VIATRON SYSTEMS, INC - Laserfiche WebLink

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RFP NO. 20-043 FOR SCANNING, DIGITIZING AND INDEXING SERVICES PROCEDURES FOR SCANNING, INDEXING, AND QC SCANNING rz va;, r ' a 9 Document Scanning. V�za-is The he pelles• Office Specie lists ViaTRON has a very strict "No Page Left Behind" rule in regard to • All Scanning employees are trained and tested prior to start of project. Same employees are used throughout the project. • Documents are provided by the ViaTRON Doc Prep Department free of any staples, paperclips, etc.... It is the Scanning operator's sole responsibility to be 100%focused on scanning pages in real time. Staff monitors each page as it is scanned and verified for image enhancement and image quality. • Scanning is done by operator physically watching each image in real time. The operator physically touches and watches every page being processed. • Scanning is done on an average of 200 pages per batch. • Every batch of pages are scanned twice to insure page counts match. • Any error messages (example: double feed) are recorded and checked for false -positive. • All pages are scanned in both Color and Black & White simultaneously. • All raw images are saved (No image -enhancements done) in case QC department has an issue they need to look back at. • Scanners are cleaned and calibrated twice a day. • All scanning employees are supervised in real-time. • No pages are automatically deleted. • ViaTRON does not use auto -deletion features in software as its not 100% accurate. Any blank page deletion is done manually and CIC for accuracy afterwards. INDEXING ViaTRON mainly uses LaserFiche as well as Kofax and Kodak Capture Pro for indexing and separation of this project. The process is simple, 1. Software identifies the barcode pages. 2. Automatically separates the batches. 3. The index value is presented to Data Entry employee for key entry. 121Page