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Home My WebLink AboutAGENDA PACKET_2021-08-17 Finance and Management Services www.santa-ana.org/finance Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Second Reading Ordinance Amending the Cannabis Public Benefit Fund AGENDA TITLE: Second Reading and Adoption of Ordinance Amending the Cannabis Public Benefit Fund Restricted Uses for Additional Youth Services RECOMMENDED ACTION Place Ordinance on second reading and adopt. DISCUSSION On July 20, 2021, the City Council introduced the attached Ordinance amending Article XX of Chapter 13 of the Santa Ana Municipal Code to authorize discretionary allocations between youth services and enforcement services from the Cannabis Fund (Exhibit 1). The July 20 staff report included summary spending information for the Cannabis Public Benefit Fund. However, the City Council requested staff return with detailed spending information. The detailed spending plan for the FY21-22 budget follows, and detailed actual spending to date for FY19-20 and FY20-21 is attached (Exhibit 2). DepartmentSpending DescriptionFY21-22 Budget Parks & Recreation3 full-time Recreation Leaders and 10 part-time $1,074,660 Program Coordinators to provide recreation programs. 2 full-time Zoo Education Specialists for zoo programs + Support equipment, training & overhead71,610 Parks & RecreationZoo Exhibit250,000 Parks & RecreationContracted aquatics program operator169,500 Parks & RecreationAnti-drug program60,000 Parks & Recreation “Zoo and You” program50,000 Parks & RecreationTeen excursions43,200 Parks & Recreation Program Supplies for “Zoo and You” and Teen 93,200 Excursion programs. Second Reading Ordinance Amending the Cannabis Public Benefit Fund August 17, 2021 Page 2 Parks & RecreationSplash pads, Thornton Park Lighting, Santa 5,343,520 Anita Parking Lot and Playground Parks & RecreationSummer Youth Internship Program at WORK 382,000 Center Parks & RecreationDACA Support100,000 LibraryLibrary PT Staff: 3 Library Assistants; 8 Tutors, 228,010 1 Library Clerk and 1 Page LibraryWi-Fi Hot Spot service137,400 LibraryDigital content70,000 LibraryContracted youth services37,000 LibraryBookmobile/Mobile Outreach Vehicle100,000 LibraryMaterials and supplies, including books and 139,600 technology LibraryAdditional improvements at Newhope Library1,287,990 Total Youth Spending Appropriation$9,637,690 DepartmentSpending DescriptionFY21-22 Budget City Attorney’s Office1 Assistant City Attorney$189,080 + Support overhead15,560 City Attorney’s OfficeContract legal services300,000 City Attorney’s OfficeIT overhead allocation to be corrected (reduced) 214,300 at mid-year. Planning & Building1 Code Enforcement Supervisor808,120 6 Code Enforcement Officers 1 Senior Office Assistant + Support equipment, training & overhead99,150 Planning & BuildingContract services for board-ups & security71,700 Police Department6 Police Officers1,399,930 + Support equipment/vehicles/training/overhead208,580 Finance85% of 1 Business License Inspector/Collector95,230 + Support overhead9,180 FinanceContract Services for audit255,550 Total Enforcement Spending Appropriation$3,666,380 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact at this time. Any fiscal impact will come from future City Council action to amend the current year budget or adopt the budget in future years. Second Reading Ordinance Amending the Cannabis Public Benefit Fund August 17, 2021 Page 3 EXHIBIT(S) 1.Ordinance No. NS-XXX, an Ordinance of the City of Santa Ana, California, amending Article XX of Chapter 13 of the Santa Ana Municipal Code to authorize discretionary allocations between youth services and enforcement services from the Cannabis Fund 2.Actual Cannabis Public Benefit Fund spending to date for FY19-20 and FY20-21 Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA , CALIFORNIA, AMENDING ARTICLE XX OF CHAPTER 13 OF THE SANTA ANA MUNICIPAL CODE TO AUTHORIZE DISCRETIONARY ALLOCATIONS BETWEEN YOUTH SERVICES AND ENFORCEMENT SERVICES FROM THE CANNABIS FUND THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 13-203 of Article XX of Chapter 13 of the Santa Ana Municipal Code is hereby amended to read as follows: Sec. 13-203. - Cannabis Revenue Funding. A.Automatic Deposit of Cannabis Tax Revenues into the Cannabis Fund. The Cannabis Fund shall be funded by an automatic deposit of two- thirds (2/3) of all cannabis tax revenues generated each year, commencing with the Fiscal Year Budget for 2019-2020 and continuing thereafter in the budget for each Fiscal Year, from all of the following: 1) Operating Agreements for Commercial Cannabis businesses and 2) Any newly adopted Cannabis Business License Tax. For purposes of this subsection, in addition to the descriptions provided directly above in this paragraph, the phrase Ðcannabis tax revenuesÑ means all revenues generated from any new or increased cannabis tax which has been approved by the voters of the City on or after the effective date of this Chapter and any increase of the cannabis tax authorized by the Santa Ana Municipal Code and approved by the City Council. Tax revenue from Medicinal/Medical Cannabis shall not go into the Cannabis Fund. Funds in the Cannabis Fund shall be carried over from year-to-year. B.Discretionary Deposits into Cannabis Fund not Prohibited. Nothing in this Chapter shall prohibit the City Council, as part of the budgeting process, from contributing additional revenues to the Cannabis Fund, as determined in the City CouncilÓs sound legislative discretion. C. Expenditures from the Cannabis Fund. Funds in the Cannabis Fund shall be restricted to 1) Youth Services: expenditures for new, additional or enhanced, as of the date the Cannabis Fund is created, for Youth Services for City of Santa Ana residents and 2) Enforcement Services: expenditures for Enforcement Services to enforce cannabis regulations and other nuisance laws to improve the quality of life of residents. Specific allocations for Youth Services and Enforcement Services shall be made at the sole discretion of the City Council. Ordinance No. NS-XXX Page 1 of 2 Section 2. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. ADOPTED this _______ day of ___________, 2021. _________________________ Mayor APPROVED AS TO FORM __//Sonia R. Carvalho//__ SONIA R. CARVALHO City Attorney AYES: Councilmembers: _________________________________ NOES: Councilmembers: _________________________________ ABSTAIN: Councilmembers: _________________________________ NOT PRESENT: Councilmembers: _________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS-XXX to be the original ordinance adopted by the City Council of the City of Santa Ana on ______________, 2021, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: ______________________ ________________________________ Clerk of the Council City of Santa Ana 2 Ordinance No. NS-XXX Page 2 of 2 CANNABISPUBLICBENEFITFUND ActualSpendingtoDate EmployeeSuppliesOverheadCapital FY1920 CompensationContracts&Equipment&SupportImprovementsTotals Parks&RecreationYouth1974,1454,341 CityManager'sOfficeEnforcement8482,0882,935 CityAttorney'sOfficeEnforcement263,10939,599302,707 FinanceEnforcement100,567100,567 CodeEnforcementEnforcement144,4322,28618,912165,629 PoliceDepartmentEnforcement1,133,44453,1006,56161,9271,255,031 Totals$1,642,596$57,244$8,847$122,525$$1,831,212 EmployeeSuppliesOverheadCapital FY2021YTDJULY(1)CompensationContracts&Equipment&SupportImprovementsTotals Parks&RecreationYouth116,696435,113113,053213,803878,664 LibraryYouth19,763269,47127,608471,66357,773846,276 CityAttorney'sOfficeEnforcement401,38929,94727,270458,605 FinanceEnforcement89,59089,590 CodeEnforcementEnforcement172,61734,95438,57820,215266,364 PoliceDepartmentEnforcement1,281,06951,50916,7448,9481,358,271 Totals$2,081,123$820,993$82,930$641,149$271,575$3,897,770 (1)StaffwillcontinuetopayFY2021invoicesthroughtheendofAugust,andfinalauditedexpendituresforFY2021willincrease. Finance and Management Services www.santa-ana.org/finance Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Quarterly Report of Contracts AGENDA TITLE: Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 RECOMMENDED ACTION Receive and file Quarterly Report of Contracts (COVID-19 and non-COVID-19-related) entered into between April 1, 2021 to June 30, 2021, valued at up to $50,000 for non- public works contracts and agreements, up to $250,000 for public works contracts and agreements and all other contracts and agreements related to COVID-19. DISCUSSION Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under her authority, for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description. Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $250,000. Resolution No. 2020-016, adopted March 17, 2020, granted the City Manager, as acting Director of Emergency Services, the authority to enter into or extend agreements necessary for the continuing operation of City services. Exhibit 1 is a listing of all purchase orders and agreements (COVID-19 and non-COVID- 19-related) entered into during the period April 1, 2021 to June 30, 2021, valued at amounts between $500 and $50,000 for non-Public Works and up to $250,000 for Public Works contracts and agreements. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. Quarterly Report of Contracts August 17, 2021 Page 2 EXHIBIT(S) 1. Quarterly Report of Contracts – April 1, 2021 – June 30, 2021 Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager Finance and Management Services www.santa-ana.org/finance Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Quarterly Report of Investments AGENDA TITLE: Receive and File Quarterly Report of Investments as of June 30, 2021 RECOMMENDED ACTION Receive and file quarterly report of investments as of June 30, 2021. DISCUSSION California Code Section 53646 (b) states that if a quarterly report is rendered to the legislative body, the quarterly investment report shall be submitted within 30 days following the end of the quarter covered by the report. In an effort to meet the statutory requirement, Finance & Management Services Agency (“FMSA”) submits the Report via email for review and distribution to the City Council in advance. The report was emailed for distribution on July 26, 2021. The legislation specifies that this quarterly report contain the seven major elements listed below: 1.Type of investments 2.Date of maturity 3.Par and dollar amounts invested in each security 4.Weighted average maturity of the investments 5.Market value as of the date of the report 6.Source of the market value information 7.Any funds, investments or programs, including loans, under the management of contracted parties These specifications include a statement outlining the ability of the City to meet the budgeted expenditures for the subsequent six months be submitted to the City Council on a quarterly basis. Staff performs an end-of-month expenditure analysis to comply with the expenditure requirement and a statement confirming the ability to meet this requirement in the monthly and quarter-ending Treasurer’s Report. The information is in compliance with State law and the City’s Investment Policy. The attached Treasurer’s Report (Exhibit 1) accurately reflects all pooled investments held on behalf of the City as of June 30, 2021. Quarterly Report of Investments August 17, 2021 Page 2 The attached Cash held by Bank and Cash held by Fund(s) Listing (Exhibit 2) is a new schedule of cash by funds added to the monthly and quarterly Report of Investments to enhance FMSA’s reporting and transparency. The following two tables represent: (1) percentage limits set by the City’s Investment Policy and State Law and shows respective City investment portfolio investment types, amounts, and percentages; and (2) the restricted cash balance as of June 30, 2021. COSA Amounts Portfolio Policy State Law Type of Investment Invested $%Limits Limits % % Federal Farm Credit Bank (FFCB)$45,909,21011.57%NoneNone Federal Home Loan Bank (FHLB)$86,649,60821.83%NoneNone Federal Home Loan Mortgage Corp. (FHLMC)$52,991,25013.35%NoneNone Federal National Mortgage Association (FNMA)$72,201,54018.19%NoneNone Local Agency Investment Fund (LAIF)$74,966,33218.89%NoneNone Local Agency Investment Fund (LAIF – ARPA)$64,180,40716.17%NoneNone Sub- Total:$396,898,348100%NoneNone Cash :$80,921,738 Total:$477,820,086 Restricted CashIn $ Restricted Cash †,$3,057,956 Total$3,057,956 † Restricted cash is held by various Trustees such as Bank of New York Mellon; US Bank; Signature Bank; and State of California Condemnation Fund. Restricted Cash is segregated from cash used for daily operations. The following City investment portfolio graph represents percentages within the respective investment types as of June 30, 2021. Local Agency Federal Farm Credit City of Santa Ana Investment Fund Bank (FFCB) Investment Portfolio (LAIF ARPA) 12% 16% June 30, 2021 Federal Home Loan Bank (FHLB) 22% Local Agency Investment Fund (LAIF) 19% Federal Home Loan Federal National Mortgage Corp. Mortgage (FHLMC) Association (FNMA) 13% 18% Quarterly Report of Investments August 17, 2021 Page 3 The following two tables represent, as of June 30, 2021: (1) the aggregate Average Market Yield to Date (AMTD); and (2) the breakdown of by investment type. Aggregate Average Market Yield To Date Average Month To Date (AMTD)0.698% % of Investments Par Value of InvestmentsYTM Portfolio $74,966,3320.262%18.89%0.049% LAIF $64,180,4070.262%16.17%0.042% LAIF (ARPA) $257,751,6090.933%64.94%0.606% Federal Agency Securities $396,898,3480.698%100.00%0.698% Cash held by Bank and Cash by Fund(s) Listing (Exhibit 2) The above-referenced exhibit (Exhibit 2) includes a comparison of bank balances between each City Cash account including Investments; Cash held at a City designated financial institution; Cash on Hand; and Restricted Cash versus the Cash held by various Fund(s). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1.Treasurer’s Report 2.Cash Held by Bank and Cash Fund(s) Listing Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager CP Report Ver. 7.3.5 Portfolio COSA PM (PRF_PM1) 7.3.0 0.2620.2620.9330.000 YTM/C 8/17/2021 111 401 2610.6982610.698 Days to Maturity 111 Term 1,710 1,1111,111 3,001,995.54 % of 18.8916.1764.94 Portfolio Fiscal Year Ending Book Value 74,966,332.0064,180,406.5080,921,738.03 257,751,608.58 396,898,347.08100.00%477,820,085.11 0.81% 4 3,001,995.54 368,705,425.63 June 30, 2021 Value Market 11 City of Santa Ana Fiscal Year To Date Portfolio Summary 74,966,332.0064,180,406.5080,921,738.03 Portfolio Management 258,240,382.50 397,387,121.00478,308,859.03 Par 0.56% Value 219,006.56 74,966,332.0064,180,406.5080,921,738.03 258,000,000.00 Month Ending 397,146,738.50478,068,476.53 475,483,356.73 June 30 Council City Reporting period 06/01/2021-06/30/2021 Run Date: 07/22/2021 - 14:08 Investments Local Agency Investment FundsCash in BanksFederal Agency Coupon Securities InvestmentsCash Passbook/Checking(not included in yield calculations)Total Cash and InvestmentsTotal Earnings Current Year Average Daily BalanceEffective Rate of Return This report contains all the required information in SB 866 and SB 564 and accurately reflects all pooled investments held during this reporting period on behalf of the City and the City of Santa Ana actingon behalf of the Community Redevelopment Agency. The information reported herein is in compliance with State law and the City's Investment Policy. Based on liquidity of investments, the City of SantaAna is able to meet budgeted expenditure requirements for the next six months, barring any catastrophic natural disasters. Market pricings are obtained through the City's third party trust services at BNYMellon Trust.__________________________________________________ ____________________Finance & Mgmt Services Agency, CP Date Page 1 Maturity 10/23/202302/27/202405/15/202309/05/202310/11/202210/23/202307/22/202509/29/202511/03/202503/09/202604/01/202504/21/202501/10/202206/27/202203/10/202302/13/202403/08/202401/28/202601/28/202601/28/202 602/25/202602/24/202602/25/202503/10/202509/24/202403/17/202504/22/202604/30/2026 1 1 1 1 Report Ver. 7.3.5 2190275471857829 844971683796467844490616274294193361617957981211211239239113 Portfolio COSA PM (PRF_PM2) 7.3.0 Days to Maturity 365 0.262 0.262 0.262 0.262 2.6702.6192.4301.9201.4201.6060.6900.5300.5500.8000.7100.7101.9801.8152.6992.5412.3800.5800.5200.5000.6000.6250.3750.5000.5000.7571.1001.100 YTM/C 8/17/2021 360 0.258 0.258 0.258 0.258 2.6342.5832.3961.8941.4011.5840.6810.5230.5430.7890.7000.7001.9531.7902.6622.5062.3480.5720.5130.4930.5920.6160.3700.4930.4930.7471.0851.085 YTM/C 0.2620.2622.6502.6102.1252.1251.3751.6250.6900.5300.5400.8000.7100.7101.9501.8152.5002.5002.3750.5800.5200.5000.6000.6250.3750.5000.5000.6501.1001.100 Rate Stated 924,195.25 Book Value 2,998,740.001,975,960.001,512,465.002,496,700.005,003,650.006,000,000.005,000,000.004,997,500.004,000,000.006,000,000.005,000,000.003,170,488.335,000,000.001,486,650.001,996,220.002,999,250.004,000,0 00.005,000,000.006,000,000.005,000,000.005,000,000.005,000,000.004,000,000.004,000,000.005,997,000.005,000,000.005,000,000.00 74,966,332.00 74,966,332.00 64,180,406.50 64,180,406.50 974,191.50 3,175,170.002,070,060.001,558,905.002,539,650.005,148,000.005,989,800.004,952,750.004,916,050.003,976,080.006,001,920.004,988,450.003,206,115.005,081,550.001,557,915.002,112,720.003,164,700.003,944,3 20.004,920,500.005,910,660.004,941,150.004,952,250.004,948,350.003,986,440.003,985,400.005,977,980.005,000,850.004,993,600.00 Market Value 74,966,332.00 74,966,332.00 64,180,406.50 64,180,406.50 Par Value 925,000.00 3,000,000.002,000,000.001,500,000.002,500,000.005,000,000.006,000,000.005,000,000.005,000,000.004,000,000.006,000,000.005,000,000.003,175,000.005,000,000.001,500,000.002,000,000.003,000,000.004,000,0 00.005,000,000.006,000,000.005,000,000.005,000,000.005,000,000.004,000,000.004,000,000.006,000,000.005,000,000.005,000,000.00 74,966,332.00 74,966,332.00 64,180,406.50 64,180,406.50 5 June 30, 2021 11 City of Santa Ana Date Portfolio Management Purchase Portfolio Details - Investments 05/01/202101/29/201903/04/201903/15/201906/10/201910/11/201910/23/201907/22/202009/29/202011/03/202003/09/202104/01/202104/21/202101/11/201706/27/201705/31/201802/27/201904/29/201901/28/202101/28/202 101/28/202102/25/202102/24/202102/25/202103/10/202103/24/202103/29/202104/22/202104/30/2021 Balance Average 74,966,332.00 151,298,749.49 Issuer Local Agency Investment FundLocal Agency Investment FundFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Farm Credit BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan Bank Subtotal and AverageSubtotal and Average Council Investment #LAIFCITYLAIF ARPA13868138761388413897139321393413974139881399114005140061401613825138451385413873138891399613997139981399914001140021400314004140071400814017 City CUSIP Local Agency Investment Funds LAIFCITY Cash in Banks LAIF ARPA Federal Agency Coupon Securities 3133EJ5W53133EKBW53133ECPM03133EKPG53133EKY913133EK3M63133ELX333133EMBH43133EMFR83133EMSU73133EMU P53133EMWH13130AAKW73130ABBNS13130ADMX73130AFW943130AB3H73130AKPQ33130AKU533130AKN693130ALA533130ALBM53130ALB523130ALDZ43130ALKN33130ALLP73130ALW673130AM5V0 Run Date: 07/22/2021 - 14:08 CP Date Page 2 Maturity 06/30/202603/30/202606/28/202406/29/202201/16/202505/05/202505/28/202506/25/202506/30/202507/15/202409/30/202510/27/202512/30/202508/17/202101/19/202304/05/202210/05/202201/07/202510/15/202406/16/202 507/13/202307/28/202508/14/202508/12/202510/28/202511/25/202512/17/202512/10/2025 9189155814471271 261 182363359364456483182567278461757407484512169 401 Portfolio COSA 1,4041,2861,2021,4461,505 PM (PRF_PM2) 7.3.0 Days to Maturity 365 0.698 1.0501.0000.4001.9361.8000.7200.7670.7000.6500.5700.5000.5400.5001.7422.6892.6472.7021.6641.6510.7500.4100.5100.6500.5600.5300.6250.6000.650 0.933 YTM/C 8/17/2021 360 1.0360.9860.3951.9091.7750.7110.7560.6900.6410.5620.4930.5330.4931.7192.6532.6112.6651.6411.6290.7400.4040.5030.6410.5520.5230.6160.5920.641 0.9210.688 YTM/C 1.0501.0000.4001.9251.8000.7000.7500.7000.6500.5700.5000.5400.5001.2502.3751.8752.0001.6251.6250.7500.4100.5100.6500.5600.5300.6250.6000.650 Rate Stated 971,950.00971,400.00 Book Value 6,000,000.006,000,000.006,000,000.004,997,500.003,000,000.004,995,000.004,998,750.006,000,000.006,000,000.006,000,000.005,000,000.006,000,000.006,000,000.004,301,660.001,971,780.004,990,750.004,994,0 00.005,000,000.006,000,000.008,000,000.006,000,000.006,000,000.006,000,000.005,000,000.006,000,000.006,000,000.00 257,751,608.58 396,898,347.08 5,995,440.006,000,420.005,985,360.005,087,150.003,001,410.004,979,000.005,000,700.005,973,900.005,979,240.005,996,640.004,932,400.005,926,320.005,911,800.004,406,556.002,067,420.001,013,690.001,022,9 50.005,178,150.005,179,500.005,001,300.006,000,000.007,917,200.005,972,460.005,960,640.005,930,040.004,957,250.005,937,540.005,950,380.00 Market Value 258,240,382.50397,387,121.00 Par Value 6,000,000.006,000,000.006,000,000.005,000,000.003,000,000.005,000,000.005,000,000.006,000,000.006,000,000.006,000,000.005,000,000.006,000,000.006,000,000.004,400,000.002,000,000.001,000,000.001,000,0 00.005,000,000.005,000,000.005,000,000.006,000,000.008,000,000.006,000,000.006,000,000.006,000,000.005,000,000.006,000,000.006,000,000.00 258,000,000.00397,146,738.50 6 June 30, 2021 11 City of Santa Ana Date Portfolio Management Purchase Portfolio Details - Investments 06/30/202106/30/202106/28/202106/29/201701/16/202005/05/202005/28/202006/25/202006/30/202007/15/202009/30/202010/27/202012/30/202011/18/201603/28/201805/31/201805/31/201801/15/202001/15/202006/16/202 007/13/202007/28/202008/14/202008/12/202010/28/202011/25/202012/17/202012/10/2020 Balance Average 249,218,275.25475,483,356.73 Issuer Federal Home Loan BankFederal Home Loan BankFederal Home Loan BankFederal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Home Loan Mortgage Co.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc.Federal Nat'l Mtg. Assoc. Total and Average Subtotal and Average Council Investment #14024140251402613839139381396213964139671396813979139871398913995138201385013856138571394013941139651397113976139771397813990139921399313994 City CUSIP Federal Agency Coupon Securities 3130AMYU03130AMYC03130AMSF03134GBVA73134GUS923134GVQX93134GVVX33134GVR263134GVT993134GV5R53134GWUE43134GW4Z63134GXJL93135G0N823135G0T943135G0T453135G0T783135G0X 243135G0W663136G4WV13136G4YW73136G4D423136G4C433136G4G983136G45Q23135GA4V03135GAAN13135G06J7 Run Date: 07/22/2021 - 14:08 CP Page 3 1111111111 1 261 Portfolio COSA PM (PRF_PM2) 7.3.0 Days to Maturity 365 0.698 0.0000.0000.0000.0000.0000.0000.0000.0000.0000.000 YTM/C 8/17/2021 360 0.0000.0000.0000.0000.0000.0000.0000.0000.0000.000 0.688 YTM/C Rate Stated 3,542.50 90,072.9945,948.40 322,810.74385,870.66752,300.00 Book Value 2,631,381.572,384,761.324,547,073.91 69,757,975.94 477,820,085.11 3,542.50 90,072.9945,948.40 322,810.74385,870.66752,300.00 2,631,381.572,384,761.324,547,073.91 Market Value 69,757,975.94 478,308,859.03 3,542.50 90,072.9945,948.40 Par Value 322,810.74385,870.66752,300.00 2,631,381.572,384,761.324,547,073.91 69,757,975.94 478,068,476.53 7 June 30, 2021 11 City of Santa Ana Portfolio Details - Cash Date Portfolio Management Purchase 03/01/202107/01/202007/01/202003/01/2021 0.00 Balance Average 475,483,356.73 Issuer CITY OF SANTA ANAJP MORGAN CHASEJP MORGAN CHASEJP MORGAN CHASEJP MORGAN CHASEJP MORGAN CHASEJPMorgan ChaseJPMorgan ChaseJPMorgan ChaseSanta Ana Federal Credit Union Average Balance Total Cash and Investments Council Investment #PETTY CASH1394337983381308695PROP MGMT 2011279629500FSS City CUSIP Cash in Banks PETTY CASHHOUSINGWORKERS COMPENSGENERAL LIABILIPROPERTY MANAGEPROPERTY MGMT 2HEALTHCARE SPENCOMMISSARYGENERAL ACCOUNTFSS Run Date: 07/22/2021 - 14:08 Quarterly Report of Investments as of June 30, 2021 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing Investments Amount Bank of New York Mellon - Investment Custodian257,751,609 Local Agency Investment Fund (L.A.I.F)74,966,332 Local Agency Investment Fund (L.A.I.F) - ARPA64,180,407 Total - Investments 396,898,348 Cash Held at City Financial Institution(s) and Cash on Hand Amount General Account69,757,976 General Liability Account4,547,074 Housing Account2,631,382 Workers Compensation Account2,384,761 Santa Ana Federal Credit Union - Family Self Sufficiency (FSS-Housing) 752,300 Commissary Account 385,871 Flexible Benefit Spending Account322,811 Property Management Account45,948 Property Management - Phase 2 Account3,543 Petty Cash90,073 Total - Cash Held at City Financial Institution(s) and Cash on Hand 80,921,738 Restricted Cash Amount Signature Bank - Streetlight Project1,268,870 US Bank - Pension Stability Funds (Section 115 Trust with PARS)521,499 Bank of New York Mellon - Various108,843 US Bank - Warner Industrial Community105,347 State of California Condemnation Fund - Right of Way Deposits1,041,525 US Bank - Gas Tax Bonds11,772 Total - Restricted Cash 3,057,857 Total Cash Held City at Financial Institution(s), Cash on Hand and Restricted Cash 480,877,943 Cash by Fund(s) - Total (see below for listing)480,877,943 FundFund description Amount 011GENERAL FUND77,204,717 012CANNABIS PUBLIC BENEFIT 14,554,130 016CASP CERTIFICATION & TRAINING258,556 020OTS-TRAFFIC OFFENDER PROGRAM39,924 021PRCSA CATV FUND1,248,317 022PRCSA FEE & DONATION472,059 023INMATE WELFARE FUND1,440,091 024PD ATHLETIC ACTIVITIES LEAGUE(23,051) 025IDB & EZ VOUCHER MONITORING320,842 026ASSET FORFEITURE FUND135,183 027PARKING FUND5,263 029SPECIAL GAS TAX25,613,322 030PROP 1B BOND ACT OF 2006152,540 031AIR QUALITY IMPR. (AB 2766)1,505,984 032MEASURE M-STREET CONSTRUCTION(1,928,278) 033NEW TRANSPO SYS IMPR AREA B541,336 034NEW TRANSPO SYS IMPR AREA E1,537,855 035NEW TRANSPO SYS IMPR AREA F1,589,409 041TRANSP SYS IMPR AREA A-2329,116 042TRANSPO SYS IMPR AREA B9,506 048TRANSPO SYS IMPR AREA C-2212,328 049TRANSPO SYS IMPR AREA G97,865 051CAPITAL OUTLAY FUND5,047,103 053CITY SERVICES7,388,303 054SANITARY SEWER CAPITAL22,367,356 055SEWER CONNECTION FEE11,231,005 056SANITARY SEWER SERVICE7,050,583 057FED CLEAN WATER PROTECTION ENT4,686,368 058RESIDENTIAL STREET IMPROVEMENT4,397,821 Page 1 of 3 Quarterly Report of Investments as of June 30, 2021 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing 059SELECT STREET CONSTRUCTION19,282,167 060WATER REVENUE46,712,989 066ACQUISITION & CONSTRUCTION2,315,635 067REGIONAL TRANSP CENTER(1,728,318) 068SANITATION FUND7,044,164 069REFUSE COLLECTION SERVICE5,615,963 070EQUIPMENT REPLACEMENT FUND6,494,638 071CENTRAL SERVICES(99,658) 073BUILDING MAINT FUND1,135,685 074CIVIC CENTER MAINTENANCE(425,697) 075FLEET MAINTENANCE/STORES975,417 076STORES & PROPERTY CONTROL(555,241) 078RETIREMENT SYSTEM969,976 080LIABILITY AND PROPERTY INS FND19,425,778 081EMPLOYEE GROUP INSURANCE(1,178,314) 082WORKERS COMPENSATION FUND15,367,082 083PAYROLL REVOLVING5,946,667 085CITY YARD OPERATION86,139 086PUB WKS ENG/PROJ MGMT(782,430) 087PT RETIREMENT FUND7,193 088QUALITY SERVICE TRAINING400,463 089CA SEISMIC HAZARD PROGRAM5,733 090ORANGE CO SANITATION DIST 2&3748,309 093BUSINESS IMPROVEMENT DISTRICT142,057 094INTEREST AGENCY209,356 095POLICE COMMISSARY ACCOUNT362,944 096SA TOURISM MARKETING DISTRICT117,938 100SECTION 457 FIDUCIARY ADMIN46,407 101PUB WKS-ADMIN & PLANNING2,227,930 103PMA RETIREE HEALTH INSURANCE8,140 104SEIU RETIREE HEALTH INSURANCE21,369 106MGMT RETIREE HEALTH INSURANCE9,230 107UC RETIREE HEALTH INSURANCE2,036 109INFO SYS STRATEGIC PLAN13,040,608 110STRONG MOTION INSTRUMENTATION97,520 120FIRE FACILITIES FUND1,583,904 121SPECIAL REPAIR/DEMOLITION431,796 122EMERGENCY & HEALTH GRANTS7,028,979 123WORKFORCE INVESTMENT ACT(1,014,023) 124ORANGE COUNTY SSA GRANTS398,534 125OES UASI(556,897) 127D.O.J. GRANT FUND94,265 128POLICE BLOCK GRANTS1,114,720 130HOME PROGRAM FEDERAL GRANT1,176,405 133HOUSING AUTHORITY-ISSUER FEE2,731,388 135COMMUNITY DEV BLOCK GRANT(255,103) 136HOUSING AUTHORITY-VOUCHER HAP599,767 137HOUSING AUTHORITY- MAINSTREAM- 138HOUSING AUTHORITY-MS 5675,937 139HOUSING AUTHORITY-NEW CONSTR114,186 140HOUSING AUTHORITY-VOUCHER ADM2,085,140 142NSP FEDERAL GRANT1,319,612 143CALHOME MFGD HSG LOAN 626,431 144PRISON TO EMPLOYMENT PROGRAM(416,129) 145RENTAL REHABILITATION GRANT393,417 147FEDERAL AID SAFETY PROGRAM(819,078) 148TRAFFIC SYSTEM MGMT GRANT(6,274,433) 149WIC ASSESSMENT DIST ST IMPRV32,574 152PUBLIC LIBRARY GRANT FUND7,548 153LIBRARY GRANTS42,388 154LIBRARY SVCS & TECHNOLOGY ACT1,375 155OCJP GRANT36,355 157HSG ADMIN CARES ACT COVID-19(11,577) 158PLANNING GRANTS PROGRAM(98,977) 160HSG HAP CARES ACT COVID-19174 161PRCSA CAPITAL GRANTS(130,148) 162ENERGY CONSERVATION PROGRAM94,545 164PUB WKS-WTR QUALITY & CONTROL(1,137,455) 165OFFICE OF SAFETY GRANT 158,705 Page 2 of 3 Quarterly Report of Investments as of June 30, 2021 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing 166US DOJ ASSET FORFEITURE FUND1,387,050 167US TREASURY ASSET FORFEITURE138,631 169RECREATION GRANTS FUND373,810 170MS5 HAP CARES ACT COVID-19(558,258) 172NATL RECREATION TRAILS FND ACT17,061 175CARES ACT - CESF- 176CARES ACT - State- 177EMERGENCY RENTAL ASSISTANCE PG13,086,606 178COVID RELIEF FUND (83,353) 180ARPA EHV ADMIN FEES191,350 181AMERICAN RESCUE PLAN ACT64,180,407 201LOCAL DRAINAGE AREA NO 1132 202LOCAL DRAINAGE AREA NO 21,422 203LOCAL DRAINAGE AREA NO 3751,351 204LOCAL DRAINAGE AREA NO 41,050 205LOCAL DRAINAGE AREA NO 5597 206LOCAL DRAINAGE AREA NO 6876 207LOCAL DRAINAGE AREA NO 7193,226 209LOCAL DRAINAGE AREA NO 9729 210LOCAL DRAINAGE AREA NO 1017,086 211LOCAL DRAINAGE AREA NO 11222 212LOCAL DRAINAGE AREA NO 1213 213LOCAL DRAINAGE AREA NO 132,684 221LOCAL DRAINAGE AREA I965,010 222LOCAL DRAINAGE AREA II225,553 223LOCAL DRAINAGE AREA III417,939 224LOCAL DRAINAGE AREA IV509,281 225LOCAL DRAINAGE AREA V254,185 226LOCAL DRAINAGE AREA VI216,436 301REC/COMM SVS6,013 311RESIDENTIAL DEVELOP DISTRICT 13,209,325 312RESIDENTIAL DEVELOP DISTRICT 23,725,313 313RESIDENTIAL DEVELOP DISTRICT 311,216,622 314RESIDENTIAL DEVELOP DISTRICT 4530,022 400POLICE UUT LEASE REVENUE BONDS5,735 403SCAG GRANTS750 404COSA 2014 LEASE FINANCING74,214 417INCLUSIONARY HOUSING FEE10,187,800 418CDA - PEEBLER CAPITAL FUND4,647,031 607HOUSING AUTHORITY LMIHF3,612,618 6522003A SERIES TAX ALLOC BOND- 6542011A SERIES TAX ALLOC BOND- 6552018A SERIES TAX ALLOC BOND11,762 6582003B SERIES ALLOC BOND- 670COSA RDA407,940 671COSA RDA OBLIGATION RETIREMENT5,706,086 980SAN JUANQUIN TRANS CORRIDOR- 981EASTERN FOOTHILL TRANS CORRIDO- 991TRAN SYS IMP AUT C-2 TUSTIN2,163,284 992TRAN SYS IMP AUT AREA D-TUSTIN11,058,323 993WIC ASSESSMENT DISTRICT 357,923 998TREASURERS AGENCY COLLECTIONS20,262 999Lawson Clearing(263) Reconciling Item(s) - Outstanding Checks *2,080,751 Reconciling Item(s) - Bank Direct Deposits*102,265 Reconciling Item(s) - Deposits in Transit*(1,813,489) Reconciling Item(s) - Various*(293,188) Reconciling Item(s) - Various: A difference between Cash held by Financial Institution, Fiscal Agent and Cash on Hand exists when comparing to Cash by Fund due, to reconciling items such as timing of payments; outstanding checks; and deposits in transit Page 3 of 3 Community Development Agency www.santa-ana.org/cd Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Quarterly Report for Housing Division Projects and Activities AGENDA TITLE: Quarterly Report for Housing Division Projects and Activities for the Period of April 2021 – June 2021 RECOMMENDED ACTION Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of April 2021 – June 2021. DISCUSSION This report for the quarter ending on June 30, 2021 provides statistics for all of the affordable housing projects and activities for the Housing Division. The report is divided into four sections: Loan Activity, Loan Portfolio Management and Monitoring, Affordable Housing Funds and Commitments, and Development Projects. Loan Activity Applications The Housing Division offers several different programs, including: down payment assistance for first-time homebuyers and rehabilitation loans for mobile homes, single- family, multi-family, and historic homes. Inquiries are received from the public and applications are mailed out, received, and approved for these programs on a continual basis. Table 1 shows the number of inquiries, applications sent out, received, and approved by type for the quarter and for the total fiscal year. Table 1: Applications Sent Out, Received & Approved Applications Applications Applications Inquiries Sent OutReceivedApproved Program Q4Total FYQ4Total FYQ4Total FYQ4Total FY Single-Family Rehabilitation124813453400 Mobile Home Rehabilitation5195182300 Multi-Family Rehabilitation00000000 Historic Home Restoration01010000 Homeownership / DPAP16561650819511 Loan Subordinations320320320320 Quarterly Report for Housing Division Projects and Activities August 17, 2021 Page 2 The number of applications received is typically lower than the number of applications sent out in any given period due to the stringent program guidelines for eligibility regulated by the federal government, which makes it difficult for most applicants to qualify. Due to the Coronavirus (COVID-19), application processing for the Single-Family and Mobile Home Rehabilitation Program continued to be on hold during the fourth quarter. There are currently nine applications for the Single-Family Rehabilitation Program and four applications for the Mobile Home Rehabilitation Program on hold. Homeowners who have second liens with the City of Santa Ana have been interested in refinancing their first lien mortgage to take advantage of the low interest rates. When the first lien is refinanced, it is necessary for the City to subordinate its second lien. During the fourth quarter, three requests for subordination were received, approved, and processed. Rehabilitation Loan Underwriting and Approval Progress During this quarter, no mobile home rehabilitation loans were funded due to the program being on hold. Rehabilitation Program Construction Progress Homeowners receiving rehabilitation loans are guided through an open selection of contractors to complete the work on their homes. Each homeowner is given a list of contractors that have been screened by staff for license and insurance requirements. However, homeowners are allowed to select any contractor that meets these same requirements. Staff assists the homeowners with the evaluation of bids and selection of a contractor. Staff also monitors the construction work, approves payments to contractors, and tracks expenditures to ensure compliance with the loan agreement and program guidelines. During this quarter, zero additional homes were completed. Down Payment Assistance Loan Program (DPAP) Progress For the Down Payment Assistance Loan Program, staff evaluates applicant eligibility and oversees underwriting to ensure compliance with program guidelines and requirements established by the U.S. Department of Housing and Urban Development (HUD). During this quarter, staff conducted one down payment assistance virtual workshop via Zoom with 24 attendees. Five down payment assistance loans closed escrow. Eight down payment assistance applications were received, and five applications were approved. Loan Portfolio Management & Monitoring The Housing Division is responsible for managing the residential loan portfolio, which includes all of the loans entered into by the City and Housing Authority acting as the Housing Successor Agency. As of the end of the fourth quarter, the principal balance was $138,481,778.26. This is composed of 369 loans, of which 346 are deferred or residual receipt payment loans. As shown in Table 2, the loan portfolio generated $159,735.00 in payments of principal and interest during the fourth quarter. The amount of residual receipts payments changes every quarter. Quarterly Report for Housing Division Projects and Activities August 17, 2021 Page 3 Table 2: Portfolio Revenue Funding Source HOMECDBGRedevelopmentNSPCalHOME $0$81,380$0$0$43,861 Loan Payoffs $0$6,663$0 $0$0 Residual Receipts Payments $2,896$5,788$19,147$0$43,861 Amortized Loan Payments $2,896$93,831$19,147$0$43,861 Total for Q4 Monitoring As part of the requirements for these funds, staff must monitor the owner-occupancy of single-family homes that have received loans, and the building code compliance of units in rental projects with long-term affordability covenants. During this quarter, 67 owner- occupancy recertification letters were mailed and 43 were returned and processed. This number includes letters sent from previous months. On-Site compliance monitoring of the tenant files was not conducted this quarter due to COVID-19. HUD has temporarily waived the requirement for ongoing periodic inspections of HOME-assisted rental housing through September 30, 2021. Available Funds and Land Assets for Affordable Housing Development Projects The City of Santa Ana and the Housing Authority acting as the Housing Successor Agency manages multiple sources of local, state and federal funds to promote and facilitate the development of affordable housing as well as land assets held by the Housing Authority. Exhibit 1 provides a summary of the funds available as of March 31, 2021. Exhibit 2 provides a summary of available land assets. Housing Opportunity Ordinance On-Site Development: Since 2011, a total of 33 units have been developed on-site as a result of the Housing Opportunity Ordinance, including 23 ownership units for-sale and 10 rental units: Units Built On-Site OwnershipRentalTotal 231033 In-Lieu Fees Generated: All in-lieu fees, penalties and other monies collected pursuant to the Housing Opportunity Ordinance, including interest, are deposited into the Inclusionary Housing Fund. Since inception, the Inclusionary Housing Fund has generated $21,510,127 to be used for the development of housing affordable to low- and moderate-income households, with a reasonable amount spent on administrative or related expenses associated with the administration of the Housing Opportunity Ordinance. In-Lieu fees generated have been used to develop new affordable housing opportunities, provide emergency shelter, and Quarterly Report for Housing Division Projects and Activities August 17, 2021 Page 4 create homeownership opportunities. Below is a summary of how in-lieu fees have been used by the City: Inclusionary Housing Project# of UnitsAddress Funds SPENT Santa Ana Arts $4,775,000571666 N Main Street Collective Tiny Tim Plaza$1,300,000502239 W 5th Street The Link Interim 2320 S Red Hill $4,140,295N/A Emergency ShelterAvenue TOTAL$10,215,295 107 Inclusionary Housing Project# of UnitsAddress Funds COMMITTED Habitat for Humanity 416 Vance Street & 826 $565,2712 “Lacy & Vance”N Lacy Street 2530 and 2534 Westview House$1,514,11384 Westminster Avenue WISE Place Steps to Independence Public $90,000N/AN/A Service Program Down Payment $210,000N/AN/A Assistance TOTAL$2,379,384 86 Affordable Housing Development Projects There is one recently completed affordable housing project, two affordable housing projects under construction, and four affordable housing projects in pre-development. Below is a brief summary and status-update for each project. Exhibit 3 provides a development timeline for each project. Projects Completed th La Placita Cinco – formerly Tiny Tim Plaza (2239 West 5 Street) DeveloperCommunity Development Partners New construction of an affordable multifamily apartment complex consisting Descriptionof 50 units of rental housing serving very-low and extremely-low income families, and one (1) manager’s unit. City / Authority Inclusionary Housing ($1,300,000), Housing Successor Agency ($4,700,000) Funds The project is 100% complete, with only minimal close-out items remaining. Update All final inspections were signed, and the Certificate of Occupancy was Quarterly Report for Housing Division Projects and Activities August 17, 2021 Page 5 issued on June 22, 2021. Retail renovations are complete, with final signage in progress. The project is now 100% leased. Projects under Construction Legacy Square (609 North Spurgeon Street) DeveloperNational Community Renaissance with Mercy House as the service provider New construction of a 100% affordable multifamily apartment complex consisting of 92 units of rental housing and one (1) manager’s unit. All units Description will be affordable to households earning less than 60% AMI of which 33 units will be set-aside for permanent supportive housing. Authority Eight (8) Project-Based Vouchers (PBVs) Funds Construction is currently ongoing and on July 8, 2021 a Groundbreaking Update Ceremony was celebrated. The estimated completion date is February 2023. North Harbor Village (1108 North Harbor Boulevard) DeveloperJamboree Housing Corporation Acquisition and rehabilitation of a former motel yielding 89 units of permanent Description supportive housing. City / Authority CDBG ($1,687,047); Eight-nine (89) PBVs consisting of 34 HUD-VASH PBVs Fundsand 55 non HUD-VASH PBVs. The developer closed on their construction financing on April 1, 2021 UpdateConstruction is currently ongoing. The estimated completion date is October 2022. Projects in Pre-Development Crossroads at Washington (1126 and 1146 East Washington Avenue) Related Companies of California with A Community of Friends (ACOF) as co- Developer developer and lead service provider New construction of a 100% affordable multifamily apartment complex consisting of 85 units of rental housing and one (1) manager’s unit. All units Description will be affordable to households earning less than 30% AMI of which 43 units will be set-aside for permanent supportive housing. HOME Investment Partnerships Program ($3,007,489), Neighborhood City / Authority Stabilization Program ($963,951), sixty-five (65) year ground lease Fundsagreement for 1126 and 1146 E. Washington Avenue (Appraised Value as of September 22, 2019: $4,108,136) The Developer was successfully awarded Orange County Housing Finance Trust funds in May 2021. The Developer continues to work with the City, County, and the California Department of Toxic Substances Control (DTSC) Update on supplemental environmental investigations. The City, County, and DTSC are expected to enter into a Standard Voluntary Agreement for further agency oversight. Quarterly Report for Housing Division Projects and Activities August 17, 2021 Page 6 FX Residences (801, 809, 809 ½ East Santa Ana Boulevard) DeveloperHomeAid Orange County, Inc. with Mercy House as the service provider New construction of an affordable multifamily apartment complex consisting Description of 16 units of permanent supportive housing, and one (1) manager’s unit. Housing Successor Agency ($1,069,947), three (3) PBVs, 99-year ground City / Authority lease agreement for 801 E. Santa Ana Blvd. (Appraised Value as of Oct 25, Funds 2018: $788,000) HomeAid Orange County applied for $300,000 from Federal Home Loan Bank of San Francisco through their Affordable Housing Program (AHP) Loan Program at the beginning of March but the project was not awarded the AHP Updatefunds. Following this project setback, HomeAid Orange County is revising and refining their proforma to calculate their financial gap as they work to close on their financing by the end of this year with additional financial support from the City. Habitat for Humanity (416 Vance Street & 826 North Lacy Street) DeveloperHabitat for Humanity of Orange County New construction of two single-family detached homes for homeownership Description serving households up to 120% AMI. Inclusionary Housing ($565,271) and a 99-year ground lease agreement for City / Authority 416 Vance Street and 826 N. Lacy Street (Appraised Value as of Oct 25, Funds 2018: $578,000) On April 6, 2021, City Council approved a First Amendment to the Conditional Grant Agreement with Habitat for Humanity of Orange County for an additional $333,777 in Inclusionary Housing Funds for a total Inclusionary UpdateGrant amount of $565,271 for the development of the project. The Developer’s Site Plan Review application was submitted in April 2021. The Developer is working through Site Plan Review prior to issuance of their building permit to start construction. Westview House (2530 Westminster Avenue) DeveloperCommunity Development Partners New construction of an affordable multifamily apartment development consisting of 85 units of both large family and PSH with one (1) manager’s Description unit. Twenty-six of the units will be funded by PBV and MHSA funds through the NPLH program. Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program City / Authority ($2,003,705), Rental Rehabilitation Program ($386,523), and twenty-six (26) Funds Mainstream Program PBVs The developer applied for the OC 2020 Supportive Housing NOFA MHSA funds and received this funding award. The developer also applied for Update competitive NPLH funds on January 19th and received a formal award for these funds from HCD. The developer will apply for 4% tax credits and bonds Quarterly Report for Housing Division Projects and Activities August 17, 2021 Page 7 on September 9, 2021 and is expected to close on their financing before June 2022. Regional Housing Needs Assessment Housing projects that have been approved, permitted, or received a certificate of th occupancy after June 30, 2021, may be counted towards the 6 Regional Housing Needs Assessment (RHNA) Cycle (October 2021 to October 2029). Below is a summary of our th progress to meet our 6 RHNA Cycle requirements for affordable housing: Very Low IncomeLow IncomeModerate Income RHNA Allocation 606362545 Pipeline Projects 414*5292 Remaining RHNA 192-167543 * 281 units are for extremely low income households (0 – 30% AMI) FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1.Available Funds for Affordable Housing Development Projects 2.Available Land Assets for Affordable Housing Development 3.Project Timelines Submitted By: Steven A. Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager EXHIBIT 1 EXHIBIT 2 AVAILABLE LAND ASSETS FOR AFFORDABLE HOUSING DEVELOPMENT (1) 302 E. Twenty-Second Street a. APN: 003-122-25 b. Lot Size: 27,817sf c. Current Zoning: R1 Single-Family Residence, which allows one house per lot. d. Parcel was acquired 10/30/2002 using Low and Moderate Income Housing Asset Fund - 20% Set Aside. e. Previous Use: Purchased from Cal Trans. It was a remnant parcel from the freeway widening project. The site was vacant and undeveloped at the time it was acquired. f. General Plan: Low Density Residential, which allows single-family residences and ancillary uses. g. Maximum du/ac: Seven units per acre. h. Site Condition / Environmental Conditions: Property is irregular in shape, is below the minimum lot size for a residential lot, and will most likely require the approval of several variances from the zoning code in order to facilitate a residential unit. EXHIBIT 3 Current Affordable Housing Development Project Timelines Projects Completed th La Placita Cinco – 2223 W. 5 Street Dec 16Developer submitted request for funds to CDA Jun 17Awarded City and Housing Successor Agency Funds Jan 18Planning entitlements approved Jul 18 Submittal of 9% Low-Income Housing Tax Credit Application Oct 18 Award of 9% Low-Income Housing Tax Credits May 19 Close of Escrow Jun 19 Construction initiated Jun 21 Construction completion Projects Under Construction Legacy Square –609 North Spurgeon Street Aug 18 Santa Ana CDA Funding Application Dec 18Applied for NPLH and SNHP Funds Jan 19Santa Ana funding award Feb 19 Planning entitlements approved Feb 19 Applied for Round 4 AHSC Funding May 19 Award of SNHP funds Jul 19 Applied for Round 1 MHP Nov 19 Applied for State 4% tax credits Jan 20 Construction drawings (8-12 weeks) Feb 20 Apply for Round 5 AHSC funding May 20 Apply for 4% tax credits May 20 Plan check (12-16 weeks) Jun 20 Award of AHSC funds July 20 Award of 4% Tax Credits July 20 Award of Tax-Exempt Bonds May 20 Plan Check (12-16 weeks) Jan 21 Building permit issuance Feb 21 Construction closing/syndication Feb 21 Begin construction (24 months) Jul 21 Groundbreaking Ceremony Feb 23 Construction complete June 23 100% fully leased (2 months) North Harbor Village –1108 N. Harbor Mar 19Start of design development Mar 19Applied to FHLBSF for AHP Financing ($890,000) Mar 19 Award of VASH Vouchers & City Loan by City Council (89 Vouchers and $1,687,047) Page 1 of 4 EXHIBIT 3 Mar 19 Start environmental approval process with City of Santa Ana (CEQA/NEPA) Mar 19 Applied for Home Depot Grant ($500,000) Jun 19 CEQA / NEPA Approval –City of Santa Ana Jun 19AHP Award Date ($890,000) st Aug 20 Applied to HCD for MHP 1 Round Funding ($13,316,412) st Dec 19 Notified project did not receive 1 Round MHP funding Feb 20 Applied to HCD for VHHP Funding ($10,000,000) Mar 20 Applied to HCD for MHP 2nd round funding Mar 20 Applied to OCHFT Financing ($2,292,920) st May 20 Notified project did not receive 2 Round MHP funding May 20 Received OCHFT funding award ($2,292,920) Jun 20 Received VHHP funding award ($10,000,000) Jun 20Submitted Plans for Ministerial Design Approval Jun 20 Applied for CDLAC tax exempt bond allocation ($24,000,000) Jul 20 Applied for TCAC 4% competitive state and federal tax credits ($9,896,911) Sept 20 CDLAC Allocation Nov 20 Ministerial Design Approval (upon completion of community meeting on 11/4/2020) Oct 20 TCAC Allocation Oct 20 Start construction documents for rehab Nov 20 Submit first plan check Dec 20 Awarded Home Depot Grant Jan 21 Receipt of first plan check comments Jan 21 Submit second plan check Feb 21 Receipt of second plan check comments Feb 21 Submit third plan check Mar 21 Received permit ready Apr 21 Construction loan closing Apr 21 Pull Permits and start construction Oct 22 Construction complete Oct 22 Start of lease up Apr 23 Full occupancy Projects in Pre-Development Crossroads at Washington –1126 and 1146 E. Washington Avenue Aug 19 Submitted PSH application to County Oct 19 Submitted for Planning entitlements Oct 19Community meeting Nov 19 Approval of Joint Powers Agreement, Option to Ground Lease, Voucher Resolution and Cooperation Agreement, and Regional Housing Needs Assessment (RHNA) Agreement and Density Bonus Dec 19 NEPA EA City Approval –City of Santa Ana submits NEPA EA to HUD Feb 20 PSH Funds and Voucher approval from County Board of Supervisors Feb 20 Planning entitlements approved st Mar 20 TCAC 9% Application – 1 Round 2020 nd Jul 20 TCAC FCAA/9% Application – 2 Round 2020 Page 2 of 4 EXHIBIT 3 nd Oct 20 TCAC FCAA/9% Award – 2 Round 2020 Mar 21 Submitted OCHFT PSH NOFA Application May 21 OCHFT PSH NOFA Award Dec 21 Submit for 1st plan check May 22 City issues permit ready letter May 22 Start construction Aug 23 Construction complete Dec 23 Full occupancy FX Residences – 801, 809, 809 ½ E. Santa Ana Boulevard Jan 19 Council approval for land lease and project funding Jan 19 Submittal of application for NPLH funding Feb 19Confirm with City staff that project site can yield additional units under existing zoning Mar 19 Revise conceptual drawings for additional 5 units (17 total units, up from the original 12 units) Mar 19 SNHP funding application submitted to County Apr 19 City staff to review revised conceptual design Apr 19 Begin development agreement May 19 Board of Supervisors meeting for SNHP funding Jul 19 Execute Development Agreement Jul 19 Formal awards letters for NPLH funding to be issued Aug 19 Initial planning submittal Sept 19 Sunshine Ordinance Meeting Mar 21 Planning Commission Meeting (ministerial approval of density bonus) Sept 21 City Council Meeting (ministerial approval of density bonus) Sept/Oct 21Submit for first plan check Feb 21 Building Permit Mar 21 Begin construction (grading, weather permitting) Mar 22 Completion of construction Habitat for Humanity – 416 Vance Street & 826 N. Lacy Street May 20 DDA signed June 20 Prepare grading plans Oct20 Prepare architectural plans Oct 20Submit Neighborhood Review Application Feb 21 Final Approval from Historic French Park Committee Apr 21 Submit Site Review Application May 21 Submit grading/improvements May 21 Submit architectural plans Jun 21 Grading permit issued Aug 21 Commence Grading Aug 21 Building Permits issued Sep 21 Begin construction Aug 22 Anticipated construction completion Aug 22 Certificate of Occupancy / Closings Page 3 of 4 EXHIBIT 3 Westview House – 2530 Westminster Avenue Oct 19 City of Santa Ana RFP submittal May 20OC 2020 Supportive Housing NOFA Submittal Dec 20 OC 2020 Supportive Housing NOFA award Jan 21 City of Santa Ana PBV Award Jan 21 Construction/permanent debt commitments Jan 21 Receive Entitlements Jan 21 No Place Like Home application Mar 21 OCHFT application May 21 OCHFT Award Jun 21 No Place Like Home commitment Sep 21 CDLAC/TCAC 4% application Dec 21 CDLAC/TCAC 4% award June 22 Close on construction financing June 22 Construction permits issued June 22 Construction start Dec 23 Construction complete March 24 All units Leased August 24 Perm Debt Conversion Page 4 of 4 Community Development Agency santa-ana.org/cd Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Willowick Golf Course Update AGENDA TITLE: Willowick Golf Course Update RECOMMENDED ACTION Receive and file the Willowick Golf Course update. DISCUSSION Background th Willowick Golf Course is a 101.5-acre property located at 3017 W 5 Street, owned by the City of Garden Grove and located in the jurisdictional boundaries of Santa Ana. The property is located in the Santa Anita neighborhood, adjacent to the Santa Ana River on the east and the Pacific Electric Right-of-Way on the north. It is in close proximity to the Romero Cruz Academy, Spurgeon Park, Cesar Chavez Campesino Park, and abuts Garden Grove's Buena Clinton neighborhood and the Willowick Royal Mobile Home Park. On December 4, 2017, the Cities of Santa Ana and Garden Grove held a Joint Study Session to discuss the potential reuse of the Willowick Golf Course (“Property”). Both City Councils directed staff to undertake further due diligence in the areas of visioning and economic analysis of the Property. Subsequently, the Cities retained independent consultants to help create a vision of future development and to work with the community to determine both the community needs and conduct a general market assessment. The Cities hosted four workshops to help develop a Vision Plan for the redevelopment of the Property. This process explored conceptual land use options formed by community and stakeholder collaboration and input facilitated by SWA, the consultant for the visioning of the Property. Initial feedback gathered from community workshops envisioned several desired community benefits that included, but was not limited to, the following: affordable housing, open space, community gathering space, cultural arts facilities, neighborhood retail, and connectivity to transit. On January 29, 2019, the Cities of Santa Ana and Garden Grove held their second Joint Study Session to receive an update from the visioning and economic consultants and approved the City of Garden Grove’s development and release of a Request for Willowick Golf Course Update August 17, 2021 Page 2 Proposals (RFP) to solicit a master developer for the reuse of the Property. From April 29 through June 28, 2019, the City of Garden Grove, in collaboration with the City of Santa Ana, solicited proposals from qualified developers to transform and redevelop the Willowick property. A total of 12 responses to the RFP were received, including nine development proposals and three non-contingent cash offers. The Garden Grove City Council considered a ground lease with a master developer, McWhinney, on December 10, 2019. However, the consideration was continued. Due to changes in the Surplus Lands Act, the process for selecting a master developer was cancelled, and the City of Garden Grove commenced a Surplus Lands Act process for the Willowick property. Surplus Lands Act On October 9, 2019, Governor Newsom signed Assembly Bill (“AB”) 1486. AB 1486, which amended the Surplus Land Act effective January 1, 2020 to include, among others, changing the existing, long-standing definition of “surplus land”; providing that land shall be declared either “surplus land” or “exempt surplus land” before a local agency may take any action to sell or lease land; and adding a new limitation providing that an “agency’s use” “shall not include commercial or industrial uses or activities, including nongovernmental retail, entertainment, or office development,” or “property disposed of for the sole purpose of investment or generation or revenue." To comply with the amended Surplus Land Act, the City of Garden Grove sent notices of availability to the following: local public entities and housing sponsors for the purpose of developing low- and moderate-income housing, to the City of Santa Ana and County of Orange, any regional park authority and the State Resources Agency for open-space purposes, and to the local school district for school facilities or use. Appraisal An appraisal of the property in February 24, 2021 concluded the market value of the 101.5-acre property was $90 million . This appraisal, conducted by George Hamilton Jones Inc., was completed utilizing an inspection of the property, investigation of various comparable data, market studies, and valuation analyses. The appraisal was also based on the property being subject to the Surplus Lands Act, which states that if 10 or more residential units are developed, then 15 percent of the total number of units must be dedicated to affordable housing. Current Status The City of Garden Grove received three proposals to acquire the Property through the Surplus Lands Act process: (1) Willowick Community Partners (City Ventures, Jamboree Housing, and Primestor); (2) The Trust for Public Land, State Coastal Conservancy and Clifford Beers Housing; and (3) McWhinney Land LLC and Wakeland Housing. A proposal for open space purposes and two general development proposals that include housing and commercial uses were submitted from the above development partnerships. Willowick Golf Course Update August 17, 2021 Page 3 The City of Garden Grove has posted information pertaining to the proposals and Surplus Land Act process at the following webpage: www.ggcity.org/sla. The COVID-19 pandemic caused a pause in the Surplus Land Act process, but the City of Garden Grove has formally commenced a negotiation process on April 19, 2021. The Surplus Land Act requires public agencies to engage in good faith negotiations for a minimum of 90 days with each interested party/proposer. Negotiations are ongoing. FISCAL IMPACT There is no fiscal impact associated with this update. Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager Public Works Agency www.santa-ana.org/pw Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Permit Parking Program AGENDA TITLE Receive and File Permit Parking Program Evaluation RECOMMENDED ACTION Receive and file Permit Parking Program Evaluation. DISCUSSION First established in the early 1990s, the purpose of residential permit parking is to enhance the quality of life in residential neighborhoods by reducing parking congestion, noise, traffic hazards, and illegal activities. This is accomplished by limiting the number of street-parked vehicles on a residential block within a permit parking district. Every effort is made to achieve this purpose with minimum impact on adjacent commercial establishments, residences, and institutions. As the program was established in the 1990s, Public Works Agency staff will be conducting a comprehensive evaluation to update the guidelines and requirements to address changes in the California Vehicle Code, the lengthy process currently in place to approve requests, and the limited payment options. Staff will be taking a holistic approach and soliciting community input prior to finalizing the program updates. The following steps will be taken during the evaluation process: 1.Develop Request for Proposals for consultant services. 2.Retain a consultant to evaluate current program and rules. 3.Survey other municipalities. 4.Assemble a City Council Ad Hoc Committee (if desired). 5.Hold community outreach meetings for feedback on possible program improvements. 6.Develop options and alternatives for program improvements. 7.Hold a City Council Work Study session to receive input and direction from Council. 8.Conduct citywide community outreach. 9.Revise the Municipal Code and develop a transition plan for approved changes (if appropriate). Receive and File Permit Parking Program Evaluation August 17, 2021 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT There is no fiscal impact associated with this action Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager Public Works Agency www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Caterpillar Diesel Standby Generator Sets for Water Wells AGENDA TITLE Award a Contract to Quinn Power Systems for the Purchase of Two Caterpillar Diesel Standby Generator Sets for Well 28 and Well 31 in the Amount of $458,870 (Specification No. 21-078) (Non-General Fund) RECOMMENDED ACTION Award a contract to Quinn Power Systems for the one-time purchase of two Caterpillar diesel standby generator sets for Well 28 and Well 31 in an amount not to exceed $458,870, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure-regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. During power outage events, such as the Public Safety Power Shutoffs (PSPS) performed by the City of Santa Ana’s energy provider Southern California Edison (SCE) to reduce the fire risk caused by the SCE infrastructure, certain water production equipment is rendered non-operational. In response, the Water Resources Division applied for and received $300,000 in funding from the California Governor’s Office of Emergency Services (CalOES) Community Power Resiliency Allocation to Cities Program for the purchase of fixed power generators for use at Wells 28 and 31. These generators will ensure that water production equipment at these two sites remain operational during power outage events. Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency employing a competitive bid process. Sourcewell has awarded a contract for Caterpillar Heavy Construction Equipment to Quinn Power Systems and has Caterpillar Diesel Standby Generator Sets for Water Wells August 17, 2021 Page 2 made it available to public agencies. Utilizing the contract awarded to Quinn Power Systems will ensure efficient procurement of the two diesel standby generator sets. Therefore, staff recommends awarding a one-time contract to Quinn Power Systems for the purchase of generator sets for Well 28 and Well 31. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds in the amount of $458,870, which includes the corresponding sales tax not reflected in the quote (Exhibit 1), are available for expenditure in the current Fiscal Year 2021-22 as follows: Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Emergency FEMA/OES Disaster 2021-2212217331-66400& Health Assistance, Machinery $300,000 Grants& Equipment Water Utility Production & Supply, 2021-2206017640-66400Water Fund$158,870 Machinery & Equipment Total:$458,870 EXHIBIT(S) 1.Quote Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager June 24, 20211 of 7 WELL 28 WELL 31 Optional adders listed below. Includes standard features as listed in product data sheet and additional accessories as listed herein… 30 days June 24, 20212 of 7 Well 28 Genset June 24, 20213 of 7 Well 31 Genset June 24, 20214 of 7 Accessories and/or modifications additional sets, at additional cost) June 24, 20215 of 7 QPS field work offload/crane service by others) \[incl. generator inspection, 2hr load bank & 2hr building load test\] ~ \[single, 4 hour day\] ++!Tff!beefs!qsjdf!cfmpx!gps!b!tfqbsbuf!usbjojoh!tfttjpo++! Not included Optional adders –$1,600.00 \[single, 4 hour day\] –$1,100.00 \[at 60 days & at 11 months after installation, includes test report, genset and single ATS\] *!>!Tijqqfe!mpptf!up!kpctjuf-!jotubmmfe!po!tjuf!cz!puifst/! se ^!>!Jotubmmfe-!bttfncmfe!ps!qsfqbsfe!cz!RQT!ps!4!qbsuz/! +!>!Qsf.bttfncmfe-!sfnpwfe!gps!tijqqjoh-!sf.jotubmmfe!po!tjuf!cz!puifst/! ~ = Tfswjdf!usvdl!nvtu!cf!bcmf!up!qbsl!xjuijo!36gu!ipsj{poubmmz!'!wfsujdbmmz!pg!voju-!pwfs!36gu!bu!beejujpobm!dptu-!cbtfe!po!U'N!boe!cjmmfe!ejsfdu!gspn!RQT!Tfswjdf!efqbsunfou/! Tvcnjuubmt Frvjqnfou;!! Npejgjdbujpot;!! Opu!jodmvefe; ** Equipment prices and lead times are subject to change without notice.** June 24, 20216 of 7 June 24, 20217 of 7 fud Public Works Agency www.santa-ana.org/pw Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: LED Balloon Light Purchase AGENDA TITLE Award a Purchase Order in the Amount of $61,012 to BC Traffic Specialist for LED Balloon Lights (Specification 21-042) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to BC Traffic Specialist for LED Balloon Lights and Accessories in the amount of $61,012, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is composed of approximately: 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure-regulating stations, and seven connection points to Metropolitan Water District (MWD). The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. The sanitary sewer system includes approximately 400 miles of sanitary sewer main and two sewer lift stations that convey sewage to the Orange County Sanitation District for treatment. Water Resources Division staff is committed to maintaining the City’s water and sanitary sewer collection systems, and is responsible for performing routine and emergency repair work. The Division is also focused on improving worker safety at job sites, and the usage of proper lighting is critical for providing a safe work environment. Staff reviewed specifications for various job site lighting systems and chose to advertise for Airstar 600 LED balloon lights. These durable lights stand 13 feet high, have an approximate lifespan of 50,000 hours, are flame resistant, withstand winds up to 62 MPH and, most importantly, are easily transportable. Lights will be assigned to all Division crews and respective standby vehicles for emergency repairs. An Invitation for Bids (IFB) for 11 Airstar 600 LED balloon lights and miscellaneous accessories was advertised on March 26, 2021 on the City’s online bid and management publication system. A summary of the Invitation for Bids and bids received is as follows: LED Balloon Lights Purchase August 17, 2021 Page 2 203Vendors notified 7Santa Ana Vendors notified 26Vendors downloaded bid 3Bids received 0Bid received from a Santa Ana vendor Three bids were received and evaluated by a review committee based on the criteria outlined in the IFB. The bid submitted by BC Traffic Specialist was determined to be the lowest responsive bid. Outreach Efforts The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified seven Santa Ana vendors. No Santa Ana vendors submitted a bid packet for consideration. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds in the amount of $61,012 are budgeted and available for expenditure in the current fiscal year as follows: Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Sanitary Sewer 2021-2205617640-63001Sewer FundService, Miscellaneous $15,253 Operating Expenses Water Utility Production & Supply, 2021-2206017640-63001Water Fund$15,253 Miscellaneous Operating Expenses Water Systems Maintenance, 2021-2206017641-63001Water Fund$15,253 Miscellaneous Operating Expenses Water Meter Services, 2021-2206017646-63001Water FundMiscellaneous $15,253 Operating Expenses Total:$61,012 LED Balloon Lights Purchase August 17, 2021 Page 3 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Electrical Contractor Services AGENDA TITLE Amend the Blanket Order Contracts with Es-Electric, Inter-pacific, Inc., M. Brey Electric, Inc., And Williams & Maher, Inc. for Electrical Contractor Services by an Additional $500,000 for a Revised Annual Aggregate Amount Not to Exceed $705,000 (Spec. No. 20-117) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the blanket order contracts for citywide electrical contractor services with ES-Electric, Inter-Pacific, Inc., M. Brey Electric, Inc., and Williams & Maher, Inc. to increase the annual aggregate amount by $500,000, for a revised annual aggregate amount not to exceed $705,000, for the remaining term of the contract expiring October 19, 2022, and the three, one-year renewal options, if exercised, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The City establishes an annual blanket order list consisting of vendors that provide services and materials that are required by agencies on a consistent basis. Electrical services are required at times by all City departments for general repairs, modifications and renovations. On October 20, 2020, the City awarded contracts to ES-Electric, Inter-Pacific, Inc., M. Brey Electric, Inc. and Williams & Maher, Inc. for electrical contractor services for a two- year period in an annual aggregate amount of $205,000 (Exhibit 1). Due to several unexpected tenant improvement projects and an increase in citywide usage, the Public Works Agency is requesting approval to increase the aggregate amount of the contracts to allow City staff to continue to utilize the services provided by the contractors. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these on-call services, Public Works Agency staff must receive Finance and Management Services Agency approval Electrical Contractor Services August 17, 2021 Page 2 of funding and accounts to be used to ensure funds are available under the authorization and shared aggregate limit of $500,000. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued. EXHIBIT(S) 1.Bid Abstract Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager ABSTRACT OF BIDS CONTRACTOR ELECTRICAL SERVICES (20-117) Williams & MaherES- ElectricInter- Pacific, Inc.M. Brey Electric Item Service DescriptionSanta Ana, CaRiverside, CaTustin, CaBeaumont, CA All figures are hourly Journeyman Electrician Services: 1. Regular Business Hours a.Mon-Fri 8:00am - 5:00pm$ 85.00$ 95.00$ 85.00$ 114.00 b.Holidays & Weekends$ 105.00$ 120.00$ 127.50 $ 147.00 2.Apprentice Electrician Services:: Regular Business Hours a.Mon-Fri 8:00am - 5:00pm$ 57.00$ 40.00$ 65.00$ 64.76 b.Holidays & Weekends$ 75.00$ 65.00$ 97.50$ 89.10 3.Materials Markup: Markup Percentage from Contractor's Invoice15%25%10%5% Embee Technologies *Non-Responsive Bid: Irvine, Ca Recommended Award: Multi-contractor award to four (4) with stipulation that competitive quotes will be requested for each project. Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: City Facilities Security Enhancement and Maintenance AGENDA TITLE Award a Blanket Order Contract to Professional Access CCTV & Electrical in an Amount not to Exceed $250,000 Annually for Implementation of Additional Security Measures on an As-Needed Basis (Spec. No. 21-084) (Non-General Fund) RECOMMENDED ACTION Award a blanket order contract for implementation of additional security measures and maintenance repair services to Professional Access CCTV & Electrical in the amount of $225,000 plus a contingency of $25,000, for a total amount not to exceed $250,000 annually, for a one-year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one-year renewal options exercisable by the City Manager, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Building Maintenance Division is responsible for ensuring the security card reader access equipment systems at various City facilities are in good repair and in working order. City facilities with security card reader access systems include City Hall, Ross Annex, the Corporate Yard, and other City facilities. Staff plans to augment security measures by installing additional security card reader devices at the various entrances at City Hall, Ross Annex and Corporate Yard. In 2015, the City Council awarded a contract to Professional Access CCTV & Electrical (PACE) for the implementation of enhanced security measures, which included the installation of card reader devices at various City facilities. The PACE contract was awarded as a result of a competitive bid process. Staff seeks to continue receiving services from PACE and due to the patented proprietary features of the security system, an exception to the competitive bidding process applies. Approval of the contract will allow for implementation of enhanced security features, which consists of restricting access to the elevators and departments on floors two through eight at City Hall and two through four at the Ross Annex. In addition, and to allow for unanticipated charges, a $25,000 contingency has been included in the contract amount. Approve a Contract to Professional Access CCTV & Electrical August 17, 2021 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these services, Public Works Agency staff must receive Finance and Management Services Agency approval of funding and accounts to be used to ensure funds are available under the authorization and contract limit of $250,000 annually. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager Community Development Agency santa-ana.org/cd Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Appropriation Adjustment of Additional Title 1 Workforce Innovation and Opportunity Act Funds AGENDA TITLE: Approve Appropriation Adjustment to Program Year 2021-22 Budget for the Workforce Innovation and Opportunity Act Programs (Non-General Fund) RECOMMENDED ACTION 1.Approve an appropriation adjustment recognizing $2,464 in additional Dislocated Worker Title I Workforce Innovation and Opportunity Act funds from Program Year 2020-21 in revenue account and appropriating same to expenditure accounts for Program Year 2021-22. 2.Approve an appropriation adjustment recognizing $15,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring March 30, 2022. 3.Approve an appropriation adjustment recognizing $20,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring September 30, 2022. DISCUSSION The Department of Labor issued Training and Employment Guidance Letter 15-20, dated March 31, 2021, which revised Program Year (PY) 2020-21 Workforce Innovation and Opportunity Act (WIOA) second round Dislocated Worker formula funds. The second round of Dislocated Worker PY 20-21 formula funds have been adjusted for the re- allocation with Santa Ana receiving an additional $2,464. These funds have been received by the City through a unilateral modification of the PY 2020-21 subgrant agreement. Ten percent of these funds will be used for administrative costs and the remaining amount will be spent on individuals who have been laid off or unemployed for more than 26 weeks assisting with job search resume preparation, interview skills and or vocation training services (Exhibit 1). The State Workforce Development Board requires local workforce areas to work collaboratively on workforce issues that affect a region. The Orange Region is composed Appropriation Adjustment of Additional Title 1 Workforce Innovation and Opportunity Act Funds August 17, 2021 Page 2 of the City of Anaheim, the County of Orange and the City of Santa Ana Workforce Development Boards. The County, acting as the administrator of the Regional 3.0 and 4.0 grant funding, is subcontracting with the City of Santa Ana for a total of $35,000 to collaborate in building community partnerships in identified industry sectors, promote regional collaboration and support of the regional plan and implementation activities and attend regional workforce partner meetings and trainings. The Regional Plan Implementation 3.0 Grant expires March 31, 2022 and the Regional Plan Implementation 4.0 grant expires September 31, 2022 (Exhibit 2 and 3). FISCAL IMPACT Approval of the appropriation adjustment will recognize $2,464 in the WIOA revenue account (no. 12318002-52001) and $35,000 in the OC WIOA revenue account (no. 12418002-52001) for expenditure as follows: Accounting Unit-Accounting Unit, Fiscal YearFund DescriptionAmount AccountAccount Description FY 21-22 12318752-variousWIOAOne Stop Admin, Various$ 246.40 (Aug.-Sept.) FY 21-22One Stop Dislocated 12318754-variousWIOA$ 2,217.60 (Aug.-Sept.)Worker, Various FY 21-22 12418750-variousOC GrantsOC WIOA, Various$15,000.00 (Aug.-Mar.) FY 21-22 12418750-variousOC GrantsOC WIOA, Various$20,000.00 (Aug.-June) Total Expenditures$37,464.00 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director – Finance and Management Services Agency EXHIBIT(S) 1. Information Notice WSIN 19-45 2. Regional Workforce Services 3.0 Agreement 3. Regional Workforce Services 4.0 Agreement Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT 2 EXHIBIT DPOUSBDU!Op/!NB.123.33121114 GPS!UIF!QSPWJTJPO!PG SFHJPOBM!XPSLGPSDFDPOTVMUJOH!TFSWJDFT! CFUXFFO DPVOUZ!PG!PSBOHF BOE DJUZ!PG!TBOUB!BOB DGEB$GBJO$QSPHSBN0TFSWJDF!UJUMFGVOEJOH!BHFODZ 28/369BB.45868.31.66.B.7Sfhjpobm!Qmbo!Jnqmfnfoubujpo!)SQJ*!5/1Efqbsunfou!pg!Mbcps Hsbou!Dpef;!2329 Table of Contents RECITALS .............................................................................................................................................. 6 General Terms and Conditions ............................................................................................................. 8 B/!Hpwfsojoh!Mbx!boe!Wfovf!////////////////////////////////////////////////////////////////////////////////////////////////////////!9! C/!Foujsf!Dpousbdu;!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!9! D/!Bnfoenfout!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!9! E/!Joufoujpobmmz!mfgu!cmbol!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!9! F/!Efmjwfsz!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!9! G/!Bddfqubodf!Qbznfou!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////!9! H/!Xbssbouz/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!9! I/!Qbufou0Dpqzsjhiu!Nbufsjbmt0Qspqsjfubsz!Jogsjohfnfou!///////////////////////////////////////////////////////////////!:! J/!Bttjhonfou/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!:! K/!Opo.Ejtdsjnjobujpo!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////!:! L/!Ufsnjobujpo;!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!:! M/!Dpotfou!up!Csfbdi!Opu!Xbjwfs!////////////////////////////////////////////////////////////////////////////////////////////////!21! N/!Joefqfoefou!Dpousbdups!////////////////////////////////////////////////////////////////////////////////////////////////////////////!21! O/!Qfsgpsnbodf!Xbssbouz!/////////////////////////////////////////////////////////////////////////////////////////////////////////////!21! P/!Jotvsbodf!Sfrvjsfnfout!///////////////////////////////////////////////////////////////////////////////////////////////////////////!22! Q/!Dibohft!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!24! R/!Dibohf!pg!Pxofstijq0Obnf-!Mjujhbujpo!Tubuvt-!Dpogmjdut!xjui!Dpvouz!Joufsftu!/////////////////////!24! S/!Gpsdf!Nbkfvsf;!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!24! T/!Dpogjefoujbmjuz!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!24! U/!Dpnqmjbodf!xjui!Mbxt!/////////////////////////////////////////////////////////////////////////////////////////////////////////////!25! V/!Joufoujpobmmz!mfgu!cmbol!/////////////////////////////////////////////////////////////////////////////////////////////////////////////!25! W/!Tfwfsbcjmjuz!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!25! X/!Buupsofz!Gfft!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!25! Y/!Joufsqsfubujpo;!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!25! Z/!Fnqmpzff!Fmjhjcjmjuz!Wfsjgjdbujpo!////////////////////////////////////////////////////////////////////////////////////////////!25! \[/!Joefnojgjdbujpo!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!26! BB/!Bvejut0Jotqfdujpot!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!26! CC/!Dpoujohfodz!pg!Gvoet!//////////////////////////////////////////////////////////////////////////////////////////////////////////////!26! DD/!Fyqfoejuvsf!Mjnju;!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////!26! Additional Terms and Conditions ....................................................................................................... 16 2/!Tdpqf!pg!Dpousbdu!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!27! 3/!Ufsn!pg!Dpousbdu!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!27! 4/!Ifbejoht///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!27! 5/!Nbyjnvn!Pcmjhbujpo!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!27! Qbhf!3!pg!53! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 6/!Bnfoenfout!!Dibohft0Fyusb!Xpsl;!//////////////////////////////////////////////////////////////////////////////////////!27! 7/!Csfbdi!pg!Dpousbdu!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////!27! 8/!Dpoejujpot!Bggfdujoh!Xpsl;!/////////////////////////////////////////////////////////////////////////////////////////////////////!28! 9/!Djwjm!Sjhiut!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!28! :/!Dpogmjdu!pg!Joufsftu!!Dpousbdups!//////////////////////////////////////////////////////////////////////////!28! 21/!Dpogmjdu!pg!Joufsftu!!Dpvouz!Qfstpoofm!///////////////////////////////////////////////////////////////////////////////////!28! 22/!Tfswjdf!Dpousbdu!!Gpmmpx.Po!Xpsl;!//////////////////////////////////////////////////////////////////////////////////////!29! 23/!!Qspkfdu!Nbobhfs!///////////////////////////////////////////////////////////////////////////////////////////////////////!29! 24/!Dpousbdups!Cbolsvqudz0Jotpmwfodz;!/////////////////////////////////////////////////////////////////////////////////////////!29! 25/!Dpousbdupskfdu!Nbobhfs!boe!Lfz!Qfstpoofm!///////////////////////////////////////////////////////////////////!29! 26/!Dpousbdups!Sfgfsfodf!Difdlt!////////////////////////////////////////////////////////////////////////////!29! 27/!Ebub!!Ujumf!Up!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!29! 28/!Mjdfotft!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!29! 29/!Ejtqvuft!!Dpousbdu!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////!2:! 2:/!FEE!Joefqfoefou!Dpousbdups!Sfqpsujoh!Sfrvjsfnfout!//////////////////////////////////////////////////////////!2:! 31/!Fnfshfodz0Efdmbsfe!Ejtbtufs!Sfrvjsfnfout!///////////////////////////////////////////////////////////////////////////!31! 32/!Fsspst!boe!Pnjttjpot!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!31! 33/!Opo.Tvqqmboubujpo!pg!Gvoet!////////////////////////////////////////////////////////////////////////////////////////////////////!31! 34/!Tbujtgbdupsz!Xpsl!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!31! 35/!Bddftt!boe!Sfdpset!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////!32! 36/!Tjhobuvsf!jo!Dpvoufsqbsut!/////////////////////////////////////////////////////////////////////////////////////////////////////////!32! 37/!Sfqpsut0Nffujoht!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!32! 38/!Tvcdpousbdujoh;!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!33! 39/!Frvbm!Fnqmpznfou!Pqqpsuvojuz;!/////////////////////////////////////////////////////////////////////////////////////////////!33! 3:/!Hsbuvjujft!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!33! 41/!Ofxt0Jogpsnbujpo!Sfmfbtf;!//////////////////////////////////////////////////////////////////////////////////////////////////////!34! 42/!Opujdft!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!34! 43/!Pxofstijq!pg!Epdvnfout!/////////////////////////////////////////////////////////////////////////////////////////////////////////!34! 44/!Qsfdfefodf;!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!35! 45/!Ufsnjobujpo!!Psefsmz!/////////////////////////////////////////////////////////////////////////////////////////////////////////////!35! 46/!Efgbvmu!!Sf.Qspdvsfnfou!Dptut!//////////////////////////////////////////////////////////////////////////////////////////////!35! 47/!Dpvouz!Csboejoh!Sfrvjsfnfout!///////////////////////////////////////////////////////////////////////////////////////////////!35! Program Specific Terms and Conditions ........................................................................................... 26 48/!Efcbsnfou!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!37! 49/!Mpcczjoh!Dfsujgjdbujpo;!////////////////////////////////////////////////////////////////////////////////////////////////////////////!37! 4:/!Gsbve;!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!37! Qbhf!4!pg!53! ! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 51/!Gjtdbm!Bqqspqsjbujpot!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!37! 52/!Gjtdbm!Bddpvoubcjmjuz!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!37! 53/!Joejsfdu!Dptut!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!38! 54/!Ejttpmvujpo!pg!Foujuz;!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!38! 55/!Qfsgpsnbodf!Tuboebset!////////////////////////////////////////////////////////////////////////////////////////////////////////////!38! 56/!Qbznfout!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!38! 57/!Cvehfu!Tdifevmf!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!39! 58/!Npejgjdbujpo!pg!Cvehfu!Tdifevmf!////////////////////////////////////////////////////////////////////////////////////////////!39! 59/!Boovbm!Bveju!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!3:! 5:/!Opo.Ejtdsjnjobujpo!boe!Dpnqmjbodf!Qspwjtjpot!////////////////////////////////////////////////////////////////////!3:! 61/!Qvcmjdbujpo;!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!41! 62/!Esvh!Gsff!Xpslqmbdf;!//////////////////////////////////////////////////////////////////////////////////////////////////////////////!41! 63/!E.V.O.T!Ovncfs!boe!Sfmbufe!Jogpsnbujpo;!///////////////////////////////////////////////////////////////////////////!41! 64/!Npejgjdbujpo!pg!Qsphsbn!Dpnqpofout!boe!Tfswjdf!Mfwfmt!/////////////////////////////////////////////////////!41! 65/!Joufmmfduvbm!Qspqfsuz!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////!42! 66/!Dpnqmbjou!Sftpmvujpo!Qspdftt!boe!Hsjfwbodf!Qspdfevsft!gps!Qbsujdjqbout!/////////////////////////////!47! 67/!Tfdubsjbo!Bdujwjujft!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////!47! 68/!Tuboebset!pg!Dpoevdu!///////////////////////////////////////////////////////////////////////////////////////////////////////////////!47! 69/!Mjufsbuvsf0Qvcmjdjuz!//////////////////////////////////////////////////////////////////////////////////////////////////////////////////!48! 6:/!Qfmm!Hsbout0IFB!Ujumf!JW!/////////////////////////////////////////////////////////////////////////////////////////////////////////!48! 71/!Qpmjdjft!boe!Qspdfevsft!///////////////////////////////////////////////////////////////////////////////////////////////////////////!49! 72/!Txfbu.gsff!Dpef!pg!Dpoevdu!////////////////////////////////////////////////////////////////////////////////////////////////////!49! 73/!T/X/B/H!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!49! 74/!Dpsqpsbuf!Tubuvt!///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!49! 75/!Frvjqnfou!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!49! 76/!Dpnqmjbodf!xjui!Mbx!.!Dpousbdu!/////////////////////////////////////////////////////////////////////////////////////////////!4:! 77/!Puifs!Sfrvjsfnfout!!Qsphsbn!Dpogjefoujbmjuz;!/////////////////////////////////////////////////////////////////////!51! 78/!Dpoujohfou!Gfft!////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!52! Signature Page ...................................................................................................................................... 42 ATTACHMENTS Buubdinfou!B!!Tdpqf!pg!Tfswjdft! Buubdinfou!C!.!Qbznfou0Dpnqfotbujpo! Buubdinfou!D!.!Cvehfu!Tdifevmf! Buubdinfou!E!.!Tubggjoh!Qmbo!! Buubdinfou!F!.!Qfsgpsnbodf!Tuboebset! Buubdinfou!G!!Gfefsbm!Bxbse!Jefoujgjdbujpo!Ovncfs! Qbhf!5!pg!53! ! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 EXHIBITS Fyijcju!2!!Esvh!Gsff!Xpslqmbdf!Dfsujgjdbujpo!! Fyijcju!3!!Efcbsnfou!boe!Tvtqfotjpo!Dfsujgjdbuf!! Fyijcju!4!!Dfsujgjdbujpo!Sfhbsejoh!Mpcczjoh!! Fyijcju!5!!Ejtdmptvsf!Gpsn!up!Sfqpsu!Mpcczjoh! Fyijcju!6!!PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Sfjncvstfnfou!Qpmjdz! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!6!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Dpousbdu!Op/!NB.123.33121114! xjui! Djuz!pg!Tboub!Bob! gps! Sfhjpobm!Xpslgpsdf!Dpotvmujoh!Tfswjdft! ! Uijt!Dpousbdu!Op/!NB.123.33121114!gps!Sfhjpobm!Xpslgpsdf!Dpotvmujoh!Tfswjdft!)ifsfjobgufs! sfgfssfe!up!bt!!jt!nbef!boe!foufsfe!joup!bt!pg!uif!ebuf!gvmmz!fyfdvufe!cz!boe!cfuxffo!uif!Dpvouz! pg!Psbohf-!b!qpmjujdbm!tvcejwjtjpo!pg!uif!Tubuf!pg!Dbmjgpsojb<!ifsfjobgufs!sfgfssfe!up!bt! Tboub!Bob-!E.V.O.T!Op/!194264358-!b!nvojdjqbm!dpsqpsbujpo!jo!uif!Tubuf!pg!Dbmjgpsojb-!xjui!b!qmbdf!pg! cvtjoftt!bu!31!Djwjd!Dfoufs!Qmb{b-!Tboub!Bob-!DB!:3812.Dpousbdups xjui!b!Dpvouz!boe!Dpousbdups!! ! ATTACHMENTS Uijt!Dpousbdu!jt!dpnqsjtfe!pg!uijt!epdvnfou!boe!uif!gpmmpxjoh!Buubdinfout!boe!Fyijcjut-!xijdi! bsf!buubdife!ifsfup!boe!jodpsqpsbufe!cz!sfgfsfodf!joup!uijt!Dpousbdu;! ! Buubdinfou!B!!Tdpqf!pg!Tfswjdft! Buubdinfou!C!!Qbznfou0Dpnqfotbujpo! Buubdinfou!D!!Cvehfu!Tdifevmf! Buubdinfou!E!!Tubggjoh!Qmbo! Buubdinfou!F!.!Qfsgpsnbodf!Tuboebset! Buubdinfou!G!!Gfefsbm!Bxbse!Jefoujgjdbujpo!Ovncfs! Fyijcju!2!!Esvh!Gsff!Xpslqmbdf!Dfsujgjdbujpo!! Fyijcju!3!!Efcbsnfou!boe!Tvtqfotjpo!Dfsujgjdbuf! !Fyijcju!4!!Dfsujgjdbujpo!Sfhbsejoh!Mpcczjoh! Fyijcju!5!!Ejtdmptvsf!Gpsn!up!Sfqpsu!Mpcczjoh! Fyijcju!6!!PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Sfjncvstfnfou!Qpmjdz! ! RECITALS WHEREAS-!Dpohsftt!ibt!fobdufe!uif!#Xpslgpsdf!Jowftunfou!Bdu!pg!2::9-#!tvctfrvfoumz! sfbvuipsj{fe!po!Kvmz!33-!3125!bt!uif!Xpslgpsdf!Joopwbujpo!boe!Pqqpsuvojuz!Bdu!)XJPB*-!ifsfjobgufs! sfgfssfe!up!bt!#uif!Bdu-#!up!qspwjef!xpslgpsdf!joopwbujpo!bdujwjujft-!uispvhi!tubufxjef!boe!mpdbm!xpslgpsdf! jowftunfou!tztufnt-!uibu!jodsfbtf!fnqmpznfou-!sfufoujpo!boe!fbsojoht!pg!qbsujdjqbout-!boe!jodsfbtf! pddvqbujpobm!tljmm!buubjonfou!cz!qbsujdjqbout-!boe-!bt!b!sftvmu-!jnqspwf!uif!rvbmjuz!pg!uif!xpslgpsdf!boe! foibodf!uif!qspevdujwjuz!boe!dpnqfujujwfoftt!pg!uif!Obujpo<!boe! ! WHEREAS, Dpvouz!boe!Dpousbdups!bddfqut!uif!Tubuf!pg!Dbmjgpsojb!Fnqmpznfou!Efwfmpqnfou! Efqbsunfou!Xpslgpsdf!Tfswjdft!Ejsfdujwf!ebufe!Gfcsvbsz!24-!3131-!Ovncfs!XTE31.12<!boe! ! WHEREAS-!Dpvouz-!bdujoh!bt!uif!Benjojtusbups!pg!uif!Bdu!gvoet-!jt!fnqpxfsfe!up!nblf!b! qpsujpo!pg!uif!gvoet!bwbjmbcmf!qvstvbou!up!uif!Bdu!)ifsfjobgufs!sfgfssfe!up!bt!!!up!Dpousbdups-! gps!uif!qvsqptf!pg!jnqmfnfoujoh!uif!qspwjtjpot!pg!uif!Bdu<!boe! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!7!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 WHEREAS-!Dpousbdups!boe!Dpvouz!bsf!foufsjoh!joup!uijt!Dpousbdu!gps!Sfhjpobm!Xpslgpsdf! Dpotvmujoh!Tfswjdft!voefs!b!dptu!sfjncvstfnfou!Dpousbdu<!boe! ! WHEREAS-!Dpousbdups!bhsfft!up!qspwjef!Sfhjpobm!Xpslgpsdf!Dpotvmujoh!Tfswjdft!up!uif!Dpvouz! bt!gvsuifs!tfu!gpsui!jo!uif!Tdpqf!pg!Tfswjdft-!buubdife!ifsfup!bt!Buubdinfou!B<!boe! ! WHEREAS-!Dpvouz!bhsfft!up!qbz!Dpousbdups!cbtfe!po!uif!tdifevmf!pg!gfft!tfu!gpsui!jo! Qbznfou0Dpnqfotbujpo-!buubdife!ifsfup!bt!Buubdinfou!C<!boe! ! WHEREAS-!Dpousbdups!bhsfft!up!nbobhf!bmmpuufe!gvoejoh!tfu!gpsui!jo!uif!Cvehfu!Tdifevmf-! buubdife!ifsfup!bt!Buubdinfou!D<!boe! ! WHEREAS-!Dpousbdups!bhsfft!up!nffu!uif!Tubggjoh!Qmbo!sfrvjsfnfout!tfu!gpsui!jo!buubdife!ifsfup! bt!Buubdinfou!E<!boe! ! WHEREAS-!Dpousbdups!bhsfft!up!nffu!uif!Qfsgpsnbodf!Tuboebset!sfrvjsfnfout!tfu!gpsui!jo! buubdife!ifsfup!bt!Buubdinfou!F<!boe! ! WHEREAS-!Dpousbdups!sfdfjwfe!opujgjdbujpo!pg!uif!Gfefsbm!Bxbse!Jefoujgjdbujpo!Ovncfs-! buubdife!ifsfup!bt!Buubdinfou!G<!boe! ! WHEREAS-!uif!Dpvouz!Cpbse!pg!Tvqfswjtpst!ibt!bvuipsj{fe!uif!PD!Dpnnvojuz!Sftpvsdft! Ejsfdups!ps!ijt!eftjhoff!up!foufs!joup!b!Dpousbdu!gps!Sfhjpobm!Xpslgpsdf!Dpotvmujoh!Tfswjdft!xjui!uif! Dpousbdups!up!dbssz!pvu!dfsubjo!qsphsbn!tfswjdft!boe!bdujwjujft!xjuijo!Gjtdbm!Zfbs!3132.!3133!'!3133. 3134-!boe!uispvhi!Tfqufncfs!41-!3133/! ! NOW-!THEREFORE-!uif!Qbsujft!nvuvbmmz!bhsff!bt!gpmmpxt;! ! DEFINITIONS Fyfdvujwf!Ejsfdups-!pg!Psbohf!Dpvouz!Dpnnvojuz!Jowftunfou!Ejwjtjpo! eftjhoff!uifsfpg/! ! !dpousbduvbm! sftqpotjcjmjujft!gps!uijt!Dpousbdu!boe!nbobhf!bmm!dpousbduvbm!dibohft!bt!ofdfttbsz!ps!sfbtpobcmf!up!dpnqmz! xjui!Dpvouz!Qpmjdjft/! ! !Qspkfdu!!nfbot!uif!eftjhobufe!Nbobhfs!xjui!uif!Dpvouz!Qsphsbn!Nbobhfnfou!ufbn! xip!tibmm!benjojtufs!boe!npojups!uif!tfswjdft!xjuijo!uijt!Dpousbdu!bt!jt!ofdfttbsz!ps!sfbtpobcmf!up!dpnqmz! xjui!Dpvouz!qpmjdjft/! ! efqbsunfou/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!8!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 ARTICLES General Terms and Conditions: B/!Governing Law and Venue: Uijt!Dpousbdu!ibt!cffo!ofhpujbufe!boe!fyfdvufe!jo!uif!Tubuf!pg! Dbmjgpsojb!boe!tibmm!cf!hpwfsofe!cz!boe!dpotusvfe!voefs!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!Jo!uif! fwfou!pg!boz!mfhbm!bdujpo!up!fogpsdf!ps!joufsqsfu!uijt!Dpousbdu-!uif!tpmf!boe!fydmvtjwf!wfovf!tibmm! cf!b!dpvsu!pg!dpnqfufou!kvsjtejdujpo!mpdbufe!jo!Psbohf!Dpvouz-!Dbmjgpsojb-!boe!uif!Qbsujft!ifsfup! bhsff!up!boe!ep!ifsfcz!tvcnju!up!uif!kvsjtejdujpo!pg!tvdi!dpvsu-!opuxjuituboejoh!Dpef!pg!Djwjm! Qspdfevsf!Tfdujpo!4:5/!Gvsuifsnpsf-!uif!Qbsujft!tqfdjgjdbmmz!bhsff!up!xbjwf!boz!boe!bmm!sjhiut!up! sfrvftu!uibu!bo!bdujpo!cf!usbotgfssfe!gps!bekvejdbujpo!up!bopuifs!dpvouz/! ! C/!Entire Contract: Uijt!Dpousbdu!dpoubjot!uif!foujsf!Dpousbdu!cfuxffo!uif!Qbsujft!xjui!sftqfdu!up! uif!nbuufst!ifsfjo-!boe!uifsf!bsf!op!sftusjdujpot-!qspnjtft-!xbssboujft!ps!voefsubljoht!puifs!uibo! uiptf!tfu!gpsui!ifsfjo!ps!sfgfssfe!up!ifsfjo/!Op!fydfqujpot-!bmufsobujwft-!tvctujuvuft!ps!sfwjtjpot!bsf! wbmje!ps!cjoejoh!po!Dpvouz!vomftt!bvuipsj{fe!cz!Dpvouz!jo!xsjujoh/!Fmfduspojd!bddfqubodf!pg!boz! beejujpobm!ufsnt-!dpoejujpot!ps!tvqqmfnfoubm!Dpousbdut!cz!boz!Dpvouz!fnqmpzff!ps!bhfou-! jodmvejoh!cvu!opu!mjnjufe!up!jotubmmfst!pg!tpguxbsf-!tibmm!opu!cf!wbmje!ps!cjoejoh!po!Dpvouz!vomftt! bddfqufe!jo!xsjujoh!cz!uif!Dpvouz!eftjhobufe!Dpousbdu!Benjojtusbups/! ! D/!Amendments: Op!bmufsbujpo!ps!wbsjbujpo!pg!uif!ufsnt!pg!uijt!Dpousbdu!tibmm!cf!wbmje!vomftt!nbef! jo!xsjujoh!boe!tjhofe!cz!uif!Qbsujft<!op!psbm!voefstuboejoh!ps!bhsffnfou!opu!jodpsqpsbufe!ifsfjo! tibmm!cf!cjoejoh!po!fjuifs!pg!uif!Qbsujft<!boe!op!fydfqujpot-!bmufsobujwft-!tvctujuvuft!ps!sfwjtjpot! bsf!wbmje!ps!cjoejoh!po!Dpvouz!vomftt!bvuipsj{fe!cz!Dpvouz!jo!xsjujoh/! ! D. Intentionally left blank F/!Delivery: Ujnf!pg!efmjwfsz!pg!hppet!ps!tfswjdft!jt!pg!uif!fttfodf!jo!uijt!Dpousbdu/!Dpvouz!sftfswft! uif!sjhiu!up!sfgvtf!boz!hppet!ps!tfswjdft!boe!up!dbodfm!bmm!ps!boz!qbsu!pg!uif!hppet!opu!dpogpsnjoh! up!bqqmjdbcmf!tqfdjgjdbujpot-!esbxjoht-!tbnqmft!ps!eftdsjqujpot!ps!tfswjdft!uibu!ep!opu!dpogpsn!up! uif!qsftdsjcfe!tubufnfou!pg!xpsl/!Bddfqubodf!pg!boz!qbsu!pg!uif!psefs!gps!hppet!tibmm!opu!cjoe! Dpvouz!up!bddfqu!gvuvsf!tijqnfout!ops!efqsjwf!ju!pg!uif!sjhiu!up!sfuvso!hppet!bmsfbez!bddfqufe!bu! Dpousbdupsijqnfout!pg!hppet!tibmm!cf!pomz!bt!bhsffe!up!jo! xsjujoh!cz!Dpvouz/!Efmjwfsz!tibmm!opu!cf!effnfe!up!cf!dpnqmfuf!voujm!bmm!hppet!ps!tfswjdft!ibwf! bduvbmmz!cffo!sfdfjwfe!boe!bddfqufe!jo!xsjujoh!cz!Dpvouz/! ! G/!Acceptance Payment: Vomftt!puifsxjtf!bhsffe!up!jo!xsjujoh!cz!Dpvouz-!2*!bddfqubodf!tibmm!opu! cf!effnfe!dpnqmfuf!vomftt!jo!xsjujoh!boe!voujm!bmm!uif!hppet0tfswjdft!ibwf!bduvbmmz!cffo!sfdfjwfe-! jotqfdufe-!boe!uftufe!up!uif!tbujtgbdujpo!pg!Dpvouz-!boe!3*!qbznfou!tibmm!cf!nbef!jo!bssfbst!bgufs! tbujtgbdupsz!bddfqubodf/! ! H/!Warranty: Dpousbdups!fyqsfttmz!xbssbout!uibu!uif!tfswjdft!dpwfsfe!cz!uijt!Dpousbdu!bsf!gju!gps!uif! qbsujdvmbs!qvsqptf!gps!xijdi!uifz!bsf!joufoefe/!Bddfqubodf!pg!uijt!psefs!tibmm!dpotujuvuf!bo! bhsffnfou!vqpo!Dpousbdupsfnojufft! bt!jefoujgjfe!jo!Qbsbhsbqi!\[!cfmpx-!ibsnmftt!gspn!mjbcjmjuz-!mptt-!ebnbhf!boe!fyqfotf-!jodmvejoh! sfbtpobcmf!dpvotfm!gfft-!jodvssfe!ps!tvtubjofe!cz!Dpvouz!cz!sfbtpo!pg!uif!gbjmvsf!pg!uif!tfswjdft! up!dpogpsn!up!tvdi!xbssboujft-!gbvmuz!xpsl!qfsgpsnbodf-!ofhmjhfou!ps!vombxgvm!bdut-!boe!opo. dpnqmjbodf!xjui!boz!bqqmjdbcmf!tubuf!ps!gfefsbm!dpeft-!psejobodft-!psefst-! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!9!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 ps!tubuvuft-!jodmvejoh!uif!Pddvqbujpobm!Tbgfuz!boe!Ifbmui!Bdu!)PTIB*!boe!uif!Dbmjgpsojb! Joevtusjbm!Tbgfuz!Bdu/!Tvdi!sfnfejft!tibmm!cf!jo!beejujpo!up!boz!puifs!sfnfejft!qspwjefe!cz!mbx/! ! I/!Patent/Copyright Materials/Proprietary Infringement: Vomftt!puifsxjtf!fyqsfttmz!qspwjefe! jo!uijt!Dpousbdu-!Dpousbdups!tibmm!cf!tpmfmz!sftqpotjcmf!gps!dmfbsjoh!uif!sjhiu!up!vtf!boz!qbufoufe!ps! dpqzsjhiufe!nbufsjbmt!jo!uif!qfsgpsnbodf!pg!uijt!Dpousbdu/!Dpousbdups!xbssbout!uibu!boz!tpguxbsf! bt!npejgjfe!uispvhi!tfswjdft!qspwjefe!ifsfvoefs!xjmm!opu!jogsjohf!vqpo!ps!wjpmbuf!boz!qbufou-! qspqsjfubsz!sjhiu-!ps!usbef!tfdsfu!sjhiu!pg!boz!uijse!qbsuz/!Dpousbdups!bhsfft!uibu-!jo!bddpsebodf! xjui!uif!npsf!tqfdjgjd!sfrvjsfnfou!dpoubjofe!jo!Qbsbhsbqi!\[!cfmpx-!ju!tibmm!joefnojgz-!efgfoe! boe!ipme!Dpvouz!boe!Dpvouz!Joefnojufft!ibsnmftt!gspn!boz!boe!bmm!tvdi!dmbjnt!boe!cf! sftqpotjcmf!gps!qbznfou!pg!bmm!dptut-!ebnbhft-!qfobmujft!boe!fyqfotft!sfmbufe!up!ps!bsjtjoh!gspn! !gfft/! ! J/!Assignment: Uif!ufsnt-!dpwfobout-!boe!dpoejujpot!dpoubjofe!ifsfjo!tibmm!bqqmz!up!boe!cjoe!uif! ifjst-!tvddfttpst-!fyfdvupst-!benjojtusbupst!boe!bttjhot!pg!uif!Qbsujft/!Gvsuifsnpsf-!ofjuifs!uif! qfsgpsnbodf!pg!uijt!Dpousbdu!ops!boz!qpsujpo!uifsfpg!nbz!cf!bttjhofe!cz!Dpousbdups!xjuipvu!uif! fyqsftt!xsjuufo!dpotfou!pg!Dpvouz/!Boz!buufnqu!cz!Dpousbdups!up!bttjho!uif!qfsgpsnbodf!ps!boz! qpsujpo!uifsfpg!pg!uijt!Dpousbdu!xjuipvu!uif!fyqsftt!xsjuufo!dpotfou!pg!Dpvouz!tibmm!cf!jowbmje!boe! tibmm!dpotujuvuf!b!csfbdi!pg!uijt!Dpousbdu/! ! K/!Non-Discrimination: Jo!uif!qfsgpsnbodf!pg!uijt!Dpousbdu-!Dpousbdups!bhsfft!uibu!ju!xjmm!dpnqmz! xjui!uif!sfrvjsfnfout!pg!Tfdujpo!2846!pg!uif!Dbmjgpsojb!Mbcps!Dpef!boe!opu!fohbhf!ops!qfsnju! boz!tvcdpousbdupst!up!fohbhf!jo!ejtdsjnjobujpo!jo!fnqmpznfou!pg!qfstpot!cfdbvtf!pg!uif!sbdf-! sfmjhjpvt!dsffe-!dpmps-!obujpobm!psjhjo-!bodftusz-!qiztjdbm!ejtbcjmjuz-!nfoubm!ejtbcjmjuz-!nfejdbm! dpoejujpo-!nbsjubm!tubuvt-!ps!tfy!pg!tvdi!qfstpot/!Dpousbdups!bdlopxmfehft!uibu!b!wjpmbujpo!pg!uijt! qspwjtjpo!tibmm!tvckfdu!Dpousbdups!up!qfobmujft!qvstvbou!up!Tfdujpo!2852!pg!uif!Dbmjgpsojb!Mbcps! Dpef/! ! L/!Termination: Jo!beejujpo!up!boz!puifs!sfnfejft!ps!sjhiut!ju!nbz!ibwf!cz!mbx-!Dpvouz!ibt!uif!sjhiu! up!jnnfejbufmz!ufsnjobuf!uijt!Dpousbdu!xjuipvu!qfobmuz-!dptu-!fyqfotf!ps!mjbcjmjuz!pg!boz!ljoe! )2*! xjuipvu!dbvtf/!Fyfsdjtf!cz!Dpvouz!pg!jut!sjhiu!up!ufsnjobuf!uif!Dpousbdu!gps!dbvtf!ps!xjuipvu!dbvtf! tibmm!sfmjfwf!Dpvouz!pg!bmm!gvsuifs!dpnqfotbujpo-!pcmjhbujpo-!dptu-!fyqfotf!ps!mjbcjmjuz!pg!boz!ljoe/! ! 2/!Ufsnjobujpo!gps!Dbvtf/! Dpousbdu!jo!uif!fwfou!pg;! ! j/!B!wjpmbujpo!pg!uif!mbx!ps!gbjmvsf!up!dpnqmz!jo!b!ujnfmz!nboofs!xjui!boz!dpoejujpo!pg!uijt! Dpousbdu<! jj/!Jobefrvbuf!qsphsbn!qfsgpsnbodf<! jjj/!Gbjmvsf!up!dpnqmz!xjui!sfqpsujoh!sfrvjsfnfout<! jw/!Fwjefodf!uibu!Dpousbdups!jt!jo!tvdi!bo!votbujtgbdupsz!gjobodjbm!dpoejujpo-!bt!efufsnjofe!cz! Dpvouz-!bt!up!foebohfs!qfsgpsnbodf!pg!uijt!Dpousbdu-!jodmvejoh!uif!mptt!pg!puifs!gvoejoh! tpvsdft<! w/!Efmjorvfodz!jo!qbznfou!pg!ubyft!ps!uif!dptut!pg!qfsgpsnbodf!pg!uijt!Dpousbdu!jo!uif! psejobsz!dpvstf!pg!cvtjoftt<! 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Opuijoh!jo!uijt!Qbsbhsbqi!L!tibmm!qsfdmvef!uif!Dpvouz!gspn!fyfsdjtjoh!jut!ufsnjobujpo!sjhiut!bt! tfu!gpsui!jo!Qbsbhsbqi!CC!ps!voefs!boz!puifs!qspwjtjpo!jo!uif!Dpousbdu/! ! M/!Consent to Breach Not Waiver: Op!ufsn!ps!qspwjtjpo!pg!uijt!Dpousbdu!tibmm!cf!effnfe!xbjwfe! boe!op!csfbdi!fydvtfe-!vomftt!tvdi!xbjwfs!ps!dpotfou!tibmm!cf!jo!xsjujoh!boe!tjhofe!cz!uif!qbsuz! dmbjnfe!up!ibwf!xbjwfe!ps!dpotfoufe/!Boz!dpotfou!cz!boz!qbsuz!up-!ps!xbjwfs!pg-!b!csfbdi!cz!uif! puifs-!xifuifs!fyqsftt!ps!jnqmjfe-!tibmm!opu!dpotujuvuf!dpotfou!up-!xbjwfs!pg-!ps!fydvtf!gps!boz! puifs!ejggfsfou!ps!tvctfrvfou!csfbdi/! ! N/!Independent Contractor: Dpousbdups!tibmm!cf!dpotjefsfe!bo!joefqfoefou!dpousbdups!boe!ofjuifs! Dpousbdups-!jut!fnqmpzfft-!ops!bozpof!xpsljoh!voefs!Dpousbdups!tibmm!cf!dpotjefsfe!bo!bhfou!ps! bo!fnqmpzff!pg!Dpvouz/!Ofjuifs!Dpousbdups-!jut!fnqmpzfft!ops!bozpof!xpsljoh!voefs!Dpousbdups! ! ! O/!Performance Warranty: Dpousbdups!xbssbout!bmm!xpsl!voefs!uijt!Dpousbdu!boe!tibmm!ublf! Dpousbdups!tibmm!cf! sftqpotjcmf!gps!uif!qspgfttjpobm!rvbmjuz-!ufdiojdbm!bttvsbodf-!ujnfmz!dpnqmfujpo!boe!dppsejobujpo! pg!bmm!epdvnfoubujpo!boe!puifs!hppet0tfswjdft!gvsojtife!cz!uif!Dpousbdups!voefs!uijt!Dpousbdu/! Dpousbdups!tibmm!qfsgpsn!bmm!xpsl!ejmjhfoumz-!dbsfgvmmz-!boe!jo!b!hppe!boe!xpslnbomjlf!nboofs<! tibmm!gvsojti!bmm!ofdfttbsz!mbcps-!tvqfswjtjpo-!nbdijofsz-!frvjqnfou-! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!21!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 nbufsjbmt-!boe!tvqqmjft-!tibmm!bu!jut!tpmf!fyqfotf!pcubjo!boe!nbjoubjo!bmm!qfsnjut!boe!mjdfotft! sfrvjsfe!cz!qvcmjd!bvuipsjujft-!jodmvejoh!uiptf!pg!Dpvouz!sfrvjsfe!jo!jut!hpwfsonfoubm!dbqbdjuz-! jo!dpoofdujpo!xjui!qfsgpsnbodf!pg!uif!xpsl/!Jg!qfsnjuufe!up!tvcdpousbdu-!Dpousbdups!tibmm!cf!gvmmz! sftqpotjcmf!gps!bmm!xpsl!qfsgpsnfe!cz!tvcdpousbdupst/! ! O. Insurance Requirements: Qsjps!up!uif!qspwjtjpo!pg!tfswjdft!voefs!uijt!Dpousbdu-!uif!Dpousbdups!bhsfft!up!qvsdibtf!bmm! sfrvjsfe!jotvsbodf-!ps!nbjoubjo!b!qsphsbn!pg!tfmg.jotvsbodf-!bu!Dpousbdups!jodmvejoh!bmm! foepstfnfout!sfrvjsfe!ifsfjo-!ofdfttbsz!up!tbujtgz!uif!Dpvouz!uibu!uif!jotvsbodf!qspwjtjpot!pg!uijt! Dpousbdu!ibwf!cffo!dpnqmjfe!xjui/!Dpousbdups!bhsfft!up!lffq!tvdi!jotvsbodf!dpwfsbhf-! Dfsujgjdbuft!pg!Jotvsbodf-!boe!foepstfnfout!po!efqptju!xjui!uif!Dpvouz!evsjoh!uif!foujsf!ufsn!pg! uijt!Dpousbdu/! ! Bmm!tfmg.jotvsfe!sfufoujpot!)TJSt*!tibmm!cf!dmfbsmz!tubufe!po!uif!Dfsujgjdbuf!pg!Jotvsbodf/!Jg! 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Uif!Dpnnfsdjbm!Hfofsbm!Mjbcjmjuz!qsphsbn!pg!tfmg.jotvsbodf!tibmm!obnf!uif!County of Orange its elected and appointed officials, officers, agents and employees as an Joefnojgjfe!Qbsuz!boe!dpwfsbhf!tibmm!cf!qsjnbsz!boe! opo.dpousjcvupsz/!Boz!jotvsbodf!ps!tfmg.!jotvsbodf!nbjoubjofe!cz!uif!Dpvouz!pg!Psbohf!tibmm!cf!fydftt!boe! opo.dpousjcvupsz/! ! .jotvsbodf!tibmm!dpoubjo!b!xbjwfs!pg! tvcsphbujpo!foepstfnfou!xbjwjoh!bmm!sjhiut!pg!tvcsphbujpo!bhbjotu!uif!County of Orange, its elected and appointed officials, officers, agents and employees ps!qspwjef!cmbolfu!dpwfsbhf-! xijdi!xjmm!tubuf!AS REQUIRED BY WRITTEN Contract. Bmm!jotvsbodf!qpmjdjft-!ps!qsphsbn!pg!tfmg.jotvsbodf!sfrvjsfe!cz!uijt!Dpousbdu!tibmm!xbjwf!bmm!sjhiut! pg!tvcsphbujpo!bhbjotu!uif!Dpvouz!pg!Psbohf-!jut!fmfdufe!boe!bqqpjoufe!pggjdjbmt-!pggjdfst-!bhfout! boe!fnqmpzfft!xifo!bdujoh!xjuijo!uif!tdpqf!pg!uifjs!bqqpjounfou!ps!fnqmpznfou/! ! Dpousbdups!tibmm!opujgz!Dpvouz!jo!xsjujoh!xjuijo!uijsuz!)41*!ebzt!pg!boz!qpmjdz!dbodfmmbujpo!boe! ufo!)21*!ebzt!gps!opo.qbznfou!pg!qsfnjvn!boe!qspwjef!b!dpqz!pg!uif!dbodfmmbujpo!opujdf!up! Dpvouz/!Gbjmvsf!up!qspwjef!xsjuufo!opujdf!pg!dbodfmmbujpo!nbz!dpotujuvuf!b!nbufsjbm!csfbdi!pg!uif! Dpousbdu-!vqpo!xijdi!uif!Dpvouz!nbz!tvtqfoe!ps!ufsnjobuf!uijt!Dpousbdu/! Jg!Dpousbdups.! Dpousbdups!tibmm!bhsff!up!nbjoubjo!dpwfsbhf!gps!uxp!)3*!zfbst!gpmmpxjoh!uif! dpnqmfujpo!pg!uif!Dpousbdu/! ! Jotvsbodf!dfsujgjdbuft!tipvme!cf!gpsxbsefe!up!uif!bhfodz0efqbsunfou!beesftt!mjtufe!po!uif! tpmjdjubujpo/! ! Jg!uif!Dpousbdups!gbjmt!up!qspwjef!uif!jotvsbodf!dfsujgjdbuft!boe!foepstfnfout!xjuijo!tfwfo!)8*!ebzt! pg!opujgjdbujpo!cz!uif!Dpousbdu!Benjojtusbups-!bxbse!nbz!cf!nbef!up!uif!ofyu!rvbmjgjfe!wfoeps/! ! Dpvouz!fyqsfttmz!sfubjot!uif!sjhiu!up!sfrvjsf!Dpousbdups!up!jodsfbtf!ps!efdsfbtf!jotvsbodf!pg!boz!pg! uif!bcpwf!jotvsbodf!uzqft!uispvhipvu!uif!ufsn!pg!uijt!Dpousbdu/!Boz!jodsfbtf!ps!efdsfbtf!jo! jotvsbodf!xjmm!cf!bt!effnfe!cz!Dpvouz!pg!Psbohf!Sjtl!Nbobhfs!bt!bqqspqsjbuf!up!befrvbufmz! qspufdu!Dpvouz/! ! Dpvouz!tibmm!opujgz!Dpousbdups!jo!xsjujoh!pg!dibohft!jo!uif!jotvsbodf!sfrvjsfnfout/!Jg!Dpousbdups! epft!opu!efqptju!dpqjft!pg!bddfqubcmf!Dfsujgjdbuft!pg!Jotvsbodf!boe!foepstfnfout!xjui!Dpvouz! jodpsqpsbujoh!tvdi!dibohft!xjuijo!uijsuz!)41*!ebzt!pg!sfdfjqu!pg!tvdi!opujdf-!uijt!Dpousbdu!nbz!cf! jo!csfbdi!xjuipvu!gvsuifs!opujdf!up!Dpousbdups-!boe!Dpvouz!tibmm!cf!foujumfe!up!bmm!mfhbm!sfnfejft/! ! Uif!qspdvsjoh!pg!tvdi!sfrvjsfe!qpmjdz!ps!qpmjdjft!pg!jotvsbodf!tibmm!opu!cf!dpotusvfe!up!mjnju! Dpousbdups(t!mjbcjmjuz!ifsfvoefs!ops!up!gvmgjmm!uif!joefnojgjdbujpo!qspwjtjpot!boe!sfrvjsfnfout!pg! uijt!Dpousbdu-!ops!bdu!jo!boz!xbz!up!sfevdf!uif!qpmjdz!dpwfsbhf!boe!mjnjut!bwbjmbcmf!gspn!uif! jotvsfs/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!23!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Q/!Changes: Dpousbdups!tibmm!nblf!op!dibohft!jo!uif!xpsl!ps!qfsgpsn!boz!beejujpobm!xpsl!xjuipvu! !bqqspwbm/! ! R/!Change of Ownership/Name, Litigation Status, Conflicts with County Interest: Dpousbdups! bhsfft!uibu!jg!uifsf!jt!b!dibohf!ps!usbotgfs!jo!pxofstijq!pg!Dpousbdups dpnqmfujpo!pg!uijt!Dpousbdu-!boe!uif!Dpvouz!bhsfft!up!bo!bttjhonfou!pg!uif!Dpousbdu-!uif!ofx! pxofst!tibmm!cf!sfrvjsfe!voefs!ufsnt!pg!tbmf!ps!puifs!jotusvnfout!pg!usbotgfs!up!bttvnf! Dpousbdups!uif! tbujtgbdujpo!pg!uif!Dpvouz/! ! Dpvouz!sftfswft!uif!sjhiu!up!jnnfejbufmz!ufsnjobuf!uif!Dpousbdu!jo!uif!fwfou!uif!Dpvouz! efufsnjoft!uibu!uif!bttjhoff!jt!opu!rvbmjgjfe!ps!jt!puifsxjtf!vobddfqubcmf!up!uif!Dpvouz!gps!uif! qspwjtjpo!pg!tfswjdft!voefs!uif!Dpousbdu/! ! Jo!beejujpo-!Dpousbdups!ibt!uif!evuz!up!opujgz!uif!Dpvouz!jo!xsjujoh!pg!boz!dibohf!jo!uif! Dpousbdupsft!uibu!ep!opu!sfrvjsf!bo!bttjhonfou!pg!uif!Dpousbdu/! Uif!Dpousbdups!jt!bmtp!pcmjhbufe!up!opujgz!uif!Dpvouz!jo!xsjujoh!jg!uif!Dpousbdups!cfdpnft!b!qbsuz! up!boz!mjujhbujpo!bhbjotu!uif!Dpvouz-!ps!b!qbsuz!up!mjujhbujpo!uibu!nbz!sfbtpobcmz!bggfdu!uif! Dpousbdups!cfuxffo! Dpousbdups!boe!Dpvouz!uibu!nbz!bsjtf!qsjps!up!ps!evsjoh!uif!qfsjpe!pg!Dpousbdu!qfsgpsnbodf/!Xijmf! Dpousbdups!xjmm!cf!sfrvjsfe!up!qspwjef!uijt!jogpsnbujpo!xjuipvu!qspnqujoh!gspn!uif!Dpvouz!boz! ujnf!uifsf!jt!b!dibohf!jo!Dpousbdups!obnf-!dpogmjdu!pg!joufsftu!ps!mjujhbujpo!tubuvt-!Dpousbdups!nvtu! bmtp!qspwjef!bo!vqebuf!up!uif!Dpvouz!pg!jut!tubuvt!jo!uiftf!bsfbt!xifofwfs!sfrvftufe!cz!uif!Dpvouz/! ! Uif!Dpousbdups!tibmm!fyfsdjtf!sfbtpobcmf!dbsf!boe!ejmjhfodf!up!qsfwfou!boz!bdujpot!ps!dpoejujpot! uibu!dpvme!sftvmu!jo!b!dpogmjdu!xjui!Dpvouz!joufsftut/!Jo!beejujpo!up!uif!Dpousbdups-!uijt!pcmjhbujpo! tibmm!bqqmz!up!uif!Dpousbdups qspwjtjpo!pg!hppet!boe!tfswjdft!qspwjefe!voefs!uijt!Dpousbdu/!Uif!Dpousbdups jodmvef-!cvu!opu!cf!mjnjufe!up!ftubcmjtijoh!svmft!boe!qspdfevsft!qsfwfoujoh!jut!fnqmpzfft-!bhfout-! boe!tvcdpousbdupst!gspn!qspwjejoh!ps!pggfsjoh!hjgut-!foufsubjonfou-!qbznfout-!mpbot!ps!puifs! dpotjefsbujpot!xijdi!dpvme!cf!effnfe!up!jogmvfodf!ps!bqqfbs!up!jogmvfodf!Dpvouz!tubgg!ps!fmfdufe! pggjdfst!jo!uif!qfsgpsnbodf!pg!uifjs!evujft/! ! S/!Force Majeure: Dpousbdups!tibmm!opu!cf!bttfttfe!xjui!mjrvjebufe!ebnbhft!ps!votbujtgbdupsz! qfsgpsnbodf!qfobmujft!evsjoh!boz!efmbz!cfzpoe!uif!ujnf!obnfe!gps!uif!qfsgpsnbodf!pg!uijt! Dpousbdu!dbvtfe!cz!boz!bdu!pg!Hpe-!xbs-!djwjm!ejtpsefs-!fnqmpznfou!tusjlf!ps!puifs!dbvtf!cfzpoe! jut!sfbtpobcmf!dpouspm-!qspwjefe!Dpousbdups!qspnqumz!hjwft!xsjuufo!opujdf!pg!uif!dbvtf!pg!uif!efmbz! up!Dpvouz!bt!tppo!bt!qsbdujdbm!cvu!jo!op!fwfou!mbufs!uibo!71!ipvst!pg!uif!tubsu!pg!uif!efmbz!boe! Dpousbdups!bwbjmt!ijntfmg!pg!boz!bwbjmbcmf!sfnfejft/! ! T/!Confidentiality: Dpousbdups!bhsfft!up!nbjoubjo!uif!dpogjefoujbmjuz!pg!bmm!Dpvouz!boe!Dpvouz.! sfmbufe!sfdpset!boe!jogpsnbujpo!qvstvbou!up!bmm!tubuvupsz!mbxt!sfmbujoh!up!qsjwbdz!boe! dpogjefoujbmjuz!uibu!dvssfoumz!fyjtu!ps!fyjtu!bu!boz!ujnf!evsjoh!uif!ufsn!pg!uijt!Dpousbdu!xjui! fydfqujpo!up!Dbmjgpsojb!Qvcmjd!Sfdpset!Bdu!)DQSB*/!Bmm!tvdi!sfdpset!boe!jogpsnbujpo!tibmm!cf! dpotjefsfe!dpogjefoujbm!boe!lfqu!dpogjefoujbm!cz!Dpousbdups!boe!Dpousbdups!tubgg-!bhfout!boe! fnqmpzfft/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!24!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 U/!Compliance with Laws: Dpousbdups!sfqsftfout!boe!xbssbout!uibu!tfswjdft!up!cf!qspwjefe!voefs! uijt!Dpousbdu!tibmm!gvmmz!dpnqmz-!bu!Dpousbdups sftusjdujpot-!psejobodft-!sfrvjsfnfout-!boe!sfhvmbujpot-!jodmvejoh-!cvu!opu!mjnjufe!up!uiptf!jttvfe! cz!Dpvouz!jo!jut!hpwfsonfoubm!dbqbdjuz-!uif!mbxt-!sfhvmbujpot-!boe!sfrvjsfnfout!tfu!gpsui!jo! Qbsbhsbqi!76!)Dpnqmjbodf!xjui!Mbx!!Dpousbdu*!pg!uijt!Dpousbdu-!boe!bmm!puifs!mbxt!bqqmjdbcmf!up! Dpousbdups!bdlopxmfehft!uibu!Dpvouz!jt!sfmzjoh!po!Dpousbdups!up!fotvsf!tvdi!dpnqmjbodf-!boe! qvstvbou!up!uif!sfrvjsfnfout!pg!Qbsbhsbqi!\[!cfmpx-!Dpousbdups!bhsfft!uibu!ju!tibmm!efgfoe-! joefnojgz!boe!ipme!Dpvouz!boe!Dpvouz!Joefnojufft!ibsnmftt!gspn!bmm!mjbcjmjuz-!ebnbhft-!dptut! boe!fyqfotft!bsjtjoh!gspn!ps!sfmbufe!up!b!wjpmbujpo!pg!tvdi!mbxt/! ! U. Intentionally left blank W/!Severability: Jg!boz!ufsn-!dpwfobou-!dpoejujpo!ps!qspwjtjpo!pg!uijt!Dpousbdu!jt!ifme!cz!b!dpvsu!pg! dpnqfufou!kvsjtejdujpo!up!cf!jowbmje-!wpje-!ps!vofogpsdfbcmf-!uif!sfnbjoefs!pg!uif!qspwjtjpot! ifsfpg!tibmm!sfnbjo!jo!gvmm!gpsdf!boe!fggfdu!boe!tibmm!jo!op!xbz!cf!bggfdufe-!jnqbjsfe!ps!jowbmjebufe! uifsfcz/! ! X/!Attorney Fees: Jo!boz!bdujpo!ps!qspdffejoh!up!fogpsdf!ps!joufsqsfu!boz!qspwjtjpo!pg!uijt!Dpousbdu-! !fyqfotft/! ! Y/!Interpretation: mfohui!boe!cfuxffo!qfstpot! tpqijtujdbufe!boe!lopxmfehfbcmf!jo!uif!nbuufst!efbmu!xjui!jo!uijt!Dpousbdu/!Jo!beejujpo-!fbdi!qbsuz! ibe!cffo!sfqsftfoufe!cz!fyqfsjfodfe!boe!lopxmfehfbcmf!joefqfoefou!mfhbm!dpvotfm!pg!uifjs!pxo! dipptjoh!ps!ibt!lopxjohmz!efdmjofe!up!tffl!tvdi!dpvotfm!eftqjuf!cfjoh!fodpvsbhfe!boe!hjwfo!uif! pqqpsuvojuz!up!ep!tp/!Fbdi!qbsuz!gvsuifs!bdlopxmfehft!uibu!uifz!ibwf!opu!cffo!jogmvfodfe!up!boz! fyufou!xibutpfwfs!jo!fyfdvujoh!uijt!Dpousbdu!cz!boz!puifs!qbsuz!ifsfup!ps!cz!boz!qfstpo! sfqsftfoujoh!uifn-!ps!cpui/!Bddpsejohmz-!boz!svmf!ps!mbx!)jodmvejoh!Dbmjgpsojb!Djwjm!Dpef!Tfdujpo! 2765*!ps!mfhbm!efdjtjpo!uibu!xpvme!sfrvjsf!joufsqsfubujpo!pg!boz!bncjhvjujft!jo!uijt!Dpousbdu! bhbjotu!uif!qbsuz!uibu!ibt!esbgufe!ju!jt!opu!bqqmjdbcmf!boe!jt!xbjwfe/!Uif!qspwjtjpot!pg!uijt!Dpousbdu! tibmm!cf!joufsqsfufe!jo!b!sfbtpobcmf!nboofs!up!bggfdu!uif!qvsqptf!pg!uif!Qbsujft!boe!uijt!Dpousbdu/! ! Z/!Employee Eligibility Verification: Uif!Dpousbdups!xbssbout!uibu!ju!gvmmz!dpnqmjft!xjui!bmm! Gfefsbm!boe!Tubuf!tubuvuft!boe!sfhvmbujpot!sfhbsejoh!uif!fnqmpznfou!pg!bmjfot!boe!puifst!boe!uibu! bmm!jut!fnqmpzfft!qfsgpsnjoh!xpsl!voefs!uijt!Dpousbdu!nffu!uif!djuj{fotijq!ps!bmjfo!tubuvt! sfrvjsfnfou!tfu!gpsui!jo!Gfefsbm!tubuvuft!boe!sfhvmbujpot/!Uif!Dpousbdups!tibmm!pcubjo-!gspn!bmm! fnqmpzfft!qfsgpsnjoh!xpsl!ifsfvoefs-!bmm!wfsjgjdbujpo!boe!puifs!epdvnfoubujpo!pg!fnqmpznfou! fmjhjcjmjuz!tubuvt!sfrvjsfe!cz!Gfefsbm!ps!Tubuf!tubuvuft!boe!sfhvmbujpot!jodmvejoh-!cvu!opu!mjnjufe!up-! uif!Jnnjhsbujpo!Sfgpsn!boe!Dpouspm!Bdu!pg!2:97-!9!V/T/D/!¨2435!fu!tfr/-!bt!uifz!dvssfoumz!fyjtu! boe!bt!uifz!nbz!cf!ifsfbgufs!bnfoefe/!Uif!Dpousbdups!tibmm!sfubjo!bmm!tvdi!epdvnfoubujpo!gps!bmm! dpwfsfe!fnqmpzfft!gps!uif!qfsjpe!qsftdsjcfe!cz!uif!mbx/!Uif!Dpousbdups!tibmm!joefnojgz-!efgfoe! xjui!dpvotfm!bqqspwfe!jo!xsjujoh!cz!Dpvouz-!boe!ipme!ibsnmftt-!uif!Dpvouz-!boe!jut!Dpvouz! Joefnojufft-!jut!bhfout-!pggjdfst-!boe!fnqmpzfft!gspn!fnqmpzfs!tbodujpot!boe!boz!puifs!mjbcjmjuz! xijdi!nbz!cf!bttfttfe!bhbjotu!uif!Dpousbdups!ps!uif!Dpvouz!ps!Dpvouz!Joefnojufft-!boz! dpncjobujpo!pg!uif!uisff!jo!dpoofdujpo!xjui!boz!bmmfhfe!wjpmbujpo!pg!boz!Gfefsbm!ps!Tubuf!tubuvuft! ps!sfhvmbujpot!qfsubjojoh!up!uif!fmjhjcjmjuz!gps!fnqmpznfou!pg!boz!qfstpot!qfsgpsnjoh!xpsl!voefs! uijt!Dpousbdu/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!25!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 \[/!Indemnification: Dpousbdups!bhsfft!up!joefnojgz-!efgfoe!xjui!dpvotfm!bqqspwfe!jo!xsjujoh!cz! Dpvouz-!boe!ipme!Dpvouz-!jut!fmfdufe!boe!bqqpjoufe!pggjdjbmt-!pggjdfst-!fnqmpzfft-!bhfout!boe!uiptf! se!pg!Tvqfswjtpst!bdut!bt!uif!hpwfsojoh!Cpbse! jodmvejoh!cvu!opu!mjnjufe!up!qfstpobm!jokvsz!ps!qspqfsuz!ebnbhf-!bsjtjoh!gspn!ps!sfmbufe!up!uif! tfswjdft-!qspevdut!ps!puifs!qfsgpsnbodf!qspwjefe!cz!Dpousbdups-!jut!bhfout-!fnqmpzfft-!bggjmjbuft!ps! tvcdpousbdupst-!qvstvbou!up!uijt!Dpousbdu/!Jg!kvehnfou!jt!foufsfe!bhbjotu!Dpousbdups!boe!Dpvouz! cz!b!dpvsu!pg!dpnqfufou!kvsjtejdujpo!cfdbvtf!pg!uif!dpodvssfou!bdujwf!ofhmjhfodf!pg!Dpvouz!ps! Dpvouz!Joefnojufft-!Dpousbdups!boe!Dpvouz!bhsff!uibu!mjbcjmjuz!xjmm!cf!bqqpsujpofe!bt!efufsnjofe! cz!uif!dpvsu/!Ofjuifs!qbsuz!tibmm!sfrvftu!b!kvsz!bqqpsujponfou/! ! BB/!Audits/Inspections: Dpousbdups!ps.Dpouspmmfs!ps!uif!Bvejups. !cz! uif!Dpvouz*!bddftt!evsjoh!opsnbm!xpsljoh!ipvst!up!bmm!cpplt-!bddpvout-!sfdpset-!sfqpsut-!gjmft-! gjobodjbm!sfdpset-!tvqqpsujoh!epdvnfoubujpo-!jodmvejoh!qbzspmm!boe!bddpvout!qbzbcmf0sfdfjwbcmf! sfdpset-!boe!puifs!qbqfst!ps!qspqfsuz!pg!Dpousbdups!gps!uif!qvsqptf!pg!bvejujoh!ps!jotqfdujoh!boz! btqfdu!pg!qfsgpsnbodf!voefs!uijt!Dpousbdu/!Uif!jotqfdujpo!boe0ps!bveju!xjmm!cf!dpogjofe!up!uiptf! nbuufst!dpoofdufe!xjui!uif!qfsgpsnbodf!pg!uif!Dpousbdu!jodmvejoh-!cvu!opu!mjnjufe!up-!uif!dptut!pg! benjojtufsjoh!uif!Dpousbdu/!Uif!Dpvouz!xjmm!qspwjef!sfbtpobcmf!opujdf!pg!tvdi!bo!bveju!ps! jotqfdujpo/! ! Uif!Dpvouz!sftfswft!uif!sjhiu!up!bveju!boe!wfsjgz!uif!Dpousbdups!sfdpset!cfgpsf!gjobm!qbznfou!jt! nbef/! ! Dpousbdups!bhsfft!up!nbjoubjo!tvdi!sfdpset!gps!qpttjcmf!bveju!gps!b!njojnvn!pg!uisff!)4*!zfbst! bgufs!gjobm!qbznfou-!vomftt!b!mpohfs!qfsjpe!pg!sfdpset!sfufoujpo!jt!tujqvmbufe!voefs!uijt!Dpousbdu! ps!cz!mbx/!Dpousbdups!bhsfft!up!bmmpx!joufswjfxt!pg!boz!fnqmpzfft!ps!puifst!xip!njhiu! sfbtpobcmz!ibwf!jogpsnbujpo!sfmbufe!up!tvdi!sfdpset/!Gvsuifs-!Dpousbdups!bhsfft!up!jodmvef!b! tjnjmbs!sjhiu!up!uif!Dpvouz!up!bveju!sfdpset!boe!joufswjfx!tubgg!pg!boz!tvcdpousbdups!sfmbufe!up! qfsgpsnbodf!pg!uijt!Dpousbdu/! ! Tipvme!uif!Dpousbdups!dfbtf!up!fyjtu!bt!b!mfhbm!foujuz-!uif!Dpousbdups ! ! CC/!Contingency of Funds: Dpousbdups!bdlopxmfehft!uibu!gvoejoh!ps!qpsujpot!pg!gvoejoh!gps!uijt! Dpousbdu!nbz!cf!dpoujohfou!vqpo!Tubuf!ps!Gfefsbm!cvehfu!bqqspwbm<!sfdfjqu!pg!gvoet!gspn-!boe0ps! pcmjhbujpo!pg!gvoet!cz-!uif!Tubuf!pg!Dbmjgpsojb!ps!Gfefsbm!hpwfsonfou!up!Dpvouz<!boe!jodmvtjpo! Tvqfswjtpst!gps!fbdi!gjtdbm!zfbs!dpwfsfe!cz!uijt!Dpousbdu/!Jg!tvdi!bqqspwbm-!gvoejoh!ps! bqqspqsjbujpot!bsf!opu!gpsuidpnjoh-!ps!bsf!puifsxjtf!mjnjufe-!Dpvouz!nbz!ufsnjobuf!vqpo!ufo! )21*!ebzt!xsjuufo!opujdf!ps!npejgz!uijt!Dpousbdu!xjuipvu!qfobmuz/! ! DD/!Expenditure Limit: Uif!Dpousbdups!tibmm!opujgz!uif!Dpvouz!pg!Psbohf!bttjhofe!Dpousbdu! Benjojtusbups!jo!xsjujoh!xifo!uif!fyqfoejuvsft!bhbjotu!uif!Dpousbdu!sfbdi!86!qfsdfou!pg!uif! epmmbs!mjnju!po!uif!Dpousbdu/!Uif!Dpvouz!xjmm!opu!cf!sftqpotjcmf!gps!boz!fyqfoejuvsf!pwfssvot! boe!xjmm!opu!qbz!gps!xpsl!fydffejoh!uif!epmmbs!mjnju!po!uif!Dpousbdu!vomftt!b!xsjuufo!boe!bqqspwfe! dibohf!up!uif!tdpqf!pg!tfswjdft!up!dpwfs!uiptf!dptut!ibt!cffo!jttvfe/!Cpbse!pg!Tvqfswjtps! bqqspwbm!nbz!cf!sfrvjsfe/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!26!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Additional Terms and Conditions: 1. Scope of Contract: Uijt!Dpousbdu!tqfdjgjft!uif!dpousbduvbm!ufsnt!boe!dpoejujpot!cz!xijdi!uif! Dpvouz!xjmm!qspdvsf!Sfhjpobm!Xpslgpsdf!Dpotvmujoh!Tfswjdft!gspn!Dpousbdups!bt!gvsuifs!efubjmfe! ! ! 2. Term of Contract: Uijt!Dpousbdu!tibmm!dpnnfodf!vqpo!fyfdvujpo!boe!dpoujovf!uispvhi! Tfqufncfs!41-!3133-!vomftt!puifsxjtf!ufsnjobufe!cz!uif!Dpvouz/! ! 3. Headings: Uif!wbsjpvt!ifbejoht!boe!ovncfst!ifsfjo-!uif!hspvqjoh!pg!qspwjtjpot!pg!uijt!Dpousbdu! joup!tfqbsbuf!dmbvtft!boe!qbsbhsbqit-!boe!uif!pshboj{bujpo!ifsfpg!bsf!gps!uif!qvsqptf!pg! dpowfojfodf!pomz!boe!tibmm!opu!mjnju!ps!puifsxjtf!bggfdu!uif!nfbojoh!ifsfpg/! ! 4. Maximum Obligation;!Uif!upubm!Nbyjnvn!Pcmjhbujpo!pg!Dpvouz!up!uif!Dpousbdups!gps!uif!dptu!pg! tfswjdft!qspwjefe!jo!bddpsebodf!xjui!uijt!Dpousbdu!jt!%31-111-!xjui!joejwjevbm!Nbyjnvn! Pcmjhbujpo!cvehfut!gps!fbdi!Gjtdbm!Zfbs!bt!gvsuifs!efubjmfe!jo!uif!Cvehfu!Tdifevmf-!jefoujgjfe!boe! jodpsqpsbufe!ifsfjo!cz!uijt!sfgfsfodf!bt!Buubdinfou!D/! ! 5. Amendments Changes/Extra Work: Uif!Dpousbdups!tibmm!nblf!op!dibohft!up!uijt!Dpousbdu! xjuipvu!uif!!xsjuufo!dpotfou/!Jo!uif!fwfou!uibu!uifsf!bsf!ofx!ps!vogpsftffo!sfrvjsfnfout-! uif!Dpvouz!ibt!uif!ejtdsfujpo!xjui!uif!Dpousbdups xjuipvu!dibohjoh!uif!tdpqf!ps!qsjdf!pg!uif!Dpousbdu/! ! Jg!Dpvouz.jojujbufe!dibohft!ps!dibohft!jo!mbxt!ps!hpwfsonfou!sfhvmbujpot!bggfdu!qsjdf-!uif! DpousbdupsDpousbdups!xjmm!hjwf!Dpvouz! xsjuufo!opujdf!op!mbufs!uibo!ufo!)21*!ebzt!gspn!uif!ebuf!uif!mbx!ps!sfhvmbujpo!xfou!joup!fggfdu!ps! uif!ebuf!uif!dibohf!xbt!qspqptfe!boe!Dpousbdups!xbt!opujgjfe!pg!uif!dibohf/!Tvdi!dibohft!tibmm! cf!bhsffe!up!jo!xsjujoh!boe!jodpsqpsbufe!joup!b!Dpousbdu!bnfoenfou/!Tbje!bnfoenfou!tibmm!cf! jttvfe!cz!uif!Dpvouz.bttjhofe!Dpousbdu!Benjojtusbups-!tibmm!sfrvjsf!uif!nvuvbm!dpotfou!pg!bmm! Qbsujft-!boe!nbz!cf!tvckfdu!up!bqqspwbm!cz!uif!Dpvouz!Cpbse!pg!tvqfswjtpst/!Opuijoh!ifsfjo!tibmm! qspijcju!uif!Dpousbdups!gspn!qspdffejoh!xjui!uif!xpsl!bt!psjhjobmmz!tfu!gpsui!ps!bt!qsfwjpvtmz! bnfoefe!jo!uijt!Dpousbdu/! ! 6. Breach of Contract: Uif!gbjmvsf!pg!uif!Dpousbdups!up!dpnqmz!xjui!boz!pg!uif!qspwjtjpot-! dpwfobout!ps!dpoejujpot!pg!uijt!Dpousbdu!tibmm!cf!b!nbufsjbm!csfbdi!pg!uijt!Dpousbdu/!Jo!tvdi!fwfou! uif!Dpvouz!nbz-!boe!jo!beejujpo!up!boz!puifs!sfnfejft!bwbjmbcmf!bu!mbx-!jo!frvjuz-!ps!puifsxjtf! tqfdjgjfe!jo!uijt!Dpousbdu;! ! b*!Ufsnjobuf!uif!Dpousbdu!jnnfejbufmz-!qvstvbou!up!Qbsbhsbqi!L!ifsfjo<! ! c*!Bggpse!uif!Dpousbdups!xsjuufo!opujdf!pg!uif!csfbdi!boe!ufo!)21*!dbmfoebs!ebzt!ps!tvdi! tipsufs!ujnf!uibu!nbz!cf!tqfdjgjfe!jo!uijt!Dpousbdu!xjuijo!xijdi!up!dvsf!uif!csfbdi<! ! d*!Ejtdpoujovf!qbznfou!up!uif!Dpousbdups!gps!boe!evsjoh!uif!qfsjpe!jo!xijdi!uif!Dpousbdups! jt!jo!csfbdi<!boe! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!27!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 e*!Pggtfu!bhbjotu!boz!npojft!cjmmfe!cz!uif!Dpousbdups!cvu!zfu!voqbje!cz!uif!Dpvouz!uiptf! npojft!ejtbmmpxfe!qvstvbou!up!uif!bcpwf/! ! 7. Conditions Affecting Work: Uif!Dpousbdups!tibmm!cf!sftqpotjcmf!gps!ubljoh!bmm!tufqt!sfbtpobcmz! ofdfttbsz-!up!btdfsubjo!uif!obuvsf!boe!mpdbujpo!pg!uif!xpsl!up!cf!qfsgpsnfe!voefs!uijt!Dpousbdu<! boe!up!lopx!uif!hfofsbm!dpoejujpot!xijdi!dbo!bggfdu!uif!xpsl!ps!uif!dptu!uifsfpg/!Boz!gbjmvsf!cz! uif!Dpousbdups!up!ep!tp!xjmm!opu!sfmjfwf!Dpousbdups!gspn!sftqpotjcjmjuz!gps!tvddfttgvmmz!qfsgpsnjoh! uif!xpsl!xjuipvu!beejujpobm!dptu!up!uif!Dpvouz/!Uif!Dpvouz!bttvnft!op!sftqpotjcjmjuz!gps!boz! voefstuboejoh!ps!sfqsftfoubujpot!dpodfsojoh!uif!obuvsf-!mpdbujpo)t*!ps!hfofsbm!dpoejujpot!nbef!cz! boz!pg!jut!pggjdfst!ps!bhfout!qsjps!up!uif!fyfdvujpo!pg!uijt!Dpousbdu-!vomftt!tvdi!voefstuboejoh!ps! sfqsftfoubujpot!cz!uif!Dpvouz!bsf!fyqsfttmz!tubufe!jo!uif!Dpousbdu/! ! 8. Civil Rights: Dpousbdups!buuftut!uibu!tfswjdft!qspwjefe!tibmm!cf!jo!bddpsebodf!xjui!Tfdujpo!299!pg! uif!Xpslgpsdf!Joopwbujpo!boe!Pqqpsuvojuz!Bdu!)XJPB*-!xijdi!qspijcjut!ejtdsjnjobujpo!bhbjotu! bmm!joejwjevbmt!jo!uif!Vojufe!Tubuft!po!uif!cbtjt!pg!fjuifs!djuj{fotijq!tubuvt!ps!qbsujdjqbujpo!jo!boz! XJPB!Ujumf!J!!gjobodjbmmz!bttjtufe!qsphsbn!ps!bdujwjuz<!uif!qspwjtjpot!pg!Ujumf!WJ!boe!Ujumf!WJJ!pg! uif!Djwjm!Sjhiut!Bdu!pg!2:75-!bt!bnfoefe-!xijdi!qspijcjut!ejtdsjnjobujpo!po!uif!cbtft!pg!sbdf-! dpmps!boe!obujpobm!psjhjo<!Tfdujpo!615!pg!uif!Sfibcjmjubujpo!Bdu!pg!2:84-!bt!bnfoefe<!xijdi! qspijcjut!ejtdsjnjobujpo!bhbjotu!rvbmjgjfe!joejwjevbmt!xjui!ejtbcjmjujft<!uif!Bhf!Ejtdsjnjobujpo! Bdu!pg!2:86!bt!bnfoefe<!xijdi!qspijcjut!ejtdsjnjobujpo!po!uif!cbtjt!pg!bhf<!Ujumf!JY!pg!uif! Fevdbujpo!Bnfoenfout!pg!2:83-!bt!bnfoefe-!xijdi!qspijcjut!ejtdsjnjobujpo!po!uif!cbtjt!pg!tfy! jo!fevdbujpobm!qsphsbnt<!Ujumf!JJ!pg!uif!Bnfsjdbot!xjui!Ejtbcjmjujft!Bdu!pg!2::1-!boe!puifs! bqqmjdbcmf!Tubuf!boe!Gfefsbm!mbxt!boe!sfhvmbujpot!qspijcjujoh!ejtdsjnjobujpo!po!uif!cbtjt!pg!sbdf-! dpmps-!obujpobm!psjhjo-!fuiojd!hspvq!jefoujgjdbujpo-!bhf-!sfmjhjpo-!nbsjubm!tubuvt-!tfy!ps!ejtbcjmjuz/! Uif!Dpousbdups!bmtp!bttvsft!uibu-!bt!b!Dpousbdups!pg!XJPB!Ujumf!J!gjobodjbm!bttjtubodf-!ju!xjmm! dpnqmz!xjui!3:!DGS!qbsu!49!boe!bmm!puifs!sfhvmbujpot!jnqmfnfoujoh!uif!mbxt!mjtufe!bcpwf/!Uijt! bttvsbodf!bqqmjft!up!uif!Dpousbdups!pqfsbujpo!pg!uif!XJPB!Ujumf!J.gjobodjbmmz!bttjtufe!qsphsbn!ps! bdujwjuz-!boe!up!bmm!bhsffnfout!uif!Dpousbdups!nblft!up!dbssz!pvu!uif!XJPB!Ujumf!J.gjobodjbmmz! bttjtufe!qsphsbn!ps!bdujwjuz/!Uif!Dpousbdups!voefstuboet!uibu!uif!Vojufe!Tubuft!ibt!uif!sjhiu!up! tffl!kvejdjbm!fogpsdfnfou!pg!uijt!bttvsbodf/! ! 9. Conflict of Interest Contractor Personnel: Uif!Dpousbdups!tibmm!fyfsdjtf!sfbtpobcmf!dbsf!boe! ejmjhfodf!up!qsfwfou!boz!bdujpot!ps!dpoejujpot!uibu!dpvme!sftvmu!jo!b!dpogmjdu!xjui!uif!cftu!joufsftut! pg!uif!Dpvouz/!Uijt!pcmjhbujpo!tibmm!bqqmz!up!uif!Dpousbdups<!uif!Dpousbdups boe!tvcdpousbdupst!bttpdjbufe!xjui!bddpnqmjtijoh!xpsl!boe!tfswjdft!ifsfvoefs/!Uif!Dpousbdups fggpsut!tibmm!jodmvef-!cvu!opu!cf!mjnjufe!up!ftubcmjtijoh!qsfdbvujpot!up!qsfwfou!jut!fnqmpzfft-! bhfout-!boe!tvcdpousbdupst!gspn!qspwjejoh!ps!pggfsjoh!hjgut-!foufsubjonfou-!qbznfout-!mpbot!ps! puifs!dpotjefsbujpot!xijdi!dpvme!cf!effnfe!up!jogmvfodf!ps!bqqfbs!up!jogmvfodf!Dpvouz!tubgg!ps! fmfdufe!pggjdfst!gspn!bdujoh!jo!uif!cftu!joufsftut!pg!uif!Dpvouz/! ! Uif!Dpousbdups!tibmm!opu!vtf!npofzt!qspwjefe!voefs!uijt!Dpousbdu!up!qbz!ps!sfjncvstf!boz!tubgg! qfstpo!pg!Dpousbdups!ps!boz!dpotvmubou!up!Dpousbdups-!jg!tvdi!tubgg!qfstpo!ps!dpotvmubou!jt!b!nfncfs! pg!uif!Cpbse!pg!Ejsfdupst-!ps!puifs!pggjdjbm!hpwfsojoh!cpez-!pg!Dpousbdups/!Dpousbdups!tibmm!gvsuifs! cf!tvckfdu!up!uif!gvmm!ufyut!pg!bmm!mpdbm-!Tubuf!boe!gfefsbm!dpogmjdu!pg!joufsftu!tubuvuft!bqqmjdbcmf!up! uijt!Dpousbdu/! ! 10. Conflict of Interest County Personnel: Uif!Dpvouz!pg!Psbohf!Cpbse!pg!Tvqfswjtpst!qpmjdz! qspijcjut!jut!fnqmpzfft!gspn!fohbhjoh!jo!bdujwjujft!jowpmwjoh!b!dpogmjdu!pg!joufsftu/!Uif! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!28!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Dpousbdups!tibmm!opu-!evsjoh!uif!qfsjpe!pg!uijt!Dpousbdu-!fnqmpz!boz!Dpvouz!fnqmpzff!gps!boz! qvsqptf/! ! 11. Service Contract Follow-On Work: Op!qfstpo-!gjsn-!tvctjejbsz!ps!tvcdpousbdups!pg!b!gjsn!uibu! ibt!cffo!bxbsefe!b!dpotvmujoh!tfswjdft!dpousbdu!ps!b!dpousbdu!xijdi!jodmveft!b!dpotvmujoh! dpnqpofou!nbz!cf!bxbsefe!b!Dpousbdu!gps!uif!qfsgpsnbodf!pg!tfswjdft-!uif!qvsdibtf!pg!hppet!ps! tvqqmjft-!ps!uif!qspwjtjpo!pg!boz!puifs!sfmbufe!bdujpo!xijdi!bsjtft!gspn!ps!dbo!sfbtpobcmz!cf! effnfe!bo!foe.qspevdu!pg!xpsl!qfsgpsnfe!voefs!uif!jojujbm!dpotvmujoh!up!dpotvmujoh.sfmbufe! Dpousbdu/! ! 12. Uif!Dpvouz!tibmm!bqqpjou!b!Qspkfdu!Nbobhfs!up!bdu!bt!mjbjtpo! cfuxffo!uif!Dpvouz!boe!uif!Dpousbdups!evsjoh!uif!ufsn!pg!uijt!Dp Nbobhfs!tibmm!dppsejobuf!uif!bdujwjujft!pg!uif!Dpvouz!tubgg!bttjhofe!up!xpsl!xjui!uif!Dpousbdups/! ! 13. Contractor Bankruptcy/Insolvency: Jg!uif!Dpousbdups!tipvme!cf!bekvehfe!cbolsvqu!ps!tipvme! ibwf!b!hfofsbm!bttjhonfou!gps!uif!cfofgju!pg!jut!dsfejupst!ps!jg!b!sfdfjwfs!tipvme!cf!bqqpjoufe!po! bddpvou!pg!uif!Dpousbdups!Dpousbdu/! ! 14. ContractorPersonnel: Dpousbdups!tibmm!bqqpjou!b!Qspkfdu!Nbobhfs! up!ejsfdu!uif!DpousbdupsDpousbdups Dpousbdups!opu!cf!dibohfe! xjuipvu!uif!xsjuufo!dpotfou!pg!uif!!Qspkfdu!Nbobhfs-!xijdi!dpotfou!tibmm!opu!cf! vosfbtpobcmz!xjuiifme/! ! Uif!Dpousbdups bttjhofe!up!uijt!qspkfdu!gps!uif!evsbujpo!pg!uif!Dpousbdu!boe!tibmm!ejmjhfoumz!qvstvf!bmm!xpsl!boe! tfswjdft!up!nffu!uif!qspkfdu!ujnf!mjoft/! ! 15. Contractor Reference Checks: Uif!Dpousbdups!xbssbout!uibu!bmm!qfstpot! fnqmpzfe!up!qspwjef!tfswjdf!voefs!uijt!Dpousbdu!ibwf!tbujtgbdupsz!qbtu!xpsl!sfdpset!joejdbujoh! uifjs!bcjmjuz!up!befrvbufmz!qfsgpsn!uif!xpsl!voefs!uijt!Dpousbdu/!Dpousbdups up!uijt!qspkfdu!nvtu!nffu!dibsbdufs!tuboebset!bt!efnpotusbufe!cz!cbdlhspvoe!jowftujhbujpo!boe! sfgfsfodf!difdlt-!dppsejobufe!cz!uif!bhfodz0efqbsunfou!jttvjoh!uijt!Dpousbdu/! ! 16. Data Title To: Bmm!nbufsjbmt-!epdvnfout-!ebub!ps!jogpsnbujpo!pcubjofe!gspn!uif!Dpvouz!ebub! gjmft!ps!boz!Dpvouz!nfejvn!gvsojtife!up!uif!Dpousbdups!jo!uif!qfsgpsnbodf!pg!uijt!Dpousbdu!xjmm!bu! bmm!ujnft!sfnbjo!uif!qspqfsuz!pg!uif!Dpvouz/!Tvdi!ebub!ps!jogpsnbujpo!nbz!opu!cf!vtfe!ps!dpqjfe! gps!ejsfdu!ps!joejsfdu!vtf!cz!uif!Dpousbdups!bgufs!dpnqmfujpo!ps!ufsnjobujpo!pg!uijt!Dpousbdu!xjuipvu! uif!fyqsftt!xsjuufo!dpotfou!pg!uif!Dpvouz/!Bmm!nbufsjbmt-!epdvnfout-!ebub!ps!jogpsnbujpo-! jodmvejoh!dpqjft-!nvtu!cf!sfuvsofe!up!uif!Dpvouz!bu!uif!foe!pg!uijt!Dpousbdu/! ! 17. Licenses: Bu!jut!pxo!fyqfotf-!Dpousbdups!boe!jut!tvcdpousbdupst-!jg!boz-!tibmm-!bu!bmm!ujnf!evsjoh! uif!ufsn!pg!uijt!Dpousbdu-!nbjoubjo!jo!gvmm!gpsdf!boe!fggfdu!tvdi!mjdfotft!ps!qfsnjut!bt!nbz!cf! sfrvjsfe!cz!uif!Tubuf!pg!Dbmjgpsojb!ps!boz!puifs!hpwfsonfou!foujuz/!Dpousbdups!boe!ijt0ifs0jut! tvcdpousbdupst-!jg!boz-!tibmm!tusjdumz!beifsf!up-!boe!pcfz-!bmm!hpwfsonfoubm!svmft!boe!sfhvmbujpot! opx!jo!fggfdu!ps!bt!tvctfrvfoumz!fobdufe!ps!npejgjfe-!bt!qspnvmhbufe!cz!boz!mpdbm-!Tubuf-!ps! Gfefsbm!hpwfsonfoubm!foujuz/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!29!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 18. Disputes Contract: B/!Uif!Qbsujft!tibmm!efbm!jo!hppe!gbjui!boe!buufnqu!up!sftpmwf!qpufoujbm!ejtqvuft!jogpsnbmmz/!Jg! uif!ejtqvuf!dpodfsojoh!b!rvftujpo!pg!gbdu!bsjtjoh!voefs!uif!ufsnt!pg!uijt!Dpousbdu!jt!opu! ejtqptfe!pg!jo!b!sfbtpobcmf!qfsjpe!pg!ujnf!cz!uif!Dpousbdupsbobhfs!boe!uif! Benjojtusbups!cz!xbz!pg!uif!gpmmpxjoh!qspdftt;! ! 2/!Uif!Dpousbdups!tibmm!tvcnju!up!uif!bhfodz0efqbsunfou!bttjhofe!Dpousbdu! Benjojtusbups!b!xsjuufo!efnboe!gps!b!gjobm!efdjtjpo!sfhbsejoh!uif!ejtqptjujpo!pg!boz! ejtqvuf!cfuxffo!uif!Qbsujft!bsjtjoh!voefs-!sfmbufe!up-!ps!jowpmwjoh!uijt!Dpousbdu-! vomftt!uif!Dpvouz-!po!jut!pxo!jojujbujwf-!ibt!bmsfbez!sfoefsfe!tvdi!b!gjobm!efdjtjpo/! ! 3/!Uif!Dpousbdups boe-!jg!tvdi!efnboe!jowpmwft!b!dptu!bekvtunfou!up!uif!Dpousbdu-!uif!Dpousbdups!tibmm! jodmvef!xjui!uif!efnboe!b!xsjuufo!tubufnfou!tjhofe!cz!b!tfojps!pggjdjbm!joejdbujoh! uibu!uif!efnboe!jt!nbef!jo!hppe!gbjui-!uibu!uif!tvqqpsujoh!ebub!bsf!bddvsbuf!boe! dpnqmfuf-!boe!uibu!uif!bnpvou!sfrvftufe!bddvsbufmz!sfgmfdut!uif!Dpousbdu!bekvtunfou! gps!xijdi!uif!Dpousbdups!cfmjfwft!uif!Dpvouz!jt!mjbcmf/! ! C/!Qfoejoh!uif!gjobm!sftpmvujpo!pg!boz!ejtqvuf!bsjtjoh!voefs-!sfmbufe!up-!ps!jowpmwjoh!uijt! Dpousbdu-!uif!Dpousbdups!bhsfft!up!ejmjhfoumz!qspdffe!xjui!uif!qfsgpsnbodf!pg!uijt! Dpousbdu-!jodmvejoh!uif!efmjwfsz!pg!hppet!boe0ps!qspwjtjpo!pg!tfswjdft/!Uif!Dpousbdups gbjmvsf!up!ejmjhfoumz!qspdffe!tibmm!cf!dpotjefsfe!b!nbufsjbm!csfbdi!pg!uijt!Dpousbdu/! ! D/!Dpousbdups!xjmm!qspwjef!uif!Dpvouz!uif!pqqpsuvojuz!up!dvsf!bo!bmmfhfe!nbufsjbm!csfbdi/!Jg! Qbsujft!bsf!vobcmf!up!tvddfttgvmmz!sftpmwf!uif!bmmfhfe!nbufsjbm!csfbdi-!uif!Dpousbdups!xjmm! qspwjef!uif!Dpvouz!291!ebzt!up!usbotjujpo!dpousbdufe!tfswjdft!xjui!uif!joufou!up!ufsnjobuf! uif!dpousbdu/! ! Boz!gjobm!efdjtjpo!pg!uif!Dpvouz!tibmm!cf!fyqsfttmz!jefoujgjfe!bt!tvdi-!tibmm!cf!jo!xsjujoh-!boe! tibmm!cf!tjhofe!cz!uif!Benjojtusbups/!Jg!uif!Dpvouz!gbjmt!up!sfoefs!b!efdjtjpo!xjuijo!:1!ebzt!bgufs! sfdfjqu!pg!uif!DpousbdupsDpousbdups uif!Dpousbdu!gps!dbvtf!ps!ufsnjobujpo!gps!dpowfojfodf!bt!tubufe!jo!Qbsbhsbqi!L!ifsfjo/! ! 19. EDD Independent Contractor Reporting Requirements: Fggfdujwf!Kbovbsz!2-!3112-!uif! Dpvouz!pg!Psbohf!jt!sfrvjsfe!up!gjmf!jo!bddpsebodf!xjui!tvcejwjtjpo!)b*!pg!Tfdujpo!7152B!pg!uif! Joufsobm!Sfwfovf!!qbzt! %711!ps!npsf!ps!xjui!xipn!uif!Dpvouz!foufst!joup!b!dpousbdu!gps!%711!ps!npsf!xjuijo!b!tjohmf! dbmfoebs!zfbs/!Uif!qvsqptf!pg!uijt!sfqpsujoh!sfrvjsfnfou!jt!up!jodsfbtf!dijme!tvqqpsu!dpmmfdujpo!cz! ifmqjoh!up!mpdbuf!qbsfout!xip!bsf!efmjorvfou!jo!uifjs!dijme!tvqqpsu!pcmjhbujpot/! ! ff!pg!uif!tfswjdf!sfdjqjfou!gps! Dbmjgpsojb!qvsqptft!boe!xip!sfdfjwfe!dpnqfotbujpo!ps!fyfdvuft!b!dpousbdu!gps!tfswjdft!qfsgpsnfe! gps!uibu!tfswjdf!sfdjqjfou!xjuijo!ps!xjuipvu!uif!!Uif!ufsn!jt!gvsuifs!efgjofe!cz!uif!Dbmjgpsojb! Fnqmpznfou!Efwfmpqnfou!Efqbsunfou!up!sfgfs!tqfdjgjdbmmz!up!joefqfoefou!Dpousbdupst/!Bo! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!2:!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 joefqfoefou!Dpousbdups! foujuz!gps!Dbmjgpsojb!qvsqptft!boe!xip!sfdfjwft!dpnqfotbujpo!ps!fyfdvuft!b!dpousbdu!gps!tfswjdft! qfsgpsnfe!gps!uibu!///!hpwfsonfou!foujuz!fjuifs!jo!ps!pvutjef!pg!! ! Uif!sfqpsujoh!sfrvjsfnfou!epft!opu!bqqmz!up!dpsqpsbujpot-!hfofsbm!qbsuofstijqt-!mjnjufe!mjbcjmjuz! qbsuofstijqt-!boe!mjnjufe!mjbcjmjuz!dpnqbojft/! ! Beejujpobm!jogpsnbujpo!po!uijt!sfqpsujoh!sfrvjsfnfou!dbo!cf!gpvoe!bu!uif!Dbmjgpsojb!Fnqmpznfou! Efwfmpqnfou!Efqbsunfou!xfc!tjuf!mpdbufe!bu!iuuq;00xxx/fee/db/hpw0Fnqmpzfs`Tfswjdft/iun/! ! 20. Emergency/Declared Disaster Requirements: Jo!uif!fwfou!pg!bo!fnfshfodz!ps!jg!Psbohf! Dpvouz!jt!efdmbsfe!b!ejtbtufs!bsfb!cz!uif!Dpvouz-!Tubuf!ps!Gfefsbm!hpwfsonfou-!uijt!Dpousbdu!nbz! cf!tvckfdufe!up!vovtvbm!vtbhf/!Uif!Dpousbdups!tibmm!tfswjdf!uif!Dpvouz!evsjoh!tvdi!bo!fnfshfodz! ps!efdmbsfe!ejtbtufs!voefs!uif!tbnf!ufsnt!boe!dpoejujpot!uibu!bqqmz!evsjoh!opo.! fnfshfodz0ejtbtufs!dpoejujpot/!Uif!qsjdjoh!rvpufe!cz!uif!Dpousbdups!tibmm!bqqmz!up!tfswjoh!uif! Dpousbdups!jt!vobcmf!up!tvqqmz!uif! hppet0tfswjdft!voefs!uif!ufsnt!pg!uif!Dpousbdu-!uifo!uif!Dpousbdups!tibmm!qspwjef!qsppg!pg!tvdi! ejtsvqujpo!boe!b!dpqz!pg!uif!jowpjdf!gps!uif!hppet0tfswjdft!gspn!uif!Dpousbdups Beejujpobm!nbsl.vq!boe0ps!dptut!jodsfbtft!bt!b!sftvmu!pg!tvqqmzjoh!hppet0tfswjdft!evsjoh!bo! fnfshfodz!ps!b!efdmbsfe!ejtbtufs!tibmm!opu!cf!qfsnjuufe!cfzpoe!Dpousbdupst!bduvbm!dptut-!xijdi! tibmm!cf!sfbtpobcmz!njujhbufe/!Jo!uif!fwfou!pg!bo!fnfshfodz!ps!efdmbsfe!ejtbtufs-!fnfshfodz! qvsdibtf!psefs!ovncfst!xjmm!cf!bttjhofe/!Bmm!bqqmjdbcmf!jowpjdft!gspn!uif!Dpousbdups!tibmm!tipx! cpui!uif!fnfshfodz!qvsdibtf!psefs!ovncfs!boe!uif!Dpousbdu!ovncfs/! ! 21. Errors and Omissions: Bmm!sfqpsut-!gjmft!boe!puifs!epdvnfout!qsfqbsfe!boe!tvcnjuufe!cz! Dpousbdups!tibmm!cf!dpnqmfuf!boe!tibmm!cf!dbsfgvmmz!difdlfe!cz!uif!qspgfttjpobm)t*!jefoujgjfe!cz! uif!Dpousbdups!bt!uif!Qspkfdu!Nbobhfs!boe0ps!lfz!qfstpoofm!buubdife!ifsfup-!qsjps!up!tvcnjttjpo!up! uif!Dpvouz/!Dpousbdups!bhsfft!uibu!Dpvouz!sfwjfx!jt!ejtdsfujpobsz!boe!Dpousbdups!tibmm!opu!bttvnf! uibu!uif!Dpvouz!xjmm!ejtdpwfs!fsspst!boe0ps!pnjttjpot/!Jg!uif!Dpvouz!ejtdpwfst!boz!fsspst!ps! pnjttjpot!qsjps!up!bqqspwjoh!Dpousbdups gjmft!ps!epdvnfout!xjmm!cf!sfuvsofe!up!Dpousbdups!gps!dpssfdujpo/!Tipvme!uif!Dpvouz!ps!puifst! ejtdpwfs!fsspst!ps!pnjttjpot!jo!uif!sfqpsut-!gjmft!ps!puifs!xsjuufo!epdvnfout!tvcnjuufe!cz!uif! Dpousbdups!bgufs!Dpvouz!bqqspwbm!uifsfpg-!Dpvouz!bqqspwbm!pg!Dpousbdups epdvnfout!tibmm!opu!cf!vtfe!bt!b!efgfotf!cz!Dpousbdups!jo!boz!bdujpo!cfuxffo!uif!Dpvouz!boe! Dpousbdups-!boe!uif!sfqpsut-!gjmft!ps!epdvnfout!xjmm!cf!sfuvsofe!up!Dpousbdups!gps!dpssfdujpo/! ! 22. Non-Supplantation of Funds: Dpousbdups!tibmm!opu!tvqqmbou!boz!Gfefsbm-!Tubuf-!ps!Dpvouz!gvoet! joufoefe!gps!uif!qvsqptft!pg!uijt!Dpousbdu!xjui!boz!gvoet!nbef!bwbjmbcmf!voefs!uijt!Dpousbdu/! Dpousbdups!tibmm!opu!dmbjn!sfjncvstfnfou!gspn!Dpvouz!gps-!ps!bqqmz!tvnt!sfdfjwfe!gspn!Dpvouz! xjui!sftqfdu!up-!uibu!qpsujpo!pg!jut!pcmjhbujpot!xijdi!ibwf!cffo!qbje!cz!bopuifs!tpvsdf!pg!sfwfovf/! Dpousbdups!bhsfft!uibu!ju!tibmm!opu!vtf!gvoet!sfdfjwfe!qvstvbou!up!uijt!Dpousbdu-!fjuifs!ejsfdumz!ps! joejsfdumz-!bt!b!dpousjcvujpo!ps!dpnqfotbujpo!gps!uif!qvsqptft!pg!pcubjojoh!Gfefsbm-!Tubuf-!ps! Dpvouz!gvoet!voefs!boz!Gfefsbm-!Tubuf-!ps!Dpvouz!qsphsbn!xjuipvu!qsjps!xsjuufo!bqqspwbm!gspn!uif! Dpvouz/! ! 23. Satisfactory Work: Tfswjdft!sfoefsfe!ifsfvoefs!bsf!up!cf!qfsgpsnfe!up!uif!xsjuufo!tbujtgbdujpo! pg!Dpvouz/!Dpv qsphsftt!pg!uif!tfswjdft!sfoefsfe/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!31!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 24. Access and Records: B/!Bddftt/!Dpvouz-!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!Vojufe!Tubuft!Hpwfsonfou!boe0ps!uifjs! sfqsftfoubujwft-!tibmm!ibwf!bddftt-!gps!qvsqptft!pg!npojupsjoh-!bvejujoh-!boe!fybnjojoh-!up! Dpousbdupsfnbjmt*! boe!up!sfdpset!pg!Dpousbdups cppllffqfst-!bddpvoubout-!fnqmpzfft!boe!qbsujdjqbout!sfmbufe!up!uijt!Dpousbdu/!Dpousbdups! tibmm!jotfsu!uijt!dpoejujpo!jo!fbdi!Dpousbdu!cfuxffo!Dpousbdups!boe!b!tvcdpousbdups!uibu!jt! bqqspwfe!qvstvbou!up!uijt!Dpousbdu!boe!tibmm!sfrvjsf!uif!tvcdpousbdups!up!bhsff!up!uijt! dpoejujpo/!Tvdi!efqbsunfout!ps!sfqsftfoubujwft!tibmm!ibwf!uif!sjhiu!up!nblf!fydfsqut-! usbotdsjqut!boe!qipupdpqjft!pg!tvdi!sfdpset!boe!up!tdifevmf!po!tjuf!npojupsjoh!bu!uifjs! ejtdsfujpo/!Npojupsjoh!bdujwjujft!bmtp!nbz!jodmvef-!cvu!bsf!opu!mjnjufe!up-!rvftujpojoh! fnqmpzfft!boe!qbsujdjqbout!boe!foufsjoh!boz!qsfnjtft!ps!poup!boz!tjuf!jo!xijdi!boz!pg!uif! tfswjdft!ps!bdujwjujft!gvoefe!ifsfvoefs!bsf!dpoevdufe!ps!jo!xijdi!boz!pg!uif!sfdpset!pg! Dpousbdups!bsf!lfqu/!Dpousbdups!tibmm!nblf!bwbjmbcmf!jut!cpplt-!epdvnfout-!qbqfst-!gjobodjbm! sfdpset-!fud/-!xjuijo!uisff!)4*!ebzt!bgufs!sfdfjqu!pg!xsjuufo!efnboe!cz!Benjojtusbups!xijdi! tibmm!cf!effnfe!sfdfjwfe!vqpo!ebuf!pg!tfoejoh/!Jo!uif!fwfou!Dpousbdups!epft!opu!nblf!uif!bcpwf! sfgfsfodfe!epdvnfout!bwbjmbcmf!xjuijo!uif!Dpvouz!pg!Psbohf-!Dbmjgpsojb-!Dpousbdups!bhsfft!up! dpoevdujoh!boz!bveju!bu!uif!mpdbujpo!xifsf!tbje!sfdpset!boe!cpplt!pg!bddpvou!bsf!nbjoubjofe/! ! C/!Sfdpset!Sfufoujpo/!Bmm!bddpvoujoh!sfdpset!boe!fwjefodf!qfsubjojoh!up!bmm!dptut!pg!Dpousbdups! boe!bmm!epdvnfout!sfmbufe!up!uijt!Dpousbdu!tibmm!cf!lfqu!bwbjmbcmf!bu!Dpousbdups qmbdf!pg!cvtjoftt!gps!uif!evsbujpo!pg!uijt!Dpousbdu!boe!uifsfbgufs!gps!gpvs!)5*!zfbst!bgufs! dpnqmfujpo!pg!bo!bveju/!Sfdpset!xijdi!sfmbuf!up;!)2*!dpnqmbjout-!dmbjnt-!benjojtusbujwf! qspdffejoht!ps!mjujhbujpo!bsjtjoh!pvu!pg!uif!qfsgpsnbodf!pg!uijt!Dpousbdu<!ps!)3*!dptut!boe! fyqfotft!pg!uijt!Dpousbdu!up!xijdi!Dpvouz!ps!boz!puifs!hpwfsonfoubm!efqbsunfou!ublft! fydfqujpo-!tibmm!cf!sfubjofe!cfzpoe!uif!gpvs!)5*!zfbst!voujm!gjobm!sftpmvujpo!ps!ejtqptjujpo!pg! tvdi!bqqfbmt-!mjujhbujpo-!dmbjnt-!ps!fydfqujpot/! ! D/!Mjbcjmjuz/!Dpousbdups! Gfefsbm!hpwfsonfou!ps!boz!efqbsunfou!uifsfpg!sftvmujoh!gspn!boz!ejtbmmpxbodf!ps!puifs!bveju! fydfqujpot!up!uif!fyufou!uibu!tvdi!mjbcjmjuz!jt!buusjcvubcmf!up!Dpousbdups voefs!uijt!Dpousbdu/! ! 25. Signature in Counterparts: Uif!Qbsujft!bhsff!uibu!tfqbsbuf!dpqjft!pg!uijt!Dpousbdu!boe0ps! fmfduspojd!tjhobuvsft!boe!iboexsjuufo!tjhobuvsft!nbz!cf!tjhofe!cz!fbdi!pg!uif!Qbsujft-!boe!uijt! Dpousbdu!xjmm!ibwf!uif!tbnf!gpsdf!boe!fggfdu!bt!jg!uif!Psjhjobm!ibe!cffo!tjhofe!cz!bmm!uif!Qbsujft/! ! 26. Reports/Meetings: Uif!Dpousbdups!tibmm!efwfmpq!sfqpsut!boe!boz!puifs!sfmfwbou!epdvnfout! of Qspkfdu!Nbobhfs!boe!uif!Dpousbdups!Qspkfdu!Nbobhfs!xjmm!nffu!po!sfbtpobcmf!opujdf!up!ejtdvtt! uif!DpousbdupsDpousbdups Qspkfdu!Nbobhfs!boe!puifs!qspkfdu!qfstpoofm!tibmm!buufoe!bmm!nffujoht/!Uif!Dpousbdups!tibmm! qspwjef!tvdi!jogpsnbujpo!uibu!jt!sfrvftufe!cz!uif!Dpvouz!gps!uif!qvsqptf!pg!npojupsjoh!qsphsftt! voefs!uijt!dpousbdu/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!32!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 27. Subcontracting: Op!qfsgpsnbodf!pg!uijt!Dpousbdu!ps!boz!qpsujpo!uifsfpg!nbz!cf!tvcdpousbdufe! cz!uif!Dpousbdups!xjuipvu!bewbodf!xsjuufo!dpotfou!pg!uif!Dpvouz/!Boz!buufnqu!cz!uif!Dpousbdups! up!tvcdpousbdu!boz!qfsgpsnbodf!pg!uijt!Dpousbdu!xjuipvu!uif!bewbodf!xsjuufo!dpotfou!pg!uif!Dpvouz! tibmm!cf!jowbmje!boe!tibmm!dpotujuvuf!b!csfbdi!pg!uijt!Dpousbdu/! ! Jo!uif!fwfou!uibu!uif!Dpousbdups!jt!bvuipsj{fe!cz!uif!Dpvouz!up!tvcdpousbdu-!uijt!Dpousbdu!tibmm!ublf! qsfdfefodf!pwfs!uif!ufsnt!pg!uif!Dpousbdu!cfuxffo!Dpousbdups!boe!tvcdpousbdups!boe!tibmm! jodpsqpsbuf!cz!sfgfsfodf!uif!ufsnt!pg!uijt!Dpousbdu/!Uif!Dpousbdups!tibmm!tfmfdu!b!tvcdpousbdups!jo! bddpsebodf!up!Gfefsbm!boe0ps!Tubuf!qspdvsfnfou!tuboebset/!Uif!Dpvouz!tibmm!mppl!up!uif! Dpousbdups!gps!qfsgpsnbodf!boe!joefnojgjdbujpo!boe!opu!efbm!ejsfdumz!xjui!boz!tvcdpousbdups/!Bmm! xpsl!qfsgpsnfe!cz!b!tvcdpousbdups!nvtu!nffu!uif!bqqspwbm!pg!uif!Dpvouz!pg!Psbohf/! ! 28. Equal Employment Opportunity: Uif!Dpousbdups!tibmm!dpnqmz!xjui!V/T/!Fyfdvujwf!Psefs! tvqqmfnfoufe!jo!Efqbsunfou!pg!Mbcps!sfhvmbujpot!)52!DGS-!Qbsu!71*!boe!bqqmjdbcmf!Tubuf!pg! Dbmjgpsojb!sfhvmbujpot!bt!nbz!opx!fyjtu!ps!cf!bnfoefe!jo!uif!gvuvsf/!Uif!Dpousbdups!tibmm!opu! ejtdsjnjobuf!bhbjotu!boz!fnqmpzff!ps!bqqmjdbou!gps!fnqmpznfou!po!uif!cbtjt!pg!sbdf-!dpmps-! obujpobm!psjhjo-!bodftusz-!sfmjhjpo-!tfy-!nbsjubm!tubuvt-!qpmjujdbm!bggjmjbujpo!ps!qiztjdbm!ps!nfoubm! dpoejujpo/! ! Sfhbsejoh!qfstpot!xjui!ejtbcjmjujft!qfstpot-!uif!Dpousbdups!xjmm!opu!ejtdsjnjobuf!bhbjotu!boz! fnqmpzff!ps!bqqmjdbou!gps!fnqmpznfou!cfdbvtf!pg!qiztjdbm!ps!nfoubm!ejtbcjmjuz!jo!sfhbse!up!boz! qptjujpo!gps!xijdi!uif!fnqmpzff!ps!bqqmjdbou!gps!fnqmpznfou!jt!rvbmjgjfe/!Uif!Dpousbdups!bhsfft! up!qspwjef!frvbm!pqqpsuvojuz!up!ejtbcmfe!qfstpot!jo!fnqmpznfou!ps!jo!bewbodfnfou!jo!fnqmpznfou! ps!puifsxjtf!usfbu!rvbmjgjfe!ejtbcmfe!joejwjevbmt!xjuipvu!ejtdsjnjobujpo!cbtfe!vqpo!uifjs!qiztjdbm! ps!nfoubm!ejtbcjmjujft!jo!bmm!fnqmpznfou!qsbdujdft!tvdi!bt!uif!gpmmpxjoh;!fnqmpznfou-!vqhsbejoh-! qspnpujpot-!usbotgfst-!sfdsvjunfout-!bewfsujtjoh-!mbzpggt-!ufsnjobujpot-!sbuf!pg!qbz!ps!puifs!gpsnt! pg!dpnqfotbujpo-!boe!tfmfdujpo!gps!usbjojoh-!jodmvejoh!bqqsfoujdftijq/!Uif!Dpousbdups!bhsfft!up! dpnqmz!xjui!uif!qspwjtjpot!pg!Tfdujpot!614!boe!615!pg!uif!Sfibcjmjubujpo!Bdu!pg!2:84-!bt! bnfoefe-!qfsubjojoh!up!qspijcjujpo!pg!ejtdsjnjobujpo!bhbjotu!rvbmjgjfe!ejtbcmfe!qfstpot!jo!bmm! qsphsbnt!boe0ps!bdujwjujft!bt!efubjmfe!jo!sfhvmbujpot!tjhofe!cz!uif!Tfdsfubsz!pg!uif!Efqbsunfou!pg! Ifbmui!boe!Ivnbo!Tfswjdft!fggfdujwf!Kvof!4-!2:88-!boe!gpvoe!jo!uif!Gfefsbm!Sfhjtufs-!Wpmvnf! 53-!Op/!79!ebufe!Nbz!5-!2:88-!bt!nbz!opx!fyjtu!ps!cf!bnfoefe!jo!uif!gvuvsf/! ! Sfhbsejoh!qfstpot!xjui!ejtbcjmjujft-!Dpousbdups!bhsfft!up!dpnqmz!xjui!bqqmjdbcmf!qspwjtjpot!pg! Ujumf!2!pg!uif!Bnfsjdbot!xjui!Ejtbcjmjujft!Bdu!fobdufe!jo!2::1!bt!nbz!opx!fyjtu!ps!cf!bnfoefe! jo!uif!gvuvsf/! ! 29. Gratuities: Uif!Dpousbdups!xbssbout!uibu!op!hsbuvjujft-!jo!uif!gpsn!pg!foufsubjonfou-!hjgut!ps! puifsxjtf-!xfsf!pggfsfe!ps!hjwfo!cz!uif!Dpousbdups!ps!boz!bhfou!ps!sfqsftfoubujwf!pg!uif!Dpousbdups! up!boz!pggjdfs!ps!fnqmpzff!pg!uif!Dpvouz!xjui!b!wjfx!upxbse!tfdvsjoh!uif!Dpousbdu!ps!tfdvsjoh! gbwpsbcmf!usfbunfou!xjui!sftqfdu!up!boz!efufsnjobujpot!dpodfsojoh!uif!qfsgpsnbodf!pg!uif! Dpousbdu/!Gps!csfbdi!ps!wjpmbujpo!pg!uijt!xbssbouz-!uif!Dpvouz!tibmm!ibwf!uif!sjhiu!up!ufsnjobuf!uif! Dpousbdu-!fjuifs!jo!xipmf!ps!jo!qbsu-!boe!boz!mptt!ps!ebnbhf!tvtubjofe!cz!uif!Dpvouz!jo!qspdvsjoh! po!uif!pqfo!nbslfu!boz!hppet!ps!tfswjdft!xijdi!uif!Dpousbdups!bhsffe!up!tvqqmz!tibmm!cf!cpsof! boe!qbje!gps!cz!uif!Dpousbdups/!Uif!sjhiut!boe!sfnfejft!pg!uif!Dpvouz!qspwjefe! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!33!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 jo!uif!dmbvtf!tibmm!opu!cf!fydmvtjwf!boe!bsf!jo!beejujpo!up!boz!puifs!sjhiut!boe!sfnfejft!qspwjefe! cz!mbx!ps!voefs!uif!Dpousbdu/! ! 30. News/Information Release: Uif!Dpousbdups!bhsfft!uibu!ju!xjmm!opu!jttvf!boz!ofxt!sfmfbtft!jo! dpoofdujpo!xjui!fjuifs!uif!bxbse!pg!uijt!Dpousbdu!ps!boz!tvctfrvfou!bnfoenfou!pg!ps!fggpsu!voefs! uijt!Dpousbdu!xjuipvu!gjstu!pcubjojoh!sfwjfx!boe!xsjuufo!bqqspwbm!pg!tbje!ofxt!sfmfbtft!gspn!uif! !Nbobhfs/! ! 31. Notices: Boz!boe!bmm!opujdft-!sfrvftu!efnboet!boe!puifs!dpnnvojdbujpot!dpoufnqmbufe-!dbmmfe! gps-!qfsnjuufe-!ps!sfrvjsfe!up!cf!hjwfo!ifsfvoefs!tibmm!cf!jo!xsjujoh-!fydfqu!uispvhi!uif!dpvstf!pg! uif!Qbsujft!spvujof!fydibohf!pg!jogpsnbujpo!boe!dppqfsbujpo!evsjoh!uif!ufsnt!pg!uif!xpsl!boe! tfswjdft/!Boz!xsjuufo!dpnnvojdbujpot!tibmm!cf!effnfe!up!ibwf!cffo!evmz!hjwfo!vqpo!bduvbm!jo.! qfstpo!efmjwfsz-!jg!efmjwfsz!jt!cz!ejsfdu!iboe-!ps!vqpo!efmjwfsz!po!uif!bduvbm!ebz!pg!sfdfjqu!ps!op! hsfbufs!uibo!gpvs!dbmfoebs!ebzt!bgufs!cfjoh!nbjmfe!cz!VT!dfsujgjfe!ps!sfhjtufsfe!nbjm-!sfuvso!sfdfjqu! sfrvftufe-!qptubhf!qsfqbje-!xijdifwfs!pddvst!gjstu/!Uif!ebuf!pg!nbjmjoh!tibmm!dpvou!bt!uif!gjstu!ebz/! Bmm!dpnnvojdbujpot!tibmm!cf!beesfttfe!up!uif!bqqspqsjbuf!qbsuz!bu!uif!beesftt!tubufe!ifsfjo!ps! tvdi!puifs!beesftt!bt!uif!Qbsujft!ifsfup!nbz!eftjhobuf!cz!xsjuufo!opujdf!gspn!ujnf!up!ujnf!jo!uif! nboofs!bgpsftbje/! ! Dpousbdups;!Djuz!pg!Tboub!Bob! Tboub!Bob!Xpslgpsdf!Jowftunfou!Cpbse! 31!Djwjd!Dfoufs!Qmb{b! Tboub!Bob-!DB!:3812.5169! Lsjtujof!Sjehf-!Djuz!Nbobhfs! 825/758/6311! Fnbjm;!lsjehfAtboub.bob/psh! ! Dpvouz;!PD!Dpnnvojuz!Tfswjdft! Dpnnvojuz!Jowftunfou!Ejwjtjpo! 2411!T/!Hsboe!Bwf/!Cmeh/!C-!2tu!Gmpps! Tboub!Bob-!DB!:3816.5518! 825/591/7596! Fsjo/VmjcbssjApdds/pdhpw/dpn! ! Bttjhofe!EQB;!PD!Dpnnvojuz!Sftpvsdft! Dpousbdu!Efwfmpqnfou!boe!Nbobhfnfou! 712!O/!Sptt!Tu/-!7ui!Gmpps! Tboub!Bob-!DB!:3812! Dpousbdu!Benjojtusbups! 825/591/3944! Kfoojgfs/nbsujof{Apdds/pdhpw/dpn! ! 32. Ownership of Documents: Uif!Dpvouz!ibt!qfsnbofou!pxofstijq!pg!bmm!ejsfdumz!dpoofdufe!boe! efsjwbujwf!nbufsjbmt!qspevdfe!voefs!uijt!Dpousbdu!cz!uif!Dpousbdups/!Bmm!epdvnfout-!sfqpsut!boe! puifs!jodjefoubm!ps!efsjwbujwf!xpsl!ps!nbufsjbmt!gvsojtife!ifsfvoefs!tibmm!cfdpnf!boe!sfnbjot! uif!tpmf!qspqfsuz!pg!uif!Dpvouz!boe!nbz!cf!vtfe!cz!uif!Dpvouz!bt!ju!nbz!sfrvjsf!xjuipvu!beejujpobm! dptu!up!uif!Dpvouz/!Opof!pg!uif!epdvnfout-!sfqpsut!boe!puifs!jodjefoubm!ps!efsjwbujwf! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!34!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 xpsl!ps!gvsojtife!nbufsjbmt!tibmm!cf!vtfe!cz!uif!Dpousbdups!xjuipvu!uif!fyqsftt!xsjuufo!dpotfou! pg!uif!Dpvouz/! ! 33. Precedence: Uif!Dpousbdu!epdvnfout!dpotjtu!pg!uijt!Dpousbdu!boe!jut!fyijcjut!boe!buubdinfout/! Jo!uif!fwfou!pg!b!dpogmjdu!cfuxffo!ps!bnpoh!uif!Dpousbdu!epdvnfout-!uif!psefs!pg!qsfdfefodf!tibmm! cf!uif!qspwjtjpot!pg!uif!nbjo!cpez!pg!uijt!Dpousbdu-!j/f/-!uiptf!qspwjtjpot!tfu!gpsui!jo!uif!sfdjubmt! boe!bsujdmft!pg!uijt!Dpousbdu-!boe!uifo!uif!fyijcjut!boe!buubdinfout/! ! 34. Termination Orderly: Bgufs!sfdfjqu!pg!b!ufsnjobujpo!opujdf!gspn!uif!Dpvouz!pg!Psbohf-!uif! Dpousbdups!nbz!tvcnju!up!uif!Dpvouz!b!ufsnjobujpo!dmbjn-!jg!bqqmjdbcmf/!Tvdi!dmbjn!tibmm!cf! tvcnjuufe!qspnqumz-!cvu!jo!op!fwfou!mbufs!uibo!71!ebzt!gspn!uif!fggfdujwf!ebuf!pg!uif!ufsnjobujpo-! vomftt!pof!ps!npsf!fyufotjpot!jo!xsjujoh!bsf!hsboufe!cz!uif!Dpvouz!vqpo!xsjuufo!sfrvftu!pg!uif! Dpousbdups/!Vqpo!ufsnjobujpo!Dpvouz!bhsfft!up!qbz!uif!Dpousbdups!gps!bmm!tfswjdft!qfsgpsnfe!qsjps! up!ufsnjobujpo!xijdi!nffu!uif!sfrvjsfnfout!pg!uif!Dpousbdu-!qspwjefe-!ipxfwfs-!uibu!tvdi! dpnqfotbujpo!dpncjofe!xjui!qsfwjpvtmz!qbje!dpnqfotbujpo!tibmm!opu!fydffe!uif!upubm! dpnqfotbujpo!tfu!gpsui!jo!uif!Dpousbdu/!Vqpo!ufsnjobujpo!ps!puifs!fyqjsbujpo!pg!uijt!Dpousbdu-!fbdi! qbsuz!tibmm!qspnqumz!sfuvso!up!uif!puifs!qbsuz!bmm!qbqfst-!nbufsjbmt-!boe!puifs!qspqfsujft!pg!uif!puifs! ifme!cz!fbdi!gps!qvsqptft!pg!qfsgpsnbodf!pg!uif!Dpousbdu/! ! 35. !Default Re-Procurement Costs: Jo!dbtf!pg!Dpousbdu!csfbdi!cz!Dpousbdups-!sftvmujoh!jo! ufsnjobujpo!cz!uif!Dpvouz-!uif!Dpvouz!nbz!qspdvsf!uif!hppet!boe0ps!Tfswjdft!gspn!puifs!tpvsdft/! Jg!uif!dptu!gps!uiptf!hppet!boe0ps!tfswjdft!jt!ijhifs!uibo!voefs!uif!ufsnt!pg!uif!fyjtujoh!Dpousbdu-! Dpousbdups!xjmm!cf!sftqpotjcmf!gps!qbzjoh!uif!Dpvouz!uif!ejggfsfodf!cfuxffo!uif!Dpousbdu!dptu!boe! uif!qsjdf!qbje-!boe!uif!Dpvouz!nbz!efevdu!uijt!dptu!gspn!boz!voqbje!cbmbodf!evf!up!uif!Dpousbdups/! Uif!qsjdf!qbje!cz!uif!Dpvouz!tibmm!cf!uif!qsfwbjmjoh!nbslfu!qsjdf!bu!uif!ujnf!tvdi!qvsdibtf!jt! nbef/!Uijt!jt!jo!beejujpo!up!boz!puifs!sfnfejft!bwbjmbcmf!voefs!uijt!Dpousbdu!boe!voefs!mbx/! ! 36. County Branding Requirements: Publicity, Literature, Advertisement and Social Media B/!Dpvouz!pxot!bmm!sjhiut!up!uif!obnf-!mphpt-!boe!tzncpmt!pg!Dpvouz/!Uif!vtf!boe0ps! sfqspevdujpo!pg!!obnf-!mphpt-!ps!tzncpmt!gps!boz!qvsqptf-!jodmvejoh!dpnnfsdjbm! bewfsujtfnfou-!qspnpujpobm!qvsqptft-!boopvodfnfout-!ejtqmbzt-!ps!qsftt!sfmfbtft-!xjuipvu! !qspijcjufe/! ! C/!Dpousbdups!nbz!efwfmpq!boe!qvcmjti!jogpsnbujpo!sfmbufe!up!uijt!Dpousbdu!xifsf!bmm!pg!uif! gpmmpxjoh!dpoejujpot!bsf!tbujtgjfe;! ! 2/!Dpousbdups qvcmjdbujpo!pg!uif!jogpsnbujpo!bu!mfbtu!6!ebzt!qsjps!up!Dpousbdups!qvcmjtijoh!uif! jogpsnbujpo-!vomftt!b!ejggfsfou!ujnfgsbnf!gps!bqqspwbm!jt!bhsffe!vqpo!cz!uif!Qspkfdu! Nbobhfs<! ! 3/! jodmvef!b!tubufnfou!uibu!uif!qsphsbn-!xipmmz!ps!jo!qbsu-!jt!gvoefe!uispvhi!Dpvouz-! Tubuf!boe!Gfefsbm!hpwfsonfou!gvoet!gspn!uif!XJPB!Qsphsbn<! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!35!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 4/!Uif!jogpsnbujpo!epft!opu!hjwf!uif!bqqfbsbodf!uibu!uif!Dpvouz-!jut!pggjdfst-!fnqmpzfft-! ps!bhfodjft!foepstf;! b/!boz!dpnnfsdjbm!qspevdu!ps!tfswjdf<!boe-! c/!boz!qspevdu!ps!tfswjdf!qspwjefe!cz!Dpousbdups-!vomftt!bqqspwfe!jo!xsjujoh!cz! uif!Dpousbdups!boe-! ! 5/!Jg!Dpousbdups!vtft!tpdjbm!nfejb!)tvdi!bt!Gbdfcppl-!Uxjuufs-!ZpvUvcf!ps!puifs! qvcmjdmz!bwbjmbcmf!tpdjbm!nfejb!tjuft*!up!qvcmjti!jogpsnbujpo!sfmbufe!up!uijt!Dpousbdu-! Dpousbdups!tibmm!efwfmpq!tpdjbm!nfejb!qpmjdjft!boe!qspdfevsft!boe!ibwf!uifn! Dpousbdups!tibmm!dpnqmz!xjui!Dpvouz! Tpdjbm!Nfejb!Vtf!Qpmjdz!boe!Qspdfevsft!bt!uifz!qfsubjo!up!boz!tpdjbm!nfejb! efwfmpqfe!jo!tvqqpsu!pg!uif!tfswjdft!eftdsjcfe!xjuijo!uijt!Dpousbdu/!Uif!qpmjdz!jt! bwbjmbcmf!po!uif!Joufsofu!bu!iuuq;00xxx/pdhpw/dpn0hpw0dfp0djp0hpwqpmjdjft/! ! ! UIF!SFNBJOEFS!PG!UIJT!QBHF!XBT!JOUFOUJPOBMMZ!MFGU!CMBOL! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!36!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Program Specific Terms and Conditions: 37. Debarment: Dpousbdups!tibmm!fyfdvuf!boe!bcjef!cz!uif!Efcbsnfou!'!Tvtqfotjpo!Dfsujgjdbujpo-! buubdife!ifsfup!bt!Fyijcju!3!boe!jodpsqpsbufe!ifsfjo!cz!uijt!sfgfsfodf-!boe!cz!tp!epjoh!efdmbsft! uibu!ju!jt!opu!efcbssfe!ps!tvtqfoefe!ps!puifsxjtf!fydmvefe!gspn!ps!jofmjhjcmf!gps!qbsujdjqbujpo!jo! Gfefsbm0Tubuf!bttjtubodf!qsphsbnt!jo!bddpsebodf!xjui!3:!D/G/S/!Qbsu!:9/! ! 38. Lobbying Certification: B/!Dpousbdups! !xijdi!jt!buubdife!ifsfup!bt!Fyijcju!4!boe!jodpsqpsbufe!ifsfjo!cz!uijt!sfgfsfodf/! Dpousbdups! boe!jodpsqpsbufe!ifsfjo!cz!uijt!sfgfsfodf-!jg!Dpousbdups-!ps!boz!qfstpo-!gjsn!ps!dpsqpsbujpo! bdujoh!po!Dpousbdups fnqmpzff-!fmfdufe!pggjdjbm!ps!bhfodz!xjui!sftqfdu!up!uijt!Dpousbdu!ps!gvoet!up!cf!sfdfjwfe! cz!Dpousbdups!qvstvbou!up!uijt!Dpousbdu/! C/!Dpousbdups!bhsfft!uibu!uif!gvoet!qspwjefe!ifsfjo!tibmm!opu!cf!vtfe!up!qspnpuf-!ejsfdumz!ps! joejsfdumz-!boz!qpmjujdbm!qbsuz-!qpmjujdbm!dboejebuf!ps!qpmjujdbm!bdujwjuz-!fydfqu!bt!qfsnjuufe! cz!mbx/! D/!Dpousbdups!tibmm!cf!jo!dpnqmjbodf!xjui!uif!Czse!Bouj.Mpcczjoh!Bnfoenfou!)42!V/T/D/! 2463!boe!3:!DGS!Qbsu!:4*/! ! 39. Fraud: Dpousbdups! tvtqfdufe-!bmmfhfe-!ps!lopxo!jotubodft!boe!gbdut!dpodfsojoh!qpttjcmf!gsbve-!bcvtf!ps!dsjnjobm! bdujwjuz!cz!fjuifs!Dpousbdups!ps!jut!Tvcdpousbdups)t*!voefs!uijt!Dpousbdu/!Dpousbdups!tibmm!jogpsn! tubgg!boe!uif!hfofsbm!qvcmjd!pg!ipx!up!sfqpsu!gsbve-!xbtuf!ps!bcvtf!uispvhi!bqqspqsjbuf!qptujoht! pg!jodjefou!sfqpsujoh!opujdf/!Uif!!Bouj.Gsbve!Qsphsbn!dbo!cf!bddfttfe!uispvhi;! iuuq;00pdhpw/dpn0hpw0sjtl0qsphsbnt0boujgsbve/! ! Dpousbdups!tibmm!nbjoubjo!sfdpset-!epdvnfout-!ps!puifs!fwjefodf!pg!gsbve!boe!bcvtf!voujm! puifsxjtf!opujgjfe!cz!Dpvouz/! ! 40. Fiscal Appropriations: Uijt!Dpousbdu!jt!tvckfdu!up!boe!dpoujohfou!vqpo!bwbjmbcmf!mpdbm-!tubuf-! boe0ps!gfefsbm!gvoet!boe!bqqmjdbcmf!cvehfubsz!bqqspqsjbujpot!cfjoh!bqqspwfe!cz!uif!Dpvouz!pg! Psbohf!Cpbse!pg!Tvqfswjtpst!gps!fbdi!gjtdbm!zfbs!evsjoh!uif!ufsn!pg!uijt!Dpousbdu/!Jg!tvdi! bqqspqsjbujpot!bsf!opu!bqqspwfe-!uif!Dpousbdu!xjmm!cf!ufsnjobufe-!xjuipvu!qfobmuz!up!uif!Dpvouz/! ! 41. Fiscal Accountability: B/!Dpousbdups!tibmm!ftubcmjti!boe!nbjoubjo!b!tpvoe!gjobodjbm!nbobhfnfou!tztufn-!cbtfe!vqpo! hfofsbmmz!bddfqufe!bddpvoujoh!qsjodjqmft/!Dpousbdups!gjtdbm!dpouspm! boe!bddpvoujoh!qspdfevsft!uibu!xjmm!jodmvef!uif!gpmmpxjoh;! ! 2/!Jogpsnbujpo!qfsubjojoh!up!tvc.hsbou!boe!Dpousbdu!bxbset-!pcmjhbujpot-!vopcmjhbufe! cbmbodft-!bttfut-!fyqfoejuvsft-!boe!jodpnf<! ! 3/!Fggfdujwf!joufsobm!dpouspmt!up!tbgfhvbse!bttfut!boe!bttvsf!uifjs!qspqfs!vtf<! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!37!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 4/!B!dpnqbsjtpo!pg!bduvbm!fyqfoejuvsft!xjui!cvehfufe!bnpvout!gps!fbdi!tvc!hsbou!boe! Dpousbdu<! ! 5/!Tpvsdf!epdvnfoubujpo!up!tvqqpsu!bddpvoujoh!sfdpset<!boe! ! 6/!Qspqfs!dibshjoh!pg!dptut!boe!dptu!bmmpdbujpo/! ! C/!DpousbdupsDpousbdups!up;! ! 2/!Qfsnju!qsfqbsbujpo!pg!sfrvjsfe!sfqpsut<! ! 3/!Qfsnju!usbdljoh!pg!gvoet!up!b!mfwfm!pg!fyqfoejuvsf!befrvbuf!up!ftubcmjti!uibu!gvoet!ibwf! opu!cffo!vtfe!jo!wjpmbujpo!pg!uif!bqqmjdbcmf!sftusjdujpot!po!uif!vtf!pg!tvdi!gvoet<! ! 4/!Qfsnju!uif!usbdljoh!pg!qsphsbn!jodpnf!fbsofe-!boe!boz!dptut!jodvssfe!)tvdi!bt!tuboe.! jo!dptut*!uibu!bsf!puifsxjtf!bmmpxbcmf!fydfqu!gps!gvoejoh!mjnjubujpo<!boe! ! 5/!Qfsnju!usbdljoh!boe!sfqpsujoh!pg!mfwfsbhjoh!bt!sfrvjsfe!cz!TC845!)Tfdujpo!25322! Vofnqmpznfou!Jotvsbodf!Dpef!¨!25322!sfmbujoh!up!xpslgpsdf!efwfmpqnfou/*! ! D/!Dptut!Dibshfe/!Dptu!tibmm!cf!dibshfe!up!uijt!Dpousbdu!pomz!jo!bddpsebodf!xjui!uif! gpmmpxjoh;! b/!Uif!XJPB<! c/!31!DGS!OQSN!Qbsu!794<! d/!Tubuf!jnqmfnfoujoh!mfhjtmbujpo<!boe! e/!Sfrvjsfnfout!pg!Puifs!Gvoejoh!Tpvsdft/! ! 42. Indirect Costs: Uif!Dpvouz!pg!Psbohf!sftfswft!uif!sjhiu!up!dbq!benjojtusbujwf!dptu!bu!21&/! ! 43. Dissolution of Entity: Dpousbdups!tibmm!opujgz!Dpvouz!jnnfejbufmz!pg!boz!joufoujpo!up!ejtdpoujovf! jut!fyjtufodf!ps!csjoh!bo!bdujpo!gps!ejttpmvujpo/! ! 44. Performance Standards: Dpousbdups!tibmm!dpnqmz!xjui!boe!beifsf!up!uif!qfsgpsnbodf! bddpvoubcjmjuz!tuboebset!boe!hfofsbm!qsphsbn!sfrvjsfnfout!eftdsjcfe!jo!Tfdujpot!227! )Qfsgpsnbodf!Bddpvoubcjmjuz!Tztufn*!boe!2:5!)Hfofsbm!Qsphsbn!Sfrvjsfnfout*!pg!XJPB!boe! bqqmjdbcmf!sfhvmbujpot!dpoubjofe!jo!Buubdinfou!F-!Qfsgpsnbodf!Tuboebset/!Tipvme!uif! Qfsgpsnbodf!Sfrvjsfnfout!efgjofe!jo!uif!Dpousbdu!cfuxffo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!Dpvouz! pg!Psbohf!cf!dibohfe-!Dpvouz!tibmm!ibwf!uif!sjhiu!up!vojmbufsbmmz!npejgz!uijt!Dpousbdu!up!nffu! tvdi!sfrvjsfnfout/! ! 45. Payments: Dpousbdups!bhsfft!uibu!boz!boe!bmm!gvoet!sfdfjwfe!voefs!uijt!Dpousbdu!boovbmmz!gps!fbdi! sftqfdujwf!gjtdbm!zfbs!tibmm!cf!ejtcvstfe!po!ps!cfgpsf!Tfqufncfs!41-!3133!boe!uibu!boz!boe!bmm! gvoet!sfnbjojoh!bt!pg!Tfqufncfs!41-!3133-!xijdi!ibwf!opu!cffo!ejtcvstfe!tibmm!cf!sfuvsofe!cz! Dpousbdups!up!Dpvouz!xjuijo!uijsuz!)41*!ebzt!pg!uif!fyqjsbujpo!ps!fbsmjfs!ufsnjobujpo!pg!uif!Dpousbdu! jo!bddpsebodf!xjui!Qbsbhsbqi!L!pg!uijt!Dpousbdu/!Op!fyqfotf!pg!Dpousbdups!xjmm!cf!sfjncvstfe!cz! Dpvouz!jg!jodvssfe!bgufs!Tfqufncfs!41-!3133/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!38!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Vqpo!uif!fggfdujwf!ebuf!pg!uijt!Dpousbdu-!Dpvouz!tibmm!nblf!qbznfou!up!Dpousbdups!jo!bddpsebodf! xjui!uif!gpmmpxjoh!qbznfou!tdifevmf;! ! B/!Npouimz!Qbznfout;!Vqpo!sfdfjqu!boe!bqqspwbm!cz!PD!Dpnnvojuz!Sftpvsdft!!PD! Dpnnvojuz!Tfswjdft!pg!Dpousbdups Dpvouz!tibmm!nblf!npouimz!sfjncvstfnfou!qbznfout!cbtfe!po!Dpousbdups mpoh!bt!uif!upubm!qbznfout!voefs!uijt!Dpousbdu!ep!opu!fydffe!uif!Dpousbdu!Nbyjnvn! Pcmjhbujpo/! C/!Dpvouz!Ejtdsfujpo;!Bu!uif!tpmf!ejtdsfujpo!pg!Dpvouz-!qbznfout!up!Dpousbdups!nbz!cf!nbef! npsf!gsfrvfoumz!uibo!npouimz-!cvu!tvdi!qbznfout!tibmm!bmxbzt!cf!jo!bssfbst!boe!opu!jo! bewbodf!pg!uif!qspwjtjpo!pg!tfswjdft!cz!Dpousbdups/! D/!Jowpjdft;!Dpousbdups!tibmm!qspwjef!npouimz!jowpjdft!cz!uif!31ui!ebz!gpmmpxjoh!uif!npoui! cfjoh!sfqpsufe/!Jg!uif!31ui!gbmmt!po!b!xfflfoe!ps!ipmjebz-!uif!jowpjdf0ebub!sfqpsu!jt!evf!uif! ofyu!cvtjoftt!ebz/!Dpousbdups!ibt!b!41.!ebz!hsbdf!qfsjpe!bgufs!uif!31ui!pg!uif!npoui!up! tvcnju!uif!jowpjdf-!xjui!uif!gpmmpxjoh!fydfqujpot;!)2*!uif!gjobm!dmptf.pvu!jowpjdf!nvtu!cf! tvcnjuufe!cz!uif!26ui!pg!uif!npoui!gpmmpxjoh!uif!npoui!cfjoh!sfqpsufe!boe!)3*!uif! ui! jowpjdft!gps!Nbz!boe!Kvof!cvtjoftt!nvtu!cf!tvcnjuufe!cz!uif!26ui!pg!Kvof!boe!26pg! Kvmz-!sftqfdujwfmz/!Jowpjdft!tibmm!tipx!uif!nptu!vq!up!ebuf!dptut!dibshfbcmf!up!uif! qsphsbn)t*!sfgfsfodfe!jo!uijt!Dpousbdu!boe!jo!bddpsebodf!xjui!uif!PD!Dpnnvojuz! Sftpvsdft!Dpousbdu!Sfjncvstfnfou!Qpmjdz!gps!epdvnfoujoh!Dpousbdups!dptut-! jodpsqpsbufe!ifsfjo!cz!sfgfsfodf!bt!Fyijcju!6/!Gbjmvsf!up!qspwjef!boz!pg!uif!sfrvjsfe! epdvnfoubujpo!xjmm!dbvtf!Dpvouz!up!xjuiipme!bmm!ps!b!qpsujpo!pg!b!sfrvftu!gps! sfjncvstfnfou-!ps!sfuvso!uif!foujsf!sfjncvstfnfou!qbdlbhf!up!Dpousbdups-!voujm!tvdi! epdvnfoubujpo!ibt!cffo!sfdfjwfe!boe!bqqspwfe!cz!uif!Dpvouz/!Bmm!dptut!jodmvefe!po! jowpjdft!nvtu!cf!fmjhjcmf!gps!sfjncvstfnfou!boe!bmmpxbcmf!dptut!voefs!XJPB!boe!bmm! bqqmjdbcmf!mbxt-!sfhvmbujpot-!boe!sfrvjsfnfout!tfu!gpsui!jo!Qbsbhsbqi!76!)Dpnqmjbodf!xjui! Mbx!!Dpousbdu*!pg!uijt!Dpousbdu/! ! Jg!Dpousbdups!fyqfoejuvsft!gps!boz!qsphsbn!sfgfsfodfe!jo!uijt!Dpousbdu!gbmm!cfmpx!31&!pg!qmboofe! fyqfoejuvsft!gps!boz!dvnvmbujwf!qfsjpe!dpnnfodjoh!gspn!uif!cfhjoojoh!pg!uif!ufsn!pg!uijt! Dpousbdu-!Dpousbdups!nbz!cf!tvckfdu!up!b!sfevdujpo!jo!gvoejoh/!Op!qbznfout!xjmm!cf!bvuipsj{fe! Qbznfou0Dpnqfotbujpo!gps!beejujpobm!jogpsnbujpo/! ! 46. Budget Schedule: Dpousbdups!bhsfft!uibu!uif!fyqfoejuvsft!pg!boz!boe!bmm!gvoet!voefs!uijt!Dpousbdu! xjmm!cf!jo!bddpsebodf!xjui!uif!Cvehfu!Tdifevmf-!b!dpqz!pg!xijdi!jt!buubdife!ifsfup!bt!Buubdinfou! D-!boe!xijdi!cz!uijt!sfgfsfodf!jt!jodpsqpsbufe!ifsfjo!boe!nbef!b!qbsu!ifsfpg!bt!jg!gvmmz!tfu!gpsui/! Dpousbdups!tibmm!fotvsf!bmm!dptut!jodvssfe!voefs!uif!Dpousbdu-!boe!jut!qfsgpsnbodf!ifsfvoefs-!tibmm! dpnqmz!xjui!XJPB!boe!bmm!bqqmjdbcmf!mbxt-!sfhvmbujpot-!boe!sfrvjsfnfout!tfu!gpsui!jo!Qbsbhsbqi! 76!)Dpnqmjbodf!xjui!Mbx!!Dpousbdu*!pg!uijt!Dpousbdu/! ! 47. Modification of Budget Schedule: Vqpo!xsjuufo!bqqspwbm!gspn!uif!Benjojtusbups-!uif!Dpousbdu! Benjojtusbups!tibmm!ibwf!uif!bvuipsjuz!up!usbotgfs!bmmpdbufe!qsphsbn!gvoet!gspn!pof!dbufhpsz!pg! uif!pwfsbmm!qsphsbn!Cvehfu!Tdifevmf!up!boz!puifs!dbufhpsz!pg!uif!pwfsbmm!Cvehfu!Tdifevmf! qvstvbou!up!b!xsjuufo!sfrvftu!tvcnjuufe!cz!Dpousbdups/!Op!tvdi!usbotgfs!nbz!cf!nbef!xjuipvu!uif! fyqsftt!qsjps!xsjuufo!bqqspwbm!pg!Dpvouz/!Dpousbdupst!xjmm!cf!mjnjufe!up!uisff!)4*!bekvtunfout! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!39!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 qfs!zfbs/!Fbdi!npejgjdbujpo!tibmm!cf!tvcnjuufe!up!uif!!Qspkfdu!Nbobhfs!vtjoh!uif!Cvehfu! Npejgjdbujpo!gpsnt!qspwjefe!cz!uif!Dpousbdu!Benjojtusbups-!op!mbufs!uibo!ufo!)21*!ebzt!bgufs!uif! foe!pg!uif!gjstu!uisff!rvbsufst!pg!gjtdbm!zfbs!313203133!'!313303134!bt!ofdfttbsz/!Uif!Dpvouz!ibt! uif!sjhiu!cvu!opu!uif!pcmjhbujpo!up!nblf!dibohft!up!uif!Cvehfu!Tdifevmf!bu!boz!ujnf/!Dpvouz! jojujbufe!bekvtunfout!xjmm!opu!dpvou!upxbset!uif!uisff!bmmpxfe!npejgjdbujpot!fbdi!zfbs/! ! 48. Annual Audit: Dpousbdups!tibmm!bssbohf!gps!bo!joefqfoefou!bveju!up!cf!qfsgpsnfe!cz!b!Dfsujgjfe! Qvcmjd!Bddpvoubou-!gps!gvoet!sfdfjwfe!gspn!Dpvouz/! ! 49. Non-Discrimination and Compliance Provisions: B/!Tubuf!mbxt/! j/!Dpousbdups!tibmm-!vomftt!fyfnqufe-!fotvsf!dpnqmjbodf!xjui!uif!sfrvjsfnfout!pg!Dbm/! Hpw/!Dpef!¨!22246!fu!tfr/-!boe!3!DDS!¨!22251!fu!tfr/-!xijdi!qspijcju!sfdjqjfout!pg! tubuf!gjobodjbm!bttjtubodf!gspn!ejtdsjnjobujoh!bhbjotu!qfstpot!cbtfe!po!sbdf-!obujpobm! psjhjo-!fuiojd!hspvq!jefoujgjdbujpo-!sfmjhjpo-!bhf-!tfy-!tfyvbm!psjfoubujpo-!dpmps-!ps! ejtbcjmjuz/! jj/!Dpousbdups qfskvsz!voefs!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb-!uibu!Dpousbdups!ibt-!vomftt!fyfnqufe-! dpnqmjfe!xjui!uif!opoejtdsjnjobujpo!qsphsbn!sfrvjsfnfout!pg!Hpwfsonfou!Dpef! Tfdujpo!23:11!)b.g*!boe!Ujumf!3-!Dbmjgpsojb!Dpef!pg!Sfhvmbujpot-!Tfdujpo!9214/! jjj/!Dpousbdups!tibmm!jodmvef!uif!opoejtdsjnjobujpo!boe!dpnqmjbodf!qspwjtjpot!pg!uijt! .dpousbdut!up!qfsgpsn!xpsl!voefs!uijt!Dpousbdu/! ! C/!Ujumf!WJ!pg!Djwjm!Sjhiut!Bdu/!Dpousbdups!ifsfcz!bhsfft!uibu!ju!xjmm!dpnqmz!xjui!Ujumf!WJ!pg! uif!Djwjm!Sjhiut!Bdu!pg!2:75!\\53!VTD!3111e<!56!DGS!91^)Q/M/!99.463*!boe!bmm! sfrvjsfnfout!jnqptfe!cz!ps!qvstvbou!up!uif!Sfhvmbujpo!pg!uif!Efqbsunfou!pg!Ifbmui!boe! Ivnbo!Tfswjdft!)56!DGS!Qbsu!91*!jttvfe!qvstvbou!up!uibu!ujumf-!up!uif!foe!uibu-!jo! bddpsebodf!xjui!Ujumf!WJ!pg!uif!Bdu!boe!uif!Sfhvmbujpo-!op!qfstpo!jo!uif!Vojufe!Tubuft! tibmm-!po!uif!hspvoe!pg!sbdf-!dpmps-!ps!obujpobm!psjhjo-!cf!fydmvefe!gspn!qbsujdjqbujpo!jo-! cf!efojfe!uif!cfofgjut!pg-!ps!cf!puifsxjtf!tvckfdufe!up!ejtdsjnjobujpo!voefs!boz!qsphsbn! ps!bdujwjuz!gps!xijdi!gvoet!bsf!nbef!bwbjmbcmf!voefs!uijt!Dpousbdu/!Dpousbdups!ifsfcz!hjwft! bttvsbodf!uibu!ju!xjmm!jnnfejbufmz!ublf!boz!nfbtvsft!ofdfttbsz!up!fggfduvbuf!uijt!Dpousbdu/! ! D/!Ujumf!WJJ!pg!Djwjm!Sjhiut!Bdu/!Dpousbdups!tibmm!dpnqmz!xjui!Ujumf!WJJ!pg!uif!Djwjm!Sjhiut! Bdu!pg!2:75!)53!V/T/D/!3111*-!bt!bnfoefe!cz!uif!Frvbm!Pqqpsuvojuz!Bdu!pg!Nbsdi!35-! 2:83!)Qvcmjd!Mbx!Op/!:3.372*-!boe!xjui!bmm!bqqmjdbcmf!svmft-!sfhvmbujpot!boe!psefst! qspnvmhbufe!qvstvbou!uifsfup-!bt!opx!jo!fyjtufodf!ps!bt!ifsfbgufs!bnfoefe/! ! E/!Ejtbcjmjuz!ejtdsjnjobujpo/!Dpousbdups!tibmm!dpnqmz!xjui!Tfdujpot!614!boe!615!pg!uif! Sfibcjmjubujpo!Bdu!pg!2:84-!bt!bnfoefe!)3:!V/T/D/!8:5*-!uif!Bnfsjdbot!xjui!Ejtbcjmjujft! Bdu!pg!2::1!)53!V/T/D/!23212!fu!tfr/*-!boe!bmm!sfrvjsfnfout!jnqptfe!cz!uif!bqqmjdbcmf! sfhvmbujpot!boe!hvjefmjoft!jttvfe!qvstvbou!up!uiptf!tubuvuft-!jodmvejoh!56!DGS-!Qbsu!95/! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!3:!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 F/!Beejujpo!boe!gvuvsf!mbxt/!Puifs!dvssfou!boe!gvuvsf!gfefsbm!boe!tubuf!mbxt!qspijcjujoh! ejtdsjnjobujpo!po!uif!cbtjt!pg!tfy-!sbdf-!dpmps-!sfmjhjpo-!bodftusz-!obujpobm!psjhjo-!fuiojd! hspvq!jefoujgjdbujpo-!bhf-!nfoubm!ejtbcjmjuz-!qiztjdbm!ejtbcjmjuz-!nfejdbm!dpoejujpo-!hfofujd! jogpsnbujpo-!nbsjubm!tubuvt-!ps!tfyvbm!psjfoubujpo/! ! G/!Gbjmvsf!up!dpnqmz/!Jg!Dpousbdups!gbjmt!up!dpnqmz!xjui!uif!sfrvjsfnfout!pg!boz!Tvc.! Qbsbhsbqit!pg!uijt!Qbsbhsbqi!5:!Benjojtusbups!nbz!xjuiipme!qbznfou!up!Dpousbdups! boe0ps!ufsnjobuf!uijt!Dpousbdu!jo!bddpsebodf!xjui!Qbsbhsbqi!L/! ! 50. Publication: Op!dpqjft!pg!tlfudift-!tdifevmft-!xsjuufo!epdvnfout-!dpnqvufs!cbtfe!ebub-! qipuphsbqit-!nbqt!ps!hsbqit-!jodmvejoh!hsbqijd!bsu!xpsl-!sftvmujoh!gspn!qfsgpsnbodf!ps!qsfqbsfe! jo!dpoofdujpo!xjui!uijt!Dpousbdu-!bsf!up!cf!sfmfbtfe!cz!Dpousbdups!boe0ps!bozpof!bdujoh!voefs!uif! tvqfswjtjpo!pg!Dpousbdups!up!boz!qfstpo-!qbsuofstijq-!dpnqboz-!dpsqpsbujpo-!ps!efqbsunfou-! xjuipvu!qsjps!xsjuufo!bqqspwbm!cz!uif!Dpvouz-!fydfqu!bt!ofdfttbsz!gps!uif!qfsgpsnbodf!pg!uif! tfswjdft!pg!uijt!Dpousbdu/!Bmm!qsftt!sfmfbtft-!jodmvejoh!hsbqijd!ejtqmbz!jogpsnbujpo!up!cf!qvcmjtife! jo!ofxtqbqfst-!nbhb{joft-!ps!puifs!nfejb!pg!boz!ljoe-!bsf!up!cf!benjojtufsfe!pomz!cz!uif!Dpvouz! vomftt!puifsxjtf!bhsffe!up!cz!cpui!Qbsujft/!Opuijoh!ifsfjo!tibmm!mjnju!Dpousbdups dpnqmz!xjui!uif!DQSB-!fud/-!jo!dpnqmjbodf!xjui!uif!sfrvjsfnfout!tfu!gpsui!jo!Qbsbhsbqi!T/! ! 51. Drug Free Workplace: Dpousbdups!tibmm!fyfdvuf!boe!bcjef!cz!uif!Esvh!Gsff!Xpslqmbdf! 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Uif!Dpvouz!sftfswft!uif!sjhiu!up!wfsjgz!boe!wbmjebuf!boz!jogpsnbujpo!qsjps!up!dpousbdu!bxbse!boe! evsjoh!uif!foujsf!ufsn!pg!uif!Dpousbdu/! ! 53. Modification of Program Components and Service Levels: Uif!Qbsujft!ifsfup!bhsff!uibu!uiptf! qsphsbn!dpnqpofout!boe!tfswjdf!mfwfmt!efubjmfe!jo!Buubdinfout!B-!C-!D-!E-!F-!boe0ps!G!nbz!cf! npejgjfe!vqpo!nvuvbm!xsjuufo!bhsffnfou!pg!uif!Benjojtusbups!boe!Dpousbdups!tp!mpoh!bt!uif!upubm! qbznfout!voefs!uijt!Dpousbdu!bsf!opu!jodsfbtfe!boe!uif!cbtjd!hpbmt!boe!pckfdujwft!pg!uif!qsphsbn! bsf!opu!bmufsfe/!Tipvme!uif!Gfefsbm!Hpwfsonfou!boe0ps!uif!Tubuf!pg!Dbmjgpsojb!npejgz!boz!qsphsbn! dpnqpofou!boe0ps!tfswjdf!mfwfm!efubjmfe!jo!Buubdinfout!B-!C-!D-!E-!F-!boe0ps!G!uifo!uif!Dpvouz! tibmm!ibwf!uif!sjhiu!up!vojmbufsbmmz!npejgz!uijt!Dpousbdu!up!nffu!tvdi!sfrvjsfnfout/! ! B/!Dpvouz!nbz!bu!boz!ujnf-!vojmbufsbmmz-!cz!xsjuufo!opujgjdbujpo!up!Dpousbdups-!nblf! dibohft!xjuijo!uif!hfofsbm!tdpqf!pg!uijt!Dpousbdu-!jodmvejoh-!jo!uif!efgjojujpo!pg!tfswjdft! 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Gjguz.Gpvs!)65*)B*!uispvhi!Gjguz.Gpvs!)65*)J*!cz!Dpousbdups/!Dpousbdups! bdlopxmfehft!Dpvouz!xpvme!tvggfs!jssfqbsbcmf!ibsn!jo!uif!fwfou!pg!tvdi!csfbdi! boe!bhsfft!Dpvouz!tibmm!cf!foujumfe!up!pcubjo!frvjubcmf!sfmjfg-!jodmvejoh!xjuipvu! mjnjubujpo!bo!jokvodujpo-!gspn!b!dpvsu!pg!dpnqfufou!kvsjtejdujpo-!xjuipvu!sftusjdujpo! ps!mjnjubujpo!pg!boz!puifs!sjhiut!boe!sfnfejft!bwbjmbcmf!bu!mbx!ps!jo!frvjuz/! ! J/!Tvswjwbm;! Uif!qspwjtjpot!tfu!gpsui!ifsfjo!tibmm!tvswjwf!boz!ufsnjobujpo!ps!fyqjsbujpo!pg!uijt!Dpousbdu! ps!boz!Dpousbdu!tdifevmf/! ! 55. Complaint Resolution Process and Grievance Procedures for Participants: Dpousbdups!tibmm! Dpousbdups!tibmm! bewjtf!qbsujdjqbout!pg!uifjs!sjhiu!up!gjmf!dpnqmbjout!boe!pg!uif!qspdfevsft!gps!sftpmvujpo!pg! dpnqmbjout/!Dpousbdups! jpo!pg!sfhvmbujpot-!hsbout!ps! puifs!bhsffnfout/!Boz!efdjtjpo!pg!uif!Dpvouz-!uif!Tubuf!ps!uif!Gfefsbm!hpwfsonfou!sfmbujoh!up!uif! dpnqmbjou!tibmm!cf!cjoejoh!po!Dpousbdups/! ! Dpousbdups!tibmm!qptu!uif!foujsf!Opujdf!pg!uif!Hsjfwbodf!Qspdfevsf!Qspdftt!jo!b!mpdbujpo!uibu!jt! dpnnpomz!wjtjcmf!gps!qsphsbn!qbsujdjqbout!po!jut!xfctjuf!boe!bu!jut!tfswjdf!mpdbujpo)t*/! ! 56. Sectarian Activities: Dpousbdups!dfsujgjft!uibu!uijt!Dpousbdu!epft!opu!bje!ps!bewbodf!boz!sfmjhjpvt! tfdu-!divsdi!ps!dsffe!gps!b!qvsqptf!uibu!jt!tfdubsjbo!jo!obuvsf-!ops!epft!ju!ifmq!up!tvqqpsu!ps!tvtubjo! boz!tdippm-!dpmmfhf-!vojwfstjuz-!iptqjubm!ps!puifs!jotujuvujpo!dpouspmmfe!cz!boz!sfmjhjpvt!dsffe-! divsdi-!ps!tfdubsjbo!efopnjobujpo/! ! 57. Standards of Conduct: Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!47!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 B/!Hfofsbm!Bttvsbodf/!Fwfsz!sfbtpobcmf!dpvstf!pg!bdujpo!xjmm!cf!ublfo!cz!Dpousbdups!jo!psefs!up! nbjoubjo!uif!joufhsjuz!pg!uijt!fyqfoejuvsf!pg!qvcmjd!gvoet!boe!up!bwpje!gbwpsjujtn!boe! rvftujpobcmf!ps!jnqspqfs!dpoevdu/! ! Uijt!Dpousbdu!xjmm!cf!benjojtufsfe!jo!bo!jnqbsujbm!nboofs-!gsff!gspn!fggpsut!up!buubjo!qfstpobm-! gjobodjbm!ps!qpmjujdbm!hbjo/!Dpousbdups-!jut!pggjdfst!boe!fnqmpzfft-!jo!benjojtufsjoh!uijt! Dpousbdu-!xjmm!bwpje!tjuvbujpot!xijdi!hjwf!sjtf!up!b!tvhhftujpo!uibu!boz!efdjtjpo!xbt!jogmvfodfe! cz!qsfkvejdf-!cjbt-!tqfdjbm!joufsftu!ps!eftjsf!gps!qfstpobm!hbjo/! ! C/!Fnqmpznfou!pg!Gpsnfs!Tubuf!ps!Dpvouz!Fnqmpzfft/!Dpousbdups!xjmm!fotvsf!uibu!boz!pg!jut! fnqmpzfft!xip!xfsf!gpsnfsmz!fnqmpzfe!cz!uif!Tubuf!pg!Dbmjgpsojb!ps!Dpvouz-!jo!b!qptjujpo! uibu!dpvme!ibwf!fobcmfe!tvdi!joejwjevbmt!up!jnqbdu!qpmjdz!sfhbsejoh!ps!jnqmfnfoubujpo!pg! qsphsbnt!dpwfsfe!cz!uijt!Dpousbdu-!xjmm!opu!cf!bttjhofe!up!boz!qbsu!ps!qibtf!pg!uif!bdujwjujft! dpoevdufe!qvstvbou!up!uijt!Dpousbdu!gps!b!qfsjpe!pg!opu!mftt!uibo!uxp!zfbst!gpmmpxjoh!uif! ufsnjobujpo!pg!tvdi!fnqmpznfou/! ! D/!Dpoevdujoh!Cvtjoftt!Jowpmwjoh!Sfmbujwft/!Op!sfmbujwf!cz!cmppe-!bepqujpo!ps!nbssjbhf!pg!boz! fyfdvujwf!ps!fnqmpzff!pg!Dpousbdups!xjmm!sfdfjwf!gbwpsbcmf!usfbunfou!xifo!dpotjefsfe!gps! fospmmnfou!jo!qsphsbnt!qspwjefe!cz-!ps!fnqmpznfou!xjui!Dpousbdups/! ! E/!Dpoevdujoh!Cvtjoftt!Jowpmwjoh!Dmptf!Qfstpobm!Gsjfoet!boe!Bttpdjbuft/!Fyfdvujwft!boe! fnqmpzfft!pg!Dpousbdups!xjmm!cf!qbsujdvmbsmz!bxbsf!pg!uif!wbszjoh!efhsfft!pg!jogmvfodf!uibu! dbo!cf!fyfsufe!cz!qfstpobm!gsjfoet!boe!bttpdjbuft!boe-!jo!benjojtufsjoh!uijt!Dpousbdu-!xjmm! fyfsdjtf!evf!ejmjhfodf!up!bwpje!tjuvbujpot!xijdi!hjwf!sjtf!up!bo!bttfsujpo!uibu!gbwpsbcmf! usfbunfou!jt!cfjoh!hsboufe!up!gsjfoet!boe!bttpdjbuft/!Xifo!ju!jt!jo!uif!qvcmjd!joufsftu!gps! Dpousbdups!up!dpoevdu!cvtjoftt!xjui!b!gsjfoe!ps!bttpdjbuf!pg!bo!fyfdvujwf!ps!fnqmpzff!pg! Dpousbdups!ps!bo!fmfdufe!pggjdjbm!jo!uif!bsfb!ps!b!tubgg!qfstpo!ps!dpotvmubou!xip!jt!b!nfncfs!ps! pggjdfs!pg!uif!Cpbse!pg!Ejsfdupst!ps!puifs!pggjdjbm!hpwfsojoh!cpez!pg!Dpousbdups-!b!qfsnbofou! sfdpse!pg!uif!usbotbdujpo!xjmm!cf!sfubjofe/! ! F/!Bwpjebodf!pg!Dpogmjdu!pg!Fdpopnjd!Joufsftu/!Op!fyfdvujwf!ps!fnqmpzff!pg!Dpousbdups-!fmfdufe! pggjdjbm!jo!uif!bsfb-!ps!boz!tubgg!qfstpo!ps!dpotvmubou!xip!jt!b!nfncfs!ps!pggjdfs!pg!uif!Cpbse! pg!Ejsfdupst!ps!puifs!pggjdjbm!hpwfsojoh!cpez!pg!Dpousbdups!xjmm!tpmjdju!ps!bddfqu!npofz!ps!boz! puifs!dpotjefsbujpo!gspn!b!uijse!qfstpo-!gps!uif!qfsgpsnbodf!pg!bo!bdu!sfjncvstfe!jo!xipmf!ps! qbsu!cz!Dpousbdups!ps!Dpvouz/! ! 58. Literature/Publicity: Boz!mjufsbuvsf!ejtusjcvufe!cz!Dpousbdups!gps!uif!qvsqptf!pg!bqqsjtjoh! cvtjofttft-!qbsujdjqbout-!ps!uif!hfofsbm!qvcmjd!pg!jut!qsphsbnt!voefs!uijt!Dpousbdu!tibmm!tubuf!uibu! jut!qsphsbn-!xipmmz!ps!jo!qbsu-!jt!gvoefe!uispvhi!Dpvouz-!Tubuf!boe!Gfefsbm!hpwfsonfou!gvoet<!bsf! tvqqpsufe!cz!uif!Dpvouz!pg!Psbohf!boe!uif!Psbohf!Dpvouz!Efwfmpqnfou!Cpbse!boe!tibmm!tubuf!uibu! uif!qsphsbn!jt!bo!#frvbm!pqqpsuvojuz!fnqmpzfs0qsphsbn#!boe!uibu!#bvyjmjbsz!bjet!boe!tfswjdft!bsf! bwbjmbcmf!vqpo!sfrvftu!up!joejwjevbmt!xjui!ejtbcjmjujft/#! ! ! 59. Pell Grants/HEA Title IV: Jg!Dpousbdups!qspwjeft!boz!tfswjdft!voefs!uijt!Dpousbdu!up!bqqmjdbout! gps!ps!sfdjqjfout!pg!Qfmm!Hsbout!ps!bxbset!qvstvbou!up!Ujumf!JW!pg!uif!Ijhifs!Fevdbujpo!Bdu-! Dpousbdups!tibmm!dppqfsbuf!xjui!!Qspkfdu!Nbobhfs!jo!dppsejobujoh!uiftf!hsbout!boe!bxbset! xjui!XJPB!gvoejoh!jo!bddpsebodf!xjui!31!D/G/S/!774/431!boe!tfdujpo!245!)e*!pg!uif!Bdu/! Dpousbdups!!pg! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!48!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 boz!Qfmm!Hsbout-!Ijhifs!Fevdbujpo!Bdu!Ujumf!JW!bxbset!boe!puifs!gjobodjbm!bje!hsboufe!up!fbdi! XJPB!qbsujdjqbou!voefs!uijt!Dpousbdu/! ! 60. Policies and Procedures: Dpousbdups!tibmm!npojups!jut!qsphsbn!gps!dpnqmjbodf!xjui!uif! qspwjtjpot!pg!uijt!Dpousbdu/!Dpousbdups! XJPB!Qpmjdjft!boe!Qspdfevsft!gps!sfdsvjunfou-!joublf-!bttfttnfou!boe!sfgfssbm-!dpqjft!pg!xijdi! !Nbobhfs/! ! 61. Sweat-free Code of Conduct: Bmm!Dpousbdupst!dpousbdujoh!gps!uif!qspdvsfnfou!ps!mbvoefsjoh!pg! bqqbsfm-!hbsnfout!ps!dpssftqpoejoh!bddfttpsjft-!ps!uif!qspdvsfnfou!pg!frvjqnfou-!nbufsjbmt-!ps! tvqqmjft-!puifs!uibo!qspdvsfnfou!sfmbufe!up!b!qvcmjd!xpslt!dpousbdu-!efdmbsf!voefs!qfobmuz!pg! qfskvsz!uibu!op!bqqbsfm-!hbsnfout!ps!dpssftqpoejoh!bddfttpsjft-!frvjqnfou-!ps!tvqqmjft!ibwf!cffo! gvsojtife!up!uif!Dpousbdups!gspn!tpvsdft!uibu!jodmvef!txfbutipq!mbcps-!gpsdfe!mbcps-!dpowjdu!mbcps-! joefouvsfe!mbcps!voefs!qfobm!tbodujpo-!bcvtjwf!gpsnt!pg!dijme!mbcps!ps!fyqmpjubujpo!pg!dijmesfo!jo! txfbutipq!mbcps/!Uif!Dpousbdups!gvsuifs!efdmbsft!voefs!qfobmuz!pg!qfskvsz!uibu!uifz!beifsf!up!uif! Txfbu.gsff!Dpef!pg!Dpoevdu!bt!tfu!gpsui!po!uif!Dbmjgpsojb!Efqbsunfou!pg!Joevtusjbm!Sfmbujpot! xfctjuf!mpdbufe!bu!xxx/ejs/db/hpw-!boe!Qvcmjd!Dpousbdu!Dpef!Tfdujpo!7219/! ! Uif!Dpousbdups!bhsfft!up!dppqfsbuf!gvmmz!jo!qspwjejoh!sfbtpobcmf!bddftt!up!uif!Dpousbdups sfdpset-!epdvnfout-!bhfout!ps!fnqmpzfft-!ps!qsfnjtft!jg!sfbtpobcmz!sfrvjsfe!cz!bvuipsj{fe! pggjdjbmt!pg!uif!Tubuf!ps!Dpvouz-!uif!Efqbsunfou!pg!Joevtusjbm!Sfmbujpot-!ps!uif!Efqbsunfou!pg! Kvtujdf!up!efufsnjof!uif!Dpousbdups! ! 62. S.W.A.G: Uif!Dpousbdups! Fyfdvujwf!Psefs!3.29.3122-!xijdi!cbot!fyqfoejuvsft!po!qspnpujpobm!boe!nbslfujoh!jufnt! dpmm!! ! 63. Corporate Status: Bmm!dpsqpsbuf!Dpousbdupst!tibmm!cf!sfhjtufsfe!xjui!uif!Dbmjgpsojb!Tfdsfubsz!pg! Tubuf!boe!tibmm!cf!jo!hppe!tuboejoh-!xjuipvu!tvtqfotjpo!cz!uif!Dbmjgpsojb!Tfdsfubsz!pg!Tubuf-! Gsbodijtf!Uby!Cpbse-!ps!Joufsobm!Sfwfovf!tfswjdf/!Uif!dpsqpsbuf!Dpousbdups!tibmm!nbjoubjo!uif! hppe!tubuvt!tuboejoh!xjui!uif!Tfdsfubsz!pg!Tubuf!pg!Dbmjgpsojb!uispvhipvu!uif!ufsn!pg!uijt!Dpousbdu/! Boz!dibohf!jo!dpsqpsbuf!tubuvt!ps!tvtqfotjpo!tibmm!cf!sfqpsufe!cz!Dpousbdups!jnnfejbufmz!jo! xsjujoh!up!!Qspkfdu!Nbobhfs/!Jg!Dpousbdups!gbjmt!up!nbjoubjo!hppe!tuboejoh!ps!ibt!gbjmfe!up! cf!jo!hppe!tuboejoh!bu!uif!ujnf!pg!uif!fggfdujwf!ebuf!pg!uijt!Dpousbdu-!Dpvouz-!jo!beejujpo!up!bmm! sfnfejft!bwbjmbcmf!voefs!uif!mbx!boe!uijt!Dpousbdu-!qvstvbou!up!Ufsnjobujpo!qspwjtjpo!pg!uijt! Dpousbdu-!ufsnjobuf!uijt!Dpousbdu!gps!dbvtf/! ! Dpousbdups-!cz!tjhojoh!uijt!Dpousbdu-!epft!txfbs!voefs!qfobmuz!pg!qfskvsz!uibu!op!npsf!uibo!pof! )2*!gjobm!vobqqfbmbcmf!gjoejoh!pg!dpoufnqu!pg!dpvsu!cz!b!gfefsbm!dpvsu!ibt!cffo!jttvfe!bhbjotu! Dpousbdups!xjuijo!uif!jnnfejbufmz!qsfdfejoh!uxp.zfbs!qfsjpe!cfdbvtf!pg!Dpousbdups!gbjmvsf!up! dpnqmz!xjui!bo!psefs!pg!b!gfefsbm!dpvsu!xijdi!psefst!uif!Dpousbdups!up!dpnqmz!xjui!bo!psefs!pg! uif!Obujpobm!Mbcps!Sfmbujpot!Cpbse/! ! 64. Equipment: Bmm!dpnqvufs.sfmbufe!boe!fmfduspojd!frvjqnfou!qvsdibtfe!xjui!gvoet!qspwjefe!voefs! uijt!Dpousbdu!ps!xijdi!bsf!gvsojtife!up!Dpousbdups!cz!Dpvouz!tibmm!cf!dpotjefsfe! Uijt!jodmveft-!cvu!jt!opu!mjnjufe!up!mbqupqt-!eftlupq!dpnqvufst-!jQbet-!dfmm!qipoft-!QEBt-!dbnfsbt-! boe!EWE!qmbzfst/!Ujumf!up!bmm!jufnt!pg!Frvjqnfou!qvsdibtfe!wftut!boe!xjmm!sfnbjo!jo!Dpvouz-!boe! mjnjufe!up!uif!qfsgpsnbodf!pg!uijt!Dpousbdu/!Vqpo!uif!ufsnjobujpo!pg!uijt!Dpousbdu-! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!49!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Dpousbdups!tibmm!jnnfejbufmz!sfuvso!boz!jufnt!pg!Frvjqnfou!up!Dpvouz!ps!jut!sfqsftfoubujwft!ps! ! ! Dpousbdups!gvsuifs!bhsfft!up!uif!gpmmpxjoh;! ! B/!Up!nbjoubjo!bmm!jufnt!pg!Frvjqnfou!jo!hppe!xpsljoh!psefs!boe!dpoejujpo-!fydfqu!gps!opsnbm! xfbs!boe!ufbs/! ! C/! Nbobhfs!boe!up!nbjoubjo!bo!jowfoupsz!mjtu!tipxjoh!xifsf!boe!ipx!uif!Frvjqnfou!jt!cfjoh! vtfe-!jo!bddpseb Jowfoupsz!mjtut!nvtu!cf!nbjoubjofe!gps!gpvs!)5*!zfbst!bgufs!gjobm!ejtqptjujpo!pg!qspqfsuz/! ! D/!Up!sfqpsu!jo!xsjujoh!up!!Qspkfdu!Nbobhfs!jnnfejbufmz!bgufs!ejtdpwfsz-!uif!mptt!ps!uifgu! pg!boz!jufnt!pg!Frvjqnfou/!Gps!tupmfo!jufnt-!uif!mpdbm!mbx!fogpsdfnfou!bhfodz!nvtu!cf! dpoubdufe-!boe!b!dpqz!pg!uif!qpmjdf!sfqpsu!tvcnjuufe!up!!Nbobhfs/! ! E/!Up!qvsdibtf!b!qpmjdz!ps!qpmjdjft!pg!jotvsbodf!dpwfsjoh!mptt!ps!ebnbhf!up!boz!boe!bmm! Frvjqnfou!qvsdibtfe!voefs!uijt!Dpousbdu-!jo!uif!bnpvou!pg!uif!gvmm!sfqmbdfnfou!wbmvf!uifsfpg-! qspwjejoh!qspufdujpo!bhbjotu!uif!dmbttjgjdbujpo!pg!gjsf-!fyufoefe!dpwfsbhf-!wboebmjtn-! nbmjdjpvt!njtdijfg!boe!tqfdjbm!fyufoefe!qfsjmt!)bmm!sjtlt*!dpwfsjoh!uif!!joufsftut!bt!uifz! bqqfbs/! ! F/!Uif!qvsdibtf!pg!boz!Frvjqnfou!cz!Dpousbdups!tibmm!cf!sfrvftufe!cz!Dpousbdups!jo!xsjujoh-!tibmm! sfrvjsf!uif!qsjps!xsjuufo!bqqspwbm!pg!uif!Benjojtusbups!boe!tibmm!gvmgjmm!uif!qspwjtjpot!pg!uijt! Dpousbdu!xijdi!bsf!bqqspqsjbuf!boe!ejsfdumz!sfmbufe!up!Dpousbdups uif!ufsnt!pg!uijt!Dpousbdu/!Dpvouz!nbz!sfgvtf!sfjncvstfnfou!gps!boz!dptut!sftvmujoh!gspn! Frvjqnfou!qvsdibtfe-!xijdi!bsf!jodvssfe!cz!Dpousbdups-!jg!qsjps!xsjuufo!bqqspwbm!ibt!opu!cffo! !Nbobhfs/! ! 65. Compliance with Law - Contract: Jo!jut!qfsgpsnbodf!voefs!uijt!Dpousbdu-!Dpousbdups!tibmm!gvmmz! dpnqmz!xjui!uif!sfrvjsfnfout!pg!uif!gpmmpxjoh-!xifuifs!ps!opu!puifsxjtf!sfgfssfe!up!jo!uijt! Dpousbdu;! ! B/!XJPB!boe!bmm!bqqmjdbcmf!Gfefsbm!tubuvft-!sfhvmbujpot-!qpmjdjft-!qspdfevsft!boe!ejsfdujwft-! jodmvejoh!cvu!opu!mjnjufe!up-!31!DGS!XJPB!OQSN!Qbsut!787!uispvhi!789!boe!Qbsut!786-!78:! uispvhi!798/! ! j/!Bmm!bqqmjdbcmf!tuboebset!boe!psefst!boe!sfrvjsfnfout!jttvfe!voefs!Tfdujpo!417!pg!uif! Dmfbo!Bjs!Bdu-!Tfdujpo!619!pg!uif!Dmfbo!Xbufs!Bdu!boe!Fowjsponfoubm!Qspufdujpo!Bhfodz! sfhvmbujpot!jo!dpousbdut!jo!fydftt!pg!%211-111/! ! jj/!Bmm!nboebupsz!tuboebset!boe!qpmjdjft!sfmbujoh!up!fofshz!fggjdjfodz!bt!qbsujdvmbsj{fe!jo!uif! Tubuf!Fofshz!Dpotfswbujpo!Qmbo!)Ujumf!31-!Dbmjgpsojb!Dpef!pg!Sfhvmbujpot*-!bt!sfrvjsfe!cz! uif!V/T/!Fofshz!Qpmjdz!boe!Dpotfswbujpo!Bdu!)Q/M/!:5.274*!bt!fbdi!nbz!opx!fyjtu!ps!cf! uifsfbgufs!bnfoefe<! ! C/!Bmm!bqqmjdbcmf!Tubuf!tubuvft-!sfhvmbujpot-!qpmjdjft-!qspdfevsft!boe!ejsfdujwft<! