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D. r erg Sufficient records must be established and maintained to enable the CITY and FiUD to dewrrnine whether the ESCr CV requirements are being met, Record keeping requirement$ must conform to the policies and procedures as established by the CITY. All accounting records, reports, all evidence pertaining to costs, expenses, and PSG -CV Funds of the SUBRECIPIENT, and all documents related to this AGXVMMFNT shall be maintained and kept avallable at the SUBRECIPH 1"S office or place of business for the duration of the AGREEMENT and thereafter for five (5) years past -completion of sit audit in conformity with the ESG.Cv requirements, except as hereinafter provided relating to retention of any records or documentation existing, created, or maintained in compliance with Lead -based paint regulations, wluoh likely require longer retention as outlined below. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this AGRPEMENT, or (b) costs and expenses of this AGREEMENT to which the CITY or any other governmental agency takes exception, shall be retained beyond the five (5) years until complete reselutdon or disposition of such appeals, litigation claims, or exceptions. All said records must be retained for the greater of the aforementioned duration or the periods specified in 24 CFR 576.500(y), All records relating to, or crcatcd or maintained in compliance with, the lead -Based Paint regulations shall be retained and maintained by the SUBR13CIPUNT indefinitely, Including without Ifulltation, all inspection report(s), disclosure staternor,t(s), and clearance report(s). Copies made by microfilming, photocopying, or similar methods may be substituted for the original records, The CITY, I -IUD and auditors shall have the right to access all the SUBREMIRNT records for as long as the records are retained by the SUBRECTIENT. in the event the SUBREC:IFIMT does not make the shove referenced documents available within the City of Santa Ana, California, the SUBRECIPiEI" r agrees to pay all necessary and reasonable expenses incurred by the C1'1'Y in conducting any audit at the location where said records and books of account are maintalita The SUBRECIPIENT agrees to meet the requirements set forth in 24 CFR § 576.500, E. Homeless Management Infornutt�or� stems 3MIS (1) Generally. The SUBRECIPIENT rmast ensure that data on all persons served and all activities assisled tinder ESU-CV are entered into the applicable community -wide 11MIS in the area in which those persons and activities are located, or with the express knowledge and written consent of the CITY, a comparable database, In accordance with HUD's standards on participation, data collection, and reporting under it local HMIS. (2) HNITS Agency Agreement, The SUBRUCIPMNT shall have an agreement in place will, the I1MIS lead agency to participate in the regionally HMTS system. A copy of the St1MCIPIMI'S agreement with the HIM lead agency shall be attached to this agreement as Exhibit F. In the ease of Domestic Violence service providers or other agencies prohibited from entering data into HM13, documentation f ern the ILMIS lead agency certifying that die SUBRECIPIENT Is using a comparable database shall be attached to this agreement as Itixhibit E. (3) HMN Interagency Data. Sharing Agreemctit, The STJBRECIPIENT shall enter into all Interagency Data Starring Agreement with the HMIS Lead Agency where the SUIIRPCIPIENT 15