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Agreement with Landscape West Management Services, Inc. <br />July 2, 2019 <br />Page 2 <br />A team comprised of representatives from various City divisions, including representatives from the <br />Public Works Maintenance Services Division, Public Works Water Resources Division, and the <br />Parks, Recreation and Community Services Agency, evaluated the six proposals received. The <br />criteria used in the evaluation included phasing approach, equipment, employee training program, <br />ability to meet performance on schedule, company experience and reputation, and competiveness <br />of the fees. One of the six proposals was unable to meet the Scope of Work required in the Request <br />for Proposal and was determined unresponsive, and was not considered in the final evaluation <br />process. <br />The table below summarizes the results of the five proposals with the maximum rating score of 400 <br />points: <br />RANK <br />PROPOSER <br />TOTAL RATING <br />FEE <br />SCORE <br />PROPOSAL <br />1 <br />Landscape West Management Services, <br />336 <br />$700,000 <br />Inc. Anaheim <br />2 <br />Master Landscape & Maintenance, Inc. <br />334 <br />$900,000 <br />(Westminster) <br />3 <br />Swa serLandsca es Carson <br />309 <br />$677,782 <br />4 <br />GreenTech Landscape Inc. Whittier <br />272.5 <br />$698,000 <br />5 <br />Quality Sprayers, Inc. Anaheim <br />258 <br />$649,600 <br />The evaluation committee determined that Landscape West Management Services, Inc., was the <br />top proposer and received the highest overall rating due to a top-quality proposal presentation, <br />maintenance implementation plan, emphasis on customer service, fee competitiveness, and overall <br />responsiveness to the RFP. Landscape West Management Services, Inc., has provided right-of- <br />way and median landscape services for over six years, and services several surrounding cities, <br />including the Cities of Mission Viejo, Laguna Niguel, and La Puente. They have committed to <br />concentrating their hiring efforts in Santa Ana first, and will to utilize Santa Ana vendors for <br />purchasing equipment and materials when feasible. <br />Based on the information provided in the proposal and phone interview, it has been determined that <br />Landscape West Management Services, Inc., will provide the best quality service at the minimum <br />cost to the City. Once it was determined that Landscape West was the best proposer, staff entered <br />into negotiations and they reduced their proposal by $9,500, which is 1.5% less. <br />Staff conducted a reference check and other cities confirmed that Landscape West has met their <br />performance goals. Staff has included quality control measures into the scope of service to ensure <br />service compliance. The contractor is also committed to assisting the City in remediating the impacts <br />associated with homelessness in Santa Ana by removing associated debris and rubbish within the <br />right-of-way throughout our community. The contractor will also be able to provide additional <br />sustainable landscape services including installation of synthetic turf in medians, as funding <br />becomes available. Therefore, it is recommended that City Council approve the recommended <br />action. The recommended action includes a ten percent contingency of $70,000 for the cost of <br />extraordinary maintenance due to unforeseen vehicle accidents and vandalism to maintenance <br />equipment, median backflows, and other similar devices. <br />25F-2 <br />