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!4:!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 D/!Bmm!bqqmjdbcmf!Dpvouz!qpmjdjft-!qspdfevsft!boe!ejsfdujwft<! ! E/!Bmm!bqqmjdbcmf!mpdbm!psejobodft!boe!sfrvjsfnfout-!jodmvejoh!vtf!qfsnjut!boe!mjdfotjoh<! ! F/!Dpvsu!psefst!bqqmjdbcmf!up!Dpousbdups!pqfsbujpot<! ! G/!Bmm!gfefsbm!boe!tubuf!hvjebodf!boe!usbjojoh!boe!fnqmpznfou!hvjebodf!mfuufst<!boe! ! 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D/!Uif!Tubuf!pg!Dbmjgpsojb!Jogpsnbujpo!Qsbdujdft!Bdu!pg!2:88!tfut!gpsui!dfsubjo!sfrvjsfnfout!boe! tbgfhvbset!sfhbsejoh!sfdpset!qfsubjojoh!up!joejwjevbmt-!jodmvejoh!uif!sjhiut!pg!bddftt!cz!uif! tvckfdu!joejwjevbm!boe!cz!uijse!qbsujft/!Uif!ejtdmptvsf!pg!jogpsnbujpo!gspn!tuvefou!sfdpset!jt! hpwfsofe!cz!uif!Gfefsbm!Gbnjmz!Fevdbujpobm!Sjhiut!boe!Qsjwbdz!Bdu!)GFSQB*!boe!jo!qbsu!cz! uif!Tubuf!pg!Dbmjgpsojb!Fevdbujpo!Dpef!boe!Dpousbdups!Qpmjdjft!Bqqmzjoh!up!uif!Ejtdmptvsf!pg! Jogpsnbujpo!boe!Tuvefou!Sfdpset/!Ju!jt!uif!qvsqptf!pg!uiftf!qpmjdjft!up!qspwjef!sfbtpobcmf! Fevdbujpobm!Sjhiut!boe!Qsjwbdz!Bdu!)GFSQB*!jt!b!V/T/!gfefsbm!mbx!uibu!qspufdut!uif!qsjwbdz! pg!tuvefou!sfdpset/!Hfofsbmmz-!uijt!mbx!tubuft!tdippmt!nvtu!ibwf!xsjuufo!qfsnjttjpo!gspn!uif! !sfdpse/! ! Uif!Dpousbdups!tibmm!cf!hvjefe!cz!uif!gpmmpxjoh!qsjodjqmft;!)2*!uif!sfmfbtf!pg!boz!qfstpobmmz! jefoujgjbcmf!tuvefou!jogpsnbujpo!up!boz!uijse!qbsujft!tibmm!cf!nbobhfe!jo!xbzt!uibu!bsf!jo! dpnqmjbodf!xjui!GFSQB!boe!)3*!uif!jogpsnbujpo!jo!uif!!gjmf!tipvme!cf!ejtdmptfe!up! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!51!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 uif!tuvefou!vqpo!sfrvftu/!Uifsfgpsf-!Dpousbdups!tibmm!qspdvsf!uif!xsjuufo!dpotfou!gspn! tuvefout!fospmmfe!uispvhi!uif!Dpvouz!bmmpxjoh!Dpousbdups! fnqmpzfs-!Dpvouz!pg!Psbohf-!Tubuf!pg!Dbmjgpsojb-!ps!V/T/!Efqbsunfou!pg!Mbcps!tuvefou! jogpsnbujpo!tvdi!bt!hsbeft-!bdbefnjd!ejtq bt!b!tuvefou/!Tvdi!dpotfou!tibmm!cf!pcubjofe!nbufsjbmmz!jo!uif!gpsn-!ujumfe!Gbnjmz!Fevdbujpobm! Sjhiut!boe!Qsjwbdz!Bdu!)GFSQB*!Bvuipsj{bujpo!up!Sfmfbtf!Jogpsnbujpo!up!b!Eftjhobufe!Uijse! Qbsuz/! ! E/!Dpousbdups!bhsfft!uibu!boz!boe!bmm!tvcdpousbdut!foufsfe!joup!tibmm!cf!tvckfdu!up!uif! dpogjefoujbmjuz!sfrvjsfnfout!pg!uijt!Dpousbdu/! ! 67. Contingent Fees: Uif!Dpousbdups!xbssbout!uibu!op!qfstpo!ps!tfmmjoh!bhfodz!ibt!cffo!fnqmpzfe!ps! sfubjofe!up!tpmjdju!ps!tfdvsf!uijt!Dpousbdu!vqpo!bo!bhsffnfou!ps!voefstuboejoh!gps!b!dpnnjttjpo-! qfsdfoubhf-!csplfsbhf-!ps!dpoujohfou!gff-!fydfqu!cpob!gjef!fnqmpzfft!pg!uif!Dpousbdups!ps!cpob! gjef!ftubcmjtife!dpnnfsdjbm!ps!tfmmjoh!bhfodjft!nbjoubjofe!cz!uif!Dpousbdups!gps!uif!qvsqptf!pg! tfdvsjoh!cvtjoftt/! ! Gps!csfbdi!ps!wjpmbujpo!pg!uijt!xbssbouz-!uif!Dpvouz!tibmm!ibwf!uif!sjhiu!up!ufsnjobuf!uijt! Dpousbdu!jo!bddpsebodf!xjui!uif!ufsnjobujpo!dmbvtf!boe!bu!jut!tpmf!ejtdsfujpo!up!efevdu!gspn!uif! Dpousbdu!qsjdf!ps!dpotjefsbujpo-!ps!puifsxjtf!sfdpwfs-!uif!gvmm!bnpvou!pg!tvdi!dpnnjttjpo-! qfsdfoubhf-!csplfsbhf-!ps!dpoujohfou!gff!gspn!uif!Dpousbdups/! ! ! UIF!SFNBJOEFS!PG!UIJT!QBHF!XBT!JOUFOUJPOBMMZ!MFGU!CMBOL! Dpvouz!pg!Psbohf!Djuz!pg!Tboub!Bob! Qbhf!52!pg!53! ! PD!Dpnnvojuz!Sftpvsdft!Dpousbdu!Op/;NB.123.33121114 Signature Page IN WITNESS WHEREOF-!uif!Qbsujft!ifsfup!dfsujgz!uibu!uifz!ibwf!sfbe!boe!voefstuboe!bmm!uif!ufsnt!boe! dpoejujpot!dpoubjofe!ifsfjo!boe!ibwf!ifsfcz!dbvtfe!uijt!Dpousbdu!up!cf!fyfdvufe/ *CITY OFSANTAANAATTEST Cz;Cz; Obnf;LSJTUJOFSJEHFObnf;!EBJTZHPNF\[ Ujumf;DjuzNbobhfsUjumf;!Dmfsl!pg!uifDpvodjm Ebufe;Ebufe; APPROVED AS TO FORM TPOJBS/DBSWBMIP RECOMMENDED FORAPPROVAL DJUZ!BUUPSOFZ Cz;Cz; Obnf;!SZBOP/IPEHFObnf;!TUFWFO!B/NFOEP\[B Ujumf;BttjtubouDjuzBuupsofzUjumf;!FyfdvujwfEjsfdups Dpnnvojuz!Efwfmpqnfou!Bhfodz! Ebufe;Ebufe; +GpsDpousbdupst!uibu!bsf!dpsqpsbujpot-!tjhobuvsf!sfrvjsfnfout!bsf!bt!gpmmpxt;!2*!Pof!tjhobuvsf!cz!uif!Dibjsnbo! pg!uif!Cpbse-!uif!Qsftjefou!ps!boz!Wjdf!Qsftjefou<!boe!3*!Pof!tjhobuvsf!cz!uif!tfdsfubsz-!boz!Bttjtubou!tfdsfubsz-! uif!Dijfg!Gjobodjbm!Pggjdfs!ps!bo!Bttjtubou!Usfbtvsfs/ GpsDpousbdupst!uibu!bsf!opu!dpsqpsbujpot-!uif!qfstpo!xip!ibt!bvuipsjuz!up!cjoe!uif!Dpousbdupsup!b!dpousbdu-!nvtu! tjho!po!pof!pg!uif!mjoft!bcpwf/ ************************************************************ COUNTY OF ORANGE B!Qpmjujdbm!Tvcejwjtjpo!pg!uif!Tubuf!pg!Dbmjgpsojb Cz;Ebufe; Ezmbo!Xsjhiu-Ejsfdups PD!Dpnnvojuz!Sftpvsdft Dpvouz!pg!PsbohfQbhf!53!pg!53Djuz!pg!Tboub!Bob! PD!Dpnnvojuz!SftpvsdftDpousbdu!Op/;NB.123.33121114 Attachment A SCOPE OF SERVICES REGIONAL WORKFORCE CONSULTING SERVICES I. PURPOSE The purpose of this Contractis to provide Regional Workforce Consulting Servicesthat support federally funded services offered through the Workforce Innovation and Opportunity Act (WIOA) and by the Orange County Workforce Development Board (OCWDB) and its Subrecipients in the Orange County Regional Planning Unit. II. SERVICES Regional Planning and Implementation – Collaborate with the OCWDB in establishing and facilitating regional goals and objectives; developing regional strategies, policies, and programs as part of regional planning and infrastructure development; focus on targeted populations, communities, and/or WIOA activities as a key partner in the state identified Regional Planning Unit. a. Monitoring and Evaluation Services will also be available if needed. III. DELIVERABLES a. Contractor will be called upon to provide at a minimum but not limited to the following services on an as-needed basis: i. Regional Plan Implementation/Slingshot 4.0 1.Collaborate with OCWDB in developingestablishing and facilitatinga post-COVID-19 Economic Development Strategy that supports regional goals and objectives; developing regional strategies, policies, and programs as part of regional planning and infrastructure development. 2.Collaborate with OCWDB to address the identified needs, service gaps, existing resources, and potential partnerships in the region. 3. Assist OCWDB and Regional Organizer (RO) with building community partnerships in the 4 identified industry sectors; targeting special resources to support post-COVID-19 recovery strategies focusing on race, equity, high road economy, and COVID-19 response. 4. Promote regional collaboration and support of the regional plan implementation activities. 5. Attend regional workforce development board partner meetings and training. 6.Assist in the development and implementation of capacity building, training, and development opportunities for staff and partners. County ofOrange Page 1 of 2City of Santa Ana OC Community Resources Contract No. MA-012-22010003 Attachment A th b. Invoices are due on the 20of each month for the previous month’s expenditures in accordance with the OC Community Resources Contract Reimbursement Policy attached herein as Exhibit 5 of this Contract. Contractor has a 30- day grace period after the 20th of the month to submit the invoice, with the following exceptions: (1) the final close-out invoice must be submitted by the 15th of the month following the month being reported and (2) the invoices for May and June business must be submitted by the 15th of June and 15th of July, respectively. c. Due dates of project and program development activities will be project-specific and will be determined at the time of the project assignment. Contractor will be provided access to the Project Manager who will assist with the scheduling and information needed to complete the required deliverables for said services and projects pertaining to the Orange County Regional Planning Unit. County ofOrange Page 2of 2City of Santa Ana OC Community Resources Contract No. MA-012-22010003 Attachment B PAYMENT/COMPENSATION City of Santa Ana Regional Workforce Consulting Services 1. COMPENSATION: This is a cost reimbursement Contract between the County and the Contractor for up to: $20,000 (Upon execution of all signatures – September 30, 2022) as set forth in Attachment A (Scope of Services) attached hereto and incorporated herein by reference. The Contractor agrees to accept the specified compensation as set forth in this Contract as full remuneration for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance bytheSubrecipient of all its duties and obligations hereunder. The County shall have no obligation to pay any sum in excess of the Contract Maximum Obligation specified unless authorized by an amendment in accordance with Paragraphs C and P of the County’s General Terms and Conditions. 2. PAYMENTS: Contractor agrees thatany and all funds received under this Contract annually for each respective fiscal year shall be disbursed on or before September 30, 2022 and that any and all funds remaining as of September 30, 2022, which have not been disbursed shall be returned by Subrecipient to County within thirty (30) days of the expiration or earlier termination of the Contract in accordance with Paragraph K of this Contract. No expense of Subrecipient will be reimbursed by County if incurred after September 30, 2022. Upon the effective date of this Contract, County shall make payment to Subrecipient in accordance with the following payment schedule: A. Monthly Payments: Upon receipt and approval by OC Community Resources –OC Community Services of Subrecipient’s invoice showing prior month(s) actual expenditures, County shall make monthly reimbursement payments based on Subrecipient’s invoice so long as the total payments under this Contract do not exceed the Contract MaximumObligation. B.County Discretion: At the sole discretion of County, payments to Subrecipient may be made more frequently than monthly, but such payments shall always be in arrears and not in advance of the provision of services by Subrecipient. C.Invoices: Subrecipient shall provide monthly invoices by the 20th day following the month being reported. If the 20th falls on a weekend or holiday, the invoice/data report is due the next business day. Subrecipient has a 30- day grace period after the 20th of the month to submit the invoice, with the following exceptions: (1) the final close-out invoice must be submitted by the 15th of the month following the month being reported and (2) the invoices for County of Orange1of 3City of Santa Ana Orange County Community Resources Contract No. MA-012-22010003 Attachment B th May and June business must be submitted by the 15th of June and 15of July, respectively. Invoices shall show the most up to date costs chargeable to the program(s) referenced in this Contract and in accordance with the OC Community Resources Contract Reimbursement Policy for documenting Subrecipient costs, incorporated herein by reference as Exhibit 5. Failure to provide any of the required documentation will cause County to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to Subrecipient, until such documentation has been received and approved by the County. All costs included on invoices must be eligible for reimbursement and allowable costs under WIOA and all applicable laws, regulations, and requirements set forth in Paragraph 65(Compliance with Law – Contract) of this Contract. D. No payments will be made if any preceding months’ data, reports, or invoices are outstanding, unless otherwise approved by the Administrator. E. No payments will be made for costs incurred by Subrecipient which are not “allowable costs” applicable to Subrecipient under 2 CFR Part 200. F. Whenever Subrecipient is not in compliance with any provision of this Contract, County’s Project Manager, may withhold payment or a portion thereof until such time Subrecipient comes into compliance. G.County’s Project Manager, also reserves the right to refuse and withhold payment to Subrecipient for later disallowed costs; or for any expenditure determined by County’s Project Manager, notto be in compliance with this Contract, or unrelated to activities for which this Contract provides, or inappropriate to such activities; or for which there is inadequate supporting documentation presented; or for which prior approval was required but was either not requested or not granted. Payment to Subrecipient may be refused until County receives reimbursement from Subrecipient for any Subrecipient outstanding disallowed costs. H.Total Monthly Costs may exceed one-fifteenth of the Maximum Obligation of County. Upon receipt of sufficient written justification from the Subrecipient, as determined in the sole discretion of the County’s Project Manager, or designee, the Project Manager, has the discretion, in any given month, to pay over the monthly one-fifteenth of the Maximum Obligation. 3. PAYMENT TERMS: An invoice for the reimbursement of costs shall be submitted to the address specified below upon the completion of the services/activities and approval of the County Project Manager. Subrecipient shall reference Contract number on invoice. Payment will be net 45days after receipt of an invoice in a format acceptable to the County of Orange and verified and approved by OC Community Services and subject to routine processing requirements of the County. The responsibility for providing an acceptable invoice rest with the Subrecipient. Billing shall cover services not previously invoiced. The Subrecipient shall reimburse the County of Orange for any monies paid to the Subrecipient for services not provided County of Orange2of 3City of Santa Ana Orange County Community Resources Contract No. MA-012-22010003 Attachment B or when services do not meet the Contract requirements and/or are not eligible for reimbursement or allowable costs under WIOA and all applicable laws, regulations, and requirements set forth in Paragraph 65 (Compliance with Law –Contract) of this Contract. Payments made by the County shall not preclude the right of the County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the services. Program Invoice(s) must be sent to the following address: OC Community Resources Attention: Accounts Payable th 601 N. Ross St., 6Floor Santa Ana, CA 92701 4. INVOICING INSTRUCTIONS: The Subrecipient will provide an invoice on Subrecipient’s letterhead for services rendered. Each invoice will have a number and will includein the Demand Letter/Invoice the following information: A.Subrecipient’s name and address B. Subrecipient’s remittance address (if different from A) C. Name of County Agency/Department D.County Contract Number - MA-012- 22010003 E. Delivery Order (DO) Number F. Service Date(s) – Month ofService G.Deliverables/Service description (in accordance with Attachment A) H.Subrecipient’s Federal TaxI.D.number I.TotalInvoice Amount County of Orange3of 3City of Santa Ana Orange County Community Resources Contract No. MA-012-22010003 Attachment C BUDGET REGIONAL WORKFORCE CONSULTING SERVICES Upon Contract Execution – September 30, 2022 BUDGET The Contract total shall not exceed $20,000. Each project description and corresponding budget under this Contract shall be mutually determined and agreed upon by County and Subrecipient. Project descriptions shall be in Attachment A, herein and corresponding project budgets shall be listed in Attachment C herein. Activities Total Budget Amount Regional Plan Implementation 4.0 PY 20/21 - 1218 $20,000.00 Grant Code: 1218 End Date: September 30, 2022 Total: $20,000.00 County of OrangePage 1of 1City of Santa Ana OC Community ResourcesContract Number MA-012-22010003 Attachment D STAFFING PLAN REGIONAL WORKFORCE CONSULTING SERVICES Title FTE* Economic Development Specialist III .11 TOTAL: .11 *1.00 FTE = Full-Time Equivalent The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written pre-approval of the County Project Manager. The Parties agree that the County has the right to require other or additional personnel to perform services under the Contract, as required. The specific individuals will be assigned based on the need and time of the service/class required. Assignment of additional key personnel shall be subject to County approval. County of Orange 1 of 1 City of Santa Ana Orange County Community Resources Contract Number MA-012-22010003 Attachment E PERFORMANCE STANDARDS REGIONAL WORKFORCECONSULTINGSERVICES Standards of performance are as follows: 1.All deliverables shall be current and professional in regard to accuracy, design, layout, charts, graphs, and other visual representations ofthe information including hand-outs, PowerPoint presentations and brochures. 2. All staff related to the project will execute project activities in accordance with the Contract. 3.All deliverables related to the Contract and Scope of Services will not be deemed “received” until reviewed and approved by County. County of Orange Page 1 of 1 City of Santa Ana OC Community Resources Contract Number MA-012-22010003 ATTACHMENT F FEDERAL AWARD IDENTIFICATION INFORMATION The General Program Requirements were designed to provide the framework where the Subrecipient will provide Regional Workforce Consulting Services identified in this attachment. I.GOVERNANCE Subrecipient agrees to comply, remain informed, and deliver services consistent with the provisions of the Workforce Innovation and Opportunity Act (WIOA), County of Orange, Orange CountyWorkforce Development Board (OCWDB) Policies, Orange County Region Strategic Five-Year Plan, applicable sections of the Welfare and Institutions Code, the California Education Code, the Rehabilitation Act, negotiated Memoranda of Understanding, Title V of the Older Americans Act, federal and state governance documents and/or any other appropriate statutes or requirements, related to the services provided in this Contract.. Where local policy has not been set, Subrecipient agrees to adhere to state and/or federal policy, as appropriate. II. GOVERNANCE REFERENCES A. Workforce Investment Act/Workforce Innovation and Opportunity Act - Department of Labor, Employment and Training Administration, 20 CFR Part 652 et al. Workforce Investment Act; Final Rules/WIOA 20CFR Part 676,677and 678. B. Department of Labor, Employment and Training Administration, 20 CFR Part 652 et al. Workforce Investment Act; Final Rules/WIOA 20CFR Part 676,677and 678. C. Additional state and federal agencies that provide funding to the County of Orange/OC Community Resources/OC Community Services/Community Investment Division that may be incorporated herein. D. Information Bulletins, Directives and any other federal and state guidance documents pertaining to the WIOA. E. All Actions, directives, and policy and procedures issued by OC Community Resources/OC Community Services/Community Investment Division/Orange County Workforce Development Board (OCWDB) or staff relevant to this Contract, specifically Management Information System (MIS) Policies and Procedures, Monitoring Guide Policy and Procedure, Audit Requirements Policy and Procedure and Selective Service Policy and Procedure. F. County of Orange policies, as applicable. County of Orange Page 1 of 2 City of Santa Ana OC Community Resources Contract Number MA-012-22010003 G.In accordance with the requirements of 2 CFR 200.330 (Subrecipient and Subrecipient determination) and for the purpose of this Contract, City of Santa Ana is determined to be a Contractor. III. FEDERAL AWARD IDENTIFICATION FAIN INFORMATION A. Subrecipient Name: City of Santa Ana/Santa Ana Workforce Development Board B. Subrecipient’s Unique Identifier 083153247 (D-U-N-S): AA-34757-20-55-A-6 C. Federal Award Identification Number (FAIN): D. Federal Award Date: Pending E. Subaward Period of Upon execution –09/30/2022 Performance: F. Total Amount of Federal Funds $20,000.00 Obligated by the Action: G. Total Amount of Federal Funds $20,000.00 Obligated to the Subrecipient: H.Total Amount of the Federal $375,000.00 Award: I. Federal Award Project Regional Plan Implementation (RPI) 4.0 Grant Code: PY 20/21 -1218 Description: J. Federal Awarding Agency: Department of Labor K. Name of PTE: Employment Development Department and County of Orange Contact Information for the L. Carma Lacy, Executive Director Awarding Official: Phone Number: (714) 480-6420 E-mail Address: Carma.Lacy@occr.ocgov.com M. CFDA Number: 17.258 CFDA Name: WIOA Formula Funds –Adult N.Whether Award is R&D: No O. Indirect Cost Rate for the 10% Cap Federal Award: County of Orange Page 2 of 2 City of Santa Ana OC Community Resources Contract Number MA-012-22010003 Exhibit 1 DRUG FREE WORKPLACE CERTIFICATION Company/Organization Name City of Santa Ana The Contractor or grant recipient named above hereby certifies compliance with Government Code 8355 in matters relating to providing a drug-free workplace. The above named Contractor will: 1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person’s or organization’s workplace and specifying the actions to be taken against employees for violations of the prohibitions, as required by Government Code Section 8355(a). 2. Establish a Drug Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: A. The dangers of drug abuse in the workplace, B. The person’s or organization’s policy of maintaining a drug-free workplace, C. Any available drug counseling, rehabilitation and employee assistance programs, and D. Penalties that may be imposed upon employees for drug abuse violations 3. Provide as required by Government code Section 8355I that every employee who works on the proposed contract or grant A. Will receive a copy of the company’s drug-free policy statement described in paragraph (1) above, and B. Will agree to abide by the terms of the company’s statement as a condition of employment in the contract or grant. CERTIFICATION I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. Official’s Name Orange County, California Date ExecutedExecuted in the County of Contractor or Grantee Recipient Signature and Title Exhibit 2 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and suspension, 29 CFR Part 98.510, Participants’ responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211) (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION) (1) The contractor or grant recipient of Federal assistance funds certifies, by submission of this exhibit document, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the contractor or grant recipient of Federal assistance funds is unable to certify to any of the statements in this certification, the contractor or grant recipient shall attach an explanation to this exhibit document. Name Title Authorized Signature Date Exhibit 2 DEBARMENT AND SUSPENSION CERTIFICATION - Instructions for Certification 1. By signing and submitting this exhibit document, the contractor or grant recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in the clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the contractor or grant recipient of Federal assistance funds knowingly rendered an erroneous certification in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The contractor recipient of Federal assistance funds shall provide immediate written notice to the County of Orange/Workforce Investment Board to which this certification document is submitted if at any time the contractor or grant recipient of Federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The contractor or grant recipient of Federal assistance funds agrees by submitting this certification document that, should the covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 5. The contractor or grant recipient of Federal assistance funds further agrees by submitting this certification document that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. The contractor or grant recipient in a covered transaction may rely upon a certification of a contractor or grant recipient in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. The contractor or grant recipient may decide the method and frequency by which it determines the eligibility of its principals. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the contractor or grant recipient is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if the contractor or grant recipient in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. Exhibit 3 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, ”Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all* subawards at all tiers (including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements) and that all* subrecipients shall certify and disclose award documents for all* subawards at all tiers (including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements) and that all* subrecipients shall certify and disclose award documents for all* subawards at all tiers (including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements) and that all* subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10, 000 and not more than $100,000 for each such failure. Grantee/Contractor Organization City of Santa Ana Name Title Authorized Signature Date *Note: In these instances, "All," in the Final Rule is expected to be clarified to show that it applies to covered contract/grant transactions over $100,000 (per OMB). Exhibit 4 INSTRUCTIONS FOR COMPLETION OF SF-LLL DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress. or an employee of a Member of Congress in connection with a covered Federal action. Use the SF LLL-A Continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying is and has been secured to influence the outcome of a covered action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include congressional district. if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be a prime or subaward recipient. Identify the tier of the subawardee, e. g. the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts. subgrants and contract awards under grants. 5. If the organization filing the report, in item 4 checks "Subawardee", then enter the full name, address, city, state, and zip code of the prime Federal recipient. Include congressional district, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e. g. Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number the contract, grant. or loan award number; the application proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP DE 90 09." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the primary entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report enter he cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in kind contribution, specify the nature and value of the in kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted and the officer(s), employee(s), or Member(s) of Congress that were contacted. 15. Check whether or not a SF LLL A Continuation Sheet(s) is attached. 16. The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions. searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget. Paperwork Reduction Project (0348 0046) Washington D.C., 20503. Exhibit 4 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose activities pursuant to 31 U.S.C 1352 1.Type of Federal Actions:2. Status of Federal Actions: 3. Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award d. loan For material change only: e. loan guarantee Year: Quarter: f. loan insurance Date of last report: 4.Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is a Subawardee: Prime Subawardee Enter Name and Address of Prime: Tier if known Congressional District, if known:Congressional District, if known: 6.Federal Department / Agency:7. Federal Program Name/Description 8.Federal Action Number, if known: 9. Award Amount, if known: $ 10a.Name and Address of Lobbying Entity10b.Individual Performing Services (if individual, last name, first name, MI): (including address if different from No. 10a) (last name, first name, MI): (attach Continuation Sheets SF-LLL-A, if necessary) 11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply) $ Actual a. retainer Planned b. one-time free c. commission 12. Form of Payment (check all that apply): d. contingent fee a. cash e. deferred b. in-kind: specify: f.other specify: nature: value: 14. Enter Description of Services performed or to be Performed and date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated on item 11: 15. Continuation sheet(s) SF-LLL-A attached: Yes No 16. Information requested through this form authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a Signature: material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semiannually and will be available for Print Name: public inspection. An person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not Title: more than $100,000 for each such failure. Telephone No: Date: Exhibit 4 DISCLOSURE OF LOBBYING ACTIVITIES CONTINUATION SHEET Approved by OMS - 0348-0046 Reporting Entity: Page of BILLING CODES 3410-01 -C; 6450-01-C; 6890-01 ;6025-01-C; 7510-01-C , 35 1 0-FE-C; 8120-01 -C; 4710-24-C, 6116-01 -C, EXHIBIT 5 Subject: OC Community Resources Effective: July 1, 2010 Contract Reimbursement Policy Revised: January 17, 2020 PURPOSE: This policy contains updated fiscal documentation requirements for contract reimbursement for OC Community Services and OC Housing & Community Development. The procedures provide instructions for submitting reimbursement demand letter or invoice. REFERENCES: Executed County Board of Supervisors approved contract Budget included in contract or presented as an attachment 48 CFR Part 31 Contract Cost Principles and Procedures 24 CFR Parts 85, 570.502, 570.201, 576.21, 576.51 and 576.61: For OC Housing & Community Development Contracts only. 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) BACKGROUND: The executed Board of Supervisors approved contract is the authorization for all aspects of payment, including the maximum amount to be paid, the payee, and the scope of services and work. Payments are made in strict accordance with the contract terms. Allowable costs are identified in referenced Uniform Guidance and Code of Federal Regulations (CFR). ATTACHMENTS: Reimbursement Policy Status Form (RPS-1) POLICY: Contractorisresponsible for the submission of accurate claims. This reimbursement policy is intended to ensure that the Contractor is reimbursed based on the code or codes that correctly describe the services provided. This information is intended to serve only as a general reference resource regarding OC Community Services’ and Housing & Community Development reimbursement policy for the services described and is not intended to address every aspect of a reimbursement situation. Accordingly, OC Community Services and OC Housing & Community Development may use reasonable discretion in interpreting and applying this policy to services provided in a particular case. Other factors affecting reimbursement may supplement, modify or, in some cases, supersede this policy. These factors may include, but are not limited to: legislative mandates and County directives. OC Community Services and OC Housing & Community Development may modify this reimbursement policy at any time by publishing a new version of the policy. However, the information presented in this policy is accurate and current as of the date of publication. Cost incurred by Contractor must be substantiated and incurred during the contract period. Total of all reimbursements cannot exceed the amount of the contract. Cost must be allowable under applicable Code of Federal Regulations (CFR) or Uniform Guidance. All supporting documentation for reimbursement must be submitted with demand letter or invoice. If contract requires matching contribution, documentation substantiating contribution match must be submitted with demand letter or invoice. Page 1of 2 At any time, based on County’s business needs and/or Contractor’s performance, the County may designate Contractor to submit abbreviated or comprehensive documentation, as identified in the respective sections. Upon designation, Contractor will be notified, in writing via Reimbursement Policy Status Form, of which requirements are in full force. When Contractor is required to submit comprehensive documentation, in addition to the items identified in the Abbreviated Documentation Requirements Section, Contractor must also provide the documentation identified in the Comprehensive Documentation Requirements Section. PROCEDURES: Abbreviated Documentation Requirements Compile and submit: 1. Supporting documentation includes, but is not limited to: a. General ledger/expense transaction report b. Payroll register or labor distribution report c. Payroll allocation plan d. Personnel Documentation e. Benefit plan and calculation of benefit f. Employer-employee contract for non-customary benefits (if applicable) g. Pre-approval documentation for equipment purchases equal to or greater than $5,000 2. The following is required with the first month’s invoice only: a. Cost allocation plan for rent, utilities, etc. b. Indirect rate approved by cognizant agency (if applicable) 3. Summary of leveraged resources (if applicable) 4. Demand letters must contain the following certification (if required by Contract): “By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31 Sections 3729-3730 and 3801-3812)” 5. Grantee Performance Report (if required by Contract) 6. Supporting documentation shall be on single-sided sheets 7. Please redact employees’ Social Security Number from payroll reports 8. Demand letter or invoice, along with supporting documentation shall be submitted to: OC Community Resources Accounting th 601 N. Ross St., 6 Floor Santa Ana, CA 92701 Comprehensive Documentation Requirements In addition to abbreviated documentation, compile and submit: 9. Purchase orders, invoices, and receipts 10. Cashed checks 11. Check register 12. Consultant/sub-contractor invoices (with description of services) 13. Travel expense documentation: mileage reimbursement, hotel bill, meal reimbursement ACTION: Distribute this policy to all appropriate staff INQUIRIES: Inquiries may be directed to OCCR Accounts Payable at: OCCRAccountsPayable@occr.ocgov.com Page 2of 2 EXHIBIT 5 Reimbursement Policy Status Form Per OC Community Resources Contract Reimbursement Policy, in regards to the Contract # listed herein, Contractor is designated with the Documentation Status of Abbreviated unless Comprehensive is checked below. If the contractor’s designation should change to Abbreviated, a new status form shall be approved. All related documentation requirements are in full force, until further notice. Contractor: City of Santa Ana Effective Date: Upon Execution Contract #:MA-012-22010003 Documentation Status: Abbreviated Comprehensive ************************************************************************************************************* Program Authorization by: Auditor Controller Authorization by: Carma Lacy Eric Takanishi Print NamePrint Name Signed by: Signed by: Date: Date: Two signatures are required to implement the form. Distribution: Contractor Auditor Controller Contract File Program File Reimbursement Policy Status (RPS-1) Public Works Agency https://www.santa-ana.org/pw Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Orange County Transportation Authority M2 Comprehensive Transportation Grant Awards AGENDA TITLE Approve an Appropriation Adjustment Accepting Orange County Transportation Authority M2 Comprehensive Arterial Capacity Enhancement and Intersection Capacity Enhancement Grant Funds in the Amount of $15,747,645 and Approve an Amendment to the Fiscal Year 2021-22 Capital Improvement Program (Project Nos. 15-6827, 17- 6883, 18-6901) (Non-General Fund) RECOMMENDED ACTION 1.Approve an appropriation adjustment recognizing $15,747,645 in Measure M2 Arterial Capacity Enhancement (ACE) and Intersection Capacity Enhancement (ICE) grant funds into the Measure M-Street Construction Fund, Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street Construction Fund, Improvements Other Than Building expenditure account. 2.Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program (CIP) to add: $1,012,500 in Measure M2 Competitive ICE funding for the construction phase of the Bristol Street/Memory Lane Intersection Improvements project (17- 6883); $5,658,840 in Measure M2 Competitive ICE funding to the Fairview Bridge thth and Street Improvements from 9 Street to 16 Street project (15-6827) for the right- of-way and construction phases; and $9,076,305 in Measure M2 Competitive ACE funding for the construction phase of the Warner Avenue Improvements from Oak Street to Grand Avenue project (18-6901). DISCUSSION In 2017, the City of Santa Ana submitted Measure M2 ACE and ICE grant applications for funding consideration under the Measure M2 CTFP Project O Call for Projects. On June 29, 2021, the Orange County Transportation Authority OCTA Board of Directors approved the Comprehensive Transportation Funding Program’s 2021 Call for Projects Programming Recommendations (Exhibit 1), which awards the City the following amounts: Appropriation Adjustment for Measure M2 Grant Award August 17, 2021 Page 2 PROJECTPHASEFYGRANT AWARD Bristol Street/Memory Lane Intersection ImprovementsConstruction21/22$1,012,500 Fairview Street Improvements from 9th Street to 16th StreetRight-of-way21/22$1,937,250 Fairview Street Improvements from 9th Street to 16th StreetConstruction22/23$3,721,590 Warner Avenue Improvements from Oak Street to Grand AvenueConstruction21/22$9,076,305 TOTAL GRANT FUNDING:$15,747,645 Staff recommends approval of an appropriation adjustment to recognize the grant awards and approval of an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include the projects in the CIP (Exhibit 2). ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize $15,747,645 in Measure M2 Competitive ACE and ICE grant funds into the Measure M-Street Construction Fund, Measure M2 Competitive revenue account (No. 03217002-52332) and appropriate the same into the Measure M2 Competitive Street Construction Fund, Improvements Other Than Building expenditure account (No. 03217663-66220). EXHIBIT(S) 1.M2 CTFP Master Funding Agreement – Letter Agreement No. 18 2.CIP Sheets Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager June 29, 2021 Mr. Nabil Saba City of Santa Ana Department of Public Works 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Agreement No. C-1-2783, City of Santa Ana Letter Agreement No. 18 Dear Mr. Saba: approval to amend Agreement No. C-1-2783, Attachment A-17 . deleting Attachment A-17, , Attachment A-18, which is incorporated and made a part of the Agreement. All provisions set forth in Master Funding Agreement No. C-1-2783 apply. If you have any questions, please feel free to contact Alfonso Hernandez at (714) 560-5363. Please execute this Letter Agreement and return the signed original to the attention of: Luis Martinez, Associate Contract Administrator, Procurement Contracts Administration and Materials Management Department th 600 South Main Street, 4 Floor Orange, CA 92868 Phone: (714) 560-5767, Email: lmartinez@octa.net Upon full execution of the Letter Agreement, the effective date will be July 1, 2021. Accepted and Agreed ___________________________ _____________________________ Kia Mortazavi Nabil Saba Executive Director, Planning Director of Public Works Orange County Transportation Authority City of Santa Ana ___________________________ _____________________________ Georgia Martinez Date Department Manager, Contracts and Procurement Orange County Transportation Authority Public Works Agency www.santa-ana.org/pw Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: PFAS Treatment System at Well 38 AGENDA TITLE Approve an Appropriation Adjustment and Approve the Well 38 PFAS Agreement with the Orange County Water District in the amount of $6,000,000 for a 30-Year Term for Construction of a Treatment Facility at Well 38 (Project No. 22-6470) (Non-General Fund) RECOMMENDED ACTION 1.Approve an appropriation adjustment recognizing $1,000,000 from prior year fund balance in the Public Works Water Revenue, Prior Year Carry Forward revenue account and appropriate the same amount into the Acquisition & Construction, Water Utility Water Capital Projects, Water Capital Project expenditure account. 2.Authorize the City Manager to execute the Well 38 PFAS Agreement with the Orange County Water District for a total cost not to exceed $6,000,000, for the term beginning upon execution of the agreement and ending 30 years thereafter, subject to non- substantive changes approved by the City Manager and City Attorney. 3.Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $1,000,000 in funds for the Well 38 PFAS Treatment Facility Project. DISCUSSION The State of California Division of Drinking Water (DDW) has established Response Levels (RLs) for per- and polyfluoroalkl substances (PFAS) which require that community water systems remove affected drinking water sources from their service. DDW has also established Notification Levels (NLs) which require that community water systems either notify their customers of PFAS detection levels exceeding the NLs, or remove the affected drinking water sources from service. In response, the City’s Water Resources Division has removed five wells from its production and distribution system, including Well 38. The removal of the affected wells creates an increased reliance on more expensive, imported water from Metropolitan Water District of Southern California (MWD). The City pumps roughly 75 percent of the potable water it serves its customers from the Orange County Groundwater Basin (Basin), which is managed by the Orange County Water District (OCWD). The remaining 25 percent of potable water comes from imported Appropriation Adjustment and Agreement with OCWD for Well 38 Treatment Facility August 17, 2021 Page 2 sources via Metropolitan Water District of Southern California. In order to remain in line with this ratio, the City has worked with OCWD in developing treatment facilities which are capable of reducing PFAS concentrations in water pumped from the Basin to below the NLs or future Maximum Contaminant Levels (MCLs). On May 19, 2020, the City Council authorized the City Manager to execute the PFAS Treatment and Facilities Agreement (Exhibit 1) with OCWD in response to the presence of PFAS in the Basin. The agreement provides for OCWD to design and construct PFAS treatment systems for City wells that have levels at or above 80% of the RL. At the time the Agreement was executed, Well 38 samples exceeded these levels, and met the criteria for a treatment system. Upon subsequent quarterly testing, the interval required by DDW, PFAS concentrations at Well 38 fell below 80% of the RL, the threshold required for a PFAS treatment facility as defined in the terms of the Agreement. Although the current levels are below the threshold, staff recommends that a PFAS treatment facility be installed at Well 38, and has requested that OCWD continue with the design, procurement and construction management activities, as initially planned per the terms of the Agreement. Should water sampled from Well 38 continue to fall outside the terms of the Agreement, the City will reimburse OCWD for all related costs. However, per the terms of the Well 38 PFAS Agreement (Exhibit 2), if future water samples from Well 38 meet concentration levels stated, OCWD would reimburse the City for design and construction costs paid to OCWD. Staff recommends approval of an appropriation adjustment, agreement, and amendment to the Fiscal Year 2021-22 Capital Improvement Program to include this project (Exhibit 3). ENVIRONMENTAL IMPACT The environmental impact associated with this action is unknown at this time. It is anticipated that this project will be covered by a Categorical Exemption under the California Environmental Quality Act (CEQA). FISCAL IMPACT The estimated total design and construction delivery costs of the Well 38 Treatment Facility project are $6,000,000 (Project No. 22-6470). Approval of the requested Appropriation Adjustment will recognize $1,000,000 from prior year fund balance in the Public Works Water Revenue, Prior Year Carry Forward revenue account (No. 06017002- 50001) and appropriate the same amount into the Acquisition & Construction, Water Utility Water Capital Projects, Water Capital Project expenditure account (No. 06617647- 66301) for expenditure in FY 2021-22. The remaining $5,000,000 will be budgeted in future fiscal years based on the project schedule. Should Well 38 exceed 80% of state Response Levels for two consecutive quarters, OCWD will reimburse the City for costs paid by the City to OCWD for the design and construction of the Well 38 treatment system. Appropriation Adjustment and Agreement with OCWD for Well 38 Treatment Facility August 17, 2021 Page 3 Any funds reimbursed to the City will be received into the Public Works Water Revenue, Miscellaneous Recoveries revenue account (No. 06017002-57010). Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Water Utility Capital 06617647-66301Acquisition & 2021-22Projects, Water Capital $1,000,000 (22-6470)Construction Project Total$1,000,000 EXHIBIT(S) 1.PFAS Treatment and Facilities Agreement 2.Well 38 PFAS Agreement 3.CIP Worksheet Submitted By: Nabil Saba, Executive Dir Public Works Approved By: Kristine Ridge, City Manager EXHIBIT Well #38 PFAS AGREEMENT This Well #38 PFAS AGREEMENT (the Ð Agreement Ñ) is effective on __________________ (Ð Effective Date Ñ) and is between the ORANGE COUNTY WATER DISTRICT, a special governmental district organized and existing pursuant to the Orange County Water District Act, Chapter 924, Statutes of 1933, as amended (Ð OCWD Ñ) on the one hand, and the City of Santa Ana (Ð City Ñ) on the other. OCWD and City are each a Ð Party Ñ and collectively Ð Parties Ñ to this Agreement. A.OCWD manages the Orange County Groundwater Basin (Ð Basin Ñ) in northern and central Orange County in order to support a variety of beneficial uses, including potable and non- potable water supply. Much of the potable water supply currently used within northern and central Orange County is pumped groundwater for use by persons and cities within OCWDÓs service area. Inasmuch as Orange County is located in a semi-arid area, it is essential that all reasonable efforts be put forth by OCWD and City to protect the quality and quantity of groundwater supplies within OCWDÓs boundaries. B.City operates a public water system for the purpose of delivering potable water. City obtains a portion of its water supply by pumping groundwater from Water Producing Facilities within the Basin. C.A group of man-made substances known as per- and polyfluoroalkyl substances (Ð PFAS Ñ) has been used in numerous consumer and industrial products since the 1940s. Recent testing in the Basin has revealed that numerous groundwater wells that are sources of drinking water in the Basin are impacted by PFAS. PFAS compounds create a unique groundwater contamination issue that impacts many cities. Without any action, PFAS-impacted groundwater may migrate, affecting other Water Producing Facilities and larger portions of the Basin. D.OCWD and City have entered into a PFAS Treatment Facilities and Program Agreement (Ð Original Agreement Ñ) in April 2019. The Original Agreement provides for OCWD to design and construct PFAS treatment systems for City wells that have detections of PFAS at or above 80% of an applicable State of California Division of Drinking Water (ÐDDWÑ) Response Level (ÐRLÑ) or State of California or Federal Maximum Contaminant Level (ÐMCLÑ) (Ð OCWD Program Ñ). Under the OCWD Program, OCWD will also pay for 50% of the Operation and Maintenance cost of the PFAS systems up to $75/acre-foot. City currently has four wells in the OCWD Program. E.The City has a Well #38 that currently has perfluorooctanoic acid (ÐPFOAÑ) groundwater concentrations of approximately 6 to 7 parts per trillion (ppt) which is below 80% of the current PFOA 10 ppt RL which makes Well #38 ineligible for the OCWD Program. However, the Well #38 PFOA and perfluorooctane sulfonic acid (ÐPFOSÑ) groundwater concentrations are above their respective State of California Notification Levels (Ð NL Ñ) of 5.1 and 6.5 ppt, which has led the City to discontinue operating the well. F.In November 2019, the State of California Office of Environmental Health Hazard Assessment began the process of developing drinking water Public Health Goals (Ð PHGs Ñ) 2629/022499-0087 14979764.1 a08/02/21 for PFOA and PFOS, the first step in the regulatory process leading to DDW setting enforceable MCLs. As of the Effective Date, DDW projected establishing PHGs for PFOA and PFOS in 2021, with MCLs projected to be established by the Fall of 2023. G. The Parties recognize the necessity of and commit to a high level of coordination to expeditiously design, construct and operate a PFAS treatment system (Ð Treatment System Ñ) to remove PFAS from groundwater extracted by Well #38. H. Until a Treatment System is constructed for Well #38, the City will be purchasing greater amounts of more expensive imported water. I. OCWD and the City mutually desire to enter into this Agreement pursuant to the OCWD Act to document the responsibilities of the Parties in the funding, design, construction and operation of the Well #38 PFAS Treatment System. J. OCWD has the authority to Ðconstruct, purchase, lease, or otherwise acquire, and to operate and maintain necessary waterworks and other works, machinery, \[and\] facilities ... useful or necessary to È protect the quality of the common water supplies of \[OCWD\] and purposes incidental thereto.Ñ OCWD may also perform groundwater cleanup, abatement, or remedial work in cooperation with any other governmental agency, and may initiate cost recovery actions against persons responsible for causing contamination of the Basin, and for its costs in cleaning up or containing contamination or pollution of the Basin. OCWD is also authorized under Section 2(6)(l.) of the OCWD Act to protect and improve water quality within the Basin by entering into contracts with Producers to produce more groundwater from the Basin, while taking less water from alternative non-tributary sources, where OCWD determines that such increased production of groundwater will result in removal of contaminants or pollutants from the Basin that otherwise would not be removed. Specifically, OCWD has authority, Ðfor the common benefit of the district and for the purpose of managing the groundwater basin and managing, replenishing, regulating, and protecting the groundwater supplies within the districtÑ to enter into an agreement with Producers to increase the production of groundwater in lieu of water from an alternative non-tributary source for the purpose of removing contaminants or pollutants from the Basin. OCWD may also Ðpay from district funds that portion of the cost of the groundwater production as will encourage the production for beneficial use of polluted or contaminated groundwater, as long as that pollution or contamination is impairing the quality of the water supplies within the district and the quality of the water supplies within the district will be improved by that production.Ñ K. Well #38 is very important to the CityÓs operations to provide reliable water supplies to its service area. Given OCWDÓs ongoing implementation of the design and construction of PFAS treatment facilities at other City wells under the OCWD Program, the City has requested that OCWD design and construct necessary PFAS treatment facilities as quickly as possible for this well under the terms of this Agreement. The Parties therefore agree as follows: 1.The Recitals above are deemed true and correct and are hereby incorporated in this Agreement as though fully set forth herein. The Parties agree that the actions that will be taken 2629/022499-0087 -2- 14979764.1 a08/02/21 pursuant to this Agreement are reasonable and necessary to accomplish the goals and objectives of the OCWD Act. 2. PURPOSE. 2.1 Facilitation of Well #38 Treatment. OCWD and the City intend to facilitate treatment for PFAS. OCWD will coordinate, design and construct a PFAS Treatment System for Well #38 as directed and approved by City and subject to the provisions of this Agreement. 2.2 PFAS Compounds and Reopener. The Parties recognize the necessity of and commit to a high level of coordination to expeditiously design, construct and operate a Well #38 PFAS Treatment System to remove PFAS from the groundwater where PFAS has been detected. The Parties acknowledge that compounds within the PFAS family in addition to PFOA and PFOS may become regulated during the term of this Agreement. To the extent the Treatment System developed under this Agreement requires modification to treat for additional PFAS that becomes regulated after the Effective Date, the Parties will, where necessary and requested by City, amend this Agreement to provide for treatment of additional compounds in the PFAS family. 3.PLANNING. 3.1 Treatment Systems. With input from OCWD, City shall determine the type and final design of the Treatment System to treat PFAS contamination in the groundwater produced by Well #38 to levels below the NL or a future MCL. If City desires, a Treatment System that can remove PFAS contamination down to non-detect concentrations will be designed and constructed. 4. DESIGN AND CONSTRUCTION OF PFAS TREATMENT FACILITIES. 4.1 Funding. City shall reimburse OCWD for all reasonable costs and expenses incurred by OCWD to design and construct the Treatment System regardless of the Agreement Effective Date. City shall reimburse OCWD within 45 days of receiving an invoice for any such costs and expenses. Reimbursement from City to OCWD shall not exceed $6 million without approval from the Santa Ana City Council. 4.2 Design Approval. City shall approve the Treatment System final design and the City Public Works Director, City Engineer and Water Resources Manager shall affix their signatures to the final set of contract drawings. 4.3 Consultant Selection. City shall be entitled to approve (1) the consultant selected by OCWD to provide the final design and (2) the estimated consultant design fee. The consultant selected must be currently under contract with OCWD. 4.4Project Cost Estimate. OCWD and the selected design consultant shall prepare a Treatment System cost estimate once 90% design drawings are approved by City. If the 90% cost estimate or the construction contract bid amount causes the project cost estimate to exceed the reimbursement amount specified in Section 4.1, OCWDÓs General Manager may elect to not proceed with construction until the City and OCWD agree to revised funding reimbursement terms in writing. 2629/022499-0087 -3- 14979764.1 a08/02/21 4.5 CEQA. For the purpose of complying with the California Environmental Quality Act (Ð CEQA Ñ), City will serve as lead agency for a CEQA project, OCWD shall serve as a Responsible Agency. City is responsible for costs associated with CEQA studies, document preparation, compliance, and related activities. 4.6 Project Schedule. OCWD shall make all reasonable efforts to design and construct the Treatment System for Well #38 within 18 months of Effective Date. This time frame is dependent upon the type of Treatment System city requires and assumes receiving timely comments and direction from City as necessary during the preparation of the design drawings and during the construction of the Treatment System. OCWD will not incur any cost or penalties for exceeding this time frame. 4.7 Property Acquisition, Entitlements. A. Land and Rights of Way. City shall secure at its expense any land and/or right of way necessary to construct the Treatment System. B. Entitlements. City shall obtain at its expense all land use entitlements necessary to construct the Treatment System. C. Property Rights. City shall provide OCWD with temporary property rights over any site necessary for construction, staging, and laydown for the Treatment System project. These temporary property rights shall be in the form of a license or temporary construction easement, or other property right sufficient to provide for OCWDÓs control of the site during construction. D. Advertising and Award of Construction Contracts. OCWD shall advertise, where required by the OCWD Act, and award a construction contract for construction of the Treatment System. City shall approve of the selected contractor and support and assist OCWD in these efforts, and shall expeditiously provide any documents necessary for construction. E. Administration and Inspection. OCWD will administer the necessary contracts to construct the Treatment System, including reviewing and responding to contractor requests for information or requests for clarification, reviewing and approving shop drawings, and filing a Notice of Completion. OCWD shall provide all construction and inspection for the Treatment System. F. Transfer of Treatment System. Upon filing the Notice of Completion for the Treatment System, OCWD shall transfer the constructed and operating Treatment System to the City with an appropriate legal instrument and a quitclaim of any property rights previously obtained. OCWD shall provide the City with copies of all applicable O&M manuals and record drawings for the Treatment System in OCWDÓs possession. Upon the CityÓs receipt of the legal instrument and quitclaim of property rights, City shall be solely responsible for ensuring the proper operation, maintenance and repair of the Treatment System. The City may arrange for extended warranties on any component of the Treatment System, which additional cost may be paid for by the City, and which extended warranty will be transferred to the City together with the transfer documents. 2629/022499-0087 -4- 14979764.1 a08/02/21 G. Warranty, Post-Construction Remedies. OCWD shall make construction warranty repairs and modifications not attributable to the negligence or willful misconduct of City for one year after the date of filing of the Treatment System Notice of Completion. The Parties will also, to the extent they deem prudent, jointly pursue any statutory construction defect remedies against third-party designers and contractors. H. DDW Permit Assistance. OCWD will support and assist the City with technical information in modifying the CityÓs DDW operating permit to account for and authorize the new Treatment System as part of the CityÓs public water system. 5. FINANCIAL. 5.1 Records Retention, Audit. The Parties shall keep and maintain all records, accounts and reports relating to this Agreement for a period of at least 3 years after notice of completion of project is filed. The Parties will have access to these records at any time during normal business hours upon 10 calendar daysÓ notice. At its cost, any Party may audit the books, records and accounts of the Party relating to its performance of this Agreement, and the audited Party shall provide reasonable cooperation to the auditing Party in this regard. 6. RISK ALLOCATION. 6.1 Insurance. A. Construction Activities. In the hiring of consultants and contractors to design and build the Treatment System, OCWD shall have the City included as an additional indemnitee and additional insured on the same basis and with the same limits in all contracts. OCWD shall provide the City with proof of insurance, including additional insured endorsements. B. CityÓs Coverage. City shall take out and maintain in effect at all times during the operation of the Treatment System comprehensive general liability insurance in an amount not less than $2 million per occurrence, for bodily injury, death and property damage associated with the operation and maintenance of the Treatment Facilities and Impacted Wells, naming OCWD as an additional insured under such policy. An endorsement evidencing this insurance coverage shall be furnished to OCWD prior to OCWD commencing construction on a Treatment System. If the City is, or becomes, partially or fully self-insured for its public liabilities, a letter executed by the CityÓs Chief Executive stating the CityÓs self-insured status and acknowledging its responsibility to indemnify OCWD as required in this Agreement, may be furnished in lieu of the insurance endorsement otherwise required herein. The City shall provide written notice to OCWD of any change in the CityÓs insured or self-insured status within 30 days of the date of such change. 6.2 Indemnity. A. By City: (1)City shall defend, indemnify and hold OCWD, harmless from and against any and all actions, suits, claims, demands, judgments, attorneyÓs fees, costs, damages to person or property, losses, penalties, obligations, expenses or liabilities (collectively, 2629/022499-0087 -5- 14979764.1 a08/02/21 Ð Claims Ñ) that may be asserted or claimed by any third party arising out of the negligent or reckless performance or implementation of this Agreement by City B. By OCWD: (1) OCWD shall defend, indemnify and hold City harmless from and against any and all actions, suits, claims, demands judgments, attorneyÓs fees, costs, damages to person or property, losses, penalties, obligations, expenses or liabilities that may be asserted or claimed by any third party arising out of the negligent or reckless performance or implementation of this Agreement by OCWD. 7. FUTURE WATER QUALITY TESTING AND REIMBUSEMENT BY OCWD 7.1 OCWD will reimburse to City the money paid by City to OCWD for design and construction of the Well #38 Treatment System within 120 days of confirmation of the following condition: If routine testing undertaken by OCWD shows that, for two consecutive quarters, a future Well #38 PFAS compound groundwater concentration is at or above 80% of a future state or federal MCL or at or above 80% of a current of future state Response Level. 7.2 Effective as of the date of cost reimbursement by OCWD to the City in the event that the condition described in Section 7.1is confirmed by OCWD, the Well #38 Treatment System O&M and associated construction costs shall automatically be governed by the terms of the Original Agreement without the necessity of formally amending that Agreement Upon that occurrence, the terms and conditions of the Original Agreement shall be deemed to apply to Well#38 and shall be incorporated herein as if set forth in full hereat. 8. LEGAL SERVICES AGREEMENT. OCWD and City shall jointly and cooperatively work together in accounting for the Well #38 Treatment System cost and any impact it may have with the PFAS Legal Services Agreement both Parties have executed. 9. EXPIRATION AND TERMINATION. Notwithstanding Paragraph 7.2, this Agreement expires thirty years from the Effective Date. 10. NOTICE. Any notice, instrument, payment or document required to be given or delivered under this Agreement shall be given or delivered by personal delivery or by depositing the same in a United States Mail depository, first class postage prepaid, and addressed as set forth below. Notice under this Agreement may also be provided to such other address as any Party may direct in writing to the other. Service of any instrument or document given by mail will be deemed complete upon receipt if delivered personally, or forty eight (48) hours after deposit of such instrument or document in a United States mail depository, first class postage prepaid, and addressed as set forth above. Orange County Water District P.O. Box 8300 18700 Ward Street Fountain Valley, CA 92708 2629/022499-0087 -6- 14979764.1 a08/02/21 Attn: General Manager Mike Markus City of Santa Ana 20 Civic Center Plaza (M-21) Santa Ana, CA 92701 Attn: Executive Director Public Works Agency 11. MISCELLANEOUS. 11.1 Further Assurances. The Parties shall execute and deliver any documents and cooperate in performing any acts necessary to further the intent of this Agreement. 11.2 Time is of the Essence. Time is of the essence in performing all obligations under this Agreement. 11.3 Force Majeure. Upon written notice by a Party, the respective duties and obligations of the Parties will be suspended for the time period that performance by the Party is prevented or substantially impeded by workforce strikes; riots; fire; flood; federal, state or county regulatory action; pandemics, war; or terrorism. 11.4 Dispute Resolution. If a dispute arises between the Parties in connection with this Agreement, the Parties shall engage in a mediation before a third-party neutral. 11.5 Successors and Assigns. All of the terms, conditions and provisions of this Agreement inure to the benefit of and will be binding upon OCWD, the Producer, and their respective successors and assigns. 11.6 No Implied Waivers. If any term, condition or provision of this Agreement is breached by either Party and thereafter waived by the other Party, that waiver will be limited to the specific breach so waived, and will not be deemed either to be a continual waiver or to waive any other breach under this Agreement. 11.7 No Obligation to Third Parties. The approval, execution and performance of this Agreement does not confer any rights upon any person or entity other than OCWD and the City. There are no third-party beneficiaries to this Agreement. 11.8 Nature of Relationship. This Agreement does not create, and will not be construed or deemed to create, any agency, partnership, joint venture, landlord-tenant or other relationship between OCWD and any Producer except as specified in this Agreement. 11.9Integration, Construction and Amendment. This Agreement represents the entire understanding of OCWD and each Producer as to the design and construction of PFAS treatment facilities for the Impacted Wells. No prior oral or written understanding will be of any force or effect with respect to those matters covered by this Agreement. This Agreement will be construed as if drafted by both OCWD and each Producer. 2629/022499-0087 -7- 14979764.1 a08/02/21 11.10 Modification, Variance and Most Favored Nation Provisions. Unless specifically authorized herein, this Agreement may not be modified, altered or amended unless in writing signed by authorized representatives of both OCWD and City. 11.11 Severability. Each provision of this Agreement is severable from the whole. If any provision of this Agreement is found contrary to law, the remainder of this Agreement will continue in full force. 11.12 Authority. By entering into this Agreement, each Party represents that it, and to the best of its understanding the other Parties to this Agreement, have proper legal authority to enter into this Agreement and to fund the work described herein. Each person executing this Agreement on behalf of a Party warrants that they are: (1) duly authorized to execute and deliver this Agreement on behalf of that Party, (2) by executing this Agreement, that Party is formally bound to the provisions of this Agreement, and (3) entering into this Agreement does not violate any provision of any other Agreement to which that Party is bound. No individual signing this Agreement shall have individual liability under this Agreement. As a condition of entering this Agreement, all Parties expressly waive any future challenge to the legal authority of the other Parties to enter into this Agreement, or to the authority of any other Party to fund the programs described in this Agreement. 11.13 Construction and Amendment. The terms of this Agreement will be construed in accordance with the plain meaning of the language used and will not be construed for or against any Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. The headings of sections and paragraphs of this Agreement are for convenience or reference only and will not be construed to limit or extend the meaning of the terms, covenants and conditions of this Agreement. This Agreement may only be amended by the mutual consent of the Parties by an instrument in writing. 11.14 Effective Date and Binding Effect. The date OCWD executes this Agreement shall be the Effective Date of this Agreement. 11.15 Electronic Signatures. Any Party may execute this Agreement using an Ðelectronic signature,Ñ as that term is defined in California Civil Code Section 1633.2, or a Ðdigital signature,Ñ as defined by California Government Code Section 16.5. An electronic or digital signature will have full legal effect and enforceability. Nothing in this Agreement requires any Party to use or accept the submission of any subsequent or related document containing an electronic or digital signature where written notice is otherwise required by this Agreement. \[SIGNATURES FOLLOW\] 2629/022499-0087 -8- 14979764.1 a08/02/21 APPROVED AS TO FORM: ORANGE COUNTY WATER DISTRICT By: By: Counsel, OCWD Stephen R. Sheldon, President By: Michael R. Markus, General Manager ATTEST: CITY OF SANTA ANA By: Daisy Gomez Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM RECOMMENDED FOR APPROVAL SONIA R. CARVALHO, City Attorney By: Nabil Saba John M. Funk Executive Director Assistant City Attorney Public Works Agency 2629/022499-0087 -9- 14979764.1 a08/02/21 .-.- DATE:41.Kvm.3132 FY 27/28FY 27/28 EXHIBIT .-.- FY 26/27FY 26/27 .-.- FY 25/26FY 25/26 .-.- FY 24/25FY 24/25 PROJECT NEED:QGBT!efufdujpo!mfwfmt!fydffe!uif!dvssfou!tubuf!Efqbsunfou!pg!Esjoljoh!Xbufs!Opujgjdbujpo!Mfwfmt!boe!uif!xfmm!ibt!cffo!ublfo!pggmjof-!dsfbujoh!bo!jodsfbtfe!sfmjbodf!po!jnqpsufe!xbufs/ .-.- FY 23/24FY 23/24 CONTACT:Svez!Sptbt-!Tfojps!Djwjm!Fohjoffs .-.- FY 22/23FY 22/23 FY 21/22FY 21/22 2-111-111 1,000,000 2-111-111 1,000,000 TOTALTOTAL CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET DIVISION:Xbufs!Sftpvsdft PROJECT DESCRIPTION:Eftjho!boe!dpotusvdujpo!pg!b!QGBT!usfbunfou!gbdjmjuz!bekbdfou!up!uif!fyjtujoh!Xfmm!49!tjuf/ DpotusvdujpoXBUFS!DBQJUBM PROJECT COSTSSOURCE OF FUNDS PROJECT TITLE:Xfmm!49!QGBT!Usfbunfou!Gbdjmjuz PROJECT CATEGORY:Vujmjuz0Esbjobhf0MjhiujohJnqspwfnfoutXbufs!Jnqspwfnfout LOCATION MAP AGENCY:Qvcmjd!Xpslt Public Works Agency www.santa-ana.org/pw Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Natural Gas Fueling Station AGENDA TITLE Approve an Appropriation Adjustment and Three Agreements with Trustar Energy LLC to Design and Build, Operate and Maintain, and Provide Renewable Natural Gas for a Compressed Natural Gas Station at the City Corporate Yard (220 S Daisy Avenue, Santa Ana, CA 92703) in an Amount not to Exceed $2,122,232 for a up to a Two-Year Term for the Design-Build Agreement, $403,200 for up to an Eight-Year Term for the Maintenance Agreement, and up to a Thirteen-Year Agreement for the Provision of Natural Gas (Non- General Fund) RECOMMENDED ACTION 1.Approve an appropriation adjustment recognizing prior year fund balance of $1,038,300 dollars in the Air Quality Improvement Fund (AB 2766), Prior Year Carry Forward revenue account, and appropriating the same amount into the Fleet Services - Air Quality Improvement Account (AQMD). 2.Authorize the City Manager to execute a Design and Build Agreement with TruStar Energy LLC to provide services for Phase I – Design, Phase II – Equipment Procurement and Phase II – Construction, of a new compressed natural gas (CNG) fueling station at the City Corporate Yard, in an amount not to exceed $2,122,232, with a contingency of $333,638, for a one-year term beginning August 17, 2021 and expiring August 16, 2022, with a one-year renewal option, subject to non-substantive changes approved by the City Manager and City Attorney. 3.Authorize the City Manager to execute a maintenance agreement with TruStar Energy LLC to provide services to maintain the CNG fueling station, for a five-year period beginning upon the completion of construction, with provisions for three one-year extensions, in an amount not to exceed $403,200, subject to non-substantive changes as approved by the City Manager and City Attorney. 4.Authorize the City Manager to execute a no-cost Environmental Attribute agreement with TruStar Energy LLC to provide renewable natural gas (RNG) for the CNG fueling station for a ten-year period beginning March 16, 2021 and expiring March 15, 2031, Approve Agreements with TruStar Energy LLC August 17, 2021 Page 2 with provisions for three, one-year extensions, subject to non-substantive changes as approved by the City Manager and City Attorney. 5.Approve the Design and Build Project Cost Analysis for a total estimated delivery cost of $2,378,379 which includes $104,340 for Design (Phase I), $812,102 for Equipment Procurement (Phase II), a 15% contingency $333,638 for Phase II, $1,412,152 for the Build Agreement, $139,717 for Contract Administration and $116,430 for Inspection. DISCUSSION The Fleet Services Division is responsible for providing fuel for City vehicles, which includes unleaded, diesel, propane, liquefied natural gas, and compressed natural gas (CNG) at the Corporate Yard, and unleaded and diesel fuel at the Police Administration Facility. SCAQMD Rule 1196 mandates that the City transition all its diesel vehicles to a more environmental friendly fuel over the next few years. The Division has determined CNG is the most reliable fuel for its fleet and has begun converting its diesel fleet to CNG. Within the next few years, the CNG fleet is expected to grow to over 60 vehicles. Although the Corporate Yard houses a CNG fueling station, it is beyond its useful life and only contains 14 fueling points, which accommodates 15 City vehicles. Due to the age of the station and the increased fueling points needed to service the new CNG fleet, staff recommends the construction of a new CNG station. On July 30, 2020, the Public Works Agency issued Request for Proposals (RFP) 20-095 seeking a consultant to design, build, operate, and maintain the new CNG station. The RFP was advertised on the City’s online bid management and publication system, with bids due on September 24, 2020. Fifty-three vendors downloaded the project documents. Four proposals were received and evaluated by a selection committee based on criteria as outlined in the RFP. The evaluation committee conducted interviews with the four proposers. The evaluation results are as follows: AVERAGE FIRMCITY SCORE TruStar EnergyRancho Cucamonga93 EFS WestValencia85 Clean EnergyNewport Beach80 Arnez Engineering ContractorsAnaheim79 TruStar Energy’s proposal demonstrated a high technical competency and experience performing the requested services. The proposal contained a clear path toward achieving City goals and objectives as required by the RFP. The RFP presented a five-phase approach to completing the project and TruStar’s proposal offered close to $250,000 in savings during the first phase, in addition to reducing the total project cost by $540,000, to $1,684,233 (not including contingency) by leveraging RNG fuel credits. Staff recommends approving three agreements with TruStar Energy to provide services to Approve Agreements with TruStar Energy LLC August 17, 2021 Page 3 design, build, operate, and maintain a new CNG fueling station, and provide RNG at the City Corporate Yard (Exhibits 1-3). DESIGN AND BUILD COST ANALYSIS The project will be designed and constructed in two phases. At this time, the City has funding to complete Phase I and Phase II(a) – Equipment Procurement (only) allowing TruStar to design the project and procure the necessary equipment. Phase II(b) - Construction will proceed when funding is identified and includes construction of the station and installation of the equipment. To deliver the complete Design and Build Project, the estimated total project delivery cost includes design/build services, construction administration, inspection, and an allowance for contingencies to account for unexpected or unforeseen work. Construction administration and inspection includes construction management, implementation of the ’s Community Workforce Agreement requirements, and inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality. As indicated in the Cost Analysis (Exhibit 4) and summarized in the table below, the estimated total construction delivery cost of the project is $2,378,379. Project ItemTotal Phase I: Design $ 104,340 Phase II(a): Equipment Procurement $ 812,102 Phase II(b): Construction and Installation $ 1,412,152 Phase II(a+b): Equipment and Construction (15% Contingency)$ 333,638 Contract Administration (6%) $ 139,717 Contingencies Inspection (5%) $ 116,430 CONSTRUCTION DELIVERY COST $ 2,918,378 Renewable Natural Gas (RNG) Credit ($ 540,000) NET CONSTRUCTION DELIVERY COST $ 2,378,379 ENVIRONMENTAL IMPACT The use of CNG vehicles and RNG in place of gasoline or diesel has an immediate positive impact on air quality by reducing greenhouse gas emissions. The use of CNG reduces noise and odor pollution, and also eliminates the risk of ground water contamination. FISCAL IMPACT Funding for the agreements is as follows: Appropriation Adjustment from FY 2020-21 to FY 2021-22: Design and Equipment Procurement Agreement: Phase I and II(a) (Equipment Procurement and Approve Agreements with TruStar Energy LLC August 17, 2021 Page 4 contingency): Funds for the design and equipment procurement of this project totaling $1,038,257 are as follows: Fiscal Accounting Fund Accounting Unit, Amount YearUnitDescriptionAccount Description Fleet SVCS- 03117101-Machinery and 2021-22Air Quality $588,257 66400Equipment Improvement Fleet SVCS- 03117101-Improvements Other 2021-22Air Quality $450,000 66220Than Building Improvement Total$1,038,257 Phase II(b) (Construction): There is no fiscal impact associated with this action at this time. Prior to proceeding with construction of this project, Public Works Agency staff must receive Finance and Management Services Agency approval of funding and accounts to be used to ensure funds are available. Upon successful completion of the fiscal review, a corresponding Notice to Proceed in an amount not to exceed $1,083,975 will be issued. Maintenance Agreement: The five-year operation and maintenance agreement, with three, one-year renewal options, will be budgeted in the fiscal year in which the City anticipates the CNG construction will be completed and appropriated in future fiscal year budgets as follows: Fiscal Accounting Fund Accounting Unit, Amount YearUnitDescriptionAccount Description Equipment Maintenance 07517100-Fleet Garage Operation, 2022-23$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Equipment Maintenance 07517100-Fleet Garage Operation, 2023-24$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Equipment Maintenance 07517100-Fleet Garage Operation, 2024-25$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Equipment Maintenance 07517100-Fleet Garage Operation, 2025-26$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Approve Agreements with TruStar Energy LLC August 17, 2021 Page 5 Fiscal Accounting Fund Accounting Unit, Amount YearUnitDescriptionAccount Description Equipment Maintenance 07517100-Fleet Garage Operation, 2026-27$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Renewal Options: Equipment Maintenance 07517100-Fleet Garage Operation, 2027-28$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Equipment Maintenance 07517100-Fleet Garage Operation, 2028-29$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment Equipment Maintenance 07517100-Fleet Garage Operation, 2029-30$50,400 62322MaintenanceMaintenance & Repair Machinery & Equipment TOTAL$403,200 Environmental Attribute Agreement: There is no fiscal impact associated with this agreement. EXHIBIT(S) 1.Design and Build Agreement with TruStar Energy 2.Maintenance Agreement with TruStar Energy 3.Environmental Attribute Agreement with TruStar Energy 4.Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager DESIGN-BUILDAGREEMENTFORCNGSTATION th THISDESIGN-BUILDAGREEMENTismade and enteredintothis 17 day of August 2021 by and between TruStar Energy, LLC. (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The Citydesiresto retain a contractor having special skilland knowledge todesign and build a new CNG station. B.For this purpose, the City issued Request for Proposal No. 20-095, by which the City invited proposals for the Project. Following evaluation by the City of all the proposals that were submitted, Contractor was selected to complete the Project. C.Contractor represents that Contractor is able and willing to provide such services to the City. D.The Project will be designed and constructed in a two-phase approach. At this time, the City has funding to complete Phase 1 that will allow TruStar to design the project. Once funding is secured, the City will move forward with Phase 2, which includes the equipment procurement, installation of said equipment and construction of the project. E.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in thefield. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPEOFSERVICES Contractor shall perform design and construction services as set forth in Exhibit A to this Agreement. Contractor shall perform all services in compliance with applicable laws, statutes, ordinances, codes, rules, and regulations. 2.COMPENSATION City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended under this Agreement shall not exceed $2,122,232 during the term of this Agreement, including any extension periods exercised under Section 3. This sum shall be comprised of $104,340 for the Design, Engineering & Permits (Phase I), $933,917 for equipment procurement, which includes a fifteen percent contingency amount of $121,815 (Phase 2) for any potential equipment cost increases, and $1,083,975 for construction, and installation, which includes a fifteen percent contingency amount of $211,823 for construction. Any increases in the equipment procurement costs (Phase II) identified in Exhibit A must be supported by supplemental documentation satisfactory to the City. Contractor shall submit a monthly invoice by the fifteenth of each month to the Cityfor the services rendered in the prior month. All invoices for work performed under this Agreement shall be submitted in a format approved by the City. Invoices shall include the following information at a minimum: (i) Contractor’s invoice number, (ii) beginning and ending dates for services, (iii) City project number and/or name (if applicable), (iv) worksite address/location (if applicable), and (v) tasks or deliverables completed and % of total services completed Payment by Cityshall be madewithin sixty (60) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.DESIGN-BUILD DOCUMENTS The Design-Build Documents consist of this Agreement, Standard Specifications for Public Works Construction (the “Greenbook”), all design documents hereafter prepared by Contractor and approved by City in accordance with this Agreement, other documents listed in this Agreement, Request for Proposals No. 20-095, and any modifications, including without limitation Change Orders, issued after execution of this Agreement. All such documents are incorporated herein by reference and made a part of this Agreement. This Agreement is intended to be an integral whole and shall be interpreted as internally consistent and in accordance with section 2-5.2 of the “Greenbook”. Work required by any page, part, or portion of the Agreement shall be deemed to be required work as if called for in the whole Agreement, and no claim for extra work shall be based upon the fact that the description of the work in question is incomplete. “Work” shall mean the design, construction, and related services required to fulfill Contractor's obligations under the Design-Build Documents, whether completed or partially completed, and includes all labor, materials, equipment, and services to be provided by Contractor. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Nothing contained in this Agreement shall create, nor be interpreted to create, privity or any other relationship whatsoeverbetween Cityandany person except Contractor. 4.CHANGESINTHEWORK a.City’s Right to Order Changes. Changes in the Work under this Agreement, consisting of additions, deletions, revisions, or any combination thereof, may be ordered unilaterally by City without invalidating the Agreement. Such changes shall be communicated by Change Order or supplemental agreement, as applicable. Contractor shall proceed diligently with any changes, and same shall be accomplished in strict accordance with the following terms and conditions as set forth herein. “Change Order” means a written instrument signed by Cityrequesting a change in the Work. b.Changes and Extensions of Time. All Change Orders, changes requested by Contractor, or extensions of time occurring during construction of the Project related to actual construction work shall be accomplished within the term and schedule set forth in section 5 unless not reasonably practicable. All changes to the scope of design services or extensions of the agreed-upon design schedule during the design process shall be made by mutual agreement of City and Contractor, and claims for an increase in design compensation due to a change in the scope of design construction work or for an extension of time to the design schedule shall be made in writing within seven (7) calendar days after occurrence of the event that gives rise to the claim. All requests for additional compensation due to a change in the scope of design services, and all requests for an extension of time to the design schedule, shall include sufficient backup documentation for City to reasonably understand the request and the amount of time or compensation requested and to determine the merits of the request. c.Adjustments to Price or Time. Upon the occurrence of a Change Order for construction work that increases the cost of the construction work, the price will thereafter include such cost of the construction work and services attributable to such change to the extent allowed by Paragraph (b) above. The failure of Contractor to provide notice in writing to City in accordance with Paragraph (b) of any request for an increase in price or for an extension of time shall constitute a waiver by Contractor of anyentitlement thereto. d.Continuing Duty to Perform Construction Work and Make Payment. In the event the parties are unable to agree on the terms of a change order or supplemental agreement, then Contractor shall continue to diligently perform the design services and the construction work, including any change directed by City by change order or supplemental agreement, and shall keep thorough records of the cost of performance of such change order or supplemental agreement. e.Fiduciary Relationship. Contractor recognizes and accepts a fiduciary relationship of trust and confidence hereby established between Contractor and City and agrees that it shall at all times in good faith use its best efforts to advance City's interests and agrees to perform the designservices and the construction work in professionalmanner. 5.TERMANDSCHEDULEOFWORK This Agreement shall commence on the date first written above and terminate upon the City’s acceptance of the Project via a “Notice of Completion” unless terminated earlier in accordance with Section 16 below. Contractor shall complete all design work, engineering and obtain all permitting within one hundred eighty (180) days of commencement of the Agreement. After the City approves the design work, equipment will be ordered and the construction related work under the Agreement shall be completed within one hundred eighty days (180) from the date of issuance by the City of a “Notice to Proceed” and mutual agreement of any potential cost increase incurred by Contractor in the procurement of equipment. The term of this Agreement maybe extended upon a writingexecuted by the City Manager and City Attorney. Upon completion of all work under this Agreement, ownership and title to all reports, documents, tracings, plans, specifications, estimates and maps prepared or obtained under the terms of this Agreement shall be delivered to, and become the property of City. Basic survey notes and sketches, charts, computations, and other data prepared or obtained pursuant to this Agreement shall be made available upon request of the City without restriction or limitation on their use. Contractor shall furnish the City all necessary copies of data needed to complete the review and approval process. 6.GENERAL REQUIREMENTS OF THE WORK Contractor shall perform the Work in compliance with applicable laws, statutes, ordinances, codes, rules, and regulations. If Contractor performs Work contrary to applicable laws, statutes, ordinances, codes, rules,or regulations, Contractor shall assume responsibility for such Work and shall bear the costs attributable to correction. Contractor shall be responsible to City for acts and omissions of Contractor’s employees, consultants, subcontractors, or others employed or retained by Contractor in connection with the Project or Work. Contractor shall provide Cityaccess to the Work in preparation and progress wherever located. 7.PROTECTIONOF PERSONS ANDPROPERTY Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the Work. Contractor shall be responsible for the safety of, and reasonable protection to prevent damage, injury, or loss to (i) employees performing the Work and other persons who may be affected thereby, (ii) the Work and materials and equipment to be incorporated therein, and (iii) other property at the Work site or adjacent thereto, including without limitation hardscaping, landscaping, structures and utilities not designated for removal, relocation, or replacement in the course of construction. 8.PREVAILINGWAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Work is being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws 9.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shallit be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 10.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor’s operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. Contractor shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit B upon execution of this Agreement. b.Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles. c.Worker’s Compensation Insurance. In accordance with California state law, Contractor, if Contractor has any employees, is required to be insured against liability for worker’s compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain employer’s liability insurance with limits not less than $1,000,000 per accident. d.If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e.Thefollowing requirements apply to the insurance to be provided by Contractor pursuant to this section: i.Contractor shall maintain all insurance required above in full forceand effect for the entire period covered by this Agreement. ii.Certificates of insurance shall be furnished to the City upon execution of thisAgreement andshall be approved inform by the City. iii.Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f.If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City’s election, to terminate this Agreement. Such termination shall not affect Contractor’s right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 11.INDEMNIFICATION Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent acts or omissions of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relate to the Work and services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including reasonable legal fees and costs for special counsel to be selected by the City, regarding any action by a third party, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from thisAgreement.City may make all reasonable decisions with respect to its representation in anylegal proceeding.Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 12.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 13.CONFLICT OFINTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 14.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 CivicCenterPlaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Withcourtesy copies to: NabilSaba Executive Director, Public Works Agency City of Santa Ana 20 CivicCenter Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-5635 and City Attorney City of Santa Ana 20 CivicCenter Plaza(M-29) P.O. Box 1988 Santa Ana, California 92702 Fax 714-647-6515 To Contractor: TruStar Energy Attn: Scott Edelbach – General Manager 10225 Philadelphia Ct, Rancho Cucamonga Rancho Cucamonga, CA 91730 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting fax machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services that are the subject to this Agreementperformed byCity personnel or byother consultants retained by City. 16.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In suchevent, Contractorshall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the ExecutiveDirector may requireContractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet thestandard ofperformance specified in the Recitalsofthis Agreement. This Agreement shall automatically terminate upon written notice by the City to Contractor, without penalty to City, either in wholeor inpart, if City in unable to secure the required fundsto complete Phase II of the Project. 17.NONDISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it isan equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 18.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19.PROFESSIONALLICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20.MISCELLANEOUSPROVISIONS a.Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, andshallindemnifyCityfully,includingreasonablecostsandattorney’sfees,forany EXHIBIT A Appendix ATTACHMENT 1: SCOPE OF WORK SCOPE OF WORK CNG FUEL STATION: DESIGN AND BUILD The Fleet MaintenanceDivision of the Public Works Agencyprovides vehicle and equipment acquisitions, preventative maintenance, unscheduled repair and fueling services to City departments so they can have reliable, cost effective equipment and vehicles to accomplish their operational goals and purpose. Fleet Services is responsible to provide fuel (unleaded, diesel, propane, LNG, and CNG) for City vehicles, and does this at the Corporate Yard. It is the City's intent to contract with one vendor to provide installation of fueling equipment, and future maintenance support of that equipment to dispense CNG fuel. This project requires the Contractor to provide siting, design, obtain all required permits, construct, manufacture, procure equipment/ material, install, and test to startup the CNG fueling station. The same experienced contractor will be required to successfully operate and maintain the vehicle fueling station. It is the City's intent to hire a firm to design all phases of the project and will construct each phase as funding becomes available. The project will have two phases as described in Section 2 of the Design Build Agreement: Phase Two will include: 200 SCFMCNGcompressorwith appurtenances, 4 meters,and 20 fillingstations. 5 filling stations 200 SCFM CNG compressor with appurtenances, and 5 filling stations. 5 filling stations 5 filling stations The construction will be completed in full within Phase 2 of the project, a Notice to Proceed will be issued no later than 60 days after Phase 1 has been completed to start phase 2 as funding becomes available. If a Notice to Proceed is not issued for Phase 2 of the project within 60 days after Phase 1 has been completed, Contractor will be entitled to modify or amend supplier pricing for equipment, materials and labor and make requisite adjustments in the pricing of Phase 2 of the project. If the revised pricing exceeds the 15% contingency budget that the City of Santa Ana has included in the project, the City of Santa Ana can elect to cancel Phase 2 of the project or accept the changes in the amount of the revised Phase 2 pricing. SPECIFICATIONS These General Requirements for Mechanical Equipment apply, in general to the equipment furnished under all divisions of these special provisions. They shall supplement the detailed equipment specifications. But in case of conflict, the more stringent specifications shall govern. All electrical equipment supplied under this contract including control panels, instruments, appliances, J-boxes, motors, etc. shall be in strict conformity with all current applicable codes and regulations of the State of California. All equipment shall be new and shall not have been in service before. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 12 1.2 SUMMARY A. This specification covers design, manufacture, and delivery of one (1) Compressed Natural Gas (CNG) Vehicle Fueling System. The CNG system shall consist of, but not be limited to, the following minimum components: 1. One (1) 200 SCFM electric motor-driven skid-mounted CNG compressor system complete with integrated compressor and time fill system controls. Must be modular in design to accommodate future expansion for Phase 2, which will be of the same type and size system. 2. One (1) single tower low-pressure regenerative desiccant type gas dryer. Should be sized and equipped to add future compressor same size and type proposed for Phase 2 of the project. 3. Ten (10) dual hose metered time fill post assemblies with twenty (20) hose assemblies. Installation will be such that existing traffic patterns and parking is sustained. 4. Defueling Station: The defueling station will safely vent vehicles CNG Fuel Tanks as required for vehicle maintenance to be located next to the CNG equipment as the defueling vents gas back into the compressor inlet pipe stream. 1.3 CODES AND STANDARDS Equipment and assemblies shall comply with all relevant provisions of the latest revisions of approved codes and standards and current industry practices including the following: A. AmericanPetroleumInstitute(API): 1. API Recommended Practice 520 - Sizing, Selection, and Installation of Pressure Relieving Devices in Refineries. B. American Society of Mechanical Engineers (ASME): 1. ASME Section VIII, Division I - Boiler and Pressure Vessel Code - Pressure Vessels 2. ASME Section V - Boiler and Pressure Vessel Code Nondestructive Examination 3. ASMESection IX -Boiler and Pressure Vessel Code -Welding and Brazing Qualifications 4. ASME 831.J - Chemical and Petroleum Plant Piping 5. ASME BJ 1.1 - Power Piping C. American Welding Society (AWS): 1. AWS AS. I-Covered Carbon Steel Arc Welding Electrodes 2.AWS A5.5 - Low Alloy Steel Covered Arc Welding Electrodes D. National Fire Protection Association (NFPA): 1. NFPA 52 - Compressed Natural Gas (CNG) Vehicular Fuel Systems 2. NFPA54-NationalFuelGasCode 3. NFPA70-NationalElectricalCode(NEC) CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 13 4. NFPA 79 - Electrical Requirements for Machinery E. Occupational Safety and Health Administration (OSHA): 1. Title 29 Code of Federal Regulations F. Department of Industrial Relations - California Code of Regulations (CCR): 1. CCR - Title 8, Industrial Relations G. California Building Code (CBC) H. California Fire Code (CFC) I.CaliforniaElectricalCode(CEC) J. Occupational Safety and Health Association (OSHA) K. American Gas Association (AGA) L. American Petroleum Institute (API) 1.4 SUBMITTAL$ A. General: Provide electronic submittals for distribution as follows: one for the City's records, one for the City's Engineer, one for the Contractor and one for return with comments to the vendor. B. Shop Drawings: Indicate piping system schematic with electrical and connection requirements,generalassemblyofcomponents,mountingandinstallationdetails,and general layout of all control and alarm panels. C. Product Data: System Components: Submit manufacturers' catalogue information including capacity, component sizes, rough-in requirements, and service sizes. When applicable, include electrical characteristics and connection requirements. D. Calculations: Provide equipment run sheets or similar information to demonstrate compliance with stated performance requirements for equipment. Provide anticipated foundation loads and anchorage requirements for installation at the project site. E.AcousticalData:Providetestreportdataforacousticalenclosuretodemonstrate compliancewithspecifications. 1.5 QUALITY ASSURANCE CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 14 1.5.1 All equipment shall be permanently affixed and accessible for maintenance and operation in accordance with all code requirements. Supports for all equipment shall conform to seismic requirements for intended location of installation. 1.5.2 The Supplier shall notify the City's Representative no later than 10 working days prior to factory testing of the compressor systems to allow the City Representative the option to witness the test prior to shipment. Witnessing of the testing does not relieve the manufacturer of the responsibility to comply with the specifications. 1.5.3 All paint and priming products, whether shop or field applied, shall be lead, chromium, and cadmium free. In addition, these products and all other materials used shall comply with local, regional, state and federal air quality rules and regulations, especially those of the South Coast Air Quality Management District. 1.5.4 All materials and exposed surfaces subject to corrosion, shall receive a two-coat shop- applied paint system. 1.5.5 Equipment furnished shall be factory inspected and certified by a National Recognized Testing Laboratory approved by local authority having jurisdiction for compliance with NFPA 70. Certification shall be evidenced by a written report and the application of a sticker on the equipment by the third-party inspection firm. 1.5.6 Deviations: Compliance with the provisions of this specification is the vendor's responsibility. Any deviation from this specification, or any of its provisions, shall be clearly identified in the vendors bid. 1.6 Qualifications 1.6.1 Manufacturer: Company specializing in manufacturing and packaging products and equipment specified in this section with minimum of five (5) years documented experience. 1.6.2 References: On company letterhead, provide references for at least (5) projects of similar size and complexity completed within the last five (5) years. State years of experience as described in Part 1.5-A. Include company name, address, primary contact's name and phone number, date completed, and approximate value of the contract. One page per project. 1.7 GENERAL DESIGN CONDITIONS 1.Electrical power supplied to the system will be 480 VAC ± 10%, 3-phase, 60 hertz, unless noted otherwise. Power will be provided from an existing power distribution panel located approximately 100 feet from the equipment. 2.Natural Gas: PSE form from gas company will be provided when available from Southern California Gas Company. CityofSantaAna-RFP20-095 CNGFuelStation:Design, Build, Operate and Maintain 15 1.8 GENERAL PRODUCT REQUIREMENTS A. Sufficient access shall be provided to perform major work on the equipment, including the removal of driver. All electric panels shall have the necessary clearances in front of openings as required by code. Sufficient access may be provided by removal of all or part of the enclosure. B.Systemshallbesizedtoprovidethetotalspecifiedgasflowwithasinglecompressor. C.Allfurnishedequipmentshallbenew.Allequipmentshallcomplywithallprovisionsof this specification including warranty requirements. D. The skid assembly shall comply with design requirements of appropriate sections of CBC. E. The skids shall have bolt holes to facilitate mounting of anchor bolts to a concrete foundation, and provisions for lifting. F. Structural steel skids shall be of welded construction. G. INSTRUMENTATION AND CONTROLS 1. Pressure Gauges: • All gauges shall read at least 1.2 times the system design pressure (NFPA 52). • Accuracy, including hysteresis, shall± 1.5% of full scale or better. • Rear blowout protection shall be provided. • All gauges shall be waterproof and oil-filled. • The dial shall have a minimum diameter of 2-1/2 inches. 2.TemperatureGauges(notrequiredifRTDsorTCsareintoPLC'sHMI): •Accuracyshallbewithin1%ofthefullscaleorbetter. •TheDialshallhaveaminimumdiameterof2-1/2inches. 3. All instrument components interfacing with natural gas shall be made of material compatible with odorized natural gas. No copper metal or alloys containing more than 70% copper shall be used in natural gas service. 4. All gauges and frequently operated manual valves shall be located no higher than seven (7) feet above grade and shall be easily operable and viewable. H. PIPING/ TUBING CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 16 1.Gas piping design, fabrication, inspection, and testing shall be in accordance with ANSI B31.3. 2.Cast iron or semi-steel shall not be used. 3.Threaded gas pipe connections may be used on 2-inch nominal pipe size and smaller for piping systems with a maximum operating pressure no greater than 150 psig. Otherwise, such piping shall be socket- or butt-welded. Larger than 1-1/2-inch nominal pipe size shall be butt-welded regardless of its operating pressure. 4.Tubing and tube fittings shall be stainless steel. Tube fittings shall be rated for at least 6000 psig working pressure. Tubing fittings 3/8 inch or smaller shall be Swagelok or approved equal. Tubing fittings 2 inch or larger shall be Parker Face Seal stainless steel or approved equal. Different or mixed brands of fittings shall not be used. Bidder may use stainless steel pipe and socket welded stainless steel fittings in lieu of stainless-steel tubing and compression type fittings except where disassembly is required for maintenance. 5.Stainless steel tubing shall be seamless and bright annealed, ASTM SA 213, type 316. The maximum hardness of the stainless-steel tubing shall be no more than Rockwell hardness of 80. Where the following nominal OD tubing is used, the corresponding minimum wall thickness shall be: Nominal OD Minimum Wall Thickness 1/4" 0.049" 3/8" 0.065" 1/2" 0.083" 3/4" 0.109" 1" 0.134" CityofSantaAna-RFP20-095 CNGFuelStation:Design, Build, Operate and Maintain 17 SECTION 2 NATURAL GAS COMPRESSOR SYSTEM 1.1 Acceptable Manufacturers/Packagers: A.ANGIwithstarterpanelandcommunicationpanel B. CMD with starter panel and communication panel C. Or approved equal 1.2 Design Conditions • Inlet Pressure 15-40 psig (regulated) • Outlet Pressure 4500 psig • Flow Rate ~400SCFM 1.3The compressorshall be electric-driven and specifically designedto compress natural gas.No converted air compressor shall be used. 1.4The compressor shall be designed for automatic starting, unloading, blowdown, idling, and shut off and shall be furnished with a suitably sized gas recovery system to feed blowdown gas back into the system. 1.5 The compressor shall be equipped with suction and discharge automatic (motor or solenoid operated) isolation valves and check valves. 1.6 Compressor bearings and journals shall be lubricated by a pressure or splash lubrication system. Cylinders may be splash lubricated or of a non-lubricated design and shall be air- cooled. System shall be provided with low oil level or pressure alarm or shut-off. 1.7 Each stage of compression shall be protected from over-pressurization with a suitably sized relief valve. All relief valves shall be ASME-rated and stamped. Relief valves may be connected to a common vent header terminating above the roof of the compressor enclosure at minimum of 12 feet above grade (vent stack and stack supports \[15 feet, if needed\] shall be furnished with compressor). 1.8 Compressor shall be either belt or direct drive. Belt drive assemblies shall include adjustable motor mountings and shall have suitable guards on all moving parts per OSHA and Cal- OSHA requirements. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 18 1.9 Compressor, compressor control panel, and related equipment shall be mounted on a common, enclosed, and lockable, skid. 2.1 The compressor shall be furnished with the vendor's standard enclosure. If standard enclosure will result in observed noise levels exceeding 80 dBA at ten feet from the unit, vendor shall provide anticipated sound levels with their standard enclosure and also quote, as an option, a sound attenuating enclosure to reduce the anticipated sound levels to below 80 dBA. 2.2 All materials shall be non-combustible, or fire rated. 2.3 Exposed hot surfaces shall have guards or covers for personnel protection in accordance with OSHA and Cal-OSHA requirements. 2.4 lntercoolers and aftercoolers shall be sized a minimum 20% over capacity to compensate for fouling. The final discharge temperature shall not exceed 20F above the ambient gas temperature, unless approved by the City's Engineer. 2.5 Suction and discharge pulsation dampeners shall be provided. 2.6 Electric Motors A. Acceptable Manufacturers: 1. Baldor 2. U.S. Motors 3. Leeson 4. WEG 5. Or approved equal B. Electric motors shall be totally enclosed fan cooled (TEFC) or explosion proof as required for Class I, Division 2, Group D per NEC, and be constant speed, induction type with a minimum service factor of 1.15. C. Motors shall be NEMA premium efficiency type with the highest available efficiency as listed in the latest version of the Motor Master database and verified by the manufacturer. Motor brake horsepower and RPM shall be specified by the vendor. The vendor shall select motor/drive train to provide the minimum compressor and motor life-cycle costs. D. All motors shall be rated for 480 Volt, 3-phase, 60 hertz and rated for continuous duty. E.Solid state motor starters shall be located on the skid in a suitable enclosure. The compressor electrical system shall include solid state starter magnetic contactors, overload relays, and circuit breaker, disconnects, or fuses, for all other skid CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 19 mounted equipment including radiator fans, coolant pumps, ventilation fans, lights, and controls as necessary. F. The system shall be designed to accommodate up to 6 starts per hour without damage to the motor. The control system shall shut down the compressor system upon excessive starts and indicate the fault. 2.7 Gas Recovery System A. The gas recovery system shall be designed to take the compressor blowdown gas and store the gas in a captive tank for re-compression upon the next startup of the compressor. B.The captive tank shall be ASME-rated and have the necessary capacity and working pressure to store the blowdown gas without relieving gas to atmosphere or to the station suction line. The captive tank shall have full capacity relief protection and shall be located within the compressor enclosure. 2.8CompressorControlsandInstrumentation A. Acceptable Manufacturer: 1. Allen Bradley 2. Or approved equal B. A local control system, instrumentation panel, and communication panel shall be furnished and fully integrated into the compressor system. C. All controls and instrumentation shall comply with the NEC requirements for class I, Division 2, Group D, or be classified intrinsically safe, as dictated by code. D. All pressure gauges and dial thermometers shall be stainless steel. No sensing element containing brass or copper shall be permitted. Pressure gauges shall be liquid-filled and have rear blowout protection. E.Eachcompressorshall have, as a minimum,the followingcontroldevicesand indicators: 1. Compressor Shutdown Protection High inlet pressure Low inlet pressure High discharge pressure Low discharge pressure (w/time delay) Low oil pressure or level ESD shutdown CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 20 Drive motor failure Cooling fan motor failure (if equipped) High discharge temperature 2. Compressor Instruments and Controls Suction pressure gauge Inter-stage pressure gauge (each stage) Final discharge pressure gauge Hour meter Receiver pressure gauge Unload Restart Control Oil pressure switch gauge (if pressure lubricated) Manual Start/Stop Switch Discharge pressure Auto Start/Stop control Power on light ESD system w/ push button on front of enclosure Valve functions F. A common termination point shall be provided for connection of remote emergency shutdown switches, 120 VAC remote annunciation of shutdown alarm, and other field wiring connections. Remote shutdown switches will be connected in series. 2.9 Time Fill Control A. An electronic type temperature compensating time fill system will be provided to control time fill operations. System shall be on-skid and fully integrated into compressor system. System shall be field adjustable for 3000 or 3600 psig fills. Provide pressure relief on downstream side of system to prevent vehicle overpressure in the event of a system failure. Provide inlet reference and outlet pressure gauges or digital readouts inside the panel for inspection and adjustment of set points. Time fill system shall be metered to control and measure delivered GGE to each time fill hose. 2.1 O Filters A.AcceptableManufacturer: 1.Finite 2. Nowata 3. Or approved equal B. The compressor shall be equipped with filters in the suction and interstage, and discharge piping. The filters shall capture aerosol and solid particles greater than 0.6 microns and 0.2 microns, respectively. CityofSantaAna--RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 21 C. All filters and vessels shall be equipped with an automatic or manual blowdown valve and a drain line or hose routed the edge of the skid if not readily accessible. 3.0. Enclosure A. A totally enclosed weatherproof and sound-attenuating enclosure shall be provided for the compressor assembly, and ancillary equipment in accordance with the following requirements: B. Materials: All materials used shall be non-combustible or fire-rated materials. The enclosure shall be of welded steel construction. The enclosure base frame shall be fabricated of minimum 8 "channel and/or I- beam. Walls and roof material shall be heavy gauge steel for rigidity. Roof material shall be a minimum # 16-gauge steel. C. The enclosure shall have lockable steel doors to provide access to equipment for routine maintenance and inspections. The base frame shall be designed for the mounting of removable equipment assemblies. Plate walkway shall be provided. All interior floor areas, which are large enough to stand on, are to be covered with anti- skid floor plate. Anti-skid floor plates shall be removable, if necessary, for maintenance access. The roof shall be pitched for water run-off. A gauge panel viewing window shall be provided in the enclosure door or wall for the viewing of instruments without opening or entering the enclosure. All piping, and electrical connectionsshallbeprovidedontherearoftheenclosure. D..Sound Attenuation: If necessary, all walls and roof of the compressor enclosure shall be lined with flame resistant sound attenuating material to minimize equipment noise levelstoamaximumof80dBatten(10)feetoutsideanyenclosurewall.Nooctave band shall exceed the average of its neighbors by more than 5 db. E. Lights: If enclosure is intended for personnel entry, one (1) explosion proof (Class I, Division I or 2, group D) ceiling light shall be provided, complete with explosion proof wall mounted manual light switch, within the enclosure. F. Paint: Before painting, metallic surfaces shall be cleaned and free of mill scale, burrs, and sharp edges. All painted surfaces shall be prepared in accordance with the paint manufacturers written instructions. Finish shall be powder coated or paint as per the following: 1. Coat anti-corrosion, abrasion resistant industrial primer - 2 mils minimum dry film thickness. 2.1coatimpactresistant,weatherresistanthigh-qualityglossenamel- 1.5 mils minimum fry film thickness. 3. Minimum total dry film thickness 3.5. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 22 SECTION 3 NATURAL GAS DRYER 1.1 Acceptable Manufacturers: A. Xebec B.PSB C.Orapprovedequal General: Skid mounted single tower gas dryer (dehydrator) suitable for use to dry pipeline quality natural gas before being processed for use as a motor fuel. System will be furnished complete and ready for use with all necessary accessories or components,whether specified or not, necessary to provide a safe, durable, maintainable, and functional system. 1.2 Design Conditions Design Flow Rate Minimum 400 scfm Inlet Gas Pressure 15 to 50 psig InletGasTemperature 50 to 60 deg F Inlet Gas Water Content 7 lbs/MMscf Ambient Air Temperature 20 deg F to 120 deg F Vessel Design Temperature -20 deg F to 500 deg F Outlet Gas Water Content Per NFPA 52 OutletGasDewPoint PerNFPA 52 Duty Cycle 12 hrs/day 1.3Filters: A. Pre-filter: A cartridge type coalescing pre-filter shall be located at the inlet to the dryer. Filter element shall remove 99.99% of particles larger than 0.01 microns and aerosols larger than 0.1 microns. B. After Filter:_A cartridge type filter shall be located at the outlet of the dryer. Filter element shall remove 100% of the particles 1.0 microns or larger. C. Housing and bowl shall be of aluminum or carbon steel and fitted with a drain port for removal of collected liquids. D. Filters shall be located to allow replacement of the filter elements without removal of the filter housing from the piping system. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 23 E. Furnish inlet and outlet isolation ball valves at each filter. F. Differential Pressure Gauges: Each filter shall be furnished with locally mounted differential pressure gauge which is connected to the filter head. 1.4 Dryer: A. General: Natural gas dryer shall be an insulated single tower desiccant (molecular sieve) dryer. B. Desiccant tower shall be an ASME U-stamped carbon steel pressure vessel designed for 150 psig at 500 deg F with a 1/16 corrosion allowance. C. Tower shall be furnished with a local dial type pressure gauge with back-panel blowout and an ASME Code pressure relief valve complete with a lockable isolation valve. D.Tower shall be fitted with suitable desiccant fill and drain ports and stainless-steel inlet diffuser and desiccant support screens. E. Desiccant: Tower shall be loaded with high capacity Type 3A molecular sieve for minimal co-adsorption of mercaptans, CO2, H2S, and other components or trace elements from natural gas, with a minimum life of 5 years. F. Insulation: Tower shall be wrapped with fiberglass insulation and an aluminum skin to maintain optimal adsorption temperatures and to prevent accidental physical contact with any hot surfaces during regeneration. Insulation and cladding shall be suitable for outdoorinstallation. 1.5 Valving: A. Regeneration Valves: Dryer shall have valved regeneration inlet and outlet connections to facilitate regeneration with an external unit. Both valves shall be rated for gas service. Inlet valve shall be suitable for high temperature service. Both valves shall be lockable. B.System By-Pass: Provide one system by-pass valve near the system inlet and outlet. 1.6SkidandAssembly: A. Manufacturer shall furnish all piping systems and all equipment, mounted on a skid. Connections shall be sealed for shipment. B. All piping shall be carbon steel. SA53 Grade B with wall thickness to meet the required design conditions. Minimum schedule 40. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 24 C. Fittings 2" and under shall be threaded malleable iron, class 150, ASTM 1197. Larger fittings shall be butt weld type ASTM A234 WPB of the same wall thickness as the adjoining pipe. D. Flanges shall be forged steel, slip-on or weld neck. raised face, ASTM A- 1 05, bored to match the I.D. of the pipe. Flange ratings shall be as required for the design of the piping system. E.Welding and welder qualifications shall conform to the requirements of the ASME Boiler and Pressure Vessel Code or AP! Standard 1104. Filler metals shall be selected in accordance with AWS or ASTM Standards. F. All electrical systems for all electrical equipment shall be furnished and installed on the skid. Electrical construction shall be in accordance with N FPA 52 and N FPA 70 for Class I, Div II, Group D. Terminal strips shall be furnished with all internal wiring complete to these terminal strips. Electrical control panel(s) shall be waterproof NEMA 4.Power required shall be 120 Volt, I phase, 60Hz. Provide a separate grounding lug on the skid. G. Painting: Skid, equipment, piping and all other ferrous materials which are not insulated shall be primed and painted. A minimum of one primer and two finish coats are required. One quart of touch up paint to match the finish shall be furnished with the equipment. 1.7 Instrumentation: Provide a continuous dew point monitor with selectable digital dew point indication in degrees C or F at the dryer control panel. Moisture sensor shall be mounted at the dryer outlet to verify the outlet gas dew point. Provide two alarm lights: one for deteriorating dewpoint performance and one for regeneration required. Provide two set of dry alarm contacts for a remote signal. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 25 SECTION 4 TIME FILL POSTS A. General 1. Ten (10) time-fill post shall have two fill hoses and each fill hose shall be of a two (2) hose design. Metering of each time fill hose is required. 2. Each time-fill dispensing hose shall be 20 feet long, 3/4-inch inside diameter, with a 1/4-inch vent line. 3. Each time-fill hose shall be labeled for natural gas service, tagged to indicate date of manufacture and pressure test, electrically conductive, CSA Group certified for 5,000 psig, and capable of dispensing natural gas at a temperature compensated fill pressure of 3,600 psig at 70F. 4. Each lime-fill dispensing hose and vent hose shall be conductive to prevent buildup of static electricity. Acceptable manufacturers are Parker Paraflex or equal. Each dispensing hose shall have an NGV-I Type 2, 3,600 psig rated nozzle attached at the vehicle fill end. Acceptable manufacturers are OPW or equivalent. Each hose of the two-hose design shall have straight pull breakaway fittings to stop the flow of gas in the event of a drive off. 5. Each dispensing vent hose shall discharge vented gas to atmosphere at the top of each time-fill post, if permitted by the South Coast Air Quality Management District. 6. The flow of gas to a vehicle shall continue until the electronic time-fill control system signals a complete fill or is manually stopped. The shut-off fill pressure shall be electronically ambient temperature compensated at a fixed reference temperature of 70F. The system shall allow unrestricted CNG flow until the shutoff pressure is reached. 7. Each time-fill hose shall be equipped with a hose retractor to keep the hose from touching the ground when not in use with the nozzle in the post holster. Each retractor shall be attached to the top of post and shall allow for full extension of hose for filling, without restriction. 8. Each time-fill post shall meet Class I Division 2 Group D NFPA 70 requirements. 9.Signage and wording required byNFPA 52, including fueling instructions, shall be attached to each time-fill post. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 26 B. Time-fill System Inlet Filters Two inline coalescing filters shall be connected above ground to the pipe or stainless steel tube at the inlet to the time-fill system. The two coalescing filters shall capture aerosol and solid particles greater than 0.6 microns and 0.2 microns, respectively. Each filter shall have a design pressure not less than 5000 psig. Filter element replacement shall be performed without removing the connection piping or tubing. Filters shall be Parker Finite J2 or approved equal with a block and bleed drain system installed on each filter housing. Filter housings shall be installed with double ferrule fittings. CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 27 SECTION 5 TESTING STARTUP AND TRAINING 1.0 Prior to shipment, each CNG compressor shall be operated for a minimum of two (2) continuous hours and functionally tested. The test shall include, but not be limited to, operation of each compressor, all control, safety shutdown and alarming systems, etc. 1.1A minimum of three consecutive days, including all travel and subsistence, shall be provided for testing and start-up by the supplier. Each piece of equipment shall undergo a witnessed system test. At least two (2) weeks prior to the system test, the Supplier shall submit to the City's Engineer draft Maintenance and Operating Manuals. During the testing of the mechanical, instrumentation and electrical equipment, the Supplier shall make available representatives of the manufacturers of all the various pieces of equipment or other qualified persons who shall instruct the City's personnel in the operation and maintenance thereof. Natural gas shall be used for the system test. Piping and tubing shall be purged with nitrogen prior to introducing natural gas. Overall station operation and testing shall be coordinated and performed by the construction contractor. The Supplier shall be responsible for running and testing only the equipment furnished by Supplier. The tests shall include, but not be limited to, the items listed below. A.Run-testforproperoperationincludingcalibratingallinstrumentation B. Test the ESD system C. Test compressor control panels and shutdowns. D. Test dryer system. E. Test dispensing systems. F. Any discrepancies in the equipment found as a result of these inspections and tests shall be corrected by the Supplier at no cost to the City (including the cost for making the corrections and repeating the tests within two (2) weeks). 1.2 WARRANTY SERVICE Supplier shall provide a one-year warranty on all furnished equipment covering all non- consumable parts and labor. The warranty shall be for a period of one year from the date of final written acceptance of the equipment by the City. Acceptance by the City may take up to 60 days from successful commissioning of the CNG station equipment. Warrantyperiodshallcommence uponwrittenacceptanceofthesystemasdefinedabove. 1.3 Acceptance by the City's Representative of the fueling station and associated items furnished by Supplier under this specification shall occur only after the following requirements have been met: CityofSantaAna-RFP20-095 CNGFuelStation:Design,Build,OperateandMaintain 28 A. It has been demonstrated to the satisfaction of the City's Representative that the fueling station, meets and conforms to the requirements of the specification and drawings. B. All testing required by this specification have been successfully completed and have been accepted by the City's Representative. C. Acceptance by the City's Representative of the respective witnessed tests shall not release Supplier from any of its warranty obligations, or any other obligation, under this Specification, the Contract, the law, or in equity. 1.4 Supplier shall provide an informal training class in station operation, service, and maintenance while on-site. The Supplier shall instruct the City's designated operating and maintenance personnel in the correct and safe operation, adjustment, and maintenance of all equipment and systems. The basis of instruction shall be the station operating and maintenance manual. 1.5 EQUIPMENT RECORD DRAWINGS The Supplier shall update the approved shop drawings to reflect any field modifications after delivery from the factory. The "as-built"shop drawings shall be incorporated into the station operating and maintenance manuals. 1.6 OPERATING AND MAINTENANCEMANUALS All product data and related information appropriate for City's maintenance and operation of all products and systems provided under this Contract shall be compiled into an integrated operating and maintenance manual. A minimum of two copies shall be provided to the City prior to acceptance. ---End of SCOPE OF WORK FOR DESIGN AND BUILD Section.--- 08/28/2020 - Proposal No: 01210019 CNG Time-Fill Fueling Station Proposal Created Exclusively for City of Santa Ana 08/28/2020 TruStar Energy – 10225 Philadelphia Court, Rancho Cucamonga, 91730 • 909-793-3700 • (fax) 909-793-8056 • www.trustarenergy.com 08/28/2020 - Proposal No: 01210019 Table of Contents '¤¤± « 3³ ³¨® , ¸®´³......................................................................................................................................32 TIME-&),, 34!4)/. %15)0-%.4 /6%26)%7 ........................................................................................... 34 %15)0-%.4 /6%26)%7 ................................................................................................................................................ 35 #/-02%33/2 %.#,/352%...........................................................................................................................................35 #/.42/, 30%#)&ICATIONS .......................................................................................................................................... 36 INSTRUMENTATION ........................................................................................................................................................ 36 %,%#42)# -/4/2 ............................................................................................................................................................ 36 #/-02%33/2 !2%! %15)0-%.4 ............................................................................................................................... 36 4§¤ ¤«¤¢³±¨¢ « ¤°´¨¯¬¤³ ¶¨«« ¡¤ «®¢ ³¤£ ¬¨¨¬´¬ ®¥ ΐΔȌ ¥±®¬ ³§¤ ¢®¬¯±¤²²®±² £ ®³§¤± ¦ ²- ²´¯¯«¨¤£ ¤°´¨¯¬¤³ȁ 4§¤ ¤«¤¢³±¨¢ « ±¤ ¶¨«« ¢®³ ¨ ³§¤ ¥®««®¶¨¦ ¨³¤¬²Ȁ 3¤±µ¨¢¤ %³± ¢¤ - ¨ D¨²¢®¤¢³Ǿ -®³®± 3³ ±³¤± 0 ¤«Ǿ £ ®¯³¨® « ¨³¤¬²Ǿ ²´¢§ ² ¢®¬¬´¨¢ ³¨®² ¯ ¤«Ǿ ¯®¶¤± £¨²³±¨¡´³¨® ¯ ¤« £ ¬ ´ « ³± ²¥¤± ²¶¨³¢§¤²ȁ..............................................................................................36 TIME-&),, !2%! !.$ %15)0-%.4 ............................................................................................................................ 37 3³ ±³ 5¯ £ #®¬¬¨²²¨®¨¦- Included ................................................................................................................... 39 TruStar Energy – 10225 Philadelphia Court, Rancho Cucamonga, 91730 • 909-793-3700 • (fax) 909-793-8056 • www.trustarenergy.com 08/28/2020 - Proposal No: 01210019 General Station Layout for City of Santa Ana TruStar Energy – 10225 Philadelphia Court, Rancho Cucamonga, 91730 • 909-793-3700 • (fax) 909-793-8056 • www.trustarenergy.com Dear City of Santa Ana, TruStar Energy is pleased to offer the following proposal for a time-fill station at the following location: 215 S. Center St, Santa Ana, CA 92703 This 100% turnkey proposal addresses the following requirements: • Design, Planning, Permitting, Equipment, Construction, Start Up and Training This proposal includes 2 compressor(s) and 40 time-fill hoses Use the table below to determine the production capability of this proposal COMPRESSOR PERFORMANCE CAPACITY \[1 DGE = 1.39 cubic feet / 1 GGE = 1.267 cubic feet\] Compressor Per Min. Per Min. Per Hr. Per Hr. Per 7 Hr. Per 7 Hr. Per 10 Hr. Per 10 Hr. ProductionProductionProductionProduction Production Production Production Production GGE DGE GGEDGE GGE DGE GGE DGE 1 1.66 1.5 99.52 90.22 696.67 631.51 995.24 902.16 2 3.32 3.01 199.04 180.44 1393.33 1263.02 1990.48 1804.32 The Time-Fill Station as quoted has the following dispensing capabilities. Equipment: Time fill 1 vehicle with 25 DGE in: 0.14 hours Time fill 10 vehicles with 25 DGE in: 1.39 hours Time fill 30 vehicles with 25 DGE in: 4.16 hours Time fill 50 vehicles with 25 DGE in: 6.93 hours Time fill 75 vehicles with 25 DGE in: 10.39 hours The compression scenario is based off of an inlet pressure of 30 PSIG with adequate flow. Lower pressures will affect the production by lowering the per minute/hour production. Steve Breeze TruStar Energy Sales Representative TruStar Energy – 10225 Philadelphia Court, Rancho Cucamonga, 91730 • 909-793-3700 • (fax) 909-793-8056 • www.trustarenergy.com TIME-FILL STATION EQUIPMENT OVERVIEW DESIGN AND ENGINEERING (to be performed by TruStar Energy) TruStar Energy will initially meet to understand the requirements of your proposed station. At TruStar Energy’s discretion TruStar Energy will provide exhibit drawings. The design will be based off the conceptual layout for the location. Upon signed agreement and 20% down payment, a final design will include PE-stamped CAD drawings for each phase of the project, including but not limited to: electrical, mechanical and civil for permitting purposes. TruStar Energy will acquire all permits necessary for complete build in all phases of construction. Design and construction will consider industry standards and all executable local, State, and/or Federal building codes as interpreted by the Fire Marshall and/or building inspector with regional jurisdiction. PROJECT MANAGEMENT A dedicated project manager is assigned to each project for the duration of the project. The assigned project manager is involved with the project from the design phase throughout the construction and startup. The project manager will be 100% responsible for all of the daily activity at the job site and will report construction progress to the customer's designated contact on a weekly basis. This project manager is responsible to ensure that all TruStar Energy employees and subcontractors follow TruStar Energy and Customer safety and site policies. The project management fee includes site equipment mobilization, TruStar Energy employee travel & lodging and project management. START UP LABOR Includes certified equipment technician on site for four days, on site operations and maintenance training and one site follow-up visit by technician in first six months after start up. UTILITY EXTENSIONS REQUIRED BY CUSTOMER A single High Speed Broadband Internet (RJ45) connection for CP-400 Communication (3MB minimum –7MB optimal) package is required at the compressor staging area. A second phone line is required for customers using a gas broker for a telemetric meter. A third High Speed Broadband Internet (RJ45) connection (3MB minimum – 7MB optimal) is required for customers using a credit card reader for public fuel dispensing or private fleet information collection. Electrical Service – A 400 amp electrical service is required at the compressor staging area from your Electric Utility provider - 277/480, 3 phase 4-wire service. Natural Gas Service – 30 psi pressure capable of delivering 25080 cubic feet of natural gas per hour, with the gas meter located at the compressor staging area. Note: (lower pressures can be acceptable for the production of CNG at the designated site location. Lower pressures will drop the hourly production rate of CNG. The customer is responsible to provide all electrical, phone and gas service as required within 25 feet of the compressor compound and responsible for all associated costs. TruStar Energy will work with your local utilities to validate existing service and determine what necessary upgrades are required to satisfy utilities requirements. Assumptions: TruStar Energy takes no responsibility for the unforeseen. TruStar Energy assumes that the soil is not contaminated and is suitable for backfill. TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com EQUIPMENT OVERVIEW Please find a full station order summary \[including quantities\] at the end of this proposal. 2 ANGI 300 JGP 100 hp - 209 scfm Compressors -Included Compressor: Lubricated, Reciprocating, Balanced, Opposed Number of Stages: 4 Manufacturer: ANGI - All weather enclosures included. Compressor is positioned so that access doors can be opened fully to access compressor and components inside enclosure. COMPRESSOR ENCLOSURE The ANGI 300 compressor comes standard with a power-coated sheet metal enclosure with access doors and removable panels. The maximum emitted noise from the skid is 78 dBa @ 10' (typical for enclosed skids). Unless specified by the customer, the enclosure comes painted in white with a gray skid. Included options include one enclosure light and an IR gas detector. CONSTRUCTION Piping 2" diameter and smaller is of socket weld construction. Piping construction methods shall conform to ANSI B31.3 3. Flanged piping joints shall use spiral-wound, metallic gaskets. Tubing shall be of seamless ASTM-316 type of adequate pressure rating. Tube fittings 1/2" or smaller shall be Hoke brand or Swagelok brand. Tube fittings 1/2" or larger shall be Parker "Seal-lok" fittings with face seal O-rings. All carbon steel surfaces shall be adequately prepped and painted using industrial epoxy paint. All components shall be suitably braced. INLET SYSTEM Inlet connection: Varies based on site conditions. 2. Inlet Valve: Solenoid valve. 3. Inlet Filter: Particulate filter with serviceable, removable filter made of stainless steel mesh construction. 4. Inlet Flex Hose to be provided, manual isolation valve to be provided, with construction start up strainer to be provided. CAPTIVE RECOVERY SYSTEM Complete skid-mounted captive recovery system for filter blow-down and unloaded starts and stops. The system includes a 100-gallon, vertical ASME tank rated for 600 psig. The recirculation system includes a high-flow recirculation regulator, system relief valve and receiver tank drain. SKID CONSTRUCTION The NG300 Single Unit Skid measures 12' L x 7'-6" W x 8'-5" H, and weighs 15,000 lbs and built to Ariel Compressor Packaging Standards. The open skid is made of welded, structural beams. The main beams are full-depth steel channel or tubes. Rigid mounting surfaces are provided for the compressor and driver. The skid is designed with an overhead support frame and hold-down bolt holes are provided at four (4) external and two (2) internal locations. FILTRATION Serviceable filtration is provided on the inlet of the compressor, on all inter-stage circuits and prior to discharge. The inlet particulate filter comes with a serviceable element made of stainless steel mesh construction. Coarse coalescing filters with stainless steel oil knock-out elements are provided on all inter-stage circuits. Pre-coalescing and fine-coalescing final filters are provided on the discharge circuit for oil elimination. TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com CONTROL SPECIFICATIONS Control System ........................................................... ANGI CCS Compressor Control System PLC Make / Model .................................................... Panel, Control, Compressor, Horner Electric RX371 I/O I/O Arrangement (Max I/O Indicated) ................. 24 DI / 16 DO / 20 AI / 4 AO Mounting Location of Controller ............................ On-skid, UL NNNY, mounted in NEMA 3R Enclosure Electrical Classification of Control Panel .............. Class I Div II Per NFPA 78 Operator Interface ................................................... Panel mounted graphical display, pilot lamps and key switches Available Network Connections ............................ CsCAN, Ethernet, Modbus*, DeviceNet INSTRUMENTATION STANDARD INSTRUMENTATION: Analog: Inlet Pressure Transducer, Interstage Pressure Transducer, Discharge Pressure Transducer, Interstage Discharge Pressure RTD, Compressor Oil Pressure Transducer. OPTIONAL ANALOG INSTRUMENTATION INCLUDED: Enclosure Gas Level (%LEL). DIGITAL INSTRUMENTATION: ESD Active Dry Contact, Hi Gas Level ELECTRIC MOTOR Manufacturer: WEG Baldor or Equal / Operating Speed – 1785 rpm /NEMA, TEFC, Class 1 DIV 2 / 3- phase – 460/60 Hz COMPRESSOR AREA EQUIPMENT COMPRESSOR EQUIPMENT BASE AREA - Included Compressor pad area is composed of a minimum of 12-18” concrete base (depending on compressor configuration and local building codes). The compressor equipment base area will house compressors, storage, priority panel, inlet gas dryers and gas meter assembly. The area inside the compressor compound (around the concrete equipment pads) is finished with a surface of ¾” river rock (asphalt or concrete finish optional). By code, the compressor area must be protected by bollards or continuously connected guardrail. ELECTRICAL EQUIPMENT BASE AREA –Included The electrical equipment will be located a minimum of 15’ from the compressors and other gas-supplied equipment. The electrical area will contain the following items: Service Entrance Main Disconnect, Motor Starter Panel, and optional items, such as communications panel, power distribution panel and manual transfer switches. COMPRESSOR AND ELECTRICAL EQUIPMENT AREA PROTECTION - Included When guardrail is chosen for protection posts are typically spaced 7' on center and are anchored 36" - 60" below the ground surface. Guardrail height is set at 36" above the surface level. The time-fill post will be mounted in an 18" dia. x 3' deep concrete base. If bollards are chosen for protection, the compressor pad area will include 3' tall - 4" concrete-filled steel protective bollards anchored in an 18" diameter base, 3' in depth spaced 4' on center. The bollard is covered in a safety yellow TruStar Energy-branded plastic sleeve. CHAIN LINK FENCE: - Included A 6-foot high 2-1/4" x 11-1/2 ga. galvanized-steel fence will be installed around the compressor / electrical equipment areas. Includes a lockable service gate. The gate size will be 3-feet wide unless otherwise specified. TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com COMMUNICATIONS PACKAGE: - TSE Wireless Communication Panel - Included TSE Wireless Communication Panel: A TruStar Energy engineered wireless full-time equipment monitoring system which includes: email and text messaging for system faults, continuous time-based logging of system operating parameters, continuous event-based logging of system events. The system provides local web server for real-time and logged data display. Provides for remote access for TruStar Energy data collection and support via secure VPN connection. Also provides Network Address Translation \[NAT\] for secure interface to the customer's network. INLET GAS DRYER: GD-024-S-M-460-150-3 - Included ANGI single tower manual regen dryer, 24" vessel, 150 psi design pressure, 3" class 150 flanges. Includes digital dew point monitor, isolation and bypass valves, blower, heater, cooler, water separator and collection tank to regenerate the desiccant. Requires 460/3/60 power. MOTOR STARTER PROVISION: Motor Starter - Dual 100 hp - Qty 1 - Included The motor starter panel is designed to perform several different custom functions within the compressor design - as well as a soft start for your electric motor. The other functions include, but are not limited to: dryer power, enclosure power, gas detection power, time-fill panel power, cooling fan power, ESD for time-fill line power, and spares for future options. DIRECT FILL POST WITH STORAGE PROVISIONS – 4-Bottle TF Buffer Storage: - 6,840 cubic ft with Direct Fill Post and Hose - Included This option serves two purposes: as buffer storage, it functions to protect the pressure relief valves on the compressors from back pressure on the time-fill line in the event time-fill lines are disconnected while the compressor is operating. The second purpose provides a means to direct-fill vehicles (similar to fast fill) and dedicates all storage and compressor production to one single vehicle without having to disconnect time-fill lines currently connected to vehicles. This direct fill includes one skid of 4 DOT bottles with bottom- mounted drains - capable of storing 6,840 scf of CNG. Approximately 54 GGE is available from this storage depending on pressure in the receiving vehicle. EMERGENCY SHUTDOWN AND FIRE EXTINGUISHERS TO MEET BUILDING CODE–Included Shutdowns are located at compressor area and dispenser area. Includes Emergency Shutdown Switch at dispenser area Fire Extinguisher - 5 lb./ 20 BC/model B402/B402T, 3A:40B:C/ 25-gallon water equivalent Safety Signs at dispenser area Safety Signs at dispenser area and time fill areas TIME-FILL AREA AND EQUIPMENT Protection for Vehicle Parking and Time-Fill Posts – Included Wall Mounted: Qty 20 parking locations - Included The time-fill post will be mounted to the wall in a similar fashion as existing time-fil posts. High-pressure piping and electrical conduit will be run above ground mounted on the existing wall on a separate galvanized-steel mounting structure. Caisson Protection:Qty 20 parking locations -Included When choosing caisson protection, the area will include 3' tall -4" concrete-filled steel protective bollards anchored in an 18" dia. base, 3' in depth spaced 4' on center. Each caisson will contain separate conduit for the high-pressure gas and electrical service. When choosing this option, all high- pressure piping and electrical conduit is run underground between the time-fill posts/caissons. TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com Fill Posts for40 Time-Fill hoses - Included 20 dual-hose time-fill posts will be supplied and installed in the time-fill mounting system. Each single or dual-hose post includes: receiver for fill hose nozzle, Heavy duty retractor for fill hose, Shut off valve, Safety and Warning signs, Grounding rod with 3/8-16 grounding stud welded on with double clad plated nuts. Posts are installed in a concrete base 18” in diameter and 3’ in depth. Holster style post hook up – eliminates freeze up of nozzle to post. Posts are constructed of 3” x 3” square steel tube with on-post atmospheric gas exhaust vent, located at the top of the post. The top of the post measures 10’ high from mounting surface. Prepped, painted “Safety” yellow. 40 Fill Hoses - Included Staubli 3,600 psi NGV1 Type 2 nozzles 25’ long hose with Guard-rail mount 150# inline high-pressure breakaways Swagelok 3 way valve for nozzle Time-Fill Post 3 Zone Layout - Included High-pressure discharge lines run from the compressor to 3 time fill zones. All lines are trenched or directional drilled when possible from compressor to first fill hose on fill line. Trenched lines are replaced with original surface type that existed before trenching. Mechanical High Pressure Trenching per Time-Fill Run - Included Trenching for mechanical high pressure originating from the compressor to each individual time fill run. Time-Fill Line Filtration – Qty 1 - Included There will be Parker High pressure filters installed on the beginning of the Time-Fill Line to catch any oil bypass and contaminants before CNG is dispensed into the trucks. Filter stand includes a 99.5% 3/4” JS3B-10 pre-coalescer filter and 1” JS4C 99.9% final filter. High-Speed Defueling Panel – Included High-speed defueling panel equipped with a Parker Quick Release Coupler. Comes complete with a self-supporting enclosure stand. High-Pressure Piping -Included Stainless steel high-pressure Time-Fill Line will be run from the compressor area to the Time-Fill Line. This high-pressure line will be directional drilled when possible and where required, trenching for high- pressure runs will be backfilled and replaced with like type surface material (which was removed during installation). All stainless steel lines that are run underground are protected by PVC conduit. Stainless steel tube is rated at 5,000 psi with ½” having a .065” wall thickness and ¾” tubing having a .095” wall thickness. Schedule 160 High pressure stainless steel pipe between 1” and 2” in diameter is rated at 5,000 psi. Low-Pressure Piping - Included Low-pressure piping will be used from gas meter assembly to the inlet gas dryer and from the inlet gas dryer to the compressors. Schedule 40 carbon steel is rated at over 1,000 psi. Time Fill Panel -Included Time fill panels with 1" valve (for applications above 700 scfm), located on compressor will control the start and stop functions of the Time-Fill Line. This panel provides temperature compensation fill on the Time-Fill Line. This panel also allows you to set specific start and stop times on the Time-Fill Line to TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com maximize the entire systems capabilities and ensure trucks get the maximum allowable CNG on board with each fill. Micromotion CNG050 Meter – 4 - Included Micromotion Meter CNG050 - 40 to 4444 scfm capacity constructed of stainless steel, pressure rated to 5,000 psi. Temperature rated from -40°F to +247°F. Mass flow accuracy to ± .5%. Rated for hazardous area installation. Weights and Measures rated. Reads in liters, DGE, or GGE. All-weather rated. 20’ Dual-Head LED Parking Lot Light – 1 Included A dual 400-watt LED lamp mounted on a one-piece aluminum post. Each lamp enclosure measures 15" x 22". This light post includes dual LED lamp enclosures. The light post is 20' in height and mounted in a 18' concrete caisson. Start Up and Commissioning- Included TruStar Energy will commission the station and provide on-site training on equipment to mechanics that will include all maintenance and operations requirements. Mechanic will work with TruStar Energy trainer during start up to understand all required maintenance and operations requirements. Pricing and RNG Credit Summary: Phase 1 Design, Engineering & Permits:$104,339.80 Total Phase 1 Contract Price: $104,339.80 Phase 2* Equipment Procurement: $778,351.14 Phase 2 - Equipment Construction & Installation: $1,172,982.50 Phase 2 - Construction Project Management & Commissioning: $239,168.59 Phase 2 - Construction Freight & Mobilization: $33,750.00 Phase 2 - Equipment RNG Credit/Lump Sum: ($540,000.00) Total Phase 2 Contract Price: $1,684,252.23 th *Phase 2 pricing expires June 30, 2021 and will be revised to reflect cost increases incurred, if any, by TruStar Energy. Phase 2 will commence upon mutual agreement of updated pricing and receipt Notice to Proceed. TruStar Energy will receive all RNG credit value up to 110,000 GGE per year for 10 years. Actual usage will be audited at the end of each calendar year by TruStar Energy and verified by City of Santa Ana. RNG credits will be reconciled as follows: - TruStar Energy will pay City of Santa Ana $0.67/GGE for all volume over 110,000 GGE annually. - City of Santa Ana will pay TruStar Energy $0.67/GGE for any shortfall of volume below 110,000 GGE annually. TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com Optional Public Dispenser Pricing: $565,495.50** The Optional Public Dispenser Price includes all costs associated with the construction of (1) dual-hose public fast-fill dispenser roughly 750’ from the equipment compound. Dispenser includes a POS system and 24,000 cu ft of storage sufficient to supply expected public volumes. The Optional Public Dispenser option is not part of this Agreement and shall require a separate agreement approved by the City Council. th **Optional Public Dispenser Pricing expires June 30, 2021 and will be revised to reflect cost increases incurred, if any, by TruStar Energy. Phase 2 will commence upon mutual agreement of updated pricing and receipt Notice to Proceed. TruStarEnergy-10225 PhiladelphiaCourt,RanchoCucamonga,91730•909-793-3700•(fax)909-793.jj()56•www.trusatrenergy.com EXHIBIT Cntfk`r Gnvdkk, Vice President of Service & Maintenance nd 1928 32 Ave. NW 507-208-9278 dhowell@trustarenergy.com TFSWJDF!BHHSFFNFOU!Bmm!JODMVTJWF211&!XBSSBOUZ City of Santa Ana 215 S Center St Santa Ana, CA 92703 ServiceFeeProposalfor All Inclusive CNG Station Maintenance Npouimz!Gmbu!TfswjdfSbuft!bsf!bt!gpmmpxt; Zfbs!2!.!%5-311!qfs!npoui Zfbs!3!.!%5-311!qfs!npoui Zfbs!4!.!%5-311!qfs!npoui Zfbs5)SfofxbmPqujpo*.%5-311qfs!npoui! Zfbs6)SfofxbmPqujpo*.%5-311qfs!npoui! Ftujnbufe!boovbm!vtbhf;211-111!,!HHF!)HHF!cfjoh!234/68!dvcjd!gups6/77mct/!pg!obuvsbmhbt* TruStarEnergyagrees to the generalO&M terms as outlined inthe RFP including: Contractor shall perform preventative maintenance on the compressors and inspections on the dispensing system Bi-Weekly. The Contractor shall respond within 4 hours of an emergency shutdown event. Contrac ready for operational rollout on any given morning during the contract. Contractor shall have the capability to remotely monitor the key compressor system variables such as flow, temperature and pressure with a laptop computer and remote alarm, if applicable. subcontractors must check-in and inform Fleet Services staff of the reason for the visit before entering the compressor compound area and the fueling island area for service and/or repairs. Contractor is to submit their inspection reports as part of the RFP response for approval by the City. A separate inspection form shall be completed for each unit or system. Any problems or operation are to be reported immediately to the Fleet Services Management or Supervision to determine and/or approve further action. TFSWJDF!BHHSFFNFOU!BmmJODMVTJWF!211&!XBSSBOUZ to be signed with a copy left at the Fleet Services office; and a copy is to be emailed to ESosa@santa-ana.org with the invoice. All hoses replaced in the maintenance or repair under this agreement are to be new and free of defects. All parts, (excluding hoses) used in the maintenance or repair under this agreement are to be ces Manager or his/her designee. All repairs shall be guaranteed for a minimum of 120 days, new equipment installations shall be covered under the manufactures warranty from the date of installation. All inspections are to be performed during regular City business hours. Invoices shall include a summary of the service or repair; with itemized parts and materials if applicable; a copy of the service order must accompany invoices and must be sent to the same Fleet Services email address above. Although not required for normal maintenance a C-10 electrical contractors license was included to cover any repairs that may require this skill set. 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Dpnqsfttps!pjm!tusbjofs!fmfnfou!dmfbojoh/ Gpsdf!gffe!mvcsjdbups!cpy!mvcf!pjm!sfqmbdfnfou/ Gpsdf!gffe!mvcsjdbups!gjmufs!sfqmbdfnfou/ Dpnqsfttps!joufstubhf!dpbmftdjoh!gjmufs!fmfnfou!sfqmbdfnfou/ Esjwfs!npups!mvcsjdbujpo!)Hsfbtf!cfbsjoht!qfs!nbovgbduvsft!sfdpnnfoebujpot* Dpnqsfttps!wbmwft!)Sfcvjme!ps!Sfqmbdf* Nfbtvsf!'!sfdpse!bmm!joufsobm!dsjujdbm!dmfbsbodft!)Qfs!Bsjfm!Tqfdjgjdbujpot* )Sfqmbdf!boz!pvu!pg!tqfd!dpnqpofout* Dpnqsfttps!qjtupo!sjoh0sjefs!cboe!sfqmbdfnfou/ Dpnqsfttps!qbdljoh!sfcvjme!ps!sfqmbdfnfou/ Difdl!bmm!dpnqsfttps!dsjujdbm!gbtufofst!gps!qspqfs!upsrvf!)Op{{mft-!wbmwf!dbqt-!ifbet-!qbdljoh!dbtft- fud/* Dpnqsfttps!tpgu!gppu!nfbtvsf!'!sfdpse!)Dpssfdu!jg!offefe!qfs!Bsjfm!tqfd* Dpnqsfttps!up!esjwfs!bmjhonfou!'!sfdpse!)Dpssfdu!jg!offefe!qfs!Bsjfm!tqfd* TFSWJDF!BHHSFFNFOU!BmmJODMVTJWF!211&!XBSSBOUZ TFSWJDF!BHHSFFNFOU!BmmJODMVTJWF!211&!XBSSBOUZ TFSWJDF!BHHSFFNFOU!BmmJODMVTJWF!211&!XBSSBOUZ TFSWJDF!BHHSFFNFOU!BmmJODMVTJWF!211&!XBSSBOUZ All Inclusive Service Agreement between: This All-Inclusive Maintenance Agreement for CNG station is offered between TruStar Energyand City of Santa Ana Authorized TruStar Energy Representative-Doug Howell Signature here: __________________________________________________ Date:2020 Phone: 813-545-1343 Email: dhowell@trustarenergy.com Authorized Customer Representative Signature here: __________________________________________________ Date: _________________________________ Phone: Email: COST ANALYSIS COMPRESSED NATURAL GAS STATION Project Item Total Phase I: Design $ 104,340 Phase II(a): Equipment Procurement $ 812,102 Phase II(b): Construction and Installation $ 1,412,152 Phase II(a+b): Equipment and Construction (15% Contingency) $ 333,638 Contract Administration (6%) $ 139,717 Contingencies Inspection (5%) $ 116,430 CONSTRUCTION DELIVERY COST $ 2,918,378 Renewable Natural Gas (RNG) Credit $ 540,000) NET CONSTRUCTION DELIVERY COST $ 2,378,379 EXHIBIT 4 2273 Public Works Agency www.santa-ana.org/pw Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Saint Gertrude and Grand Avenue Water Main Replacement AGENDA TITLE Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount of $906,476 for an Existing Construction Contract with All Cities Engineering, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $118,237 with an Estimated Project Delivery Cost of $4,357,067, for the Saint Gertrude and Grand Avenue Water Main Replacement Project (Project No. 15-6446) (Non-General Fund) RECOMMENDED ACTION 1.Approve an appropriation adjustment recognizing $1,024,713 in prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward revenue account, and appropriating the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. 2.Approve an amendment to the Project Cost Analysis in the amount of $1,024,713 for $906,476 in additional contingency funds and $118,237 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $4,357,067. The new estimated total construction delivery costs include $2,563,350 for the construction contract, $502,741 for contract administration, inspection and testing, and a $1,290,976 project contingency for unanticipated or unforeseen work, subject to non-substantive changes approved by the City Manager and City Attorney. 3.Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $1,024,713, which includes $118,237 in construction engineering funds and $906,476 for construction contingency funds, for the St Gertrude and Grand Water Main Project (15-6446). DISCUSSION On November 17, 2021, the City Council authorized the award of a construction contract to All Cities Engineering, Inc. to replace the existing cast iron water main in the area surrounding Saint Gertrude Place and Grand Avenue (Exhibit 1). The project is currently under construction and additional improvements have been identified that surpass the Approve Additional Contingency Funds for the Saint Gertrude and Grand Avenue Water Main Replacement August 17, 2021 Page 2 existing contingency of $384,500. To capitalize on the favorable pricing of the existing contract with All Cities Engineering, Inc., staff recommends increasing the project contingency by $906,476 and the contract administration, inspection and testing funds by $118,237 to complete the work and deliver the water main replacement project. The recommended action will increase the project contingency and contract administration, inspection and testing by $1,024,713, thereby increasing the total estimated construction delivery cost to $4,357,076, as indicated in the Cost Analysis (Exhibit 2) and as summarized in the table below: Project ItemCurrent TotalNew Total Construction Contract$2,563,350$2,563,350 Construction Administration, Inspection, Testing$384,504$502,741 Contingencies$384,500$1,290,976 $3,332,354 TOTAL CONSTRUCTION DELIVERY COST$4,357,067 ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize $1,024,713 of prior fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward revenue account (No. 06017002-50001, and appropriating the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account (No. 06617647-66301). The following table summarizes the funds budgeted for expenditure to deliver construction of this project. Accounting Unit - Accounting Unit - Fiscal Fund Account No.Account No. Amount YearDescription (Project No.)Description Prior Authorized Funds Water Utility Capital 06617647-66301Acquisition & 2020-21Projects, Water Capital $3,332,355 (15-6446)Construction Project Additional Funds Requested Water Utility Capital 06617647-66301Acquisition & 2021-22Projects, Water Capital $1,024,713 (15-6446)Construction Project Total$4,357,067 Approve Additional Contingency Funds for the Saint Gertrude and Grand Avenue Water Main Replacement August 17, 2021 Page 3 EXHIBIT(S) 1.Location Map 2.Cost Analysis 3.FY 2021-22 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager COST ANALYSIS CONSTRUCTION OF PROJECT NO. 15-6446 : SAINT GERTRUDE AND GRAND AVENUE WATER MAIN REPLACEMENT Dpotusvdujpo!Dpousbdu%3-674-461/61 Dpousbdu!Benjojtusbujpo%333-387/11 Jotqfdujpo!boe!Uftujoh%391-576/11 Dpoujohfodjft%2-3:1-:87/11 TOTAL ESTIMATED CONSTRUCTION COSTS$4,357,067.50 .-.- DATE:13.Bvh.3132 FY 27/28FY 27/28 .-.- FY 26/27FY 26/27 .-.- FY 25/26FY 25/26 .-.- FY 24/25FY 24/25 PROJECT NEED:Sfqmbdfnfou!pg!pctpmfuf!xbufs!nbjot!up!fotvsf!tztufn!sfmjbcjmjuz!boe!up!qspufdu!xbufs!rvbmjuz/ .-.- FY 23/24FY 23/24 CONTACT:Bsnboep!Gfsoboef{-!Tfojps!Djwjm!Fohjoffs .-.- FY 22/23FY 22/23 FY 21/22FY 21/22 2-135-824 1,024,713 2-135-824 1,024,713 TOTALTOTAL CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET DIVISION:Xbufs!Sftpvsdft PROJECT DESCRIPTION:Sfqmbdf!bhjoh!xbufs!ejtusjcvujpo!qjqfmjoft!boe!sfmbufe!bqqvsufobodft!jodmvejoh!gjsf!izesbout!boe!wbmwft/ DpotusvdujpoXBUFS!DBQJUBM PROJECT COSTSSOURCE OF FUNDS PROJECT TITLE:Tbjou!Hfsusvef!boe!Hsboe!Bwfovf!Xbufs!Nbjo!Sfqmbdfnfou PROJECT CATEGORY:Vujmjuz0Esbjobhf0MjhiujohJnqspwfnfoutXbufs!Jnqspwfnfout LOCATION MAP AGENCY:Qvcmjd!Xpslt Public Works Agency https://www.santa-ana.org/pw Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: San Lorenzo Sewer Lift Station AGENDA TITLE Approve Appropriation Adjustment and Amendment to Agreement with Butier Engineering, Inc. for Construction Engineering Services to Increase the Agreement Amount by $379,714 and the Contingency by $56,957, for a Total Amount Not to Exceed $986,671 (Non-General Fund) RECOMMENDED ACTION 1.Approve an appropriation adjustment recognizing prior-year fund balance of $681,343 in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry- Forward revenue account, and appropriating the same amount into the Sewer Connection Projects, Improvements Other Than Building expenditure account. 2.Authorize the City Manager to execute an agreement amendment for construction engineering services with Butier Engineering, Inc. for construction engineering services to increase the agreement amount by $379,714 and the contingency by $56,957 for a total agreement amount of $986,671, subject to nonsubstantive changes approved by the City Manager and the City Attorney. 3.Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $681,343 in construction funds, for the San Lorenzo Sewer Lift Station Project (06- 3510). DISCUSSION On October 1, 2019 City Council authorized the City Manager to execute an agreement with Butier Engineering, Inc. to provide construction engineering services for the San Lorenzo Sewer Lift Station project. Due to issues encountered during the construction of the project and COVID-19-related delays, the $550,000 originally allocated for this agreement was depleted. Staff requests approval of an amendment to increase the agreement amount by $379,714 and the contingency by $56,957, for a total of $436,671 for construction engineering services. An additional $244,672 will be appropriated to this project to allow for continued San Lorenzo Sewer Lift Station August 17, 2021 Page 2 oversight and consistency in delivering the project. These services augment City staff efforts to ensure the timely delivery of the project. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize $681,343 in prior year funds balance in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry Forward revenue account (No. 05517002-50001), and appropriating the same amount into the Sewer Connection Projects, Improvements Other Than Building expenditure account (No. 05517660-66220). Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 2) will officially incorporate these funds in the amount of $681,343 to the program. The following table summarizes the funds budgeted for expenditure on construction engineering services to deliver construction of this project. Accounting Unit - Accounting Unit - Fiscal Fund Account No.Account No. Amount YearDescription (Project No.)Description Prior Authorized Funds Sewer Connection Sewer 05517660-66220Projects, 2019-20Connection $550,000 (06-3510)Improvements Fee Other Than Building Additional Funds Requested Sewer Connection Sewer 05517660-66220Projects, 2021-22Connection $681,343 (06-3510)Improvements Fee Other Than Building Total$1,231,343 EXHIBIT(S) 1.Amendment to Agreement with Butier Engineering 2.FY 2021-22 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager .-.- DATE:13.Bvh.3132 FY 27/28FY 27/28 .-.- FY 26/27FY 26/27 .-.- FY 25/26FY 25/26 .-.- FY 24/25FY 24/25 PROJECT NEED:Uif!fyjtujoh!xfu!xfmm!jt!upp!tibmmpx-!sftvmujoh!jo!tvsdibshjoh!pg!jodpnjoh!tfxfs!nbjot/!Uijt!qspkfdu!jt!sfrvjsfe!up!qsfwfou!tfxfs!nbjot!gspn!qmvhhjoh!boe!up!qsfwfou!tqjmmt/ .-.- FY 23/24FY 23/24 CONTACT:Bsnboep!Gfsoboef{-!Tfojps!Djwjm!Fohjoffs .-.- FY 22/23FY 22/23 792-454 681,343 792-454 681,343 FY 21/22FY 21/22 TOTALTOTAL CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET DIVISION:Xbufs!Sftpvsdft PROJECT DESCRIPTION:Sfdpotusvdu!fyjtujoh!tfxfs!mjgu!tubujpo/ DpotusvdujpoTFXFS!DPOOFDUJPO!QSPKFDUT PROJECT COSTSSOURCE OF FUNDS PROJECT TITLE:Tfhfstuspn!)Tbo!Mpsfo{p*!Tfxfs!Mjgu!Tubujpo!Sfdpotusvdujpo PROJECT CATEGORY:Vujmjuz0Esbjobhf0MjhiujohJnqspwfnfoutNvojdjqbm!Gbdjmjujft LOCATION MAP AGENCY:Qvcmjd!Xpslt Planning and Building Agency www.santa-ana.org/pb Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Approval of Historic Property Preservation Agreements AGENDA TITLE: Historic Property Preservation Agreements RECOMMENDED ACTION Authorize the City Manager or designee to execute the attached Mills Act agreement with the below-referenced property owners for the identified structure(s), subject to non- substantive changes approved by the City Manager and City Attorney. Historic Property Property Owner(s)Preservation Address/HouseVote by HRC Agreement No. Frank Filipponio and Kristen Marcucci, 7:0:0:2 935 W. Twentieth Trustees of the 2021-10(Frazier and Shipp Street Filipponio Marcucci Absent) Trust 6:0:1:2 Benjamin Ramirez Jr. (McLoughlin Abstain, and Nicolette Ellen-2021-062307 N. Benton Way Frazier and Shipp Valdez Ramirez Absent) 6:1:0:2 Lauren Elizabeth and 2311 N. Heliotrope (Christy Dissenting, 2021-12 Jenny HartshorneDriveFrazier and Shipp Absent) Alfred Frank Weitzman, Maura 7:0:0:2 Zwerling Weitzman, 2021-042424 N. Bonnie Brae(Frazier and Shipp David A. Weitzman, Absent) and Brooke Weitzman 7:0:0:2 Jacob and Vanessa 2206 N. Freeman 2021-11(Frazier and Shipp CollinsStreet Absent) Approval of Historic Property Preservation Agreements August 17, 2021 Page 2 DISCUSSION On May 13, 2021, the Historic Resources Commission (HRC) recommended that the City Council authorize the City Manager to execute the above referenced Mills Act agreements with the identified property owners for historic structure(s) in the City, subject to non- substantive changes approved by the City Manager and City Attorney. This action allows for the approval of a Historic Property Preservation Agreement (Mills Act Contract) which provides a property tax reduction whereby property owners agree to reinvest the tax savings towards the maintenance of the historic property. Additionally, the agreement prevents inappropriate alterations to the protected historic structure(s). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed projects are exempt from further review. The following Categorical Exemptions will be filed for this project: ER No. 2021-58 (935 W. Twentieth Street) ER No. 2021-60 (2307 N. Benton Way) ER No. 2021-61 (2311 N. Heliotrope Drive) ER No. 2021-08 (2424 N. Bonnie Brae) ER No. 2021-59 (2206 N. Freeman Street) FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $4,823.68 annually noted below, for a period of not less than ten years. HPPA No.AddressEstimateExhibit No. 2021-10935 W. Twentieth Street$916.721-2 2021-062307 N. Benton Way $1,137.683-4 2021-122311 N. Heliotrope Drive $824.675-6 2021-042424 N. Bonnie Brae$1,110.107-8 2021-112206 N. Freeman Street$834.519-10 Total for All Properties:$4,823.68 EXHIBIT(S) 1. Mills Act Agreement – 935 W. Twentieth Street 2. HRC Staff Report – 935 W. Twentieth Street 3. Mills Act Agreement – 2307 N. Benton Way 4. HRC Staff Report – 2307 N. Benton Way 5. Mills Act Agreement – 2311 N. Heliotrope Drive 6. HRC Staff Report– 2311 N. Heliotrope Drive 7. Mills Act Agreement – 2424 N. Bonnie Brae Approval of Historic Property Preservation Agreements August 17, 2021 Page 3 8. HRC Staff Report – 2424 N. Bonnie Brae 9. Mills Act Agreement – 2206 N. Freeman Street 10. HRC Staff Report – 2206 N. Freeman Street Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Kristine Ridge, City Manager MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Frank A. Filipponio and Kristen L. Murcucci, Trustees of the Filipponio Marcucci Trust, established August 26, 2014, (hereinafter collectively referred to as “Owner”), owner of real property located at 935 West Twentieth Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possessesfee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 935 West Twentieth Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. -1 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on August 18, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description”attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, -2 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C,and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Ownerhereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Ownerhave breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code -3 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7.Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 935 West Twentieth Street, Assessor Parcel Number, 399-055-06, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall -4 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners:Frank Filipponio and Kristen Marcucci 935 West Twentieth Street Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. - 5 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 c.This hold harmless provision applies to all damages and claims for damages suffered, oralleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, orportions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} -6 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ______________________ By:_________________________ FRANK FILIPPONIO Trustee of The Filipponio Marcucci Trust, Established August 26, 2014 Date: ______________________ By:_________________________ KRISTEN MARCUCCI Trustee of The Filipponio Marcucci Trust, Established August 26, 2014 APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency -7 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: LOT 2 OF TRACT NO. 2949 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 88, PAGE 40 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 399-055-06 -8 - EXECUTIVE SUMMARY Russell-Irving House 935 West Twentieth Street Santa Ana, CA 92706 NAME Russell-Irving House REF. NO. ADDRESS 935 West Twentieth Street CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1956 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD West Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE C/3 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE:Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one- story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one-story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports. SUMMARY/CONCLUSION: The Russell-Irving House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of the side-gabled roof variant of the Minimal Traditional style with Colonial Revival detailing in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of West Floral Park and is a representative example of the side-gabled roof variant of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation State of California The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Russell-Irving House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 935 West Twentieth Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 399-055-06 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in West Floral Park, the Russell-Irving House is a one story single-family residence constructed in the side-gable variant of Minimal Traditional architectural style with Colonial Revival detailing. Simplicity and near symmetry identify the Colonial Revival inspiration for this single-family residence, which features a moderately-pitched, side-gabled roof with modest overhangs. The roof is clad in contemporary asphalt shingle roofing, and the exterior walls are clad in a combination of wood clapboard siding and smooth stucco. The façade (south elevation) consists of four bays, composed in an A-B-C-A pattern. The focal point of the design is the entry, slightly offset from center in the “C” bay, detailed with a Classical surround and containing a non-original wood door with built-in screen. The end (“A”) bays feature single, multi-paned, double-hung windows framed with shutters, while the ”B” bay features a multi-paned tripartite window composed of two casement windows flanking a fixed central window. Along the north, east, and west elevations, the building incorporates a series of single and tripartite, multi-paned, double-hung windows. An interior brick chimney rises above the roof ridgeline. A one-story, gable- roofed, detached garage is located in the rear of the property. Building permits document removal of the original shake roof. While the residence has been altered by the roofing material and front door replacement, the alterations do not to detract from the integrity of the residence. The property is landscaped with low vegetation and neatly trimmed hedges and features a walkway paved in flagstone leading to the front entry. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) P5a. Photo South elevation, view north April 2021 *P6. Date Constructed/Age and Sources: historic 1956/ City of Santa Ana Building Permits *P7. Owner and Address: Frank Filipponio and Kristen Marcucci 935 West Twentieth Street Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95) *Required information State of California The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Russell-Irving House B1. Historic Name: Russell-Irving House B2. Common Name: Same B3.Original Use:Single-family Residence B4. Present Use:Single-family Residence *B5. Architectural Style: Minimal Traditional *B6. Construction History: (Construction date, alterations, and date of alterations): June 1,1956. Constructed. $17,000. July 31, 1989. Re-roof w/o tear off for garage only. November 29, 1995. Reroof, remove existing shake and shingle comp. and apply new comp. $4,470. March 2, 2016. Tear off existing, resheath, and install new comp. shingle. $1,415. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect: Unknown b. Builder: Roy Russell *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1956 Property Type:Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Russell-Irving House is architecturally significant as a characteristic example of the side-gable variant of Minimal Traditional architectural style with Colonial Revival detailing. It was built in 1956 for $17,000 by prominent developer and builder Roy Roscoe Russell (1881-1965). Along with developer and builder Allison Honer (1897-1981), Roy Russell was credited as a subdivider and builder of a major portion of northwest Santa Ana. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. Little information is available regarding occupancy of the residence from 1960-1990's. However, during the 1990's Paul and Therese Irving bought the property and resided there until 2004, when the property was sold to Adrienne Salyer. The property was sold soon after to Steven and Louise Mishler who resided there for 13 years. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: Sketch Map *B14. Evaluator: Leslie Heumann/Chattel Inc. Russell-Irving House *Date of Evaluation: July 1, 2021 935 West Twentieth Street (This space reserved for official comments.) DPR 523B (1/95) *Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Russell-Irving House *Recorded by Pedro Gomez *Date July 1, 2021 Continuation Update *B10. Significance (continued): Since the second half of the twentieth century, the neighborhood in which the Russell-Irving House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Russell-Irving House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of the side-gabled roof variant of the Minimal Traditional style with Colonial Revival detailing in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of West Floral Park and is a representative example of the side-gabled roof variant of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Russell-Irving House include, but may not be limited to: materials and finishes (stucco and horizontal wood board lapped siding); side-gabled roof with modest overhang; four-bay façade; multi-paned, double-hung windows framed with shutters; and Classical main entry surround. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Ancestry.com. 1930 United States Federal Census \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2002. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1999. DPR 523L MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - Planning and Building Agency Item # 1 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report July 1, 2021 Topic: HRCA No. 2021-11, HRC 2021-11, HPPA No. 2021-10 – The Russell-Irving House RECOMMENDED ACTION 1.Adopt a resolution approving Historic Resources Commission Application No. 2021- 11 and Historic Register Categorization No. 2021-11 (Exhibit 1). 2.Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Frank Filipponio and Kristen Marcucci, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Frank Filipponio and Kristen Marcucci are requesting approval to designate an existing residence located at 935 West Twentieth Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the north side of West Twentieth Street in the West Floral Park neighborhood. The site contains a 1,782-square-foot, Minimal Traditional residence and detached garage on a 7,700-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, HRCA No. 2021-11, HRC 2021-11, HPPA No. 2021-10 – The Russell-Irving House July 1, 2021 Page 2 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the property is 65 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Russell-Irving House has distinctive architectural features of the side-gabled roof variant of the Minimal Traditional architectural style with Colonial Revival detailing. It was built in 1956 for $17,000 by prominent developer and builder Roy Roscoe Russell. Along with developer and builder Allison Honer, Roy Russell was credited as a subdivider and builder of a major portion of northwest Santa Ana. The Russell-Irving House is a one story single-family residence constructed in the side- gable variant of Minimal Traditional architectural style with Colonial Revival detailing. Simplicity and near symmetry identify the Colonial Revival inspiration for this single- family residence, which features a moderately-pitched, side-gabled roof with modest overhangs. The roof is clad in contemporary asphalt shingle roofing, and the exterior walls are clad in a combination of wood clapboard siding and smooth stucco. The façade (south elevation) consists of four bays, composed in an A-B-C-A pattern. The focal point of the design is the entry, slightly offset from center in the “C” bay, detailed with a Classical surround and containing a non-original wood door with built-in screen. The end (“A”) bays feature single, multi-paned, double-hung windows framed with shutters, while the ”B” bay features a multi-paned tripartite window composed of two casement windows flanking a fixed central window. Along the north, east, and west elevations, the building incorporates a series of single and tripartite, multi-paned, double-hung windows. An interior brick chimney rises above the roof ridgeline. A one- story, gable-roofed, detached garage is located in the rear of the property. Building permits document removal of the original shake roof. While the residence has been altered by the roofing material and front door replacement, the alterations do not to detract from the integrity of the residence. Character-defining features of the Russell- Irving House include, but may not be limited to: materials and finishes (stucco and horizontal wood board lapped siding); side-gabled roof with modest overhang; four-bay façade; multi-paned, double-hung windows framed with shutters; and Classical main entry surround. HRCA No. 2021-11, HRC 2021-11, HPPA No. 2021-10 – The Russell-Irving House July 1, 2021 Page 3 The Russell-Irving House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of the side-gabled roof variant of the Minimal Traditional style with Colonial Revival detailing in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of West Floral Park and is a representative example of the side- gabled roof variant of Minimal Traditional architecture. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the West Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. HRCA No. 2021-11, HRC 2021-11, HPPA No. 2021-10 – The Russell-Irving House July 1, 2021 Page 4 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-58 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $916.72 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency GSFF!SFDPSEJOH!QVSTVBOU!UP! 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HPWFSONFOU!DPEF!¨!38494 EXHIBIT A LEGAL DESCRIPTION APNAddressLegal DescriptionOwner Names 4::.166.17:46!Xftu!Uxfoujfui!TusffuMPU!3!PG!USBDU!OP/!3:5:!JO!Gsbol!Gjmjqqpojp! UIF!DJUZ!PG!TBOUB!BOB-!boe!Lsjtufo! DPVOUZ!PG!PSBOHF-!Nbsdvddj TUBUF!PG!DBMJGPSOJB-!BT! QFS!NBQ!SFDPSEFE!JO! CPPL!99-!QBHF!51!PG NJTDFMMBOFPVT!NBQT-!JO! UIF!PGGJDF!PG!UIF! DPVOUZ!SFDPSEFS!PG! TBJE!DPVOUZ/!! Sftpmvujpo!Op/!3132.YYY Qbhf!5pg!5 MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Frank A. Filipponio and Kristen L. Murcucci, Trustees of the Filipponio Marcucci Trust, established August 26, 2014, (hereinafter collectively referred to as “Owner”), owner of real property located at 935 West Twentieth Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 935 West Twentieth Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. - 1 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on September 22, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, -2 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code -3 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7.Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 935 West Twentieth Street, Assessor Parcel Number, 399-055-06, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall -4 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City:City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners:Frank Filipponio and Kristen Marcucci 935 West Twentieth Street Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. -5 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 ATTEST:CITY OF SANTA ANA _________________________________________________ DAISY GOMEZKRISTINE RIDGE Clerk of the CouncilCity Manager OWNER Date: ______________________By:_________________________ FRANK FILIPPONIO Trustee of The Filipponio Marcucci Trust, Established August 26, 2014 Date: ______________________By:_________________________ KRISTEN MARCUCCI Trustee of The Filipponio Marcucci Trust, Established August 26, 2014 APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ JOHN M. FUNKMINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency -7 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: LOT 2 OF TRACT NO. 2949 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 88, PAGE 40 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 399-055-06 - 8 - EXECUTIVE SUMMARY Russell-Irving House 935 West Twentieth Street Santa Ana, CA 92706 NAMERussell-Irving HouseREF. NO. ADDRESS935 West Twentieth Street CITYSanta AnaZIP92706ORANGE COUNTY YEAR BUILT1956LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICTN/ANEIGHBORHOODWest Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATIONCALIFORNIA REGISTER STATUS CODE C/35S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one-story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one- story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports. SUMMARY/CONCLUSION: The Russell-Irving House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an example of the side-gabled roof variant of the Minimal Traditional style with Colonial Revival detailing in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of West Floral Park and is a representative example of the side-gabled roof variant of Minimal Traditional architecture. (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation State of California The Resources AgencyPrimary #______________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_Resource name(s) or number (assigned by recorder) Russell-Irving House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted*a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 935 West Twentieth Street City: Santa Ana Zip: 92706 *e.Other Locational Data: Assessor’s Parcel Number399-055-06 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in West Floral Park, the Russell-Irving House is a one story single-family residence constructed in the side-gable variant of Minimal Traditional architectural style with Colonial Revival detailing. Simplicity and near symmetry identify the Colonial Revival inspiration for this single-family residence, which features a moderately-pitched, side-gabled roof with modest overhangs. The roof is clad in contemporary asphalt shingle roofing, and the exterior walls are clad in a combination of wood clapboard siding and smooth stucco. The façade (south elevation) consists of four bays, composed in an A-B-C-A pattern. The focal point of the design is the entry, slightly offset from center in the “C” bay, detailed with a Classical surround and containing a non-original wood door with built-in screen. The end (“A”) bays feature single, multi-paned, double-hung windows framed with shutters, while the ”B” bay features a multi-paned tripartite window composed of two casement windows flanking a fixed central window. Along the north, east, and west elevations, the building incorporates a series of single and tripartite, multi-paned, double-hung windows. An interior brick chimney rises above the roof ridgeline. A one-story, gable- roofed, detached garage is located in the rear of the property. Building permits document removal of the original shake roof. While the residence has been altered by the roofing material and front door replacement, the alterations do not to detract from the integrity of the residence. The property is landscaped with low vegetation and neatly trimmed hedges and features a walkway paved in flagstone leading to the front entry. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) South elevation, view north April 2021 *P6. Date Constructed/Age and Sources: historic 1956/ City of Santa Ana Building Permits *P7. Owner and Address: Frank Filipponio and Kristen Marcucci 935 West Twentieth Street Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources AgencyPrimary #__________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Russell-Irving House B1.Historic Name: Russell-Irving House B2.Common Name: Same B3.Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5.Architectural Style: Minimal Traditional *B6.Construction History: (Construction date, alterations, and date of alterations): June 1,1956. Constructed. $17,000. July 31, 1989. Re-roof w/o tear off for garage only. November 29, 1995. Reroof, remove existing shake and shingle comp. and apply new comp. $4,470. March 2, 2016. Tear off existing, resheath, and install new comp. shingle. $1,415. *B7. Moved?NoYesUnknown Date:__________Original location:_______ _______ *B8.Related Features: Detached Garage. B9a. Architect:Unknown b.Builder: Roy Russell *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1956 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Russell-Irving House is architecturally significant as a characteristic example of the side-gable variant of Minimal Traditional architectural style with Colonial Revival detailing. It was built in 1956 for $17,000 by prominent developer and builder Roy Roscoe Russell (1881-1965). Along with developer and builder Allison Honer (1897-1981), Roy Russell was credited as a subdivider and builder of a major portion of northwest Santa Ana. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. Little information is available regarding occupancy of the residence from 1960-1990's. However, during the 1990's Paul and Therese Irving bought the property and resided there until 2004, when the property was sold to Adrienne Salyer. The property was sold soon after to Steven and Louise Mishler who resided there for 13 years. (See Continuation Sheet 3 of 3.) B11.Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: Sketch Map *B14. Evaluator: Leslie Heumann/Chattel Inc. Russell-Irving House *Date of Evaluation: July 1, 2021 935 West Twentieth Street (This space reserved for official comments.) DPR 523B (1/95)*Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Russell-Irving House *Recorded by Pedro Gomez*Date July 1, 2021 Continuation Update *B10. Significance (continued): Since the second half of the twentieth century, the neighborhood in which the Russell-Irving House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Russell-Irving House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of the side-gabled roof variant of the Minimal Traditional style with Colonial Revival detailing in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of West Floral Park and is a representative example of the side-gabled roof variant of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Russell-Irving House include, but may not be limited to: materials and finishes (stucco and horizontal wood board lapped siding); side-gabled roof with modest overhang; four-bay façade; multi-paned, double-hung windows framed with shutters; and Classical main entry surround. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Ancestry.com. 1930 United States Federal Census \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2002. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1999. DPR 523L MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 935 West Twentieth Street Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. -2 - SITE 500’ RADIUS HRC 2021-11/ HRCA 2021-11/ HPPA 2021-10 935 WEST TWENTIETH STREET RUSSELL-IRVING HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y P!S!B!O!H!F!!!D!P!V!O!U!Z!!!S!F!Q!P!S!U!F!S TJODF!2:32 Nbjmjoh!Beesftt!;!711!X!TBOUB!BOB!CMWE-!TBOUB!BOB-!DB!:3812 Ufmfqipof!)825*!654.3138!0!Gby!)825*!653.7952 Wjtju!vt!A!xxx/MfhbmBetupsf/dpn DJUZ!PG!TBOUB!BOB!QMBOOJOH TBOUB!BOB0QMBOOJOH!'!CVJMEJOH 31!DJWJD!DFOUFS!QMB\[B!3OE!GMS PS$ TBOUB!BOB-!DB!!:3813 45936:6 NOTICEOFPUBLICHEARING QfespHpnf{xjuiuifQmboojohboe BEFORETHESANTAANAHISTORIC CvjmejohBhfodzbuQHpnf{Atboub. RESOURCESCOMMISSION bob/pshps825.778.38:1 TheCityofSantaAnaencouragestheNote:Jgzpvdibmmfohfuifefdjtjpopouif publictoparticipateinthedecision-bcpwfnbuufs-zpvnbzcfmjnjufeup makingprocess.Weencourageyouto sbjtjohpomzuiptfjttvftzpvpstpnfpof contactuspriortothePublicHearingif fmtfsbjtfebuuifqvcmjdifbsjoh DPQZ!PG!OPUJDF youhaveanyquestions.eftdsjcfejouijtopujdf-psjoxsjuufo dpssftqpoefodfefmjwfsfeupuifIjtupsjd HistoricResourcesCommission SftpvsdftDpnnjttjpopsDjuzDpvodjmpg Action:UifIjtupsjdSftpvsdftuifDjuzpgTboubBobbu-psqsjpsup-uif DpnnjttjpoxjmmipmebQvcmjdIfbsjohupqvcmjdifbsjoh/ sfdfjwfqvcmjduftujnpoz-boexjmmublf bdujpopouifjufneftdsjcfecfmpx/Uifjs Sitienepreguntasenespañol,favorde Opujdf!Uzqf;!HQO!HPWU!QVCMJD!OPUJDF efdjtjpojtgjobmvomfttbqqfbmfeupuif llamaraNarcedaliaPerezal(714)667- DjuzDpvodjmxjuijo21ebztpguifefdjtjpo 2260. Be!Eftdsjqujpo czbozjoufsftufeqbsuzpshspvq/NucnliênlcbngtingVit,xin inthoichoTonyLais(714)565- :46!X/!31ui!tusffu!.!ISD ProjectLocation;:46X/Uxfoujfui 2627. Tusffu)ijtupsjdbmmzlopxobtuifSvttfmm.7029032 JswjohIpvtf*mpdbufejouifTjohmfGbnjmz OR-3482595# Sftjefoujbm)S.2*{pojohejtusjdu/ Up!uif!sjhiu!jt!b!dpqz!pg!uif!opujdf!zpv!tfou!up!vt!gps!qvcmjdbujpo!jo!uif ProjectApplicant:GsbolGjmjqqpojp PSBOHF!DPVOUZ!SFQPSUFS/!Uibol!zpv!gps!vtjoh!pvs!ofxtqbqfs/!Qmfbtf ProjectDescription:Uifbqqmjdboujt sfbe!uijt!opujdf!dbsfgvmmz!boe!dbmm!vt!xjui!boz!dpssfdujpot/!Uif!Qsppg!pg sfrvftujohbqqspwbmpgIjtupsjdSftpvsdft Qvcmjdbujpo!xjmm!cf!gjmfe!xjui!uif!Dpvouz!Dmfsl-!jg!sfrvjsfe-!boe!nbjmfe!up!zpv DpnnjttjpoBqqmjdbujpoOp/3132.22- IjtupsjdSfhjtufsDbufhpsj{bujpoOp/3132. bgufs!uif!mbtu!ebuf!cfmpx/!Qvcmjdbujpo!ebuf)t*!gps!uijt!opujdf!jt!)bsf*; 22-boeIjtupsjdQspqfsuzQsftfswbujpo BhsffnfouOp/3132.21upbmmpxuif 1702903132 qmbdfnfouboedbufhpsj{bujpojouifTboub BobSfhjtufspgIjtupsjdbmQspqfsujftbt Dpousjcvujwfgpsuifbcpwfnfoujpofe qspqfsuzboeupfyfdvufbIjtupsjd QspqfsuzQsftfswbujpoBhsffnfouxjuiuif DjuzpgTboubBob/ EnvironmentalImpact:Jobddpsebodf Uif!dibshf)t*!gps!uijt!psefs!jt!bt!gpmmpxt/!Bo!jowpjdf!xjmm!cf!tfou!bgufs!uif!mbtu xjuiuifDbmjgpsojbFowjsponfoubmRvbmjuz Bdu-uifsfdpnnfoefebdujpojtfyfnqu ebuf!pg!qvcmjdbujpo/!Jg!zpv!qsfqbje!uijt!psefs!jo!gvmm-!zpv!xjmm!opu!sfdfjwf!bo gspngvsuifssfwjfxvoefsTfdujpo26442- jowpjdf/ Dmbtt42-btuijtbdujpojteftjhofeup qsftfswfbijtupsjdsftpvsdf/Dbufhpsjdbm FyfnqujpoOp/FS.3132.69xjmmcfgjmfe Qvcmjdbujpo%239/76 gpsuijtqspkfdu/ Upubm%239/76 MeetingDetails:TheCityhasresumed in-personmeetings.Uijtnbuufsxjmmcf ifbsepo Thursday,July1,2021,at4:30 p.m.jouifDjuzDpvodjmDibncfst-33 DjwjdDfoufsQmb{b-TboubBob-DB:3812/ Bmmqfstpotjoufsftufejouijtnbuufsbsf opujgjfeupbqqfbsbuuijtujnf/ WrittenComments:Jgzpvbsfvobcmfup Ebjmz!Kpvsobm!Dpsqpsbujpo qbsujdjqbufjouijtjo.qfstponffujoh-zpv nbztfoexsjuufodpnnfoutczf.nbjmup Tfswjoh!zpvs!mfhbm!bewfsujtjoh!offet!uispvhipvu!Dbmjgpsojb/ QCBfDpnnfoutAtboub.bob/psh )sfgfsfodfuifBhfoebJufn$jouif PSBOHF!DPVOUZ!SFQPSUFS-!TBOUB!BOB)825*!654.3138 tvckfdumjof*psnbjmupTbsbiCfsobm- SfdpsejohTfdsfubsz-DjuzpgTboubBob- CVTJOFTT!KPVSOBM-!SJWFSTJEF):62*!895.1222 31DjwjdDfoufsQmb{bN31-TboubBob- DB:3812/Efbemjofuptvcnjuxsjuufo EBJMZ!DPNNFSDF-!MPT!BOHFMFT)324*!33:.6411 dpnnfoutjt5;11q/n/pouifebzpg uifnffujoh/Dpnnfoutsfdfjwfebgufs )324*!33:.6411 MPT!BOHFMFT!EBJMZ!KPVSOBM-!MPT!BOHFMFT uifefbemjofnbzopucfejtusjcvufeupuif )911*!751.593: TBO!GSBODJTDP!EBJMZ!KPVSOBM-!TBO!GSBODJTDP Dpnnjttjpocvuxjmmcfnbefqbsupguif sfdpse/ )519*!398.5977 TBO!KPTF!QPTU.SFDPSE-!TBO!KPTF WhereToGetMore ):27*!555.3466 UIF!EBJMZ!SFDPSEFS-!TBDSBNFOUP Information:Beejujpobmefubjmtsfhbsejoh uifqspqptfebdujpo)t*-jodmvejohuifgvmm UIF!EBJMZ!USBOTDSJQU-!TBO!EJFHP)72:*!343.4597 ufyupguifejtdsfujpobszjufn-nbzcf UIF!JOUFS.DJUZ!FYQSFTT-!PBLMBOE)621*!383.5858 gpvoepouifDjuzxfctjuf83ipvstqsjps upuifqvcmjdifbsjohbu;xxx/tboub. bob/psh0dd0djuz.nffujoht/ WhoToContactForQuestions;Tipvme zpvibwfbozrvftujpot-qmfbtfdpoubdu !A000005748445! CITY OF SANTA ANA Planning and Building Agency -/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision-making process. This notice is being sent to those who live or own property within 500 feet of the project site or who have expressed an interest in the proposed action. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: Project Location: - - Project Applicant: Project Description: -- - Environmental Impact: In -- Meeting Details:The City has resumed in-person meetings.Thursday, July 1, 2021, at 4:30 p.m. Written Comments: - -- – M20, Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Where To Get More Information: at: -- Who To Contact For Questions the Plannin- -- Note: I Si tiene preguntas en español, favor de llamar a Pedro Gomez al (714) 667-2790. -2627. Date: MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 SFDPSEJOH!SFRVFTUFE!CZ BOE!XIFO!SFDPSEFE!NBJM!UP; Djuz!pg!Tboub!Bob 31!Djwjd!Dfoufs!Qmb{b!)N.41* Tboub!Bob-!DB!!:3813 Buuo;!!Dmfslpg!uif!Dpvodjm GSFF!SFDPSEJOH!QVSTVBOU!UP!HPWFSONFOU!DPEF!¨!38494 ````````````````````````````````````````````````````````````````````````` IJTUPSJD!QSPQFSUZ!QSFTFSWBUJPO!BHSFFNFOU foufsfe!joup! cz!boe!cfuxffo!uif!Djuz!pg!Tboub!Bob-!b!dibsufs!djuz!boe!nvojdjqbm!dpsqpsbujpo!evmz!pshboj{fe! boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe!mbxt!pg!uif!pg!uif!Tubuf!pg!Dbmjgpsojb!)ifsfjobgufs!sfgfssfe! boe!Benjamin Ramirez, Jr. and Nicolette Ellen-Valdez Ramirez, Husband and Wifeas joint tenants-)ifsfjobgufs!dpmmfdujwfmz!-pxofs!pg!sfbm!qspqfsuz! mpdbufe!bu!2307 North Benton Way-Santa Ana, California-jo!uif!Dpvouz!pg!Psbohf!boe!mjtufe! po!uif!Tboub!Bob!Sfhjtufs!pg!Ijtupsjdbm!Qspqfsujft/ SFDJUBMT B/Uif!Djuz!Dpvodjm!pg!uif!Djuz!pg!Tboub!Bob!jt!bvuipsj{fe!cz!Dbmjgpsojb Hpwfsonfou! dpousbdut!xjui!pxofst!pg!rvbmjgjfe!ijtupsjdbm!qspqfsujft!up!qspwjef!gps!bqqspqsjbuf vtf-!nbjoufobodf-!sfibcjmjubujpo!boe!sftupsbujpo!tvdi!uibu!uiftf!ijtupsjd!qspqfsujft sfubjo!uifjs!ijtupsjd!dibsbdufs!boe!joufhsjuz/ C/Uif!Pxofs!qpttfttftgff!ujumf!jo!boe!up!uibu!dfsubjo!rvbmjgjfe!sfbm!qspqfsuz uphfuifs!xjui!bttpdjbufe!tusvduvsft!boe!jnqspwfnfout!uifsfpo-!mpdbufe!bu!2307 North Benton Way, Santa Ana, CA, 92706 boe!npsf!qbsujdvmbsmz!eftdsjcfe!jo Fyijcju!B-buubdife!ifsfup!boe!jodpsqpsbufe!ifsfjo!cz!sfgfsfodf-!boe!ifsfjobgufs D/Uif!Ijtupsjd!Qspqfsuz!jt!pggjdjbmmz!eftjhobufe!po!uif!Tboub!Bob!Sfhjtufs!pg Ijtupsjdbm!Qspqfsujft!qvstvbou!up!uif!sfrvjsfnfout!pg!Dibqufs!41!pg!uif!Tboub!Bob Nvojdjqbm!Dpef/ E/Djuz!boe!Pxofs-!gps!uifjs!nvuvbm!cfofgju-!opx!eftjsf!up!foufs!joup!uijt!Bhsffnfou xijdi!efgjoft!boe!mjnjut!uif!vtf!boe!bmufsbujpo!pg!uijt!Ijtupsjd!Qspqfsuz!jo!psefs!up foibodf!boe!nbjoubjo!jut!wbmvf!bt!b!dvmuvsbm!boe!ijtupsjdbm!sftpvsdf!gps!Pxofs!boe gps!uif!dpnnvojuz<!up!qsfwfou!jobqqspqsjbuf!bmufsbujpot!up!uif!Ijtupsjd!Qspqfsuz boe!up!fotvsf!uibu!sfqbjst-!beejujpot-!ofx!cvjmejoh-!boe!puifs!dibohft!bsf bqqspqsjbuf<!boe!up!fotvsf!uibu!sfibcjmjubujpo!boe!nbjoufobodf!bsf!dbssjfe!pvu!jo!bo fyfnqmbsz!nboofs/ .2. MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 F/!Pxofs!boe!Djuz!joufoe!up!dbssz!pvu!uif!qvsqptft!pg!Dbmjgpsojb!Hpwfsonfou!Dpef-! Dibqufs!2-!Qbsu!6!pg!Ejwjtjpo!2!pg!Ujumf!6-!Bsujdmf!23-!Tfdujpo!61391!fu!tfr/-!xijdi! xjmm!fobcmf!uif!Ijtupsjd!Qspqfsuz!up!rvbmjgz!gps!bo!bttfttnfou!pg!wbmvbujpo!bt!b! sftusjdufe!ijtupsjdbm!qspqfsuz!qvstvbou!up!Bsujdmf!2/:-!Tfd/!54:!fu!tfr/-!Dibqufs!4! Qbsu!3!pg!Ejwjtjpo!2!pg!uif!Dbmjgpsojb!Uby!boe!Sfwfovf!Dpef/! ! !OPX-!UIFSFGPSF-!uif!Djuz!pg!Tboub!Bob!boe!uif!Pxofs!pg!uif!Ijtupsjd!Qspqfsuz! bhsff!bt!gpmmpxt;! ! 1. Effective Date and Terms of Agreement. ! Uijt!Bhsffnfou!tibmm!cf!fggfdujwf!boe!dpnnfodf!po!August 18, 2021-!boe!tibmm!sfnbjo! jo!fggfdu!gps!b!ufsn!pg!ufo!)21*!zfbst!uifsfbgufs/!!Fbdi!zfbs-!vqpo!uif!boojwfstbsz!pg!uif!fggfdujwf! ebuf!pg!uijt!Bhsffnfou-!tvdi!jojujbm!ufsn!xjmm!bvupnbujdbmmz!cf!fyufoefe!bt!qspwjefe!jo!Dbmjgpsojb! Hpwfsonfou!Dpef!Tfdujpot!61391!uispvhi!613:1!boe!jo!Tfdujpo!3-!cfmpx/! ! 2. Renewal. b/!Fbdi!zfbs!po!uif!boojwfstbsz!pg!uif!fggfdujwf!ebuf!pg!uijt!Bhsffnfou-!b!zfbs!tibmm! bvupnbujdbmmz!cf!beefe!up!uif!jojujbm!ufo!)21*!zfbs!ufsn!pg!uijt!Bhsffnfou!vomftt!xsjuufo!opujdf!pg! oposfofxbm!jt!tfswfe!bt!qspwjefe!ifsfjo/! c/!Jg!uif!Pxofs!ps!uif!Djuz!eftjsf)t*!jo!boz!zfbs!opu!up!sfofx!uif!Bhsffnfou-!uif! Pxofs!ps!Djuz!tibmm!tfswf!xsjuufo!opujdf!pg!oposfofxbm!pg!uif!Bhsffnfou!po!uif!puifs!qbsuz/!! Vomftt!tvdi!opujdf!jt!tfswfe!cz!uif!Pxofs!up!uif!Djuz!bu!mfbtu!ojofuz!):1*!ebzt!qsjps!up!uif!boovbm! sfofxbm!ebuf-!ps!tfswfe!cz!uif!Djuz!up!uif!Pxofs!bu!mfbtu!tjyuz!)71*!ebzt!qsjps!up!uif!boovbm! sfofxbm!ebuf-!pof!)2*!zfbs!tibmm!bvupnbujdbmmz!cf!beefe!up!uif!ufsn!pg!uif!Bhsffnfou!bt!qspwjefe! ifsfjo/!!! d/! ujnf!qsjps!up!uif!boovbm! sfofxbm!ebuf!pg!uif!Bhsffnfou-!xjuiesbx!jut!opujdf!up!uif!Pxofs!pg!oposfofxbm/!! e/!Jg!fjuifs!uif!Pxofs!ps!uif!Djuz!tfswft!opujdf!up!uif!puifs!pg!oposfofxbm!jo!boz! zfbs-!uif!Bhsffnfou!tibmm!sfnbjo!jo!fggfdu!gps!uif!cbmbodf!pg!uif!ufsn!uifo!sfnbjojoh-!fjuifs!gspn! jut!psjhjobm!fyfdvujpo!ps!gspn!uif!mbtu!sfofxbm!pg!uif!Bhsffnfou-!xijdifwfs!nbz!bqqmz/! ! 3. Standards and Conditions for Historic Property. ! Evsjoh!uif!ufsn!pg!uijt!Bhsffnfou-!uif!Ijtupsjd!Qspqfsuz!tibmm!cf!tvckfdu!up!uif!gpmmpxjoh! dpoejujpot-!sfrvjsfnfout!boe!sftusjdujpot;! ! b/!Pxofs!tibmm!nbjoubjo!uif!Ijtupsjd!Qspqfsuz!jo!b!hppe!tubuf!pg!sfqbjs!boe!tibmm! qsftfswf-!nbjoubjo-!boe-!xifsf!ofdfttbsz-!sftupsf!ps!sfibcjmjubuf!uif!qspqfsuz!boe!jut!dibsbdufs. efgjojoh!gfbuvsft!eftdsjcfe!jo!uif!!buubdife!ifsfup-!nbslfe!bt! Fyijcju!C-!opubcmz!uif!hfofsbm!bsdijufduvsbm!gpsn-!tuzmf-!nbufsjbmt-!eftjho-!tdbmf-!qspqpsujpot-! pshboj{bujpo!pg!xjoepxt-!eppst-!boe!puifs!pqfojoht-!ufyuvsft-!efubjmt-!nbtt-!sppg!mjof-!qpsdi!boe! puifs!btqfdut!pg!uif!bqqfbsbodf!pg!uif!fyufsjps!up!uif!tbujtgbdujpo!pg!uif!Djuz/! !.!3!.! MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 ! c/!Bmm!dibohft!up!uif!Ijtupsjd!Qspqfsuz!tibmm!dpnqmz!xjui!bqqmjdbcmf!Djuz!qmbot!boe! sfhvmbujpot-!boe!dpogpsn!up!uif!svmft!boe!sfhvmbujpot!pg!uif!Pggjdf!pg!Ijtupsjd!Qsftfswbujpo!pg!uif! boe!Hvjefmjoft!gps!Ijtupsjd!Qsftfswbujpo!Qspkfdut/!!Uiftf!hvjefmjoft!bsf!buubdife!ifsfup-!nbslfe! bt!Fyijcju!D-!boe!jodpsqpsbufe!ifsfjo!cz!uijt!sfgfsfodf/!!Pxofs!tibmm!dpoujovbmmz!nbjoubjo!uif! Ijtupsjd!Qspqfsuz!jo!uif!tbnf!ps!cfuufs!dpoejujpo/!! ! d/!B!wjfx!dpssjeps!fobcmjoh!uif!hfofsbm!qvcmjd!up!tff!uif!Ijtupsjd!Qspqfsuz!gspn!uif! qvcmjd!sjhiu.pg.xbz!tibmm!cf!nbjoubjofe-!boe!Pxofs!tibmm!opu!cf!qfsnjuufe!up!cmpdl!uif!wjfx! dpssjeps!up!uif!qspqfsuz!xjui!boz!ofx!tusvduvsf-!tvdi!bt!xbmmt-!gfodft!ps!tisvccfsz-!tp!bt!up! qsfwfou!uif!wjfxjoh!pg!uif!ijtupsjd!mboenbsl!cz!uif!qvcmjd/!! ! e/!Uif!gpmmpxjoh!bsf!qspijcjufe;!efnpmjujpo!pg!uif!Ijtupsjd!Qspqfsuz!ps!eftusvdujpo!pg! dibsbdufs.efgjojoh!gfbuvsft!pg!uif!cvjmejoh!ps!tjuf<!sfnpwbm!pg!usfft!boe!puifs!nbkps!wfhfubujpo! vomftt!sfnpwbm!jt!bqqspwfe!cz!b!sfibcjmjubujpo!qmbo!bqqspwfe!cz!uif!Ijtupsjd!Sftpvsdft! Dpnnjttjpo<!qbwjoh!pg!zbse!tvsgbdf<!fyufsjps!bmufsbujpot!ps!beejujpot!vomftt!bqqspwfe!cz!uif! Ijtupsjd!Sftpvsdft!Dpnnjttjpo!boe!tvdi!bmufsbujpot!bsf!jo!lffqjoh!xjui!uif!Tfdsfubsz!pg! eppst-!xbmmt-!boe!xjoepxt<!tupsbhf!pg!kvol-!usbti-!efcsjt-!ejtdbsefe!ps!vovtfe!pckfdut!tvdi!bt! dbst-!bqqmjbodft-!ps!gvsojuvsf<!boe!puifs!votjhiumz!cz!efdpsbujpo-!tusvduvsf!ps!wfhfubujpo!xijdi!jt! votjhiumz!cz!sfbtpo!pg!jut!ifjhiu-!dpoejujpo-!ps!jobqqspqsjbuf!mpdbujpo/!! f/!Pxofs!tibmm!bmmpx!sfbtpobcmf!qfsjpejd!jotqfdujpo!cz!qsjps!bqqpjounfou-!bt!offefe! ps!bu!mfbtu!fwfsz!gjwf!)6*!zfbst!bgufs!uif!jojujbm!jotqfdujpo-!pg!uif!joufsjps!boe!fyufsjps!pg!uif! Ijtupsjd!Qspqfsuz!cz!sfqsftfoubujwft!pg!uif!Djuz!pg!Tboub!Bob-!uif!Dpvouz!Bttfttps-!uif!Tubuf! Efqbsunfou!pg!Qbslt!boe!Sfdsfbujpo-!boe!uif!Tubuf!Cpbse!pg!Frvbmj{bujpo-!up!efufsnjof!uif! ! ! 4. Furnishing of Information. ! Uif!Pxofs!ifsfcz!bhsfft!up!gvsojti!uif!Djuz!xjui!boz!boe!bmm!jogpsnbujpo!sfrvftufe! xijdi!nbz!cf!ofdfttbsz!ps!bewjtbcmf!up!efufsnjof!dpnqmjbodf!xjui!uif!ufsnt!boe!qspwjtjpot!pg! uijt!Bhsffnfou/! 5. Cancellation. b/!Uif!Djuz-!gpmmpxjoh!b!evmz!opujdfe!qvcmjd!ifbsjoh!cz!uif!Djuz!Dpvodjm!bt!tfu!gpsui! jo!Hpwfsonfou!Dpef!Tfdujpo!61391-!fu/!tfr/-!nbz!dbodfm!uijt!Bhsffnfou!jg!ju!efufsnjoft!uibu!uif! Pxofs!ibwf!csfbdife!boz!pg!uif!dpoejujpot!pg!uijt!Bhsffnfou-!ps!ibt!bmmpxfe!uif!qspqfsuz!up! efufsjpsbuf!up!uif!qpjou!uibu!ju!op!mpohfs!nffut!uif!tuboebset!gps!b!rvbmjgjfe!Ijtupsjd!Qspqfsuz-!ps! jg!uif!Djuz!efufsnjoft!uibu!uif!Pxofs!ibwf!gbjmfe!up!sftupsf!ps!sfibcjmjubuf!uif!qspqfsuz!jo!uif! nboofs!tqfdjgjfe!jo!Tfdujpo!4!pg!uijt!Bhsffnfou/!!Jg!b!dpousbdu!jt!dbodfmmfe!gps!uiftf!sfbtpot-!uif! Pxofs!tibmm!qbz!b!dbodfmmbujpo!gff!up!uif!Dpvouz!Bvejups!bt!tfu!gpsui!jo!Hpwfsonfou!Dpef! Tfdujpo!61397/!!Uijt!dbodfmmbujpo!gff!tibmm!cf!b!qfsdfoubhf!)dvssfoumz!tfu!bu!uxfmwf!boe!pof.ibmg! )23!¾*!qfsdfou!cz!Hpwfsonfou!Dpef!Tfdujpo!61397*!pg!uif!dvssfou!gbjs!nbslfu!wbmvf!pg!uif! !.!4!.! MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 qspqfsuz!bu!uif!ujnf!pg!uif!dbodfmmbujpo-!bt!efufsnjofe!cz!uif!dpvouz!bttfttps-!xjuipvu!sfhbse!up! boz!sftusjdujpo!jnqptfe!qvstvbou!up!uijt!Bhsffnfou/!! c/!Jg!uif!Ijtupsjd!Qspqfsuz!jt!eftuspzfe!cz!fbsuirvblf-!gjsf-!gmppe!ps!puifs!obuvsbm! ejtbtufs!tvdi!uibu!jo!uif!pqjojpo!pg!uif!Djuz!Cvjmejoh!Pggjdjbm!npsf!uibo!tjyuz!)71*!qfsdfou!pg!uif! psjhjobm!gbcsjd!pg!uif!tusvduvsf!nvtu!cf!sfqmbdfe-!uijt!Bhsffnfou!tibmm!cf!dbodfmfe!jnnfejbufmz! cfdbvtf-!jo!fggfdu-!uif!ijtupsjd!wbmvf!pg!uif!tusvduvsf!xjmm!ibwf!cffo!eftuspzfe/!!Op!gff!tibmm!cf! jnqptfe!jo!uif!dbtf!pg!eftusvdujpo!cz!bdut!pg!Hpe!ps!obuvsbm!ejtbtufs/!! d/!Jg!uif!Ijtupsjd!Qspqfsuz!jt!bdrvjsfe!cz!fnjofou!epnbjo!boe!uif!Djuz!Dpvodjm! efufsnjoft!uibu!uif!bdrvjtjujpo!gsvtusbuft!uif!qvsqptf!pg!uijt!Bhsffnfou-!uijt!Bhsffnfou!tibmm!cf! dbodfmmfe!boe!op!gff!jnqptfe-!bt!tqfdjgjfe!jo!Hpwfsonfou!Dpef!Tfdujpo!61399/! !! 6. Enforcement of Agreement.! ! b/!Jo!mjfv!pg!boe0ps!jo!beejujpo!up!boz!qspwjtjpot!up!dbodfm!uif!Bhsffnfou!bt! sfgfsfodfe!ifsfjo-!Djuz!nbz!tqfdjgjdbmmz!fogpsdf-!ps!fokpjo!uif!csfbdi!pg-!uif!ufsnt!pg!uif! Bhsffnfou/!!Jo!uif!fwfou!pg!b!efgbvmu-!voefs!uif!qspwjtjpot!up!dbodfm!uif!Bhsffnfou!cz!Pxofs-! uif!Djuz!tibmm!hjwf!xsjuufo!opujdf!up!Pxofs!cz!sfhjtufsfe!ps!dfsujgjfe!nbjm-!boe!jg!tvdi!b!wjpmbujpo! jt!opu!dpssfdufe!up!uif!sfbtpobcmf!tbujtgbdujpo!pg!uif!Djuz!Nbobhfs!ps!eftjhoff!xjuijo!uijsuz!)41*! ebzt!uifsfbgufs-!ps!jg!opu!dpssfdufe!xjuijo!tvdi!b!sfbtpobcmf!ujnf!bt!nbz!cf!sfrvjsfe!up!dvsf!uif! csfbdi!ps!efgbvmu-!ps!efgbvmu!dboopu!cf!dvsfe!xjuijo!uijsuz!)41*!ebzt!)qspwjefe!uibu!bdut!up!dvsf! uif!csfbdi!ps!efgbvmu!nbz!cf!dpnnfodfe!xjuijo!uijsuz!)41*!ebzt!boe!tibmm!uifsfbgufs!cf!ejmjhfoumz! qvstvfe!up!dpnqmfujpo!cz!Pxofs*-!uifo!Djuz!nbz-!xjuipvu!gvsuifs!opujdf-!efdmbsf!b!efgbvmu!!voefs! uif!ufsnt!pg!uijt!Bhsffnfou!boe!nbz!csjoh!boz!bdujpo!ofdfttbsz!up!tqfdjgjdbmmz!fogpsdf!uif! pcmjhbujpot!pg!Pxofs!hspxjoh!pvu!pg!uif!ufsnt!pg!uijt!Bhsffnfou-!bqqmz!up!boz!dpvsu-!tubuf!ps! gfefsbm-!gps!jokvodujwf!sfmjfg!bhbjotu!boz!wjpmbujpo!cz!Pxofs!ps!bqqmz!gps!tvdi!sfmjfg!bt!nbz!cf! bqqspqsjbuf/!! ! c/!Djuz!epft!opu!xbjwf!boz!dmbjn!pg!efgbvmu!cz!uif!Pxofs!jg!Djuz!epft!opu!fogpsdf!ps! dbodfm!uijt!Bhsffnfou/!!Bmm!puifs!sfnfejft!bu!mbx!ps!jo!frvjuz!xijdi!bsf!opu!puifsxjtf!qspwjefe! up!qvstvf!jo!uif!fwfou!uibu!uifsf!jt!b!csfbdi!pg!uijt!Bhsffnfou/!Op!xbjwfs!cz!Djuz!pg!boz!csfbdi! ps!efgbvmu!voefs!uijt!Bhsffnfou!tibmm!cf!effnfe!up!cf!b!xbjwfs!pg!boz!puifs!tvctfrvfou!csfbdi! uifsfpg!ps!efgbvmu!ifsfvoefs/! ! 7. Binding effect of Agreement. !! b/!Pxofs!ifsfcz!tvckfdut!uif!Ijtupsjd!Qspqfsuz-!mpdbufe!bu!2307 North Benton Way-! Bttfttps!Qbsdfm!Ovncfs-! 002-133-18-!boe!npsf!qbsujdvmbsmz!eftdsjcfe!jo!Fyijcju!B-! jo!uif!Djuz!pg!Tboub!Bob-!up!uif!dpwfobout-!dpoejujpot-!boe!sftusjdujpot!bt!tfu!gpsui!jo! uijt!Bhsffnfou/! c/!Djuz!boe!Pxofs!ifsfcz!efdmbsf!uifjs!tqfdjgjd!joufou!uibu!uif!dpwfobout-!dpoejujpot! boe!sftusjdujpot!bt!tfu!gpsui!ifsfjo!tibmm!cf!effnfe!dpwfobout!svoojoh!xjui!uif!mboe!boe!tibmm! Qspqfsuz/!!Fwfsz!dpousbdu-!effe-!ps!puifs!jotusvnfou!ifsfjobgufs!fyfdvufe-!dpwfsjoh!ps!dpowfzjoh! !.!5!.! MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 uif!Ijtupsjd!Qspqfsuz!ps!boz!qpsujpo!uifsfpg-!tibmm!dpodmvtjwfmz!cf!ifme!up!ibwf!cffo!fyfdvufe-! efmjwfsfe-!boe!bddfqufe!tvckfdu!up!uif!ufobout-!sftusjdujpot-!boe!sftfswbujpot!fyqsfttfe!jo!uijt! Bhsffnfou!sfhbsemftt!pg!xifuifs!tvdi!dpwfobout-!dpoejujpot!boe!sftusjdujpot!bsf!tfu!gpsui!jo!tvdi! dpousbdu-!effe-!ps!puifs!jotusvnfou/! ! 8. No Compensation. ! Pxofs!tibmm!opu!sfdfjwf!boz!qbznfou!gspn!Djuz!jo!dpotjefsbujpo!pg!uif!pcmjhbujpo! jnqptfe!voefs!uijt!Bhsffnfou-!ju!cfjoh!sfdphoj{fe!uibu!uif!dpotjefsbujpo!gps!uif!fyfdvujpo!pg! uijt!Bhsffnfou!jt!uif!tvctuboujbm!qvcmjd!cfofgju!up!cf!efsjwfe!uifsfgspn!boe!uif!bewboubhf!uibu! xjmm!bddsvf!up!Pxofs!bt!b!sftvmu!pg!uif!fggfdu!vqpo!uif!bttfttfe!wbmvf!pg!uif!Qspqfsuz!po!uif! bddpvou!pg!uif!sftusjdujpot!po!uif!vtf!boe!qsftfswbujpo!pg!uif!Qspqfsuz/! ! 9. Notice. ! Boz!opujdf!sfrvjsfe!cz!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!cf!tfou!up!uif!beesftt!pg!uif! sftqfdujwf!qbsujft!bt!tqfdjgjfe!cfmpx!ps!bu!puifs!beesfttft!uibu!nbz!cf!mbufs!tqfdjgjfe!cz!uif! qbsujft!ifsfup/! ! Djuz;!!Djuz!pg!Tboub!Bob! !!31!Djwjd!Dfoufs!Qmb{b!)N.41*! !!Tboub!Bob-!DB!!:3813! !!Buuo;!!Dmfsl!pg!uif!Dpvodjm! ! Pxofst;!Cfokbnjo!boe!Ojdpmfuuf!Fmmfo.Wbmef{!Sbnjsf{!! !!3418!Opsui!Cfoupo!Xbz!!! Tboub!Bob-!DB!:3817! 10. General Provisions. ! b/!Opof!pg!uif!ufsnt-!qspwjtjpot-!ps!dpoejujpot!pg!uijt!Bhsffnfou!tibmm!cf!effnfe! up!dsfbuf!b!qbsuofstijq!cfuxffo!uif!qbsujft!ifsfup!boe!boz!pg!uifjs!ifjst-!tvddfttpst-!ps!bttjhot-! ops!tibmm!tvdi!ufsnt-!qspwjtjpot!ps!dpoejujpot!dbvtf!uifn!up!cf!dpotjefsfe!kpjou!wfouvsft!ps! nfncfst!pg!boz!kpjou!foufsqsjtf/!! ! c/!Uif!Pxofs!bhsfft!up!boe!tibmm!joefnojgz!boe!ipme!uif!Djuz!boe!jut!fmfdufe!boe! bqqpjoufe!pggjdjbmt-!pggjdfst-!bhfout-!boe!fnqmpzfft!ibsnmftt!gspn!mjbcjmjuz!gps!ebnbhf!ps!dmbjnt! gps!ebnbhf!gps!qfstpobm!jokvsjft-!jodmvejoh!efbui-!boe!dmbjnt!gps!qspqfsuz!ebnbhf!xijdi!nbz! bsjtf!gspn!uif!ejsfdu!ps!joejsfdu!vtf!ps!pqfsbujpot!pg!uif!Pxofs!ps!uiptf!pg!ijt!ps!ifs!dpousbdups-! tvcdpousbdups-!bhfou-!fnqmpzff-!ps!puifs!qfstpo!bdujoh!po!ijt!ps!ifs!cfibmg!xijdi!sfmbuft!up!uif! vtf-!pqfsbujpo-!boe!nbjoufobodf!pg!uif!Ijtupsjd!Qspqfsuz/!!Uif!Pxofs!ifsfcz!bhsfft!up!boe!tibmm! efgfoe!uif!Djuz!boe!jut!fmfdufe!boe!bqqpjoufe!pggjdjbmt-!pggjdfst-!bhfout-!boe!fnqmpzfft!xjui! sftqfdu!up!boz!boe!bmm!bdujpot!gps!ebnbhft!dbvtfe!cz-!ps!bmmfhfe!up!ibwf!cffo!dbvtfe!cz-!sfbtpo! pg!uif!Pxofs(t!bdujwjujft!jo!dpoofdujpo!xjui!uif!Ijtupsjd!Qspqfsuz/!! ! ! !.!6!.! MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 d/!Uijt!ipme!ibsnmftt!qspwjtjpo!bqqmjft!up!bmm!ebnbhft!boe!dmbjnt!gps!ebnbhft! tvggfsfe-!ps!bmmfhfe!up!ibwf!cffo!tvggfsfe-!boe!dptut!pg!efgfotf!jodvssfe-!cz!sfbtpo!pg!uif! pqfsbujpot!sfgfssfe!up!jo!uijt!Bhsffnfou!sfhbsemftt!pg!xifuifs!ps!opu!Djuz!qsfqbsfe-!tvqqmjfe-!ps! bqqspwfe!uif!qmbot-!tqfdjgjdbujpot!ps!puifs!epdvnfout!gps!uif!Ijtupsjd!Qspqfsuz/!! ! e/!Bmm!pg!uif!bhsffnfout-!sjhiut-!dpwfobout-!dpoejujpot-!boe!sftusjdujpot!dpoubjofe! jo!uijt!Bhsffnfou!tibmm!cf!cjoejoh!vqpo!boe!tibmm!jovsf!up!uif!cfofgju!pg!uif!qbsujft!ifsfjo-!uifjs! ifjst-!tvddfttpst-!mfhbm!sfqsftfoubujwft-!bttjhot-!boe!bmm!qfstpot!bdrvjsjoh!boz!qbsu!ps!qpsujpo!pg! uif!Ijtupsjd!Qspqfsuz-!xifuifs!cz!pqfsbujpo!pg!mbx!po!jo!boz!nboofs!xibutpfwfs/! !! f/!Jo!uif!fwfou!mfhbm!qspdffejoht!bsf!cspvhiu!cz!boz!qbsuz!ps!qbsujft!up!fogpsdf!ps! sftusbjo!b!wjpmbujpo!pg!boz!pg!uif!dpwfobout-!sftfswbujpot-!ps!sftusjdujpot!dpoubjofe!ifsfjo-!ps!up! efufsnjof!uif!sjhiut!boe!evujft!pg!boz!qbsuz!ifsfvoefs-!uif!qsfwbjmjoh!qbsuz!jo!tvdi!qspdffejoh! puifs!sfmjfg!psefsfe!cz!uif!dpvsu/!! ! g/!Jo!uif!fwfou!uibu!boz!pg!uif!qspwjtjpot!pg!uijt!Bhsffnfou!bsf!ifme!up!cf! vofogpsdfbcmf!ps!jowbmje!cz!boz!dpvsu!pg!dpnqfufou!kvsjtejdujpo-!ps!cz!tvctfrvfou!qsffnqujwf! mfhjtmbujpo-!uif!wbmjejuz!boe!fogpsdfbcjmjuz!pg!uif!sfnbjojoh!qspwjtjpot-!ps!qpsujpot!uifsfpg-!tibmm! opu!cf!fggfdufe!uifsfcz/!! ! h/!Uijt!Bhsffnfou!tibmm!cf!dpotusvfe!boe!hpwfsofe!jo!bddpsebodf!xjui!uif!mbxt!pg! uif!Tubuf!pg!Dbmjgpsojb-!xjui!wfovf!jo!Psbohf!Dpvouz/ 11. Recordation. ! Op!mbufs!uibo!uxfouz!)31*!ebzt!bgufs!uif!qbsujft!fyfdvuf!boe!foufs!joup!uijt!Bhsffnfou-!uif! Djuz!tibmm!dbvtf!uijt!Bhsffnfou!up!cf!sfdpsefe!jo!uif!pggjdf!pg!uif!Dpvouz!Sfdpsefs!pg!uif! Dpvouz!pg!Psbohf/! 12. Amendments. ! Uijt!Bhsffnfou!nbz!cf!bnfoefe-!jo!xipmf!ps!jo!qbsu-!pomz!cz!b!xsjuufo!sfdpsefe! jotusvnfou!fyfdvufe!cz!uif!qbsujft!ifsfup/! ! 13. Effective Date ! Uijt!Bhsffnfou!tibmm!cf!fggfdujwf!po!uif!ebz!boe!zfbs!gjstu!xsjuufo!bcpwf!jo!Tfdujpo!2/! ! ! ! |Tjhobuvsf!qbhf!gpmmpxt~! ! ! ! ! !.!7!.! MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 ATTEST;CITY OF SANTA ANA ````````````````````````````````````````````````` EBJTZ!HPNF\[LSJTUJOF!SJEHF Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs OWNER Ebuf;!!``````````````````````Cz;````````````````````````` CFOKBNJO!SBNJSF\[ Ebuf;!!``````````````````````Cz;````````````````````````` OJDPMFUUF!FMMFO.WBMEF\[!SBNJSF\[ APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: TPOJB!DBSWBMIP Djuz!Buupsofz Cz;!`````````````````````````````````````````` KPIO!N/!GVOLNJOI!UIBJ Bttjtubou!Djuz!BuupsofzFyfdvujwf!Ejsfdups Qmboojoh!boe!Cvjmejoh!Bhfodz .8. MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 EXHIBIT A MFHBM!EFTDSJQUJPO! ! UIF!MBOE!SFGFSSFE!UP!IFSFJO!CFMPX!JT!TJUVBUFE!JO!UIF!DJUZ!PG!TBOUB! BOB-!DPVOUZ!PG!PSBOHF-!TUBUF!PG!DBMJGPSOJB-!BOE!JT!EFTDSJCFE!BT! GPMMPXT;! ! QBSDFM!2! ! MPU!238!PG!USBDU!536!OPSUI!CSPBEXBZ!QBSL-!BT!TIPXO!PO!B!NBQ! SFDPSEFE!JO!CPPL!27-!QBHFT!44!BOE!45!PG!NJTDFMMBOFPVT!NBQT-!SFDPSET! PG!PSBOHF!DPVOUZ-!DBMJGPSOJB/!! ! QBSDFM!3! ! UIBU!QPSUJPO!PG!MPU!237!PG!USBDU!536-!OPSUI!CSPBEXBZ!QBSL-!BT!TIPXO! PO!B!NBQ!SFDPSEFE!JO!CPPL!27-!QBHFT!44!BOE!45!PG!NJTDFMMBOFPVT!NBQT-! SFDPSET!PG!PSBOHF!DPVOUZ-!DBMJGPSOJB-!EFTDSJCFE!BT!GPMMPXT;!! CFHJOOJOH!BU!UIF!OPSUIXFTU!DPSOFS!PG!TBJE!MPU!237<!UIFODF!TPVUI!31! GFFU!BMPOH!UIF!XFTU!VOF!PG!TBJE!MPU!237<!UIFODF!TPVUI!31!GFFU!BMPOH! UIF!XFTU!VOF!PG!TBJE!MPU!237<!UIFODF!OPSUIFBTUFSMZ!UP!B!QPJOU!PO!UIF! OPSUI!VOF!PG!TBJE!MPU!237-!XIJDI!QPJOU!JT!EJTUBOU!251!GFFU!GSPN!UIF! OPSUIXFTU!DPSOFS!PG!TBJE!MPU!237<!UIFODF!XFTU!BMPOH!UIF!OPSUI!VOF! PG!TBJE!MPU!237!UP!UIF!QPJOU!PG!CFHJOOJOH/!! ! 002-133-18 !.!9!.! EXECUTIVE SUMMARY Martha Ann Brooks House 2307 North Benton Way Santa Ana, CA 92706 NAME Martha Ann Brooks House REF. NO. ADDRESS 2307 North Benton Way CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1951 LOCAL REGISTER CATEGORY: Key HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE C/3 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE:Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Martha Ann Brooks House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an unusual example of the hacienda variant of the Ranch style.Theproperty is also notable as the residence of Martha Ann Brooks, a long-time Santa Ana resident, and her husband, Walter L. Brooks, a former city council member. The recommended categorization is “Key” because the property has a distinctive architectural style and quality as an example of the hacienda variant of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Martha Ann Brooks House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2307 North Benton Way City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-133-18 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Inspired by the nineteenth century adobe homes of the California pioneers, the Martha Ann Brooks House is an intact and unusual example of the hacienda variant of the Ranch style. The one-story single-family residence sits on a modestly sized parcel, sited with a typical setback, and features a detached three-car garage. The house and detached garage exhibit a horizontal, one-story massing with low-pitched and side-gabled roofs clad in clay barrel tiles displaying carved brackets in the overhanging eaves. Both structures’ exterior walls are clad in brick and stucco suggesting adobe. wood clapboard sides the gable ends. A partial-width open porch tucked beneath the gable roof is characterized by stout, brick piers, banded at top by decorative tiles, that define three bays. Centrally located within the porch, the front entry consists of a single half-glazed, wood front door with a single side light. The living room north of the entry is illuminated by a large metal-framed, multi-light picture window, consisting of a large central pane flanked by a pair of casement windows. Two double, metal-framed, multi- light casement windows are located further north of the living room in the projecting end bay of the façade and overlooking the south bay of the porch.. Along the north, south, and east elevations, the building incorporates a series metal-framed, multi-light casement windows, many similarly capped. A non-original decorative brick chimney rises above the roof ridgeline. Alterations to the house include an addition to the rear of the property. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a long driveway leading towards the rear detached garage. *P3b. Resource Attributes: (list attributes and codes)HP2.Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) West elevation, view east April 2021 *P6. Date Constructed/Age and Sources: historic 1951/ City of Santa Ana Building Permits *P7. Owner and Address: Benjamin and Nicolette Ramirez 2307 North Benton Way Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95) *Required information State of California The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Martha Ann Brooks House B1. Historic Name: Martha Ann Brooks House B2. Common Name: Same B3.Original Use:Single-family Residence B4. Present Use:Single-family Residence *B5. Architectural Style: Ranch House *B6. Construction History: (Construction date, alterations, and date of alterations): July 23, 1951. Constructed. $20,000. April 7, 1992. 548-square-foot addition for one bedroom, bathroom, one sitting room. $42,100. April 13, 1992. Add decorative fireplace. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect: Unknown b. Builder: J. H. Russell and Son *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1951 Property Type:Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Martha Ann Brooks House is architecturally significant as as an unusual example of the hacienda variant of the Ranch style. This house was originally constructed in 1951, by J. H. Russell and Son for Wesley Farney. Soonafter it was constructed it was sold to Martha Ann Brooks and her first husband William Cheney. Martha Ann Brooks and William Cheney divorced in the mid-1960s, and Martha Ann later married Walter L. Brooks in 1969. Walter L. Brooks served on the Santa Ana City Council in the 1960s. Martha Ann was a civic leader in Santa Ana, raising money for the public library, arts and culture, and hospitals. She was a prominent member of the Republican party, being invited to the White House on several occasions, and was a constant learner and creative person, mastering painting, pottery, fashion design and millinery. She lived to be 101 and 7 months old and was interviewed by the City of Santa Ana History Room in 2018 for her 100th Birthday. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. Sketch Map *Date of Evaluation: July 1, 2021 Martha Ann Brooks House 2307 North Benton Way (This space reserved for official comments.) DPR 523B (1/95) *Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Martha Ann Brooks House *Recorded by Pedro Gomez *Date July 1, 2021 Continuation Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Martha Ann Brooks House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Martha Ann Brooks House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an unusual example of the hacienda variant of the Ranch style. The property is also notable as the residence of Martha Ann Brooks, a long-time Santa Ana resident, and her husband, Walter L. Brooks, a former city council member. The recommended categorization is “Key” because the property has a distinctive architectural style and quality as an example of the hacienda variant of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Martha Ann Brooks House that should be preserved include, but may not be limited to: horizontal, one-story massing; low- pitched and side-gabled roofs covered in clay barrel tiles and displaying carved brackets in the overhanging eaves; partial- width open porches tucked beneath the gable roof; metal-framed, multi-paned windows and front entry; and exterior walls of brick or stucco that suggest adobe. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997\[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1990. DPR 523L MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - Planning and Building Agency Item # 2 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report July 1, 2021 Topic: HRCA No. 2021-06, HRC 2021-06, HPPA No. 2021-06 – The Martha Ann Brooks House RECOMMENDED ACTION 1.Adopt a resolution approving Historic Resources Commission Application No. 2021- 06 and Historic Register Categorization No. 2021-06 (Exhibit 1). 2.Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Benjamin and Nicolette Ellen- Valdez Ramirez subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Benjamin and Nicolette Ellen-Valdez Ramirez are requesting approval to designate an existing residence located at 2307 North Benton Way to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the east side of North Benton Way in the Floral Park neighborhood. The site contains a 2,358-square-foot, Ranch House residence and detached garage on a 9,800-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, HRCA No. 2021-06, HRC 2021-06, HPPA No. 2021-06 – The Martha Ann Brooks House July 1, 2021 Page 2 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the property is 70 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Martha Ann Brooks House has distinctive architectural features of the hacienda variant of the Ranch architectural style. This house was originally constructed in 1951 for $20,000 by J. H. Russell and Son. Soon after it was constructed it was sold to Martha Ann Brooks and her first husband William Cheney. Martha Ann Brooks and William Cheney divorced in the mid-1960s, and Martha Ann later married Walter L. Brooks who served on the Santa Ana City Council in the 1960s. Martha Ann was a civic leader in Santa Ana, raising money for the public library, arts and culture, and hospitals. Inspired by the nineteenth century adobe homes of the California pioneers, the Martha Ann Brooks House is an intact and unusual example of the hacienda variant of the Ranch style. The one-story single-family residence sits on a modestly sized parcel, sited with a typical setback, and features a detached three-car garage. The house and detached garage exhibit a horizontal, one-story massing with low-pitched and side- gabled roofs clad in clay barrel tiles displaying carved brackets in the overhanging eaves. Both structures’ exterior walls are clad in brick and stucco suggesting adobe. wood clapboard sides the gable ends. A partial-width open porch tucked beneath the gable roof is characterized by stout, brick piers, banded at top by decorative tiles, that define three bays. Centrally located within the porch, the front entry consists of a single half-glazed, wood front door with a single side light. The living room north of the entry is illuminated by a large metal-framed, multi-light picture window, consisting of a large central pane flanked by a pair of casement windows. Two double, metal-framed, multi- light casement windows are located further north of the living room in the projecting end bay of the façade and overlooking the south bay of the porch.. Along the north, south, and east elevations, the building incorporates a series metal-framed, multi-light casement windows, many similarly capped. A non-original decorative brick chimney rises above the roof ridgeline. Alterations to the house include an addition to the rear of the property. Other than the relatively minor noted changes, the house appears intact and is in good condition. Character-defining features of the Martha Ann Brooks House that should be preserved include, but may not be limited to: horizontal, one-story massing; low-pitched and side-gabled roofs covered in clay barrel tiles and displaying HRCA No. 2021-06, HRC 2021-06, HPPA No. 2021-06 – The Martha Ann Brooks House July 1, 2021 Page 3 carved brackets in the overhanging eaves; partial-width open porches tucked beneath the gable roof; metal-framed, multi-paned windows and front entry; and exterior walls of brick or stucco that suggest adobe. The Martha Ann Brooks House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an unusual example of the hacienda variant of the Ranch style. The property is also notable as the residence of Martha Ann Brooks, a long-time Santa Ana resident, and her husband, Walter L. Brooks, a former city council member. The recommended categorization is “Key” because the property has a distinctive architectural style and quality as an example of the hacienda variant of the Ranch style. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. HRCA No. 2021-06, HRC 2021-06, HPPA No. 2021-06 – The Martha Ann Brooks House July 1, 2021 Page 4 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-60 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $1,137.68 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency GSFF!SFDPSEJOH!QVSTVBOU!UP!! HPWFSONFOU!DPEF!¨!38494! ! SFTPMVUJPO!OP/!3132.YYY! ! B!SFTPMVUJPO!PG!UIF!IJTUPSJD!SFTPVSDFT! DPNNJTTJPO!PG!UIF!DJUZ!PG!TBOUB!BOB!BQQSPWJOH! IJTUPSJD!SFTPVSDFT!DPNNJTTJPO!BQQMJDBUJPO! OP/!3132.17!UP!QMBDF!UIF!QSPQFSUZ!MPDBUFE!BU! 3418!OPSUI!CFOUPO!XBZ-!TBOUB!BOB-!PO!UIF! IJTUPSJDBM!SFHJTUFS!BOE!BQQSPWJOH!IJTUPSJD! SFHJTUFS!DBUFHPSJ\[BUJPO!OP/!3132.17!QMBDJOH! TBJE!QSPQFSUZ!XJUIJO!UIF!LFZ!DBUFHPSZ! ! CF!JU!SFTPMWFE!CZ!UIF!IJTUPSJD!SFTPVSDFT!DPNNJTTJPO!PG!UIF! DJUZ!PG!TBOUB!BOB!BT!GPMMPXT;!! ! 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EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 113.244.29!3418!Opsui!Cfoupo!Xbz!QBSDFM!2/!!Cfokbnjo!boe! MPU!238!PG!USBDU!536!Ojdpmfuuf!Fmmfo. OPSUI!CSPBEXBZ!QBSL-!Wbmef{!Sbnjsf{! BT!TIPXO!PO!B!NBQ! SFDPSEFE!JO!CPPL!27-! QBHFT!44!BOE!45!PG! NJTDFMMBOFPVT!NBQT-! SFDPSET!PG!PSBOHF! DPVOUZ-!DBMJGPSOJB/! !! QBSDFM!3/!! UIBU!QPSUJPO!PG!MPU!237! PG!USBDU!536-!OPSUI! CSPBEXBZ!QBSL-!BT! TIPXO!PO!B!NBQ! SFDPSEFE!JO!CPPL!27-! QBHFT!44!BOE!45!PG! NJTDFMMBOFPVT!NBQT-! SFDPSET!PG!PSBOHF! DPVOUZ-!DBMJGPSOJB-! EFTDSJCFE!BT!GPMMPXT;!! CFHJOOJOH!BU!UIF! OPSUIXFTU!DPSOFS!PG! TBJE!MPU!237<!UIFODF! TPVUI!31!GFFU!BMPOH!UIF! XFTU!VOF!PG!TBJE!MPU!237<! UIFODF!TPVUI!31!GFFU! BMPOH!UIF!XFTU!VOF!PG! TBJE!MPU!237<!UIFODF! OPSUIFBTUFSMZ!UP!B! QPJOU!PO!UIF!OPSUI!VOF! PG!TBJE!MPU!237-!XIJDI! QPJOU!JT!EJTUBOU!251!GFFU! GSPN!UIF!OPSUIXFTU! DPSOFS!PG!TBJE!MPU!237<! UIFODF!XFTU!BMPOH!UIF! OPSUI!VOF!PG!TBJE!MPU! 237!UP!UIF!QPJOU!PG! CFHJOOJOH/! ! Sftpmvujpo!Op/!3132.YYY! Qbhf!5!pg!5! ! MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Benjamin Ramirez, Jr. and Nicolette Ellen-Valdez Ramirez, Husband and Wife as joint tenants , (hereinafter collectively referred to as “Owner”), owner of real property located at 2307 North Benton Way, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2307 North Benton Way, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. - 1 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on September 22, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. - 2 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the - 3 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2307 North Benton Way, Assessor Parcel Number, 002-133-18, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying - 4 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City:City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners:Benjamin and Nicolette Ellen-Valdez Ramirez 2307 North Benton Way Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. - 5 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 ATTEST:CITY OF SANTA ANA _________________________________________________ DAISY GOMEZKRISTINE RIDGE Clerk of the CouncilCity Manager OWNER Date: ______________________By:_________________________ BENJAMIN RAMIREZ Date: ______________________By:_________________________ NICOLETTE ELLEN-VALDEZ RAMIREZ APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ JOHN M. FUNKMINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency - 7 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: PARCEL 1 LOT 127 OF TRACT 425 NORTH BROADWAY PARK, AS SHOWN ON A MAP RECORDED IN BOOK 16, PAGES 33 AND 34 OF MISCELLANEOUS MAPS, RECORDS OF ORANGE COUNTY, CALIFORNIA. PARCEL 2 THAT PORTION OF LOT 126 OF TRACT 425, NORTH BROADWAY PARK, AS SHOWN ON A MAP RECORDED IN BOOK 16, PAGES 33 AND 34 OF MISCELLANEOUS MAPS, RECORDS OF ORANGE COUNTY, CALIFORNIA, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 126; THENCE SOUTH 20 FEET ALONG THE WEST UNE OF SAID LOT 126; THENCE SOUTH 20 FEET ALONG THE WEST UNE OF SAID LOT 126; THENCE NORTHEASTERLY TO A POINT ON THE NORTH UNE OF SAID LOT 126, WHICH POINT IS DISTANT 140 FEET FROM THE NORTHWEST CORNER OF SAID LOT 126; THENCE WEST ALONG THE NORTH UNE OF SAID LOT 126 TO THE POINT OF BEGINNING. Assessor’s Parcel Number: 002-133-18 - 8 - EXECUTIVE SUMMARY Martha Ann Brooks House 2307 North Benton Way Santa Ana, CA 92706 NAMEMartha Ann Brooks HouseREF. NO. ADDRESS2307 North Benton Way CITYSanta AnaZIP92706ORANGE COUNTY YEAR BUILT1951LOCAL REGISTER CATEGORY: Key HISTORIC DISTRICTN/ANEIGHBORHOODFloral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATIONCALIFORNIA REGISTER STATUS CODE C/35S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Martha Ann Brooks House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an unusual example of the hacienda variant of the Ranch style. The property is also notable as the residence of Martha Ann Brooks, a long-time Santa Ana resident, and her husband, Walter L. Brooks, a former city council member. The recommended categorization is “Key” because the property has a distinctive architectural style and quality as an example of the hacienda variant of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources AgencyPrimary #______________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_Resource name(s) or number (assigned by recorder) Martha Ann Brooks House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted*a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2307 North Benton Way City: Santa Ana Zip: 92706 *e.Other Locational Data: Assessor’s Parcel Number002-133-18 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Inspired by the nineteenth century adobe homes of the California pioneers, the Martha Ann Brooks House is an intact and unusual example of the hacienda variant of the Ranch style. The one-story single-family residence sits on a modestly sized parcel, sited with a typical setback, and features a detached three-car garage. The house and detached garage exhibit a horizontal, one-story massing with low-pitched and side-gabled roofs clad in clay barrel tiles displaying carved brackets in the overhanging eaves. Both structures’ exterior walls are clad in brick and stucco suggesting adobe. wood clapboard sides the gable ends. A partial-width open porch tucked beneath the gable roof is characterized by stout, brick piers, banded at top by decorative tiles, that define three bays. Centrally located within the porch, the front entry consists of a single half-glazed, wood front door with a single side light. The living room north of the entry is illuminated by a large metal-framed, multi-light picture window, consisting of a large central pane flanked by a pair of casement windows. Two double, metal-framed, multi- light casement windows are located further north of the living room in the projecting end bay of the façade and overlooking the south bay of the porch.. Along the north, south, and east elevations, the building incorporates a series metal-framed, multi-light casement windows, many similarly capped. A non-original decorative brick chimney rises above the roof ridgeline. Alterations to the house include an addition to the rear of the property. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a long driveway leading towards the rear detached garage. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) West elevation, view east April 2021 *P6. Date Constructed/Age and Sources: historic 1951/ City of Santa Ana Building Permits *P7. Owner and Address: Benjamin and Nicolette Ramirez 2307 North Benton Way Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources AgencyPrimary #__________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Martha Ann Brooks House B1.Historic Name: Martha Ann Brooks House B2.Common Name: Same B3.Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5.Architectural Style: Ranch House *B6.Construction History: (Construction date, alterations, and date of alterations): July 23, 1951. Constructed. $20,000. April 7, 1992. 548-square-foot addition for one bedroom, bathroom, one sitting room. $42,100. April 13, 1992. Add decorative fireplace. *B7. Moved?NoYesUnknown Date:__________Original location:_______ _______ *B8.Related Features: Detached Garage. B9a. Architect:Unknown b. Builder: J. H. Russell and Son *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1951 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Martha Ann Brooks House is architecturally significant as as an unusual example of the hacienda variant of the Ranch style. This house was originally constructed in 1951, by J. H. Russell and Son for Wesley Farney. Soonafter it was constructed it was sold to Martha Ann Brooks and her first husband William Cheney. Martha Ann Brooks and William Cheney divorced in the mid-1960s, and Martha Ann later married Walter L. Brooks in 1969. Walter L. Brooks served on the Santa Ana City Council in the 1960s. Martha Ann was a civic leader in Santa Ana, raising money for the public library, arts and culture, and hospitals. She was a prominent member of the Republican party, being invited to the White House on several occasions, and was a constant learner and creative person, mastering painting, pottery, fashion design and millinery. She lived to be 101 and 7 months old and was interviewed by the City of Santa Ana History Room in 2018 for her 100th Birthday. (See Continuation Sheet 3 of 3.) B11.Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. Sketch Map *Date of Evaluation: July 1, 2021 Martha Ann Brooks House 2307 North Benton Way (This space reserved for official comments.) DPR 523B (1/95)*Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Martha Ann Brooks House *Recorded by Pedro Gomez *Date July 1, 2021 Continuation Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Martha Ann Brooks House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Martha Ann Brooks House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an unusual example of the hacienda variant of the Ranch style. The property is also notable as the residence of Martha Ann Brooks, a long-time Santa Ana resident, and her husband, Walter L. Brooks, a former city council member. The recommended categorization is “Key” because the property has a distinctive architectural style and quality as an example of the hacienda variant of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Martha Ann Brooks House that should be preserved include, but may not be limited to: horizontal, one-story massing; low- pitched and side-gabled roofs covered in clay barrel tiles and displaying carved brackets in the overhanging eaves; partial- width open porches tucked beneath the gable roof; metal-framed, multi-paned windows and front entry; and exterior walls of brick or stucco that suggest adobe. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1990. DPR 523L MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 2307 North Benton Way Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - SITE 500’ RADIUS HRC 2021-06/ HRCA 2021-06/ HPPA 2021-06 2307 NORTH BENTON WAY MARTHA ANN BROOKS HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y P!S!B!O!H!F!!!D!P!V!O!U!Z!!!S!F!Q!P!S!U!F!S TJODF!2:32 Nbjmjoh!Beesftt!;!711!X!TBOUB!BOB!CMWE-!TBOUB!BOB-!DB!:3812 Ufmfqipof!)825*!654.3138!0!Gby!)825*!653.7952 Wjtju!vt!A!xxx/MfhbmBetupsf/dpn DJUZ!PG!TBOUB!BOB!QMBOOJOH TBOUB!BOB0QMBOOJOH!'!CVJMEJOH 31!DJWJD!DFOUFS!QMB\[B!3OE!GMS PS$ TBOUB!BOB-!DB!!:3813 45936:9 NOTICEOFPUBLICHEARING QfespHpnf{xjuiuifQmboojohboe BEFORETHESANTAANAHISTORIC CvjmejohBhfodzbuQHpnf{Atboub. RESOURCESCOMMISSION bob/pshps825.778.38:1 TheCityofSantaAnaencouragestheNote:Jgzpvdibmmfohfuifefdjtjpopouif publictoparticipateinthedecision-bcpwfnbuufs-zpvnbzcfmjnjufeup makingprocess.Weencourageyouto sbjtjohpomzuiptfjttvftzpvpstpnfpof contactuspriortothePublicHearingif fmtfsbjtfebuuifqvcmjdifbsjoh DPQZ!PG!OPUJDF youhaveanyquestions.eftdsjcfejouijtopujdf-psjoxsjuufo dpssftqpoefodfefmjwfsfeupuifIjtupsjd HistoricResourcesCommission SftpvsdftDpnnjttjpopsDjuzDpvodjmpg Action:UifIjtupsjdSftpvsdftuifDjuzpgTboubBobbu-psqsjpsup-uif DpnnjttjpoxjmmipmebQvcmjdIfbsjohupqvcmjdifbsjoh/ sfdfjwfqvcmjduftujnpoz-boexjmmublf bdujpopouifjufneftdsjcfecfmpx/Uifjs Sitienepreguntasenespañol,favorde Opujdf!Uzqf;!HQO!HPWU!QVCMJD!OPUJDF efdjtjpojtgjobmvomfttbqqfbmfeupuif llamaraNarcedaliaPerezal(714)667- DjuzDpvodjmxjuijo21ebztpguifefdjtjpo 2260. Be!Eftdsjqujpo czbozjoufsftufeqbsuzpshspvq/NucnliênlcbngtingVit,xin inthoichoTonyLais(714)565- 3418!O/!Cfoupo!Xbz!.!ISD ProjectLocation;3418O/CfoupoXbz 2627. )ijtupsjdbmmzlopxobtuifNbsuibBoo7029032 CsppltIpvtf*mpdbufejouifTjohmf OR-3482598# GbnjmzSftjefoujbm)S.2*{pojohejtusjdu/ Up!uif!sjhiu!jt!b!dpqz!pg!uif!opujdf!zpv!tfou!up!vt!gps!qvcmjdbujpo!jo!uif ProjectApplicant:OjdpmfuufSbnjsf{ PSBOHF!DPVOUZ!SFQPSUFS/!Uibol!zpv!gps!vtjoh!pvs!ofxtqbqfs/!Qmfbtf ProjectDescription:Uifbqqmjdboujt sfbe!uijt!opujdf!dbsfgvmmz!boe!dbmm!vt!xjui!boz!dpssfdujpot/!Uif!Qsppg!pg sfrvftujohbqqspwbmpgIjtupsjdSftpvsdft Qvcmjdbujpo!xjmm!cf!gjmfe!xjui!uif!Dpvouz!Dmfsl-!jg!sfrvjsfe-!boe!nbjmfe!up!zpv DpnnjttjpoBqqmjdbujpoOp/3132.17- IjtupsjdSfhjtufsDbufhpsj{bujpoOp/3132. bgufs!uif!mbtu!ebuf!cfmpx/!Qvcmjdbujpo!ebuf)t*!gps!uijt!opujdf!jt!)bsf*; 17-boeIjtupsjdQspqfsuzQsftfswbujpo BhsffnfouOp/3132.17upbmmpxuif 1702903132 qmbdfnfouboedbufhpsj{bujpojouifTboub BobSfhjtufspgIjtupsjdbmQspqfsujftbt Lfzgpsuifbcpwfnfoujpofeqspqfsuzboe upfyfdvufbIjtupsjdQspqfsuz QsftfswbujpoBhsffnfouxjuiuifDjuzpg TboubBob/ EnvironmentalImpact:Jobddpsebodf Uif!dibshf)t*!gps!uijt!psefs!jt!bt!gpmmpxt/!Bo!jowpjdf!xjmm!cf!tfou!bgufs!uif!mbtu xjuiuifDbmjgpsojbFowjsponfoubmRvbmjuz Bdu-uifsfdpnnfoefebdujpojtfyfnqu ebuf!pg!qvcmjdbujpo/!Jg!zpv!qsfqbje!uijt!psefs!jo!gvmm-!zpv!xjmm!opu!sfdfjwf!bo gspngvsuifssfwjfxvoefsTfdujpo26442- jowpjdf/ Dmbtt42-btuijtbdujpojteftjhofeup qsftfswfbijtupsjdsftpvsdf/Dbufhpsjdbm FyfnqujpoOp/FS.3132.71xjmmcfgjmfe Qvcmjdbujpo%239/76 gpsuijtqspkfdu/ Upubm%239/76 MeetingDetails:TheCityhasresumed in-personmeetings.Uijtnbuufsxjmmcf ifbsepo Thursday,July1,2021,at4:30 p.m.jouifDjuzDpvodjmDibncfst-33 DjwjdDfoufsQmb{b-TboubBob-DB:3812/ Bmmqfstpotjoufsftufejouijtnbuufsbsf opujgjfeupbqqfbsbuuijtujnf/ WrittenComments:Jgzpvbsfvobcmfup Ebjmz!Kpvsobm!Dpsqpsbujpo qbsujdjqbufjouijtjo.qfstponffujoh-zpv nbztfoexsjuufodpnnfoutczf.nbjmup Tfswjoh!zpvs!mfhbm!bewfsujtjoh!offet!uispvhipvu!Dbmjgpsojb/ QCBfDpnnfoutAtboub.bob/psh )sfgfsfodfuifBhfoebJufn$jouif PSBOHF!DPVOUZ!SFQPSUFS-!TBOUB!BOB)825*!654.3138 tvckfdumjof*psnbjmupTbsbiCfsobm- SfdpsejohTfdsfubsz-DjuzpgTboubBob- CVTJOFTT!KPVSOBM-!SJWFSTJEF):62*!895.1222 31DjwjdDfoufsQmb{bN31-TboubBob- DB:3812/Efbemjofuptvcnjuxsjuufo EBJMZ!DPNNFSDF-!MPT!BOHFMFT)324*!33:.6411 dpnnfoutjt5;11q/n/pouifebzpg uifnffujoh/Dpnnfoutsfdfjwfebgufs )324*!33:.6411 MPT!BOHFMFT!EBJMZ!KPVSOBM-!MPT!BOHFMFT uifefbemjofnbzopucfejtusjcvufeupuif )911*!751.593: TBO!GSBODJTDP!EBJMZ!KPVSOBM-!TBO!GSBODJTDP Dpnnjttjpocvuxjmmcfnbefqbsupguif sfdpse/ )519*!398.5977 TBO!KPTF!QPTU.SFDPSE-!TBO!KPTF WhereToGetMoreInformation: ):27*!555.3466 UIF!EBJMZ!SFDPSEFS-!TBDSBNFOUP Beejujpobmefubjmtsfhbsejohuifqspqptfe bdujpo)t*-jodmvejohuifgvmmufyupguif UIF!EBJMZ!USBOTDSJQU-!TBO!EJFHP)72:*!343.4597 ejtdsfujpobszjufn-nbzcfgpvoepouif UIF!JOUFS.DJUZ!FYQSFTT-!PBLMBOE)621*!383.5858 Djuzxfctjuf83ipvstqsjpsupuifqvcmjd ifbsjohbu;xxx/tboub.bob/psh0dd0djuz. nffujoht/ WhoToContactForQuestions:Tipvme zpvibwfbozrvftujpot-qmfbtfdpoubdu !A000005748720! CITY OF SANTA ANA Planning and Building Agency -/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision-making process. This notice is being sent to those who live or own property within 500 feet of the project site or who have expressed an interest in the proposed action. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: Project Location: - Project Applicant: Project Description: -- - Environmental Impact: -- Meeting Details:The City has resumed in-person meetings.Thursday, July 1, 2021, at 4:30 p.m. Written Comments: - -- – Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Where To Get More Information: at: -- Who To Contact For Questions the Plannin- -- Note: I Si tiene preguntas en español, favor de llamar a Pedro Gomez al (714) 667-2790. -2627. Date: MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Lauren Elizabeth Hartshorne and Jenny Hartshorne, Wife and Wife as Community Property with Right of Survivorship, (hereinafter collectively referred to as “Owner”), owner of real property located at 2311 North Heliotrope Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possessesfee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2311 North Heliotrope Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. -1 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on August 18, 2021,and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, - 2 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C,and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Ownerhereby agrees to furnish the City with any andall information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Ownerhave breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified HistoricProperty, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code -3 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2311 North Heliotrope Drive, Assessor Parcel Number, 002-071-15, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall - 4 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result ofthe effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City:City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Lauren Elizabeth Hartshorne and Jenny Hartshorne 2311 North Heliotrope Drive Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. -5 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ______________________ By:_________________________ LAUREN ELIZABETH HARTSHORNE Date: ______________________ By:_________________________ JENNY HARTSHORNE APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency -7 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: THE NORTH 47 FEET OF LOT 3 AND THE SOUTH 8 FEET OF LOT 4 IN BLOCK B OF TRACT NO. 1035, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 33, PAGE 46 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 002-071-15 -8 - EXECUTIVE SUMMARY Ida C. Wiesseman House 2311 North Heliotrope Drive Santa Ana, CA 92706 NAME Ida C. Wiesseman House REF. NO. ADDRESS 2311 North Heliotrope Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1948 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE C/3 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE:Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one- story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one-story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports. SUMMARY/CONCLUSION: The Ida C. Wiesseman House qualifies for listing in the Santa Ana Register under Criterion 1 for its exemplification of the Minimal Traditional style as it developed from the FHA’s Principles for Planning Small Houses (1940), specifically, that “all non-essential features can profitably be eliminated.” An example of the gable-and-wing variant of the style, the house exhibits details consistent with the Colonial Revival. The house is also of interest because it was built by the Allison Honer Co., a key firm in the development of Floral Park. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Ida C. Wiesseman House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2311 North Heliotrope Drive City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-071-15 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the Ida C. Wiesseman House is a one-story single-family residence constructed in the gable-and-wing variant of the Minimal Traditional architectural style. It features a moderately-pitched, front- and side-gabled roof configuration with shallow eaves. The roof is clad in contemporary asphalt shingle roofing, and the exterior walls are clad in a combination of red brick and wood lap siding. A narrow frieze board accents portions of the eave line. The focal point of the design is the central entry porch, whose canopy roof is supported by a single slender post with a diamond pattern cross bracing between the post and house. The entry contains a wide, six-panel, wood door flanked by two narrow, half-height sidelights. The front (west) elevation features wood-framed and multi-paned double-hung sash windows framed by wood shutters, located to north and south of the entry porch. Along the north, south, and east elevations, the building incorporates a series of four-over-four wood-framed, double-hung sash windows. A prominent exterior brick chimney rises above the roof ridgeline along the south elevation. A one-story, gabled, detached garage clad in wood lap siding and featuring four-over-four wood-framed, double- hung sash windows is located in the rear of the property. The property is landscaped with low vegetation and a mature tree and features a walkway paved in herringbone brick leading to the front entry. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) West elevation, view east April 2021 *P6. Date Constructed/Age and Sources: historic 1948/ City of Santa Ana Building Permits *P7. Owner and Address: Lauren and Jenny Hartshorne 2311 North Heliotrope Drive Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95) *Required information State of California The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Ida C. WiessemanHouse B1. Historic Name: Ida C. Wiesseman House B2. Common Name: Same B3.Original Use:Single-family Residence B4. Present Use:Single-family Residence *B5. Architectural Style: Minimal Traditional *B6. Construction History: (Construction date, alterations, and date of alterations): June 15, 1948. Constructed. $12,000. July 25, 1961. Water heater for Wiesseman by Pacific. September 26, 1988. Reroof with out tear off for detached garage. May 6, 1996. T.O. wood shingles, apply 1/2" plywd, and replace with comp.$5,300. February 29, 2008. Seismic bolting to foundation. $3,000. May 27, 2020. Tear off existing, resheath, and install 26 squares of comp roofing. $7,358. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect: Unknown b. Builder: Allison Honer Co. *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1948 Property Type:Single-family Residence Applicable Criteria:C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Ida C. WiessemanHouseis architecturally significant as a characteristic example of the gable-and-wing variant of the styleMinimal Traditional architectural style. It was built in 1948by the Allison Honer Co., a key firm inthe development of Floral Park. The home was built for Mrs. Ida C. Wiesseman, (1872-1961) who became a widow in 1948. Before residing at this property, she resided at 2411 North Park Blvd. with her husband Frank W. Wiesseman (1863-1930). Mr. and Mrs. Wiesseman moved with their two youngest children from New York City between 1905 and 1910 and immediately started a business known as the Wiesseman’s Variety Store at 114 W. Fourth Street in Downtown Santa Ana. Between the years, 1910 and 1961, Wiesseman’s Variety Store was an original stakeholder and neighborhood staple in Downtown Santa Ana. The two were active in the First Methodist Church, and Mrs. Wiesseman was an active member of The Ebell Club. The family was notable in business and social circles in Santa Ana. Mr. Wiesseman passed away in 1930 at the age of 68, and Mrs. Wesseman in 1961 in her late 80s. Their daughter Helen, born in 1913 in Santa Ana, would reside in the home most of her life until 1969. She would pass away in San Diego in 2004. In 1969, the home was sold to Jack and Laura Daley, about whom little is known. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Sketch Map Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps Ida C. Weisseman House (See Continuation Sheet 3 of 3.) 2311 North Heliotrope Drive B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: July 1, 2021 (This space reserved for official comments.) DPR 523B (1/95) *Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Ida C. Weisseman House *Recorded by Pedro Gomez *Date July 1, 2020 Continuation Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Ida C. Wiesseman House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Ida C. Wiesseman House qualifies for listing in the Santa Ana Register under Criterion 1 for its exemplification of the Minimal Traditional style as it developed from the FHA’s Principles for Planning Small Houses (1940), specifically, that “all non-essential features can profitably be eliminated.” An example of the gable-and-wing variant of the style, the house exhibits details consistent with the Colonial Revival, including its combination of red brick and wood lap siding; wood-framed and multi-paned double-hung sash windows; open front porch whose canopy is supported by a single slender post, and details such as frieze board and window shutters. The house is also of interest because it was built by the Allison Honer Co., a key firm in the development of Floral Park. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Ida C. Wiesseman House that should be preserved include, but may not be limited to: materials and finishes (red brick and wood lap siding); massing; roof configuration and treatment; porch; brick chimney; fenestration (wood-framed and multi-paned double-hung sash windows); and architectural detailing (wood shutters, frieze board). *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1940-1979. DPR 523L MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - Planning and Building Agency Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report July 1, 2021 Topic: HRCA No. 2021-13, HRC 2021-13, HPPA No. 2021-12 – The Ida C. Wiesseman House RECOMMENDED ACTION 1.Adopt a resolution approving Historic Resources Commission Application No. 2021- 13 and Historic Register Categorization No. 2021-13 (Exhibit 1). 2.Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Lauren and Jenny Hartshorne, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Lauren and Jenny Hartshorne are requesting approval to designate an existing residence located at 2311 North Heliotrope Drive to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the east side of North Heliotrope Drive in the Floral Park neighborhood. The site contains a 1,306-square-foot, Minimal Traditional residence and detached garage on a 7,800-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, HRCA No. 2021-13, HRC 2021-13, HPPA No. 2021-12 – The Ida C. Wiesseman House July 1, 2021 Page 2 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the property is 73 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Ida C. Wiesseman House, has distinctive architectural features of the gable-and-wing variant of the Minimal Traditional style, and exhibits details consistent with the Colonial Revival style. It was built in 1948 for $12,000 by the Allison Honer Co., a key firm in the development of Floral Park. The home was built for Mrs. Ida C. Wiesseman, who became a widow in 1948. Mr. and Mrs. Wiesseman moved with their two youngest children from New York City between 1905 and 1910 and immediately started a business known as the Wiesseman’s Variety Store at 114 W. Fourth Street in Downtown Santa Ana. Between the years 1910 and 1961, Wiesseman’s Variety Store was an original stakeholder and neighborhood staple in Downtown Santa Ana. The Ida C. Wiesseman House is a one-story single-family residence constructed in the gable-and-wing variant of the Minimal Traditional architectural style. It features a moderately pitched, front- and side-gabled roof configuration with shallow eaves. The roof is clad in contemporary asphalt shingle roofing, and the exterior walls are clad in a combination of red brick and wood lap siding. A narrow frieze board accents portions of the eave line. The focal point of the design is the central entry porch, whose canopy roof is supported by a single slender post with a diamond pattern cross bracing between the post and house. The entry contains a wide, six-panel, wood door flanked by two narrow, half-height sidelights. The front (west) elevation features wood-framed and multi-paned double-hung sash windows framed by wood shutters, located to north and south of the entry porch. Along the north, south, and east elevations, the building incorporates a series of four-over-four wood-framed, double-hung sash windows. A prominent exterior brick chimney rises above the roof ridgeline along the south elevation. A one-story, gabled, detached garage clad in wood lap siding and featuring four-over-four wood- framed, double-hung sash windows is located in the rear of the property. Character- defining features of the Ida C. Wiesseman House that should be preserved include, but may not be limited to: materials and finishes (red brick and wood lap siding); massing; roof configuration and treatment; porch; brick chimney; fenestration (wood-framed and multi-paned double-hung sash windows); and architectural detailing (wood shutters, frieze board). HRCA No. 2021-13, HRC 2021-13, HPPA No. 2021-12 – The Ida C. Wiesseman House July 1, 2021 Page 3 The Ida C. Wiesseman House qualifies for listing in the Santa Ana Register under Criterion 1 for its exemplification of the Minimal Traditional style as it developed from the FHA’s Principles for Planning Small Houses (1940), specifically, that “all non-essential features can profitably be eliminated.” An example of the gable-and-wing variant of the style, the house exhibits details consistent with the Colonial Revival, including its combination of red brick and wood lap siding; wood-framed and multi-paned double-hung sash windows; open front porch whose canopy is supported by a single slender post, and details such as frieze board and window shutters. The house is also of interest because it was built by the Allison Honer Co., a key firm in the development of Floral Park. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Minimal Traditional architecture. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed HRCA No. 2021-13, HRC 2021-13, HPPA No. 2021-12 – The Ida C. Wiesseman House July 1, 2021 Page 4 notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-61 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $824.67 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. 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Ijtupsjd!Sftpvsdft!Dpnnjttjpo!pg!uif!Djuz!pg!Tboub!Bob!po!Kvmz!2-!3132/ Ebuf;!!```````````````````````````````````````````````````` !!!!!!!!Dpnnjttjpo!Tfdsfubsz !!!!!!!!Djuz!pg!Tboub!Bob Sftpmvujpo!Op/!3132.YYY Qbhf!4pg!5 GSFF!SFDPSEJOH!QVSTVBOU!UP!! HPWFSONFOU!DPEF!¨!38494! EXHIBIT A LEGAL DESCRIPTION ! APN Address Legal Description Owner Names 113.182.26!3422!Opsui!Ifmjpuspqf!UIF!OPSUI!58!GFFU!PG!MPU!Mbvsfo!Fmj{bcfui! Esjwf!4!BOE!UIF!TPVUI!9!GFFU!Ibsutipsof!boe! PG!MPU!5!JO!CMPDL!C!PG!Kfooz! USBDU!OP/!2146-!JO!UIF!Ibsutipsof! DJUZ!PG!TBOUB!BOB-! DPVOUZ!PG!PSBOHF-! TUBUF!PG!DBMJGPSOJB-!BT! QFS!NBQ!SFDPSEFE!JO! CPPL!44-!QBHF!57!PG! NJTDFMMBOFPVT!NBQT-!JO! UIF!PGGJDF!PG!UIF! DPVOUZ!SFDPSEFS!PG! TBJE!DPVOUZ/! ! ! ! ! !! ! ! ! ! Sftpmvujpo!Op/!3132.YYY! Qbhf!5!pg!5! ! MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Lauren Elizabeth Hartshorne and Jenny Hartshorne, Wife and Wife as Community Property with Right of Survivorship, (hereinafter collectively referred to as “Owner”), owner of real property located at 2311 North Heliotrope Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2311 North Heliotrope Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. - 1 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on September 22, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, - 2 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code - 3 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2311 North Heliotrope Drive, Assessor Parcel Number, 002-071-15, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall - 4 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City:City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners:Lauren Elizabeth Hartshorne and Jenny Hartshorne 2311 North Heliotrope Drive Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. - 5 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 ATTEST:CITY OF SANTA ANA _________________________________________________ DAISY GOMEZKRISTINE RIDGE Clerk of the CouncilCity Manager OWNER Date: ______________________By:_________________________ LAUREN ELIZABETH HARTSHORNE Date: ______________________By:_________________________ JENNY HARTSHORNE APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ JOHN M. FUNKMINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency - 7 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: THE NORTH 47 FEET OF LOT 3 AND THE SOUTH 8 FEET OF LOT 4 IN BLOCK B OF TRACT NO. 1035, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 33, PAGE 46 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 002-071-15 - 8 - EXECUTIVE SUMMARY Ida C. Wiesseman House 2311 North Heliotrope Drive Santa Ana, CA 92706 NAMEIda C. Wiesseman House REF. NO. ADDRESS2311 North Heliotrope Drive CITYSanta AnaZIP92706ORANGE COUNTY YEAR BUILT1948LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICTN/ANEIGHBORHOODFloral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATIONCALIFORNIA REGISTER STATUS CODE C/35S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one- story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one-story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports. SUMMARY/CONCLUSION: The Ida C. Wiesseman House qualifies for listing in the Santa Ana Register under Criterion 1 for its exemplification of the Minimal Traditional style as it developed from the FHA’s Principles for Planning Small Houses (1940), specifically, that “all non-essential features can profitably be eliminated.” An example of the gable-and-wing variant of the style, the house exhibits details consistent with the Colonial Revival. The house is also of interest because it was built by the Allison Honer Co., a key firm in the development of Floral Park. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources AgencyPrimary #______________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_Resource name(s) or number (assigned by recorder) Ida C. Wiesseman House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted*a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2311 North Heliotrope Drive City: Santa Ana Zip: 92706 *e.Other Locational Data: Assessor’s Parcel Number002-071-15 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the Ida C. Wiesseman House is a one-story single-family residence constructed in the gable-and-wing variant of the Minimal Traditional architectural style. It features a moderately-pitched, front- and side-gabled roof configuration with shallow eaves. The roof is clad in contemporary asphalt shingle roofing, and the exterior walls are clad in a combination of red brick and wood lap siding. A narrow frieze board accents portions of the eave line. The focal point of the design is the central entry porch, whose canopy roof is supported by a single slender post with a diamond pattern cross bracing between the post and house. The entry contains a wide, six-panel, wood door flanked by two narrow, half-height sidelights. The front (west) elevation features wood-framed and multi-paned double-hung sash windows framed by wood shutters, located to north and south of the entry porch. Along the north, south, and east elevations, the building incorporates a series of four-over-four wood-framed, double-hung sash windows. A prominent exterior brick chimney rises above the roof ridgeline along the south elevation. A one-story, gabled, detached garage clad in wood lap siding and featuring four-over-four wood-framed, double- hung sash windows is located in the rear of the property. The property is landscaped with low vegetation and a mature tree and features a walkway paved in herringbone brick leading to the front entry. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) West elevation, view east April 2021 *P6. Date Constructed/Age and Sources: historic 1948/ City of Santa Ana Building Permits *P7. Owner and Address: Lauren and Jenny Hartshorne 2311 North Heliotrope Drive Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources AgencyPrimary #__________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Ida C. Wiesseman House B1.Historic Name: Ida C. Wiesseman House B2.Common Name: Same B3.Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5.Architectural Style: Minimal Traditional *B6.Construction History: (Construction date, alterations, and date of alterations): June 15, 1948. Constructed. $12,000. July 25, 1961. Water heater for Wiesseman by Pacific. September 26, 1988. Reroof with out tear off for detached garage. May 6, 1996. T.O. wood shingles, apply 1/2" plywd, and replace with comp.$5,300. February 29, 2008. Seismic bolting to foundation. $3,000. May 27, 2020. Tear off existing, resheath, and install 26 squares of comp roofing. $7,358. *B7. Moved?NoYesUnknown Date:__________Original location:_______ _______ *B8.Related Features: Detached Garage. B9a. Architect:Unknown b. Builder: Allison Honer Co. *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1948 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Ida C. Wiesseman House is architecturally significant as a characteristic example of the gable-and-wing variant of the style Minimal Traditional architectural style. It was built in 1948 by the Allison Honer Co., a key firm in the development of Floral Park. The home was built for Mrs. Ida C. Wiesseman, (1872-1961) who became a widow in 1948. Before residing at this property, she resided at 2411 North Park Blvd. with her husband Frank W. Wiesseman (1863-1930). Mr. and Mrs. Wiesseman moved with their two youngest children from New York City between 1905 and 1910 and immediately started a business known as the Wiesseman’s Variety Store at 114 W. Fourth Street in Downtown Santa Ana. Between the years, 1910 and 1961, Wiesseman’s Variety Store was an original stakeholder and neighborhood staple in Downtown Santa Ana. The two were active in the First Methodist Church, and Mrs. Wiesseman was an active member of The Ebell Club. The family was notable in business and social circles in Santa Ana. Mr. Wiesseman passed away in 1930 at the age of 68, and Mrs. Wesseman in 1961 in her late 80s. Their daughter Helen, born in 1913 in Santa Ana, would reside in the home most of her life until 1969. She would pass away in San Diego in 2004. In 1969, the home was sold to Jack and Laura Daley, about whom little is known. (See Continuation Sheet 3 of 3.) B11.Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Sketch Map Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps Ida C. Weisseman House (See Continuation Sheet 3 of 3.) 2311 North Heliotrope Drive B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: July 1, 2021 (This space reserved for official comments.) DPR 523B (1/95)*Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Ida C. Weisseman House *Recorded by Pedro Gomez *Date July 1, 2020 Continuation Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Ida C. Wiesseman House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Ida C. Wiesseman House qualifies for listing in the Santa Ana Register under Criterion 1 for its exemplification of the Minimal Traditional style as it developed from the FHA’s Principles for Planning Small Houses (1940), specifically, that “all non-essential features can profitably be eliminated.” An example of the gable-and-wing variant of the style, the house exhibits details consistent with the Colonial Revival, including its combination of red brick and wood lap siding; wood-framed and multi-paned double-hung sash windows; open front porch whose canopy is supported by a single slender post, and details such as frieze board and window shutters. The house is also of interest because it was built by the Allison Honer Co., a key firm in the development of Floral Park. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Minimal Traditional architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Ida C. Wiesseman House that should be preserved include, but may not be limited to: materials and finishes (red brick and wood lap siding); massing; roof configuration and treatment; porch; brick chimney; fenestration (wood-framed and multi-paned double-hung sash windows); and architectural detailing (wood shutters, frieze board). *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1940-1979. DPR 523L MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 2311 North Heliotrope Drive Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - SITE 500’ RADIUS HRC 2021-13/ HRCA 2021-13/ HPPA 2021-12 2311 NORTH HELIOTROPE DRIVE IDA C. WIESSEMAN HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y P!S!B!O!H!F!!!D!P!V!O!U!Z!!!S!F!Q!P!S!U!F!S TJODF!2:32 Nbjmjoh!Beesftt!;!711!X!TBOUB!BOB!CMWE-!TBOUB!BOB-!DB!:3812 Ufmfqipof!)825*!654.3138!0!Gby!)825*!653.7952 Wjtju!vt!A!xxx/MfhbmBetupsf/dpn DJUZ!PG!TBOUB!BOB!QMBOOJOH TBOUB!BOB0QMBOOJOH!'!CVJMEJOH 31!DJWJD!DFOUFS!QMB\[B!3OE!GMS PS$ TBOUB!BOB-!DB!!:3813 4593711 NOTICEOFPUBLICHEARING QfespHpnf{xjuiuifQmboojohboe BEFORETHESANTAANAHISTORIC CvjmejohBhfodzbuQHpnf{Atboub. RESOURCESCOMMISSION bob/pshps825.778.38:1 TheCityofSantaAnaencouragestheNote:Jgzpvdibmmfohfuifefdjtjpopouif publictoparticipateinthedecision-bcpwfnbuufs-zpvnbzcfmjnjufeup makingprocess.Weencourageyouto sbjtjohpomzuiptfjttvftzpvpstpnfpof contactuspriortothePublicHearingif fmtfsbjtfebuuifqvcmjdifbsjoh DPQZ!PG!OPUJDF youhaveanyquestions.eftdsjcfejouijtopujdf-psjoxsjuufo dpssftqpoefodfefmjwfsfeupuifIjtupsjd HistoricResourcesCommission SftpvsdftDpnnjttjpopsDjuzDpvodjmpg Action:UifIjtupsjdSftpvsdftuifDjuzpgTboubBobbu-psqsjpsup-uif DpnnjttjpoxjmmipmebQvcmjdIfbsjohupqvcmjdifbsjoh/ sfdfjwfqvcmjduftujnpoz-boexjmmublf bdujpopouifjufneftdsjcfecfmpx/Uifjs Sitienepreguntasenespañol,favorde Opujdf!Uzqf;!HQO!HPWU!QVCMJD!OPUJDF efdjtjpojtgjobmvomfttbqqfbmfeupuif llamaraNarcedaliaPerezal(714)667- DjuzDpvodjmxjuijo21ebztpguifefdjtjpo 2260. Be!Eftdsjqujpo czbozjoufsftufeqbsuzpshspvq/NucnliênlcbngtingVit,xin inthoichoTonyLais(714)565- 3422!O/!Ifmjpuspqf!Esjwf ProjectLocation;3422O/Ifmjpuspqf 2627. Esjwf)ijtupsjdbmmzlopxobtuifJebD/7029032 XjfttfnboIpvtf*mpdbufejouifTjohmf OR-3482600# GbnjmzSftjefoujbm)S.2*{pojohejtusjdu/ Up!uif!sjhiu!jt!b!dpqz!pg!uif!opujdf!zpv!tfou!up!vt!gps!qvcmjdbujpo!jo!uif ProjectApplicant:MbvsfoIbsutipsof PSBOHF!DPVOUZ!SFQPSUFS/!Uibol!zpv!gps!vtjoh!pvs!ofxtqbqfs/!Qmfbtf ProjectDescription:Uifbqqmjdboujt sfbe!uijt!opujdf!dbsfgvmmz!boe!dbmm!vt!xjui!boz!dpssfdujpot/!Uif!Qsppg!pg sfrvftujohbqqspwbmpgIjtupsjdSftpvsdft Qvcmjdbujpo!xjmm!cf!gjmfe!xjui!uif!Dpvouz!Dmfsl-!jg!sfrvjsfe-!boe!nbjmfe!up!zpv DpnnjttjpoBqqmjdbujpoOp/3132.24- IjtupsjdSfhjtufsDbufhpsj{bujpoOp/3132. bgufs!uif!mbtu!ebuf!cfmpx/!Qvcmjdbujpo!ebuf)t*!gps!uijt!opujdf!jt!)bsf*; 24-boeIjtupsjdQspqfsuzQsftfswbujpo BhsffnfouOp/3132.23upbmmpxuif 1702903132 qmbdfnfouboedbufhpsj{bujpojouifTboub BobSfhjtufspgIjtupsjdbmQspqfsujftbt Dpousjcvujwfgpsuifbcpwfnfoujpofe qspqfsuzboeupfyfdvufbIjtupsjd QspqfsuzQsftfswbujpoBhsffnfouxjuiuif DjuzpgTboubBob/ EnvironmentalImpact:Jobddpsebodf Uif!dibshf)t*!gps!uijt!psefs!jt!bt!gpmmpxt/!Bo!jowpjdf!xjmm!cf!tfou!bgufs!uif!mbtu xjuiuifDbmjgpsojbFowjsponfoubmRvbmjuz Bdu-uifsfdpnnfoefebdujpojtfyfnqu ebuf!pg!qvcmjdbujpo/!Jg!zpv!qsfqbje!uijt!psefs!jo!gvmm-!zpv!xjmm!opu!sfdfjwf!bo gspngvsuifssfwjfxvoefsTfdujpo26442- jowpjdf/ Dmbtt42-btuijtbdujpojteftjhofeup qsftfswfbijtupsjdsftpvsdf/Dbufhpsjdbm FyfnqujpoOp/FS.3132.72xjmmcfgjmfe Qvcmjdbujpo%239/76 gpsuijtqspkfdu/ Upubm%239/76 MeetingDetails:TheCityhasresumed in-personmeetings.Uijtnbuufsxjmmcf ifbsepo Thursday,July1,2021,at4:30 p.m.jouifDjuzDpvodjmDibncfst-33 DjwjdDfoufsQmb{b-TboubBob-DB:3812/ Bmmqfstpotjoufsftufejouijtnbuufsbsf opujgjfeupbqqfbsbuuijtujnf/ WrittenComments:Jgzpvbsfvobcmfup Ebjmz!Kpvsobm!Dpsqpsbujpo qbsujdjqbufjouijtjo.qfstponffujoh-zpv nbztfoexsjuufodpnnfoutczf.nbjmup Tfswjoh!zpvs!mfhbm!bewfsujtjoh!offet!uispvhipvu!Dbmjgpsojb/ QCBfDpnnfoutAtboub.bob/psh )sfgfsfodfuifBhfoebJufn$jouif PSBOHF!DPVOUZ!SFQPSUFS-!TBOUB!BOB)825*!654.3138 tvckfdumjof*psnbjmupTbsbiCfsobm- SfdpsejohTfdsfubsz-DjuzpgTboubBob- CVTJOFTT!KPVSOBM-!SJWFSTJEF):62*!895.1222 31DjwjdDfoufsQmb{bN31-TboubBob- DB:3812/Efbemjofuptvcnjuxsjuufo EBJMZ!DPNNFSDF-!MPT!BOHFMFT)324*!33:.6411 dpnnfoutjt5;11q/n/pouifebzpg uifnffujoh/Dpnnfoutsfdfjwfebgufs )324*!33:.6411 MPT!BOHFMFT!EBJMZ!KPVSOBM-!MPT!BOHFMFT uifefbemjofnbzopucfejtusjcvufeupuif )911*!751.593: TBO!GSBODJTDP!EBJMZ!KPVSOBM-!TBO!GSBODJTDP Dpnnjttjpocvuxjmmcfnbefqbsupguif sfdpse/ )519*!398.5977 TBO!KPTF!QPTU.SFDPSE-!TBO!KPTF WhereToGetMoreInformation: ):27*!555.3466 UIF!EBJMZ!SFDPSEFS-!TBDSBNFOUP Beejujpobmefubjmtsfhbsejohuifqspqptfe bdujpo)t*-jodmvejohuifgvmmufyupguif UIF!EBJMZ!USBOTDSJQU-!TBO!EJFHP)72:*!343.4597 ejtdsfujpobszjufn-nbzcfgpvoepouif UIF!JOUFS.DJUZ!FYQSFTT-!PBLMBOE)621*!383.5858 Djuzxfctjuf83ipvstqsjpsupuifqvcmjd ifbsjohbu;xxx/tboub.bob/psh0dd0djuz. nffujoht/ WhoToContactForQuestions:Tipvme zpvibwfbozrvftujpot-qmfbtfdpoubdu !A000005748379! CITY OF SANTA ANA Planning and Building Agency -/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision-making process. This notice is being sent to those who live or own property within 500 feet of the project site or who have expressed an interest in the proposed action. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: Project Location: - Project Applicant: Project Description: -- - Environmental Impact: -- Meeting Details:The City has resumed in-person meetings.Thursday, July 1, 2021, at 4:30 p.m. Written Comments: - -- –M20, Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Where To Get More Information: at: -- Who To Contact For Questions the Plannin- -- Note: Si tiene preguntas en español, favor de llamar a Pedro Gomez al (714) 667-2790. -2627. MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Alfred Frank Weitzman,and Maura Zwerling Weitzman, Husband and Wife and David A. Weitzman, a single man and Brooke Weitzman, a single woman, as Joint Tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2424 North Bonnie Brae, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possessesfee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2424 North Bonnie Brae, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this HistoricProperty in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. -1 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on August 18, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description”attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, - 2 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission;paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agreesto furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code - 3 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2424 North Bonnie Brae, Assessor Parcel Number, 002-123-23, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall - 4 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman 2424 North Bonnie Brae Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with - 5 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ______________________ By:_________________________ ALFRED FRANK WEITZMAN Date: ______________________ By:_________________________ MAURA ZWERLING WEITZMAN Date: ______________________ By:_________________________ DAVID A. WEITZMAN Date: ______________________ By:_________________________ BROOKE WEITZMAN APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency - 7 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: THE EAST 100 FEET OF THE FOLLOWING DESCRIBED PROPERTY: THAT PORTION LOT 3 OF POTTS, BORDEN, AND SIDWELL TRACT, IN THE OTY OF SANTA ANA, AS SHOWN ON A MAP RECORDED IN BOOK 4 PAGE 624, OF MISCELLANEOUS RECORDS OF LOS ANGELES COUNTY, CALIFORNIA DESCRIBED AS FOLLOWS: BEGINNING AT A POINT OF INTERSECTION OF THE SOUTH LINE OF BONNIE BRAE WITH THE WEST LINE OF TRACT NO. 761, AS PER MAP THEREOF RECORDED IN BOOK 22 PAGE 35 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY; THENCE WEST ALONG THE WESTERLY EXTENSION OF THE SOUTH LINE OF SAID BONNIE BRAE, 220 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID TRACT, 157.50 FEET TO A POINT IN A LINE PARALLEL WITH AND DISTANT NORTH 157.50 FEET FROM THE WESTERLY EXTENSION OF THE NORTH LINE OF SANTA CLARA AVENUE, AS SHOWN ON SAID MAP OF TRACT NO. 761; THENCE EAST ALONG SAID PARALLEL LINE, 220 FEET TO THE WEST LINE OF SAID TRACT 761; THENCE NORTH ALONG SAID WEST LINE 157.75 FEET TO THE POINT OF BEGINNING. Assessor’s Parcel Number: 002-123-23 - 8 - EXECUTIVE SUMMARY Clarence Bond House 2424 North Bonnie Brae Santa Ana, CA 92706 NAME Clarence Bond House REF. NO. ADDRESS 2424 North Bonnie Brae CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1950 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE C/3 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE:Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Clarence BondHouse qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as characteristic and intact example of a post-World War II Ranch style house in Santa Ana. Its most notable feature is the metal-framed, multi-light façade fenestration. Other typical features include overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. The recommended categorization is “Contributive” because it contributes to the post-World War II character and history of Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Clarence Bond House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2424 North Bonnie Brae City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-123-23 *P3a. Description:(Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, this is a one-story, single-family residence on a modestly sized parcel, sited with a typical setback and constructed in a Ranch House style. An attached two-car garage is located behind (south of) the south end of the rear elevation and is connected by a breezeway. The house and garage delineate a reversed "L" -shaped plan, which embraces a generously sized rear patio enclosure. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a long roof ridge running parallel to the front façade (north elevation). It features a moderately pitched, side-gabled roof design with an extension over a partial width porch along the front elevation and a projecting front-gabled wing at the west end of the facade. The roof design exhibits wide-open eaves with exposed rafters along the all elevations. The exterior of the house is clad in a combination of smooth stucco, broad vertical and horizontal siding, board-and-batten siding, and brick. Centered on the façade, the partial-width porch is divided into three bays by slender posts that support the roof extension. At the west end of the porch, the entry contains a single, half-glazed, front door with a cross bottom panel and a single side light. East of the entry, the living room is illuminated by a large metal-framed, multi-light picture window, with a large central pane flanked by two casement windows. Two metal-framed, multi-light, double casement windows framed by wood shutters occupy the end bays of the facade. Along the east, south, and west elevations, the building incorporates a series metal-framed, multi-light casement windows. An interior brick chimney rises above the roof ridgeline. Alterations to the house include the removal of original wood shake roof, enclosure of the original rear porch, window changeouts, and enclosure of a nook at east side of house. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a single brick walkway leading towards the front entry. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) North elevation, view south January 2021 *P6. Date Constructed/Age and Sources: historic 1950/ City of Santa Ana Building Permits *P7. Owner and Address: Alfred, Maura, David, and Brooke Weitzman 2424 North Bonnie Brae Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Clarence Bond House B1. Historic Name: Clarence Bond House B2. Common Name: Same B3.Original Use:Single-family Residence B4. Present Use:Single-family Residence *B5. Architectural Style: Ranch House *B6. Construction History: (Construction date, alterations, and date of alterations): July 28, 1950. Constructed. $30,000. October 23, 1953. Screen existing porch for C. Bond by W.C. Newton. $550. July 12, 2000. Install swimming pool and spa. $14,500. September 27, 2004. T/O existing wood shake and apply composition, 50 squares. $11,500. May 8, 2009. Change out 12 windows and one new door, to comply with current code requirements. $16,000. May 8, 2009. Remove and replace siding, re-frame wall. $1,000. October 19, 2010. Enclose nook at south side of house to enlarge kitchen and remodel existing kitchen. $15,668. November 14, 2019. Remodel bathroom - replace shower with new tile and hot mop. $20,000. November 14, 2019. Hot mop shower pan. $2,300. *B7.Moved?NoYes UnknownDate:__________Original location:______________ *B8. Related Features: Attached Garage. B9a. Architect: Unknown b. Builder: John N. Galbraith *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1950 Property Type:Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Clarence Bond House is architecturally significant as an intact and characteristic example of a post-World War II Ranch style house in Santa Ana. This house was originally constructed in 1950, by John N. Galbraith for George Clarence Bond (1900-1980) and wife Hazel M. Bond (1901-1985), the first, longest and most notable owners and occupants of this home during its period of significance. Mr. Bond was in business with his father G.W. Bond in the business of selling investment bonds. The business began in Santa Ana in 1925 and was a success before and during the depression due to the marketing of bonds for public infrastructure improvement throughout the County. Clarence and Hazel Bond would own and occupy the home for over 25 years until their individual deaths in the early 1980s. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps Sketch Map (See Continuation Sheet 3 of 3.) Clarence Bond House B13. Remarks: 2424 North Bonnie Brae *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: July 1, 2021 (This space reserved for official comments.) DPR 523B (1/95) *Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Clarence Bond House *Recorded by Pedro Gomez *Date July 1, 2021 Continuation Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Clarence Bond House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021), Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Clarence Bond House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as characteristic and intact example of a post-World War II Ranch style house in Santa Ana. Its most notable feature is the metal-framed, multi-light façade fenestration. Other typical features include overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. The recommended categorization is “Contributive” because it contributes to the post-World War II character and history of Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Clarence Bond House that should be preserved include, but may not be limited to: metal-framed, multi-light façade fenestration; overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1990. DPR 523L MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - Planning and Building Agency Item # 4 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report July 1, 2021 Topic: HRCA No. 2021-04, HRC 2021-04, HPPA No. 2021-04 – The Clarence Bond House RECOMMENDED ACTION 1.Adopt a resolution approving Historic Resources Commission Application No. 2021- 04 and Historic Register Categorization No. 2021-04 (Exhibit 1). 2.Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman, subject to non- substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman are requesting approval to designate an existing residence located at 2424 North Bonnie Brae to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the south side of North Bonnie Brae in the Floral Park neighborhood. The site contains a 2,785-square-foot, Ranch style residence and attached garage on a 15,775-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, HRCA No. 2021-04, HRC 2021-04, HPPA No. 2021-04 – The Clarence Bond House July 1, 2021 Page 2 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the property is 71 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Ida C. Wiesseman House, is in intact and characteristic example of a post-World War II Ranch style house in Santa Ana. It was built in 1950 for $30,000 by John N. Galbraith for George Clarence Bond and his wife Hazel M. Bond, the first, longest and most notable owners and occupants of this home. Mr. Bond was in business with his father G.W. Bond in the business of selling investment bonds. The business began in Santa Ana in 1925 and was a success before and during the depression due to the marketing of bonds for public infrastructure improvement throughout Orange County. Clarence and Hazel Bond would own and occupy the home for over 25 years until their individual deaths in the early 1980s. The Clarence Bond House is a one-story, single-family residence on a modestly sized parcel, sited with a typical setback and constructed in a Ranch House style. An attached two-car garage is located behind (south of) the south end of the rear elevation and is connected by a breezeway. The house and garage delineate a reversed "L" -shaped plan, which embraces a generously sized rear patio enclosure. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a long roof ridge running parallel to the front façade (north elevation). It features a moderately pitched, side-gabled roof design with an extension over a partial width porch along the front elevation and a projecting front-gabled wing at the west end of the facade. The roof design exhibits wide-open eaves with exposed rafters along the all elevations. The exterior of the house is clad in a combination of smooth stucco, broad vertical and horizontal siding, board-and-batten siding, and brick. Centered on the façade, the partial-width porch is divided into three bays by slender posts that support the roof extension. At the west end of the porch, , the entry contains a single, half-glazed, front door with a cross bottom panel and a single side light. East of the entry, the living room is illuminated by a large metal-framed, multi-light picture window, with a large central pane flanked by two casement windows. Two metal-framed, multi-light, double casement windows framed by wood shutters occupy the end bays of the facade. Along the east, south, and west elevations, the building incorporates a series metal-framed, multi-light casement windows. An interior brick chimney rises above the roof ridgeline. Alterations to the house include the removal of original wood shake roof, enclosure of HRCA No. 2021-04, HRC 2021-04, HPPA No. 2021-04 – The Clarence Bond House July 1, 2021 Page 3 the original rear porch, window changeouts, and enclosure of a nook at east side of house. Other than the relatively minor noted changes, the house appears intact and is in good condition. Character-defining features of the Clarence Bond House that should be preserved include, but may not be limited to: metal-framed, multi-light façade fenestration; overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. The Clarence Bond House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as characteristic and intact example of a post-World War II Ranch style house in Santa Ana. Its most notable feature is the metal-framed, multi-light façade fenestration. Other typical features include overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. The recommended categorization is “Contributive” because it contributes to the post-World War II character and history of Floral Park and is a good example of Ranch style architecture. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. HRCA No. 2021-04, HRC 2021-04, HPPA No. 2021-04 – The Clarence Bond House July 1, 2021 Page 4 Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-08 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $1,110.10 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency GSFF!SFDPSEJOH!QVSTVBOU!UP!! HPWFSONFOU!DPEF!¨!38494! ! SFTPMVUJPO!OP/!3132.YYY! ! B!SFTPMVUJPO!PG!UIF!IJTUPSJD!SFTPVSDFT! DPNNJTTJPO!PG!UIF!DJUZ!PG!TBOUB!BOB!BQQSPWJOH! IJTUPSJD!SFTPVSDFT!DPNNJTTJPO!BQQMJDBUJPO! OP/!3132.15!UP!QMBDF!UIF!QSPQFSUZ!MPDBUFE!BU! 3535!OPSUI!CPOOJF!CSBF-!TBOUB!BOB-!PO!UIF! IJTUPSJDBM!SFHJTUFS!BOE!BQQSPWJOH!IJTUPSJD! SFHJTUFS!DBUFHPSJ\[BUJPO!OP/!3132.15!QMBDJOH! TBJE!QSPQFSUZ!XJUIJO!UIF!DPOUSJCVUJWF! DBUFHPSZ! ! 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EXHIBIT A LEGAL DESCRIPTION ! APN Address Legal Description Owner Names 113.234.34!3535!Opsui!Cpoojf!Csbf!UIF!FBTU!211!GFFU!PG!UIF!Bmgsfe!Gsbol! GPMMPXJOH!EFTDSJCFE!Xfju{nbo-! QSPQFSUZ;!Nbvsb!\[xfsmjoh! !Xfju{nbo-!Ebwje! UIBU!QPSUJPO!MPU!4!PG!B/!Xfju{nbo-! QPUUT-!CPSEFO-!BOE!boe!Cspplf! TJEXFMM!USBDU-!JO!UIF!Xfju{nbo! PUZ!PG!TBOUB!BOB-!BT! TIPXO!PO!B!NBQ! SFDPSEFE!JO!CPPL!5!QBHF! 735-!PG!NJTDFMMBOFPVT! SFDPSET!PG!MPT!BOHFMFT! DPVOUZ-!DBMJGPSOJB! EFTDSJCFE!BT!GPMMPXT;! ! CFHJOOJOH!BU!B!QPJOU!PG! JOUFSTFDUJPO!PG!UIF! TPVUI!MJOF!PG!CPOOJF! CSBF!XJUI!UIF!XFTU! MJOF!PG!USBDU!OP/!872-!BT! QFS!NBQ!UIFSFPG! SFDPSEFE!JO!CPPL!33! QBHF!46!PG! NJTDFMMBOFPVT! NBQT-!SFDPSET!PG!TBJE! PSBOHF!DPVOUZ<!UIFODF! XFTU!BMPOH!UIF! XFTUFSMZ!FYUFOTJPO!PG! UIF!TPVUI!MJOF!PG!TBJE! CPOOJF!CSBF-!331!GFFU<! UIFODF!TPVUI!QBSBMMFM! XJUI!UIF!XFTU!MJOF! PG!TBJE!USBDU-!268/61!GFFU! UP!B!QPJOU!JO!B!MJOF! QBSBMMFM!XJUI!BOE! EJTUBOU!OPSUI!268/61! GFFU!GSPN!UIF!XFTUFSMZ! FYUFOTJPO!PG!UIF!OPSUI! MJOF!PG!TBOUB!DMBSB! 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MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Alfred Frank Weitzman,and Maura Zwerling Weitzman, Husband and Wife and David A. Weitzman, a single man and Brooke Weitzman, a single woman, as Joint Tenants , (hereinafter collectively referred to as “Owner”), owner of real property located at 2424 North Bonnie Brae, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2424 North Bonnie Brae, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. - 1 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on September 22, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, - 2 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code - 3 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2424 North Bonnie Brae, Assessor Parcel Number, 002-123-23, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall - 4 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City:City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners:Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman 2424 North Bonnie Brae Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with - 5 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 ATTEST:CITY OF SANTA ANA _________________________________________________ DAISY GOMEZKRISTINE RIDGE Clerk of the CouncilCity Manager OWNER Date: ______________________By:_________________________ ALFRED FRANK WEITZMAN Date: ______________________By:_________________________ MAURA ZWERLING WEITZMAN Date: ______________________By:_________________________ DAVID A. WEITZMAN Date: ______________________By:_________________________ BROOKE WEITZMAN APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ JOHN M. FUNKMINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency - 7 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: THE EAST 100 FEET OF THE FOLLOWING DESCRIBED PROPERTY: THAT PORTION LOT 3 OF POTTS, BORDEN, AND SIDWELL TRACT, IN THE OTY OF SANTA ANA, AS SHOWN ON A MAP RECORDED IN BOOK 4 PAGE 624, OF MISCELLANEOUS RECORDS OF LOS ANGELES COUNTY, CALIFORNIA DESCRIBED AS FOLLOWS: BEGINNING AT A POINT OF INTERSECTION OF THE SOUTH LINE OF BONNIE BRAE WITH THE WEST LINE OF TRACT NO. 761, AS PER MAP THEREOF RECORDED IN BOOK 22 PAGE 35 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY; THENCE WEST ALONG THE WESTERLY EXTENSION OF THE SOUTH LINE OF SAID BONNIE BRAE, 220 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID TRACT, 157.50 FEET TO A POINT IN A LINE PARALLEL WITH AND DISTANT NORTH 157.50 FEET FROM THE WESTERLY EXTENSION OF THE NORTH LINE OF SANTA CLARA AVENUE, AS SHOWN ON SAID MAP OF TRACT NO. 761; THENCE EAST ALONG SAID PARALLEL LINE, 220 FEET TO THE WEST LINE OF SAID TRACT 761; THENCE NORTH ALONG SAID WEST LINE 157.75 FEET TO THE POINT OF BEGINNING. Assessor’s Parcel Number: 002-123-23 - 8 - EXECUTIVE SUMMARY Clarence Bond House 2424 North Bonnie Brae Santa Ana, CA 92706 NAMEClarence Bond HouseREF. NO. ADDRESS2424 North Bonnie Brae CITYSanta AnaZIP92706ORANGE COUNTY YEAR BUILT1950LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICTN/ANEIGHBORHOODFloral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATIONCALIFORNIA REGISTER STATUS CODE C/35S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Clarence Bond House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as characteristic and intact example of a post-World War II Ranch style house in Santa Ana. Its most notable feature is the metal-framed, multi-light façade fenestration. Other typical features include overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. The recommended categorization is “Contributive” because it contributes to the post-World War II character and history of Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources AgencyPrimary #______________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_Resource name(s) or number (assigned by recorder) Clarence Bond House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted*a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2424 North Bonnie Brae City: Santa Ana Zip: 92706 *e.Other Locational Data: Assessor’s Parcel Number002-123-23 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, this is a one-story, single-family residence on a modestly sized parcel, sited with a typical setback and constructed in a Ranch House style. An attached two-car garage is located behind (south of) the south end of the rear elevation and is connected by a breezeway. The house and garage delineate a reversed "L" -shaped plan, which embraces a generously sized rear patio enclosure. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a long roof ridge running parallel to the front façade (north elevation). It features a moderately pitched, side-gabled roof design with an extension over a partial width porch along the front elevation and a projecting front-gabled wing at the west end of the facade. The roof design exhibits wide-open eaves with exposed rafters along the all elevations. The exterior of the house is clad in a combination of smooth stucco, broad vertical and horizontal siding, board-and-batten siding, and brick. Centered on the façade, the partial-width porch is divided into three bays by slender posts that support the roof extension. At the west end of the porch, , the entry contains a single, half-glazed, front door with a cross bottom panel and a single side light. East of the entry, the living room is illuminated by a large metal-framed, multi-light picture window, with a large central pane flanked by two casement windows. Two metal-framed, multi-light, double casement windows framed by wood shutters occupy the end bays of the facade. Along the east, south, and west elevations, the building incorporates a series metal-framed, multi-light casement windows. An interior brick chimney rises above the roof ridgeline. Alterations to the house include the removal of original wood shake roof, enclosure of the original rear porch, window changeouts, and enclosure of a nook at east side of house. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a single brick walkway leading towards the front entry. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) North elevation, view south January 2021 *P6. Date Constructed/Age and Sources: historic 1950/ City of Santa Ana Building Permits *P7. Owner and Address: Alfred, Maura, David, and Brooke Weitzman 2424 North Bonnie Brae Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources AgencyPrimary #__________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Clarence Bond House B1.Historic Name: Clarence Bond House B2.Common Name: Same B3.Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5.Architectural Style: Ranch House *B6.Construction History: (Construction date, alterations, and date of alterations): July 28, 1950. Constructed. $30,000. October 23, 1953. Screen existing porch for C. Bond by W.C. Newton. $550. July 12, 2000. Install swimming pool and spa. $14,500. September 27, 2004. T/O existing wood shake and apply composition, 50 squares. $11,500. May 8, 2009. Change out 12 windows and one new door, to comply with current code requirements. $16,000. May 8, 2009. Remove and replace siding, re-frame wall. $1,000. October 19, 2010. Enclose nook at south side of house to enlarge kitchen and remodel existing kitchen. $15,668. November 14, 2019. Remodel bathroom - replace shower with new tile and hot mop. $20,000. November 14, 2019. Hot mop shower pan. $2,300. *B7. Moved?NoYesUnknown Date:__________Original location:_______ _______ *B8.Related Features: Attached Garage. B9a. Architect:Unknown b. Builder: John N. Galbraith *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1950 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Clarence Bond House is architecturally significant as an intact and characteristic example of a post-World War II Ranch style house in Santa Ana. This house was originally constructed in 1950, by John N. Galbraith for George Clarence Bond (1900-1980) and wife Hazel M. Bond (1901-1985), the first, longest and most notable owners and occupants of this home during its period of significance. Mr. Bond was in business with his father G.W. Bond in the business of selling investment bonds. The business began in Santa Ana in 1925 and was a success before and during the depression due to the marketing of bonds for public infrastructure improvement throughout the County. Clarence and Hazel Bond would own and occupy the home for over 25 years until their individual deaths in the early 1980s. (See Continuation Sheet 3 of 3.) B11.Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps Sketch Map (See Continuation Sheet 3 of 3.) Clarence Bond House B13. Remarks: 2424 North Bonnie Brae *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: July 1, 2021 (This space reserved for official comments.) DPR 523B (1/95)*Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Clarence Bond House *Recorded by Pedro Gomez *Date July 1, 2021 Continuation Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Clarence Bond House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021), Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Clarence Bond House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as characteristic and intact example of a post-World War II Ranch style house in Santa Ana. Its most notable feature is the metal-framed, multi-light façade fenestration. Other typical features include overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. The recommended categorization is “Contributive” because it contributes to the post-World War II character and history of Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Clarence Bond House that should be preserved include, but may not be limited to: metal-framed, multi-light façade fenestration; overall horizontality; combination of exterior building materials including broad horizontal siding, board and batten, brick, and stucco; and Colonial Revival details. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1990. DPR 523L MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with - 1 - MILLS ACT AGREEMENT 2424 North Bonnie Brae Santa Ana, CA 92706 size, scale, color, material and character of the property, neighborhood, or environment. 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - SITE 500’ RADIUS HRC 2021-04/ HRCA 2021-04/ HPPA 2021-04 2424 NORTH BONNIE BRAE CLARENCE BOND HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y P!S!B!O!H!F!!!D!P!V!O!U!Z!!!S!F!Q!P!S!U!F!S TJODF!2:32 Nbjmjoh!Beesftt!;!711!X!TBOUB!BOB!CMWE-!TBOUB!BOB-!DB!:3812 Ufmfqipof!)825*!654.3138!0!Gby!)825*!653.7952 Wjtju!vt!A!xxx/MfhbmBetupsf/dpn DJUZ!PG!TBOUB!BOB!QMBOOJOH TBOUB!BOB0QMBOOJOH!'!CVJMEJOH 31!DJWJD!DFOUFS!QMB\[B!3OE!GMS PS$ TBOUB!BOB-!DB!!:3813 4593713 NOTICEOFPUBLICHEARING QfespHpnf{xjuiuifQmboojohboe BEFORETHESANTAANAHISTORIC CvjmejohBhfodzbuQHpnf{Atboub. RESOURCESCOMMISSION bob/pshps825.778.38:1 TheCityofSantaAnaencouragestheNote:Jgzpvdibmmfohfuifefdjtjpopouif publictoparticipateinthedecision-bcpwfnbuufs-zpvnbzcfmjnjufeup makingprocess.Weencourageyouto sbjtjohpomzuiptfjttvftzpvpstpnfpof contactuspriortothePublicHearingif fmtfsbjtfebuuifqvcmjdifbsjoh DPQZ!PG!OPUJDF youhaveanyquestions.eftdsjcfejouijtopujdf-psjoxsjuufo dpssftqpoefodfefmjwfsfeupuifIjtupsjd HistoricResourcesCommission SftpvsdftDpnnjttjpopsDjuzDpvodjmpg Action:UifIjtupsjdSftpvsdftuifDjuzpgTboubBobbu-psqsjpsup-uif DpnnjttjpoxjmmipmebQvcmjdIfbsjohupqvcmjdifbsjoh/ sfdfjwfqvcmjduftujnpoz-boexjmmublf bdujpopouifjufneftdsjcfecfmpx/Uifjs Sitienepreguntasenespañol,favorde Opujdf!Uzqf;!HQO!HPWU!QVCMJD!OPUJDF efdjtjpojtgjobmvomfttbqqfbmfeupuif llamaraNarcedaliaPerezal(714)667- DjuzDpvodjmxjuijo21ebztpguifefdjtjpo 2260. Be!Eftdsjqujpo czbozjoufsftufeqbsuzpshspvq/NucnliênlcbngtingVit,xin inthoichoTonyLais(714)565- 3535!O/!Cpoojf!Csbf!.!ISD ProjectLocation;3535O/CpoojfCsbf 2627. )ijtupsjdbmmzlopxobtuifDmbsfodfCpoe7029032 Ipvtf*mpdbufejouifTjohmfGbnjmz OR-3482602# Sftjefoujbm)S.2*{pojohejtusjdu/ Up!uif!sjhiu!jt!b!dpqz!pg!uif!opujdf!zpv!tfou!up!vt!gps!qvcmjdbujpo!jo!uif ProjectApplicant:CspplfXfju{nbo PSBOHF!DPVOUZ!SFQPSUFS/!Uibol!zpv!gps!vtjoh!pvs!ofxtqbqfs/!Qmfbtf ProjectDescription:Uifbqqmjdboujt sfbe!uijt!opujdf!dbsfgvmmz!boe!dbmm!vt!xjui!boz!dpssfdujpot/!Uif!Qsppg!pg sfrvftujohbqqspwbmpgIjtupsjdSftpvsdft Qvcmjdbujpo!xjmm!cf!gjmfe!xjui!uif!Dpvouz!Dmfsl-!jg!sfrvjsfe-!boe!nbjmfe!up!zpv DpnnjttjpoBqqmjdbujpoOp/3132.15- IjtupsjdSfhjtufsDbufhpsj{bujpoOp/3132. bgufs!uif!mbtu!ebuf!cfmpx/!Qvcmjdbujpo!ebuf)t*!gps!uijt!opujdf!jt!)bsf*; 15-boeIjtupsjdQspqfsuzQsftfswbujpo BhsffnfouOp/3132.15upbmmpxuif 1702903132 qmbdfnfouboedbufhpsj{bujpojouifTboub BobSfhjtufspgIjtupsjdbmQspqfsujftbt Dpousjcvujwfgpsuifbcpwfnfoujpofe qspqfsuzboeupfyfdvufbIjtupsjd QspqfsuzQsftfswbujpoBhsffnfouxjuiuif DjuzpgTboubBob/ EnvironmentalImpact:Jobddpsebodf Uif!dibshf)t*!gps!uijt!psefs!jt!bt!gpmmpxt/!Bo!jowpjdf!xjmm!cf!tfou!bgufs!uif!mbtu xjuiuifDbmjgpsojbFowjsponfoubmRvbmjuz Bdu-uifsfdpnnfoefebdujpojtfyfnqu ebuf!pg!qvcmjdbujpo/!Jg!zpv!qsfqbje!uijt!psefs!jo!gvmm-!zpv!xjmm!opu!sfdfjwf!bo gspngvsuifssfwjfxvoefsTfdujpo26442- jowpjdf/ Dmbtt42-btuijtbdujpojteftjhofeup qsftfswfbijtupsjdsftpvsdf/Dbufhpsjdbm FyfnqujpoOp/FS.3132.19xjmmcfgjmfe Qvcmjdbujpo%239/76 gpsuijtqspkfdu/ Upubm%239/76 MeetingDetails:TheCityhasresumed in-personmeetings.Uijtnbuufsxjmmcf ifbsepo Thursday,July1,2021,at4:30 p.m.jouifDjuzDpvodjmDibncfst-33 DjwjdDfoufsQmb{b-TboubBob-DB:3812/ Bmmqfstpotjoufsftufejouijtnbuufsbsf opujgjfeupbqqfbsbuuijtujnf/ WrittenComments:Jgzpvbsfvobcmfup Ebjmz!Kpvsobm!Dpsqpsbujpo qbsujdjqbufjouijtjo.qfstponffujoh-zpv nbztfoexsjuufodpnnfoutczf.nbjmup Tfswjoh!zpvs!mfhbm!bewfsujtjoh!offet!uispvhipvu!Dbmjgpsojb/ QCBfDpnnfoutAtboub.bob/psh )sfgfsfodfuifBhfoebJufn$jouif PSBOHF!DPVOUZ!SFQPSUFS-!TBOUB!BOB)825*!654.3138 tvckfdumjof*psnbjmupTbsbiCfsobm- SfdpsejohTfdsfubsz-DjuzpgTboubBob- CVTJOFTT!KPVSOBM-!SJWFSTJEF):62*!895.1222 31DjwjdDfoufsQmb{bN31-TboubBob- DB:3812/Efbemjofuptvcnjuxsjuufo EBJMZ!DPNNFSDF-!MPT!BOHFMFT)324*!33:.6411 dpnnfoutjt5;11q/n/pouifebzpg uifnffujoh/Dpnnfoutsfdfjwfebgufs )324*!33:.6411 MPT!BOHFMFT!EBJMZ!KPVSOBM-!MPT!BOHFMFT uifefbemjofnbzopucfejtusjcvufeupuif )911*!751.593: TBO!GSBODJTDP!EBJMZ!KPVSOBM-!TBO!GSBODJTDP Dpnnjttjpocvuxjmmcfnbefqbsupguif sfdpse/ )519*!398.5977 TBO!KPTF!QPTU.SFDPSE-!TBO!KPTF WhereToGetMore ):27*!555.3466 UIF!EBJMZ!SFDPSEFS-!TBDSBNFOUP Information;Beejujpobmefubjmtsfhbsejoh uifqspqptfebdujpo)t*-jodmvejohuifgvmm UIF!EBJMZ!USBOTDSJQU-!TBO!EJFHP)72:*!343.4597 ufyupguifejtdsfujpobszjufn-nbzcf UIF!JOUFS.DJUZ!FYQSFTT-!PBLMBOE)621*!383.5858 gpvoepouifDjuzxfctjuf83ipvstqsjps upuifqvcmjdifbsjohbu;xxx/tboub. bob/psh0dd0djuz.nffujoht/ WhoToContactForQuestions:Tipvme zpvibwfbozrvftujpot-qmfbtfdpoubdu !A000005747949! CITY OF SANTA ANA Planning and Building Agency -/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision-making process. This notice is being sent to those who live or own property within 500 feet of the project site or who have expressed an interest in the proposed action. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: Project Location: - Project Applicant: Project Description: -- - Environmental Impact: -- Meeting Details:The City has resumed in-person meetings.Thursday, July 1, 2021, at 4:30 p.m. Written Comments: - -- –M20, Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Where To Get More Information: at: -- Who To Contact For Questions the Plannin- -- Note: I Si tiene preguntas en español, favor de llamar a Pedro Gomez al (714) 667-2790. -2627. Date: MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Jacob Collins and Vanessa Collins, husband and wife, (hereinafter collectively referred to as “Owner”), owner of real property located at 2206 North Freeman Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known asthe “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possessesfee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2206 North Freeman Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. -1 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on August 18, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. - 2 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C,and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the - 3 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2206 North Freeman Street, Assessor Parcel Number, 001-182-25, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying - 4 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Jacob and Vanessa Collins 2206 North Freeman Street Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. - 5 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ______________________ By:_________________________ JACOB COLLINS Date: ______________________ By:_________________________ VANESSA COLLINS APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency - 7 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION LAND SITUATED IN THE CITY OF SANTA ANA IN THE COUNTY OF ORANGE IN THE STATE OF CA LOT 29 OF TRACT NO. 3012, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 90, PAGE 6, MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 001-182-25 - 8 - EXECUTIVE SUMMARY Eisen-Glasser House 2206 North Freeman Street Santa Ana, CA 92706 NAME Eisen-Glasser House REF. NO. ADDRESS 2206 North Freeman Street CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1956 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD West Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE C/3 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE:Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Characteristic features of the house include its horizontality, keynoted by a low-pitched gabled and hipped roof; rusticity, epitomized by the combination of wide wood lap siding with board and batten; and picturesque fenestration, notably two pairs of wood-framed, diamond-paned, double-hung sash windows on the façade. SUMMARY/CONCLUSION: The Eisen-GlasserHouse qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of the Ranch House style. It is also notable for its association with the Glasser family, who were prominent members of the Jewish community in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the character and history of West Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Eisen-Glasser House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2206 North Freeman Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 001-182-25 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in West Floral Park, this is a one-story, single-family residence on a modestly sized parcel, sited with a typical setback and constructed in a Ranch House style. A detached garage is located behind (west of) the rear elevation of the residence. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a low-pitched cross-dutch gabled roof with an extension at the rear of the house. The roof design exhibits wide open eaves with visible rafters behind the fascia. The exterior of the façade (east elevation) is clad in a combination of horizontal, wide wood lap siding and vertical board and batten, accented by brick planters lining the base. Stucco sheathes the side and rear elevations of the house. The façade consists of a projecting south wing and recessed north wing. Located off-center at the junction of the two wings and sheltered under the main roof, the deep entry porch is characterized by wood lap siding to the left (south) and a simple wood post attached to a triangular braced roof overhang to the right (north). The entry features a wood door with a large window pane of a striated glass set over a panel embellished with an “X” design. North of the entry, a large wood-framed, multipaned picture window flanked by double-hung four-over-four sashes, a total of seven columns of four rectangular panes, occupies most of this section of the facade. Two pairs of wood-framed, diamond-paned, double-hung sash windows are centered on the façade south of the entry. Along the north, south, and east elevations, the building incorporates a series of wood windows, including four-over-four and horizontal pane sashes. An interior brick chimney located at the center of the house rises above the cross-dutch gable roof. With the sole exception of a modern roofing material, the house appears to be unaltered on the façade. The property is landscaped with a lawn, low vegetation and single concrete walkway leading towards the front entry. *P3b. Resource Attributes: (list attributes and codes)HP2.Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) East elevation, view west April 2021 *P6. Date Constructed/Age and Sources: historic 1956/ City of Santa Ana Building Permits *P7. Owner and Address: Jacob and Vanessa Collins 2206 North Freeman Street Santa Ana, CA 92706 *P8. Recorded by: Jill Arabe, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #:Eisen-Glasser House B1. Historic Name: Eisen-Glasser House B2.Common Name: Same B3.Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch House *B6. Construction History: (Construction date, alterations, and date of alterations): September 18, 1956. Constructed. $14,000. November 7, 1956. Plastering for J.A. Eisen by S.A. Bartelson. October 18, 2004. Reroof with t/o, remove wood shake and apply comp shingles to SFD and detached garage.$6,440. *B7. Moved? NoYes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect: Unknown b. Builder: Jack A. Eisen *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1956 Property Type: Single-family Residence Applicable Criteria:C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Eisen-Glasser House is architecturally significant as an intact and characteristic example of the Ranch House style. This house was originally constructed in 1956 by the owner, Jack A. Eisen. Mr. and Mrs. Eisen resided in the property until 1959 when it was granted to Bernard and Bluma Glasser. The Glasser family were prominent members of the Jewish community in Santa Ana. Mr. Glasser would own and reside in the property until 2016. In 2020, Jacob and Vanessa Collins acquired the property. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: July 1, 2021 Sketch Map Eisen-GlasserHouse 2206 North Freeman Street (This space reserved for official comments.) DPR 523B (1/95) *Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Eisen-Glasser House *Recorded by Jill Arabe *Date July 1, 2021 Continuation Update *B10. Significance (continued): Since the second half of the twentieth century, the neighborhood in which the Eisen-Glasser House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Eisen-Glasser House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of the Ranch House style. It is also notable for its association with the Glasser family, who were prominent members of the Jewish community in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the character and history of West Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Eisen-Glasser House include, but may not be limited to: its horizontality, keynoted by a low-pitched gabled and hipped roof; rusticity, epitomized by the combination of materials and finishes (wide wood lap siding with board and batten); wide open eaves with visible rafters behind fascia; and picturesque fenestration, notably the large, multi-paned living room window and two pairs of wood-framed, diamond-paned, double-hung sash windows. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Ancestry.com. 1930 United States Federal Census \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2002. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1920-1979. Year: 1930; Census Place: Santa Ana, Orange, California; Page: 6B; Enumeration District: 0080; FHL microfilm: 2339917 DPR 523L MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with size, scale, color, material and character of the property, neighborhood, or environment. - 1 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - Planning and Building Agency Item # 5 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report July 1, 2021 Topic: HRCA No. 2021-12, HRC 2021-12, HPPA No. 2021-11 – The Eisen-Glasser House (2206 North Freeman Street) RECOMMENDED ACTION 1.Adopt a resolution approving Historic Resources Commission Application No. 2021- 12 and Historic Register Categorization No. 2021-12 (Exhibit 1). 2.Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Jacob and Vanessa Collins subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Jacob and Vanessa Collins are requesting approval to designate an existing residence located at 2206 North Freeman Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the west side of North Freeman Street in the West Floral Park neighborhood. The site contains a 1,594-square-foot, Ranch House residence and detached garage on an 8,163-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, HRCA No. 2021-12, HRC 2021-12, HPPA No. 2021-11 – The Eisen-Glasser House July 1, 2021 Page 2 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the property is 65 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Eisen-Glasser House has distinctive architectural features of the Ranch architectural style. This house was originally constructed in 1956 for $14,000 by the owner/builder, Jack A. Eisen. In April 1959, the property was jointly owned by the Eisen’s and Bernard and Bluma Glasser. The Glasser family were prominent members of the Jewish community in Santa Ana. Mr. Glasser owned and resided on the property until 2016. The Eisen-Glasser House is an intact and good example of Ranch style architecture. The one-story single-family residence sits on a modestly sized parcel, sited with a typical setback and a detached two-car garage at the rear of the property. The residence exhibits a strong horizontal emphasis expressed through a low-pitched cross- dutch-gabled roof with an extension at the rear of the house. The roof design exhibits wide open eaves with visible rafters behind the fascia. The exterior of the façade (east elevation) is clad in a combination of horizontal, wide wood lap siding and vertical board and batten, accented by brick planters lining the base. Stucco sheathes the side and rear elevations of the house. The façade consists of a projecting south wing and recessed north wing. Located off-center at the junction of the two wings and sheltered under the main roof, the deep entry porch is characterized by wood lap siding to the left (south) and a simple wood post attached to a triangular braced roof overhang to the right (north). The entry features a wood door with a large window pane of a striated glass set over a panel embellished with an “X” design. North of the entry, consists of a large wood-framed multipaned picture window flanked by double hung four-over-four sashes, a total of seven columns of four rectangular panes, occupies most of this section of the facade. Two pairs of wood-framed, diamond-paned, double-hung sash windows are centered on the facade south of the entry. Along the north, south, and east elevations, the building incorporates a series of wood windows, including four-over-four and horizontal pane sashes. An interior brick chimney located at the center of the house rises above the cross-dutch gable roof. The Eisen-Glasser House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of the HRCA No. 2021-12, HRC 2021-12, HPPA No. 2021-11 – The Eisen-Glasser House July 1, 2021 Page 3 Ranch House style. The property is also notable for its association with the Glasser family, who were prominent members of the Jewish community in Santa Ana. The recommended categorization is “Contributive” because the property contributes to the character and history of West Floral Park and is a good example of Ranch style architecture. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the West Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions HRCA No. 2021-12, HRC 2021-12, HPPA No. 2021-11 – The Eisen-Glasser House July 1, 2021 Page 4 are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-59 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $834.51 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Jill Arabe, AICP, Senior Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2021-12 TO PLACE THE PROPERTY LOCATED AT 2206 NORTH FREEMAN STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2021-12 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On July 1, 2021, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2021-12) and categorization (Historic Resources Commission Categorization No. 2021- 12) of the Eisen-Glasser House located at 2206 North Freeman Street, Santa Ana. B. The Eisen-Glasser House has distinctive architectural features of the Ranch style and was built in 1956. C. The Eisen-GlasserHouse qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact and good example of the Ranch style architecture. The property is also notable for its association with the Glasser family. The recommended categorization is “Contributive” because the property contributes to the character and history of West Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). Character- defining features of the Eisen-Glasser House that should be preserved include, but may not be limited to: its horizontality, keynoted by a low- pitched gabled and hipped roof; rusticity, epitomized by the combination of materials and finishes (wide wood lap siding with board and batten); wide open eaves with visible rafters behind fascia; and picturesque fenestration, notably two pairs of wood-frame, diamond-paned, double- hung sashwindows. D. The legal ownersof the property are Jacob and Vanessa Collins. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. Resolution No. 2021-XXX Page 1 of 4 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 F.The subject property meetsthe standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2021-59 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana,after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2021-12 to place the Eisen-Glasser House located at 2206 North Freeman Street, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2021-12 placing the Eisen-Glasser House located at 2206 North Freeman Street, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. st ADOPTED this 1 day of July, 2021. __________________________ Alberta Christy Chairperson Resolution No. 2021-XXX Page 2 of 4 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ John M. Funk Sr. Assistant City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, SARAH BERNAL, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on July 1, 2021. Date: ________________ ____________________________________ Commission Secretary City of Santa Ana Resolution No. 2021-XXX Page 3 of 4 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 EXHIBIT A LEGAL DESCRIPTION APNAddress Legal Description Owner Names 001-182-25 2206 North Freeman LOT 29 OF TRACT NO. 3012, Jacob and Street IN THE CITY OF SANTA ANA, Vanessa Collins COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 90, PAGE 6, MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Resolution No. 2021-XXX Page 4 of 4 MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Jacob Collins and Vanessa Collins, husband and wife, (hereinafter collectively referred to as “Owner”), owner of real property located at 2206 North Freeman Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2206 North Freeman Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. - 1 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on September 22, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. - 2 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the - 3 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2206 North Freeman Street, Assessor Parcel Number, 001-182-25, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying - 4 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City:City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners:Jacob and Vanessa Collins 2206 North Freeman Street Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. - 5 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} - 6 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 ATTEST:CITY OF SANTA ANA _________________________________________________ DAISY GOMEZKRISTINE RIDGE Clerk of the CouncilCity Manager OWNER Date: ______________________By:_________________________ JACOB COLLINS Date: ______________________By:_________________________ VANESSA COLLINS APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ JOHN M. FUNKMINH THAI Assistant City AttorneyExecutive Director Planning and Building Agency - 7 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 EXHIBIT A LEGAL DESCRIPTION LAND SITUATED IN THE CITY OF SANTA ANA IN THE COUNTY OF ORANGE IN THE STATE OF CA LOT 29 OF TRACT NO. 3012, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 90, PAGE 6, MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 001-182-25 - 8 - EXECUTIVE SUMMARY Eisen-Glasser House 2206 North Freeman Street Santa Ana, CA 92706 NAMEEisen-Glasser HouseREF. NO. ADDRESS2206 North Freeman Street CITYSanta AnaZIP92706ORANGE COUNTY YEAR BUILT1956LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICTN/ANEIGHBORHOODWest Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATIONCALIFORNIA REGISTER STATUS CODE C/35S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Characteristic features of the house include its horizontality, keynoted by a low-pitched gabled and hipped roof; rusticity, epitomized by the combination of wide wood lap siding with board and batten; and picturesque fenestration, notably two pairs of wood-framed, diamond-paned, double-hung sash windows on the façade. SUMMARY/CONCLUSION: The Eisen-Glasser House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of the Ranch House style. It is also notable for its association with the Glasser family, who were prominent members of the Jewish community in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the character and history of West Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. State of California The Resources AgencyPrimary #______________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_Resource name(s) or number (assigned by recorder) Eisen-Glasser House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted*a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2206 North Freeman Street City: Santa Ana Zip: 92706 *e.Other Locational Data: Assessor’s Parcel Number001-182-25 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in West Floral Park, this is a one-story, single-family residence on a modestly sized parcel, sited with a typical setback and constructed in a Ranch House style. A detached garage is located behind (west of) the rear elevation of the residence. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a low-pitched cross-dutch gabled roof with an extension at the rear of the house. The roof design exhibits wide open eaves with visible rafters behind the fascia. The exterior of the façade (east elevation) is clad in a combination of horizontal, wide wood lap siding and vertical board and batten, accented by brick planters lining the base. Stucco sheathes the side and rear elevations of the house. The façade consists of a projecting south wing and recessed north wing. Located off-center at the junction of the two wings and sheltered under the main roof, the deep entry porch is characterized by wood lap siding to the left (south) and a simple wood post attached to a triangular braced roof overhang to the right (north). The entry features a wood door with a large window pane of a striated glass set over a panel embellished with an “X” design. North of the entry, a large wood-framed, multipaned picture window flanked by double-hung four-over-four sashes, a total of seven columns of four rectangular panes, occupies most of this section of the facade. Two pairs of wood-framed, diamond-paned, double-hung sash windows are centered on the façade south of the entry. Along the north, south, and east elevations, the building incorporates a series of wood windows, including four-over-four and horizontal pane sashes. An interior brick chimney located at the center of the house rises above the cross-dutch gable roof. With the sole exception of a modern roofing material, the house appears to be unaltered on the façade. The property is landscaped with a lawn, low vegetation and single concrete walkway leading towards the front entry. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4.Resources Present: Building Structure Object Site District Element of District Other P5a. Photo P5b. Photo: (view and date) East elevation, view west April 2021 *P6. Date Constructed/Age and Sources: historic 1956/ City of Santa Ana Building Permits *P7. Owner and Address: Jacob and Vanessa Collins 2206 North Freeman Street Santa Ana, CA 92706 *P8. Recorded by: Jill Arabe, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 1, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list) DPR 523A (1/95)*Required information State of California The Resources AgencyPrimary #__________________________________________ DEPARTMENT OF PARKS AND RECREATIONHRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Eisen-Glasser House B1.Historic Name: Eisen-Glasser House B2.Common Name: Same B3.Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5.Architectural Style: Ranch House *B6.Construction History: (Construction date, alterations, and date of alterations): September 18, 1956. Constructed. $14,000. November 7, 1956. Plastering for J.A. Eisen by S.A. Bartelson. October 18, 2004. Reroof with t/o, remove wood shake and apply comp shingles to SFD and detached garage.$6,440. *B7. Moved?NoYesUnknown Date:__________Original location:_______ _______ *B8.Related Features: Detached Garage. B9a. Architect:Unknown b. Builder: Jack A. Eisen *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1956 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Eisen-Glasser House is architecturally significant as an intact and characteristic example of the Ranch House style. This house was originally constructed in 1956 by the owner, Jack A. Eisen. Mr. and Mrs. Eisen resided in the property until 1959 when it was granted to Bernard and Bluma Glasser. The Glasser family were prominent members of the Jewish community in Santa Ana. Mr. Glasser would own and reside in the property until 2016. In 2020, Jacob and Vanessa Collins acquired the property. (See Continuation Sheet 3 of 3.) B11.Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: July 1, 2021 Sketch Map Eisen-Glasser House 2206 North Freeman Street (This space reserved for official comments.) DPR 523B (1/95)*Required information State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Eisen-Glasser House *Recorded by Jill Arabe *Date July 1, 2021 Continuation Update *B10. Significance (continued): Since the second half of the twentieth century, the neighborhood in which the Eisen-Glasser House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Eisen-Glasser House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of the Ranch House style. It is also notable for its association with the Glasser family, who were prominent members of the Jewish community in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the character and history of West Floral Park and is a good example of Ranch style architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Eisen-Glasser House include, but may not be limited to: its horizontality, keynoted by a low-pitched gabled and hipped roof; rusticity, epitomized by the combination of materials and finishes (wide wood lap siding with board and batten); wide open eaves with visible rafters behind fascia; and picturesque fenestration, notably the large, multi-paned living room window and two pairs of wood-framed, diamond-paned, double-hung sash windows. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Ancestry.com. 1930 United States Federal Census \[database on-line\]. Provo, UT, USA: Ancestry.com Operations Inc, 2002. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1920-1979. Year: 1930; Census Place: Santa Ana, Orange, California; Page: 6B; Enumeration District: 0080; FHL microfilm: 2339917 DPR 523L MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with size, scale, color, material and character of the property, neighborhood, or environment. - 1 - MILLS ACT AGREEMENT 2206 North Freeman Street Santa Ana, CA 92706 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - 2 - SITE 500’ RADIUS HRC 2021-12/ HRCA 2021-12/ HPPA 2021-11 2206 NORTH FREEMAN STREET EISEN-GLASSER HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y P!S!B!O!H!F!!!D!P!V!O!U!Z!!!S!F!Q!P!S!U!F!S TJODF!2:32 Nbjmjoh!Beesftt!;!711!X!TBOUB!BOB!CMWE-!TBOUB!BOB-!DB!:3812 Ufmfqipof!)825*!654.3138!0!Gby!)825*!653.7952 Wjtju!vt!A!xxx/MfhbmBetupsf/dpn DJUZ!PG!TBOUB!BOB!QMBOOJOH TBOUB!BOB0QMBOOJOH!'!CVJMEJOH 31!DJWJD!DFOUFS!QMB\[B!3OE!GMS PS$ TBOUB!BOB-!DB!!:3813 45936:8 NOTICEOFPUBLICHEARINGWhoToContactForQuestions:Tipvme BEFORETHESANTAANAHISTORIC zpvibwfbozrvftujpot-qmfbtfdpoubdu RESOURCESCOMMISSION KjmmBsbcfxjuiuifQmboojohboeCvjmejoh BhfodzbuKBsbcfAtboub.bob/pshps825. TheCityofSantaAnaencouragesthe 778.3818 publictoparticipateinthedecision- makingprocess.WeencourageyoutoNote:Jgzpvdibmmfohfuifefdjtjpopouif contactuspriortothePublicHearingif bcpwfnbuufs-zpvnbzcfmjnjufeup DPQZ!PG!OPUJDF youhaveanyquestions.sbjtjohpomzuiptfjttvftzpvpstpnfpof fmtfsbjtfebuuifqvcmjdifbsjoh HistoricResourcesCommission eftdsjcfejouijtopujdf-psjoxsjuufo Action:UifIjtupsjdSftpvsdftdpssftqpoefodfefmjwfsfeupuifIjtupsjd DpnnjttjpoxjmmipmebQvcmjdIfbsjohupSftpvsdftDpnnjttjpopsDjuzDpvodjmpg sfdfjwfqvcmjduftujnpoz-boexjmmublfuifDjuzpgTboubBobbu-psqsjpsup-uif bdujpopouifjufneftdsjcfecfmpx/Uifjsqvcmjdifbsjoh/ Opujdf!Uzqf;!HQO!HPWU!QVCMJD!OPUJDF efdjtjpojtgjobmvomfttbqqfbmfeupuif DjuzDpvodjmxjuijo21ebztpguifefdjtjpo Sitienepreguntasenespañol,favorde Be!Eftdsjqujpo czbozjoufsftufeqbsuzpshspvq/llamaraNarcedaliaPerezal(714)667- 2260. 3317!O!!Gsffnbo!Tusffu!.!ISD ProjectLocation;3317O/Gsffnbo NucnliênlcbngtingVit,xin Tusffu)ijtupsjdbmmzlopxobtuifFjtfo.inthoichoTonyLais(714)565- HmbttfsIpvtf*mpdbufejouifTjohmf 2627. GbnjmzSftjefoujbm)S.2*{pojohejtusjdu/7029032 Up!uif!sjhiu!jt!b!dpqz!pg!uif!opujdf!zpv!tfou!up!vt!gps!qvcmjdbujpo!jo!uif OR-3482597# ProjectApplicant:KbdpcboeWbofttb PSBOHF!DPVOUZ!SFQPSUFS/!Uibol!zpv!gps!vtjoh!pvs!ofxtqbqfs/!Qmfbtf Dpmmjot sfbe!uijt!opujdf!dbsfgvmmz!boe!dbmm!vt!xjui!boz!dpssfdujpot/!Uif!Qsppg!pg ProjectDescription:Uifbqqmjdboujt Qvcmjdbujpo!xjmm!cf!gjmfe!xjui!uif!Dpvouz!Dmfsl-!jg!sfrvjsfe-!boe!nbjmfe!up!zpv sfrvftujohbqqspwbmpgIjtupsjdSftpvsdft DpnnjttjpoBqqmjdbujpoOp/3132.23- bgufs!uif!mbtu!ebuf!cfmpx/!Qvcmjdbujpo!ebuf)t*!gps!uijt!opujdf!jt!)bsf*; IjtupsjdSfhjtufsDbufhpsj{bujpoOp/3132. 23-boeIjtupsjdQspqfsuzQsftfswbujpo 1702903132 BhsffnfouOp/3132.22upbmmpxuif qmbdfnfouboedbufhpsj{bujpojouifTboub BobSfhjtufspgIjtupsjdbmQspqfsujftbt Dpousjcvujwfgpsuifbcpwfnfoujpofe qspqfsuzboeupfyfdvufbIjtupsjd QspqfsuzQsftfswbujpoBhsffnfouxjuiuif DjuzpgTboubBob/ Uif!dibshf)t*!gps!uijt!psefs!jt!bt!gpmmpxt/!Bo!jowpjdf!xjmm!cf!tfou!bgufs!uif!mbtu EnvironmentalImpact:Jobddpsebodf xjuiuifDbmjgpsojbFowjsponfoubmRvbmjuz ebuf!pg!qvcmjdbujpo/!Jg!zpv!qsfqbje!uijt!psefs!jo!gvmm-!zpv!xjmm!opu!sfdfjwf!bo Bdu-uifsfdpnnfoefebdujpojtfyfnqu jowpjdf/ gspngvsuifssfwjfxvoefsTfdujpo26442- Dmbtt42-btuijtbdujpojteftjhofeup qsftfswfbijtupsjdsftpvsdf/Dbufhpsjdbm FyfnqujpoOp/FS.3132.6:xjmmcfgjmfe gpsuijtqspkfdu/ MeetingDetails:TheCityhasresumed in-personmeetings.Uijtnbuufsxjmmcf ifbsepo Thursday,July1,2021,at4:30 p.m.jouifDjuzDpvodjmDibncfst-33 DjwjdDfoufsQmb{b-TboubBob-DB:3812/ Bmmqfstpotjoufsftufejouijtnbuufsbsf opujgjfeupbqqfbsbuuijtujnf/ Ebjmz!Kpvsobm!Dpsqpsbujpo WrittenComments:Jgzpvbsfvobcmfup qbsujdjqbufjouijtjo.qfstponffujoh-zpv Tfswjoh!zpvs!mfhbm!bewfsujtjoh!offet!uispvhipvu!Dbmjgpsojb/ nbztfoexsjuufodpnnfoutczf.nbjmup QCBfDpnnfoutAtboub.bob/psh PSBOHF!DPVOUZ!SFQPSUFS-!TBOUB!BOB)825*!654.3138 )sfgfsfodfuifBhfoebJufn$jouif tvckfdumjof*psnbjmupTbsbiCfsobm- CVTJOFTT!KPVSOBM-!SJWFSTJEF):62*!895.1222 SfdpsejohTfdsfubsz-DjuzpgTboubBob- 31DjwjdDfoufsQmb{bN31-TboubBob- EBJMZ!DPNNFSDF-!MPT!BOHFMFT)324*!33:.6411 DB:3812/Efbemjofuptvcnjuxsjuufo dpnnfoutjt5;11q/n/pouifebzpg )324*!33:.6411 MPT!BOHFMFT!EBJMZ!KPVSOBM-!MPT!BOHFMFT uifnffujoh/Dpnnfoutsfdfjwfebgufs )911*!751.593: TBO!GSBODJTDP!EBJMZ!KPVSOBM-!TBO!GSBODJTDP uifefbemjofnbzopucfejtusjcvufeupuif Dpnnjttjpocvuxjmmcfnbefqbsupguif )519*!398.5977 TBO!KPTF!QPTU.SFDPSE-!TBO!KPTF sfdpse/ ):27*!555.3466 UIF!EBJMZ!SFDPSEFS-!TBDSBNFOUP WhereToGetMoreInformation: Beejujpobmefubjmtsfhbsejohuifqspqptfe UIF!EBJMZ!USBOTDSJQU-!TBO!EJFHP)72:*!343.4597 bdujpo)t*-jodmvejohuifgvmmufyupguif UIF!JOUFS.DJUZ!FYQSFTT-!PBLMBOE)621*!383.5858 ejtdsfujpobszjufn-nbzcfgpvoepouif Djuzxfctjuf83ipvstqsjpsupuifqvcmjd ifbsjohbu;xxx/tboub.bob/psh0dd0djuz. nffujoht/ !A000005748449! CITY OF SANTA ANA Planning and Building Agency -/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision-making process. This notice is being sent to those who live or own property within 500 feet of the project site or who have expressed an interest in the proposed action. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: Project Location: - - Project Applicant: Project Description: -- - Environmental Impact: In -- Meeting Details:The City has resumed in-person meetings.Thursday, July 1, 2021, at 4:30 p.m. Written Comments: - -- –M20, Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Where To Get More Information: at: -- Who To Contact For Questions - -- Note: I Si tiene preguntas en español, favor de llamar a Pedro Gomez al (714) 667-2790. -2627. Date: Police Department www.santa-ana.org/pd Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Agreement for Police Department Public Awareness Campaigns AGENDA TITLE: Approve an Agreement with Barrios and Associates, LLC, DBA Communications Lab for "Ready OC" Emergency Preparedness and "If You See Something, Say Something" Public Awareness Campaigns (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to enter into an agreement with Barrios & Associates, LLC, dba Communications LAB, for the period of August 17, 2021 through June 30, 2024, with two one-year renewal options, to continue the Ready OC Emergency Preparedness Campaign and the “If You See Something, Say Something™” Public Awareness Campaign, for a total five-year amount not to exceed $1,150,000, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The United States Department of Homeland Security has developed the Urban Areas Security Initiative (UASI) funding program. UASI is designed to address the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and provides funds to local emergency first responders that assist in building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate and recover from acts of terrorism. The grant specifically provides funding for anti-terrorism equipment, planning, training, exercises and technical assistance. In FY 2006, the United States Department of Homeland Security combined the Anaheim UASI and the Santa Ana UASI into a single Urban Area (ASAUA). The City of Santa Ana now shares grant administrative responsibilities with the City of Anaheim, annually alternating the function of lead administrative agency. Anaheim manages the grant during the even years (i.e., 2018, 2020 etc.), while Santa Ana manages the grant during the odd years (i.e., 2019, 2021, etc.). Since 2008, the ASAUA has utilized a preparedness campaign that encourages Urban Area businesses and residents to be prepared for catastrophic events such as acts of Agreement for Police Department Public Awareness Campaigns August 17, 2021 Page 2 terrorism. The campaigns utilize a multi-media approach in making residents and businesses aware of the need to be prepared and the necessary steps they can take to become better prepared. The campaigns have provided printed material such as brochures and children’s activity books, created video shorts and Public Service Announcements (PSA’s), developed major Southern California radio station advertisements, social media and YouTube channels, created display tables and giveaways for community events, and designed a website that makes emergency preparedness activities and information available to the public. The campaign has also partnered with the private sector to increase preparedness among the private sector and secure resources to further the campaigns’ preparedness efforts. The ASAUA seeks to continue its emergency preparedness campaigns with maintenance and updates to the existing website, and implementation of new micro-campaigns and multi-media events. In addition to the “Ready OC” preparedness campaign, the ASAUA has utilized an awareness campaign, “If You See Something, Say Something™” , to educate, inform, and raise the awareness level of Urban Area businesses and residents to encourage reporting of suspicious activity, persons, or objects in their community to local authorities. Like “Ready OC”, this campaign utilizes an existing website, brochures, and children’s activity pages, created video shorts and Public Service Announcements (PSAs), social media and YouTube channels, created display tables and giveaways for community events, micro-campaigns, and multi-media events to raise and spread awareness throughout the Urban Area. The ASAUA seeks to continue its awareness campaign with maintenance and updates to the website, and implementation of new micro-campaigns and multi-media events. A Request for Proposal (RFP) No. 20-009 was advertised on February 17, 2021 and offers were solicited for a consultant having special skill and knowledge in the field of community outreach and promotional services related to the ReadyOC (ROC) Emergency Preparedness Campaign and the “If You See Something, Say Something™” (S4) Public Awareness Campaign. A summary of the RFPs and offers received is as follows: 187Vendors were notified 46 Vendors downloaded the RFP 12 Santa Ana vendors notified 4 Proposals received Of the four proposals received, Cyfuture Inc. was deemed non responsive due to submitting an incomplete proposal. The three remaining proposals were opened on March 15, 2021, and evaluated. Agreement for Police Department Public Awareness Campaigns August 17, 2021 Page 3 Outreach Efforts: The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified 12 Santa Ana vendors. The proposers were ranked by the review committee based on the following criteria: Responsiveness to the RFP (25%) Experience of Firm and Personnel (30%) Reasonableness of Cost (25%) References (20%) The results of the RFP evaluation are as follows: VendorScore Communications LAB94.6 Loma Media92.3 S. Groner Associates86.3 100 point max Communications LAB. was the most responsive, cost effective, and capable respondent. Communications LAB Communications brings valuable expertise and institutional knowledge to both campaigns. This includes all branding, strategies, micro-campaigns, and established media relationships. Communications LAB presented a variety of concepts that envision a refreshed and expanded campaign with strategies to reach a broader audience. Communications LAB has worked with the City of Anaheim, Southern California Edison, OCTA, Cigna, and many others. It is anticipated that the current scope of services developed by the consultant will differ or expand as promotional opportunities arise. The final determination of services provided by Communications LAB may be adjusted in writing, and executed by the City Manager and City Attorney’s Office, and by Communications LAB. The agreement term will run from August 17, 2021 to June 30,2024, and provide for two one-year options for renewal. The total agreement amount of $1,150,000 includes $600,000 for the initial term, and $200,000 for each one-year renewal option. Each year includes an additional 15% contingency. Execution of years two, three, four and five of this agreement are contingent upon a UASI Grant award to the Anaheim/Santa Ana Urban Area for the respective grant years, and that the award is sufficient in size to sustain both campaigns. Future UASI grant funds must be recognized and appropriated by the City Council prior to any expenditure on these programs under this agreement. Agreement for Police Department Public Awareness Campaigns August 17, 2021 Page 4 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are available for the first year of this agreement in the FY19 UASI Grant Program fund accounts. Accounting Unit- Account Accounting Unit, Account Fiscal YearAmount #Description FY19 UASI Grant Program – Santa FY 2021-2212514407-62300$230,000 Ana FY20 UASI Grant Program – FY 2022-2312514491-62300$230,000 Anaheim FY21 UASI Grant Program – Santa FY 2023-2412514407-62300$230,000 Ana FY22 UASI Grant Program – FY 2024-2512514491-62300$230,000 Anaheim FY23 UASI Grant Program – Santa FY 2025-2612514407-62300$230,000 Ana $1,150,000 Total EXHIBIT(S) 1. Agreement with Barrios & Associates, LLC, dba Communications LAB. Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager ! 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NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt;! ! 1. SCOPE OF SERVICES ! Dpotvmubou!tibmm!qfsgpsn!uiptf!tfswjdft!bt!tfu!gpsui!jo!Fyijcju!B!gps!uif!Sfbez!PD! Dbnqbjho!boe!Dpotvmubou!tibmm!qfsgpsn!uiptf!tfswjdft!bt!tfu!gpsui!jo!Fyijcju!C! Tpnfuijoh-!Tbz!Tpnfuijoh!Dbnqbjho/!Tdpqf!pg!tfswjdft!gps!GZ3133-!GZ3134-!GZ3135-!boe! GZ3136!xjmm!cf!bnfoefe!zfbsmz!op!mbufs!uibo!R4!pg!uif!qsfwjpvt!gjtdbm!zfbs!boe!tibmm!cf!bqqspwfe! cz!uif!Djuz!Buupsofz!boe!Djuz!Nbobhfs/!! ! ! !2! ! 2.COMPENSATION ! b/!Djuz!bhsfft!up!qbz-!boe!Dpotvmubou!bhsfft!up!bddfqu!bt!upubm!qbznfou!gps!jut!tfswjdft! evsjoh!uif!gjstu!zfbs!pg!uif!Bhsffnfou!)3132.3133*-!uif!sbuft!boe!dibshft!jefoujgjfe!jo! Fyijcju!B!boe!C!)Tdpqf!pg!Tfswjdft!gps!zfbs!pof*/!!Uif!upubm!tvn!up!cf!fyqfoefe!voefs! uif!ufsn!pg!uijt!Bhsffnfou-!jodmvejoh!boz!fyufotjpo!qfsjpet-!tibmm!opu!fydffe!pof! njmmjpo!pof!ivoesfe!gjguz!uipvtboe!epmmbst!)%2-261-111/11*!evsjoh!uif!gjwf.zfbs!ufsn! pg!uijt!Bhsffnfou/!!Uijt!bnpvou!jt!dpnqspnjtfe!pg!uif!cbtf!tvn!pg!)2*!%711-111!gps! zfbst!pof!uispvhi!uisff-!)3*!%511-111!gps!zfbst!gpvs!boe!gjwf-!boe!)4*!b!26&! dpoujohfodz!pg!vq!up!%261-111!gps!beejujpobm!dptut!ps!tfswjdft!bt!nbz!cf!ejsfdufe!cz! uif!Djuz/!Gvoejoh!gps!3133.3134-!3134.3135-!3135.3136!boe!3136.3137!bsf!dpoujohfou! vqpo!hsbou!gvoejoh!cfjoh!tfdvsfe!cz!uif!Djuz!boe!jg!tvdi!gvoejoh!jt!opu!tfdvsfe-!uifo! uif!Bhsffnfou!xjmm!ufsnjobuf!xifo!uif!dvssfou!gvoejoh!jt!fyibvtufe/! ! c/!Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!gpsuz.gjwf!)56*!ebzt!gpmmpxjoh!sfdfjqu!pg!qspqfs! jowpjdf!fwjefodjoh!xpsl!qfsgpsnfe!boe!efmjwfsbcmft!dpnqmfufe-!tvckfdu!up!Djuz! bddpvoujoh!qspdfevsft/!!Qbznfou!offe!opu!cf!nbef!gps!xpsl-!xijdi!gbjmt!up!nffu!uif! tuboebset!pg!qfsgpsnbodf!tfu!gps!jo!uif!Sfdjubmt-!xijdi!nbz!sfbtpobcmz!cf!fyqfdufe!cz! Djuz/! 