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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 25 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />July 6, 2021 <br />TOPIC: Master Agreement for Transportation State -Funded Projects <br />AGENDA TITLE <br />Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to <br />Execute Program Supplement Agreements with the State of California Department of <br />Transportation (Caltrans) as Required by Master Agreement No. 12-5063521 and <br />Approve Revised Administering Agency -State Master Agreement No. 12-5063521 to <br />Secure State Grant Funds (No Fiscal Impact) <br />RECOMMENDED ACTION <br />1. Adopt a resolution authorizing the Executive Director of the Public Works Agency to <br />execute all program supplement agreements required by Administering Agency -State <br />Master Agreement No. 12-5063521 with Caltrans to reimburse the City for State - <br />funded projects. <br />2. Authorize the City Manager to execute a revised Administering Agency -State Master <br />Agreement No. 12-5063521 for State -funded projects with Caltrans, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana has an existing Administering Agency -State Master Agreement <br />No. 00289S with Caltrans which allows the City to receive reimbursement on a number <br />of State -funded projects. The agreement has been in effect since January 19, 2010 and <br />was revised on May 10, 2021 (Master Agreement No. 12-5063521) to incorporate various <br />changes in regulations and policies. Authorization of the revised master agreement is <br />needed in order to continue receiving grant funding and reimbursements on certain <br />transportation projects. <br />Under the revised master agreement, project -specific program supplements are issued, <br />and these program supplements constitute the contractual basis for Caltrans to reimburse <br />the City for State funded transportation projects. Program supplements define the scope <br />of work and reimbursement limits and must be separately executed in order to receive <br />the funds. Adoption of a resolution is needed to authorize the Executive Director of the <br />Public Works Agency to execute the program supplements. <br />City Council 25 — 1 7/6/2021 <br />