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IA-Wlt .V'WM <br />CML-5663(160) <br />SPE0.lAL,'C0V1ENAN1rS OR REMARKS <br />Federal Regulation (CFR)and 2 CFR Part.200 federal roquirements, and ali applicable <br />federal laws, regulations, and policy and procedural or Instructional memoranda, unless <br />otherwise specifically. waived as designated in the executed project -specific PROGRAM <br />SUPPLEMENT, <br />B, Invoice's, shall `be, , formatted' in accordance with LOCAL ASSISTANCE <br />PROCEDURES. <br />C. ADMINISTERING 'AGENCY must..have at least. one copy of supporting backup. . <br />documeritati,,on"for'•costs.incurred and claimed for reimbursement by ADMINISTERING <br />AGENCY, , . ADMINISTERING AGENCY. "agrees . to submit .supporting backup <br />documentation with invoices if requested by State.',,Acceptable backup documentation <br />includes, buf is not limited to;, agency's progress payment to the contractors, coptes.of <br />caneelled..,che.eks showing amounts, made. payable to vendors'and contractors, and/or a" <br />coMppterIzed,su.mmary of PROJECT costs.' <br />D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals, (ICAP/ICRP), Central <br />Service Cost Allocation Plans andrelated documentation are to be prepared and provided <br />to STATE (Caltrans... Audits k Investigations) for review and approval, prior ' to . <br />ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each <br />fiscal year being claimed for State andfederal reimbursement.. ICAN/ICRPs.must be <br />preipared-in accordance with'the roquiremen s set-forth16-2 CFR; Part 200, Chapter 5 of <br />the Local. Assistance Procedural Manual, and the. •ICAP/ICRP approval procedures <br />established by STATE, „ <br />E. STATE will withhold the greater of either. two (2) percent of the total of all federal funds <br />encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING <br />AGENCY -submits the Final* Report of Expenditures for each completed PROGRAM <br />SUPPLEMENT PROJECT. <br />F, . Payments to ADMINISTERING AGENCY for. PROJECT -related travel and <br />subsistence (per" diem) expenses of ADMINISTERING AGENCY forces and Its <br />contractors and subcontractors cialmed for reimbursement or as local match credit shall <br />not exceed rates authorized to be. paid, rank and file STATE employees, under current <br />State Department of 'Personnel Administration (DPA) rules. If the rates Invoiced: by <br />ADMINISTERING AGENCY. are in excess of DPA .rates, ADMINISTERING AGENCY.is <br />responsible. for the cost dtfference.;•.and any overpayments inadvertently paid by STATE <br />shall be reimbursed to STATE by ADMINISTERING' AGENCY on demand"within thirty <br />(ap) days of such invoice, <br />G. ADMINISTERING AGENCY agrees -to comply with 2 CFR, Part.200, Uniform <br />Administrative Requirements, Cost. Principles and Audit Requirement for Federal Awards. <br />H. ' ADMINISTERING AGENCY .. agrees, and will assure that its contractors and <br />subcontractors will be obligated :to agree; that°Contract Cost Pri'ncipies and Procedures, <br />48 CFR, Federal Acquisition Reg ulattons,'System,. Chapter "1, Part 31, et seq., shall be <br />Program' Supplement-F165-R7- ISTEA . Page 4 of 7 <br />