3. TERM Uijt!Bhsffnfou!tibmm!dpnnfodf!po!Bvhvtu!28-!3132!boe!ufsnjobuf!po!Kvof!41-!3135-! vomftt!ufsnjobufe!fbsmjfs!jo!bddpsebodf!xjui!Tfdujpo!26-!cfmpx/!!Uif!ufsn!pg!uijt!Bhsffnfou!nbz! cf!fyufoefe!gps!vq!up!uxp!)3*!pof!)2*!zfbs!pqujpot!up!sfofx! dpoujohfou!vqpo!gvoejoh!cfjoh!tfdvsfe!cz!uif!Djuz-!bt!efgjofe!jo!Tfdujpo!3/b/-!bcpwf/ 4. OWNERSHIP OF MATERIALS, SUPPLIES, DRAWINGS, SPECIFICATIONS, PROGRAMS AND SYSTEMS !Boz!boe!bmm!sfdpset-!qbqfst-!qmbot-!esbxjoht-!tqfdjgjdbujpot-!qsphsbnt-!tztufnt!boe!puifs! nbufsjbmt!qsfqbsfe!cz!Dpotvmubou!qvstvbou!up!uijt!Bhsffnfou!tibmm!cf!uif!qspqfsuz!pg!uif!Djuz/! Dpotvmubou!bhsfft!up!qspwjef!uif!Djuz!xjui!boz!tvdi!nbufsjbmt!xifofwfs!sfrvftufe!up!ep!tp/! ! 5. INDEPENDENT CONTRACTOR ! !Dpotvmubou!tibmm-!evsjoh!uif!foujsf!ufsn!pg!uijt!Bhsffnfou-!cf!dpotusvfe!up!cf!bo! joefqfoefou!dpousbdups!boe!opu!bo!fnqmpzff!pg!uif!Djuz/!Uijt!Bhsffnfou!jt!opu!joufoefe!ops!tibmm! ju!cf!dpotusvfe!up!dsfbuf!bo!fnqmpzfs.fnqmpzff!sfmbujpotijq-!b!kpjou!wfouvsf!sfmbujpotijq-!ps!up! bmmpx!uif!Djuz!up!fyfsdjtf!ejtdsfujpo!ps!dpouspm!pwfs!uif!qspgfttjpobm!nboofs!jo!xijdi!Dpotvmubou! qfsgpsnt!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!nbuufs!pg!uijt!Bhsffnfou<!ipxfwfs-!uif!tfswjdft!up!cf! qspwjefe!cz!Dpotvmubou!tibmm!cf!qspwjefe!jo!b!nboofs!dpotjtufou!xjui!bmm!bqqmjdbcmf!tuboebset!boe! sfhvmbujpot!hpwfsojoh!tvdi!tfswjdft/!Dpotvmubou!tibmm!qbz!bmm!tbmbsjft!boe!xbhft-!fnqmpzfs(t!tpdjbm! tfdvsjuz!ubyft-!vofnqmpznfou!jotvsbodf!boe!tjnjmbs!ubyft!sfmbujoh!up!fnqmpzfft!boe!tibmm!cf! sftqpotjcmf!gps!bmm!bqqmjdbcmf!xjuiipmejoh!ubyft/! ! !3! ! 6.INSURANCE ! Wfoeps0Dpotvmubou!tibmm!qspdvsf!boe!nbjoubjo!gps!uif!evsbujpo!pg!uif!dpousbdu!jotvsbodf! bhbjotu!dmbjnt!gps!tfdvsjuz!csfbdift-!tztufn!gbjmvsft-!jokvsjft!up!qfstpot-!ebnbhft!up!tpguxbsf-! ps!ebnbhft!up!qspqfsuz!)jodmvejoh!dpnqvufs!frvjqnfou*!xijdi!nbz!bsjtf!gspn!ps!jo!dpoofdujpo! xjui!uif!qfsgpsnbodf!pg!uif!xpsl!ifsfvoefs!cz!uif!Wfoeps-!jut!bhfout-!sfqsftfoubujwft-!ps! fnqmpzfft/!Wfoeps!tibmm!qspdvsf!boe!nbjoubjo!gps!uif!evsbujpo!pg!uif!dpousbdu!jotvsbodf!dmbjnt! bsjtjoh!pvu!pg!uifjs!tfswjdft!boe!jodmvejoh-!cvu!opu!mjnjufe!up!mptt-!ebnbhf-!uifgu!ps!puifs!njtvtf!pg! ebub-!jogsjohfnfou!pg!joufmmfduvbm!qspqfsuz-!jowbtjpo!pg!qsjwbdz!boe!csfbdi!pg!ebub/! ! MINIMUM SCOPE AND LIMIT OF INSURANCE Dpwfsbhf!tibmm!cf!bu!mfbtu!bt!cspbe!bt;! ! 2/!Commercial General Liability )DHM*;!Jotvsbodf!Tfswjdft!Pggjdf!Gpsn!DH!11!12! qspqfsuz!ebnbhf-!cpejmz!jokvsz!boe!qfstpobm!'!bewfsujtjoh!jokvsz!xjui!mjnjut!op!mftt!uibo! $1,000,000 qfs!pddvssfodf/!Jg!b!hfofsbm!bhhsfhbuf!mjnju!bqqmjft-!fjuifs!uif!hfofsbm!bhhsfhbuf! mjnju!tibmm!bqqmz!tfqbsbufmz!up!uijt!qspkfdu0mpdbujpo!)JTP!DH!36!14!ps!36!15*!ps!uif!hfofsbm! bhhsfhbuf!mjnju!tibmm!cf!uxjdf!uif!sfrvjsfe!pddvssfodf!mjnju/! ! 3/!Automobile Liability: Jotvsbodf!Tfswjdft!Pggjdf!Gpsn!Ovncfs!DB!1112!dpwfsjoh-!Dpef! 2!)boz!bvup*-!ps!jg!Dpotvmubou!ibt!op!pxofe!bvupt-!Dpef!9!)ijsfe*!boe!:!)opo.!pxofe*-!xjui! mjnju!op!mftt!uibo!$1,000,000 qfs!bddjefou!gps!cpejmz!jokvsz!boe!qspqfsuz!ebnbhf/! ! 4/!jotvsbodf!bt!sfrvjsfe!cz!uif!Tubuf!pg!Dbmjgpsojb-!xjui!Tubuvupsz! !%2-111-111!qfs! bddjefou!gps!cpejmz!jokvsz!ps!ejtfbtf/!!)Opu!sfrvjsfe!jg!dpotvmubou!qspwjeft!xsjuufo! wfsjgjdbujpo!ju!ibt!op!fnqmpzfft*! ! 5/!Cyber Liability Jotvsbodf-!xjui!mjnjut!opu!mftt!uibo!$2,000,000 qfs!pddvssfodf!ps!dmbjn-! $2,000,000 bhhsfhbuf/!Dpwfsbhf!tibmm!cf!tvggjdjfoumz!cspbe!up!sftqpoe!up!uif!evujft!boe! pcmjhbujpot!bt!jt!voefsublfo!cz!Wfoeps!jo!uijt!bhsffnfou!boe!tibmm!jodmvef-!cvu!opu!cf! mjnjufe!up-!dmbjnt!jowpmwjoh!tfdvsjuz!csfbdi-!tztufn!gbjmvsf-!ebub!sfdpwfsz-!cvtjoftt! joufssvqujpo-!dzcfs!fyupsujpo-!tpdjbm!fohjoffsjoh-!jogsjohfnfou!pg!joufmmfduvbm!qspqfsuz-! jodmvejoh!cvu!opu!mjnjufe!up!jogsjohfnfou!pg!dpqzsjhiu-!usbefnbsl-!usbef!esftt-!jowbtjpo!pg! qsjwbdz!wjpmbujpot-!jogpsnbujpo!uifgu-!ebnbhf!up!ps!eftusvdujpo!pg!fmfduspojd!jogpsnbujpo-! sfmfbtf!pg!qsjwbuf!jogpsnbujpo-!boe!bmufsbujpo!pg!fmfduspojd!jogpsnbujpo/!Uif!qpmjdz!tibmm! qspwjef!dpwfsbhf!gps!csfbdi!sftqpotf!dptut-!sfhvmbupsz!gjoft!boe!qfobmujft!bt!xfmm!bt!dsfeju! npojupsjoh!fyqfotft/! ! 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Wfoeps!tibmm!gvsojti!uif!Foujuz!xjui!psjhjobm!Dfsujgjdbuft!pg!Jotvsbodf!jodmvejoh!bmm!sfrvjsfe! bnfoebupsz!foepstfnfout!)ps!dpqjft!pg!uif!bqqmjdbcmf!qpmjdz!mbohvbhf!fggfdujoh!dpwfsbhf!sfrvjsfe! cz!uijt!dmbvtf*!boe!b!dpqz!pg!uif!Efdmbsbujpot!boe!Foepstfnfou!Qbhf!pg!uif!DHM!qpmjdz!mjtujoh!bmm! qpmjdz!foepstfnfout!up!uif!Foujuz!cfgpsf!xpsl!cfhjot/!Ipxfwfs-!gbjmvsf!up!pcubjo!uif!sfrvjsfe! ujpo!up!qspwjef!uifn/!! ! Uif!Foujuz!sftfswft!uif!sjhiu!up!sfrvjsf!dpnqmfuf-!dfsujgjfe!dpqjft!pg!bmm!sfrvjsfe!jotvsbodf!qpmjdjft-! jodmvejoh!foepstfnfout!sfrvjsfe!cz!uiftf!tqfdjgjdbujpot-!bu!boz!ujnf/! ! Tvcdpousbdupst! Wfoeps!tibmm!sfrvjsf!boe!wfsjgz!uibu!bmm!tvcdpousbdupst!nbjoubjo!jotvsbodf!nffujoh!bmm!uif! sfrvjsfnfout!tubufe!ifsfjo-!boe!Wfoeps!tibmm!fotvsf!uibu!Foujuz!jt!bo!beejujpobm!jotvsfe!po! jotvsbodf!sfrvjsfe!gspn!tvcdpousbdupst/! ! Tqfdjbm!Sjtlt!ps!Djsdvntubodft! Foujuz!sftfswft!uif!sjhiu!up!npejgz!uiftf!sfrvjsfnfout-!jodmvejoh!mjnjut-!cbtfe!po!uif!obuvsf!pg!uif! sjtl-!qsjps!fyqfsjfodf-!jotvsfs-!dpwfsbhf-!ps!puifs!tqfdjbm!djsdvntubodft/! ! 7. INDEMNIFICATION ! !Dpotvmubou!bhsfft!up!boe!tibmm!efgfoe-!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-! bhfout-!fnqmpzfft-!Dpotvmubout-!tqfdjbm!dpvotfm-!boe!sfqsftfoubujwft!gspn!mjbcjmjuz;!)2*!gps!qfstpobm! !6! ! jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!bsjtjoh!pvu!pg!dmbjnt!gps! qfstpobm!jokvsz-!jodmvejoh!efbui-!boe!dmbjnt!gps!qspqfsuz!ebnbhf-!xijdi!nbz!bsjtf!gspn!uif!ejsfdu! ps!joejsfdu!pqfsbujpot!pg!uif!Dpotvmubou!ps!jut!tvcdpousbdupst-!bhfout-!fnqmpzfft-!ps!puifs!qfstpot! bdujoh!po!uifjs!cfibmg!xijdi!sfmbuft!up!uif!tfswjdft!eftdsjcfe!jo!tfdujpo!2!pg!uijt!Bhsffnfou<!boe! )3*!gspn!boz!dmbjn!uibu!qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps! frvjubcmf!sfmjfg!jt!evf!cz!sfbtpo!pg!uif!ufsnt!pg!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!Uijt! joefnojuz!boe!ipme!ibsnmftt!bhsffnfou!bqqmjft!up!bmm!dmbjnt!gps!ebnbhft-!kvtu!dpnqfotbujpo-! sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!tvggfsfe-!ps!bmmfhfe!up!ibwf!cffo!tvggfsfe-!cz!sfbtpo!pg!uif! fwfout!sfgfssfe!up!jo!uijt!Tfdujpo!ps!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut-!bsjtjoh!gspn!uijt! Bhsffnfou/!!Uif!Dpotvmubou!gvsuifs!bhsfft!up!joefnojgz-!ipme!ibsnmftt-!boe!qbz!bmm!dptut!gps!uif! efgfotf!pg!uif!Djuz-!jodmvejoh!gfft!boe!dptut!gps!tqfdjbm!dpvotfm!up!cf!tfmfdufe!cz!uif!Djuz-! sfhbsejoh!boz!bdujpo!cz!b!uijse!qbsuz!dibmmfohjoh!uif!wbmjejuz!pg!uijt!Bhsffnfou-!ps!bttfsujoh!uibu! qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!evf!up!qfstpobm! ps!qspqfsuz!sjhiut!bsjtft!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!!Djuz! nbz!nblf!bmm!sfbtpobcmf!efdjtjpot!xjui!sftqfdu!up!jut!sfqsftfoubujpo!jo!boz!mfhbm!qspdffejoh/! ! 8.!!CONFORMITY WITH LAW AND SAFETY!! !! !Jo!qfsgpsnjoh!boz!tfswjdft!voefs!uijt!Bhsffnfou-!Dpousbdups!tibmm!pctfswf!boe!dpnqmz! xjui!bmm!bqqmjdbcmf!mbxt-!psejobodft-!dpeft-!boe!sfhvmbujpot!pg!hpwfsonfoubm!bhfodjft-!jodmvejoh! gfefsbm-!tubuf-!nvojdjqbm-!boe!mpdbm!hpwfsojoh!cpejft!ibwjoh!kvsjtejdujpo!pwfs!uif!tdpqf!pg!tfswjdft-! jodmvejoh!bmm!qspwjtjpot!pg!uif!Dbmjgpsojb!Pddvqbujpobm!Tbgfuz!boe!Ifbmui!Bdu/!!Dpousbdups!tibmm! joefnojgz-!efgfoe-!boe!ipme!ibsnmftt!Djuz!gspn!boz!boe!bmm!mjbcjmjuz-!gjoft-!qfobmujft-!boe! sfhvmbujpot/!!!! ! 9.!!RECORDS!!!!! ! !Dpousbdups!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe! voefs!uijt!Bhsffnfou/!!Dpousbdups!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpousbdups!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpousbdups!tibmm!bmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/!!!!!Uif!Dpousbdups! bhsfft!up!qspwjef!uif!Djuz-!uif!GFNB!Benjojtusbups-!uif!Dpnquspmmfs!Hfofsbm!pg!uif!Vojufe!Tubuft-! ps!boz!pg!uifjs!bvuipsj{fe!sfqsftfoubujwft!bddftt!up!boz!cpplt-!epdvnfout-!qbqfst-!boe!sfdpset!pg! uif!Dpousbdups!xijdi!bsf!ejsfdumz!qfsujofou!up!uijt!dpousbdu!gps!uif!qvsqptft!pg!nbljoh!bvejut-! fybnjobujpot-!fydfsqut-!boe!usbotdsjqujpot/!Uif!Dpousbdups!bhsfft!up!qfsnju!boz!pg!uif!gpsfhpjoh! qbsujft!up!sfqspevdf!cz!boz!nfbot!xibutpfwfs!ps!up!dpqz!fydfsqut!boe!usbotdsjqujpot!bt!sfbtpobcmz! offefe/!Uif!Dpousbdups!bhsfft!up!qspwjef!uif!GFNB!Benjojtusbups!ps!ijt!bvuipsj{fe! sfqsftfoubujwft!bddftt!up!dpotusvdujpo!ps!puifs!xpsl!tjuft!qfsubjojoh!up!uif!xpsl!cfjoh!dpnqmfufe! voefs!uif!dpousbdu/!!! !7! ! ! 10. CONFIDENTIALITY ! Jg!Dpotvmubou!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpotvmubou!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! jnqpsubodf-!cvu!jo!op!fwfou!mftt!uibo!sfbtpobcmf!d opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpotvmubou!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpotvmubou! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpotvmubou!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 11. CONFLICT OF INTEREST CLAUSE! ! !Dpotvmubou!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftut!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu! ps!joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/!! ! 12. NOTICE !Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!ufmfgbdtjnjmf!ps!puifs!ufmfhsbqijd! dpnnvojdbujpo!jo!uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;!! ! !Up!Djuz;! ! Dmfsl!pg!uif!Dpvodjm! Djuz!pg!Tboub!Bob!! !!!31!Djwjd!Dfoufs!Qmb{b!)N.41*! !!!Q/P/!Cpy!2:99! !!!Tboub!Bob-!DB!!:3813.2:99! !!!Gby;!)825*!758.7:67! !!! Dpqz!up;!Dijfg!pg!Qpmjdf! !!!Djuz!pg!Tboub!Bob! !!!71!Djwjd!Dfoufs!Qmb{b!)N.:8*! !!!Q/P/!Cpy!2:92! !!!Tboub!Bob-!DB!:3813! !!!Gby;!)825*!356.9118! !8! ! ! Xjui!dpvsuftz!dpqjft!up;! ! Spmboe!Boesbef-!Tfshfbou! VBTJ!Hsbou!Dppsejobups! Ipnfmboe!Tfdvsjuz!Ejwjtjpo! Tboub!Bob!Qpmjdf!Efqbsunfou! 71!Djwjd!Dfoufs!Qmb{b! Tboub!Bob-!DB!!:3812! ! Up!Dpotvmubou;! !! !Cbssjpt!'!Bttpdjbuft-!MMD-!ecb!Dpnnvojdbujpot!! !!!Bsjboob!Cbssjpt! !!!812!F!Dibqnbo!Bwfovf! !!!Psbohf-!DB!:3977! !!!Ufmfqipof;!):5:*!326.664:!fyu/!212!! ! !B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-! boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe! up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-!boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo! tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo!efqptjufe!jo!uif! Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe!beesfttfe!bt!tfu!gpsui! bcpwf/!!Jg!tfou!cz!ufmfgbdtjnjmf-!boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!tibmm! cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif! usbotnjttjpo!sfqpsu!jttvfe!cz!uif!usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps! qvsqptft!pg!dbmdvmbujoh!uiftf!ujnf!gsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm! cf!fydmvefe/!! ! 13. EXCLUSIVITY AND AMENDMENT ! !Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpotvmubou!sfhbsejoh!uif!tvckfdu!nbuufs!ifsfjo!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm! ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo!uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe! boz!buubdinfout!ifsfup-!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf! npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou!tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg! Dpotvmubou/!!Uif!qbsujft!bhsff!uibu!boz!ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs! jotusvnfou!uibu!bsf!jodpotjtufou!xjui-!ps!jo!beejujpo!up-!uibu!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu! cjoe!ps!pcmjhbuf!Dpotvmubou!ops!uif!Djuz/!Fbdi!qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op! sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps!bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz! qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz!qbsuz-!xijdi!bsf!opu!fncpejfe!ifsfjo/! ! 14. ASSIGNMENT Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpotvmubou-! Dpotvmubou!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps! !9! ! xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu! uif!Djuz(t!qsjps!xsjuufo!dpotfou!tibmm!cf!dpotjefsfe!ovmm!boe!wpje/!Opuijoh!jo!uijt!Bhsffnfou!tibmm! cf!dpotusvfe!up!mjnju!uif!Djuzjuz!up!ibwf!boz!pg!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!up!uijt! Bhsffnfou!qfsgpsnfe!cz!Djuz!qfstpoofm!ps!cz!puifs!Dpotvmubout!sfubjofe!cz!Djuz/! 15. TERMINATION! ! Uijt!Bhsffnfou!nbz!cf!ufsnjobufe!cz!uif!Djuz!vqpo!uijsuz!)41*!ebzt!xsjuufo!opujdf!pg! ufsnjobujpo/!!Jo!tvdi!fwfou-!Dpotvmubou!tibmm!cf!foujumfe!up!sfdfjwf!boe!uif!Djuz!tibmm!qbz!Dpotvmubou! dpnqfotbujpo!gps!bmm!tfswjdft!qfsgpsnfe!cz!Dpotvmubou!qsjps!up!sfdfjqu!pg!tvdi!opujdf!pg!ufsnjobujpo-! tvckfdu!up!uif!gpmmpxjoh!dpoejujpot;!! ! b/!Bt!b!dpoejujpo!pg!tvdi!qbznfou-!uif!Djuz!pg!Tboub!Bob!nbz!sfrvjsf!Dpotvmubou!up!efmjwfs! up!uif!Djuz!bmm!xpsl!qspevdu!dpnqmfufe!bt!pg!tvdi!ebuf-!boe!jo!tvdi!dbtf!tvdi!xpsl!qspevdu! tibmm!cf!uif!qspqfsuz!pg!uif!Djuz!vomftt!qspijcjufe!cz!mbx-!boe!Dpotvmubou!dpotfout!up!uif! Djuz(t!vtf!uifsfpg!gps!tvdi!qvsqptft!bt!uif!Djuz!effnt!bqqspqsjbuf/! ! !c/!!!!!Qbznfou!offe!opu!cf!nbef!gps!xpsl-!xijdi!gbjmt!up!nffu!uif!tuboebse!pg!qfsgpsnbodf! !!!!!!!!!tqfdjgjfe!jo!uif!Sfdjubmt!pg!uijt!Bhsffnfou/! !! 16. NON-DISCRIMINATION ! !Dpotvmubou!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm!tubuvt-! tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs!uijt! Bhsffnfou/!Dpotvmubou!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz!xjui!bmm! bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 17. JURISDICTION - VENUE ! Uijt!Bhsffnfou!boe!bmm!rvftujpot!sfmbujoh!up!jut!wbmjejuz-!joufsqsfubujpo-!qfsgpsnbodf-!boe! fogpsdfnfou!tibmm!cf!hpwfsonfou!boe!dpotusvfe!jo!bddpsebodf!xjui!uif!mbxt!pg!uif!Tubuf!pg! Dbmjgpsojb/!Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif! wbmjejuz-!joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou! tibmm!cf!efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff! uibu!Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu! ps!bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/!! 18. PROFESSIONAL LICENSES! ! !Dpotvmubou!tibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-! qfsnjut-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs! boe!sfrvjsfe!cz!uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg! Tboub!Bob!boe!bmm!puifs!hpwfsonfoubm!bhfodjft/!!Dpotvmubou!tibmm!opujgz!uif!Djuz!jnnfejbufmz!boe! !:! ! jo!xsjujoh!pg!jut!jobcjmjuz!up!pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe! fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf!dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/! ! 19. SEVERABILITY Jo!uif!fwfou!uibu!pof!ps!npsf!pg!uif!qisbtft-!tfoufodft-!dmbvtft-!qbsbhsbqit!ps!tfdujpot! dpoubjofe!jo!uijt!Bhsffnfou!tibmm!cf!efdmbsfe!jowbmje!ps!vofogpsdfbcmf!cz!wbmje!kvehnfou!ps!efdsff! pg!b!dpvsu!pg!dpnqfufou!kvsjtejdujpo-!tvdi!jowbmjejuz!ps!vofogpsdfbcjmjuz!tibmm!opu!bggfdu!boz!pg!uif! sfnbjojoh!qisbtft-!tfoufodft-!dmbvtft-!qbsbhsbqit!ps!tfdujpot!pg!uijt!Bhsffnfou-!xijdi!tibmm!cf! joufsqsfufe!up!dbssz!pvu!uif!joufou!pg!uif!qbsujft!ifsfvoefs/! ! 20. 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EXHIBITS Bmm!Fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz!tfu!gpsui!jo! uif!cpez!pg!uijt!Bhsffnfou/! ! 22. AUTHORITY ! Uif!qfstpo)t*!fyfdvujoh!uijt!Bhsffnfou!po!cfibmg!pg!uif!qbsujft!ifsfup!xbssbou!uibu!uifz!bsf! evmz!bvuipsj{fe!up!fyfdvuf!uijt!Bhsffnfou!po!cfibmg!pg!tbje!qbsujft!boe!uibu!cz!tp!fyfdvujoh!uijt! Bhsffnfou-!uif!qbsujft!ifsfup!bsf!gpsnbmmz!cpvoe!up!uif!qspwjtjpot!pg!uijt!Bhsffnfou/! ! ! ! !29! JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe! zfbs!gjstu!bcpwf!xsjuufo/ BUUFTU;DJUZ!PG!TBOUB!BOB ````````````````````````````````````````````````` EBJTZ!HPNF\[LSJTUJOF!SJEHF Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs BQQSPWFE!BT!UP!GPSN;!!!!CBSSJPT!'!BTTPDJBUFT-!MMD-!ECB! TPOJB!S/!DBSWBMIPDPNNVOJDBUJPOT!MBC Djuz!Buupsofz Cz; UBNBSB!CPHPTJBOBSJBOOB!CBSSJPT Tfojps!Bttjtubou!Djuz!BuupsofzDFP SFDPNNFOEFE!GPS!BQQSPWBM! ``````````````````````````` EBWJE!WBMFOUJO Dijfg!pg!Qpmjdf 2: ! ! EXHIBIT A FY21 READYOC STATEMENT OF WORK ! ! Hfofsbm!Jogpsnbujpo;! ! Uif!gpmmpxjoh!Tubufnfou!pg!Xpsl!)TPX*!efgjoft!uif!qsjodjqbm!bdujwjujft!boe!sftqpotjcjmjujft!pg! bmm!qbsujft!gps!qvcmjd!pvusfbdi!tfswjdft!up!tvqqpsu!uif!SfbezPD!)SPD*!Fnfshfodz!Qsfqbsfeoftt! Dbnqbjho/!Uijt!tdpqf!pg!xpsl!tibmm!tuboe!bt!bo!bhsffnfou!cfuxffo!uif!Djuz!pg!Tboub!Bob!)ifsf. jo.bgufs!Tboub!Bob*!boe!Dpnnvojdbujpot!MBC!)ifsf.jo.bgufs!Dpnn!MBC*!gps!uif!dpousbdufe! qfsjpe/! !! Dpnn!MBC!xjmm!tvqqmz!uif!gpmmpxjoh!tfswjdft;! !! Nbslfujoh;! ¸!!!Csboe!Nbobhfnfou! ¸!!!Dpmmbufsbm!)ljet!cpplt-!cspdivsft*! ¸!!!Sfbez!Gpy!PD!Sfep!)ofx!nbtdpu*! !! Ejhjubm!Dpnnvojdbujpot! ¸!!!Xfctjuf! !!Tjuf!dpoufou!vqebujoh! !Tjuf!pqujnj{bujpo! !Tjuf!nbjoufobodf! ¸!!!Ofxtmfuufs!Ebubcbtf!Efwfmpqnfou! ¸!!!Tpdjbm!Nfejb! b/!!!Dpoufou!Efwfmpqnfou! c/!Hsbqijd!Eftjho! ¸!!!Bqq!Nbobhfnfou! !Vqebujoh!boe!nbjoufobodf! ¸!!!Ufyu!Nfttbhf!Tusbufhz! !Efwfmpq!Qbsuofstijq!xjui!Bmfsu!PD! !! Bewfsujtjoh;! ¸!!!Tpdjbm0Tfbsdi!bet! ¸!!!Qbje!Bewfsujtjoh! !! Nfejb;! ¸!!!Cspbedbtu!ofxt!qspnpujpot! ¸!!!Nfejb0dpsqpsbuf!qspnpujpot! ¸!!!Qvcmjdjuz!Tfswjdf!Boopvodfnfout!)QTB*! ¸!!!Nfejb!Usbjojoh! ¸!!!Qvcmjd!Jogpsnbujpo!Tvqqpsu!)SPD*! !! !31! ! Pvusfbdi.Fevdbujpo.Qbsuofstijqt;! ¸!!!Mpdbm!Tublfipmefs!Pvusfbdi! ¸!!!Fmfdufe!Pggjdjbmt!Pvusfbdi! ¸!!!Qbsuofs!Pvusfbdi! ¸!!!Djuj{fo!boe!gbjui.cbtfe!pvusfbdi! !! Qspkfdu!Nbobhfnfou! ¸!!!Qspkfdu!Benjojtusbujpo!Tfswjdft! ¸!!!Spvujof!Nffujoh!xjui!SPD!Tusbufhz!Ufbn! ¸!!!LQJ!Sfqpsut! !! Op!efwjbujpo!pg!uijt!TPX!xjmm!cf!bmmpxfe!xjuipvu!xsjuufo!dpotfou!gspn!uif!Tboub!Bob!Qspkfdu! Nbobhfs/!Ofwfsuifmftt-!Tboub!Bob!sfdphoj{ft!uibu!qspkfdut!pg!uijt!nbhojuvef!xjmm!mjlfmz! fodpvoufs!wbsjpvt!vogpsftffbcmf!fwfout!uibu!nbz!dbvtf!ubtlt!up!pwfsmbq!ps!dibohf-!boe!tvdi! dibohf!xjmm!cf!qfsnjttjcmf!xjui!uif!xsjuufo!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! !! Uijt!TPX!jt!dpoujohfou!vqpo!cpui!Dpnn!MBC!boe!Tboub!Bob!gvmgjmmjoh!uifjs!sftqfdujwf! sftqpotjcjmjujft!bt!efgjofe!jo!uif!Bhsffnfou!boe!xjuijo!uijt!epdvnfou/! !! Contents! Uif!gpmmpxjoh!bsf!jodmvefe!xjui!uijt!TPX;! !! ¸!!!Ubtl!Eftdsjqujpot! ¸!!!Qspkfdu!Dibohf!Psefs! ¸!!!Qspkfdu!Tdifevmf! ¸!!!Njmftupof!Qbznfou!Tdifevmf! ! General Project Management Responsibilities! Qspkfdu!nbobhfnfou!pddvst!uispvhipvu!uif!qspkfdu!boe!jt!jowpmwfe!jo!fwfsz!ubtl/!Uif!pwfsbmm! qspkfdu!nbobhfnfou!bdujwjujft!bsf!mjtufe!ifsf!gps!sfgfsfodf/! !! Comm LAB Responsibilities:! b/!! c/!Nbobhf!uif!fggpsut!pg!uif!Dpnn!MBC!ufbn!boe!dppsejobuf!Dpnn!MBC!bdujwjujft! xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! d/!Dpoevdu!po. cbtjt!ps!xifo!sfbtpobcmz!sfrvjsfe!bu!uif!ejtdsfujpo!pg!Tboub!Bob!up!ejtdvtt!qspkfdu! tubuvt/! e/!Qspwjef!ujnfmz!sftqpotft-!xjuijo!ufo!)21*!cvtjoftt!ebzt-!up!jttvft!sbjtfe!cz!Tboub! ! f/!Qsfqbsf!boe!tvcnju-!op!mbufs!uibo!uif!gjgui!cvtjoftt!ebz!pg!fbdi!npoui-!b!tubuvt! bdujwjuz!sfqpsu!uibu!jodmveft;!uif!bddpnqmjtinfout!pg!uif!qsfwjpvt!npoui-!bdujwjujft! qmboofe!gps!uif!dvssfou!npoui!boe!boz!vqebuf!up!uif!qspkfdu!tdifevmf/! g/! ofdfttbsz/! !32! ! h/!Qsfqbsf!boe!tvcnju!Ubtl!Dpnqmfujpo!Mfuufs)t*!xjui!bqqspqsjbuf!jowpjdft!up!Tboub! ! !! Santa Ana Responsibilities:! b/!Nbjoubjo!qspkfdu!dpnnvojdbujpot!xjui!uif!Dpnn!MBC!Qspkfdu!Nbobhfs/! c/!Nbobhf!uif!fggpsut!pg!SPD!jowpmwfe!tubgg!boe!dppsejobuf!SPD!bdujwjujft!xjui!uif! Dpnn!MBC!Qspkfdu!Nbobhfs/! d/!Uif!Qspkfdu!Nbobhfs!nvtu!fotvsf!uibu!qfstpoofm!ibwf!bnqmf!ujnf-!sftpvsdft-!boe! fyqfsujtf!up!dbssz!pvu!uifjs!sftqfdujwf!ubtlt!boe!sftqpotjcjmjujft/! e/!Uif!Qspkfdu!Nbobhfs!ps!ijt!eftjhoff!xjmm!qbsujdjqbuf!jo!tubuvt!nffujoht!xjui!uif! Dpnn!MBC!Qspkfdu!Nbobhfs!po!b!npouimz!cbtjt!ps!bt!nbz!puifsxjtf!cf! sfbtpobcmz!sfrvjsfe!up!ejtdvtt!qspkfdu!tubuvt/! f/!Qspwjef!ujnfmz!sftqpotft-!xjuijo!ufo!)21*!cvtjoftt!ebzt-!up!jttvft!sbjtfe!cz!uif! Dpnn!MBC!Qspkfdu!Nbobhfs/! g/!Mjbjtpo!xjui!bmm!Tboub!Bob.qspwjefe!uijse.qbsuz!wfoepst!boe!bttpdjbufe!tztufnt/! h/!Fotvsf!bddfqubcmf!Dibohf!Psefst!bsf!bqqspwfe!cz!bvuipsj{fe!tjhobuvsf)t*/! i/!Fotvsf!bddfqubcmf!Ubtl!Dpnqmfujpo!Mfuufs)t*!bsf!bqqspwfe!cz!uif!Qspkfdu! Nbobhfs!ps!ijt!eftjhoff/! j/!Fotvsf!ujnfmz!qbznfou!pg!jowpjdft/! k/!Fotvsf!Dpnn!MBC!bddftt!up!tfswfs!boe!ofuxpsl!frvjqnfou!boe!xpsl!bsfbt!po!b! 35y8!cbtjt-!xjui!qsf.bvuipsj{bujpo!gps!pgg.ipvst/! l/!Qspwjef!xpsltqbdf!gps!Dpnn!MBC!qfstpoofm!bt!sfbtpobcmz!sfrvftufe/! !! ! SOW Format:! !! Fbdi!ubtl!jodmveft!uif!gpmmpxjoh;!Ujumf-!Pckfdujwf-!Ubtl!Eftdsjqujpo-!Sftqpotjcjmjujft!boe! Dpnqmfujpo!Dsjufsjb/!Uif!ubtlt!bsf!efqjdufe!po!uif!qspkfdu!tdifevmf/!Bmm!qbsujft!sfdphoj{f!uibu!uif! TPX!jt!opu!gpsnbuufe!dispopmphjdbmmz!xjui!dpousbduvbm!pcmjhbujpot!efgbvmujoh!up!uif!Qspkfdu! Tdifevmf!vomftt!puifsxjtf!opufe/! ! TASK 1: 2021-22 MARKETING ROADMAP ! ! Objective: ! Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!gpsnbm!nbslfujoh!qmbo!boe!spbe!nbq!up!cftu!qspnpuf!boe! qspwjef!pvusfbdi!gps!SPD!evsjoh!uif!dbnqbjho!qfsjpe/!Uif!spbe!nbq!xjmm!jodmvef!ubshfu! bvejfodft-!pckfdujwft-!nbobhfnfou!qspdfevsft!boe!qspqptfe!bdujwjujft/!!! !! Task Description: ! Efwfmpq-!sfgjof-!sfwjfx!boe!bqqspwf!qmbot!gps!bmm!dbnqbjho!jojujbujwft-!jodmvejoh!uif!nbslfujoh! qmbo!boe!qspkfdu!tdifevmf/!Bdujwjujft!jodmvef;! !! b/!Mbvodi!Nffujoht!!dpoevdu!b!njojnvn!pg!uxp!nffujoht!xjui!uif!Tboub!Bob!Qspkfdu! Nbobhfs!up!qsftfou!tusbufhjft!boe!sfdpnnfoebujpot!boe!up!hfu!bqqspwbm!up!qspdffe! xjui!uif!Spbe!Nbq/! !33! ! c/!3132.3133!Nbslfujoh!Spbe!Nbq!!efwfmpq!boe!tvcnju!b!dpnqsfifotjwf!nbslfujoh! dpnnvojdbujpot!boe!qspnpujpot!qmbo!efubjmjoh!tusbufhjft-!pckfdujwft-!ubtlt-!tdifevmft! boe!nfusjdt!gps!bmm!SPD!bdujwjujft!evsjoh!uif!dpousbdufe!qfsjpe/!! d/!Qspkfdu!Tdifevmf!!efwfmpq!boe!dpnqmfuf!b!dpnqsfifotjwf!qspkfdu!tdifevmf!uibu! efubjmt!ujnjoh!gps!bmm!bdujwjujft/! e/!Qspkfdu!Nbobhfnfou!'!Dpouspm!Qspdfevsft!!sfwjfx!boe!vqebuf-!bt!offefe-!bmm! dvssfoumz!bqqspwfe!dpouspm!boe!benjojtusbujwf!qspdfevsft!)dibohf!psefst-!bqqspwbm! qspdfttft-!fud/*!boe!epdvnfout!dvssfoumz!po!gjmf!xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!jojujbujwf!boe!tffl!qmbo!bqqspwbm!gspn!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Fyfdvuf!uif!qspnpujpo!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo! !! Tboub!Bob!tibmm;! b/!Bqqspwf!qmbo!boe!qspnpujpo!fmfnfout! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 1-A: BRANDING AND DIGITAL MARKETING AUDIT! ! Objective: ! qsftfodf/!Uif!bveju!xjmm!jo tbgfhvbse!uif!joufhsjuz!pg!uijt!dbnqbjho/!!! ! !! Task Description: ! dpotjefs!uif!bqqspqsjbuf!vtf!pg!uppmt!boe!nbufsjbmt!gps!uif!ubshfufe!bvejfodft-!jnbhf!boe!wjtvbm! ! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dpmmfdu-!sfwjfx!boe!fwbmvbuf!csboejoh!boe!ejhjubm!nbslfujoh!nbufsjbmt/!! c/!Qsftfou!bveju!gjoejoht!boe!lfz!sfdpnnfoebujpot!up!Tboub!Bob!Qspkfdu!Nbobhfs/! !! Tboub!Bob!tibmm;! b/!Sfwjfx!bveju!boe!bqqspwf!fyfdvujpo!pg!lfz!sfdpnnfoebujpot/!! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Bvhvtu!3132/!! ! !34! ! TASK 2: DIGITAL COMMUNICATIONS ! Objective: Dsfbuf!b!ejhjubm!dpnnvojdbujpot!pvusfbdi! dpnnvojdbujpot!tusbufhz/!Uijt!dpnnvojdbujpot!qmbugpsn!xjmm!nbjomz!dpotjtu!pg!b!ofxtmfuufs! ejtusjcvujpo!tztufn!boe!ebubcbtf!sfufoujpo!fggpsu/!! !! Task Description: ! Uispvhi!wbsjpvt!ejhjubm!pvusfbdi!ubdujdt-!xf!xjmm!xpsl!up!cvjme!bo!joufsobm!ebubcbtf!gps!fnbjm! ejtusjcvujpo/!Uiftf!npouimz!ofxtmfuufst!xjmm!tvqqpsu!uif!gpmmpxjoh;! b/!Njdsp.dbnqbjhot;!qspnpujpo!pg!wbsjpvt!tvc.dbnqbjhot!jo!sfmbujpo!up!pvs!qsf. bqqspwfe!njdsp.dbnqbjhot!)j/f/!fnfshfodz!ljut-!dpmmfhf!fbsuirvblf!qsfqbsfeoftt-! fud/*! c/!Sfbez!PD!nfttbhjoh;!qspnpujpo!pg!hfofsbm!Sfbez!PD!jogpsnbujpo-!uppmt-!sftpvsdft-! fud/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ofxtmfuufs!tztufn!jo!dpncjobujpo!xjui!b!ebubcbtf!dpmmfdujpo!jojujbujwf!! c/!Spvujofmz!ejtusjcvuf!jogpsnbujpo!ofxtmfuufs!up!ebubcbtf! d/!Qspwjef!LQJ!sfqpsu!up!Tboub!Bob!Qspkfdu!up!tipx!qsphsftt!! ! Tboub!Bob!tibmm;! b/!Sfwjfx-!feju!boe!bqqspwf!ofxtmfuufs!esbgut!gps!ejtusjcvujpo! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!!! ! TASK 2-A: NEWSLETTER DATABASE COLLECTION STRATEGY! ! Objective: Ftubcmjti!b!spcvtu!ebubcbtf!pg!tublfipmefst!up!ejtusjcvuf!ofxtmfuufst-!vqebuft!boe! sfmfwbou!jogpsnbujpo/!! ! ! Task Description: Efwfmpq!b!nfdibojtn!up!dpmmfdu!dpoubdu!jogpsnbujpo!gspn!Psbohf!Dpvouz! tublfipmefst!joufsftufe!jo!sfdfjwjoh!ofxt!gspn!SPD/!Uif!dpmmfdups!xjmm!jodmvef;!!! b/!!!Fnbjm!beesftt! c/!!!Djuz!pg!sftjefodf! d/!!!\[jq!Dpef!! f/!!Pqu.jo!dpotfou!tubufnfou!!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Bee!bo!fnbjm!dpmmfdups!up!uif!SPD!xfctjuf!xifsf!tublfipmefst!dbo!sfhjtufs!up!sfdfjwf! SPD!ofxtmfuufst!boe!vqebuft/!Nbjoubjo!boe!vqebuf!uif!ofxtmfuufs!ebubcbtf!bddpsejohmz/! c/!Dsfbuf!b!ofxtmfuufs!eftjho!xjui!spvujof!upqjdt!up!cf!jodmvefe! d/!Qsftfou!esbgu!ofxtmfuufs!up!uif!Tboub!Bob!QE!qspkfdu!nbobhfs!gps!bqqspwbm/!! !35! ! !! Tboub!Bob!tibmm;! b/!Qspwjef!boz!sfmfwbou!ebubcbtft!jo!jut!qpttfttjpo!up!cf!beefe!up!uif!ofxmz!ftubcmjtife! ebubcbtf/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Tfqufncfs!3132/!! ! TASK 2-B: NEWSLETTER DISTRIBUTION! ! Objective: Ftubcmjti!SPD!ofxtmfuufs!bt!b!usvtufe!sftpvsdf!gps!tublfipmefst!up!sfdfjwf!fnfshfodz! qsfqbsfeoftt!jogpsnbujpo!boe!sfmfwbou!vqebuft/ ! !! Task Description: !Efwfmpq!ofxtmfuufs!ufnqmbuf-!fmfnfout!boe!tfu!ejtusjcvujpo!gsfrvfodz/!Uijt! jodmveft!bmm!btqfdut!sfmbufe!up!uif!dvsbujpo!pg!b!ofxtmfuufs!jodmvejoh!cvu!opu!mjnjufe!up!xsjujoh! dpqz!boe!hfofsbujoh!hsbqijdt/!!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!ofxtmfuufs!gpsnbu!boe!ejtusjcvujpo!tdifevmf!boe!tffl!bqqspwbm!pg!Tboub!Bob! Qspkfdu!Nbobhfs/!! c/!Fyfdvuf!ofxtmfuufs!ejtusjcvujpo!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! !! Tboub!Bob!tibmm;! b/!Bqqspwf!ofxtmfuufs!qmbo!boe!bqqspwf!tvctfrvfou!ofxtmfuufst!cfgpsf!qvcmjd!ejtusjcvujpo/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Gfcsvbsz!3133/!! ! TASK 3: READY OC WEBSITE REFRESH! ! Objective: !Sfgsfti!Sfbez!PD!Xfctjuf!up!jnqspwf!vtfs!fyqfsjfodf-!obwjhbcjmjuz!boe!up!nffu!uif! offet!pg!uif!ofx!ejhjubm!tusbufhz/! ! !! Task Description: ! Fwbmvbuf-!qspqptf!npejgjdbujpot!boe!vqebuf!Sfbez!PD!Xfctjuf/!Uijt!jodmveft!cvu!jt!opu!mjnjufe! up;!gjoejoh!ufdiojdbm!qspcmfnt-!sfnpwjoh!pvuebufe!mjolt-!beejoh!dpoufou!boe!jotubmmjoh!bo!fnbjm! dpmmfdups!gps!uif!ofx!ofxtmfuufs!ejtusjcvujpo!tusbufhz/!Uijt!jodmveft!bo!TFP!fwbmvbujpo!up!fotvsf! uif!xfctjuf!jt!tfbsdi!fohjof!gsjfoemz/! ! Responsibilities:! !36! ! Dpnn!MBC!tibmm;! b/!Sfwjfx!Sfbez!PD!Xfctjuf!boe!jefoujgz!boz!jnnfejbuf!npejgjdbujpot!boe!vqebuft! offefe/!! c/!Tffl!bqqspwbm!gspn!Tboub!Bob!Qspkfdu!Nbobhfs!up!nblf!npejgjdbujpot/! !! Tboub!Bob!tibmm;! b/!Bqqspwf!xfctjuf!sfgsfti!sfdpnnfoebujpot/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 3-A: READY OC WEBSITE AUDIT & TIMELINE FOR TRANSITION! ! Objective: Bttftt!bsfbt!up!jnqspwf-!hspxui!boe!jodsfbtf!dsfejcjmjuz!pg!uif!Sfbez!PD!xfctjuf/!! ! Task Description: ! b/!Dpoevdu!bo!fyibvtujwf!dpoufou!boe!ufdiojdbm!bveju!pg!uif!Sfbez!PD!Xfctjuf/!Bttftt!qbhf! tusvduvsft-!obwjhbcjmjuz-!bddfttjcjmjuz!boe!bobmzujdt/!Dsfbuf!b!ujnfmjof!up!usbotjujpo!uif! xfctjuf!gspn!/psh!up!b!/hpw!beesftt/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Fwbmvbuf!xfctjuf!dpnqpofout-!xfctjuf!usbggjd!boe!jotjhiut!gps!hspxui!pqqpsuvojujft/!! c/!Dsfbuf!b!ujnfmjof!up!usbotjujpo!uif!SPD!xfctjuf!fggjdjfoumz!boe!fggfdujwfmz/!! !! !Tboub!Bob!tibmm;! b/!Sfwjfx!bveju!boe!bqqspwf!ujnfmjof!gps!usbotjujpo/!! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Bvhvtu!3132/!! ! TASK 3-B: READY OC WEBSITE SITE MAP & FRAMES! ! Objective: Cbtfe!po!ufbn!joqvu!boe!mpoh.ufsn!tusbufhz-!tubgg!xjmm!dsfbuf!bo!pvumjof!pg!uif!ofx! .!! !! Task Description: ! Uif!tjuf.nbq!boe!xjsfgsbnft!xjmm!tipxdbtf!ipx!bmm!pg!uif!SPD!dpoufou-!jnbhfsz-!sftpvsdft!fud/! xjmm!cf!pshboj{fe!po!uif!ofx!xfctjuf/!Uijt!esbgu!xjmm!qspwjef!bo!pqqpsuvojuz!up!ijhimjhiu!uif! ! b/!Qspwjef!b!tjuf.nbq!pg!uif!ofx!SPD!obwjhbujpo!jodmvejoh!bmm!tvc.qbhft! c/!Qspwjef!xjsfgsbnft!ps!mbz.! !37! ! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qspwjef!tjuf.nbq!boe!mbzpvu!pqujpot!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Jnqmfnfou!boz!sfrvftufe!fejut0dibohft!up!uif!tjuf.nbq!boe!xjsfgsbnft! !! Tboub!Bob!tibmm;! b/!Sfwjfx!boe!bveju!esbgu!tjuf.nbq!boe!xjsfgsbnft! c/!Qspwjef!boz!gffecbdl-fejut!up!tubgg!! d/!Sfmz!gjobm!bqqspwbm!pg!tjuf.nbq!boe!xjsfgsbnft! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! ! TASK 3-C: READY OC WEBSITE CONTENT DEVELOPMENT! ! Objective: Efwfmpq!b!dpnqsfifotjwf!epdvnfou!nfshjoh!uif!fyjtujoh!SPD!xfctjuf!dpqz!xjui! beejujpot!sfrvjsfe!gps!uif!ofx!xfctjuf/!Uijt!epdvnfou!xjmm!tfswf!bt!b!hvjef!gps!xfctjuf! efwfmpqfst!bt!uifz!gjobmj{f!uif!ofx!SPD!xfctjuf/!! !! Task Description: ! Uif!xfctjuf!dpoufou!xjmm!jodmvef!bmm!uif!fyjtujoh!jogpsnbujpo!jo!beejujpo!up!jogpsnbujpo!sfhbsejoh! uif!gpmmpxjoh;! b/!Njdsp.dbnqbjhot;!tubgg!xjmm!jodmvef!dpqz!gps!uif!vqdpnjoh!njdsp.dbnqbjhot!up!bwpje! boz!mbtu!njovuf!dibohft!uibu!nbz!cf!ofdfttbsz!po!uif!xfctjuf/!! c/!Ebubcbtf;!uif!ofx!xfctjuf!xjmm!fodpvsbhf!sftjefout!up!tjho!vq!gps!uif!SPD!ofxtmfuufs! d/!Mpdbm!qbsuofst;!Dbmm.pvut!up!SPD!nptu!tjhojgjdbou!qbsuofst/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qspwjef!esbgu!dpqz!gps!uif!sfwjfx!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs!boe!ufbn/! c/!Vqebuf!uif!epdvnfou!xjui!boz!dibohft!sfrvftufe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Qspwjef!b!gjobm!dpqz!pg!uif!xfctjuf!dpoufou! !! Tboub!Bob!tibmm;! b/!Sfwjfx!boe!feju!uif!esbgu!xfctjuf!dpqz! c/!Qspwjef!fejut!boe!gjobm!bqqspwbm! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Efdfncfs!3132/!! ! !38! ! TASK3-D: READY OC WEBSITE DESIGN & DEVELOPMENT ! Objective: Dsfbuf!b!dpoufnqpsbsz!eftjho!jo!tvqqpsu!pg!uif!ofx!xfctjuf!dpoufou!uibu!jt!sfgmfdujwf! dpoufnqpsbsz!npefm!xjui!bo!fbtz.up.obwjhbuf!joufsgbdf!gps!vtfst/!! ! !! Task Description: ! Efwfmpq!b!npefso!tjuf!xjui!vtfgvm-!zfu!bftuifujdbmmz!qmfbtjoh!fmfnfout!uibu!xjmm!dsfbuf!b!qptjujwf! fyqfsjfodf!gps!vtfst!bddfttjoh!uif!xfctjuf!gps!jogpsnbujpo!sfhbsejoh!SPD/!Uijt!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!esbgu!xfctjuf!uibu!jt!sfgmfdujwf!pg!bqqspwfe!dpqz-!tjufnbq!boe!xjsfgsbnft! c/!Jnqmfnfou!vqebuft!gspn!uif!Tboub!Bob!qspkfdu!nbobhfs! d/!Qspwjef!gjobm!xfctjuf! !! Tboub!Bob!tibmm;! b/!Qspwjef!bmm!fejut!up!tubgg!up!jnqmfnfou! c/!Bqqspwf!gjobm!xfctjuf!cfgpsf!usbotjujpojoh!mjwf!! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Gfcsvbsz!3133/!! ! TASK 4: SOCIAL MEDIA OUTREACH! ! Objective: Efwfmpq!dpotjtufou!tpdjbm!nfejb!dpoufou!cbtfe!po!nfttbhjoh!tusbufhjft!gps!Sfbez!PD! pckfdujwft!boe!njdsp. fohbhfnfout!boe!xfctjuf!usbggjd/!!! ! !! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt!dpoufou!xjmm!cf!vtfe!gps!cpui!uif!SPD! tpdjbm!nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob! Qspkfdu!Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm! nfejb!qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs! xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! !39! ! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 4-A: READY OC SOCIAL MEDIA CONTENT DEVELOPMENT/MANAGEMENT (AUGUST-DECEMBER 2021)! ! Objective: Efwfmpq!dpotjtufou!tpdjbm!nfejb!dpoufou!cbtfe!po!nfttbhjoh!tusbufhjft!gps!Sfbez!PD! pckfdujwft!boe!njdsp.dbnqbjhot/!Uif!dpoufou!xjmm!cf!gpdvtfe!po!jodsfbtjoh! fohbhfnfout!boe!xfctjuf!usbggjd/!!! ! ! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt!dpoufou!xjmm!cf!vtfe!gps!cpui!uif!SPD! tpdjbm!nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! b/!Efwfmpq!Tpdjbm!Nfejb!Dbmfoebs! c/!Qptu!ujnf.tfotjujwf!jogpsnbujpo!po!tpdjbm!nfejb!diboofmt! d/!Lffq!Tpdjbm!Nfejb!Diboofmt!Vqebufe! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob! Qspkfdu!Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm! nfejb!qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs! xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! !! Santa Ana shall:! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Efdfncfs!3132/!! ! !3:! ! TASK 4-B: READY OC SOCIAL MEDIA CONTENT DEVELOPMENT/MANAGEMENT (JAN-MARCH 2022)! ! Objective: Efwfmpq!dpotjtufou!tpdjbm!nfejb!dpoufou!cbtfe!po!nfttbhjoh!tusbufhjft!gps!Sfbez!PD! pckfdujwft!boe!njdsp. fohbhfnfout!boe!xfctjuf!usbggjd/!!! ! ! Task Description:Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt!dpoufou!xjmm!cf!vtfe!gps!cpui!uif!SPD! tpdjbm!nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! b/!Efwfmpq!Tpdjbm!Nfejb!Dbmfoebs! c/!Qptu!ujnf.tfotjujwf!jogpsnbujpo!po!tpdjbm!nfejb!diboofmt! d/!Lffq!Tpdjbm!Nfejb!Diboofmt!Vqebufe! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob! Qspkfdu!Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm! nfejb!qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs! xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs/! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Nbsdi!3133/!! ! TASK 4-C: READY OC SOCIAL MEDIA CONTENT DEVELOPMENT/MANAGEMENT (APRIL-JUNE 2022)! ! Objective: Efwfmpq!dpotjtufou!tpdjbm!nfejb!dpoufou!cbtfe!po!nfttbhjoh!tusbufhjft!gps!Sfbez! PD!pckfdujwft!boe!njdsp. fohbhfnfout!boe!xfctjuf!usbggjd/!!! ! !! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt!dpoufou!xjmm!cf!vtfe!gps!cpui!uif!SPD! tpdjbm!nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! !41! ! b/!Efwfmpq!Tpdjbm!Nfejb!Dbmfoebs! c/!Qptu!ujnf.tfotjujwf!jogpsnbujpo!po!tpdjbm!nfejb!diboofmt! d/!Lffq!Tpdjbm!Nfejb!Diboofmt!Vqebufe! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob! Qspkfdu!Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm! nfejb!qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs!xifo! offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kvof!3133/!! ! TASK 5: READY OC SOCIAL MEDIA & SEARCH ADVERTISING ! ! Objective: Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo!uif!qspkfdu!cvehfu!up! .dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh! dbnqbjho!xjmm!cf!qsjnbsjmz!ejhjubm!xjui!dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf! tfbsdi/!! !! Task Description: diboofmt-!nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb! bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! !42! ! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 5-A: READY OC SOCIAL MEDIA & SEARCH ADVERTISING (AUGUST- DECEMBER 2021)! ! Objective: Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo!uif!qspkfdu!cvehfu!up! !boe!njdsp.dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh! dbnqbjho!xjmm!cf!qsjnbsjmz!ejhjubm!xjui!dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf! tfbsdi/! ! ! Task Description: !nfejb! diboofmt-!nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb! bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Efdfncfs!3132/!! ! TASK 5-B: READY OC SOCIAL MEDIA & SEARCH ADVERTISING (JAN-MARCH 2022)! ! !43! ! Objective: Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo!uif!qspkfdu!cvehfu!up! .dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh! dbnqbjho!xjmm!cf!qsjnbsjmz!ejhjubm!xjui!dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf! tfbsdi/! ! ! Task Description: diboofmt-!nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb! bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Nbsdi!3133/!! ! TASK 5-C: READY OC SOCIAL MEDIA & SEARCH ADVERTISING (APRIL-JUNE 2022)! ! Objective: Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo!uif!qspkfdu!cvehfu!up! .dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh! dbnqbjho!xjmm!cf!qsjnbsjmz!ejhjubm!xjui!dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf! tfbsdi/! ! ! Task Description: diboofmt-!nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! !! Responsibilities:! Dpnn!MBC!tibmm;! !44! ! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb! bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! !! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kvof!3133/!! ! TASK 6: MICRO CAMPAIGN: EARTHQUAKE FOR COLLEGE STUDENTS! ! Objective: Efwfmpq!b!dpnqsfifotjwf!qmbo!up!qspnpuf!SPD!boe!jodsfbtf!bxbsfoftt!pg! fbsuirvblf!qsfqbsfeoftt!ubdujdt!boe!uppmt!bnpoh!dpmmfhf!tuvefout-!ftqfdjbmmz!jnqpsubou!gps! .pg.tubuf!tuvefou!qpqvmbujpo/!!! ! Task Description: lf! qsfqbsfeoftt!njdsp.dbnq-!tqfdjgjdbmmz!jut!fbsuirvblf!sftpvsdft!evsjoh!uif!njdsp!dbnqbjho! qfsjpe/!Uif!qmbo!xjmm!jodmvef!pvusfbdi!diboofmt-!qbsuofstijqt-!qspdfevsft-qspqptfe!bdujwjujft-! dpnnvojdbujpot!boe!tdifevmf/!!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!njdsp!dbnqbjho!qmbo-!jefoujgz!qbsuofst-!pvusfbdi!diboofmt-!bdujwjujft-! qspnpujpobm!nbufsjbmt-!tdifevmf!boe!cvehfu/!! c/!Qsftfou!njdsp!dbnqbjho!qmbo!ujnfmjof!gps!uif!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Cfhjo!up!fyfdvuf!njdsp.dbnqbjho!ubtlt!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! !! Tboub!Bob!tibmm;! b/!Bqqspwf!njdsp!dbnqbjho!qmbo!gps!fyfdvujpo!boe!qspwjef!joqvu/!! ! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 6-A: MICRO CAMPAIGN: EARTHQUAKE FOR COLLEGE STUDENTS: DEVELOP MESSAGING & OUTREACH STRATEGY! ! !45! ! Objective: Efwfmpq!bo!fggfdujwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!efmjwfs!lfz!nfttbhft!up! Psbohf! qspnpuf!fbsuirvblf!tbgfuz/!!! ! Task Description: Sftfbsdi-!jefoujgz!boe!dsbgu!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!sbjtf! bxbsfoftt!pg!fbsuirvblf!qsfqbsfeoftt/!Uijt!ubtl!jodmveft;!! ! ! b/!Nbqqjoh!pvu!fggfdujwf!nfttbhjoh!boe!dbmmt!up!bdujpo!! c/!Jefoujgzjoh!pvusfbdi!diboofmt!xjui!ijhi.usbggjd!jo!uif!tfmfdufe!efnphsbqijd/!! d/!Tfuujoh!nfttbhjoh!gsfrvfodz!! e/!Jefoujgzjoh!qbsuofstijqt!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!tusbufhz!up!bqqfbm!up!uif!tfmfdufe!efnphsbqijd/!! c/!Qspwjef!nfttbhjoht!pqujpot!boe!ubhmjoft!gps!nbslfujoh0bewfsujtjoh!! d/!Qsftfou!tusbufhz!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! e/!Cfhjo!up!fyfdvuf!tusbufhz!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! !! Tboub!Bob!tibmm;! b/!Bqqspwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!gps!fyfdvujpo/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Tfqufncfs!3132/!! ! TASK 6-B: MICRO CAMPAIGN: EARTHQUAKE FOR COLLEGE STUDENTS: DEVELOP CAMPAIGN TIMELINE ! ! Objective: Ftubcmjti!b!dbnqbjho!ujnfmjof!uibu!efmjwfst!ijhi!jnqbdu!boe!sfbdi!bnpoh!ubshfufe! efnphsbqijd!)dpmmfhf!tuvefout*/! ! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!ujnfmjof!up!qspnpuf!SPD-!tqfdjgjdbmmz!jut! fbsuirvblf!sftpvsdft!evsjoh!uif!njdsp!dbnqbjho!qfsjpe/!Uijt!ubtl!jodmveft;!!! b/!Efwfmpqjoh!b!esbgu!dbmfoebs!xjui!sftqfdujwf!pvusfbdi!bdujwjujft!gps!Tboub!Bob!Qspkfdu! Nbobhfs!bqqspwbm! c/!Sfwjfxjoh!dpmmfhf!dbnqvt!fwfout!dbmfoebst!! d/!Jefoujgzjoh!boz!dpnqfujoh!dbnqbjhot!ejtusjcvufe!evsjoh!uif!tfmfdufe!ujnfmjof! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ujnfmjof/! c/!Qsftfou!ujnfmjof!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Fyfdvuf!bdujwjujft!jo!bddpsebodf!xjui!uif!bqqspwfe!ujnfmjof/!! !46! ! !! Tboub!Bob!tibmm;! b/!Bqqspwf!ujnfmjof!gps!fyfdvujpo/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! ! TASK 6-C: MICRO CAMPAIGN: EARTHQUAKE FOR COLLEGE STUDENTS: IDENTIFY POTENTIAL PARTNERS! ! Objective: Fyfdvuf!bo!bveju!pg!fyjtujoh!SPD!qbsuofst!up!uifo!jefoujgz!b!ofx!mjtu!pg!qpufoujbm! qbuufsot!xip!dbo!bttjtu!jo!uif!pvusfbdi-!bewfsujtjoh!boe!dpnnvojdbujpot!pg!pvs!qspnpujoh! fbsuirvblf!qsfqbsfeoftt!po!dpmmfhf!dbnqvtft/!! ! Task Description: Jefoujgz!b!mjtu!pg!fyjtujoh!boe!ofx!qbsuofst!up!jodsfbtf!fbsuirvblf! qsfqbsfeoftt!bnpohtu!tuvefou!cpejft!po!dpmmfhf!dbnqvtft!uispvhipvu!Psbohf!Dpvouz/!! ! Responsibilities:! ! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!mjtu!pg!fyjtujoh!boe!qpufoujbm!qbsuofst!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Cfhjo!sfbdijoh!pvu!up!fyjtujoh!qbsuofst!up!tdifevmf!tusbufhz!ejtdvttjpot!boe!pvusfbdi! fwfout! !! Tboub!Bob!tibmm;! b/!Qspwjef!bqqspwbm!po!uif!mjtu!pg!qpufoujbm!qbsuofst/!!! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Opwfncfs!3132/!! ! TASK 7: MICRO CAMPAIGN: EVACUATION TEXT ALERTS! ! Objective: Efwfmpq!b!dpnnvojdbujpot!boe!pvusfbdi!tusbufhz!gps!fwbdvbujpo!bsfbt!evsjoh!gjsf! tfbtpo/!Uijt!dbnqbjho!xjmm!cf!jo!qbsuofstijq!xjui!BmfsuPD!ps!bopuifs!mpdbm!pshboj{bujpo/ ! ! Task Description: Dsfbuf!b!ufyu!bmfsu!dpnnvojdbujpot!boe!pvusfbdi!dbnqbjho!gps!Psbohf! Dpvouz!sftjefout!xip!bsf!jo!gjsf!{poft!evsjoh!gjsf!tfbtpo/!! !!! Responsibilities:! Dpnn!MBC!tibmm;! !47! ! b/!Efwfmpq!bo!pvusfbdi!boe!dpnnvojdbujpot!qmbo! c/!Qspwjef!pvumjof!up!Tboub!Bob!Qspkfdu!Nbobhfs!gps!bqqspwbm! !! Tboub!Bob!tibmm;! b/!Qspwjef!gjobm!bqqspwbm!pg!njdsp.dbnqbjho!pwfswjfx!! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 7-A: MICRO CAMPAIGN: EVACUATION TEXT ALERTS: DEVELOP MESSAGING & OUTREACH STRATEGY! ! Objective: Efwfmpq!bo!fggfdujwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!fevdbuf!sftjefout!mjwjoh!jo! gjsf!ib{bse!tfwfsjuz!{poft!po!uif!jnqpsubodf!pg!fospmmjoh!jo!uif!fwbdvbujpo!ufyu!bmfsu! tztufn/! ! Task Description: Sftfbsdi-!jefoujgz!boe!dsbgu!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!esjwf!vq! fospmmnfou!jo!fwbdvbujpo!ufyu!bmfsut/!Uijt!ubtl!jodmveft;!! b/!Nbqqjoh!pvu!fggfdujwf!nfttbhjoh!boe!dbmmt!up!bdujpo!! c/!Jefoujgzjoh!pvusfbdi!diboofmt!xjui!ijhi.usbggjd!jo!uif!tfmfdufe!efnphsbqijd!boe! hfphsbqijd!bsfbt/!! d/!Tfuujoh!nfttbhjoh!gsfrvfodz!! e/!Jefoujgzjoh!qbsuofstijqt!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!tusbufhz!up!bqqfbm!up!uif!tfmfdufe!efnphsbqijdt!boe!hfphsbqijd!ubshfufe!bsfbt/!! c/!Qsftfou!tusbufhz!up!boe!tffl!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Cfhjo!up!fyfdvuf!tusbufhz!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! e/!Qspwjef!nfttbhjoht!pqujpot!boe!ubhmjoft!gps!nbslfujoh0bewfsujtjoh!! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!joqvu!po!nfttbhjoh!boe!pvusfbdi!tusbufhjft/! c/!Bqqspwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!gps!fyfdvujpo/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Tfqufncfs!3132/!! ! TASK 7-B: MICRO CAMPAIGN: EVACUATION TEXT ALERTS: DEVELOP CAMPAIGN TIMELINE! ! Objective:Ftubcmjti!b!dbnqbjho!ujnfmjof!uibu!efmjwfst!ijhi!jnqbdu!boe!sfbdi!bnpoh!ubshfufe! efnphsbqijd!)sftjefout!mjwjoh!jo!gjsf!ib{bse!tfwfsjuz!{poft!*/! ! !48! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!ujnfmjof!up!qspnpuf!SPD-!tqfdjgjdbmmz!uif! fwbdvbujpo!ufyu!bmfsu!tztufn!evsjoh!uif!njdsp!dbnqbjho!qfsjpe/!Uijt!ubtl!jodmveft;!!! b/! xijdi!jt!uzqjdbmmz!bspvoe!uif!npoui!Pdupcfs!! c/!Efwfmpqjoh!b!esbgu!dbmfoebs!xjui!pvusfbdi!bdujwjujft!gps!Tboub!Bob!Qspkfdu!Nbobhfs! bqqspwbm/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ujnfmjof/! c/!Qsftfou!ujnfmjof!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Fyfdvuf!bdujwjujft!jo!bddpsebodf!xjui!uif!bqqspwfe!ujnfmjof/!! !! Tboub!Bob!tibmm;! b/!Bqqspwf!ujnfmjof!gps!fyfdvujpo/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! ! TASK 7-C: MICRO CAMPAIGN: EVACUATION TEXT ALERTS: IDENTIFY POTENTIAL PARTNERS! ! Objective: Fyfdvuf!bo!bveju!pg!fyjtujoh!SPD!qbsuofst!up!uifo!jefoujgz!b!ofx!mjtu!pg!qpufoujbm! qbuufsot!xip!dbo!bttjtu!jo!uif!pvusfbdi-!bewfsujtjoh!boe!dpnnvojdbujpot!jo!pvs!fggpsu!up!jogpsn! sftjefout!mjwjoh!jo!gjsf!ib{bse!tfwfsjuz!{poft up!fospmm!jo!pvs!fwbdvbujpo!bmfsut!tztufn. ! ! Task Description: Jefoujgz!b!mjtu!pg!fyjtujoh!boe!ofx!qbsuofst!up!jodsfbtf!bxbsfoftt!pg!uif! fwbdvbujpo!ufyu!bmfsu!tztufn!bnpohtu!Psbohf!Dpvouz!sftjefout!mjwjoh!jo!gjsf!ib{bse!tfwfsjuz! {poft/! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!mjtu!pg!fyjtujoh!boe!qpufoujbm!qbsuofst!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Cfhjo!sfbdijoh!pvu!up!fyjtujoh!qbsuofst!up!tdifevmf!tusbufhz!ejtdvttjpot!boe!pvusfbdi! fwfout! !! Santa Ana shall;! b/!Qspwjef!bqqspwbm!po!uif!mjtu!pg!qpufoujbm!qbsuofst/!!! !! Completion Criteria:! !49! ! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Opwfncfs!3132/!! ! TASK 8: MICRO CAMPAIGN: EMERGENCY KITS! ! Objective: Qmbo-!efwfmpq!boe!pvumjof!njdsp.dbnqbjho!dpodfqu!gps!sftjefout!up!fbtjmz!bttfncmf!b! gjwf.hbmmpo!SPD!fnfshfodz!qsfqbsfeoftt!cvdlfu!bu!wbsjpvt!mpdbujpot!uispvhipvu!uif!dpvouz/! Uiftf!qpufoujbm!qbsuofst!boe!dpnnvojuz!tublfipmefst!dpvme!sbohf!gspn!Mpxft-!Ipnf!Efqpu-!fud/! !! ! Task Description:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! !! Responsibilities:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!xifo!bmm!cvehfufe!tvc.ubtlt!ibwf!cffo!dpnqmfufe!jo!uifjs! sftqfdujwf!foujsfuz/! ! TASK 8-A: MICRO CAMPAIGN: EMERGENCY KITS: DEVELOP MESSAGINGS & OUTREACH STRATEGY! ! Objective: Qmbo!boe!efwfmpq!b!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!jodsfbtf!uif!ovncfst!pg! sftjefout!xip!bsf!bttfncmjoh!b!gjwf.hbmmpo!SPD!fnfshfodz!qsfqbsfeoftt!cvdlfu!bu!wbsjpvt! mpdbujpot!uispvhipvu!uif!dpvouz/!! !! Task Description: Efwfmpq!bo!pvusfbdi!boe!nfttbhjoh!tusbufhz!up!jodsfbtf!bxbsfoftt!bnpohtu! sftjefout!up!bttfncmf!b!gjwf.hbmmpo!SPD!fnfshfodz!cvdlfu/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/! jodsfbtf!qvcmjd!bxbsfoftt!gps!qsfqbsfeoftt/!! c/!Qspwjef!nfttbhjoht!pqujpot!boe!ubhmjoft!gps!nbslfujoh0bewfsujtjoh!! ! Tboub!Bob!tibmm;! d/!Qspwjef!bqqspwbm!pg!nfttbhjoh!boe!pvusfbdi!tusbufhz! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!uif!foe!pg!Tfqufncfs!3132/!! ! !4:! ! TASK 8-B: MICRO CAMPAIGN: EMERGENCY KITS: DEVELOP CAMPAIGN TIMELINE! ! Objective: Ftubcmjti!b!dbnqbjho!ujnfmjof!uibu!efmjwfst!jo!psefs!up!jodsfbtf!uif!ovncfs!pg! sftjefout!xip!bttfncmf!uif!gjwf.hbmmpo!SPD!fnfshfodz!qsfqbsfeoftt!cvdlfut0ljut!jo!uifjs! ipnft0cvtjofttft/! ! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!ujnfmjof!up!qspnpuf!SPD-!tqfdjgjdbmmz!uif! jnqpsubodf!pg!dvsbujoh!b!6.hbmmpo!SPD!fnfshfodz!cvdlfu0lju/!Uijt!ubtl!jodmveft;!!! b/!Efwfmpqjoh!b!esbgu!dbmfoebs!xjui!sftqfdujwf!pvusfbdi!bdujwjujft!gps!Tboub!Bob!Qspkfdu! Nbobhfs!bqqspwbm! c/!Bddpvoujoh!gps!boz!dpnqfujoh0dpodvssfou!dbnqbjhot!uibu!qpufoujbm!qbsuofst0dpnnvojuz! pshboj{bujpot!nbz!cf!fohbhfe!jo/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ujnfmjof/! c/!Qsftfou!ujnfmjof!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Fyfdvuf!bdujwjujft!jo!bddpsebodf!xjui!uif!bqqspwfe!ujnfmjof/!! !! Tboub!Bob!tibmm;! b/!Bqqspwf!ujnfmjof!gps!fyfdvujpo/! ! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! ! ! TASK 8-C: MICRO CAMPAIGN: EMERGENCY KITS: IDENTIFY POTENTIAL PARTNERS! ! Objective: Fyfdvuf!bo!bveju!pg!fyjtujoh!SPD!qbsuofst!up!uifo!jefoujgz!b!ofx!mjtu!pg!qpufoujbm! qbuufsot!xip!dbo!bttjtu!jo!uif!pvusfbdi-!bewfsujtjoh!boe!dpnnvojdbujpot!pg!pvs!fggpsu!up! fodpvsbhf!sftjefout!up!dvsbuf!b!gjwf.hbmmpo!fnfshfodz!cvdlfu/! !! Task Description: Jefoujgz!b!mjtu!pg!fyjtujoh!boe!ofx!qbsuofst!up!jodsfbtf!bxbsfoftt!po!uif! jnqpsubodf!pg!bttfncmjoh!b!6.hbmmpo!fnfshfodz!cvdlfu/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!mjtu!pg!fyjtujoh!boe!qpufoujbm!qbsuofst!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Cfhjo!sfbdijoh!pvu!up!fyjtujoh!qbsuofst!up!tdifevmf!tusbufhz!ejtdvttjpot!boe!pvusfbdi! fwfout/! !51! ! !! Tboub!Bob!tibmm;! b/!Qspwjef!bqqspwbm!po!uif!mjtu!pg!qpufoujbm!qbsuofst/!!! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Opwfncfs!3132/!! ! TASK 9: EARNED MEDIA OUTREACH! ! Objective: Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!boe!dpodfousbufe!qvcmjdjuz!pvusfbdi!up! mpdbm!qsjou-!pomjof-!cspbedbtu!boe0ps!uifbufs0djofnb!pvumfut!up!qspnpuf!SPD!qsphsbnnjoh! fmfnfout-!jojujbujwft!boe!dbmfoebs!pg!bdujwjujft/! ! Task Description: ! Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!jodmvejoh-!cvu!opu!mjnjufe!up-!nbobhfnfou!boe! foibodfnfou!pg!uif!SPD!tnbsuqipof!bqq-!bewfsujtjoh!boe0ps!pomjof!qspnpujpot-!wjefp!QTB! dsfbujpo!boe!nfejb!pvusfbdi!up!mpdbm!pvumfut!up!ejsfdu!PD!sftjefout!up!dpnnju!up!qsfqbsfeoftt! tufqt/!Ubtl!jodmveft!pohpjoh!nfbtvsfnfou!boe!usbdljoh!pg!qspnpujpobm!fmfnfout/! ! Bdujwjujft!xjmm!jodmvef;! b/!Qvcmjdjuz0Nfejb!Pvusfbdi!!dpoevdu!pvusfbdi!up!ubshfufe!mpdbm!nfejb!up!bdijfwf!b! njojnvn!pg!uxp!fbsofe!ps!tqpotpsfe!qmbdfnfout!evsjoh!uif!dpousbdu!qfsjpe/! c/!Wjefp!QTB!!mfwfsbhf!fyjtujoh!;41.tfdpoe!wjefp!QTB!boe!gpdvt!po!fggpsut!up!fyqboe! fyqptvsf!pg!SPD!wjb!beejujpobm!qmbdfnfout!xjuijo!uif!PD!dpnnvojuz!wjb!uif!SPD! xfctjuf-!ZpvUvcf!diboofm-!djuz!xfctjuft-!mpdbm!qvcmjd!bddftt!tubujpot-!tfmfdufe!sfhjpobm! uifbusf!wfovft-!fud/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qmbo-!efwfmpq!boe!qspevdf!uif!wjefp!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Fyfdvuf!ejtusjcvujpo!jo!bddpsebodf!xjui!bqqspwfe!qmbot! !! Tboub!Bob!tibmm;! b/!Bqqspwf!jojujbujwf!dpodfqut-!qspevdujpo!boe!ejtusjcvujpo!qmbo/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 9-A: EARNED MEDIA OUTREACH: IDENTIFY & EXECUTE EARNED MEDIA OPPORTUNITIES (FALL 2021)! ! !52! ! Objective: Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!boe!dpodfousbufe!qvcmjdjuz!pvusfbdi!up! mpdbm!qsjou-!pomjof-!cspbedbtu!boe0ps!uifbufs0djofnb!pvumfut!up!qspnpuf!SPD!qsphsbnnjoh! fmfnfout-!jojujbujwft!boe!uif!dbmfoebs!pg!bdujwjujft/! ! Task Description: ! Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!jodmvejoh-!cvu!opu!mjnjufe!up-!nbobhfnfou!boe! foibodfnfou!pg!uif!SPD!bqq-!bewfsujtjoh!boe0ps!pomjof!qspnpujpot-!wjefp!QTB!dsfbujpo!boe! nfejb!pvusfbdi!up!mpdbm!pvumfut!up!ejsfdu!PD!sftjefout!up!dpnnju!up!qsfqbsfeoftt!tufqt/!Ubtl! jodmveft!pohpjoh!nfbtvsfnfou!boe!usbdljoh!pg!qspnpujpobm!fmfnfout/! ! !Responsibilities:! Dpnn!MBC!tibmm;! b/!Qmbo-!efwfmpq!boe!qspevdf!uif!wjefp!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! jo!bmjhonfou!xjui!uif!SPD!Tuffsjoh!Dpnnjuuff! c/!Fyfdvuf!ejtusjcvujpo!jo!bddpsebodf!xjui!bqqspwfe!qmbot! !! Tboub!Bob!tibmm;! d/!Bqqspwf!jojujbujwf!dpodfqut-!qspevdujpo!boe!ejtusjcvujpo!qmbo!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! ! TASK 9-B: EARNED MEDIA OUTREACH: IDENTIFY & EXECUTE EARNED MEDIA OPPORTUNITIES (WINTER 2021/SPRING 2022)! ! Objective: Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!boe!dpodfousbufe!qvcmjdjuz!pvusfbdi!up! mpdbm!qsjou-!pomjof-!cspbedbtu!boe0ps!uifbufs0djofnb!pvumfut!up!qspnpuf!SPD!qsphsbnnjoh! fmfnfout-!jojujbujwft!boe!uif!dbmfoebs!pg!bdujwjujft/! ! Task Description: ! Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!jodmvejoh-!cvu!opu!mjnjufe!up-!nbobhfnfou!boe! foibodfnfou!pg!uif!SPD!tnbsuqipof!bqq-!bewfsujtjoh!boe0ps!pomjof!qspnpujpot-!wjefp!QTB! dsfbujpo!boe!nfejb!pvusfbdi!up!mpdbm!pvumfut!up!ejsfdu!PD!sftjefout!up!dpnnju!up!qsfqbsfeoftt! tufqt/!Ubtl!jodmveft!pohpjoh!nfbtvsfnfou!boe!usbdljoh!pg!qspnpujpobm!fmfnfout/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qmbo-!efwfmpq!boe!qspevdf!uif!wjefp!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! jo!bmjhonfou! c/!Fyfdvuf!ejtusjcvujpo!jo!bddpsebodf!xjui!bqqspwfe!qmbot! !! Tboub!Bob!tibmm;! d/!Bqqspwf!jojujbujwf!dpodfqut-!qspevdujpo!boe!ejtusjcvujpo!qmbo!! ! !53! ! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl! eftdsjqujpo!bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/! Qmboofe!dpnqmfujpo!boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kvof!3133/!! ! TASK 10: COMMUNITY & CITIZENS OUTREACH! ! Objective: dpnnvojuz-!fnfshfodz!qsfqbsfeoftt-!gbjui.cbtfe!boe!puifs!eftjhobufe!fwfout!boe0ps!mpdbujpo!up! jodsfbtf!SPD!qsfqbsfeoftt!nfttbhjoh/! ! Task Description:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! !! Responsibilities:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! !! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!xifo!bmm!cvehfufe!tvc.ubtlt!ibwf!cffo!dpnqmfufe!jo!uifjs! sftqfdujwf!foujsfuz/! ! TASK 10-A: COMMUNITY & CITIZENS OUTREACH (FALL 2021)! ! Objective: ! fnfshfodz!qsfqbsfeoftt-!gbjui.cbtfe!boe!puifs!eftjhobufe!fwfout!boe0ps!mpdbujpo!up!jodsfbtf! SPD!qsfqbsfeoftt!nfttbhjoh/! !! Task Description: ! Dbmfoebs-!tubgg!boe!nbobhf!pvusfbdi!csjfgjoht-!wjsuvbm!fwfout-!fud/!up!ubshfufe!dpnnvojuz! pshboj{bujpot0hspvqt/! !! Bdujwjujft!jodmvef;! b/!Pvusfbdi!Mjtu!boe!Dbmfoebs!.!dsfbuf!boe!nbobhf!b!nbtufs!boovbm!dbmfoebs!gps!boz!mpdbm! pshboj{bujpo0hspvq!up!qspwjef!jogpsnbujpo-!uppmt-!sftpvsdft-!fud/!gps!fnfshfodz! qsfqbsfeoftt/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!pvusfbdi!boe!tffl!qmbo!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! c/!Fyfdvuf!uif!pvusfbdi!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo! !! Tboub!Bob!tibmm;! b/!Bqqspwf!qmbo!boe!qspnpujpobm!fmfnfout! !54! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!dbmfoebsfe!fwfou!pvusfbdi!boe!xifo! uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe! Opwfncfs!3132/! ! TASK 10: COMMUNITY & CITIZENS OUTREACH (WINTER/SPRING 2022)! ! Objective: Efwfmpq!boe!jnqmfnfou!pohpjoh!dpnnvojuz!boe! dpnnvojuz-!fnfshfodz!qsfqbsfeoftt-!gbjui.cbtfe!boe!puifs!eftjhobufe!fwfout!boe0ps! qsftfoubujpo!wfovft-!tffljoh!up!sfbdi!boe!fohbhf!xjui!ivoesfet!pg!uipvtboet!pg!djuj{fot!boe! dpnnvojuz!nfncfst/! !! Task Description: Dbmfoebs-!tubgg!boe!nbobhf!pvusfbdi!csjfgjoht-!wjsuvbm!fwfout-!fud/!up!ubshfufe! dpnnvojuz!pshboj{bujpot0hspvqt/! ! Bdujwjujft!jodmvef;! b/!Pvusfbdi!Mjtu!boe!Dbmfoebs!.!dsfbuf!boe!nbobhf!b!nbtufs!boovbm!dbmfoebs!gps!boz!mpdbm! pshboj{bujpo0hspvq!up!qspwjef!jogpsnbujpo-!uppmt-!sftpvsdft-!fud/!gps!fnfshfodz! qsfqbsfeoftt/!! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!pvusfbdi!boe!tffl!qmbo!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jo! bmjhonfou!xjui!uif!SPD!Tuffsjoh!Dpnnjuuff! c/!Fyfdvuf!uif!pvusfbdi!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo! !! Tboub!Bob!tibmm;! b/!Bqqspwf!qmbo!boe!qspnpujpobm!fmfnfout! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!dbmfoebsfe!fwfou!pvusfbdi!boe!xifo! uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!cz!Bqsjm! 3133/!! TASK 11: STAKEHOLDER MEETINGS & PROMOTIONS! ! Objective:! Nbobhf!dbnqbjho!vqebuft!boe!bdujwjujft!jodmvejoh-!cvu!opu!mjnjufe!up!nffujoht-!npouimz!bdujwjuz! sfqpsujoh-!qsphsbnnjoh!epdvnfoubujpo-!sfhvmbs!dpnnvojdbujpot!boe!qsftfoubujpot!up!Tboub!Bob! Qspkfdu!Nbobhfs!boe!dpssftqpoejoh!bhfodz!qbsuofst!evsjoh!uijt!ubtl!psefs/! ! Task Description:! Qspwjef!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs!uispvhi!sfhvmbsmz! tdifevmfe!qipof!dbmmt!boe0ps!fnbjmt!boe!nffujoht!)bt!offefe!ps!sfrvftufe*/!Nbobhf!uif!pohpjoh! sfqpsujoh!boe!nfbtvsfnfou!pg!dbnqbjho!ebub!boe!nbjoubjo!xfflmz!boe!npouimz!dpnnvojdbujpo! !55! ! xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jodmvejoh!bu!mfbtu!pof!gpsnbm!nffujoh0dpogfsfodf!dbmm!evsjoh! uif!rvbsufs-!vomftt!puifsxjtf!ejsfdufe!boe!bqqspwfe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dppsejobuf-!nbobhf!boe!qbsujdjqbuf!jo!bu!mfbtu!pof!ufbn!nfujoh! c/!Qspwjef!ebjmz-!xfflmz!boe!npouimz!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob! Qspkfdu!Nbobhfs! d/!Nbobhf!uif!xfflmz!boe!npouimz!sfqpsujoh!pg!dbnqbjho!nfbtvsfnfou! e/!Nbobhf!pohpjoh!cvehfu!boe!dbnqbjho!tdifevmf! f/!Tvcnju!ubtl!dpnqmfujpo!mfuufst!xjui!ubtl!jowpjdft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs! !! Tboub!Bob!tibmm;! b/!Bqqspwf!dbnqbjho!qsphsftt-!vqebuft!boe!qspnpujpot! c/!Tvqqpsu!boe!gbdjmjubuf!qbsuofsjoh!boe!tqpotpstijq!fggpsut!xjui!Tuffsjoh!Dpnnjuuff! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 11-A: STAKEHOLDER MEETINGS & PROMOTIONS (SEP-JAN 2022)! ! Objective:! Nbobhf!dbnqbjho!vqebuft!boe!bdujwjujft!jodmvejoh-!cvu!opu!mjnjufe!up!nffujoht-!npouimz!bdujwjuz! sfqpsujoh-!qsphsbnnjoh!epdvnfoubujpo-!sfhvmbs!dpnnvojdbujpot!boe!qsftfoubujpot!up!Tboub!Bob! Qspkfdu!Nbobhfs!boe!dpssftqpoejoh!bhfodz!qbsuofst!evsjoh!uijt!ubtl!psefs/! ! Task Description:! Qspwjef!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs!uispvhi!sfhvmbsmz! tdifevmfe!qipof!dbmmt!boe0ps!fnbjmt!boe!nffujoht!)bt!offefe!ps!sfrvftufe*/!Nbobhf!uif!pohpjoh! sfqpsujoh!boe!nfbtvsfnfou!pg!dbnqbjho!ebub!boe!nbjoubjo!xfflmz!boe!npouimz!dpnnvojdbujpo! xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jodmvejoh!bu!mfbtu!pof!gpsnbm!nffujoh0dpogfsfodf!dbmm!evsjoh! uif!rvbsufs-!vomftt!puifsxjtf!ejsfdufe!boe!bqqspwfe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dppsejobuf-!nbobhf!boe!qbsujdjqbuf!jo!bu!mfbtu!pof!Tuffsjoh!Dpnnjuuff!nffujoh! c/!Qspwjef!ebjmz-!xfflmz!boe!npouimz!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob! Qspkfdu!Nbobhfs! d/!Nbobhf!uif!xfflmz!boe!npouimz!sfqpsujoh!pg!dbnqbjho!nfbtvsfnfou! e/!Nbobhf!pohpjoh!cvehfu!boe!dbnqbjho!tdifevmf! f/!Tvcnju!ubtl!dpnqmfujpo!mfuufst!xjui!ubtl!jowpjdft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs! !! Tboub!Bob!tibmm;! b/!Bqqspwf!dbnqbjho!qsphsftt-!vqebuft!boe!qspnpujpot! c/!Tvqqpsu!boe!gbdjmjubuf!qbsuofsjoh!boe!tqpotpstijq!fggpsut!xjui!Tuffsjoh!Dpnnjuuff! !56! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!uif!ubtl/!Qmboofe!dpnqmfujpo!boe! jnqmfnfoubujpo!jt!cz!uif!foe!pg!Kbovbsz!3133/! ! TASK 11-B: STAKEHOLDER MEETINGS & PROMOTIONS (FEB-JUNE 2022)! ! Objective:! Nbobhf!dbnqbjho!vqebuft!boe!bdujwjujft!jodmvejoh-!cvu!opu!mjnjufe!up!nffujoht-!npouimz!bdujwjuz! sfqpsujoh-!qsphsbnnjoh!epdvnfoubujpo-!sfhvmbs!dpnnvojdbujpot!boe!qsftfoubujpot!up!Tboub!Bob! Qspkfdu!Nbobhfs!boe!dpssftqpoejoh!bhfodz!qbsuofst!evsjoh!uijt!ubtl!psefs/! ! Task Description:! Qspwjef!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs!uispvhi!sfhvmbsmz! tdifevmfe!qipof!dbmmt!boe0ps!fnbjmt!boe!nffujoht!)bt!offefe!ps!sfrvftufe*/!Nbobhf!uif!pohpjoh! sfqpsujoh!boe!nfbtvsfnfou!pg!dbnqbjho!ebub!boe!nbjoubjo!xfflmz!boe!npouimz!dpnnvojdbujpo! xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jodmvejoh!bu!mfbtu!pof!gpsnbm!nffujoh0dpogfsfodf!dbmm!evsjoh! uif!rvbsufs-!vomftt!puifsxjtf!ejsfdufe!boe!bqqspwfe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dppsejobuf-!nbobhf!boe!qbsujdjqbuf!jo!bu!mfbtu!pof!Tuffsjoh!Dpnnjuuff!nffujoh! c/!Qspwjef!ebjmz-!xfflmz!boe!npouimz!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob! Qspkfdu!Nbobhfs! d/!Nbobhf!uif!xfflmz!boe!npouimz!sfqpsujoh!pg!dbnqbjho!nfbtvsfnfou! e/!Nbobhf!pohpjoh!cvehfu!boe!dbnqbjho!tdifevmf! f/!Tvcnju!ubtl!dpnqmfujpo!mfuufst!xjui!ubtl!jowpjdft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs! !! Tboub!Bob!tibmm;! b/!Bqqspwf!dbnqbjho!qsphsftt-!vqebuft!boe!qspnpujpot! c/!Tvqqpsu!boe!gbdjmjubuf!qbsuofsjoh!boe!tqpotpstijq!fggpsut!xjui!Tuffsjoh!Dpnnjuuff! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!uif!ubtl/!Qmboofe!dpnqmfujpo!boe! jnqmfnfoubujpo!jt!cz!uif!foe!pg!Nbz!3133/! ! TASK 12: CORPORATE ADVISORY COUNCIL PARTNERING! ! Objective: ! Dpoujovf!nbobhjoh!uif!dvssfou!DBD!hspvq!xjui!fnqibtjt!po!foibodjoh!qbsujdjqbujpo!cfofgjut-! sfubjojoh!dvssfou!bdujwf!nfncfst-!boe!fyqboejoh!tvddfttft!jo!mfwfsbhjoh!DBD!sftpvsdft-! dpoofdujpot!boe!dpousjcvujpot!up!uif!pwfsbmm!SPD!jojujbujwf!evsjoh!uif!zfbs/! !! !57! ! Task Description: Dpoujovf!npnfouvn!up!fyqboe!uif!tvddftt!pg!uif!dpvodjm!up!ifmq!qspwjef!pqqpsuvojujft-! fyufotjpot-!boe!pohpjoh!tvqqpsu!gps!SPD/!Bdujwjujft!jodmvef;! b/!DBD!Eftjhobufe!Bncbttbeps!!dpoujovf!up!mfwfsbhf!boe!sfgjof!uif!eftjhobufe!DBD! bncbttbepst!up!gbdjmjubuf!boe!effqfo!sfmbujpotijq!fggpsut/! c/!Pof.po.Pof!Pvusfbdi!Upvs!!dpoujovf!tvddfttgvm!tusbufhz!up!pvusfbdi!up!DBD!nfncfst! jo!b!ijhi.upvdi-!pof.up.pof!nboofs!up!hfofsbuf!dvtupnj{fe!pqqpsuvojujft!gps!qspnpujpobm! jowftunfou!boe!tvqqpsu!pg!uif!SPD!dbnqbjho/! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!boe!jnqmfnfou!uif!qsphsbn!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! jo!bmjhonfou!xjui!uif!SPD!Tuffsjoh!Dpnnjuuff! !! Tboub!Bob!tibmm;! b/!Bqqspwf!uif!qsphsbn!boe!qspnpujpobm!fggpsut! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 12-A: CORPORATE ADVISORY COUNCIL PARTNERING (FALL 2021)! ! Objective: ! Dpoujovf!nbobhjoh!uif!dvssfou!DBD!hspvq!xjui!fnqibtjt!po!foibodjoh!qbsujdjqbujpo!cfofgjut! boe!fyqboejoh!tvddfttft!jo!mfwfsbhjoh!DBD!sftpvsdft-!dpoofdujpot!boe!dpousjcvujpot!up!uif! pwfsbmm!SPD!jojujbujwf!evsjoh!uif!zfbs/! !! Task Description:! Dpoujovf!npnfouvn!up!fyqboe!uif!tvddftt!pg!uif!dpvodjm!up!ifmq!qspwjef!pqqpsuvojujft-! fyufotjpot-!boe!pohpjoh!tvqqpsu!gps!SPD/!Bdujwjujft!jodmvef;! b/!DBD!Eftjhobufe!Bncbttbeps!!dpoujovf!up!mfwfsbhf!boe!sfgjof!uif!eftjhobufe!DBD! bncbttbepst!up!gbdjmjubuf!boe!effqfo!sfmbujpotijq!fggpsut/! c/!Pof.po.Pof!Pvusfbdi!Upvs!!dpoujovf!tvddfttgvm!tusbufhz!up!pvusfbdi!up!DBD!nfncfst! up!hfofsbuf!dvtupnj{fe!pqqpsuvojujft!gps!qspnpujpobm!jowftunfou!boe!tvqqpsu!pg!uif!SPD! dbnqbjhot/! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!boe!jnqmfnfou!uif!qsphsbn!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! jo!bmjhonfou!xjui!uif!SPD!Tuffsjoh!Dpnnjuuff! !! Tboub!Bob!tibmm;! b/!Bqqspwf!uif!qsphsbn!boe!qspnpujpobm!fggpsut! ! Completion Criteria:! !58! ! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob! Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Opwfncfs! 3132/! ! TASK 12-B: CORPORATE ADVISORY COUNCIL PARTNERING (WINTER/SPRING 2021)! ! Objective: ! Dpoujovf!nbobhjoh!uif!dvssfou!DBD!hspvq!xjui!fnqibtjt!po!foibodjoh!qbsujdjqbujpo!cfofgjut! boe!fyqboejoh!tvddfttft!jo!mfwfsbhjoh!DBD!sftpvsdft-!dpoofdujpot!boe!dpousjcvujpot!up!uif! pwfsbmm!SPD!jojujbujwf!evsjoh!uif!zfbs/! !! Task Description:! Dpoujovf!npnfouvn!up!fyqboe!uif!tvddftt!pg!uif!dpvodjm!up!ifmq!qspwjef!pqqpsuvojujft-! fyufotjpot-!boe!pohpjoh!tvqqpsu!gps!SPD/!Bdujwjujft!jodmvef;! b/!DBD!Eftjhobufe!Bncbttbeps!!dpoujovf!up!mfwfsbhf!boe!sfgjof!uif!eftjhobufe!DBD! bncbttbepst!up!gbdjmjubuf!boe!effqfo!sfmbujpotijq!fggpsut/! c/!Pof.po.Pof!Pvusfbdi!Upvs!!dpoujovf!tvddfttgvm!tusbufhz!up!pvusfbdi!up!DBD!nfncfst! up!hfofsbuf!dvtupnj{fe!pqqpsuvojujft!gps!qspnpujpobm!jowftunfou!boe!tvqqpsu!pg!uif!SPD! dbnqbjho/! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!boe!jnqmfnfou!uif!qsphsbn!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! jo!bmjhonfou!xjui!uif!SPD!Tuffsjoh!Dpnnjuuff! !! Tboub!Bob!tibmm;! b/!Bqqspwf!uif!qsphsbn!boe!qspnpujpobm!fggpsut! ! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob! Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Nbz!3133/! ! TASK 13: WEBSITE & MOBILE MAINTENANCE! ! Objective:! Vqebuf-!nbobhf-!iptu!boe!nbjoubjo!uif!SfbezPD/psh!xfctjuf!boe!qspwjef!sfdpnnfoebujpot!gps! vqebuft!up!jnqspwf!uif!vtfs!fyqfsjfodf!boe!gvodujpobmjuz/!! ! Task Description:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! !! Responsibilities:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! !! !59! ! Completion Criteria: Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!xifo!bmm!cvehfufe!tvc.ubtlt!ibwf!cffo!dpnqmfufe!jo!uifjs! sftqfdujwf!foujsfuz/! !! ! TASK 13-A: WEBSITE & MOBILE MAINTENANCE (FALL 2021)! ! Objective:! Vqebuf-!nbobhf-!iptu!boe!nbjoubjo!uif!SfbezPD/psh!xfctjuf!boe!qspwjef!sfdpnnfoebujpot!gps! vqebuft!up!jnqspwf!uif!vtfs!fyqfsjfodf!boe!gvodujpobmjuz/!! ! Task Description:! Qspwjef!spvujof!vqebuft!pg!uif!SPD!xfctjuf!jodmvejoh!dpoufou-!jnbhfsz!boe!obwjhbujpo/! ! Responsibilities:! ! Dpnn!MBC!tibmm;! b/!Vqebuf!uif!SPD!xfctjuf!xjui!boz!beejujpot0dibohft!qspwjefe!cz!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Fotvsf!bmm!iptujoh-!tfswfs-!nbjoufobodf-!boe!vqebuft!bsf!nbjoubjofe/!! !! Tboub!Bob!tibmm;! b/!Qspwjef!boz!fejut!boe0ps!beejujpot!gps!uif!SPD!xfctjuf! c/!Bqqspwf!boz!vqebuf!boe0ps!beejujpot!up!uif!SPD!xfctjuf/! ! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob! Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Kbovbsz! 3133/! ! TASK 13-B: WEBSITE & MOBILE MAINTENANCE (WINTER/SPRING 2022)! ! Objective:! Vqebuf-!nbobhf-!iptu!boe!nbjoubjo!uif!SfbezPD/psh!xfctjuf!boe!qspwjef!sfdpnnfoebujpot!gps! vqebuft!up!jnqspwf!uif!vtfs!fyqfsjfodf!boe!gvodujpobmjuz/!! ! Task Description:! Qspwjef!spvujof!vqebuft!pg!uif!SPD!xfctjuf!jodmvejoh!dpoufou-!jnbhfsz!boe!obwjhbujpo/! ! Responsibilities:! ! Dpnn!MBC!tibmm;! b/!Vqebuf!uif!SPD!xfctjuf!xjui!boz!beejujpot0dibohft!qspwjefe!cz!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Fotvsf!bmm!iptujoh-!tfswfs-!nbjoufobodf-!boe!vqebuft!bsf!nbjoubjofe/!! !! !5:! ! Tboub!Bob!tibmm;! b/!Qspwjef!boz!fejut!boe0ps!beejujpot!gps!uif!SPD!xfctjuf! c/!Bqqspwf!boz!vqebuf!boe0ps!beejujpot!up!uif!SPD!xfctjuf/! ! !! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob! Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Nbz!3133/! ! TASK 14: COLLATERAL MATERIALS! ! Objective: Efwfmpq-!qspevdf!boe!vqebuf!SPD!dpmmbufsbm!nbufsjbmt!gps!vtf!jo!bmm!qsphsbnnjoh! boe!dpnnvojdbujpot!bt!bqqspqsjbuf/! !! Task Description: ! Iboemf!eftjho-!xsjujoh-!qspevdujpo!boe!ejtusjcvujpo!pg!bmm!nbufsjbmt!tvqqpsujoh!SPD!jojujbujwft/! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!bmm!nbufsjbmt!boe!tffl!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!!! !! Tboub!Bob!tibmm;! b/!Bqqspwf!nbufsjbmt!boe!qspwjef!gffecbdl! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!psefs!ps!efmjwfsz!pg!uif!qspnpujpobm!nbufsjbmt-!hjwfo! sfrvjsfnfout!jo!tpnf!jotubodft!gps!vqgspou!qbznfou-!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs! tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Nbsdi!3133/! ! TASK 15: PROMOTIONAL MATERIALS! ! Objective: Efwfmpq-!qspevdf!boe!vqebuf!SPD!qspnpujpobm!nbufsjbmt!gps!vtf!jo!bmm!qsphsbnnjoh! bt!bqqspqsjbuf/! !! Task Description: Iboemf!eftjho-!xsjujoh-!qspevdujpo!boe!ejtusjcvujpo!pg!bmm!nbufsjbmt! tvqqpsujoh!SPD/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!bmm!nbufsjbmt!boe!tffl!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jo! bmjhonfou!xjui!uif!SPD!Tuffsjoh!Dpnnjuuff! c/!Qspevdf!nbufsjbmt!jo!bddpsebodf!xjui!Tuffsjoh!Dpnnjuuff!bqqspwbmt! !! Tboub!Bob!tibmm;! !61! ! b/!Bqqspwf!nbufsjbmt! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!psefs!ps!efmjwfsz!pg!uif!qspnpujpobm!nbufsjbmt-!hjwfo! sfrvjsfnfout!jo!tpnf!jotubodft!gps!vqgspou!qbznfou-!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs! tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Kbovbsz!3133/! !62! FY21 Milestone Payment Schedule Milestone Task Name Milestone Planned Payment Completion Date TASK 1 READYOC 2021/22 MARKETING ROADMAP !!! .!Csboe!'!Ejhjubm!Nbslfujoh!Bveju! !!!!!!!!Ubtl!2.B!%2-111/11!Bvhvtu!3132! !!! TASK 2 DIGITAL COMMUNICATIONS Ubtl!3.B!.!Ofxtmfuufs!Ebubcbtf!Dpmmfdujpo!Tusbufhz!!%2-111/11!Tfq!3132! Ubtl!3.C!.!Ofxtmfuufs!Ejtusjcvujpo!%2-111/11!Gfc!3133! TASK 3 Ready OC WEBSITE RE-FRESH !!! .!Sfbez!PD!Xfctjuf!Bveju!'!Ujnfmjof!gps! Ubtl!4.B!%2-111/11!Bvhvtu!3132! Usbotjujpo! Ubtl!4.C!.!Sfbez!PD!Xfctjuf!Tjuf!Nbq!'!Gsbnft!%3-111/11!Pdu!3132! Ubtl!4.D!.!Sfbez!PD!Xfctjuf!Dpoufou!Efwfmpqnfou %3-111/11!Efd!3132! .!Sfbez!PD!Xfctjuf!Eftjho!'!Efwfmpqnfou Ubtl!4.E!%5-111/11!Gfc!3133! !!! TASK 4 SOCIAL MEDIA OUTREACH .!SfbezPD!Tpdjbm!Nfejb!Dpoufou!Efwfmpqnfou! !!!!!!!!Ubtl!5.B %7-611/11!Efd!3132! '!Nbobhfnfou!)Bvhvtu.Efdfncfs!3132* .!SfbezPD!Tpdjbm!Nfejb!Dpoufou!Efwfmpqnfou! !!!!!!!!Ubtl!5.C %6-611/11!Nbsdi!3133! '!Nbobhfnfou!)Kbo.Nbsdi!3133* .!SfbezPD!Tpdjbm!Nfejb!Dpoufou!Efwfmpqnfou! !!!!!!!!Ubtl!5.D %6-111/11!Kvof!3133! '!Nbobhfnfou!)Bqs!3133.Kvof!3133* TASK 5 ADVERTISING !!! .!SfbezPD!Tpdjbm!Nfejb0Tfbsdi!Bewfsujtjoh! !!!!!!!!Ubtl!6.B %6-111/11!Efd!3132! )Bvhvtu.Efdfncfs!3132* .!SfbezPD!Tpdjbm!Nfejb0Tfbsdi!Bewfsujtjoh! !!!!!!!!Ubtl!6.C %5-111/11!Nbsdi!3133! )Kbo!3132!.Nbsdi!3133* .!SfbezPD!Tpdjbm!Nfejb0Tfbsdi!Bewfsujtjoh! !!!!!!!!Ubtl!6.D %4-111/11!Kvof!3133! )Bqs!3133.Kvof!3133* MICRO CAMPAIGN: EARTHQUAKE FOR !!! TASK 6 COLLEGE STUDENTS !!!!!!!!Ubtl!7.B .!Efwfmpq!Nfttbhjoh!'!Pvusfbdi!Tusbufhz!!%2-111/11!Tfqu!3132! Pdupcfs! !!!!!!!!Ubtl!7.C .!Efwfmpq!Dbnqbjho!Ujnfmjof %2-111/11! 3132! Opwfncfs! !!!!!!!!Ubtl!7.D!.!Jefoujgz!Qpufoujbm!Qbsuofst!%2-111/11! 3132! MICRO CAMPAIGN: EVACUATION TEXT !!! TASK 7 ALERTS !!!!!!!!Ubtl!8.B .!Efwfmpq!Nfttbhjoh!'!Pvusfbdi!Tusbufhz! %2-111/11!Tfqu!3132! Pdupcfs! !!!!!!!!Ubtl!8.C .!Efwfmpq!Dbnqbjho!Ujnfmjof %2-111/11! 3132! Opwfncfs! !!!!!!!!Ubtl!8.D .!Jefoujgz!Qpufoujbm!Qbsuofst!%2-111/11! 3132! !!! TASK 8 MICRO CAMPAIGN: EMERGENCY KITS Ubtl!9.B!.!Efwfmpq!Nfttbhjoh!'!Pvusfbdi!Tusbufhz!!%2-111/11!Tfqu!3132! Pdupcfs! Ubtl!9.C!.!Efwfmpq!Dbnqbjho!Ujnfmjof!%2-111/11! 3132! 63! Opwfncfs! Ubtl!9.D!.!Jefoujgz!Qpufoujbm!Qbsuofst!%2-111/11! 3132! !!! TASK 9 EARNED MEDIA OUTREACH .!Jefoujgz!'!Fyfdvuf!Fbsofe!Nfejb!Pqqpsuvojujft! !!!!!!!!Ubtl!:.B %8-111/11!Pdu!3132! )Gbmm0Xjoufs!3132* .!Jefoujgz!'!Fyfdvuf!Fbsofe!Nfejb!Pqqpsuvojujft! !!!!!!!!Ubtl!:.C %8-111/11!Kvof!3133! )Tqsjoh!3133* !!! TASK 10 COMMUNITY & CITIZENS OUTREACH !!!!!!Ubtl!21.B!%3-111/11!Opw!3132! !Dpnnvojuz!'!Djuj{fot!Pvusfbdi!)Gbmm!3132*! !Dpnnvojuz!'!Djuj{fot!Pvusfbdi! !!!!!!Ubtl!21.C!%3-111/11!Bqsjm!3133! )Xjoufs0Tqsjoh!3133*! !!! TASK 11 STAKEHOLDER MEETINGS & PROMOTIONS .!SfbezPD!Tublfipmefs!Nffujoht!'!Qspnpujpot! !!!!!!Ubtl!22.B %3-111/11!Kbo!3133! )Tfq!3132.Kbo!3133* .!SfbezPD!Tublfipmefs!Nffujoht!'!Qspnpujpot! !!!!!!Ubtl!22.C %3-111/11!Nbz!3133! )Gfc!3133!.Kvof!3133* CORPORATE ADVISORY COUNCIL & !!! TASK 12 PARTNERING .!Dpsqpsbuf!Bewjtpsz!Dpvodjm!'!Qbsuofsjoh!)Gbmm! !!!!!!Ubtl!23.B!%3-611/11!Opw!3132! 3132*! .!Dpsqpsbuf!Bewjtpsz!Dpvodjm!'!Qbsuofsjoh! !!!!!!Ubtl!23.C!%3-611/11!Nbz!3133! )Xjoufs0Tqsjoh!3133*! TASK 13 WEBSITE & MOBILE MAINTENANCE !!! !Xfctjuf-!Tpdjbm!Nfejb!'!Npcjmf! Ubtl!24.B!%3-111/11!Kbo!3133! Pvusfbdi0Nbjoufobodf!)Gbmm!3132* !Xfctjuf-!Tpdjbm!Nfejb!'!Npcjmf! Ubtl!24.C!%3-611/11!Nbz!3133! Pvusfbdi0Nbjoufobodf!)Xjoufs0Tqsjoh!3133*! TASK 14 COLLATERAL MATERIALS %4-111/11!Nbsdi!3133! %4-111/11!Kbo!3133! TASK 15 PROMOTIONAL MATERIALS %21-111/11!! CONTINGENCY TOTAL !$97,500.00 !!!!! ! 64! EXHIBIT B If You See Something, Say Something (S4) OC Initiative FY21 S4 STATEMENT OF WORK Hfofsbm!Jogpsnbujpo;! Uif!gpmmpxjoh!Tubufnfou!pg!Xpsl!)TPX*!efgjoft!uif!qsjodjqbm!bdujwjujft!boe!sftqpotjcjmjujft!pg!bmm! qbsujft!gps!qvcmjd!pvusfbdi!tfswjdft!up!tvqqpsu!uif!Tff!Tpnfuijoh!Tbz!Tpnfuijoh!)T5*!Fnfshfodz! Qsfqbsfeoftt!Dbnqbjho/!Uijt!tdpqf!pg!xpsl!tibmm!tuboe!bt!bo!bhsffnfou!cfuxffo!uif!Djuz!pg!Tboub!Bob! )ifsf.jo.bgufs!Tboub!Bob*!boe!Dpnnvojdbujpot!MBC!)ifsf.jo.bgufs!Dpnn!MBC*!gps!uif!dpousbdufe! qfsjpe/! ! Dpnn!MBC!xjmm!tvqqmz!uif!gpmmpxjoh!tfswjdft;! ! Nbslfujoh;! ¸!!!Csboe!Nbobhfnfou! ¸!!!Dpmmbufsbm!)ljet!cpplt-!cspdivsft*! ! Ejhjubm!Dpnnvojdbujpot! ¸!!!Xfctjuf! !!Tjuf!dpoufou!vqebujoh! !Tjuf!pqujnj{bujpo! !Tjuf!nbjoufobodf! ¸!!!Ofxtmfuufs!Ebubcbtf!Efwfmpqnfou! ¸!!!Tpdjbm!Nfejb! d/!!Dpoufou!Efwfmpqnfou! e/!Hsbqijd!Eftjho! ¸!!!Ufyu!Nfttbhf!Tusbufhz! ! Bewfsujtjoh;! ¸!!!Tpdjbm0Tfbsdi!bet! ¸!!!Qbje!Bewfsujtjoh! ! Nfejb;! ¸!!!Cspbedbtu!ofxt!qspnpujpot! ¸!!!Nfejb0dpsqpsbuf!qspnpujpot! ¸!!!Qvcmjdjuz!Tfswjdf!Boopvodfnfout!)QTB*! ¸!!!Nfejb!Usbjojoh! ¸!!!Qvcmjd!Jogpsnbujpo!Tvqqpsu!)T5*! ! Pvusfbdi.Fevdbujpo.Qbsuofstijqt;! ¸!!!Mpdbm!Tublfipmefs!Pvusfbdi! ¸!!!Fmfdufe!Pggjdjbmt!Pvusfbdi! ¸!!!Qbsuofs!Pvusfbdi! ¸!!!Djuj{fo!boe!gbjui.cbtfe!pvusfbdi! ! Qspkfdu!Nbobhfnfou! 65! ¸!!!Qspkfdu!Benjojtusbujpo!Tfswjdft! ¸!!!Spvujof!Nffujoh!xjui!T5!Tusbufhz!Ufbn! ¸!!!LQJ!Sfqpsut! ! Op!efwjbujpo!pg!uijt!TPX!xjmm!cf!bmmpxfe!xjuipvu!xsjuufo!dpotfou!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! Ofwfsuifmftt-!Tboub!Bob!sfdphoj{ft!uibu!qspkfdut!pg!uijt!nbhojuvef!xjmm!mjlfmz!fodpvoufs!wbsjpvt! vogpsftffbcmf!fwfout!uibu!nbz!dbvtf!ubtlt!up!pwfsmbq!ps!dibohf-!boe!tvdi!dibohf!xjmm!cf!qfsnjttjcmf! xjui!uif!xsjuufo!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Uijt!TPX!jt!dpoujohfou!vqpo!cpui!Dpnn!MBC!boe!Tboub!Bob!gvmgjmmjoh!uifjs!sftqfdujwf!sftqpotjcjmjujft! bt!efgjofe!jo!uif!Bhsffnfou!boe!xjuijo!uijt!epdvnfou/! ! Contents! Uif!gpmmpxjoh!bsf!jodmvefe!xjui!uijt!TPX;! ¸!!!Ubtl!Eftdsjqujpot! ¸!!!Qspkfdu!Dibohf!Psefs! ¸!!!Qspkfdu!Tdifevmf! ¸!!!Njmftupof!Qbznfou!Tdifevmf! ! General Project Management Responsibilities! Qspkfdu!nbobhfnfou!pddvst!uispvhipvu!uif!qspkfdu!boe!jt!jowpmwfe!jo!fwfsz!ubtl/!Uif!pwfsbmm!qspkfdu! nbobhfnfou!bdujwjujft!bsf!mjtufe!ifsf!gps!sfgfsfodf/! ! Comm LAB Responsibilities:! i/!! j/!Nbobhf!uif!fggpsut!pg!uif!Dpnn!MBC!ufbn!boe!dppsejobuf!Dpnn!MBC!bdujwjujft!xjui!uif! Tboub!Bob!Qspkfdu!Nbobhfs/! k/!Dpoevdu!po. xifo!sfbtpobcmz!sfrvjsfe!bu!uif!ejtdsfujpo!pg!Tboub!Bob!up!ejtdvtt!qspkfdu!tubuvt/! l/! Qspkfdu!Nbobhfs/! m/!Qsfqbsf!boe!tvcnju-!op!mbufs!uibo!uif!gjgui!cvtjoftt!ebz!pg!fbdi!npoui-!b!tubuvt!bdujwjuz!sfqpsu! uibu!jodmveft;!uif!bddpnqmjtinfout!pg!uif!qsfwjpvt!npoui-!bdujwjujft!qmboofe!gps!uif!dvssfou! npoui!boe!boz!vqebuf!up!uif!qspkfdu!tdifevmf/! n/!Qsfqbsf!b! o/! Qspkfdu!Nbobhfs/! ! Santa Ana Responsibilities:! b/!Nbjoubjo!qspkfdu!dpnnvojdbujpot!xjui!uif!Dpnn!MBC!Qspkfdu!Nbobhfs/! c/!Nbobhf!uif!fggpsut!pg!T5!jowpmwfe!tubgg!boe!dppsejobuf!T5!bdujwjujft!xjui!uif!Dpnn!MBC! Qspkfdu!Nbobhfs/! d/!Uif!Qspkfdu!Nbobhfs!nvtu!fotvsf!uibu!qfstpoofm!ibwf!bnqmf!ujnf-!sftpvsdft-!boe! fyqfsujtf!up!dbssz!pvu!uifjs!sftqfdujwf!ubtlt!boe!sftqpotjcjmjujft/! e/!Uif!Qspkfdu!Nbobhfs!ps!ijt!eftjhoff!xjmm!qbsujdjqbuf!jo!tubuvt!nffujoht!xjui!uif!Dpnn! MBC!Qspkfdu!Nbobhfs!po!b!npouimz!cbtjt!ps!bt!nbz!puifsxjtf!cf!sfbtpobcmz!sfrvjsfe!up! ejtdvtt!qspkfdu!tubuvt/! f/!Qspwjef!ujnfmz!sftqpotft-!xjuijo!ufo!)21*!cvtjoftt!ebzt-!up!jttvft!sbjtfe!cz!uif!Dpnn! MBC!Qspkfdu!Nbobhfs/! 66! g/!Mjbjtpo!xjui!bmm!Tboub!Bob.qspwjefe!uijse.qbsuz!wfoepst!boe!bttpdjbufe!tztufnt/! h/!Fotvsf!bddfqubcmf!Dibohf!Psefst!bsf!bqqspwfe!cz!bvuipsj{fe!tjhobuvsf)t*/! i/!Fotvsf!bddfqubcmf!Ubtl!Dpnqmfujpo!Mfuufs)t*!bsf!bqqspwfe!cz!uif!Qspkfdu!Nbobhfs!ps!ijt! eftjhoff/! j/!Fotvsf!ujnfmz!qbznfou!pg!jowpjdft/! k/!Fotvsf!Dpnn!MBC!bddftt!up!tfswfs!boe!ofuxpsl!frvjqnfou!boe!xpsl!bsfbt!po!b!35y8! cbtjt-!xjui!qsf.bvuipsj{bujpo!gps!pgg.ipvst/! l/!Qspwjef!xpsltqbdf!gps!Dpnn!MBC!qfstpoofm!bt!sfbtpobcmz!sfrvftufe/! ! SOW Format:! ! Fbdi!ubtl!jodmveft!uif!gpmmpxjoh;!Ujumf-!Pckfdujwf-!Ubtl!Eftdsjqujpo-!Sftqpotjcjmjujft!boe!Dpnqmfujpo! Dsjufsjb/!Uif!ubtlt!bsf!efqjdufe!po!uif!qspkfdu!tdifevmf/!Bmm!qbsujft!sfdphoj{f!uibu!uif!TPX!jt!opu! gpsnbuufe!dispopmphjdbmmz!xjui!dpousbduvbm!pcmjhbujpot!efgbvmujoh!up!uif!Qspkfdu!Tdifevmf!vomftt! puifsxjtf!opufe/! TASK 1: 2021-22 MARKETING ROADMAP ! Objective: ! Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!gpsnbm!nbslfujoh!qmbo!boe!spbe!nbq!up!cftu!qspnpuf!boe!qspwjef! pvusfbdi!gps!T5!evsjoh!uif!dbnqbjho!qfsjpe/!Uif!spbe!nbq!xjmm!jodmvef!ubshfu!bvejfodft-!pckfdujwft-! nbobhfnfou!qspdfevsft!boe!qspqptfe!bdujwjujft/!!! ! Task Description: ! Efwfmpq-!sfgjof-!sfwjfx!boe!bqqspwf!qmbo!gps!bmm!dbnqbjho!jojujbujwft-!jodmvejoh!uif!nbslfujoh!qmbo!boe! qspkfdu!tdifevmf/!Bdujwjujft!jodmvef;! b/!Mbvodi!Nffujoht!!dpoevdu!b!njojnvn!pg!uxp!nffujoht!xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs! up!qsftfou!tusbufhjft!boe!sfdpnnfoebujpot!boe!up!hfu!bqqspwbm!up!qspdffe!xjui!uif!Spbe! Nbq/! c/!3132.3133!Nbslfujoh!Spbe!Nbq!!efwfmpq!boe!tvcnju!b!dpnqsfifotjwf!nbslfujoh! dpnnvojdbujpot!boe!qspnpujpot!qmbo!efubjmjoh!tusbufhjft-!pckfdujwft-!ubtlt-!tdifevmft!boe! nfusjdt!gps!bmm!T5!bdujwjujft!evsjoh!uif!dpousbdufe!qfsjpe/!! d/!Qspkfdu!Tdifevmf!!efwfmpq!boe!dpnqmfuf!b!dpnqsfifotjwf!qspkfdu!tdifevmf!uibu!efubjmt! ujnjoh!gps!bmm!bdujwjujft/! e/!Qspkfdu!Nbobhfnfou!'!Dpouspm!Qspdfevsft!!sfwjfx!boe!vqebuf-!bt!offefe-!bmm!dvssfoumz! bqqspwfe!dpouspm!boe!benjojtusbujwf!qspdfevsft!)dibohf!psefst-!bqqspwbm!qspdfttft-!fud/*!boe! epdvnfout!dvssfoumz!po!gjmf!xjui!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!jojujbujwf!boe!tffl!qmbo!bqqspwbm!gspn!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Fyfdvuf!uif!qspnpujpo!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo! ! Tboub!Bob!tibmm;! b/!Bqqspwf!qmbo!boe!qspnpujpo!fmfnfout! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! 67! TASK 1-A: BRANDING AND DIGITAL MARKETING AUDIT! Objective: xjmm!jodmvef!gjoejoh dbnqbjho/!!! ! ! Task Description: Bveju!xjmm!dpotjefs!uif!bqqspqsjbuf!vtf!pg!uppmt!boe!nbufsjbmt!gps!uif!ubshfufe!bvejfodft-!jnbhf!boe! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dpmmfdu-!sfwjfx!boe!fwbmvbuf!csboejoh!boe!ejhjubm!nbslfujoh!nbufsjbmt/!! c/!Qsftfou!bveju!gjoejoht!boe!lfz!sfdpnnfoebujpot!up!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Tboub!Bob!tibmm;! b/!Sfwjfx!bveju!boe!bqqspwf!fyfdvujpo!pg!lfz!sfdpnnfoebujpot/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Bvhvtu!3132/!! TASK 2: DIGITAL COMMUNICATIONS! Objective: Dsfbuf!b!ejhjubm!dpnnvojdbujpot!pvusfbdi!qmbugps tusbufhz/!Uijt!dpnnvojdbujpot!qmbugpsn!xjmm!nbjomz!dpotjtu!pg!b!ofxtmfuufs!ejtusjcvujpo!tztufn!boe! ebubcbtf!sfufoujpo!fggpsu/!! ! Task Description: !Uispvhi!wbsjpvt!ejhjubm!pvusfbdi!ubdujdt-!xf!xjmm!xpsl!up!cvjme!bo!joufsobm!ebubcbtf! gps!fnbjm!ejtusjcvujpo/!Uiftf!npouimz!ofxtmfuufst!xjmm!tvqqpsu!uif!gpmmpxjoh;! b/!Njdsp.dbnqbjhot;!qspnpujpo!pg!wbsjpvt!tvc.dbnqbjhot!jo!sfmbujpo!up!pvs!qsf.bqqspwfe!njdsp. dbnqbjhot!)dzcfs!tfdvsjuz-!tdippm!sfqpsufst!boe!wjefp!hbnf!tfdvsjuz*! c/!T5!nfttbhjoh;!qspnpujpo!pg!hfofsbm!T5!jogpsnbujpo-!uppmt-!sftpvsdft-!fud/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ofxtmfuufs!tztufn!jo!dpncjobujpo!xjui!b!ebubcbtf!dpmmfdujpo!jojujbujwf!! c/!Spvujofmz!ejtusjcvuf!jogpsnbujpo!ofxtmfuufs!up!ebubcbtf! d/!Qspwjef!LQJ!sfqpsu!up!Tboub!Bob!Qspkfdu!up!tipx!qsphsftt!! Tboub!Bob!tibmm;! b/!Sfwjfx-!feju!boe!bqqspwf!ofxtmfuufs!esbgut!gps!ejtusjcvujpo! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Bvhvtu!3132/!! 68! TASK 2-A: NEWSLETTER DATABASE COLLECTION STRATEGY! Objective: Ftubcmjti!b!spcvtu!ebubcbtf!pg!tublfipmefst!up!ejtusjcvuf!ofxtmfuufst-!vqebuft!boe!sfmfwbou! jogpsnbujpo/!! ! Task Description: Efwfmpq!b!nfdibojtn!up!dpmmfdu!dpoubdu!jogpsnbujpo!gspn!Psbohf!Dpvouz! tublfipmefst!joufsftufe!jo!sfdfjwjoh!ofxt!gspn!T5/!Uif!dpmmfdups!xjmm!jodmvef;!!! b/!Fnbjm!beesftt! c/!Djuz!pg!sftjefodf! d/!\[jq!Dpef!! e/!Pqu.jo!dpotfou!tubufnfou!!! Responsibilities:! Dpnn!MBC!tibmm;! b/!Bee!bo!fnbjm!dpmmfdups!up!uif!T5!xfctjuf!xifsf!tublfipmefst!dbo!sfhjtufs!up!sfdfjwf!ofxtmfuufst! boe!vqebuft/!Nbjoubjo!boe!vqebuf!uif!ofxtmfuufs!ebubcbtf!bddpsejohmz/!! c/!Dsfbuf!b!ofxtmfuufs!eftjho!xjui!spvujof!upqjdt!up!cf!jodmvefe! d/!Qsftfou!esbgu!ofxtmfuufs!up!uif!Tboub!Bob!QE!qspkfdu!nbobhfs!gps!bqqspwbm/!! ! Tboub!Bob!tibmm;! b/!Qspwjef!boz!sfmfwbou!ebubcbtft!jo!jut!qpttfttjpo!up!cf!beefe!up!uif!ofxmz!ftubcmjtife!ebubcbtf/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! TASK 2-B: NEWSLETTER DISTRIBUTION! Objective: Ftubcmjti!T5!ofxtmfuufs!bt!b!usvtufe!sftpvsdf!gps!tublfipmefst!up!jogpsnbujpo!boe!sfmfwbou! vqebuft/ ! Task Description: Efwfmpq!ofxtmfuufs!ufnqmbuf-!fmfnfout!boe!tfu!ejtusjcvujpo!gsfrvfodz/!Uijt!jodmveft! bmm!btqfdut!sfmbufe!up!uif!dvsbujpo!pg!b!ofxtmfuufs!jodmvejoh!cvu!opu!mjnjufe!up!xsjujoh!dpqz!boe!hfofsbujoh! hsbqijdt/!!! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!ofxtmfuufs!gpsnbu!boe!ejtusjcvujpo!tdifevmf!boe!tffl!bqqspwbm!pg!Tboub!Bob!Qspkfdu! Nbobhfs/!! c/!Fyfdvuf!ofxtmfuufs!ejtusjcvujpo!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!ofxtmfuufs!qmbo!boe!bqqspwf!tvctfrvfou!ofxtmfuufst!cfgpsf!qvcmjd!ejtusjcvujpo/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Gfcsvbsz!3133/!! 69! TASK 3: S4 WEBSITE RE-FRESH! Objective: !Sfgsfti!T5!Xfctjuf!up!jnqspwf!vtfs!fyqfsjfodf-!obwjhbcjmjuz!boe!up!nffu!uif!offet!pg!uif! ofx!ejhjubm!tusbufhz/! ! ! Task Description: ! Fwbmvbuf-!qspqptf!npejgjdbujpot!boe!vqebuf!T5!Xfctjuf/!Uijt!jodmveft!cvu!jt!opu!mjnjufe!up;!gjoejoh! ufdiojdbm!qspcmfnt-!sfnpwjoh!pvuebufe!mjolt-!beejoh!dpoufou!boe!jotubmmjoh!bo!fnbjm!dpmmfdups!gps!uif! ofx!ofxtmfuufs!ejtusjcvujpo!tusbufhz/!Uijt!jodmveft!bo!TFP!fwbmvbujpo!up!fotvsf!uif!xfctjuf!jt!tfbsdi! fohjof!gsjfoemz/! Responsibilities:! Dpnn!MBC!tibmm;! b/!Sfwjfx!T5!Xfctjuf!boe!jefoujgz!boz!jnnfejbuf!npejgjdbujpot!boe!vqebuft!offefe/!! c/!Tffl!bqqspwbm!gspn!Tboub!Bob!Qspkfdu!Nbobhfs!up!nblf!npejgjdbujpot/! ! Tboub!Bob!tibmm;! b/!Bqqspwf!xfctjuf!sfgsfti!sfdpnnfoebujpot/! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 3-A: S4 WEBSITE AUDIT & TIMELINE FOR TRANSITION! Objective: Bttftt!bsfbt!up!jnqspwf-!hspxui!boe!jodsfbtf!dsfejcjmjuz!pg!uif!T5!xfctjuf/!! ! Task Description: ! b/!Dpoevdu!bo!fyibvtujwf!dpoufou!boe!ufdiojdbm!bveju!pg!uif!T5!Xfctjuf/!Bttftt!qbhf!tusvduvsft-! obwjhbcjmjuz-!bddfttjcjmjuz!boe!bobmzujdt/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Fwbmvbuf!xfctjuf!dpnqpofout-!xfctjuf!usbggjd!boe!jotjhiut!gps!hspxui!pqqpsuvojujft/!! ! Tboub!Bob!tibmm;! b/!Sfwjfx!bveju!boe!bqqspwf!ujnfmjof!gps!usbotjujpo/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Bvhvtu!3132/!! TASK 3-B: S4 WEBSITE SITE MAP & FRAMES! Objective: Cbtfe!po!ufbn!joqvu!boe!mpoh. .!! ! Task Description: ! 6:! Uif!tjuf.nbq!boe!xjsfgsbnft!xjmm!tipxdbtf!ipx!bmm!pg!uif!T5!dpoufou-!jnbhfsz-!sftpvsdft!fud/!xjmm!cf! pckfdujwft!cfgpsf!qsphsbnnjoh!tubsut/ ! b/!Qspwjef!b!tjuf.nbq!pg!uif!ofx!T5!obwjhbujpo!jodmvejoh!bmm!tvc.qbhft! c/!Qspwjef!xjsfgsbnft!ps!mbz.pvut!pg!uif!Ipnf-!Bcpvu!boe!Sftpvsdft!qbhft/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qspwjef!tjuf.nbq!boe!mbzpvu!pqujpot!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Jnqmfnfou!boz!sfrvftufe!fejut0dibohft!up!uif!tjuf.nbq!boe!xjsfgsbnft! ! Tboub!Bob!tibmm;! b/!Sfwjfx!boe!bveju!esbgu!tjuf.nbq!boe!xjsfgsbnft! c/!Qspwjef!boz!gffecbdl-!fejut!up!tubgg!! d/!Sfmz!gjobm!bqqspwbm!pg!tjuf.nbq!boe!xjsfgsbnft! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! TASK 3-C: S4 WEBSITE CONTENT DEVELOPMENT! Objective: Efwfmpq!b!dpnqsfifotjwf!epdvnfou!nfshjoh!uif!fyjtujoh!T5!xfctjuf!dpqz!xjui!beejujpot! sfrvjsfe!gps!uif!ofx!xfctjuf/!Uijt!epdvnfou!xjmm!tfswf!bt!b!hvjef!gps!xfctjuf!efwfmpqfst!bt!uifz!gjobmj{f! uif!ofx!T5!xfctjuf/!! ! Task Description: ! Uif!xfctjuf!dpoufou!xjmm!jodmvef!bmm!uif!fyjtujoh!jogpsnbujpo!jo!beejujpo!up!jogpsnbujpo!sfhbsejoh!uif! gpmmpxjoh;! b/!Njdsp.dbnqbjhot;!tubgg!xjmm!jodmvef!dpqz!gps!uif!vqdpnjoh!njdsp.dbnqbjhot!up!bwpje!boz!mbtu! njovuf!dibohft!uibu!nbz!cf!ofdfttbsz!po!uif!xfctjuf/!! c/!Ebubcbtf;!uif!ofx!xfctjuf!xjmm!fodpvsbhf!sftjefout!up!tjho!vq!gps!uif!T5!ofxtmfuufs! d/!Mpdbm!qbsuofst;!Dbmm.!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qspwjef!esbgu!dpqz!gps!uif!sfwjfx!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs!boe!ufbn! c/!Vqebuf!uif!epdvnfou!xjui!boz!dibohft!sfrvftufe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Qspwjef!b!gjobm!dpqz!pg!uif!xfctjuf!dpoufou! ! Tboub!Bob!tibmm;! b/!Sfwjfx!boe!feju!uif!esbgu!xfctjuf!dpqz! c/!Qspwjef!fejut!boe!gjobm!bqqspwbm! Completion Criteria:! 71! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Efdfncfs!3132/!! TASK 3-D: S4 WEBSITE DESIGN & DEVELOPMENT! Objective: pwfsbmm!hpbmt!boe!pckfdujwft/!Uif!efwfmpqnfou!pg!uif!ofx!xfctjuf!xjmm!cf!cbtfe!po!b!dpoufnqpsbsz! npefm!xjui!bo!fbtz.up.obwjhbuf!joufsgbdf!gps!vtfst/!! ! ! Task Description: ! Efwfmpq!b!npefso!tjuf!xjui!vtfgvm-!zfu!bftuifujdbmmz!qmfbtjoh!fmfnfout!uibu!xjmm!dsfbuf!b!qptjujwf! fyqfsjfodf!gps!vtfst!bddfttjoh!uif!xfctjuf!gps!jogpsnbujpo!sfhbsejoh!T5/!Uijt!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!esbgu!xfctjuf!uibu!jt!sfgmfdujwf!pg!bqqspwfe!dpqz-!tjufnbq!boe!xjsfgsbnft! c/!Jnqmfnfou!vqebuft!gspn!uif!Tboub!Bob!qspkfdu!nbobhfs! d/!Qspwjef!gjobm!xfctjuf! ! Tboub!Bob!tibmm;! b/!Qspwjef!bmm!fejut!up!tubgg!up!jnqmfnfou! c/!Bqqspwf!gjobm!xfctjuf!cfgpsf!usbotjujpojoh!mjwf!! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Gfcsvbsz!3133/!! TASK 4: S4 SOCIAL MEDIA OUTREACH! Objective: boe!njdsp.dbnqbjhot/!Uif!dpoufou!xjmm!cf!gpdvtfe!po!jods usbggjd/!!! ! ! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt!dpoufou!xjmm!cf!vtfe!gps!cpui! nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob!Qspkfdu! Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm!nfejb! qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs!xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! 72! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 4-A: S4 SOCIAL MEDIA CONTENT DEVELOPMENT/MANAGEMENT (AUGUST- JANUARY 2022)! Objective: boe!njdsp.dbnqbjhot/!Ui usbggjd/!!! ! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt! nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! b/!Efwfmpq!Tpdjbm!Nfejb!Dbmfoebs! c/!Qptu!ujnf.tfotjujwf!jogpsnbujpo!po!tpdjbm!nfejb!diboofmt! d/!Lffq!Tpdjbm!Nfejb!Diboofmt!Vqebufe! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob!Qspkfdu! Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm!nfejb! qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs!xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! ! Santa Ana shall:! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kbovbsz!3133/!! TASK 4-B: S4 SOCIAL MEDIA CONTENT DEVELOPMENT/MANAGEMENT (JAN-MARCH 2022)! 73! Objective: boe!njdsp.dbnqbjhot/!Uif!dpoufou!xjmm!cf!gpdvtfe!po!jodsfbt usbggjd/!!! ! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jbm! nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! b/!Efwfmpq!Tpdjbm!Nfejb!Dbmfoebs! c/!Qptu!ujnf.tfotjujwf!jogpsnbujpo!po!tpdjbm!nfejb!diboofmt! d/!Lffq!Tpdjbm!Nfejb!Diboofmt!Vqebufe! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob!Qspkfdu! Nbobhfs!bqqspwbm! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm!nfejb! qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs!xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!joqvu!gps!tpdjbm!nfejb!dbmfoebs! c/!Buufoe!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!xifo!offefe! d/!Qspwjef!boz!ujnf.tfotjujwf!tpdjbm!nfejb!nfttbhjoh!up!tubgg!xifo!bqqspqsjbuf! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Nbsdi!3133/!! TASK 4-C: S4 SOCIAL MEDIA CONTENT DEVELOPMENT/MANAGEMENT (APRIL-JUNE 2022)! Objective: Efwfmpq!dpotjtufou!tpdjbm!nfejb!dpoufou!cbtfe!po!nfttbhjoh!tusbufhjft!gps!T5!pckfdujwft!boe! njdsp.uf! usbggjd/!!! ! ! Task Description: Efwfmpq!dpoufnqpsbsz!boe!fohbhjoh!tpdjbm!nfejb!dpoufou!jo!wbsjpvt!gpsnbut! jodmvejoh!hsbqijdt-!nfnft-!tvswfzt-!wjefp-!hjgt-!fud/!Uijt!dpoufou!xjmm!cf!vtfe!gps!cpui!uif!T5!tpdjbm! nfejb!ujnfmjof!dbmfoebs-!bt!xfmm!bt!tpdjbm!nfejb!bewfsujtjoh/!!! b/!Efwfmpq!Tpdjbm!Nfejb!Dbmfoebs! c/!Qptu!ujnf.tfotjujwf!jogpsnbujpo!po!tpdjbm!nfejb!diboofmt! d/!Lffq!Tpdjbm!Nfejb!Diboofmt!Vqebufe! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!7.xffl!tpdjbm!nfejb!dbmfoebs!xjui!esbgu!sftqfdujwf!jnbhfsz!gps!Tboub!Bob!Qspkfdu! Nbobhfs!bqqspwbm! 74! c/!Uif!dbmfoebs!xjmm!jodmvef;!tpdjbm!nfejb!qmbugpsnt-!ebuf!pg!qvcmjdbujpo-!dpqz!gps!tpdjbm!nfejb! qptu-!hsbqijd-!mjolt-!ibtiubht!!! d/!Tdifevmf!7.xffl!tpdjbm!nfejb!dbmfoebs!nffujoht!up!sfwjfx!tpdjbm!nfejb!dbmfoebs!xifo!offefe! e/!Jnqmfnfou!boz!vqebuft!boe0ps!fejut!up!uif!tpdjbm!nfejb!dbmfoebs! f/!Qptu!ujnf.tfotjujwf!dpoufou!bu!uif!ejsfdujpo!pg!uif!Tboub!Bob!Qspkfdu!Nbobhfs! g/!Qspwjef!7.xffl!tpdjbm!nfejb!LQJ!sfqpsut!po!qptu!fohbhfnfou-!usbggjd!boe!usfoet/! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kvof!3133/!! TASK 5: READY OC SOCIAL MEDIA & SEARCH ADVERTISING ! Objective: Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo!uif!qspkfdu!cvehfu!up!qspnpuf! .dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh!dbnqbjho!xjmm!cf! qsjnbsjmz!ejhjubm!xjui!dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf!tfbsdi/!! ! Task Description: nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb!bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 5-A: S4 SOCIAL MEDIA & SEARCH ADVERTISING (AUGUST-JANUARY 2022)! Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo! pckfdujwft!boe!njdsp.dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh!dbnqbjho!xjmm!cf!qsjnbsjmz!ejhjubm!xjui! dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf!tfbsdi/!! ! Task Description: Dsfbuf!b!ejhjubm!bewfsujtjoh!tu nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! 75! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb!bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kbovbsz!3133/!! TASK 5-B: S4 SOCIAL MEDIA & SEARCH ADVERTISING (JAN-MARCH 2022)! pckfdujwft!boe!njdsp.dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh!dbnqbjho!xjmm!cf!qsjnbsjmz!ejhjubm!xjui! dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf!tfbsdi/! ! Task Description: !nfejb!diboofmt-! nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb!bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Nbsdi!3133/!! TASK 5-C: S4 SOCIAL MEDIA & SEARCH ADVERTISING (APRIL-JUNE 2022)! 76! Objective: Efwfmpq!b!dpnqsfifotjwf!ejhjubm!bewfsujtjoh!tusbufhz!xjuijo!uif!qspkfdu!cvehfu!up!qspnpuf! .dbnqbjhot!xifo!sfmfwbou/!Uif!bewfsujtjoh!dbnqbjho!xjmm!cf!qsjnbsjmz! ejhjubm!xjui!dpodfousbujpo!po!tpdjbm!nfejb!diboofmt!boe!Hpphmf!tfbsdi/! ! Task Description: nfttbhjoh-!njdsp.dbnqbjhot-!boe!pckfdujwft/!! b/!Cpptu!tpdjbm!nfejb!ujnfmjof!dpoufou! c/!Efwfmpq!tpdjbm!nfejb!bewfsujtfnfout!! d/!Efwfmpq!bewfsujtfnfout!gps!Hpphmf!)ejtqmbz-!tfbsdi-!boe!ZpvUvcf*!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ejhjubm!bewfsujtjoh!cvehfu!xjui!gvoet!bmmpdbufe!up!tfbsdi!boe!tpdjbm!nfejb!bewfsujtjoh/! c/!Jufnj{f!ejhjubm!nfejb!bewfsujtjoh!gvoejoh!up!njdsp.dbnqbjho!nfttbhjoh! d/!Efmjwfs!cvehfu!up!Tboub!Bob!Qspkfdu!nbobhfs!gps!bqqspwbm! e/!Fyfdvuf!spvujof!bewfsujtjoh!qsphsbnnjoh!boe!npojups!sftvmut! f/!Qspwjef!LQJ!sfqpsut!bu!uif!foe!pg!fbdi!ubtl!npojupsjoh!tvddftt!boe!pqqpsuvojujft! ! Tboub!Bob!tibmm;! b/!Qspwjef!gffecbdl!boe!bqqspwbm!po!ejhjubm!bewfsujtjoh!cvehfu!po!tfbsdi!boe!tpdjbm! c/!Sfwjfx!LQJ!sfqpsu!bu!uif!foe!pg!fbdi!tvctfrvfou!ejhjubm!nbslfujoh!ubtl!psefs/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Kvof!3133/!! TASK 6: MICRO CAMPAIGN: CYBER SECURITY! Objective: Efwfmpq!b!dpnqsfifotjwf!njdsp!dbnqbjho!qmbo!up!foibodf!dzcfs!tfdvsjuz!bxbsfoftt-!efufs! pomjof!gsbve0jefoujuz!uifgu!boe!foibodf!qsjwbdz<!b!tqfdjbm!gpdvt!xjmm!cf!qmbdfe!po!uif!76,!efnphsbqijd! up!jogpsn!uifn!pg!dzcfs!tfdvsjuz!uisfbut/!! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!qmbo!up!qspnpuf!dzcfs!tfdvsjuz!bxbsfoftt!boe! efufs!pomjof!uisfbut/!Uif!qmbo!xjmm!jodmvef!pvusfbdi!diboofmt-!qbsuofstijqt-!qspdfevsft-!qspqptfe! bdujwjujft-!dpnnvojdbujpot!boe!tdifevmf/!!!!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!njdsp!dbnqbjho!qmbo-!jefoujgz!qbsuofst-!pvusfbdi!diboofmt-!bdujwjujft-!qspnpujpobm! nbufsjbmt-!tdifevmf!boe!cvehfu/!! c/!Qsftfou!njdsp!dbnqbjho!qmbo!ujnfmjof!gps!uif!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Cfhjo!up!fyfdvuf!njdsp.dbnqbjho!ubtlt!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!njdsp!dbnqbjho!qmbo!gps!fyfdvujpo!boe!qspwjef!joqvu/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! 77! TASK 6-A: MICRO CAMPAIGN: CYBER SECURITY: DEVELOP MESSAGING & OUTREACH STRATEGY! Objective: Efwfmpq!bo!fggfdujwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!efmjwfs!lfz!nfttbhft!up!Psbohf! tbgfuz/!! Task Description: Sftfbsdi-!jefoujgz!boe!dsbgu!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!sbjtf!bxbsfoftt!pg! dzcfs!tfdvsjuz!uisfbut/!Uijt!ubtl!jodmveft;!! b/!Nbqqjoh!pvu!fggfdujwf!nfttbhjoh!boe!dbmmt!up!bdujpo!! c/!Jefoujgzjoh!pvusfbdi!diboofmt!xjui!ijhi.usbggjd!jo!uif!tfmfdufe!efnphsbqijd/!! d/!Tfuujoh!nfttbhjoh!gsfrvfodz!! e/!Jefoujgzjoh!qbsuofstijqt!! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!tusbufhz!up!bqqfbm!up!uif!tfmfdufe!efnphsbqijd/!! c/!Qspwjef!nfttbhjoht!pqujpot!boe!ubhmjoft!gps!nbslfujoh0bewfsujtjoh!! d/!Qsftfou!tusbufhz!up!boe!tffl!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! e/!Cfhjo!up!fyfdvuf!tusbufhz!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!gps!fyfdvujpo/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Tfqufncfs!3132/!! TASK 6-B: MICRO CAMPAIGN: CYBER SECURITY: DEVELOP CAMPAIGN TIMELINE ! Objective: Ftubcmjti!b!dbnqbjho!ujnfmjof!uibu!efmjwfst!ijhi!jnqbdu!boe!sfbdi!bnpoh!ubshfufe! efnphsbqijd!)Psbohf!Dpvouz!sftjefout-!bhft!76,*/! ! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!ujnfmjof!up!qspnpuf!T5-!tqfdjgjdbmmz!jut!ujqt!up! efufs!pomjof!uisfbut/!Uijt!ubtl!jodmveft;!!! b/!Efwfmpqjoh!b!esbgu!dbmfoebs!xjui!sftqfdujwf!pvusfbdi!bdujwjujft!gps!Tboub!Bob!Qspkfdu!Nbobhfs! bqqspwbm! c/!Jefoujgzjoh!boz!dpnqfujoh!dbnqbjhot!ejtusjcvufe!evsjoh!uif!tfmfdufe!ujnfmjof! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ujnfmjof/! c/!Qsftfou!ujnfmjof!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Fyfdvuf!bdujwjujft!jo!bddpsebodf!xjui!uif!bqqspwfe!ujnfmjof/!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!ujnfmjof!gps!fyfdvujpo/! ! 78! Completion Criteria: Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! TASK 6-C: MICRO CAMPAIGN: CYBER SECURITY: IDENTIFY POTENTIAL PARTNERS! Objective: Fyfdvuf!bo!bveju!pg!fyjtujoh!T5!qbsuofst!up!uifo!jefoujgz!b!ofx!mjtu!pg!qpufoujbm!qbuufsot!xip! dbo!bttjtu!jo!uif!pvusfbdi-!bewfsujtjoh!boe!dpnnvojdbujpot!pg!pvs!qspnpujoh!dzcfs!tfdvsjuz!ujqt/!! Task Description: Jefoujgz!b!mjtu!pg!fyjtujoh!boe!ofx!qbsuofst!up!jodsfbtf!bxbsfoftt!bnpohtu!sftjefout! bhf!76,!pg!uisfbut!uifz!nbz!fodpvoufs!pomjof/!! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!mjtu!pg!fyjtujoh!boe!qpufoujbm!qbsuofst!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Cfhjo!sfbdijoh!pvu!up!fyjtujoh!qbsuofst!up!tdifevmf!tusbufhz!ejtdvttjpot!boe!pvusfbdi!fwfout! ! Tboub!Bob!tibmm;! b/!Qspwjef!bqqspwbm!gps!uif!mjtu!pg!qpufoujbm!qbsuofst/!!! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Opwfncfs!3132/!! TASK 7: MICRO CAMPAIGN: SCHOOL REPORTERS! Objective: Efwfmpq!b!dpnqsfifotjwf!njdsp!dbnqbjho!qmbo!up!fodpvsbhf!tuvefout!gspn!njeemf!tdippm!up! dpmmfhf!up!sfqpsu!tvtqjdjpvt!cfibwjps!pomjof/!B!sfqpsujoh!tztufn!xjmm!cf!efwfmpqfe!up!sfdfjwf!ujqt/!! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!njdsp!dbnqbjho!qmbo!up!fodpvsbhf!tuvefout!up! sfqpsu!tvtqjdjpvt!cfibwjps!fyijcjufe!pomjof!ps!wjb!puifs!tpdjbm!nfejb!qmbugpsnt/!Uif!qmbo!xjmm!jodmvef! pvusfbdi!diboofmt-!qbsuofstijqt-!qspdfevsft-!qspqptfe!bdujwjujft-!dpnnvojdbujpot!boe!tdifevmf/!!!!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!njdsp!dbnqbjho!qmbo-!jefoujgz!qbsuofst-!pvusfbdi!diboofmt-!bdujwjujft-!qspnpujpobm! nbufsjbmt-!tdifevmf!boe!cvehfu/!! c/!Qsftfou!njdsp!dbnqbjho!qmbo!ujnfmjof!gps!uif!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Cfhjo!up!fyfdvuf!njdsp.dbnqbjho!ubtlt!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!njdsp!dbnqbjho!qmbo!gps!fyfdvujpo!boe!qspwjef!joqvu/!! ! Completion Criteria:! 79! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 7-A: MICRO CAMPAIGN: SCHOOL REPORTERS: DEVELOP MESSAGING & OUTREACH STRATEGY! Objective: Efwfmpq!bo!fggfdujwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!fevdbuf!tuvefout!po!uif!jnqpsubodf! pg!dbquvsjoh!boe!sfqpsujoh!tvtqjdjpvt!cfibwjps!fyijcjufe!pomjof-!ftqfdjbmmz!po!tpdjbm!nfejb!qmbugpsnt! )TobqDibu-!Jotubhsbn-!UjlUpl-!ZpvUvcf-!Uxjuufs!fud/*! Task Description: Sftfbsdi-!jefoujgz!boe!dsbgu!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!hbsofs!tuvefou!usvtu! boe!fodpvsbhf!sfqpsujoh/!Uijt!ubtl!jodmveft;!! b/!Nbqqjoh!pvu!fggfdujwf!nfttbhjoh!boe!dbmmt!up!bdujpo!! c/!Jefoujgzjoh!pvusfbdi!diboofmt!xjui!ijhi.usbggjd!jo!uif!tfmfdufe!efnphsbqijd/!! d/!Tfuujoh!nfttbhjoh!gsfrvfodz!! e/!Jefoujgzjoh!qbsuofstijqt!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!tusbufhz!up!bqqfbm!up!uif!tfmfdufe!efnphsbqijd/!! c/!Qsftfou!tusbufhz!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Cfhjo!up!fyfdvuf!tusbufhz!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! e/!Qspwjef!nfttbhjoht!pqujpot!boe!ubhmjoft!gps!nbslfujoh0bewfsujtjoh!! Tboub!Bob!tibmm;! b/!Bqqspwf!nfttbhjoh!boe!pvusfbdi!tusbufhz!gps!fyfdvujpo/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Tfqufncfs!3132/!! TASK 7-B: MICRO CAMPAIGN: SCHOOL REPORTERS: DEVELOP CAMPAIGN TIMELINE! Objective: Ftubcmjti!b!dbnqbjho!ujnfmjof!uibu!efmjwfst!ijhi!jnqbdu!boe!sfbdi!bnpoh!ubshfufe! efnphsbqijd!)tuvefout!jo!hsbeft!7.23!boe!dpmmfhf!dbnqvtft*/! ! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!ujnfmjof!up!qspnpuf!dbnqbjho!tqfdjgjdbmmz! sfqpsujoh!tztufn)t*!evsjoh!uif!njdsp!dbnqbjho!qfsjpe/!Uijt!ubtl!jodmveft;!!! b/!Efwfmpqjoh!b!esbgu!dbmfoebs!xjui!sftqfdujwf!pvusfbdi!bdujwjujft!gps!Tboub!Bob!Qspkfdu!Nbobhfs! bqqspwbm! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ujnfmjof/! c/!Qsftfou!ujnfmjof!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Fyfdvuf!bdujwjujft!jo!bddpsebodf!xjui!uif!bqqspwfe!ujnfmjof/!! ! 7:! Tboub!Bob!tibmm;! b/!Bqqspwf!ujnfmjof!gps!fyfdvujpo/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Pdupcfs!3132/!! TASK 7-C: MICRO CAMPAIGN: SCHOOL REPORTERS: IDENTIFY POTENTIAL PARTNERS! Objective: jefoujgz!b!ofx!mjtu!pg!qpufoujbm!qbuufsot! xip!dbo!bttjtu!jo!uif!pvusfbdi-!bewfsujtjoh!boe!dpnnvojdbujpot!pg!pvs!fggpsu!up!jogpsn!boe!fodpvsbhf! tuvefou!qbsujdjqbujpo/!! Task Description: Jefoujgz!b!mjtu!pg!fyjtujoh!boe!ofx!qbsuofst!up!jodsfbtf!bxbsfoftt!bnpoh!qpufoujbm! tdippm!sfqpsufst/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!mjtu!pg!fyjtujoh!boe!qpufoujbm!qbsuofst!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! b/! Ubdp! c/!Cfhjo!sfbdijoh!pvu!up!fyjtujoh!qbsuofst!up!tdifevmf!tusbufhz!ejtdvttjpot!boe!pvusfbdi!fwfout! ! Santa Ana shall;! b/!Qspwjef!bqqspwbm!po!uif!mjtu!pg!qpufoujbm!qbsuofst/!!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Opwfncfs!3132/!! TASK 8: MICRO CAMPAIGN: VIDEO GAME SECURITY! Objective: Qmbo-!efwfmpq!boe!pvumjof!njdsp.dbnqbjho!dpodfqu!gps!b!dbnqbjho!up!jodsfbtf!qbsfou! bxbsfoftt!pg!dijme!usbdljoh-!qsfebupst!boe!sbejdbmj{bujpo!sjtlt!uibu!fyjtu!jo!wjefp!hbnf!dibu!sppnt/! Nboz!qbsfout0mfhbm!hvbsejbot!bsf!vobxbsf!pg!uiftf!qpufoujbm!uisfbut!ps!uif!ebohfst!pg!pomjof!hbnjoh/!!! ! Task Description: ! Dsfbuf!b!njdsp.dbnqbjho!uibu!jodsfbtft!qbsfout!boe!dpnnvojuz!bxbsfoftt!sfhbsejoh!pomjof!uisfbut!jo! wjefp!hbnf!dibu!sppnt!boe!ipx!uifz!dbo!cf!qspbdujwf!up!qspufdu!zpvohfs!efnphsbqijdt/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!njdsp!dbnqbjho!qmbo-!jefoujgz!qbsuofst-!pvusfbdi!diboofmt-!bdujwjujft-!qspnpujpobm! nbufsjbmt-!tdifevmf!boe!cvehfu/!! c/!Qsftfou!njdsp!dbnqbjho!qmbo!ujnfmjof!gps!uif!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Cfhjo!up!fyfdvuf!njdsp.dbnqbjho!ubtlt!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo/!! 81! ! Tboub!Bob!tibmm;! b/!Bqqspwf!njdsp!dbnqbjho!qmbo!gps!fyfdvujpo!boe!qspwjef!joqvu/!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 8-A: MICRO CAMPAIGN: VIDEO GAME SECURITY: DEVELOP MESSAGINGS & OUTREACH STRATEGY! Objective: Qmbo!boe!efwfmpq!b!nfttbhjoh!boe!pvusfbdi!tusbufhz!up!jodsfbtf!bxbsfoftt!bnpoh! !!! ! Task Description: Efwfmpq!bo!pvusfbdi!boe!nfttbhjoh!tusbufhz!up!jodsfbtf!bxbsfoftt!bnpohtu! qbsfout0mfhbm!hvbsejbot!pg!uif!wbsjpvt!dpnnvojdbujpot!qmbugpsnt!bwbjmbcmf!xjuijo!wjefp!hbnft!boe!uif! xbzt!uiftf!diboofmt!bsf!vtfe!up!foebohfs!zpvui!boe!up!gbdjmjubuf!sbejdbmj{bujpo!cz!epnftujd!boe! joufsobujpobm!ufsspsjtut/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!bo!pvumjof!gps!nfttbhjoh!boe!pvusfbdi!up!tvqqpsu!pvs! bxbsfoftt!pg!uijt!tfdvsjuz!sjtl/! c/!Qspwjef!nfttbhjoht!pqujpot!boe!ubhmjoft!gps!nbslfujoh0bewfsujtjoh!! Tboub!Bob!tibmm;! b/!Qspwjef!bqqspwbm!pg!nfttbhjoh!boe!pvusfbdi!tusbufhz! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Tfqufncfs!3132/!! TASK 8-B: MICRO CAMPAIGN: VIDEO GAME SECURITY: DEVELOP CAMPAIGN TIMELINE! Objective: Ftubcmjti!b!dbnqbjho!ujnfmjof!uibu!efmjwfst!ijhi!jnqbdu!boe!sfbdi!up!jodsfbtf!qbsfou! bxbsfoftt!pg!wjefp!hbnf!tfdvsjuz!uisfbut/! ! ! Task Description: Dsfbuf-!ftubcmjti!boe!jnqmfnfou!b!ujnfmjof!up!qspnpuf!T5-!tqfdjgjdbmmz!uif! jnqpsubodf!pg!voefstuboejoh!wjefp!hbnf!ezobnjdt!boe!gfbuvsft/!Uijt!ubtl!jodmveft;!!! b/!Efwfmpqjoh!b!esbgu!dbmfoebs!xjui!sftqfdujwf!pvusfbdi!bdujwjujft!gps!Tboub!Bob!Qspkfdu!Nbobhfs! bqqspwbm! c/!Bddpvoujoh!gps!boz!dpnqfujoh0dpodvssfou!dbnqbjhot!uibu!qpufoujbm!qbsuofst0dpnnvojuz! pshboj{bujpot!nbz!cf!fohbhfe!jo/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dsfbuf!b!ujnfmjof/! 82! c/!Qsftfou!ujnfmjof!up!boe!tffl!bqqspwbm!bqqspwbm!pg!Tboub!Bob!Qspkfdu!Nbobhfs! d/!Fyfdvuf!bdujwjujft!jo!bddpsebodf!xjui!uif!bqqspwfe!ujnfmjof/!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!ujnfmjof!gps!fyfdvujpo/! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!uif!foe!pg!Pdupcfs!3132/!! TASK 8-C: MICRO CAMPAIGN: VIDEO GAME SECURITY: IDENTIFY POTENTIAL PARTNERS! Objective: Fyfdvuf!bo!bveju!pg!fyjtujoh!T5!qbsuofst!up!uifo!jefoujgz!b!ofx!mjtu!pg!qpufoujbm!qbuufsot!xip! dbo!bttjtu!jo!uif!pvusfbdi!boe!dpnnvojdbujpot!pg!pvs!fggpsu!up!fevdbuf!qbsfout0mfhbm!hvbsejbot!pg!wjefp! hbnf!tfdvsjuz!uisfbut/! ! ! Task Description: Jefoujgz!b!mjtu!pg!fyjtujoh!boe!ofx!qbsuofst!up!jodsfbtf!bxbsfoftt!pg!wjefp!hbnf! !! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!b!mjtu!pg!fyjtujoh!boe!qpufoujbm!qbsuofst!gps!uif!bqqspwbm!pg!uif!Tboub!Bob!Qspkfdu! Nbobhfs! c/!Cfhjo!sfbdijoh!pvu!up!fyjtujoh!qbsuofst!up!tdifevmf!tusbufhz!ejtdvttjpot!boe!pvusfbdi!fwfout! ! Tboub!Bob!tibmm;! b/!Qspwjef!bqqspwbm!po!uif!mjtu!pg!qpufoujbm!qbsuofst/!!! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Opwfncfs!3132/!! TASK 9: EARNED MEDIA OUTREACH! Objective: Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!boe!dpodfousbufe!qvcmjdjuz!pvusfbdi!up!mpdbm!qsjou-! pomjof-!cspbedbtu!boe0ps!uifbufs0djofnb!pvumfut!up!qspnpuf!T5!qsphsbnnjoh!fmfnfout-!jojujbujwft-!boe! dbmfoebs!pg!bdujwjujft/! Task Description: ! Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!jodmvejoh-!cvu!opu!mjnjufe!up-!bewfsujtjoh!boe0ps!pomjof! qspnpujpot-!wjefp!QTB!dsfbujpo!boe!nfejb!pvusfbdi!up!mpdbm!pvumfut!up!ejsfdu!PD!sftjefout!up!dpnnju!up! qsfqbsfeoftt!tufqt/!Ubtl!jodmveft!pohpjoh!nfbtvsfnfou!boe!usbdljoh!pg!qspnpujpobm!fmfnfout/! Bdujwjujft!xjmm!jodmvef;! b/!Qvcmjdjuz0Nfejb!Pvusfbdi!!dpoevdu!pvusfbdi!up!ubshfufe!mpdbm!nfejb!up!bdijfwf!b!njojnvn!pg! uxp!fbsofe!ps!tqpotpsfe!qmbdfnfout!evsjoh!uif!ubtl!qfsjpe/! 83! c/!Wjefp!QTB!!mfwfsbhf!fyjtujoh!;41.tfdpoe!wjefp!QTB!boe!gpdvt!po!fggpsut!up!fyqboe!fyqptvsf!pg! T5!wjb!beejujpobm!qmbdfnfout!xjuijo!uif!PD!dpnnvojuz!wjb!uif!T5!xfctjuf-!ZpvUvcf!diboofm-! djuz!xfctjuft-!mpdbm!qvcmjd!bddftt!tubujpot-!tfmfdufe!sfhjpobm!uifbusf!wfovft-!fud/! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qmbo-!efwfmpq!boe!qspevdf!uif!wjefp!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Fyfdvuf!ejtusjcvujpo!jo!bddpsebodf!xjui!bqqspwfe!qmbot! ! Tboub!Bob!tibmm;! b/!Bqqspwf!jojujbujwf!dpodfqut-!qspevdujpo!boe!ejtusjcvujpo!qmbo/!! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 9-A: EARNED MEDIA OUTREACH: IDENTIFY & EXECUTE EARNED MEDIA OPPORTUNITIES (FALL 2021)! Objective: Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!boe!dpodfousbufe!qvcmjdjuz!pvusfbdi!up!mpdbm!qsjou-! pomjof-!cspbedbtu!boe0ps!uifbufs0djofnb!pvumfut!up!qspnpuf!T5!qsphsbnnjoh!fmfnfout-!jojujbujwft!boe!uif! dbmfoebs!pg!bdujwjujft/! Task Description: ! Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!jodmvejoh-!cvu!opu!mjnjufe!up!bewfsujtjoh!boe0ps!pomjof! qspnpujpot-!wjefp!QTB!dsfbujpo!boe!nfejb!pvusfbdi!up!mpdbm!pvumfut!up!ejsfdu!PD!sftjefout!up!dpnnju!up! qsfqbsfeoftt!tufqt/!Ubtl!jodmveft!pohpjoh!nfbtvsfnfou!boe!usbdljoh!pg!qspnpujpobm!fmfnfout/! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qmbo-!efwfmpq!boe!qspevdf!uif!wjefp!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!! c/!Fyfdvuf!ejtusjcvujpo!jo!bddpsebodf!xjui!bqqspwfe!qmbot! ! Tboub!Bob!tibmm;! b/!Bqqspwf!jojujbujwf!dpodfqut-!qspevdujpo!boe!ejtusjcvujpo!qmbo!! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Efdfncfs!3132/!! TASK 9-B: EARNED MEDIA OUTREACH: IDENTIFY & EXECUTE EARNED MEDIA OPPORTUNITIES (WINTER 2021/SPRING 2022)! Objective: Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!boe!dpodfousbufe!qvcmjdjuz!pvusfbdi!up!mpdbm!qsjou-! pomjof-!cspbedbtu!boe0ps!uifbufs0djofnb!pvumfut!up!qspnpuf!T5!qsphsbnnjoh!fmfnfout-!jojujbujwft!boe!uif! dbmfoebs!pg!bdujwjujft/! Task Description: ! 84! Efwfmpq!boe!jnqmfnfou!nfejb!qspnpujpot!jodmvejoh-!cvu!opu!mjnjufe!up!bewfsujtjoh!boe0ps!pomjof! qspnpujpot-!wjefp!QTB!dsfbujpo!boe!nfejb!pvusfbdi!up!mpdbm!pvumfut!up!ejsfdu!PD!sftjefout!up!dpnnju!up! qsfqbsfeoftt!tufqt/!Ubtl!jodmveft!pohpjoh!nfbtvsfnfou!boe!usbdljoh!pg!qspnpujpobm!fmfnfout/! Responsibilities:! Dpnn!MBC!tibmm;! b/!Qmbo-!efwfmpq!boe!qspevdf!uif!wjefp!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!! c/!Fyfdvuf!ejtusjcvujpo!jo!bddpsebodf!xjui!bqqspwfe!qmbot! ! Tboub!Bob!tibmm;! b/!Bqqspwf!jojujbujwf!dpodfqut-!qspevdujpo!boe!ejtusjcvujpo!qmbo!! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!efmjwfsbcmft!efubjmfe!jo!uif!ubtl!eftdsjqujpo! bcpwf!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Qmboofe!dpnqmfujpo! boe!jowpjdjoh!xjmm!cf!bu!uif!foe!pg!Bqsjm!3133/!! TASK 10: COMMUNITY & CITIZENS OUTREACH! Objective: Efwfmpq!boe!jnqmfnfou!pohpjoh!dpnnvojuz!boe! fnfshfodz!qsfqbsfeoftt-!gbjui.cbtfe!boe!puifs!eftjhobufe!fwfout!boe0ps!mpdbujpo!up!jodsfbtf!T5! qsfqbsfeoftt!nfttbhjoh/! Task Description:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! ! Responsibilities:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 10-A: COMMUNITY & CITIZENS OUTREACH (FALL 2021)! Objective: ! qsfqbsfeoftt-!gbjui.cbtfe!boe!puifs!eftjhobufe!fwfout!boe0ps!mpdbujpo!up!jodsfbtf!T5!qsfqbsfeoftt! nfttbhjoh/! ! Task Description: ! Dbmfoebs-!tubgg!boe!nbobhf!pvusfbdi!csjfgjoht-!wjsuvbm!fwfout-!fud/!up!ubshfufe!dpnnvojuz! pshboj{bujpot0hspvqt/! ! Bdujwjujft!jodmvef;! b/!Pvusfbdi!Mjtu!boe!Dbmfoebs!.!dsfbuf!boe!nbobhf!b!nbtufs!boovbm!dbmfoebs!gps!boz!mpdbm! pshboj{bujpo0hspvq!up!qspwjef!jogpsnbujpo-!uppmt-!sftpvsdft-!fud/!gps!fnfshfodz!qsfqbsfeoftt/!! ! Responsibilities:! Dpnn!MBC!tibmm;! 85! b/!Efwfmpq!uif!pvusfbdi!boe!tffl!qmbo!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! c/!Fyfdvuf!uif!pvusfbdi!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo! ! Tboub!Bob!tibmm;! b/!Bqqspwf!qmbo!boe!qspnpujpobm!fmfnfout! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!dbmfoebsfe!fwfou!pvusfbdi!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!Opwfncfs!3132/! TASK 10: COMMUNITY & CITIZENS OUTREACH (WINTER/SPRING 2022)! Objective: fnfshfodz!qsfqbsfeoftt-!gbjui.cbtfe!boe!puifs!eftjhobufe!fwfout!boe0ps!qsftfoubujpo!wfovft-!tffljoh!up! sfbdi!boe!fohbhf!xjui!ivoesfet!pg!uipvtboet!pg!djuj{fot!boe!dpnnvojuz!nfncfst/! ! Task Description: Dbmfoebs-!tubgg!boe!nbobhf!pvusfbdi!csjfgjoht-!wjsuvbm!fwfout-!fud/!up!ubshfufe! dpnnvojuz!pshboj{bujpot0hspvqt/! Bdujwjujft!jodmvef;! b/!Pvusfbdi!Mjtu!boe!Dbmfoebs!.!dsfbuf!boe!nbobhf!b!nbtufs!boovbm!dbmfoebs!gps!boz!mpdbm! pshboj{bujpo0hspvq!up!qspwjef!jogpsnbujpo-!uppmt-!sftpvsdft-!fud/!gps!fnfshfodz!qsfqbsfeoftt/!! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!uif!pvusfbdi!boe!tffl!qmbo!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jo!bmjhonfou! xjui!uif!T5!Tuffsjoh!Dpnnjuuff! c/!Fyfdvuf!uif!pvusfbdi!jo!bddpsebodf!xjui!uif!bqqspwfe!qmbo! ! Tboub!Bob!tibmm;! b/!Bqqspwf!qmbo!boe!qspnpujpobm!fmfnfout! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!dpnqmfujpo!pg!uif!dbmfoebsfe!fwfou!pvusfbdi!boe!xifo!uif! Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!cz!Bqsjm!3133/!! TASK 11: STAKEHOLDER MEETINGS & PROMOTIONS! Objective:! Nbobhf!dbnqbjho!vqebuft!boe!bdujwjujft!jodmvejoh-!cvu!opu!mjnjufe!up!nffujoht-!npouimz!bdujwjuz! sfqpsujoh-!qsphsbnnjoh!epdvnfoubujpo-!sfhvmbs!dpnnvojdbujpot!boe!qsftfoubujpot!up!Tboub!Bob!Qspkfdu! Nbobhfs!boe!dpssftqpoejoh!bhfodz!qbsuofst!evsjoh!uijt!ubtl!psefs/! ! Task Description:! Qspwjef!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs!uispvhi!sfhvmbsmz!tdifevmfe! qipof!dbmmt!boe0ps!fnbjmt!boe!nffujoht!)bt!offefe!ps!sfrvftufe*/!Nbobhf!uif!pohpjoh!sfqpsujoh!boe! nfbtvsfnfou!pg!dbnqbjho!ebub!boe!nbjoubjo!xfflmz!boe!npouimz!dpnnvojdbujpo!xjui!uif!Tboub!Bob! Qspkfdu!Nbobhfs!jodmvejoh!bu!mfbtu!pof!gpsnbm!nffujoh0dpogfsfodf!dbmm!evsjoh!uif!rvbsufs-!vomftt! puifsxjtf!ejsfdufe!boe!bqqspwfe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! 86! Responsibilities: Dpnn!MBC!tibmm;! b/!Dppsejobuf-!nbobhf!boe!qbsujdjqbuf!jo!bu!mfbtu!pof!ufbn!nfujoh! c/!Qspwjef!ebjmz-!xfflmz!boe!npouimz!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu! Nbobhfs! d/!Nbobhf!uif!xfflmz!boe!npouimz!sfqpsujoh!pg!dbnqbjho!nfbtvsfnfou! e/!Nbobhf!pohpjoh!cvehfu!boe!dbnqbjho!tdifevmf! f/!Tvcnju!ubtl!dpnqmfujpo!mfuufst!xjui!ubtl!jowpjdft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs! ! Tboub!Bob!tibmm;! b/!Bqqspwf!dbnqbjho!qsphsftt-!vqebuft!boe!qspnpujpot! c/!Tvqqpsu!boe!gbdjmjubuf!qbsuofsjoh!boe!tqpotpstijq!fggpsut!xjui!Tuffsjoh!Dpnnjuuff! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 11-A: STAKEHOLDER MEETINGS & PROMOTIONS (SEP-FEB 2022)! Objective:! Nbobhf!dbnqbjho!vqebuft!boe!bdujwjujft!jodmvejoh-!cvu!opu!mjnjufe!up!nffujoht-!npouimz!bdujwjuz! sfqpsujoh-!qsphsbnnjoh!epdvnfoubujpo-!sfhvmbs!dpnnvojdbujpot!boe!qsftfoubujpot!up!Tboub!Bob!Qspkfdu! Nbobhfs!boe!dpssftqpoejoh!bhfodz!qbsuofst!evsjoh!uijt!ubtl!psefs/! ! Task Description:! Qspwjef!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs!uispvhi!sfhvmbsmz!tdifevmfe! qipof!dbmmt!boe0ps!fnbjmt!boe!nffujoht!)bt!offefe!ps!sfrvftufe*/!Nbobhf!uif!pohpjoh!sfqpsujoh!boe! nfbtvsfnfou!pg!dbnqbjho!ebub!boe!nbjoubjo!xfflmz!boe!npouimz!dpnnvojdbujpo!xjui!uif!Tboub!Bob! Qspkfdu!Nbobhfs!jodmvejoh!bu!mfbtu!pof!gpsnbm!nffujoh0dpogfsfodf!dbmm!evsjoh!uif!rvbsufs-!vomftt! puifsxjtf!ejsfdufe!boe!bqqspwfe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dppsejobuf-!nbobhf!boe!qbsujdjqbuf!jo!bu!mfbtu!pof!Tuffsjoh!Dpnnjuuff!nffujoh! c/!Qspwjef!ebjmz-!xfflmz!boe!npouimz!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu! Nbobhfs! d/!Nbobhf!uif!xfflmz!boe!npouimz!sfqpsujoh!pg!dbnqbjho!nfbtvsfnfou! e/!Nbobhf!pohpjoh!cvehfu!boe!dbnqbjho!tdifevmf! f/!Tvcnju!ubtl!dpnqmfujpo!mfuufst!xjui!ubtl!jowpjdft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs! ! Tboub!Bob!tibmm;! b/!Bqqspwf!dbnqbjho!qsphsftt-!vqebuft!boe!qspnpujpot! c/!Tvqqpsu!boe!gbdjmjubuf!qbsuofsjoh!boe!tqpotpstijq!fggpsut!xjui!Tuffsjoh!Dpnnjuuff! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!uif!ubtl/!Qmboofe!dpnqmfujpo!boe!jnqmfnfoubujpo!jt! cz!uif!foe!pg!Gfcsvbsz!3133/! TASK 11-B: STAKEHOLDER MEETINGS & PROMOTIONS (MARCH-JUNE 2022)! 87! Objective:! Nbobhf!dbnqbjho!vqebuft!boe!bdujwjujft!jodmvejoh-!cvu!opu!mjnjufe!up!nffujoht-!npouimz!bdujwjuz! sfqpsujoh-!qsphsbnnjoh!epdvnfoubujpo-!sfhvmbs!dpnnvojdbujpot!boe!qsftfoubujpot!up!Tboub!Bob!Qspkfdu! Nbobhfs!boe!dpssftqpoejoh!bhfodz!qbsuofst!evsjoh!uijt!ubtl!psefs/! ! Task Description:! Qspwjef!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs!uispvhi!sfhvmbsmz!tdifevmfe! qipof!dbmmt!boe0ps!fnbjmt!boe!nffujoht!)bt!offefe!ps!sfrvftufe*/!Nbobhf!uif!pohpjoh!sfqpsujoh!boe! nfbtvsfnfou!pg!dbnqbjho!ebub!boe!nbjoubjo!xfflmz!boe!npouimz!dpnnvojdbujpo!xjui!uif!Tboub!Bob! Qspkfdu!Nbobhfs!jodmvejoh!bu!mfbtu!pof!gpsnbm!nffujoh0dpogfsfodf!dbmm!evsjoh!uif!rvbsufs-!vomftt! puifsxjtf!ejsfdufe!boe!bqqspwfe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Dppsejobuf-!nbobhf!boe!qbsujdjqbuf!jo!bu!mfbtu!pof!ufbn!nffujoh! c/!Qspwjef!ebjmz-!xfflmz!boe!npouimz!dbnqbjho!boe!qspnpujpo!vqebuft!up!uif!Tboub!Bob!Qspkfdu! Nbobhfs! d/!Nbobhf!uif!xfflmz!boe!npouimz!sfqpsujoh!pg!dbnqbjho!nfbtvsfnfou! e/!Nbobhf!pohpjoh!cvehfu!boe!dbnqbjho!tdifevmf! f/!Tvcnju!ubtl!dpnqmfujpo!mfuufst!xjui!ubtl!jowpjdft!up!uif!Tboub!Bob!Qspkfdu!Nbobhfs! ! Tboub!Bob!tibmm;! b/!Bqqspwf!dbnqbjho!qsphsftt-!vqebuft!boe!qspnpujpot! c/!Tvqqpsu!boe!gbdjmjubuf!qbsuofsjoh!boe!tqpotpstijq!fggpsut!xjui!Tuffsjoh!Dpnnjuuff! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!uif!ubtl/!Qmboofe!dpnqmfujpo!boe!jnqmfnfoubujpo!jt! cz!uif!foe!pg!Nbz!3133/! TASK 12: CORPORATE ADVISORY COUNCIL PARTNERING! Objective: ! Dpoujovf!nbobhjoh!uif!dvssfou!DBD!hspvq!xjui!fnqibtjt!po!foibodjoh!qbsujdjqbujpo!cfofgjut!boe! fyqboejoh!tvddfttft!jo!mfwfsbhjoh!DBD!sftpvsdft-!dpoofdujpot!boe!dpousjcvujpot!up!uif!pwfsbmm!T5! jojujbujwf!evsjoh!uif!zfbs/! ! Task Description:! Dpoujovf!npnfouvn!up!fyqboe!uif!tvddftt!pg!uif!dpvodjm!up!ifmq!qspwjef!pqqpsuvojujft-!fyufotjpot-!boe! pohpjoh!tvqqpsu!gps!T5/!Bdujwjujft!jodmvef;! b/!DBD!Eftjhobufe!Bncbttbeps!!dpoujovf!up!mfwfsbhf!boe!sfgjof!uif!eftjhobufe!DBD! bncbttbepst!up!gbdjmjubuf!boe!effqfo!sfmbujpotijq!fggpsut/! c/!Pof.po.Pof!Pvusfbdi!Upvs!!dpoujovf!tvddfttgvm!tusbufhz!up!pvusfbdi!up!DBD!nfncfst!jo!b! ijhi.upvdi-!pof.up.pof!nboofs!up!hfofsbuf!dvtupnj{fe!pqqpsuvojujft!gps!qspnpujpobm!jowftunfou! boe!tvqqpsu!pg!uif!T5!dbnqbjhot/! ! Responsibilities:! Dpnn!MBC!tibmm;! 88! b/!Efwfmpq!boe!jnqmfnfou!uif!qsphsbn!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! ! Tboub!Bob!tibmm;! b/!Bqqspwf!uif!qsphsbn!boe!qspnpujpobm!fggpsut! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! TASK 12-A: CORPORATE ADVISORY COUNCIL PARTNERING (FALL 2021)! Objective: ! Dpoujovf!nbobhjoh!uif!dvssfou!DBD!hspvq!xjui!fnqibtjt!po!foibodjoh!qbsujdjqbujpo!cfofgjut!boe! fyqboejoh!tvddfttft!jo!mfwfsbhjoh!DBD!sftpvsdft-!dpoofdujpot-!boe!dpousjcvujpot!up!uif!pwfsbmm!T5! jojujbujwf!evsjoh!uif!zfbs/! ! Task Description:! Dpoujovf!npnfouvn!up!fyqboe!uif!tvddftt!pg!uif!dpvodjm!up!ifmq!qspwjef!pqqpsuvojujft-!fyufotjpot-!boe! pohpjoh!tvqqpsu!gps!T5/!Bdujwjujft!jodmvef;! ! b/!DBD!Eftjhobufe!Bncbttbeps!!dpoujovf!up!mfwfsbhf!boe!sfgjof!uif!eftjhobufe!DBD! bncbttbepst!up!gbdjmjubuf!boe!effqfo!sfmbujpotijq!fggpsut/! c/!Pof.po.Pof!Pvusfbdi!Upvs!!dpoujovf!tvddfttgvm!tusbufhz!up!pvusfbdi!up!DBD!nfncfst!up! hfofsbuf!dvtupnj{fe!pqqpsuvojujft!gps!qspnpujpobm!jowftunfou!boe!tvqqpsu!pg!uif!T5!dbnqbjhot/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!boe!jnqmfnfou!uif!qsphsbn!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jo! bmjhonfou!xjui!uif!T5!Tuffsjoh!Dpnnjuuff! ! Tboub!Bob!tibmm;! b/!Bqqspwf!uif!qsphsbn!boe!qspnpujpobm!fggpsut! ! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob!Qspkfdu! Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Opwfncfs!3132/! TASK 12-B: CORPORATE ADVISORY COUNCIL PARTNERING (WINTER/SPRING 2021)! Objective: ! Dpoujovf!nbobhjoh!uif!dvssfou!DBD!hspvq!xjui!fnqibtjt!po!foibodjoh!qbsujdjqbujpo!cfofgjut!boe! fyqboejoh!tvddfttft!jo!mfwfsbhjoh!DBD!sftpvsdft-!dpoofdujpot!boe!dpousjcvujpot!up!uif!pwfsbmm!T5! jojujbujwf!evsjoh!uif!zfbs/! ! Task Description:! Dpoujovf!npnfouvn!up!fyqboe!uif!tvddftt!pg!uif!dpvodjm!up!ifmq!qspwjef!pqqpsuvojujft-!fyufotjpot-!boe! pohpjoh!tvqqpsu!gps!T5/!Bdujwjujft!jodmvef;! b/!DBD!Eftjhobufe!Bncbttbeps!!dpoujovf!up!mfwfsbhf!boe!sfgjof!uif!eftjhobufe!DBD! bncbttbepst!up!gbdjmjubuf!boe!effqfo!sfmbujpotijq!fggpsut/! 89! c/!Pof.po.Pof!Pvusfbdi!Upvs!!dpoujovf!tvddfttgvm!tusbufhz!up!pvusfbdi!up!DBD!nfncfst!up! hfofsbuf!dvtupnj{fe!pqqpsuvojujft!gps!qspnpujpobm!jowftunfou!boe!tvqqpsu!pg!uif!T5!dbnqbjhot/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!boe!jnqmfnfou!uif!qsphsbn!xjui!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs!jo! bmjhonfou!xjui!uif!T5!Tuffsjoh!Dpnnjuuff! ! Tboub!Bob!tibmm;! b/!Bqqspwf!uif!qsphsbn!boe!qspnpujpobm!fggpsut! ! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob!Qspkfdu! Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Kvof!3133/! TASK 13: WEBSITE & MOBILE MAINTENANCE! Objective:! Vqebuf-!nbobhf-!iptu!boe!nbjoubjo!uif!LffqPDtbgf/psh!xfctjuf!boe!qspwjef!sfdpnnfoebujpot!gps! vqebuft!up!jnqspwf!uif!vtfs!fyqfsjfodf!boe!gvodujpobmjuz/!! ! Task Description:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! ! Responsibilities:! Tff!tvc.ubtlt!gps!tqfdjgjdt/! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!dpnqmfujpo!pg!benjojtusbujwf!efmjwfsbcmft!boe!xifo!uif!Tboub! Bob!Qspkfdu!Nbobhfs!tjhot!uif!dpnqmfujpo!mfuufs!gps!fbdi!tvcubtl!opufe!cfmpx/!! ! TASK 13-A: WEBSITE & MOBILE MAINTENANCE (FALL/WINTER 2022)! Objective:! Vqebuf-!nbobhf-!iptu!boe!nbjoubjo!uif!LffqPDtbgf/psh!xfctjuf!boe!qspwjef!sfdpnnfoebujpot!gps! vqebuft!up!jnqspwf!uif!vtfs!fyqfsjfodf!boe!gvodujpobmjuz/!! ! Task Description:! Qspwjef!spvujof!vqebuft!pg!uif!T5!xfctjuf!jodmvejoh!dpoufou-!jnbhfsz!boe!obwjhbujpo/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Vqebuf!uif!T5!xfctjuf!xjui!boz!beejujpot0dibohft!qspwjefe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Fotvsf!bmm!iptujoh-!tfswfs-!nbjoufobodf-!boe!vqebuft!bsf!nbjoubjofe/!! ! Tboub!Bob!tibmm;! b/!Qspwjef!boz!fejut!boe0ps!beejujpot!gps!uif!T5!xfctjuf! c/!Bqqspwf!boz!vqebuf!boe0ps!beejujpot!up!uif!T5!xfctjuf/! 8:! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob!Qspkfdu! Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Kbovbsz!3133/! TASK 13-B: WEBSITE & MOBILE MAINTENANCE (SPRING 2022)! Objective:! Vqebuf-!nbobhf-!iptu!boe!nbjoubjo!uif!LffqPDtbgfu/psh!xfctjuf!boe!qspwjef!sfdpnnfoebujpot!gps! vqebuft!up!jnqspwf!uif!vtfs!fyqfsjfodf!boe!gvodujpobmjuz/!! ! Task Description:! Qspwjef!spvujof!vqebuft!pg!uif!T5!xfctjuf!jodmvejoh!dpoufou-!jnbhfsz!boe!obwjhbujpo/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Vqebuf!uif!T5!xfctjuf!xjui!boz!beejujpot0dibohft!qspwjefe!cz!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Fotvsf!bmm!iptujoh-!tfswfs-!nbjoufobodf-!boe!vqebuft!bsf!nbjoubjofe/!! ! Tboub!Bob!tibmm;! b/!Qspwjef!boz!fejut!boe0ps!beejujpot!gps!uif!T5!xfctjuf! c/!Bqqspwf!boz!vqebuf!boe0ps!beejujpot!up!uif!T5!xfctjuf/! ! ! Completion Criteria:! Uijt!ubtl!xjmm!cf!jnqmfnfoufe!uispvhipvu!uif!qfsgpsnbodf!qfsjpe!boe!xifo!uif!Tboub!Bob!Qspkfdu! Nbobhfs!tjhot!uif!ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Kvof!3133/! TASK 14: COLLATERAL MATERIALS! Objective: Efwfmpq-!qspevdf!boe!vqebuf!T5!dpmmbufsbm!nbufsjbmt!gps!vtf!jo!bmm!qsphsbnnjoh!boe! dpnnvojdbujpot!bt!bqqspqsjbuf/! ! Task Description: ! Iboemf!eftjho-!xsjujoh-!qspevdujpo!boe!ejtusjcvujpo!pg!bmm!nbufsjbmt!tvqqpsujoh!T5!jojujbujwft/! ! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!bmm!nbufsjbmt!boe!tffl!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs! c/!Qspevdf!nbufsjbmt!jo!bddpsebodf!xjui!!! ! Tboub!Bob!tibmm;! b/!Bqqspwf!nbufsjbmt!boe!qspwjef!gffecbdl! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!psefs!ps!efmjwfsz!pg!uif!qspnpujpobm!nbufsjbmt-!hjwfo! sfrvjsfnfout!jo!tpnf!jotubodft!gps!vqgspou!qbznfou-!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif! ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Bqsjm!3133/! 91! TASK 15: PROMOTIONAL MATERIALS Objective: Efwfmpq-!qspevdf!boe!vqebuf!T5!qspnpujpobm!nbufsjbmt!gps!vtf!jo!bmm!qsphsbnnjoh!bt! bqqspqsjbuf/! ! Task Description: Iboemf!eftjho-!xsjujoh-!qspevdujpo!boe!ejtusjcvujpo!pg!bmm!nbufsjbmt!tvqqpsujoh!T5/! Responsibilities:! Dpnn!MBC!tibmm;! b/!Efwfmpq!bmm!nbufsjbmt!boe!tffl!bqqspwbm!gspn!uif!Tboub!Bob!Qspkfdu!Nbobhfs/! c/!Qspevdf!nbufsjbmt!jo!bddpsebodf!xjui!Tuffsjoh!Dpnnjuuff!bqqspwbmt! ! Tboub!Bob!tibmm;! b/!Bqqspwf!nbufsjbmt! ! Completion Criteria:! Uijt!ubtl!jt!dpotjefsfe!dpnqmfuf!vqpo!uif!psefs!ps!efmjwfsz!pg!uif!qspnpujpobm!nbufsjbmt-!hjwfo! sfrvjsfnfout!jo!tpnf!jotubodft!gps!vqgspou!qbznfou-!boe!xifo!uif!Tboub!Bob!Qspkfdu!Nbobhfs!tjhot!uif! ubtl!dpnqmfujpo!mfuufs/!Dpnqmfujpo!jt!qmboofe!up!pddvs!cz!Nbz!3133/! 92! ! FY21 S4 Milestone Payment Schedule ! Milestone Task Name Milestone Planned Payment Completion Date TASK 1 S4 2021/22 MARKETING ROADMAP !!! Bvhvtu! !!!!!!!!Ubtl!2.B .!Csboe!'!Ejhjubm!Nbslfujoh!Bveju %3-111/11! 3132! TASK 2!DIGITAL COMMUNICATIONS!!!! !!!!!!!!Ubtl!3.B!.!Ofxtmfuufs!Ebubcbtf!Dpmmfdujpo!Tusbufhz!!%2-111/11!Pdu!3132! !!!!!!!!Ubtl!3.C!.!Ofxtmfuufs!Ejtusjcvujpo!%2-111/11!Gfc!3133! !!! TASK 3!S4 WEBSITE RE-FRESH! .!T5!Xfctjuf!Bveju!'!Ujnfmjof!gps!Bvhvtu! !!!!!!!!Ubtl!4.B %2-111/11! Usbotjujpo 3132! !!!!!!!!Ubtl!4.C .!T5!Xfctjuf!Tjuf!Nbq!'!Gsbnft %3-111/11!Pdu!3132! !!!!!!!!Ubtl!4.D .!T5!Xfctjuf!Dpoufou!Efwfmpqnfou %3-111/11!Efd!3132! !!!!!!!!Ubtl!4.E .!T5!Xfctjuf!Eftjho!'!Efwfmpqnfou %5-111/11!Gfc!3133! !!! TASK 4 SOCIAL MEDIA OUTREACH .!T5!Tpdjbm!Nfejb!Dpoufou!Efwfmpqnfou! !!!!!!!!Ubtl!5.B %6-611/11!Kbo!3133! )Bvhvtu.Kbovbsz!3133* .!T5!Tpdjbm!Nfejb!Dpoufou!Efwfmpqnfou! !!!!!!!!Ubtl!5.C %6-611/11!Nbsdi!3133! )Kbo.Nbsdi!3133* .!T5!Tpdjbm!Nfejb!Dpoufou!Efwfmpqnfou! !!!!!!!!Ubtl!5.D %6-111/11!Kvof!3133! )Bqs!3133.Kvof!3133* TASK 5 ADVERTISING !!! .!T5!Tpdjbm!Nfejb0Tfbsdi!Bewfsujtjoh! !!!!!!!!Ubtl!6.B %6-111/11!Kbo!3133! )Bvhvtu.Kbovbsz!3133* .!T5!Tpdjbm!Nfejb0Tfbsdi!Bewfsujtjoh!)Kbo! !!!!!!!!Ubtl!6.C %5-111/11!Nbsdi!3133! 3132!.Nbsdi!3133* .!T5!Tpdjbm!Nfejb0Tfbsdi!Bewfsujtjoh!)Bqs! !!!!!!!!Ubtl!6.D %4-111/11!Kvof!3133! 3133.Kvof!3133* !!! TASK 6 MICRO CAMPAIGN: CYBER SECURITY !!!!!!!!Ubtl!7.B .!Efwfmpq!Nfttbhjoh!'!Pvusfbdi!Tusbufhz! %2-111/11!Tfqu!3132! Pdupcfs! !!!!!!!!Ubtl!7.C .!Efwfmpq!Dbnqbjho!Ujnfmjof %2-111/11! 3132! Opwfncfs! !!!!!!!!Ubtl!7.D!.!Jefoujgz!Qpufoujbm!Qbsuofst!%2-111/11! 3132! MICRO CAMPAIGN: SCHOOL !!! TASK 7 REPORTERS !!!!!!!!Ubtl!8.B .!Efwfmpq!Nfttbhjoh!'!Pvusfbdi!Tusbufhz! %2-111/11!Tfqu!3132! Pdupcfs! !!!!!!!!Ubtl!8.C .!Efwfmpq!Dbnqbjho!Ujnfmjof %2-111/11! 3132! Opwfncfs! !!!!!!!!Ubtl!8.D .!Jefoujgz!Qpufoujbm!Qbsuofst %2-111/11! 3132! !93! ! MICRO CAMPAIGN: VIDEO GAME !!! TASK 8 SECURITY !!!!!!!!Ubtl!9.B .!Efwfmpq!Nfttbhjoh!'!Pvusfbdi!Tusbufhz! %2-111/11!Tfqu!3132! Pdupcfs! !!!!!!!!!Ubtl!9.C .!Efwfmpq!Dbnqbjho!Ujnfmjof %2-111/11! 3132! Opwfncfs! !!!!!!!!!Ubtl!9.D .!Jefoujgz!Qpufoujbm!Qbsuofst %2-111/11! 3132! TASK 9 EARNED MEDIA OUTREACH!!!! .!Jefoujgz!Fbsofe!Nfejb!Pqqpsuvojujft! !!!!!!!!Ubtl!:.B %8-111/11!Efd!3132! )Gbmm0Xjoufs!3132*! .!Jefoujgz!Fbsofe!Nfejb!Pqqpsuvojujft! !!!!!!!!Ubtl!:.C %8-111/11!Bqsjm!3133! )Tqsjoh!3133*! !!! TASK 10 COMMUNITY & CITIZENS OUTREACH ! .!Dpnnvojuz!'!Djuj{fot!Pvusfbdi!)Gbmm! !!!!!!Ubtl!21.B %3-111/11!Opw!3132! 3132*! .!Dpnnvojuz!'!Djuj{fot!Pvusfbdi! !!!!!!Ubtl!21.C %3-111/11!Bqsjm!3133! )Xjoufs0Tqsjoh!3133*! STAKEHOLDER MEETINGS & !!! TASK 11 PROMOTIONS! .!T5!Tublfipmefs!Nffujoht!'!Qspnpujpot! !!!!!!Ubtl!22.B %3-111/11!Gfc!3133! )Tfq!3132.Gfc!3133*! .!T5!Tublfipmefs!Nffujoht!'!Qspnpujpot! !!!!!!Ubtl!22.C %3-111/11!Nbz!3133! )Nbsdi!3133!.Nbz!3133*! CORPORATE ADVISORY COUNCIL & TASK 12 !!! PARTNERING! .!Dpsqpsbuf!Bewjtpsz!Dpvodjm!'!Qbsuofsjoh! !!!!!!Ubtl!23.B %3-611/11!Opw!3132! )Gbmm!3132*! .!Dpsqpsbuf!Bewjtpsz!Dpvodjm!'!Qbsuofsjoh! !!!!!!Ubtl!23.C %3-611/11!Kvof!3133! )Xjoufs0Tqsjoh!3133*! !!! TASK 13 WEBSITE & MOBILE MAINTENANCE! .!Xfctjuf-!Tpdjbm!Nfejb!'!Npcjmf! Ubtl!24.B %3-111/11!Kbo!3133! Pvusfbdi0Nbjoufobodf!)Gbmm!3132*! .!Xfctjuf-!Tpdjbm!Nfejb!'!Npcjmf! Ubtl!24.C %3-611/11!Kvof!3133! Pvusfbdi0Nbjoufobodf!)Xjoufs0Tqsjoh! 3133*! TASK 14 COLLATERAL MATERIALS!%4-111/11!Bqsjm!3133! %4-111/11!Nbz!3133! TASK 15 PROMOTIONAL MATERIALS! !%21-111/11!! CONTINGENCY TOTAL !$97,500.00 ! ! !94! Police Department www.santa-ana.org/pd Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Agreements for Rotational Towing Services and Storage Services AGENDA TITLE: Approve Agreements for Rotational Towing Services and Storage Services for the Police Department RECOMMENDED ACTION 1. Authorize the City Manager to execute a three-year agreement with Standard Enterprises, Inc. dba To N Mo for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager to execute a three-year agreement with Greater Southern California Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Authorize the City Manager to execute a three-year agreement with B&D Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney. 4. Authorize the City Manager to execute a three-year agreement with Metro Pro Road Services, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Police Department routinely encounters the need to have vehicles towed or stored for a variety of reasons, depending upon private sector partners skilled in the area of towing operations to accomplish this objective. The City currently contracts with four tow companies to provide necessary towing services on a rotational basis. Towing services may include, but are not limited to: towing vehicles from public or private property Agreements for Rotational Towing Services and Storage Services August 17, 2021 Page 2 at the direction of Police employees, owner’s request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean-up and removal, recovery services and administrative oversight of vehicles in the custody of the contractor. The City Storage Vehicle Release fee is approved by City Council in the Miscellaneous Fee Schedule, and is currently $83.93. Fees for towing services are collected and retained by the tow operators. Those fees are based upon fees for towing services surveyed in the County and are compliant with industry standards. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Storage Vehicle Release fees will be deposited in the General Fund Vehicle Release Charge revenue account (no. account 01114002 53400). Fees for towing services are paid to the tow companies directly for their services. EXHIBIT(S) 1. Agreement with Standard Enterprises, Inc., dba To’ N’ Mo’ 2. Agreement with Greater Southern California Towing, Inc. 3. Agreement with B & D Towing, Inc. 4. Agreement with Metro Pro Road Services, Inc. Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager SERVICE AGREEMENT ROTATIONAL TOW PROVIDER UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!jouppouijt28uiebz!pg!Bvhvtu-3132cz!boe!cfuxffo! Hsfbufs!Tpvuifso!Dbmjgpsojb!Upxjoh-!Jod/-!b!Dbmjgpsojbdpsqpsbujpo-)ifsfjobgufs!Dpousbdups uif!Djuz!pg!Tboub!Bob-!b!dibsufs!djuz!boe!nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif! Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb! RECITALS B/Uif!Djuz!eftjsft!up!sfubjo!b!Dpousbdupsibwjohtqfdjbm!tljmm!boe!lopxmfehf!jo!uif!gjfme!pg qspwjejoh!wfijdmf!upxjoh!boe!tupsbhf!tfswjdft/ C/Dpousbdupssfqsftfoutuibu!jujtbcmf!boe!xjmmjoh!up!qspwjef!tvdi!tfswjdft!up!uif!Djuz/ D/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!Dpousbdupssfqsftfoutuibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdft!qfsgpsnfe!cz!Dpousbdupsvoefsuijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz!cf fyqfdufe!gspn!b!qspgfttjpobm!dpotvmujoh!gjsn!jo!uif!gjfme/ NOWTHEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt; 1.SCOPE OF SERVICES Dpousbdups!tibmu!qspwjef!wfijdmf!upxjoh!boe!tupsbhf!tfswjdf!bu!uif!sfrvftu!pg!uifTboub!Bob Qpmjdf!Efqbsunfou-!po!b!spubujpobm!cbtjt-!jo!bddpsebodf!xjui!uif!ufsnt!boedpoejujpot!tfu!gpsui!jo! uif!Tdpqf!pg!Tfswjdf-!buubdife!ifsfup!bt!Fyijcju!B!boejodpsqpsbufe!cz!uijt!sfgfsfodf/!Uif!Djuz! joufoet!up!dpousbdu!xjui!tfwfsbm!upx!dpnqbojftup!qspwjef!ofdfttbsz!upxjoh!tfswjdft!po!b!spubujpobm! cbtjt-!#Upxjoh!tfswjdft!nbz!jodmvef-cvu!bsf!opu!mjnjufe!up-!upxjoh!wfijdmft!gspn!qvcmjd!ps!qsjwbuf! qspqfsuz!bu!uif!ejsfdujpo!pgQpmjdf!fnqmpzfft-!pxofst!sfrvftu!gps!b!upx!nbef!wjb!uif!Qpmjdf! Efqbsunfou-!uif!tupsbhfpg!wfijdmft-!uif!tfdvsf!tupsbhf!pg!wfijdmft!dpoubjojoh!fwjefoujbsz!wbmvf-! efcsjt!dmfbovqboe!sfnpwbm-!sfdpwfsz!tfswjdft!boe!benjojtusbujwf!pwfstjhiu!pg!wfijdmft!jo!uif! dvtupez!pguif!Dpousbdups/ 2.COMPENSATION b/Uif!qbsujft!joufoe!uibu!upxjoh!boe!tupsbhf!gfft!xjmm!cf!qbje!cz!uif!wfijdmf!pxofs!bu!uif sbuft!bje!dibshft!tfu!gpsui!jo!Dpousbdups(t!uifo!dvssfou!boe!bqqspwfe!gff!tdifevmf- buubdife!bt!Fyijcju!C!boe!jodpsqpsbufe!cz!uijt!sfgfsfodf/ c/Xifo!Dpousbdups!qspwjeft!tfswjdft!dibshfbcmf!up!uif!Djuz!bt!tfu!gpsui!jo!FyijcjuB-!uif Dpousbdups!tibmm!tvcnju!b!npouimz!jowpjdf!cz!uif!26ui!pg!uif!npoui!up!uif!Djuz!gpsboz tvdi!tfswjdft!sfoefsfe!jo!uif!qsjps!npoui-!jg!bqqmjdbcmf-!Uif!jowpjdf!tibmm!jodmvef!bmm jogpsnbujpo!fovnfsbufe!jo!DbmjgpsojbWfijdmf!Dpef)#DWD#*!¨33762/18)f*!boe!jodmvef uif!gpmmpxjoh!jogpsnbujpo; Qbhf!1 pg!10 $2529:9w3 ! j/!!Dpousbdups(t!jowpjdf!ovncfs! jj/!!Tboub!Bob!Qpmjdf!Efqbsunfou(t!dbtf!ovncfs! ! d/!Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!tjyuz!)71*!ebzt!gpmmpxjoh!sfdfjqu!pg!qspqfs! jowpjdf-!tvckfdu!up!Djuz!bddpvoujoh!qspdfevsft/!Qbznfou!offe!opu!cf!nbef!gps!xpsl! xijdi!gbjmt!up!nffu!uif!tuboebset!pg!qfsgpsnbodf!gps!qspgfttjpobm!upxjoh!tfswjdft!ps!jo! bddpsebodf!xjui!uif!tuboebset!tfu!gpsui!jo!uijt!bhsffnfou/! ! e/!Djuz!jnqptfe!tupsbhf!gfft!sfdfjwfe!cz!uif!dpousbdups!tibmm!cf!sfnjuufe!up!uif!Djuz!cz! uif!26ui!pg!fbdi!npoui!gps!boz!boe!bmm!wfijdmft!sfmfbtfe!evsjoh!uif!qsjps!npoui/!B! wfijdmf!sfmfbtf!sfqpsu-!xijdi!sfdpodjmft!uif!wfijdmft!sfmfbtfe!cz!uif!dpousbdups-!xjmm! bmtp!bddpnqboz!uif!qbznfou!up!uif!Djuz/!Qbznfout!tibmm!cf!sfnjuufe!up;!! ! Tboub!Bob!Qpmjdf!Efqbsunfou!! Buufoujpo;!Dqm/!Tbvm!Ftrvjwfm!!Usbggjd!Ejwjtjpo!! 71!Djwjd!Dfoufs!Qmb{b!! Tboub!Bob-!DB!:3813! ! f/!Bekvtunfout!up!uif!Upxjoh!boe!Tupsbhf!Gff!Tdifevmf! ! Uif!Qpmjdf!Spubujpobm!Upx!Nbobhfs!ps!ijt!eftjhoff!tibmm!fybnjof!uif!upxjoh!boe!tupsbhf! sbuft!bvuipsj{fe!jo!bddpsebodf!xjui!uijt!bhsffnfou!po!bo!boovbm!cbtjt/!Uif!Qsphsbn!Nbobhfs!nbz! bekvtu!uif!upxjoh!boe!tupsbhf!sbuft-!opu!up!fydffe!uxp!qfsdfou!)3&*!boovbmmz-!cbtfe!po!uif!nptu! sfdfou!tubujtujdt-!bt!gpmmpxt;!uif!uxp!joejdft!xijdi!xjmm!cf!vtfe!gps!efufsnjojoh!bekvtunfout!up!uif! upxjoh!boe!tupsbhf!gff!tdifevmf!tibmm!cf!uif!qsjps!uxfmwf!)23*!npouit-!sfqpsujoh!npoui/!!Efdfncfs-! Dpotvnfs!Qsjdf!Joefy!)DQJ*!gps!Bmm!Vscbo!Dpotvnfst!gps!Mpt!Bohfmft.Bobifjn.Sjwfstjef! Cvsfbv!pg!Mbcps!Tubujtujdt!ps!boz!sfmfwbou!tvddfttps!gps!uif!Psbohf!Dpvouz!bsfb-!boe!uif!uxfmwf! )23*!npoui!Efdfncfs!Qspevdfs!Qsjdf!Joefy!gps!Qfuspmfvn!)QQJ*/!Uif!bekvtunfou!gpsnvmb!tibmm!cf! bt!gpmmpxt;!Uif!DQJ!tibmm!cf!xfjhiufe!bu!ojofuz!):1&*!qfsdfou!boe!QQJ!tibmm!cf!xfjhiufe!bu!ufo! )21&*!qfsdfou/!Ipxfwfs-!gff!bekvtunfout!xjmm!pomz!cf!nbef!jg!kvtujgjfe!boe!tibmm!pddvs!bu!uif!tpmf! ejtdsfujpo!pg!uif!Dijfg!pg!Qpmjdf!cbtfe!po!sfdpnnfoebujpot!gspn!uif!Qpmjdf!Spubujpobm!Upx! Qsphsbn!Nbobhfs/! ! 3. TERM ! Uijt!Bhsffnfou!tibmm!dpnnfodf!po!Tfqufncfs!2-!3132!boe!dpoujovf!gps!b!uisff!)4*!zfbs! ufsn!voujm!Bvhvtu!42-!3135-!vomftt!ufsnjobufe!fbsmjfs!jo!bddpsebodf!xjui!Tfdujpo!24-!cfmpx/! ! 4. INDEPENDENT CONTRACTOR ! Dpousbdups!tibmm-!evsjoh!uif!foujsf!ufsn!pg!uijt!Bhsffnfou-!cf!dpotusvfe!up!cf!bo! joefqfoefou!Dpousbdups!boe!opu!bo!fnqmpzff!pg!uif!Djuz/!!Uijt!Bhsffnfou!jt!opu!joufoefe!ops!tibmm! ju!cf!dpotusvfe!up!dsfbuf!bo!fnqmpzfs.fnqmpzff!sfmbujpotijq-!b!kpjou!wfouvsf!sfmbujpotijq-!ps!up! bmmpx!uif!Djuz!up!fyfsdjtf!ejtdsfujpo!ps!dpouspm!pwfs!uif!qspgfttjpobm!nboofs!jo!xijdi!Dpousbdups! qfsgpsnt!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!nbuufs!pg!uijt!Bhsffnfou<!ipxfwfs-!uif!tfswjdft!up!cf! Qbhf!2!pg!10! $2529:9w3! ! qspwjefe!cz!Dpousbdups!tibmm!cf!qspwjefe!jo!b!nboofs!dpotjtufou!xjui!bmm!bqqmjdbcmf!tuboebset!boe! sfhvmbujpot!hpwfsojoh!tvdi!tfswjdft/!Dpousbdups!tibmm!qbz!bmm!tbmbsjft!boe!xbhft-!fnqmpzfs(t!tpdjbm! tfdvsjuz!ubyft-!vofnqmpznfou!jotvsbodf!boe!tjnjmbs!ubyft!sfmbujoh!up!fnqmpzfft!boe!tibmm!cf! sftqpotjcmf!gps!bmm!bqqmjdbcmf!xjuiipmejoh!ubyft/! ! 5. INSURANCE ! Qsjps!up!voefsubljoh!qfsgpsnbodf!pg!xpsl!voefs!uijt!Dpousbdu-!Dpousbdups!tibmm!nbjoubjo!boe!tibmm! sfrvjsf!jut!tvcdpousbdupst-!jg!boz-!up!pcubjo!boe!nbjoubjo!jotvsbodf!bt!eftdsjcfe!cfmpx;!! ! 2/!!Dpnnfsdjbm!Hfofsbm!Mjbcjmjuz!Jotvsbodf!!uif!Dpousbdups!tibmm!nbjoubjo! dpnnfsdjbm!hfofsbm!mjbcjmjuz!jotvsbodf!xijdi!tibmm!jodmvef-!cvu!opu!cf!mjnjufe!up! qspufdujpo!bhbjotu!dmbjnt!bsjtjoh!gspn!cpejmz!boe!qfstpobm!jokvsz-!jodmvejoh!efbui! sftvmujoh!uifsf!gspn!boe!ebnbhf!up!qspqfsuz-!sftvmujoh!gspn!boz!bdu!ps!pddvssfodf! gpsnbodf!pg!uijt!Bhsffnfou-! jodmvejoh-!xjuipvu!mjnjubujpo-!bdut!jowpmwjoh!wfijdmft/!Uif!bnpvout!pg!jotvsbodf! tibmm!cf!opu!mftt!uibo!uif!gpmmpxjoh;!tjohmf!mjnju!dpwfsbhf!bqqmzjoh!up!cpejmz!boe! qfstpobm!jokvsz-!jodmvejoh!efbui!sftvmujoh!uifsf!gspn-!boe!qspqfsuz!ebnbhf-!jo!uif! upubm!bnpvou!pg!%2-111-111!qfs!pddvssfodf-!%3-111-111!jo!uif!bhhsfhbuf/!! ! 3/!!Cvtjoftt!Bvupnpcjmf!Mjbcjmjuz!Jotvsbodf-!ps!frvjwbmfou!gpsn-!tibmm!cf!nbjoubjofe! cz!uif!Dpousbdups!xjui!b!dpncjofe!tjohmf!mjnju!pg!opu!mftt!uibo!%2-111-111!qfs! pddvssfodf/!Tvdi!jotvsbodf!tibmm!jodmvef!dpwfsbhf!gps!pxofe-!ijsfe!boe!opo.pxofe! bvupnpcjmft!bt!xfmm!bt!vojotvsfe!npupsjtu!dpwfsbhf!xjui!b!dpncjofe!tjohmf!mjnju! pg!opu!mftt!uibo!%2-111-111!qfs!pddvssfodf/!! ! 4/!!!jo!bddpsebodf!xjui!uif!qspwjtjpot!pg!Tfdujpo! 4411!pg!uif!Mbcps!Dpef-!Dpousbdups!jt!sfrvjsfe!up!cf!jotvsfe!bhbjotu!mjbcjmjuz!gps! .jotvsbodf/!Qsjps!up!dpnnfodjoh!uif! qfsgpsnbodf!pg!uif!xpsl!voefs!uijt!Dpousbdu-!Dpousbdups!bhsfft!up!pcubjo!boe! bddjefou/!! ! 5/!!!uif!Dpousbdups!tibmm! nbjoubjo!hbsbhf!mjbcjmjuz!jotvsbodf!up!jodmvef!bmm!qsfnjtft-!pqfsbujpot!boe!dpwfsbhf! gps!cpejmz!jokvsz!boe!qspqfsuz!ebnbhf!xjui!b!dpncjofe!tjohmf!mjnju!pg!opu!mftt!uibo! %2-111- wfijdmft!jo!uif!dbsf-!dvtupez!boe!dpouspm!pg!uif!pqfsbups!jo!uif!tupsbhf!gbdjmjuz!xjui! b!tjohmf!mjnju!pg!opu!mftt!uibo!%211-111!qfs!pddvssfodf/!! ! 6/!!Po.Ippl!Jotvsbodf!!uif!Dpousbdups!tibmm!nbjoubjo!po.ippl!jotvsbodf!xjui!mjnjut! opu!mftt!uibo!uiptf!sfrvjsfe!cz!uif!Dbmjgpsojb!Ijhixbz!Qbuspm;!! ! b/!!Dmbtt!B!upx!usvdl!.!%36-111!! c/!!Dmbtt!C!upx!usvdl!.!%61-111!! d/!!Dmbtt!D!ps!Dmbtt!E!upx!usvdl!.!%211-111!! ! Qbhf!3!pg!10! $2529:9w3! ! 7/!!Uif!gpmmpxjoh!sfrvjsfnfout!bqqmz!up!uif!jotvsbodf!up!cf!qspwjefe!cz!Dpousbdups! qvstvbou!up!uijt!tfdujpo;!! ! b/!!Dpnnfsdjbm!hfofsbm!mjbcjmjuz!boe!cvtjoftt!bvupnpcjmf!jotvsbodf!qpmjdjft! tibmm!)2*!obnf!uif!Djuz-!jut!pggjdfst-!fnqmpzfft-!bhfout-!wpmvouffst!boe! sfqsftfoubujwft!bt!beejujpobm!jotvsfe)t*<!)3*!cf!qsjnbsz!boe!opu!dpousjcvupsz! xjui!sftqfdu!up!jotvsbodf!ps!tfmg.jotvsbodf!qsphsbnt!nbjoubjofe!cz!uif!Djuz<! boe!)4*!dpoubjo!tuboebse!tfqbsbujpo!pg!jotvsfet!qspwjtjpot/!B!tbnqmf! beejujpobm!jotvsfe!foepstfnfou!jt!buubdife!ifsfup!bt!Fyijcju!D/!Dpousbdups! tibmm!nbjoubjo!bmm!jotvsbodf!sfrvjsfe!bcpwf!jo!gvmm!gpsdf!boe!fggfdu!gps!uif! foujsf!qfsjpe!dpwfsfe!cz!uijt!Bhsffnfou/!! c/!!Dfsujgjdbuft!pg!jotvsbodf!tibmm!cf!gvsojtife!up!uif!Djuz!vqpo!fyfdvujpo!pg! uijt!Dpousbdu!boe!tibmm!cf!bqqspwfe!jo!gpsn!cz!uif!Djuz!Buupsofz/!! d/!! jotvsbodf/!! e/!!Dfsujgjdbuft!boe!qpmjdjft!tibmm!tubuf!uibu!uif!qpmjdjft!tibmm!opu!cf!dbodfmfe!ps! sfevdfe!jo!dpwfsbhf!ps!dibohfe!jo!boz!puifs!nbufsjbm!btqfdu!xjuipvu!uijsuz! )41*!ebzt!qsjps!xsjuufo!opujdf!up!uif!Djuz/!! ! 8/!!Jg!Dpousbdups!gbjmt!ps!sfgvtft!up!qspevdf!ps!nbjoubjo!uif!jotvsbodf!sfrvjsfe!cz!uijt! tfdujpo!ps!gbjmt!ps!sfgvtft!up!gvsojti!uif!Djuz!xjui!sfrvjsfe!qsppg!uibu!jotvsbodf!ibt! cffo!qspdvs fmfdujpo-!up!gpsuixjui!ufsnjobuf!uijt!Dpousbdu/!Tvdi!ufsnjobujpo!tibmm!opu!bggfdu! uijt!bhsffnfou!qsjps!up!opujgjdbujpo!pg!ufsnjobujpo/!Uif!Dpousbdups!xbjwft!uif!sjhiu! up!sfdfjwf!dpnqfotbujpo!boe!bhsfft!up!joefnojgz!uif!Djuz!gps!boz!xpsl!qfsgpsnfe! qsjps!up!bqqspwbm!pg!jotvsbodf!cz!uif!Djuz/!! ! 6. HOLD HARMLESS/INDEMNIFICATION ! Up!uif!gvmmftu!fyufou!qfsnjuufe!cz!mbx-!Dpousbdups!tibmm!joefnojgz-!efgfoe!boe!ipme! boe!bhbjotu!boz!boe!bmm!dmbjnt!)jodmvejoh-!xjuipvu!mjnjubujpo-!dmbjnt!gps!cpejmz!jokvsz-!efbui!ps! ebnbhf!up!qspqfsuz*-!efnboet-!pcmjhbujpot-!ebnbhft-!bdujpot-!dbvtft!pg!bdujpo-!tvjut-!mpttft-! gfft-!ejtcvstfnfout!boe!dpvsu!dptut*!pg!fwfsz!ljoe!boe!obuvsf!xibutpfwfs!)joejwjevbmmz-!b!Dmbjn<! boz!xpsl!qfsgpsnfe!ps!tfswjdft!qspwjefe!voefs!uijt!Dpousbdu!)jodmvejoh-!xjuipvu!mjnjubujpo-! efgf qfsgpsnjoh!uif!xpsl!)jodmvejoh!uif!ofhmjhfou!boe0ps!xjmmgvm!bdut-!fsspst!boe0ps!pnjttjpot!pg! Dpousbdups-!jut!qsjodjqbmt-!pggjdfst-!bhfout-!fnqmpzfft-!wfoepst-!tvqqmjfst-!dpousbdupst-! tvcdpousbdupst-!bozpof!fnqmpzfe!ejsfdumz!ps!joejsfdumz!cz!boz!pg!uifn!ps!gps!xiptf!bdut!uifz!nbz! cf!mjbcmf!gps!boz!ps!bmm!pg!uifn*/!Opuxjuituboejoh!uif!gpsfhpjoh-!opuijoh!ifsfjo!tibmm!cf!dpotusvfe! up!sfrvjsf!Dpousbdups!up!joefnojgz!uif!Joefnojgjfe!Qbsujft!gspn!boz!Dmbjn!bsjtjoh!gspn!uif!tpmf! ofhmjhfodf!ps!xjmmgvm!njtdpoevdu!pg!uif!Joefnojgjfe!Qbsujft/!Opuijoh!jo!uijt!joefnojuz!tibmm!cf! Qbhf!4!pg!10! $2529:9w3! ! uijt!Dpousbdu/!Uijt!joefnojuz!tibmm!bqqmz!up!bmm!dmbjnt!boe!mjbcjmjuz!sfhbsemftt!pg!xifuifs!boz! jotvsbodf!qpmjdjft!bsf!bqqmjdbcmf/!Uif!qpmjdz!mjnjut!ep!opu!bdu!bt!b!mjnjubujpo!vqpo!uif!bnpvou!pg! joefnojgjdbujpo!up!cf!qspwjefe!cz!uif!Dpousbdups/! ! 7. RECORDS ! Dpousbdups!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe! voefs!uijt!Bhsffnfou/!!Dpousbdups!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpousbdups!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpousbdups!tibmm!bmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/! ! 8. CONFIDENTIALITY ! Jg!Dpousbdups!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpousbdups!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! ibmm!jodmvef!bmm! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpousbdups!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpousbdups! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpousbdups!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 9. CONFLICT OF INTEREST CLAUSE ! Dpousbdups!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftut!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! 10. NON-DISCRIMINATION ! !Dpousbdups!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm!tubuvt-! tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! Qbhf!5!pg!10! $2529:9w3! ! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs!uijt! Bhsffnfou/!Dpousbdups!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz!xjui!bmm! bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 11. EXCLUSIVITY AND AMENDMENT ! Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpousbdups-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm!ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo! uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe!boz!buubdinfout!ifsfup-!uif!ufsnt! pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf!npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou! tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg!Dpousbdups/!!Uif!qbsujft!bhsff!uibu!boz! ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou!uibu!bsf!jodpotjtufou!xjui-!ps!jo! beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps!pcmjhbuf!Dpousbdups!ps!uif!Djuz/!Fbdi! qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op!sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps! bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz!qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz! qbsuz-!xijdi!jt!opu!fncpejfe!ifsfjo/! ! 12. ASSIGNMENT ! b/!Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg! Dpousbdups-!Dpousbdups!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu! ifsfjo!xjuipvu!uif!qsjps!xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-! efmfhbujpo!ps!tvcdpousbdu!xjuipvu!uif!Djuz(t!qsjps!xsjuufo!dpotfou!tibmm!cf!dpotjefsfe! ovmm!boe!wpje/!!! ! b/!Vomftt!qsfwjpvtmz!bqqspwfe!cz!uif!Djuz-!uif!tbmf!ps!usbotgfs!pg!uif!dpouspmmjoh!joufsftu! jo!b!dpnqboz!tibmm!cf!dbvtf!gps!jnnfejbuf!ufsnjobujpo!pg!uijt!dpousbdu!boe!uif! Dpousbdups!tibmm!cf!sfqmbdfe!po!uif!Spubujpobm!Upx!Mjtu!cz!bopuifs!dpnqboz!po!bo! fyjtujoh!fmjhjcjmjuz!mjtu!ps!evsjoh!b!gvuvsf!SGR!qspdftt/! ! 13. TERMINATION b/!Uif!Djuz!sftfswft!uif!sjhiu!up!jnnfejbufmz!ufsnjobuf!uif!dpousbdu-!xjuipvu!qfobmuz-! gps!dbvtf/! c/!Jo!uif!fwfou!Dpousbdups!gbjmt!ps!sfgvtft!up!ujnfmz!qfsgpsn!boz!pg!uif!qspwjtjpot!pg! uijt!Bhsffnfou!jo!uif!nboofs!sfrvjsfe-!ps!jg!Dpousbdups!wjpmbuft!boz!qspwjtjpo!pg! uijt!Bhsffnfou-!Dpousbdups!tibmm!cf!effnfe!jo!efgbvmu/!Djuz!tibmm!qspwjef!xsjuufo! opujdf!pg!tvdi!efgbvmu!up!Dpousbdups(t!Qspkfdu!Nbobhfs/!Jg!qpttjcmf-!uif!Dpousbdups! tibmm!dvsf!tbje!efgbvmu!xjuijo!b!qfsjpe!pg!uxp!)3*!xpsljoh!ebzt/!Jg!tvdi!dvsf!jt!opu! dpnqmfufe!jo!b!ujnfmz!nboofs-!Djuz!nbz!ufsnjobuf!uif!Bhsffnfou!gpsuixjui!cz! hjwjoh!xsjuufo!opujdf!up!Dpousbdups(!t!Qspkfdu!Nbobhfs-!Uif!Djuz!nbz-!jo!beejujpo! up!uif!puifs!sfnfejft!qspwjefe!jo!uijt!Bhsffnfou!ps!bvuipsj{fe!cz!mbx-!ufsnjobuf! uijt!Bhsffnfou!cz!hjwjoh!xsjuufo!opujdf!pg!ufsnjobujpo/!Dpousbdups!tibmm!cf! sftqpotjcmf!gps!bmm!dptut!jodvssfe!cz!Djuz-!jodmvejoh!sfqmbdfnfou!dptut!pg!frvjqnfou! boe!mbcps!sfrvjsfe!up!qspwjef!tfswjdf!evsjoh!Dpousbdups(t!efgbvmu/! ! Qbhf!6!pg!10! $2529:9w3! ! d/!Bt!eftdsjcfe!jo!Fyijcju!B-!dpodfsojoh!uif!jowftujhbujpo!boe!ejtqptjujpo!pg!! wjpmbujpot-!uif!Djuz!nbz!ufsnjobuf!uijt!bhsffnfou!jnnfejbufmz!gps!dbvtf!jg!ju!ibt! cffo!efufsnjofe!cz!uif!Usbggjd!Dpnnboefs-!xjui!dpodvssfodf!gspn!uif!Gjfme! Pqfsbujpot!Cvsfbv!Dpnnboefs-!uibu!uif!Dpousbdups!ibt!dpnnjuufe!svmf!wjpmbujpot! bttpdjbufe!xjui!uijt!bhsffnfou-!ps!ibt!dpnnjuufe!wjpmbujpot!pg!uif!mbx-!boe! ufsnjobujpo!pg!uif!dpousbdu!jt!effnfe!up!cf!uif!bqqspqsjbuf!ejtqptjujpo/! ! e/!Uijt!bhsffnfou!nbz!cf!ufsnjobufe!xjuipvu!dbvtf!cz!Djuz!cz!xsjuufo!opujdf! efmjwfsfe!up!uif!Dpousbdups!fjuifs!qfstpobmmz!ps!cz!nbjm-!uijsuz!)41*!ebzt!qsjps!up!uif! foe!pg!uif!uifo!dvssfou!ufsn/!Vqpo!ufsnjobujpo-!Djuz!tibmm!qbz!Dpousbdups!gps! tfswjdft!sfoefsfe!bt!tqfdjgjfe!jo!uif!Bhsffnfou!qsjps!up!uif!fggfdujwf!ebuf!pg! ufsnjobujpo/! ! 14. CONTRACTOR OPTION FOR TERMINATION Uif!Dpousbdups!nbz!sfrvftu!ufsnjobujpo!pg!uif!dpousbdu!xifo!dpoejujpot!evsjoh!uif!dpousbdu! nblf!ju!jnqpttjcmf!up!qfsgpsn!ps!xifo!qsfwfoufe!gspn!qspdffejoh!xjui!uif!dpousbdu!cz!bdu!pg!Hpe-! cz!mbx!ps!pggjdjbm!bdujpo!pg!b!qvcmjd!bvuipsjuz!ps!jo!uif!fwfou!pg!opoqbznfou!cz!uif!Djuz/!Tvdi! sfrvftu!xjmm!sfrvjsf!ojofuz!):1*!ebzt!xsjuufo!opujdf!qsjps!up!dpousbdu!ufsnjobujpo!ebuf!sfrvftufe/!Jo! uif!fwfou!pg!opoqbznfou!pg!voejtqvufe!tvnt!cz!uif!Djuz-!Dpousbdups!tibmm!hjwf!uif!Djuz!uijsuz!)41*! xpsljoh!ebzt!up!dvsf!uif!bmmfhfe!csfbdi/! 15. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Dpousbdups!tibmm!nblf!fwfsz!fggpsu!up!tpmjdju!boe!bewfsujtf!fnqmpznfou!pqqpsuvojujft!up! Tboub!Bob!sftjefout-!Uif!Djuz!tibmm!jogpsn!uif!Dpousbdups!pg!bsfbt!up!qvcmjdj{f!sfdsvjunfou! pqqpsuvojujft-!tvdi!bt!xpsl!dfoufst!boe!dpnnvojuz!dfoufst/!!Dpousbdups!tibmm!qspwjef!up!Djuz-!b! eftdsjqujpo!pg!fggpsut!boe!qspdfevsft!vtfe!up!opujgz!sftjefout!pg!fnqmpznfou!pqqpsuvojujft!bt!uifz! pddvs!cvu-!bu!b!njojnvn-!podf!fbdi!zfbs!qsjps!up!uif!Djuz!fyfsdjtjoh!jut!pqujpo!up!fyufoe!uif! dpousbdu/! ! 16. CONTRACTOR' S PARTICIPATION AT COMMUNITY MEETINGS EVENTS AND PUBLIC AWARENESS CAMPAIGNS Jg!sfrvftufe!cz!Djuz-!uif!Dpousbdups!tibmm!bhsff!up!qbsujdjqbuf!jo!dpnnvojuz!nffujoht-! dpnnvojuz!fwfout!boe!qvcmjd!bxbsfoftt!dbnqbjhot-!tvdi!bt!Obujpobm!Ojhiu!Pvu-!EVJ! qsftfoubujpot!ps!boz!puifs!ofjhicpsippe!ps!Djuz!fwfou/!Tvdi!qbsujdjqbujpo!tibmm!cf!vqpo!Djuz! sfrvftu!qspwjefe!xjui!sfbtpobcmf!opujdf!pg!uif!fwfou/!Tvdi!fwfout!xjmm!opu!fydffe!gpvs!)5*!sfrvftut! qfs!zfbs/! 17. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS b/!Dpousbdups!tibmm!qfsgpsn!bmm!sfrvjsfnfout!voefs!uijt!dpousbdu!jo!tusjdu!pctfswbodf!pg! boe!jo!dpnqmjbodf!xjui!bmm!bqqmjdbcmf!fowjsponfoubm-!usbggjd-!tbgfuz!boe!boz!puifs!mbxt-! sfhvmbujpot-!psejobodft-!dpeft!boe!boz!puifs!mfhjtmbujwf!ps!tubuvupsz!sfrvjsfnfout/! ! Qbhf!7!pg!10! $2529:9w3! ! c/!Dpousbdups!xbssbout!uibu!uif!qfsgpsnbodf!pg!tfswjdft!voefs!uijt!dpousbdu!tibmm!cf! dpnqmjbou!xjui!uif!dvssfou!sfrvjsfnfout!pg!uif!Pddvqbujpobm!Tbgfuz!boe!Ifbmui!Bdu! )PTIB*!boe!bt!ju!nbz!cf!bnfoefe!ps!vqebufe!uispvhipvu!uif!ufsn!pg!uijt!dpousbdu/! 18. FINES Uif!Dpousbdups!tibmm!cf!mjbcmf!gps!bmm!wjpmbujpo!gjoft!mfwjfe!bhbjotu!uif!Djuz!cz!boz!Gfefsbm-! Tubuf!ps!mpdbm!bhfodz-!jodmvejoh!cvu!opu!mjnjufe!up!uif!Bjs!Rvbmjuz!Nbobhfnfou!Ejtusjdu!)BRNE*-! boe!uif!Sfhjpobm!Xbufs!Rvbmjuz!Dpouspm!Cpbse-!evf!up!uif!bdujpo!ps!gbjmvsf!up!bdu!cz!Dpousbdups/! 19. WAIVER Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps! hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/! 20. JURISDICTION - VENUE ! !Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/!! ! 21. PROFESSIONAL LICENSES ! Dpousbdups!tibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-! qfsnjut-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs! boe!sfrvjsfe!cz!uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg! Tboub!Bob!boe!bmm!puifs!hpwfsonfoubm!bhfodjft/!!Dpousbdups!tibmm!opujgz!uif!Djuz!jnnfejbufmz!boe! jo!xsjujoh!pg!jut!jobcjmjuz!up!pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe! fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf!dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/! ! 22. NOTICE ! Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo! uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;! Up!Djuz;! ! Dmfsl!pg!uif!Djuz!Dpvodjm! Djuz!pg!Tboub!Bob! 31!Djwjd!Dfoufs!Qmb{b!)N.41*! Qbhf!8!pg!10! $2529:9w3! ! Q/P/!Cpy!2:99! Tboub!Bob-!DB!:3813.2:99! Gby;!825.!758.7:67! ! Xjui!dpvsuftz!dpqjft!up;! ! Dijfg!pg!Qpmjdf!! Djuz!pg!Tboub!Bob! 71!Djwjd!Dfoufs!Qmb{b!! Tboub!Bob-!Dbmjgpsojb!:3813! Gby;!825.356.92:1! Usbggjd!Ejwjtjpo!! Djuz!pg!Tboub!Bob!! Tboub!Bob!Qpmjdf!Efqbsunfou!! Buuo;!Usbggjd!Dpnnboefs!! 71!Djwjd!Dfoufs!Qmb{b!! Tboub!Bob-!DB!:3813!! Gby!825.356.92:1! ! ! Djuz!pg!Tboub!Bob!! Buuo;!Qpmjdf!Mfhbm!Bewjtps!! 31!Djwjd!Dfoufs!Qmb{b!! Tboub!Bob-!DB!:3813!! Gby!)825*!758.7626! ! Up!Dpousbdups;!! ! Hsfbufs!Tpvuifso!Dbmjgpsojb!Upxjoh-!Jod/! Buuo;!Bsuvsp!Qfsf{-!Jod/! ui 3313!X/!6!Tusffu! Tboub!Bob-!DB!:3814! ! B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-! boz!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-! dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo! efqptjufe!jo!uif!Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe! beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz!gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf! cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif! usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf! ujnf!gsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm!cf!fydmvefe/! ! 23. MISCELLANEOUS PROVISIONS b/!Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibt!uif! qpxfs-!bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg! Qbhf!9!pg!10! $2529:9w3! uijt!Bhsffnfou-!boe!tibmm!joefnojgz!Djuz!gvmmz-!jodmvejoh!sfbtpobcmf!dptut!boe! ps!qpxfs!jt!opu-!jo!gbdu-!ifme!cz!uif!tjhobupsz!ps!jt!xjuiesbxo/ c/UifBhsffnfou!jt!uif!gjobm!boe!dpnqmfuf!bhsffnfou!boe!boz!qsjps!ps! dpoufnqpsbofpvt!bhsffnfout!gps!tjnjmbs!tfswjdft!cfuxffo!uif!qbsujft!jt!tvqfstfefe! cz!uijt!Bhsffnfou/!!Uijt!tibmm!opu!bqqmz!xifsf!uif!Qbsujft!bsf!dvssfoumz!fohbhfe! boe!Dpousbdupsjt!qspwjejoh!tfswjdft!opu!dpoufnqmbufe!cz!uijt!Bhsffnfou d/Bmm!Fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz! tfu!gpsui!jo!uif!cpez!pg!uijt!Bhsffnfou/ JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe!zfbs!gjstu! bcpwf!xsjuufo/ ATTEST:CITY OF SANTA ANA Ebjtz!Hpnf{Lsjtujof!Sjehf Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs APPROVED AS TO FORM; TPOJB!S/!DBSWBMIP CONTRACTOR: Djuz!Buupsofz Cz;! Bsuvsp!Qfsf{ Ubnbsb!Cphptjbo Tfojps!Bttjtubou!Djuz!BuupsofzDFP)ujumf* SFDPNNFOEFE!GPS!BQQSPWBM; Ebwje!Wbmfoujo Dijfg!pg!Qpmjdf Qbhf!10 pg!10 $2529:9w3 EXHIBIT A ! TDPQF!PG!TFSWJDFT! ! ! CITY OF SANTA ANA EXHIBIT SCOPE OF SERVICES I.SCOPE OF SERVICES A consultant hired pursuant to this RFP shall be responsible for Police Rotational Towing and Storage Services with the Santa Ana Police Department, as outlined in the SAMC § 32-107. The successful Contractor(s) must agree to perform all services as outlined herein within the corporate city limits of the City of Santa Ana or any other jurisdiction as directed by a member of the Santa Ana Police Department. II.IMPLEMENTATION A.The selected Contractor(s) will collectively assume responsibility for all towing and storage needs, and all other related functions as described in the RFP, for the Santa Ana Police Department on a rotational basis. B.The Contractor shall ensure that all employees working on this project meet the minimum personnel and training standards identified herein. In addition, the Contractor should include a list of additional training provided to the Contractor’s staff demonstrating proficiency and excellence in the field. C.City Staff shall have the right to modify, reduce or delete rotational tow services and remove contract personnel with prior notice to Contractor. The Contractor shall provide sufficient personnel and equipment, but in no case less than the minimum required, to carry out the duties contained in this RFP within specified timelines. The term of the contract is three (3) years with two (2) one (1) year options for renewal. III.USE OF ROTATIONAL TOW LIST A.CRITERIA AND RULES FOR USE BY POLICE EMPLOYEES The City agrees to utilize the rotational tow list for all service requests initiated by members of the Santa Ana Police Department except where provided for in this agreement. Therefore, the City agrees to operate under the following policy guidelines unless reasonably necessary to deviate due to exigent or unforeseen circumstances: 1.Whenever the driver or owner specifies a particular club, association or tow service to care for his/her vehicle, the garage or tow service requested shall be called and such calls shall not constitute a rotational tow call. 2.When a driver does not specify a particular garage or tow service, the garage or tow service called shall be taken from the rotational list in numerical order. When more than one vehicle is to be towed from a collision scene and the drivers do not specify a preference, the rotation list shall be followed on the basis of one tow truck for each vehicle utilizing the numerical rotational order. The rotation list shall be followed on a per vehicle basis rather than per collision or call for service. When multiple Contactors are called to the same incident, the distribution of vehicles shall be determined by the police officer at the scene. RFP No. 21-060Police Rotational Towing and Storage Services Page 20 of 39 CITY OF SANTA ANA 3. If the eligible Contractor does not answer the telephone or acknowledge the call via a software dispatch system, is unable to respond, unable to perform the required services, refuses to respond or provide the requested service, or is cancelled due to an excessive response time, that company shall be passed over and shall not be eligible until the Contractor comes up on the rotation list again. 4. It shall be the responsibility of the Contractor to notify the Police Department if it is unable to respond within the required time limit or with the appropriate equipment for the type of service requested. 5. If it is determined, the Contractor is not needed and is cancelled by the Police Department or the vehicle owner, the Contractor shall be placed back on top of the rotation list and no charge shall result from the call. 6. The rotation list shall be used on occasions where an officer stores or impounds a vehicle and the driver or owner is not consulted or is not present. 7. All employees of the Police Department are specifically prohibited from soliciting or recommending any garage or tow service, either directly or indirectly. All officers are directed to ascertain from the party in charge of the vehicle as to their preference of a towing agency. A request of “no preference” by the person in charge will be relayed to dispatch by the officer and will result in a call to the Contractor that is next up on the rotation list. B. REPORTING PROCEDURES 1. All officers requesting a tow truck from the rotational list for the towing, storing or impounding of a vehicle shall complete the Santa Ana Police Department storage/impound form when required by Departmental policy or procedure. The form shall be signed by both the officer and the driver of the tow truck. A copy of the Santa Ana Police Department storage/impound form shall be given to the tow truck driver prior to the vehicle being towed from the scene. IV.CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORK ASSIGNMENTS AND SCHEDULE The Contractor shall be available to provide services within the corporate limits of the City of Santa Ana 24-hours per day, seven (7) days per week, 365 days per year. There are no exceptions for holidays under the project. The Contractor shall also make reasonable accommodations for its personnel to attend meetings with City staff from the Police Department, City Attorney’s Office or any other City Agency as required by the Project Manager. B. PREVAILING WAGE Prevailing wage will not be required for this contract. C. WORKING HOURS AND RESPONSE TIMES 1. All services under this contact shall be available 24-hours per day, seven (7) days per week, 365-days per year without exception. 2. The owner, principal or business manager of the proposing Contractor shall have a minimum of five (5) years of verifiable experience in the towing for-hire industry. Prior experience RFP No. 21-060Police Rotational Towing and Storage Services Page 21 of 39 CITY OF SANTA ANA performing towing services for a law enforcement agency are highly desirable but not required. If the owner, principal or business manager possessing this requisite experience is no longer employed by the Contractor at any time during the course of the contract, the Contractor shall immediately report such change in condition to the City’s Project Manager and participation on the rotation list shall be suspended until a new owner, principal or business manager is identified and approved. The Contractor shall be required to have a dispatcher on-duty 24-hours per day with the capability to communicate instantly with all trucks and/or drivers assigned to this project. All requests for tow services shall be acknowledged or refused within three (3) minutes by the Contractor’s dispatcher and response to the scene shall occur within 20 minutes from the time the Contractor is notified by the Police Department’s Communications Division. The 20-minute response time applies only to tow requests requiring a Class A tow truck. The Contractor shall be required to comply with this requirement by providing appropriate staffing levels and, if necessary, strategically staging personnel during peak traffic times to allow drivers sufficient time to arrive while complying with all traffic laws and regulations in their response to service requests. For any request requiring a Class B, C or Class D tow truck, the Contractor shall have the necessary equipment on scene within 45 minutes of notification by the Police Department’s Communications Division if a Department employee identifies the need for such equipment or when determined by the Contractor’s employee after responding to the scene and assessing the situation. The Contractor shall be required to have a minimum of one (1) driver on duty 24-hours per day, seven (7) days per week. In addition, the Contractor shall have at least one (1) other driver on-call or stand-by. The Contractor will also be required to maintain office hours between 8:00 am and 5:00 pm, seven (7) days a week, 365 days per year so vehicle owners can retrieve stored or impounded vehicles. D.CONTRACTOR AND PROJECT MANAGEMENT REQUIREMENTS 1.The Contractor shall furnish all personnel necessary to fulfill the obligations of this RFP. 2.A list identifying the names of all personnel assigned to work on this project on behalf of the Contractor shall be provided to the City’s Project Manager or designee. This information shall include the name, date of birth, driver’s license number, social security number, business and residence addresses, the Contractor’s Project Manager and secondary supervisor, and all tow truck operators working pursuant to this agreement. 3.The Contractor shall identify the person assigned as the Contractor’s Project Manager for this project. That person shall be available to the City during normal business hours and will be the primary contact between the City and the Contractor on matters relating to the enforcement services provided through this RFP. This person shall have substantial expertise and experience in tow and recovery operations as well as business operations for the company. RFP No. 21-060Police Rotational Towing and Storage Services Page 22 of 39 CITY OF SANTA ANA 4.The Contractor’s Project Manager shall be the primary daily operations contact to the City and as such, shall do the following: a.Respond to complaints from the Police Department, customers or the community. A copy of any complaints lodged directly with the Contractor regarding services provided under this contract shall be provided to the City’s Project Manager or designee immediately as well as the steps being taking to resolve the complaint and the date a resolution can be expected. A copy of the final disposition shall also be provided to the Project Manager or designee within 15-days unless an extension has been granted in writing prior by the Project Manager. b.Contact the City’s designee at least once per month to discuss and clarify operational assignments and expectations; c.Ensure that the Contractor’s personnel perform the duties as required by the RFP; and d.Prepare and submit monthly reports as required. 5.The Contractor shall be required to designate a second person that may be contacted in the absence of the Contractor’s Project Manager. This person shall also have authority over the Contractor’s personnel and shall be a member of the Contractor’s staff with authority to represent the Contractor on policy matters. E.CONTRACTOR’S PERSONNEL REQUIREMENTS 1.Each of the Contractor’s employees performing work pursuant to this RFP shall: a.Be approved by the Project Manager or designee to perform work on behalf of the City. b.Have ability to read, write legibly, speak and comprehend the English language - Bilingual fluency in Spanish or other language approved on the City’s bilingual list is preferred. c.Be a minimum of 18 years of age; d.All tow truck drivers employed by the Contractor and used for this project must be competent and proficient in all aspects of their duties related to tow and recovery services. This requirement shall provide that any tow driver responding to a scene will be capable of safely towing and/or recovering a vehicle under most circumstances without delay. e.All tow truck drivers employed by the Contractor shall complete an approved tow truck driver training program approved by the California Highway Patrol (CHP) pursuant to their Tow Service Agreement Advisory Committee (TSAAC) prior to performing any work related to this project. Upon selection, proof of successful course completion, the name of the provider and the curriculum taught shall be provided to the Project Manager or designee prior to any driver performing any work on behalf of the City. A list of the 2019-2020 TSACCA training providers may be found in Exhibit 5 of this agreement or in the CHP’s 2019-2020 Tow Service Agreement availalble at https://www.chp.ca.gov/ResearchAndPlanningSectionSite/Documents/2019-2020_TSA.pdf 2.Pass a background and fingerprint check that shall include a review of the employee’s criminal history that would pose a liability for the City including crimes of violence, moral turpitude, theft or unsafe driving practices. 3.The Contractor and all tow truck drivers shall be required to participate in a controlled substance and alcohol testing (CSAT) program and provide proof of enrollment. RFP No. 21-060Police Rotational Towing and Storage Services Page 23 of 39 CITY OF SANTA ANA a.Drivers requiring a Class A, Class B or commercial Class C (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. b.Drivers not required to possess a Class A, Class B or commercial Class C license shall also be enrolled in a CSAT program substantially similar to the requirements outlined above. c.The Contractor shall ensure selection pools for commercial and non-commercial licensed drivers are maintained separately. d.A driver possessing a non-commercial driver’s license who returns with a positive test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver’s license. 4.All employees assigned by the Contractor shall have a valid California driver’s license and remain in good standing with the California Department of Motor Vehicles. a.Tow truck drivers must possess the proper license class, including endorsements, for any tow truck or combination of tow truck and vehicle they operate in the performance of their duties pursuant to this contract. Tow truck drivers shall remain certified and in compliance with CVC § 12520 at all times. b.The Contractor and all tow truck drivers shall be enrolled in the Employer Pull Notice (EPN) program. i.The Contractor shall provide a current list of drivers and a copy of the EPN report. ii.Newly hired tow truck drivers shall be enrolled in the EPN program and proof provided to the Santa Ana Police Department within 30 days of the employee’s hire date. 5.Only employees of the Contractor necessary to complete an assignment shall respond to the scene of a request for service (no spouse, children, animals, etc.). 6.Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient manner possible. 7.Under no circumstances shall a Contractor’s employee carry or be armed with any type of weapon whatsoever while providing service pursuant to this RFP. 8.The Contractor shall provide and pay for all uniforms for contract personnel assigned to work in the field. a.Uniform specifications shall include the name of the company and the employee’s name affixed to the employee’s shirt. b.The City’s Project Manager or designee shall review and approve all uniforms. Uniforms shall fit properly without excessive wear. The uniform must be clean, free of any offensive odors and present a neat appearance. c.All tow truck drivers shall wear appropriate safety garments (e.g. vests, jackets, shirts, retroreflective clothing) in accordance with California Code of Regulations, Title 8, § 1598. If the tow truck driver is working on a Federal-aid highway, the operator shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways, Chapter 1, Federal Highway Administration, Department of Transportation, Part 634, Worker Visibility, which requires high-visibility personal protective safety clothing to be worn that meets the Performance 2 or 3 requirements of the ANSI/ISEA 107-2004. 9.The City’s Project Manager or designee shall conduct the final review of all contract RFP No. 21-060Police Rotational Towing and Storage Services Page 24 of 39 CITY OF SANTA ANA employees prior to being assigned to perform services related to this project on behalf of the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion regarding personnel working under this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notification to the Contractor. REQUIRED TOW VEHICLES AND EQUIPMENT At a minimum, the Contractor shall possess, maintain and be the listed registered owner of the following classes of tow vehicles (meeting requirements as defined in the most current version of CHP 234B – Tow Truck Inspection Guide): Four (4) Class A tow trucks designed for light duty towing operations. One (1) Class B tow truck designed for medium duty towing operations. One (1) Class C tow truck designed for heavy duty towing operations. One (1) Class D tow truck designed for heavy duty towing operations. The Contractor shall provide a listing of all towing vehicles or any substitute vehicle that may be used pursuant to this agreement. Such list must provide the following information: Make, model, and year. Tow truck classification (e.g. Class A). Vehicle and engine identification numbers. Company identification number. California license number. Company vehicle color(s). The company name, business address, telephone number and tow truck identification number shall be permanently and properly affixed to each vehicle in a manner prescribed pursuant to CVC § 27907. There shall be no words or language affixed to the vehicle associating the Contractor orthe vehicle with the Santa Ana Police Department (e.g. “official police tow”) without theprior written approval of the City’s Project Manager. At no time shall the Contractor exceed the gross vehicle weight rating (GVWR) and/or safe loading requirements of the tow truck, including, but not limited to, exceeding the tow trucks GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or failure to maintain 50 percent of the tow truck’s unladen weight on the front axle when lifting or carrying a load. The authorized Towing and Storage Fee Schedule shall be posted in public view in all tow trucks. All of the vehicles identified above and used in accordance with this agreement shall be equipped with the minimum equipment required to perform towing operations as well asthe equipment pursuant to CVC § 27700 and the “Service and Other Equipment” sectionof the CHP 234B (Tow Truck Inspection Guide) form. The Contractor may also be requiredto carry any other safety devices reasonably required by the City. RFP No. 21-060Police Rotational Towing and Storage Services Page 25 of 39 CITY OF SANTA ANA 9. The contractor shall maintain all vehicles and equipment in good repair for use by the Contractor’s employees assigned to perform services pursuant to this agreement. The Contractor shall be responsible for, and pay for all operating expenses, equipment, maintenance and insurance for vehicles assigned to perform work related to this agreement. All tow trucks shall be equipped and maintained in accordance with applicable sections from the California Vehicle Code, Title 13 of the California Code of Regulations, the requirements of this RFP and industry standards. 10. All vehicles shall be kept clean, be free of offensive odors and maintain a professional appearance. 11. All tow trucks shall be inspected annually by the California Highway Patrol and maintain a current Commercial Vehicle Safety Alliance (CVSA) decal. The Contractor shall provide current copies of CHP 234B (Tow Truck Inspection Guide) and CHP 407F (Safetynet Driver/Vehicle Inspection Report) for each vehicle to the City’s Project Manager or designee. 12. The Contractor agrees that the Santa Ana Police Department may inspect any vehicle, without prior notice, at any time during normal business hours. 13. The Contractor shall provide instant communication access via cellular phone or radio to all personnel while performing their duties. G. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide GPS capabilities in all of their tow trucks. If offered for consideration in the Contractor’s Response, the City and Contractor shall be able to view this information via computer in real time and the Contractor shall provide GPS reports at the request of the City. H.CONTRACTOR’S BUSINESS OFFICE REQUIREMENTS 1. The Contractor shall maintain an office and storage facility within the corporate limits of the City of Santa Ana and remain in compliance with any requirements imposed by the Police Department, the Planning Division or any other Department, Agency or Agent of the City of Santa Ana in accordance with federal regulations, state law, the Santa Ana Municipal Code and this agreement. 2. It is preferable that the office and storage facility be at the same location to minimize the impact on the community. However, should additional locations exist, the Contractor agrees to conduct all business from the primary facility and any costs associated with operating a secondary location and/or moving vehicles to or from that secondary location shall not be passed along to any customer covered under this agreement. 3. The primary facility shall have a sign clearly visible to the public that identifies the location as a towing service. 4. The business hours shall be clearly posted. 5. The office shall be sufficiently staffed to allow customers to speak with a company representative during normal business hours without unnecessary delay. 6. Current and approved rates pursuant to the Towing and Storage Fee Schedule shall be posted RFP No. 21-060Police Rotational Towing and Storage Services Page 26 of 39 CITY OF SANTA ANA in public view in the Contractor’s office and/or storage facility in compliance with California Civil Code § 3070 and CVC § 22651.07. 7. The Contractor shall comply with the provisions of CVC § 22651.1. 8. The Contractor shall maintain records of all tow services furnished by the Contractor at the primary office location. a. Invoices shall contain the required itemized information pursuant to CVC 22651.07(e). b. Itemized invoices shall contain a distinct notice upon the invoice stating, “Upon request, you are entitled to receive a copy of the “Towing Fees and Access Notice.” This notice shall be contained within a bordered text box, printed in no less than 10-point type pursuant to CVC 22651.07(a)(1)(B)(3). 9. The operator’s primary business office shall also maintain business records relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, driver’s record of duty status (intrastate and/or interstate), and Federal Communication Commission licensing (if applicable). 10. The Contractor agrees that a representative from the Santa Ana Police Department may inspect all business records, facilities and vehicles without notice during normal business hours. 11. The Contractor shall permit the Santa Ana Police Department to make copies of business records at their place of business or remove business records for the purpose of reproduction. 12. Lien fees, or any fees related to the preparation of a lien, shall not exceed the amounts allowable in the Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and in compliance with all relevant provision of the California Vehicle Code and California Civil Code. I. STORAGE FACILITY AND VEHICLE STORAGE REQUIREMENTS 1. It is preferable that the storage facility is located at the same location as the primary business office. However, if located at a different location than the main office, the storage facility must be within the corporate limits of the City of Santa Ana and have an on-site release office at all storage lots. Persons seeking to take possession of their vehicle or property shall not be required to travel to more than one location to recover their vehicle from the Contractor’s custody. 2. The storage facility and all vehicles towed at the direction of the City shall be made available to police personnel 24-hours per day, 7-days per week. 3. The entire storage lot must be sufficiently well lit to deter theft. Other theft deterrent devices (e.g. cameras, alarms, on-site personnel, etc.) are highly desirable. 4. The storage lot must be completely secured by a wall or fencing and a gate that is able to be locked to maintain security for stored and impounded vehicles. The minimum height requirement for the fence and gate shall be six (6) feet. 5. The storage lot shall be large enough to hold a minimum of 100 vehicles at any given location. This requirement is the minimum area reserved for Santa Ana vehicles and additional space is highly desirable. All vehicles towed by the City shall be stored within the corporate city limits and the vehicle or any of its contents shall be made available for release within the RFP No. 21-060Police Rotational Towing and Storage Services Page 27 of 39 CITY OF SANTA ANA corporate city limits. If multiple storage facilities are maintained, the Contractor shall only use the secondary lot when the primary lot is full and shall not charge for transportation beyond that of the main storage facility. 6. The Contractor shall also provide an inside storage facility, which must consist of four walls with a solid roof and a door equipped with a locking device. Additional security features are highly desirable. This facility shall be sufficient to reasonably protect vehicles from theft, tampering, weather, environmental conditions or any other circumstances that could cause the removal or contamination of evidence. Access to this area by employees or other individuals shall also be restricted. This facility shall be capable of storing a minimum of four (4) mid-sized vehicles for the City of Santa Ana and sufficient space to conduct forensic analysis of the vehicle on-site if necessary. 7. Vehicles impounded pursuant to CVC § 10751 shall be placed in an area of the storage facility that will provide sufficient space and privacy, allowing auto theft investigators to perform a vehicle inspection without delay. This requirement shall be required for the first ten (10) days of impound. 8. Vehicles will not be released, sold or dismantled until a signed release form has been obtained from the Santa Ana Police Department. The signed release form will be kept by the towing company as proof of authority for the release. 9. Release forms are required for impounded vehicles and vehicles with a “hold” placed on them by police department personnel. The release form will indicate they are from the Santa Ana Police Department and shall only be signed by authorized members of the Police Department. a. Stolen vehicles recovered by the Police Department will be released to the victim/owner by the Contractor with proof of ownership. Unless specifically noted, no release will be required from the Police Department. b. Stolen vehicles recovered by the Police Department requiring further investigation as determined by the handling officer will be impounded pursuant to CVC § 22655.5, thereby placing a hold on the vehicle. The impound box will be marked along with an explanation in the narrative. These vehicles will not be released until the victim/owner obtains a release from the Police Department. c. If the owner of the vehicle is unable to prove ownership to the tow agency, they will be referred to the Santa Ana Police Department and a release will be issued once ownership is established. d. If a registered owner is unable to retrieve their vehicle from storage, a vehicle authorization form shall be provided by the Contractor to the person authorized to pick-up the vehicle. The authorized recipient, on behalf of the registered owner, will be required to provide identification for the Contractor to photocopy (front/back). 