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DCITY OF SANTA AA b. The extent of support which will be required from City staff (i.e. pulling invoices, checks, schedule preparation, etc.) Due to the City's limited staff, the City will not be able to provide copying services. c. A preliminary schedule including tentative dales for completion or interim and final field work, preparation of financial statements, footnotes, opinion letters and the management letter. d. A proposed budget including estimated hours for each member of the engagement team and hourly billing rates for each of the contract years. 5. Cost Proposal All proposers are required to submit Exhibit B, which contains. a. A cost breakdown by contract year (including renewal option term if exercised); including out-of-pocket expenses and a total not-tn-exceed cnst for all services outlined in Section 313 of this RFP- b. A listing of billing rates, by staffing level, which would apply to any supplemental services which may be requested by the City during the terra of this contract. Pricing instructions should be clearly defined to ensure fees proposed could be compared and evaluated. Proposals shall be valid for a minimum of ninety (90) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City. The proposed fees and rates for this contract will be fixed for the duration of the agreement, including allowable renewal options exercised at the discretion of the City. 6. Certifications (ATTACHMENTS AND EXHIBIT B) The following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: Attachment A: References + Attachment B: Proposer's Statement + Attachment C: Non -Collusion Affidavit + Attachment D: Non -Lobbying Certification Attachment E. Non -Discrimination Certification Exhibit B: Schedule of Professional Fees and Expenses PLEASE NOTE_ City will not be waiving notarization requirement when applicable on any of the required attachents. 7. References Contractor shall provide three (3) references from public agency customers for which actuarial work similar to services specified in this RFP have been performed, including contact names and telephone numbers, and types of services your firm has provided. Use Attachment A— References. The respondent grants permission for the City to contact any individuals listed as references. RFP No. 21- tily Council Protessional Auditing rvi42s /4920 of 34