LaserFiche system and perform a statistically valid <br />verification of successful transfer. <br />• Images and associated Metadata will also be delivered via encrypted USB memory stick <br />• Output will be in Laserfiche Briefcase format <br />• Images will be arranged in folders by document type and subfolders by box number. <br />Workflow Details: <br />The following chart illustrates the workflow process that we would be utilizing for this project: <br />Archiving &Enfo admM•n•gement o ARC <br />w eri w,m <br />3.1 <br />Docurnenl Conversion WorkBoiv <br />srm3�2-....,.=.3 emae4 <br />Ck <br />.mM1 rw p, Ire ra <br />M Ur ;il A '.rrili i M1 lmlu , �np Rgwelr.,.0 � s aan, t � ,Ir <br />,.cce5 ""6 ,.,,-7 ,a."6 <br />r ��i_ RM ,'.r _ <br />r,'. u,:,�r i wnv H." o-=e•ru.��a ine ,.�ao�. r, ,=,nnr.a=..ry�w. ra..wn n,.. moe, al n<,��im <br />s nun tievmn., �om�i.�sne rem�..um <br />nI AIM I✓Ao <br />25D-46 <br />