10. When a vehicle is impounded, the towing company will place the word “hold” or other similar notation on the windshield of the vehicle. This is to minimize unauthorized contact with the vehicle and to provide control measures to prevent the inadvertent release. a. The responsibility for determining and placing the word “hold” or other similar notation on the windshield of the vehicle will be the responsibility of the Contractor at the time of vehicle possession. The Contractor’s employee signature on the storage/impound report will acknowledge an understanding of the type of report completed by the officer and any necessary holds. The Contractor should clarify any misunderstandings or omissions on the report at this time. RFP No. 21-060Police Rotational Towing and Storage Services Page 28 of 39 CITY OF SANTA ANA 11. Vehicles towed or stored with an “evidence hold” shall not be touched, moved or tampered with in any manner without the written consent of the City’s Project Manager or designee. 12. The Contractor agrees to tow and store vehicles taken pursuant to an “evidence hold” as defined in CVC §§ 22655.5 or 22655(a) without charge to the City and agrees to release the vehicle to the owner at the City’s request. The initial towing fee shall be billed to the owner of the vehicle. Unless waived in whole or in part by the City’s Project Manager, the tow company may pursue collections from the registered owner for the initial towing fees. Furthermore, the Contractor may attempt to collect these fees, or make arrangements to collect these fees, at the time of release but shall not hold the vehicle in lieu of payment unless specifically authorized by the City’s Project Manager or designee. 13. In any case where the Police Department inadvertently and/or erroneously causes the impound or storage of a vehicle, or fails to properly notify the owner in a timely manner, the Contractor agrees to release the vehicle at the request of the City’s Project Manager or designee and waive all fees or charges associated with the tow. 14. Any personal property released from a vehicle shall occur at the business office or primary storage facility and shall require authorization from the Police Department. All property shall be released pursuant to CVC § 22851(b) and CVC § 22651.07. Personal property includes any property not affixed to the vehicle (e.g. clothes, cell phones, papers, pull-out / detachable face radios, etc.) J. CUSTOMER SERVICE Contractor shall provide service which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. Contractor’s personnel are a reflection of the City of Santa Ana and, as such, are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer’s needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer’s request has been fulfilled. 3. Maintain a professional demeanor at all times that is free from rude, discourteous or harassing behavior. 4. Comply with all federal, state, county, and city laws and regulations. 5. Use adequate equipment that is kept clean and neat at all times. 6. Train other Contractor employees to be polite and courteous during public contact. 7. Employ truth and accuracy in reporting customer service records. RFP No. 21-060Police Rotational Towing and Storage Services Page 29 of 39 CITY OF SANTA ANA K. RATES AND FEES Notwithstanding other provisions of this agreement related to rates and fees, the Contractor agrees to comply with the following provisions as they relate to rates and fees charged in accordance with this agreement: 1. For services provided pursuant to this Agreement, the Contractor shall collect towing, storage and other service fees from the vehicle owner at the time of release. Said fees shall comply with the Santa Ana Police Department’s Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and incorporated by this reference. 2. The Contractor acknowledges that the fee schedule is intended to list the maximum amounts for services rendered but nothing in this Agreement shall preclude the Contractor from charging less than the maximum fee allowed. 3. Nothing shall prohibit a Contractor from sending a Class B, C or D tow truck to a call requiring a lighter class tow truck to perform requested services. However, the Contactor acknowledges that fees may only be charged for the class necessary to perform the requested services and not necessarily for the class of tow truck dispatched to the call. 4. No fees may be charged for personnel, equipment or services reasonably necessary to perform the required service. 5.No lien shall be placed on the vehicle for services performed or initiated, and subsequently cancelled on-scene by the Santa Ana Police Department, unless the Contractor has presented a written statement to the vehicle’s registered owner or agent for the signed authorization of services to be performed pursuant to Civil Code § 3068(a). a. The Contractor shall not attempt to take possession of a vehicle in order to establish a lien for any services performed or initiated and subsequently cancelled. b. The Contractor shall not bill the City of Santa Ana or Santa Ana Police Department for any services performed or initiated, and subsequently cancelled by the department. However, in such cases, the incident shall not be considered a rotational call and the Contractor shall be returned to the top of the rotation list. 6. The Towing and Storage Fee Schedule shall be posted in the business offices, storage facilities and tow trucks pursuant to CVC § 22651.07. 7. Rate adjustments may be considered based on the criteria in Section VI of the Scope of Services, Subsection B, 4, located below. 8. Contractor’s failure to comply with the Towing and Storage Fee Schedule shall be subject to disciplinary action. 9. The Contractor shall not seek payment from the City of Santa Ana for services provided pursuant to this Agreement. However, the City shall be responsible for the following charges ordered by the City pursuant to this Agreement: a.Collision cleanup pursuant to Section IV, Subsection N, below; b. Other services authorized by the City’s Project Manager prior to the performance of said duties. RFP No. 21-060Police Rotational Towing and Storage Services Page 30 of 39 CITY OF SANTA ANA L. MISCELLANEOUS PROVISIONS 1. The Contractor shall have a Carrier Identification and a valid Motor Carrier Property (MCP) permit, which shall be provided to the City’s Project Manager or designee. The expiration or suspension of the MCP shall result in immediate suspension from the rotation list as well as possible disciplinary action. 2. There may be times when the Contractor comes across a vehicle blocking the roadway although not assigned to the call or next on the rotation list. At the discretion of the officer at the scene, the Contractor may be directed to assist in moving the vehicle to the side of the roadway only. This service shall be provided without cost to the City or vehicle owner, and shall not affect the Contractor’s position on the rotation list. 3.The Contractor shall be held accountable for all vehicles, personal property and vehicle accessories once the vehicle is in the possession of the driver and/or stored at their facility. The Contractor agrees to relieve the City, its officers, agents and employees of all responsibility once the vehicle is in the custody of the Contractor. 4. There shall be no photography or video recording at the scene of a tow or collision by the Contractor or any employee unless directly related to the towing operation. Photographs or video recordings shall only be directed at vehicles or the area immediately surrounding the vehicle but in no case shall capture any image of a person(s) injured or killed at the scene. 5.The Contractor, nor any employee of the Contractor, shall accept from any person or offer a gratuity to any member of the City in violation of CVC § 12110(a) and the City’s gift ban ordinance. 6. The Contractor shall remain in compliance with CVC § 10652 as required. 7. Due to the negative perception of Private Party Impounds (PPI’s) and the nexus to predatory towing practices, whether actual or perceived, the City of Santa Ana and the Santa Ana Police Department have an interest in ensuring any Contractor working on its behalf is not associated with these practices. In addition, tow companies that engage in PPI’s are subjected to complaints and investigations on a more frequent basis than those that do not participate in this facet of the towing business. Therefore, the City strongly discourages any Contractor assigned to the rotational tow list from engaging in PPI’s within the corporate limits of the City of Santa Ana. Subject to the investigative process outlined in the RFP, any company found to be in violation of PPI regulations including, but not limited to, applicable sections of CVC § 22658 or any other laws or regulations associated with PPI’s shall be subject to suspension or immediate removal from the rotation list for sustained complaints or convictions for violations of the law. M. UTILIZATION OF DISPATCH AND TRACKING SOLUTIONS SOFTWARE The City uses Dispatch & Tracking Solutions (DTS) software for its rotational towing administration. The Contractor shall agree to utilize the most recent, updated, upgraded Dispatch & Tracking Solutions software program (DTS), or any other software solution selected by the City, to dispatch and track tow activity via a web-based Internet connection. All tow requests originating from the Santa Ana Police Department may be made utilizing this program. The Contractor’s failure to have the DTS program in full operation and to acknowledge tow requests in a timely manner pursuant to this RFP shall result in a finding of default and shall result in immediate suspension from the tow rotation list. Failure to remedy the problem as set forth in Section VI, RFP No. 21-060Police Rotational Towing and Storage Services Page 31 of 39 CITY OF SANTA ANA Subsection G shall be grounds for the termination of the agreement between the City and the Contractor. The Contractor must be willing to must enter into a separate agreement, contract, or license for DTS software, or any other software solution implemented by the City, with the owner of that proprietary software. The City shall not provide the software program, any licensing or sub- licensing thereof or any intermediary services for the procurement by the Contractor of the software program. This Contract shall not be executed by the City until the Contractor has demonstrated to the City’s Project Manager or designee satisfactory compliance with the requirements set forth herein. The Contractor shall be liable for all fees, charges, rates and service charges required for the procurement and use of DTS software or any similar software solution. If the City should elect to use a different program than DTS at some point in the future, the Contractor agrees to comply with the above requirements as it relates to the new software solution after provided reasonable notice by the City and sufficient opportunity to procure said software program. N.RESPONSIBILITIES WHEN RESPONDING TO CALLS FOR SERVICES 1.When the Contractor is called to the scene of a vehicle tow or a collision scene, the Contractor’s employee will clean-up all debris at the scene in accordance with CVC § 27700 without charge to the City. a.If this service does not result in a vehicle tow, it shall not be considered a rotational call and the tow company shall be placed back on the top of the rotational tow list. b.Police employees should not call a rotational tow to the scene of a collision for the sole purpose of cleaning up debris. However, should this occur or become necessary, the Contractor may bill the City for the cost of the response in accordance with the City’s Towing and Storage Fee Schedule. O.PERFORMANCE DURING INCLEMENT WEATHER OR DISASTERS 1.The Contractor acknowledges that the services provided under this contract are integral to the operations of the City of Santa Ana and the Santa Ana Police Department. Therefore, the Contractor agrees to perform the duties of this contract regardless of weather or other adverse conditions including, but not limited to, any disasters whether man-made or acts of God. 2.During periods of inclement weather or disaster, the Contractor shall agree to adjust staffing levels to meet the increased demands for service during these times. 3.Should the Contractor be unable to fulfill their responsibilities under the conditions described in this section, the Contractor shall be responsible for any and all costs incurred by the City should the need to hire outside contractors become necessary to meet the needs of the Police Department due to the Contractor’s default. P.PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES RFP No. 21-060Police Rotational Towing and Storage Services Page 32 of 39 CITY OF SANTA ANA 1.The Contractor shall exercise due care and caution at all times for the protection of all persons and property. All fines, penalties and/or repair charges resulting from the Contractor’s actions shall be the sole responsibility of the Contractor. 2.Understanding that the Contractor will respond to calls involving traffic collisions or traffic hazards, and pursuant to CVC § 22513, the Contractor shall only place or use equipment to block vehicle traffic lanes or render assistance to a motorist while exercising due care for the safety of the tow truck driver, the motorist and the motoring public. Tow truck drivers should be trained in scene management in accordance with this section. The Contractor shall ensure that all appropriate traffic safety warning devices are utilized as deemed necessary. 3.Contractors will be required to respond to calls where vehicles have collided with other objects and may have already caused damage to varying degrees. The methods proposed by the Contractor for towing and recovery services shall be reasonable and consistent with industry standards, best practices, and in a manner that shall not cause unnecessary additional harm, deface or damage any City or private property. In the event that damage to the City’s right-of-way or private property has occurred due to the negligence of the Contractor, the Contractor shall be solely responsible for its repair or replacement in excess of the amount covered by the required insurance. Q.SPECIFICATIONS This Scope of Services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. R.RECORDS 1.The Contractor shall keep accurate records concerning all vehicle tows, vehicle storages and vehicle releases or disposition. 2.In addition, the Contractor shall maintain accurate records of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. 3.The Contractor shall complete a report each calendar month indicating the number of calls for service, the number of vehicles towed, the number of vehicles in storage (regular and secure) and their current status, vehicles released, vehicles sent to lien sale, the status of any other vehicles or services rendered by the Contractor on behalf of the City, GPS information (if requested by the City) or any other information as may be required by the City’s Project Manager or designee. 4.A phone log will be submitted monthly of all calls from the Santa Ana Police Department to the Contractor, identifying whether or not those calls required a request for service, and a description of the action taken as a result of the call. 5.The Contractor shall provide monthly customer service phone logs from the public, indicating name, date, time and phone number of caller, reason for the call, any specific requests, the Contractor’s response or action, and the amount of time required to address request. Such logs shall be accurate and truthful. RFP No. 21-060Police Rotational Towing and Storage Services Page 33 of 39 CITY OF SANTA ANA 6.The Contractor shall permit the City to inspect and audit its books and records regarding City provided services at any reasonable time. AUDITS AND INSPECTIONS The Chief of Police or his designee shall conduct regular audits and inspections of the Contractor(s) assigned to this project to ensure they are fulfilling their responsibilities in accordance with the terms and conditions of this agreement. All work found during such audits or inspections to be substandard or failing to conform to the requirements of this agreement shall be corrected immediately by the Contractor and the City shall have the right to immediately suspend the Contractor from the rotation list until the issue(s) is/are corrected. Failure to correctas set forth in Section, Subsection may result in termination of the contract. INVESTIGATION OF RULES, OR TERMS AND CONDITIONS OFAGREEMENT Whenever a is lodged against a Contractor or initiated by the Police Department, the Traffic Commander shall assign a supervisor from the Traffic Division to investigate any allegations. A fair, impartial and comprehensive investigation shall be conducted and the findings documented for review. To the extent required by law, the Contractor shall cooperate fully in the investigation and provide any documentation requested by the investigator to assist in making a finding. In addition, the Contractor shall be given the opportunity, either orally or in writing, to respond to the complaint at the point deemed appropriate by the investigator. The City expects that the Contractor will demonstrate professional business practices and truth in reporting as it relates to any records or information requested. shall include, but not be limited to, situations such as poor customer service,failure to comply with non-safety related terms of the agreement, or minor equipment or facility deficienciesituations involving honesty,integrity, safety, security, gross overcharging of a customer or a pattern of overcharging, failureto comply with the provisions of CVC § 22658 as it relates to PPI’s, criminal violations DUI, drug related offenses, theft, , or significant, repeated or flagrant violations ofthis agreement. If it is determined that criminal charges are appropriate, the assigned investigator shall document the incident on a crime report and present the case to the appropriate prosecuting authority for review. Based on the nature and seriousness of the misconduct being investigated, the Chief of Police may temporarily suspend the Contractor, or its agent individually, from the rotation list until the investigation is completed and a proper disposition is reached. The standard for sustaining a against the Contractor or the Contractor’s agent shall bea preponderance of the evidence, regardless of the nature of the violation. Other investigativefindings may include unfounded (false or factually incorrect), exonerated (action occurred but waslawful or within the terms of this agreement) or not sustained (inconclusive due to insufficientevidence or independent witnesses). All shall be forwarded to the Traffic Commander for review recommendation discipline if appropriate. RFP No. 21-060Police Rotational Towing and Storage Services Page 34 of 39 CITY OF SANTA ANA DISCIPLINARY ACTION The Contractor agrees that failure by the Contractor, or its agent, to comply with the law or terms and conditions of this agreement shall be cause for disciplinary action. However,nothing in this agreement shall preclude the City from taking appropriate enforcement action forviolations of the law. Within 60 days of receipt of the Traffic Commander shallreview the findings of the investigation and recommend disciplinary action if appropriate. TheTraffic Commander shall take into account the nature of the , the findings of the investigation, past against the Contractor past practice of the Department tomaintain equitable treatment of all Contractors assigned to the rotational tow list. Depending onthe nature and complexity of the sustained violation, the Traffic Commander may allow theContractor or designee to provide a brief written statement for consideration and/or may contactContractor to ask additional questions. Disciplinary action shall typically be progressive in nature and based on the Contractor’s record during the previous 5 years from the date of. Therefore, multiple forsimilar offenses, regardless of their severity, will result in increased disciplinary action. However,this does not preclude the Traffic Commander from recommending more serious whereviolations have been committed or there are aggravating facts associated withthemisconduct. The following actions may be recommended: No further action. Issue a written warning. Impose a suspension for violations (1 to 30-days). Impose a suspension for multiple violations (30 to 90-days). Termination of the contract for cause and immediate removal from the rotation list. The Contractor shall be notified in writing of the City’s intent to impose disciplinary action. The Traffic Commander shall have the authority to impose discipline up to and including the imposition of a suspension for violations as long as the suspension does not exceed 30-days in length. However, nothing in this article shall preclude the Traffic Commander from reducing the recommended discipline based on mitigating facts. Recommended suspensions exceeding 30-days in length or termination from the rotation list shall be approved by the Field Operations Bureau Commander prior to imposition. The Traffic Commander may recommend to the Chief of Police the immediate termination of this agreement if the conduct of the Contractor, or agents, are determined to pose a danger to the public, have an excessive number of that tax the investigative resources of the Police Department, or the Contractor’s actions reflect negatively upon the City. V.RIGHT TO APPEAL Upon receipt of a notice to impose disciplinary action, the Contractor shall have the right to submit a written appeal within ten (10) business days to the Field OperationsBureau Commander. he Field Operations Bureau Commander shall issue their findings in writing within ten (10)business days. the Contractor disagrees with the findings, the final remedy to the Chief of Police RFP No. 21-060Police Rotational Towing and Storage Services Page 35 of 39 CITY OF SANTA ANA Commander. he Chief of Police shall issue a written decision within (10) business days. The decision of the Chief of Police shall be final. Disciplinary action shall not be imposed until the appeal process has been exhausted. However, if the conduct of the Contractor is deemed to be so egregious or poses a danger to public safety, the City may exercise its right to immediately suspend the Contractor as set forth in this agreement. Failure to appealwill waive the Contractor’s right to further appeal and disciplinary action shall be imposed. W.SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative during the first year to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a monthly basis or as determined necessary by the City. X.MATERIALS AND EQUIPMENT The contractor shall make a reasonable effort to purchase equipment and materials in the City of Santa Ana and to utilize Santa Ana vendors. Contractor shall report its efforts as requested by the City. RFP No. 21-060Police Rotational Towing and Storage Services Page 36 of 39 EXHIBIT B DPNQFOTBUJPO! Gff!Qspqptbm!jodmvejoh!ipvsmz!sbuft!jg!bqqmjdbcmf! ! AUTHORIZED TOWING AND STORAGE FEE SCHEDULE* Service Fee Tupsfe!Wfijdmf!Sfmfbtf!Gff!)QE*!%94/:4! Dmbtt!B!%336/11! Dmbtt!C!ps!Gmbucfe!%386/11! Dmbtt!D!!%516/11! Dmbtt!E!%561/11! Epmmz-!Hp.Kbdlt!ps!Mjolbhf!Gff!%71/11! Spmmpwfs!ps!Xjodijoh!Gff!%241/11! Dmfbo.vq!Gff!)gff!up!Djuz!dbqqfe!bu!%46/11!qfs! %71/11! pddvssfodf*! Ib{nbu!Gff!)qfs!gjwf!)6*!hbmmpo!cvdlfu*!%226/11! Wfijdmf!Tupsbhf!Gfft!)Ebjmz*!! Dmbtt!B!!Pvutjef!%81/11! Dmbtt!B!!Jotjef!%86/11! Dmbtt!C!!Pvutjef!%91/11! Dmbtt!C!!Jotjef!%96/11! Dmbtt!D!ps!Dmbtt!E!!Pvutjef!%95/11! Dmbtt!D!ps!Dmbtt!E!!Jotjef!%:2/11! 61&!pg!uif!bvuipsj{fe!! Bgufs!Ipvst!Sfmfbtf! upxjoh!dibshf! 61&!pg!uif!bvuipsj{fe!! Njojnvn!Tfswjdf!Dbmm!ps!Espq!Gff! upxjoh!dibshf! Bt!bvuipsj{fe!cz!uif! Mjfo!Tbmf!Dbmjgpsojb!Djwjm!boe!Wfijdmf! Dpeft! Njmfbhf!)qfs!njmf!pvutjef!uif!dpsqpsbuf!djuz!mjnjut*!%:/11! * Gfft!joejdbufe!ifsfjo!xjmm!cfdpnf!bu!uif!ujnf!pg! dpousbdu!jnqmfnfoubujpo<!njojnvn!2!ipvs/! ! SERVICE AGREEMENT ROTATIONAL TOW PROVIDER UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!jouppouijt28uiebz!pg!Bvhvtu-3132cz!boe!cfuxffo! NfuspQsp!Spbe!Tfswjdft-!Jod/-!b!Dbmjgpsojb!dpsqpsbujpo-)ifsfjobgufs!Dpousbdupsjuz!pg! Tboub!Bob-!b!dibsufs!djuz!boe!nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo! boe!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb! RECITALS B/Uif!Djuz!eftjsft!up!sfubjo!b!Dpousbdupsibwjohtqfdjbm!tljmm!boe!lopxmfehf!jo!uif!gjfme!pg qspwjejoh!wfijdmf!upxjoh!boe!tupsbhf!tfswjdft/ C/Dpousbdupssfqsftfoutuibu!jujtbcmf!boe!xjmmjoh!up!qspwjef!tvdi!tfswjdft!up!uif!Djuz/ D/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!Dpousbdupssfqsftfoutuibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdft!qfsgpsnfe!cz!Dpousbdupsvoefsuijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz!cf fyqfdufe!gspn!b!qspgfttjpobm!dpotvmujoh!gjsn!jo!uif!gjfme/ NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt; 1.SCOPE OF SERVICES Dpousbdups!tibmu!qspwjef!wfijdmf!upxjoh!boe!tupsbhf!tfswjdf!bu!uif!sfrvftu!pg!uifTboub!Bob Qpmjdf!Efqbsunfou-!po!b!spubujpobm!cbtjt-!jo!bddpsebodf!xjui!uif!ufsnt!boedpoejujpot!tfu!gpsui!jo! uif!Tdpqf!pg!Tfswjdf-!buubdife!ifsfup!bt!Fyijcju!B!boejodpsqpsbufe!cz!uijt!sfgfsfodf/!Uif!Djuz! joufoet!up!dpousbdu!xjui!tfwfsbm!upx!dpnqbojftup!qspwjef!ofdfttbsz!upxjoh!tfswjdft!po!b!spubujpobm! cbtjt-!#Upxjoh!tfswjdft!nbz!jodmvef-cvu!bsf!opu!mjnjufe!up-!upxjoh!wfijdmft!gspn!qvcmjd!ps!qsjwbuf! qspqfsuz!bu!uif!ejsfdujpo!pgQpmjdf!fnqmpzfft-!pxofst!sfrvftu!gps!b!upx!nbef!wjb!uif!Qpmjdf! Efqbsunfou-!uif!tupsbhfpg!wfijdmft-!uif!tfdvsf!tupsbhf!pg!wfijdmft!dpoubjojoh!fwjefoujbsz!wbmvf-! efcsjt!dmfbovqboe!sfnpwbm-!sfdpwfsz!tfswjdft!boe!benjojtusbujwf!pwfstjhiu!pg!wfijdmft!jo!uif! dvtupez!pguif!Dpousbdups/ 2.COMPENSATION b/Uif!qbsujft!joufoe!uibu!upxjoh!boe!tupsbhf!gfft!xjmm!cf!qbje!cz!uif!wfijdmf!pxofs!bu!uif sbuft!bje!dibshft!tfu!gpsui!jo!Dpousbdups(t!uifo!dvssfou!boe!bqqspwfe!gff!tdifevmf- buubdife!bt!Fyijcju!C!boe!jodpsqpsbufe!cz!uijt!sfgfsfodf/ c/Xifo!Dpousbdups!qspwjeft!tfswjdft!dibshfbcmf!up!uif!Djuz!bt!tfu!gpsui!jo!FyijcjuB-!uif Dpousbdups!tibmm!tvcnju!b!npouimz!jowpjdf!cz!uif!26ui!pg!uif!npoui!up!uif!Djuz!gpsboz tvdi!tfswjdft!sfoefsfe!jo!uif!qsjps!npoui-!jg!bqqmjdbcmf-!Uif!jowpjdf!tibmm!jodmvef!bmm jogpsnbujpo!fovnfsbufe!jo!Dbmjgpsojb!Wfijdmf!Dpef)#DWD#*!¨33762/18)f*!boe!jodmvef uif!gpmmpxjoh!jogpsnbujpo; Qbhf!1 pg!10 $2529:9w3 ! j/!!Dpousbdups(t!jowpjdf!ovncfs! jj/!!Tboub!Bob!Qpmjdf!Efqbsunfou(t!dbtf!ovncfs! ! d/!Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!tjyuz!)71*!ebzt!gpmmpxjoh!sfdfjqu!pg!qspqfs! jowpjdf-!tvckfdu!up!Djuz!bddpvoujoh!qspdfevsft/!Qbznfou!offe!opu!cf!nbef!gps!xpsl! xijdi!gbjmt!up!nffu!uif!tuboebset!pg!qfsgpsnbodf!gps!qspgfttjpobm!upxjoh!tfswjdft!ps!jo! bddpsebodf!xjui!uif!tuboebset!tfu!gpsui!jo!uijt!bhsffnfou/! ! e/!Djuz!jnqptfe!tupsbhf!gfft!sfdfjwfe!cz!uif!dpousbdups!tibmm!cf!sfnjuufe!up!uif!Djuz!cz! uif!26ui!pg!fbdi!npoui!gps!boz!boe!bmm!wfijdmft!sfmfbtfe!evsjoh!uif!qsjps!npoui/!B! wfijdmf!sfmfbtf!sfqpsu-!xijdi!sfdpodjmft!uif!wfijdmft!sfmfbtfe!cz!uif!dpousbdups-!xjmm! bmtp!bddpnqboz!uif!qbznfou!up!uif!Djuz/!Qbznfout!tibmm!cf!sfnjuufe!up;!! ! Tboub!Bob!Qpmjdf!Efqbsunfou!! Buufoujpo;!Dqm/!Tbvm!Ftrvjwfm!!Usbggjd!Ejwjtjpo!! 71!Djwjd!Dfoufs!Qmb{b!! Tboub!Bob-!DB!:3813! ! f/!Bekvtunfout!up!uif!Upxjoh!boe!Tupsbhf!Gff!Tdifevmf! ! Uif!Qpmjdf!Spubujpobm!Upx!Nbobhfs!ps!ijt!eftjhoff!tibmm!fybnjof!uif!upxjoh!boe!tupsbhf! sbuft!bvuipsj{fe!jo!bddpsebodf!xjui!uijt!bhsffnfou!po!bo!boovbm!cbtjt/!Uif!Qsphsbn!Nbobhfs!nbz! bekvtu!uif!upxjoh!boe!tupsbhf!sbuft-!opu!up!fydffe!uxp!qfsdfou!)3&*!boovbmmz-!cbtfe!po!uif!nptu! sfdfou!tubujtujdt-!bt!gpmmpxt;!uif!uxp!joejdft!xijdi!xjmm!cf!vtfe!gps!efufsnjojoh!bekvtunfout!up!uif! upxjoh!boe!tupsbhf!gff!tdifevmf!tibmm!cf!uif!qsjps!uxfmwf!)23*!npouit-!sfqpsujoh!npoui/!!Efdfncfs-! Dpotvnfs!Qsjdf!Joefy!)DQJ*!gps!Bmm!Vscbo!Dpotvnfst!gps!Mpt!Bohfmft.Bobifjn.Sjwfstjef! Cvsfbv!pg!Mbcps!Tubujtujdt!ps!boz!sfmfwbou!tvddfttps!gps!uif!Psbohf!Dpvouz!bsfb-!boe!uif!uxfmwf! )23*!npoui!Efdfncfs!Qspevdfs!Qsjdf!Joefy!gps!Qfuspmfvn!)QQJ*/!Uif!bekvtunfou!gpsnvmb!tibmm!cf! bt!gpmmpxt;!Uif!DQJ!tibmm!cf!xfjhiufe!bu!ojofuz!):1&*!qfsdfou!boe!QQJ!tibmm!cf!xfjhiufe!bu!ufo! )21&*!qfsdfou/!Ipxfwfs-!gff!bekvtunfout!xjmm!pomz!cf!nbef!jg!kvtujgjfe!boe!tibmm!pddvs!bu!uif!tpmf! ejtdsfujpo!pg!uif!Dijfg!pg!Qpmjdf!cbtfe!po!sfdpnnfoebujpot!gspn!uif!Qpmjdf!Spubujpobm!Upx! Qsphsbn!Nbobhfs/! ! 3. TERM ! Uijt!Bhsffnfou!tibmm!dpnnfodf!po!Tfqufncfs!2-!3132!boe!dpoujovf!gps!b!uisff!)4*!zfbs! ufsn!voujm!Bvhvtu!42-!3135-!vomftt!ufsnjobufe!fbsmjfs!jo!bddpsebodf!xjui!Tfdujpo!24-!cfmpx/! ! 4. INDEPENDENT CONTRACTOR ! Dpousbdups!tibmm-!evsjoh!uif!foujsf!ufsn!pg!uijt!Bhsffnfou-!cf!dpotusvfe!up!cf!bo! joefqfoefou!Dpousbdups!boe!opu!bo!fnqmpzff!pg!uif!Djuz/!!Uijt!Bhsffnfou!jt!opu!joufoefe!ops!tibmm! ju!cf!dpotusvfe!up!dsfbuf!bo!fnqmpzfs.fnqmpzff!sfmbujpotijq-!b!kpjou!wfouvsf!sfmbujpotijq-!ps!up! bmmpx!uif!Djuz!up!fyfsdjtf!ejtdsfujpo!ps!dpouspm!pwfs!uif!qspgfttjpobm!nboofs!jo!xijdi!Dpousbdups! qfsgpsnt!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!nbuufs!pg!uijt!Bhsffnfou<!ipxfwfs-!uif!tfswjdft!up!cf! Qbhf!2!pg!10! $2529:9w3! ! qspwjefe!cz!Dpousbdups!tibmm!cf!qspwjefe!jo!b!nboofs!dpotjtufou!xjui!bmm!bqqmjdbcmf!tuboebset!boe! sfhvmbujpot!hpwfsojoh!tvdi!tfswjdft/!Dpousbdups!tibmm!qbz!bmm!tbmbsjft!boe!xbhft-!fnqmpzfs(t!tpdjbm! tfdvsjuz!ubyft-!vofnqmpznfou!jotvsbodf!boe!tjnjmbs!ubyft!sfmbujoh!up!fnqmpzfft!boe!tibmm!cf! sftqpotjcmf!gps!bmm!bqqmjdbcmf!xjuiipmejoh!ubyft/! ! 5. INSURANCE ! Qsjps!up!voefsubljoh!qfsgpsnbodf!pg!xpsl!voefs!uijt!Dpousbdu-!Dpousbdups!tibmm!nbjoubjo!boe!tibmm! sfrvjsf!jut!tvcdpousbdupst-!jg!boz-!up!pcubjo!boe!nbjoubjo!jotvsbodf!bt!eftdsjcfe!cfmpx;!! ! 2/!!Dpnnfsdjbm!Hfofsbm!Mjbcjmjuz!Jotvsbodf!!uif!Dpousbdups!tibmm!nbjoubjo! dpnnfsdjbm!hfofsbm!mjbcjmjuz!jotvsbodf!xijdi!tibmm!jodmvef-!cvu!opu!cf!mjnjufe!up! qspufdujpo!bhbjotu!dmbjnt!bsjtjoh!gspn!cpejmz!boe!qfstpobm!jokvsz-!jodmvejoh!efbui! sftvmujoh!uifsf!gspn!boe!ebnbhf!up!qspqfsuz-!sftvmujoh!gspn!boz!bdu!ps!pddvssfodf! jodmvejoh-!xjuipvu!mjnjubujpo-!bdut!jowpmwjoh!wfijdmft/!Uif!bnpvout!pg!jotvsbodf! tibmm!cf!opu!mftt!uibo!uif!gpmmpxjoh;!tjohmf!mjnju!dpwfsbhf!bqqmzjoh!up!cpejmz!boe! qfstpobm!jokvsz-!jodmvejoh!efbui!sftvmujoh!uifsf!gspn-!boe!qspqfsuz!ebnbhf-!jo!uif! upubm!bnpvou!pg!%2-111-111!qfs!pddvssfodf-!%3-111-111!jo!uif!bhhsfhbuf/!! ! 3/!!Cvtjoftt!Bvupnpcjmf!Mjbcjmjuz!Jotvsbodf-!ps!frvjwbmfou!gpsn-!tibmm!cf!nbjoubjofe! cz!uif!Dpousbdups!xjui!b!dpncjofe!tjohmf!mjnju!pg!opu!mftt!uibo!%2-111-111!qfs! pddvssfodf/!Tvdi!jotvsbodf!tibmm!jodmvef!dpwfsbhf!gps!pxofe-!ijsfe!boe!opo.pxofe! bvupnpcjmft!bt!xfmm!bt!vojotvsfe!npupsjtu!dpwfsbhf!xjui!b!dpncjofe!tjohmf!mjnju! pg!opu!mftt!uibo!%2-111-111!qfs!pddvssfodf/!! ! 4/!!!jo!bddpsebodf!xjui!uif!qspwjtjpot!pg!Tfdujpo! 4411!pg!uif!Mbcps!Dpef-!Dpousbdups!jt!sfrvjsfe!up!cf!jotvsfe!bhbjotu!mjbcjmjuz!gps! .jotvsbodf/!Qsjps!up!dpnnfodjoh!uif! qfsgpsnbodf!pg!uif!xpsl!voefs!uijt!Dpousbdu-!Dpousbdups!bhsfft!up!pcubjo!boe! nbjoubjo!boz!fnqm bddjefou/!! ! 5/!!!uif!Dpousbdups!tibmm! nbjoubjo!hbsbhf!mjbcjmjuz!jotvsbodf!up!jodmvef!bmm!qsfnjtft-!pqfsbujpot!boe!dpwfsbhf! gps!cpejmz!jokvsz!boe!qspqfsuz!ebnbhf!xjui!b!dpncjofe!tjohmf!mjnju!pg!opu!mftt!uibo! wfijdmft!jo!uif!dbsf-!dvtupez!boe!dpouspm!pg!uif!pqfsbups!jo!uif!tupsbhf!gbdjmjuz!xjui! b!tjohmf!mjnju!pg!opu!mftt!uibo!%211-111!qfs!pddvssfodf/!! ! 6/!!Po.Ippl!Jotvsbodf!!uif!Dpousbdups!tibmm!nbjoubjo!po.ippl!jotvsbodf!xjui!mjnjut! opu!mftt!uibo!uiptf!sfrvjsfe!cz!uif!Dbmjgpsojb!Ijhixbz!Qbuspm;!! ! b/!!Dmbtt!B!upx!usvdl!.!%36-111!! c/!!Dmbtt!C!upx!usvdl!.!%61-111!! d/!!Dmbtt!D!ps!Dmbtt!E!upx!usvdl!.!%211-111!! ! Qbhf!3!pg!10! $2529:9w3! ! 7/!!Uif!gpmmpxjoh!sfrvjsfnfout!bqqmz!up!uif!jotvsbodf!up!cf!qspwjefe!cz!Dpousbdups! qvstvbou!up!uijt!tfdujpo;!! ! b/!!Dpnnfsdjbm!hfofsbm!mjbcjmjuz!boe!cvtjoftt!bvupnpcjmf!jotvsbodf!qpmjdjft! tibmm!)2*!obnf!uif!Djuz-!jut!pggjdfst-!fnqmpzfft-!bhfout-!wpmvouffst!boe! sfqsftfoubujwft!bt!beejujpobm!jotvsfe)t*<!)3*!cf!qsjnbsz!boe!opu!dpousjcvupsz! xjui!sftqfdu!up!jotvsbodf!ps!tfmg.jotvsbodf!qsphsbnt!nbjoubjofe!cz!uif!Djuz<! boe!)4*!dpoubjo!tuboebse!tfqbsbujpo!pg!jotvsfet!qspwjtjpot/!B!tbnqmf! beejujpobm!jotvsfe!foepstfnfou!jt!buubdife!ifsfup!bt!Fyijcju!D/!Dpousbdups! tibmm!nbjoubjo!bmm!jotvsbodf!sfrvjsfe!bcpwf!jo!gvmm!gpsdf!boe!fggfdu!gps!uif! foujsf!qfsjpe!dpwfsfe!cz!uijt!Bhsffnfou/!! c/!!Dfsujgjdbuft!pg!jotvsbodf!tibmm!cf!gvsojtife!up!uif!Djuz!vqpo!fyfdvujpo!pg! uijt!Dpousbdu!boe!tibmm!cf!bqqspwfe!jo!gpsn!cz!uif!Djuz!Buupsofz/!! d/!! jotvsbodf/!! e/!!Dfsujgjdbuft!boe!qpmjdjft!tibmm!tubuf!uibu!uif!qpmjdjft!tibmm!opu!cf!dbodfmfe!ps! sfevdfe!jo!dpwfsbhf!ps!dibohfe!jo!boz!puifs!nbufsjbm!btqfdu!xjuipvu!uijsuz! )41*!ebzt!qsjps!xsjuufo!opujdf!up!uif!Djuz/!! ! 8/!!Jg!Dpousbdups!gbjmt!ps!sfgvtft!up!qspevdf!ps!nbjoubjo!uif!jotvsbodf!sfrvjsfe!cz!uijt! tfdujpo!ps!gbjmt!ps!sfgvtft!up!gvsojti!uif!Djuz!xjui!sfrvjsfe!qsppg!uibu!jotvsbodf!ibt! fmfdujpo-!up!gpsuixjui!ufsnjobuf!uijt!Dpousbdu/!Tvdi!ufsnjobujpo!tibmm!opu!bggfdu! Dpousbdup uijt!bhsffnfou!qsjps!up!opujgjdbujpo!pg!ufsnjobujpo/!Uif!Dpousbdups!xbjwft!uif!sjhiu! up!sfdfjwf!dpnqfotbujpo!boe!bhsfft!up!joefnojgz!uif!Djuz!gps!boz!xpsl!qfsgpsnfe! qsjps!up!bqqspwbm!pg!jotvsbodf!cz!uif!Djuz/!! ! 6. HOLD HARMLESS/INDEMNIFICATION ! Up!uif!gvmmftu!fyufou!qfsnjuufe!cz!mbx-!Dpousbdups!tibmm!joefnojgz-!efgfoe!boe!ipme! boe!bhbjotu!boz!boe!bmm!dmbjnt!)jodmvejoh-!xjuipvu!mjnjubujpo-!dmbjnt!gps!cpejmz!jokvsz-!efbui!ps! ebnbhf!up!qspqfsuz*-!efnboet-!pcmjhbujpot-!ebnbhft-!bdujpot-!dbvtft!pg!bdujpo-!tvjut-!mpttft-! kvehnfout-!gjoft-!qfobmujft-!mjbcjmjujft-!dptut!boe!fyqfotft!)jodmvejoh-!xju gfft-!ejtcvstfnfout!boe!dpvsu!dptut*!pg!fwfsz!ljoe!boe!obuvsf!xibutpfwfs!)joejwjevbmmz-!b!Dmbjn<! boz!xpsl!qfsgpsnfe!ps!tfswjdft!qspwjefe!voefs!uijt!Dpousbdu!)jodmvejoh-!xjuipvu!mjnjubujpo-! qfsgpsnjoh!uif!xpsl!)jodmvejoh!uif!ofhmjhfou!boe0ps!xjmmgvm!bdut-!fsspst!boe0ps!pnjttjpot!pg! Dpousbdups-!jut!qsjodjqbmt-!pggjdfst-!bhfout-!fnqmpzfft-!wfoepst-!tvqqmjfst-!dpousbdupst-! tvcdpousbdupst-!bozpof!fnqmpzfe!ejsfdumz!ps!joejsfdumz!cz!boz!pg!uifn!ps!gps!xiptf!bdut!uifz!nbz! cf!mjbcmf!gps!boz!ps!bmm!pg!uifn*/!Opuxjuituboejoh!uif!gpsfhpjoh-!opuijoh!ifsfjo!tibmm!cf!dpotusvfe! up!sfrvjsf!Dpousbdups!up!joefnojgz!uif!Joefnojgjfe!Qbsujft!gspn!boz!Dmbjn!bsjtjoh!gspn!uif!tpmf! ofhmjhfodf!ps!xjmmgvm!njtdpoevdu!pg!uif!Joefnojgjfe!Qbsujft/!Opuijoh!jo!uijt!joefnojuz!tibmm!cf! t!gfft!jo!boz!bdujpo!po!ps!up!fogpsdf!uif!ufsnt!pg! Qbhf!4!pg!10! $2529:9w3! ! uijt!Dpousbdu/!Uijt!joefnojuz!tibmm!bqqmz!up!bmm!dmbjnt!boe!mjbcjmjuz!sfhbsemftt!pg!xifuifs!boz! jotvsbodf!qpmjdjft!bsf!bqqmjdbcmf/!Uif!qpmjdz!mjnjut!ep!opu!bdu!bt!b!mjnjubujpo!vqpo!uif!bnpvou!pg! joefnojgjdbujpo!up!cf!qspwjefe!cz!uif!Dpousbdups/! ! 7. RECORDS ! Dpousbdups!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe! voefs!uijt!Bhsffnfou/!!Dpousbdups!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpousbdups!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpousbdups!tibmm!bmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/! ! 8. CONFIDENTIALITY ! Jg!Dpousbdups!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpousbdups!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! ibmm!jodmvef!bmm! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpousbdups!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpousbdups! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpousbdups!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 9. CONFLICT OF INTEREST CLAUSE ! Dpousbdups!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftut!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! 10. NON-DISCRIMINATION ! !Dpousbdups!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm!tubuvt-! tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! Qbhf!5!pg!10! $2529:9w3! ! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs!uijt! Bhsffnfou/!Dpousbdups!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz!xjui!bmm! bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 11. EXCLUSIVITY AND AMENDMENT ! Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpousbdups-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm!ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo! uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe!boz!buubdinfout!ifsfup-!uif!ufsnt! pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf!npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou! tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg!Dpousbdups/!!Uif!qbsujft!bhsff!uibu!boz! ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou!uibu!bsf!jodpotjtufou!xjui-!ps!jo! beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps!pcmjhbuf!Dpousbdups!ps!uif!Djuz/!Fbdi! qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op!sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps! bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz!qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz! qbsuz-!xijdi!jt!opu!fncpejfe!ifsfjo/! ! 12. ASSIGNMENT ! b/!Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg! Dpousbdups-!Dpousbdups!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu! ifsfjo!xjuipvu!uif!qsjps!xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-! efmfhbujpo!ps!tvcdpousbdu!xjuipvu!uif!Djuz(t!qsjps!xsjuufo!dpotfou!tibmm!cf!dpotjefsfe! ovmm!boe!wpje/!!! ! b/!Vomftt!qsfwjpvtmz!bqqspwfe!cz!uif!Djuz-!uif!tbmf!ps!usbotgfs!pg!uif!dpouspmmjoh!joufsftu! jo!b!dpnqboz!tibmm!cf!dbvtf!gps!jnnfejbuf!ufsnjobujpo!pg!uijt!dpousbdu!boe!uif! Dpousbdups!tibmm!cf!sfqmbdfe!po!uif!Spubujpobm!Upx!Mjtu!cz!bopuifs!dpnqboz!po!bo! fyjtujoh!fmjhjcjmjuz!mjtu!ps!evsjoh!b!gvuvsf!SGR!qspdftt/! ! 13. TERMINATION b/!Uif!Djuz!sftfswft!uif!sjhiu!up!jnnfejbufmz!ufsnjobuf!uif!dpousbdu-!xjuipvu!qfobmuz-! gps!dbvtf/! c/!Jo!uif!fwfou!Dpousbdups!gbjmt!ps!sfgvtft!up!ujnfmz!qfsgpsn!boz!pg!uif!qspwjtjpot!pg! uijt!Bhsffnfou!jo!uif!nboofs!sfrvjsfe-!ps!jg!Dpousbdups!wjpmbuft!boz!qspwjtjpo!pg! uijt!Bhsffnfou-!Dpousbdups!tibmm!cf!effnfe!jo!efgbvmu/!Djuz!tibmm!qspwjef!xsjuufo! opujdf!pg!tvdi!efgbvmu!up!Dpousbdups(t!Qspkfdu!Nbobhfs/!Jg!qpttjcmf-!uif!Dpousbdups! tibmm!dvsf!tbje!efgbvmu!xjuijo!b!qfsjpe!pg!uxp!)3*!xpsljoh!ebzt/!Jg!tvdi!dvsf!jt!opu! dpnqmfufe!jo!b!ujnfmz!nboofs-!Djuz!nbz!ufsnjobuf!uif!Bhsffnfou!gpsuixjui!cz! hjwjoh!xsjuufo!opujdf!up!Dpousbdups(!t!Qspkfdu!Nbobhfs-!Uif!Djuz!nbz-!jo!beejujpo! up!uif!puifs!sfnfejft!qspwjefe!jo!uijt!Bhsffnfou!ps!bvuipsj{fe!cz!mbx-!ufsnjobuf! uijt!Bhsffnfou!cz!hjwjoh!xsjuufo!opujdf!pg!ufsnjobujpo/!Dpousbdups!tibmm!cf! sftqpotjcmf!gps!bmm!dptut!jodvssfe!cz!Djuz-!jodmvejoh!sfqmbdfnfou!dptut!pg!frvjqnfou! boe!mbcps!sfrvjsfe!up!qspwjef!tfswjdf!evsjoh!Dpousbdups(t!efgbvmu/! ! 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CONTRACTOR OPTION FOR TERMINATION Uif!Dpousbdups!nbz!sfrvftu!ufsnjobujpo!pg!uif!dpousbdu!xifo!dpoejujpot!evsjoh!uif!dpousbdu! nblf!ju!jnqpttjcmf!up!qfsgpsn!ps!xifo!qsfwfoufe!gspn!qspdffejoh!xjui!uif!dpousbdu!cz!bdu!pg!Hpe-! cz!mbx!ps!pggjdjbm!bdujpo!pg!b!qvcmjd!bvuipsjuz!ps!jo!uif!fwfou!pg!opoqbznfou!cz!uif!Djuz/!Tvdi! sfrvftu!xjmm!sfrvjsf!ojofuz!):1*!ebzt!xsjuufo!opujdf!qsjps!up!dpousbdu!ufsnjobujpo!ebuf!sfrvftufe/!Jo! uif!fwfou!pg!opoqbznfou!pg!voejtqvufe!tvnt!cz!uif!Djuz-!Dpousbdups!tibmm!hjwf!uif!Djuz!uijsuz!)41*! xpsljoh!ebzt!up!dvsf!uif!bmmfhfe!csfbdi/! 15. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Dpousbdups!tibmm!nblf!fwfsz!fggpsu!up!tpmjdju!boe!bewfsujtf!fnqmpznfou!pqqpsuvojujft!up! 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COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS b/!Dpousbdups!tibmm!qfsgpsn!bmm!sfrvjsfnfout!voefs!uijt!dpousbdu!jo!tusjdu!pctfswbodf!pg! boe!jo!dpnqmjbodf!xjui!bmm!bqqmjdbcmf!fowjsponfoubm-!usbggjd-!tbgfuz!boe!boz!puifs!mbxt-! sfhvmbujpot-!psejobodft-!dpeft!boe!boz!puifs!mfhjtmbujwf!ps!tubuvupsz!sfrvjsfnfout/! ! Qbhf!7!pg!10! $2529:9w3! ! c/!Dpousbdups!xbssbout!uibu!uif!qfsgpsnbodf!pg!tfswjdft!voefs!uijt!dpousbdu!tibmm!cf! dpnqmjbou!xjui!uif!dvssfou!sfrvjsfnfout!pg!uif!Pddvqbujpobm!Tbgfuz!boe!Ifbmui!Bdu! )PTIB*!boe!bt!ju!nbz!cf!bnfoefe!ps!vqebufe!uispvhipvu!uif!ufsn!pg!uijt!dpousbdu/! 18. FINES Uif!Dpousbdups!tibmm!cf!mjbcmf!gps!bmm!wjpmbujpo!gjoft!mfwjfe!bhbjotu!uif!Djuz!cz!boz!Gfefsbm-! Tubuf!ps!mpdbm!bhfodz-!jodmvejoh!cvu!opu!mjnjufe!up!uif!Bjs!Rvbmjuz!Nbobhfnfou!Ejtusjdu!)BRNE*-! boe!uif!Sfhjpobm!Xbufs!Rvbmjuz!Dpouspm!Cpbse-!evf!up!uif!bdujpo!ps!gbjmvsf!up!bdu!cz!Dpousbdups/! 19. WAIVER Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps! hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/! 20. JURISDICTION - VENUE ! !Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/!! ! 21. PROFESSIONAL LICENSES ! 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B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-! boz!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-! dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo! efqptjufe!jo!uif!Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe! beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz!gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf! cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif! usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf! ujnf!gsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm!cf!fydmvefe/! ! 23. MISCELLANEOUS PROVISIONS b/!Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibt!uif! qpxfs-!bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg! Qbhf!9!pg!10! $2529:9w3! EXHIBIT A ! TDPQF!PG!TFSWJDFT! ! ! CITY OF SANTA ANA EXHIBIT SCOPE OF SERVICES I.SCOPE OF SERVICES A consultant hired pursuant to this RFP shall be responsible for Police Rotational Towing and Storage Services with the Santa Ana Police Department, as outlined in the SAMC § 32-107. The successful Contractor(s) must agree to perform all services as outlined herein within the corporate city limits of the City of Santa Ana or any other jurisdiction as directed by a member of the Santa Ana Police Department. II.IMPLEMENTATION A.The selected Contractor(s) will collectively assume responsibility for all towing and storage needs, and all other related functions as described in the RFP, for the Santa Ana Police Department on a rotational basis. B.The Contractor shall ensure that all employees working on this project meet the minimum personnel and training standards identified herein. In addition, the Contractor should include a list of additional training provided to the Contractor’s staff demonstrating proficiency and excellence in the field. C.City Staff shall have the right to modify, reduce or delete rotational tow services and remove contract personnel with prior notice to Contractor. The Contractor shall provide sufficient personnel and equipment, but in no case less than the minimum required, to carry out the duties contained in this RFP within specified timelines. The term of the contract is three (3) years with two (2) one (1) year options for renewal. III.USE OF ROTATIONAL TOW LIST A.CRITERIA AND RULES FOR USE BY POLICE EMPLOYEES The City agrees to utilize the rotational tow list for all service requests initiated by members of the Santa Ana Police Department except where provided for in this agreement. Therefore, the City agrees to operate under the following policy guidelines unless reasonably necessary to deviate due to exigent or unforeseen circumstances: 1.Whenever the driver or owner specifies a particular club, association or tow service to care for his/her vehicle, the garage or tow service requested shall be called and such calls shall not constitute a rotational tow call. 2.When a driver does not specify a particular garage or tow service, the garage or tow service called shall be taken from the rotational list in numerical order. When more than one vehicle is to be towed from a collision scene and the drivers do not specify a preference, the rotation list shall be followed on the basis of one tow truck for each vehicle utilizing the numerical rotational order. The rotation list shall be followed on a per vehicle basis rather than per collision or call for service. When multiple Contactors are called to the same incident, the distribution of vehicles shall be determined by the police officer at the scene. RFP No. 21-060Police Rotational Towing and Storage Services Page 20 of 39 CITY OF SANTA ANA 3. If the eligible Contractor does not answer the telephone or acknowledge the call via a software dispatch system, is unable to respond, unable to perform the required services, refuses to respond or provide the requested service, or is cancelled due to an excessive response time, that company shall be passed over and shall not be eligible until the Contractor comes up on the rotation list again. 4. It shall be the responsibility of the Contractor to notify the Police Department if it is unable to respond within the required time limit or with the appropriate equipment for the type of service requested. 5. If it is determined, the Contractor is not needed and is cancelled by the Police Department or the vehicle owner, the Contractor shall be placed back on top of the rotation list and no charge shall result from the call. 6. The rotation list shall be used on occasions where an officer stores or impounds a vehicle and the driver or owner is not consulted or is not present. 7. All employees of the Police Department are specifically prohibited from soliciting or recommending any garage or tow service, either directly or indirectly. All officers are directed to ascertain from the party in charge of the vehicle as to their preference of a towing agency. A request of “no preference” by the person in charge will be relayed to dispatch by the officer and will result in a call to the Contractor that is next up on the rotation list. B. REPORTING PROCEDURES 1. All officers requesting a tow truck from the rotational list for the towing, storing or impounding of a vehicle shall complete the Santa Ana Police Department storage/impound form when required by Departmental policy or procedure. The form shall be signed by both the officer and the driver of the tow truck. A copy of the Santa Ana Police Department storage/impound form shall be given to the tow truck driver prior to the vehicle being towed from the scene. IV.CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORK ASSIGNMENTS AND SCHEDULE The Contractor shall be available to provide services within the corporate limits of the City of Santa Ana 24-hours per day, seven (7) days per week, 365 days per year. There are no exceptions for holidays under the project. The Contractor shall also make reasonable accommodations for its personnel to attend meetings with City staff from the Police Department, City Attorney’s Office or any other City Agency as required by the Project Manager. B. PREVAILING WAGE Prevailing wage will not be required for this contract. C. WORKING HOURS AND RESPONSE TIMES 1. All services under this contact shall be available 24-hours per day, seven (7) days per week, 365-days per year without exception. 2. The owner, principal or business manager of the proposing Contractor shall have a minimum of five (5) years of verifiable experience in the towing for-hire industry. Prior experience RFP No. 21-060Police Rotational Towing and Storage Services Page 21 of 39 CITY OF SANTA ANA performing towing services for a law enforcement agency are highly desirable but not required. If the owner, principal or business manager possessing this requisite experience is no longer employed by the Contractor at any time during the course of the contract, the Contractor shall immediately report such change in condition to the City’s Project Manager and participation on the rotation list shall be suspended until a new owner, principal or business manager is identified and approved. The Contractor shall be required to have a dispatcher on-duty 24-hours per day with the capability to communicate instantly with all trucks and/or drivers assigned to this project. All requests for tow services shall be acknowledged or refused within three (3) minutes by the Contractor’s dispatcher and response to the scene shall occur within 20 minutes from the time the Contractor is notified by the Police Department’s Communications Division. The 20-minute response time applies only to tow requests requiring a Class A tow truck. The Contractor shall be required to comply with this requirement by providing appropriate staffing levels and, if necessary, strategically staging personnel during peak traffic times to allow drivers sufficient time to arrive while complying with all traffic laws and regulations in their response to service requests. For any request requiring a Class B, C or Class D tow truck, the Contractor shall have the necessary equipment on scene within 45 minutes of notification by the Police Department’s Communications Division if a Department employee identifies the need for such equipment or when determined by the Contractor’s employee after responding to the scene and assessing the situation. The Contractor shall be required to have a minimum of one (1) driver on duty 24-hours per day, seven (7) days per week. In addition, the Contractor shall have at least one (1) other driver on-call or stand-by. The Contractor will also be required to maintain office hours between 8:00 am and 5:00 pm, seven (7) days a week, 365 days per year so vehicle owners can retrieve stored or impounded vehicles. D.CONTRACTOR AND PROJECT MANAGEMENT REQUIREMENTS 1.The Contractor shall furnish all personnel necessary to fulfill the obligations of this RFP. 2.A list identifying the names of all personnel assigned to work on this project on behalf of the Contractor shall be provided to the City’s Project Manager or designee. This information shall include the name, date of birth, driver’s license number, social security number, business and residence addresses, the Contractor’s Project Manager and secondary supervisor, and all tow truck operators working pursuant to this agreement. 3.The Contractor shall identify the person assigned as the Contractor’s Project Manager for this project. That person shall be available to the City during normal business hours and will be the primary contact between the City and the Contractor on matters relating to the enforcement services provided through this RFP. This person shall have substantial expertise and experience in tow and recovery operations as well as business operations for the company. RFP No. 21-060Police Rotational Towing and Storage Services Page 22 of 39 CITY OF SANTA ANA 4.The Contractor’s Project Manager shall be the primary daily operations contact to the City and as such, shall do the following: a.Respond to complaints from the Police Department, customers or the community. A copy of any complaints lodged directly with the Contractor regarding services provided under this contract shall be provided to the City’s Project Manager or designee immediately as well as the steps being taking to resolve the complaint and the date a resolution can be expected. A copy of the final disposition shall also be provided to the Project Manager or designee within 15-days unless an extension has been granted in writing prior by the Project Manager. b.Contact the City’s designee at least once per month to discuss and clarify operational assignments and expectations; c.Ensure that the Contractor’s personnel perform the duties as required by the RFP; and d.Prepare and submit monthly reports as required. 5.The Contractor shall be required to designate a second person that may be contacted in the absence of the Contractor’s Project Manager. This person shall also have authority over the Contractor’s personnel and shall be a member of the Contractor’s staff with authority to represent the Contractor on policy matters. E.CONTRACTOR’S PERSONNEL REQUIREMENTS 1.Each of the Contractor’s employees performing work pursuant to this RFP shall: a.Be approved by the Project Manager or designee to perform work on behalf of the City. b.Have ability to read, write legibly, speak and comprehend the English language - Bilingual fluency in Spanish or other language approved on the City’s bilingual list is preferred. c.Be a minimum of 18 years of age; d.All tow truck drivers employed by the Contractor and used for this project must be competent and proficient in all aspects of their duties related to tow and recovery services. This requirement shall provide that any tow driver responding to a scene will be capable of safely towing and/or recovering a vehicle under most circumstances without delay. e.All tow truck drivers employed by the Contractor shall complete an approved tow truck driver training program approved by the California Highway Patrol (CHP) pursuant to their Tow Service Agreement Advisory Committee (TSAAC) prior to performing any work related to this project. Upon selection, proof of successful course completion, the name of the provider and the curriculum taught shall be provided to the Project Manager or designee prior to any driver performing any work on behalf of the City. A list of the 2019-2020 TSACCA training providers may be found in Exhibit 5 of this agreement or in the CHP’s 2019-2020 Tow Service Agreement availalble at https://www.chp.ca.gov/ResearchAndPlanningSectionSite/Documents/2019-2020_TSA.pdf 2.Pass a background and fingerprint check that shall include a review of the employee’s criminal history that would pose a liability for the City including crimes of violence, moral turpitude, theft or unsafe driving practices. 3.The Contractor and all tow truck drivers shall be required to participate in a controlled substance and alcohol testing (CSAT) program and provide proof of enrollment. RFP No. 21-060Police Rotational Towing and Storage Services Page 23 of 39 CITY OF SANTA ANA a.Drivers requiring a Class A, Class B or commercial Class C (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. b.Drivers not required to possess a Class A, Class B or commercial Class C license shall also be enrolled in a CSAT program substantially similar to the requirements outlined above. c.The Contractor shall ensure selection pools for commercial and non-commercial licensed drivers are maintained separately. d.A driver possessing a non-commercial driver’s license who returns with a positive test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver’s license. 4.All employees assigned by the Contractor shall have a valid California driver’s license and remain in good standing with the California Department of Motor Vehicles. a.Tow truck drivers must possess the proper license class, including endorsements, for any tow truck or combination of tow truck and vehicle they operate in the performance of their duties pursuant to this contract. Tow truck drivers shall remain certified and in compliance with CVC § 12520 at all times. b.The Contractor and all tow truck drivers shall be enrolled in the Employer Pull Notice (EPN) program. i.The Contractor shall provide a current list of drivers and a copy of the EPN report. ii.Newly hired tow truck drivers shall be enrolled in the EPN program and proof provided to the Santa Ana Police Department within 30 days of the employee’s hire date. 5.Only employees of the Contractor necessary to complete an assignment shall respond to the scene of a request for service (no spouse, children, animals, etc.). 6.Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient manner possible. 7.Under no circumstances shall a Contractor’s employee carry or be armed with any type of weapon whatsoever while providing service pursuant to this RFP. 8.The Contractor shall provide and pay for all uniforms for contract personnel assigned to work in the field. a.Uniform specifications shall include the name of the company and the employee’s name affixed to the employee’s shirt. b.The City’s Project Manager or designee shall review and approve all uniforms. Uniforms shall fit properly without excessive wear. The uniform must be clean, free of any offensive odors and present a neat appearance. c.All tow truck drivers shall wear appropriate safety garments (e.g. vests, jackets, shirts, retroreflective clothing) in accordance with California Code of Regulations, Title 8, § 1598. If the tow truck driver is working on a Federal-aid highway, the operator shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways, Chapter 1, Federal Highway Administration, Department of Transportation, Part 634, Worker Visibility, which requires high-visibility personal protective safety clothing to be worn that meets the Performance 2 or 3 requirements of the ANSI/ISEA 107-2004. 9.The City’s Project Manager or designee shall conduct the final review of all contract RFP No. 21-060Police Rotational Towing and Storage Services Page 24 of 39 CITY OF SANTA ANA employees prior to being assigned to perform services related to this project on behalf of the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion regarding personnel working under this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notification to the Contractor. REQUIRED TOW VEHICLES AND EQUIPMENT At a minimum, the Contractor shall possess, maintain and be the listed registered owner of the following classes of tow vehicles (meeting requirements as defined in the most current version of CHP 234B – Tow Truck Inspection Guide): Four (4) Class A tow trucks designed for light duty towing operations. One (1) Class B tow truck designed for medium duty towing operations. One (1) Class C tow truck designed for heavy duty towing operations. One (1) Class D tow truck designed for heavy duty towing operations. The Contractor shall provide a listing of all towing vehicles or any substitute vehicle that may be used pursuant to this agreement. Such list must provide the following information: Make, model, and year. Tow truck classification (e.g. Class A). Vehicle and engine identification numbers. Company identification number. California license number. Company vehicle color(s). The company name, business address, telephone number and tow truck identification number shall be permanently and properly affixed to each vehicle in a manner prescribed pursuant to CVC § 27907. There shall be no words or language affixed to the vehicle associating the Contractor orthe vehicle with the Santa Ana Police Department (e.g. “official police tow”) without theprior written approval of the City’s Project Manager. At no time shall the Contractor exceed the gross vehicle weight rating (GVWR) and/or safe loading requirements of the tow truck, including, but not limited to, exceeding the tow trucks GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or failure to maintain 50 percent of the tow truck’s unladen weight on the front axle when lifting or carrying a load. The authorized Towing and Storage Fee Schedule shall be posted in public view in all tow trucks. All of the vehicles identified above and used in accordance with this agreement shall be equipped with the minimum equipment required to perform towing operations as well asthe equipment pursuant to CVC § 27700 and the “Service and Other Equipment” sectionof the CHP 234B (Tow Truck Inspection Guide) form. The Contractor may also be requiredto carry any other safety devices reasonably required by the City. RFP No. 21-060Police Rotational Towing and Storage Services Page 25 of 39 CITY OF SANTA ANA 9. The contractor shall maintain all vehicles and equipment in good repair for use by the Contractor’s employees assigned to perform services pursuant to this agreement. The Contractor shall be responsible for, and pay for all operating expenses, equipment, maintenance and insurance for vehicles assigned to perform work related to this agreement. All tow trucks shall be equipped and maintained in accordance with applicable sections from the California Vehicle Code, Title 13 of the California Code of Regulations, the requirements of this RFP and industry standards. 10. All vehicles shall be kept clean, be free of offensive odors and maintain a professional appearance. 11. All tow trucks shall be inspected annually by the California Highway Patrol and maintain a current Commercial Vehicle Safety Alliance (CVSA) decal. The Contractor shall provide current copies of CHP 234B (Tow Truck Inspection Guide) and CHP 407F (Safetynet Driver/Vehicle Inspection Report) for each vehicle to the City’s Project Manager or designee. 12. The Contractor agrees that the Santa Ana Police Department may inspect any vehicle, without prior notice, at any time during normal business hours. 13. The Contractor shall provide instant communication access via cellular phone or radio to all personnel while performing their duties. G. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide GPS capabilities in all of their tow trucks. If offered for consideration in the Contractor’s Response, the City and Contractor shall be able to view this information via computer in real time and the Contractor shall provide GPS reports at the request of the City. H.CONTRACTOR’S BUSINESS OFFICE REQUIREMENTS 1. The Contractor shall maintain an office and storage facility within the corporate limits of the City of Santa Ana and remain in compliance with any requirements imposed by the Police Department, the Planning Division or any other Department, Agency or Agent of the City of Santa Ana in accordance with federal regulations, state law, the Santa Ana Municipal Code and this agreement. 2. It is preferable that the office and storage facility be at the same location to minimize the impact on the community. However, should additional locations exist, the Contractor agrees to conduct all business from the primary facility and any costs associated with operating a secondary location and/or moving vehicles to or from that secondary location shall not be passed along to any customer covered under this agreement. 3. The primary facility shall have a sign clearly visible to the public that identifies the location as a towing service. 4. The business hours shall be clearly posted. 5. The office shall be sufficiently staffed to allow customers to speak with a company representative during normal business hours without unnecessary delay. 6. Current and approved rates pursuant to the Towing and Storage Fee Schedule shall be posted RFP No. 21-060Police Rotational Towing and Storage Services Page 26 of 39 CITY OF SANTA ANA in public view in the Contractor’s office and/or storage facility in compliance with California Civil Code § 3070 and CVC § 22651.07. 7. The Contractor shall comply with the provisions of CVC § 22651.1. 8. The Contractor shall maintain records of all tow services furnished by the Contractor at the primary office location. a. Invoices shall contain the required itemized information pursuant to CVC 22651.07(e). b. Itemized invoices shall contain a distinct notice upon the invoice stating, “Upon request, you are entitled to receive a copy of the “Towing Fees and Access Notice.” This notice shall be contained within a bordered text box, printed in no less than 10-point type pursuant to CVC 22651.07(a)(1)(B)(3). 9. The operator’s primary business office shall also maintain business records relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, driver’s record of duty status (intrastate and/or interstate), and Federal Communication Commission licensing (if applicable). 10. The Contractor agrees that a representative from the Santa Ana Police Department may inspect all business records, facilities and vehicles without notice during normal business hours. 11. The Contractor shall permit the Santa Ana Police Department to make copies of business records at their place of business or remove business records for the purpose of reproduction. 12. Lien fees, or any fees related to the preparation of a lien, shall not exceed the amounts allowable in the Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and in compliance with all relevant provision of the California Vehicle Code and California Civil Code. I. STORAGE FACILITY AND VEHICLE STORAGE REQUIREMENTS 1. It is preferable that the storage facility is located at the same location as the primary business office. However, if located at a different location than the main office, the storage facility must be within the corporate limits of the City of Santa Ana and have an on-site release office at all storage lots. Persons seeking to take possession of their vehicle or property shall not be required to travel to more than one location to recover their vehicle from the Contractor’s custody. 2. The storage facility and all vehicles towed at the direction of the City shall be made available to police personnel 24-hours per day, 7-days per week. 3. The entire storage lot must be sufficiently well lit to deter theft. Other theft deterrent devices (e.g. cameras, alarms, on-site personnel, etc.) are highly desirable. 4. The storage lot must be completely secured by a wall or fencing and a gate that is able to be locked to maintain security for stored and impounded vehicles. The minimum height requirement for the fence and gate shall be six (6) feet. 5. The storage lot shall be large enough to hold a minimum of 100 vehicles at any given location. This requirement is the minimum area reserved for Santa Ana vehicles and additional space is highly desirable. All vehicles towed by the City shall be stored within the corporate city limits and the vehicle or any of its contents shall be made available for release within the RFP No. 21-060Police Rotational Towing and Storage Services Page 27 of 39 CITY OF SANTA ANA corporate city limits. If multiple storage facilities are maintained, the Contractor shall only use the secondary lot when the primary lot is full and shall not charge for transportation beyond that of the main storage facility. 6. The Contractor shall also provide an inside storage facility, which must consist of four walls with a solid roof and a door equipped with a locking device. Additional security features are highly desirable. This facility shall be sufficient to reasonably protect vehicles from theft, tampering, weather, environmental conditions or any other circumstances that could cause the removal or contamination of evidence. Access to this area by employees or other individuals shall also be restricted. This facility shall be capable of storing a minimum of four (4) mid-sized vehicles for the City of Santa Ana and sufficient space to conduct forensic analysis of the vehicle on-site if necessary. 7. Vehicles impounded pursuant to CVC § 10751 shall be placed in an area of the storage facility that will provide sufficient space and privacy, allowing auto theft investigators to perform a vehicle inspection without delay. This requirement shall be required for the first ten (10) days of impound. 8. Vehicles will not be released, sold or dismantled until a signed release form has been obtained from the Santa Ana Police Department. The signed release form will be kept by the towing company as proof of authority for the release. 9. Release forms are required for impounded vehicles and vehicles with a “hold” placed on them by police department personnel. The release form will indicate they are from the Santa Ana Police Department and shall only be signed by authorized members of the Police Department. a. Stolen vehicles recovered by the Police Department will be released to the victim/owner by the Contractor with proof of ownership. Unless specifically noted, no release will be required from the Police Department. b. Stolen vehicles recovered by the Police Department requiring further investigation as determined by the handling officer will be impounded pursuant to CVC § 22655.5, thereby placing a hold on the vehicle. The impound box will be marked along with an explanation in the narrative. These vehicles will not be released until the victim/owner obtains a release from the Police Department. c. If the owner of the vehicle is unable to prove ownership to the tow agency, they will be referred to the Santa Ana Police Department and a release will be issued once ownership is established. d. If a registered owner is unable to retrieve their vehicle from storage, a vehicle authorization form shall be provided by the Contractor to the person authorized to pick-up the vehicle. The authorized recipient, on behalf of the registered owner, will be required to provide identification for the Contractor to photocopy (front/back). 10. When a vehicle is impounded, the towing company will place the word “hold” or other similar notation on the windshield of the vehicle. This is to minimize unauthorized contact with the vehicle and to provide control measures to prevent the inadvertent release. a. The responsibility for determining and placing the word “hold” or other similar notation on the windshield of the vehicle will be the responsibility of the Contractor at the time of vehicle possession. The Contractor’s employee signature on the storage/impound report will acknowledge an understanding of the type of report completed by the officer and any necessary holds. The Contractor should clarify any misunderstandings or omissions on the report at this time. RFP No. 21-060Police Rotational Towing and Storage Services Page 28 of 39 CITY OF SANTA ANA 11. Vehicles towed or stored with an “evidence hold” shall not be touched, moved or tampered with in any manner without the written consent of the City’s Project Manager or designee. 12. The Contractor agrees to tow and store vehicles taken pursuant to an “evidence hold” as defined in CVC §§ 22655.5 or 22655(a) without charge to the City and agrees to release the vehicle to the owner at the City’s request. The initial towing fee shall be billed to the owner of the vehicle. Unless waived in whole or in part by the City’s Project Manager, the tow company may pursue collections from the registered owner for the initial towing fees. Furthermore, the Contractor may attempt to collect these fees, or make arrangements to collect these fees, at the time of release but shall not hold the vehicle in lieu of payment unless specifically authorized by the City’s Project Manager or designee. 13. In any case where the Police Department inadvertently and/or erroneously causes the impound or storage of a vehicle, or fails to properly notify the owner in a timely manner, the Contractor agrees to release the vehicle at the request of the City’s Project Manager or designee and waive all fees or charges associated with the tow. 14. Any personal property released from a vehicle shall occur at the business office or primary storage facility and shall require authorization from the Police Department. All property shall be released pursuant to CVC § 22851(b) and CVC § 22651.07. Personal property includes any property not affixed to the vehicle (e.g. clothes, cell phones, papers, pull-out / detachable face radios, etc.) J. CUSTOMER SERVICE Contractor shall provide service which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. Contractor’s personnel are a reflection of the City of Santa Ana and, as such, are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer’s needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer’s request has been fulfilled. 3. Maintain a professional demeanor at all times that is free from rude, discourteous or harassing behavior. 4. Comply with all federal, state, county, and city laws and regulations. 5. Use adequate equipment that is kept clean and neat at all times. 6. Train other Contractor employees to be polite and courteous during public contact. 7. Employ truth and accuracy in reporting customer service records. RFP No. 21-060Police Rotational Towing and Storage Services Page 29 of 39 CITY OF SANTA ANA K. RATES AND FEES Notwithstanding other provisions of this agreement related to rates and fees, the Contractor agrees to comply with the following provisions as they relate to rates and fees charged in accordance with this agreement: 1. For services provided pursuant to this Agreement, the Contractor shall collect towing, storage and other service fees from the vehicle owner at the time of release. Said fees shall comply with the Santa Ana Police Department’s Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and incorporated by this reference. 2. The Contractor acknowledges that the fee schedule is intended to list the maximum amounts for services rendered but nothing in this Agreement shall preclude the Contractor from charging less than the maximum fee allowed. 3. Nothing shall prohibit a Contractor from sending a Class B, C or D tow truck to a call requiring a lighter class tow truck to perform requested services. However, the Contactor acknowledges that fees may only be charged for the class necessary to perform the requested services and not necessarily for the class of tow truck dispatched to the call. 4. No fees may be charged for personnel, equipment or services reasonably necessary to perform the required service. 5.No lien shall be placed on the vehicle for services performed or initiated, and subsequently cancelled on-scene by the Santa Ana Police Department, unless the Contractor has presented a written statement to the vehicle’s registered owner or agent for the signed authorization of services to be performed pursuant to Civil Code § 3068(a). a. The Contractor shall not attempt to take possession of a vehicle in order to establish a lien for any services performed or initiated and subsequently cancelled. b. The Contractor shall not bill the City of Santa Ana or Santa Ana Police Department for any services performed or initiated, and subsequently cancelled by the department. However, in such cases, the incident shall not be considered a rotational call and the Contractor shall be returned to the top of the rotation list. 6. The Towing and Storage Fee Schedule shall be posted in the business offices, storage facilities and tow trucks pursuant to CVC § 22651.07. 7. Rate adjustments may be considered based on the criteria in Section VI of the Scope of Services, Subsection B, 4, located below. 8. Contractor’s failure to comply with the Towing and Storage Fee Schedule shall be subject to disciplinary action. 9. The Contractor shall not seek payment from the City of Santa Ana for services provided pursuant to this Agreement. However, the City shall be responsible for the following charges ordered by the City pursuant to this Agreement: a.Collision cleanup pursuant to Section IV, Subsection N, below; b. Other services authorized by the City’s Project Manager prior to the performance of said duties. RFP No. 21-060Police Rotational Towing and Storage Services Page 30 of 39 CITY OF SANTA ANA L. MISCELLANEOUS PROVISIONS 1. The Contractor shall have a Carrier Identification and a valid Motor Carrier Property (MCP) permit, which shall be provided to the City’s Project Manager or designee. The expiration or suspension of the MCP shall result in immediate suspension from the rotation list as well as possible disciplinary action. 2. There may be times when the Contractor comes across a vehicle blocking the roadway although not assigned to the call or next on the rotation list. At the discretion of the officer at the scene, the Contractor may be directed to assist in moving the vehicle to the side of the roadway only. This service shall be provided without cost to the City or vehicle owner, and shall not affect the Contractor’s position on the rotation list. 3.The Contractor shall be held accountable for all vehicles, personal property and vehicle accessories once the vehicle is in the possession of the driver and/or stored at their facility. The Contractor agrees to relieve the City, its officers, agents and employees of all responsibility once the vehicle is in the custody of the Contractor. 4. There shall be no photography or video recording at the scene of a tow or collision by the Contractor or any employee unless directly related to the towing operation. Photographs or video recordings shall only be directed at vehicles or the area immediately surrounding the vehicle but in no case shall capture any image of a person(s) injured or killed at the scene. 5.The Contractor, nor any employee of the Contractor, shall accept from any person or offer a gratuity to any member of the City in violation of CVC § 12110(a) and the City’s gift ban ordinance. 6. The Contractor shall remain in compliance with CVC § 10652 as required. 7. Due to the negative perception of Private Party Impounds (PPI’s) and the nexus to predatory towing practices, whether actual or perceived, the City of Santa Ana and the Santa Ana Police Department have an interest in ensuring any Contractor working on its behalf is not associated with these practices. In addition, tow companies that engage in PPI’s are subjected to complaints and investigations on a more frequent basis than those that do not participate in this facet of the towing business. Therefore, the City strongly discourages any Contractor assigned to the rotational tow list from engaging in PPI’s within the corporate limits of the City of Santa Ana. Subject to the investigative process outlined in the RFP, any company found to be in violation of PPI regulations including, but not limited to, applicable sections of CVC § 22658 or any other laws or regulations associated with PPI’s shall be subject to suspension or immediate removal from the rotation list for sustained complaints or convictions for violations of the law. M. UTILIZATION OF DISPATCH AND TRACKING SOLUTIONS SOFTWARE The City uses Dispatch & Tracking Solutions (DTS) software for its rotational towing administration. The Contractor shall agree to utilize the most recent, updated, upgraded Dispatch & Tracking Solutions software program (DTS), or any other software solution selected by the City, to dispatch and track tow activity via a web-based Internet connection. All tow requests originating from the Santa Ana Police Department may be made utilizing this program. The Contractor’s failure to have the DTS program in full operation and to acknowledge tow requests in a timely manner pursuant to this RFP shall result in a finding of default and shall result in immediate suspension from the tow rotation list. Failure to remedy the problem as set forth in Section VI, RFP No. 21-060Police Rotational Towing and Storage Services Page 31 of 39 CITY OF SANTA ANA Subsection G shall be grounds for the termination of the agreement between the City and the Contractor. The Contractor must be willing to must enter into a separate agreement, contract, or license for DTS software, or any other software solution implemented by the City, with the owner of that proprietary software. The City shall not provide the software program, any licensing or sub- licensing thereof or any intermediary services for the procurement by the Contractor of the software program. This Contract shall not be executed by the City until the Contractor has demonstrated to the City’s Project Manager or designee satisfactory compliance with the requirements set forth herein. The Contractor shall be liable for all fees, charges, rates and service charges required for the procurement and use of DTS software or any similar software solution. If the City should elect to use a different program than DTS at some point in the future, the Contractor agrees to comply with the above requirements as it relates to the new software solution after provided reasonable notice by the City and sufficient opportunity to procure said software program. N.RESPONSIBILITIES WHEN RESPONDING TO CALLS FOR SERVICES 1.When the Contractor is called to the scene of a vehicle tow or a collision scene, the Contractor’s employee will clean-up all debris at the scene in accordance with CVC § 27700 without charge to the City. a.If this service does not result in a vehicle tow, it shall not be considered a rotational call and the tow company shall be placed back on the top of the rotational tow list. b.Police employees should not call a rotational tow to the scene of a collision for the sole purpose of cleaning up debris. However, should this occur or become necessary, the Contractor may bill the City for the cost of the response in accordance with the City’s Towing and Storage Fee Schedule. O.PERFORMANCE DURING INCLEMENT WEATHER OR DISASTERS 1.The Contractor acknowledges that the services provided under this contract are integral to the operations of the City of Santa Ana and the Santa Ana Police Department. Therefore, the Contractor agrees to perform the duties of this contract regardless of weather or other adverse conditions including, but not limited to, any disasters whether man-made or acts of God. 2.During periods of inclement weather or disaster, the Contractor shall agree to adjust staffing levels to meet the increased demands for service during these times. 3.Should the Contractor be unable to fulfill their responsibilities under the conditions described in this section, the Contractor shall be responsible for any and all costs incurred by the City should the need to hire outside contractors become necessary to meet the needs of the Police Department due to the Contractor’s default. P.PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES RFP No. 21-060Police Rotational Towing and Storage Services Page 32 of 39 CITY OF SANTA ANA 1.The Contractor shall exercise due care and caution at all times for the protection of all persons and property. All fines, penalties and/or repair charges resulting from the Contractor’s actions shall be the sole responsibility of the Contractor. 2.Understanding that the Contractor will respond to calls involving traffic collisions or traffic hazards, and pursuant to CVC § 22513, the Contractor shall only place or use equipment to block vehicle traffic lanes or render assistance to a motorist while exercising due care for the safety of the tow truck driver, the motorist and the motoring public. Tow truck drivers should be trained in scene management in accordance with this section. The Contractor shall ensure that all appropriate traffic safety warning devices are utilized as deemed necessary. 3.Contractors will be required to respond to calls where vehicles have collided with other objects and may have already caused damage to varying degrees. The methods proposed by the Contractor for towing and recovery services shall be reasonable and consistent with industry standards, best practices, and in a manner that shall not cause unnecessary additional harm, deface or damage any City or private property. In the event that damage to the City’s right-of-way or private property has occurred due to the negligence of the Contractor, the Contractor shall be solely responsible for its repair or replacement in excess of the amount covered by the required insurance. Q.SPECIFICATIONS This Scope of Services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. R.RECORDS 1.The Contractor shall keep accurate records concerning all vehicle tows, vehicle storages and vehicle releases or disposition. 2.In addition, the Contractor shall maintain accurate records of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. 3.The Contractor shall complete a report each calendar month indicating the number of calls for service, the number of vehicles towed, the number of vehicles in storage (regular and secure) and their current status, vehicles released, vehicles sent to lien sale, the status of any other vehicles or services rendered by the Contractor on behalf of the City, GPS information (if requested by the City) or any other information as may be required by the City’s Project Manager or designee. 4.A phone log will be submitted monthly of all calls from the Santa Ana Police Department to the Contractor, identifying whether or not those calls required a request for service, and a description of the action taken as a result of the call. 5.The Contractor shall provide monthly customer service phone logs from the public, indicating name, date, time and phone number of caller, reason for the call, any specific requests, the Contractor’s response or action, and the amount of time required to address request. Such logs shall be accurate and truthful. RFP No. 21-060Police Rotational Towing and Storage Services Page 33 of 39 CITY OF SANTA ANA 6.The Contractor shall permit the City to inspect and audit its books and records regarding City provided services at any reasonable time. AUDITS AND INSPECTIONS The Chief of Police or his designee shall conduct regular audits and inspections of the Contractor(s) assigned to this project to ensure they are fulfilling their responsibilities in accordance with the terms and conditions of this agreement. All work found during such audits or inspections to be substandard or failing to conform to the requirements of this agreement shall be corrected immediately by the Contractor and the City shall have the right to immediately suspend the Contractor from the rotation list until the issue(s) is/are corrected. Failure to correctas set forth in Section, Subsection may result in termination of the contract. INVESTIGATION OF RULES, OR TERMS AND CONDITIONS OFAGREEMENT Whenever a is lodged against a Contractor or initiated by the Police Department, the Traffic Commander shall assign a supervisor from the Traffic Division to investigate any allegations. A fair, impartial and comprehensive investigation shall be conducted and the findings documented for review. To the extent required by law, the Contractor shall cooperate fully in the investigation and provide any documentation requested by the investigator to assist in making a finding. In addition, the Contractor shall be given the opportunity, either orally or in writing, to respond to the complaint at the point deemed appropriate by the investigator. The City expects that the Contractor will demonstrate professional business practices and truth in reporting as it relates to any records or information requested. shall include, but not be limited to, situations such as poor customer service,failure to comply with non-safety related terms of the agreement, or minor equipment or facility deficienciesituations involving honesty,integrity, safety, security, gross overcharging of a customer or a pattern of overcharging, failureto comply with the provisions of CVC § 22658 as it relates to PPI’s, criminal violations DUI, drug related offenses, theft, , or significant, repeated or flagrant violations ofthis agreement. If it is determined that criminal charges are appropriate, the assigned investigator shall document the incident on a crime report and present the case to the appropriate prosecuting authority for review. Based on the nature and seriousness of the misconduct being investigated, the Chief of Police may temporarily suspend the Contractor, or its agent individually, from the rotation list until the investigation is completed and a proper disposition is reached. The standard for sustaining a against the Contractor or the Contractor’s agent shall bea preponderance of the evidence, regardless of the nature of the violation. Other investigativefindings may include unfounded (false or factually incorrect), exonerated (action occurred but waslawful or within the terms of this agreement) or not sustained (inconclusive due to insufficientevidence or independent witnesses). All shall be forwarded to the Traffic Commander for review recommendation discipline if appropriate. RFP No. 21-060Police Rotational Towing and Storage Services Page 34 of 39 CITY OF SANTA ANA DISCIPLINARY ACTION The Contractor agrees that failure by the Contractor, or its agent, to comply with the law or terms and conditions of this agreement shall be cause for disciplinary action. However,nothing in this agreement shall preclude the City from taking appropriate enforcement action forviolations of the law. Within 60 days of receipt of the Traffic Commander shallreview the findings of the investigation and recommend disciplinary action if appropriate. TheTraffic Commander shall take into account the nature of the , the findings of the investigation, past against the Contractor past practice of the Department tomaintain equitable treatment of all Contractors assigned to the rotational tow list. Depending onthe nature and complexity of the sustained violation, the Traffic Commander may allow theContractor or designee to provide a brief written statement for consideration and/or may contactContractor to ask additional questions. Disciplinary action shall typically be progressive in nature and based on the Contractor’s record during the previous 5 years from the date of. Therefore, multiple forsimilar offenses, regardless of their severity, will result in increased disciplinary action. However,this does not preclude the Traffic Commander from recommending more serious whereviolations have been committed or there are aggravating facts associated withthemisconduct. The following actions may be recommended: No further action. Issue a written warning. Impose a suspension for violations (1 to 30-days). Impose a suspension for multiple violations (30 to 90-days). Termination of the contract for cause and immediate removal from the rotation list. The Contractor shall be notified in writing of the City’s intent to impose disciplinary action. The Traffic Commander shall have the authority to impose discipline up to and including the imposition of a suspension for violations as long as the suspension does not exceed 30-days in length. However, nothing in this article shall preclude the Traffic Commander from reducing the recommended discipline based on mitigating facts. Recommended suspensions exceeding 30-days in length or termination from the rotation list shall be approved by the Field Operations Bureau Commander prior to imposition. The Traffic Commander may recommend to the Chief of Police the immediate termination of this agreement if the conduct of the Contractor, or agents, are determined to pose a danger to the public, have an excessive number of that tax the investigative resources of the Police Department, or the Contractor’s actions reflect negatively upon the City. V.RIGHT TO APPEAL Upon receipt of a notice to impose disciplinary action, the Contractor shall have the right to submit a written appeal within ten (10) business days to the Field OperationsBureau Commander. he Field Operations Bureau Commander shall issue their findings in writing within ten (10)business days. the Contractor disagrees with the findings, the final remedy to the Chief of Police RFP No. 21-060Police Rotational Towing and Storage Services Page 35 of 39 CITY OF SANTA ANA Commander. he Chief of Police shall issue a written decision within (10) business days. The decision of the Chief of Police shall be final. Disciplinary action shall not be imposed until the appeal process has been exhausted. However, if the conduct of the Contractor is deemed to be so egregious or poses a danger to public safety, the City may exercise its right to immediately suspend the Contractor as set forth in this agreement. Failure to appealwill waive the Contractor’s right to further appeal and disciplinary action shall be imposed. W.SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative during the first year to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a monthly basis or as determined necessary by the City. X.MATERIALS AND EQUIPMENT The contractor shall make a reasonable effort to purchase equipment and materials in the City of Santa Ana and to utilize Santa Ana vendors. Contractor shall report its efforts as requested by the City. RFP No. 21-060Police Rotational Towing and Storage Services Page 36 of 39 EXHIBIT B DPNQFOTBUJPO! Gff!Qspqptbm!jodmvejoh!ipvsmz!sbuft!jg!bqqmjdbcmf! ! 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Public Works Agency www.santa-ana.org/pw Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Water Well, Pump, and Motor Rehabilitation and Repair Services AGENDA TITLE Approve Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for Water Well, Pump and Motor Rehabilitation and Repair Services for a Total Amount Not to Exceed $3,250,000 for up to a Five-Year Term (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide water well, pump and motor rehabilitation and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $3,250,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. In order to meet customer demand, staff relies on water production equipment to be in proper working condition. When issues arise, it is typically more efficient and less intrusive to repair or rehabilitate the equipment rather than replace the affected components. Staff has determined that through rehabilitation, production wells can be restored to optimal working conditions, increasing water production efficiency and capacity. On April 28, 2021, the Public Works Agency issued Request for Proposals (RFP) 21-059 for contractors to provide sewer system repair services. The RFP was advertised on the ’s online bid management and publication system with bids due on May 27, 2021. Water Well, Pump, and Motor Rehabilitation and Repair Services August 17, 2021 Page 2 System records indicate 182 vendors were notified and 26 vendors downloaded proposal files. Three proposals were received and evaluated by a selection committee. Based on the criteria as outlined in the RFP, all proposals received were categorized as responsive, and their respective scores are as follows: FIRMLOCATIONPROPOSAL SCORE General Pump Company, Inc.San Dimas, CA89 Layne Christensen CompanyRedlands, CA83 Weber Water Resources CA, LLCCorona, CA73 In accordance with the RFP scores, staff recommends entering into agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide water well, pump and motor rehabilitation, and repair services. The proposals demonstrated high levels of technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current fiscal year and will be budgeted in future fiscal years, including the renewal option, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Contract (3-Year Term) Water Utility Production 2021-2206017640-62300Water Fund & Supply, Contract $650,000 Services-Professional Water Utility Production 2022-2306017640-62300Water Fund & Supply, Contract $650,000 Srvices-Professional Water Utility Production 2023-2406017640-62300Water Fund & Supply, Contract $650,000 Services-Professional Optional Two-Year Extension Water Utility Production 2024-2506017640-62300Water Fund & Supply, Contract $650,000 Services-Professional Water Well, Pump, and Motor Rehabilitation and Repair Services August 17, 2021 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Water Utility Production 2025-2606017640-62300Water Fund & Supply, Contract $650,000 Services-Professional Total:$3,250,000 EXHIBIT(S) 1.Agreement with General Pump Company 2.Agreement with Layne Christensen Company 3.Agreement with Weber Water Resources CA, LLC Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager AGREEMENT TO PROVIDE ON-CALLWATER WELL, PUMP, AND MOTOR REHABILITATION AND REPAIRSERVICES RECITALS NOW THEREFORE 1.SCOPE OF SERVICES 2.COMPENSATION 3.TERM 4.PREVAILING WAGES 5.INDEPENDENT CONTRACTOR 6.OWNERSHIP OF MATERIALS 7.INSURANCE 8.INDEMNIFICATION 9.INTELLECTUAL PROPERTY INDEMNIFICATION 10.RECORDS 11.CONFIDENTIALITY 12.CONFLICT OF INTEREST CLAUSE 13.NOTICE 14.EXCLUSIVITY ANDAMENDMENT 15.ASSIGNMENT 16.WAIVER 17.TERMINATION 18.NON-DISCRIMINATION 19.JURISDICTION-VENUE EXHIBIT A EXHIBIT B AGREEMENT TO PROVIDE ON-CALLWATER WELL, PUMP,AND MOTOR REHABILITATION AND REPAIRSERVICES RECITALS NOW THEREFORE 1.SCOPE OF SERVICES 2.COMPENSATION 3.TERM 4.PREVAILING WAGES 5.INDEPENDENT CONTRACTOR 6.OWNERSHIP OF MATERIALS 7.INSURANCE 8.INDEMNIFICATION 9.INTELLECTUAL PROPERTY INDEMNIFICATION 10.RECORDS 11.CONFIDENTIALITY 12.CONFLICT OF INTEREST CLAUSE 13.NOTICE 14.EXCLUSIVITY AND AMENDMENT 15.ASSIGNMENT 16.WAIVER 17.TERMINATION 18.NON-DISCRIMINATION 19.JURISDICTION-VENUE EXHIBIT A EXHIBIT B PROPOSAL BY: LAYNE CHRISTENSEN COMPANY 1717 W Park Ave Redlands, CA 92373 Ph: 909-390-2833 Fax: 909-390-5540 WWW.LAYNE.COM TABLEOF CONTENTS Section 01 01 ////2 Section 02 02 // Section 03 03 Section 04 04 Section 05 05 Section 06 06 Section 0 0 /// Section 0 0 // Section 0 0 // Section // 2 SECTION 0 SECTION0:GENERALCOMPANYINFORMATIONANDEXPERIENCE ABOUT LAYNE Established in 1882, Layne offers a rich history of Uif!xbufs!sftpvsdft!ejwjtjpo!jt!uif!obujpobm!mfbefs!jo delivering safe, professional, and reliable water xbufs!xfmmt/Mbzof!ibt!esjmmfe!ofbsmz!2-111!xfmmtjo!uif solutions throughout North America. qbtu!6!zfbst!bmpof-xjui!b!dpncjofe!qvnqjoh!dbqbdjuzpg 2!cjmmjpo!hbmmpot!qfs!ebz/Jo!Mbzoft!241,!zfbs!ijtupsz-!xf Mbzof!cfhbobt!b!epnftujd!xbufs.xfmm!esjmmjoh!dpnqboz!jo! ibwf!tvddfttgvmmz!dpnqmfufe!npsf!uibo!61-111!xbufs! 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COMPANY xjui!bhhsfhbuf!nbufsjbmt!sftfswft!uispvhipvu!uif!V/T/ RECENT ACCOLADES: HEADQUARTERS •312:-ObnfeupXpsmetNptuFuijdbmDpnqbojftFtubcmjtife!jo!2:33-!Dpsqpsbuf!Ifbervbsufst! Mjtugpsufo!dpotfdvujwfzfbstmpdbufe!po!696!Xftu!Cfbdi!Tu/-!Xbutpowjmmf-!DB! :6187/!Qipof!)942*835.2122 •3129-!Gpscft!Nbhb{jof-!pof!pg!Bnfsjdbt!Cftu Nje.Tj{f!Fnqmpzfst STOCK MARKET/TRADING SYMBOL •3129-!Fohjoffsjoh!Ofxt!Sfdpse!)FOS* Ofx!Zpsl!Tupdl!Fydibohf!)OZTF;!HWB*!boe!jt! Nbhb{jof!Upq!511!Dpousbdupst!Mjtu!.!Sbolfe qbsu!pg!uif!T'Q!NjeDbq!511!Joefy-!uif!NTDJ!LME! $35 511!Tpdjbm!Joefy!boe!uif!Svttfmm!3111!Joefy/ •3129-!FOS!Tpvsdfcppl-!$2!Ijhixbzt-!$6!Njojoh-!$7 Tpmbs-!$8!Csjehft-$21Ebnt0Sftfswpjst-$27Bjsqpsut- OFFICE LOCATIONS $28NbttUsbotju0!Sbjm-!$32Qpxfs Hsbojuf!boe!jut!tvctjejbsjft!pqfsbuf!pwfs!86!pggjdf!mpdbujpot SAFETY BY CHOICE uispvhipvu!uif!Vojufe!Tubuft-!Dbobeb-!Nfyjdp-!boe!Tpvui! 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RB0RD!qsphsbn!bsf!beefe!up!nffu!uif!offet!pg!uif! qspkfdu/!! 7 8 Key Personnel TODD HOWARD, GENERAL MANAGER Mr. Howard has been in the water well industry since 1983, specializing in water well rehabilitation, pump engineering and application. Mr. Howard manages the Western Regions Operations for pump repair, well rehabilitation, electrical and construction services. He is also the current Chair of Layne’s National Rehabilitation Committee. Mr. Howard developed and implemented the Roto Scrub well rehabilitation technology as well as Layne’s proprietary NSF certified well chemistry in use today throughout the Western United States MARK HOWARD, BUSINESS DEVELOPMENT MANAGER Mr. Howard has been in the water well industry since 1978, specializing in water well rehabilitation, pump engineering, and application. Mr. Howard manages the Western Region in Business Development and oversees the Account Management team. RICKY TRUJILLO, ACCOUNT MANAGER Mr. Trujillo has 21 years of experience in all aspects of water supply services. He specializes in municipal and industrial water supply design, construction services, well rehabilitation, pump repair and troubleshooting, as well as investigative and remedial services. Mr. Trujillo manages projects through completion, to ensure timely and successful delivery of every project, with monthly/quarterly reports as may be required for each project. GARY GRACE, PROJECT MANAGER Ns/!Hsbdf!ibt!jo.efqui!lopxmfehf!boe!fyqfsjfodf!jo!uif!gpmmpxjoh!pqfsbujpot;!Effq!Xfmm!Qvnqt!boe!Cpptufs-!Xbufs!Xfmm Sfibcjmjubujpo-!Xfmm!Eftusvdujpo-!boe!Qvnq!Jotubmmbujpo/!Ns/!Hsbdf!dvssfoumz!ftujnbuft!dptut!pg!qspkfdut-!rvpuft!boe!cjet kpct!bt!xfmm!bt!nbobhft!pohpjoh!qspkfdut/!Dpnnvojdbuft!kpc!fyqfdubujpot!boe!nbobhft!tvc.dpousbdupst!qfsgpsnbodf- tubzt!xjuijo!cvehfu!cz!npojupsjoh!fyqfoejuvsft-!jefoujgzjoh!wbsjbodft!boe!dbmdvmbujoh!sfrvjsfe!sftpvsdft/!Fotvsfe!bmm!mpdbm sfhvmbujpot!xfsf!nfu!boe!dpeft!fogpsdfe-!bwpjejoh!gjoft!boe!efmbzt/!If!vtft!ijt!gjfme!fyqfsjfodf!boe!bqqmjft!ju!up!ijt ebjmz!ubtlt!bt!b!qspkfdu!nbobhfs/!Ns/!Hsbdf!jt!bcmf!gpsftff!tpnf!qpufoujbm!jttvft!gspn!po!uif!kpc!fyqfsjfodft!boe!bekvtu ijt!rvpuft!boe!ftujnbuft!up!bttvsf!uif!gjfme!dsfx!ibt!uif!cvehfu!boe!uif!frvjqnfou!up!hfu!uif!kpc!epof!tbgfmz!boe fggjdjfoumz/!If!xbt!b!qvnq!sjh!pqfsbups!gps!21!zfbst!po!Tnfbm-!Ubzmps-!Tjndp!boe!Pme!Hfofsbm!B!gsbnf!sjht/ RIGOBERTO PEREIDA, R & I SUPERVISOR Mr. Pereida has in-depth knowledge and experience in the following operations: Deep Well Pumps and Booster, Water Well Rehabilitation, Well Destruction, and Pump Installation. He has successfully completed rehabilitations and aqua freed process system. Mr. Pereida has supervised major projects by selecting, assigning, and scheduling employees. Communicated job expectations and managed sub-contractors performance, stayed within budget by monitoring expenditures, identifying variances and calculating required resources. Ensured all local regulations were met and codes enforced, avoiding fines and delays. He is a certified crane operator on swing cab and fixed cab cranes large and small. He holds a Class A with endorsements for hazmat, tanker, doubles and triples. Pump rig operator for 13 years on Smeal, Tayler, Simco and Old General “A” frame rigs and cranes. 2828!Xftu!Qbsl!Bwfovf-!Sfemboet-!DB!!:3484!!!}!!!Pggjdf;!:1:/4:1/3944!!!}!!!Gby;!:1:/4:1/71:8!!!}mbzof/dpn 9 RONALD WEBER, FIELD SUPERVISOR Mr. Weber has been in the Water Industry since 1979. He is knowledgeable of turbine, submersible and booster pump installation. As well as mud rotary, reverse and auger rig drilling. He will determine the safe production rate of each water well; and take accurate measurements of flow, pumping level, specific capacity and sand production. Knowledgeable in the use and safe handling of Cl12, Muriatic Acid, sodium Thiosulfate, Soda Ash and Caustic Soda. Areas of specialized competence are water well development; pump efficiency testing, injection and production well rehabilitation, water pump installation, and water well drilling. MAX PALMER, AREA AND ELECTRICAL MANAGER Mr. Palmer is responsible for schedules, assigning work and training employees. He also ensures the proper maintenance of equipment, compliance with electrical codes and adherence to safety regulations. Mr. Palmer will assist with electrical system installation, troubleshooting and repair as needed. Designing electrical systems and circuits, as well as contributing to improved designs 10 11 12 13 14 15 Contractor Information Legal Entity Name LAYNE CHRISTENSEN COMPANY Corporation Active 1000004273 07/01/20 06/30/23 1717 W PARK AVE REDLANDS92373CAUnited States of America 1717 W PARK AVE REDLANDS92373CAUnited States of America monique.lewinski@gcinc.co m LAYNE CHRISTENSEN COMPANY License Number (s) CSLB:510011 CSLB:510011 Legal Entity Information Corporation Entity Number:247-53949 Federal Employment Identification Number:480920712 President Name:Robert C. VanGorder Vice President Name:Kent M. Wartick Treasurer Name:Kenneth B. Olson Secretary Name:Aaron Storm CEO Name: Agency for Service: Agent of Service Name:CT CORPORATION SYSTEM Agent of Service Mailing Address:818 WEST 7TH STREET LOS ANGELES90017CAUnited States of America Worker's Compensation Do you lease employees through Professional Employer Organization (PEO)?:No Please provide your current worker's compensation insurance information below: PEO PEO PEO PEO InformationName Phone Email Insured by Carrier Policy Holder Name:LAYNE CHRISTENSEN CO Insurance Carrier:Valley Forge Ins Co Policy Number:WC 274978630 Inception date:10/01/20 Expiration Date:10/01/21 About DIR Work with Us Learn More 16 17 18 19 20 21 22 Qfsgpsnbodf!Dvswf Qspevdu!Obnf;!WJU!.Tipsu!Tfu!Mjoftibgu!Uvscjof!Qvnqt Qspevdu!Je;!HXU`WJU Curve & hydraulic data presented is nominal performance based on ANSI/HI 14.6 acceptance grade 1B. Design values are guaranteed within the following tolerances: Flow ± 5%, Head ± 3%, and optionally either Power + 4% or Efficiency -3% at manufacturer’s discretion. TfsjftHXU`WJUNby!Qpxfs!po!Eftjho!Dvswf353/11!Iq Tj{f25SIIDNby!Qpxfs!po!Nby!Jnq!Usjn39:/11!Iq Beejujpobm!Tj{f.HvbsbouffeNby!Qpxfs!po!Eftjho!Dvswf362/79!Iq Tqffe2-881!SQNHvbsbouffeNby!Qpxfs!po!Nby!Jnq!Usjn411/67!Iq Ovncfs!pg!Tubhft5Gmpx!bu!CFQ3-6:5!VThqn Gsfrvfodz71!I{Ifbe!bu!CFQ415!gu Jnqfmmfs!Usjn:/4236!joOQTI!Sfrvjsfe3:/3!gu Beejujpobm!Jnqfmmfs.Tqfdjgjfe!OQTI!Bwbjm/44/28!gu Jnqfmmfs!Nbyjnvn!Usjn:/99!joTqfdjgjfe!OQTIBwbjm/Nbshjo2/2 Tqfdjgjfe!Gmpx3-911!VThqnNjo!Gmpx759!VThqn Tqfdjgjfe!Ifbe391!guGmpx!po!Nby!Jnq!Usjn!A!Nby!Qpxfs4-311!VThqn Gmpx!bu!Eftjho3-911!VThqnTivuPgg!Ifbe536!gu Ifbe!bu!Eftjho394!guTivu!Pgg!Qpxfs246!Iq SvoPvu!Gmpx4-773!VThqnTivuPgg!Ejtd!Qsfttvsf295!qtj SvoPvu!Ifbe281!guGmvje!Uzqf!Xbufs Svo!Pvu!Qpxfs346!IqXbufs!Ufnqfsbuvsf79!±G Svo!PvuFggjdjfodz77/9!&Bmmpxbcmf!Tqifsf!Tj{f2/29!jo Svo!Pvu!Oqtis59/8!guFybdu!Cpxm!Ejbnfufs25!jo Fggjdjfodz!bu!Eftjho93/71!&Dvswf!JeF7525SGQD2 HvbsbouffeFggjdjfodz!bu!Eftjho91/23!&Uisvtu!L!Gbdups27!mc0gu Cftu!Fggjdjfodz94/2!& Bee!Uisvtu!L!Gbdups27!mc0gu Esjwfs!Tj{f411!Iq Nby!Mbufsbm2/112!jo Qpxfs!bu!Eftjho353/11!Iq Upubm!Gmpx!Efsbuf!Gbdups2 Hvbsbouffe!Qpxfs362/79!IqUpubm!Ifbe!Efsbuf!Gbdups2 Gmpx!po!Eftjho!Usjn!A!Nby!Qpxfs3-:25!VThqnUpubm!Fggjdjfodz!Efsbuf!Gbdups2 Tfswjdf!GbdupsOp Upubm!OQTIs!Efsbuf!Gbdups2 Bddfqubodf!Hsbef2C 23 24 25 26 27 28 AGREEMENT TO PROVIDE ON-CALLWATER WELL, PUMP, AND MOTOR REHABILITATION AND REPAIRSERVICES RECITALS NOW THEREFORE 1.SCOPE OF SERVICES 2.COMPENSATION 3.TERM 4.PREVAILING WAGES 5.INDEPENDENT CONTRACTOR 6.OWNERSHIP OF MATERIALS 7.INSURANCE 8.INDEMNIFICATION 9.INTELLECTUAL PROPERTY INDEMNIFICATION 10.RECORDS 11.CONFIDENTIALITY 12.CONFLICT OF INTEREST CLAUSE 13.NOTICE 14.EXCLUSIVITY AND AMENDMENT 15.ASSIGNMENT 16.WAIVER 17.TERMINATION 18.NON-DISCRIMINATION 19.JURISDICTION-VENUE EXHIBIT A EXHIBIT B Public Works Agency www.santa-ana.org/pw Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: On-Call HVAC Maintenance and Repair Services AGENDA TITLE Approve Agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC, and Allison Mechanical, Inc. for HVAC Maintenance and Repair Services in a Shared Annual Amount Not to Exceed $100,000 for up to a Five-Year Term (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC and Allison Mechanical, Inc. to provide on-call heating, ventilation, and air conditioning (HVAC) maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. The Water Resources Division currently operates and maintains eleven buildings that house water production equipment and are equipped with an HVAC system. Having HVAC systems in a state of good repair and in working order is essential to ensuring the temperatures at water production facilities are within range for equipment to function properly and the water system to operate correctly. Approval of the recommended action will authorize periodic preventative maintenance and on-call repair services of the HVAC equipment at the Water Resources facilities specified in the RFP. On-Call HVAC Maintenance & Repair Services August 17, 2021 Page 2 On April 8, 2021, the Public Works Agency released a Request for Proposals (RFP) on the City’s online bid and management publication system. Five proposals were received and evaluated by a review committee based on criteria outlined in the RFP. A summary of the proposals received and their respective ranking is as follows: FirmLocationRank ACCO Engineered Systems, Inc.Costa Mesa1 ABM Building SolutionsTustin2 Allison Mechanical, Inc.Redlands3 F.M. Thomas Air ConditioningBrea4 Control Air EnterprisesAnaheim5 In accordance with the RFP, staff recommends awarding a contract to ACCO Engineered Systems, Inc., ABM Building Solutions, and Allison Mechanical, Inc. to provide on-call heating, ventilation, and air conditioning maintenance and repair services. The proposals demonstrated a high level of technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current fiscal year and will be budgeted in future fiscal years, including the renewal option, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Contract (3-Year Term) Water Utility Production & Supply, 2021-2206017640-62300Water Fund $100,000 Contract Services- Professional Water Utility Production & Supply, 2022-2306017640-62300Water Fund$100,000 Contract Services- Professional On-Call HVAC Maintenance & Repair Services August 17, 2021 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Water Utility Production & Supply, 2023-2406017640-62300Water Fund$100,000 Contract Services- Professional Optional Two-Year Extension Water Utility Production & Supply, 2024-2506017640-62300Water Fund$100,000 Contract Services- Professional Water Utility Production & Supply, 2025-2606017640-62300Water Fund$100,000 Contract Services- Professional Total:$500,000 EXHIBIT(S) 1.Agreement with ACCO Engineered Systems, Inc. 2.Agreement with ABM Building Solutions 3.Agreement with Allison Mechanical, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager AGREEMENT TO PROVIDE ON-CALLHVAC MAINTENANCE AND REPAIR SERVICES UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!joup!uijt!28uiebz!pg!Bvhvtu-!3132cz!boe!cfuxffo BDDPFohjoffsfe!Tztufnt-!Jod/!)usbdupsDjuz!pg!Tboub!Bob-!b!dibsufs!djuz!boe! nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg! RECITALS B/PoBqsjm9-3132-uif!Djuz!jttvfe!Sfrvftu!gps!Qspqptbm!Op/!32.144-!cz!xijdi!ju tpvhiu!brvbmjgjfe!dpousbdups!upqspwjef!po.dbmm!IWBD!nbjoufobodf!boe!sfqbjs tfswjdft!gps!uif!Xbufs!Sftpvsdft!Ejwjtjpo!pg!uif! C/Dpousbdups!tvcnjuufeb!sftqpotjwf!qspqptbm!uibu!xbt!bnpoh!uiptf!tfmfdufe!cz!uif Djuz/Dpousbdups!sfqsftfout!uibu!ju!jt!bcmf!boe!xjmmjoh!up!qspwjef!uif!tfswjdft eftdsjcfe!jo!uif!tdpqf!pg!xpsl!uibu!xbt!jodmvefe!jo!SGQ!32.144/ D/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!Dpousbdups!sfqsftfout!uibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdft!qfsgpsnfe!cz!Dpousbdups!voefs!uijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz cf!fyqfdufe!gspn!b!qspgfttjpobm!dpousbdujoh!gjsn!jo!uif!gjfme/ NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt; 1.SCOPE OF SERVICES Po!bo!po.tibmm!qfsgpsn!uif!tfswjdft eftdsjcfe!jo!uif!tdpqf!pg!xpsl!uibu!xbt!jodmvefe!jo!SGQ!Op/!32.144-xijdi!jt!buubdife!bt!Fyijcju! Bboe!jodpsqpsbufe!jo!gvmmbuubdife!bt! Fyijcju!C!boe!jodpsqpsbufe!jo!gvmm/!! 2.COMPENSATION b/Djuz!ofjuifs!xbssbout!ops!hvbsboufft!boz!njojnvn!ps!nbyjnvn!dpnqfotbujpo!up Dpousbdupsvoefs!uijt!Bhsffnfou/!!Dpousbdupstibmm!cf!qbje!pomz!gps!bduvbm!tfswjdft qfsgpsnfe!voefs!uijt!Bhsffnfou!bu!uif!sbuft!boe!dibshft!jefoujgjfe!jo!Fyijcju!C/ Dpousbdups!jt!pof!pg!uisff!)4*!dpousbdupst!tfmfdufe!up!qspwjef!tfswjdft!po!bo!po.dbmm cbtjt!voefs!SGQ!32.144/Uif!upubm!boovbm!dpnqfotbujpo!gps!tfswjdft!qspwjefe!cz bmm!dpousbdupst!tfmfdufe!voefs!SGQ!Op/!32.144tibmm!opu!fydffeuif!tibsfe!bhhsfhbuf bnpvou!pg!pof!ivoesfe!uipvtboe!epmmbst!boe!{fsp!dfout!)%211-111*/ c/Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!gpsuz.gjwf!)56*!ebzt!gpmmpxjoh!sfdfjqu!pg qspqfs!jowpjdf!fwjefodjoh!xpsl!qfsgpsnfe-!tvckfdu!up!Djuz!bddpvoujoh!qspdfevsft/ Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebset!pg Qbhf!2pg!9 qfsgpsnbodf!tfu!gpsui!jo!uif!Sfdjubmt!boe!Tdpqf!pg!Xpsl-!xijdi!nbz!sfbtpobcmz!cf! fyqfdufe!cz!Djuz/! ! 3. TERM ! Uijt!Bhsffnfou!tibmm!dpnnfodf!po!uif!ebuf!gjstu!xsjuufo!bcpwf!boe!ufsnjobuf!po!Bvhvtu! 27-!3135-!vomftt!ufsnjobufe!fbsmjfs!jo!bddpsebodf!xjui!Tfdujpo!28-!cfmpx/!!Uif!ufsn!pg!uijt! Bhsffnfou!nbz!cf!fyufoefe!gps!pof!3.zfbs!qfsjpe!vqpo!b!xsjujoh!fyfdvufe!cz!uif!Djuz!Nbobhfs! boe!Djuz!Buupsofz/! ! 4. PREVAILING WAGES Dpousbdups!jt!bxbsf!pg!uif!sfrvjsfnfout!pg!Dbmjgpsojb!Mbcps!Dpef!Tfdujpo!2831-!fu!tfr/-! boe!2881-!fu!tfr/-!bt!xfmm!bt!Dbmjgpsojb!Dpef!pg!Sfhvmbujpot-!Ujumf!9-!Tfdujpo!27111-!fu!tfr/-! f! uif!Qsfwbjmjoh!Xbhf!Mbxt-!boe!uif!upubm!dpnqfotbujpo!jt!%2-111!ps!npsf-!Dpousbdups!bhsfft!up! gvmmz!dpnqmz!xjui!tvdi!Qsfwbjmjoh!Xbhf!Mbxt/!!Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!uif! Djuz-!jut!fmfdufe!pggjdjbmt-!pggjdfst-!fnqmpzfft!boe!bhfout!gsff!boe!ibsnmftt!gspn!boz!dmbjn!ps! mjbcjmjuz!bsjtjoh!pvu!pg!boz!gbjmvsf!ps!bmmfhfe!gbjmvsf!up!dpnqmz!xjui!uif!Qsfwbjmjoh!Xbhf!Mbxt/! ! 5. INDEPENDENT CONTRACTOR ! 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Uijt!Bhsffnfou!dsfbuft!b!opo.fydmvtjwf!boe!qfsqfuvbm!mjdfotf!gps!Djuz!up!dpqz-!vtf-! npejgz-!sfvtf-!ps!tvcmjdfotf!boz!boe!bmm!dpqzsjhiut-!eftjhot-!boe!puifs!joufmmfduvbm!qspqfsuz! fncpejfe!jo!qmbot-!tqfdjgjdbujpot-!tuvejft-!esbxjoht-!ftujnbuft-!boe!puifs!epdvnfout!ps!xpslt!pg! bvuipstijq!gjyfe!jo!boz!ubohjcmf!nfejvn!pg!fyqsfttjpo-!jodmvejoh!cvu!opu!mjnjufe!up-!qiztjdbm! esbxjoht!ps!ebub!nbhofujdbmmz!ps!puifsxjtf!sfdpsefe!po!dpnqvufs!ejtlfuuft-!xijdi!bsf!qsfqbsfe!ps! dbvtfe!up!cf!qsfqbsfe!cz!Dpousbdups!voefs!uijt!Dpousbdups! tibmm!sfrvjsf!bmm!tvcdpousbdupst!up!bhsff!jo!xsjujoh!uibu!Djuz!jt!hsboufe!b!opo.fydmvtjwf!boe! qfsqfuvbm!mjdfotf!gps!boz!Epdvnfout!'!Ebub!uif!tvcdpousbdups!qsfqbsft!voefs!uijt!Bhsffnfou/!! Dpousbdups!sfqsftfout!boe!xbssbout!uibu!Dpousbdups!ibt!uif!mfhbm!sjhiu!up!mjdfotf!boz!boe!bmm! Epdvnfout!'!Ebub/!!Dpousbdups!nblft!op!tvdi!sfqsftfoubujpo!boe!xbssbouz!jo!sfhbse!up! Qbhf!3!pg!9! ! ! Epdvnfout'!Ebub!xijdixfsf!qspwjefe!upDpousbdups!cz!uifDjuz/!Djuz!tibmm!opucf!mjnjufejo boz!xbz!jojut!vtf!pguif!Epdvnfout!boe!Ebub!bu!boz!ujnf-!qspwjefe!uibu!boz!tvdi!vtf!opuxjuijo 7.INSURANCE Qsjpsupvoefsubljoh!qfsgpsnbodf!pg!xpsl!voefs!uijt!Bhsffnfou-!Dpousbdups!tibmm!nbjoubjo! boe!tibmm!sfrvjsfjut!tvcdpousbdupst-!jg!boz-!up!pcubjo!boe!nbjoubjo!jotvsbodf!bt!eftdsjcfe!cfmpx;! b/Dpnnfsdjbm!Hfofsbm!Mjbcjmjuz!Jotvsbodf/!!Dpousbdupstibmm!nbjoubjo!dpnnfsdjbm hfofsbm!mjbcjmjuz!jotvsbodf!obnjoh!uif!Djuz-!jut!pggjdfst-!fnqmpzfft-!bhfout- wpmvouffst!boe!sfqsftfoubujwft!bt!beejujpobm!jotvsfe)t*!boe!tibmm!jodmvef-!cvu!opu cf!mjnjufe!up!qspufdujpo!bhbjotu!dmbjnt!bsjtjoh!gspn!cpejmz!boe!qfstpobm!jokvsz- jodmvejoh!efbui!sftvmujoh!uifsfgspn!boe!ebnbhf!up!qspqfsuz-!sftvmujoh!gspn!boz bdu!ps!pddvssfodf!bsjtjoh!pvu!pg!Dpousbdups Bhsffnfou-!jodmvejoh-!xjuipvu!mjnjubujpo-!bdut!jowpmwjoh!wfijdmft/!!Uif!bnpvout pg!jotvsbodf!tibmm!cf!opu!mftt!uibo!uif!gpmmpxjoh;!tjohmf!mjnju!dpwfsbhf!bqqmzjoh!up cpejmz!boe!qfstpobm!jokvsz-!jodmvejoh!efbui!sftvmujoh!uifsfgspn-!boe!qspqfsuz ebnbhf-!jo!uif!upubm!bnpvou!pg!%3-111-111!qfs!pddvssfodf/!!Jg!b!hfofsbm!bhhsfhbuf mjnju!bqqmjft-!fjuifs!uif!hfofsbm!bhhsfhbuf!mjnju!tibmm!bqqmz!tfqbsbufmz!up!uijt qspkfdu0mpdbujpo!)JTP!DH!36!14!ps!36!15*!ps!uif!hfofsbm!bhhsfhbuf!mjnju!tibmm!cf uxjdf!uif!sfrvjsfe!pddvssfodf!mjnju/!Tvdi!jotvsbodf!tibmm!)b*!obnf!uif!Djuz-!jut pggjdfst-!fnqmpzfft-!bhfout-!wpmvouffst!boe!sfqsftfoubujwft!bt!beejujpobm jotvsfe)t*<!)c*!cf!qsjnbsz!xjui!sftqfdu!up!jotvsbodf!ps!tfmg.jotvsbodf!qsphsbnt nbjoubjofe!cz!uif!Djuz<!boe!)d*!dpoubjo!tuboebse!tfqbsbujpo!pg!jotvsfet!qspwjtjpot/ c/Cvtjoftt!bvupnpcjmf!mjbcjmjuz!jotvsbodf-!ps!frvjwbmfou!gpsn-!xjui!b!dpncjofe!tjohmf mjnju!pg!opu!mftt!uibo!%2-111-111!qfs!pddvssfodf/!!Tvdi!jotvsbodf!tibmm!jodmvef dpwfsbhf!gps!pxofe-!ijsfe!boe!opo.pxofe!bvupnpcjmft/ d/sojb!Mbcps!Dpef- Dpousbdups-!jg!Dpousbdupsibt!boz!fnqmpzfft-!jt!sfrvjsfe!up!cf!jotvsfe!bhbjotu .jotvsbodf/!!Qsjps!up dpnnfodjoh!uif!qfsgpsnbodf!pg!uif!xpsl!voefs!uijt!Bhsffnfou-!Dpousbdupsbhsfft up %2-111-111!qfs!bddjefou/ e/Jg!Dpousbdupsjt!ps!fnqmpzt!b!mjdfotfe!qspgfttjpobm!tvdi!bt!bo!bsdijufdu!ps!fohjoffs; Qspgfttjpobm!mjbcjmjuz!)fsspst!boe!pnjttjpot*!jotvsbodf-!xjui!b!dpncjofe!tjohmf!mjnju pg!opu!mftt!uibo!%3-111-111!qfs!dmbjn!xjui!%3-111-111!jo!uif!bhhsfhbuf/ f/Uif!gpmmpxjoh!sfrvjsfnfout!bqqmz!up!uif!jotvsbodf!up!cf!qspwjefe!cz!Dpousbdups qvstvbou!up!uijt!tfdujpo; )j*Dpousbdupstibmm!nbjoubjo!bmm!jotvsbodf!sfrvjsfe!bcpwf!jo!gvmm!gpsdf!boe fggfdu!gps!uif!foujsf!qfsjpe!dpwfsfe!cz!uijt!Bhsffnfou/ )jj*Dfsujgjdbuft!pg!jotvsbodf!tibmm!cf!gvsojtife!up!uif!Djuz!vqpo!fyfdvujpo!pg uijt!Bhsffnfou!boe!tibmm!cf!bqqspwfe!cz!uif!Djuz/ Qbhf!4pg!9 )jjj*!Dfsujgjdbuft!boe!qpmjdjft!tibmm!tubuf!uibu!uif!qpmjdjft!tibmm!opu!cf!dbodfmmfe! ps!sfevdfe!jo!dpwfsbhf!ps!dibohfe!jo!boz!puifs!nbufsjbm!btqfdu-!cz! dpousbdups-!xjuipvu!uijsuz!)41*!ebzt!qsjps!xsjuufo!opujdf!up!uif!Djuz/! )jw*!!Dpousbdups!tibmm!tvqqmz!Djuz!xjui!b!gvmmz!fyfdvufe!beejujpobm!jotvsfe! foepstfnfou/! ! g/!!!Jg!Dpousbdups!gbjmt!ps!sfgvtft!up!qspevdf!ps!nbjoubjo!uif!jotvsbodf!sfrvjsfe!cz!uijt! tfdujpo!ps!gbjmt!ps!sfgvtft!up!gvsojti!uif!Djuz!xjui!sfrvjsfe!qsppg!uibu!jotvsbodf!ibt! cffo!qspdvsfe!boe!jt!jo!gpsdf!boe!qbje!gps-!uif!Djuz!tibm fmfdujpo-!up!gpsuixjui!ufsnjobuf!uijt!Bhsffnfou/!!Tvdi!ufsnjobujpo!tibmm!opu!bggfdu! Dpousbdups pg!ufsnjobujpo/!!Dpousbdups!xbjwft!uif!sjhiu!up!sfdfjwf!dpnqfotbujpo!boe!bhsfft!up! joefnojgz!uif!Djuz!gps!boz!xpsl!qfsgpsnfe!qsjps!up!bqqspwbm!pg!jotvsbodf!cz!uif! Djuz/! 8. INDEMNIFICATION ! Dpousbdups!!bhsfft!up!efgfoe-!boe!tibmm!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-! bhfout-!fnqmpzfft-!dpousbdupst-!tqfdjbm!dpvotfm-!boe!sfqsftfoubujwft!gspn!mjbcjmjuz;!)2*!gps!qfstpobm! jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!bsjtjoh!pvu!pg!dmbjnt!gps! qfstpobm!jokvsz-!jodmvejoh!efbui-!boe!dmbjnt!gps!qspqfsuz!ebnbhf-!xijdi!nbz!bsjtf!gspn!uif! ofhmjhfou!pqfsbujpot!pg!uif!Dpousbdups!ps!jut!tvcdpousbdupst-!bhfout-!fnqmpzfft-!ps!puifs!qfstpot! bdujoh!po!uifjs!cfibmg!xijdi!sfmbuft!up!uif!tfswjdft!eftdsjcfe!jo!tfdujpo!2!pg!uijt!Bhsffnfou<!boe! )3*!gspn!boz!dmbjn!uibu!qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps! frvjubcmf!sfmjfg!jt!evf!cz!sfbtpo!pg!uif!ufsnt!pg!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!Uijt! joefnojuz!boe!ipme!ibsnmftt!bhsffnfou!bqqmjft!up!bmm!dmbjnt!gps!ebnbhft-!kvtu!dpnqfotbujpo-! sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!tvggfsfe-!ps!bmmfhfe!up!ibwf!cffo!tvggfsfe-!cz!sfbtpo!pg!uif! fwfout!sfgfssfe!up!jo!uijt!Tfdujpo!ps!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut-!bsjtjoh!gspn!uijt! Bhsffnfou/!!Uif!Dpousbdups!gvsuifs!bhsfft!up!joefnojgz-!ipme!ibsnmftt-!boe!qbz!bmm!dptut!gps!uif! efgfotf!pg!uif!Djuz-!jodmvejoh!gfft!boe!dptut!gps!tqfdjbm!dpvotfm!up!cf!tfmfdufe!cz!uif!Djuz-! sfhbsejoh!boz!bdujpo!cz!b!uijse!qbsuz!dibmmfohjoh!uif!wbmjejuz!pg!uijt!Bhsffnfou-!ps!bttfsujoh!uibu! qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!evf!up!qfstpobm! ps!qspqfsuz!sjhiut!bsjtft!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!!Djuz! nbz!nblf!bmm!sfbtpobcmf!efdjtjpot!xjui!sftqfdu!up!jut!sfqsftfoubujpo!jo!boz!mfhbm!qspdffejoh/! Opuxjuituboejoh!uif!gpsfhpjoh-!up!uif!fyufou!Dpousbdups Tfdujpo!3893/9-!uif!bcpwf!joefnojuz!tibmm!cf!mjnjufe-!up!uif!fyufou!sfrvjsfe!cz!Djwjm!Dpef!Tfdujpo! 3893/9-!up!dmbjnt!uibu!bsjtf!pg-!qfsubjo!up-!ps!sfmbuf!up!uif!ofhmjhfodf-!sfdlmfttoftt-!ps!xjmmgvm! njtdpoevdu!pg!uif!Dpousbdups/! ! 9. INTELLECTUAL PROPERTY INDEMNIFICATION !Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-!bhfout-! ubjofe!jo!uif!xpsl! qspevdu!ps!epdvnfout!qspwjefe!cz!Dpousbdups!!up!uif!Djuz!qvstvbou!up!uijt!Bhsffnfou/!! ! Qbhf!5!pg!9! ! ! 10.RECORDS !!! Dpousbdups!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe!! voefs!uijt!Bhsffnfou/!!Dpousbdups!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpousbdups!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpousbdups!tibmm!bmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/! ! 11. CONFIDENTIALITY ! Jg!Dpousbdups!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpousbdups!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! tibmm!jodmvef!bmm! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpousbdups!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpousbdups! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpousbdups!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 12. CONFLICT OF INTEREST CLAUSE ! !Dpousbdups!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftu!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! 13. NOTICE ! Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo! uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;! ! ! ! ! Qbhf!6!pg!9! ! ! Up!Djuz;!!Dmfsl!pg!uif!Djuz!Dpvodjm! Djuz!pg!Tboub!Bob! !!!31!Djwjd!Dfoufs!Qmb{b!)N.41*! !!!Q/P/!Cpy!2:99! !!!Tboub!Bob-!DB!!:3813.2:99! !!!Gby!825.!758.7:67! ! Fyfdvujwf!Ejsfdups! !!!Qvcmjd!Xpslt!Bhfodz!!!!!! !!!Djuz!pg!Tboub!Bob!!!!! !!!31!Djwjd!Dfoufs!Qmb{b!)N.32*!!!! !!!Q/P/!Cpy!2:99!!!!!! !!!Tboub!Bob-!DB!:3813!!! !!!! Up!Dpousbdups;!BDDP!Fohjoffsfe!Tztufnt-!Jod/!!! 999!F/!Xbmovu!Tusffu!! Qbtbefob-!DB!!:2212! Buuo;!Qbusjdl!Spdipo-!Sfhjpobm!Nbobhfs!! !!! B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-!! boz!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-! dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo! efqptjufe!jo!uif!Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe! beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz!gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf! cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif! usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf! ujnfgsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm!cf!fydmvefe/! ! 14. EXCLUSIVITY AND AMENDMENT !Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpousbdups!sfhbsejoh!uif!tvckfdu!nbuufs!ifsfjo-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm! ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo!uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe! boz!buubdinfout!ifsfup-!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf! npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou!tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg! Dpousbdups/!Uif!qbsujft!bhsff!uibu!boz!ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou! uibu!bsf!jodpotjtufou!xjui-!ps!jo!beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps! pcmjhbuf!Dpousbdups!ps!uif!Djuz/!Fbdi!qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op! sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps!bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz! qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz!qbsuz-!xijdi!bsf!opu!fncpejfe!ifsfjo/! ! 15. ASSIGNMENT ! !Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpousbdups-! Dpousbdups!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps! xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu! Qbhf!7!pg!9! ! ! cf!dpotusvfe!up!mjnju!uif!Dj Bhsffnfou!qfsgpsnfe!cz!Djuz!qfstpoofm!ps!cz!puifs!dpousbdupst!sfubjofe!cz!Djuz/! ! 16. WAIVER ! !Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps! hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/!! 17. TERMINATION ! Uijt!Bhsffnfou!nbz!cf!ufsnjobufe!cz!uif!Djuz!vqpo!uijsuz!)41*!ebzt!xsjuufo!opujdf!pg!! ufsnjobujpo/!Jo!tvdi!fwfou-!Dpousbdups!tibmm!cf!foujumfe!up!sfdfjwf!boe!uif!Djuz!tibmm!qbz!Dpousbdups! dpnqfotbujpo!gps!bmm!tfswjdft!qfsgpsnfe!cz!Dpousbdups!qsjps!up!sfdfjqu!pg!tvdi!opujdf!pg! ufsnjobujpo-!tvckfdu!up!uif!gpmmpxjoh!dpoejujpot;!! ! b/!Bt!b!dpoejujpo!pg!tvdi!qbznfou-!uif!Fyfdvujwf!Ejsfdups!nbz!sfrvjsf!Dpousbdups!up! efmjwfs!up!uif!Djuz!bmm!xpsl!qspevdu!dpnqmfufe!bt!pg!tvdi!ebuf-!boe!jo!tvdi!dbtf! tvdi!xpsl!qspevdu!tibmm!cf!uif!qspqfsuz!pg!uif!Djuz!vomftt!qspijcjufe!cz!mbx-!boe! Dpousbdups!dpotfout!up!uif!Djuz(t!vtf!uifsfpg!gps!tvdi!qvsqptft!bt!uif!Djuz!effnt! bqqspqsjbuf/! ! c/!Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebse!pg! qfsgpsnbodf!tqfdjgjfe!jo!uif!Sfdjubmt!pg!uijt!Bhsffnfou/! 18. NON-DISCRIMINATION ! !Dpotvmubou!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm! tubuvt-!tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs! uijt!Bhsffnfou/!Dpotvmubou!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz! xjui!bmm!bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 19. JURISDICTION-VENUE ! Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/! ! Qbhf!8!pg!9! ! ! 20.PROFESSIONAL LICENSES Dpousbdupstibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-! qfsnjut-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs! boe!sfrvjsfe!cz!uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg! Tboub!Bob!boe!bmm!puifs!hpwfsonfoubm!bhfodjft/!!Dpousbdupstibmm!opujgz!uif!Djuz!jnnfejbufmz!boe! jo!xsjujoh!pg!jut!jobcjmjuzup!pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe! fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf!dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/ 21.MISCELLANEOUS PROVISIONS b/Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibtuif qpxfs-!bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg! uijt!Bhsffnfou-!boe!tibmm!joefnojgz!Djuz!gvmmz-!jodmvejoh!sfbtpobcmf!dptut!boe! psqpxfs!jt!opu-!jo!gbdu-!ifme!cz!uif!tjhobupsz!ps!jt!xjuiesbxo/ c/Bmm!fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz! tfu!gpsui!jo!uif!cpez!pg!uijt!Bhsffnfou/ JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe!zfbs!gjstu! bcpwf!xsjuufo/ ATTEST:CITY OF SANTA ANA ````````````````````````````````````````````````` Ebjtz!Hpnf{Lsjtujof!Sjehf Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs APPROVED AS TO FORMCONTRACTOR TPOJB!S/!DBSWBMIP Djuz!Buupsofz Cz;!````````````````````````````````````````````````` Qbusjdl!Spdipo Csboepo!TbmwbujfssbObnf; Efqvuz!Djuz!BuupsofzUjumf; Wjdf!Qsftjefou RECOMMENDED FOR APPROVAL ```````````````````````````` Obcjm!Tbcb-QF Fyfdvujwf!Ejsfdups Qvcmjd!Xpslt!Bhfodz Qbhf!9pg!9 ! ! ! ! ! ! ! ! ! ! ! ! EXHIBIT A EXHIBIT B ! 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NdRvbz-!Zpsl-!Usbof-!Dbssjfs-!Cju{fs-!gbdupsz!tdippmfe Implementation Plan BDDP!Fohjoffsfe!Tztufnt 459 459 459 459 459 431 459 459 459 459 434 4-886 BDDP!Fohjoffsfe!Tztufnt 999!F/!Xbmovu!Tu-!Qbtbefob-!DB!:2212 )673*!328.2548 EtufwfotpoAbddpft/dpn Qbusjdl!Spdipo Sfhjpobm!Nbobhfs Sfhjpobm!Nbobhfs BDDP!Fohjoffsfe!Tztufnt 503903132 Sfhjpobm!Nbobhfs BDDP!Fohjoffsfe!Tztufnt 503903132 Djuz!pg!Jswjof Kpfm!Njmmfs 7538!Pbl!Dbozpo :5:/448/8132 Jswjof-!DB!:3729 Dpogjefoujbm 3123!.!Dvssfou Rvbsufsmz!QN!tfswjdft!po!SUVt-!Tqmju!Tztufnt Ifbu!qvnqt-!Cpjmfst-!Fud/!Bt!xfmm!bt!qmvncjoh!boe!dpouspmt!nbjoufobodf/ Djuz!pg!Mpt!Bohfmft Dftbs!Mpqf{ 311!O!Tqsjoh!Tu 324/:89/8717 Mpt!Bohfmft-!DB!:1123 Dpogjefoujbm 26!Zfbst Rvbsufsmz!QN!tfswjdft!po!SUVt-!Tqmju!Tztufnt Ifbu!qvnqt-!Cpjmfst-!Dijmmfst-!Fud/!Sfqbjst!po!bmm!frvjqnfou!bt!ofdfttbsz/ Djuz!pg!Hmfoebmf Lfwjo!Upee 724!F!Cspbexbz 929/593/:54: Hmfoebmf-!DB!:2317 Dpogjefoujbm 6!Zfbst Rvbsufsmz!QN!tfswjdft!po!SUVt-!Tqmju!Tztufnt Ifbu!qvnqt-!Cpjmfst-!Dijmmfst-!Fud/!Sfqbjst!po!bmm!frvjqnfou!bt!ofdfttbsz/ Tboub!Bob!QE Qbvm!Cvj 71!Djwjd!Dfoufs!Qmb{b 825.351.3645 Tboub!Bob-!DB!:3812 6:-111 21,!Zfbst Rvbsufsmz!QN!tfswjdft!po!SUVt-!Tqmju!Tztufnt Ifbu!qvnqt-!Cpjmfst-!Dijmmfst-!Fud/!Sfqbjst!po!bmm!frvjqnfou!bt!ofdfttbsz/ AGREEMENT TO PROVIDE ON-CALLHVAC MAINTENANCE AND REPAIR SERVICES UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!joup!uijt!28uiebz!pg!Bvhvtu-!3132cz!boe!cfuxffoBCN! 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Dpousbdups pg!ufsnjobujpo/!!Dpousbdups!xbjwft!uif!sjhiu!up!sfdfjwf!dpnqfotbujpo!boe!bhsfft!up! joefnojgz!uif!Djuz!gps!boz!xpsl!qfsgpsnfe!qsjps!up!bqqspwbm!pg!jotvsbodf!cz!uif! Djuz/! 8. INDEMNIFICATION ! Dpousbdups!!bhsfft!up!efgfoe-!boe!tibmm!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-! bhfout-!fnqmpzfft-!dpousbdupst-!tqfdjbm!dpvotfm-!boe!sfqsftfoubujwft!gspn!mjbcjmjuz;!)2*!gps!qfstpobm! jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!bsjtjoh!pvu!pg!dmbjnt!gps! qfstpobm!jokvsz-!jodmvejoh!efbui-!boe!dmbjnt!gps!qspqfsuz!ebnbhf-!xijdi!nbz!bsjtf!gspn!uif! ofhmjhfou!pqfsbujpot!pg!uif!Dpousbdups!ps!jut!tvcdpousbdupst-!bhfout-!fnqmpzfft-!ps!puifs!qfstpot! bdujoh!po!uifjs!cfibmg!xijdi!sfmbuft!up!uif!tfswjdft!eftdsjcfe!jo!tfdujpo!2!pg!uijt!Bhsffnfou<!boe! )3*!gspn!boz!dmbjn!uibu!qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps! frvjubcmf!sfmjfg!jt!evf!cz!sfbtpo!pg!uif!ufsnt!pg!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!Uijt! joefnojuz!boe!ipme!ibsnmftt!bhsffnfou!bqqmjft!up!bmm!dmbjnt!gps!ebnbhft-!kvtu!dpnqfotbujpo-! sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!tvggfsfe-!ps!bmmfhfe!up!ibwf!cffo!tvggfsfe-!cz!sfbtpo!pg!uif! fwfout!sfgfssfe!up!jo!uijt!Tfdujpo!ps!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut-!bsjtjoh!gspn!uijt! Bhsffnfou/!!Uif!Dpousbdups!gvsuifs!bhsfft!up!joefnojgz-!ipme!ibsnmftt-!boe!qbz!bmm!dptut!gps!uif! efgfotf!pg!uif!Djuz-!jodmvejoh!gfft!boe!dptut!gps!tqfdjbm!dpvotfm!up!cf!tfmfdufe!cz!uif!Djuz-! sfhbsejoh!boz!bdujpo!cz!b!uijse!qbsuz!dibmmfohjoh!uif!wbmjejuz!pg!uijt!Bhsffnfou-!ps!bttfsujoh!uibu! qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!evf!up!qfstpobm! ps!qspqfsuz!sjhiut!bsjtft!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!!Djuz! nbz!nblf!bmm!sfbtpobcmf!efdjtjpot!xjui!sftqfdu!up!jut!sfqsftfoubujpo!jo!boz!mfhbm!qspdffejoh/! Opuxjuituboejoh!uif!gpsfhpjoh-!up!uif!fyufou!Dpousbdups Tfdujpo!3893/9-!uif!bcpwf!joefnojuz!tibmm!cf!mjnjufe-!up!uif!fyufou!sfrvjsfe!cz!Djwjm!Dpef!Tfdujpo! 3893/9-!up!dmbjnt!uibu!bsjtf!pg-!qfsubjo!up-!ps!sfmbuf!up!uif!ofhmjhfodf-!sfdlmfttoftt-!ps!xjmmgvm! njtdpoevdu!pg!uif!Dpousbdups/! ! 9. INTELLECTUAL PROPERTY INDEMNIFICATION !Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-!bhfout-! ubjofe!jo!uif!xpsl! qspevdu!ps!epdvnfout!qspwjefe!cz!Dpousbdups!!up!uif!Djuz!qvstvbou!up!uijt!Bhsffnfou/!! ! Qbhf!5!pg!9! ! ! 10.RECORDS !!! Dpousbdups!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe!! voefs!uijt!Bhsffnfou/!!Dpousbdups!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpousbdups!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpousbdups!tibmm!bmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/! ! 11. CONFIDENTIALITY ! Jg!Dpousbdups!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpousbdups!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! tibmm!jodmvef!bmm! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpousbdups!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpousbdups! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpousbdups!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 12. CONFLICT OF INTEREST CLAUSE ! !Dpousbdups!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftu!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! 13. NOTICE ! Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo! uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;! ! ! ! ! Qbhf!6!pg!9! ! ! Up!Djuz;!!Dmfsl!pg!uif!Djuz!Dpvodjm! Djuz!pg!Tboub!Bob! !!!31!Djwjd!Dfoufs!Qmb{b!)N.41*! !!!Q/P/!Cpy!2:99! !!!Tboub!Bob-!DB!!:3813.2:99! !!!Gby!825.!758.7:67! ! Fyfdvujwf!Ejsfdups! !!!Qvcmjd!Xpslt!Bhfodz!!!!!! !!!Djuz!pg!Tboub!Bob!!!!! !!!31!Djwjd!Dfoufs!Qmb{b!)N.32*!!!! !!!Q/P/!Cpy!2:99!!!!!! !!!Tboub!Bob-!DB!:3813!!! !!!! Up!Dpousbdups;!BCN!Cvjmejoh!Tpmvujpot-!MMD!!! 25312!Gsbolmjo!Bwfovf! Uvtujo-!DB!!:3891! Buuo;!Wjtibm!Hvqub-!QF-!Hfofsbm!Nbobhfs!! !!! B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-!! boz!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-! dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo! efqptjufe!jo!uif!Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe! beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz!gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf! cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif! usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf! ujnfgsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm!cf!fydmvefe/! ! 14. EXCLUSIVITY AND AMENDMENT !Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpousbdups!sfhbsejoh!uif!tvckfdu!nbuufs!ifsfjo-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm! ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo!uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe! boz!buubdinfout!ifsfup-!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf! npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou!tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg! Dpousbdups/!Uif!qbsujft!bhsff!uibu!boz!ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou! uibu!bsf!jodpotjtufou!xjui-!ps!jo!beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps! pcmjhbuf!Dpousbdups!ps!uif!Djuz/!Fbdi!qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op! sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps!bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz! qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz!qbsuz-!xijdi!bsf!opu!fncpejfe!ifsfjo/! ! 15. ASSIGNMENT ! !Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpousbdups-! Dpousbdups!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps! xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu! Qbhf!7!pg!9! ! ! cf!dpotusvfe!up!mjnju!uif!Dj Bhsffnfou!qfsgpsnfe!cz!Djuz!qfstpoofm!ps!cz!puifs!dpousbdupst!sfubjofe!cz!Djuz/! ! 16. WAIVER ! !Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps! hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/!! 17. TERMINATION ! Uijt!Bhsffnfou!nbz!cf!ufsnjobufe!cz!uif!Djuz!vqpo!uijsuz!)41*!ebzt!xsjuufo!opujdf!pg!! ufsnjobujpo/!Jo!tvdi!fwfou-!Dpousbdups!tibmm!cf!foujumfe!up!sfdfjwf!boe!uif!Djuz!tibmm!qbz!Dpousbdups! dpnqfotbujpo!gps!bmm!tfswjdft!qfsgpsnfe!cz!Dpousbdups!qsjps!up!sfdfjqu!pg!tvdi!opujdf!pg! ufsnjobujpo-!tvckfdu!up!uif!gpmmpxjoh!dpoejujpot;!! ! b/!Bt!b!dpoejujpo!pg!tvdi!qbznfou-!uif!Fyfdvujwf!Ejsfdups!nbz!sfrvjsf!Dpousbdups!up! efmjwfs!up!uif!Djuz!bmm!xpsl!qspevdu!dpnqmfufe!bt!pg!tvdi!ebuf-!boe!jo!tvdi!dbtf! tvdi!xpsl!qspevdu!tibmm!cf!uif!qspqfsuz!pg!uif!Djuz!vomftt!qspijcjufe!cz!mbx-!boe! Dpousbdups!dpotfout!up!uif!Djuz(t!vtf!uifsfpg!gps!tvdi!qvsqptft!bt!uif!Djuz!effnt! bqqspqsjbuf/! ! c/!Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebse!pg! qfsgpsnbodf!tqfdjgjfe!jo!uif!Sfdjubmt!pg!uijt!Bhsffnfou/! 18. NON-DISCRIMINATION ! !Dpotvmubou!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm! tubuvt-!tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs! uijt!Bhsffnfou/!Dpotvmubou!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz! xjui!bmm!bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 19. JURISDICTION-VENUE ! Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/! ! Qbhf!8!pg!9! ! ! 20.PROFESSIONAL LICENSES Dpousbdupstibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-! qfsnjut-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs! boe!sfrvjsfe!cz!uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg! Tboub!Bob!boe!bmm!puifs!hpwfsonfoubm!bhfodjft/!!Dpousbdupstibmm!opujgz!uif!Djuz!jnnfejbufmz!boe! jo!xsjujoh!pg!jut!jobcjmjuzup!pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe! fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf!dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/ 21.MISCELLANEOUS PROVISIONS b/Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibtuif qpxfs-!bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg! uijt!Bhsffnfou-!boe!tibmm!joefnojgz!Djuz!gvmmz-!jodmvejoh!sfbtpobcmf!dptut!boe! psqpxfs!jt!opu-!jo!gbdu-!ifme!cz!uif!tjhobupsz!ps!jt!xjuiesbxo/ c/Bmm!fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz! tfu!gpsui!jo!uif!cpez!pg!uijt!Bhsffnfou/ JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe!zfbs!gjstu! bcpwf!xsjuufo/ ATTEST:CITY OF SANTA ANA ````````````````````````````````````````````````` Ebjtz!Hpnf{Lsjtujof!Sjehf Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs APPROVED AS TO FORMCONTRACTOR TPOJB!S/!DBSWBMIP Djuz!Buupsofz Cz;!````````````````````````````````````````````````` Csboepo!TbmwbujfssbObnf; Efqvuz!Djuz!BuupsofzUjumf; RECOMMENDED FOR APPROVAL ```````````````````````````` Obcjm!Tbcb-QF Fyfdvujwf!Ejsfdups Qvcmjd!Xpslt!Bhfodz Qbhf!9pg!9 ! ! ! ! ! ! ! ! ! ! ! ! EXHIBIT A EXHIBIT B ! ! SGQ!Op/!32.144;! Po.Dbmm!IWBD! Nbjoufobodf!'!Sfqbjs! Tfswjdft! Presented to: Bsnboep!Gfsoboef{-!Q/F/! Qspkfdu!Nbobhfs! Djuz!pg!Tboub!Bob! ! Presented by: Tbsbi!Sbz! Tbmft!Fyfdvujwf! BCN!Cvjmejoh!Tpmvujpot-!MMD! BQS! 39! 3132! 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Energy Janitorial Fbdi!ebz-!xf!dmfbo!4+ billion bwfsbhf!fofshz!vtf!cz!23%/!tr/!gu/!pg!cvjmejoht/! ! !!!!! !!! Parking & Transportation Landscape & Turf Xf!dpmmfdu!$2+ billion!jo!qbsljoh!Xf!nbjoubjo!55,000+ bdsft!pg! sfwfovf!gps!pvs!dmjfout/!mboetdbqjoh!'!hpmg!dpvstft/! ! 7! Dpogjefoujbm!boe!Qspqsjfubsz2/!Tubufnfou!pg!Rvbmjgjdbujpot ! ! ! DJUZ!PG!TBOUB!BOB! ! Qspkfdu!Ufbn!Sêtvnêt! Eduardo Palomino, Service Foreman Experience Responsibilities !31!zfbst!IWBD!fyqfsjfodf! Sftqpotjcmf!gps!bttjtujoh!boe!usbjojoh!gjfme! tfswjdf!qfstpoofm/!Nbjoubjojoh!tbgfuz!sfdpset! !BDN!Dfsujgjfe! boe!gpmmpxjoh!tbgfuz!hvjefmjoft/!Wfsjgzjoh!qspqfs! !Mpdbm!361! QQF!jt!xpso!boe!MPUP!qspdfevsft!bsf! gpmmpxfe/!Mbcps!boe!nbufsjbm!nbobhfnfou!gps! fyjtujoh!QN!dpousbdut/!Bttjtu!tbmft!ufbn!xjui! kpc!xbmlt!boe!QN!dpousbdu!qsjdjoh/! ! Michael Selevich, Journeyman Experience Responsibilities !41!zfbst!sfgsjhfsbujpo-!jdf!nbdijof!'! 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Project Manager Kbz!Cbsuifm!! :19.7:4.1996! kbz/cbsuifmAbcn/dpn! ! Operations Manager Tboesb!Tbcmbo! 825.338.673:! tboesb/tbcmboAbcn/dpn! ! Service Foreman Fevbsep!Qbmpnjop! :5:.947.2:74! fevbsep/qbmpnjopAbcn/dpn! ! ! ! ! 9! Dpogjefoujbm!boe!Qspqsjfubsz2/!Tubufnfou!pg!Rvbmjgjdbujpot ! ! ! DJUZ!PG!TBOUB!BOB! ! Mpdbm!Tvqqpsu! Primary Contact Tbsbi!Sbz-!Tbmft!Fyfdvujwf! 25312!Gsbolmjo!Bwfovf-!Uvtujo-!DB!:3891!! :5:/427/2473!)Pggjdf*! :5:/411/6825!)Dfmm*! tbsbi/sbzAbcn/dpn! !! Vishal Gupta! Hfofsbm!Nbobhfs! Jay Barthel Qspkfdu!Nbobhfs! Eduardo Sandra Sablan! Heather Gantner Palomino!Pqfsbujpot! Tbmft!Nbobhfs! GMT!Nbobhfs! Sarah Ray!Michael Edward Dones! Nbjoufobodf!Selevitch!Qspkfdu! Tbmft!Kpvsofznbo!Dppsejobups! Roger Mendoza! Usbeftnbo! Oswaldo Moctezuma! Usbeftnbo! :! Dpogjefoujbm!boe!Qspqsjfubsz2/!Tubufnfou!pg!Rvbmjgjdbujpot ! ! ! DJUZ!PG!TBOUB!BOB! ! e/!Voefstuboejoh!Tdpqf!pg!Tfswjdft! 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Technical Solutions !Bttfttnfou!pg!Frvjqnfou!!Capabilities 40+!zfbst!pg! Sfdpnnfoefe!Bdujpot! fyqfsjfodf! !Qspwjef!Rvpuf!gps!Boz!Sfqbjst!! 500,000+!ifbujoh!boe! !Pqfsbujpobm!Nbjoufobodf!! dppmjoh!tztufnt! nbjoubjofe !Boovbm!Nbjoufobodf! ! 20,000+!cvjmejoh! tztufnt!tfswjdfe ! 24/7!fnfshfodz! tvqqpsu!tfswjdf 50%!pg!Gpsuvof!611! dpnqbojft!sfmz!po! BCN Obujpobm!boe!mpdbm! qsftfodf 21! Dpogjefoujbm!boe!Qspqsjfubsz2/!Tubufnfou!pg!Rvbmjgjdbujpot ! ! ! DJUZ!PG!TBOUB!BOB! ! f/!Sfmfwbou!Qspkfdu!Fyqfsjfodf! Tubbs!Tvshjdbm!! !Qspkfdu!Eftdsjqujpo;!Qbdlbhf!voju!sfqmbdfnfou!qspkfdu! !Zfbs!Dpnqmfufe;!!312:! !Dmjfou!Dpoubdu;!!Kvmjvt!Ebwjt! !Qipof;!!!737/414/8:13! ! Sbzuifpo!Ufdiopmphjft! !Qspkfdu!Eftdsjqujpo;!Sfgvscjtife!9!bjs!iboemfst! !Zfbs!Dpnqmfufe;!!312:! !Dmjfou!Dpoubdu;!!Lfmmz!Cfoofuu! !Qipof;!!!421/758/3447! ! Kbnjtpo!Tfswjdft! !Qspkfdu!Eftdsjqujpo;!Uxp!)3*!211.upo!bjs.dppmfe!dijmmfst! !Zfbs!Dpnqmfufe;!!3132! !Dmjfou!Dpoubdu;!!Wfspojdb!Hvfssfsp! !Qipof;!!!673/53:/5783! 22! Dpogjefoujbm!boe!Qspqsjfubsz2/!Tubufnfou!pg!Rvbmjgjdbujpot Staar Surgical Julius Davis 1911 Walker Avenue 626.303.7902, x2352 Manrovia, CA 91016 N/A $ 42,000 2019 HVAC preventive maintenance, repairs, emergencies OmniTrans Mark Montgomery 1700 W Fifth Street 909.379.7100 San Bernardino, CA 92411 N/A 2021 $ 680,527 HVAC preventive maintenance, repairs, emergencies Claremont Unified School District Lisa Shoemaker 170 W San Jose Avenue 909.398.0609, x70401 Claremont, CA 91711 N/A $ 3,861,491 2017 District-wide energy efficiency upgrades ! ! ! DJUZ!PG!TBOUB!BOB! ! 3/!Tdpqf!pg!Tfswjdft! ! ! ! Tdpqf!pg!Tfswjdft! ЊЏ Dpogjefoujbm!boe!Qspqsjfubsz3/!Tdpqf!pg!Tfswjdft ! ! ! DJUZ!PG!TBOUB!BOB! ! Tdpqf!pg!Xpsl!up!cf!Qfsgpsnfe!po!Frvjqnfou!Mjtu!! Qspwjefe!po!SGQ-!Ubcmf!B;!Djuz!pg!Tboub!Bob!Bjs!Dpoejujpojoh!Vojut! 1. 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ЊА Dpogjefoujbm!boe!Qspqsjfubsz3/!Tdpqf!pg!Tfswjdft ! ! ! DJUZ!PG!TBOUB!BOB! ! ! 2. Annual Maintenance b/!Sfqmbdf!bjs!gjmufst-!boovbmmz!ps!bt!sfrvjsfe!cz!tjuf!dpoejujpot! c/!Sfqmbdf!cfmut!)jg!bqqmjdbcmf*!boovbmmz!ps!bt!sfrvjsfe!cz!tjuf!dpoejujpot/! d/!Jotqfdu!uif!ifbu!sfkfdujpo!dpjm!tvsgbdf!bsfb/!Dmfbo!uif!ifbu!sfkfdujpo!dpjmt/! e/!Jotqfdu!uif!dpoefotfs!dpjm!tvsgbdf!bsfb/!Dmfbo!uif!dpoefotfs!dpjmt/!Jotqfdu!dpjmt!gps! dmfbomjoftt-!dmfbo!bt!offefe!vtjoh!bqqspqsjbuf!nfbtvsft!gps!sfhjpo! ! ! ! ! ЊБ Dpogjefoujbm!boe!Qspqsjfubsz3/!Tdpqf!pg!Tfswjdft ! ! ! DJUZ!PG!TBOUB!BOB! ! 4/!Gff!Qspqptbm! ! ! ! Gff!Qspqptbm! ЊВ Dpogjefoujbm!boe!Qspqsjfubsz4/!Gff!Qspqptbm CITY OF SANTA ANA Fee Proposal Per RFP requirements, fee proposal has been submitted separately in the PlanetBids system. Please refer to the Line Items section in the PlanetBids Portal. 20 Confidential and Proprietary 3. Fee Proposal ! ! ! DJUZ!PG!TBOUB!BOB! ! 5/!Dfsujgjdbujpot! ! ! ! Dfsujgjdbujpot! ЋЊ Dpogjefoujbm!boe!Qspqsjfubsz5/!Dfsujgjdbujpot ---------------- Florida Santa Rosa 26th April 21 Vishal Gupta, General Manager General Manager ABM Building Solutions, LLC 4/26/2021 General Manager ABM Building Solutions, LLC 4/26/2021 ! ! ! ! ! ! ! ! ! ! ! ! EXHIBIT C Djuz!pg!Tboub!BobQbhf!2!pg!4 PO.DBMM!IWBD!NBJOUFOBODF!BOE!SFQBJS!TFSWJDFT!)32.144*-!cjeejoh!po!1503903132!4;11!QN!)QEU*Qsjoufe!1803203132 QmbofuCjet-!Jod/ Djuz!pg!Tboub!BobQbhf!3!pg!4 PO.DBMM!IWBD!NBJOUFOBODF!BOE!SFQBJS!TFSWJDFT!)32.144*-!cjeejoh!po!1503903132!4;11!QN!)QEU*Qsjoufe!1803203132 QmbofuCjet-!Jod/ Djuz!pg!Tboub!BobQbhf!4!pg!4 PO.DBMM!IWBD!NBJOUFOBODF!BOE!SFQBJS!TFSWJDFT!)32.144*-!cjeejoh!po!1503903132!4;11!QN!)QEU*Qsjoufe!1803203132 QmbofuCjet-!Jod/ Public Works Agency www.santa-ana.org/pw Item # 30 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Design Services for the Standard – McFadden Park Project AGENDA TITLE Approve an Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park in an Amount Not to Exceed $300,000 for a Three-Year Term (Project No. 20-2729) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard- McFadden Park project in the amount of $258,075, with a contingency of $41,925, for a total amount not to exceed $300,000, for a three-year term beginning August 17, 2021 and expiring August 16, 2024, with an option for two, one-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 10, 2021, the Public Works Agency released Request for Proposals (RFP) No. 21-055 to seek the services of a professional engineering or landscape architectural firm to provide design, development, and contract documents for the proposed Standard- McFadden Park project (Exhibit 1). The project consists of: exercise areas, a playground area, half-size basketball court, skatepark, turf field, canvas shade structure, landscaping, irrigation and parking lot improvements. The RFP was advertised on the City’s online procurement management and publication system with proposals due on June 3, 2021. Twelve proposals were received and evaluated by a selection committee. In accordance with the qualifications-based selection process, the fee proposal was opened for the top-ranked firm, David Evans and Associates, following proposal evaluation. The fee was within the engineering estimate and project budget. As a result, David Evans and Associates was selected to provide the design and construction support services for this project. Based on criteria outlined in the RFP, the following summarizes the top three responding firms and their ranking. FirmCityRank David Evans and AssociatesTustin1 RRMSan Juan Capistrano2 Little Diversified Architectural ConsultingNewport Beach3 Design Services for the Standard – McFadden Park Project August 17, 2021 Page 2 Staff recommends awarding an agreement (Exhibit 2) to David Evans and Associates to provide design services based upon the scope of work and selection criteria outlined in RFP 21-055. Their proposal demonstrated the firm has the necessary capacity and expertise to complete the required services. The firm’s rates are reasonable and within industry standard, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action FISCAL IMPACT Funds will be budgeted and available for expenditure in the current Fiscal Year 2021-22 Capital Improvement Program (Project No. 20-2729). An unspent appropriation is available in the Fiscal Year 2020-21 budget. Staff will request a carryover to the Fiscal Year 2021-22 budget to fund this contract. The table below indicates the estimated expenditures by fiscal year. Any remaining balances not expended at the end of the agreement term will be carried forward for expenditure in the event the optional extension periods are exercised Accounting Unit – Fiscal Accounting Unit Fund Account No. Amount Year – Account No.Description Description 2018 Parks Bond 2021-22 16113264-66220PRCSA Capital Act Program, $210,000 (Aug-June)(20-2729)GrantsImprovements Other Than Building 2018 Parks Bond 2022-23 16113264-66220 PRCSA Capital Act Program, $60,000 (July-June)(20-2729)GrantsImprovements Other Than Building 2018 Parks Bond 2023-24 16113264-66220 PRCSA Capital Act Program, $28,000 (July-June)(20-2729)GrantsImprovements Other Than Building 2018 Parks Bond 2024-25 16113264-66220 PRCSA Capital Act Program, $2,000 (July-Aug)(20-2729)GrantsImprovements Other Than Building TOTAL:$300,000 Design Services for the Standard – McFadden Park Project August 17, 2021 Page 3 EXHIBIT(S) 1.Location Map 2.Agreement with David Evans and Associates, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager PWA PUBLIC WORKS AGENCY FYIJCJU3 AGREEMENTTO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR STANDARD-MCFADDEN PARK UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!joup!pouijt!28uiebz!pg!Bvhvtu-!3132cz!boe!cfuxffo!Ebwje! Fwbot!boe!Bttpdjbuft-!Jod/!bo!Psfhpo!Dpsqpsbujpoboe!uif!Djuz!pg!Tboub!Bob-!b!dibsufs! djuz!boe!nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg! Dbmjgpsojb! RECITALS B/PoNbz!21-3132uif!Djuz!jttvfe!Sfrvftu!gps!Qspqptbm!Op/!32.166-!cz!xijdi!ju!tpvhiu!b Dpotvmubou!up!qspwjef!eftjho-!efwfmpqnfou!boedpousbdu!epdvnfout!gps!uif!qspqptfe!Tuboebse. 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OWNERSHIP OF MATERIALS Uijt!Bhsffnfou!dsfbuft!b!opo.fydmvtjwf!boe!qfsqfuvbm!mjdfotf!gps!Djuz!up!dpqz-!vtf-!npejgz-!sfvtf-! ps!tvcmjdfotf!boz!boe!bmm!dpqzsjhiut-!eftjhot-!boe!puifs!joufmmfduvbm!qspqfsuz!fncpejfe!jo!qmbot-! tqfdjgjdbujpot-!tuvejft-!esbxjoht-!ftujnbuft-!boe!puifs!epdvnfout!ps!xpslt!pg!bvuipstijq!gjyfe!jo!boz! ubohjcmf!nfejvn!pg!fyqsfttjpo-!jodmvejoh!cvu!opu!mjnjufe!up-!qiztjdbm!esbxjoht!ps!ebub!nbhofujdbmmz!ps! puifsxjtf!sfdpsefe!po!dpnqvufs!ejtlfuuft-!xijdi!bsf!qsfqbsfe!ps!dbvtfe!up!cf!qsfqbsfe!cz!Dpotvmubou! xsjujoh!uibu!Djuz!jt!hsboufe!b!opo.fydmvtjwf!boe!qfsqfuvbm!mjdfotf!gps!boz!Epdvnfout!'!Ebub!uif! tvcdpousbdups!qsfqbsft!voefs!uijt!Bhsffnfou/!!Dpotvmubou!sfqsftfout!boe!xbssbout!uibu!Dpotvmubou!ibt!uif! mfhbm!sjhiu!up!mjdfotf!boz!boe!bmm!Epdvnfout!'!Ebub/!!Dpotvmubou!nblft!op!tvdi!sfqsftfoubujpo!boe! xbssbouz!jo!sfhbse!up!Epdvnfout!'!Ebub!xijdi!xfsf!qspwjefe!up!Dpotvmubou!cz!uif!Djuz/!!Djuz!tibmm!opu! cf!mjnjufe!jo!boz!xbz!jo!jut!vtf!pg!uif!Epdvnfout!boe!Ebub!bu!boz!ujnf-!qspwjefe!uibu!boz!tvdi!vtf!opu! xjuijo!ui! ! Qbhf!3!pg!21! 7.INSURANCE Qsjps!up!voefsubljoh!qfsgpsnbodf!pg!xpsl!voefs!uijt!Bhsffnfou-!Dpotvmubou!tibmm!nbjoubjo!boe! tibmm!sfrvjsf!jut!tvcdpousbdupst-!jg!boz-!up!pcubjo!boe!nbjoubjo!jotvsbodf!bt!eftdsjcfe!cfmpx; DpnnfsdjbmHfofsbmMjbcjmjuzJotvsbodf/ %2-111-111qfspddvssfodf Cvtjofttbvupnpcjmfmjbcjmjuzjotvsbodf-psfrvjwbmfougpsn-xjuibdpncjofetjohmfmjnju pgopumfttuibo%2-111-111qfspddvssfodf/!Tvdi!jotvsbodftibmmjodmvefdpwfsbhfgps pxofe-!ijsfe!boe!opo.pxofe!bvupnpcjmft/ uifMbcpsDpef-Dpotvmubou-jgDpotvmubouibtbozfnqmpzfft-jtsfrvjsfeupcfjotvsfe bhbjotumjb.jotvsbodf/Qsjpsup dpnnfodjohuifqfsgpsnbodfpguifxpslvoefsuijtBhsffnfou-Dpotvmuboubhsfftup qfs!bddjefou/ Qspgfttjpobmmjbcjmjuz)fsspstboepnjttjpot*jotvsbodf- xjuimjnjupgopumftt!uibo!%-111-111!qfsdmbjn!xjui!%3-111-111!jo! uifbhhsfhbuf/ JguifDpotvmubou-jutbhfout-pstvcdpousbdupstnbjoubjocspbefsdpwfsbhfboe0psijhifs mjnjutuibo!uif!njojnvnttipxobcpwf-Djuzsfrvjsftboetibmmcffoujumfeupuifcspbefs dpwfsbhfboe0psuifijhifsmjnjutnbjoubjofeczuifDpotvmubou/Bozbwbjmbcmfjotvsbodf qspdffetjofydfttpguiftqfdjgjfenjojnvnmjnjutpgjotvsbodfboedpwfsbhftibmmcf bwbjmbcmf!up!uif!Djuz/ PuifsJotvsbodfQspwjtjpot.Uifjotvsbodfqpmjdjftbsfupdpoubjo-pscffoepstfeup dpoubjo-uif!gpmmpxjoh!qspwjtjpot; 2/Beejujpobm!Jotvsfe!Tubuvt.Uif!Djuz-!jut!pggjdfst-!pggjdjbmt-!fnqmpzfft- boe!wpmvouffst!bsf!up!cf!dpwfsfe!bt!beejujpobm!jotvsfet!po!uif!DHM qpmjdz!xjui!sftqfdu!up!mjbcjmjuz!bsjtjoh!pvu!pg!xpsl!ps!pqfsbujpot Qbhf!4pg!21 qfsgpsnfe!cz!ps!po!cfibmg!pg!uif!Dpotvmubou!jodmvejoh!nbufsjbmt-!qbsut-! ps!frvjqnfou!gvsojtife!jo!dpoofdujpo!xjui!tvdi!xpsl!ps!pqfsbujpot/! Hfofsbm!mjbcjmjuz!dpwfsbhf!dbo!cf!qspwjefe!jo!uif!gpsn!pg!bo! Gpsn!DH!31!21!22!96!ps!jg!opu!bwbjmbcmf-!uispvhi!uif!beejujpo!pg!cpui! DH!31!21-!DH!31!37-!DH!31!44-!ps!DH!31!49<!boe!DH!31!48!jg!b!mbufs! fejujpo!jt!vtfe*/! 3/!Qsjnbsz!Dpwfsbhf.!Gps!boz!dmbjnt!sfmbufe!up!uijt!dpousbdu-!uif! cspbe!bt!JTP!DH!31!12!15!24!bt!sftqfdut!uif!Djuz-!jut!pggjdfst-!pggjdjbmt-! fnqmpzfft-!boe!wpmvouffst/!Boz!jotvsbodf!ps!tfmg.jotvsbodf!nbjoubjofe! cz!uif!Djuz-!jut!pggjdfst-!pggjdjbmt-!fnqmpzfft-!ps!wpmvouffst!tibmm!cf! mm!opu!dpousjcvuf!xjui!ju/! 4/!Opujdf!pg!Dbodfmmbujpo.!Fbdi!jotvsbodf!qpmjdz!sfrvjsfe!bcpwf!tibmm! qspwjef!uibu!dpwfsbhf!tibmm!opu!cf!dbodfmfe-!fydfqu!xjui!opujdf!up!uif! Djuz/! 5/!Xbjwfs!pg!Tvcsphbujpo.!Uif!Dpotvmubou!ifsfcz!hsbou!up!Hsbouff!b! xbjwfs!pg!boz!sjhiu!up!tvcsphbujpo!xijdi!boz!jotvsfs!pg!tbje!Dpotvmubou! nbz!bdrvjsf!bhbjotu!Djuz!cz!wjsuvf!pg!uif!qbznfou!pg!boz!mptt!voefs! tvdi!jotvsbodf/!Dpotvmubou!bhsfft!up!pcubjo!boz!foepstfnfou!uibu!nbz! cf!ofdfttbsz!up!bggfdu!uijt!xbjwfs!pg!tvcsphbujpo-!cvu!uijt!qspwjtjpo! bqqmjft!sfhbsemftt!pg!xifuifs!ps!opu!uif!Djuz!ibt!sfdfjwfe!b!xbjwfs!pg! tvcsphbujpo!foepstfnfou!gspn!uif!jotvsfs/! 6/!Tfmg.Jotvsfe!Sfufoujpot.!Tfmg.jotvsfe!sfufoujpot!nvtu!cf!efdmbsfe!up!boe! bqqspwfe!cz!uif!Djuz/!Uif!Djuz!nbz!sfrvjsf!uif!Dpotvmubou!up!qvsdibtf! dpwfsbhf!xjui!b!mpxfs!sfufoujpo!ps!qspwjef!qsppg!pg!bcjmjuz!up!qbz!mpttft! boe!sfmbufe!jowftujhbujpot-!dmbjn!benjojtusbujpo-!boe!efgfotf!fyqfotft! xjuijo!uif!sfufoujpo/!Uif!qpmjdz!mbohvbhf!tibmm!qspwjef-!ps!cf!foepstfe! up!qspwjef-!uibu!uif!tfmg.jotvsfe!sfufoujpo!nbz!cf!tbujtgjfe!cz!fjuifs!uif! obnfe!jotvsfe!ps!Djuz/! 7/!Bddfqubcjmjuz!pg!Jotvsfst.!Jotvsbodf!jt!up!cf!qmbdfe!xjui!jotvsfst! sbujoh!pg!op!mftt!uibo!B;WJJ-!vomftt!puifsxjtf!bddfqubcmf!up!uif!Djuz/! 8/!Dmbjnt!Nbef!Qpmjdjft!)bqqmjdbcmf!pomz!up!qspgfttjpobm!mjbcjmjuz-!tff! cfmpx*.!Jg!boz!pg!uif!sfrvjsfe!qpmjdjft!qspwjef!dmbjnt.nbef!dpwfsbhf;! b/!Uif!Sfuspbdujwf!Ebuf!nvtu!cf!tipxo-!boe!nvtu!cf!cfgpsf!uif! ebuf!pg!uif!dpousbdu!ps!uif!cfhjoojoh!pg!dpousbdu!xpsl/! c/!Jotvsbodf!nvtu!cf!nbjoubjofe!boe!fwjefodf!pg!jotvsbodf!nvtu! cf!qspwjefe!gps!bu!mfbtu!gjwf!)6*!zfbst!bgufs!dpnqmfujpo!pg!uif! dpousbdu!pg!xpsl/! Qbhf!5!pg!21! d/Jg!dpwfsbhf!jt!dbodfmfe!ps!opo.sfofxfe-!boe!opu!sfqmbdfe!xjui bopuifs!dmbjnt.nbef!qpmjdz!gpsn!xjui!b!Sfuspbdujwf!Ebuf!qsjps up!uif!dpousbdu!fggfdujwf!ebuf-!uif!Dpotvmubou!nvtu!qvsdibtf bgufs!dpnqmfujpo!pg!xpsl/ 9/Wfsjgjdbujpo!pg!Dpwfsbhf.Uif!Dpotvmubou!tibmm!gvsojti!uif!Djuz!xjui psjhjobm!Dfsujgjdbuft!pg!Jotvsbodf!jodmvejoh!bmm!sfrvjsfe!bnfoebupsz foepstfnfout!)ps!dpqjft!pg!uif!bqqmjdbcmf!qpmjdz!mbohvbhf!fggfdujoh dpwfsbhf!sfrvjsfe!cz!uijt!dmbvtf*!boe!b!dpqz!pg!uif!Efdmbsbujpot!boe Foepstfnfou!Qbhf!pg!uif!DHM!qpmjdz!mjtujoh!bmm!qpmjdz!foepstfnfout!up Foujuz!cfgpsf!tfswjdft!bsf!qfsgpsnfe!qvstvbou!up!uijt!Bhsffnfou/ Ipxfwfs-!gbjmvsf!up!pcubjo!uif!sfrvjsfe!epdvnfout!qsjps!up!uif!xpsl Uif!Djuz!sftfswft!uif!sjhiu!up!sfrvjsf!dpnqmfuf-!dfsujgjfe!dpqjft!pg!bmm sfrvjsfe!jotvsbodf!qpmjdjft-!jodmvejoh!foepstfnfout!sfrvjsfe!cz!uiftf tqfdjgjdbujpot-!bu!boz!ujnf/!!Gbjmvsf!pg!uif!Dpotvmubou!up!qspwjef!uif sfrvjsfe!wfsjgjdbujpo!pg!dpwfsbhf!qsjps!up!uif!tubsu!pg!boz!tfswjdft!tibmm cf!hspvoet!gps!jnnfejbuf!ufsnjobujpo!pg!uijt!Bhsffnfou/ :/Tqfdjbm!Sjtlt!ps!Djsdvntubodft.Djuz!sftfswft!uif!sjhiu!up!npejgz!uiftf sfrvjsfnfout-!jodmvejoh!mjnjut-!cbtfe!po!uif!obuvsf!pg!uif!sjtl-!qsjps fyqfsjfodf-!jotvsfs-!dpwfsbhf-!ps!puifs!tqfdjbm!djsdvntubodft/ 8.INDEMNIFICATION Qbhf6!pg!21! 9. INTELLECTUAL PROPERTY INDEMNIFICATION Dpotvmubou!tibmm!efgfoe!boe!joefnojgz!uif!Djuz-!jut!pggjdfst-!bhfout-!sfqsftfoubujwft-!boe!fnqmpzfft! usbefnbsl-!ps!dpqzsjhiu!jogsjohfnfou-!jodmvejoh!dptut-!dpoubjofe!jo!uif!xpsl!qspevdu!ps!epdvnfout! qspwjefe!cz!Dpotvmubou!up!uif!Djuz!qvstvbou!up!uijt!Bhsffnfou/! 10. RECORDS Dpotvmubou!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe!voefs!uijt! Bhsffnfou/!!Dpotvmubou!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up!uif!dptut!jodvssfe! voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout!dibshfe!up!uif!Djuz!gps!b! njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz!mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou! up!Dpotvmubou!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe!jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!! Dpotvmubou!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up!fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg! tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe!qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!! Dpotvmubou!tibmm!bmmpx!jotqfdujpo!pg!bmm!xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt! Bhsffnfou!gps!b!qfsjpe!pg!uisff!)4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpotvmubou!voefs!uijt! Bhsffnfou/! 11. CONFIDENTIALITY Jg!Dpotvmubou!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi!jogpsnbujpo!jt! sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpotvmubou!bhsfft!uibu!ju!tibmm!opu!vtf!ps! ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe!gvsuifs!bhsfft!up!fyfsdjtf!uif! tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf!jnqpsubodf-!cvu!jo!op!fwfou!mftt!uibo! nbujpo/!Dpogjefoujbm! jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp!jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-! fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm!jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz! boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe!cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe! opoejtdmptvsf!tibmm!opu!bqqmz!up!boz!jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<! )c*!jt-!uispvhi!op!gbvmu!pg!uif!Dpotvmubou!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm! qpttfttjpo!pg!uif!Dpotvmubou!xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz! pqfsbujpo!pg!mbx<!ps!)f*!jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpotvmubou!xjuipvu!sfgfsfodf!up!jogpsnbujpo! ejtdmptfe!cz!uif!Djuz/! 12. CONFLICT OF INTEREST CLAUSE Dpotvmubou!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftut!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! ! ! Qbhf!7!pg!21! 13. NON-DISCRIMINATION Dpotvmubou!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm!tubuvt-!tfyvbm! psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd!jogpsnbujpo-!ps! njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe!boe!qspijcjufe!cz! bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-!qspnpujpo-!ufsnjobujpo!ps!puifs! fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs!uijt!Bhsffnfou/!Dpotvmubou!bggjsnt!uibu!ju!jt! bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz!xjui!bmm!bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe! sfhvmbujpot/! 14. EXCLUSIVITY AND AMENDMENT Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe!Dpotvmubou-! boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm!ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo!uif!fwfou!pg!b!dpogmjdu! cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe!boz!buubdinfout!ifsfup-!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!! Uijt!Bhsffnfou!nbz!opu!cf!npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou!tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe! sfqsftfoubujwf!pg!Dpotvmubou/!!Uif!qbsujft!bhsff!uibu!boz!ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs! jotusvnfou!uibu!bsf!jodpotjtufou!xjui-!ps!jo!beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps! pcmjhbuf!Dpotvmubou!ps!uif!Djuz/!Fbdi!qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op!sfqsftfoubujpot-! joevdfnfout-!qspnjtft!ps!bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz!qbsuz-!ps!bozpof!bdujoh! po!cfibmg!pg!boz!qbsuz-!xijdi!jt!opu!fncpejfe!ifsfjo/! 15. ASSIGNMENT Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpotvmubou-! Dpotvmubou!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps!xsjuufo! dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu!uif!Djuz(t!qsjps! xsjuufo!dpotfou!tibmm!cf!dpotjefsfe!ovmm!boe!wpje/!Opuijoh!jo!uijt!Bhsffnfou!tibmm!cf!dpotusvfe!up!mjnju! !uif!tvckfdu!up!uijt!Bhsffnfou!qfsgpsnfe!cz!Djuz! qfstpoofm!ps!cz!puifs!dpotvmubout!sfubjofe!cz!Djuz/! 16. TERMINATION Uijt!Bhsffnfou!nbz!cf!ufsnjobufe!cz!uif!Djuz!vqpo!uijsuz!)41*!ebzt!xsjuufo!opujdf!pg!ufsnjobujpo/!! Jo!tvdi!fwfou-!Dpotvmubou!tibmm!cf!foujumfe!up!sfdfjwf!boe!uif!Djuz!tibmm!qbz!Dpotvmubou!dpnqfotbujpo!gps! bmm!tfswjdft!qfsgpsnfe!cz!Dpotvmubou!qsjps!up!sfdfjqu!pg!tvdi!opujdf!pg!ufsnjobujpo-!tvckfdu!up!uif!gpmmpxjoh! dpoejujpot;!! b/!Bt!b!dpoejujpo!pg!tvdi!qbznfou-!uif!Fyfdvujwf!Ejsfdups!nbz!sfrvjsf!Dpotvmubou!up!efmjwfs! up!uif!Djuz!bmm!xpsl!qspevdu)t*!dpnqmfufe!bt!pg!tvdi!ebuf-!boe!jo!tvdi!dbtf!tvdi!xpsl! qspevdu!tibmm!cf!uif!qspqfsuz!pg!uif!Djuz!vomftt!qspijcjufe!cz!mbx-!boe!Dpotvmubou!dpotfout! up!uif!Djuz(t!vtf!uifsfpg!gps!tvdi!qvsqptft!bt!uif!Djuz!effnt!bqqspqsjbuf/! c/!Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebse!pg!qfsgpsnbodf! tqfdjgjfe!jo!uif!Sfdjubmt!pg!uijt!Bhsffnfou/! ! Qbhf!8!pg!21! 17. WAIVER Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps!hsboufe!cz! uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz!uif!qbsuz!xbjwjoh! uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps!sfnfez!tibmm!cf!effnfe! b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu!tjnjmbs-!ops!tibmm!boz!xbjwfs! dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/! 18. JURISDICTION - VENUE Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf!efufsnjofe! boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu!Psbohf!Dpvouz-! Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps!bsjtf!pvu!pg-!jo! dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/!! 19. PROFESSIONAL LICENSES Dpotvmubou!tibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-!qfsnjut-! bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs!boe!sfrvjsfe!cz! uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg!Tboub!Bob!boe!bmm!puifs! hpwfsonfoubm!bhfodjft/!!Dpotvmubou!tibmm!opujgz!uif!Djuz!jnnfejbufmz!boe!jo!xsjujoh!pg!jut!jobcjmjuz!up! pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf! dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/! 20. MISCELLANEOUS PROVISIONS b/!Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibt!uif!qpxfs-! bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg!uijt!Bhsffnfou-! boe! jokvsjft!ps!ebnbhft!up!Djuz!jo!uif!fwfou!uibu!tvdi!bvuipsjuz!ps!qpxfs!jt!opu-!jo!gbdu-!ifme!cz! uif!tjhobupsz!ps!jt!xjuiesbxo/! c/!Bmm!Fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz!tfu!gpsui! jo!uif!cpez!pg!uijt!Bhsffnfou/! ! 21. NOTICE Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou!tibmm!cf! jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz!gjstu!dmbtt!ps! dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo!uif!nboofs!qspwjefe! jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;! Qbhf!9!pg!21! Up!Djuz;! Dmfsl!pg!uif!Djuz!Dpvodjm! Djuz!pg!Tboub!Bob! 31!Djwjd!Dfoufs!Qmb{b!)N.41*! Q/P/!Cpy!2:99! Tboub!Bob-!DB!:3813.2:99! Gby;!825.!758.7:67! Xjui!dpvsuftz!dpqjft!up;! ! Obcjm!Tbcb-!QF! Fyfdvujwf!Ejsfdups-!Qvcmjd!Xpslt!Bhfodz! Djuz!pg!Tboub!Bob! 31!Djwjd!Dfoufs!Qmb{b!)N.32*! Q/P/!Cpy!2:99! Tboub!Bob-!Dbmjgpsojb!:3813! Gby;!825.758.6746! Up!Dpotvmubou;!! Ljn!T/!Sipeft-!QMB! Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/! ui 28893!28!Tusffu!Tvjuf!311! Uvtujo-!DB!:3891! Pggjdf;!825.776.5611! ! ! B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-!boz! dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-!dpnnvojdbujpo! tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo!efqptjufe!jo!uif!Vojufe! Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe!beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz! gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf! tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif!usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui! bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf!ujnf!gsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt! tibmm!cf!fydmvefe/! Qbhf!:!pg!21! JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe!zfbs!gjstu!bcpwf! xsjuufo/ ATTEST:CITYOF SANTA ANA Ebjtz!Hpnf{Lsjtujof!Sjehf Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs APPROVED AS TO FORM; TPOJB!S/!DBSWBMIP CONSULTANT: Djuz!Buupsofz Mbvsb!B/!SpttjojObnf;! Kim S. Rhodes, PLA 3867 Vice President DijfgBttjtubou!Djuz!BuupsofzUjumf;! SFDPNNFOEFE!GPS!BQQSPWBM; Obcjm!Tbcb-!QF Obnf;!!Ifbui!Ibcjh-!QMB!6139 Fyfdvujwf!Ejsfdups Ujumf;!!Bttpdjbuf Qvcmjd!Xpslt!Bhfodz Qbhf!21pg!21 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR STANDARD-MCFADDEN PARK RFP NO. 21-055 INTRODUCTION/PROJECTBACKGROUND Uif!qspqptfe!Tuboebse.NdGbeefo!Qbsl!xjmm!cf!b!ofx!1/76!bdsf!ofjhicpsippe!qbsl!mpdbufe!bu!uif! opsuifbtu!dpsofs!pg!uif!TuboebseBwfovfboe!NdGbeefo!Bwfovf!joufstfdujpo/!Uif!joufou!pg!uijt! qbsl!jt!up!qspwjef!uif!mpdbm!dpnnvojuz!xjui!bddftt!up!fyfsdjtf!boe!sfdsfbujpo!gbdjmjujft/!!Cbtfe!po! joqvu!gspn!uif!mpdbm!dpnnvojuz-!uif!qspkfdu!xjmm!jodmvef-!cvu!jt!opu!mjnjufe!up-!uif!gpmmpxjoh! qspkfdu!dpnqpofout!bt!jmmvtusbufe!po!uif!dpodfquvbm!qmbo-!qspwjefe!jo!uif!Bqqfoejy!pg!uijt!SGQ! bt!Buubdinfou!5/ Qmbzhspvoe!Bsfb Svccfsj{fe!Qmbz!tvsgbdf Fyfsdjtf!Bsfb Dbowbt!tibef!tusvduvsft Efdpsbujwf!qfeftusjbo!csjehft Uvsg!qmbz!bsfb Tlbuf!Qbsl Ibmg.tj{f!cbtlfucbmm!dpvsu!'!dpvsu!mjhiujoh Fmfdusjdbm!tztufn!mjhiujohgps!qbsl!boe!qbsljoh!mpu Xbufs!xjtf!mboetdbqjoh Xbufs!rvbmjuz!mboetdbqjoh!gfbuvsft Tqsjolmfs!jssjhbujpo!tztufn Efdpnqptfe!hsbojuf!xbmlxbzt Tjuf!Gvsojtijoht!)cfodift-!cjlf!sbdlt-!usbti!sfdfqubdmft-!esjoljoh!gpvoubjo-!qjdojd!ubcmft* Qfsjnfufs!Gfodjoh0Tdsffojoh Efdpsbujwf!Hbuf!Fousbodf Qbsl!npovnfou!tjho Ibsetdbqf!)dpodsfuf!gmbuxpsl-!qbsljoh!bsfb!qbwjoh* Dpodsfuf!bmmfz!jnqspwfnfout Btqibmu!Dpodsfuf!qbsljoh!jnqspwfnfout)jodmvejoh!esbjobhf* Njops!pgg.tjuf!sfqbjs!xpsl!bmpoh!ofx!qbsl!sjhiu.pg.xbz XRNQ Djuz!pg!Tboub!Bob!SGQ!32.166 QbhfB2.2 ! ! Uif!tjuf!jt!dvssfoumz!dpnqsjtfe!pg!tjy!tfq.362.31-!2:-!29-!28-!4:-!49*/! Uif!tjy!mput!bsf!dvssfoumz!jefoujgjfe!bt!Mpx!Efotjuz!Sftjefoujbm!)MS.8*!mboe!vtf!boe!{pofe!Nvmuj. Gbnjmz!sftjefoujbm!)S4*/!Fyjtujoh!tvsgbdf!gfbuvsft!jodmvef!bo!bsujgjdjbm!uvsg!gjfme-!dpnnvojuz! hbsefo-!qfsjnfufs!gfodjoh-!mboetdbqjoh-!boe!potjuf!jssjhbujpo/!Opof!pg!uiftf!gfbuvsft!bsf!up!cf! qspufdufe!fydfqu!qpufoujbm!wfhfubujpo!boe!jssjhbujpo!up!cf!efufsnjofe!cz!dpotvmubou!boe!Djuz!tubgg/! dbo!cf!gpvoe!jo!uif!Bqqfoejy! pg!uif!SGQ!bt!Buubdinfou!5/! ! Uif!dpodfquvbm!sfoefsjoh!qspwjefe!jo!Buubdinfou!5!pg!uijt!SGQ!xbt!cbtfe!po!joqvu!gspn!uif! ofjhicpsippe!uispvhi!b!dpnnvojuz!nffujoh/!!Uijt!qspkfdu!tipvme!jodmvef!bmm!uif!bnfojujft! efqjdufe!po!uif!sfoefsjoh<!ipxfwfs-!dpotvmubou!jt!fodpvsbhfe!up!qspwjef!dsfbujwf!jefbt!jg! sfdpogjhvsbujpo!ps!njops!bekvtunfou!jt!offefe!jo!psefs!up!nblf!uif!qbsl!npsf!fggjdjfou/!!! ! Uifsf!bsf!dvssfoumz!uxp!Qspufdufe!Cjlf!Mbof!qspkfdut!jo!uif!eftjho!qibtf!uibu!bggfdu!uif! NdGbeefo.Tuboebse!joufstfdujpo/!Uif!dpotvmubou!jt!up!ublf!uif!vmujnbuf!dpogjhvsbujpo!pg!uif! joufstfdujpo!joup!dpotjefsbujpo/!!Uif!dpodfquvbm!fyijcju!pg!uijt!joufstfdujpo!qspkfdu!dbo!cf!gpvoe! jo!uif!Bqqfoejy!pg!uijt!SGQ!bt!Buubdinfou!5/!!Dpotusvdujpo!gps!uiftf!qspkfdut!jt!fyqfdufe!up!cfhjo! jo!tvnnfs!3134/!!! ! Uif!3129!Qbslt!Cpoet!Bdu.TQE!'!DS!boe!Qbsl!Bdrvjtjujpo!boe!Efwfmpqnfou!)B'E*!Gvoet! qspwjefe!uif!bwbjmbcmf!upubm!qspkfdu!cvehfu!pg!%5-111-111/! ! CONSULTANT SERVICES Dpotvmubou!tibmm!cf!sftqpotjcmf!gps!uif!qsfqbsbujpo!boe!tvcnjuubm!pg!uif!QT'F!qbdlbhf!uispvhi! dpnqmfujpo!xjui!uif!bqqspwbm!gspn!Djuz!up!sfmfbtf!gps!dpotusvdujpo/!Uijt!tibmm!jodmvef-!cvu!opu! mjnjufe!up-!tvswfz-!djwjm!fohjoffsjoh-!mboetdbqjoh!boe!fmfdusjdbm!fohjoffsjoh/!Boz!beejujpobm!ubtlt! effnfe!ofdfttbsz!cz!uif!Dpotvmubou!tibmm!cf!dmfbsmz!jefoujgjfe!jo!uif!qspqptbm/! ! A. PROJECT COORDINATION.!Uif!Dpotvmubou!tibmm!cf!gvmmz!sftqpotjcmf!gps!uif!pwfsbmm! nbobhfnfou!boe!dppsejobujpo!gps!uif!qspkfdu-!xijdi!nbz!jodmvef-!cvu!jt!opu!mjnjufe!up! qspkfdu!efwfmpqnfou!ufbn!nffujoht-!mjbjtpo!xjui!bggfdufe!bhfodjft-!boe!vujmjuz!dpnqbojft/!! Qsfqbsf!qsphsftt!sfqpsu!boe!tdifevmf-!tfdvsjoh!qfsnjut!gps!bmm!gjfme!tuvejft!boe!boz!puifs! sfrvjsfe!qfsnjut!gspn!puifs!bhfodjft/ B. RECORDS RESEARCH.!Sftfbsdi!bmm!jogpsnbujpo!qfsujofou!up!uif!qspkfdu!jodmvejoh-!cvu! opu!mjnjufe!up!fyjtujoh!gjfme!dpoejujpo-!bt.cvjmu!qmbot!boe!sfdpse!esbxjoht-!sjhiu.pg.xbz! ebub!boe!bmm!gvuvsf!jnqspwfnfou!qmbot!bekbdfou!up!ps!bggfdujoh!uif!qspkfdu!tjuf/!!Uif!tfmfdufe! Dpotvmubou!tibmm!jefoujgz!bmm!fyjtujoh!boe!qspqptfe!gbdjmjujft!xjuijo!uif!qspkfdut!mjnjut!boe! qpufoujbm!dpogmjdut/ C. PRELIMINARY DESIGN.!Uif!dpotvmubou!tibmm!pshboj{f!b!ljdl.pgg!nffujoh!xjui!Djuz! Djuz!pg!Tboub!Bob!SGQ!32.166! Qbhf!B2.3! ! tubgg!up!ejtdvtt!uif!dpodfquvbm!eftjho!qmbo-!qspkfdu!hpbmt!boe!pckfdujwft-!qpufoujbm!fmfnfout! boe!jttvft-!qspkfdu!tdifevmf-!sfwjfx!pg!fyjtujoh!jogpsnbujpo-!boe!dpoevdujpo!pg!b!tjuf! jowftujhbujpo/!Djuz!tubgg!tibmm!cf!qspwjefe!boe!bqqspwf!b!gjobmj{fe!dpodfquvbm!tjuf!qmbo!pg! uif!qspqptfe!qbsl-!gjobm!4.E!sfoefsfe!dpodfquvbm!fyijcjut-!boe!b!gjobm!tdifevmf!qsjps!up! uif!dpotvmubou!cfhjoojoh!xpsl!po!uif!QT'F!qbdlbhf/! ! D. SURVEY.!Po.uif.hspvoe!gjfme!upqphsbqijdbm!tvswfz!xpsl!jt!sfrvjsfe!gps!uif!Dpotvmubou! *!up!jefoujgz!fyjtujoh!ipsj{poubm!boe!wfsujdbm! uif!tvswfz!ofdfttbsz!gps!uif!eftjho!pg!uif!qspkfdu!dpnqpofout!jefoujgjfe!xjuijo!uijt!SGQ/!! Dpotvmubou!tibmm!jefoujgz!jo!uif!qspqptbm!b!efubjm!mjtu!pg!gfbuvsft!uif!tvswfz!xpvme!jodmvef/!! Eftjho!mfwfm!tvswfz!boe!cbtf!nbqqjoh!pg!uif!qspkfdu!tjuf!tibmm!cf!qsfqbsfe!jo!VT! Dvtupnbsz!Fohmjti!vojut!cz!b!Dbmjgpsojb!mjdfotfe!Mboe!Tvswfzps!jo!bddpsebodf!xjui!uif! Djuz!hvjefmjoft!boe!jo!Njdsptubujpo!DPOOFDU!Dpnqvufs!Bjefe!eftjho!boe!Esbgujoh! )DBEE*!gpsnbu/!Uif!ipsj{poubm!ebuvn!tibmm!cf!OBE!94!boe!uif!wfsujdbm!ebuvn!tibmm!cf! OBWE!99/ E. WATER QUALITY.!Uif!Dpotvmubou!tibmm!dppsejobuf!xjui!uif!Djuz!gps!uif!Mpx!Jnqbdu! Efwfmpqnfou!)MJE*!sfrvjsfnfout!pg!uif!qspkfdu!boe!qsfqbsf!b!Xbufs!Rvbmjuz!Nbobhfnfou! Qmbo!)XRNQ*!jg!effnfe!sfrvjsfe/!Dpotvmubou!tibmm!qspwjef!CNQt!xjui!bqqspqsjbuf!tj{f! cbtfe!po!usfbunfou!boe!qfbl!gmpx!sbuft-!gsfjhiu!up!kpc!tjuf!boe!pof!zfbs!pg!nbjoufobodf!up! jodmvef!vojut!boe!dptu!jo!uif!! ! Uif!tfmfdujpo!pg!Cftu!Nbobhfnfou!Qsbdujdft!)CNQt*!xjmm!bmxbzt!cf!tvckfdu!up!tjuf!tqfdjgjd! dpoejujpot!boe!uif!Dpotvmubou!xjmm!cf!sfrvjsfe!up!qfsgpsn!uif!sftfbsdi!joup!uif!tjuf!tqfdjgjd! dpoejujpot!)f/h/!qsjps!dpoubnjobujpo-!efqui!up!hspvoexbufs-!tpjm!dpoejujpot-!joufsgfsjoh! vujmjujft-!fud/*!uibu!dpvme!qsfdmvef!jogjmusbujpo/!Uif!Dpotvmubou!tibmm!bmtp!qfsgpsn!uif! sfrvjsfe!tpjmt!boe0ps!jogjmusbujpo!uftujoh!qfs!uif!Ufdiojdbm!Hvjebodf!Epdvnfout-!bt! ofdfttbsz!up!eftjho!uif!jogjmusbujpo!tztufn!bttvnjoh!ju!jt!uif!tfmfdufe!MJE!bqqspbdi/! ! Qmfbtf!gjoe!jogpsnbujpo!boe!mjolt!up!sfmfwbou!epdvnfout!boe!sfhvmbujpot!bu!uif!gpmmpxjoh! tjuf;! iuuq;00pdxbufstifet/dpn0epdvnfout0xrnq/! ! F. PUBLIC OUTREACH. Uif!Dpotvmubou!tibmm!cf!bwbjmbcmf!gps!b!njojnvn!pg!3!qvcmjd! pvusfbdi!nffujoht!up!qsftfou!uif!qspkfdu!up!uif!dpnnvojuz/!Uif!Dpotvmubou!xjmm!cf! sftqpotjcmf!gps!pshboj{joh-!qspnpujoh!boe!gbdjmjubujoh!uiftf!nffujoht!boe!xjmm!qspwjef!bmm! qsftfoubujpo!nbufsjbm-!hsbqijdt-!sfoefsjoh!)vq!up!3*!sfoefsjoh!boe!boz!puifs!qsjoufe! nbufsjbmt/!Uif!nffujoh!xjmm!tfswf!up!ejtdvtt!lfz!qspkfdu!btqfdut-!cfofgjut!up!uif! dpnnvojuz-!boe!dpotfrvfodft!pg!uif!qspkfdu-!hbjo!joqvu!gspn!mpdbm!sftjefout!po!eftjho!ps! bftuifujd!gfbuvsft!pg!uif!qspkfdu/!Uif!Djuz!xjmm!bttjtu!jo!qspwjejoh!bwbjmbcmf!nffujoh!tqbdft! cz!dppsejobujoh!xjui!Djuz!gbdjmjujft/! ! Djuz!pg!Tboub!Bob!SGQ!32.166! Qbhf!B2.4! ! G. UTILITY COORDINATION.!Uif!Dpotvmubou!tibmm!cf!sftqpotjcmf!gps!bmm!vujmjuz! dppsejobujpo!fggpsut-!jodmvejoh!cvu!opu!mjnjufe!up<!dppsejobujpo!xjui!Fejtpo!gps!boz! fmfdusjdbm!tfswjdf!dpoofdujpot-!boe!xbufs!tfswjdf!dpoofdujpot!gps!jssjhbujpo!boe!xbufs! gpvoubjot/! ! ! H. CIVIL ENGINEERING PLANS.!Uif!dpotvmubou!tibmm!cf!sftqpotjcmf!gps!uif!qsfqbsbujpo! pg!boz!djwjm!fohjoffsjoh!qmbot!sfrvjsfe!gps!uijt!qspkfdu!jodmvejoh-!cvu!opu!mjnjufe!up-!uif! gpmmpxjoh<!Ipsj{poubm!boe!Wfsujdbm!Dpouspm!qmbo-!Po.tjuf!Hsbejoh!boe!Esbjobhf!qmbo-!Tjuf! Vujmjuz!Qmbo-!boe!qmbot!up!jodmvef dpodsfuf!bmmfz!jnqspwfnfout!boe!njops!pgg.tjuf!sfqbjs! xpsl!bmpoh!ofx!qbsl!sjhiu.pg.xbz/!! ! I. LANDSCAPE AND IRRIGATION PLANS.!Uif!dpotvmubou!tibmm!cf!sftqpotjcmf!gps!uif! qsfqbsbujpo!pg!boz!mboetdbqf!bsdijufduvsbm!qmbot!sfrvjsfe!gps!uijt!qspkfdu!jodmvejoh-!cvu!opu! mjnjufe!up-!uif!gpmmpxjoh<!Tjuf!Mbzpvu0Dpotusvdujpo!Qmbot!boe!Efubjmt!jodmvejoh!bmm! bsdijufduvsbm!gfbuvsf!dpnqpofout!jefoujgjfe!jo!uif!jouspevdujpo!qpsujpo!pg!uijt!SGQ-!Tjuf! Tfdujpot!)bt!bqqmjdbcmf*-!boe!Qmboujoh!boe!Jssjhbujpo!)qmbot-!Efubjmt-!Opuft-!Dbmdvmbujpot*/!!! ! J. ELECTRICAL PLANS.!Uif!dpotvmubou!tibmm!cf!sftqpotjcmf!gps!uif!qsfqbsbujpo!pg!boz! fmfdusjdbm!qmbot!sfrvjsfe!gps!uijt!qspkfdu!jodmvejoh-!cvu!opu!mjnjufe!up-!uif!gpmmpxjoh<! Fmfdusjdbm!Tjuf!Qmbo!up!jodmvef!xbmlxbz!mjhiujoh-!tibef!tusvduvsf!mjhiujoh-!cbtlfucbmm!dpvsu! mjhiujoh-!qbsljoh!bsfb!mjhiujoh-!jssjhbujpo-!Mpdbujpo!pg!qbofmt-!txjudihfbs-!nfufst-! Tdifevmft-!Efubjmt-!Qipupnfusjd!Bobmztjt-!boe!Opuft/! ! K. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)! ! 