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guidelines. Writtenauthorizationand salesreceiptconfinningpaymentmustbekepton file. <br />Service and items costine more than 500 (routine nurchases)• <br />a. Adesignated staffinember shall identify two or three vendors who offer discount or <br />comp etitively priced supplies. Staffshall routinely " shop " those vendors, looking for the <br />best overall price on each order --though not necessarily on an item -by -item basis. Once <br />each year, the staffshall determine which two or three vendors in the area offer the most <br />competitive prices. Written documentation of the research shall be maintained. <br />b. Nothing intheparagraph above shallprevent stafffrom taking advantage oflower <br />prices from other vendors whenever better prices are available. <br />c. Whenpossible,staffshallattempttonegotiatediscounts forlargervolume <br />purchases, and should inquire about discounts for paying cash. <br />d. Allpurchasesmustbemadewithinbudgetguidelines. Writtenauthorization and <br />sales receipt confirming payment must be kept on file. <br />Service and items costing more than MO (infrequent nnrchases)� <br />a. A designated staff member shall obtain written quotes or advertisements from three <br />vendors. Purchase decisions shall be made on the basis of the most advantageous <br />purchase for OCCTAC, based on the above criteria. <br />b. Nothing intheparagraph above shall prevent stafffrom taking advantage of lower <br />prices from other vendors whenever better prices are available. <br />C. Whenpossible,staffshallattempttonegotiatediscountsforlargervolume <br />purchases, and should inquire about discounts forpaying cash. <br />d. All purchases must be made within budget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br />Sole Source Procurement <br />The use of sole supplier is discouraged, and requires the written authorization ofthe <br />ExecutiveDirector. Requests forsolesourceprocurementmustincludethereasonforthe lack <br />of competitive information and justification for the selection. <br />C. Authorization <br />a. StaffAuthorization: TheExecutive Directorymay atherorhis discretion, giveone or <br />more staff members purchase authority for purchases. <br />