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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 14 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />June 15, 2021 <br />TOPIC: Purchase of One Ford Super Duty F550 Platform Body Truck <br />AGENDA TITLE <br />Award a Purchase Order in the Amount of $82,512 to TransWest Truck Center, LLC for <br />One Ford Super Duty F550 Platform Body Truck (Specification No. 21-048) (Non - <br />General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Transwest Track <br />Center, LLC for one Ford Super Duty F550 Platform Body Truck in the amount of $82,512 <br />plus a contingency of $5,000, for a total amount not to exceed $87,512, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency's Maintenance Services Division is in need of a platform body <br />truck to replace the existing vehicle in the aging fleet of work equipment. The platform <br />body truck (vehicle) is a vital multi -function, all-purpose vehicle with a large flatbed <br />surface and removable side railings to load/unload materials efficiently. The vehicle also <br />contains a 500-gallon water tank used to water trees and for roadway dust control <br />measures. In addition, the vehicle is vital when deployed as part of the City's emergency <br />response to rain and windstorm related debris and after hour's emergency service calls. <br />The existing vehicle is a 2008 model, which has reached the end of its useful lifecycle, <br />and has become unreliable, directly leading to public service delays. The vehicle exceeds <br />the City Fleet Services Division's recommended Equipment Lifecycle Guidelines, earning <br />a "terrible" rating based on industry standards from the Municipal Equipment Maintenance <br />Association, the National Association of Fleet Administrators, and the American Public <br />Works Association. <br />The Notice Inviting Bids was advertised on April 7, 2021, on the City's online bid <br />management and publication system. A summary of the bid invitation and bids received <br />is as follows: <br />325 Vendors were notified <br />20 Santa Ana vendors were notified <br />15 Vendors downloaded the bid packet <br />City Council 14 — 1 6/15/2021 <br />