2/!Efwfmpqnfou!pg!Qmbot-!Tqfdjgjdbujpot!boe!Ftujnbuf!)QT'F*;! ! b*!Bmm!sfqpsut-!qmbot-!tqfdjgjdbujpot!boe!rvboujuz!dbmdvmbujpot!tibmm!dpogpsn!up!dsjufsjb-! qpmjdjft-!qspdfevsft!boe!tuboebset!pg!uif!Djuz/!!Uif!Dpotvmubou!tibmm!vtf!uif! cpjmfsqmbuf!gps!dvu!tiffut-!tqfdjgjdbujpot!boe!ftujnbuft!qspwjefe!cz!uif!Djuz/!! ! c*!Uif!qmbo!efwfmpqnfou!tibmm!jodmvef!gpvs!)5*!njmftupof!efmjwfsbcmft41&-!71&-! :1&!)qsf.gjobm*!boe!211&!)gjobm*/!Bmm!qmbo!tiffut!tibmm!cf!qsfqbsfe!bu!b!sfbtpobcmf! tuboebse!tdbmf!up!cf!opufe!po!qmbot/!Uif!ofdfttbsz!qmbot!gps!fbdi!QT'F!qbdlbhf! tibmm!jodmvef-!cvu!bsf!opu!cf!mjnjufe!up;! ! !Ujumf!Tiffu!! !Djwjm!Fohjoffsjoh! o!Fsptjpo!Dpouspm!Qmbo! o!Ipsj{poubm!boe!Wfsujdbm!Dpouspm!Qmbo! o!Qbsljoh!mpu!boe!bmmfz! o!Hsbejoh!)jodmvejoh!qsfdjtf*!boe!Po.Tjuf!Esbjobhf!qmbo! o!Tjuf!Vujmjuz!Qmbo!)gps!esjoljoh!gpvoubjo*! Djuz!pg!Tboub!Bob!SGQ!32.166! Qbhf!B2.5! ! o!Cbtlfucbmm!Dpvsu! o!Tlbuf!Cpbse!Dpvsu! o!Dbowbt!Tibef!Tusvduvsf! o!Qfeftusjbo!Csjehf! o!Qmbzhspvoe! o!Efdpnqptfe!Hsbojuf0Efdpsbujwf!Dpodsfuf!Xbmlxbzt! !Mboetdbqf!boe!Jssjhbujpo! o!Tjuf!Mbzpvu0Dpotusvdujpo!Qmbot!boe!Efubjmt! o!Tjuf!Tfdujpot-!bt!bqqmjdbcmf! o!Qmboujoh!Qmbot0Efubjmt0Opuft! o!Jssjhbujpo!Qmbot0Efubjmt0Dbmdvmbujpot0Opuft! o!Npovnfou!Efubjm! !Fmfdusjdbm! o!Fmfdusjdbm!Tjuf!Qmbo!up!dpwfs!xbmlxbz!-!tibef!dbopqz-!uvsg-! npovnfou!tjhot-!cbtlfucbmm!dpvsu-!boe!qbsljoh!mpu! o!Mpdbujpo!pg!qbofmt-!txjudihfbs-!nfufst! o!Tjohmf!Mjof!Ejbhsbn! o!Tdifevmft! o!Efubjmt! o!Qipupnfusjdt! o!Hfofsbm!Opuft! ! d*!Bmm!dbmdvmbujpot!gps!uif!eftjho!boe!rvboujujft!tibmm!cf!tvcnjuufe!bt!qbsu!pg!uif! QT'F!tvcnjuubm!sfrvjsfnfout/!Rvboujujft!gps!bmm!dpousbdu!qbz!jufnt!tibmm!cf! tvctuboujbufe!cz!dbmdvmbujpot/!!Rvboujuz!dbmdvmbujpot!tibmm!cf!ofbu!boe!psefsmz!boe! tibmm!tipx!bmm!tlfudift-!ejbhsbnt-!boe!ejnfotjpot!ofdfttbsz!up!bmmpx!uifn!up!cf! joefqfoefoumz!vtfe!cz!gjfme!jotqfdupst!evsjoh!dpotusvdujpo/!Bmm!rvboujuz! dbmdvmbujpot!tibmm!cf!joefqfoefoumz!difdlfe!boe!tvctuboujbufe!xjui!joefqfoefou! dbmdvmbujpot/! ! e*!Fmfduspojd!gjmft!gps!bmm!DBEE!)jo!Njdsptubujpo!DPOOFDU*-!sfqpsut-!boe! dbmdvmbujpot!tibmm!cf!tvcnjuufe!bu!uif!foe!pg!dpousbdu!ps!xifo!sfrvftufe!cz!uif! Djuz/! ! f*!Bmm!fmfduspojd!tpguxbsf!efwfmpqfe-!ebubcbtft!hfofsbufe-!tqsfbetiffut!boe! joufmmfduvbm!qspqfsujft!efwfmpqfe!evsjoh!uif!mjgf!pg!uif!Bhsffnfou!tibmm!cfdpnf!uif! qspqfsujft!pg!uif!Djuz/! ! 3/!Efmjwfsbcmf!QT'F!qbdlbhf;! ! b*!41&!QT'F! Uif!qbdlbhf!tibmm!jodmvef!uif!dpodfqu!mbzpvu!pg!uif!qbsl!jnqspwfnfou!qmbo-!bmmfz! boe!qbsljoh!mpu!jnqspwfnfout-!mboetdbqjoh!boe!jssjhbujpo-!mjhiujoh-!boe!dptu! ftujnbuf/! 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Tusffu!jnqspwfnfou!qmbot!tibmm!beifsf!up!Djuz!pg!Tboub!Bob!Tuboebse!Qmbot!boe!uif! Tuboebse!Tqfdjbm!Qspwjtjpot!gps!Qvcmjd!Xpslt!Dpotusvdujpo/!!Qmbot!tibmm!cf!dpnqvufs! esbgufe!jo!Njdsptubujpo!DPOOFDU!gpsnbu!boe!tibmm!beifsf!up!uif!dvssfou!Djuz!pg!Tboub! Bob!Qvcmjd!Xpslt!Bhfodz!Joufsbhfodz!DBE!tuboebset/! 8. ! 9. Qspkfdu!Qsphsftt! b/!Nffujoht!.!Qsphsftt!Sfwjfx!Nffujoht!tibmm!cf!ifme!bt!effnfe!bqqspqsjbuf!cz!uif!Djuz/! c/!Qsphsftt!Sfqpsujoh!.!Qsphsftt!Sfqpsut!tibmm!cf!tvcnjuufe!bu!npouimz!joufswbmt-! joejdbujoh!qsphsftt!bdijfwfe!evsjoh!uif!sfqpsujoh!qfsjpe!jo!sfmbujpo!up!uif!qsphsftt! tdifevmfe/! d/!Qspkfdu!Tdifevmf!.!Uif!Dpotvmubou!tibmm!qsfqbsf!uif!qspkfdu!tdifevmf!jo!Njdsptpgu! Qspkfdu!gpsnbu/!!Uif!qspkfdu!tdifevmf!tipvme!csfbl!uif!ubtlt!boe!tvcubtlt/!Boz!nbkps! dibohf!up!uif!qspkfdu!tdifevmf!nvtu!cf!bqqspwfe!cz!uif!Djuz/! ! 10. Uif!sftqpotjcmf.dibshf!pg!uif!qspkfdu!tibmm!cf!b!mjdfotfe!qspgfttjpobm!mboetdbqf!bsdijufdu! ps!qspgfttjpobm!djwjm!fohjoffs!boe!tibmm!tjho!boe!tubnq!ujumf!tiffu!boe!dpousbdu!epdvnfou/!! Mboetdbqf!bsdijufduvsbm-!Djwjm-!boe!fmfdusjdbm!qmbot!tibmm!cf!tjhofe!cz!Dbmjgpsojb!mjdfotfe! qspgfttjpobmt!bddpsejoh!up!uifjs!ejtdjqmjof/! PAYMENT AND INVOICING: tuboebse!jowpjdf!ufnqmbuf/!!Ubtlt!boe!ipvst!tibmm!cf!dmfbsmz!jefoujgjfe!boe!bmm!sbuft!nvtu!nbudi! uiptf!jodmvefe!jo!uif!bqqspwfe!bhsffnfou/!Djuz!tibmm!sfubjo!ufo!qfsdfou!)21&*!pg!uif!jowpjdf! Djuz!pg!Tboub!Bob!SGQ!32.166! Qbhf!B2.9! ! bnpvou!gspn!fbdi!qbznfou!voujm!uif!dpnqmfufe!Qspkfdu!ibt!cffo!bddfqufe!cz!uif!Djuz/! Fbdi!jowpjdf!nvtu!jodmvef!b!Dpotvmubou!Qsphsftt!Sfqpsu!uibu!dpoubjot!ubtlt!boe!bdujwjujft! dpnqmfufe!boe!tvnnbsz!pg!xpsl!jo!uif!ofyu!npoui!qfsjpe/!Dfsujgjdbuf!pg!jotvsbodf!nvtu!cf! dvssfou!jo!psefs!gps!jowpjdft!up!cf!qspdfttfe/! CITY RESPONSIBILITIES: ! Uif!Djuz!xjmm!qspwjef!jogpsnbujpo!jo!jut!qpttfttjpo!sfmfwbou!up!uif!qsfqbsbujpo!pg!uif!sfrvjsfe! jogpsnbujpo!jo!uif!SGQ/!Uif!Djuz!xjmm!qspwjef!pomz!uif!tubgg!bttjtubodf!boe!uif!epdvnfoubujpo! tqfdjgjdbmmz!jo!sfgfssfe!up!ifsfjo/! !Djuz!tubgg!xjmm!cf!sftqpotjcmf!gps!uif!Hfofsbm!Qmbo!Bnfoenfou!gspn!Mpx!Efotjuz! Sftjefoujbm!)MS.8*!up!Pqfo!Tqbdf!)P*-!bo!Bnfoenfou!Bqqmjdbujpo!up!dibohf!uif!{pojoh! ejtusjdu!gspn!Nvmuj.Gbnjmz!Sftjefodf!)S4*!up!Pqfo!Tqbdf!Mboe!)P*!boe!uif!mpu!nfshfs! qspdftt/! !Gvsojti!tdpqf!pg!xpsl!boe!qspwjef!hfofsbm!ejsfdujpo!bt!offefe!gps!uif!bttjhofe!qspkfdu/! !Bmm!qmbo!difdl!dppsejobujpo!xjuijo!uif!Djuz! !Bewfsujtf-!bxbse-!boe!benjojtufs!pg!dpotusvdujpo!dpousbdu! !! !Fmfduspojd!gjmft!gps!ujumf!tiffut!boe!tiffu!cpsefst! !Gbdjmjubuf!nffujoh!tqbdf!boe!dppsejobujpo!boe!Djuz!gbdjmjujft! ! CONSULTANT RESPONSIBILITIES: ! !Qspwjef!bmm!sfrvjsfe!jotvsbodf!bt!pvumjofe!jo!Buubdinfou!3!pg!uijt!SGQ/! !Tvcnju!sfofxbm!pg!Dfsujgjdbuf!pg!Jotvsbodf!41!ebzt!cfgpsf!fyqjsjoh/! !Fotvsf!Dfsujgjdbuf!pg!Jotvsbodf!jt!dvssfou!xifo!tvcnjuujoh!jowpjdft/! ! ! Djuz!pg!Tboub!Bob!SGQ!32.166! Qbhf!B2.:! ! Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Tfswjdft!gps! Tuboebse.NdGbeefo!Qbsl! SGQ!Op/!32.166 Tvcnjuufe!czTvcnjuufe!up Ifbui!Ibcjh-!QMB!$6139Lfooz!Ohvzfo Qspkfdu!NbobhfsDjuz!pg!Tboub!Bob Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/31!Djwjd!Dfoufs!Qmb{b-!N.47 28893!28ui!Tusffu-!Tvjuf!311!Tboub!Bob-!DB!:3812 Uvtujo-!DB!:3891 Kvof!4-!3132 j!!}!!Kvof!2-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Ubcmf!pg!Dpoufout Section Description Page Section A Cover Letter ...................................................................3 Section B Contract Agreement Statement ...................................4 Section C Firm and Team Experience ...........................................4 Section D Project Understanding ...................................................7 Section E Relevant Project Experience....................................17 Section F References...............................................................19 Appendix A Resumes ......................................................................A-1 Appendix B Forms ............................................................................B-1 Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!2 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 (This page intentionally left blank) 3!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 June 3, 2021 Mr. Kenny Nguyen City of Santa Ana Public Works Agency; M-36 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 SF;!!QSPQPTBM!UP!QSPWJEF!MBOETDBQF!BSDIJUFDUVSBM!EFTJHO!TFSWJDFT!GPS!!!!!! TUBOEBSE.NDGBEEFO!QBSL-!SGQ!OP/!32.166 Dear Mr. Nguyen: On behalf of David Evans and Associates, Inc. (DEA), we enthusiastically provide you with a proposal for the design of Standard-McFadden Park. Our team has had the pleasure of working with the City of Santa Ana (City) on the design and implementation of both the award-winning Memory Lane Park, as well as the recently completed Mariposa Park. We've worked closely with Suzi Furjanic and Ron Ono. We've also had the Extensive Understanding of the City and Knowledge of the Proposed Project: Having been involved in the design of these similar park projects with the City, and understanding the importance of grant funding and scheduling, DEA is pleased to once again express our sincere interest in continuing to collaborate with your team. We have in-house expertise and creativity from our landscape architects, civil engineers, park planners, surveyors, hydrology specialists, irrigation designers, and construction team members. We understand the City's desire to implement the design featured in the request for proposal in hopes of bringing the kind of successful community engagement and implementation as we have had the opportunity of providing on the two prior park projects noted above. Our expertise with public outreach, Coupled with our extensive portfolio of park projects throughout Southern California, we are an ideal match to team with the City for the redevelopment of the Standard- McFadden Park. We have provided a comprehensive scope of services based on the City’s preliminary conceptual plan and overall project budget of $4,000,000 provided by the 2018 Parks Bond Act - SPD & CR and Park Acquisition and Development Funds. We have come together with our teaming partners including Design West for electrical engineering, Converse Consulting for geotechnical engineering, and Spohn Ranch for the skate park design. We have provided a comprehensive schedule to indicate how best to accomplish your scheduling needs. selection process. I am a principal of DEA and the main point of contact with legal authority to commit the questions or need additional information. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Kim S. Rhodes, PLA 3867 Vice President, Principal in Charge Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!4 17782 17th Street, Suite 200 Tustin, CA 92780 T: 714.665.4500 F: 714.665.4501 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 C/!Dpousbdu!Bhsffnfou!Tubufnfou We concur with the contract language; however, if possible, David Evans and Associates, Inc. (DEA) within the California code and to be compliant with current state laws. to the extentoperations omissions that it is legally liable for to the extent arising from this D/!Gjsn!boe!Ufbn!Fyqfsjfodf! DEA has been providing landscape architectural years. Founded in 1976 on the philosophy of hiring outstanding professionals and giving them the freedom and support to do what they do best, the landscape architecture team at DEA has become well established in today’s marketplace. DEA has more than 800 employee owners and Mississippi, Nevada, New York, Oregon, South Carolina, Texas, Utah, and Washington. We are consistently ranked among Engineering News EFBt!qspkfdu!nbobhfs!boe!mboetdbqf!bsdijufduvsf! ufbn!ibwf!fyqfsjfodf!efmjwfsjoh!bxbse.xjoojoh! among the leaders in many of our local markets. qspkfdut!uispvhipvu!!Tpvuifso!Dbmjgpsojb EFB!Tfswjdft DEA has the demonstrated capacity to perform the required services as described in the request for proposal, to provide landscape architectural services for the Standard-McFadden Park project. We have organized an experienced group of individuals to assist the City with this project to provide a creative, responsive, technically across the west to provide the services you need. Landscape architecture is an integral part of DEA’s interdisciplinary approach. Our experience includes highways, residential, and commercial site planning. We have worked seamlessly with numerous southern California municipalities providing design services, and have found that an essential element of our recreation, civic and community facility project success is client collaboration. Our best projects have been programmed, planned and designed with extensive input from our clients and their community. When clients are engaged in the process, they know that their interests and their stakeholders’ needs are being addressed. 5!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Pshboj{bujpobm!Dibsu Lfz!Tubgg architectural design and management on numerous Heath Habig | Project Manager: projects, including design and planning for parks, trails, streetscapes / roadways, sports facilities, Heath is a senior landscape architect transportation corridors, structure aesthetics, schools architectural design experience at all and universities, commercial, residential, and phases of the project delivery process including schematic design, design both the Memory Lane and Mariposa Park projects, development, construction documentation and and was instrumental in preparing award-winning submittals for Memory Lane Park. construction support. Heath has worked on a wide variety of projects during his career and continues to Availability: 25% pull from this experience on city parks, trails, streetscapes, single family housing developments, Todd is a California senior living facilities and commercial sites. He is also licensed landscape architect with an experienced project manager and recently extensive experience in the public sector throughout Southern California. Mariposa Park for the City of Santa Ana. For the past 33 years, he has been Availability: 40% responsible for the design and management of a wide variety of projects including neighborhood and Kim is a California registered, award-community parks, trails, campgrounds, streetscapes, winning landscape architect, client restroom facilities and recreation centers. Todd has manager, and vice president with DEA. For the past 36 years, she has been responsible for landscape Availability: 30% Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!6 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Jon Oen | Irrigation Design: Jon is a Tvcdpotvmubout DPOWFSTF!DPOTVMUBOUT!}!Hfpufdiojdbm! Fohjoffsjoh auditor, and a partner with the U.S. Converse is an employee-owned corporation Environmental Protection Agency’s providing geotechnical engineering and geological (EPA’s) WaterSense program. For 23 years, he has worked on a wide variety of irrigation includes in-house geotechnical engineers, projects including parks, streetscapes, interchanges, engineering geologists, environmental scientists, hotels, resorts, residential, and commercial developments. Jon provides construction observation drafting/CAD specialists, and other specialized including submittal review and site visits (main line by the Division of the State Architect, California controls. He is well versed in the regulatory guidelines Department of Transportation, US Army Corps of Engineers, American Association of State Highway Landscape Ordinance). Availability: 40% Concrete Reference Laboratory. EFTJHO!XFTU!FOHJOFFSJOH!}!Fmfdusjdbm! Task Lead: experience in the civil engineering Fohjoffsjoh profession. He has successful hands- Design West Engineering is a full-service on design engineering experience on public works, education, commercial, on the philosophies of second-to-none service, and residential development projects. Mark has an environmental sensibility, and commitment to extensive background in all aspects of computer forward-thinking innovation. They currently maintain technology as it relates to the civil engineering profession including grading, street, storm drain, range of practical experience in municipal, sanitary sewer systems, and water design; in addition educational, green-building, transportation, medical, to coordination with utility companies for relocation commercial, and residential building sectors. Their and installation of new wet and dry utilities. Mark and his team were instrumental on the engineering tasks a multi-disciplined environment, each familiar with associated with Mariposa Park in the City of Santa overall project requirements in addition to their Ana. Availability: 40% expertise in the latest technologies. TQPIO!SBODI!}!Tlbufqbsl!Dpotvmubou Lead: Bob has 34 years of experience Spohn Ranch began as a community, anchored by Aaron Spohn’s backyard half-pipe, and grew into served in many roles from managing cornerstone of wheel sports progression for over 30 teams, 3D laser scanning, and years, Spohn Ranch’s Los Angeles backyard roots developing a new service for subsurface 3D utility have spread globally, culminating in hundreds of mapping. Bob's past experience in the public sector cutting-edge creations. Via three decades of municipal adds to his overall knowledge and understanding of skatepark projects, Spohn Ranch has mastered a control, water and some unique projects like moving highest-quality wheel-focused terrain possible. With a the Space Shuttle Endeavour through the streets of Los Angeles. the Spohn Ranch family of highly-skilled craftsmen, Availability: 20% including landscape designers, iron workers, grading themselves on designing and building skateparks with the relentless dedication to detail and architectural 7!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 E/!Qspkfdu!Voefstuboejoh Bqqspbdi!boe!Voefstuboejoh UIF!WBMVF!PG!EFB Having had the opportunity to partner with the City of Santa Ana (City) on the design and implementation of two similar parks (Memory Lane and Mariposa Parks), by which the City has successfully achieved much needed recreational opportunities for the community. Both Memory Lane Park and Mariposa Park began with a strong conceptual design developed outreach process. Both parks were in underserved neighborhoods with enthusiastic involvement from the community and funded from sources requiring strict adherence to project schedules and design programs given grant funding guidelines. irrigation components. The Standard-McFadden Park will require very similar processes for design and construction, QVCMJD!JOQVU including design amenities that can be found in We understand that although additional public both aforementioned parks. Both projects were an outreach will occur, the City began the design process enjoyable collaboration between the City and DEA. by holding several community meetings to obtain Given our interest in continuing to be a part of the input regarding the desired elements of the park. City's goal of providing the local community with This resulted in the development of a conceptual plan access to exercise and recreational facilities, DEA has prepared by the City and included as part of the RFP. The anticipated park elements include: project would eventually be the next park slated for Hardscape / Walkways / Parking area AC paving / design and construction. Concrete Alley Improvements The City continues to make great strides in providing Playground Area with Rubberized Play Surface parks for the community. The Standard-McFadden Park will also be connected with nearby public Decorative Pedestrian Bridges and Decomposed transportation and new bike lanes - thus we can Granite Walkways expect a busy, vibrant, and active park with amenities Canvas Shade Structures for all. The juxtaposition of the selected improvements Decorative Gate Entrance will be important to ensure that we consider safety, visibility, adjacencies, noise, circulation, and access. Exercise Area GVOEJOH Turf Play Area Based on the information noted in the request for Skate Park "bowl" proposal (RFP), the City has secured approximately Basketball Half Court with Lighting $4,000,000 dollars for the development of the Perimeter Fencing / Screening Standard-McFadden Park. Funding is being provided by a 2018 Parks Bond Act-SPD & CR and Park Water Quality Landscape Features such as a Acquisition and Development (A&D) Funds. The Rock Bioswale California Friendly / Waterwise Landscaping corner of the Standard Avenue and McFadden Automatic Irrigation System Avenue intersection and is currently composed of six Site Amenities (park entrance sign, interpretive land use and zoned multi-family residential. None signage, benches, picnic tables, bike racks, and a of the existing features are to remain unless there is drinking fountain) Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!8 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Drainage (Utilizing Low Impact Development Concepts) / Water Quality Management Plan Right-of-Way Site and Parking Lot Lighting FGGFDUJWF!QSPDFTT DEA again anticipates working closely with the City to schedule and facilitate community meetings upon award of the contract to obtain consensus of the desired park amenities, and to determine if these Efdpsbujwf!Qbwjoh!bu!Dfousbm!Qbsl!Xftu elements are within the construction budget. Our resilient surfacing, these elements will also be team has extensive experience with community incorporated. Park lighting will be LED yet will avoid outreach and workshop facilitation. We will also ‘light spill’ along nearby residential housing. We have worked with a number of agencies TDIFEVMF to assist in expediting construction schedules by DEA has prepared a comprehensive schedule utilizing various programs available to cities whereas (found at the end of this section) that requires full a reduction in cost is achieved in addition to a savings cooperation by our design team members as well in the schedule. as the City and outside agencies to ensure the work is completed in accordance with the City goals as BEIFSFODF!XJUI!UIF!HSBOU well as the criteria necessary in compliance with the Parks Bond Act (although we understand that the have occurred to date, the continued outreach will dates noted will shift based on the current status of focus not only on design, but also on color schemes, the project). This 'dynamic schedule' will be updated plant materials, and artwork. Although not included in at each progress meeting, making adjustments as our scope of services at this time, we have created needed and determining if there are any matters that educational materials and imagery for all kinds of could cause potential issues, and if so, to determine interpretive signs should the City like to incorporate how to mitigate these concerns. As we move these items. Because security is high atop the beyond the pandemic, we will identify any topics of list of community concerns, our design team can concern, for example health and safety, maintenance, suggest other means of monitoring safety beyond connectivity, current cost of lumber and construction; that provided by ‘roving security guards’. Past DEA but also to ensure that long lead items will be projects have also included assistance from the available when needed. California Conservation Corp (CCC) and therefore, should the City desire collaboration between the Our scope and fee addresses each of the elements contractor and CCC and / or OCCC, we are happy to denoted in the RFP in addition to the tasks necessary to prepare a comprehensive set of construction documents. Given our extensive experience with While sustainability is important in all aspects of award-winning park projects, we look forward to design, DEA continues to implement sustainable sharing our ideas with you on how best to implement design practices within our projects including the your project within the available funding and prior to selection of plant material and irrigation equipment the desired deadlines. best suited to a project’s needs. Pervious surfaces will be included such as a rock bioswale to retain on- We would also like to include (at not cost to the City), site water thus allowing for groundwater recharge, in addition to decomposed granite paths, both of which provided this for Mariposa Park as the City may were included in the two previous parks we designed for the City. These elements are not only functional, community outreach. but provide for improved aesthetics. Drought tolerant, EFBt!tvddftt!po!uif!Djuz!pg!Tboub!Bob(t! California-friendly plants and SMART irrigation Nbsjqptb!Qbsl-!efnpotusbuft!pvs!ufbn(t! systems will also be incorporated. Where recycled materials can be used, such as for playground dpnnjunfou!up!efmjwfsjoh!rvbmjuz!qspkfdut/ 9!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Tdpqf!pg!Xpsl Ubtl!2!!Qsf.Eftjho!0!Qspkfdu!Tubsu.Vq!Nffujoh! The DEA project team will attend a start-up meeting project goals, deliverables, budget, funding and schedule. This task will also include a site visit with Deliverables: Attendance at project start-up meeting and site visit by key members of the project team. Ubtl!3!!Dpodfquvbm!Qmbo!)41&*! DEA will provide one rendered conceptual plan based Qfeftusjbo!Csjehf!bu!Nfnpsz!Mbof!Qbsl on input from the community outreach meetings in addition to the preparation of one revised plan and surveys will be limited to the existing curb and gutter 3-D rendered conceptual exhibit which incorporates along Standard and McFadden Avenues and along the boundaries of the building to the north and the was generated through earlier outreach meetings collection will be surveyed over the existing playing held by the City’s Parks, Recreation and Community Services Agency. A construction cost estimate and days have been allotted for this subtask. City prior to commencing work on the PS&E package. The record parcel lines will be As noted in the RFP, the intent of this park is to computed from publicly available record maps. provide the community with access to exercise and Research will be conducted at the County of Orange recreation facilities and includes each of the elements support of the record controlling lines stated above. in Attachment 4 which highlights the City provided The record base map will be based upon the latest conceptual plan. county assessor roles. It is assumed that the city will Deliverables: One conceptual plan, one revised / provide a current vesting deed for the park parcels. Key property corner monuments will be tied into the schedule. horizontal survey control established for this project and utilized in the mapping of the record controlling Ubtl!!4!!Upqphsbqijd!Tvswfz lines stated. The centerline and right-of-way limits It is our understanding that ground surveys will be will be calculated only within the limits of the project the preference as required by the city. The limits stated above. for the ground survey will be that parcel of land A Record of Survey Map may be required by state corner of Standard and McFadden Avenues in the recovered and a boundary resolution be required. This city of Santa Ana, California. Of importance, will appears to be highly likely in this area, as preliminary be the need to identify the property lines along the research does not show any current recorded maps northerly and easterly boundaries of the planned park in this area since the original tract map was recorded improvements. Due to city requirements for ground surveys, no aerial survey, Record of Survey Map preparation, review mapping will be provided. and recording has not been included in this proposal. The topographic Setting of boundary corners is also excluded at this time. utilities, invert elevations, and other visible features within the survey limits described. Surveyors will collect sidewalks, walls, or natural terrain features, etc., for use in the topographic mapping. Ground Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!: Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 The following items are not included in this scope of services: Record of Survey Map Preparation, Review and Recordation with the County Corner Records Map Preparation, Review and Recordation with the County Extensive Boundary survey Title Reports Legal descriptions/plats Utility Mapping Deliverables: Topographic Survey as noted above. Qvcmjd!Xpsltipq!Nffujoh!gps!Cszdf!Iboft!Qbsl Ubtl!!5!!Hfpufdiojdbm!Jowftujhbujpo! Percolation Test: the site via a drainage device. Two percolation tests, professional will set-up the project to provide the services outlined under our scope of work. The project set-up will include the following. Laboratory Testing: The laboratory testing program Coordinate with City representative to schedule will depend upon the type of soils encountered during obtained. Laboratory tests will include, but may not Stake the boring locations prior to drilling. be limited to R-value, expansion index, and soils Notify Underground Service Alert (USA) to clear corrosivity. Data obtained from the utilities. exploratory borings and the laboratory testing Arrange for a drill rig. program will be evaluated. A report will be prepared Field exploration will consist of drilling a total of seven which will include the following items. Logs of the exploratory borings summarizing the subsurface conditions encountered, and a plan indicating the locations of the explorations. (bgs) or to refusal, whichever is more shallow. The Depth to groundwater (if encountered) and its purpose of the borings will be to obtain subsurface impact on the proposed development. information, and obtain undisturbed and bulk samples Location of active faults relative to the site and its of the various soil types for laboratory testing. The impact. tamped. CBC. Grading recommendations, including removal of unsuitable soils. Subgrade preparation for slab, foundation and walkway. Soils bearing pressure for shallow foundation design. Gjuoftt!Frvjqnfou!bu!Nfnpsz!Mbof!Qbsl 21!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Statis and seismic lateral earth pressure for retaining walls (pedestrian bridges) Light pole foundation design and construction recommendations. Geotechnical parameters for skate bowl design Parking Lot pavement design recommendations Parking lot subgrade preparation recommendations Deliverables: Geotechnical report. Efdpsbujwf!Gfodjoh!bu!Pwspn!Qbsl!Cbtlfucbmm!Dpvsu Ubtl!6!.!Qsfmjnjobsz!Izespmphz!boe!Izesbvmjdt! Bobmztjt! available for in-person meetings as needed. DEA will prepare a preliminary drainage study for the project site. A rational method analysis of the Deliverables: Attendance at two public outreach site will be performed addressing the pre and post meetings including assistance with promoting said meetings, in addition to attendance at rational analysis will determine the pre-and post- project meetings during the design development / construction document phase of work as noted and as for sizing of on-site drainage facilities to retain the allocated in the fee schedule. Ubtl!8!!Eftjho!Efwfmpqnfou!Qmbot!)71&*! This analysis, along with the percolation test data provided by the project geotechnical engineer will be Based on the approved conceptual plan, DEA will prepare a 60% design development package including landscape architectural, civil and electrical Deliverables: Hydrology and hydraulic analysis engineering plans, in addition to draft technical report. Milestone submittals shall include plans, specs, Ubtl!7!.!Qvcmjd!Pvusfbdi!boe!Qspkfdu!Nffujoht! preliminary quantities, pay items, design calculations DEA will be available for two public outreach and reports (geotechnical, hydrology). meetings to present the project to the community. We understand that these may be virtual or in-person Deliverables: Preparation of a design development and hence will be prepared for either format once this level PS&E package as described above. is determined. DEA will organize, promote (create Ubtl!9!!Gjobm!Dpotusvdujpo!Epdvnfou!Qibtf! mailing list based on City input) and facilitate these ):1&!boe!211&!qmbot* meetings in addition to providing the presentation material (graphics and renderings). The goal of these meetings includes discussing key project aspects, local residents on the design and aesthetics. DEA will have a bilingual design team member available for each team meeting. Additionally, the DEA team will attend progress the duration of the project in addition to the start-up meeting. Fees are based on an average meeting time of 1 hour. If additional meetings are required beyond the allocated hours, DEA will provide a scope and fee to supplement this task if needed. Where appropriate, virtual meetings will be hosted by DEA. Given the Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!22 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Ubtl!9/2!!Tjuf!Qmbo DEA landscape architects will provide a site plan for the proposed items of construction. This plan will designate features of the proposed project including placement, detail references, material and manufacturer callouts, general construction notes, necessary for the proper construction of proposed items. At this time, we anticipate that the park will include some or all of the following: alley and on-site parking, picnic area, playground area, site furnishings / amenities (bike racks, benches, trash receptacles, pedestrian bridges), skate park, basketball half court, Qmbz!Bsfb!bu!Nbsjqptb!Qbsl exercise area, walking paths, landscaping, lighting, and fencing. Deliverables: 1” = 20’ scale grading and drainage Deliverables: 1”=20’ scale site plan. plan. Ubtl!9/3!!Tjuf!Vujmjuz!Qmbo!boe!Dppsejobujpo Ubtl!9/6!Bmmfz!Jnqspwfnfou!Qmbot DEA will perform utility research in preparation of the DEA will prepare a 1” = 40’ improvement plan site utility plan. This research will include searching for the reconstruction of the alley adjacent to the for available record utility data within or adjacent to the project limits. DEA will gather available information drainage patterns, swales, typical cross sections, from the utility purveyors regarding their facilities in details and proposed civil related improvements the project area. Underground plan utilities will be mapped by record public information only; subsurface ramps. The plan will consider ADA requirements for accessibility. will not be shown. The record utility information will be Deliverables: 1” = 20’ alley improvement plan. used to determine points of connection for electrical (Southern California Edison), irrigation and domestic Ubtl!9/7!!Xbufs!Rvbmjuz!Nbobhfnfou!Qmbo! water in the preparation of a site utility plan. )XRNQ* Deliverables: Data collection, utility research, and DEA will prepare a WQMP report to include treatment the preparation of a site utility plan to provide power/ electrical, irrigation and domestic water to the project treatment systems in order to provide compliance with site. water treatment requirements. Deliverables: WQMP report as noted above. Ubtl!9/4!!Ipsj{poubm!Dpouspm!Qmbot! DEA will prepare a 1”= 20’ scale horizontal control Ubtl!9/8!!Fsptjpo!Dpouspm!Qmbo! plan for the project depicting a survey control line This plan will include the preparation of erosion and dimensions to pertinent site features for use control measures for use in construction to reduce in the layout of the park and site features during sediment transport within the site. construction. Deliverables: 1” = 20’ erosion control plan. Deliverables: 1” = 20’ scale horizontal control plan. Ubtl!9/9!.!Tjuf!Bnfojujft!Qmbo! Ubtl!9/5!.!Hsbejoh!boe!Esbjobhf!Qmbo! This plan will include the recommended placement DEA will prepare a 1”= 20’ scale precise grading, of amenities throughout the Standard-McFadden drainage and paving plan for the project depicting the proposed elements such as benches, drinking drainage patterns, swales, typical cross sections, fountains, bike racks, trash receptacles, lighting, play details and proposed civil related improvements equipment, shade structure, picnic tables, fencing, and skateboard ramps. ramps. The plan will consider ADA requirements for accessibility. Deliverables: 1” = 20’ site amenities plan. 23!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 Ubtl!9/:!.!Tlbuf!Qbsl!Qmbot! The skate park plans will be prepared by Spohn meeting and site walk, information gathering, design development, the preparation of a 3D rendering, and construction documents that include layout plan, steel plan, jointing plans, grading and drainage, sections, Deliverables: Skate park plans as described above. Ubtl!9/21!.!Qmboujoh!Qmbot! Plans will include a plant legend indicating trees, shrubs, and ground covers in addition to information Efdpsbujwf!Gfodjoh!bspvoe!Tlbufqbsl!bu!Cszdf!Iboft!Qbsl regarding the placement of materials such as decomposed granite, mulch and boulders. The Obtain horticultural soils report (Agronomic data) legend will indicate the botanical and common based on soil samples obtained from site. names, quantity, size, and remarks (such as variety Provide irrigation run time schedule based on soil and staking procedure). The plans will provide an type. appropriate palette utilizing sustainable landscape materials including California-friendly, drought tolerant Rain and wind sensors will be added in addition to plants. Deliverables: 1” = 20’ planting plan and details. Deliverables: 1” = 20’ irrigation plans and details. (Recycled water is not anticipated). Ubtl!9/22!.!Jssjhbujpo!Qmbot! Ubtl!9/23!!Fmfdusjdbm!Qmbot The irrigation plans will provide the necessary information for a complete and fully automatic Design West Electrical Engineers will provide lighting for entry walkways, the basketball court, indicate the point of connection based upon agency shade structure and parking lot. Power design for the irrigation controller is included in addition to the regulation (as necessary), and equipment size and design and coordination of the new electrical pedestal type in the irrigation legend. “Smart” Water Application with the local utility company. Plans will also highlight Technologies (SWAT) will be utilized. Flow monitors, the location of panels, switchgear, and meters. moisture sensors, and ET based controllers will Schedules, details, notes and a photometric analysis be implemented. We also anticipate providing the will be provided. following information: Deliverables: Electrical engineering plans, details Prepare water usage calculations (MAWA and ETWU) Ubtl!9/24!.!Dpotusvdujpo!Efubjmt! DEA will prepare construction details for hardscape hydrozone table for each remote control valve. elements, pedestrian bridges, footings, site furnishings (if necessary), planting and irrigation components. In most instances, footing details and calculations (if necessary) for pre-fabricated items such as shade canopies and play equipment will be provided by the manufacturer. Deliverables: Construction details as noted above. of the components in 'Green Book' format. DEA will Tlbufqbsl!bu!Nbsjqptb!Qbsl Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!24 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 with the City-provided boiler plate information such as general conditions, special provisions, notice inviting bids etc. Ubtl!:!!Cje!Bewfsujtfnfou!)Pqujpobm* Deliverables: DEA will attend the pre-bid meeting and will provide responses to bid request for information and assist Ubtl!9/26!!Joefqfoefou!Gjobm!Pqjojpo!pg! Qspcbcmf!Dptu! prior to release of information. estimate in a per unit basis (or lump sum) of proposed Deliverables: Attendance at pre-bid meeting and bid park improvements once the construction documents assistance as noted above. have been completed to 100%. This format will directly match the contractor bid schedule for ease of Ubtl!21!!Dpotusvdujpo!Benjojtusbujpo!)Pqujpobm*! comparison. The estimate will be in tabular form for DEA’s construction management team will answer each construction item indicating quantity, unit price, questions, review submittals, shop drawings and total cost. and schedules required to be submitted by the Deliverables: Construction Cost Estimate. contractor for conformance with the design plans and Ubtl!9/27.!Qmbo!Tvcnjuubmt-!Bqqspwbm!Qspdftt-! boe!Qfsnjuujoh! The construction documents will be prepared in drawing reviews within two weeks of receipt and accordance with the California Building Code and contract change order reviews shall be completed ADA. PS&E's will be submitted to the City for review within two working days of receipt. We understand and approval at four milestone deliverables - 30%, that the City will handle the day to day construction 60%, 90% and 100%. Plans will be signed by a management process. licensed professional as appropriate. DEA has anticipated the hours denoted in the fee Deliverables: Submittal, review, and revisions schedule for each of the respective disciplines. associated with obtaining project approval as noted Please note that this task shall require compensation above. on a time and materials basis in accordance with the Ubtl!9/29.!Gjobm!Dpmpsfe!Sfoefsjoh are shown for budgetary purposes only and shall be determined prior to the start of construction to allow rendering depicting the proposed site features the City to decide how best to utilize the DEA team Deliverables: Final colored site plan at 1" = 20' scale (or larger) as noted above. listed and therefore we recommend negotiating this task once the contractor has been selected and prior to construction. Ubtl!22!!Sfdpse!Esbxjoht!0!Bt!Cvjmu!Qmbot! )Pqujpobm*! plans provided by the City', DEA will incorporate we can provide the City with electronic ‘Record Drawings’. Deliverables: One set of electronic As Built plans based on contractor provided red lines. Pwspn!Qbsl 25!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ STANDARD AVE. Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 F/!Sfmfwbou!Qspkfdu!Fyqfsjfodf Nfnpsz!Mbof!Qbsl-!Tboub!Bob-!Dbmjgpsojb design for the award-winning Memory Lane Park and Trailhead in the City of Santa Ana. The park was designed to provide recreational opportunities to the area residents, general public, and bike & equestrian riders along the Santa Ana River Trail. The pocket park includes a children’s play area, equestrian hitching posts, picnic area, site furnishings, a dry creek bed with pedestrian bridge, signage, security lighting and landscaping. Year Completed: Client Name: Contact: Nbsjqptb!Qbsl-!Tboub!Bob-!Dbmjgpsojb DEA provided surveying, engineering, and landscape architectural design for a new half-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes, and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants (including fruit trees), drip irrigation, low impact development drainage, lighting, and other amenities, including a park entrance sign, interpretive signage, benches, picnic tables, bike racks, and a drinking fountain. Year Completed: Client Name: Contact Name: Uif!Usbdlt!bu!Csfb-!Dbmjgpsojb DEA landscape architects and civil engineers documents for several segments of the multiple award-winning Tracks at Brea, a four-mile trail that traverses from west to east across the City of Brea. Segment 3 is a one-mile segment of Class I meandering trail through an abandoned rail corridor. The project scope included work between Brea Boulevard and State College Boulevard and incorporates both hard and soft surface trail, native plantings, site furnishings, and a lighted parking area. Segment 4 is a nearly one-mile long multi-modal trail between State College and Birch Street. The trail consists of separate paths for both pedestrians and bicyclists. The meandering path is 20 feet wide, Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!28 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 allowing 10 feet for each use. Segment 2 included soil remediation and rough grading construction. Segment 2 is approximately 1,400 lineal feet in length and terminates on the east at Brea Boulevard. The work included coordination with a geotechnical consultant to implement the Removal Action Work Plan, the development of soil removal and rough grading plans, and the Notice of Intent and Stormwater Pollution Prevention Plan. The rough grading plans were developed to incorporate the concept plan prepared by DEA’s landscape architects. The project includes a dual purpose trail system, site furnishings and plantings, maintenance vehicle access, and a stair system for access to Segment 1. Year Completed: Client Name: Contact: Cszdf!Iboft!Qbsl-!Tbo!Cfsobsejop-!Dbmjgpsojb DEA landscape architects developed a conceptual master plan and construction documents for the award-winning two-acre Bryce Hanes Park in the City of San Bernardino. The park is located on a busy corner in an underserved neighborhood and the community input process such as a water area, a restroom, art in public places, and parking. Sustainable features include permeable paving, drought tolerant planting, solar lighting, ‘Smart’ irrigation techniques, recycled/ recyclable materials and groundwater recharge. Year Completed: Client Name: Contact: PDUB!Cjdzdmf!boe!Qfeftusjbo!Usbjm! Hbsefo!Hspwf-!Dbmjgpsojb The City of Garden Grove selected DEA to design a Class I trail that provides connectivity for bicyclists and pedestrians to a variety of uses along the Orange County Transportation Authority railroad right-of- way, including neighborhoods, schools, parks, and mile” bicycle and pedestrian trail for the City, and extends from Brookhurst Avenue to Stanford Street. Year Completed: Client Name: Contact: 29!!}!!Kvof!4-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!!SGQ!Op/!32.166 G/!Sfgfsfodft QspkfduSfgfsfodfEFB!Qspkfdu!Nbobhfs City of Santa Ana Contact: Heath Habig City of Garden Grove Contact: Heath Habig OCTA Bicycle and Pedestrian Trail OCTA (formerly with the City of Brea) Contact: Kim Rhodes The Tracks at Brea City of Lake Elsinore Contact: Kim Rhodes City of Pasadena Contact: Todd Holmes Washington Park P: 626.744.4267 Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!4-!3132!!}!!!!2: Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 BQQFOEJY!B SFTVNFT Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!2-!3132!!}!!!!Bqqfoejy!B!.!2 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Ifbui!Ibcjh-!QMB!6139!! Qspkfdu!Nbobhfs! Pickleball Courts at Sunrise Park, Palm Springs, Education BS, Landscape Architecture, 1996, California State Polytechnic California University, Pomona DEA prepared conceptual design plans for 16 Registration pickleball courts at Sunrise Park in the City of Palm Professional Landscape Architect, California (5028), 2005 Years of Experience develop several court layout alternatives which 25 incorporated existing park features. The designs also included site furnishings, proposed trees, and Heath is a senior landscape architect within DEA’s hardscape. land development business unit with more than 25 years of landscape architectural design experience San Sevaine Trail, Phase 1- Segment 2, Fontana, at all phases of the project delivery process including California schematic design, design development, construction documentation and construction support. Heath documents for a 1.25-mile multi-use trail along has worked on a wide variety of projects during his the San Sevaine / Etiwanda Creek Channel. The career including city parks, streetscapes, single family proposed trail will lie within the San Bernardino housing developments, senior living facilities, and County Flood Control District right-of-way and commercial sites. He is also an experienced project manager having recently managed a similar park Fontana, to Banyan Street in the City of Rancho project for the City of Santa Ana. for the trailheads. Mariposa Park, Santa Ana, California Heath served as project manager for Mariposa Park, Lake Cahuilla Veteran's Memorial, La Quinta, a one-acre neighborhood park in the City of Santa California Ana. The local residents requested that the park DEA landscape architects provided conceptual design include a playground, a teaching area for active lifestyle classes and a community garden. The design memorial at the main entrance of Lake Cahuilla includes walkways, playground equipment, a picnic Veteran’s Regional Park in the city of La Quinta. The area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development memorial plaque and time capsule to commemorate drainage and lighting. Other amenities including a park entrance sign, interpretive signage, benches, branches of the US military. An army colonel spoke picnic tables, pedestrian bridge, bike racks, and at the opening of the memorial. Heath served as the drinking fountain were also provided in the design. client contact and project manager. Lagos De Moreno Park, Brea, California Bicycle and Pedestrian Trail Landscape and DEA provided design and construction services Irrigation Project, Garden Grove, California for Lagos de Moreno Park in the City of Brea. The DEA landscape architects provided plans, park was built adjacent to an elementary school and installation of new trees along an existing one mile provided full construction support services during stretch of city bike trail which was previously designed installation. His duties included submittal/request by DEA civil engineers. Full irrigation design plans were also provided by DEA irrigation specialists. drawings, coordination of construction activities with Heath served as the client contact and project the contractor, coordination with Division of the State manager. Architect (DSA), client, and on-site observation. Heath served as the project manager. Bqqfoejy!B!.!3!!}!!Kvof!2-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Ljn!T/!Sipeft-!QMB!4978!! Qsjodjqbm!jo!Dibshf Education BS, Landscape Architecture, 1985, California Polytechnic State area and interpretive signage. The site underwent soil University, Pomona Registration The project was a multiple award winner including an Professional Landscape Architect, California (3867), 1993 ASLA Honor Award for design. Years of Experience Gibson Mariposa Park, El Monte, California 36 As principal-in-charge, Kim worked with Amigos Kim is a California registered, award-winning de Los Rios, an environmental and community landscape architect, client manager, and vice activist group providing design assistance, project president with DEA. For the past 36 years, she has coordination, and preparation of construction been responsible for landscape architectural design and management on numerous projects, including creating exciting opportunities to integrate unique design and planning for parks, trails, streetscapes / design elements into the park. The monument sign roadways, sports facilities, transportation corridors, resembled a large caterpillar, the shade canopies structure aesthetics, schools and universities, commercial, residential, and industrial developments. stage was modeled after a caterpillar-eaten leaf. Memory Lane Park, Santa Ana, California using only California native plant material. Kim served as principal-in-charge for the award- winning Memory Lane Park and Trailhead in the City Bryce E. Hanes Park, San Bernardino, California of Santa Ana. The park was designed to provide Kim served as principal-in-charge for the award- recreational opportunities to the area residents, winning two-acre Bryce E. Hanes Park in San general public, and bicycle and equestrian riders Bernardino. The park is located on a busy corner in along the Santa Ana River Trail. The pocket park an underserved neighborhood and will include many nature garden, trails, bike racks, equestrian hitching input process, such as a water ‘sprayground’, a skate posts, picnic area, site furnishings, a dry creek bed with pedestrian bridge, signage, security lighting and landscaping. art in public places, and parking. Sustainable features include permeable paving, drought tolerant planting, Mariposa Park, Santa Ana, California solar lighting, ‘Smart’ irrigation techniques, recycled/ Kim served as principal in charge for Mariposa Park, recyclable materials and groundwater recharge. a one-acre neighborhood park in the City of Santa Ana. The local residents requested that the park Ocotillo Park, Cathedral City, California include a playground, a teaching area for active Kim served as principal-in-charge and QA/QC lifestyle classes and a community garden. The design manager for the preparation of a master plan, design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California documents for Ocotillo Park, a 5-acre park in friendly plants, drip irrigation, low impact development Cathedral City. Working closely with the city appointed drainage and lighting. Other amenities including a grant writer, DEA developed a plan for active park entrance sign, interpretive signage, benches, recreation facilities while considering the incorporation picnic tables, pedestrian bridge, bike racks, and of sustainable features such as recycled materials, drinking fountain were also provided in the design. the use of decorative rock and decomposed granite, The Tracks at Brea, California plant material. The park features playground and As project manager, Kim prepared conceptual and meandering trail through an abandoned rail corridor in Brea. Segments 2-4 include work between Brea signage. Boulevard and Birch Street and incorporates both hard and soft surface trail, native plantings, site furnishings, a lighted parking area, restroom building, Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!2-!3132!!}!!!!Bqqfoejy!B!.!4 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Upee!Ipmnft-!QMB!4672-!QNQ! Rvbmjuz!Bttvsbodf0Rvbmjuz!Dpouspm!0!Qvcmjd!Pvusfbdi! The park was expanded by acquisition of an adjacent Education BS, Landscape Architecture, 1988, California State Polytechnic property to allow construction of a new synthetic turf University, Pomona Registration A new playground, picnic area and landscape areas Professional Landscape Architect, California (3561), 1991 Registered Landscape Architect, Nevada (#1070), 2021 Reese’s Retreat Playground, Brookside Park, Project Management Professional (#1878299), 2015 Pasadena, California Years of Experience As project leader, Todd worked with Shane’s 33 create inclusive playgrounds and programs that Todd is a California licensed landscape architect with extensive experience in the public sector throughout unite children of all abilities) to obtain a one-million Southern California. For the past 33 years, he has dollar grant from the State of California to design and construct a large inclusive playground in Brookside been responsible for the design and management of a wide variety of projects including neighborhood and Park in Pasadena. Todd worked closely with community parks, trails, campgrounds, streetscapes, community members, including the City’s Accessibility and Disability Commission, to create a playground restroom facilities and recreation centers. Todd has also suited to the chosen site in one of Pasadena’s most prominent parks. La Pintoresca Park, Pasadena, California Washington Park Community House, Pasadena, Under the direction of Todd Holmes, DEA provided landscape architectural services for the renovation California of La Pintoresca Park in the City of Pasadena. This DEA was a critical part of a multidisciplinary design team that created plans for a new multipurpose project will replace existing facilities and add new amenities to the park. New features include a splash building in a historic park in the City of Pasadena. pad for water play, new lighting for the skate park Todd has been engaged in the park design for almost 20 years and was responsible for the development and basketball courts, replacement of aged fencing with new decorative fencing, installation of a new of the park's master plan, in addition to managing a shade structure over the playground, correcting major renovation of the park. This project required extensive community engagement and Todd’s drainage problems and court resurfacing. The project also included community meetings and construction support.role in the success of the project. The exterior spaces around the building were designed to be used for Jackson and Kenner Memorial Park, Indio, programing that would integrate both interior and California exterior activities. The DEA team developed 3D Todd provided quality assurance / quality control for graphics to guide the design process and enable the the development of a community park on two-acres project stakeholders to visualize the project’s features. This project required extensive collaboration with the collaborated with project’s architect and civil engineer as the site was the City and the community to enhance the concepts constrained and presented several challenges that through community input. had to be overcome to achieve a successful design. Robinson Park, Pasadena, California Todd served as landscape architect for the complete redesign of Robinson Park, a community park located in Pasadena. The project was driven by extensive community engagement and a lengthy strong community support. The project included the replacement of the existing obsolete community center with a new multi-purpose recreational facility. Bqqfoejy!B!.!5!!}!!Kvof!2-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Kpo!T/!Pfo-!DJE! Tfojps!Jssjhbujpo!Tqfdjbmjtu Working closely with the city appointed grant writer, Education DEA developed a plan for active recreation facilities Polytechnic University, Pomona while considering the incorporation of sustainable features such as recycled materials, the use of decorative rock and decomposed granite, ‘Smart material. The park featured playground and picnic Water Users Site Supervisor Training Program, 2013 Years of Experience overlay, parking, plaza space and picnic shelters, in 23 signage. Bryce Hanes Park, Riverside, California with the U.S. Environmental Protection Agency’s Jon provided the irrigation design for the two-acre (EPA’s) WaterSense program. For 23 years, he Bryce Hanes Park in San Bernardino. The park has worked on a wide variety of irrigation projects is located on a busy corner in an underserved including parks, streetscapes, interchanges, hotels, neighborhood and includes many of the elements resorts, residential, and commercial developments. Jon provides construction observation including such as a water ‘sprayground’, a skate park, soccer submittal review and site visits (main line testing) controls. He is well versed in the regulatory guidelines places, and parking. Ovrom Park, Burbank, California Landscape Ordinance). Jon provided irrigation design for a mixed use site in Mariposa Park, Santa Ana, California the City of Burbank that includes a community center Jon provided landscape irrigation design for Mariposa and urban park. This small urban space and the Park, a new half-acre neighborhood park in the City many uses it provides was the site’s greatest design of Santa Ana. The local residents requested that the challenge. The park includes a basketball court, play park include a playground, a teaching area for active areas, picnic shelters, picnic tables, open turf area, lifestyle classes, and a community garden. The design restroom building and an informal, passive, garden included walkways, playground equipment, a picnic area. area, a shade structure, a rock bioswale, California Marshall Community Park, San Gabriel, California friendly plans (including fruit trees), drip irrigation, Jon provided irrigation design for a 2.4-acre park that low impact development drainage, lighting, and other incorporated sustainable features such as a synthetic amenities, including a park entrance sign, interpretive signage, benches, picnic tables, bike racks, and drinking fountain. recycled materials for paving and site furnishings, Memory Lane Park, Santa Ana, California while still maintaining state-required standards for elementary school outdoor play. The site features the award-winning Memory Lane Park and Trailhead include many active amenities such as playground for the City of Santa Ana. With access to the Santa and picnic areas, walking paths, a baseball/softball Ana River Trail, the pocket park includes a children’s a handball court, standard school ground court bike racks, equestrian hitching posts, picnic area, site furnishings, a dry creek bed with pedestrian bridge, include an educational demonstration garden, picnic signage, and security lighting. shelters, a restroom, lighting and signage, decorative fencing, an educational/community history mural wall, Ocotillo Park, Cathedral City, California on-street parking and new street frontage landscape. Jon prepared the irrigation design for the multiple award-winning Ocotillo Park in Cathedral City. Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!2-!3132!!}!!!!Bqqfoejy!B!.!6 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Ebooz!Xboh!! Mboetdbqf!Jssjhbujpo!Eftjho! Brea Boulevard and State College Boulevard, and Education BS, Landscape Architecture, 2006, California State Polytechnic incorporates both hard and soft surface trail, native University, Pomona plantings, site furnishings, and a lighted parking area. Registration Future uses include a restroom building, splashpad, Registered Landscape Contractor #897552 Years of Experience area and interpretive signage. The site underwent soil 15 Segment 3 is one of six segments planned for the four Danny is a landscape designer at DEA with extensive -mile trail that traverses from west to east across the city. He has 15 years of experience using AutoCAD, Bryce Hanes Park, San Bernardino, California in the production of construction documents. Danny Danny served as landscape designer for the two has been involved in numerous aspects of landscape acre Bryce Hanes Park in San Bernardino. The architecture including public parks, streetscapes, Proposition 84 park is located on a busy corner in trails, residential, commercial development, and an underserved neighborhood and includes many construction management. input process, such as a water ‘sprayground’, a skate Memory Lane Park and Trailhead, Santa Ana, California art in public places, and parking. Sustainable features Park and Trailhead in the City of Santa Ana. With include permeable paving, drought tolerant planting, access to the Santa Ana River Trail, the pocket park solar lighting, ‘Smart’ irrigation techniques, recycled/ recyclable materials and groundwater recharge. nature garden, trails, bike racks, equestrian hitching posts, picnic area, site furnishings, a dry creek bed Ocotillo Park, Cathedral City, California with pedestrian bridge, signage, security lighting, and Danny prepared the design documents, graphics, and landscaping. cost estimates for Ocotillo Park. Working closely with the city appointed grant writer, DEA developed a plan Lagos De Moreno Park, Brea, California for active recreation facilities while considering the incorporation of sustainable features such as recycled documents for Lagos De Moreno Park in the City of materials, the use of decorative rock and decomposed Brea, located on the northerly-most end of Laurel Elementary School. The design was prepared as a tolerant plant material. The park featured playground joint-use City/School District project and meets DSA requirements. Some of the design features included playground areas for ages 2-5, and 5-12, with shade sails over the equipment, improvements to the hard lighting and signage. court play area (while protecting and incorporating existing mature trees), the addition of a new restroom El Camino Real Park Renovation, Orange, building, park entrance improvements at three California locations (alley, corner at Flower and Birch, and Danny provided landscape design for this park access from the school), one new shade structure, improvement project in the City of Orange. The project picnic areas, turf play area, planters, fencing improvements, ADA access / pedestrian circulation, cage and bullpens, shaded dugouts, new picnic areas parking, infrastructure improvements, site furnishings, and benches. Existing buildings were restored to meet signage, and park landscaping. building codes, and two new buildings were added to The Tracks at Brea, Segment 3, Brea, California walkway lighting were part of the renovation. construction documents for a one mile segment of corridor in Brea. Segment 3 included work between Bqqfoejy!B!.!7!!}!!Kvof!2-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Npojrvf!Rvjoufsp!! Mboetdbqf!Eftjhofs! and presented several challenges that had to be Education BS, Landscape Architecture, 2015, California State Polytechnic overcome to achieve a successful design. University, Pomona Cathedral City Community Amphitheater, Years of Experience Cathedral City, California 6 Monique provided landscape design for a new Monique has six years of landscape design outdoor amphitheater and multipurpose urban space experience where she has attained practical and park that will provide a venue for concerts, knowledge in parks, trails, and transportation projects productions, cultural and community events for the including streetscape and interchange design. She residents of Cathedral City. has experience in managing and developing master San Sevaine Trail, Phase 1 - Segment 2, Fontana, California apartment communities, as well as working on smaller Monique assisted with the conceptual design of three scaled size projects, such as high-end residences and trail heads for a segment of the San Sevaine Trail. commercial developments. Monique worked closely with the project engineers Mariposa Park, Santa Ana, California to ensure all regulations were met when working Monique provided landscape design services for within or near the Flood Control District areas. Upon Mariposa Park, a new neighborhood park in the City request, Monique researched the design criteria for of Santa Ana. The local residents requested that the trails within Rancho Cucamonga as examples of park include a playground, a teaching area for active design for the San Sevaine Trail. Overall deliverables lifestyle classes, and a community garden. The design included a conceptual plan, proposed site amenities, includes walkways, playground equipment, a picnic and cost estimates. area, a shade structure, a rock bioswale, California Lake Cahuilla Veterans Regional Park, La Quinta, friendly plants (including fruit trees), drip irrigation, California low impact development drainage, lighting, and other Monique assisted with designing a space dedicated amenities, including a park entrance sign, interpretive to Veterans from throughout the Coachella Valley. The signage, benches, picnic tables, bike racks, and drinking fountain. Jackson and Kenner Park, Indio, California the dedication of the space, and military seals for all Monique provided landscape design services for a demolition plan, grading plan, construction plan, and collaborated with the City and the community and cost estimates. to enhance the concepts through community input. I-15 / Railroad Canyon Road Interchange, Lake Located at the northwest corner of Jackson Street Elsinore, California and Kenner Avenue, this highly visible two-acre parcel Monique provided landscape design for the lends itself to an ideal location for welcoming visitors and residents alike into the City. Canyon Road interchange in the city of Lake Elsinore. Washington Park Community House, Pasadena, California throughout the corridor. The design intent includes Monique assisted with the design plans for a new permanent planting in highly visible areas such as multipurpose building in a historic park in the City of Pasadena. The exterior spaces around the building planting and decorative hardscape will be installed were designed to be used for programing that would during roadway construction. DEA is also responsible integrate both interior and exterior activities. The DEA for coordinating the artistic panels which will be team developed 3D graphics to guide the design incorporated into the abutment walls. These images process and enable the project stakeholders to will provide an opportunity to depict the history of the visualize the project’s features. This project required region. Each panel will be illuminated providing night- extensive collaboration with the project’s architect time interest for the travelling public. and civil engineer as the site was constrained Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!2-!3132!!}!!!!Bqqfoejy!B!.!8 Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Sbdifm!Xfmmt!! Mboetdbqf!Eftjhofs! been assisting on. Simultaneously, Rachel has been Education BS, Landscape Architecture, 2019, California State Polytechnic working on the landscape design of the trailheads University, Pomona for this project. Close coordination with the cities of Years of Experience Rancho Cucamonga and Fontana were integral to 2 achieve the desired landscape of native planting, rock blanket, permanent irrigation, and site amenities like Rachel Wells has two years of professional landscape benches, drinking fountains, and trash receptacles. design experience and has worked on a variety of land development projects ranging from parks, Contemplation Garden, Claremont, California trails, streetscapes, and demonstration gardens. Additionally, Rachel has been involved with the design graphics, Rachel assisted in the design of a of several transportation projects ranging from single contemplation garden at Harvey Mudd College in interchanges to expansive corridors. Claremont, California. DEA landscape architects worked with Harvey Mudd College to design a Mariposa Park, Santa Ana, California contemplative space for students to relax and unwind Rachel provided drone imagery for Mariposa Park, while on campus. The design includes drought a one-acre neighborhood park in the City of Santa tolerant, California friendly plants, large benches, a Ana. The local residents requested that the park relaxing water feature, and small shade structure. include a playground, a teaching area for active lifestyle classes and a community garden. The design Morningstar, Mission Viejo, California includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development City of Mission Viejo. drainage and lighting. Railroad Canyon Interchange Wall Aesthetics, Turf Removal and Demonstration Garden, Palm Lake Elsinore, California Springs, California DEA landscape architects provided conceptual and DEA landscape architects provided conceptual design services for turf removal at the Palm Springs interchange in the city of Lake Elsinore which included planting and irrigation throughout the corridor. The plant palette includes drought tolerant, California 10,000 square foot demonstration garden immediately friendly plants such as Palo Verde, Pistache, Oak, outside the main terminal for the airport. This garden Toyon, Agave, Texas Ranger, Ornamental grasses, will demonstrate water-saving alternatives to the Bougainvillea and a colorful hydroseed mix suitable traditional turf lawns for home and business owners for soil stabilization and erosion control. The design alike. Various planting schemes will be demonstrated intent includes permanent planting in highly visible pollination plants, edible plants, cacti, succulents, colorful bands of planting and decorative hardscape will be installed during roadway construction. This materials of gravel and decomposed granite will approach required the preparation of a ‘Landscape delineate pathways for navigation through the garden. Exception’ document indicating the advantages of installing the improvements as part of the overall San Sevaine Bike Trail, Fontana, California project. DEA is also responsible for coordinating the artistic panels which will be incorporated into the design of the San Sevaine Bike Trail in Fontana, the abutment walls. These images will provide an California. Beginning at Banyan Avenue, this bike opportunity to depict the history of the region. Each trail project runs southward along the western side panel will be illuminated providing night-time interest of San Sevaine/Etiwanda Channel for about a mile for the travelling public. Rachel was involved in freeways and across Victoria Street, the bike trail Transportation Art. pedestrian connectivity improvements along Victoria Street are also a major part of this project Rachel has Bqqfoejy!B!.!9!!}!!Kvof!2-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Nbsl!Ptlpsvt-!QF!! Mfbe!Djwjm!Fohjoffs! program funds, and included the preparation of Education BS, Civil Engineering, 1996, California State University, technical studies for completion and approval of the Fullerton National Environmental Policy Act /The California Registration Environmental Quality Act (NEPA/CEQA) project Professional Civil Engineer, California (62159) 2001 environmental document. Years of Experience Santa Ana College Central Plant and Infrastructure 25 /Quad Renovation, Santa Ana, California Mark has 25 years of experience in the civil Mark led DEA’s team providing civil engineering engineering profession. He has successful hands- and survey services for the proposed Central Plant on design engineering experience on public works, building and the campus-wide utility renovation and education, commercial, and residential development quad renovation for Santa Ana College campus. The projects. Mark has an extensive background in all project consisted of the demolition of four existing aspects of computer technology as it relates to the tennis courts and an existing adjacent facilities civil engineering profession including grading, street, building, the design and construction of a new central storm drain, sanitary sewer system, and water design, plant building. Additionally, the project included the in addition to coordination with utility companies for demolition and replacement of the campus-wide relocation and installation of new wet and dry utilities. including the construction of new utility laterals to all Mariposa Park, Santa Ana, California existing buildings. The scope of work also included Mark served as lead civil engineer for Mariposa the removal and replacement of approximately 5,000 Park, a one-acre neighborhood park in the City of lineal feet of sewer, 6,500 lineal feet of domestic Santa Ana. The local residents requested that the park include a playground, a teaching area for active 5,000 lineal feet of storm drain. The new storm drain lifestyle classes and a community garden. The design includes approximately 56,000 cubic feet (419,000 includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California amphitheater in the event storm events exceed friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a basins become overloaded. park entrance sign, interpretive signage, benches, picnic tables, bike racks, and drinking fountain were I-5 On Ramp / Culver Drive Intersection also provided in the design. Improvements, Irvine, California As project engineer, Mark provided design support Newport Village Park, Newport Beach, California for this project that improved Culver Drive from DEA provided engineering services for this 12-acre, passive park site including a 120-space parking lot located behind the Newport Central Library. The site drain improvement plans. The project included was contour-graded to maintain park features and street widening to provide an additional fourth lane provide ADA pathway from the Library building to new parking lots and site facilities. Mark provided ramp metering and street lighting plans, design for the engineering support for this project. extension of an existing city mainline storm drain, ADA Santiago Creek Bike Trail, Orange, California compliance, water pollution and erosion control plans, As project engineer, Mark provided engineering utility coordination, and processing an encroachment support for the expansion of an existing regional permit for construction with Caltrans. bike trail from Tustin Street northerly to its terminus at the City of Villa Park southerly boundary. The trail includes over three miles of asphalt paving and dirt pathways, two pedestrian bridges crossing Santiago Creek, and coordination with Caltrans and the County of Orange for issuance of construction permits within their jurisdiction. The project was funded through Federal Transportation Enhancement Activities Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!2-!3132!!}!!!!Bqqfoejy!B!.!: Qspqptbm!up!qspwjef!! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Nbuu!Mbojopwjdi-!QF-!RTE0Q!!Hbssfuu!Gsffs-!FJU! Djwjm!FohjoffsFohjoffsjoh!Eftjhofs! EducationEducation BS, Civil Engineering, 2012, California State UniversityBSE, Civil Engineering, 2013, Northern Arizona University RegistrationRegistration Professional Civil Engineer, California (85721), 2016Engineer-in-Training, CA (152561), 2014 Years of Experience 8 Years of Experience 9 Garrett has eight years of experience in civil Matt has nine years of civil engineering experience AutoCad Civil 3D and has designed streets, storm including public works, commercial, and residential drains, water, sewerlines, rough grading, precise development projects. His experience includes grading, retaining walls, demolition, and erosion grading, street, storm drain, sanitary sewer system, control plans for arterial roads, private lots, parks, and water design. commercial buildings, and master residential Mountain Village at Tejon Ranch, Tejon, California neighborhoods. Mountain Village is a fully entitled community Van Ness, Santa Ana, California comprising of 3,450 homes, up to 160,000 square feet of commercial development and up to 350,000 square feet of support facilities. The commercial development Companies. He coordinated and worked with the includes hotel, spa and resort facilities with up to 750 client and project architect to design the street, lodging units. Amenities include riding and hiking water, sewer, storm drain, and precise grading plans. trails, equestrian facilities and private community Additionally, Garrett assisted with the preparation of the Water Quality Management Plan WQMP. stations, two helipads, electrical substation, water Cougar Park, Covina, California treatment and a Water Resources Recover Facility As civil designer, Garrett's main role was designing (WRRF). The entitlement area is 26,417 acres, the pad and wall area around the cell towers to of which 80% will be permanently preserved as ranchland and other undeveloped open space. DEA is engineering, grading, and utility layout plans. Garrett was also responsible for coordinating with the project and improvement plans for Phases 1 and 2 of TTM1 subconsultants, the client, and Southern California Edison. Additionally, he coordinated with surveyors, Development. Matt is providing engineering support utility locators, and soil testers. services. The Boardwalk, Irvine, California Alberhill Ridge Master-Planned Community, Riverside County, California currently under construction on Jamboree Road engineering support for this master-planned Business Complex. The project sits on 7.5 acres, community in the County of Riverside. The and is comprised of two, nine-story towers totaling development includes 397 acres and 939 single- family home units. His tasks also included a vesting space, 5,000 square feet of restaurant-focused retail, tentative tract map, hillside grading, utility master and two acres of landscaped open space. DEA planning, and lot line adjustments. provided the civil engineering including the design of the precise grading, site utility, stormwater control, Oakmont Senior Living, Irvine, California Matt provided civil engineering support for the four- design survey and construction survey services. Garrett served as civil designer responsible for the as-built sewer revisions, sending survey crews out, storm drain, water, sewer, street, grading, in addition analyzing data, conducting redesign, and overseeing to creating a recreational trail plan. Bqqfoejy!B!.!21!!}!!Kvof!2-!3132!!}!!Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/ Qspqptbm!up!qspwjef! Mboetdbqf!Bsdijufduvsbm!Eftjho!gps!Tuboebse.NdGbeefo!Qbsl!.!SGQ!Op/!32.166 Ipoh!\[ibo-!QF-!RTE0Q!! Xbufs!Rvbmjuz!Fohjoffs Education MS, Civil Engineering, Rutgers University, 1997 for Phase 2 of Colony Commerce Center in Ontario, California. Located at the southwest corner of BS, Civil Engineering, Zhenzhou University of Technology, 1982 Archibald and Merrill Avenues, the project comprises Registration 1,667,420 million square feet of industrial space Professional Civil Engineer, California (67753), 2005 divided into nine buildings. The largest building is 1,000,930 square-foot, with 40-foot clear heights. Years of Experience Colony Commerce Center East has 185-foot wide 30 truck courts, cross-dock loading, 100% concrete drive Hong has 30 years of experience in civil engineering aisles and excess trailer parking stalls. Hong prepared focusing on hydrology. Her civil engineering the hydrology report for the project. experience includes preparing and designing water, Knox Business Park, Perris, California The Knox Business Park is a 31-acre development that did not include any public infrastructure. DEA analysis, and retaining walls calculations and designs. designed the civil elements for Building E, a 555,615 Hong specializes in hydrology studies and storm drain sf industrial building, and Building D, a 702,645 sf designs and WQMP & SWPPP preparation. She is knowledgeable in AutoCAD Civil 3D, Micro Station, Terrain Model, HEC-1, HEC-2, HEC-6, HEC-RAS, for Oleander Avenue and Decker Road. There is F0601. series of slopes, retaining walls, and above ground Harvest Project, Upland, California basins for both water quality and attenuation. The Hong led the project design preparation and prepared buildings were entitled together and we managed the hydrology Best Management Practice (BMP’s), the low-impact development study, and the storm drain design. Hong prepared street design plans and Development/ Water Quality Management Plan reviewed the drawings and coordinated with the client and the Storm Water Pollution Prevention Plan and and city engineers. Bear Valley Road Commercial Center, Hesperia, Plan. California Stevenson Ranch, Santa Clarita, California Hong provided civil engineering services for this Hong prepare and designed the hydrology study, storm drain, sewer, and water plans for a large Market, Panera Bread, Auto Zone, Les Schwab Tire scale residential, commercial, park, and school. She Center, and Quick Quack Car Wash. Work included prepared the Letter of Map Revision and Conditional Letter of Map Revision studies. Additionally, she Fontana Commerce Center, Fontana, California completed the Federal Emergency Management DEA provided surveying, entitlements, and preliminary prepared the as-built plans. totaling 500,000 sf. This project was one of the Edison Avenue and Haven Avenue Extension, Ontario, California Commerce Center located on Cherry Avenue between Hong prepared street plans and street re-alignment Foothill Blvd. and Baseline Avenue. DEA is the for this project in the City of Ontario. She coordinated engineer of record for Fontana Commerce Center and with the city engineer for the plan approval. provided all of the engineering and surveying for the Additionally, Hong prepared storm drain plans and master infrastructure. Hong prepared the hydrology the hydrologic analysis. She was also responsible for report and coordinated with agency and client for processing. completion. Colony Commerce Center East, Ontario, California DEA provided engineering services including Ebwje!Fwbot!boe!Bttpdjbuft-!Jod/!!}!!Kvof!2-!3132!!}!!!!Bqqfoejy!B!.!22 xxx/efbjod/dpn Public Works Agency www.santa-ana.org/pw Item # 31 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: On-Call Electric Generator Maintenance and Repair Services AGENDA TITLE Approve Agreements with Duthie Power Services and Global Power Group, Inc. for On- Call Electric Generator Maintenance and Repair Services in an Annual Amount Not to Exceed $100,000 for Up to a Five-Year Term (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with Duthie Power Services and Global Power Group, Inc. to provide on-call electric generator maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. The sanitary sewer system includes approximately 400 miles of sanitary sewer main and two sewer lift stations, which convey sewage to the Orange County Sanitation District for treatment. With the increase in prevalence of both planned and emergency electric power grid shutdowns, having backup power sources in a state of good repair is essential to ensure that water supply and wastewater conveyance equipment function properly, and that the respective systems operate correctly during power outage events. Approval of the recommended action will authorize periodic preventative maintenance and on-call repair services of the generator equipment at the Water Resources facilities. On April 5, 2021, the Public Works Agency released a Request for Proposals (RFP) for on-call generator maintenance and repair services on the City’s online bid and Agreement for On-Call Generator Maintenance & Repair Services August 17, 2021 Page 2 management publication system. Three proposals were received and evaluated by a review committee based on criteria outlined in the RFP. A summary of the proposals received and their respective ranking is as follows: FirmLocationRank Duthie Power ServicesLong Beach1 Global Power Group, Inc.Lakeside2 Affordable Generator Services, Inc.Santa Fe Springs3 In accordance with the RFP, staff recommends awarding a contract to Duthie Power Systems and Global Power Group, Inc. to provide on-call generator maintenance and repair services (Exhibits 1-2). The proposals demonstrated a high level of technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current fiscal year and will be budgeted in future fiscal years, including the renewal option, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Contract (3-Year Term) Water Utility Production & Supply, 2021-2206017640-62300Water Fund $100,000 Contract Services- Professional Water Utility Production & Supply, 2022-2306017640-62300Water Fund$100,000 Contract Services- Professional Water Utility Production & Supply, 2023-2406017640-62300Water Fund$100,000 Contract Services- Professional Optional Two-Year Extension Agreement for On-Call Generator Maintenance & Repair Services August 17, 2021 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Amount Year- Account #DescriptionAccount Description Water Utility Production & Supply, 2024-2506017640-62300Water Fund$100,000 Contract Services- Professional Water Utility Production & Supply, 2025-2606017640-62300Water Fund$100,000 Contract Services- Professional Total:$500,000 EXHIBIT(S) 1.Agreement with Duthie Power Systems 2.Agreement with Global Power Group, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager AGREEMENT TO PROVIDE ON-CALLGENERATOR MAINTENANCE AND REPAIR SERVICES UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!joup!uijt!28uiebz!pg!Bvhvtu-!3132cz!boe!cfuxffo Evuijf!Qpxfs!Tfswjdft)usbdupsDjuz!pg!Tboub!Bob-!b!dibsufs!djuz!boe!nvojdjqbm! dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb! RECITALS B/PoBqsjm6-3132-uif!Djuz!jttvfe!Sfrvftu!gps!Qspqptbm!Op/!32.145-!cz!xijdi!ju tpvhiu!brvbmjgjfe!dpousbdups!upqspwjef!po.dbmm!hfofsbupsnbjoufobodf!boe!sfqbjs tfswjdft!gps!uif!Xbufs!Sftpvsdft!Ejwjtjpo!pg!uif! C/Dpousbdups!tvcnjuufeb!sftqpotjwf!qspqptbm!uibu!xbt!bnpoh!uiptf!tfmfdufe!cz!uif Djuz/Dpousbdups!sfqsftfout!uibu!ju!jt!bcmf!boe!xjmmjoh!up!qspwjef!uif!tfswjdft eftdsjcfe!jo!uif!tdpqf!pg!xpsl!uibu!xbt!jodmvefe!jo!SGQ!32.145/ D/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!Dpousbdups!sfqsftfout!uibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdft!qfsgpsnfe!cz!Dpousbdups!voefs!uijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz cf!fyqfdufe!gspn!b!qspgfttjpobm!dpousbdujoh!gjsn!jo!uif!gjfme/ NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt; 1.SCOPE OF SERVICES Po!bo!po.tibmm!qfsgpsn!uif!tfswjdft eftdsjcfe!jo!uif!tdpqf!pg!xpsl!uibu!xbt!jodmvefe!jo!SGQ!Op/!32.145-xijdi!jt!buubdife!bt!Fyijcju! Bboe!jodpsqpsbufe!jo!gvmmbuubdife!bt! Fyijcju!C!boe!jodpsqpsbufe!jo!gvmm/!! 2.COMPENSATION b/Djuz!ofjuifs!xbssbout!ops!hvbsboufft!boz!njojnvn!ps!nbyjnvn!dpnqfotbujpo!up Dpousbdupsvoefs!uijt!Bhsffnfou/!!Dpousbdupstibmm!cf!qbje!pomz!gps!bduvbm!tfswjdft qfsgpsnfe!voefs!uijt!Bhsffnfou!bu!uif!sbuft!boe!dibshft!jefoujgjfe!jo!Fyijcju!C/ Dpousbdups!jt!pof!pg!uxp)3*!dpousbdupst!tfmfdufe!up!qspwjef!tfswjdft!po!bo!po.dbmm cbtjt!voefs!SGQ!32.145/Uif!upubm!boovbm!dpnqfotbujpo!gps!tfswjdft!qspwjefe!cz bmm!dpousbdupst!tfmfdufe!voefs!SGQ!Op/!32.145tibmm!opu!fydffeuif!tibsfe!bhhsfhbuf bnpvou!pg!pof!ivoesfe!uipvtboe!epmmbst!boe!{fsp!dfout!)%211-111*/ c/Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!gpsuz.gjwf!)56*!ebzt!gpmmpxjoh!sfdfjqu!pg qspqfs!jowpjdf!fwjefodjoh!xpsl!qfsgpsnfe-!tvckfdu!up!Djuz!bddpvoujoh!qspdfevsft/ Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebset!pg Qbhf!2pg!9 qfsgpsnbodf!tfu!gpsui!jo!uif!Sfdjubmt!boe!Tdpqf!pg!Xpsl-!xijdi!nbz!sfbtpobcmz!cf! fyqfdufe!cz!Djuz/! ! 3. TERM ! Uijt!Bhsffnfou!tibmm!dpnnfodf!po!uif!ebuf!gjstu!xsjuufo!bcpwf!boe!ufsnjobuf!po!Bvhvtu! 27-!3135-!vomftt!ufsnjobufe!fbsmjfs!jo!bddpsebodf!xjui!Tfdujpo!28-!cfmpx/!!Uif!ufsn!pg!uijt! Bhsffnfou!nbz!cf!fyufoefe!gps!pof!3.zfbs!qfsjpe!vqpo!b!xsjujoh!fyfdvufe!cz!uif!Djuz!Nbobhfs! boe!Djuz!Buupsofz/! ! 4. PREVAILING WAGES Dpousbdups!jt!bxbsf!pg!uif!sfrvjsfnfout!pg!Dbmjgpsojb!Mbcps!Dpef!Tfdujpo!2831-!fu!tfr/-! boe!2881-!fu!tfr/-!bt!xfmm!bt!Dbmjgpsojb!Dpef!pg!Sfhvmbujpot-!Ujumf!9-!Tfdujpo!27111-!fu!tfr/-! f! uif!Qsfwbjmjoh!Xbhf!Mbxt-!boe!uif!upubm!dpnqfotbujpo!jt!%2-111!ps!npsf-!Dpousbdups!bhsfft!up! gvmmz!dpnqmz!xjui!tvdi!Qsfwbjmjoh!Xbhf!Mbxt/!!Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!uif! Djuz-!jut!fmfdufe!pggjdjbmt-!pggjdfst-!fnqmpzfft!boe!bhfout!gsff!boe!ibsnmftt!gspn!boz!dmbjn!ps! mjbcjmjuz!bsjtjoh!pvu!pg!boz!gbjmvsf!ps!bmmfhfe!gbjmvsf!up!dpnqmz!xjui!uif!Qsfwbjmjoh!Xbhf!Mbxt/! ! 5. INDEPENDENT CONTRACTOR ! Dpousbdups!tibmm-!evsjoh!uif!foujsf!ufsn!pg!uijt!Bhsffnfou-!cf!dpotusvfe!up!cf!bo! joefqfoefou!dpousbdups!boe!opu!bo!fnqmpzff!pg!uif!Djuz/!!Uijt!Bhsffnfou!jt!opu!joufoefe!ops!tibmm! ju!cf!dpotusvfe!up!dsfbuf!bo!fnqmpzfs.fnqmpzff!sfmbujpotijq-!b!kpjou!wfouvsf!sfmbujpotijq-!ps!up! bmmpx!uif!Djuz!up!fyfsdjtf!ejtdsfujpo!ps!dpouspm!pwfs!uif!qspgfttjpobm!nboofs!jo!xijdi!Dpousbdups! qfsgpsnt!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!nbuufs!pg!uijt!Bhsffnfou<!ipxfwfs-!uif!tfswjdft!up!cf! qspwjefe!cz!Dpousbdups!tibmm!cf!qspwjefe!jo!b!nboofs!dpotjtufou!xjui!bmm!bqqmjdbcmf!tuboebset!boe! sfhvmbujpot!hpwfsojoh!tvdi!tfswjdft/!Dpousbdups!tibmm!qbz!bmm!tbmbsjft!boe!xbhft-!fnqmpzfs(t!tpdjbm! tfdvsjuz!ubyft-!vofnqmpznfou!jotvsbodf!boe!tjnjmbs!ubyft!sfmbujoh!up!fnqmpzfft!boe!tibmm!cf! sftqpotjcmf!gps!bmm!bqqmjdbcmf!xjuiipmejoh!ubyft/! ! 6. OWNERSHIP OF MATERIALS ! Uijt!Bhsffnfou!dsfbuft!b!opo.fydmvtjwf!boe!qfsqfuvbm!mjdfotf!gps!Djuz!up!dpqz-!vtf-! npejgz-!sfvtf-!ps!tvcmjdfotf!boz!boe!bmm!dpqzsjhiut-!eftjhot-!boe!puifs!joufmmfduvbm!qspqfsuz! fncpejfe!jo!qmbot-!tqfdjgjdbujpot-!tuvejft-!esbxjoht-!ftujnbuft-!boe!puifs!epdvnfout!ps!xpslt!pg! bvuipstijq!gjyfe!jo!boz!ubohjcmf!nfejvn!pg!fyqsfttjpo-!jodmvejoh!cvu!opu!mjnjufe!up-!qiztjdbm! esbxjoht!ps!ebub!nbhofujdbmmz!ps!puifsxjtf!sfdpsefe!po!dpnqvufs!ejtlfuuft-!xijdi!bsf!qsfqbsfe!ps! dbvtfe!up!cf!qsfqbsfe!cz!Dpousbdups!Dpousbdups! tibmm!sfrvjsf!bmm!tvcdpousbdupst!up!bhsff!jo!xsjujoh!uibu!Djuz!jt!hsboufe!b!opo.fydmvtjwf!boe! qfsqfuvbm!mjdfotf!gps!boz!Epdvnfout!'!Ebub!uif!tvcdpousbdups!qsfqbsft!voefs!uijt!Bhsffnfou/!! Dpousbdups!sfqsftfout!boe!xbssbout!uibu!Dpousbdups!ibt!uif!mfhbm!sjhiu!up!mjdfotf!boz!boe!bmm! Epdvnfout!'!Ebub/!!Dpousbdups!nblft!op!tvdi!sfqsftfoubujpo!boe!xbssbouz!jo!sfhbse!up! Qbhf!3!pg!9! ! ! 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Dpousbdups-!jg!Dpousbdups!ibt!boz!fnqmpzfft-!jt!sfrvjsfe!up!cf!jotvsfe!bhbjotu! .jotvsbodf/!!Qsjps!up! dpnnfodjoh!uif!qfsgpsnbodf!pg!uif!xpsl!voefs!uijt!Bhsffnfou-!Dpousbdups!bhsfft! up! %2-111-111!qfs!bddjefou/! ! e/!!!Jg!Dpousbdups!jt!ps!fnqmpzt!b!mjdfotfe!qspgfttjpobm!tvdi!bt!bo!bsdijufdu!ps!fohjoffs;! Qspgfttjpobm!mjbcjmjuz!)fsspst!boe!pnjttjpot*!jotvsbodf-!xjui!b!dpncjofe!tjohmf!mjnju! pg!opu!mftt!uibo!%3-111-111!qfs!dmbjn!xjui!%3-111-111!jo!uif!bhhsfhbuf/! ! f/!Uif!gpmmpxjoh!sfrvjsfnfout!bqqmz!up!uif!jotvsbodf!up!cf!qspwjefe!cz!Dpousbdups! qvstvbou!up!uijt!tfdujpo;! ! )j*!Dpousbdups!tibmm!nbjoubjo!bmm!jotvsbodf!sfrvjsfe!bcpwf!jo!gvmm!gpsdf!boe! fggfdu!gps!uif!foujsf!qfsjpe!dpwfsfe!cz!uijt!Bhsffnfou/! )jj*!Dfsujgjdbuft!pg!jotvsbodf!tibmm!cf!gvsojtife!up!uif!Djuz!vqpo!fyfdvujpo!pg! 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Bhsffnfou/!!Uif!Dpousbdups!gvsuifs!bhsfft!up!joefnojgz-!ipme!ibsnmftt-!boe!qbz!bmm!dptut!gps!uif! efgfotf!pg!uif!Djuz-!jodmvejoh!gfft!boe!dptut!gps!tqfdjbm!dpvotfm!up!cf!tfmfdufe!cz!uif!Djuz-! sfhbsejoh!boz!bdujpo!cz!b!uijse!qbsuz!dibmmfohjoh!uif!wbmjejuz!pg!uijt!Bhsffnfou-!ps!bttfsujoh!uibu! qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!evf!up!qfstpobm! ps!qspqfsuz!sjhiut!bsjtft!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!!Djuz! nbz!nblf!bmm!sfbtpobcmf!efdjtjpot!xjui!sftqfdu!up!jut!sfqsftfoubujpo!jo!boz!mfhbm!qspdffejoh/! Opuxjuituboejoh!uif!gpsfhpjoh-!up!uif!fyufou!Dpousbdups Tfdujpo!3893/9-!uif!bcpwf!joefnojuz!tibmm!cf!mjnjufe-!up!uif!fyufou!sfrvjsfe!cz!Djwjm!Dpef!Tfdujpo! 3893/9-!up!dmbjnt!uibu!bsjtf!pg-!qfsubjo!up-!ps!sfmbuf!up!uif!ofhmjhfodf-!sfdlmfttoftt-!ps!xjmmgvm! njtdpoevdu!pg!uif!Dpousbdups/! ! 9. INTELLECTUAL PROPERTY INDEMNIFICATION !Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-!bhfout-! ubjofe!jo!uif!xpsl! qspevdu!ps!epdvnfout!qspwjefe!cz!Dpousbdups!!up!uif!Djuz!qvstvbou!up!uijt!Bhsffnfou/!! Qbhf!5!pg!9! ! ! ! 10. RECORDS !!! 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Jg!Dpousbdups!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpousbdups!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! tibmm!jodmvef!bmm! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpousbdups!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpousbdups! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpousbdups!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 12. CONFLICT OF INTEREST CLAUSE ! !Dpousbdups!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftu!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! 13. NOTICE ! Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo! uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;! ! ! ! Qbhf!6!pg!9! ! ! ! Up!Djuz;!!Dmfsl!pg!uif!Djuz!Dpvodjm! 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Dpousbdups!sfhbsejoh!uif!tvckfdu!nbuufs!ifsfjo-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm! ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo!uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe! boz!buubdinfout!ifsfup-!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf! npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou!tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg! Dpousbdups/!Uif!qbsujft!bhsff!uibu!boz!ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou! uibu!bsf!jodpotjtufou!xjui-!ps!jo!beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps! pcmjhbuf!Dpousbdups!ps!uif!Djuz/!Fbdi!qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op! sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps!bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz! qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz!qbsuz-!xijdi!bsf!opu!fncpejfe!ifsfjo/! ! 15. ASSIGNMENT ! !Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpousbdups-! Dpousbdups!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps! Qbhf!7!pg!9! ! ! xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu! cf!dpotusvfe!up!mjnju!uif!Dj Bhsffnfou!qfsgpsnfe!cz!Djuz!qfstpoofm!ps!cz!puifs!dpousbdupst!sfubjofe!cz!Djuz/! 16. WAIVER ! !Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps! hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/!! 17. TERMINATION ! 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NON-DISCRIMINATION ! !Dpotvmubou!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm! tubuvt-!tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs! uijt!Bhsffnfou/!Dpotvmubou!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz! xjui!bmm!bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 19. JURISDICTION-VENUE ! Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/! Qbhf!8!pg!9! ! ! 20.PROFESSIONAL LICENSES Dpousbdupstibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-! qfsnjut-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs! boe!sfrvjsfe!cz!uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg! Tboub!Bob!boe!bmm!puifs!hpwfsonfoubm!bhfodjft/!!Dpousbdupstibmm!opujgz!uif!Djuz!jnnfejbufmz!boe! jo!xsjujoh!pg!jut!jobcjmjuzup!pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe! fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf!dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/ 21.MISCELLANEOUS PROVISIONS b/Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibtuif qpxfs-!bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg! uijt!Bhsffnfou-!boe!tibmm!joefnojgz!Djuz!gvmmz-!jodmvejoh!sfbtpobcmf!dptut!boe! psqpxfs!jt!opu-!jo!gbdu-!ifme!cz!uif!tjhobupsz!ps!jt!xjuiesbxo/ c/Bmm!fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz! tfu!gpsui!jo!uif!cpez!pg!uijt!Bhsffnfou/ JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe!zfbs!gjstu! bcpwf!xsjuufo/ ATTEST:CITY OF SANTA ANA ````````````````````````````````````````````````` Ebjtz!Hpnf{Lsjtujof!Sjehf Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs APPROVED AS TO FORMCONTRACTOR TPOJB!S/!DBSWBMIP Djuz!Buupsofz Cz;!````````````````````````````````````````````````` Csboepo!TbmwbujfssbObnf; Efqvuz!Djuz!BuupsofzUjumf; RECOMMENDED FOR APPROVAL ```````````````````````````` Obcjm!Tbcb-QF Fyfdvujwf!Ejsfdups Qvcmjd!Xpslt!Bhfodz Qbhf!9pg!9 ! ! ! ! ! ! ! ! ! ! ! ! EXHIBIT A EXHIBIT B ! TheGeneratorExpertsΘ24HourServiceΘLicense#708125 2. SCOPE OF SERVICES The City of Santa Ana is soliciting proposals from qualified firms to provide on-call emergency generator repair services and preventative maintenance services on an as- needed basis. The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population over 343,000 people. The City of Santa Ana Public Works Agency-Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system has an average day demand of about 43 million gallons (MG) with 45,000 services. It is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. The City owns and maintains an extensive system of sanitary sewer infrastructure that includes approximately 400 miles of sanitary sewer, 9,000 manholes, approximately 48,500 sewer laterals and 2 sewer lift stations. All sewage is conveyed to the Orange County Sanitation District (OCSD) for treatment. The City of Santa Ana currently operates six (6) emergency generato rs at six (6) different sites throughout their jurisdiction. Description of Work: The City of Santa Ana is requesting proposals for the purpose of providing preventative maintenance service visits and on-call diagnostic and repair services to six (6) generators specified in TABLE A: CITY OF SANTA ANA EMERGENCY GENERATORS. The manufacturers of the City's existing generators include Caterpillar, Perkins, and Cummins. This project consists of furnishing all materials, equipment, labor, supervision, and transportation necessary to provide generator preventative maintenance and repair services at locations listed and described herein. All parts, repairs and/or fluid changing must be done with parts and fluids that meet or exceeds the manufacturer's specifications and requirements. All replacement parts shall be new and of the same quality and brand name as that being replaced. Substitutions will be permitted only with prior authorization from the City. All work done on generators will carry a one-year minimum warranty on parts. The Contractor shall properly dispose of used oil, fluids, and filters generated by its services, leaving the job site environmentally clean. 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com TheGeneratorExpertsΘ24HourServiceΘLicense#708125 All testing and maintenance services should be scheduled in advance with the City of Santa Ana. Upon request from the City, the Contractor shall perform Tier 1 Maintenance Services or Tier 2 Maintenance Services in accordance and consistent with the specifications described in SECTION I: TIER I: PREVENTATIVE MAINTENANCE and SECTION 11: TIER 11: PREVENTATIVE MAINTENANCE. The Contractor shall perform additional work as authorized. Such work will be based on rates for field services as listed herein. The Contractor shall maintain service records on all maintenance and repairs, and shall provide a copy of the service records to the City of Santa Ana. The Contractor must also be able to respond to City's request for emergency generator repair work in a timely manner. The Contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within four (4) hours. Contractor's repair crews must be able to arrive at job site within eight (8) hours of approval from the City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. Proposer shall submit hourly rates schedule, which shall include but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shall be approved by the City's Public Works Water Resources Division. Proposers shall be fully experienced and properly licensed and equipped to perform the work specified and required. All work performed shall be in compliance with National Fire Protection Association (NFPA) 70 National Electrical Code, NFPA 110 Standard for Emergency and Standby Power Systems as well as other applicable federal, state, and local codes. TIER I: PREVENTATIVE MAINTENANCE (REFER TO BID ITEMS 1 THROUGH 6) Upon request, Tier I Maintenance Services shall be performed by the Contractor. Tier I generator maintenance services shall at a minimum include checking the following: 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com TheGeneratorExpertsΘ24HourServiceΘLicense#708125 1. Fuel (Check main and day tank fuel supply levels; day tank float switch; piping, hoses and connectors; operating fuel pressure; and for any obstructions to tank vents and overflow piping) 2. Lubrication system (Check for proper oil level and oil operating pressure; lube oil heater) 3. Cooling system (Check coolant level, water pump(s), jacket water heater, belts, hoses, fan) 4. Exhaust system (Check drain condensate trap and for possible leakage) 5. Battery System (Look for possible corrosion;check specific gravity, electrolyte level and battery charger - maintenance-free batteries require routine visual inspection and maintenance in accordance with manufacturer's instructions) 6. Electrical system (Conduct a general inspectionof wiring and connections; check circuit breakers/fuses) 7. Prime Mover/Generator (Check for debris, foreign objects, loose or broken fittings; check guards and components; look for any unusual condition of vibration, leakage, noise, temperature or deterioration) 8. Thirty (30) Minute Load Test (Contractor shall carry out 30-minute generator load tests and run the generator at 30% for a minimum of 30 minutes. If a generator does not "pass" the load test consistently then Contractor will ask the City of Santa Ana if a resistive load bank test should be performed.) Within five (5) business days of completing a load test on a generator and maintenance inspectionservices, Contractor shall provide a completed Tier 1: Generator 30-Minute Load Test Form found in APPENDIX A (or City approved alternative) to the City of Santa Ana. The Contractor shall state all findings, if any, along with a proposed scope of work and complete cost estimates for any recommended equipment repairs and/or replacement. Alternative reporting forms may be used if approved by the City of Santa Ana. II. TIER 2: PREVENTATIVE MAINTENANCE (REFER TO BID ITEMS 7 THROUGH 12) Upon request, Tier II Maintenance Services shall be performed by the Contractor. In addition to the items listed in APPENDIX B (the TIER 11: GENERATOR INSPECTION AND PREVENTATIVE MAINTENANCE CHECKLIST), the Tier II maintenance service visit shall include a full change of engine oil and filter (along with a battery and coolant replacement if required) and an option for a two (2) hour load bank test or a four (4) hour load bank test. When applicable, the Contractor shall perform automatic transfer switch (ATS) testing in accordance with current NFPA 110 standards. The Contractor shall recommend additional parameters. At a minimum, the Contractor shall perform the following preventative maintenance tasks for the Tier II Maintenance Service: 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com TheGeneratorExpertsΘ24HourServiceΘLicense#708125 A. COOLING SYSTEM 1. Inspect radiator exchanger 2. Check coolant level 3. Glycol check of coolant (freezing point) (Results must be turned in) 4. Inspect all hoses and connections 5. Inspect fan drive pulley and fan 6. Inspect fan belts 7. Check jacket water heater 8. Inspect water pump 9. Inspect thermostats B. FUEL SYSTEM 1. Inspect fuel tank 2. Change fuel/water separator strainers 3. Inspect all fuel lines and connections 4. Inspect governor and controls 5. Change all fuel filters 6. Check fuel pressure 7. Test fuel in tanks for water (results must be turned in) C. AIR INTAKE & EXHAUST SYSTEM 1. Change air filters as needed (At the discretion of the City) 2. Check air filter service indicator 3. Inspect air inlet system 4. Inspect turbocharger 5. Check exhaust manifold 6. Inspect exhaust system D. ENGINE MONITORS & SAFETY CONTROLS 1. Check all gauges 2. Check all safety controls 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com TheGeneratorExpertsΘ24HourServiceΘLicense#708125 3. Check remote enunciators & alarms E. LUBE OIL SYSTEM 1. Check oil level 2. Change all oil filters 3. Check oil pressure 4. Inspect crankcase breather 5. Check for any leaks 6. Take sample of existing oil (results must be turned in) 7. Change oil F. STARTING SYSTEM 1. Inspect batteries, terminals & connections 2. Check specific gravity of batteries (results must be turned in) 3. Perform load test on batteries (results must be turned in) 4. Inspect battery charger 5. Inspect starting motor 6. Inspect alternator G.GENERATOR 1. Inspect bearings 2. Check vibration isolators 3. Inspect control panel 4. Check start controls 5. Check voltmeter 6. Check ammeter 7. Check frequency meter 8. Check circuit breaker H. TRANSFER SWITCH (VISUAL INSPECTION ONLY, NO UTILITY POWER OUTAGE) 1. Inspect all connections (retighten if necessary) 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com TheGeneratorExpertsΘ24HourServiceΘLicense#708125 2. Inspect wiring for brittle or burn marks 3. Inspect all switches I. LOAD BANK TEST (OPTIONAL) 1. Option for a 2-Hour Load Test 2. Or an option for a 4-Hour Load Test I. PROVIDE WRITTEN DOCUMENTATION OF ALL WORK PERFORMED 1. Oil Test Results (results must be turned in) 2. Diagnostic Procedures and Results 3. FEE PROPOSAL Tier1Tier22hrload4hrload SiteNameEngineMDLSrlFuelTypeKW (SEMI)Totaltesttest SegerstromStationPerkins10066tgu746180gdiesel100$275.00$717.73$1,000.00$1,200.00 WestStationCumminsQSX1519Diesel500$330.00$1,182.72$1,200.00$1,400.00 EastStationCumminsQSX1519diesel500$330.00$1,182.72$1,200.00$1,400.00 JohnGartheStationCaterpillar34086NB01035NatGas$330.00$708.08N/AN/A WalnutStationCaterpillarC15FTE03154Diesel500$330.00$1,032.89$1,200.00$1,400.00 MaxineStationPerkinsCM50330U136519HDiesel25$275.00$618.66$800.00$1,000.00 $1,870.00$5,442.80 Labor Rates ¤ Normal working hours $ 135.00 per hour Monday thru Friday 7:00am Î 3:30 pm ¤ Overtime $ 202.50 per hour Monday thru Friday 3:00am Î 6:59 am, 3:31 pm Î 7:31 pm, first 8 hours on Saturday ¤ Double Time $ 270.00 per hour Holiday time, all other hours not listed above. ¤ Mileage $ 2.50 per round trim travel mile. 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com TheGeneratorExpertsΘ24HourServiceΘLicense#708125 4. CERTIFICATIONS 2335E.CherryIndusCir625SuperiorSt.#A800.394.7697 LongBeach,CA90805Escondido,CA92029www.duthiepower.com AGREEMENT TO PROVIDE ON-CALLGENERATOR MAINTENANCE AND REPAIR SERVICES UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!joup!uijt!28uiebz!pg!Bvhvtu-!3132cz!boe!cfuxffo Hmpcbm!Qpxfs!Hspvq-!Jod/)usbdupsDjuz!pg!Tboub!Bob-!b!dibsufs!djuz!boe!nvojdjqbm! dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb! RECITALS B/PoBqsjm6-3132-uif!Djuz!jttvfe!Sfrvftu!gps!Qspqptbm!Op/!32.145-!cz!xijdi!ju tpvhiu!brvbmjgjfe!dpousbdups!upqspwjef!po.dbmm!hfofsbupsnbjoufobodf!boe!sfqbjs tfswjdft!gps!uif!Xbufs!Sftpvsdft!Ejwjtjpo!pg!uif! C/Dpousbdups!tvcnjuufeb!sftqpotjwf!qspqptbm!uibu!xbt!bnpoh!uiptf!tfmfdufe!cz!uif Djuz/Dpousbdups!sfqsftfout!uibu!ju!jt!bcmf!boe!xjmmjoh!up!qspwjef!uif!tfswjdft eftdsjcfe!jo!uif!tdpqf!pg!xpsl!uibu!xbt!jodmvefe!jo!SGQ!32.145/ D/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!Dpousbdups!sfqsftfout!uibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdft!qfsgpsnfe!cz!Dpousbdups!voefs!uijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz cf!fyqfdufe!gspn!b!qspgfttjpobm!dpousbdujoh!gjsn!jo!uif!gjfme/ NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt; 1.SCOPE OF SERVICES Po!bo!po.tibmm!qfsgpsn!uif!tfswjdft eftdsjcfe!jo!uif!tdpqf!pg!xpsl!uibu!xbt!jodmvefe!jo!SGQ!Op/!32.145-xijdi!jt!buubdife!bt!Fyijcju! Bboe!jodpsqpsbufe!jo!gvmmbuubdife!bt! Fyijcju!C!boe!jodpsqpsbufe!jo!gvmm/!! 2.COMPENSATION b/Djuz!ofjuifs!xbssbout!ops!hvbsboufft!boz!njojnvn!ps!nbyjnvn!dpnqfotbujpo!up Dpousbdupsvoefs!uijt!Bhsffnfou/!!Dpousbdupstibmm!cf!qbje!pomz!gps!bduvbm!tfswjdft qfsgpsnfe!voefs!uijt!Bhsffnfou!bu!uif!sbuft!boe!dibshft!jefoujgjfe!jo!Fyijcju!C/ Dpousbdups!jt!pof!pg!uxp)3*!dpousbdupst!tfmfdufe!up!qspwjef!tfswjdft!po!bo!po.dbmm cbtjt!voefs!SGQ!32.145/Uif!upubm!boovbm!dpnqfotbujpo!gps!tfswjdft!qspwjefe!cz bmm!dpousbdupst!tfmfdufe!voefs!SGQ!Op/!32.145tibmm!opu!fydffeuif!tibsfe!bhhsfhbuf bnpvou!pg!pof!ivoesfe!uipvtboe!epmmbst!boe!{fsp!dfout!)%211-111*/ c/Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!gpsuz.gjwf!)56*!ebzt!gpmmpxjoh!sfdfjqu!pg qspqfs!jowpjdf!fwjefodjoh!xpsl!qfsgpsnfe-!tvckfdu!up!Djuz!bddpvoujoh!qspdfevsft/ Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebset!pg Qbhf!2pg!9 qfsgpsnbodf!tfu!gpsui!jo!uif!Sfdjubmt!boe!Tdpqf!pg!Xpsl-!xijdi!nbz!sfbtpobcmz!cf! fyqfdufe!cz!Djuz/! ! 3. TERM ! Uijt!Bhsffnfou!tibmm!dpnnfodf!po!uif!ebuf!gjstu!xsjuufo!bcpwf!boe!ufsnjobuf!po!Bvhvtu! 27-!3135-!vomftt!ufsnjobufe!fbsmjfs!jo!bddpsebodf!xjui!Tfdujpo!28-!cfmpx/!!Uif!ufsn!pg!uijt! Bhsffnfou!nbz!cf!fyufoefe!gps!pof!3.zfbs!qfsjpe!vqpo!b!xsjujoh!fyfdvufe!cz!uif!Djuz!Nbobhfs! boe!Djuz!Buupsofz/! ! 4. PREVAILING WAGES Dpousbdups!jt!bxbsf!pg!uif!sfrvjsfnfout!pg!Dbmjgpsojb!Mbcps!Dpef!Tfdujpo!2831-!fu!tfr/-! boe!2881-!fu!tfr/-!bt!xfmm!bt!Dbmjgpsojb!Dpef!pg!Sfhvmbujpot-!Ujumf!9-!Tfdujpo!27111-!fu!tfr/-! f! uif!Qsfwbjmjoh!Xbhf!Mbxt-!boe!uif!upubm!dpnqfotbujpo!jt!%2-111!ps!npsf-!Dpousbdups!bhsfft!up! gvmmz!dpnqmz!xjui!tvdi!Qsfwbjmjoh!Xbhf!Mbxt/!!Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!uif! Djuz-!jut!fmfdufe!pggjdjbmt-!pggjdfst-!fnqmpzfft!boe!bhfout!gsff!boe!ibsnmftt!gspn!boz!dmbjn!ps! mjbcjmjuz!bsjtjoh!pvu!pg!boz!gbjmvsf!ps!bmmfhfe!gbjmvsf!up!dpnqmz!xjui!uif!Qsfwbjmjoh!Xbhf!Mbxt/! ! 5. INDEPENDENT CONTRACTOR ! Dpousbdups!tibmm-!evsjoh!uif!foujsf!ufsn!pg!uijt!Bhsffnfou-!cf!dpotusvfe!up!cf!bo! joefqfoefou!dpousbdups!boe!opu!bo!fnqmpzff!pg!uif!Djuz/!!Uijt!Bhsffnfou!jt!opu!joufoefe!ops!tibmm! ju!cf!dpotusvfe!up!dsfbuf!bo!fnqmpzfs.fnqmpzff!sfmbujpotijq-!b!kpjou!wfouvsf!sfmbujpotijq-!ps!up! bmmpx!uif!Djuz!up!fyfsdjtf!ejtdsfujpo!ps!dpouspm!pwfs!uif!qspgfttjpobm!nboofs!jo!xijdi!Dpousbdups! qfsgpsnt!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!nbuufs!pg!uijt!Bhsffnfou<!ipxfwfs-!uif!tfswjdft!up!cf! qspwjefe!cz!Dpousbdups!tibmm!cf!qspwjefe!jo!b!nboofs!dpotjtufou!xjui!bmm!bqqmjdbcmf!tuboebset!boe! sfhvmbujpot!hpwfsojoh!tvdi!tfswjdft/!Dpousbdups!tibmm!qbz!bmm!tbmbsjft!boe!xbhft-!fnqmpzfs(t!tpdjbm! tfdvsjuz!ubyft-!vofnqmpznfou!jotvsbodf!boe!tjnjmbs!ubyft!sfmbujoh!up!fnqmpzfft!boe!tibmm!cf! sftqpotjcmf!gps!bmm!bqqmjdbcmf!xjuiipmejoh!ubyft/! ! 6. OWNERSHIP OF MATERIALS ! Uijt!Bhsffnfou!dsfbuft!b!opo.fydmvtjwf!boe!qfsqfuvbm!mjdfotf!gps!Djuz!up!dpqz-!vtf-! npejgz-!sfvtf-!ps!tvcmjdfotf!boz!boe!bmm!dpqzsjhiut-!eftjhot-!boe!puifs!joufmmfduvbm!qspqfsuz! fncpejfe!jo!qmbot-!tqfdjgjdbujpot-!tuvejft-!esbxjoht-!ftujnbuft-!boe!puifs!epdvnfout!ps!xpslt!pg! bvuipstijq!gjyfe!jo!boz!ubohjcmf!nfejvn!pg!fyqsfttjpo-!jodmvejoh!cvu!opu!mjnjufe!up-!qiztjdbm! esbxjoht!ps!ebub!nbhofujdbmmz!ps!puifsxjtf!sfdpsefe!po!dpnqvufs!ejtlfuuft-!xijdi!bsf!qsfqbsfe!ps! dbvtfe!up!cf!qsfqbsfe!cz!Dpousbdups!voefs!uijt!Dpousbdups! tibmm!sfrvjsf!bmm!tvcdpousbdupst!up!bhsff!jo!xsjujoh!uibu!Djuz!jt!hsboufe!b!opo.fydmvtjwf!boe! qfsqfuvbm!mjdfotf!gps!boz!Epdvnfout!'!Ebub!uif!tvcdpousbdups!qsfqbsft!voefs!uijt!Bhsffnfou/!! Dpousbdups!sfqsftfout!boe!xbssbout!uibu!Dpousbdups!ibt!uif!mfhbm!sjhiu!up!mjdfotf!boz!boe!bmm! Epdvnfout!'!Ebub/!!Dpousbdups!nblft!op!tvdi!sfqsftfoubujpo!boe!xbssbouz!jo!sfhbse!up! Qbhf!3!pg!9! ! ! 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Dpousbdups-!jg!Dpousbdups!ibt!boz!fnqmpzfft-!jt!sfrvjsfe!up!cf!jotvsfe!bhbjotu! .jotvsbodf/!!Qsjps!up! dpnnfodjoh!uif!qfsgpsnbodf!pg!uif!xpsl!voefs!uijt!Bhsffnfou-!Dpousbdups!bhsfft! up! %2-111-111!qfs!bddjefou/! ! e/!!!Jg!Dpousbdups!jt!ps!fnqmpzt!b!mjdfotfe!qspgfttjpobm!tvdi!bt!bo!bsdijufdu!ps!fohjoffs;! Qspgfttjpobm!mjbcjmjuz!)fsspst!boe!pnjttjpot*!jotvsbodf-!xjui!b!dpncjofe!tjohmf!mjnju! pg!opu!mftt!uibo!%3-111-111!qfs!dmbjn!xjui!%3-111-111!jo!uif!bhhsfhbuf/! ! f/!Uif!gpmmpxjoh!sfrvjsfnfout!bqqmz!up!uif!jotvsbodf!up!cf!qspwjefe!cz!Dpousbdups! qvstvbou!up!uijt!tfdujpo;! ! )j*!Dpousbdups!tibmm!nbjoubjo!bmm!jotvsbodf!sfrvjsfe!bcpwf!jo!gvmm!gpsdf!boe! fggfdu!gps!uif!foujsf!qfsjpe!dpwfsfe!cz!uijt!Bhsffnfou/! )jj*!Dfsujgjdbuft!pg!jotvsbodf!tibmm!cf!gvsojtife!up!uif!Djuz!vqpo!fyfdvujpo!pg! Qbhf!4!pg!9! ! ! uijt!Bhsffnfou!boe!tibmm!cf!bqqspwfe!cz!uif!Djuz/!! )jjj*!Dfsujgjdbuft!boe!qpmjdjft!tibmm!tubuf!uibu!uif!qpmjdjft!tibmm!opu!cf!dbodfmmfe! ps!sfevdfe!jo!dpwfsbhf!ps!dibohfe!jo!boz!puifs!nbufsjbm!btqfdu-!cz! dpousbdups-!xjuipvu!uijsuz!)41*!ebzt!qsjps!xsjuufo!opujdf!up!uif!Djuz/! )jw*!!Dpousbdups!tibmm!tvqqmz!Djuz!xjui!b!gvmmz!fyfdvufe!beejujpobm!jotvsfe! foepstfnfou/! ! g/!!!Jg!Dpousbdups!gbjmt!ps!sfgvtft!up!qspevdf!ps!nbjoubjo!uif!jotvsbodf!sfrvjsfe!cz!uijt! tfdujpo!ps!gbjmt!ps!sfgvtft!up!gvsojti!uif!Djuz!xjui!sfrvjsfe!qsppg!uibu!jotvsbodf!ibt! cffo!qspdvsfe!boe!jt!jo!gpsdf!boe!qbje!gps-!uif!Djuz!tibm fmfdujpo-!up!gpsuixjui!ufsnjobuf!uijt!Bhsffnfou/!!Tvdi!ufsnjobujpo!tibmm!opu!bggfdu! Dpousbdups pg!ufsnjobujpo/!!Dpousbdups!xbjwft!uif!sjhiu!up!sfdfjwf!dpnqfotbujpo!boe!bhsfft!up! joefnojgz!uif!Djuz!gps!boz!xpsl!qfsgpsnfe!qsjps!up!bqqspwbm!pg!jotvsbodf!cz!uif! Djuz/! 8. INDEMNIFICATION ! Dpousbdups!!bhsfft!up!efgfoe-!boe!tibmm!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-! bhfout-!fnqmpzfft-!dpousbdupst-!tqfdjbm!dpvotfm-!boe!sfqsftfoubujwft!gspn!mjbcjmjuz;!)2*!gps!qfstpobm! jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!bsjtjoh!pvu!pg!dmbjnt!gps! qfstpobm!jokvsz-!jodmvejoh!efbui-!boe!dmbjnt!gps!qspqfsuz!ebnbhf-!xijdi!nbz!bsjtf!gspn!uif! ofhmjhfou!pqfsbujpot!pg!uif!Dpousbdups!ps!jut!tvcdpousbdupst-!bhfout-!fnqmpzfft-!ps!puifs!qfstpot! bdujoh!po!uifjs!cfibmg!xijdi!sfmbuft!up!uif!tfswjdft!eftdsjcfe!jo!tfdujpo!2!pg!uijt!Bhsffnfou<!boe! )3*!gspn!boz!dmbjn!uibu!qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps! frvjubcmf!sfmjfg!jt!evf!cz!sfbtpo!pg!uif!ufsnt!pg!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!Uijt! joefnojuz!boe!ipme!ibsnmftt!bhsffnfou!bqqmjft!up!bmm!dmbjnt!gps!ebnbhft-!kvtu!dpnqfotbujpo-! sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!tvggfsfe-!ps!bmmfhfe!up!ibwf!cffo!tvggfsfe-!cz!sfbtpo!pg!uif! fwfout!sfgfssfe!up!jo!uijt!Tfdujpo!ps!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut-!bsjtjoh!gspn!uijt! Bhsffnfou/!!Uif!Dpousbdups!gvsuifs!bhsfft!up!joefnojgz-!ipme!ibsnmftt-!boe!qbz!bmm!dptut!gps!uif! efgfotf!pg!uif!Djuz-!jodmvejoh!gfft!boe!dptut!gps!tqfdjbm!dpvotfm!up!cf!tfmfdufe!cz!uif!Djuz-! sfhbsejoh!boz!bdujpo!cz!b!uijse!qbsuz!dibmmfohjoh!uif!wbmjejuz!pg!uijt!Bhsffnfou-!ps!bttfsujoh!uibu! qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!evf!up!qfstpobm! ps!qspqfsuz!sjhiut!bsjtft!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!!Djuz! nbz!nblf!bmm!sfbtpobcmf!efdjtjpot!xjui!sftqfdu!up!jut!sfqsftfoubujpo!jo!boz!mfhbm!qspdffejoh/! Opuxjuituboejoh!uif!gpsfhpjoh-!up!uif!fyufou!Dpousbdups Tfdujpo!3893/9-!uif!bcpwf!joefnojuz!tibmm!cf!mjnjufe-!up!uif!fyufou!sfrvjsfe!cz!Djwjm!Dpef!Tfdujpo! 3893/9-!up!dmbjnt!uibu!bsjtf!pg-!qfsubjo!up-!ps!sfmbuf!up!uif!ofhmjhfodf-!sfdlmfttoftt-!ps!xjmmgvm! njtdpoevdu!pg!uif!Dpousbdups/! ! 9. INTELLECTUAL PROPERTY INDEMNIFICATION !Dpousbdups!tibmm!efgfoe-!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-!bhfout-! ubjofe!jo!uif!xpsl! qspevdu!ps!epdvnfout!qspwjefe!cz!Dpousbdups!!up!uif!Djuz!qvstvbou!up!uijt!Bhsffnfou/!! Qbhf!5!pg!9! ! ! ! 10. RECORDS !!! Dpousbdups!tibmm!lffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe!! voefs!uijt!Bhsffnfou/!!Dpousbdups!tibmm!nbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!!voefs!uijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpousbdups!tibmm!bmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpousbdups!tibmm!bmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpousbdups!voefs!uijt!Bhsffnfou/! ! 11. CONFIDENTIALITY ! Jg!Dpousbdups!sfdfjwft!gspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpousbdups!bhsfft!uibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! tibmm!jodmvef!bmm! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpousbdups!ejtdmptfe!jo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpousbdups! xjuipvu!bo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpousbdups!xjuipvu!sfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/! ! 12. CONFLICT OF INTEREST CLAUSE ! !Dpousbdups!dpwfobout!uibu!ju!qsftfoumz!ibt!op!joufsftu!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu!ps! joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdft!tqfdjgjfe!voefs!uijt! Bhsffnfou/! ! 13. NOTICE ! Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfou!cz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo! uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot;! ! ! ! Qbhf!6!pg!9! ! ! ! Up!Djuz;!!Dmfsl!pg!uif!Djuz!Dpvodjm! Djuz!pg!Tboub!Bob! !!!31!Djwjd!Dfoufs!Qmb{b!)N.41*! !!!Q/P/!Cpy!2:99! !!!Tboub!Bob-!DB!!:3813.2:99! !!!Gby!825.!758.7:67! ! Fyfdvujwf!Ejsfdups! !!!Qvcmjd!Xpslt!Bhfodz!!!!!! !!!Djuz!pg!Tboub!Bob!!!!! !!!31!Djwjd!Dfoufs!Qmb{b!)N.32*!!!! !!!Q/P/!Cpy!2:99!!!!!! !!!Tboub!Bob-!DB!:3813!!! !!!! Up!Dpousbdups;!Hmpcbm!Qpxfs!Hspvq-!Jod/!!! 23171!Xppetjef!Bwf! Mblftjef-!DB!:3151! Buuo;!Fexbse!Tlbof-!Ejsfdups!pg!Tbmft!! !!! B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-!! boz!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-! dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo! efqptjufe!jo!uif!Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe! beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz!gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf! cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif! usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf! ujnfgsbnft-!xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm!cf!fydmvefe/! ! 14. EXCLUSIVITY AND AMENDMENT !Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpousbdups!sfhbsejoh!uif!tvckfdu!nbuufs!ifsfjo-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm! ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo!uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe! boz!buubdinfout!ifsfup-!uif!ufsnt!pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf! npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou!tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg! Dpousbdups/!Uif!qbsujft!bhsff!uibu!boz!ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou! uibu!bsf!jodpotjtufou!xjui-!ps!jo!beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps! pcmjhbuf!Dpousbdups!ps!uif!Djuz/!Fbdi!qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op! sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps!bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz! qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz!qbsuz-!xijdi!bsf!opu!fncpejfe!ifsfjo/! ! 15. ASSIGNMENT ! !Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpousbdups-! Dpousbdups!nbz!opu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps! Qbhf!7!pg!9! ! ! xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu! cf!dpotusvfe!up!mjnju!uif!Dj Bhsffnfou!qfsgpsnfe!cz!Djuz!qfstpoofm!ps!cz!puifs!dpousbdupst!sfubjofe!cz!Djuz/! 16. WAIVER ! !Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps! hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/!! 17. TERMINATION ! Uijt!Bhsffnfou!nbz!cf!ufsnjobufe!cz!uif!Djuz!vqpo!uijsuz!)41*!ebzt!xsjuufo!opujdf!pg!! ufsnjobujpo/!Jo!tvdi!fwfou-!Dpousbdups!tibmm!cf!foujumfe!up!sfdfjwf!boe!uif!Djuz!tibmm!qbz!Dpousbdups! dpnqfotbujpo!gps!bmm!tfswjdft!qfsgpsnfe!cz!Dpousbdups!qsjps!up!sfdfjqu!pg!tvdi!opujdf!pg! ufsnjobujpo-!tvckfdu!up!uif!gpmmpxjoh!dpoejujpot;!! ! b/!Bt!b!dpoejujpo!pg!tvdi!qbznfou-!uif!Fyfdvujwf!Ejsfdups!nbz!sfrvjsf!Dpousbdups!up! efmjwfs!up!uif!Djuz!bmm!xpsl!qspevdu!dpnqmfufe!bt!pg!tvdi!ebuf-!boe!jo!tvdi!dbtf! tvdi!xpsl!qspevdu!tibmm!cf!uif!qspqfsuz!pg!uif!Djuz!vomftt!qspijcjufe!cz!mbx-!boe! Dpousbdups!dpotfout!up!uif!Djuz(t!vtf!uifsfpg!gps!tvdi!qvsqptft!bt!uif!Djuz!effnt! bqqspqsjbuf/! ! c/!Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebse!pg! qfsgpsnbodf!tqfdjgjfe!jo!uif!Sfdjubmt!pg!uijt!Bhsffnfou/! 18. NON-DISCRIMINATION ! !Dpotvmubou!tibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm! tubuvt-!tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs! uijt!Bhsffnfou/!Dpotvmubou!bggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz! xjui!bmm!bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/! ! 19. JURISDICTION-VENUE ! Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/! Qbhf!8!pg!9! ! ! ! ! ! ! ! ! ! ! ! ! ! ! EXHIBIT A EXHIBIT B ! Community Development Agency santa-ana.org/cd Item # 32 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Feasibility and Fiscal Evaluation for a Municipal Public Health Agency AGENDA TITLE: Approve an Agreement with Health Management Associates to Provide Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency in an Amount not to Exceed $180,830 for a One-Year Term (Revive Santa Ana Program) RECOMMENDED ACTION 1. Authorize the City Manager to execute an agreement with Health Management Associates, Inc. to provide feasibility and fiscal evaluation services for a municipal public health agency for a one-year term beginning on August 18, 2021 and expiring on August 18, 2022, in an amount not to exceed $180,830, which includes a $10,000 contingency, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Approve the Project Cost for a total estimated cost of $200,000, which includes $19,170 for contract administration and legal services and a $10,000 project contingency for any additional services as directed by the City. DISCUSSION The COVID-19 pandemic and its aftermath have raised community and public awareness of the importance of public health agencies. This unprecedented pandemic has also raised the expectations for public health departments to address substantial local health inequities amongst jurisdictions in Orange County. The City of Santa Ana, like many other California jurisdictions, is considering whether the current public health delivery structure is meeting the needs of its residents and requested proposals from qualified firms to perform a feasibility and fiscal evaluation of creating its own municipal public health agency. Currently, the County of Orange provides all public health services to County residents, including Santa Ana. Under California law, municipalities have responsibilities for public health functions; they can transfer this authority to counties. Most communities have chosen to do this due to the extent of duty, required infrastructure, and associated expenses. Feasibility and Fiscal Evaluation for a Municipal Public Health Agency August 17, 2021 Page 2 Four cities in the State of California have their own health departments: Pasadena (established in 1892), Long Beach (established in 1906), Vernon (established in 1986), and Berkeley (established in 1880). On April 13, 2021, the City released a Request for Proposals (RFP) for feasibility and fiscal evaluation services for a municipal public health agency for Santa Ana. A total of 191 professional consultants were notified. Health Management Associates (HMA) was the sole respondent to the RFP. Upon an internal review of the HMA proposal and an interview, staff determined that this firm is qualified to respond effectively to the proposed scope of services: Identify the full range of specific public health services the Orange County Health Care Agency (OCHCA) provides to Santa Ana residents and businesses and their legally required mandates. Identify OCHCA current service levels in comparing to local needs in each of the mandated services. Identify any OCHCA services above and beyond mandated services, and the service levels they provide in each to Santa Ana residents. Identify all funding sources for operation of the OCHCA. Identify all state and federal mandates and statutes for the operation of a municipal public health agency. Review public health regulations (Health and Safety Code, California statues and orders of the California Department of Public health, etc.) and identify a strategy to qualify for funding for the creation of a public health agency. Provide a statistically valid evaluation of the current health assessment for Santa Ana residents and a narrative of the specific health issues facing the Santa Ana residents, leading to the identification of public health priorities for the City of Santa Ana. Identify and evaluate service areas required to create and operate a municipal health care agency. Develop three models: full-service municipal health agency, basic limited municipal health agency (which could include limited services provided by the City and remaining services provided by the County of Orange), and regional health model. Each model should identify recommended staffing and facilities, certification requirements, the process to form each agency, challenges and opportunities, as well as funding sources available. Assist in the development of recommendations of public health policies and plans necessary to operate a public health agency in the City of Santa Ana. Identify the pros and cons of creating our own public health agency. Assist in the development of public health programs for the City of Santa Ana. Map out the transition plan and timing for transition. Provide a final document analyzing the feasibility and specific steps for the creation of a public health agency for the City of Santa Ana, including a realistic timeline. Feasibility and Fiscal Evaluation for a Municipal Public Health Agency August 17, 2021 Page 3 Required to attend City Council meetings to give updates and present findings of the evaluation. The feasibility and fiscal evaluation for a municipal health agency for the City of Santa Ana will be completed in approximately eight months. It will include a final evaluation and options report, and a presentation to City Council. Contract Administration and Contingency It is anticipated that this project will require staff support and legal research and advice regarding public health code, statutes, and the laws required to form a municipal health agency. Therefore, staff is requesting $19,170 for those efforts, as well as a contract contingency of $10,000 for any unexpected consultant requests like attending additional meetings with City staff or stakeholder interviews regarding the formation of a public health agency. Project ItemTotal HMA Contract$170,830 Contract Admin and Legal Services$19,170 Contingencies$10,000 TOTAL DELIVERY COST FOR PROJECT$200,000 FISCAL IMPACT Funds will be available upon carry forward of the American Rescue Plan Act (ARPA) grant funds from FY 20-21 to FY 21-22 for estimated expenditures as follows: Fiscal Accounting Unit-Accounting Unit, Fund DescriptionAmount YearAccountAccount Description American Rescue FY 21-22 $195,140 18103013-various ARPA - CMO, Various (Aug.-June) Plan Act (ARPA) American Rescue FY 22-23 $ 4,860 18103013-various ARPA - CMO, Various (July-Aug.) Plan Act (ARPA) Total$200,000 EXHIBIT(S) 1. HMA Proposal 2. Agreement with HMA Submitted By: Steven Mendoza, Assistant City Manager Feasibility and Fiscal Evaluation for a Municipal Public Health Agency August 17, 2021 Page 4 Approved By: Kristine Ridge, City Manager EXHIBIT 1 Proposal to Provide Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency Presented to: City of Santa Ana, Community Development Agency RFP No.21-054 May 13, 2021 EXHIBIT 1 Table of Contents 1. Cover Letter .......................................................................................................................... 1 2. Agreement Statement .......................................................................................................... 2 3. Firm and Team Experience .................................................................................................. 3 ii. General Description of Firm ............................................................................................... 3 iii. Project Manager ................................................................................................................ 3 iv. Resumes for Key Staff....................................................................................................... 3 v. Experience in Providing Similar Services .......................................................................... 8 4. Proposed Work Plan ...........................................................................................................14 HMA’s Understanding of Scope of Services .........................................................................14 ii. Anticipated Approach to the Scope Services ....................................................................15 iii. Tasks Necessary for Successful On-Time Completion .....................................................20 iv. How HMA will Adhere to the City’s Project Timeline .........................................................21 v. Suggestions or Special Concerns .....................................................................................22 5. Cost Proposal ......................................................................................................................23 6. Certifications .......................................................................................................................24 Attachment A: .......................................................................................................................24 Attachment B: Proposer’s Statement ....................................................................................25 Attachment C: Non-Collusion Affidavit ..................................................................................26 Attachment D: Non-Lobbying Certification ............................................................................27 Attachment E: Non-Discrimination Certification .....................................................................28 7. References...........................................................................................................................30 8. Insurance .............................................................................................................................32 Conflict of Interest and Litigation Statements ......................................................................43 Conflict of Interest Statement ................................................................................................43 Litigation Statement ..............................................................................................................43 EXHIBIT 1 1.Cover Letter May 13, 2021 Steven Mendoza Assistant City Manager/Executive Director, Community Development City of Santa Ana – City Manager’s Office 20 Civic Center Plaza Santa Ana, CA 92701 Dear Mr. Mendoza: Health Management Associates, Inc. (HMA) is pleased to submit our proposal to the City of Santa Ana, Community Development Agency to provide Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency in response to RFP No. 21-054. HMA’s team is uniquely positioned to successfully complete this project given our team members’ extensive understanding and work in public health systems and our knowledge and experience working in Orange County and Santa Ana to improve health outcomes for its residents. Christina Altmayer, who has worked directly in Orange County as the former executive director of First 5 Orange County and former strategic consultant to the Santa Ana Building Healthy Communities initiative of the California Endowment, will lead our team. We will ground our public health analysis in the experience of three senior members of our team, Jonathan Freedman and Michelle Parra, who held previous leadership positions in county public health departments, and Helen DuPlessis, MD, MPH, who has a broad background in public health, school health, health services research, and the California safety net. We are committed to providing the City of Santa Ana with an independent, critical review of the challenges and values associated with creating a municipal public health department and engaging City leadership in strategic discussions of the benefits and challenges of various options, resulting in an informed, responsive decision. HMA is a “C” Corporation. Please contact proposals@healthmanagement.com if you have any questions regarding this response. For contracting matters, please contact our contracts director, Jeff DeVries, at 517-482-9236 or contracts@healthmanagement.com. As chief administrative officer, I am authorized to bind HMA contractually with this bid. We are excited about the prospect of working with the City of Santa Ana and are confident HMA will provide exemplary service on this project. Thank you for the opportunity to bid on this very important work. We look forward to your decision. Sincerely, Kelly Johnson Chief Administrative Officer EXHIBIT 1 2. Agreement Statement Health Management Associates, Inc. is in concurrence with any and all provisions as contained in Exhibit 1 – Standard Agreement of RFP No. 21-054. EXHIBIT 1 3. Firm and Team Experience ii. General Description of Firm Health Management Associates, Inc. (HMA) is an independent, national research and consulting firm. Founded in 1985, HMA provides technical and analytical services with a focus on advancing the administration and delivery of public health care and social services programs. HMA currently employs 309 total staff, of which more than 230 are consultants who provide services to clients. We have 22 office locations in 16 states and Washington, DC, and we have worked in all 50 states. In the key staff section below, we present five employees who will work directly on this project; they will be supported by a research associate to be assigned once the project begins. HMA is a private, for-profit “C” corporation, incorporated in the State of Michigan in good standing and legally doing business as Health Management Associates, Inc. Dedicated to serving populations who depend on publicly funded services, we provide policymakers, providers, health plans, foundations, and community-based organizations with strategic guidance, technical assistance, data analysis, research and evaluation, policy development, decision support, and implementation services. Through the years, HMA has distinguished itself from other consulting companies by our decades-long tradition of hiring senior-level policymakers, such as former state Medicaid directors, mental health commissioners, budget officers, insurance directors, policy advisors, governors and other elected officials, and former senior officers from key federal agencies, as a complement to our many clinicians, hospital and health system leaders, and Medicaid managed care executives. Our staff members have backgrounds in health policy and program administration, project management and support, managed care, clinical and social services, health information systems, health economics, health care finance and reimbursement, pharmacy benefit design and management, and data analysis and evaluation. iii. Project Manager Christina Altmayer will serve as the project manager and as the primary point of contact between the HMA team and the City. Ms. Altmayer brings more than 20 years of consulting project management experience, including multiple projects in Santa Ana and with the Orange County community. She worked extensively on multiple projects with the County, philanthropic partners, and community agencies and was the former executive director of the Children and Families Commission of Orange County (renamed to First 5 Orange County) from 2012 through 2016. As a consultant, she provided technical assistance to the community planning team to support the launch of the Santa Ana Building Healthy Communities initiative of the California Endowment. She also worked closely with diverse community leaders to successfully capture input and engage diverse representatives throughout the strategic planning process. In addition to serving as the project manager, Ms. Altmayer will directly oversee the community needs assessment and fiscal modeling analysis of the scope of work. She may be contacted at caltmayer@healthmanagement.com or 213-314-9104. iv.Resumesfor Key Staff Our proposed team members are presented in Figure 1. Brief overviews of the qualifications and experience of our proposed staff are included in Figure 2 and the resumes that follow. All proposed personnel will be available for the full duration of the project. EXHIBIT 1 Our key project leaders will work directly on this project and lead specific work streams. A research associate, who will provide project support, will be assigned once the project begins. A resume for the assigned individual will provided at that time. FIGURE 1: HMA’S PROPOSED PERSONNEL HMA TEAM Christina Altmayer, MPA Jonathan Freedman, MSPH Helen DuPlessis, MD, MPH Principal Vice President Principal Project role: Project role: Project role: Project Manager, Technical Advisor Technical Advisor Community Health and Statutory/Regulatory Lead Michelle Parra, PhD Michael Butler, MA Principal Senior Associate Project role: Project role: Lead, Municipal Comparative Analysis Lead, County Service Analysis Our team members’ qualifications are summarized in Figure 2 below. FIGURE 2: QUALIFICATIONS OF THE HMA TEAM Understanding of Santa Fiscal and Ana, Orange County, Public Health Team Member Cost Analysis and California Experience Experience Environment Christina Altmayer, MPA Project Manager Jonathan Freedman, MSPH Technical Advisor Helen DuPlessis, MD, MPH Technical Advisor Michelle Parra, PhD Lead, Municipal Comparative Analysis Michael Butler, MA Lead, County Service Analysis EXHIBIT 1 Christina Altmayer, MPA | HMA Principal Project role: Project Manager, Community Health and Statutory/Regulatory Lead Christina Altmayer is a senior executive with vast experience and success leading public agencies dedicated to early childhood. Her work has focused on policy and system changes to better serve the needs of children in both the health care and early education spaces. She joins HMA after leading high-impact efforts to implement and expand maternal and pediatric early intervention services as the senior vice president of the Center for Children and Family Impact for First 5 LA. In this capacity, she oversaw more than $90 million in programmatic investments focused on family supports, community engagement, early care and education, and health systems with a focus on policy and systems change. She developed First 5 LA’s 2020– 2028 strategic plan and pioneered innovative financing strategies to sustain priority maternal and child interventions, including partnerships with Medi-Cal managed care organizations. Previously, Ms. Altmayer served as executive director of First 5 Orange County where she led the organization through a comprehensive strategic planning and implementation process and oversaw an annual program portfolio of $35 million. She led several high-impact efforts, including initiatives related to developmental screening and early intervention, kindergarten readiness, and oral health and innovative financing strategies to sustain important services for children and families. She worked closely with CalOptima, Children’s Hospital of Orange County, and community organizations to implement innovative financing strategies to support early childhood investments. A seasoned consultant, she helmed her own management consulting organization helping nonprofit, public, and private organizations with long-term financial planning, strategy development, program design and implementation, performance management, and evaluation. She launched her career in consulting at Ernst & Young, serving as a senior manager supporting public and private clients. During her consulting tenure, she authored multiple articles on performance-based management and was a frequent instructor and presenter on this topic. Ms. Altmayer earned a bachelor’s degree in government and politics and a master’s degree in public administration from St. John’s University in New York. Jonathan Freedman, MSPH | HMAVice President Project role: Technical Advisor Jonathan Freedman works with plans, providers, associations, and governmental and non- governmental entities in the areas of public health, safety-net health care, and public policy. His work focuses on strategic planning, public health improvement and transformation, and the health care safety net. He is regularly sought after for complex strategic and operational planning situations. Mr. Freedman held a variety of management and leadership roles for more than 25 years with the County of Los Angeles, including chief deputy director of the Los Angeles County Department of Public Health (DPH). While at DPH, Mr. Freedman was directly responsible for more than 4,000 employees and a $900 million budget encompassing the County’s delivery of core public health services, including surveillance and assessment, communicable disease control, clinical public health services, maternal and child health, environmental health, and numerous other programs. Mr. Freedman also served as the chief of strategy at L.A. Care Health Plan, the largest publicly operated health plan in the nation. He led L.A. Care’s entry into the commercial market with the launch of L.A. Care Covered on the California health insurance marketplace, Covered California. He was also intimately involved with L.A. Care’s substantial growth related to the Medicaid expansion and a dual demonstration known as CalMediConnect. EXHIBIT 1 Mr. Freedman has led many high-profile initiatives, including the public health response to the 1994 Northridge earthquake; Los Angeles County’s Master Tobacco Settlement negotiation; solutions to funding crises in the Los Angeles County safety net; and the 2010 H1N1 influenza response. He has also led many special projects on behalf of the Los Angeles County Board of Supervisors and chief executive officer, including negotiating the County’s interests in California Medicaid Waivers; developing revenue and tax options for local government; drafting workers’ compensation and pension reform legislation; developing a successful partnership between the Los Angeles and the University of California to re-open the MLK Hospital in South Los Angeles; and negotiating state-county fiscal and program realignment. He has received outstanding leadership awards from the California State Association of Counties and Los Angeles County. He is a lecturer at the University of California, Los Angeles Fielding School of Public Health, and a contributor to three books on public health practice— Public Health Leadership (Routledge Press, 2017), Public Health Practice: What Works (Oxford Press, 2012), and Global Biosecurity: Threats and Responses (Routledge Press, 2010). Mr. Freedman earned degrees in political science and public health from the University of California, Los Angeles. Helen Duplessis, MD, MPH | HMA Principal Project role: Technical Advisor Helen DuPlessis is an accomplished physician executive who brings wide-ranging leadership experience and an array of knowledge about public sector health programs to HMA. Her expertise includes involvement in health care administration for a variety of organizations as well as in program and policy development, practice transformation, public health, maternal and child health policy, community systems development, performance improvement, and managed care. Prior to joining HMA, Dr. DuPlessis served as CMO of St. John’s Well Child and Family Center where she provided executive management for integrated medical, behavioral, dental, and pharmacy services in a large network of federally qualified health centers. She built and upgraded key elements of the organizational infrastructure and clinical services, including strategic business expansion; patient-centered medical home certification; electronic health records implementation; clinical workforce recruitment, training, and development; and performance improvement. Other notable professional experiences include her work as senior advisor to the University of California, Los Angeles Center for Healthier Children, Families and Communities where she provided leadership, research, program development support, counsel, and representation to local, state, and national efforts, and community-level systems transformation. She trained and mentored students in various disciplines and educational levels. Dr. DuPlessis previously served as CMO at L.A. Care during the initial rollout of Medi-Cal managed care in California. She served as director of student medical services for the Los Angeles Unified School District. She has also served as an advocate of community capacity-building, staff, and professional development drawing on her understanding and implementation of innovative and effective health programs and performance improvement activities. Dr. DuPlessis earned her medical degree from the University of California, San Francisco, her master’s in public health from the University of California, Los Angeles, and her bachelor’s degree from the University of Southern California. EXHIBIT 1 Michelle Parra, PhD | HMA Principal Project role: Lead, Municipal Comparative Analysis Michelle Parra is a dedicated and experienced researcher with a diverse background in the field of public health, health protection across the lifespan, and child and adolescent mental health. She also has expertise in the area of health policy and government-funded programs for disease and risk prevention. As an evidence-based and prevention researcher, Dr. Parra also holds the title of adjunct associate professor within the University of Southern California School of Social Work where she has taught courses on research methods, the science of social work, and evaluation practice for the past 13 years. Before joining HMA, Dr. Parra served as director of the Vaccine Preventable Disease Control Program for the Los Angeles County Department of Public Health where she led planning, outbreak control efforts, training, intervention and evaluation programs, and services to increase immunization coverage and reduce vaccine-preventable diseases throughout Los Angeles County. She also previously served as the director of Los Angeles County’s Department of Public Health Injury and Violence Prevention Program where she oversaw local data collection from various partners for a national violent death reporting system, analyzed projects, and administered grants to reduce intentional and unintentional injury. She also developed evidence-based recommendations for violence prevention programs and collaborated with community-based organizations, policymakers, and partners to reduce injury morbidity and mortality in Los Angeles County. Dr. Parra has spent 25 years working in research settings with a variety of populations, including adolescents with anxiety and depressive disorders, adolescent girls in juvenile detention, children experiencing abuse and neglect, LGBTQ populations, chronically mentally ill outpatients, as well as individuals at risk for sexually transmitted diseases including HIV infection. She has extensive experience running large-scale, National Institutes of Health- funded multisite projects, as well as expertise in secondary data analysis of large datasets and training and using standardized psychological assessments. Dr. Parra earned her doctorate and master’s degrees from the University of California, Los Angeles, in psychological studies in education where she also received a bachelor’s degree in Italian language and literature and political science. MichaelButler,MA | HMASeniorAssociate Project role: Lead, County Service Analysis During his career, Michael Butler has directed hundreds of program evaluations, strategic planning, organizational development, and technical assistance projects in a wide array of areas, including public education, college and career readiness, community health and wellness services, and workforce development. His work is centered on accelerating equity and demonstrating measurable impact in the social sector. Mr. Butler comes to HMA from NPO Solutions, where he worked with decision-makers at the local, state, and national levels to enhance accountability, measure effectiveness, disseminate best practices, and implement research-based strategies for continuous improvement. His work spanned a variety of sectors, including public education, workforce development, and intervention support programs for youth and families. Increasingly, he is working in health equity and increasing access to physical, mental, and oral health as well as the social determinants of health as “upstream” factors affecting individual and community outcomes. EXHIBIT 1 At NPO Solutions, he worked to embed program evaluation and key performance indicator metrics into the firm’s strategic planning model. He is skilled at guiding organizations in developing systems for measurement, accountability, and continuous improvement. In addition, he provided professional development and coaching services focused on data-driven approaches to enhance service delivery and build collaborative evaluation culture into organizations. He co-founded and served as vice president of Public Works, Inc., a nonprofit organization dedicated to utilizing data to improve the effectiveness of the public and nonprofit sectors. He also served as a consultant and researcher. Mr. Butler earned his master’s degree in political science from the University of California, Los Angeles, and an undergraduate degree from Occidental College. He was a research fellow at the RAND Corporation and is a graduate of the University of Southern California’s executive program in social innovation through the Price School of Public Policy. v. Experience in Providing Similar Services Figure 3 below summarizes HMA’s relevant project experience consistent with the proposed scope of work in providing similar services for recent clients. Following the table, detailed project descriptions are provided. FIGURE 3: RELEVANCE OF SELECTED PROJECT EXPERIENCE Understanding of Community/ Fiscal and Santa Ana, Orange Regulatory Recent Clients Public Health Cost County, and California Analysis AssessmentAnalysis Environment First 5 Orange County Orange County Health Care Agency Los Angeles County Department of Public Health Clackamas County Public Health Division Oregon Health Authority State of Mississippi EXHIBIT 1 Prenatal to Three Strategy Update Conditions of Children Report Agency First 5 Orange County Duration of Project April 2021–March 2022 Annually since 2015 Budget$225,000 (two projects) Link to Strategic https://www.ocgov.com/civicax/filebank/blobdload.aspx?BlobID=119236 Plan Project Description HMA is currently supporting First 5 Orange County in reviewing and refining its strategy to support the youngest families in Orange County and improve outcomes for children prenatal to age three. The approach leverages its long-time investments in home visiting through the Bridges for Newborn networks and is focused on developing a sustainable and coordinated system of voluntary family supports for Orange County’s youngest families. Currently, HMA is assisting in a a landscape assessment focused on analyzing and summarizing data to present a picture of the needs and gaps in the current system. Future phases will include supporting First 5 Orange County in partnership cultivation and developing key indicators to monitor strategy implementation. This strategy development project involves thecollaboration with multiple community partners and stakeholders. The prenatal to three strategy will guide the Commission’s investments to strengthen family resiliency and improve families’ access to prevention and early intervention services by diversifying and increasing the platforms for engagement with a specific focus on families living in targeted geographic communities. Since 2015, HMA has been engaged by First 5 OC (formerly the Children and Families Commission of Orange County) to support development of the Annual Report on the Conditions of Children in Orange County. The Annual Report on the Conditions of Children in Orange County is co-sponsored with the County of Orange through the Orange County Children’s Partnership. The Annual Report is a critical tool providing a countywide assessment and report of the present and emerging needs of children and their families. HMA’s scope of work includes data collection, project management and report development. HMA has also assisted the County in planning and facilitating community convenings around the report findings in partnership with the County Board of Supervisor offices. EXHIBIT 1 Technical Assistance – Mental Health Services Agency Orange County Health Care Agency Duration of Project September 2020–December 2020 Budget$202,000 (threeprojects) Link to Strategic Plan Not applicable ProjectDescription Orange County Health Care Agency (OCHCA) engaged HMA to assist with the following three projects: Assist school-based mental health providers and ensure the sustainability of services during the COVID-19 pandemic. OCHCA requested HMA to provide technical support to mental health providers as they apply to register as Medi-Cal providers. HMA provided the following training and technical assistance: o training materials, policies and procedures, and workflows on the Medi-Cal provider registration process o training sessions for school-based mental health providers to provide an overview of the Medi-Cal provider registration process Assess dual eligibles (Medicare and Medicaid beneficiaries) in Orange County Analyze inpatient psychiatric services, assess how the pandemic has impacted operations, and identify opportunities for process improvement. Our analysis included how current processes may need to be further modified due to the COVID-19 pandemic, including supporting virtual visits, minimizing direct patient contact, and expanding telehealth visits and monitoring Fiscal and Budget Support Agency Los Angeles County Department of Public Health Duration of Project October 2015-August 2016 and January 2019-July 2019 Budget$205,000(two projects) Link to Strategic PlanNot applicable Project Description The Los Angeles CountyDPH engaged HMAfor two finance and budget projects. In 2015–2016, DPH asked HMA to identify revenue opportunities. This work included a comprehensive review of existing DPH revenues and funding streams, and HMA worked closely with DPH management to understand their mandated functions and contractual obligations as a local public health department. HMA pinpointed where DPH was missing revenue opportunities and provided recommendations on how best to capture the revenues. In 2019, DPH engaged HMA to assist in an internal reform of accounting and budgeting across the agency’s 30 plus programs and operating divisions. DPH sought this assistance based on a re-organization of the agency. This project entailed working closely with DPH finance staff to properly align expenditures, funding streams, and revenues across mandated, contractual, and discretionary programs. HMA provided DPH with tools to align budgeting, accounting, and revenue and expenditure reporting so that program managers have greater visibility into the finances and overall financial performance of specific programs. EXHIBIT 1 Substance Abuse Prevention and Control Program Technical Assistance Client OrganizationLos Angeles County Department of Public Health Substance Abuse Prevention and Control (SAPC) Contract Amount More than $500,000 Contract Year 2017–present Link to Strategic Plan Not applicable Detailed Description of Services Provided Since 2017, HMA has been engaged by Substance Abuse Prevention and Control (SAPC) to assist them in analyzing and providing technical support to implement substance abuse service reforms. Specific projects include: Assessing state requirements and SAPC readiness to implement Drug Medi-Cal Organized Delivery System reforms Reviewing and analyzing SAPC substance abuse prevention programming Reviewing and analyzing SAPC provider contracting and identifying solutions to reduce barriers to increase provider supply Assessing SAPC organization and recommendations for staffing and functional unit changes to improve performance and reduce compliance risks Drafting internal policies and procedures Assessing the operational and financial performance of the Antelope Valley Rehabilitation Center, a residential program operated by the County Oral Health Program Support Agency Los Angeles County Department of Public Health, Oral Health Program Duration of Project February 2018–March 2019 Budget$110,000 Link to Strategic Plan http://publichealth.lacounty.gov/ohp/docs/LACDPH_COHIP.pdf Project Description TheOralHealthProgram(OHP)oftheDPHhiredNPOSolutions,nowadivisionofHMA,to conduct a large-scale strategic planning process to develop a community oral health improvement plan (COHIP) to cover Los Angeles County’s approximately 10 million residents. OHP is a department dedicated to improving oral health by increasing dental health literacy, coordinating services, educating the public, promoting water fluoridation, and emphasizing oral health is an essential part of overall health. NPO Solutions conducted this strategic planning process to define the vision, mission, objectives, strategies, and action plans of the COHIP to address the region’s oral health priorities. The COHIP development process ultimately engaged more than 150 community stakeholders through semi-structured informant interviews, focus groups, working groups, and leadership committees. Participants’ backgrounds ranged from academic experts and low- income residents to leaders of community-based organizations and dental care providers. Over the year-long process, these community stakeholders created a COHIP with six key objectives (health literacy; access to care; coordination of care; workforce development; policy leadership; and transparency and accountability). Within each objective, the plan included action items to address collaboratively over the next five years by the dozens of organizations engaged during the process. The plan also included specific measurable outcomes to track its implementation over time and assess changes relative to baseline, cross-referenced by plan objectives. EXHIBIT 1 Three-Year Strategic Plan Clackamas County Public Health Division Agency March 2021–August 2021 Duration of Project $50,000 Budget TBD; Plan in Development Link to Strategic Plan Project Description HMA is currently assisting the Clackamas County Public Health Division (CCPHD) in developing a three-year strategic plan. Clackamas County is the third-largest county in the State of Oregon. CCPHD is focused on aligning strategic planning with public health modernization and health equity. Working with a core planning team from CCPHD and in conjunction with a larger Strategic Planning Committee, HMA is facilitating a revised vision, mission, and values to guide the planning process. HMA is developing a theory of change to align these with core programs and with desired measurable outcomes. To inform the process, we have engaged internal stakeholders in reviewing organizational strengths, areas for refinement, areas for de-emphasis, and opportunities for innovation. We are conducting an environmental scan of the community and of the larger public health ecosystem by holding informant interviews and focus groups with community leaders and partner agencies. These are intended to identify and elevate key trends and drivers, as well as identify community needs and priorities that should inform strategic planning and priorities. Through our interactions with CCPHD, HMA is promoting coherence and alignment of the plan within Clackamas County’s health and human service ecosystem, as well as catalyzing collaborative problem-solving among key divisions and programmatic foci of the organization. The result will be a streamlined, prioritized strategic plan that lends itself to implementation and ongoing use by leaders, as well as a plan grounded within the current context, and impacts, of COVID-19, wildfires, and focus on racism as a public health crisis. Insurance Billing Assessment Oregon Health Authority: Insurance Billing Assessment for HIV/STD Agency Prevention and Care Services July 2020–present Duration of Project $418,000 Budget Not applicable Link to Strategic Plan Project Description The Oregon Health Authority (OHA) engaged HMA to assist their Public Health Division in improving revenue recovery related to HIV and sexually transmitted infection (HIV/STI) prevention and care services provided by the state and local public health departments. OHA is interested in understanding and maximizing opportunities for public health agencies to bill insurance (including Medicaid, Medicare, commercial) for public health services that are covered services. HMA is currently working with OHA on into two major tasks: 1) Assessing the current state of insurance billing opportunities by reviewing relevant regulations and contracts and assessing the current state of insurance billing practices through surveying public health agencies that are providing HIV/STI services; and 2) Developing a training program and manual to teach public health agencies how to maximize insurance billing. EXHIBIT 1 Integrated Disease Surveillance Requirements Analysis State of Mississippi, Department of Health Agency October 2020–June 2021 (projected) Duration of Project $75,000 Budget TBD; Plan in Development Link to Strategic Plan Project Description HMA is providing technical resources to support the State of Mississippi in procuring an integrated disease surveillance platform. This platform will support the State in fulfilling the responsibilities of the Offices of Communicable Diseases and the Offices of Health Data, Operations, and Research work to pinpoint the source of disease to prevent dangerous outbreaks. Specifically, HMA serves as the subject matter expert and is conducting the needs assessment and developing a comprehensive set of requirements to support the release of a request for proposals (RFP). HMA is assisting in defining all the RFP requirements that stipulate the required functionality for all targeted programs, including data collection, data management, data conversion and/or migration, case investigations, case management, contact tracing, and required integrations and interfaces. The platform will transition existing State resources into one integrated disease surveillance solution. EXHIBIT 1 4. Proposed Work Plan HMA’s Understanding of Scope of Services The COVID-19 pandemic and the resulting community response have elevated community and public awareness of the role of public health departments. COVID-19 has also increased expectations for public health departments to address persistent and significant disparities in health outcomes. COVID-19 has not only caused examination of public health at a broad level— 1 California’s public health spending per capita has remained relatively flat for the last 10 years, but has also generated interest in reassessing existing models for public health delivery. In Santa Ana, the experience of COVID-19 has accelerated this interest. While Santa Ana represents approximately 10 percent of the County population, the percentage of positive COVID-19cases has ranged from a high of almost one-quarter of the cases (August 2020) to 2 approximately 17 percent of the cases in April 2021. Similar to many jurisdictions in California, the City of Santa Ana is evaluating whether the existing structure of public health delivery is meeting its residents’ needs and is seeking proposals from qualified firms to provide a feasibility and fiscal evaluation of a municipal public health agency. Currently, all public health services for County residents, including Santa Ana, are provided through the Orange County. 3 California law stipulates that municipalities have responsibility for public health functions and that they may delegate this responsibility to counties. Due to the scope of responsibility and required infrastructure and related costs, most cities have opted to do this. The four notable exceptions in California are Long Beach, Pasadena, Vernon, and Berkeley. We understand that the City is interested in comprehensively exploring the operational, fiscal, and policy implications of alternative models to public health delivery. HMA’s proposed approach is grounded in the comprehensive experience of our team members working in public health departments and providing an independent, factual evaluation of the options and alternatives for the City’s consideration. We will ground our analysis in the experience of peer municipalities and transparency in key assumptions and drivers. Core to this project’s success is a comprehensive understanding of public health delivery systems. Public health department services include a mix of both mandated responsibilities and additional assumed responsibilities that vary by local context. The table below is reflective of our understanding of the public health field and these distinctions. Additionally, county government has broad discretion on the placement of public health within the larger county infrastructure. County public health functions can operate as an individual county department, as in the case of Los Angeles County, or as functions embedded within a larger health care agency, as in Orange and Riverside Counties. 1 "State Health Compare - Per person state public health funding," SHADAC, accessed May 3, 2021, http://statehealthcompare.shadac.org/trend/117/per-person-state-public-health- funding#0/6/a/12,14,1,2,3,4,5,6,7,8,15,24,25,27/154. 2 The population of Orange County, California, is estimated at 3,194,332 (2020) and Santa Ana at 335,052. Source: Cal State Fullerton, Center for Demographic Research. 3 ARTICLE 4. City Health Ordinances, Boards, and Officers \[101450 - 101475\] (Article 4 added by Stats. 1995, Ch. 415, Sec. 3.). Sect 101450. The governing body of a city shall take measures necessary to preserve and protect the public health, including the regulation of sanitary matters in the city, and including if indicated, the adoption of ordinances, regulations and orders not in conflict with general laws. (Added by Stats. 1995, Ch. 415, Sec. 3. Effective January 1, 1996.) EXHIBIT 1 FIGURE 4: OVERVIEW OF MANDATED RESPONSIBILITIES AND ADDITIONAL ASSUMED RESPONSIBILITIES OF PUBLIC HEALTH DEPARTMENTS Contractual Programs Mandated Functions for (Additional Assumed Responsibilities of Local Health Departments Public Health Departments) Public health statistics data collection and Behavioral health analysis Mental health supports Health education programs Smoking cessation programs Communicable disease control Early care and education programs Maternal and child health services Ambulatory care Environmental health and sanitation services Additional responsibilities are often based on Public health laboratory services award of federal and state discretionary grants. Nutrition service Chronic disease prevention and/or mitigation Occupational health promotion Public health nursing Additional social supports With this foundational knowledge and understanding of the complexities of public health delivery, our consulting team will provide the City with an accurate picture of the three options outlined in the RFP for informed policy evaluation and decision. ii. Anticipated Approach to the Scope Services HMA’s proposed approach to meeting the City’s objectives is outlined in Figure 5 below.The letters correspond to the specific tasks identified in the City’s Scope of Services. We have divided the request scope of services into four work streams, each led by a senior experienced member of the HMA team. FIGURE 5: APPROACH TO MEETING THE CITY’S OBJECTIVES EXHIBIT 1 The final deliverable, consistent with your RFP, will include a comparative analysis considering operational, cost, and revenue projections for the three alternative models: Full Service Municipal Health Agency Limited Municipal Health Agency Regional Health Model Our draft report weighing the pros, cons, and considerations will inform and serve as the foundation for the critical strategic conversations that HMA will help facilitate with City leadership. HMA proposes to work with the City to establish a common criterion that will be applied to all three alternative models to inform the strategic conversation with the City. Suggested criteria may include cost, revenue potential, implementation risk, implementation complexity and other factors identified as priorities by the City. Staff from HMA is available to provide implementation support, pending action by the City Council, to develop City of Santa Ana-specific health programs, policies, and plans. The cost associated with implementation support is not included in the proposal at this time. Proposed Work Streams Figure 6 summarizes these four work streams cross-walked to the specific tasks outlined in the RFP. Further descriptions of each work stream and associated tasks are detailed in Figure 7. FIGURE 6: PROPOSED WORK STREAMS AND KEY QUESTIONS Crosswalk to the Proposed Work Streams and Key Questions Scope of Services 1. Regulatory and Statutory Requirements Analysis What are legally required mandates (state and federal) of public health departments? A, E, F, M What are public health regulations and what are requirements to qualify for funding? What are the requirements of the regional health district? 