FULL AGENDA PACKET_2021-05-04 - Laserfiche WebLink

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EXHIBIT 1 The proposals will be reviewed by a Review Panel of Housing Authority staff members. The Panel will evaluate Proposals based on their response to the RFP. A final score will be calculated for each submitted proposal and used to rank the proposal. The highest scoring proposers will be informed after the scoring and evaluation is complete. The Panel will recommend award of the contract to the proposer who will provide the best quality service to the Housing Authority. The Housing Authority reserves the right to negotiate pricing and for additional interviews. The Housing Authority will notify the successful firm(s) by email of invitation for a final oral interview, demonstrations, and/or award. XIII. PUBLIC RECORDS Proposals will become public record after award of agreement. Interested offerors may submit an a -mail request to receive results or the evaluation. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. Please submit your request to Judson Brown, Housing Division Manager, at ibrown()santa-ana.org. XIV. FILING A PROTEST Bidders may file a "protest" with the Housing Authority. In order for a contractor's protest to be considered valid, the protest must. 1. Be filed in writing within five (5) business days of either the RFP posted date or before 5:00 p.m. of the 5th business day following the posting of RFP results/Notice of Intent to Award Contract on the City's website, 2. Clearly identify the specific irregularity or accusation, 3. Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest, and 5. Include all relevant, supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City's Housing Division Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The Housing Division Manager will provide a written decision to the protestor within fourteen (14) calendar days from receipt of protest. The decision from the Housing Division Manager, or her/her designee, is final and no further appeals will be considered. Housing Authority of the City of Santa Ana City Council Page 9 5/4/2021