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Amendment to Blanket Order Contract for the Movies in the Park Series <br />July 6, 2021 <br />Page 2 <br />• August 25 - Madison Park <br />• August 27 - Centennial Park <br />Free popcorn will be provided to the first 500 guests. <br />The PRCSA had to adjust quickly to the changing COVID-19 restriction guidelines and <br />proceeded with an informal bid process to solicit proposals for equipment rental in order <br />to produce the Movies in the Park series this summer. Proposals from three vendors were <br />collected and Ultimate Entertainment dba Mega Outdoor Entertainment was able to <br />provide the needed equipment at the lowest cost to the City at $84,453. As part of the <br />quote, Ultimate Entertainment will provide 200 headphones for public use for those <br />interested in Spanish or Vietnamese audio during the movie nights, in which they will <br />manage and sanitize all the headphones after each event. At the end of the movie series, <br />the City will own the 200 headphones. <br />The City entered into a $50,000 blanket order contract with the Ultimate Entertainment in <br />order to initiate the first set of movies, but in order to complete the movie series the City <br />is requesting to increase this amount to $101,344, which includes a 20% contingency or <br />$16,891 for as -needed additional equipment and services. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds have been budgeted and are available in the following account for the specified <br />year: <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, Account <br />Amount <br />Year <br />Unit -Account # <br />Description <br />Description <br />FY 21-22 <br />02213200- <br />Special <br />PRCSA Fee & Donation <br />$101,344 <br />62300 <br />Revenue <br />Contractual Services - <br />Fund <br />Professional <br />1. Quote <br />Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community <br />Services <br />Approved By: Kristine Ridge, City Manager <br />City Council 12 — 2 7/6/2021 <br />