2. Community Needs Assessment What do we know about current health conditions and issues for Santa Ana residents? G, H What are the specific health issues facing Santa Ana residents and related health priorities? How did OCHCA’s COVID-19 response address the needs of the City of Santa Ana? 3. Current Service Level, Cost, and Revenue Analysis What are current in-house and contracted services provided by OCHCA and related service levels (mandated and additional)? B, C, D What are current service levels and services to Santa Ana? What are current costs and funding sources? What has been OCHCA’sCOVID-19response? What are existing OCHCA public health accreditations? 4. Comparative Analysis and Forecasting What are examples of comparative municipal models – full service vs. limited service? What are the core public health services and related staffing, facilities, I and certification requirements? What is the cost, service, and revenue data from these comparable municipal models? What are the lessons learned from these municipalities’ experience and relevancy to Santa Ana? Draft and Final Synthesis of Findings Related to the Three Models K, M, N, O,P EXHIBIT 1 Note: Given the unknowns of the selected model, we are unable to estimate the consulting hours needed at this time for developing public health policies, plans, and programs. Work associated with J and L in the scope of work are considered implementation support and not included in the submitted cost proposal. Please see section on Implementation Support in Figure 7 below. FIGURE 7: DESCRIPTIONS OF PROPOSED WORK STREAMS AND DELIVERABLES Work Stream Description and Deliverables 1. Regulatory This first work stream will research and document federal and state and Statutory requirements for a municipal public health function. State law and Requirements regulation define the required functions and activities of local public health Analysis departments (Title 17). The analysis will summarize the mandated public health services requirements and related implications for the City’s consideration. Deliverable: Summary memo/presentation of local health department regulatory and statutory requirements 2. Community The Community Needs Assessment is intended to provide an assessment Needs of the health conditions and issues facing the City of Santa Ana and its Assessment residents. HMA will rely on existing data to support this analysis, including publicly available reports such as those listed below, to provide an assessment of the health issues and understand how Santa Ana compares to County averages and peer cities on key indicators of community health. Examples of reports that we will tap into include: 26th Annual Report on the Conditions of Children in Orange County Orange County Community Indicators 2020–21 An Equity Profile of Orange County, March 2019, issued by USC Program for Environmental and Regional Equity Orange County Health Improvement Plan Other health need assessment reports, including those issued by the County, Children’s Hospital of Orange County, and other philanthropic partners such as Irvine Health Foundation, Health Funders Partnership of Orange County, and the Health Care Foundation for Orange County Deliverable: Summary memo/presentation of City of Santa Ana health needs 3. Current This third component is intended to provide a comprehensive picture of the Service Level, existing public health services provided by OCHCA to the City of Santa Cost, and Ana. Specific tasks included in this work stream include: Revenue Identifying and segregating between mandated public health Analysis services and additional services provide to the City of Santa Ana, including those supported through grant and discretionary funds Determining the service level, cost, staffing, and associated revenue for all mandated public health services provided to the City of Santa Ana Identifying other supports and services provide to Santa Ana and associated costs as well as defining other benefits that may not be EXHIBIT 1 fully quantifiable. These may include certifications that the OCHCA may hold that provide opportunities for additional funds or eligibility for certain grant awards Based on reviewing the County’s workload data, HMA will propose a potential geographic catchment area for consideration under the proposed regional health models. This proposal will consider both the potential boundaries and the functions that may be possible under a regional health model. This work stream will also include a summative review of the County’s COVID-19 response specifically focusing to what degree the County’s approach addressed issues unique to Santa Ana and/or engaged representatives from the City of Santa Ana. This will be based on a review of published reports by OCHCA and interviews with key stakeholders. Deliverables: Summary memo/presentation of current service level, cost and revenue; summative review of OCHCA COVID-19 response 4. Comparative The final element of the analysis will be to capture data from comparative Analysis and cities on their operation of a municipal public health development to Forecasting provide the basis for the City of Santa Ana cost, staffing, and revenue projections. Three cities in Southern California provide examples: Pasadena and Long Beach, which operate mandated functions, and Vernon, which operates a limited scale public health department. Pasadena and Long Beach directly provide services and contract with the County, nonprofits, and other partners in fulfilling their public health responsibilities. Comparative data from all three cities will be captured to the degree available to understand: Cost and staffing levels and ratio Revenue streams Benefits and challenges of the municipal health department The comparative analysis will capture both quantitative and qualitative data. Quantitative data will be used to capture staffing and revenue estimates such as the number of inspections, permits, and related revenue. Qualitative data captured through interviews with key city staff in Long Beach and Pasadena will help identify and elevate key considerations for the City of Santa Ana. Using the data gathered from the County and comparable municipalities, HMA will create a forecasting model to project the staffing, costs, and revenue related for the three models: full service; limited service, and regional health model. This forecasting model will rely on assumptions based on the experience of other municipalities such as ratio of staffing to inspections, frequency of inspections, fees associated with inspections, staffing required for core functions, and potential grant funding. The model will provide the basis for the projections included in the draft and final model. EXHIBIT 1 Deliverables: Summary memo/presentation of comparable municipal public health functions and related costs; forecasting model to staffing, costs, and revenue associated with the three proposed models Proposed Draft Throughout the process, HMA’s project manager will regularly share the and Final findings and analysis resulting from the four work streams with the City’s Deliverable project manager. Informed by the four work streams, HMA will produce a draft report documenting our analysis, findings, and the results of our review of the three alternatives identified in the RFP. HMA will present this final deliverable as a draft to engage City leadership in a facilitated discussion of the benefits and risks associated with the options considered. The goal is to support City leadership in identifying a path forward that best addresses the City’s priorities within its fiscal constraints. The proposed deliverables will include: Provide recommended criterion and assessment of models against the criterion. Criteria will consider cost, infrastructure, revenue, and other factors determined by the: o Full Service Municipal Health Agency o Limited Municipal Health Agency o Regional Health Model Draft and final synthesis of findings, including pros/cons of a Santa Ana Public Health Department and consideration of three alternative models (Tasks K and M), including projected staffing and revenue and costing for 10 years for proposed public health functions Develop a potential transition plan and high-level timeline for each alternative model consideration and related milestones for each option (Tasks N and O) Present to the City Council on findings, alternatives, and the timeline (Task P) Implementation Depending on recommendations and pursuant to action by the City, HMA Support will be available to support: Developing recommendations of public health policies and plans necessary to operate a public health agency (Task J) Assisting in developing public health programs for the City of Santa Ana (Task L) Providing additional support as requested to assist with implementing the recommended structure Given the unknowns of the selected model, we are unable to estimate the consulting hours needed at this time for developing public health policies, plans, and programs. HMA has a diverse set of qualified staff in multiple public health domains and those resources will be available to support this project. Staff could be available on a time-and-materials basis based on hourly fees. EXHIBIT 1 iii. Tasks Necessary for Successful On-Time Completion HMA’s General Approach to Projects HMA’s objective is to support our world-class professionals with the processes, frameworks, and support infrastructure to provide meaningful value to our clients, including the City of Santa Ana. We know that a product or service’s quality is highly influenced by the quality of the process used to develop and maintain it. To deliver the complex products/services this project will require, we realize the need for an integrated approach and effective resources to achieve project objectives. HMA has the project management maturity and know-how to keep a large, multi-faceted project on track. HMA team members have led and completed multiple complex projects involving multiple interrelated tasks, diverse stakeholders, and complex policy and technology issues. Our approach to project management emphasizes accountability, frequent contact with the client project manager, early identification of project risks and constraints, and strategies for proactively countering potential obstacles to project progress. We build and tailor mechanisms to identify, alleviate, and resolve issues before they become barriers to successful and timely completion of the project. HMA knows what makes a project successful. It requires a committed and experienced team to realize the desired outcome for our client. We apply our knowledge and experience gained from similar projects to effectively complete the tasks. Our approach to success is simple yet is the founding principle that our team relies on to assure we exceed our client’s expectations. As part of providing overall management and oversight for the entire project, we will ensure the City of Santa Ana’s designated project manager is continuously aware of the project status. We will particularly ensure the City is aware of the top risks and issues preventing progress on the project or threatening the success of the project. To that end, we will develop and maintain a comprehensive Project Management Plan and provide regular updates to the City. HMA’s Approach to Project Management Our proposed approach consists of four primary analytical work streamsthat follow the key tasks outlined in the City’s RFP, supported by a robust HMA project management piece. Every HMA project is organized with a project manager from HMA who leads the HMA team and works closely with the client to ensure adherence to the project schedule and budget, and that all tasks are completed and deliverables submitted on a timely basis. HMA understands the importance of managing a project well and is committed to appropriately applying the professional principles of project management, including those in Figure 8. FIGURE 8: PRINCIPLES OF PROJECT MANAGEMENT Review, refine,and finalize the workplan at the kickoff meeting and assure all Project planning aspects of the project are defined in scope and efficiently sequenced for timely and status completion reporting Manage the project plan and monthly reporting of progress Confirm that staff assigned to the project are appropriate to meet project Staffing, cost, demands and experience requirements and schedule Manage and adhere to the project schedule and budget as established for management each project task Manage any issues that arise that may cause a delay or excess expenditure Quality Review and manage quality control, including review and approval of work management products as appropriate for each product Assure communications between HMA and the City of Santa Anaare effective Communications in meeting project goals management Manage communications with key stakeholders Coordinate with all parties as necessary to resolve any issues that may arise EXHIBIT 1 iv. How HMA will Adhere to the City’s Project Timeline As indicated above, HMA adheres to specific project management protocols to meet timelines and provide regular status reports to the client. For each of the work streams, we have defined a deliverable that we will complete at each phase and present to the City’s project team for review and feedback. This will allow the City to understand progress, provide real-time feedback throughout the process, and allow HMA to adapt our approach to best meet the City’s needs and timeline. We view this project as a partnership, and providing regular and open communication will be integral to its success. Figure 9 provides our preliminary proposed work plan and timeline. If selected, this will be reviewed with the City’s project team at the kickoff meeting and adjusted, as necessary, to meet the City’s timeline. In our timeline, we have taken into consideration the time required to receive documents from the City of Santa Ana, the County, and other municipalities as well as the amount of time to perform the analysis. FIGURE 9: HMA’S PROPOSED WORKPLAN AND TIMELINE 2021 2022 Proposed Timeline/Activities A S O N DJ F M Project Management Coordinate all tasks and client management Regulatory and Statutory Requirements Research and confirm state and federal mandated services Researchand confirm additional public health services Identify requirements associated with additional funding sources Researchrequirements associated with Regional Health district Produce deliverable Community Needs Assessment Collect and review existing community needsassessment resources and synthesizecritical issues Conductsummativereview of COVID-19response Produce deliverable Current Service Level Cost andRevenue Analysis Identify current OCHCA mandated and additional services provided to Santa Ana Determine service level, cost, staffing, and associated revenue Identify other supports provided to Santa Ana Produce deliverable Comparative Analysis and Forecasting Capture service, cost, and revenue data from Long Beach, Pasadena,and Vernon Develop a forecasting model based on inputs from OCHCA experience and municipal experience Develop criterion for review of all options Produce deliverable Prepare and Present Final Consolidated Report Prepare consolidated draft report Prepare for/facilitate/conduct a session with City leadership Prepare final report and presentation EXHIBIT 1 v. Suggestions or Special Concerns HMA has assembled a team of experienced senior consultants to lead this important project for the City of Santa Ana. We recognize the results of this analysis are likely to have visibility throughout Orange County and the State. Therefore, it’s critical the analysis is credible, defensible, and grounded in knowledge of public health systems. All of our team members have worked with public health departments and several have held senior leadership positions, bringing in-depth knowledge and personal experience to this project. We also recognize this project requires significant financial investment on the City’s part. As indicated above, we will be in regular communication with the City and providing interim deliverables. This will allow the City to review progress and understand implications and early considerations based on our research and analysis and adjust the project scope, within reason, as appropriate. If a clear direction becomes apparent early, we will work with the City to evaluate the best path forward. EXHIBIT 1 5. Cost Proposal HMA is proposing a total not-to-exceed cost of $170,830. Project fees will not be incurred beyond this amount without your prior approval and a written amendment to this agreement signed by both parties. Included within this amount is the complete cost of doing business with HMA, including indirect costs such as overhead, general, and administrative costs. HMA does not anticipate any non-labor expenses such as travel, meals, or incidental costs. Our cost breakdown is included in Figure 10. The services described in this proposal will be billed on a time-and-materials basis. Professional hourly rates will be billed as indicated in the table below. We will submit invoices monthly for services provided in the previous month, and the anticipated payment schedule will align with the anticipated project timeline presented in Figure 9. Invoices will be payable upon receipt. FIGURE 10: COST BREAKDOWN HMA Labor Employee Labor Category Hourly Rate Hours Total Christina Altmayer, MPA Principal $385 160 $61,600 Jonathan Freedman, MSPH Principal $385 6 $2,310 Helen Duplessis, MD, MPH Physician Principal$440 16 $7,040 Michelle Parra, PhD Principal $385 92 $35,420 Michael Butler, MA Senior Associate $330 116 $38,280 TBD Research Associate $170 154 $26,180 Total 544 $170,830 EXHIBIT 1 6. Certifications Attachment A: EXHIBIT 1 Attachment B: Proposer’s Statement EXHIBIT 1 Attachment C: Non-Collusion Affidavit EXHIBIT 1 Attachment D: Non-Lobbying Certification EXHIBIT 1 Attachment E: Non-Discrimination Certification EXHIBIT 1 EXHIBIT 1 7. References The following references are also included on Attachment A. Prenatal to Three Strategy/Conditions of Children Report Client Organization First 5 OC Address 1505 East 17th Street, Suite 230 Santa Ana, CA 92705 Contact Name Kimberly Goll, Executive Director Contact Telephone 714-567-0152 Contact Email kim.goll@cfcoc.ocgov.com Contract Amount $225,000 (Two Projects) Contract Year 2020–2021 Detailed Description of Services Provided HMA is currently supporting First 5 Orange County in reviewing and refining its strategy to support the youngest families in Orange County to improve outcomes for children prenatal to age three. Additionally, since 2015 HMA has supported First 5 OC in the development, release and community engagement on the annual Conditions of Children Report. Policy and Operations Analysis Client OrganizationCounty of Santa Clara Santa Clara Valley Health & Hospital System Address2325 Enborg Lane, Suite 320 San Jose,CA95128 Contact Name Rene G. Santiago, Director Contact Telephone 408-885-6868 Contact Emailrene.santiago@ceo.sccgov.org Contract Amount Two agreements; each $200,000 to $250,000 Contract Year2017–present Detailed Description of Services Provided Since 2017, HMA has been engaged by Santa Clara County (SCC) to assist them with a range of policy, organization, and operational issues. Specific projects include: Analyzing state and federal reform policies affecting the Medicaid program Developing policy and finance options that SCC could employ to provide a locally supported public option for health care coverage Developing policy and operational reforms to improve the functioning and alignment of SCC-supported behavioral health programs Organizing and providing technical support to improve quality, information technology, utilization management, and claims functions of the SCC Valley Health Plan and the SCC Behavioral Health Services Department EXHIBIT 1 Substance Abuse Prevention and Control Program Technical Assistance Client OrganizationCounty of Los Angeles Department of Public Health Substance Abuse Prevention and Control (SAPC) Address1000 S. Fremont Ave.; Bldg.A-9 East, 3rd Floor Alhambra, CA 91803 Contact Name Gary Tsai, MD, Director Contact Telephone 626-299-4101 (office) Contact Email gtsai@ph.lacounty.gov Contract Amount More than $500,000 Contract Year 2017–present Detailed Description of Services Provided Since 2017, HMA has been engaged by Substance Abuse Prevention and Control (SAPC) to assist them in analyzing and providing technical support to implement substance abuse service reforms. Specific projects include: Assessing state requirements and SAPC readiness to implement Drug Medi-Cal Organized Delivery System reforms Reviewing and analyzing SAPC substance abuse prevention programming Reviewing and analyzing SAPC provider contracting and identifying solutions to reduce barriers to increase provider supply Assessing SAPC organization and recommendations for staffing and functional unit changes to improve performance and reduce compliance risks Drafting internal policies and procedures Assessing the operational and financial performance of the Antelope Valley Rehabilitation Center, a residential program operated by the County EXHIBIT 1 8. Insurance HMA’s evidence of insurance is included on this page and the following pages. EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 Conflict of Interest and Litigation Statements Conflict of Interest Statement Prior to proposing on or agreeing to any engagement, we perform a detailed query of our business intelligence system to determine whether there are any potential conflicts of interest. This is a multilayered inquiry based on client, client type, scope of work, and geographic coverage. HMA performed a conflict check for this engagement, and did not identify any conflicts with this work. Should a potential conflict be identified in the future, we will take the appropriate steps to address and manage it. HMA takes the responsibility of avoiding conflicts of interest very seriously. HMA often serves multiple clients within a certain industry or market, including those with potentially opposing interests, and HMA’s relationship with the city will not be an exclusive relationship. In all such situations, HMA is committed to maintaining the confidentiality of each client’s information and ensuring that your interests, proprietary and otherwise, are protected. To that end, HMA strictly adheres to our Policy and Guidelines Related to Conflicts of Interest and Proprietary Information, which contains nondisclosure procedures (such as firewall protocols and other safeguards) to maintain each client’s confidential information and ensure your interests are protected. Litigation Statement HMA does not have any significant prior or ongoing contract failures or any civil or criminal litigation or investigation pending that involves HMA or in which HMA has been judged guilty or liable. EXHIBIT 2 CONSULTANTAGREEMENT CITY OF SANTA ANA ui UIJT!BHSFFNFOU!jt!nbef!boe!foufsfe!jouppouijt!29ebz!pgBvhvtu-3132-cz!boe!cfuxffo! Ifbmui!Nbobhfnfou!Bttpdjbuft-Jod/-!bNjdijhbodpsqpsbujpo!Dpotvmuboujuz!pg!Tboub! Bob-!b!dibsufs!djuz!boe!nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe! mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb! RECITALS B/PoBqsjm!24-!3132-!uif!Djuz!jttvfe!Sfrvftu!gps!Qspqptbm!32.165 gspn!rvbmjgjfe!wfoepst!ibwjohtqfdjbm!tljmm!boe!lopxmfehf!jo!uif!gjfme!pggfbtjcjmjuz!boe gjtdbm!fwbmvbujpo!tfswjdft!gps!b!nvojdjqbm!qvcmjd!ifbmui!bhfodz!gps!uif!Djuz/ C/B!upubm!pg!2:2!qspgfttjpobm!dpotvmubout!xfsf!opujgjfe!pg!uif!SGQ!boe!Dpotvmubouxbt!uif tpmf!sftqpoefouup!ujnfmz!tvcnju!b!sftqpotjwf!qspqptbm-!xijdi!xbt!tfmfdufe!cz!uif!Djuz/ Dpotvmubou!sfqsftfoutuibujujtbcmf!boe!xjmmjoh!up!qspwjef!tvdi!tfswjdft!up!uif!Djuzbt uipvhi!gvmmz!buubdife!ifsfup/ D/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!Dpotvmubousfqsftfoutuibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdftqfsgpsnfe!cz!Dpotvmubouvoefsuijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz!cf fyqfdufe!gspn!b!qspgfttjpobm!dpotvmujoh!gjsn!jo!uif!gjfme/ NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boe!tvckfdu!up!uif! ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-!uif!qbsujft!bhsff!bt!gpmmpxt; 1.SCOPE OF SERVICES Dpotvmubou!tibmmqfsgpsn!evsjoh!uif!ufsn!pg!uijt!Bhsffnfou-!uif!ubtlt!boe!pcmjhbujpot jodmvejoh!bmm!mbcps-!nbufsjbmt-!uppmt-!frvjqnfou-!boe!jodjefoubm!dvtupnbsz!xpsl!sfrvjsfe!up!gvmmz! boe!befrvbufmz!dpnqmfuf!uif!tfswjdft!eftdsjcfe!boe!tfu!gpsui!jouif!Tdpqf!pg!Tfswjdft!buubdife! ifsfup!bt!Exhibit A/ 2.COMPENSATION b/Djuz!bhsfft!up!qbz-!boe!Dpotvmubou!bhsfft!up!bddfqu!bt!upubm!qbznfou!gps!jut!tfswjdft!gps Djuz-!uif!sbuft!boe!dibshft!jefoujgjfe!jouif!Cvehfu!buubdife!ifsfup!bt Exhibit B/!!Uif upubm!tvn!up!cf!fyqfoefe!voefs!uijt!Bhsffnfou!tibmm!opu!fydffe!Pof!Ivoesfe!boe FjhiuzUipvtboe!Fjhiu!Ivoesfe!boe!Uijsuz!Epmmbst!)%291-941/11*-!xijdi!jodmveft!Ufo Uipvtboe!Epmmbst)%21-111/11*!jodpoujohfodz-evsjoh!uif!Ufsn!pg!uijt!Bhsffnfou/ c/Qbznfou!cz!Djuz!tibmm!cf!nbef!xjuijo!gpsuz.gjwf!)56*ebzt!gpmmpxjoh!sfdfjqu!pg!qspqfs jowpjdf!fwjefodjoh!xpsl!qfsgpsnfe-!tvckfdu!up!Djuz!bddpvoujoh!qspdfevsft/!Qbznfou offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebset!pg!qfsgpsnbodf!tfu!gpsui jo!uif!Sfdjubmt!xijdi!nbz!sfbtpobcmz!cf!fyqfdufe!cz!Djuz/ Qbhf!1 pg!10 EXHIBIT 2 3.TERM Uijt!Bhsffnfou!tibmm!dpnnfodf!po!Bvhvtu!29-!3132-boe!ufsnjobufpoBvhvtu!29-!3133- jo!bddpsebodf!xjui!uif!Ujnfmjofbuubdife!ifsfup!bt!Exhibit C-vomftt!ufsnjobufe!fbsmjfs!jo! bddpsebodf!xjui!Tfdujpo!26-!cfmpx/Uif!ufsn!pg!uijt!Bhsffnfou!nbz!cf!fyufoefe!vqpo!b!xsjujoh! fyfdvufe!cz!uif!Djuz!Nbobhfsboe!uif!Djuz!Buupsofz/ 4.INDEPENDENT CONTRACTOR Dpotvmubou!tibmm-!evsjoh!uif!foujsf!ufsn!pg!uijt!Bhsffnfou-!cf!dpotusvfe!up!cf!bo! joefqfoefou!dpousbdupsboe!opu!bo!fnqmpzff!pg!uif!Djuz/!!Uijt!Bhsffnfou!jt!opu!joufoefe!ops!tibmm! ju!cf!dpotusvfe!up!dsfbuf!bo!fnqmpzfs.fnqmpzff!sfmbujpotijq-!b!kpjou!wfouvsf!sfmbujpotijq-!ps!up! bmmpx!uif!Djuz!up!fyfsdjtf!ejtdsfujpo!ps!dpouspm!pwfs!uif!qspgfttjpobm!nboofs!jo!xijdi!Dpotvmubou! qfsgpsnt!uif!tfswjdft!xijdi!bsf!uif!tvckfdu!nbuufs!pg!uijt!Bhsffnfou<!ipxfwfs-!uif!tfswjdft!up!cf! qspwjefe!cz!Dpotvmubou!tibmm!cf!qspwjefe!jo!b!nboofs!dpotjtufou!xjui!bmm!bqqmjdbcmf!tuboebset!boe! sfhvmbujpot!hpwfsojoh!tvdi!tfswjdft/!Dpotvmuboutibmm!qbz!bmm!tbmbsjft!boe!xbhft-!fnqmpzfs(t!tpdjbm! tfdvsjuz!ubyft-!vofnqmpznfou!jotvsbodf!boe!tjnjmbs!ubyft!sfmbujoh!up!fnqmpzfft!boe!tibmm!cf! sftqpotjcmf!gps!bmm!bqqmjdbcmf!xjuiipmejoh!ubyft/ 5.OWNERSHIP OF MATERIALS Uijt!Bhsffnfou!dsfbuft!b!opo.fydmvtjwf!boe!qfsqfuvbm!mjdfotf!gps!Djuz!up!dpqz-!vtf-! npejgz-!sfvtf-!ps!tvcmjdfotf!boz!boe!bmm!dpqzsjhiut-!eftjhot-!boe!puifs!joufmmfduvbm!qspqfsuz! fncpejfe!jo!qmbot-!tqfdjgjdbujpot-!tuvejft-!esbxjoht-!ftujnbuft-!boe!puifs!epdvnfout!ps!xpslt!pg! bvuipstijq!gjyfe!jo!boz!ubohjcmf!nfejvn!pg!fyqsfttjpo-!jodmvejoh!cvu!opu!mjnjufe!up-!qiztjdbm! esbxjoht!ps!ebub!nbhofujdbmmz!ps!puifsxjtf!sfdpsefe!po!dpnqvufs!ejtlfuuft-!xijdi!bsf!qsfqbsfe!ps! dbvtfe!up!cf!qsfqbsfe!cz!Dpotvmubou!voefs!uijtDpotvmubou! tibmm!sfrvjsf!bmm!tvcdpousbdupst!up!bhsff!jo!xsjujoh!uibu!Djuz!jt!hsboufe!b!opo.fydmvtjwf!boe! qfsqfuvbm!mjdfotf!gps!boz!Epdvnfout!'!Ebub!uif!tvcdpousbdups!qsfqbsft!voefs!uijt!Bhsffnfou/!! Dpotvmubou!sfqsftfout!boe!xbssbout!uibu!Dpotvmubou!ibt!uif!mfhbm!sjhiu!up!mjdfotf!boz!boe!bmm! Epdvnfout!'!Ebub/!!Dpotvmubou!nblft!op!tvdi!sfqsftfoubujpo!boe!xbssbouz!jo!sfhbse!up! Epdvnfout!'!Ebub!xijdi!xfsf!qspwjefe!up!Dpotvmubou!cz!uif!Djuz/!!Djuz!tibmm!opu!cf!mjnjufe!jo! boz!xbzjo!jut!vtf!pg!uif!Epdvnfout!boe!Ebub!bu!boz!ujnf-!qspwjefe!uibu!boz!tvdi!vtf!opu!xjuijo! 6.INSURANCE Dpotvmubou!tibmm!qspdvsf!boe!nbjoubjo!gps!uif!evsbujpo!pg!uif!dpousbdu!jotvsbodf!bhbjotu! dmbjnt!gps!jokvsjft!up!qfstpot!ps!ebnbhft!up!qspqfsuz!xijdi!nbz!bsjtf!gspn!ps!jo!dpoofdujpo!xjui! uif!qfsgpsnbodf!pg!uif!xpsl!ifsfvoefs!cz!uif!Dpotvmubou-!jut!bhfout-!sfqsftfoubujwft-!ps!fnqmpzfft/ b/NJOJNVN!TDPQF!BOE!MJNJU!PG!JOTVSBODF!Dpwfsbhftibmm!cf!bu!mfbtu!bt!cspbe! bt; 2/Commercial General Liability (CGL):Jotvsbodf!Tfswjdft!Pggjdf!Gpsn!DH!11! 12 Qbhf!2 pg!10 EXHIBIT 2 pqfsbujpot-!qspqfsuz!ebnbhf-!cpejmz!jokvsz!boe!qfstpobm!'!bewfsujtjoh!jokvsz! xjui!mjnjut!op!mftt!uibo!%2-111-111!qfs!pddvssfodf/!Jg!b!hfofsbm!bhhsfhbuf!mjnju! bqqmjft-!fjuifs!uif!hfofsbm!bhhsfhbuf!mjnju!tibmm!bqqmz!tfqbsbufmz!up!uijt! qspkfdu0mpdbujpo!)JTP!DH!36!14!ps!36!15*ps!uif!hfofsbm!bhhsfhbuf!mjnju!tibmm!cf! uxjdf!uif!sfrvjsfe!pddvssfodf!mjnju/ 3/Automobile Liability:Jotvsbodf!Tfswjdft!Pggjdf!Gpsn!Ovncfs!DB!1112! dpwfsjoh-!Dpef!2!)boz!bvup*-!ps!jg!Dpotvmubou!ibt!op!pxofe!bvupt-!Dpef!9! )ijsfe*!boe!:!)opo.pxofe*-!xjui!mjnju!op!mftt!uibo!%2-111-111!qfs!bddjefou!gps! cpejmz!jokvsz!boe!qspqfsuz!ebnbhf/ 4/:jotvsbodf!bt!sfrvjsfe!cz!uif!Tubuf!pg!Dbmjgpsojb-!xjui! %2-111-111!qfs!bddjefou!gps!cpejmz!jokvsz!ps!ejtfbtf!)Opu!sfrvjsfe!jg!dpotvmubou! qspwjeft!xsjuufo!wfsjgjdbujpo!ju!ibt!op!fnqmpzfft*/ 5/Professional Liability (Errors and Omissions):Jotvsbodf!bqqspqsjbuf!up!uif! Dpotvmubou dmbjn-!%3-111-111!bhhsfhbuf/ 6/Jg!uif!Dpotvmubounbjoubjot!cspbefs!dpwfsbhf!boe0ps!ijhifs!mjnjut!uibo!uif! njojnvnt!tipxo!bcpwf-!uif!Djuzsfrvjsft!boe!tibmm!cf!foujumfe!up!uif!cspbefs! dpwfsbhf!boe0ps!uif!ijhifs!mjnjut!nbjoubjofe!cz!uif!Dpotvmubou/!Boz!bwbjmbcmf! jotvsbodf!qspdffet!jo!fydftt!pg!uif!tqfdjgjfe!njojnvn!mjnjut!pg!jotvsbodf!boe! dpwfsbhf!tibmm!cf!bwbjmbcmf!up!uif!Djuz/ c/Puifs!Jotvsbodf!QspwjtjpotUif!jotvsbodf!qpmjdjft!bsf!up!dpoubjo-!ps!cf!foepstfe!up! dpoubjo-!uif!gpmmpxjoh!qspwjtjpot;! 2/Additional Insured Status:Uif!Djuz-!jut!pggjdfst-!pggjdjbmt-!fnqmpzfft-!boe! wpmvouffst!bsf!up!cf!dpwfsfe!bt!beejujpobm!jotvsfet!po!uif!DHM!qpmjdz!xjui! sftqfdu!up!mjbcjmjuz!bsjtjoh!pvu!pg!xpsl!ps!pqfsbujpot!qfsgpsnfe!cz!ps!po!cfibmg! pg!uif!Dpotvmuboujodmvejoh!nbufsjbmt-!qbsut-!ps!frvjqnfou!gvsojtife!jo! dpoofdujpo!xjui!tvdi!xpsl!ps!pqfsbujpot/!Hfofsbm!mjbcjmjuz!dpwfsbhf!dbo!cf! qspwjefe!jo!uif!gpsn!pg!bo!foepstfnfou!up!uif!Dpotvmuboutvsbodf!)bu!mfbtu! bt!cspbe!bt!JTP!Gpsn!DH!31!21!22!96!ps!cpui!DH!31!21-!DH!31!37-!DH!31!44-! ps!DH!31!49<!boe!DH!31!48!gpsnt!jgmbufssfwjtjpotvtfe*/! 3/Primary Coverage:Gps!boz!dmbjnt!sfmbufe!up!uijt!dpousbdu-!uif!Dpotvmubou jotvsbodf!dpwfsbhf!tibmm!cf!qsjnbsz!dpwfsbhf!bu!mfbtu!bt!cspbe!bt!JTP!DH!31! 12!15!24!bt!sftqfdut!uif!Djuz-!jut!pggjdfst-!pggjdjbmt-!fnqmpzfft-!boe!wpmvouffst/! Boz!jotvsbodf!ps!tfmg.jotvsbodf!nbjoubjofe!cz!uif!Djuz-!jut!pggjdfst-!pggjdjbmt-! fnqmpzfft-!ps!wpmvouffst!tibmm!cf!fydftt!pg!uif!Dpotvmubou opu!dpousjcvuf!xjui!ju/! 4/Notice of Cancellation:Fbdi!jotvsbodf!qpmjdz!sfrvjsfe!bcpwf!tibmm!tubuf!uibu! dpwfsbhf!tibmm!opu!cf!dbodfmfe-!fydfqu!xjui!opujdf!up!uif!Djuz/ 5/Waiver of Subrogation:Dpotvmubouifsfcz!hsbout!up!Djuzb!xbjwfs!pg!boz!sjhiu! up!tvcsphbujpo!xijdi!boz!jotvsfs!pg!tbje!Dpotvmubounbzbdrvjsf!bhbjotu!uif! Djuzcz!wjsuvf!pg!uif!qbznfou!pg!boz!mptt!voefs!tvdi!jotvsbodf/!Dpotvmubou bhsfft!up!pcubjo!boz!foepstfnfou!uibu!nbz!cf!ofdfttbsz!up!bggfdu!uijt!xbjwfs!pg! Qbhf!3 pg!10 EXHIBIT 2 tvcsphbujpo-!cvu!uijt!qspwjtjpo!bqqmjft!sfhbsemftt!pg!xifuifs!ps!opu!uif!Djuzibt sfdfjwfe!b!xbjwfs!pg!tvcsphbujpo!foepstfnfou!gspn!uif!jotvsfs/! 6/Self-Insured Retentions:Tfmg.jotvsfe!sfufoujpot!nvtu!cf!efdmbsfe!up!boe! bqqspwfe!cz!uif!Djuz/!Uif!Djuznbz!sfrvjsf!uif!Dpotvmubouup!qvsdibtf!dpwfsbhf! xjui!b!mpxfs!sfufoujpo!ps!qspwjef!qsppg!pg!bcjmjuz!up!qbz!mpttft!boe!sfmbufe! jowftujhbujpot-!dmbjn!benjojtusbujpo-!boe!efgfotf!fyqfotft!xjuijo!uif!sfufoujpo/! Uif!qpmjdz!mbohvbhf!tibmm!qspwjef-!ps!cf!foepstfe!up!qspwjef-!uibu!uif!tfmg. jotvsfe!sfufoujpo!nbz!cf!tbujtgjfe!cz!fjuifs!uif!obnfe!jotvsfe!ps!Djuz/ 7/Acceptability of Insurers:Jotvsbodf!jt!up!cf!qmbdfe!xjui!jotvsfst!bvuipsj{fe!up! dpoevdu!cvtjoftt!jo!uif!tubuf!xjui!b!dvssfou B;WJJ-!vomftt!puifsxjtf!bddfqubcmf!up!uif!Djuz/ 8/Claims Made Policies:Jg!boz!pg!uif!sfrvjsfe!qpmjdjft!qspwjef!dpwfsbhf!po!b! dmbjnt.nbef!cbtjt; 2/Uif!Sfuspbdujwf!Ebuf!nvtu!cf!tipxo!boe!nvtu!cf!cfgpsf!uif!ebuf!pg!uif! dpousbdu!ps!uif!cfhjoojoh!pg!dpousbdu!xpsl/ 3/Jotvsbodf!nvtu!cf!nbjoubjofe!boe!fwjefodf!pg!jotvsbodf!nvtu!cf! qspwjefe!gps!bu!mfbtu!gjwf)6*!zfbst!bgufs!dpnqmfujpo!pg!uif!dpousbdu!pg! xpsl/ 4/Jg!dpwfsbhf!jt!dbodfmfe!ps!opo.sfofxfe-!boe!opu!sfqmbdfe!xjui!bopuifs! dmbjnt.nbef!qpmjdz!gpsn!xjui!b!Sfuspbdujwf!Ebuf!qsjps!up!uif!dpousbdu! dpwfsbhf!gps!b!njojnvn!pg!gjwf!)6*!zfbst!bgufs!dpnqmfujpo!pg!dpousbdu! xpsl/ 9/Verification of Coverage:Dpotvmubou!tibmm!gvsojti!uif!Djuzxjui!psjhjobm! Dfsujgjdbuft!pg!Jotvsbodf!jodmvejoh!bmm!sfrvjsfe!bnfoebupsz!foepstfnfout!)ps! dpqjft!pg!uif!bqqmjdbcmf!qpmjdz!mbohvbhf!fggfdujoh!dpwfsbhf!sfrvjsfe!cz!uijt! dmbvtf*!boe!b!dpqz!pg!uif!Efdmbsbujpot!boe!Foepstfnfou!Qbhf!pg!uif!DHM!qpmjdz! mjtujoh!bmm!qpmjdz!foepstfnfout!up!Djuzcfgpsf!xpsl!cfhjot/!Ipxfwfs-!gbjmvsf!up! pcubjo!uif!sfrvjsfe!epdvnfout!qsjps!up!uif!xpsl!cfhjoojoh!tibmm!opu!xbjwf!uif! Djuzsftfswft!uif!sjhiu!up!sfrvjsf! dpnqmfuf-!dfsujgjfe!dpqjft!pg!bmm!sfrvjsfe!jotvsbodf!qpmjdjft-!jodmvejoh! foepstfnfout!sfrvjsfe!cz!uiftf!tqfdjgjdbujpot-!bu!boz!ujnf/ :/Subcontractors:Dpotvmubou!tibmm!sfrvjsf!boe!wfsjgz!uibu!bmm!tvcdpousbdupst! nbjoubjo!jotvsbodf!nffujoh!bmm!uif!sfrvjsfnfout!tubufe!ifsfjo-!boe!Dpotvmubou! tibmm!fotvsf!uibu!Djuzjt!bo!beejujpobm!jotvsfe!po!jotvsbodf!sfrvjsfe!gspn! tvcdpousbdupst/ 21/Special Risks or Circumstances:Djuzsftfswft!uif!sjhiu!up!npejgz!uiftf! sfrvjsfnfout-!jodmvejoh!mjnjut-!cbtfe!po!uif!obuvsf!pg!uif!sjtl-!qsjps!fyqfsjfodf-! jotvsfs-!dpwfsbhf-!ps!puifs!tqfdjbm!djsdvntubodft/ Qbhf!4 pg!10 EXHIBIT 2 7.INDEMNIFICATION Dpotvmuboubhsfftup!efgfoe-!boe!tibmm!joefnojgz!boe!ipme!ibsnmftt!uif!Djuz-!jut!pggjdfst-! bhfout-!fnqmpzfft-!dpousbdupst-!tqfdjbm!dpvotfm-!boe!sfqsftfoubujwft!gspn!mjbcjmjuz;!)2*!gps!qfstpobm! jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!bsjtjoh!pvu!pg!dmbjnt!gps! qfstpobm!jokvsz-!jodmvejoh!efbui-!boe!dmbjnt!gps!qspqfsuz!ebnbhf-!xijdi!nbz!bsjtf!gspn!uif! ofhmjhfou!pqfsbujpot!pg!uif!Dpotvmubou-!jut!tvcdpousbdupst-!bhfout-!fnqmpzfft-!ps!puifs!qfstpot! bdujoh!po!jut!cfibmg!xijdi!sfmbuft!up!uif!tfswjdft!eftdsjcfe!jo!tfdujpo!2!pg!uijt!Bhsffnfou<!boe!)3*! gspn!boz!dmbjn!uibu!qfstpobm!jokvsz-!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf! sfmjfg!jt!evf!cz!sfbtpo!pg!uif!ufsnt!pg!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!Uijt!joefnojuz!boe! ipme!ibsnmftt!bhsffnfou!bqqmjft!up!bmm!dmbjnt!gps!ebnbhft-!kvtu!dpnqfotbujpo-!sftujuvujpo-!kvejdjbm! ps!frvjubcmf!sfmjfg!tvggfsfe-!ps!bmmfhfe!up!ibwf!cffo!tvggfsfe-!cz!sfbtpo!pg!uif!fwfout!sfgfssfe!up!jo! uijt!Tfdujpo!ps!cz!sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut-!bsjtjoh!gspn!uijt!Bhsffnfou/!!Uif!Dpotvmubou gvsuifsbhsfft!up!joefnojgz-!ipme!ibsnmftt-!boe!qbz!bmm!dptut!gps!uif!efgfotf!pg!uif!Djuz-!jodmvejoh! gfft!boe!dptut!gps!tqfdjbm!dpvotfm!up!cf!tfmfdufe!cz!uif!Djuz-!sfhbsejoh!boz!bdujpo!cz!b!uijse!qbsuz! dibmmfohjoh!uif!wbmjejuz!pg!uijt!Bhsffnfou-!ps!bttfsujoh!uibu!qfstpobm!jokvsz-!ebnbhft-!kvtu! dpnqfotbujpo-!sftujuvujpo-!kvejdjbm!ps!frvjubcmf!sfmjfg!evf!up!qfstpobm!ps!qspqfsuz!sjhiut!bsjtft!cz! sfbtpo!pg!uif!ufsnt!pg-!ps!fggfdut!bsjtjoh!gspn!uijt!Bhsffnfou/!!Djuz!nbz!nblf!bmm!sfbtpobcmf! efdjtjpot!xjui!sftqfdu!up!jut!sfqsftfoubujpo!jo!boz!mfhbm!qspdffejoh/!Opuxjuituboejoh!uif!gpsfhpjoh-! up!uif!fyufou!Dpotvmuboutfswjdft!bsf!tvckfdu!up!Djwjm!Dpef!Tfdujpo!3893/9-!uif!bcpwf!joefnojuz! tibmm!cf!mjnjufe-!up!uif!fyufou!sfrvjsfe!cz!Djwjm!Dpef!Tfdujpo!3893/9-!up!dmbjnt!uibu!bsjtf!pvu!pg-! qfsubjo!up-!ps!sfmbuf!up!uif!ofhmjhfodf-!sfdlmfttoftt-!ps!xjmmgvm!njtdpoevdu!pg!uif!Dpotvmubou/ 8.INTELLECTUAL PROPERTY INDEMNIFICATION Dpotvmuboutibmmefgfoe!boe!joefnojgz!uif!Djuz-!jut!pggjdfst-!bhfout-!sfqsftfoubujwft-!boe! fnqmpzfft!bhbjotu!boz!boe!bmm!mjbcjmjuz-!jodmvejoh!dptu mfuufst!qbufou-!usbefnbsl-!ps!dpqzsjhiu!jogsjohfnfou-!jodmvejoh!dptut-!dpoubjofe!jo!uif!xpsl!qspevdu! ps!epdvnfout!qspwjefe!cz!Dpotvmubouupuif!Djuz!qvstvbou!up!uijt!Bhsffnfou/ 9.RECORDS Dpotvmuboutibmmlffq!sfdpset!boe!jowpjdft!jo!dpoofdujpo!xjui!uif!xpsl!up!cf!qfsgpsnfe! voefs!uijt!Bhsffnfou/!!Dpotvmuboutibmmnbjoubjo!dpnqmfuf!boe!bddvsbuf!sfdpset!xjui!sftqfdu!up! uif!dptut!jodvssfe!voefs!uijt!Bhsffnfou!boe!boz!tfswjdft-!fyqfoejuvsft-!boe!ejtcvstfnfout! dibshfe!up!uif!Djuz!gps!b!njojnvn!qfsjpe!pg!uisff!)4*!zfbst-!ps!gps!boz!mpohfs!qfsjpe!sfrvjsfe!cz! mbx-!gspn!uif!ebuf!pg!gjobm!qbznfou!up!Dpotvmubouvoefsuijt!Bhsffnfou/!!Bmm!tvdi!sfdpset!boe! jowpjdft!tibmm!cf!dmfbsmz!jefoujgjbcmf/!!Dpotvmuboutibmmbmmpx!b!sfqsftfoubujwf!pg!uif!Djuz!up! fybnjof-!bveju-!boe!nblf!usbotdsjqut!ps!dpqjft!pg!tvdi!sfdpset!boe!boz!puifs!epdvnfout!dsfbufe! qvstvbou!up!uijt!Bhsffnfou!evsjoh!sfhvmbs!cvtjoftt!ipvst/!!Dpotvmuboutibmmbmmpx!jotqfdujpo!pg!bmm! xpsl-!ebub-!epdvnfout-!qspdffejoht-!boe!bdujwjujft!sfmbufe!up!uijt!Bhsffnfou!gps!b!qfsjpe!pg!uisff! )4*!zfbst!gspn!uif!ebuf!pg!gjobm!qbznfouupDpotvmubou!voefsuijt!Bhsffnfou/ Qbhf!5 pg!10 EXHIBIT 2 10.CONFIDENTIALITY Jg!Dpotvmubousfdfjwftgspn!uif!Djuz!jogpsnbujpo!xijdi!evf!up!uif!obuvsf!pg!tvdi! jogpsnbujpo!jt!sfbtpobcmz!voefstuppe!up!cf!dpogjefoujbm!boe0ps!qspqsjfubsz-!Dpotvmuboubhsfftuibu! ju!tibmm!opu!vtf!ps!ejtdmptf!tvdi!jogpsnbujpo!fydfqu!jo!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!boe! gvsuifs!bhsfft!up!fyfsdjtf!uif!tbnf!efhsff!pg!dbsf!ju!vtft!up!qspufdu!jut!pxo!jogpsnbujpo!pg!mjlf! opoqvcmjd!jogpsnbujpo/!Dpogjefoujbm!jogpsnbujpo!jodmveft!opu!pomz!xsjuufo!jogpsnbujpo-!cvu!bmtp! jogpsnbujpo!usbotgfssfe!psbmmz-!wjtvbmmz-!fmfduspojdbmmz-!ps!cz!puifs!nfbot/!!Dpogjefoujbm! jogpsnbujpo!ejtdmptfe!up!fjuifs!qbsuz!cz!boz!tvctjejbsz!boe0ps!bhfou!pg!uif!puifs!qbsuz!jt!dpwfsfe! cz!uijt!Bhsffnfou/!!Uif!gpsfhpjoh!pcmjhbujpot!pg!opo.vtf!boe!opoejtdmptvsf!tibmm!opu!bqqmz!up!boz! jogpsnbujpo!uibu!)b*!ibt!cffo!ejtdmptfe!jo!qvcmjdmz!bwbjmbcmf!tpvsdft<!)c*!jt-!uispvhi!op!gbvmu!pg!uif! Dpotvmubouejtdmptfejo!b!qvcmjdmz!bwbjmbcmf!tpvsdf<!)d*!jt!jo!sjhiugvm!qpttfttjpo!pg!uif!Dpotvmubou xjuipvubo!pcmjhbujpo!pg!dpogjefoujbmjuz<!)e*!jt!sfrvjsfe!up!cf!ejtdmptfe!cz!pqfsbujpo!pg!mbx<!ps!)f*! jt!joefqfoefoumz!efwfmpqfe!cz!uif!Dpotvmubouxjuipvusfgfsfodf!up!jogpsnbujpo!ejtdmptfe!cz!uif! Djuz/ 11.CONFLICT OF INTEREST CLAUSE Dpotvmuboudpwfoboutuibu!ju!qsftfoumz!ibt!op!joufsftut!boe!tibmm!opu!ibwf!joufsftut-!ejsfdu! ps!joejsfdu-!xijdi!xpvme!dpogmjdu!jo!boz!nboofs!xjui!qfsgpsnbodf!pg!tfswjdfttqfdjgjfe!voefs!uijt! Bhsffnfou/ 12.NON-DISCRIMINATION Dpotvmuboutibmm!opu!ejtdsjnjobuf!cfdbvtf!pg!sbdf-!dpmps-!dsffe-!sfmjhjpo-!tfy-!nbsjubm!tubuvt-! tfyvbm!psjfoubujpo-!hfoefs!jefoujuz-!hfoefs!fyqsfttjpo-!hfoefs-!nfejdbm!dpoejujpot-!hfofujd! jogpsnbujpo-!ps!njmjubsz!boe!wfufsbo!tubuvt-!bhf-!obujpobm!psjhjo-!bodftusz-!ps!ejtbcjmjuz-!bt!efgjofe! boe!qspijcjufe!cz!bqqmjdbcmf!mbx-!jo!uif!sfdsvjunfou-!tfmfdujpo-!ufbdijoh-!usbjojoh-!vujmj{bujpo-! qspnpujpo-!ufsnjobujpo!ps!puifs!fnqmpznfou!sfmbufe!bdujwjujft!ps!boz!tfswjdft!qspwjefe!voefs!uijt! Bhsffnfou/!Dpotvmuboubggjsnt!uibu!ju!jt!bo!frvbm!pqqpsuvojuz!fnqmpzfs!boe!tibmm!dpnqmz!xjui!bmm! bqqmjdbcmf!gfefsbm-!tubuf!boe!mpdbm!mbxt!boe!sfhvmbujpot/ 13.EXCLUSIVITY AND AMENDMENT Uijt!Bhsffnfou!sfqsftfout!uif!dpnqmfuf!boe!fydmvtjwf!tubufnfou!cfuxffo!uif!Djuz!boe! Dpotvmubou-!boe!tvqfstfeft!boz!boe!bmm!puifs!bhsffnfout-!psbm!ps!xsjuufo-!cfuxffo!uif!qbsujft/!!Jo! uif!fwfou!pg!b!dpogmjdu!cfuxffo!uif!ufsnt!pg!uijt!Bhsffnfou!boe!boz!buubdinfout!ifsfup-!uif!ufsnt! pg!uijt!Bhsffnfou!tibmm!qsfwbjm/!!Uijt!Bhsffnfou!nbz!opu!cf!npejgjfe!fydfqu!cz!xsjuufo!jotusvnfou! tjhofe!cz!uif!Djuz!boe!cz!bo!bvuipsj{fe!sfqsftfoubujwf!pg!Dpotvmubou/!!Uif!qbsujft!bhsff!uibu!boz! ufsnt!ps!dpoejujpot!pg!boz!qvsdibtf!psefs!ps!puifs!jotusvnfou!uibu!bsf!jodpotjtufou!xjui-!ps!jo! beejujpo!up-!uif!ufsnt!boe!dpoejujpot!ifsfpg-!tibmm!opu!cjoe!ps!pcmjhbuf!Dpotvmuboupsuif!Djuz/!Fbdi! qbsuz!up!uijt!Bhsffnfou!bdlopxmfehft!uibu!op!sfqsftfoubujpot-!joevdfnfout-!qspnjtft!ps! bhsffnfout-!psbmmz!ps!puifsxjtf-!ibwf!cffo!nbef!cz!boz!qbsuz-!ps!bozpof!bdujoh!po!cfibmg!pg!boz! qbsuz-!xijdi!jtopu!fncpejfe!ifsfjo/ Qbhf!6 pg!10 EXHIBIT 2 14.ASSIGNMENT Jobtnvdi!bt!uijt!Bhsffnfou!jt!joufoefe!up!tfdvsf!uif!tqfdjbmj{fe!tfswjdft!pg!Dpotvmubou- Dpotvmubounbzopu!bttjho-!usbotgfs-!efmfhbuf-!ps!tvcdpousbdu!boz!joufsftu!ifsfjo!xjuipvu!uif!qsjps! xsjuufo!dpotfou!pg!uif!Djuz!boe!boz!tvdi!bttjhonfou-!usbotgfs-!efmfhbujpo!ps!tvcdpousbdu!xjuipvu! uif!Djuz(t!qsjps!xsjuufo!dpotfou!tibmm!cf!dpotjefsfe!ovmm!boe!wpje/!!Opuijoh!jo!uijt!Bhsffnfou!tibmm! Bhsffnfou!qfsgpsnfe!cz!Djuz!qfstpoofm!ps!cz!puifs!dpousbdupst!sfubjofe!cz!Djuz/ 15.TERMINATION Uijt!Bhsffnfou!nbz!cf!ufsnjobufe!czuif!Djuz!vqpo!uijsuz!)41*!ebzt!xsjuufo!opujdf!pg! ufsnjobujpo/!!Jo!tvdi!fwfou-!Dpotvmuboutibmmcf!foujumfe!up!sfdfjwf!boe!uif!Djuz!tibmm!qbz!Dpotvmubou dpnqfotbujpogps!bmm!tfswjdft!qfsgpsnfe!cz!Dpotvmubouqsjpsup!sfdfjqu!pg!tvdi!opujdf!pg! ufsnjobujpo-!tvckfdu!up!uif!gpmmpxjoh!dpoejujpot;! b/Bt!b!dpoejujpo!pg!tvdi!qbznfou-!uif!Fyfdvujwf!Ejsfdups!nbz!sfrvjsf!Dpotvmubouup efmjwfs!up!uif!Djuz!bmm!xpsl!qspevdu)t*dpnqmfufe!bt!pg!tvdi!ebuf-!boe!jo!tvdi!dbtf! tvdi!xpsl!qspevdu!tibmm!cf!uif!qspqfsuz!pg!uif!Djuzvomftt!qspijcjufe!cz!mbx-!boe! Dpotvmuboudpotfoutup!uif!Djuz(t!vtf!uifsfpg!gps!tvdi!qvsqptft!bt!uif!Djuz!effnt! bqqspqsjbuf/ c/Qbznfou!offe!opu!cf!nbef!gps!xpsl!xijdi!gbjmt!up!nffu!uif!tuboebse!pg! qfsgpsnbodf!tqfdjgjfe!jo!uif!Sfdjubmt!pg!uijt!Bhsffnfou/ 16.WAIVER Op!xbjwfs!pg!csfbdi-!gbjmvsf!pg!boz!dpoejujpo-!ps!boz!sjhiu!ps!sfnfez!dpoubjofe!jo!ps hsboufe!cz!uif!qspwjtjpot!pg!uijt!Bhsffnfou!tibmm!cf!fggfdujwf!vomftt!ju!jt!jo!xsjujoh!boe!tjhofe!cz! uif!qbsuz!xbjwjoh!uif!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez/!Op!xbjwfs!pg!boz!csfbdi-!gbjmvsf!ps!sjhiu-!ps! sfnfez!tibmm!cf!effnfe!b!xbjwfs!pg!boz!puifs!csfbdi-!gbjmvsf-!sjhiu!ps!sfnfez-!xifuifs!ps!opu! tjnjmbs-!ops!tibmm!boz!xbjwfs!dpotujuvuf!b!dpoujovjoh!xbjwfs!vomftt!uif!xsjujoh!tp!tqfdjgjft/ 17.JURISDICTION -VENUE Uijt!Bhsffnfou!ibt!cffo!fyfdvufe!boe!efmjwfsfe!jo!uif!Tubuf!pg!Dbmjgpsojb!boe!uif!wbmjejuz-! joufsqsfubujpo-!qfsgpsnbodf-!boe!fogpsdfnfou!pg!boz!pg!uif!dmbvtft!pg!uijt!Bhsffnfou!tibmm!cf! efufsnjofe!boe!hpwfsofe!cz!uif!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb/!!Cpui!qbsujft!gvsuifs!bhsff!uibu! Psbohf!Dpvouz-!Dbmjgpsojb-!tibmm!cf!uif!wfovf!gps!boz!bdujpo!ps!qspdffejoh!uibu!nbz!cf!cspvhiu!ps! bsjtf!pvu!pg-!jo!dpoofdujpo!xjui!ps!cz!sfbtpo!pg!uijt!Bhsffnfou/! 18.PROFESSIONAL LICENSES Dpotvmuboutibmm-!uispvhipvu!uif!ufsn!pg!uijt!Bhsffnfou-!nbjoubjo!bmm!ofdfttbsz!mjdfotft-! qfsnjut-!bqqspwbmt-!xbjwfst-!boe!fyfnqujpot!ofdfttbsz!gps!uif!qspwjtjpo!pg!uif!tfswjdft!ifsfvoefs! boe!sfrvjsfe!cz!uif!mbxt!boe!sfhvmbujpot!pg!uif!Vojufe!Tubuft-!uif!Tubuf!pg!Dbmjgpsojb-!uif!Djuz!pg! Tboub!Bob!boe!bmm!puifs!hpwfsonfoubm!bhfodjft/!!Dpotvmuboutibmmopujgz!uif!Djuz!jnnfejbufmz!boe! Qbhf!7 pg!10 EXHIBIT 2 jo!xsjujoh!pg!jut!jobcjmjuz!up!pcubjo!ps!nbjoubjo!tvdi!qfsnjut-!mjdfotft-!bqqspwbmt-!xbjwfst-!boe! fyfnqujpot/!!Tbje!jobcjmjuz!tibmm!cf!dbvtf!gps!ufsnjobujpo!pg!uijt!Bhsffnfou/ 19.NOTICE Boz!opujdf-!ufoefs-!efnboe-!efmjwfsz-!ps!puifs!dpnnvojdbujpo!qvstvbou!up!uijt!Bhsffnfou! tibmm!cf!jo!xsjujoh!boe!tibmm!cf!effnfe!up!cf!qspqfsmz!hjwfo!jg!efmjwfsfe!jo!qfstpo!ps!nbjmfe!cz! gjstu!dmbtt!ps!dfsujgjfe!nbjm-!qptubhf!qsfqbje-!ps!tfoucz!gby!ps!puifs!ufmfhsbqijd!dpnnvojdbujpo!jo! uif!nboofs!qspwjefe!jo!uijt!Tfdujpo-!up!uif!gpmmpxjoh!qfstpot; Up!Djuz; Dmfsl!pg!uif!Djuz!Dpvodjm Djuz!pg!Tboub!Bob 31!Djwjd!Dfoufs!Qmb{b!)N.41* Q/P/!Cpy!2:99 Tboub!Bob-!DB!:3813.2:99 Gby;!825.758.7:67 Xjui!dpvsuftz!dpqjft!up; Fyfdvujwf!Ejsfdups Dpnnvojuz!Efwfmpqnfou!Bhfodz! Djuz!pg!Tboub!Bob 31!Djwjd!Dfoufs!Qmb{b!)N.yy* Q/P/!Cpy!2:99 Tboub!Bob-!Dbmjgpsojb!:3813 UpDpotvmubou; Lfmmz!Kpiotpo Dijfg!Benjojtusbujwf!Pggjdfs Ifbmui!Nbobhfnfou!Bttpdjbuft-Jod/ 231Opsui!Xbtijohupo!Trvbsf-!Tvjuf!816 Mbotjoh-NJ-59:44 Gby!628.593.1:31 B!qbsuz!nbz!dibohf!jut!beesftt!cz!hjwjoh!opujdf!jo!xsjujoh!up!uif!puifs!qbsuz/!!Uifsfbgufs-! boz!dpnnvojdbujpo!tibmm!cf!beesfttfe!boe!usbotnjuufe!up!uif!ofx!beesftt/!!Jg!tfou!cz!nbjm-! dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf!cffo!hjwfo!uisff!)4*!ebzt!bgufs!ju!ibt!cffo! efqptjufe!jo!uif!Vojufe!Tubuft!nbjm-!evmz!sfhjtufsfe!ps!dfsujgjfe-!xjui!qptubhf!qsfqbje-!boe! beesfttfe!bt!tfu!gpsui!bcpwf/!!Jg!tfou!cz!gby-!dpnnvojdbujpo!tibmm!cf!fggfdujwf!ps!effnfe!up!ibwf! cffo!hjwfo!uxfouz.gpvs!)35*!ipvst!bgufs!uif!ujnf!tfu!gpsui!po!uif!usbotnjttjpo!sfqpsu!jttvfe!cz!uif! usbotnjuujoh!gbdtjnjmf!nbdijof-!beesfttfe!bt!tfu!gpsui!bcpwf/!!Gps!qvsqptft!pg!dbmdvmbujoh!uiftf! ujnf!gsbnft-xfflfoet-!gfefsbm-!tubuf-!Dpvouz!ps!Djuz!ipmjebzt!tibmm!cf!fydmvefe/ Qbhf!8 pg!10 EXHIBIT 2 20.MISCELLANEOUS PROVISIONS b/Fbdi!voefstjhofe!sfqsftfout!boe!xbssbout!uibu!jut!tjhobuvsf!ifsfjo!cfmpx!ibt!uif! qpxfs-!bvuipsjuz!boe!sjhiu!up!cjoe!uifjs!sftqfdujwf!qbsujft!up!fbdi!pg!uif!ufsnt!pg! uijt!Bhsffnfou-!boe!tibmm!joefnojgz!Djuz!gvmmz-!jodmvejoh!sfbtpobcmf!dptut!boe! ps!qpxfs!jt!opu-!jo!gbdu-!ifme!cz!uif!tjhobupsz!ps!jt!xjuiesbxo/ c/UifBhsffnfou!jt!uif!gjobm!boe!dpnqmfuf!bhsffnfou!boe!boz!qsjps!ps! dpoufnqpsbofpvt!bhsffnfout!gps!tjnjmbs!tfswjdft!cfuxffo!uif!qbsujft!jt!tvqfstfefe! cz!uijt!Bhsffnfou/!!Uijt!tibmm!opu!bqqmz!xifsf!uif!Qbsujft!bsf!dvssfoumz!fohbhfe! boe!Dpotvmubou!jt!qspwjejoh!tfswjdft!opu!dpoufnqmbufe!cz!uijt!Bhsffnfou d/Bmm!Fyijcjut!sfgfsfodfe!ifsfjo!boe!buubdife!ifsfup!tibmm!cf!jodpsqpsbufe!bt!jg!gvmmz! tfu!gpsui!jo!uif!cpez!pg!uijt!Bhsffnfou/ {Signatures on following page} Qbhf!9 pg!10 EXHIBIT 2 JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Bhsffnfou!uif!ebuf!boe!zfbs!gjstu! bcpwf!xsjuufo/ ATTEST:CITY OF SANTA ANA Ebjtz!Hpnf{Lsjtujof!Sjehf Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs APPROVED AS TO FORM; TPOJB!S/!DBSWBMIP CONSULTANT: Djuz!Buupsofz Cz;! Szbo!P/!IpehfLfmmz!Kpiotpo Bttjtubou!Djuz!Buupsofz)ujumf*Dijfg!Benjojtusbujwf!Pggjdfs Uby!JE$ SFDPNNFOEFE!GPS!BQQSPWBM; Tufwfo!Nfoep{b-!Fyfdvujwf!Ejsfdups Dpnnvojuz!Efwfmpqnfou!Bhfodz Qbhf!10 pg!10 EXHIBIT 2 EXHIBIT A TDPQF!PG!TFSWJDFT EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency FIGURE 4: OVERVIEW OF MANDATED RESPONSIBILITIES AND ADDITIONAL ASSUMED RESPONSIBILITIES OF PUBLIC HEALTH DEPARTMENTS Contractual Programs Mandated Functions for (Additional Assumed Responsibilities of Local Health Departments Public Health Departments) Public health statistics data collection and Behavioral health analysis Mental health supports Health education programs Smoking cessation programs Communicable disease control Early care and education programs Maternal and child health services Ambulatory care Environmental health and sanitation services Additional responsibilities are often based on Public health laboratory services award of federal and state discretionary grants. Nutrition service Chronic disease prevention and/or mitigation Occupational health promotion Public health nursing Additional social supports With this foundational knowledge and understanding of the complexities of public health delivery, our consulting team will provide the City with an accurate picture of the three options outlined in the RFP for informed policy evaluation and decision. ii. Anticipated Approach to the Scope Services HMA’s proposed approach to meeting the City’s objectives is outlined in Figure 5 below.The letters correspond to the specific tasks identified in the City’s Scope of Services. We have divided the request scope of services into four work streams, each led by a senior experienced member of the HMA team. FIGURE 5: APPROACH TO MEETING THE CITY’S OBJECTIVES 15 EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency The final deliverable, consistent with your RFP, will include a comparative analysis considering operational, cost, and revenue projections for the three alternative models: Full Service Municipal Health Agency Limited Municipal Health Agency Regional Health Model Our draft report weighing the pros, cons, and considerations will inform and serve as the foundation for the critical strategic conversations that HMA will help facilitate with City leadership. HMA proposes to work with the City to establish a common criterion that will be applied to all three alternative models to inform the strategic conversation with the City. Suggested criteria may include cost, revenue potential, implementation risk, implementation complexity and other factors identified as priorities by the City. Staff from HMA is available to provide implementation support, pending action by the City Council, to develop City of Santa Ana-specific health programs, policies, and plans. The cost associated with implementation support is not included in the proposal at this time. Proposed Work Streams Figure 6 summarizes these four work streams cross-walked to the specific tasks outlined in the RFP. Further descriptions of each work stream and associated tasks are detailed in Figure 7. FIGURE 6: PROPOSED WORK STREAMS AND KEY QUESTIONS Crosswalk to the Proposed Work Streams and Key Questions Scope of Services 1. Regulatory and Statutory Requirements Analysis What are legally required mandates (state and federal) of public health departments? A, E, F, M What are public health regulations and what are requirements to qualify for funding? What are the requirements of the regional health district? 2. Community Needs Assessment What do we know about current health conditions and issues for Santa Ana residents? G, H What are the specific health issues facing Santa Ana residents and related health priorities? How did OCHCA’s COVID-19response address the needs of the City of Santa Ana? 3. Current Service Level, Cost, and Revenue Analysis What are current in-house and contracted services provided by OCHCA and related service levels (mandated and additional)? B, C, D What are current service levels and services to Santa Ana? What are current costs and funding sources? What has been OCHCA’sCOVID-19response? What are existing OCHCA public health accreditations? 4. Comparative Analysis and Forecasting What are examples of comparative municipal models – full service vs. limited service? What are the core public health services and related staffing, facilities, I and certification requirements? What is the cost, service, and revenue data from these comparable municipal models? What are the lessons learned from these municipalities’ experience and relevancy to Santa Ana? Draft and Final Synthesis of Findings Related to the Three Models K, M, N, O,P 16 EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency Note: Given the unknowns of the selected model, we are unable to estimate the consulting hours needed at this time for developing public health policies, plans, and programs. Work associated with J and L in the scope of work are considered implementation support and not included in the submitted cost proposal. Please see section on Implementation Support in Figure 7 below. FIGURE 7: DESCRIPTIONS OF PROPOSED WORK STREAMS AND DELIVERABLES Work Stream Description and Deliverables 1. Regulatory This first work stream will research and document federal and state and Statutory requirements for a municipal public health function. State law and Requirements regulation define the required functions and activities of local public health Analysis departments (Title 17). The analysis will summarize the mandated public health services requirements and related implications for the City’s consideration. Deliverable: Summary memo/presentation of local health department regulatory and statutory requirements 2. Community The Community Needs Assessment is intended to provide an assessment Needs of the health conditions and issues facing the City of Santa Ana and its Assessment residents. HMA will rely on existing data to support this analysis, including publicly available reports such as those listed below, to provide an assessment of the health issues and understand how Santa Ana compares to County averages and peer cities on key indicators of community health. Examples of reports that we will tap into include: 26th Annual Report on the Conditions of Children in Orange County Orange County Community Indicators 2020–21 An Equity Profile of Orange County, March 2019, issued by USC Program for Environmental and Regional Equity Orange County Health Improvement Plan Other health need assessment reports, including those issued by the County, Children’s Hospital of Orange County, and other philanthropic partners such as Irvine Health Foundation, Health Funders Partnership of Orange County, and the Health Care Foundation for Orange County Deliverable: Summary memo/presentation of City of Santa Ana health needs 3. Current This third component is intended to provide a comprehensive picture of the Service Level, existing public health services provided by OCHCA to the City of Santa Cost, and Ana. Specific tasks included in this work stream include: Revenue Identifying and segregating between mandated public health Analysis services and additional services provide to the City of Santa Ana, including those supported through grant and discretionary funds Determining the service level, cost, staffing, and associated revenue for all mandated public health services provided to the City of Santa Ana Identifying other supports and services provide to Santa Ana and associated costs as well as defining other benefits that may not be 17 EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency fully quantifiable. These may include certifications that the OCHCA may hold that provide opportunities for additional funds or eligibility for certain grant awards Based on reviewing the County’s workload data, HMA will propose a potential geographic catchment area for consideration under the proposed regional health models. This proposal will consider both the potential boundaries and the functions that may be possible under a regional health model. This work stream will also include a summative review of the County’s COVID-19 response specifically focusing to what degree the County’s approach addressed issues unique to Santa Ana and/or engaged representatives from the City of Santa Ana. This will be based on a review of published reports by OCHCA and interviews with key stakeholders. Deliverables: Summary memo/presentation of current service level, cost and revenue; summative review of OCHCA COVID-19 response 4. Comparative The final element of the analysis will be to capture data from comparative Analysis and cities on their operation of a municipal public health development to Forecasting provide the basis for the City of Santa Ana cost, staffing, and revenue projections. Three cities in Southern California provide examples: Pasadena and Long Beach, which operate mandated functions, and Vernon, which operates a limited scale public health department. Pasadena and Long Beach directly provide services and contract with the County, nonprofits, and other partners in fulfilling their public health responsibilities. Comparative data from all three cities will be captured to the degree available to understand: Cost and staffing levels and ratio Revenue streams Benefits and challenges of the municipal health department The comparative analysis will capture both quantitative and qualitative data. Quantitative data will be used to capture staffing and revenue estimates such as the number of inspections, permits, and related revenue. Qualitative data captured through interviews with key city staff in Long Beach and Pasadena will help identify and elevate key considerations for the City of Santa Ana. Using the data gathered from the County and comparable municipalities, HMA will create a forecasting model to project the staffing, costs, and revenue related for the three models: full service; limited service, and regional health model. This forecasting model will rely on assumptions based on the experience of other municipalities such as ratio of staffing to inspections, frequency of inspections, fees associated with inspections, staffing required for core functions, and potential grant funding. The model will provide the basis for the projections included in the draft and final model. 18 EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency Deliverables: Summary memo/presentation of comparable municipal public health functions and related costs; forecasting model to staffing, costs, and revenue associated with the three proposed models Proposed Draft Throughout the process, HMA’s project manager will regularly share the and Final findings and analysis resulting from the four work streams with the City’s Deliverable project manager. Informed by the four work streams, HMA will produce a draft report documenting our analysis, findings, and the results of our review of the three alternatives identified in the RFP. HMA will present this final deliverable as a draft to engage City leadership in a facilitated discussion of the benefits and risks associated with the options considered. The goal is to support City leadership in identifying a path forward that best addresses the City’s priorities within its fiscal constraints. The proposed deliverables will include: Provide recommended criterion and assessment of models against the criterion. Criteria will consider cost, infrastructure, revenue, and other factors determined by the: o Full Service Municipal Health Agency o Limited Municipal Health Agency o Regional Health Model Draft and final synthesis of findings, including pros/cons of a Santa Ana Public Health Department and consideration of three alternative models (Tasks K and M), including projected staffing and revenue and costing for 10 years for proposed public health functions Develop a potential transition plan and high-level timeline for each alternative model consideration and related milestones for each option (Tasks N and O) Present to the City Council on findings, alternatives, and the timeline (Task P) Implementation Depending on recommendations and pursuant to action by the City, HMA Support will be available to support: Developing recommendations of public health policies and plans necessary to operate a public health agency (Task J) Assisting in developing public health programs for the City of Santa Ana (Task L) Providing additional support as requested to assist with implementing the recommended structure Given the unknowns of the selected model, we are unable to estimate the consulting hours needed at this time for developing public health policies, plans, and programs. HMA has a diverse set of qualified staff in multiple public health domains and those resources will be available to support this project. Staff could be available on a time-and-materials basis based on hourly fees. 19 EXHIBIT 2 EXHIBIT B CVEHFU EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency 5. Cost Proposal HMA is proposing a total not-to-exceed cost of $170,830. Project fees will not be incurred beyond this amount without your prior approval and a written amendment to this agreement signed by both parties. Included within this amount is the complete cost of doing business with HMA, including indirect costs such as overhead, general, and administrative costs. HMA does not anticipate any non-labor expenses such as travel, meals, or incidental costs. Our cost breakdown is included in Figure 10. The services described in this proposal will be billed on a time-and-materials basis. Professional hourly rates will be billed as indicated in the table below. We will submit invoices monthly for services provided in the previous month, and the anticipated payment schedule will align with the anticipated project timeline presented in Figure 9. Invoices will be payable upon receipt. FIGURE 10:COST BREAKDOWN HMA Labor Employee Labor Category Hourly Rate Hours Total Christina Altmayer, MPA Principal $385 160 $61,600 Jonathan Freedman, MSPH Principal $385 6 $2,310 Helen Duplessis, MD, MPH Physician Principal$440 16 $7,040 Michelle Parra, PhD Principal $385 92 $35,420 Michael Butler, MA Senior Associate $330 116 $38,280 TBD Research Associate $170 154 $26,180 Total 544 $170,830 23 EXHIBIT 2 EXHIBIT C UJNFMJOF EXHIBIT 2 Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency iv. How HMA will Adhere to the City’s Project Timeline As indicated above, HMA adheres to specific project management protocols to meet timelines and provide regular status reports to the client. For each of the work streams, we have defined a deliverable that we will complete at each phase and present to the City’s project team for review and feedback. This will allow the City to understand progress, provide real-time feedback throughout the process, and allow HMA to adapt our approach to best meet the City’s needs and timeline. We view this project as a partnership, and providing regular and open communication will be integral to its success. Figure 9 provides our preliminary proposed work plan and timeline. If selected, this will be reviewed with the City’s project team at the kickoff meeting and adjusted, as necessary, to meet the City’s timeline. In our timeline, we have taken into consideration the time required to receive documents from the City of Santa Ana, the County, and other municipalities as well as the amount of time to perform the analysis. FIGURE 9: HMA’S PROPOSED WORKPLAN AND TIMELINE 2021 2022 Proposed Timeline/Activities AS O N D J F M Project Management Coordinate all tasks and client management Regulatory and Statutory Requirements Research and confirm state and federal mandated services Research and confirm additional public health services Identify requirements associated with additional funding sources Research requirements associated with Regional Health district Produce deliverable Community Needs Assessment Collect and review existing community needsassessment resources and synthesizecritical issues Conductsummativereview of COVID-19response Produce deliverable Current Service Level Cost and Revenue Analysis Identify current OCHCA mandated and additional services provided to Santa Ana Determine service level, cost, staffing, and associated revenue Identify other supports provided to Santa Ana Produce deliverable Comparative Analysis and Forecasting Capture service, cost, and revenue data from Long Beach, Pasadena, and Vernon Develop a forecasting model based on inputs from OCHCA experience and municipal experience Develop criterion for review of all options Produce deliverable Prepare and Present Final Consolidated Report Prepare consolidated draft report Prepare for/facilitate/conduct a session with City leadership Prepare final report and presentation 21 Community Development Agency santa-ana.org/cd Item # 33 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Amendment to Operating Agreement with Illumination Foundation AGENDA TITLE: Approve an Amendment to Agreement with Illumination Foundation to Operate a Temporary Shelter at the Fullerton Recuperative Care Center for Four More Months (Non- General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the agreement with Illumination Foundation to continue to operate a temporary shelter at the Fullerton Recuperative Care Center for an additional four months, through January 31, 2022, for an additional amount of $600,000, for a total aggregate amount not to exceed $2,100,000, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 62021, the City Council approved an agreement with Illumination Foundation to operate a temporary shelter for $230,000 per month for 75 guests and a per diem rate of $55 per guest in excess of 75, in an amount not to exceed $1,500,000 from May 1, 2021 through September 30, 2021. The temporary shelter is being operated from the closure of the Link Shelter to the opening of the Carnegie Homeless Navigation Center. It is anticipated that the Carnegie shelter construction may go beyond September 30 and it is therefore necessary for the temporary Fullerton site to continue to be used until the Carnegie shelter is finished. Utilizing this same site will provide the continuity of care for shelter guests without any interruption of service. The temporary shelter located at the Fullerton Recuperative Care Center has had a daily census count less than 75 since opening, thereby reducing the monthly cost to the City. It is estimated that an amount not to exceed $600,000 will be sufficient for costs at the Fullerton site, should it be needed through January, 2022. Operations at the Recuperative Care Center will continue status quo until the time that guests are transitioned to the permanent Carnegie Homeless Navigation Center, which is expected to open in November 2021. FISCAL IMPACT Funds in the amount of $600,000 are available in the Emergency Solutions Grant-CV grant, Payment to Subagent account (no.13518789 -69135) for expenditure in the current fiscal year. Amendment to Operating Agreement with Illumination Foundation August 17, 2021 Page 2 EXHIBIT(S) 1.Amendment to agreement with Illumination Foundation to operate the Fullerton Recuperative Care Center as the Link temporary shelter Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager EXHIBIT 1 FIRST AMENDMENT TO OPERATING AGREEMENT WITH THE ILLUMINATION FOUNDATION FOR USE OF THE FULLERTON RECUPERATIVE CARE CENTER THIS FIRST AMENDMENT to the above-referenced agreement is entered into on August , 2021, by and between The Illumination Foundation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The parties entered into Agreement No. A-2021-046, dated April 6, 2021, by which Contractor agreed to administer and operate a portion of the Fullerton Recuperative Care Center to temporarily house clients referred by the City and Street Outreach teams (“Agreement”). B.In accordance with the terms and conditions of said Agreement, the Parties desire to amend Section 2 – Effectiveness and Term of Agreement, to extend the Term of said Agreement, and Section 3 – Compensation, to increase the maximum amount of Compensation for said Agreement. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: 1.Section 2(b), Effectiveness and Term of Agreement, shall be amended to extend the end date of the Term of said Agreement from September 30, 2021, through the date upon which the City decides in its sole discretion to complete the transfer of City guests atthe Fullerton Shelter to the new Carnegie Navigation Center, which shall be no later than January 31, 2022, unless terminated earlier in accordance with Section 15. City shall provide Contractor with fourteen (14)day written notice of the final date of transfer of City guests to the new Carnegie Navigation Center, which date shall serve as the end of the Term of this Agreement. If necessary, the Term of this Agreement may be extended upon a writing executed by the City Manager and the City Attorney. 2.Section 3(b), Compensation, shall be amended to increase the maximum amount of compensation by six hundred thousand dollars ($600,000.00), such that the total sum to be expended under said Agreement shall not exceed two million one hundred thousand dollars ($2,100,000.00) during the Term of said Agreement. This total not to exceed amount of compensation is not guaranteed to Contractor. Rather, Contractor will only be paid for sufficient services provided during the Term of said Agreement. Once said Agreement is terminated, or the Term is ended as detailed in section 2(b) above, the City shall not be responsible for any further payments to Contractor other than payment for services provided by Contractor during the Term of the Agreement. 3.Except as modified by this First Amendment, all terms and conditions of saidAgreement shall remain in full force and effect. Page 1 of 2 EXHIBIT 1 3IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment to said Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA _______________________________ ______________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager APPROVED AS TO FORM THE ILLUMINATION FOUNDATION SONIA R. CARVALHO City Attorney By:___________________________ _______________________________ RYAN O. HODGE Name: Assistant City Attorney Title: RECOMMENDED FOR APPROVAL ________________________________ STEVEN A. MENDOZA Executive Director Community Development Agency Page 2 of 2 Finance and Management Services www.santa-ana.org/finance Item # 34 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Questica Budgeting and Open Data Tool AGENDA TITLE: Amend Agreement with Questica LTD to Increase Contract Amount by $75,520 for Annual Fee and Custom Reports (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the agreement with Questica LTD to increase compensation amount by $75,520 for annual fee and custom reports, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On January 16, 2018, the City entered into an agreement with Questica Incorporated to implement a citywide budget software system (“Questica”). Questica provided a significant improvement in streamlining internal approvals of budgets, allowed for departments to submit budget into a centralized system, and has been able to integrate with the financial and payroll systems. Additionally, Questica minimized the use of multiple Excel documents and has provided customized reports used to print the budget document. On December 17, 2019, the City amended the agreement to include Questica’s transparent software system (“OpenBook”) to replace the prior software and create efficiencies. OpenBook integrates with Questica and allows for the budget to be made publicly available using various visualization tools such as charts and graphs. Actual data is updated monthly to provide a comparison of budget to actuals. OpenBook also offers a Vendor Payment Register which is a summary of checks, ACH, and wire payments. The payments are to vendors who provide commodities and services to various city departments. The City and Questica have recently exercised contract extensions through January 15, 2023, but the contract amount has been exhausted due to the added reporting capabilities. In order to continue the annual license fee and allow for additional custom reporting for Fiscal Year 2022-23, an increase in the contract amount is requested. The cost for the annual fee is $45,520 and the estimate for custom reports is $30,000, for a total of $75,520 during the remaining term of the agreement. Questica Budgeting and Open Data Tool August 17, 2021 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds for this amendment are budgeted and available in the following account: Fiscal Accounting Unit-Fund Accounting Unit, Amount YearAccount #DescriptionAccount Description FY21-2201110100-62300General FundFMSA- Management & $75,520 Support EXHIBIT 1.Second amendment to Questica, LTD agreement. Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager SECOND AMENDMENT TO AGREEMENTTO PROVIDE CITYWIDE BUDGET MANAGEMENT SOFTWARE UIJT!TFDPOE!BNFOENFOU!up!uif!bcpwf.sfgfsfodfe!bhsffnfou!jt!foufsfe!jouppoBvhvtu!28-! 3132-!cz!boe!cfuxffo!Rvftujdb-!MUEdjuz! boe!nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs!uif!Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg! RECITALS B/Uif!Qbsujft!foufsfe!joup!Bhsffnfou!Op/!B.3129.-!ebufe!Kbovbsz!27-!3129- up!fnqmpz!tqfdjbm!tljmm!boe!lopxmfehf!jo!uif!gjfme!pg!qspwjejoh!cvehfu nbobhfnfou!tpguxbsf!gps!mbshf!pshboj{bujpotboeefmjwfsjoh!bqvcmjd!tfdups!cvehfujoh!tpmvujpo uibu!tvqqpsut!uif!offet!pg!uif!cvehfu!pggjdf!boe!Djuz!efqbsunfout!jouif!efwfmpqnfou!boe C/PoEfdfncfs!28-!312:-!uif!Qbsujft!foufsfe!joup!b!Gjstu!Bnfoenfou!upuif!Bhsffnfou!)$B. 312:.349*upjodmvef!beejujpobm!tpguxbsf!jo!bo!beejujpobm!npevmf!jo!uifTdpqf!pg!Tfswjdft!boe bnfoe!uif!dpnqfotbujpo!up!qbz!gps!uif!beejujpobm!npevmf/ D/Po!Nbz!2:-!3132-!uif!Qbsujft!fyfsdjtfe!cpui!pqujpobm!pof.zfbs!fyufotjpot!pg!uif!Bhsffnfou )$B.3129.117.12*uispvhi!Kbovbsz!26-!3134/!Uif!Bhsffnfou!jt!dvssfou!boe!jo!fggfdu/ E/Uif!Qbsujft!opx!xjti!up!gvsuifs!bnfoe!uif!Bhsffnfou!up!jodsfbtf!uif!dpnqfotbujpo!up!qbz!gps tfswjdft!qspwjefe!evsjoh!uif!sfnbjojoh!ufsn!pg!uijt!Bhsffnfou/ The Parties therefore agree: 2/Section 2.a, Compensation, jt!bnfoefe!up!jodsfbtf!uif!upubm!tvn!up!cf!fyqfoefe!voefs!uif ufsn!pg!uijt!Bhsffnfoujo!uif!bnpvou!pg!%86-631/!!Uif!upubm!dpnqfotbujpofyqfoefe!voefs!uijt Bhsffnfou!tibmm!opu!fydffe!%594-495/ 3/Fydfqu!bt!npejgjfe!cz!uijt!Tfdpoe!Bnfoenfou-!bmm!ufsnt!boe!dpoejujpot!pg!uif!Bhsffnfou-!bt bnfoefe-!tibmm!sfnbjo!jo!gvmm!gpsdf!boe!fggfdu/ \\tjhobuvsf!qbhf!up!gpmmpx^ JO!XJUOFTT!XIFSFPG-!uif!qbsujft!ifsfup!ibwf!fyfdvufe!uijt!Tfdpoe!Bnfoenfou!up!uif! Bhsffnfou!po!uif!ebuf!boe!zfbs!gjstu!xsjuufo!bcpwf/ ATTESTCITY OF SANTA ANA ````````````````````````````````````````````````````````````` EBJTZ!HPNF\[LSJTUJOF!SJEHF Dmfsl!pg!uif!DpvodjmDjuz!Nbobhfs! APPROVED AS TO FORMQUESTICA, LTD. TPOJB!S/!DBSWBMIP-!Djuz!Buupsofz! Cz;`````````````````````````````````````````````````````````` Szbo!P/!IpehfCz;! Craig Ross Bttjtubou!Djuz!BuupsofzUjumf; CEO RECOMMENDED FOR APPROVAL ```````````````````````````````` Lbuiszo!Epxot Fyfdvujwf!Ejsfdups- Gjobodf!'!Nbobhfnfou!Tfswjdft Information Technology www.santa-ana.org/it Item # 35 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Interactive Voice Response System Support and Maintenance, Services, and Software AGENDA TITLE: Approve Renewal Agreement with Selectron Technologies, Inc., for Interactive Voice Response System in the Amount not to Exceed $921,213 (General and Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a renewal agreement with Selectron Technologies, Inc. for Interactive Voice Response System software support and maintenance for Municipal Utility Services in the amount of $201,945 and optional services for Outbound Messaging Dog License, Business License, and Land Management System (“LMS”) in the amount of $599,110, for a total not-to-exceed amount of $921,213, including a 15 percent contingency of $120,158, for an initial term commencing July 1, 2021 and expiring December 31, 2025, with a provision for two renewal options, of three years and one year, respectively, ending December 31, 2029, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION Selectron Technologies, Inc. (“Selectron”) provides an Interactive Voice Response (“IVR”) system software to support enhanced telephone voice service for the Municipal Utility Services (“MUS”) section in the Treasury & Customer Service Division (“Treasury”) of the Finance & Management Services Agency (“FMSA”). Santa Ana utility customers have anytime access to their account details and payment options through this 24-hour, seven-days per week (“24/7”) IVR phone system in English, Spanish, and Vietnamese regardless of City Hall operating hours. With 24/7 access by phone, the IVR phone system is also an effective method for Treasury to collect MUS payments through a secure and easy-to-use payment option. The IVR system is a benefit to both the City and the public. The system receives an average of 1,295 calls per week, and approximately 53 percent of calls are handled via the IVR system without being transferred to a live Customer Service Representative. Moreover, the IVR system on an average processes $11,007 per day of utility payments. Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 2 Utility payments received via the IVR platform are Payment Card Industry Data Security Standard (“PCI DSS”) compliant, meeting the highest standards for payment security. As described above, the IVR system has been completed and successfully implemented for MUS customers. Selectron’s optional scope of services, if desired and approved by the City Council, include implementation of a Dog License IVR, a Business License IVR, a LMS IVR, plus an MUS-related Outbound Messaging application. Currently, the Dog License, Business License, and LMS IVR applications, together with the MUS related Outbound Messaging application, are future optional services as Treasury and the Information Technology Department (“IT”) are actively working on procurement of new Dog License and Business License comprehensive software. On June 15, 2021, the City Council authorized IT to proceed with the procurement of new LMS software. Upon completing the procurement processes for Dog License and Business License, and determining the vendor of each software type, the optional IVR system enhanced phone services may be triggered with Selectron for Dog License, Business License, LMS, and MUS-related Outbound Messaging, as appropriate. The Selectron IVR system is fully integrated into all City payment systems, including enQuesta, the City’s water, sewer, refuse, and sanitation utility billing system. Beginning in Fiscal Year 2019-20, the Finance & Management Services Agency, Public Works Agency, and Information Technology Department undertook the development of a program for the implementation of Advanced Metering Infrastructure (“AMI”) project to provide modern smart metering services to the City’s water utility operation and for MUS customers to which Selectron’s services are tied. In March 2020, FMSA’s Treasury Division began an upgrade to the City’s existing water, sewer, sanitation, and refuse customer information service/utility billing system, enQuesta, to ensure the City is keeping up with best practices as they relate to utility customer service, billing technology, and to ensure compatibility with the City’s AMI program systems. The AMI program is dependent on expanded use of the City’s upgraded MUS enQuesta system with which Selectron’s IVR software services are integrated. The IVR services directly support and are bilaterally integrated with the MUS enQuesta upgrade. The cost to implement an equivalent IVR software service provider is unknown, but would require new software and substantial additional integration expenses to the City as Selectron’s IVR software system is fully integrated through the City’s iNovah centralized cashiering System and into all Treasury programs that require revenue-processing services. Therefore, staff recommends the approval of a renewal agreement with Selectron to ensure annual software support and maintenance of the City’s IVR system. Along with the approval of the Selectron renewal agreement, Treasury is harmonizing agreements with other critical billing and payment processing contracts that relate to the enQuesta/AMI project, such like a future citywide upgrade to iNovah cashiering software Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 3 and payment hardware to Europay, MasterCard, and Visa (“EMV”) Chip & PIN contactless payment terminals and full PCI DSS compliance. In addition to the over-the-phone interactive voice response and payment services, there are other critical payment processing agreements, like the City’s walk-in cashiering station merchant processing services, online cloud-based electronic billing and payment presentation/bill print services, and 24-7/365 walk-up payment kiosk services. Based on the synchronization of all of these payment-processing services, the City will achieve full PCI-DSS compliance, thereby transferring future credit card fraud liability from the City to the payment card providers. Below is the breakdown of costs, including the optional costs: ItemEstimated ContingencyNot to Exceed AmountAmount Municipal Utility Services (MUS)$201,945$30,292$232,237 MUS Outbound Messaging (Optional)$92,050$13,807$105,857 Dog License (Optional)$133,860$20,079$153,939 Business License (Optional)$133,860$20,079$153,939 Land Management (Optional)$239,340$35,901$275,241 Total$801,055$120,158$921,213 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The first year of funds for this renewal agreement are included in the FY21-22 budget. The IVR integrates with many different City systems providing various services, which is why staff records the cost of the contract in a variety of accounting units. The chart below outlines the contract cost allocations to each accounting unit for each year of the contract. Amounts for future fiscal years will be included in future proposed operating budgets. Accounting Accounting Unit - Not to Unit - Fund Estimated Additional FYAccounting Exceed Account DescriptionAmountContingency No. Amount No. Description PWA - Other 06017642- Water Misc. Agency $27,359$4,104$31,462 62251 ExpensesServices 2021 -22 Contract 06917640-PWA - Services-$7,155$1,073$8,229 62300Refuse Professional Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 4 Collection Service PWA - Contract 06817640- EnvironmentServices-$4,630$694$5,324 62300 /SanitationProfessional PWA - Contract 05617640-Sanitary Services-$2,946$442$3,388 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $110,400$16,560$126,960 62300Customer Professional Service 10920149-IT Dept. - IT Computer $98,700$14,805$113,505 66510ProjectsSoftware PWA - Other 06017642- Water Misc. Agency $23,420$3,513$26,932 62251 ExpensesServices PWA - Contract 06917640-Refuse Services-$6,125$919$7,044 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$3,963$594$4,558 62300 /SanitationProfessional 2022 -23 PWA - Contract 05617640-Sanitary Services-$2,522$378$2,900 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $19,320$2,898$22,218 62300Customer Professional Service 10920149-IT Dept. - IT Computer $17,275$2,591$19,866 66510ProjectsSoftware PWA - Other 2023 06017642- Water Misc. Agency $26,289$3,943$30,233 -24 62251 ExpensesServices Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 5 PWA - Contract 06917640-Refuse Services-$6,876$1,031$7,907 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$4,449$667$5,116 62300 /SanitationProfessional PWA - Contract 05617640-Sanitary Services-$2,831$425$3,256 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $20,290$3,044$23,334 62300Customer Professional Service 10920149-IT Dept. - IT Computer $18,140$2,721$20,861 66510ProjectsSoftware PWA - Other 06017642- Water Misc. Agency $21,860$3,279$25,138 62251 ExpensesServices PWA - Contract 06917640-Refuse Services-$5,717$858$6,575 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$3,699$555$4,254 62300 /SanitationProfessional 2024 -25 PWA - Contract 05617640-Sanitary Services-$2,354$353$2,707 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $21,300$3,195$24,495 62300Customer Professional Service 10920149-IT Dept. - IT Computer $19,045$2,857$21,902 66510ProjectsSoftware PWA - Other 2025 06017642- Water Misc. Agency $22,318$3,348$25,665 -26 62251 ExpensesServices Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 6 PWA - Contract 06917640-Refuse Services-$5,837$876$6,712 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$3,777$567$4,343 62300 /SanitationProfessional PWA - Contract 05617640-Sanitary Services-$2,403$361$2,764 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $22,370$3,356$25,726 62300Customer Professional Service 10920149-IT Dept. - IT Computer $19,995$2,999$22,994 66510ProjectsSoftware PWA - Other 06017642- Water Misc. Agency $22,792$3,419$26,211 62251 ExpensesServices PWA - Contract 06917640-Refuse Services-$5,961$894$6,855 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$3,857$579$4,436 62300 /SanitationProfessional 2026 -27 PWA - Contract 05617640-Sanitary Services-$2,455$368$2,823 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $23,490$3,524$27,014 62300Customer Professional Service 10920149-IT Dept. - IT Computer $20,995$3,149$24,144 66510ProjectsSoftware PWA - Other 2027 06017642- Water Misc. Agency $23,280$3,492$26,772 -28 62251 ExpensesServices Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 7 PWA - Contract 06917640-Refuse Services-$6,089$913$7,002 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$3,940$591$4,531 62300 /SanitationProfessional PWA - Contract 05617640-Sanitary Services-$2,507$376$2,883 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $24,660$3,699$28,359 62300Customer Professional Service 10920149-IT Dept. - IT Computer $22,045$3,307$25,352 66510ProjectsSoftware PWA - Other 06017642- Water Misc. Agency $23,780$3,567$27,347 62251 ExpensesServices PWA - Contract 06917640-Refuse Services-$6,219$933$7,152 62300Collection Professional Service PWA - Contract 06817640- EnvironmentServices-$4,024$604$4,628 62300 /SanitationProfessional 2028 -29 PWA - Contract 05617640-Sanitary Services-$2,561$384$2,945 62300Sewer Professional Service FMSA - Contract 01110130-Treasury Services $25,890$3,884$29,774 62300Customer Professional Service 10920149-IT Dept. - IT Computer $23,145$3,472$26,617 66510ProjectsSoftware Grand Grand Grand Total:Total:Total: $801,055$120,158$921,213 Award Renewal Agreement with Selectron Technologies, Inc. August 17, 2021 Page 8 EXHIBIT(S) 1.Selectron Technologies, Inc. Agreement Submitted By: Jack Ciulla, IT Chief Technology Innovations Officer, Kathryn Downs, FMSA Executive Director and Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager RENEWAL AGREEMENT WITH SELECTRON TECHNOLOGIES, INC. TO PROVIDE INTERACTIVE VOICE RESPONSE SERVICES AND SOFTWARE SUPPORT AND MAINTENANCE This Renewal Agreement to Provide Interactive Voice Response Services and i Software Support and Maintenance )uijt!Bhsffnfou*!jt!nbef!bt!pg!uijt!28ebz!pg!Bvhvtu-! 3132!czboecfuxffoTfmfduspoUfdiopmphjft-Jod/-boPsfhpodpsqpsbujpo)DPOTVMUBOU*- boeuif!Djuz!pg!Tboub!Bob-!b!dibsufs!djuz!boe!nvojdjqbm!dpsqpsbujpo!pshboj{fe!boe!fyjtujoh!voefs! uif!Dpotujuvujpo!boe!mbxt!pg!uif!Tubuf!pg!Dbmjgpsojb!)DJUZ*/!Jo!dpotjefsbujpo!pg!uif!nvuvbm! qspnjtft!ifsfjo!dpoubjofe!boe!puifs!hppe!boe!wbmvbcmf!dpotjefsbujpo-!uif!befrvbdz!boe!sfdfjqu! pg!xijdi!jt!ifsfcz!bdlopxmfehfe-!uif!qbsujft!bhsff!btgpmmpxt; RECITALS B/DJUZ!eftjsft!up!sfubjo!b!dpotvmubou!ibwjoh!tqfdjbm!tljmm!boe!lopxmfehf!jo!qspwjejoh!nvmuj.! mjohvbmjoufsbdujwfwpjdfsftqpotftfswjdftuispvhi!b!dfousbmj{fetpguxbsf!tztufn!dbqbcmf pg!joufhsbujpo!xjui!uif!Djuzt!Nvojdjqbm!Vujmjuz!Tfswjdft-!Cvtjoftt!Mjdfotf-!Eph!Mjdfotf- boeMboeNbobhfnfoutztufntboedpnqbujcmfxjuiuifDjuztvoefsmzjohwpjdfpgjoufsofu qspupdpm!ufmfqipof!tztufn!boe!puifs!bttpdjbufe!frvjqnfou!boetpguxbsf/ C/Jo!voefsubljoh!uif!qfsgpsnbodf!pg!uijt!Bhsffnfou-!DPOTVMUBOU!sfqsftfout!uibu!ju!jt lopxmfehfbcmf!jo!jut!gjfme!boe!uibu!boz!tfswjdft!qfsgpsnfe!cz!DPOTVMUBOU!voefs!uijt Bhsffnfou!xjmm!cf!qfsgpsnfe!jo!dpnqmjbodf!xjui!tvdi!tuboebset!bt!nbz!sfbtpobcmz!cf fyqfdufe!gspn!b!qspgfttjpobm!dpotvmujoh!gjsn!jo!uifgjfme/ NOW THEREFORE-!jo!dpotjefsbujpo!pg!uif!nvuvbm!boe!sftqfdujwf!qspnjtft-!boetvckfdu up!uif!ufsnt!boe!dpoejujpot!ifsfjobgufs!tfu!gpsui-jodmvejoh!uiptf!tfu!gpsui!jo!uif!DPOTVMUBOUT! tuboebse!Tpguxbsf!Mjdfotf!Bhsffnfou!boe!Tvqqpsu!boe!Nbjoufobodf!Bhsffnfoubuubdife!bu! 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Bhsffnfou-!boe!sfqsftfout!boe!xbssbout!up!DJUZ!uibu!DPOTVMUBOU!bddfqut!tvdi!bttjhonfou! up!qfsgpsn!uiptf!tfswjdft-!tvckfdu!up!uiptf!ufsnt!boe!dpoejujpot/ 1.SCOPE OFSERVICES b/DPOTVMUBOU!tibmm!qfsgpsn!evsjoh!uif!ufsn!pg!uijt!Bhsffnfou-!uif!ubtlt!boe pcmjhbujpot!jodmvejoh!bmm!mbcps-!nbufsjbmt-!uppmt-!frvjqnfou-!boe!jodjefoubm!dvtupnbsz xpslsfrvjsfeupgvmmzboebefrvbufmzdpnqmfufuiftfswjdfteftdsjcfeboetfugpsuijo EXHIBIT A-EXHIBIT B, andEXHIBIT C,bt!xfmm!bt!Appendix I and Appendix II)bt nbz!cf!bqqmjdbcmf*-buubdife!ifsfup!boe!jodpsqpsbufe!cz!sfgfsfodf/ c/Jouiffwfouuibuuifeftdsjqujpopg!tfswjdft-!uifjsujnf-qmbdf-boenboofstqfdjgjfejo EXHIBITSA,B, C, and Appendices I and II-jtjodpogmjduxjuiuifqspwjtjpotpguijt Bhsffnfouuifouifufsnt!pg!uijt!Bhsffnfou!xjmmqsfwbjm/ 2.COMPENSATION b/VqpofyfdvujpopguijtBhsffnfou-DJUZbhsfftupqbz-boeDPOTVMUBOUbhsfftup Qbhf!2pg!23 bddfqu!bt!upubm!qbznfou!gps!jut!tfswjdft!up!DJUZ-!uif!sbuft!boe!dibshft!jefoujgjfe!jo! EXHIBITS B and C/!Uif!upubm!bnpvou!up!cf!fyqfoefe!evsjoh!uif!ufsn!pg!uijt! 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Revision History ............................................................................................................................ 2 2.Functionality .................................................................................................................. 3 2.1. The Relay Platform ........................................................................................................................ 3 2.2. Utility Pack .................................................................................................................................... 3 2.3. Payment Processing ...................................................................................................................... 4 2.4. Languages...................................................................................................................................... 5 2.5. Speech Recognition ....................................................................................................................... 5 3.System Integration ......................................................................................................... 6 3.1. Application Database Interfaces ................................................................................................... 6 3.2. Payment Gateway Interfaces ........................................................................................................ 6 4.Deployment Model ......................................................................................................... 6 5.Administrative Tasks....................................................................................................... 7 5.1. Run System Reports ...................................................................................................................... 7 5.2. Configure Transfer Rules ............................................................................................................... 7 5.3. Set Office Hours and Holidays ....................................................................................................... 7 5.4. Append an Optional Message ....................................................................................................... 7 6.Responsibilities .............................................................................................................. 8 6.1. Selectron Technologies, Inc. ......................................................................................................... 8 6.2. Santa Ana, CA ................................................................................................................................ 9 1.Overview This Statement of Work (SOW) outlines the services provided by Selectron Technologies, Inc. (Selectron) to Santa Ana, CA (Santa Ana or Customer). The features, functionality, and services are communication platform (Relay). 1.1.2¤µ¨²¨® (¨²³®±¸ Version # Details Date 1.0 Initial Release 10/09/2014 1.1 Updates to 2.4 City Attorney 10/13/2014 based on Customer feedback 1.2 Removed Cancelled/Un-/1/2021 implemented functionality May 13, 2021Page 2of 11 2.Functionality This section details the functionality of each application included in Relay. All functions and features are dependent upon the accessibility of the Santa Ana S&S EnQuesta application database to provide the given Utility data to Relay. 2.1.4§¤ Relay Platform Santa Ana -channel, multi-agency platform that is designed to connect customers, constituents, and field workers to government agencies and utilities. Relay offers interactive voice response (IVR), web, mobile, outbound, call center agent, and field worker capabilities all in a single platform. The following sections detail the functionality that will be implemented for Santa Ana. Additional channels, applications, and integrations that are not specified in this SOW are not included, but may be able to be added to the system under a supplemental statement of work. Please contact your Selectron representative for more details for additional functionality. 2.1.1.!¯¯«¨¢ ³¨® 0 ¢ª² £ Channels Santa Ana Application packs: o Utility Pack Channels: o IVR 2.2.5³¨«¨³¸ 0 ¢ª Santa Ana will be configured with the Utility Pack. The Utility Pack offers Santa Ana customers with a central point of access for account management and payments. Citizens will be able to enter an account number or phone number and access account data and activities, including: Current balance owed Last billing date and amount (up to last 6) Last payment date and amount (up to last 6) Next billing date Payment Processing Credit Card and E-Check Partial Payments Acceptance (if desired) All account information is made available through an API to the S&S EnQuesta application database. For any of the features detailed below to function as described, data must be available in this database to be presented to users. May 13, 2021Page 3of 11 2.2.1.)62 #§ ¤« The IVR Channel for the Utility Pack provides callers with an Interactive Voice Response (IVR) system for accessing account information and making payments over the phone. Citizens can call the Utility IVR channel in order to hear account information and to make a payment. Citizens will validate their account using an account or phone number and PIN. The IVR validates this data against the S&S EnQuesta application database. Once the account is validated, the IVR will speak the current balance owed and due date. The total amount due includes an aggregate of all current and delinquent amounts owed. The caller will then be given the option of making a payment. If no payment is due, then the IVR will speak that there is currently no payment due. Using the IVR, callers will also be able to hear other account information as listed under Utility Pack, above. Callers will also be able to transfer to an agent. If a caller requests a transfer, the IVR performs a hook-flash transfer to a number specified by Santa Ana. 2.3.0 ¸¬¤³ 0±®¢¤²²¨¦ The Relay solution is configured to accept credit card and e-check payments, allowing customers to make payments against their account. The payment processing engine is a PA-DSS-Verified payment system that does not retain any payment information. Users will need to enter their payment information for each transaction. The Relay payment application interacts with Santa AnaInvoice Cloud payment gateway to provide payment functionality. Users will need to authenticate and provide payment information before passing it to the payment gateway. When a payment is reported to the IVR as successful, the IVR will post an update to Santa AnaS&S EnQuesta application database in real time (only if an API for such an update is available). Santa Ana will be able to take payments from citizens via the following payment methods: Credit Card E-Check 2.3.1.#±¤£¨³ # ±£ The interactive solution accepts Visa®, MasterCard®, Discover®, and American Express®. Santa Ana can elect to accept all or a subset of these card types. Any credit card types not accepted by Santa Ana will not be accepted by the solution. When taking a payment, Relay verifies the credit card number and expiration date. For more security, Santa Ana transactions are sent through the Invoice Cloud payment gateway. May 13, 2021Page 4of 11 2.3.2.E-Check Users wishing to pay via E-Check will need to enter their bank routing number, bank account number, bank account type, payment amoun All E-Check transactions are sent through the designated payment gateway. 2.4.Languages the following other language(s): 2.4.1.3¯ ¨²§ , ¦´ ¦¤ The Spanish Language module enables the solution to support Spanish language users. Additionally, all dates, numbers, ordinals, currencies, and letters are translated (and voice recorded) to the proper language. The professionally-recorded Spanish prompts use a vocabulary and dialect predetermined by Selectron. Additions and changes to the prompts to account for regional differences are subject to time and materials billing. 2.4.2.6¨¤³ ¬¤²¤ , ¦´ ¦¤ The Vietnamese Language module enables the solution to support Vietnamese language users. Additionally, all dates, numbers, ordinals, currencies, and letters are translated (and voice recorded) to the proper language. The professionally-recorded Vietnamese prompts use a vocabulary and dialect predetermined by Selectron. Additions and changes to the prompts to account for regional differences are subject to time and materials billing. 2.5.3¯¤¤¢§ 2¤¢®¦¨³¨® This module allows callers to select menu choices and enter data by speaking key words and numbers when prompted by the system. If the information is complex, the Relay IVR repeats the information and asks if correction is needed. When the system cannot understand a spoken phrase or word, it will ask the caller to use the keypad for entry. In the event that the caller is having trouble using speech recognition or the speech recognition service is unavailable, the option of using DTMF will always be available as an alternative method of interaction with the IVR. Speech recognition functionality will be available in English and Spanish. Vietnamese language speech recognition is not supported. May 13, 2021Page 5of 11 3.3¸²³¤¬ Integration Depending on the implemented features, Relay requires varying levels of integration with other Santa Ana components. These are described in the following sections. 3.1.!¯¯«¨¢ ³¨® $ ³ ¡ ²¤ )³¤±¥ ¢¤² It is anticipated that Selectron will be integrating with Santa Ana S&S EnQuesta (Utility) application database. All data-based interactivity on the solution is reliant upon data being available via the API. Selectron typically integrates to the application database in the following manner: Authenticate user credentials input to access account data Read account information (see Application Pack descriptions for account data being queried) Post payment reconciliation data (amount paid, date/time, associated with account) 3.2.0 ¸¬¤³ ' ³¤¶ ¸ )³¤±¥ ¢¤² The payment processing service is PA-DSS Verified. Integration to the Invoice Cloud payment gateway initiates the collection and reconciliation of the payments being gathered by the department. The following payment processing fees and services are not covered by the purchase of the application: Transaction fees Merchant accounts Third-party payment processing services, fees, and software 4.$¤¯«®¸¬¤³ Model This implementation of Relay will be deployed on premise at Santa Ana. Selectron will be providing the following to support the Relay solution: three (3) virtual VMWare IVR servers: one each for Production, Testing and Speech recognition. For virtual or physical servers, Relay requires these minimum specifications: Quad-Core Intel Processor 16G RAM Windows Server 2016 ESXi 6.5 (or above) If the customer is providing SQL, you must provide: Microsoft SQL Server 2008 or 2012 Santa Anasolution is licensed for: May 13, 2021Page 6of 11 Eight (8) inbound VoIP/SIP IVR ports allowing for up to eight concurrent calls Speech recognition in English and Spanish 5.!£¬¨¨²³± ³¨µ¤ 4 ²ª² This section details administrative tasks that can be performed in order to manage Relay. All system administration for Relay is handled through the Relay Portal web application. Santa Ana will be provided with a single set of user credentials for the Relay Portal application during the implementation process. Additional users can be created by the Santa Ana System Administrator as needed. The Relay Portal provides Santa Ana administrators with a single platform for viewing system usage and health, running reports, and configuring various system settings. 5.1.2´ 3¸²³¤¬ 2¤¯®±³² Relay features extensive channel logging. Santa Ana administrators will be able to run system reports via the Relay Portal. Reports that can be run by the administrator include: System Usage (overall (by channel), by port (for IVR), or by hour) System Statistics Call Activity Details Actions Payments 5.2.#®¥¨¦´±¤ 4± ²¥¤± 2´«¤² Operator transfer settings (such as destination numbers and times) can be managed using the Relay Portal. 5.3.3¤³ /¥¥¨¢¤ (®´±² £ (®«¨£ ¸² Relay will check against the defined office hours and holidays schedule to determine the correct action when transferring calls. Administration of office hours and holidays can be accomplished through the Relay Portal. 5.4.!¯¯¤£ /¯³¨® « Message Optional messages are configurable voice messages that can be enabled on the IVR. Example messages can be used to inform callers of changes in office hours or upcoming holidays. The Santa Ana system administrator is responsible for recording the optional greeting by calling the IVR and accessing the hidden administrative menu. May 13, 2021Page 7of 11 6.Responsibilities 6.1.3¤«¤¢³±® 4¤¢§®«®¦¨¤²Ǿ )¢ȁ and operation. 6.1.1.0±®µ¨£¤ Project Management Selectron Technologies assigns a Project Manager to the service initiation. The Project all necessary communication and resources. 6.1.2.0±®µ¨£¤ $®¢´¬¤³ ³¨® The Project Manager provides the Customer with the following documents to help facilitate the service initiation process: Implementation Questionnaire- gathers critical information needed to setup and initiate the service. This includes information on the toll free numbers call volume, APIs, account validation information, and the types of payments being gathered. Remote Access Questionnaire- details information needed by Selectron application database, prior to system initiation, to allow for complete system testing. Implementation Timetable- details project schedule and details all project milestones. Quality Assurance Test Plan- assists the Customer in determining that the interactive solution is functioning as specified in the Contract. Service Acceptance Sign-off Form- indicates that the Customer has verified service functionality. 6.1.3.Develop #§ ¤« $¤²¨¦ The Project Manager works with the Customer to develop and complete the following portions of channel design: IVR call flow design Software development cannot begin until these design elements are completed and approved by the Customer. 6.1.4.Perform 1´ «¨³¸ !²²´± ¢¤ 4¤²³¨¦ Selectron Technologies thoroughly tests all applications and integration points prior to initiation, ensuring system functionality. This includes data read from and written to the application database and the general ability for a customer to successfully access live data and complete a transaction. May 13, 2021Page 8of 11 6.1.5.0±®µ¨£¤ )²³ «« ³¨® £ !£¬¨¨²³± ³¨µ¤ 4± ¨¨¦ For an on premise solution, Selectron will provide two days of onsite installation and training for Santa Ana Relay solution. 6.1.6.0±®µ¨£¤ - ±ª¤³¨¦ - ³¤±¨ «² Selectron Technologies provides marketing collateral that the Customer can use to promote the interactive solution to citizens. Marketing collateral includes a poster, tri- fold brochure, and business card; standard templates for each item are used. Collateral is provided to the Customer in PDF format (original Adobe InDesign files are provided upon request). Marketing collateral will be provided for each department included in this project. Project Manager will assist in gathering the correct information to be displayed on the marketing collateral. Information displayed includes the following: Toll free phone number(s) Web addresses Department logo (preferably in EPS format) Department address A description of functionality Additional contact/informational phone numbers Samples: where to find account/ permit/ case numbers, etc. Any changes to the collateral that do not include the items listed above (e.g., design changes to the template) are billed on a time and materials basis. Any changes to the marketing materials after final delivery are also billed on a time and materials basis. 6.1.7.)³¤±¥ ¢¤ 5¯¦± £¤² After service initiation, Santa AnaS&S EnQuesta database application may release new updates to their application or its interface. Upgrading the Relay interface to be compatible with any Santa Ana application database (or other application database software) may require professional services outside the scope of this service. 6.2.3 ³ ! Ǿ #! nd maintenance requirements and responsibilities. 6.2.1.2¤³´± 1´¤²³¨® ¨±¤² £ )¥®±¬ ³¨® t Manager provides Santa Ana with an implementation questionnaire. The implementation questionnaire must be returned prior to developing the call flow design and the implementation timetable. May 13, 2021Page 9of 11 6.2.2.0±®µ¨£¤ #´²³®¬¤± 3¯¤¢¨¥¨¢ )¥®±¬ ³¨® The following information should be supplied to Selectron Technologies, in conjunction with the Implementation Questionnaire, to help create a precisely integrated product. For further clarification on the format and detail of the following data, refer to the Implementation Questio Manager. Street names Observed holidays Extensions used for transfer functions Utility account numbering scheme Validations used for receiving payment on a utility bill 6.2.3.!¯¯±®µ¤ #§ ¤« #®¥¨¦´± ³¨® The Customer is responsible for approving the application design developed by This includes reviewing: Call flow for the IVR solution Once the channel design(s) have been approved, software development begins. 6.2.4.Prov¨£¤ 2¤¬®³¤ .¤³¶®±ª !¢¢¤²² ³® Application Database(s) In order to fully test the interactive solution, Selectron Technologies requires access to Santa Anadatabase(s) Manager provides a Remote Access Questionnaire to help Santa Ana identify the necessary requirements. If remote access is not granted, the Customer should inform the Project Manager immediately. While system installation can be successful without prior access to the utility database, additional, post-installation development and testing time will be necessary, delaying system activation by 1-2 weeks. 6.2.5.0±®µ¨£¤ System Access Selectron Technologies requires access database/ system. Changing or deleting access accounts could lead to disruption in service for the Please notify Selectron Technologies immediately if the accounts for the Application database, payment gateway or network are modified. Santa Ana is responsible for providing Selectron with appropriate application database and payment gateway network access as defined in the System Integration section. 6.2.6.#®¥¨±¬ 3¤±µ¨¢¤ &´¢³¨® «¨³¸ Santa Ana, CA has 45-60 calendar days after service initiation to verify the functionality of the interactive solutions. Within the system acceptance period the Customer should test system functionality using the provided Quality Assurance Test Plan. Additionally, May 13, 2021Page 10of 11 the System Acceptance Sign- Manager within this period. 6.2.7.#®³ ¢³ #´²³®¬¤± 3´¯¯®±³ Anytime the Customer requests a significant change to their Selectron interactive solution, an authorized contact from the agency must provide acknowledgement to will A) change system behavior, B) allow users to change the system, or C) allow access to protected data. May 13, 2021Page 11of 11 Statement of Work Santa Ana, CA Relay tĻƩƒźƷƭͲ 5ƚŭ \[źĭĻƓƭźƓŭͲ .ǒƭźƓĻƭƭ \[źĭĻƓƭźƓŭ 1.Overview ........................................................................................................................ 2 1.1. Revision History ............................................................................................................................ 2 2.Functionality .................................................................................................................. 3 2.1. The Relay Platform ........................................................................................................................ 3 2.2. Permits Pack .................................................................................................................................. 3 2.3. Dog Licensing ................................................................................................................................ 4 2.4. Business Licensing ......................................................................................................................... 5 2.5. Relay Outbound ............................................................................................................................ 6 2.6. Payment Processing ...................................................................................................................... 7 2.7. Languages...................................................................................................................................... 8 3.System Integration ......................................................................................................... 8 3.1. Application Database Interfaces ................................................................................................... 8 3.2. Payment Gateway Interfaces ........................................................................................................ 9 4.Deployment Model ......................................................................................................... 9 5.Administrative Tasks..................................................................................................... 10 5.1. Run System Reports .................................................................................................................... 10 5.2. Schedule Outbound Campaigns .................................................................................................. 10 6.Responsibilities ............................................................................................................ 10 6.1. Selectron Technologies, Inc. ....................................................................................................... 10 6.2. Santa Ana, CA .............................................................................................................................. 12 1.Overview This Statement of Work (SOW) outlines the services provided by Selectron Technologies, Inc. (Selectron) to Santa Ana, CA (Santa Ana or Customer). The features, functionality, and services are communication platform (Relay). 1.1.2¤µ¨²¨® (¨²³®±¸ Version # Details Date 1.0 Initial Release 5//2021 May 13, 2021 Page 2 of 14 2.Functionality This section details the functionality of each application included in Relay. All functions and features are dependent upon the accessibility of Santa Ana relevant Application Databases to provide the relevant data to Relay for each IVR application. A Standard Application Database is defined as an Application Database that exposes the needed data and transaction business rules via an Application Programming Interface (API). The City of Santa Ana is responsible for contacting the Application Database vendors for API availability/pricing. All functionality listed in this Statement of Work is contingent on the accessibility of the data and business logic from the application database via an API. 2.1.4§¤ Relay Platform Santa Ana is powered by Selec-channel, multi-agency platform that is designed to connect customers, constituents, and field workers to government agencies and utilities. Relay offers interactive voice response (IVR), web, mobile, outbound, call center agent, and field worker capabilities all in a single platform. The following sections detail the functionality that will be implemented for Santa Ana. Additional channels, applications, and integrations that are not specified in this SOW are not included, but may be able to be added to the system under a supplemental statement of work. Please contact your Selectron representative for more details for additional functionality. 2.1.1.!¯¯«¨¢ ³¨® 0 ¢ª² £ #§ ¤«² Santa Anawing application pack and channels: Application packs: o Permits Pack o Dog Licensing Application o Business Licensing Application Channels: o IVR o Outbound 2.2.0¤±¬¨³² 0 ¢ª Santa Ana will be configured with the Relay Permits Pack. The Permits Pack offers Santa Ana Callers will be able to enter a permit number and perform the following actions: Contractor Menu o Access inspection results o Permit based messaging May 13, 2021 Page 3 of 14 o Schedule/reschedule inspections o Cancel inspections o Hear site address for the permit o Hear current permit fees owed o Payment Processing Credit Card and E-Check o Partial Payments Acceptance (if desired) Inspector Menu o Post inspection results o Post correction codes o Leave Message for contractor Payments All permit, inspection, and/or code information must be made available through an API to the Permitting application database. For any of the features detailed herein to function as described, data must be available in this database to be presented to users. 2.2.1.)62 #§ ¤« The IVR Channel for the Permits Pack provides callers with an Interactive Voice Response (IVR) system for accessing and posting permit information. The IVR offers functionality in the form of a Contractor Menu and an Inspector Menu. Using the Contractor Menu, a contractor can enter a permit number to access permit information and functions. Upon entering a valid permit number, the user can schedule, reschedule, and/or cancel inspections. After an inspection has been scheduled/ rescheduled/canceled, the caller will receive a confirmation number. Additionally, contractors can use the IVR to access inspection results, including any associated correction codes and descriptions. Finally, the contractor can access messages left for them by an inspector, or leave a message for an inspector. Using the Inspector Menu, accessible via a hidden main menu option, an inspector can enter a permit number to post inspection results via the IVR. When posting results, the caller will need to enter a valid Inspector PIN number (or some other validation number to be determined during implementation). The PIN can be determined by Santa Ana, but must be validated by the Permitting database. When posting results, inspectors can add correction codes as well as leave a message for the contractor. If desired, callers can be given the option to transfer to an agent. If a caller requests a transfer, the Relay IVR performs a transfer to a number specified by Santa Ana. 2.3.$®¦ ,¨¢¤²¨¦ Santa Ana will be configured with a custom application for Dog Licensing. The Dog Licensing application May 13, 2021 Page 4 of 14 license management and payments. Citizens will be able to enter a license number and access data and activities, including: License Validation Renewal Timeframe & Due Date Discount Validation Rabies Expiration Payment Processing Credit Card and E-Check Partial Payments Acceptance (if desired) All information must be made available through an API to the Dog Licensing application database. For any of the features detailed herein to function as described, data must be available in this database (via API) to be presented to users. 2.3.1.)62 #§ ¤« The IVR Channel for the Dog Licensing application provides callers with an Interactive Voice Response (IVR) system for accessing license information and making payments over the phone. Citizens can call the Dog Licensing IVR channel in order to hear license information and to make a payment. Citizens will need to enter a valid license number in order to perform various activities via the IVR. The IVR validates this data against the Dog Licensing database. Once the license is validated, the IVR will speak the renewal timeframe and due date, as well as an amount due (if any exists). The caller will then be given the option of making a payment. Using the IVR, callers will also be able to access other license information/functions as listed under Dog Licensing, above. Callers will also be able to transfer to an agent. 2.4."´²¨¤²² ,¨¢¤²¨¦ Santa Ana will be configured with a custom application for Business Licensing. The Business Licensing application access for license management and payments. Citizens will be able to enter a license number and access data and activities, including: License Validation Business License Information including Fees, Due Dates, etc. Payment Processing Credit Card and E-Check Partial Payments Acceptance (if desired) May 13, 2021 Page 5 of 14 All information must be made available through an API to the Business Licensing application database. For any of the features detailed herein to function as described, data must be available in this database (via API) to be presented to users. 2.4.1.)62 #§ ¤« The IVR Channel for the Business Licensing application provides callers with an Interactive Voice Response (IVR) system for accessing license information and making payments over the phone. Citizens can call the Business Licensing IVR channel in order to hear license information and to make a payment. Citizens will need to enter a valid license number in order to perform various activities via the IVR. The IVR validates this data against the Business License Application database. Once the license is validated, the caller will be given access to the above-listed information, and the option of making a payment. Callers will also be able to transfer to an agent. 2.5.2¤« ¸ /´³¡®´£ Relay Outbound provides Santa Ana with a multi-channel outbound communication platform capable of sending voice, SMS, and email messages to citizens. Messages can be configured to include dynamic account data designed to be sent to specific - specific data. These outbound messages can be designed and configured by Santa Ana staff using the Relay Portal. Customer-configured voice messages will be spoken to message recipients using computerized text-to-speech. In addition to the above customer-configured messages, Selectron will design one message template to be defined during the implementation process. The Selectron- created template will use professional voice recording for voice messages as opposed to computerized text-to-speech. ility IVR is on-premise and Relay Outbound will be hosted/managed by Selectron, only blind transfers (from Hosted Relay Outbound to On- Premise Relay IVRs) are supported. 2.5.1.Customer-"´¨«³ 4¤¬¯« ³¤² Santa Ana will be able to define and send notifications to citizens via phone, email, or SMS text with dynamic data elements. Data for these templates will be supplied via flat Selectron will work with the agency to provide an FTP site where flat files can be uploaded and made available for outbound campaigns. Santa Ana is responsible for defining and configuring these campaigns, which can be done via the Relay Portal. Training for May 13, 2021 Page 6 of 14 configuring and recording static notifications will be provided at the end of the implementation process. 2.6.0 ¸¬¤³ 0±®¢¤²²¨¦ The Relay solution will be configured to accept credit card and e-check payments, allowing citizens to make payments. The payment processing engine is a PA-DSS- Verified payment system that does not retain any payment information. Users will need to enter their payment information for each transaction. Payments against permits are often limited depending on the relevant application database(s). Please contact your application database vendor(s) for more information on posting payments against permits. Typically, depending on the application database vendor, Selectron can provide one of the following payment methodologies: Discrete amount due Amount due but user can make a payment in any amount Take a payment in any amount; payment is not posted to database. Instead, we provide a payment report for manual reconciliation Depending on the functionality available with each application database, Selectron will implement payments against permits in one of the above methods. The Relay payment application interacts with Santa AnaInvoice Cloud payment gateway to provide payment functionality. Users will need to authenticate and provide valid payment information in order to make a payment. Rel payment information before passing it to the payment gateway. For permitting, when a payment is reported to Relay as successful, the payment information will be recorded in a flat file and made available to Santa Ana administrators for reconciliation. Santa Ana will be able to take payments from citizens via the following payment methods: Credit Card E-Check 2.6.1.#±¤£¨³ # ±£ The interactive solution accepts Visa®, MasterCard®, Discover®, and American Express®. Santa Ana can elect to accept all or a subset of these card types. Any credit card types not accepted by Santa Ana will not be accepted by the solution. When taking a payment, Relay verifies the credit card number and expiration date. For more security, Santa Ana c transactions are sent through the designated payment gateway. May 13, 2021 Page 7 of 14 2.6.2.E-Check Users wishing to pay via E-Check will need to enter their bank routing number and bank account number. All E-Check transactions are sent through the designated payment gateway. 2.7.Languages the following other language(s): Spanish Vietnamese The additional language module(s) enables the solution to support non-English-language users. Additionally, all dates, numbers, ordinals, currencies, and letters are translated (and professionally voice recorded) to the proper language. The professionally-recorded prompts use a vocabulary and dialect predetermined by Selectron. Additions and changes to the prompts to account for regional differences are subject to time and materials billing. Santa Ana will be able to define a transfer destination for each language available on the IVR. 3.System Integration Depending on the implemented features, Relay requires varying levels of integration with other Santa Ana components. These are described in the following sections. 3.1.!¯¯«¨¢ ³¨® $ ³ ¡ ²¤ )³¤±¥ ¢¤² It is anticipated that Selectron will be integrating with Santa Anaapplication database(s) for Permitting, Dog Licensing, and Business Licensing. All data-based interactivity on the solution is reliant upon data being available via the application vendor APIs. The City of Santa Ana is responsible for contacting the application database vendors for API availability and pricing. During the implementation phase, if data elements are identified as necessary but are not available via the above-described APIs, the project will be impacted. This may affect the implementation timeframe and may potentially result in additional professional services fees. May 13, 2021 Page 8 of 14 3.2.0 ¸¬¤³ ' ³¤¶ ¸ )³¤±¥ ¢¤² For payment processing, Relay will be integrating to Invoice Cloud. The payment processing service is PA-DSS validated. Integration to the payment gateway initiates the collection and reconciliation of the payments being gathered by the department. It is required that the payment gateway integrates utilizing a REST/Web Service implementation. The following payment processing fees and services are not covered by the purchase of the application: Transaction fees Merchant accounts Third-party payment processing services, fees, and software 4.$¤¯«®¸¬¤³ -®£¤« This implementation of Relay will utilize a mixed deployment. The Permitting, Dog Licensing, and Business Licensing IVR applications will each be deployed on a new virtual server on premise in Santa Ana. Santa Ana must provide a Windows OS license for each new virtual server. Relay requires the following minimum specifications: Quad-Core Intel Processor 16gb RAM Windows Server 2016 ESXi v6.5 (or above) If the customer is providing SQL: Microsoft SQL Server 2012 or 2016 Santa AnaIVR solutions are licensed for: Four (4) inbound IVR ports allowing for up to four concurrent calls. Santa Ana is responsible for providing either analog phone lines or VOIP SIP trunks to support the 4 licensed ports -tenant Relay Managed Services environment. Relay Managed Services is a single- -located data center featuring keyed entry and individual server locks for security. With a Managed Services solution, Selectron owns all hardware and is responsible for security, ongoing maintenance, and proactive support. of Template Builder training per year. May 13, 2021 Page 9 of 14 5.!£¬¨¨²³± ³¨µ¤ 4 ²ª² This section details administrative tasks that can be performed in order to manage Relay. All system administration for Relay is handled through the Relay Portal web application. An administrator from Santa Ana will be provided with user credentials for the Relay Portal application during the implementation process. Additional users can be created by the administrator as needed. Permissions can be assigned on a per-user basis; permissions govern the functionality available to a given user. The Relay Portal provides Santa Ana administrators with a single platform for viewing system usage and health, running reports, and configuring various system settings. The Relay Portal is supported 5.1.2´ 3¸²³¤¬ 2¤¯®±³² Santa Ana administrators will be able to run system reports via the Relay Portal. Reports that can be run by the administrator include: Payments Call Statistics Call Activity Call Detail Outbound Statistics 5.2.3¢§¤£´«¤ /´³¡®´£ # ¬¯ ¨¦² Using the Relay Portal, administrators can create, edit, and review outbound campaigns made using Relay Outbound. Each instance of an outbound campaign must be scheduled individually. This includes selecting the type of notification, the date/time of delivery, and (for static notifications) the configuration of the message. The administrator will also need to upload a contact list in .csv format for the notification. The exact formatting of the .csv file will vary depending on the notification being scheduled. Selectron will provide Santa Ana with example .csv files for the configured notifications included in this project, as well as assistance in generating the outbound call list. 6.Responsibilities 6.1.3¤«¤¢³±® 4¤¢§®«®¦¨¤²Ǿ )¢ȁ and operation. May 13, 2021 Page 10 of 14 6.1.1.0±®µ¨£¤ Project Management Selectron Technologies assigns a Project Manager to the service implementation. The Project coordinates all necessary communication and resources. 6.1.2.0±®µ¨£¤ $®¢´¬¤³ ³¨® The Project Manager provides the Customer with the following documents to help facilitate the service implementation process: Implementation Questionnaire- gathers critical information needed to setup and initiate the service. This includes information on the toll-free numbers, call volume, APIs, and the types of payments being gathered. Remote Access Questionnaire- details information needed by Selectron application database, prior to system initiation, to allow for complete system testing. Implementation Timetable- details project schedule and all project milestones. Quality Assurance Test Plan- assists the Customer in determining that the interactive solution is functioning as specified in the Contract. Service Acceptance Sign-off Form- indicates that the Customer has verified service functionality. 6.1.2.1.Develop #§ ¤« $¤²¨¦ The Project Manager works with the Customer to develop and complete the following portions of channel design: IVR call flow design Outbound messaging configuration Software development cannot begin until these design elements are completed and approved by the Customer. 6.1.3.Perform 1´ «¨³¸ !²²´± ¢¤ 4¤²³¨¦ Selectron Technologies thoroughly tests all applications and integration points prior to initiation, ensuring system functionality. This includes data read from and written to the application database and the general ability for a customer to successfully access live data and complete a transaction. 6.1.4.0±®µ¨£¤ )²³ «« ³¨® £ !£¬¨¨²³± ³¨µ¤ 4± ¨ning Selectron will provide two days of onsite installation and training for Santa Ana Relay solution. May 13, 2021 Page 11 of 14 6.1.5.0±®µ¨£¤ - ±ª¤³¨¦ - ³¤±¨ «² Selectron Technologies can provide marketing collateral that the Customer to use to promote the interactive solution to citizens. Marketing collateral includes a poster, tri- fold brochure, and business card; standard templates for each item are used. Collateral is provided to the Customer in PDF format (original Adobe InDesign files are provided upon request). Marketing collateral will be provided for each department included in this project. Project Manager will assist in gathering the correct information to be displayed on the marketing collateral. Information displayed includes the following: IVR phone number(s) Department logo (preferably in EPS format) Department address A description of functionality Additional contact/informational phone numbers Samples: where to find account/ permit/ case numbers, etc. Any changes to the collateral that do not include the items listed above (e.g., design changes to the template) are billed on a time and materials basis. Any changes to the marketing materials after final delivery are also billed on a time and materials basis. 6.1.6.)³¤±¥ ¢¤ 5¯¦± £¤² After service initiation, Santa Anadatabase applications may release new updates to their applications or its interfaces. Upgrading the Relay interface to be compatible with any Santa Ana application databases (or other application database software) may require professional services outside the scope of this service. 6.2.3 ³ ! Ǿ #! implementation and maintenance requirements and responsibilities. 6.2.1.2¤³´± 1´¤²³¨® ¨±¤² £ )¥®±¬ ³¨® oject Manager provides Santa Ana with an implementation questionnaire. The implementation questionnaire must be returned prior to developing the call flow design and the implementation timetable. 6.2.2.0±®µ¨£¤ #´²³®¬¤± 3¯¤¢¨¥¨¢ )¥®±¬ ³¨® The following information should be supplied to Selectron Technologies, in conjunction with the Implementation Questionnaire, to help create a precisely integrated product. May 13, 2021 Page 12 of 14 For further clarification on the format and detail of the following data, refer to the Implementation Que Manager. Street names Observed holidays Extensions used for transfer functions Permit status codes and types Inspection types and descriptions Validations used for scheduling an inspection Correction codes and descriptions Permit numbering scheme 6.2.2.1.!¯¯±®µ¤ #§ ¤« #®¥¨¦´± ³¨® The Customer is responsible for approving the application design developed by This includes reviewing: Call flow for the IVR solution Outbound messaging format Once the channel design(s) have been approved, software development begins. 6.2.3.0±®µ¨£¤ 2¤¬®³¤ .¤³¶®±ª !¢¢¤²² ³® Application Database(s) In order to fully test the interactive solution, Selectron Technologies requires access to Santa Anadatabase(s) prior to installation. Manager provides a Remote Access Questionnaire to help Santa Ana identify the necessary requirements. If remote access is not granted, the Customer should inform the Project Manager immediately. While system installation can be successful without prior access to the database, additional, post-installation development and testing time will be necessary, significantly delaying system activation. 6.2.4.0±®µ¨£¤ System Access Selectron Technologies requires access database/ system. Changing or deleting access accounts could lead to disruption in service for the Please notify Selectron Technologies immediately if the accounts for the Application Database, payment gateway or network are modified. Santa Ana is responsible for providing Selectron with appropriate application database and payment gateway network access as defined in the System Integration section. May 13, 2021 Page 13 of 14 6.2.5.#®¥¨±¬ 3¤±µ¨¢¤ &´¢³¨® «¨³¸ Santa Ana, CA has 30 calendar days after service initiation to verify the functionality of the interactive solutions. Within the 30-day system acceptance period the Customer should test system functionality using the provided Quality Assurance Test Plan. Additionally, the System Acceptance Sign-off form must be sent to Selectron 6.2.6.#®³ ¢³ #´²³®¬¤± 3´¯¯®±³ Anytime the Customer requests a significant change to their Selectron interactive solution, an authorized contact from the agency must provide acknowledgement to will A) change system behavior, B) allow users to change the system, or C) allow access to protected data. May 13, 2021 Page 14 of 14 EXHIBIT B Support and Maintenance Fee Schedule Updated May 17, 2021 1.Support and Maintenance Fees Cfmpx!jt!uif!ftujnbufe!QsfnjfsQsp!Tvqqpsu!boe!Nbjoufobodf!Bhsffnfou!gff!tdifevmf!gps!uif! fyjtujoh!Sfmbz!Vujmjuz!JWS!tpmvujpo/ Municipal Utility Services Base Term: July 1, 2021 – December 31, 2025 ItemDates coveredPayment Due DateAmount Sfmbz!VujmjuzKvm!2-!3132!up!Efd42-!3132Kvm2-!3132%21-566/11 Sfmbz!VujmjuzKbo2-!3133up!Efd42-!3133Efd26-!3132%32-646/11 Sfmbz!VujmjuzKbo2-!3134up!Efd42-!3134Efd!26-!3133%33-291/11 Sfmbz!Vujmjuz!Kbo2-!3135up!Efd42-!3135Efd!26-!3134%33-956/11 Sfmbz!Vujmjuz!Kbo2-!3136up!Efd42-!3136Efd!26-!3135%34-641/11 Totalfor Base Term$100,545.00 Optional First Extension: 3 Years (January 1, 2026 – December 31, 2028) ItemDates coveredPayment Due DateAmount Sfmbz!Vujmjuz!Kbo2-!3137up!Efd42-!3137Efd!26-!3136%35-346/11 Sfmbz!Vujmjuz!Kbo2-!3138up!Efd42-!3138Efd!26-!3137%35-:76/11 Sfmbz!Vujmjuz!Kbo2-!3139up!Efd42-!3139Efd!26-!3138%36-826/11 Totalfor Optional First Extension$74,915.00 Optional Second Extension: 1Year (January 1, 2029 – December 31, 2029) ItemDates coveredPayment Due DateAmount Sfmbz!Vujmjuz!Kbo2-!313:up!Efd42-!313:Efd!26-!3139%37-596/11 Totalfor Optional Second Extension$26,485.00 GrandTotal:Jul1, 202 to Dec31, 2029 $201,945.00 2pg!3 2.Assumptionsand Other Terms Uif!ftujnbufe!tvqqpsu!boe!nbjoufobodf!gff!tdifevmf!bcpwf!bsf!cbtfe!po!uif!gpmmpxjoh! bttvnqujpot/ b/Gff!bnpvout!jo!uif!tdifevmfbcpwf!gps!Sfofxbm!Ufsnt!bsf!ftujnbuft-!xijdi!nbz!cf! jodsfbtfe!ps!efdsfbtfe/!Uif!gvuvsf!gff!ftujnbuft!ep!opu!jodmvef!jodsfbtft!up!sfgmfdu! beejujpobm!gvodujpobmjuz!qvsdibtfe/ c/Gvuvsf!gff!ftujnbuft!gps!Sfofxbm!Ufsnt!bsf!opu!b!hvbsbouff!uibu!Dpotvmubouxjmm!bhsff!up! bvupnbujd!sfofxbm!pg!uif!QsfnjfsQsp!Tvqqpsu!boe!NbjoufobodfBhsffnfou-!boe!gvuvsf!gff! ftujnbuft!tibmm!opu!bggfdu!Dpotvmubout!sjhiu!up!qspwjef!opujdf!pg!opo.sfofxbm!voefs! Tfdujpo!3!pg!uif!QsfnjfsQsp!Tvqqpsu!boe!Nbjoufobodf!Bhsffnfou/ 3.PremierPro SupportCoveredProducts and Licenses Uif!gpmmpxjoh!qspevdut!boe!mjdfotft!bsf!dpwfsfe!voefs!uif!QsfnjfsQsp!Tvqqpsu!boe!Nbjoufobodf! Bhsffnfou/ Municipal Utility Services Relay Utility Pack Interactive Voice Response Solution Jodmvefe!Gvodujpobmjuz; Dvssfou!Cbmbodf!PxfeQbsujbm!Qbznfou Mbtu!Cjmmjoh!Ebuf!boe!Bnpvou!)Vq!up!mbtu!7*Dsfeju!Dbse!Qbznfou Ofyu!Cjmmjoh!EbufBDI!Qbznfou Mbtu!Qbznfou!Ebuf!boe!Bnpvou!)Vq!up!mbtu!7* Language Add-On (Spanish) Language Add-on (Vietnamese) 8Licensed Ports with English & Spanish Speech Recognition 3pg!3 EXHIBIT OptionalItems Updated May 14, 2021 1.One-Time Setup Fees ProductOne-Time Setup Fee B*5.Qpsu!Sfmbz!Eph!Mjdfotf!JWS%57-111 C*5.Qpsu!Sfmbz!Cvtjoftt!Mjdfotf!JWS%57-111 D*5.Qpsu!Sfmbz!Qfsnjut!JWS%93-361 Pqujpo!2;!%8-611jg!Qvsdibtf!Psefs!jt!sfdfjwfe!bgufs!20203134 E*Nbobhfe0Iptufe!Sfmbz!PvucpvoePqujpo!3;!%4-861!jg!Qvsdibtf!Psefs!jt!sfdfjwfe!cz!2304203133 Pqujpo!4;!%1!jg!Qvsdibtf!Psefs!jt!sfdfjwfe!cz!404203133 Total$174,250 Assumes Option 3for Relay Outbound 2.Estimated Annual Fees A.4-Port On-Premise Relay Dog License IVR - Annual Support & Maintenance Estimates Base Term: 4 Years (January 1, 2022 – December 31, 2025) ItemDates coveredPayment Due DateAmount Eph!Mjdfotf!JWSKbo!2-!3133up!Efd!42-!3133Efd!26-!3132%:-311/11 Eph!Mjdfotf!JWSKbo!2-!3134!up!Efd!42-!3134Efd!26-!3133%:-771/11! Eph!Mjdfotf!JWSKbo!2-!3135!up!Efd!42-!3135Efd!26-!3134%21-256/11! Eph!Mjdfotf!JWSKbo!2-!3136!up!Efd!42-!3136Efd!26-!3135%21-761/11 Total for Base Term$39,655.00 Optional First Extension: 3 Years (January 1, 2026 – December 31, 2028) ItemDates coveredPayment Due DateAmount Eph!Mjdfotf!JWSKbo!2-!3137!up!Efd!42-!3137Efd!26-!3136%22-296/11! Eph!Mjdfotf!JWSKbo!2-!3138!up!Efd!42-!3138Efd!26-!3137%22-856/11! Eph!Mjdfotf!JWSKbo!2-!3139!up!Efd!42-!3139Efd!26-!3138%23-441/11 Total for Optional First Extension$35,260.00 Optional Second Extension: 1 Year (January 1, 2029 – December 31, 2029) ItemDates coveredPayment Due DateAmount Eph!Mjdfotf!JWSKbo!2-!313:!up!Efd!42-!313:Efd!26-!3139%23-:56/11 Total for Optional Second Extension$12,945.00 Grand Total:Jan1, 2022to Dec 31, 2029$87,860.00 2pg!7! B.4-Port On-Premise Relay Business LicenseIVR -Annual Support & Maintenance Estimates Base Term: 4 Years (January 1, 2022–December 31, 2025) ItemDates coveredPayment Due DateAmount CvtjofttMjdfotf!JWSKbo!2-!3133up!Efd!42-!3133Efd!26-!3132%:-311/11 CvtjofttMjdfotf!JWSKbo!2-!3134!up!Efd!42-!3134Efd!26-!3133%:-771/11! CvtjofttMjdfotf!JWSKbo!2-!3135!up!Efd!42-!3135Efd!26-!3134%21-256/11! CvtjofttMjdfotf!JWSKbo!2-!3136!up!Efd!42-!3136Efd!26-!3135%21-761/11 Total for Base Term$39,655.00 Optional First Extension: 3 Years (January 1, 2026 –December 31, 2028) ItemDates coveredPayment Due DateAmount CvtjofttMjdfotf!JWSKbo!2-!3137!up!Efd!42-!3137Efd!26-!3136%22-296/11! CvtjofttMjdfotf!JWSKbo!2-!3138!up!Efd!42-!3138Efd!26-!3137%22-856/11! CvtjofttMjdfotf!JWSKbo!2-!3139!up!Efd!42-!3139Efd!26-!3138%23-441/11 Total for Optional First Extension$35,260.00 Optional Second Extension: 1 Year (January 1, 2029 –December 31, 2029) ItemDates coveredPayment Due DateAmount CvtjofttMjdfotf!JWSKbo!2-!313:!up!Efd!42-!313:Efd!26-!3139%23-:56/11 Total for Optional Second Extension$12,945.00 Grand Total: Jan1, 2022to Dec 31, 2029$87,860.00 C.4-Port On-Premise Relay Permits IVR -Annual Support & Maintenance Estimates Base Term: 4 Years (January 1, 2022–December 31, 2025) ItemDates coveredPayment Due DateAmount Sfmbz!QfsnjutJWSKbo!2-!3133up!Efd!42-!3133Efd!26-!3132%27-561/11! Sfmbz!Qfsnjut!JWSKbo!2-!3134!up!Efd!42-!3134Efd!26-!3133%28-386/11! Sfmbz!Qfsnjut!JWSKbo!2-!3135!up!Efd!42-!3135Efd!26-!3134%29-251/11! Sfmbz!Qfsnjut!JWSKbo!2-!3136!up!Efd!42-!3136Efd!26-!3135%2:-156/11! Total for Base Term$70,910.00 Optional First Extension: 3 Years (January 1, 2026 –December 31, 2028) ItemDates coveredPayment Due DateAmount Sfmbz!Qfsnjut!JWSKbo!2-!3137!up!Efd!42-!3137Efd!26-!3136%2:-::6/11! Sfmbz!Qfsnjut!JWSKbo!2-!3138!up!Efd!42-!3138Efd!26-!3137%31-::6/11! Sfmbz!Qfsnjut!JWSKbo!2-!3139!up!Efd!42-!3139Efd!26-!3138%33-156/11! Total for Optional First Extension$63,035.00 Optional Second Extension: 1 Year (January 1, 2029 –December 31, 2029) ItemDates coveredPayment Due DateAmount Sfmbz!QfsnjutJWSKbo!2-!313:!up!Efd!42-!313:Efd26-!3139%34-256/11! Total for Optional Second Extension$23,145.00 Grand Total: Jan1, 2022to Dec 31, 2029$157,090.00 3pg!7 D.Managed/Hosted Relay Outbound –Annual Support& Bundle Fee Estimates Base Term: 4 Years (January 1, 2022–December 31, 2025) ItemDates coveredPayment Due Amount Date Boovbm!Tvqqpsu%6-111/11 Kbo!2-!3133!up!Efd!42-!3133Efd26-!3132 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Boovbm!Tvqqpsu%6-111/11 Kbo!2-3134up!Efd!42-!3134Efd26-!3133 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Boovbm!Tvqqpsu%6-111/11 Kbo!2-!3135up!Efd!42-!3135Efd26-!3134 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Boovbm!Tvqqpsu%6-111/11 Kbo!2-!3136up!Efd!42-!3136Efd26-!3135 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Total for Base Term$40,400.00 Optional First Extension: 3 Years (January 1, 2026 –December 31, 2028) Boovbm!Tvqqpsu%6-111/11 Kbo!2-!3137up!Efd!42-!3137Efd26-!3136 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Boovbm!Tvqqpsu%6-111/11 Kbo!2-!3138up!Efd!42-!3138Efd26-!3137 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Boovbm!Tvqqpsu%6-111/11 Kbo!2-!3139up!Efd!42-!3139Efd26-!3138 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Total for Optional First Extension$30,300.00 Optional Second Extension: (January 1, 2029 –December 31, 2029) Boovbm!Tvqqpsu%6-111/11 Kbo!2-!313:up!Efd!42-!313:Efd26-!3139 Boovbm!Cvoemf;!41l!Nfttbhft%6-211/11 Total for Optional Second Extension$10,100.00 Grand Total: Jan1,2022to Dec 31, 2029$80,800.00 3.Assumptionsand Other Terms Uif!ftujnbufe!tvqqpsu!boe!nbjoufobodf!gff!tdifevmf!bcpwf!bsf!cbtfe!po!uif!gpmmpxjoh!bttvnqujpot/ b/Sfdvssjoh!gfft!bsf!fggfdujwf!Vqpo!HpMjwf!ps!Vqpo!Efmjwfsz!pg!Qspevdu!gps!Vtfs!Bddfqubodf! Uftujoh!qmvt!56!ebzt-!xijdifwfs!dpnftgjstu/ c/Uif!bnpvout!xjmm!cf!bekvtufe!boe!qspsbufe!cbtfe!vqpo!uif!bduvbm!Hp!Mjwf!ebuf!ps!efmjwfsz!pg! qspevdu!gps!Vtfs!Bddfqubodf!Uftujoh!qmvt56!ebzt-xijdifwfs!dpnft!gjstu/ d/Gff!bnpvout!jo!uif!tdifevmfbcpwf!gps!Sfofxbm!Ufsnt!bsf!ftujnbuft-!xijdi!nbz!cf!jodsfbtfe!ps! efdsfbtfe/!!Uif!gvuvsf!gff!ftujnbuft!ep!opu!jodmvef!jodsfbtft!up!sfgmfdu!beejujpobm!gvodujpobmjuz! qvsdibtfe/ e/Gvuvsf!gff!ftujnbuft!gps!Sfofxbm!Ufsnt!bsf!opu!b!hvbsbouff!uibu!Dpotvmubouxjmm!bhsff!up! bvupnbujd!sfofxbm!pg!uif!QsfnjfsQsp!Tvqqpsu!boe!NbjoufobodfBhsffnfou-!boe!gvuvsf!gff! ftujnbuft!tibmm!opu!bggfdu!Dpotvmubout!sjhiu!up!qspwjef!opujdf!pg!opo.sfofxbm!voefs!Tfdujpo!3!pg! uif!QsfnjfsQsp!Tvqqpsu!boe!Nbjoufobodf!Bhsffnfou/ 4pg!7 4.Scope of Work On-Premise Relay Dog License Interactive Voice Response Solution Jodmveft; 5!Mjdfotfe!QpsutDsfeju!Dbse!Qbznfou!)Jowpjdf!Dmpve!Qbznfou!Hbufxbz* Wbmjebuf!Eph!MjdfotfBDI!Qbznfou!)Jowpjdf!Dmpve!Qbznfou!Hbufxbz* Sfofxbm!Ujnfgsbnf!'!Evf!EbufQbsujbm!Qbznfout Wbmjebuf!EjtdpvoutMbohvbhft;!Fohmjti-!Tqbojti!'!Wjfuobnftf Sbcjft!FyqjsbujpoUsbotgfs!up!Tboub!Bob!Tubgg Assumptions/Requirements: Sfmbz!Eph!Mjdfotf!JWS!xjmm!cf!jotubmmfe!po!b!ofx!tfqbsbuf!wjsuvbm!tfswfs!po!uif!Djuzt!WNXbsf fowjsponfou/!Uif!Djuz!xjmm!qspwjef!uif!Xjoepxt!PT!mjdfotf!gps!uif!ofx!wjsuvbm!tfswfs/ B!Tuboebse!Bqqmjdbujpo!Ebubcbtf!jt!efgjofe!bt!bo!Bqqmjdbujpo!Ebubcbtf!uibu!fyqptft!uif!offefe! ebub!boe!usbotbdujpo!cvtjoftt!svmft!wjb!bo!Bqqmjdbujpo!Qsphsbnnjoh!Joufsgbdf!)BQJ*/!!Bmm! gvodujpobmjuz!mjtufe!bcpwf!jt!dpoujohfou!po!uif!bddfttjcjmjuz!pg!uif!ebub!boe!cvtjoftt!mphjd!gspn!uif! bqqmjdbujpo!ebubcbtf!wjb!bo!BQJ/ Uif!JWS!xjmm!cf!joufhsbufe!xjui!uif!Djuzt!Eph!Mjdfotf!Bqqmjdbujpo!Ebubcbtf!wjb!BQJ-!jg!bwbjmbcmf! uispvhi!uif!Djuzt!Eph!Mjdfotf!Bqqmjdbujpo!Ebubcbtf!wfoeps/!Uif!Djuz!pg!Tboub!Bob!jt!sftqpotjcmf! gps!dpoubdujoh!uif!Eph!Mjdfotf!wfoeps!gps!BQJ!bwbjmbcjmjuz0qsjdjoh/ Tfmfduspot!rvpuf!epft!opu!jodmvef!nfsdibou!bddpvou!qspwjefs!dptut!ps!bttpdjbufe!gfft-!qbznfou! hbufxbz!dptut!ps!gfft/ Uif!Djuz!jt!sftqpotjcmf!gps!qspwjejoh!fjuifs!bobmph!qipof!mjoft!ps!WPJQ!TJQ!usvolt!up!tvqqpsu!uif!5! mjdfotfe!qpsut/ On-Premise Business License Interactive Voice Response Solution Jodmveft; 5!Mjdfotfe!QpsutDsfeju!Dbse!Qbznfou!)Jowpjdf!Dmpve!Qbznfou!Hbufxbz* Wbmjebuf!MjdfotfBDI!Qbznfou!)Jowpjdf!Dmpve!Qbznfou!Hbufxbz* Usbotgfs!up!Tboub!Bob!TubggQbsujbm!Qbznfout Mbohvbhft;!Fohmjti-!Tqbojti!'!Wjfuobnftf Qspwjef!Cvtjoftt!Mjdfotf!Jogpsnbujpo!gfft!evf-!evf!ebuf-!fud/ Assumptions/Requirements: Cvtjoftt!Mjdfotf!JWS!xjmm!cf!jotubmmfe!po!b!ofx!tfqbsbuf!wjsuvbm!tfswfs!po!uif!Djuzt!WNXbsf! fowjsponfou/!Uif!Djuz!xjmm!qspwjef!uif!Xjoepxt!PT!mjdfotf!gps!uif!ofx!wjsuvbm!tfswfs/ B!Tuboebse!Bqqmjdbujpo!Ebubcbtf!jt!efgjofe!bt!bo!Bqqmjdbujpo!Ebubcbtf!uibu!fyqptft!uif!offefe! ebub!boe!usbotbdujpo!cvtjoftt!svmft!wjb!bo!Bqqmjdbujpo!Qsphsbnnjoh!Joufsgbdf!)BQJ*/!!Bmm! gvodujpobmjuz!mjtufe!bcpwf!jt!dpoujohfou!po!uif!bddfttjcjmjuz!pg!uif!ebub!boe!cvtjoftt!mphjd!gspn!uif! bqqmjdbujpo!ebubcbtf!wjb!bo!BQJ/ Uif!JWS!xjmm!cf!joufhsbufe!xjui!uif!Djuzt!Cvtjoftt!Mjdfotf!Bqqmjdbujpo!Ebubcbtf!wjb!BQJ-!jg! bwbjmbcmf!uispvhi!uif!Djuzt!Cvtjoftt!Mjdfotf!Bqqmjdbujpo!Ebubcbtf!wfoeps/!Uif!Djuz!pg!Tboub!Bob! jt!sftqpotjcmf!gps!dpoubdujoh!uif!Cvtjoftt!Mjdfotf!wfoeps!gps!BQJ!bwbjmbcjmjuz0qsjdjoh/ Tfmfduspot!rvpuf!epft!opujodmvef!nfsdibou!bddpvou!qspwjefs!dptut!ps!bttpdjbufe!gfft-!qbznfou! hbufxbz!dptut!ps!gfft/ Uif!Djuz!jt!sftqpotjcmf!gps!qspwjejoh!fjuifs!bobmph!qipof!mjoft!ps!WPJQ!TJQ!usvolt!up!tvqqpsu!uif!5! mjdfotfe!qpsut/ 5pg!7 On-Premise Relay Permits Interactive Voice ResponseSolution Jodmveftuif!gpmmpxjoh!cbtf!gfbuvsft; Bddftt!Jotqfdujpo!SftvmutQptu!Dpssfdujpo!Dpeft Qfsnju.Cbtfe!NfttbhjohTqfbl!Tjuf!Beesftt Tdifevmf0SftdifevmfJotqfdujpotUsbotgfs!up!Tboub!Bob!Tubgg Dbodfm!JotqfdujpotQptu!Jotqfdujpo!Sftvmut Fohmjti!Qspgfttjpobm!Wpjdf Uif!gpmmpxjohgfbuvsftbsf!jodmvefe!jo!uif!rvpufe!qsjdf-!cvu!pqujpobm; Qbz!Qfsnju!Gfft!wjb!Dsfeju!Dbse!ps!F.Difdl!)Jowpjdf!Dmpve!Qbznfou!Hbufxbz* Tqbojti!Dbmm!Gmpx-!Usbotmbujpo!'!Qspgfttjpobm!Wpjdf Wjfuobnftf!Dbmm!Gmpx-!Usbotmbujpo!'!Qspgfttjpobm!Wpjdf Jg!uif!Djuz!efdjeft!up!fydmvef!boz!pg!uif!pqujpobm!jufnt-!uif!pof.ujnf!tfuvq!gff!boe!boovbm!tvqqpsu! gfft!gps!uif!Sfmbz!Qfsnjut!JWS!tpmvujpo!xjmm!efdsfbtf/ Assumptions/Requirements: Sfmbz!Qfsnjut!JWS!xjmm!cf!jotubmmfe!po!b!ofx!tfqbsbuf!wjsuvbm!tfswfs!po!uif!Djuzt!WNXbsf! fowjsponfou/!Uif!Djuz!xjmm!qspwjef!uif!Xjoepxt!PT!mjdfotf!gps!uif!ofx!wjsuvbm!tfswfs/ B!Tuboebse!Bqqmjdbujpo!Ebubcbtf!jt!efgjofe!bt!bo!Bqqmjdbujpo!Ebubcbtf!uibu!fyqptft!uif!offefe! ebub!boe!usbotbdujpo!cvtjoftt!svmft!wjb!bo!Bqqmjdbujpo!Qsphsbnnjoh!Joufsgbdf!)BQJ*/!!Bmm! gvodujpobmjuz!mjtufe!bcpwf!jt!dpoujohfou!po!uif!bddfttjcjmjuz!pg!uif!ebub!boe!cvtjoftt!mphjd!gspn!uif! bqqmjdbujpo!ebubcbtf!wjb!bo!BQJ/ Uif!JWS!xjmm!cf!joufhsbufe!xjui!uif!Djuzt!Qfsnjuujoh!Bqqmjdbujpo!Ebubcbtf!wjb!BQJ-!jg!bwbjmbcmf! uispvhi!uif!Djuzt!Qfsnjuujoh!Bqqmjdbujpo!Ebubcbtf!wfoeps/!Uif!Djuz!pg!Tboub!Bob!jt!sftqpotjcmf! gps!dpoubdujoh!uif!wfoepsgps!BQJ!bwbjmbcjmjuz0qsjdjoh/ Tfmfduspot!rvpuf!epft!opu!jodmvef!nfsdibou!bddpvou!qspwjefs!dptutps!bttpdjbufe!gfft-!qbznfou! hbufxbz!dptut!ps!gfft/ Uif!Djuz!jt!sftqpotjcmf!gps!qspwjejoh!fjuifs!bobmph!qipof!mjoft!ps!WPJQ!TJQ!usvolt!up!tvqqpsu!uif!5! mjdfotfe!qpsut/ Managed/Hosted Relay Outbound Solution Jodmvefe!Gvodujpobmjuz; Wpjdf-!Fnbjm-!boe!TNT!DiboofmtCmjoe!Usbotgfs!up!Po.Qsfnjtf!Sfmbz!Vujmjuz!JWS 2!Tfmfduspo.Cvjmu!UfnqmbufVomjnjufe!Dvtupnfs.Cvjmu!Ufnqmbuft Ufnqmbuf!Cvjmefs Uif!Sfmbz!Pvucpvoe!tztufn!pggfst!uif!gpmmpxjoh!gvodujpobmjuz;! 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Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 36 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Facilities Use Agreement with Training and Research Foundation for Corbin and El Salvador Community Centers AGENDA TITLE: Approve Facilities Use Agreement with Training and Research Foundation to Operate Childcare Centers at Corbin Community Center and El Salvador Community Center (Revive Santa Ana Program) RECOMMENDED ACTION Authorize the City Manager to execute a facilities use agreement with Training and Research Foundation to operate childcare centers at Corbin Community Center and El Salvador Community Center, for a term beginning August 17, 2021 and ending August 31, 2026, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Training and Research Foundation (TRF) is a non-profit organization that serves low- income preschool children and families by providing comprehensive child development and school readiness services, including education, health, nutrition, and mental health. TRF’s programs are created based on research and data collection, and are tailored to low-income children and their families. TRF is committed to long-range goals that prepare children to succeed in school and life. In the wake of the COVID-19 pandemic, the types of services provided by TRF have become more critical, as local governments like the City of Santa Ana seek to support families whose adults want to return to the workforce and may need childcare. TRF's philosophy is to ensure that each child possesses the skills, knowledge, and attitudes necessary for success in school and for later learning and life. To accomplish this, TRF uses a comprehensive approach to meeting the developmental needs of children that includes family engagement, culturally competent implementation of research-based curricula, hosting engaging learning environments, positive interactions with caring and educated teachers and ongoing data analysis to support and evaluate quality service delivery. Agreement with Training & Research Institute August 17, 2021 Page 2 Since 1966, TRF has served the communities of Inglewood, Lennox, Hawthorne, and West Los Angeles. Most recently, TRF has expanded into Riverside and Orange counties to provide their services regionally. Their decision to expand into Riverside and Orange counties was data-driven and based upon a needs assessment. This needs assessment identified Santa Ana as one of the areas in Orange County that is under-funded and under-served. As such, TRF seeks to utilize two of the City of Santa Ana’s community centers, Corbin Community Center and El Salvador Community Center, to provide childcare services to Santa Ana children and families. City staff, along with representatives from TRF, have prepared a facilities use agreement (Exhibit 1) to allow TRF to use portions of both the Corbin Community Center and El Salvador Community Center. Below is an overview of the terms of the agreement: USE OF CITY FACILITIES: The City will provide space at Corbin and El Salvador Community Centers for TRF to conduct their childcare programs. TRF will pay the City of Santa Ana $2,0000 a month to use both facilities. TERM: The term of the agreement is five years, with two one-year renewal options. UTILITIES: TRF will pay City of Santa Ana for utilities, Wi-Fi, maintenance, phone, water, trash, and anything else required for a fair share/percentage. SERVICES: TRF will provide childcare services to children aged 0 to three years old for Santa Ana residents from 7:30 a.m. to 5:30 p.m., Monday through Friday, 248 days per year at Corbin and El Salvador Community Centers. Program services funded through the California Department of Education, Early Learning Division and TRF budget for these services averages $1.8 Million a year, with additional funding from private donors and grants. TRF will provide services for 65 to 75 infants and toddlers full-day / full-year. The classroom size composition will consist of maximum groups of 6 to 12 infants or toddlers, with a 1:3 staff-child ratio for infants and 1:4 staff-child ratio for toddlers / early preschoolers. TRF will provide teachers, teacher assistants, directors, and supervisors with credentials from the California Commission on Teacher Credentialing. TRF will accept applications from Santa Ana residents to determine the criteria of need for services. Eligibility will be based on the California Department of Education’s guidelines, which include a matrix of the number of members in a household, income, employment and/or educational enrollment status. TRF will submit an application to Community Care Licensure. TRF will coordinate a community information session and recruitment; TRF will create a waiting list for interested families. TRF will provide recruitment and hiring of staff, training/orientation, assignment of children to classrooms/teachers, and initial parent conferences. IMPROVEMENTS TO COMMUNITY CENTERS: Agreement with Training & Research Institute August 17, 2021 Page 3 TRF will provide facility improvements. Renderings of proposed improvements are attached to the agreement as Exhibits 2 and 3. The improvements will follow the parameters below: o Walk-through with architecture and design firm o Feasibility study; determination of needed changes; design and rendering for City to review for prior approval o Submission to the California Department of Education (“CDE”) Contracts Office for approval o City Planning; plan check; submission for applications as needed; submission for permits o Request for construction bids; submission to CDE for approved vendor Staff recommends that the City Council approve the facilities use agreement with TRF to allow TRF to use the Corbin Community Center and El Salvador Community Center to provide childcare services. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT TRF will pay to City monthly its proportional share of the utilities for use of the Facilities and a fee of $2,000 per month for use of the Facilities. All payments shall be made by the 1st day of each month to the City of Santa Ana. Payments will begin once TRF begins improvements of the facilities, which is estimated for October 1, 2021. Funds will be deposited in the following accounts for the specified fiscal years. The amounts for Recreation Expense Reimbursement are estimates based on costs TRF has incurred at other locations. Fiscal Accounting Fund Accounting Unit, Account Amount YearUnit-Account #DescriptionDescription FY 21-2201113002-General PRCSA-Recreation Expense $40,500 57301FundReimbursement FY 21-2201113002-General PRCSA-Recreation Facility Rental$18,000 57361Fund FY 22-2601113002-General PRCSA-Recreation Expense $54,000 57301FundReimbursementPer Year FY 22-2601113002-General PRCSA-Recreation Facility Rental$24,000 57361FundPer Year FY 26-2701113002-General PRCSA-Recreation Expense $9,000 57301FundReimbursement FY 26-2701113002-General PRCSA-Recreation Facility Rental$4,000 57361Fund Agreement with Training & Research Institute August 17, 2021 Page 4 EXHIBIT(S) 1.Agreement Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 for Human Resources https://www.santa-ana.org/hr Item # 37 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Renew Agreement with Third Party Administrator (“TPA”) for Claims Administration Service AGENDA TITLE: Approve renewal of Agreement between the City of Santa Ana and AdminSure, Inc. RECOMMENDED ACTION 1.Authorize first optional two (2)-year extension for Agreements A-2018-210 and A- 2018-211 2.Authorize the City Manager, in his/her discretion, to administratively exercise the second and final two (2)-year extension. DISCUSSION The City currently utilizes AdminSure, Inc. (“AdminSure”) to provide the City's self-insured third-party administration services for General Liability and Workers' Compensation claims. The selection of AdminSure resulted from an RFP process in 2018. The Agreement provided a three (3)-year term expiring August 2021, with two (2) subsequent optional two (2)-year renewal terms. AdminSure is experienced and reputable, and has the personnel and systems capable of providing third-party administration services the City desires. AdminSure provides a lower cost for administering claims in providing appropriate claims staffing, confidential claims management and investigation, strategic defense approach, and management of cost savings programs such as the Return to Work program which resulted in savings to City in 2020 of approximately $810,000. Through the first three years of the Agreement, AdminSure has worked diligently and effectively to close the large backlog of old open General Liability claims and proactively manage incoming claims in a timely manner, to the benefit of the City. In undertaking the performance of this Agreement, AdminSure represents that it remains knowledgeable in the field and that any services provided by AdminSure under this Agreement will be performed in compliance with such standards as may reasonably be expected from a Third Party Administrator in this field. TPA for Claims Administration Service August 17, 2021 Page 2 The City recommends the approval of the aforementioned actions. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Workers’ Compensation and General Liability TPA services are budgeted for FY 2021- 22. Funds are available in Human Resources Department Risk Management Division. The Agreement has in place the annual fee structure of September 1 through August 31, for the current and upcoming three (3) fiscal years. The annual fee structure is inclusive of and shall never exceed a three percent (3%) increase per-year, including optional additional years. Fees for fiscal year 21/22 are already reflected in the current approved budget. Subsequent years fees will be budgeted accordingly. YearAccounting Fund Accounting Unit, Amount UnitDescriptionAccount Description 9/1/21-8/31/2208209054- Workers’ Contracted Vendor 62302CompensationPersonnel Services$605,206 9/1/22-8/31/2308209054- Workers’ Contracted Vendor 62302CompensationPersonnel Services$623,363 9/1/23-8/31/2408209054- Workers’ Contracted Vendor 62302CompensationPersonnel Services$642,063 9/1/24-8/31/2508209054- Workers’ Contracted Vendor 62302CompensationPersonnel Services$661,325 YearAccounting Fund Accounting Unit, Amount UnitDescriptionAccount Description 9/1/21-8/31/2208009051-Liability & Contracted Vendor 62300Property Ins Personnel Services$290,491 Fund 9/1/22-8/31/2308009051-Liability & Contracted Vendor 62300Property Ins Personnel Services$299,206 Fund 9/1/23-8/31/2408009051-Liability & Contracted Vendor 62300Property Ins Personnel Services$308,182 Fund 9/1/24-8/31/2508009051-Liability & Contracted Vendor 62300Property Ins Personnel Services$317,428 Fund EXHIBIT(S) 1.Agreement Between City of Santa Ana and AdminSure, Inc. st 2.1 Amendment to the Agreement TPA for Claims Administration Service August 17, 2021 Page 3 Submitted By: Jason R. Motsick, Executive Director of Human Resources Approved By: Kristine Ridge, City Manager Community Development Agency www.santa-ana.org/cd Item # 38 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Crossroads at Washington Affordable Housing Project AGENDA TITLE: Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the development of the Crossroads at Washington for up to $300,000 in backstop funding; approve an additional award of $333,742 of Neighborhood Stabilization Program funds and Seven Project-Based Vouchers to the existing Pre-Loan Commitment Letter for $3,971,440, for a total of $4,305,182, to the Related Companies of California, LLC and A Community of Friends for the development of the Crossroads at Washington RECOMMENDED ACTION Authorize the City Manager to execute a First Amended and Restated Pre-Loan Commitment letter with The Related Companies of California, LLC (“Related”) with A Community of Friends (“ACOF”) for a total of $4,305,182 in affordable housing funds, consisting of $3,007,489 in HOME Investment Partnerships Program funds, $963,951 in Neighborhood Stabilization Program funds, and an additional $333,742 in Neighborhood Stablization Program funds. DISCUSSION On February 18, 2020, the City Council approved a Joint Powers Agreement with the County of Orange to mutually develop the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701 as joint property owners. The City Council also approved an Option Agreement and 65-year Ground Lease with the Related Companies of California for the development of the combined property. Since that date, the developer has conducted various environmental assessments on behalf of the City and County as joint owners. The environmental assessments have determined that the combined property owned by the Housing Authority and County is environmentally contaminated. Due to this unforeseen circumstance, the developer sought a reimbursement agreement to pay a portion of the predevelopment and environmental assessment costs they have incurred so far on behalf of the Housing Authority and County, only if they are unable to proceed with the project. Approved at the December 15, 2020 Housing Authority meeting, the First Amendment to the Option Agreement commited the Housing Authority and County to pay $314,772, payable equally in a 50-50 split, if the developer elects not to proceed with the project and declines the Housing Authority and County’s award of affordable housing funds and the 65-year Ground Lease of the environmentally contaminated property for the development Crossroads at Washington Affordable Housing Project August 17, 2021 Page 2 of the project. This Second Amendment to the Option Agreement will commit the Housing Authority and County to pay up to $300,000 for an environmental remediation, payable equally in a 50-50 split, if the Developer, Housing Authority, and County are not able to secure remediation and cleanup funding from the California Department of Toxic Substances Control (“DTSC”). Specifically, the Crossroads at Washington (the “Project”) is a proposed multifamily affordable housing development at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701. The approximately 2.286 acre site includes two parcels (identified in Table 1) owned by the County of Orange (the “County”) and the Housing Authority of the City of Santa Ana (the “Housing Authority”). Both parcels are currently vacant and free of building structures or occupants. Table 1 – Property Ownership Assessor’s Parcel Property OwnerAcres Number Housing Authority of the City of Santa Ana398-092-141.456 County of Orange398-092-130.830 Total2.286 Washington Santa Ana Housing Partners, L.P. (the “Developer”), a California limited partnership formed by The Related Companies of California LLC and A Community of Friends, the County of Orange, and the Housing Authority entered into an Option Agreement on February 25, 2020, which provided site control for the Developer to apply for the funding needed to develop the Project. Since receiving the City and County’s financial commitments in July 2019, the Developer has invested significant staff time and financial resources in this Project to secure funding and compete for Low-Income Housing Tax Credits from the California Tax Credit Allocation Committee (“TCAC”) while conducting comprehensive environmental due diligence. To date, the Developer has incurred over $764,000 in third-party predevelopment expenses and over $550,000 in staff overhead costs specific to the Project. This includes environmental assessments and $214,772 of non-refundable payments for the required TCAC Allocation Fee ($107,386) and TCAC Performance Deposit ($107,386). The Developer is committed to investing more staff time to develop the Project. The First Amendment to the Option Agreement provided for reimbursement to the Developer for a portion of the costs should the Project not move forward (Exhibit 1). In partnership with the California Department of Toxic Substances Control (“DTSC”), the Housing Authority, and the County, the Developer is coordinating additional site investigations and testing through DTSC’s Targeted Site Investigation Plus (“TSI+”) program. DTSC and their environmental consultant are currently preparing preliminary lab results and cleanup options based on field investigations of both properties. These Crossroads at Washington Affordable Housing Project August 17, 2021 Page 3 findings and recommendations will inform updates to the Project’s overall financial feasibility. The Second Amendment to the Option Agreement will provide for an environmental remediation backstop to support project feasibility if the Developer, Housing Authority, and County are not able to secure additional funding for the cost of remediation and cleanup through a separate DTSC remediation program. The Second Amendment to the Option Agreement will commit the Housing Authority and County to pay up to $300,000 for an environmental remediation, payable equally in a 50-50 split. This remediation backstop will serve as a de facto insurance policy for the Developer in case they are unable to secure funding for the cleanup in order to meet their tax credit reservation deadline to complete the project. Environmental Assessments The Developer retained Altec Testing & Engineering, Inc. (“Altec”) during the due diligence period to conduct environmental investigations for the sites. An initial Phase I environmental investigation was conducted on October 19, 2019, indicating the likely presence of hydrocarbon contamination on the site in view of past uses that would require some offsite disposal of soil, a manageable mitigation. A Phase II Environmental Site Assessment (“Phase II ESA”) Report was warranted based on the Phase I findings and was prepared by Altec on February 19, 2020. The Phase II ESA Report identified unexpected contaminants (e.g., Tetrachloroethylene, also known as PCE) and recommended additional environmental investigations to determine the vertical and horizontal extent of the soil contamination on the County and Housing Authority properties. The source of this environmental contamination is currently unknown so the County and City are unable to pursue the contaminator for damages at this time. Subsequently, the County retained Geosyntec Consultants, Inc. to provide environmental peer review services and to act as the County’s consultant with respect to environmental issues on the site, for the benefit of both the County and the Housing Authority. Additional environmental assessments in May and September 2020 concluded that the levels of contaminants might warrant environmental oversight by a public agency. As a preemptive measure, all parties agreed to reach out to the Orange County Health Care Agency (“OCHCA”) to serve as the oversight agency under its voluntary environmental oversight program. The involvement of an oversight agency provides regulatory direction on further assessments and mitigation/remediation options for the site. The May and September 2020 investigations warranted additional assessments to determine the full extent of contamination before mitigation measures can be pursued. As a result on December 18, 2020, OCHCA advised to transfer their environmental oversight responsibilities to the DTSC. On April 27, 2021, the County and City staff submitted a Request for Agency Oversight Application to the Department of Toxic Substances Control (“DTSC”). The application was reviewed and accepted by DTSC. A Standard Voluntary Agreement allows DTSC to act Crossroads at Washington Affordable Housing Project August 17, 2021 Page 4 as the oversight agency with the ability to facilitate and help coordinate further inspections and investigations, review and approve appropriate remediation measures and documents, and engage the public as necessary. These activities are necessary for the development of the site. After DTSC approves the remediation measures/documents, DTSC will remain as the oversight agency during the remedial activities. On July 20, 2021, City Council authorized the Executive Director of the Housing Authority to execute the Standard Voluntary Agreement up to an amount not to exceed $40,000 with the County and DTSC for the Project. On February 11, 2021, DTSC selected the Project to be included in their TSI+ program, estimating that approximately $100,000 of additional site assessment services (not retroactive to previously incurred costs) would be provided to conduct a Supplemental Site Investigation with a Human Risk Assessment, and prepare a Cleanup Plan. Funding and associated activities will be assessed and adjusted throughout the duration of the TSI+ program activities. Through this program, DTSC retained GSI Environmental Inc. to evaluate both properties as well as provide findings, cleanup options, and estimated costs for those remediation and cleanup options. TSI+ does not include funding for the remediation, cleanup, or ongoing monitoring; therefore, the Developer will apply for additional funding to cover these additional costs. The findings and recommendations produced through the TSI+ program will allow the Developer to determine the Project’s financial feasibility prior to the September 1, 2021 deadline to accept or return tax credits as further detailed in the section below. Tax Credit Reservation Due to the highly competitive nature of receiving tax credit allocations in California (e.g., competitions are typically oversubscribed by 300%), the Developer was unsuccessful in securing a tax credit reservation in its initial TCAC application submittal during the 2020 First Competitive Application Funding Round in March 2020. The Developer resubmitted a tax credit application in TCAC’s Second Competitive Application Funding Round in July 2020 and was successful in securing a reservation of special, one-time Further Consolidated Appropriations Act, 2020 (“FCAA”) federal credits. As prescribed by the TCAC regulations, if the Developer chooses to accept the reservation of the FCAA credits, the Developer would be subject to $214,772 of non- refundable payments for the required TCAC Allocation Fee ($107,386) and TCAC Performance Deposit ($107,386). If the Developer returns the credits, TCAC will not return the fees. Additionally, the TCAC regulations allow the Developer to return the FCAA credits no later than September 1, 2021 to avoid being assessed negative points for future TCAC applications. Unlike typical 9% TCAC projects which require competitive 9% projects to start construction within 180/194 days of the tax credit award, TCAC’s September 1, 2021 deadline to return FCAA credits for the Project allows flexibility for the Developer to start Crossroads at Washington Affordable Housing Project August 17, 2021 Page 5 construction whenever feasible, as long as the Project is completed by December 31, 2023. If the Developer does not complete the Project by December 31, 2023, TCAC will assess the Developer with negative points that could adversely impact their ability to pursue future affordable development anywhere the Developer does business. Second Amendment to the Option Agreement With the understanding of this context and background, the Second Amendment to the Option Agreement provides for an environmental remediation backstop to the Developer if the Developer accepts the FCAA Credits, but the Developer, Housing Authority, and County are not able to secure additional remediation and cleanup funding from DTSC (Exhibit 2). This backstop will commit the the Housing Authority and County to pay up to $300,000 for an environmental remediation, payable equally in a 50-50 split. The Developer would be eligible for the environmental remediation only in the event that the following conditions are met: (a)On or before August 31, 2021, the Developer determines that it can complete the Project by December 31, 2023 and chooses not to return the FCAA Credits to TCAC; and (b)The Developer, Housing Authority, and County are unsuccessful in securing additional remediation and cleanup funding from DTSC is not awarded to the Project. Additionally, if the Developer does not move forward with the Project, the Housing Authority would still be responsible for the terms pursuant to the First Amendment to the Option Agreement. First Amended and Restated Pre-Loan Commitment In July 2019, the Housing Authority and City committed $3,971,440 in affordable housing funds consisting of $963,951 in Neighborhood Stabilization Program funds and $3,007,489 in HOME Investment Partnerships Program funds, for the development of the Project. To date, the existing Neighborhood Stabilization Program (“NSP”) funds account has accrued an additional $333,742 in interest and repayments. In order to provide additional financial support for the development of the Project because the site is environmentally contaminated, staff is recommending to allocate the remaining balance of NSP funds. The origin of the City’s NSP funds is from the American Recovery and Reinvestment Act of 2009 and HUD will rescind these funds if the City does not use them. In addition, staff did not discover the Housing Authority’s property is environmentally contaminated until after the original Pre-Loan Commitment was approved by the City Council in July 2019. In addition, the Developer’s costs have increased since their initial award in July 2019. The main changes to their proforma are as follows: -Operating expenses: John Stewart Management provided an updated operating budget which includes increased material, utility, and vendor prices. Crossroads at Washington Affordable Housing Project August 17, 2021 Page 6 -Construction costs: As part of the Developer’s due diligence for updating the proforma, they solicited construction estimates from three general contractors and used the median estimate for their proforma. As has been well documented, construction costs (e.g., lumber, concrete, steel, drywall, labor, etc.) have continued to increase at a rapid pace since staff’s last update due to production and supply chain issues. The Developer’s proforma assumes the City/County backstop of the remediation funding but does not include their conditional $1,145,188 Orange County Housing Finance Trust (OCHFT) loan. As such, the Developer has a $2,207,846 financing gap (of which $1,145,188 could be covered by the OCHFT contingent loan) which needs to be addressed. This financing gap was confirmed by Keyser Marston Associates. Due to their financing gap and the September 1, 2021 tax credit deadline, staff is recommending an award of up to seven project-based vouchers (PBVs) to address this financing gap, contingent upon a review of the Developer’s proforma prior to closing to determine if a full award of seven PBVs is necessary. If the Developer does not need the full award of seven PBVs, staff will reduce the PBVs according to their need to close. The First Amended and Restated Pre-Loan Commitment Letter will provide a new commitment of $4,305,182 and seven PBVs to the Developer for the development of the Project (Exhibit 3). Next Steps If this item is not approved, the Developer will decline the FCAA tax credits before their September 1, 2021 deadline and it will take at least another year for the Developer to secure their other sources of financing to develop the Project. If approved, staff will support the Developer to secure funding for the environmental remediation. If the Developer is not successful and the Second Amendment to Option Agreement is triggered, staff will return to the City Council to request approval of an appropriation adjustment to pay for the backstop from the Housing Successor Agency funds or another source of eligible funding. FISCAL IMPACT If the conditions in the Second Amendment to the Option Agreement are met and the Project does proceed, then an environmental remediation backstop shall be available in an amount not to exceed $300,000, payable equally in a 50-50 split between the Housing Authority and County, if the Developer, Housing Authority, and County are not able to receive remediation and cleanup funding from DTSC. The backstop will be made available for expenditure in FY 2021-22 from the Low and Moderate Income Housing Asset Fund, Contract Services account (no. 60718810-62300). Upon final determination of the amount to be paid by the Housing Authority, staff will seek approval to appropriate a portion of fund balance for the expenditure. Crossroads at Washington Affordable Housing Project August 17, 2021 Page 7 The First Amended and Restated Pre-Loan Commitment Letter commits an additional $333,742 of NSP funds. Upon future approval of the loan agreements, the additional funds will be budgeted and appropriated (as necessary) as follows: Accounting Fiscal Accounting Unit – Fund DescriptionUnit, Account Amount YearAccount # Description 14218760-69152Neighborhood FY 21-2214218761-69152Stabilization Loans & Grants$ 333,742 14218762-69152Program 1, 2, and 3 Each project-based voucher is estimated to be valued at $1,233 monthly or $14,796 annually, based on HUD’s renewal funding of vouchers from March 30, 2021. The approximate value of the 7 project-based vouchers on an annual basis totals $103,572. The actual annual expenditure for the 7 project-based vouchers may be different based on when the development of the project is completed and the units are leased. Funds will be budgeted in future fiscal years in the Housing Choice Voucher Program, Project Based Vouchers account (no. 13618760-69171). Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director – Finance and Management Services Agency EXHIBIT(S) 1. Staff Report from December 15, 2020 2. Second Amendment to Option Agreement 3. First Amended and Restated Pre-Loan Commitment Letter Submitted By: Steven A. Mendoza, Assistant City Manager EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 2 SECONDAMENDMENT TO OPTION AGREEMENT UIJT!TFDPOEBNFOENFOU!UP!Second Amendment Bvhvtu```-!3132 Effective Date uif!DPVOUZ!PG!PSBOHF-!b!qpmjujdbm! tvcejwjtjpo!pg!uif!Tubuf!pg!Dbmjgpsojb-!uif!IPVTJOH!BVUIPSJUZ!PG!UIF!DJUZ!PG!TBOUB! BOB CountyAgency, Optionor boe!XBTIJOHUPO!TBOUB!BOBIPVTJOH!QBSUOFST-!M/Q/-!b! 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DjuzDjuzBttjtubodf!boe!uif! efwfmpqnfou!qspgpsnb!boe!qspkfdufe!dbti!gmpxt!gps!uif!Qspkfdu!tvcnjuufe!cz!uif!Efwfmpqfs! up!uif!DjuzDjuz!Nbobhfsibtbvuipsjuz!up!bqqspwf!sfwjtfe!efwfmpqnfou! qspgpsnbt!boe!qspkfdufe!dbti!gmpxt!gps!uif!Qspkfdu<!qspwjefe-!ipxfwfs-!uibu!uif!Djuz Bttjtubodf!jt!opu!jodsfbtfe!ps!fyufoefe/ Uif!OTQ!boe!IPNF!Mpbot!tibmm!jodmvefuif!gpmmpxjoh!ufsnt; Uif!OTQ!Mpbo!tibmm!cf!gps!b!nbyjnvn!qsjodjqbm!bnpvoupg!%2-3:8-7:4/11-!ps!bt! nvdi!uifsfpgbt!jt!ejtcvstfe!gps!ibse!boe!tpgu!dptut!jo!dpotusvdujoh!uif!Qspkfdu- qspwjefe!gspn!OTQ!gvoet/ Uif!IPNF!Mpbo!tibmm!cf!gps!b!nbyjnvn!qsjodjqbm!bnpvoupg!%4-118-59:/11-!ps!bt! nvdi!uifsfpg!bt!jt!ejtcvstfe!gps!ibse!boe!tpgu!dptut!jo!dpotusvdujoh!uif!Qspkfdu- qspwjefe!gspn!IPNF!gvoet/ EXHIBIT 3 4&!tjnqmf!joufsftu!qfs!boovn/ Sfqbznfou!gspn!44/4&!pg!Sftjevbm!Sfdfjqut!)qsp.sbub!xjui!qbznfout!evf!jo! dpoofdujpo!xjui!puifs!gjobodjoh!qspwjefe!cz!puifs!qvcmjd!bhfodjft*!)bgufs!qbznfou!pg! pqfsbujoh!fyqfotftjodmvejoh!tpdjbm!tfswjdft!fyqfotft!boe!npojupsjoh!gfft-!efcu! tfswjdf-!boz!efgfssfe!efwfmpqfs!gff-!boe!qbsuofstijq!gfft!up!cf!eftdsjcfe!jo!uif! Bhsffnfou*-xjui!44/5&!up!uif!Dpvouz-!boe!uif!sfnbjojoh!44/4&!up!cf!ejtcvstfe!up! uif!Efwfmpqfs/ Sfnbjojoh!qsjodjqbm!boe!bddsvfe!joufsftu!evf!vqpo!uif!66ui!boojwfstbsz!pg!uif! jttvbodf!pg!Dfsujgjdbuf!pg!Pddvqbodz!ps!fbsmjfs!vqpo!tbmf-!sfgjobodjoh!ps!efgbvmu/!!Po! uibu!ebuf-!uif!Djuzboe!Ipvtjoh!Bvuipsjuzbhsff!up!sfwjfx!uif!qfsgpsnbodf!pg!uif! Qspqfsuz!boe!dpotjefs!jo!hppe!gbjui!boz!sfbtpobcmf!sfrvftu!cz!Efwfmpqfsup!npejgz! uif!ufsnt!ps!fyufoe!uif!ufsn!pg!uif!DjuzQspnjttpsz!Opuft/!!Beejujpobmmz-!uif!Djuzxjmm! sfdfjwf44/4&!pg!uif!ofu!qspdffet!sfdfjwfe!gspn!boz!tbmf!ps!sfgjobodjoh!pg!uif! Qspkfdujo!psefs!up!sfqbz!boz!pvutuboejoh!qsjodjqbm!ps!joufsftu!evf!po!uif!Djuz! Qspnjttpsz!Opuft-!bgufs!qbznfou!pg!pvutuboejoh!dpowfoujpobm!efcu!boe!qbznfou!jo! gvmm!pg!boz!efgfssfe!efwfmpqfs!gff!boe!ftubcmjtinfou!pg!boz!sftfswft!boe!usbotbdujpo! dptut/ Dptu!tbwjoht!gspn!uif!Qspkfdu-!jg!boz-!xjmm!cf!bqqmjfe!gjstu!up!qbz!epxo!uif!OTQ!boe! IPNF!Mpbot-!tvckfdu!up!dpnqmjbodf!xjui!uif!Uby!Dsfeju!Bmmpdbujpo!Dpnnjuuff! -!bt!bqqmjdbcmf/ Bgufs!bmm!puifs!gvoejoh!tpvsdftibwf!cffo!tfdvsfe!uispvhi!fogpsdfbcmf!gvoejoh! dpnnjunfout-!b!IPNF!Tvctjez!Mbzfsjoh!Sfwjfx!jt!sfrvjsfe!jo!psefs!up!dpogjsn! uif!bnpvou!pg!IPNF!gvoet!dpnnjuufe!up!uif!Qspkfdu/ Uif!IPNF!Mpbo!tibmm!bmtp!sfrvjsf!tqfdjgjd!IPNF!eftjhobufe!vojut!jo!uif!Qspkfdu/!! Cbtfe!po!b!qsfmjnjobsz!IPNF!Dptu!Bmmpdbujpo!Bobmztjt-!uif!Djuz!nvtu!eftjhobuf!bu!mfbtu! tjyuffo!)27*!vojut!jo!uif!Qspkfdu!bt!IPNF!bttjtufe.vojut!qfs!uif!gpmmpxjoh!qsfmjnjobsz! voju!njy; Uisff!)4*!tuvejp!vojut< Gjwf!)6*!pof.cfesppn!vojut< Gpvs!)5*!uxp.cfesppnvojut< Uisff!)4*!uisff.cfesppn!vojut<!boe- Pof!)2*!gpvs.cfesppn!voju/ Bt!mfbtu!31&!pg!uif!IPNF!eftjhobufe!vojut!nvtu!cf!eftjhobufe!bt!Mpx!IPNF!vojut/!! Uijt!frvbuft!up!gpvs!)5*!Mpx!IPNF!vojut!cbtfe!po!b!tjyuffo!)27*!voju!IPNF! sfrvjsfnfou/!!Uif!sfnbjoefs!pg!uif!IPNF!eftjhobufe!vojut!dbo!cf!sftusjdufe!bt!Ijhi! IPNF!vojut/!!Uijt!jt!tvckfdu!up!dibohf!cbtfe!po!b!gjobm!IPNF!Dptu!Bmmpdbujpo!Bobmztjt! up!cf!dpnqmfufe!bgufs!uif!IPNF!Tvctjez!Mbzfsjoh!Sfwjfx!ibt!cffo!qfsgpsnfe/ EXHIBIT 3 Hspvoe!Mfbtf; Uif!Qspkfdu!xjmm!cf!mpdbufe!po!uif!Qspqfsuz!bu!2237!boe!2257!F/!Xbtijohupo!Bwfovf-! dvssfoumz!pxofe!cz!uif!Ipvtjoh!Bvuipsjuz-!bt!xfmm!bt!uif!bekbdfou!qbsdfm!pxofe!cz!uif! Dpvouz)BQOt;!4:9.1:3.24boe!4:9.1:3.25*/!!Uif!Ipvtjoh!Bvuipsjuz!xjmm!cf!xpsljoh!xjui! uif!Dpvouz!up!esbgu!boe!ofhpujbuf!uif!ofdfttbsz!epdvnfout!up!kpjo!pxofstijq!tp!uibu!uif! Qspkfdu!nbz!cf!dpotusvdufe!pwfs!uif!dpncjofe!Qspqfsuz!voefs!b!nbtufs!mfbtf!xjui!uif! Ipvtjoh!Bvuipsjuz!boe!Dpvouz-!bt!kpjou!pxofst/ Uif!hspvoe!mfbtf!qbznfou!xjmm!cf!tusvduvsfe!bt!dbqjubmj{fe!hspvoe!sfou!qbznfou!cbtfe! po!uif!bqqsbjtfe!gbjs!nbslfu!wbmvf!pg!uif!Qspqfsuz/!!Uif!Efwfmpqfs!ftujnbuft!uif!dvssfou! wbmvf!pg!uif!Qspqfsuz!bu!%6-691-111/!!Uijt!gjhvsf!xjmm!offe!up!cf!dpogjsnfe!uispvhi!bo! qbznfout!bsf!ftujnbufe!bt!gpmmpxt; Uif!dbqjubmj{fe!hspvoe!sfou!qbznfou!gps!uif!Dpvouz!qbsdfm!jt!ftujnbufe!bu! %3-611-111<!boe- Uif!dbqjubmj{fe!hspvoe!sfou!qbznfout!gps!uif!Ipvtjoh!Bvuipsjuz!qbsdfm!jt!ftujnbufe! bu!%4-191-111/ Uiftf!bnpvout!xjmm!cf!qbje!bu!dmptjoh!xjui!gvoet!qspwjefe!cz!mpbot!nbef!cz!uif!Djuz!boe! Dpvouz!xijdi!xjmm!cf!tfdvsfe!cz!qspnjttpsz!opuft!po!uif!Qspqfsuz!boe!cf!sfqbje!uispvhi! b!tibsf!pg! 44/4&!up!uif!Ipvtjoh!Bvuipsjuz*/!!Uijt!xjmm!opu!cfb!dbti!usbotbdujpo<!uif!dmptjoh!ftdspx! tubufnfou!xjmmtipx!b!dsfeju!boe!efcju!pg!%4-191-111/ Cbtfe!po!uif!bcpwf-!uif!Ipvtjoh!Bvuipsjuz!Cpbse!bvuipsj{fe!b!qsfmjnjobsz!bxbse!pg!b!73. zfbs!mfbtf!pg!uif!Ipvtjoh!Bvuipsjuz!qpsujpo!pg!uif!Qspqfsuz!up!uif!Efwfmpqfs!gps!uif! Qspkfdu/!!Bgufs!Efwfmpqfs!tfdvsft!b!dpnnjunfou!gspn!uif!Dpvouz!gps!b!73.zfbs!mfbtf!pg! uif!Dpvouz!qpsujpo!pg!uif!Qspqfsuz-!tubgg!xjmm!sfuvso!up!uif!Ipvtjoh!Bvuipsjuz!gps! dpotjefsbujpo!pg!b!73.zfbs!Hspvoe!Mfbtf!Bhsffnfou/!!Uifsf!xjmm!pomz!cf!pof!Hspvoe! Mfbtf!Bhsffnfou!uibu!xjmm!ibwf!bmm!uisff!qbsujft;!uif!Dpvouz-!Djuz)bt!ufobout!jo!dpnnpo* boe!uif!Efwfmpqfs/!!Uif!Hspvoe!Mfbtf!Bhsffnfou!xjmm!sfrvjsf!uif!tvddfttgvm! efwfmpqnfou!pg!uif!Qspkfdu!cz!uif!Efwfmpqfs/ Qspkfdu.Cbtfe!Wpvdifst; Gvoejoh!Tpvsdf;Uif!tfwfo)8*!QCWtxjmm!cf!gvoefe!pvu!pg!uif!Ipvtjoh!Dipjdf! Wpvdifs!Qsphsbnboovbm!cvehfu!bvuipsjuz!sfdfjwfe!cz!uif!Ipvtjoh!Bvuipsjuz!gspn! IVE/ Sfout;Uif!Qspkfdu.Cbtfe!Wpvdifs!Ipvtjoh!Bttjtubodf!Qbznfout!)IBQ*Dpousbdu! sfout!cfmpx!bsf!qsfmjnjobsz!boe!dpoujohfou!vqpo!b!sfbtpobcmf!sfou!efufsnjobujpo!up! cf!dpoevdufe!cz!uif!Ipvtjoh!Bvuipsjuz!bu!uif!ujnf!pg!fyfdvujpo!pg!uif!IBQ!Dpousbdu; o UxpQCWt!gps!uif!4.cfesppnVojut;%3-:48 o Gjwf!QCWt!gps!uif!5.cfesppn!Vojut;!%4-493 EXHIBIT 3 wfQmbo-!uiftf!sfout! bsf!tvckfdu!up!sfwjfx!qsjps!up!uif!fyfdvujpo!pg!b!IBQ!dpousbdu/ Boovbm!Bnpvou;Uif!Qspkfdu!xjmmsfdfjwf!QCWt!gps!tfwfo)8*!vojut; 30% AMI Unit Size No. UnitsProposed Rent Uisff.Cfesppn3%3-:48 Gpvs.Cfesppn6%4-493 Total7 Ufsn;Uif!IBQ!Dpousbdu!xjmm!ibwf!b!ufsn!pg!uxfouz!)31*!zfbst/!Boz!ujnf!cfgpsf!uif! fyqjsbujpo!pg!uif!IBQ!Dpousbdu-!uif!Efwfmpqfs!nbz!sfrvftu!bo!beejujpobm!uxfouz!)31*! zfbst-!tvckfdu!up!b!efufsnjobujpo!cz!uif!Ipvtjoh!Bvuipsjuz!uibu!ju!jt!bqqspqsjbuf!up! dpoujovf!qspwjejoh!bggpsebcmf!ipvtjoh!gps!mpx.jodpnf!gbnjmjft!ps!up!fyqboe!ipvtjoh! pqqpsuvojujft!boe!IVE!gvoejoh/!!Tvctfrvfou!fyufotjpot!bsf!tvckfdu!up!uif!tbnf! sfrvjsfnfout/ Vojut!Sfdfjwjoh!Bttjtubodf;Uif!nbyjnvn!ovncfs!pg!vojut!sfdfjwjoh!bttjtubodf gspn!uif!Ipvtjoh!Bvuipsjuzxjmm!cf!tfwfo)8*/ Hfofsbm!Qspwjtjpot; Uif!Djuz(t!pcmjhbujpo!up!qspwjef!uif!DjuzBttjtubodfup!uif!Qspkfdu!jttvckfdu!up!fbdi!pg!uif! gpmmpxjoh!dpoejujpot; Efwfmpqfs!nvtu!qspwjef!qsppg!uibu!ju!ibt!tfdvsfe!bmm!pg!jut!sfnbjojoh!gjobodjohgps! uif!efwfmpqnfou!pg!uif!Qspkfdu!jo!uif!gpsn!pg!fogpsdfbcmf!gvoejoh!dpnnjunfout-! xijdi!nbz!jodmvef!:&!ps!5&!Gfefsbm!Mpx!Jodpnf!Ipvtjoh!Uby!Dsfejut-!Tubuf! Ipvtjoh!Uby!Dsfejut-!b!mpbo!pg!bggpsebcmf!ipvtjoh!gvoet!gspn!uif!Dpvouz!pg! Psbohf-!Tfdujpo!9!qspkfdu.cbtfe!wpvdifst!gspn!uif!Psbohf!Dpvouz!Ipvtjoh! dmptf!po!uifjs!gjobodjoh-!cfgpsf!tubgg!xjmm!sfuvso!up!uif!Djuz!Dpvodjm!gps!dpotjefsbujpo! pg!uif!OTQ!boe!IPNF!Mpbo!Bhsffnfout/ Efwfmpqfs!nvtu!qspwjef!qsppg!uibu!uif!Dpvouz!ibt!bqqspwfe!ps!dpnnjuufe!up!bqqspwf! b73.zfbs!hspvoe!mfbtf!gps!uif!Dpvouz!qpsujpo!pg!uif!Qspqfsuzmpdbufe!bu!2237!boe! 2257!F/!Xbtijohupo!Bwfovf-Tboub!Bob-!DB!:3812!)BQOt;!4:9.1:3.24!boe!4:9. 1:3.25*!cfgpsf!tubgg!xjmm!sfuvso!up!uif!Ipvtjoh!Bvuipsjuz!gps!dpotjefsbujpo!pg!uif! Hspvoe!Mfbtf!Bhsffnfou/ fyusfnfmz!mpx.jodpnf!ipvtfipmet/ EXHIBIT 3 Uif!sfou!tuboebset!gps!uif!Qspkfdu!nvtu!cfjo!dpnqmjbodf!xjui!uif!tusjduftu!pg!uif! tuboebset!jnqptfe!cz!UDBD!boe!IPNF!Qsphsbn!sfhvmbujpot-!ps!puifs!gvoejoh! tpvsdft!dpousjcvufe!up!uif!Qspkfdu-!bt!bqqmjdbcmf/ Bmm!qspwjefe!gvoejoh!boe!Q Bggpsebcmf!Ipvtjoh!Gvoet!Qpmjdjft!boe!Qspdfevsft-!vomftt!bmufsobujwf! sfrvjsfnfout!bsf!fyqsfttmz!qspwjefe!jo!uif!fyfdvufe!OTQ!boe!IPNF!Mpbo! Bhsffnfout-!Hspvoe!Mfbtf!Bhsffnfou-!ps!boz!puifs!epdvnfout!sfmbufe!up!uif! efwfmpqnfou!pg!uif!Qspkfdu/ Bqqspwbm!pg!bmmsfrvjsfefoujumfnfout!boe!ejtdsfujpobsz!bdujpot-!up!bmmpx!uif! dpotusvdujpo!pg!bo97.voju!bggpsebcmf!ipvtjoh!dpnqmfy!up!cf!mpdbufe!bu!2237!boe!2257! F/Xbtijohupo!Bwfovf-!Tboub!Bob-!DB!:3812/ Uif!Djuz(t!pcmjhbujpo!up!qspwjef!uif!OTQ!Mpbo!boe!IPNF!Mpbo!jt!boe!tibmm!sfnbjo! tvckfdu!up!bmm!dpwfobout-!dpoejujpot-!boe!sftusjdujpot!tfu!gpsui!jo!uif!Mpbo!Bhsffnfout- boe!jo!qbsujdvmbs!Djuz(t!bobmztjt!pg!uif!bwbjmbcmf!gvoejoh!tpvsdft!boe!efwfmpqnfou! boe!pqfsbujoh!dptut!pg!uif!Qspkfdu!boe!uif!pwfsbmm!fdpopnjd!gfbtjcjmjuz!pguif!Qspkfdu/ Sfwjfx!boe!bqqspwbm!pg!uif!epdvnfout!fwjefodjoh!uif!OTQ!Mpboboe!IPNF!Mpbo! cz!uif!Djuz!Dpvodjm/ Sfwjfx!boe!bqqspwbm!pg!uif!epdvnfout!fwjefodjoh!uif!Hspvoe!Mfbtf!cz!uif!Ipvtjoh! Bvuipsjuz!boe!uif!Dpvouz/ Uif!Ipvtjoh!Bvuipsjuzpcmjhbujpo!upqspwjef!uif!tfwfo!)8*!QCWtjt!boe!tibmm!sfnbjo! tvckfdu!up!uif!Djuz(t!bobmztjt!pg!uif!bwbjmbcmf!gvoejoh!tpvsdft!boe!efwfmpqnfou!boe! pqfsbujoh!dptut!pg!uif!Qspkfdu!boe!uif!pwfsbmm!fdpopnjd!gfbtjcjmjuz!pg!uif!Qspkfdu/ Qspkfdu!gvoejoh!jtdpoujohfoupo!uif!tvddfttgvm!fyfdvujpo!pg!b!73.zfbs!Hspvoe! MfbtfBhsffnfou!cz!uif!Efwfmpqfs!xjui!uif!Ipvtjoh!Bvuipsjuzboe!Dpvouz/ Dpnqmjbodf!xjui!Dbmjgpsojb!Ifbmui!boe!Tbgfuz!Dpef!boe!bqqmjdbcmf!sfhvmbujpot!tfu! gpsui!jo!Tfdujpo!45287/ Efwfmpqfs-!bu!jut!tpmf!dptu!boe!fyqfotf-!xjmm!cf!sftqpotjcmf!gps!tfdvsjoh!boz!boe!bmm! qfsnjut!boe!ejtdsfujpobsz!bqqspwbmt!uibu!nbz!cf!sfrvjsfe!gps!uif!Qspkfdu!cz!uif!Djuz-! Ipvtjoh!Bvuipsjuz-Dpvouz-ps!boz!puifs!gfefsbm-!tubuf-!ps!mpdbm!hpwfsonfoubm!foujuzibwjoh! ps!dmbjnjoh!kvsjtejdujpo!pwfs!uif!Qspqfsuz!ps!Qspkfdu/!!Opubcmz-!uijt!gjstu!bnfoefe!boe! sftubufe!qsf.dpnnjunfou!mfuufs!tibmm!opu!pcmjhbuf!uif!Djuz!ps!boz!efqbsunfou!uifsfpg!up! bqqspwf!boz!bqqmjdbujpo!ps!sfrvftu!gps!ps!ublf!boz!puifs!bdujpo!jo!dpoofdujpo!xjui!boz! qmboojoh!bqqspwbm-!qfsnju!ps!puifs!bdujpo!ofdfttbsz!gps!uif!dpotusvdujpo-!sfibcjmjubujpo-! jotubmmbujpo!ps!pqfsbujpo!pg!uif!Qspkfdu/ Uijt!gjstu!bnfoefe!boe!sftubufe!qsf.dpnnjunfou!mfuufs!gps!uif!qspkfdu!xjmm!fyqjsf!po! Bvhvtu!28-!3134/ EXHIBIT 3 Jg!zpv!ibwf!boz!rvftujpot!ps!sfrvjsf!boz!beejujpobm!jogpsnbujpo!sfhbsejoh!uijt!qsf. dpnnjunfou!mfuufs-qmfbtf!dpoubdu!Kvetpo!Cspxo-!Ipvtjoh!Ejwjtjpo!Nbobhfs-cz! ufmfqipof!bu!)825*!778.3352!ps!cz!f.nbjm!bu!kcspxoAtboub.bob/psh/ Tjodfsfmz- On behalf of the City of Santa Ana: ````````````````````````````````` Lsjtujof!Sjehf City Manager Buuftu; ````````````````````````````````` Ebjtz!Hpnf{ Clerk of the Council On behalf of the Housing Authority of the City of Santa Ana: ````````````````````````````````` Tufwfo!B/!Nfoep{b Housing Authority Executive Director Buuftu; ````````````````````````````````` Ebjtz!Hpnf{ Recording Secretary Library www.santa-ana.org/library Item # 39 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Santiago Library System Full Membership AGENDA TITLE: Santa Ana Public Library Request to Join the Santiago Library System as a Full Member RECOMMENDED ACTION Adopt a resolution allowing the Santa Ana Public Library to join the Santiago Library System (SLS) as a full member and become eligible for additional State funding for library services that support digital literacy and education. DISCUSSION The Santa Ana Public Library has the opportunity to participate as a full member of the Santiago Library System (SLS). SLS is a state-funded network of ten public library jurisdictions and two associate member libraries in Orange County, California. The system seeks to promote cooperation and coordination of library services to meet the informational, educational, cultural and recreational needs of all residents of the Orange County area. By joining SLS, the Santa Ana Public Library will have an opportunity to receive additional California Library Services Act (CLSA) funding related to e-resources or other library services. The support of future CSLA funding will result in further bridging of the digital divide in Santa Ana. Currently, the Santa Ana Public Library is an Associate Member, and is not eligible for any funding at this level. To participate in CLSA, the Santa Ana Public Library must move from Associate Membership to Full Membership. Membership dues are determined by the Santiago Executive Council each year. For Fiscal Year 2021-22, the Executive Council voted to assess $200 in dues to full members. In addition, the Santiago Executive Council also votes to distribute CLSA funds to full members using a formula based on population served. As an example, Anaheim Public Library received approximately $10,000 in CLSA funding for fiscal year 2020-2021. FISCAL IMPACT The minimal membership cost of $200 per year is part of the Library Services Agency FY 2021-2022 operating budget. Santiago Library System Full Membership August 17, 2021 Page 2 Funds are budgeted and available in the following account for the specified year: Fiscal Accounting Fund Accounting Unit, Account Amount YearUnit-Account #DescriptionDescription FY 21-2201111110-General FundLibrary-Administration-$200 62140Membership, Subscription & Dues EXHIBIT(S) 1. 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Finance and Management Services Agency www.santa-ana.org/cm Item # 40 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Resolution of the City of Santa Ana Authorizing the Issuance and Refinancing of the City’s Pension Obligations (Unfunded Actuarial Liability) with the California Public Employees Retirement System (CalPERS) AGENDA TITLE: Resolution of the City Council of the City of Santa Ana, California Approving the Form of a Preliminary Official Statement and Continuing Disclosure Certificate in Connection with the Issuance of Bonds to Refund Certain Pension Obligations of the City and Approving Additional Actions Related Thereto RECOMMENDED ACTION Adopt a Resolution (Exhibit 1) Approving the Preliminary Official Statement (Exhibit 2) and the Continuing Disclosure Certificate (Exhibit 2-Appendix E) in connection with the City of Santa Ana Pension Obligation Bonds, Series 2021A (“the Bonds”) to refinance of the City’s pension obligations to CalPERS. EXECUTIVE SUMMARY The recommendation is the City Council’s final action to approve the sale of up to $513 million of pension debt refinancing bonds. The financing team is on track to price and close the bonds early September 2021. Based on many months of careful analysis, we consider the recommended refinancing structure to be the best balance of maximizing savings and minimizing risk. The proposed refinancing strategy follows. The latest estimate of the True Interest Cost (TIC) is approximately 2.9% for the bonds. However, rates could change between the latest information on August 10 and the scheduled pricing date of August 25. As of the latest valuation report, CalPERS charges 7% on the pension debt. Structure debt payments to avoid an increase from the current year budget of $54.3 million for future annual pension debt payments. The current CalPERS amortization schedule indicates annual payments would increase to $79.2 million over the next five years without a refinancing. Schedule repayment of the bonds no later than the current CalPERS amortization scheduled payoff in 2046. Structure a decrease in future annual pension debt payments to coincide with the decrease of the Measure X rate in 2029. Resolution authorizing the issuance and refinancing of the City’s Pension obligations with CalPERS August 17, 2021 Page 2 Bond rates have recently began to increase, and the bond financing team expects rates will continue to increase slowly in the coming months. Therefore, staff recommends closing the bond issuance in September. Small rate increases can increase future bond payments dramatically. The CalPERS Board will make decisions about the discount rate and investment strategy in November. If the CalPERS Board decreases its assumed investment rate of return, which is the discount rate, the City’s pension debt will increase. This is a feasible scenario considering CalPERS recently earned 21.3% on its investments for FY20-21, which decreased the pension debt from an estimated $762.4 million at June 30, 2022 to an estimated $601.1 million at June 30, 2022. A reduction of the discount rate could return the pension debt balance to something near the higher amount. Part of the overall savings strategy includes requesting a “Fresh Start” shorter amortization period for the remaining pension debt with CalPERS. A CalPERS policy requires an additional cash payment on the pension debt in order to request the Fresh Start. Staff recommends the City request the Fresh Start after the CalPERS Board makes its November decisions regarding discount rate and investment strategy. To make the additional cash payment to CalPERS, staff recommends holding up to $40.0 million of the current year spending authorization in the City’s Section 115 Trust account, for use when requesting the Fresh Start after November. In turn, the City would use bond proceeds for the remaining FY21-22 required payment to CalPERS. This strategy allows the financing team to request the most advantageous Fresh Start and maximize savings once we have all the facts from upcoming CalPERS Board decisions. DISCUSSION Background The City contracts with CalPERS to administer its employee pension plans. Each year, the City receives an actuarial valuation report from CalPERS identifying the total accrued liability and the market value of assets. When the liability exceeds assets, the City has a net pension debt. CalPERS amortizes the pension debt and requires annual payments from the City. The pension debt accrues 7% interest annually (recently reduced to 6.8% as discussed below). The recommendation would allow the City to refinance the debt, potentially at a rate less than 3%, and reduce the City’s costs. The following table summarizes the project timeline. April 21, 2020City Council directed staff to proceed with a feasibility analysis to refinance the pension debt. July 7, 2020City Council approved the financial advisor contract with Urban Futures, Inc. (UFI), including preparation of the analysis. February 2, 2021City Council received a comprehensive report, including the feasibility analysis, recommendations and a proposed Unfunded Employee Resolution authorizing the issuance and refinancing of the City’s Pension obligations with CalPERS August 17, 2021 Page 3 Pension Liability Cost Reduction Policy. City Council directed staff to proceed and approved the proposed Policy. February 16, 2021City Council approved the bond counsel contract with Stradling Yocca Carlson & Rauth (Stradling). March 16, 2021City Council approved a Resolution authorizing issuance of the Bonds. May 18, 2021City Council approved selection of the bond underwriting team. August 17, 2021City Council final action to approve the sale of pension debt refinancing bonds. September 8, 2021Expected closing date for the bonds. Debt Validation State law allows the City to refinance existing debt without voter approval. The City was required to obtain a validation of the existing debt from the Orange County Superior Court. The City received a validation for $711 million of debt on June 25, 2021 and the 30-day appeal period for the validation ended on July 25. With the validation, the City can refinance up to $711 million of debt through one or more debt issuances. There is no expiration on the validation. However, the validation does not allow the City to refinance new pension debt incurred in the future. Credit Rating A better credit rating leads to better financing interest rates. Standard & Poor’s issued a credit rating of AA for the proposed bond sale, noting the following factors. Adequate economy in the City of Santa Ana. Very strong management, with strong financial policies and practices. Strong budgetary performance. Very strong budget flexibility and liquidity. Weak debt and contingent liability profile, primarily due to the large pension debt. Strong institutional framework. Documents for City Council Consideration Preliminary Official Statement (Exhibit 2) - This is the City’s document used by the Underwriters to market the bonds for purchase. This document must contain all facts significant or material to the Bonds and the City (with certain permitted exceptions to complete with the final Official Statement), and must not omit any such material facts. Continuing Disclosure Certificate (Exhibit 2 – Appendix E) - This document outlines the City’s requirements to provide certain annual reports to investors and notices of certain enumerated events in order to allow the Underwriters to comply with federal securities laws. Resolution authorizing the issuance and refinancing of the City’s Pension obligations with CalPERS August 17, 2021 Page 4 On March 16, 2021, the City Council approved a resolution authorizing the issuance of Bonds and approving both the Trust and Bond Purchase Agreements. Prior to the closing of bonds, the City will finalize the previously authorized agreements to include the final pricing of the debt issuance. Fresh Start Amortization After applying the bond proceeds to the existing pension debt, staff will request a “Fresh Start” amortization for the remaining pension debt to CalPERS. The fresh start will reduce the amortization period for the remaining debt, contributing to the overall savings. The City will repay the remaining debt to CalPERS faster to save additional interest. A CalPERS policy requires an additional cash payment to reduce the debt when requesting a Fresh Start. Staff recommends holding $40 million of the current year spending authorization to fund this additional cash payment and request a Fresh Start, after the CalPERS Board selects a discount rate and investment strategy in November. Comparison of Other Cities Recent Pension Debt Refinancing Activity The following table compares the estimated City refinancing compared with other agencies that have recently refinanced pension debt. Sale DateCityAmount ($M)S&P RatingAll-In TIC 1111 8/25/21Santa Ana Up to $513AA2.9% 8/3/21Whittier$133.90AA2.59% 7/14/21Covina$62.80AA2.64% 7/1/21Redondo Beach$226.18AA2.82% 5/26/21El Segundo$144.14AA+2.59% 4/28/21Manhattan Beach$91.28AAA2.75% 3/17/21Huntington Beach$363.65AA+2.94% 3/3/21Orange$286.49AA2.75% 2/11/21Chula Vista$350.03AA2.53% 2/9/21Downey$113.59AA2.63% 2/2/21Monterey Park$106.34AA2.67% 1/13/21El Cajon$147.21AA2.87% 11/10/20Gardena$101.49AA-3.33% 10/29/20Placentia$52.95BBB+4.25% 10/27/20Arcadia$90.00AAA2.70% 1 Estimate Risk of Refinancing Pension Debt There is a risk associated with refinancing pension debt. CalPERS assumes it will earn 7% interest on its investments. If CalPERS consistently earns more than the assumption over the life of the debt, the City will pay more with the refinancing. The CalPERS investment rates of return follow. Resolution authorizing the issuance and refinancing of the City’s Pension obligations with CalPERS August 17, 2021 Page 5 Source: CalPERS website On April 27, 2021, CalPERS CEO Marcie Frost indicated that CalPERS expects to earn an average of 5.6% over the next 10 years (interview with Amanda White on top1000funds.com). CalPERS recently announced its preliminary rate of return for FY20- 21 was 21.3%, which is significantly higher than the 7.0% assumption and the expectation stated by Ms. Frost in April. CalPERS has a policy to reduce the discount rate, which is also the assumed investment rate of return, after high-return years. The 21.3% return results in a discount rate decrease from 7.0% to 6.8% effective with the June 30, 2021 actuarial valuation, likely available in August 2022, affecting the FY23-24 contribution rates. After the refinancing is complete, the City’s debt to the CalPERS pension system could continue to grow if the plan does not meet assumptions going forward. For example, salary increases in excess of the assumption drove a $20 million increase of the unfunded liability in FY19-20. The CalPERS wage growth assumption is 2.75%, yet the City granted salary increases of 4% to the Police Officers Association and the Police Management Association, and 3.5% increases to all other bargaining groups. Stress Test Analysis The financing team has run many different scenarios to gain an understanding of the best refinancing structure to minimize risk for the City and maximize savings. In each stress test scenario, with future CalPERS investment returns ranging from annual 4.5% gains to an immediate 20% loss, there is an expected net present value benefit from the refinancing. Resolution authorizing the issuance and refinancing of the City’s Pension obligations with CalPERS August 17, 2021 Page 6 Compliance with City Council Policy On February 2, 2021, the City Council adopted the Unfunded Employee Pension Liability Cost Reduction Policy. The proposed refinancing is compliant with the City Council policy. Specifically, staff will direct CalPERS to apply the bond proceeds to the layers of unfunded liability (loss bases) with the longest amortization periods to maximize overall savings. In addition, the Policy requires the City to consider issuing pension obligation bonds only if the following criteria exist. Policy CriteriaCompliance The City Council must conduct a public Public meeting conducted on February 2, meeting to consider the results of an 2021 including review of the analysis quantifying the risk probability of comprehensive analysis. the City paying more over the life of the bonds. To maximize potential savings, the bond The estimate bond rate is approximately interest rate must be at least 30% less 2.9%, which is 57% less than the new than the plan’s current discount rate.6.8% discount rate effective June 30, 2021. To ensure the City benefits from the The CalPERS estimate of the unfunded possible scenario of actual plan results liability as of September 2021 is $570 exceeding CalPERS assumptions shortly million, factoring in the recent investment after issuing debt, the bonds must not returns and the corresponding reduction of exceed 90% of the unfunded liability.the discount rate to 6.8%. The bond issue will not exceed $513 million (90% of the estimated $570 million unfunded liability). The bond structure must not extend the The current CalPERS amortization life of the debt.includes payments through 2046. Bond debt service payments will end no later than 2046. The City must not use bond proceeds to Staff will direct CalPERS to apply bond pay the normal cost of the pension plan.proceeds only to the unfunded liability. The current year budget includes full funding for the City’s normal cost contributions. Next Steps Staff will report final actual results to the City Council at least twice, as follows. Bond issue results with the September 21, 2021 agenda. Fresh Start results and an updated 10-Year Outlook for the General Fund with the Midyear Report scheduled for February 15, 2022. Resolution authorizing the issuance and refinancing of the City’s Pension obligations with CalPERS August 17, 2021 Page 7 FISCAL IMPACT The FY21-22 budget includes an appropriation of $54.3 million (approximately $47.0 million in the General Fund and $7.3 million in other restricted funds) to make payments on its unfunded liability. Staff expects to close the bonds in September 2021 and make the first interest payment in February 2022. Due to the timing of the bond sale and the first bond payment, and the staff recommendation to hold up to $40 million in the City’s Section 115 Trust account until after the CalPERS Board makes its November decisions, staff expects to use bond proceeds for the remainder of the current year required payment. Staff proposes the following revised spending plan for FY21-22 to remain within the current appropriation. City Appropriation:Bond Proceeds: July and August Monthly $9.4 millionCosts of Issuance (up to $1.3 million Payments to CalPERS amount) for the FY21-22 unfunded liability obligation First Bond Payment in $4.9 millionRemainder of the FY21-$46.8 million February 2022 (up to 22 unfunded liability amount)obligation (up to amount) Hold in Section 115 $40 millionPayment on the $464.9 million Trust Account, for estimated $570 million subsequent payment to unfunded liability (up to CalPERS after amount) November Board decisions Total FY21-22 $54.3 millionBond Proceeds (up to $513 million Appropriationamount) With the Midyear report, staff expects to propose a housekeeping adjustment to shift the current year spending authorization between different accounts to accommodate the first bond payment, with no increase to the overall FY21-22 appropriation. EXHIBIT(S) 1.Resolution Approving the Preliminary Official Statement and the Continuing Disclosure Certificate 2.Preliminary Official Statement & Continuing Disclosure Certificate (Appendix E) Submitted By: Kathryn Downs, Executive Director Finance and Management Services Approved By: Kristine Ridge, City Manager RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA APPROVING THE FORM OF A PRELIMINARY OFFICIAL STATEMENT AND A CONTINUING DISCLOSURE CERTIFICATE IN CONNECTION WITH THE ISSUANCE OF BONDS TO REFUND CERTAIN PENSION OBLIGATIONS OF THE CITY AND APPROVING ADDITIONAL ACTIONS RELATED THERETO WHEREAS, the City of Santa Ana (the “City”) has previously adopted a retirement plan pursuant to the Public Employees’ Retirement Law, commencing with section 20000 of the Government Code of the State of California, as amended (the “Retirement Law”), and elected to become a contracting member of the California Public Employees’ Retirement System (“PERS”); WHEREAS, the Retirement Law and the contract (the “PERS Contract”) effective July 1, 1948, between the Board of Administration of PERS and the City Council of the City (the “City Council”) obligate the City: (i) to make contributions to PERS to fund pension benefits for certain City employees; (ii) to amortize the unfunded accrued actuarial liability with respect to such pension benefits; and (iii) to appropriate funds for the foregoing purposes; WHEREAS, pursuant to a resolution adopted by the City Council on March 16, 2021 (the “Prior Resolution”), the City previously authorized the issuance of its City of Santa Ana 2021 Taxable Pension Obligation Bonds, Series A (the “Bonds”) pursuant to the provisions of Articles 10 and 11 of Chapter 3 of Part 1 of Division 2 of Title 5 of the California Government Code, commencing with section 53570 of said Code (the “Bond Law”), in a maximum principal amount not to exceed that required for the purposes of refunding all or a portion of the City’s current obligation to PERS for fiscal year 2021-22, pursuant to the PERS Contract, to pay all or a portion of the unfunded accrued actuarial liability of the City (the “Unfunded Liability”) with respect to pension benefits under the Retirement Law and the PERS Contract and to pay the costs of issuance of such Bonds, including the underwriter’s discount and any original issue discount on such Bonds; WHEREAS, pursuant to the Prior Resolution, the City Council also approved the forms of certain legal documents in connection with the issuance of the Bonds, including a Trust Agreement (the “Trust Agreement”) and a Bond Purchase Agreement; WHEREAS, pursuant to the Prior Resolution, the City Council also authorized the institution of a proceeding for judicial validation of the Bonds and the Trust Agreement in the Superior Court of Orange County, under and pursuant to the provisions of sections 860 et seq. of the California Code of Civil Procedure (the “Validation Proceeding”); WHEREAS, a judgment was entered in the Validation Proceeding determining that the Bonds and the Trust Agreement will be valid and legal obligations of the City; Resolution No. 2021-XXX Page 1 of 4 WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to proceed with the issuance of the Bonds and the sale thereof to the underwriters named in the Bond Purchase Agreement; WHEREAS, Rule 15c2-12 promulgated under the Securities Exchange Act of 1934, as amended (“Rule 15c2-12”), requires that, in order to be able to purchase or sell the Bonds, the underwriters thereof must have reasonably determined that the City has undertaken in a written agreement or contract for the benefit of the holders of the Bonds to provide disclosure of certain financial information and operating data and certain events on an ongoing basis; WHEREAS, in order to cause such requirement to be satisfied, the City desires to execute and deliver a Continuing Disclosure Certificate (the “Continuing Disclosure Certificate”) in connection with the issuance of the Bonds; WHEREAS, Rule 15c2-12 also requires that, in order to offer the Bonds for sale to the public, the underwriters must receive a disclosure document with respect to the Bonds and the City; WHEREAS, in order to cause such requirement to be satisfied, the City has prepared a Preliminary Official Statement (the “Preliminary Official Statement”) in connection with the issuance of the Bonds; and WHEREAS, all acts, conditions and things required by the laws of the State of California to exist, to have happened and to have been performed precedent to and in connection with the consummation of the financing authorized hereby do exist, have happened and have been performed in regular and due time, form and manner as required by law, and the City is now duly authorized and empowered, pursuant to each and every requirement of law, to consummate such financing for the purpose, in the manner and upon the terms herein provided; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The City Council does hereby find and declare that the above recitals are true and correct. Section 2. The City Council hereby reaffirms its approval of the issuance of the Bonds upon the terms and conditions set forth in the Prior Resolution and authorizes staff to proceed with a public sale of the Bonds. Section 3. The form of Preliminary Official Statement presented at this meeting, with such changes, insertions and omissions therein as may beapproved by the Mayor of the City, or such member of the City Council as the Mayor may designate, the City Manager of the City, the Executive Director of Finance and Management Services of the City and their authorized designees (the “Authorized Officers”), is hereby approved, and the use of the Preliminary Official Statement in connection with the offering and sale of the Bonds is hereby authorized and approved. Each Authorized Officer is hereby authorized to certify on behalf of the City that the Preliminary Official Statement is deemed final as of its date within the Resolution No. 2021-XXX Page 2 of 4 meaning of Rule 15c2-12 (except for the omission of certain final pricing, rating and related information as permitted by Rule 15c2-12). The Authorized Officers are each hereby authorized and directed to furnish, or cause to be furnished, to prospective bidders for the Bonds the Preliminary Official Statement. Section4.The preparation and delivery of an Official Statement(the “Official Statement”), and its use in connection with the offering and sale of the Bonds, is hereby authorized and approved. The Official Statement shall be in substantially the form of the Preliminary Official Statement, with such changes, insertions and omissions as may be approved by an Authorized Officer (including changes to reflect the entry into of a municipal bond insurance policy and/or debt service reserve surety policy, as approved pursuant to the Prior Resolution), such approval to be conclusively evidenced by the execution and delivery thereof. The Authorized Officers are each hereby authorized and directed, for and in the name of and on behalf of the City, to execute the final Official Statement and any amendment or supplement thereto for and in the name and on behalf of the City. Section 5. The form of Continuing Disclosure Certificate presented at this meeting is hereby approved, and the Authorized Officers are each hereby authorized and directed, for and in the name and on behalf of the City, to execute and deliver the Continuing Disclosure Certificate in substantially said form, with such changes, insertions and omissions therein as the Authorized Officer executing the same may require or approve, such approval to be conclusively evidenced to the execution and delivery thereof. Section6.U.S. Bank National Associationis hereby appointed to act as trustee under the Trust Agreement. Section 7. The Authorized Officers are, and each of them hereby is, authorized and directed to execute and deliver any and all documents and instruments and to do and cause to be done any and all acts and things necessary or proper for carrying out the transactions contemplated hereby, including, but not limited to, the execution and delivery of any documents required by PERS in order to complete the issuance of the Bonds and the refunding of the Unfunded Liability. Section 8. All actions heretofore taken by the Authorized Officers and by any other officers, employees or agents of the City with respect to the issuance of the Bonds, or in connection with or related to any of the agreements or documents referenced herein, are hereby approved, confirmed and ratified. Section9.The City Clerk shall attest and certify to the passage and adoption of this Resolution, and it shall become effective immediately upon its approval. ADOPTED this _____ day of ____________, 2021. ________________________________ Vicente Sarmiento Mayor Resolution No. 2021-XXX Page 3 of 4 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Sr. Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT:Councilmembers CERTIFICATION OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________. Date: ______________________ ________________________________ Clerk of the Council City of Santa Ana Resolution No. 2021-XXX Page 4 of 4 Stradling Yocca Carlson & Rauth Draft of 8/11/21 In the opinion of Stradling Yocca Carlson & Rauth, a Professional Corporation, Newport Beach, California, under existing statutes, regulations, rulings and judicial decisions, and assuming the accuracy of certain representations and compliance with certain covenants and requirements described herein, interest on the Bonds is not excluded from gross income for federal income tax purposes under Section 103 of the Internal Revenue Code of 1986, as amended, but is exempt from State of California personal income tax. See the caption “TAX MATTERS.” The Bonds are subject to redemption prior to maturity as described under the caption “THE BONDS.” The Bonds are offered when, as and if issued and received by the Underwriter, subject to the approval of the valid, legal and binding nature of the Bonds by Stradling Yocca Carlson & Rauth, a Professional Corporation, Bond Counsel, and certain other conditions. Certain matters will be passed upon for the City by the City Attorney, and by Stradling Yocca Carlson & Rauth, a Professional Corporation, as Disclosure Counsel, for the Underwriters by their counsel, Hawkins Delafield & Wood LLP, and for the Trustee by its counsel. It is anticipated that the Bonds will be available for delivery through the facilities of The Depository Trust Company on or about September 8, 2021. Maturity PrincipalInterest (August 1) AmountRate Yield Price CUSIP Preliminary, subject to change ® CUSIP is a registered trademark of the American Bankers Association. CUSIP Global Services (CGS) is managed on behalf © of the American Bankers Association by S&P Capital IQ. Copyright 2021 CUSIP Global Services. All rights reserved. ® CUSIP data herein is provided by CUSIP Global Services. This data is not intended to create a database and does not serve ® in any way as a substitute for the CGS database. CUSIP numbers are provided for convenience of reference only. None of the City nor the Underwriters takes any responsibility for the accuracy of such numbers. PROSPECTUS EXEMPTIONSSECURITIES ACT REGISTRATION REQUIREMENTS, EXEMPTIONS AND ONGOING REGISTRANT OBLIGATIONS UNDERWRITING CONFLICTS Mayor Mayor Pro Tempore Council Member Council Member Council Member Council Member Council Member City Manager Executive Director of Finance/City Treasurer Assistant Director of Finance _____________ The City maintains a website. However, information presented on such website is not a part of this Official Statement, is not incorporated herein by reference and should not be relied upon in making an investment decision with respect to the Bonds This Introduction contains only a brief summary of certain of the terms of the Bonds being offered and a brief description of the Official Statement. All statements contained in this Introduction are qualified in their entirety by reference to the entire Official Statement. References to, and summaries of, provisions of the Constitution and laws of the State of California (the “State”) and any documents referred to herein do not purport to be complete, and such references are qualified in their entirety by the complete documents. This Official Statement speaks only as of its date, and the information contained herein is subject to change. City of Santa Ana v. All Persons Interested et al Preliminary, subject to change Redemption Date Principal (August 1) Amount The following information is primarily derived from the City’s most recent CalPERS Annual Valuation Report as of June 30, 2020 which was produced by CalPERS, its staff, independent accountants, and actuaries. Actuarial assessments are “forward-looking” statements that reflect the judgment of the fiduciaries of the pension plans, and are based upon a variety of assumptions, one or more of which may not materialize or be changed in the future. The City has not independently verified such information and neither makes any representations nor expresses any opinion as to the accuracy of the information that has been provided by CalPERS. The City’s CalPERS Annual Valuation Reports are available on CalPERS’ Internet website at www.calpers.ca.gov. Miscellaneous Plan Classic PEPRA Safety Plan Classic PEPRA Classic PEPRA Miscellaneous Fiscal Year 2022-2023 Plan Safety Plan 2022-232023-242024-252025-262026-272027-28 Miscellaneous Plan Safety Plan Combined Miscellaneous Safety Combined Change in Assumptions / Discount Rate. Investment Performance. The CalPERS website contains the most recent actuarial valuation reports for the City’s Miscellaneous Plan and Safety Plan and other information that concerns benefits and other matters. The comprehensive annual financial reports of CalPERS are also available on CalPERS’ Internet website at www.calpers.ca.gov. The textual reference to such Internet website is provided for convenience only. None of the information on such Internet website is incorporated by reference herein. The City cannot guarantee the accuracy of such information. The following information has been derived primarily from the City’s Comprehensive Annual Financial Report for the Fiscal Year ended June 30, 2020 (the “Annual Financial Report”). This information has been produced by CalPERS, its independent accountants and its actuaries, for the purposes of GASB 68 (as such term is defined below) reporting. The financial figures reported in the Financial Report are different from the CalPERS actuarial reports. No attempt has been made to reconcile the difference between the pension figures used for GASB 68 reporting requirements and the information provided in the most recent June 30, 2020 CalPERS actuarial report. Miscellaneous Safety Increase (Decrease) in Plan Total Pension Fiduciary Net Net Pension Liability Position Liability (Asset) Increase (Decrease) in Plan Total Pension Fiduciary Net Net Pension Liability Position Liability (Asset) Miscellaneous Safety Miscellaneous Plan Safety Plan Combined Year Ending June 30 Principal Interest Total Name Office Term Expires Kristine Ridge, City Manager Steven Mendoza, Assistant City Manager Kathryn Downs, Executive Director of Finance and Management Services Reserve Policy Debt Management Policy Pension Funding Policy General Fiscal Year 2020 Budget Fiscal Year 2021 Budget Fiscal Year 2022 Budget Budget History Fiscal Year Ended June 30, (1) 2016 2017 2018 2019 2020 Fiscal Year Ended June 30, 2016 20172018 20192020 Fiscal Year Ended June 30, (2) 2021 2022 Revenue Category 2017 2018 2019 2020 District Add-On District Add-On ad valorem ad valorem ad valorem Fiscal UnsecuredTotal Assessed (1) Year Secured Value Value ExemptionsValue % Increase Teeter Plan. Percent of Collection in Percent of Fiscal Amount Collected Levy Collected SubsequentTotal Amount Total Levy Year Taxes Levied in Fiscal Year in Fiscal Year Years Collected Collected Fiscal Year 2021 Rank Property Owner Assessed Valuation % of Total General Fund-Supported Obligations Capital Lease Holman Capital Financing (800 MHz Radio System Project) Police Lease Revenue Bonds Southern California Edison On-Bill Financing Program Private Placement Financing Streetlights Acquisition and Upgrade Project Financing Short-Term Debt General et seq Summary of Investments OPEB Benefit Plan Total OPEB Liability Discount Rate Net OPEB Liability Impact on Liability None of the websites or webpages that are referenced above is in any way incorporated into this Official Statement. They are cited for informational purposes only. The City and the Underwriters make no representation whatsoever as to the accuracy or completeness of any of the information on such websites. Prospective purchasers of the Bonds should carefully consider all possible factors that may affect the ability of the City to pay principal of and interest on the Bonds. The Bonds may not be a suitable investment for all prospective purchasers. The following factors, along with the other information in this Official Statement, should be considered by potential investors in evaluating the purchase of the Bonds. However, the following does not purport to be an exhaustive listing of risks and other considerations which may be relevant to an investment in the Bonds and there can be no assurance that other risk factors will not become material in the future. In addition, the order in which the following factors are presented is not intended to reflect the relative importance of any such risks General Bankruptcy ad valorem ad valorem ad valorem Santa Clara County Local Transportation Authority v. Guardino Guardino Howard Jarvis Taxpayers Association v. City of La Habra, et al La Habra ad valorem not et seq This appendix sets forth general economic and demographic information in and about the City of Santa Ana (“Santa Ana”) including information with respect to its finances. The following information concerning Santa Ana, County of Orange (the “County”) and the State of California (the “State”) is included only for general background purposes. It is not intended to suggest that the Bonds are payable from any source other than Deposit Amounts. Most of the information in this Appendix is dated prior to the onset of the COVID-19 pandemic, which has had a significant adverse impact on the nation, State and local economy, including, but not limited to, a dramatic increase in unemployment levels. See the captions “INTRODUCTION—COVID-19 Impact” and “RISK FACTORS—COVID-19 Pandemic.” Calendar (1) Year City of Santa Ana Orange County State of California Annual Year Orange County Percent Change Year Orange County California United States Civilian Unemployment (1)(2)(3) Year and Area Labor Force Employment UnemploymentRate 2016 2017 2018 2019 2020 Percentage Number of of Total City Name of Company Employees Employment 2016 2017 2018 2019 2020 The following is a summary of certain provisions of the Trust Agreement that are not described elsewhere. This summary does not purport to be comprehensive and reference should be made to the applicable document for a full and complete statement of the provisions thereof. Re: $__________ City of Santa Ana 2021 Taxable Pension Obligation Bonds, Series A City of Santa Ana v. All Persons Interested et al. Upon issuance of the Bonds, the City proposes to enter into a Continuing Disclosure Certificate in substantially the following form: The Depository Trust Company (“DTC”) will act as securities depository for the Bonds. The Bonds will be issued as fully-registered bonds registered in the name of Cede & Co. (DTC's nominee name) or such other name as may be requested by an authorized representative of DTC. One fully-registered certificate will be issued for each maturity of the Bonds, each in the aggregate principal amount of such maturity (provided that if the aggregate principal amount of any single maturity exceeds $500,000,000, separate bond certificates shall be issued for each $500,000,000 and any amount in excess thereof and subject to any DTC restrictions on the maximum principal amount of a bond certificate), and will be deposited with DTC. Beneficial interests in the Bonds may be held through DTC, Clearstream Banking, S.A. or Euroclear Bank SA/NV as operator of the Euroclear System, directly as a participant or indirectly through organizations that are participants in such system. See "APPENDIX D PROVISIONS FOR BOOK-ENTRY ONLY SYSTEM AND GLOBAL CLEARANCE PROCEDURES" for a description of DTC, Clearstream Banking, S.A., Euroclear Bank SA/NV as operator of the Euroclear System, and certain of their responsibilities, and the provisions for registration and registration of transfer of the Bonds if the book-entry-only system of registration is discontinued. Euroclear and Clearstream. Clearing and Settlement Procedures. Transfer Procedures. Initial Settlement. Secondary Market Trading. Special Timing Considerations. Clearing Information. General. Police Department www.santa-ana.org/pd Item # 41 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Police Department Metropolitan Division Funding Reallocation and Report on Traffic Stop Data AGENDA TITLE: Approve Appropriation Adjustment Transferring Funds from the Police Department Metropolitan Division to other Police Department Accounts, and Receive and File Report on Traffic Stop Data (General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment reducing the Metropolitan Division expenditure accounts (01114441 – various) by $1,103,360 and appropriate same to the Field Operations, Criminal Investigations, Training, Crimes Against Persons, and Vice expenditure accounts (nos. 01114420 – various, 01114435 – various, 01114410 – various, 01114440 – various, and 01114470 - various). 2. Receive and File Report on Traffic Stop Data DISCUSSION The Santa Ana Police Department Metropolitan Division consists of the Gang Unit and Major Enforcement Team (MET) Unit, and utilizes both traditional and community oriented policing strategies to prevent crime, enhance community trust, and improve community safety. The FY 2021-22 proposed budget for the Metropolitan Division was $6,697,510, which was $1,103,360 more than the FY 2020-21 amount of $5,594,150. At the June 15, 2021 City Council meeting, the Council directed staff to return at a future Council meeting with a plan to transfer $1,103,360 in proposed increased costs to other accounting units in order to keep the Metropolitan Division budget flat at the FY 2020-21 appropriated amount of $5,594,150. Councilmembers expressed their support for providing additional capacity to units that support youth community engagement, youth services investment, and investigative units that support vulnerable members of our community, including LGBTQ+ victims. In addition, the Councilmembers expressed support for additional de-escalation training, sensitivity training, and the development of a Trauma Informed Care training platform. Police Department Metropolitan Division Funding Reallocation and Report on Traffic Stop Data August 17, 2021 Page 2 To accomplish this, the Police Department is proposing to complete the following reductions to the Metropolitan Division budget: 1. Transfer one Police Service Officer (PSO) from the Metropolitan Division to the Field Operations Division: This PSO will assist Field Ops with furthering youth community engagement efforts, and provide additional capacity to the PAAL program. $108,840 2. Transfer one Police Investigative Specialist (PIS) from the Metropolitan Division to the Criminal Investigations Division: This PIS will provide additional capacity in the Sex Crimes Unit and focus on crimes to vulnerable members of our community, including LGBTQ+ victims. The PIS will work with the new Training Officer assigned to develop training for dealing with the LGBTQ+ population on how to best provide victim support, and work on implementing a Trauma Informed Care platform that will be developed by the Training Division. $123,050 3. Transfer Overtime from the Metropolitan Division to the Criminal Investigations Division: Additional overtime funds will provide added capacity to the Sex Crimes Unit to focus on crimes to vulnerable members of our community, including youth victims and LGBTQ+ victims. Additional funding will also provide additional capacity to reduce caseloads, and provide enhanced victim services based on the Trauma Informed Care platform that will be developed by the Training Division. $94,220 4. Transfer One Police Officer from the Metropolitan Division to the Training Division: This Officer position will provide added capacity to the Training Division to develop de-escalation training, sensitivity training, and develop a Trauma Informed Care training platform. The Trauma Informed Care training platform would begin at the first responder level and include all applicable areas of the Department. $198,000 5. Transfer Two STOP Detectives from the Metropolitan Division to the Crimes Against Persons Division: These two detectives will provide additional resources to better support victims of violent crime, focusing on hate crimes, and crimes against vulnerable members of our society, including youth, seniors and LGBTQ+ victims. $381,250 6. Transfer One Detective from the Metropolitan Division to the Vice Unit: This additional detective will support the Vice Unit’s efforts towards curbing human trafficking, focusing on crimes against our most vulnerable members of our community, including youth and LGBTQ+ victims. The Vice Unit also enforces state and local laws related to illegal gaming and establishments and unpermitted marijuana operations. $198,000 7. Reprioritize organizational structure to establish the Family and Youth Services Division, consisting in part of the following services; Police Athletic and Activity League (PAAL), Santa Ana Family Justice Center, Community Police Academy, Parent Academy, Police Department Metropolitan Division Funding Reallocation and Report on Traffic Stop Data August 17, 2021 Page 3 Teen Academy, Gang Reduction Intervention Program and Chaplain Program. (Exhibit 2) The total of these transfers is $1,103,360 REPORT ON TRAFFIC STOP DATA At the June 15, 2021 City Council meeting, the Council directed staff to return at a future Council meeting with traffic stop data that describes the reason and results of traffic stops conducted in the City. The Police Department Information Services Division completed an analysis of traffic stop data for the period of January 1, 2021, through June 30, 2021, which resulted in the identification of 9,785 car stops (Exhibit 1). The Racial and Identity Profiling Act (RIPA) was formed as part of AB 953. At the direction of the Legislature, the Racial and Identity Profiling Advisory Board is charged with eliminating racial and identity profiling and improving diversity and racial and identity sensitivity in law enforcement. AB 953 requires each state and local agency that employs peace officers to report data on all stops annually to the Attorney General. The RIPA reporting for Santa Ana Police Department began on January 1, 2021. Prior to January 2021, the only means to identify reasons for a car stop in Santa Ana was to read an arrest or crime report narrative, when a report/citation was completed. Now with the RIPA database, the Department is able to analyze reasons for the stop. It is important to recognize RIPA requirements continue to evolve and today’s requirements will likely differ beginning 2022. Information on car stops is found in several data sources: CAD is a dispatch system and provides incident types, dispositions, and unit types. RIPA data provides information on the reason a stop was initiated and the result of the stop. Crossroads e-citation data provides information on when stops occurred and if a citation was issued. RMS data contains arrest, crime, FI, citation, and impound information. Review of the Traffic Stop Data revealed the following: A traffic violation was the reason for a car stop 73% of the time. Suspicious behavior, parole, probation, and consensual encounters were also as reasons for a car stop. The leading car stop result was the issuance of a citation at 39% 37% of stops resulted in education, warnings, and/or no action taken. Police Department Metropolitan Division Funding Reallocation and Report on Traffic Stop Data August 17, 2021 Page 4 A physical arrest occurred 7% of the time A police report and/or field interview documentation was completed approximately 2% of the time. The complete Report on Traffic Stop Data, including charts and graphs, is attached as Exhibit 1. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The appropriation adjustment will reduce the Metropolitan Division expenditure accounts (01114441 – various) by $1,103,360 and appropriate same to the Field Operations, Criminal Investigations, Training, and Crimes Against Persons expenditure accounts (nos. 01114420 – various, 01114435 – various, 01114410 – various, 01114440 – various, and 01114470 – various). EXHIBIT(S) 1. Report on Traffic Stop Data 2. Revised Police Department Organizational Chart Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager Public Works Agency www.santa-ana.org/pw Item # 42 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Bristol Street and Memory Lane Intersection Improvements AGENDA TITLE Hold a Public Hearing to Adopt a Resolution of Necessity Determining Public Interest and Necessity for the Acquisition of Real Property Located at 1313 W. Memory Lane (Property Owner: Rim Pacific Investors Portofino, LLC) (Project No. 17-6883) (Non-General Fund) RECOMMENDED ACTION Approve a resolution of necessity authorizing the condemnation of a portion of the real property located at 1313 W. Memory Lane (APN 002-261-29), owned by Rim Pacific Investors Portofino, LLC, declaring the public necessity and interest thereof. DISCUSSION Bristol Street is classified as a north-south major arterial in the City’s General Plan Circulation Element and the Orange County Master Plan of Arterial Highways. Improving the 3.9-mile Bristol Street segment from Warner Avenue to Memory Lane has been a long-term priority that is being constructed in several phases. The configuration at the Bristol Street/Memory Lane intersection consists of two southbound through-lanes and a dedicated right-turn lane. In order to accommodate a third through-lane, the proposed intersection improvements require relocation of curb, gutter, sidewalk, and driveway approaches to the west. Consequently, acquisition of a portion of the parcel at 1313 W Memory Lane is required (Exhibit 1). The Public Works Agency has made a diligent effort to negotiate with the property owner, Rim Pacific Investors Portofino, and their representatives, for the past 24 months. A good faith offer was made on April 7, 2021 in the amount of $241,000 (Exhibit 2). The Public Works Agency has made, and will continue to make every effort to reach a settlement with the property owner. However, to maintain the Bristol Street and Memory Lane Intersection Improvements project schedule and meet the funding requirement to commence construction in late 2022, staff is requesting adoption of a Resolution of Necessity (Exhibit 3) and initiation of condemnation proceedings while negotiations continue. Bristol Street and Memory Lane Intersection Improvements August 17, 2021 Page 2 ENVIRONMENTAL IMPACT In 1990, City Council approved the Bristol Street Final Environmental Impact Statement/Environmental Impact Report (FEIS/EIR No. 89-01). Due to several minor design modifications at the intersection of Bristol Street and Memory Lane, an Addendum to the FEIS/EIR was prepared and adopted pursuant to the California Environmental Quality Act by City Council on December 5, 2017. FISCAL IMPACT Funds in the amount of $241,000 are budgeted and available in the Bristol Street and Memory Lane Intersection Improvements Project (No. 17-6883) for property acquisition expenditures in FY 2021-22 as follows: Accounting Accounting Unit, Fiscal Unit–Account Fund DescriptionAccount No. Amount Year No.Description Measure M2 03217663-Measure M- 2021-22Competitive Street, $180,750 66100Street Construction Land New Transportation New Transportation 03517660- 2021-22System System Improvements $60,250 66100 Improvement Area FArea F, Land TOTAL $241,000 EXHIBIT(S) 1.Location Map 2.Offer Letter 3.Resolution of Necessity Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager PWA PUBLIC WORKS AGENCY MAYOR CITY MANAGER Vincent F. Sarmiento Kristine Ridge MAYOR PRO TEM CITY ATTORNEY David Penaloza Sonia R. Carvalho COUNCILMEMBERS CLERK OF THE COUNCIL Thai Viet Phan Daisy Gomez Jessie Lopez Phil Bacerra Johnathan Ryan Hernandez Nelida Mendoza CITY OF SANTA ANA - Santa Ana, www.santa-ana.org April 7, 2021 VIA CERTIFIED MAIL Rim Pacific Investors Portfolio,LLC Attn: Mr. Richard Tucker 22982 Mill Creek Drive Laguna Hills, California 92653 SUBJECT: OFFER TO ACQUIRE PROPERTY INTERESTS AT: 1313 Memory Lane, Santa Ana, CA 92706 APN:002-261-29 Dear Mr. Tucker, TheCityofSantaAna(“City”)isproceedingwithitsplanstoconstructtheBristol Street and Memory Lane Intersection Widening Project. The City obtained a preliminary title report that lists Rim Pacific Investors Portfolio, LLC, a California limited liability company, asthevestedowner,Attachment1.TheCityseekstoacquirea portionofyourpropertyandatwelvemonthTemporaryConstructionEasement(TCE), which consists of the underlying real property as described in Attachments 2A and depicted on Attachments 2B. The areas to be acquired are referred to herein as the “PropertyInterests”. No final determination has been made as to the ownership of the Property Interests. Thisofferiscontingentuponpresentationofconclusiveevidenceoftitle.Ifmorethan one person has an interest in the Property Interests that the City is seeking to acquire, all parties with such interest must accept this offer. SANTA ANA CITYCOUNCIL David PenalozaThai Viet PhanJessie LopezPhil BacerraJohnathan Ryan HernandezNelida Mendoza Vincente Sarmiento MayorProTem,Ward2Ward1Ward3Ward4Ward5Ward6 Mayor VSarmiento@santa-ana.org dpenaloza@santa-ana.org TPhan@santa-ana.org JessieLopez@santa-ana.org pbacerra@santa-ana.org JRyanHernandez@santa-ana.org nmendoza@santa-ana.org 1313 Memory Lane Santa Ana, CA 92706 April 7, 2021 Asyou know, the City had your Property Interests appraised to determine its fair market value. The appraisal wasconducted in accordance with commonly accepted appraisal standards and included consideration of the highest and best use of the land. Based on the appraisal, the City offers a total compensation of Two Hundred Forty One Thousand Dollars ($241,000). The basis for this offer is explained more thoroughly in the attachments to this letter that are made a part of this offer by reference. This offer is conditioned upon the City Council ratifying this offer by a formal action taken at a regular public meeting authorizing the execution of a Purchase and Sale Agreement or adopting a Resolution of Necessity, or both. If you are not satisfied with the City's offer, you are encouraged to present to us any material you believe to be relevant to the value of the Property Interests, which material will be carefully considered by the City. If, in the City's opinion, the additional information warrants a change in the offer, the City's offer will be adjusted accordingly. If a voluntary agreement cannot be reached, the City may consider formal condemnation proceedings against the Property Interests through its power of eminent domain or abandon its intention to acquire the Property Interests, giving proper notice to you in either event. The City has made no decision to exercise its power of eminent domain to acquire the Property Interests and can only do so after it holds a hearing, at which all affected Property owners have had an opportunity to appear and be heard. The Purchase Price isthe full amountestablished bythe appraisal as the fair market valueofthePropertyInterestsandthejustcompensationforsuchacquisition.Awritten statement and a summary of the basis for the amount established as the Purchase Price is set forth in the attached Statement and Summary of Basis for Appraisal, identifiedas Attachment 3. TheCaliforniaRelocationAssistanceandRealPropertyAcquisitionGuidelinesprovide that each Owner from whom the City purchases real property or an interest therein, or each tenant owning improvements on said Property, be provided with information relating to the acquisition procedures pursuant to the Government Code, Paragraph 7267.2(a). This information is provided in Attachment 4. Please also be advised that under Code of Civil Procedure Section 1263.025, the City of Santa Ana will reimburse an owner of property, up to the amount of $5,000 for the owner to secure an independent appraisal of property subject to a potential acquisition. Althoughyouhavetherighttoobtainyourownappraisalandareentitledtoreceive up to $5,000 for your appraisal as described above, please note that the City of Santa Ana is not obligated to accept your appraiser’s value of the Property Interest. TheCityofSantaAna,however,willreviewyourappraisalandifappropriate,confer with the City’s independent appraiser regardingthe merits of your appraisal. 1313 Memory Lane Santa Ana, CA 92706 April 7, 2021 Please let us know prior to May 7, 2021 if the City's offer is acceptable. A written agreement concerning the acquisition of the Property Interests will be provided to you for your review and approval. If for any reason you should see fit not to accept the City's offer, please beadvised that this letter, the offer made herein,the enclosed summarystatements, and all matters stated herein aremade underthe provisions ofCalifornia Evidence Code §§1152 and 1154 and shallnot be admissiblein evidencein any eminent domain proceeding which may subsequently be instituted for acquisitionof the Property Interests, or in any other action. If you need additional information, please call the City’s acquisition consultant, Phillip Bonina, from Paragon Partners Ltd. at (714) 379-3376. Ext. 109. Sincerely, Jason Gabriel Principal Civil Engineer 2 CityCouncil42288/17/2021 2 CityCouncil42298/17/2021 2 CityCouncil42308/17/2021 2B 2B 2B STATEMENT OF VALUE AND SUMMARY OF THE BASIS FOR APPRAISAL Code of Civil Procedures § 1255.010(b) THE AMOUNT ESTABLISHED AS JUST COMPENSATION Government Code § 7267.2(a) OWNERSHIP Rim Pacific Investors Portofino, LLC The following is a Statement of Value and Summary of the Basis for Appraisal and the Amount that the The appraisal on which this summary is based was made in connection with establishing the amount of compensation as required by Code of Civil Procedure section 1255.010(b). The appraisal on which this summary is based was made in accordance with accepted appraisal principles, consistent with California Valuation Law. A statement and summary described the basis for the appraisal from which the client established compensation. There follows the Statement of Value and Summary of the Basis for Appraisal and the Amount Established as Just Compensa BASIS OF VALUATION The fair market value is based upon an appraisal prepared in accordance with accepted appraisal principles and methodologies. Code of Civil Procedure Section 1263.320 defines Fair Market Value as follows: (a)The fair market value of the property taken is the highest price on the date of valuation that would be agreed to by a seller, being willing to sell, but under no particular or urgent necessity for so doing, nor obliged to sell; and a buyer, being ready, willing and able to buy but under no particular necessity for so doing, each dealing with the other with full knowledge of all the uses and purposes for which the property is reasonably adaptable and available. (b)The fair market value of property taken for which there is no relevant comparable market is its value on the date of valuation as determined by any method of valuation that is just and equitable. Section 1263.330 provides that the fair market value shall not include an increase or decrease in the value attributable to the project for which the property is to be acquired. The appraisal will be used in negotiations with the property owner for the possible partial acquisition of the larger parcel as part of the Bristol Street and Memory Lane Intersection Improvements Project. CityCouncil42348/17/2021 Page 1 DESCRIPTION OF THE LARGER PARCEL Ownership: Rim Pacific Investors Portofino, LLC Location: 2702 N. Bristol Street, Santa Ana, California 92709 002-261-29 Date of Value: March 1, 2021 Property Rights Appraised: Fee simple Site Area: Approximately 81,893 square feet, or 1.88 acres, according to the Assessor's Map. Zoning: The parcel is zoned SD-27 a Specific Development designation allowing for a development as described by the document approved by City Council in 1985. The development allows for 84 residential units and sets forth details as to the required unit breakdown, landscaping, and building height and setbacks. Present Use: Multi-family residential Highest and Best Use: The highest and best use is the existing use. Improvements: It is improved with a 64-unit apartment complex. It was constructed in 1986 and is in good condition for its age. Description of Acquisition: The project as proposed includes two acquisitions: one fee acquisition, and one temporary construction easement. According to the engineering map and legal description provided, the fee acquisition will be 1,266 square feet, and the proposed temporary construction easement will encumber 948 square feet. The temporary construction easement duration is reported to be twelve months. The acquisitions are located along the eastern border of the property along N. Bristol Street. CityCouncil42358/17/2021 Page 2 Sales Comparison Approach Land Value and best use, we utilize the sales comparison approach. This approach develops an indication of value by researching, verifying, and analyzing sales of similar properties. Our sales research focused on transactions within the following parameters: Location: Orange County Size:No limitations Use:Multi-family Residential Transaction Date:January 2017 to present For this analysis, we use price per square foot as the appropriate unit of comparison because market participants typically compare sale prices and property values on this basis. Very few land sales were found that are similar to the larger parcel in terms of size and signalized corner location. Land Value Conclusion The preceding analysis indicates a value within an adjusted range of $53.18 to $90.52 per square foot. The subject larger parcel is typical for most properties in the area. A value above Land Sale No. 2, but below Land Sale No. 4 is considered appropriate for the larger parcel. Our opinion of the fair market unit value of the fee simple interest in the underlying land of the larger parcel, as of the date of this report, is $70.00 per square foot Land Valuation Array Item No.Overall ComparabilityCumulative Adjusted Price Per Square Foot 3Superior$90.52 4Superior$73.20 LARGER PARCEL$70.00 2Inferior$54.46 1Inferior$53.18 We concluded at a land value of $80.00 per square foot, as follows: Land Value Conclusion Indicated Value per Square Foot$70 Subject Square Feet81,893 Indicated Value$5,732,496 CityCouncil42368/17/2021 Page 3 Sales Comparison Approach - Improvements The sales comparison approach develops an indication of value by comparing the subject to sales of similar properties. The steps taken to apply this approach are: Identify relevant property sales; Research, assemble, and verify pertinent data for the most relevant sales; Analyze the sales for material differences in comparison to the subject; Reconcile the analysis of the sales into a value indication for the subject. To apply the sales comparison approach, we searched for sale transactions within the following parameters: Property Type:Multi-family residential Size:More than 25 units Location:Throughout Orange County Age/Quality:No limitations Transaction Date:January 2018 through the effective date For this area of the subject, we use price per unit as the appropriate unit of comparison because market participants typically compare sale prices and property values on this basis. Value Indication Before adjustment, the sales reflect a range of $235,769 - $311,389 per unit. After adjustment, the range is narrowed to $238,127 - $281,028 per unit, with an average of $264,397 per unit. All of the comparables are considered generally similar to the subject. We arrive at a value indication as follows: Value Indication by Sales Comparison Indicated Value per Unit$275,000 Subject Units64 Indicated Value$17,600,000 CityCouncil42378/17/2021 Page 4 Income Capitalization Approach The income capitalization approach converts anticipated economic benefits of owning real property into a value estimate through capitalization. The steps taken to apply the income capitalization approach are: Analyze the revenue potential of the property. Consider appropriate allowances for vacancy, collection loss, and operating expenses. Calculate net operating income by deducting vacancy, collection loss, and operating expenses from potential income. Apply the most appropriate capitalization method, either direct capitalization or discounted cash flow analysis, or both, to convert anticipated net income to an indication of value. The two most common capitalization methods are direct capitalization and discounted cash flow analysis. arrive at a value indication. In discounted cash flow analysis, anticipated future net income streams and a future resale value are discounted to a present value at an appropriate yield rate. In this analysis, we use only direct capitalization because investors in this property type typically rely more on this method. Direct Capitalization Analysis Annual$/Unit INCOME Rental Income$1,333,500$20,836 Expense Reimbursements$60,000$938 Other Income$10,800$169 Potential Gross Income$1,404,300$21,942 Vacancy & Collection Loss5.00%-$70,215-$1,097 Effective Rental Income$1,334,085$20,845 Effective Gross Income$1,334,085$20,845 EXPENSES Real Estate Taxes$208,019$3,250 Insurance$9,600$150 Utilities$64,000$1,000 Repairs/Maintenance$48,000$750 Painting & Decorating$9,600$150 Payroll/Benefits$96,000$1,500 Advertising & Marketing$6,400$100 General/Administrative$13,341$208 Management3.00%$40,023$625 Replacement Reserves$32,000$500 Total Expenses$526,982$8,234 NET OPERATING INCOME$807,103$12,611 Capitalization Rate4.50% Indicated Value$17,935,613$280,244 Rounded$17,935,000$280,234 CityCouncil42388/17/2021 Page 5 Reconciliation and Conclusion of Value The values indicated by our analyses are as follows: Summary of Indicated Values - Before Condition Cost ApproachNot Used Sales Comparison Approach$17,600,000 Income Capitalization Approach$17,935,000 Reconciled$17,935,000 CityCouncil42398/17/2021 Page 6 Valuation of the Parts Acquired construction easement. Fee Acquisition The area to be acquired for the proposed fee acquisition is 1,266 square feet. This area will be acquired in fee; the property owner will lose all rights to this area and the full fee value of the acquisition area is indicated. Fee Acquisition Assesor's Parcel Land Value Indicated NumberArea($/SF)Land ValueValue 002-261-291,266$70$88,620100%$88,620 Site Improvements within the Acquisition Area The area to be acquired for the fee acquisition is improved landscaping. The site improvements will not be protected in place or replaced as part of the project. The estimate of the replacement cost new of the improvements is based on the Marshall Valuation Service guide published by Marshall & Swift. The estimated replacement cost new for the improvements in the acquisition area is calculated as shown in the following table. Valuation of Site Improvements Area Unit Replacement Site Improvement(Number)UnitValue*Cost New Large Trees4Qty$4,364.06$17,456 Small Trees2Qty$514.50$1,029 Irrigated Landscaping825Qty$11.81$9,745 Concrete Curbing11SF$25.92$285 Concrete Block Wall20SF$17.52$350 Metal Fencing280SF$30.19$8,453 Asphalt Driveway215SF$4.16$895 $38,213 Add Indirect Costs @ 15%$5,732 Subtotal$43,945 Add Entrepreneurial Profit @ 15%$6,592 Total Replacement Cost New $50,537 Rounded$50,537 *Source: Marshall Valuation Service; Includes local and current multipliers ** Minor differences in calculations due to Excel rounding Value of the Remainder as a Portion of the Whole The valuation of the remainder parcel after the partial acquisition and the construction of the project in the manner proposed presumes a hypothetical condition. This is because, as of the effective date of value of this report, the partial acquisition has not yet been acquired or severed from the larger parcel and the project has not commenced construction. Project information received from the client has been condition. The use of a hypothetical condition may have affected the assignment results. CityCouncil42408/17/2021 Page 7 Valuation of the remainder parcel as part of the whole is measured by subtracting the value of the part acquired from the larger parcel value, as follows: Remainder as a Portion of the Whole Value of the Larger Parcel (Land Only)$5,732,496 Less: Permanent Acquisition (Land Only)-$88,260 Remainder as a Portion of the Whole $5,644,236 The figure above is useful for comparison purposes, with the value of the remainder in the after condition, as the method for estimating damages to the remainder. Value of the Remainder in the After Condition Before Considering Benefits In the after condition, the subject property will continue to function as a 64-unit apartment complex. The 81,893 square feet of land area that existed in the before condition will be reduced to 80,627 square feet in the after condition. Compensation for the permanent acquisitions was previously concluded. One parking space will be lost due to its proximity to the new right of way. Some curative work will need to be done to re-establish the landscaping and fencing as well as the conversion of the parking stall to a landscaped set back area. As part of the project, the City will install a retaining wall along the sloping portion of the property, which is adjacent to the apartment units. The six apartment units along Bristol Street will lose screening and be substantially closer to the public right of way in the after condition. A survey of eight apartment complexes in the area was made to determine if a rental reduction would result due to the proximity of the street. The majority of the property managers indicated no reduction in rent due to little or no vacancy in their complexes. One property manager reports that there is a $45 per month differential in rent between interior and street-facing units. As such, a $45 per month rent reduction will be made for the six units facing Bristol Street in the after condition. Also, one guest parking space will be permanently lost in the after condition. Extra parking spaces at the subject may be rented for $50 per month. A deduction to income will be made in the direct capitalization analysis due to this loss in parking. The value of the remainder is based on the revised income and expenses data concluded in the income approach to value previously (except for real estate taxes which adjust based on different values). The value conclusion remains CityCouncil42418/17/2021 Page 8 Direct Capitalization Analysis - After Condition Annual$/Unit INCOME Rental Income$1,330,260$20,785 Expense Reimbursements$60,000$938 Other Income$10,750$168 Potential Gross Income$1,401,010$21,891 Vacancy & Collection Loss5.01%-$70,215-$1,097 Effective Rental Income$1,330,795$20,794 Effective Gross Income$1,330,795$20,794 EXPENSES Real Estate Taxes$207,394$3,241 Insurance$9,600$150 Utilities$64,000$1,000 Repairs/Maintenance$48,000$750 Painting & Decorating$9,600$150 Payroll/Benefits$96,000$1,500 Advertising & Marketing$6,400$100 General/Administrative$13,341$208 Management3.01%$40,023$625 Replacement Reserves$32,000$500 Total Expenses$526,357$8,224 NET OPERATING INCOME$804,438$12,569 Capitalization Rate4.50% Indicated Value$17,876,391$279,319 Rounded$17,880,000$279,375 Severance Damages California Eminent Domain Law defines Damage to the remainder as the damage, if any, caused by either or both of the following: a) The severance of the remainder from the part acquired, b) The construction and use of the project for which the property is acquired in the manner proposed by the plaintiff whether or not the damage is caused by a portion of the project located on the part acquired. Damage considerations include issues related to air, light, and view obstruction, a change in utility due to shape, topography, access, or other physical impairment, or a reduction in site amenities enjoyed in the In the after condition, the shape and utility will not change in the after condition once the curative work is completed. However, the units along Bristol Street appear to be impacted due to its closer location to the units, which may impact their market appeal. Damages are shown, as follows: Severance Damages Value of the Remainder as Part of the Whole $17,935,613 Value of the Remainder in the After Condition $17,876,391 Severance Damages$59,222 CityCouncil42428/17/2021 Page 9 Value of the Remainder in the After Condition After Considering Benefits Briefly stated, benefits are defined as any value enhancement resulting from the project. As cited in Los Angeles County Metropolitan Transit Agency v. Continental Development Corporation, 97 Daily Journal all reasonably certain, non-speculative benefits resulting from the project may offset against severance damages Although the community in general may benefit from the proposed project, we have found no evidence The construction of the project in the manner proposed may bring benefits to the area in the form of traffic allowance and safety, and, hence, value enhancement; however, at this time, such benefits are not quantifiable. The value of the remainder in the after condition after considering benefits is not changed from the value of the remainder in the after condition before considering benefits; thus, no benefits are shown, as follows: Benefits Remainder in the After Condition After Considering Benefits $17,876,391 Remainder in the After Condition Before Considering Benefits $17,876,391 Benefits$0 Fair Market Value of Temporary Construction Easement A temporary construction easement is proposed to allow for the construction of the project as proposed. A review of the proposed agreement to assess the degree of encumbrance on the property was completed to ascertain which rights the fee owner retains. The impact on value may be a function of the loss of utility, access and use rights to be transferred and the obligations of the parties during the construction period. The TCE is intended to allow the contractor onto the site to complete construction-related activities. The presence of the proposed TCE appears to restrict the normal use of the area by the owner and a ground rent equivalent to 100% of the market ground rental rate is indicated. A temporary construction easement (TCE) reflects a transaction equivalent to a rental of the land for the period of construction. It can be evaluated based on negotiated land rental transactions, or (in the absence of directly relevant market transactions) a rate of return may be applied to the value of the underlying land. In this appraisal, we have relied on the latter. The value of the subject land encumbered by the TCE is expressed as the value per square foot based on the unit value of the larger parcel. As previously discussed, it is our opinion that the fee value of the subject land is at a unit rate of $70.00 per square foot. An application of the appropriate value per square foot is applied to the concluded rate of return for the land area affected by the temporary construction easement. For the area affected by the TCE, the indicated fee value of the land rental component is calculated in the following table. Temporary Construction Easement (Land Rental Component) Assesor's Parcel Land Value TCE Land Annual Rate of Annual Duration Indicated NumberArea($/SF)ValueReturnTCE Value(Years)Value 002-261-29948$70$66,36010%$6,6361$6,636 CityCouncil42438/17/2021 Site Improvements within the TCE area Page 10 The compensation for site improvements located within the acquisition areas will be protected in place or replaced as part of the project. Temporary Impacts A temporary construction easement is required for the reconstruction and widening of the existing right of way. The site will be graded and compacted to restore it to a condition that is as functionally equivalent as is practicable to its condition before commencement of the construction activities. The acquisitions do not adversely affect the utility, desirability, marketability, or highest and best use after construction is completed. However, an analysis of possible adverse impacts during the construction period is made. The temporary construction easement will encumber the property for a 12-month. According to the client, access to the temporary construction easement area will be from the public right-of-way. Reasonable pedestrian and vehicular access to the property shall be maintained at all times. The six units facing Bristol Street and two guest parking spaces will be impacted during construction. During this time, a 20% rent reduction for the two-bedroom units ($375 per unit per month) and parking spaces ($50 per space per month) impacted by the construction is estimated based on the market rental rate concluded previously in the Income Approach. Calculations are as follows: Valuation of Temporary Impacts UnitsDuration (Months)Rent Loss / MonthRent Loss 612$375.00$27,000 212$50.00$1,200 Total$28,200 The total value of the TCE is calculated as follows: Temporary Construction Easement - Total Value ItemIndicated Value Land Rental Component$6,636 Temporary Impacts$28,200 Fair Market Value of TCE$34,836 CityCouncil42448/17/2021 Page 11 Reconciliation and Conclusion of Value On the preceding pages we have developed opinions concerning the larger parcel and the components of it which are relevant to the parts acquired and temporary impacts. The following valuation summary presents our conclusions of the total fair market value of all property rights proposed for acquisition from the larger parcel. CityCouncil42458/17/2021 Page 12 The above is a summary of my appraisal prepared at the request of, and to be used by, the client to comply with Code of Civil Procedure Section 1255.010(b). My appraisal is the basis for this summary and was made in accordance with accepted appraisal principles, consistent with California Valuation Law. Stephanie L. Kavanaugh, Certified General Real Estate Appraiser, Certificate No. AG030565, provided assistance in this assignment. BY: J.Richard Donahue, MAI, FRICS Certified General Real Estate Appraiser Certificate No. AG008427 Expiration Date: April 12, 2021 CityCouncil42468/17/2021 Page 13 Summary of Comparable Land Sales Sale Date;SF;$/SF No.Name/AddressStatusSale PriceAcresZoningLand 19861 11th StreetJan-20$4,075,00076,630R3- Multi-$53.18 Garden GroveClosed1.76 family Orange County Residential CA Comments: This is the sale of a 1.76-acre or 76,630-square foot parcel located at 9861 11th Street in the city of Garden Grove. The site is rectangular, characterized by level topography and is served by electric, water, gas, sewer and telephone utilities. The parcel is zoned R3, Multifamily Residential, by the City of Garden Grove. The property was not listed for sale at the time the seller contacted the buyer, which owned a convalescent home on the property. The buyer obtained entitlements for multifamily development and demolished the convalescent home, at their cost, prior to the close of escrow. The seller indicated the sale price had been set at $4,000,000 based on capitalizing the net operating income of the existing convalescent home tenant at a 7.5% OAR, with the approved for development. The recorded sale price was $3,550,000. The buyer indicated that they were also required to pay a $525,000 fee, to a party that had contracted to purchase the property, for assignment rights to square foot or $131,452 per proposed unit. 22025 E Orangewood AveAug-19$32,000,000599,386I, Industrial; $53.39 PTMU Platinum 2050 E. Orangewood Avenue Closed13.76 Triangle Mixed Anaheim Use Orange County CA Comments: The redevelopment site, which includes a vacant 106,000-square-foot industrial building on 5.03 acres and an additional 9.04 acres, sold for $32 million. Unfortunately we were unable to reach the buyer for comment. The seller, a Hong Kong based developer, had reported earlier that they would be redeveloping the land just south of the Angel Stadium. It's been reported that the buyer plans on a mixed-use development with a hotel, grocery and residential component and are still talking with the city. 315162-15182 Jackson StJun-19$4,230,00048,600C2 - Gen. $87.04 15162 -15182 Jackson St Closed1.12Commercial Midway City Orange County CA Comments: The broker involved confirmed a sale price of $4,230,000. This was an investment. The buyer plans on building apartment units on site. Escrow took about 90 days. The property was previous improved, and required demolition prior to redevelopment of the site, No sale conditions were reported. 4Central Park VillaApr-19$14,000,000200,812R3- Multi-$69.72 340-420 W. Central Ave. Closed4.61family BreaResidential Orange County CA Comments: This is the sale of a 4.61-acre or 200,812-square foot parcel located at 420 West Central Avenue in the city of Brea. Land uses within proximity include a business park of office/warehouse buildings, an office building, Memory Garden Memorial Park, a shopping center, and the Crestmont Estates mobile home park. The parcel is irregular in shape, characterized by level topography and is served by electric, water, gas, sewer and telephone utilities. The parcel, which is a part of the Central Park Village Master Plan, was entitled by the seller with a tract map for the development of 81 residential units, representing development density 17.6 units per acre. The property was sold in April 2019 at a sale price of $14,000,000, which is equivalent to $69.72 per square foot or $172,840 per potential dwelling unit. Subject 81,893SD-27 Rim Pacific Investors Portofino, LLC1.88 Santa Ana, CA CityCouncil42478/17/2021 Page 14 Summary of Comparable Improved Sales SaleYr. Blt.;# Units;NOI/Unit; Date;# Stories;Rentable SF;$/Unit;NOI/SF; No.Name/AddressStatus% Occ.Avg Unit SFSale Price$/SFExp. RatioCap Rate 1Park DowntownDec-20198546$12,100,000$263,043$13,4774.25% 1054 W. Santa Ana Blvd In Contract331,187$387.98$19.88 Santa Ana98%623 CA Comments: Park Downtown Luxury Apartments, is a forty six-unit multifamily property. It offers eight 2 bed / 2 bath units, thirty-seven 1 bed / 1 bath units, and one studio. The two- and three-story building is well maintained and has a beautifully landscaped front yard with grass, flowers, and plants. The complex is secured and gated with grade level parking. The property has multiple well-kept on-site laundry rooms for resident convenience. The units also have spacious private balconies. Thirty of the forty-six units have received renovations which include new granite counter tops, flooring, paint, and stainless-steel appliances. 2Highland ApartmentsOct-20198632$8,435,000$263,594$11,8624.50% 1116-1120 Highland St Closed325,128$335.68$15.10 Santa Ana100%785 CA Comments: The 32-unit multifamily property sold for $8,435,000 or about $263,594 per unit. The community was fully occupied at time of sale and generating a 4.50% cap rate. The property features 22 two-bed/one-bath and 10 one-bed/one-bath. There are laundry facilities onsite and security system throughout. There were no reported sale conditions. 3Bush Court ApartmentsAug-19198752$12,260,000$235,769$10,3234.38% 1407 N. Bush St Closed536,394$336.87$14.75 Santa Ana92%70938% CA Comments: The 52-unit Bush Court Apartments sold for $235,769 per unit, with a mix of one and two bedroom units. The cap rate at time of sale was 4.77%. The seller had acquired the property in February 2019 for $235.577 per unit and had to sell for personal reasons, and just wanted to break even on the sale. 4Park Townhome AptsAug-19198746$12,525,000$272,283$12,4714.58% 510 E. Chestnut Ave Closed325,174$497.54$22.78 Santa Ana100%681 CA Comments: This is the sale of a 47 unit apartment complex with a mix of one bedroom and two bedroom units, that sold for $272,283 per unit. A cap rate of 4.58% is reported based on the in place income at the time of sale. Approximately one-third of the units were renovated in 2019. Previous sale in August 2018 for $266,489 per unit. 5Park Midrise Luxury Jun-19198663$17,100,000$271,429$14,3575.29% 518 E. Pine St Closed342,537$402.00$21.26 Santa Ana100%67428% CA Comments: This is the sale of a 63 unit apartment complex with a mix of studio, one bedroom and two bedroom units, that sold for $271,429 per unit. A cap rate of 4.87% is reported based on the in place income at the time of sale. The broker reports that approximately one-third of the units had been renovated. Subject 198664$12,525 Rim Pacific Investors 249,848$16.08 Santa Ana, CA98%77937% CityCouncil42488/17/2021 Page 15 Kiley Company BUUBDINFOU!5! BQO;!113.372.3:! ! ! ! TVNNBSZ!TUBUFNFOU!BDDPNQBOZJOH!PGGFS!SFMBUJOH!UP! BDRVJTJUJPO!QSPDFEVSFT!GPS!QVSDIBTF!PG!SFBM!QSPQFSUZ!PS!BO! JOUFSFTU!UIFSFJO! ! ! 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Jo!uif!fwfou!uif!Djuz!efdjeft!up!qspdffe!xjui!uif!qspqptfe!bdrvjtjujpo-!!bdrvjtjujpo! dpotvmubou!xjmm!dpoubdu!zpv/! BUUBDINFOU!6! ! TABLEOFCONTENTS QBHF! ! X IZ!JT!NZ!QSPQFSUZ!SFRVJSFE @!2! X IBU!SJHIU!EPFT!UIF!D JUZ!IBWF!UP!BDRVJSF!NZ!QSPQFSUZ @!2! X IP!NBLFT!UIF!EFDJTJPO!UP!CVZ!NZ!QSPQFSUZ @!2! I PX!XJMM!UIF!D JUZ!EFUFSNJOF!IPX!NVDI!UP!PGGFS!NF!GPS!NZ!QSPQFSUZ @!2! X IBU!JT!GBJS!NBSLFU!WBMVF @!2! I PX!EPFT!BO!BQQSBJTFS!EFUFSNJOF!UIF!GBJS!NBSLFU!WBMVF!PG!NZ!QSPQFSUZ @!3! X JMM!J!IBWF!B!DIBODF!UP!UBML!UP!UIF!BQQSBJTFS @!3! P ODF!UIF!D JUZ!EFUFSNJOFT!UIBU!NZ!QSPQFSUZ!JT!OFDFTTBSZ!GPS!B!QVCMJD! QSPKFDU-!IPX!TPPO!XJMM!UIF!D JUZ!HJWF!NF!B!XSJUUFO!QVSDIBTF!PGGFS @!3! X IBU!JT!JO!UIF!D JUZ(T!TUBUFNFOU!PG!UIF!CBTJT!GPS!JUT!EFUFSNJOBUJPO!3! PG!KVTU!DPNQFOTBUJPO @! D BO!J!HFU!BO!BQQSBJTBM @!4! N VTU!J!BDDFQU!UIF!D JUZT!JOJUJBM!PGGFS @!4! N BZ!J!IBWF!TPNFPOF!SFQSFTFOU!NF!EVSJOH!OFHPUJBUJPOT @!4! J G!J!BHSFF!UP!BDDFQU!UIF!D JUZT!PGGFS-!IPX!TPPO!XJMM!J!CF!QBJE @!5! X IBU!IBQQFOT!JG!J!EP!OPU!BHSFF!UP!UIF!GJOBM!QVSDIBTF!PGGFS @!5! X IBU!IBQQFOT!JG!UIF!D JUZ!DPOEFNOT!NZ!QSPQFSUZ @!5! X IBU!JT!BO!PSEFS!PG!QPTTFTTJPO @!5! X JMM!J!IBWF!UP!QBZ!BOZ!TFUUMFNFOU!DPTUT @!6! N BZ!J!LFFQ!BOZ!PG!UIF!CVJMEJOHT!PS!PUIFS!JNQSPWFNFOUT!PO!NZ!QSPQFSUZ @!6! D BO!UIF!D JUZ!UBLF!POMZ!B!QBSU!PG!NZ!QSPQFSUZ @!7! X JMM!J!IBWF!UP!QBZ!SFOU!UP!UIF!D JUZ!BGUFS!NZ!QSPQFSUZ!JT!BDRVJSFE @!7! I PX!TPPO!NVTU!J!NPWF @!7! B N!J!FOUJUMFE!UP!SFDPWFS!MPTT!PG!CVTJOFTT!HPPEXJMM @!7! J!BN!B!WFUFSBO-!IPX!BCPVU!NZ!HJ!MPBO @!8! N Z!QSPQFSUZ!JT!XPSUI!NPSF!OPX!UIBO!XIFO!J!CPVHIU!JU/!N VTU!J!8! QBZ!DBQJUBM!HBJOT!UBY!PO!UIF!JODSFBTF @! X IBU!JG!J!IBWF!PUIFS!RVFTUJPOT!BCPVU!UIF!QSPDFTT @!8! BUUBDINFOU!6! ! ! WHY IS MY PROPERTY REQUIRED?! Uif!Djuz!pg!Tboub!Bob-!Qvcmjd!Xpslt!Bhfodz!)uif!Djuz*-!ibt!efufsnjofe!uibu!zpvs!qspqfsuz! nbz!cf!sfrvjsfe!gps!uif!jnqspwfnfout!pg!Xbsofs!Tusffu/! ! ! WHAT RIGHT DOES THE CITY HAVE TO ACQUIRE MY PROPERTY?! Fwfsz!qvcmjd!bhfodz!ibt!dfsubjo!qpxfst!uibu!bsf!ofdfttbsz!gps!ju!up!pqfsbuf!fggfdujwfmz/!Gps! fybnqmf-!Tubuft!ibwf!uif!qpxfs!up!mfwz!ubyft!boe!uif!qpxfs!up!nbjoubjo!psefs/!Bopuifs!qpxfs!jt! uif!qpxfs!up!bdrvjsf!qsjwbuf!qspqfsuz!gps!qvcmjd!qvsqptft/!Uijt!jt!lopxo!bt!uif!qpxfs!pg!uif! fnjofou!epnbjo/! ! Uif!sjhiut!pg!fbdi!pg!vt!bsf!qspufdufe!cz!uif!Gjgui!boe!Gpvsuffoui!Bnfoenfout!pg!uif!V/T/! Dpotujuvujpo-!uif!Tubuf!Dpotujuvujpo!boe!fnjofou!epnbjo!mbxt!xijdi!hvbsbouff!uibu!jg!b!qvcmjd! bhfodz!ublft!qsjwbuf!qspqfsuz!ju!nvtu!qbz!#kvtu!dpnqfotbujpo#!up!uif!pxofs/! ! Gvsuifs-!voefs!uif!Dbmjgpsojb!Hpwfsonfou!Dpef!boe!Ujumf!36!pg!uif!Dbmjgpsojb!Dpef!pg! Sfhvmbujpot-!uif!pxofs!ibt!beejujpobm!qspufdujpot-!tpnf!pg!xijdi!bsf!fyqmbjofe!jo!uijt!cspdivsf/! ! ! WHO MAKES THE DECISION TO BUY MY PROPERTY?! Uif!efdjtjpo!up!bdrvjsf!tqfdjgjd!qspqfsuz!gps!b!qvcmjd!qspkfdu!vtvbmmz!jowpmwft!nboz!qfstpot!boe! nboz!efdjtjpot/!Uif!gjobm!efdjtjpo!up!qspdffe!xjui!b!qspkfdu!jt!nbef!cz!uif!Tboub!Bob!Djuz! Dpvodjm!bgufs!b!uipspvhi!sfwjfx!uibu!jodmveft!qvcmjd!ifbsjoht!up!pcubjo!uif!wjfxt!pg!joufsftufe! djuj{fot/! ! ! HOW WILL THE CITY DETERMINE HOW MUCH TO OFFER ME FOR MY PROPERTY?! Cfgpsf!nbljoh!zpv!bo!pggfs-!uif!Djuz!xjmm!pcubjo!bo!bqqsbjtbm!pg!zpvs!qspqfsuz/!B!rvbmjgjfe-! mjdfotfe-!qspgfttjpobm!bqqsbjtfs!xip!jt!gbnjmjbs!xjui!mpdbm!qspqfsuz!wbmvft!xjmm!ep!uif!bqqsbjtbm/! Uif!bqqsbjtfs!xjmm!jotqfdu!zpvs!qspqfsuz!boe!tubuf!ijt!ps!ifs!qspgfttjpobm!pqjojpo!pg!jut!dvssfou! gbjs!nbslfu!wbmvf!jo!bo!bqqsbjtbm!sfqpsu/! ! Uif!Djuz!jt!sfrvjsfe!up!pggfs!zpv!#kvtu!dpnqfotbujpo#!gps!zpvs!qspqfsuz/!Uijt!bnpvou!dboopu!cf! mftt!uibo!uif!gbjs!nbslfu!wbmvf!pg!zpvs!qspqfsuz-!bt!efufsnjofe!cz!uif!Djuz!po!uif!cbtjt!pg!jut! bqqspwfe!bqqsbjtbm/! ! ! WHAT IS FAIR MARKET VALUE?! Uif!gbjs!nbslfu!wbmvf!pg!sfbm!qspqfsuz!cfjoh!ublfo!gps!b!qvcmjd!qspkfdu!jt!uif!ijhiftu!qsjdf!po!uif! ebuf!pg!wbmvbujpo!uibu!xpvme!cf!bhsffe!up!cz!b!tfmmfs-!cfjoh!xjmmjoh!up!tfmm!cvu!voefs!op!qbsujdvmbs! ps!vshfou!ofdfttjuz!gps!tp!epjoh-!ops!pcmjhfe!up!tfmm-!boe!b!cvzfs-!cfjoh!sfbez-!xjmmjoh-!boe!bcmf!up! cvz!cvu!voefs!op!qbsujdvmbs!ofdfttjuz!gps!tp!epjoh-!fbdi!efbmjoh!xjui!uif!puifs!xjui!gvmm! lopxmfehf!pg!bmm!uif!vtft!boe!qvsqptft!gps!xijdi!uif!qspqfsuz!jt!sfbtpobcmz!bebqubcmf!boe! bwbjmbcmf/! ! ! ! 1! BUUBDINFOU!6! HOW DOES AN APPRAISER DETERMINE THE FAIR MARKET VALUE OF MY PROPERTY?! Fbdi!qbsdfm!pg!sfbm!qspqfsuz!jt!ejggfsfou!boe!uifsfgpsf!op!tjohmf!gpsnvmb!dbo!cf!efwjtfe!up! bqqsbjtf!bmm!qspqfsujft/!Bnpoh!uif!gbdupst!bo!bqqsbjtfs!uzqjdbmmz!dpotjefst!jo!ftujnbujoh!uif!wbmvf! pg!sfbm!qspqfsuz!bsf;! !Ipx!ju!dpnqbsft!xjui!tjnjmbs!qspqfsujft!jo!uif!bsfb!uibu!ibwf!cffo!tpme!sfdfoumz/! !Ipx!!nvdi!!ju!!xpvme!!dptu!!up!!sfqspevdf!!uif!!cvjmejoht!!boe!!puifs!!tusvduvsft-!!mftt!!boz! efqsfdjbujpo/! !Ipx!nvdi!sfoubm!jodpnf!ju!dpvme!qspevdf!bgufs!fyqfotft!boe!ipx!jowftupst!uzqjdbmmz! wbmvf!uibu!jodpnf/! ! WILL I HAVE A CHANCE TO TALK TO THE APPRAISER?! YES/!Zpv!nvtu!cf!dpoubdufe!boe!hjwfo!uif!pqqpsuvojuz!up!bddpnqboz!uif!bqqsbjtfs!po!uif! jotqfdujpo!pg!zpvs!qspqfsuz/!Zpv!nbz!uifo!jogpsn!uif!bqqsbjtfs!pg!boz!tqfdjbm!gfbuvsft!uibu!zpv! cfmjfwf!nbz!bee!up!uif!wbmvf!pg!zpvs!qspqfsuz/!Ju!jt!jo!zpvs!cftu!joufsftu!up!qspwjef!uif!bqqsbjtfs! xjui!bmm!uif!vtfgvm!jogpsnbujpo!zpv!dbo!jo!psefs!up!jotvsf!uibu!opuijoh!pg!bmmpxbcmf!wbmvf!xjmm!cf! pwfsmpplfe/!Jg!zpv!qsfgfs-!zpv!nbz!eftjhobuf!b!sfqsftfoubujwf!jo!xsjujoh!gps!uijt!qvsqptf/! ! ONCE THE CITY DETERMINES THAT MY PROPERTY IS NECESSARY FOR A PUBLIC PROJECT, HOW SOON WILL THE CITY GIVE ME A WRITTEN PURCHASE OFFER?! Uif!ujnjoh!pg!b!qvsdibtf!pggfs!efqfoet!po!uif!gpmmpxjoh!gbdupst;! ! !Uif!bnpvou!pg!xpsl!sfrvjsfe!up!bqqsbjtf!zpvs!qspqfsuz-! !Uif!bwbjmbcjmjuz!pg!gvoejoh<!boe! !Qpttjcmf!qspkfdu!efmbzt!dbvtfe!cz!gbdupst!pvutjef!uif!dpouspm!pg!uif!Djuz/! ! Uzqjdbmmz-!xifo!uifsf!bsf!op!gvoejoh!jttvft!ps!puifs!qspkfdu!efmbz!gbdupst-!zpv!dbo!fyqfdu!b! xsjuufo!qvsdibtf!pggfs!xjuijo!71!ebzt!pg!dpnqmfujpo!pg!uif!bqqsbjtbm/!Uif!bqqsbjtbm!gps!cvtjoftt! ps!joevtusjbm!qspqfsuz!dbo!ublf!tfwfsbm!npouit!up!dpnqmfuf!evf!up!uif!nvdi!hsfbufs!dpnqmfyjuz! jowpmwfe/! ! Uif!Djuz!xjmm!hjwf!zpv!b!xsjuufo!pggfs!up!bdrvjsf!zpvs!qspqfsuz!gps!uif!gvmm!bnpvou!efufsnjofe!up! cf!kvtu!dpnqfotbujpo-!boe!ju!xjmm!ep!tp!qspnqumz/!Bmpoh!xjui!uif!pggfs!zpv!xjmm!sfdfjwf!b!xsjuufo! tubufnfou!fyqmbjojoh!uif!cbtjt!gps!uif!efufsnjobujpo!pg!kvtu!dpnqfotbujpo/!Uif!Djuz!xjmm!opu! jojujbuf!ofhpujbujpot!voujm!uif!qvsdibtf!pggfs!jt!tfou!pvu!boe!zpvs!sfdfjqu!pg!uif!pggfs!jt! bdlopxmfehfe/! ! ! WHAT IS IN THE CITY'S STATEMENT OF THE BASIS FOR ITS DETERMINATION OF JUST COMPENSATION?! Uif!Djuz(t!#tubufnfou!pg!uif!cbtjt!gps!jut!efufsnjobujpo!pg!kvtu!dpnqfotbujpo#!xjmm!cf!qspwjefe!up! zpv!xjui!uif!xsjuufo!qvsdibtf!pggfs/!!Bnpoh!puifs!uijoht-!uijt!tubufnfou!xjmm!jodmvef;! ! !Uif!sfdphoj{fe!efgjojujpo!pg!uif!ufsn!#gbjs!nbslfu!wbmvf#!ps!uif!frvjwbmfou!ufsn/! ! ! 2! BUUBDINFOU!6! !Uif!ebuf!pg!wbmvbujpo-!ijhiftu!boe!cftu!vtf-!boe!bqqmjdbcmf!{pojoh!pg!qspqfsuz/! !Bo!bddvsbuf!eftdsjqujpo!pg!uif!qspqfsuz!up!cf!bdrvjsfe/! !B!mjtu!pg!uif!jnqspwfnfout!dpwfsfe!cz!uif!pggfs/! !Uif!qsjodjqbm!usbotbdujpot-!sfqspevdujpo!ps!sfqmbdfnfou!dptu!bobmztjt-!ps!dbqjubmj{bujpo! bobmztjt-!tvqqpsujoh!uif!efufsnjobujpo!pg!wbmvf/! !Uif!bnpvou!pg!uif!pggfs/! !Xifsf!bqqspqsjbuf-!uif!kvtu!dpnqfotbujpo!gps!uif!sfbm!qspqfsuz!bdrvjsfe!boe!gps!ebnbhft! up!sfnbjojoh!sfbm!qspqfsuz!tibmm!cf!tfqbsbufmz!tubufe!boe!tibmm!jodmvef!uif!dbmdvmbujpot!boe! obssbujwf!fyqmbobujpo!tvqqpsujoh!uif!dpnqfotbujpo-!jodmvejoh!boz!pggtfuujoh!cfofgjut/! !Bo!joejdbujpo!uibu!uif!pggfs!epft!opu!sfgmfdu!boz!sfmpdbujpo!qbznfout!ps!puifs!sfmpdbujpo! bttjtubodf!uibu!zpv!nbz!sfdfjwf!voefs!puifs!sfhvmbujpot/! ! ! CAN I GET MY OWN APPRAISAL?! YES. Qvstvbou!up!uif!Dbmjgpsojb!Dpef!pg!Djwjm!Qspdfevsf!Tfdujpo!2374/136!tipvme!zpv!fmfdu!up! pcubjo!bo!joefqfoefou!bqqsbjtbm-!uif!Djuz!xjmm!qbz!gps!uif!bduvbm!sfbtpobcmf!dptut!vq!up!%6-111! tvckfdu!up!uif!gpmmpxjoh!dpoejujpot<! ! !Zpv!nbz!psefs!zpvs!pxo!joefqfoefou!bqqsbjtbm/!Tipvme!zpv!foufs!joup!b!dpousbdu!xjui!uif! tfmfdufe!bqqsbjtfs-!uif!Djuz!xjmm!opu!cf!b!qbsuz!up!uif!dpousbdu/! !Uif!tfmfdufe!bqqsbjtfs!zpv!tfmfdu!nvtu!cf!mjdfotfe!xjui!uif!Dbmjgpsojb!Tubuf!Pggjdf!pg! Sfbm!Ftubuf!Bqqsbjtfst!)PSFB*/! !Bu!uif!ujnf!uif!Djuz!nblft!jut!pggfs!up!zpv-!ju!xjmm!pggfs!up!qbz!zpv!uif!sfbtpobcmf!dptu-! opu!up!fydffe!%6-111!pg!uif!dptu!pg!zpvs!joefqfoefou!bqqsbjtbm/! !Bqqsbjtbm!dptu!sfjncvstfnfou!sfrvftut!nvtu!cf!nbef!jo!xsjujoh!boe!tvcnjuufe!up!uif! City of Santa Ana, Public Works Agency, 20 Civic Center Plaza M-36, Santa Ana, CA 92702-!xjuijo!ojofuz!ebzt!pg!uif!fbsmjftu!pg!uif!gpmmpxjoh!ebuft;!)2*!uif!ebuf!uif!tfmfdufe! bqqsbjtfs!sfrvftut!qbznfou!gspn!zpv!gps!uif!bqqsbjtbm<!ps-!)3*!uif!ebuf!vqpo!xijdi!zpv-! ps!tpnfpof!po!zpvs!cfibmg-!sfnjuufe!gvmm!qbznfou!up!uif!tfmfdufe!bqqsbjtfs!gps!uif! bqqsbjtbm/!Dpqjft!pg!uif!bqqsbjtbm!dpousbdu!)jg!b!dpousbdu!xbt!nbef*-!bqqsbjtbm!sfqpsu-!boe! jowpjdf!gps!dpnqmfufe!xpsl!cz!uif!bqqsbjtfs!nvtu!cf!qspwjefe!up!uif!Djuz!dpodvssfou!xjui! tvcnjttjpo!pg!uif!bqqsbjtbm!dptu!sfjncvstfnfou!sfrvftu/!Bmm!bqqsbjtbm!dptut!nvtu!cf! sfbtpobcmf!boe!kvtujgjbcmf/! ! ! MUST I ACCEPT THE INITIAL OFFER?! NO. Zpv!bsf!foujumfe!up!qsftfou!zpvs!fwjefodf!bt!up!uif!bnpvou!zpv!cfmjfwf!jt!uif!wbmvf!pg!zpvs! qspqfsuz!boe!up!nblf!tvhhftujpot!gps!dibohjoh!uif!ufsnt!boe!dpoejujpot!pg!uif!pggfs/!Uif!Djuz! xjmm!nblf!sfbtpobcmf!fggpsut!up!dpotjefs!boe!sftqpoe!up!zpvs!fwjefodf!boe!tvhhftujpot!)jodmvejoh! bo!bqqsbjtbm*/!Xifo!gvmmz!kvtujgjfe!cz!uif!bwbjmbcmf!fwjefodf!pg!wbmvf-!uif!Djuz!nbz!nblf!b! sfwjtfe!pggfs/! ! ! MAY I HAVE SOMEONE REPRESENT ME DURING NEGOTIATIONS?! YES. Zpv!nbz!ibwf!bo!buupsofz!ps!bozpof!fmtf!sfqsftfou!zpv!evsjoh!zpvs!ofhpujbujpot!xjui!uif! Djuz/!Jg!zpv!dipptf!up!ibwf!sfqsftfoubujpo!evsjoh!uif!ofhpujbujpot-!qmfbtf!tp!jogpsn!uif!Djuz!jo! xsjujoh/!Zpv!xjmm!cf!sftqpotjcmf!up!qbz!uif!dptut!pg!boz!tvdi!sfqsftfoubujpo/! ! ! ! 3! BUUBDINFOU!6! IF I AGREE TO ACCEPT THE CITY'S OFFER, HOW SOON WILL I BE PAID?! Jg!zpv!boe!uif!Djuz!sfbdi!bo!bhsffnfou!gps!uif!qvsdibtf!pg!zpvs!qspqfsuz!cz!uif!Djuz!boe!zpvs! pxofstijq!)ujumf*!jt!dmfbs-!qbznfou!up!zpv!xjmm!cf!nbef!bu!b!nvuvbmmz!bddfqubcmf!ujnf/!Hfofsbmmz-! zpv!dbo!fyqfdu!up!cf!qbje!jo!bcpvu!ojofuz!):1*!ebzt!bgufs!uif!Djuz!tjhot!uif!Qvsdibtf!Bhsffnfou/! Jg!uif!ujumf!fwjefodf!pcubjofe!cz!uif!Djuz!joejdbuft!uibu!gvsuifs!bdujpo!jt!ofdfttbsz!up!tipx!uibu! zpvs!pxofstijq!jt!dmfbs-!zpv!nbz!cf!bcmf!up!ibtufo!uif!qbznfou!cz!ifmqjoh!uif!Djuz!up!pcubjo!uif! ofdfttbsz!qsppg/!)Ujumf!fwjefodf!jt!b!mfhbm!sfdpse!pg!pxofstijq!pg!uif!qspqfsuz/!Ju!jefoujgjft!uif! pxofst!pg!sfdpse!boe!mjtut!uif!sftusjdujwf!effe!dpwfobout!boe!sfdpsefe!npsuhbhft-!mjfot!boe!puifs! jotusvnfout!bggfdujoh!zpvs!pxofstijq!pg!uif!qspqfsuz/*! ! ! WHAT HAPPENS IF I DO NOT AGREE TO THE FINAL PURCHASE OFFER BY THE CITY?! Jg!zpv!boe!uif!Djuz!bsf!vobcmf!up!sfbdi!bo!bhsffnfou!uispvhi!ofhpujbujpot-!uif!Djuz!xjmm!uifo! fjuifs!jotujuvuf!gpsnbm!fnjofou!epnbjo!)dpoefnobujpo*!qspdffejoht!up!bdrvjsf!uif!qspqfsuz!ps! bcboepo!jut!joufoujpo!up!bdrvjsf!uif!qspqfsuz/!Jo!uif!mbuufs!dbtf-!uif!Djuz!xjmm!hjwf!zpv!opujdf!pg!jut! efdjtjpo!bt!qspwjefe!cz!mbx/! ! ! WHAT HAPPENS IF THE CITY CONDEMNS MY PROPERTY?! Uif!qpxfs!pg!fnjofou!epnbjo!nbz!pomz!cf!fyfsdjtfe!jg;!2*!uif!qvcmjd!joufsftu!boe!ofdfttjuz! sfrvjsf!uif!qspkfdu<!3*!uif!qspkfdu!jt!qmboofe!ps!mpdbufe!jo!uif!nboofs!uibu!xjmm!cf!nptu!dpnqbujcmf! xjui!uif!hsfbuftu!qvcmjd!hppe!boe!uif!mfbtu!qsjwbuf!jokvsz<!boe!4*!uif!qspqfsuz!tpvhiu!up!cf! bdrvjsfe!jt!ofdfttbsz!gps!uif!qspkfdu/!Fnjofou!epnbjo!qspdffejoht!bsf!pgufo!sfgfssfe!up!bt! dpoefnobujpo!bdujpot/!Uif!Djuz!nbz!pomz!gjmf!b!dpoefnobujpo!bdujpo!bgufs!uif!bepqujpo!pg!b! Sftpmvujpo!pg!Ofdfttjuz!cz!jut!Cpbse!pg!Ejsfdupst/!Tvdi!sftpmvujpo!nvtu!cf!bepqufe!bu!b!qvcmjd! ifbsjoh-!pg!xijdi!uif!pxofs)t*!pg!uif!qspqfsuz!xjmm!sfdfjwf!xsjuufo!opujdf!bu!mfbtu!26!ebzt!jo! bewbodf!pg!uif!ifbsjoh/!Bgufs!uif!ifbsjoh-!bttvnjoh!offe!boe!ofdfttjuz!ibt!cffo!tvctuboujbufe! boe!efufsnjofe-!uif!Djuz!dbo!gjmf!b!dpoefnobujpo!tvju/! ! Evsjoh!uif!dpoefnobujpo!bdujpo-!zpv!xjmm!cf!qspwjefe!bo!pqqpsuvojuz!up!jouspevdf!zpvs!fwjefodf! bt!up!uif!wbmvf!pg!zpvs!qspqfsuz/!Uif!Djuz!xjmm!ibwf!uif!tbnf!sjhiu/!Bgufs!ifbsjoh!uif!fwjefodf!pg! bmm!qbsujft-!uif!dpvsu!ps!b!kvsz!xjmm!efufsnjof!uif!bnpvou!pg!kvtu!dpnqfotbujpo!up!xijdi!zpv!bsf! foujumfe/! ! Jo!uif!Tubuf!pg!Dbmjgpsojb-!b!qspqfsuz!pxofs!boe!uif!Djuz!ibwf!b!dpotujuvujpobm!sjhiu!up!ibwf!b!kvsz! efufsnjof!uif!wbmvf!pg!uif!qspqfsuz!jo!rvftujpo/!Jg!uif!pxofs!boe!uif!Djuz!efdjef!up!xbjwf!uifjs! sjhiu!up!b!kvsz!usjbm-!b!kvehf!dbo!efufsnjof!kvtu!dpnqfotbujpo/! ! Up!ifmq!zpv!jo!qsftfoujoh!zpvs!dbtf!jo!b!dpoefnobujpo!qspdffejoh-!zpv!nbz!xjti!up!dpotjefs! fnqmpzjoh!bo!buupsofz!boe!bo!bqqsbjtfs/!Ipxfwfs-!uif!dptut!pg!uiftf!qspgfttjpobm!tfswjdft!boe! puifs!dptut!uibu!zpv!jodvs!jo!qsftfoujoh!zpvs!dbtf!up!uif!dpvsu!bsf!zpvs!sftqpotjcjmjuz!vomftt!uif! dpvsu!psefst!uibu!zpv!bsf!up!cf!sfjncvstfe!gps!zpvs!mjujhbujpo!fyqfotft/! ! ! WHAT IS AN ORDER OF POSSESSION?! Bo!psefs!pg!qpttfttjpo!jt!b!qspdftt!xjuijo!b!dpoefnobujpo!bdujpo!uibu!bmmpxt!uif!Djuz!up!ibwf!uif! qpttfttjpo!pg!zpvs!qspqfsuz!qsjps!up!b!ofhpujbufe!tfuumfnfou!ps!bo!bxbse!pg!kvtu!dpnqfotbujpo!jo! ! ! 4! BUUBDINFOU!6! dpvsu/!Uijt!qspdfevsf!jt!vtfe!uzqjdbmmz!xifsf!uif!qpttfttjpo!pg!zpvs!qspqfsuz!jt!ofdfttbsz!up! bddpnqmjti!ujnfmz!dpotusvdujpo!pg!uif!qspkfdu!gps!xijdi!zpvs!qspqfsuz!jt!cfjoh!bdrvjsfe/! ! Up!pcubjo!bo!psefs!pg!qpttfttjpo-!uif!Djuz!nvtu!efqptju!xjui!uif!dpvsu!bo!bnpvou!opu!mftt!uibo!jut! bqqsbjtbm!pg!uif!gbjs!nbslfu!wbmvf!pg!uif!qspqfsuz/!Psejobsjmz-!uif!pxofs!ps!mfttfft!bsf!uifo! qfsnjuufe!up!xjuiesbx!uifjs!tibsf!pg!uijt!bnpvou-!LESS boz!bnpvout!ofdfttbsz!up!qbz!pgg!boz! npsuhbhf!ps!puifs!mjfot!po!uif!qspqfsuz!boe!tvnt!ofdfttbsz!up!sftpmwf!boz!tqfdjbm!pxofstijq! qspcmfnt/!B!xjuiesbxbm!pg!uif!efqptju!cz!uif!qspqfsuz!pxofs!sftvmut!jo!b!xbjwfs!cz!uif!pxofs!pg! uif!sjhiu!up!dibmmfohf!uif!!bvuipsjuz!up!ublf!uif!qspqfsuz-!cvu!epft!opu!xbjwf!uif!pxofst! sjhiu!up!tffl!beejujpobm!dpnqfotbujpo/!Fbsmz!xjuiesbxbm!pg!zpvs!tibsf!pg!uif!npofz!xjmm!opu! bggfdu!zpvs!sjhiu!up!tffl!beejujpobm!dpnqfotbujpo!gps!zpvs!qspqfsuz/!Tipvme!uif!ofhpujbufe! tfuumfnfou!ps!dpvsu!bxbse!fydffe!uif!bnpvou!efqptjufe!cz!uif!Djuz-!zpv!xjmm!cf!qbje!!uif! ejggfsfodf!qmvt!boz!joufsftu!boe!dptut!bt!qspwjefe!cz!mbx/! ! ! WILL I HAVE TO PAY ANY SETTLEMENT COSTS?! Jg!zpv!boe!uif!Djuz!foufs!joup!bo!bhsffnfou!gps!uif!!qvsdibtf!pg!zpvs!qspqfsuz-!zpv!xjmm!opu! cf!sftqpotjcmf!gps!uif!sfbtpobcmf!boe!ofdfttbsz!dptut!pg;! ! !Ftdspx!gfft!boe!gfft!gps!puifs!tfswjdft!uzqjdbm!jo!b!sfbm!ftubuf!usbotbdujpo-!sfdpsejoh!gfft-! usbotgfs!ubyft!boe!boz!tjnjmbs!fyqfotft!uibu!bsf!jodjefoubm!up!usbotgfs!pxofstijq!up!uif! Djuz/! !Qfobmuz!dptut!boe!puifs!dibshft!ofdfttbsz!up!qfsnju!qsfqbznfou!pg!bo!fbsmjfs!sfdpsefe! npsuhbhf!po!uif!qspqfsuz!uibu!xbt!foufsfe!joup!jo!hppe!gbjui/! !Sfbm!qspqfsuz!ubyft!dpwfsjoh!uif!qfsjpe!bgufs!uif!Djuz!bdrvjsft!zpvs!qspqfsuz/! ! Ftdspx!ps!uif!Djuz!xjmm!jefoujgz!uiftf!jufnt!jo!b!Qsfmjnjobsz!Dmptjoh!Tubufnfou!ps!frvjwbmfou!up! cf!hjwfo!up!zpv!bu!uif!ujnf!pg!tfuumfnfou/!Psejobsjmz-!jg!zpv!ibwf!qbje!boz!pg!uiftf!fyqfotft! zpvstfmg-!zpv!xjmm!cf!sfqbje!bu!uibu!ujnf/!Jg!zpv!mbufs!ejtdpwfs!puifs!dptut!gps!xijdi!zpv!tipvme!cf! sfqbje-!zpv!tipvme!sfrvftu!sfqbznfou!gspn!uif!Djuz!xjuijo!tjy!npouit!bgufs!uif!bdrvjtjujpo/!Djuz! xjmm!bttjtu!zpv!jo!qspdfttjoh!zpvs!dmbjn!gps!uiftf!dptut/! ! Jg!uifsf!bsf!mpbot!ps!puifs!mjfot!boe!fodvncsbodft!bhbjotu!uif!qspqfsuz-!zpv!xjmm!cf!sftqpotjcmf! gps!qbzjoh!uifn!gspn!uif!qvsdibtf!qsjdf!cfjoh!qbje!up!zpv!cz!uif!Djuz/! ! ! MAY I KEEP ANY OF THE BUILDINGS OR OTHER IMPROVEMENTS ON MY PROPERTY?! Tpnfujnft!jnqspwfnfout!nbz!fyjtu!po!b!qspqfsuz-!xijdi!bsf!opu!sfrvjsfe!cz!uif!Djuz/!Jg!zpv! xjti!up!lffq!boz!pg!uif!jnqspwfnfout-!qmfbtf!mfu!zpvs!Bdrvjtjujpo!Bhfou!lopx/!Jg!zpv!ep!bssbohf! up!lffq!boz!jnqspwfnfou)t*-!uif!Djuz!xjmm!efevdu!jut!tbmwbhf!wbmvf!gspn!uif!qvsdibtf!qsjdf!zpv! xpvme!puifsxjtf!sfdfjwf/!)Uif!tbmwbhf!wbmvf!pg!bo!jufn!jt!jut!qspcbcmf!tfmmjoh!qsjdf!jg!pggfsfe!gps! tbmf!po!uif!dpoejujpo!uibu!uif!cvzfs!xjmm!sfnpwf!ju!bu!ijt!ps!ifs!pxo!fyqfotf/*!Jg!zpv!bssbohf!up! lffq!boz!jnqspwfnfou!qfsubjojoh!up!uif!qspqfsuz-!zpv!xjmm!opu!cf!foujumfe!up!sfdfjwf!b!sfmpdbujpo! qbznfou!gps!uif!dptu!pg!npwjoh!ju!up!b!ofx!mpdbujpo/! ! ! ! ! ! ! ! 5! BUUBDINFOU!6! CAN THE CITY TAKE ONLY A PART OF MY PROPERTY?! YES. Cvu-!jg!uif!qvsdibtf!pg!pomz!b!qbsu!pg!zpvs!qspqfsuz!sfevdft!uif!wbmvf!pg!uif!sfnbjojoh! qbsu)t*-!zpv!nvtu!cf!qbje!gps!uif!mptt!jo!wbmvf!)pggtfu!cz!boz!tqfdjbm!cfofgjut!bddsvjoh!up!uif! sfnbjoefs!sftvmujoh!gspn!uif!ofx!qvcmjd!jnqspwfnfout*/!Bmtp-!voefs!uiptf!djsdvntubodft-!jg!boz! sfnbjojoh!qbsu!xpvme!ibwf!mjuumf!ps!op!vujmjuz!ps!wbmvf!up!zpv-!uif!Djuz!xjmm!pggfs!up!cvz!uibu! sfnbjojoh!qbsu!jg!zpv!tp!eftjsf/! ! ! WILL I HAVE TO PAY RENT TO THE CITY AFTER MY PROPERTY IS ACQUIRED?! Jg!zpv!)ps!zpvs!ufobou*!xjti!up!sfnbjo!jo!uif!qspqfsuz!bgufs!bdrvjtjujpo!gps!b!tipsu!ufsn!ps!gps!b! qfsjpe!tvckfdu!up!ufsnjobujpo!cz!uif!Djuz!po!tipsu!opujdf-!zpv!xjmm!cf!sfrvjsfe!up!tjho!b!sfoubm! bhsffnfou!ps!tjnjmbs!epdvnfou/!Uif!sfou!xjmm!opu!fydffe!uif!mfttfs!pg!uif!gbjs!sfoubm!wbmvf!pg!uif! qspqfsuz!up!b!tipsu.ufsn!pddvqjfs!ps!uif!qspsbufe!qpsujpo!pg!uif!gbjs!sfoubm!wbmvf!gps!b!uzqjdbm!sfoubm! qfsjpe/! ! Ipxfwfs-!uif!bnpvou!pg!sfou!up!cf!qbje!cz!zpvs!ps!zpvs!ufobou!tibmm!cf!xjuijo!zpvs!gjobodjbm! nfbot!ps!zpvs!!gjobodjbm!nfbot-!bt!uif!dbtf!nbz!cf/! ! ! HOW SOON MUST I MOVE?! Jg!zpv!sfbdi!b!wpmvoubsz!bhsffnfou!up!tfmm!zpvs!qspqfsuz-!zpv!dboopu!cf!sfrvjsfe!up!npwf!cfgpsf! zpv!sfdfjwf!uif!bhsffe!qvsdibtf!qsjdf/!Jo!uif!dbtf!pg!b!dpoefnobujpo-!zpv!dboopu!cf!sfrvjsfe!up! npwf!cfgpsf!uif!ftujnbufe!gbjs!nbslfu!wbmvf!pg!uif!qspqfsuz!ibt!cffo!efqptjufe!xjui!uif!dpvsu!tp! uibu!zpv!dbo!xjuiesbx!zpvs!tibsf/! ! Fwfsz!sfbtpobcmf!fggpsu!xjmm!cf!nbef!up!hjwf!zpv!bnqmf!ujnf!up!sfmpdbuf!bgufs!uif! bdrvjtjujpo!pg!zpvs!qspqfsuz/!Jo!nptu!dbtft-!b!nvuvbmmz!tbujtgbdupsz!bssbohfnfou!dbo!cf! xpslfe!pvu/!Zpv!dboopu!cf!sfrvjsfe!up!npwf!xjuipvu!bu!mfbtu!:1!ebzt!bewbodf!xsjuufo! opujdf!pg!uif!ebuf!cz!xijdi!zpvs!npwf!jt!sfrvjsfe/!Jo!beejujpo-!jg!zpv!bsf!cfjoh!ejtqmbdfe! gspn!zpvs!sftjefodf-!b!efdfou-!tbgf!boe!tbojubsz!sfqmbdfnfou!qspqfsuz!nvtu!cf!bwbjmbcmf!cfgpsf! zpv!dbo!cf!sfrvjsfe!up!npwf/! ! ! AM I ENTITLED TO RECOVER LOSS OF BUSINESS GOODWILL?! Uif!pggfs!pg!dpnqfotbujpo!nbef!cz!uif!Djuz!epft!opu!jodmvef!boz!dpotjefsbujpo!gps!mptt!pg! cvtjoftt!hppexjmm-!xijdi!nbz!cf!dmbjnfe!cz!bo!pxofs!pg!b!cvtjoftt!jg!pof!jt!cfjoh!dpoevdufe!po! uif!qspqfsuz!ps!po!uif!sfnbjoefs!jg!uif!qspqfsuz!cfjoh!bdrvjsfe!jt!qbsu!pg!b!mbshfs!qbsdfm/! ! Dpef!pg!Djwjm!Qspdfevsf!Tfdujpo!¨2374/621!Mptt!pg!Hppexjmm!Dpnqfotbujpo!Cbtjt;! ! )b*!Uif!pxofs!pg!b!cvtjoftt!dpoevdufe!po!uif!qspqfsuz!ublfo-!ps!po!uif!sfnbjoefs!jg!tvdi!qspqfsuz! jt!qbsu!pg!b!mbshfs!qbsdfm-!tibmm!cf!dpnqfotbufe!gps!uif!mptt!pg!hppexjmm!jg!uif!pxofs!qspwft!bmm!pg! uif!gpmmpxjoh;! )J*!Uif!mptt!jt!dbvtfe!cz!uif!ubljoh!pg!uif!qspqfsuz!ps!uif!jokvsz!up!uif!sfnbjoefs/! )3*!Uif!mptt!dboopu!sfbtpobcmz!cf!qsfwfoufe!cz!sfmpdbujpo!pg!uif!cvtjoftt!ps!cz!ubljoh!tufqt!boe! bepqujoh!qspdfevsft!uibu!b!sfbtpobcmz!qsvefou!qfstpo!xpvme!ublf!boe!bepqu!jo!qsftfswjoh!uif! hppexjmm/! ! ! 6! BUUBDINFOU!6! )4*!Dpnqfotbujpo!gps!uif!mptt!xjmm!opu!cf!jodmvefe!jo!qbznfout!voefs!Tfdujpo!8373!pg!uif! Hpwfsonfou!Dpef/! )5*!Dpnqfotbujpo!gps!uif!mptt!xjmm!opu!cf!evqmjdbufe!jo!uif!dpnqfotbujpo!puifsxjtf!bxbsefe!up! uif!pxofs/! )c*!Xjuijo!uif!nfbojoh!pg!uijt!bsujdmf-!!dpotjtut!pg!uif!cfofgjut!uibu!bddsvf!up!b!cvtjoftt! bt!b!sftvmu!pg!jut!mpdbujpo-!sfqvubujpo!gps!efqfoebcjmjuz-!tljmm!ps!rvbmjuz-!boe!boz!puifs! djsdvntubodft!sftvmujoh!jo!qspcbcmf!sfufoujpo!pg!pme!ps!bdrvjtjujpo!pg!ofx!qbuspobhf! ! I AM A VETERAN, HOW ABOUT MY GI LOAN?! Bgufs!zpvs!HJ!ipnf!npsuhbhf!mpbo!ibt!cffo!sfqbje-!zpv!xjmm!cf!qfsnjuufe!up!pcubjo!bopuifs!HJ! mpbo!up!qvsdibtf!bopuifs!qspqfsuz/!!Difdl!po!tvdi!bssbohfnfout!xjui!zpvs!ofbsftu!WB!pggjdf/! ! ! MY PROPERTY IS WORTH MORE NOW THAN WHEN I BOUGHT IT. MUST I PAY CAPITAL GAINS TAX ON THE INCREASE?! Jo!nptu!dbtft!xifo!uif!Djuz!bdrvjsft!sfbm!qspqfsuz!cz!dpoefnobujpo!ps!uif!uisfbu!pg! dpoefnobujpo-!uif!qspqfsuz!pxofs!nbz!efgfs!uif!qbznfou!pg!Gfefsbm!dbqjubm!hbjot!ubyft!po!qspgju! gspn!uif!tbmf!voefs!dfsubjo!djsdvntubodft/! ! Joufsobm!Sfwfovf!Tfswjdf!)JST*!Qvcmjdbujpo!655-!#Tbmft!boe!Puifs!Ejtqptjujpot!pg!Bttfut#!jt! bwbjmbcmf!gspn!uif!JST/!Ju!fyqmbjot!ipx!uif!Gfefsbm!jodpnf!uby!xpvme!bqqmz!up!b!hbjo!ps!mptt! sftvmujoh!gspn!uif!dpoefnobujpo!pg!sfbm!qspqfsuz!ps!jut!tbmf!voefs!uif!uisfbu!pg!dpoefnobujpo!gps! qvcmjd!qvsqptft/! ! Up!gvmmz!voefstuboe!uif!jodpnf!uby!dpotfrvfodft!sfmbujoh!up!uif!dpoefnobujpo!pg!zpvs!qspqfsuz-! zpv!tipvme!dpotvmu!xjui!zpvs!qfstpobm!uby!bewjtps/! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! EXHIBIT 3 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FINDING AND DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE, AND NECESSITY REQUIRE THE ACQUISITION OF CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SANTA ANA AT 1313 W. MEMORY LANE (APN NO. 002-261-29) FOR THE BRISTOL STREET AND MEMORY LANE INTERSECTION IMPROVEMENTS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. On August 17, 2021, the City Council of the City of Santa Ana, after written notice duly provided to all those claiming ownership in the property described hereafter, as they appeared on the last equalized County assessment roll, held a hearing pursuant to California Code of Civil Procedure section 1245.235 for the purpose of allowing the owners thereof a reasonable opportunity to be heard on the following matters: A. Whether the public interest and necessity requires the project described above (“Project”); B. Whether the Project is planned or located in a manner which is most compatible with the greatest public good and the least private injury; C. Whether the property proposed to be acquired is necessary for the Project; D. Whether the offer required by California Government Code section 7267.2 has been made; E. Whether the City has complied with all conditions and statutory requirements necessary to exercise the power of eminent domain to acquire the propertydescribed herein, as well as any other matter regarding the right to take said property by eminent domain; and F. Whether the City has statutory authority to acquire the property by eminent domain. Section 2.The City Council has, as a result of itsconsideration and the evidence presented at the hearings on this matter, and in accordance with the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines,determined that the proposed project has been adequately evaluated in thepreviously prepared Environmental Impact Statement/Environmental Impact Report No. 89-01 and all subsequent addenda, including the addendum prepared for the Bristol Street and Memory Resolution No. 2021-XXX Page 1 of 4 Lane Intersection Improvements Project, which was approvedon December 5, 2017 by City Council Resolution No. 2017-077. Section 3. Pursuant to Title XIV, California Code of Regulations, section 753.5(c)(1), the City Council has determined that, after considering the record as a whole, there is no evidence that the Project will have the potential for anysignificant adverse effect on fish and wildlife. The Project exists in an urban environment characterized by paved concrete, roadways, surrounding buildings and human activity. Therefore, the payment of Fish and Game Department filing fees is not required in conjunction with this Project. Section 4. The City of Santa Ana hereby finds and determines each of the following: A. The public interest and necessity require the proposed Project. B. The proposed Project is planned or located in the manner that will be most compatible with the greatest public good and least private injury. C. The Property located at 1313 W. Memory Lane (APN No. 002-261-29), as described in Exhibit A, is necessary for the Project. D. The offer required by Section 7267.2 of the California Government Code was made. Section 5. The City hereby finds, determines and declares that the public interest, convenience, and necessity require the acquisition by the City of the property described in Section4above, including any and all leaseholdsand related improvements, for the purposes of the Bristol Street and Memory Lane IntersectionImprovements Project. The location of the Project is the intersection of Bristol Street and Memory Lane. Included in the Project will be street pave-out, and the installation of concrete curbs, gutters, and sidewalks in a manner which will be most compatible to the greatest public good and the least private injury. Section 6. The taking of the interest in the property described in Section 4 above is necessary for the public right of way and is authorized by Section 19 of Article I of the California Constitution; Section 200 of the Santa Ana Charter; Santa Ana Municipal Code section 41-781; California Code of Civil Procedure sections 1240.010, 1240.110; California Government Code sections 37350.5 and 40404; California Streets and Highways Code sections 5101, 5101.5, 5102; and other applicable law. Section 7. The City hereby declares that it is the intention of the City of Santa Ana to acquire in its name, in accordance with the provisions of the laws of the State of California with reference to condemnation procedures, all interests in and to the property described in Section 4 above. Resolution No. 2021-XXX Page 2 of 4 EXHIBIT 3 Section 8. If any of the property described in Section 4 above has been appropriated for some public use, the public use to which it is to be applied and taken under this proceeding is a more necessary and paramount public use. Section 9. The property described in Section 4 above is located within the City of Santa Ana, County of Orange, State of California, and is more particularly described in Section 4 hereof. Section 10. The City of Santa Ana is authorized to acquire by eminent domain as provided in the California Code of Civil Procedure. Section 11. The City Attorney is hereby authorized and directed to prepare, institute and prosecute in the name of the City such proceedings, in the proper court having jurisdiction thereof, as may be necessary for the acquisition of the interests in the property described in Section 4 above. The City Attorney is also authorized and directed to obtain a necessary order of immediate possession and occupancy of such property, at the discretion of the City Attorney. Section 12.This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ______ day of ______________, 2021. _______________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia A. Carvalho, City Attorney By:_______________________ John M. Funk Sr. Assistant City Attorney AYES:Councilmembers: __________________________________ NOES: Councilmembers: __________________________________ ABSTAIN: Councilmembers: __________________________________ NOT PRESENT:Councilmembers: __________________________________ Resolution No. 2021-XXX Page 3 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________. Date: ________________ ____________________________ Clerk of the Council City of Santa Ana Resolution No. 2021-XXX Page 4 of 4 Public Works Agency www.santa-ana.org/pw Item # 43 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Exclusive Solid Waste Agreement AGENDA TITLE Hold a Public Hearing to Adopt a Resolution to Approve an Exclusive Agreement to Athens Services for the Collection and Handling of Solid Waste for a Term of up to Eighteen years and Authorize a Proposition 218 Process (General and Non-General Funds) RECOMMENDED ACTION 1.Hold a Public Hearing to adopt a resolution whereby the City Council awards a solid waste exclusive agreement to Athens Services. 2.Award an exclusive agreement for solid waste collection and handling services to Athens Services, subject to a Proposition 218 process, effective 30 days after Council approval, for a service provision term of ten years commencing on July 1, 2022 and expiring June 30, 2032, with a mutual option to extend for a period of five years, and a City option to extend for a period of up to thirty-six months, subject to non- substantive changes including clarification of sections 3.5 and 5.1.1 with respect to payment of fees approved by the City Manager and City Attorney. 3.Authorize and direct staff to prepare all required documents necessary to proceed with notification of proposed refuse rate adjustments in compliance with Proposition 218 requirements, including, but not limited to, the following: a)Prepare and mail proposed rate adjustment notices to all Santa Ana property owners in compliance with Proposition 218 requirements at cost not to exceed $100,000. b)Schedule a public hearing at a future Council meeting, on or after September 21, 2021. DISCUSSION On March 24, 2020, the Public Works Agency released Request for Proposals (RFP) No. 20-097 for the Collection and Handling of Solid Waste Generated, Produced and/or Accumulated in the City of Santa Ana. The scope of work included services for residential, multi-family, commercial and industrial, construction and demolition, and other services. Exclusive Solid Waste Services Agreement August 17, 2021 Page 2 These services will provide appropriate refuse collection and disposal for Santa Ana that considers recycling trends and compliance with State legislation. Five proposals were received, with one proposer located in the City of Santa Ana. One proposal was disqualified and the remaining proposals from Athens Services, CR&R Environmental, Republic Services and Waste Management were considered. Each firm agreed to comply with the terms of the City’s Solid Waste Services agreement and demonstrated that they had the necessary expertise to complete the required services. The firms’ rates were reasonable and within industry standard and the team qualifications are appropriate for this project. On February 16, 2021, City Council directed staff to negotiate with the four proposers and prepare four fully executed agreements (Exibits1-4) for Council consideration. On June 22, 2021, staff provided an update on the RFP process and presented details of the four proposals to City Council in a special Work Study Session. On July 20, 2021, City Council adopted a Resolution of Intent to award a solid waste exclusive agreement to one of the four proposers. Today’s Council action adopts a resolution (Exhibit 5) whereby the City Council awards that agreement and authorizes a Proposition 218 process for the proposed refuse rate adjustments. The Proposition 218 hearing will be held this winter and new services will commence on July 1, 2022 (Exhibit 6). The Executive Director of the Public Works Agency recommends award of the Exclusive Solid Waste Agreement to Athens Services as they had the lowest cost proposal and included substantial enhancements in their proposal. Athens Services proposed the lowest price throughout the term of the contract for the 42,000 residential customers with curbside service, with immediate savings of $4.81 per month. Athens Services also proposed the lowest additional cart rate of $4.39 per month, lowest senior/mobile home low-generator service rate of $13.16 per month, lowest commercial cart service of $85 per month, lowest 3-cubic yard temporary bin service of $95 (not including disposal), lowest 3-cubic yard temporary bin service for construction and demolition debris (not including disposal), will perform Clean City Initiative Services with in-house staff, and had the highest customer satisfaction rating among all four haulers. Overall, City residents and businesses will pay the least to Athens for services similar to those proposed by the other firms. In contrast to the other proposers, Athens Services offers ten free bulky item pickups per quarter per dwelling unit for apartments and condominiums, a total of 40 items per year per dwelling unit. Other firms have proposed unlimited bulky item pick up. Athens Services proposed the second highest pricing for multi-family residential service of $597.21 and the second-lowest pricing for commercial service of $449.88 (both include refuse, recycling and organics). Lastly, Athens Services employees are not represented by a collective bargaining agreement (labor union). Exclusive Solid Waste Services Agreement August 17, 2021 Page 3 Proposers offered a variety of environmental leadership initiatives and agreed to comply with the requirements of the Department of Transportation, South Coast Air Quality Management District, and California Air Resources regulations. Additionally, all collection vehicles will be powered by natural gas and be model year 2021 or newer. Outreach Various in-person meetings were held with Santa Ana neighborhood associations (NA) to share a detailed Solid Waste Contract Residential Customer Impacts presentation. Staff met with Artesia Pilar and Flower Park NA, Com-Link, Downtown NA, Fisher Park NA, Floral Park NA, Washington Square NA, Willard Square NA, and Wilshire Square NA. Citywide community meetings were held virtually and in-person. A Solid Waste Contract Business Customer Impacts presentation was made virtually to the Environmental and Transportation Advisory Commission and virtually at a Citywide community meeting. In reviewing the agreement, it was discovered that clairification is needed between Sections 3.5 and 5.1.1 to clarify the intention of the payment of fees. Franchise fees will be paid to the City monthly, and the remainder of City fees will be deducted monthly from the rates collected by the City and paid to the Contractor. The agreement will be revised accordingly. It is anticipated that all proposers will be in full agreement with these changes. As State of California agencies, the Santa Ana Unified School District, Santa Ana College and others are not subject to the City of Santa Ana’s agreement for solid waste services. These entities contract for solid waste services directly with service providers. ENVIRONMENTAL IMPACT Awarding a waste collection and hauling franchise contract is categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15307, 15308 and 15061(b)(3). Section 15301 of the CEQA State Guidelines for existing facilities consists of the operation, repair, maintenance, leasing, licensing, permitting, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. For this project, which involves a contract award for collection and hauling of solid waste, no modifications to any buildings or other facilities are being made. The waste collection service is already being provided and awarding the new Franchise Agreement to a different operator does not expand or materially change the current operation. This project meets the criteria set forth in Section 15301 of the CEQA State Guidelines. Section 15307 permits “actions taken by regulatory agencies as authorized by state law or local ordinance to assume the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for protection of the Exclusive Solid Waste Services Agreement August 17, 2021 Page 4 environment. Examples include but are not limited to wildlife preservation activities of the State Department of Fish and Game. Construction activities are not included in this exemption. Awarding a new franchise agreement is exempt from CEQA as an action by a regulatory agency taken to protect the environment and natural resources. The proposed project has been examined in the context of this Section and has been found to be consistent with these criteria. Section 15308 of the CEQA Guidelines includes actions taken by a regulatory agency, as authorized by state and local ordinances, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for the protection of the environment. The Integrated Waste Management Act (IWMA), Senate Bill 939, passed in 1989, regulating solid waste management requires cities to permit and regulate solid waste handling. Since that time, several subsequent bills have been passed. Assembly Bill 341, passed in 2011, requires both businesses that generate four cubic yards or more of solid waste and multifamily projects with five units or more to participate in a recycling program. Assembly 1826, passed in 2014, requires businesses, including public entities and multifamily projects, to recycle their organic waste. Businesses must develop strategies to reduce and/or arrange for recycling services for the following types of organic waste: food waste, food-solid paper, green waste, landscaping and pruning waste, and non-hazardous wood waste. Assembly Bill 1594, passed in 2014, mandates that as of January 1, 2020, the use of green waste or landscape waste as odor mitigation cover at landfills will no longer count as AB 939 diversion credit for a jurisdiction and will instead be considered disposal. Senate Bill 1383, passed in 2016, established methane emission reduction targets for California, requiring a 50 percent reduction of organics sent to the landfill by 2020, and a 75 percent reduction by 2025. Senate Bill 20, the California Electronic Waste Recycling Act of 2003, requires a retailer selling a covered electronic device in the state on and after July 1, 2024 to collect an electronic waste recycling fee from the consumer. The proposed franchise agreement requires the franchisee to comply with both State and local regulations for hauling and disposing of waste. The City’s action ensures the protection of the environment since the agreement contains compliance requirements with State mandates. Lastly, Section 15061 (b)(3) of the State CEQA Guidelines, known as the “common sense” exemption, is also applicable. Under Section 15061 (b)(3), activities of the City that will not result in direct or indirect physical changes in the environment may be exempt under the common sense exemption. The collection and disposal of solid waste is mandated and regulated by state law. The City is awarding a service contract to provide the City’s waste collection and hauling service and such services already exist. Any selected franchise operator will be required to comply with the terms of this new franchise agreement and provide similar services to those currently being required and provided. The selected franchise operator will serve the same customers, public and private facilities, in the same manner as is done presently. The operator will also be required to comply with State and City regulations already established for the collection and hauling Exclusive Solid Waste Services Agreement August 17, 2021 Page 5 of waste. The selection of the franchise operator is not an activity that would have a significant effect on the environment and, therefore, the activity is not subject to CEQA. FISCAL IMPACT The following table summarizes the annual fee revenue to the City in the proposed agreement, with a comparison to current fees received. Overall fee revenue would increase by approximately $2 million, primarily related to the new Vehicle Impact Fee. ItemFundAccountCurrentProposed Residential Franchise FeeGeneral Fund01102002-$1,851,500 50056 Commercial Franchise FeeGeneral Fund01102002-$6,700,000 50057 Direct-Billed Franchise Fee General Fund01102002-$8,000,000 (Multi-Family, Commercial, 50058 Roll-Off, Special Bins, Optional Services) Subtotal Franchise Fee$8,551,500$8,000,000 NPDES ResidentialRefuse 06917002-$202,100 Enterprise53723 NPDES Non-ResidentialRefuse 06917002-$947,300 Enterprise53724 NPDESRefuse 06917002-$1,010,000 Enterprise53743 Subtotal NPDES Fee$1,149,400$1,010,000 Administrative Fee for Refuse 06917002-$2,000,000$2,326,800 Public WorksEnterprise53742 Subtotal Admin. Fee$2,000,000$2,326,800 NEW Vehicle Impact FeeStreet 05917002-$2,266,666 Construction53729 NEW Clean Business TBD*TBD*$50,000 Initiative Fee GRAND TOTAL ALL FEES$11,700,900$13,653,466 * To be determined at the time of the development of the FY 2022-23 budget adoption. The proposed franchise fee revenue to the General Fund is the greater of $8 million or 17.3% of Athens Services direct billings for multi-family, commercial, roll-off, special bins and optional services, which are adjusted annually based on the Consumer Price Index Exclusive Solid Waste Services Agreement August 17, 2021 Page 6 (CPI), Producer Price Index (PPI) and Orange County Landfill System per ton gate rate Consumer Price Index (CPI). The National Pollutant Discharge Elimination System (NPDES), Administrative, and Vehicle Impact fees will be adjusted annually based on the CPI. The Vehicle Impact fee revenue will be dedicated to street repairs. To cover costs incurred for preparing and mailing the Proposition 218 notices, $100,000 has been budgeted and is available for expenditure in Fiscal Year 2021-22 in the Refuse Enterprise as follows: FISCAL ACCOUNTING FUND ACCOUNTING UNIT, YEARUNIT-ACCOUNT #DESCRIPTIONACCOUNT DESCRIPTIONAMOUNT Refuse Collection Refuse Collection 2021-2206917640-63001$100,000 Service, Miscellaneous Service Operating Expenses TOTAL$100,000 EXHIBIT(S) 1.Agreement with Athens Services https://www.santa-ana.org/solid-waste/Athens- Services 2.Agreement with CR&R https://www.santa-ana.org/solid-waste/CR&R-Incorporated 3.Agreement with Republic Services https://www.santa-ana.org/solid-waste/Republic- Services 4.Agreement with Waste Management https://www.santa-ana.org/solid-waste/Waste- Management-of-Orange-County 5.Resolution to Award a Solid Waste Franchise 6.Solid Waste Services Implementation Timeline Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AN EXCLUSIVE AGREEMENT FOR THE COLLECTION AND HANDLING OF SOLID WASTE WHEREAS, Section 1300 of the Santa Ana City Charter authorizes the City Council to grant utility franchises; and WHEREAS, under Section 1300 of the Charter, the City Council may grant a franchise to any person, form, or corporation, whether operating under an existing franchise or not, and may prescribe the terms and conditions of any such grant; and WHEREAS, the Legislature of the State of California, by enactment of the California Integrated Waste Management Act of 1989 (Public Resources Code section 40000 et seq.) established a solid waste management process which requires cities and other local jurisdictions to implement plans for source reduction, reuse and recycling as integrated waste management practices for solid waste attributed to sources within their respective jurisdictions; and WHEREAS, Assembly Bill 341, codified in Public Resources Code sections 42649 through 42649.7, requires any business that generates four cubic yards or more of commercial solid waste per week and multifamily residential dwellings of five units or more to arrange for recycling services, and requires local jurisdictions to implement commercial solid waste recycling programs that may include enforcement provisions that are consistent with the jurisdiction’s authority; and WHEREAS, Assembly Bill 1826 authorizes and requires local jurisdictions, on and after January 1, 2016, to implement an organic waste recycling program to recover organic waste generated by certain commercial premisesand multifamily residential dwellings; and WHEREAS, Senate Bill 1383 authorizes and requires local jurisdictions, on and after January 1, 2022, to implementan organics recycling program to recover organic materials from residential and commercial premises; and WHEREAS, Public Resources Code section 40059 authorizes cities to award exclusive franchises for the collection of solid waste, and to determine the procedure by which such franchises will be awarded; and WHEREAS, Public Resources Code section 49300 authorizes cities to award such contracts by resolution; and Resolution No. 2021-XXX Page 1 of 3 ` WHEREAS, the City Council has adopted regulations for the collection of solid waste, appearing at Article II of Chapter 16 of the Santa Ana Municipal Code; and WHEREAS, the City currently contracts with Waste Management Collection and Recycling, Inc., a California corporation dba Waste Management of Orange County for exclusive collection and handling of solid waste; and WHEREAS, the City intends to award toArakelian Enterprises, Inc. dbaAthens Services a new, exclusive agreement for the collection and handling of solid waste, following issuance of Request for Proposals No. 20-097, dated March 24, 2020, and under the terms and conditions described therein, as further negotiated by the parties; and WHEREAS, the new agreement allows Athens Services to provide exclusive solid waste collection and related services within the City fromJuly 1, 2022 through June 30, 2032, with option for extension; and WHEREAS, following a duly noticed public hearing pursuant to Section 1303 of the City Charter, the City Council awards the new agreement under the authorities specified above and subject to further compliance with California Constitution Article XIIID (Proposition 218) and the Proposition 218 Omnibus Implementation Act (Govt. Code Sections 53750 et. seq.); and WHEREAS, given that the agreement will provide for the continued collection of solid waste in the service areas as it currently exists, the City Council finds and determines that the requirements of the California Environmental Quality Act (“CEQA”) have been satisfied, and this action on part of the City Council is exempt from CEQA pursuant to the sections of the State CEQA Guidelines cited below. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The agreement attached to this resolution as Exhibit A and incorporated by this reference is hereby approvedsubject to further compliance with California Constitution Article XIIID (Proposition 218) and the Proposition 218 Omnibus Implementation Act (Govt. Code Sections 53750 et. seq.), and the City Manager is hereby authorizedto execute the agreement on behalf of the Cityof Santa Ana. Section 2. The City Council finds and determines that this action is not subject to the California Environmental Quality Act pursuant to the following sections of the State CEQA Guidelines: Section 15301 (operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use); Section 15307 (actions by regulatory agencies for protection of natural resources); Section 15308 (actions by regulatory agencies for protection of the environment); and Section 15061(b)(3) (common sense exception). Resolution No. 2021-XXX Page 2 of 3 ` Section 3.This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _____ day of ____________, 2021. ________________________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Sr. Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _ CERTIFICATION OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________. Date: ______________________ ________________________________ Clerk of the Council City of Santa Ana Resolution No. 2021-XXX Page 3 of 3 EXHIBIT 6 City of Santa Ana Solid Waste Services Implementation Timeline DATE ACTIVITY August 2021 Award by City Council Proposition 218 Noticing (45 days in Fall 2021 advance of hearing) Winter 2021 Proposition 218 Hearing July 1, 2022 Commence New Services Housing Authority santa-ana.org/cd Item # 2 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Quarterly Report for Housing Choice Voucher Program AGENDA TITLE: Quarterly Report for the Housing Choice Voucher Program for the Period of April 2021 to June 2021 RECOMMENDED ACTION Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of April 2021 to June 2021. DISCUSSION The April 2021 to June 2021 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three (3) sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was applied and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications to establish a 2015 HCV Waiting List. Charts 1 and 2 depict the characteristics of those applicants currently on the Waiting List. As of June 30, 2021, there are 1,749 applicants on the 2015 HCV Waiting List. Chart 1 illustrates the percentage of applicants on the 2015 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans. Quarterly Report for Housing Choice Voucher Program August 17, 2021 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of applicants on the Waiting List consist of only one (1) or two (2) household members. Over half of all applicants (908 of the 1,749 applicants or 52%) have one (1) or two (2) member households and would qualify for a one-bedroom voucher. The Santa Ana Housing Authority’s occupancy standard is one (1) bedroom for every two (2) family members. Participants At the end of the reporting period, there were 2,763 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (82%) of families receiving assistance have three (3) or fewer members. Chart 4 illustrates the family type for program participants. Over half (68%) of participating households have elderly and/or disabled members. \[“Other” consists of households that are non-elderly, non-disabled, with no minor children.\] Quarterly Report for Housing Choice Voucher Program August 17, 2021 Page 3 Chart 5 depicts participants by percentage of Orange County median income. As of June 2021, the County’s median income is $106,700 per year for a family of four. Approximately 88% of families on the program earn less than 30% of the median income, which is $40,350 per year for a family of four (4). Participants’ incomes come from a variety of sources, as illustrated in Chart 6. A total of 33% of participating families have income from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant’s portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for April to June was $1,305. Production HQS Inspections: At least once every two (2) years, the Housing Authority must inspect each assisted-unit to ensure it meets HUD’s Housing Quality Standards (HQS) in compliance with the federal regulations. From April to June a total of 232 inspections and re-inspections of our assisted- units were performed of which 33 inspections failed. Chart 7 illustrates the number of inspections performed on a monthly basis during the reporting period. Quarterly Report for Housing Choice Voucher Program August 17, 2021 Page 4 Recertifications / Interims: Each year, the Housing Authority must re-certify every assisted-family to verify the family is still eligible for assistance. In addition, when a participant’s income changes, an interim examination must be performed. During the reporting period, a total of 672 recertifications and interims were conducted. Chart 8 illustrates the number of recertifications and interims performed. Other Change of Unit: These actions are completed when a family moves to a different rental unit. Fourteen change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HCV Program. Thirty-six new admissions were processed during the reporting period. End of Participation: This action is completed when the family is no longer interested in participating in the program, the family becomes deceased, the family is no longer eligible for the program, or the family is terminated from the program due to program violations. Seventeen (17) end of participations were processed during the reported period. Expired Vouchers: This action is completed when an applicant is unable to locate a unit within the timeframe of the voucher and all extensions have been exhausted or no extension is requested. There were no expired vouchers processed during the reporting period. FISCAL IMPACT There is no fiscal impact associated with this action. Submitted By: Steven Mendoza, Assistant City Manager Housing Authority www.santa-ana.org/cd Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Crossroads at Washington Affordable Housing Project AGENDA TITLE: Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the development of the Crossroads at Washington for up to $300,000 in backstop funding; approve an additional award of $333,742 of Neighborhood Stabilization Program funds and Seven Project-Based Vouchers to the existing Pre-Loan Commitment Letter for $3,971,440, for a total of $4,305,182, to the Related Companies of California, LLC and A Community of Friends for the development of the Crossroads at Washington RECOMMENDED ACTION 1.Authorize the Executive Director of the Housing Authority to execute a Second Amendment to Option Agreement with Washington Santa Ana Housing Partners, L.P., a California limited partnership for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14) to include an environmental remediation backstop amount not to exceed $300,000 (if required), subject to non- substantive changes approved by the Executive Director and Housing Authority General Counsel. 2.Approve an award of up to seven project-based vouchers and authorize the Executive Director of the Housing Authority to execute an Agreement to enter into a Project- Based Vouchers Housing Assistance Payments Contract with Washington Santa Ana Housing Partners, L.P., a California limited partnership for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to non-substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. DISCUSSION On February 18, 2020, the City Council approved a Joint Powers Agreement with the County of Orange to mutually develop the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701 as joint property owners. The City Council also approved an Option Agreement and 65-year Ground Lease with the Related Companies of California for the development of the combined property. Since that date, the developer has conducted various environmental Crossroads at Washington Affordable Housing Project August 17, 2021 Page 2 assessments on behalf of the City and County as joint owners. The environmental assessments have determined that the combined property owned by the Housing Authority and County is environmentally contaminated. Due to this unforeseen circumstance, the developer sought a reimbursement agreement to pay a portion of the predevelopment and environmental assessment costs they have incurred so far on behalf of the Housing Authority and County, only if they are unable to proceed with the project. Approved at the December 15, 2020 Housing Authority meeting, the First Amendment to the Option Agreement commited the Housing Authority and County to pay $314,772, payable equally in a 50-50 split, if the developer elects not to proceed with the project and declines the Housing Authority and County’s award of affordable housing funds and the 65-year Ground Lease of the environmentally contaminated property for the development of the project. This Second Amendment to the Option Agreement will commit the Housing Authority and County to pay up to $300,000 for an environmental remediation, payable equally in a 50-50 split, if the Developer, Housing Authority, and County are not able to secure remediation and cleanup funding from the California Department of Toxic Substances Control (“DTSC”). Specifically, the Crossroads at Washington (the “Project”) is a proposed multifamily affordable housing development at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701. The approximately 2.286 acre site includes two parcels (identified in Table 1) owned by the County of Orange (the “County”) and the Housing Authority of the City of Santa Ana (the “Housing Authority”). Both parcels are currently vacant and free of building structures or occupants. Table 1 – Property Ownership Assessor’s Parcel Property OwnerAcres Number Housing Authority of the City of Santa Ana398-092-141.456 County of Orange398-092-130.830 Total2.286 Washington Santa Ana Housing Partners, L.P. (the “Developer”), a California limited partnership formed by The Related Companies of California LLC and A Community of Friends, the County of Orange, and the Housing Authority entered into an Option Agreement on February 25, 2020, which provided site control for the Developer to apply for the funding needed to develop the Project. Since receiving the City and County’s financial commitments in July 2019, the Developer has invested significant staff time and financial resources in this Project to secure funding and compete for Low-Income Housing Tax Credits from the California Tax Credit Allocation Committee (“TCAC”) while conducting comprehensive environmental due diligence. To date, the Developer has incurred over $764,000 in third-party predevelopment expenses and over $550,000 in staff overhead costs specific to the Project. This includes environmental assessments and $214,772 of non-refundable Crossroads at Washington Affordable Housing Project August 17, 2021 Page 3 payments for the required TCAC Allocation Fee ($107,386) and TCAC Performance Deposit ($107,386). The Developer is committed to investing more staff time to develop the Project. The First Amendment to the Option Agreement provided for reimbursement to the Developer for a portion of the costs should the Project not move forward (Exhibit 1). In partnership with the California Department of Toxic Substances Control (“DTSC”), the Housing Authority, and the County, the Developer is coordinating additional site investigations and testing through DTSC’s Targeted Site Investigation Plus (“TSI+”) program. DTSC and their environmental consultant are currently preparing preliminary lab results and cleanup options based on field investigations of both properties. These findings and recommendations will inform updates to the Project’s overall financial feasibility. The Second Amendment to the Option Agreement will provide for an environmental remediation backstop to support project feasibility if the Developer, Housing Authority, and County are not able to secure additional funding for the cost of remediation and cleanup through a separate DTSC remediation program. The Second Amendment to the Option Agreement will commit the Housing Authority and County to pay up to $300,000 for an environmental remediation, payable equally in a 50-50 split. This remediation backstop will serve as a de facto insurance policy for the Developer in case they are unable to secure funding for the cleanup in order to meet their tax credit reservation deadline to complete the project. Environmental Assessments The Developer retained Altec Testing & Engineering, Inc. (“Altec”) during the due diligence period to conduct environmental investigations for the sites. An initial Phase I environmental investigation was conducted on October 19, 2019, indicating the likely presence of hydrocarbon contamination on the site in view of past uses that would require some offsite disposal of soil, a manageable mitigation. A Phase II Environmental Site Assessment (“Phase II ESA”) Report was warranted based on the Phase I findings and was prepared by Altec on February 19, 2020. The Phase II ESA Report identified unexpected contaminants (e.g., Tetrachloroethylene, also known as PCE) and recommended additional environmental investigations to determine the vertical and horizontal extent of the soil contamination on the County and Housing Authority properties. The source of this environmental contamination is currently unknown so the County and City are unable to pursue the contaminator for damages at this time. Subsequently, the County retained Geosyntec Consultants, Inc. to provide environmental peer review services and to act as the County’s consultant with respect to environmental issues on the site, for the benefit of both the County and the Housing Authority. Additional environmental assessments in May and September 2020 concluded that the levels of contaminants might warrant environmental oversight by a public agency. As a preemptive measure, all parties agreed to reach out to the Orange County Health Care Crossroads at Washington Affordable Housing Project August 17, 2021 Page 4 Agency (“OCHCA”) to serve as the oversight agency under its voluntary environmental oversight program. The involvement of an oversight agency provides regulatory direction on further assessments and mitigation/remediation options for the site. The May and September 2020 investigations warranted additional assessments to determine the full extent of contamination before mitigation measures can be pursued. As a result on December 18, 2020, OCHCA advised to transfer their environmental oversight responsibilities to the DTSC. On April 27, 2021, the County and City staff submitted a Request for Agency Oversight Application to the Department of Toxic Substances Control (“DTSC”). The application was reviewed and accepted by DTSC. A Standard Voluntary Agreement allows DTSC to act as the oversight agency with the ability to facilitate and help coordinate further inspections and investigations, review and approve appropriate remediation measures and documents, and engage the public as necessary. These activities are necessary for the development of the site. After DTSC approves the remediation measures/documents, DTSC will remain as the oversight agency during the remedial activities. On July 20, 2021, City Council authorized the Executive Director of the Housing Authority to execute the Standard Voluntary Agreement up to an amount not to exceed $40,000 with the County and DTSC for the Project. On February 11, 2021, DTSC selected the Project to be included in their TSI+ program, estimating that approximately $100,000 of additional site assessment services (not retroactive to previously incurred costs) would be provided to conduct a Supplemental Site Investigation with a Human Risk Assessment, and prepare a Cleanup Plan. Funding and associated activities will be assessed and adjusted throughout the duration of the TSI+ program activities. Through this program, DTSC retained GSI Environmental Inc. to evaluate both properties as well as provide findings, cleanup options, and estimated costs for those remediation and cleanup options. TSI+ does not include funding for the remediation, cleanup, or ongoing monitoring; therefore, the Developer will apply for additional funding to cover these additional costs. The findings and recommendations produced through the TSI+ program will allow the Developer to determine the Project’s financial feasibility prior to the September 1, 2021 deadline to accept or return tax credits as further detailed in the section below. Tax Credit Reservation Due to the highly competitive nature of receiving tax credit allocations in California (e.g., competitions are typically oversubscribed by 300%), the Developer was unsuccessful in securing a tax credit reservation in its initial TCAC application submittal during the 2020 First Competitive Application Funding Round in March 2020. The Developer resubmitted a tax credit application in TCAC’s Second Competitive Application Funding Round in July 2020 and was successful in securing a reservation of special, one-time Further Consolidated Appropriations Act, 2020 (“FCAA”) federal credits. Crossroads at Washington Affordable Housing Project August 17, 2021 Page 5 As prescribed by the TCAC regulations, if the Developer chooses to accept the reservation of the FCAA credits, the Developer would be subject to $214,772 of non- refundable payments for the required TCAC Allocation Fee ($107,386) and TCAC Performance Deposit ($107,386). If the Developer returns the credits, TCAC will not return the fees. Additionally, the TCAC regulations allow the Developer to return the FCAA credits no later than September 1, 2021 to avoid being assessed negative points for future TCAC applications. Unlike typical 9% TCAC projects which require competitive 9% projects to start construction within 180/194 days of the tax credit award, TCAC’s September 1, 2021 deadline to return FCAA credits for the Project allows flexibility for the Developer to start construction whenever feasible, as long as the Project is completed by December 31, 2023. If the Developer does not complete the Project by December 31, 2023, TCAC will assess the Developer with negative points that could adversely impact their ability to pursue future affordable development anywhere the Developer does business. Second Amendment to the Option Agreement With the understanding of this context and background, the Second Amendment to the Option Agreement provides for an environmental remediation backstop to the Developer if the Developer accepts the FCAA Credits, but the Developer, Housing Authority, and County are not able to secure additional remediation and cleanup funding from DTSC (Exhibit 2). This backstop will commit the the Housing Authority and County to pay up to $300,000 for an environmental remediation, payable equally in a 50-50 split. The Developer would be eligible for the environmental remediation only in the event that the following conditions are met: (a)On or before August 31, 2021, the Developer determines that it can complete the Project by December 31, 2023 and chooses not to return the FCAA Credits to TCAC; and (b)The Developer, Housing Authority, and County are unsuccessful in securing additional remediation and cleanup funding from DTSC is not awarded to the Project. Additionally, if the Developer does not move forward with the Project, the Housing Authority would still be responsible for the terms pursuant to the First Amendment to the Option Agreement. First Amended and Restated Pre-Loan Commitment In July 2019, the Housing Authority and City committed $3,971,440 in affordable housing funds consisting of $963,951 in Neighborhood Stabilization Program funds and $3,007,489 in HOME Investment Partnerships Program funds, for the development of the Project. To date, the existing Neighborhood Stabilization Program (“NSP”) funds account has accrued an additional $333,742 in interest and repayments. In order to provide additional financial support for the development of the Project because the site is Crossroads at Washington Affordable Housing Project August 17, 2021 Page 6 environmentally contaminated, staff is recommending to allocate the remaining balance of NSP funds. The origin of the City’s NSP funds is from the American Recovery and Reinvestment Act of 2009 and HUD will rescind these funds if the City does not use them. In addition, staff did not discover the Housing Authority’s property is environmentally contaminated until after the original Pre-Loan Commitment was approved by the City Council in July 2019. In addition, the Developer’s costs have increased since their initial award in July 2019. The main changes to their proforma are as follows: -Operating expenses: John Stewart Management provided an updated operating budget which includes increased material, utility, and vendor prices. -Construction costs: As part of the Developer’s due diligence for updating the proforma, they solicited construction estimates from three general contractors and used the median estimate for their proforma. As has been well documented, construction costs (e.g., lumber, concrete, steel, drywall, labor, etc.) have continued to increase at a rapid pace since staff’s last update due to production and supply chain issues. The Developer’s proforma assumes the City/County backstop of the remediation funding but does not include their conditional $1,145,188 Orange County Housing Finance Trust (OCHFT) loan. As such, the Developer has a $2,207,846 financing gap (of which $1,145,188 could be covered by the OCHFT contingent loan) which needs to be addressed. This financing gap was confirmed by Keyser Marston Associates. Due to their financing gap and the September 1, 2021 tax credit deadline, staff is recommending an award of up to seven project-based vouchers (PBVs) to address this financing gap, contingent upon a review of the Developer’s proforma prior to closing to determine if a full award of seven PBVs is necessary. If the Developer does not need the full award of seven PBVs, staff will reduce the PBVs according to their need to close. The First Amended and Restated Pre-Loan Commitment Letter will provide a new commitment of $4,305,182 and seven PBVs to the Developer for the development of the Project (Exhibit 3). Next Steps If this item is not approved, the Developer will decline the FCAA tax credits before their September 1, 2021 deadline and it will take at least another year for the Developer to secure their other sources of financing to develop the Project. If approved, staff will support the Developer to secure funding for the environmental remediation. If the Developer is not successful and the Second Amendment to Option Agreement is triggered, staff will return to the City Council to request approval of an appropriation adjustment to pay for the backstop from the Housing Successor Agency funds or another source of eligible funding. FISCAL IMPACT Crossroads at Washington Affordable Housing Project August 17, 2021 Page 7 If the conditions in the Second Amendment to the Option Agreement are met and the Project does proceed, then an environmental remediation backstop shall be available in an amount not to exceed $300,000, payable equally in a 50-50 split between the Housing Authority and County, if the Developer, Housing Authority, and County are not able to receive remediation and cleanup funding from DTSC. The backstop will be made available for expenditure in FY 2021-22 from the Low and Moderate Income Housing Asset Fund, Contract Services account (no. 60718810-62300). Upon final determination of the amount to be paid by the Housing Authority, staff will seek approval to appropriate a portion of fund balance for the expenditure. The First Amended and Restated Pre-Loan Commitment Letter commits an additional $333,742 of NSP funds. Upon future approval of the loan agreements, the additional funds will be budgeted and appropriated (as necessary) as follows: Accounting Fiscal Accounting Unit – Fund DescriptionUnit, Account Amount YearAccount # Description 14218760-69152Neighborhood FY 21-2214218761-69152Stabilization Loans & Grants$ 333,742 14218762-69152Program 1, 2, and 3 Each project-based voucher is estimated to be valued at $1,233 monthly or $14,796 annually, based on HUD’s renewal funding of vouchers from March 30, 2021. The approximate value of the 7 project-based vouchers on an annual basis totals $103,572. The actual annual expenditure for the 7 project-based vouchers may be different based on when the development of the project is completed and the units are leased. Funds will be budgeted in future fiscal years in the Housing Choice Voucher Program, Project Based Vouchers account (no. 13618760-69171). Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director – Finance and Management Services Agency EXHIBIT(S) 1. Staff Report from December 15, 2020 2. Second Amendment to Option Agreement 3. First Amended and Restated Pre-Loan Commitment Letter Submitted By: Steven A. Mendoza, Assistant City Manager EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 2 SECONDAMENDMENT TO OPTION AGREEMENT UIJT!TFDPOEBNFOENFOU!UP!Second Amendment Bvhvtu```-!3132 Effective Date uif!DPVOUZ!PG!PSBOHF-!b!qpmjujdbm! tvcejwjtjpo!pg!uif!Tubuf!pg!Dbmjgpsojb-!uif!IPVTJOH!BVUIPSJUZ!PG!UIF!DJUZ!PG!TBOUB! BOB CountyAgency, Optionor boe!XBTIJOHUPO!TBOUB!BOBIPVTJOH!QBSUOFST-!M/Q/-!b! 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IPNF!vojut/!!Uijt!jt!tvckfdu!up!dibohf!cbtfe!po!b!gjobm!IPNF!Dptu!Bmmpdbujpo!Bobmztjt! up!cf!dpnqmfufe!bgufs!uif!IPNF!Tvctjez!Mbzfsjoh!Sfwjfx!ibt!cffo!qfsgpsnfe/ EXHIBIT 3 Hspvoe!Mfbtf; Uif!Qspkfdu!xjmm!cf!mpdbufe!po!uif!Qspqfsuz!bu!2237!boe!2257!F/!Xbtijohupo!Bwfovf-! dvssfoumz!pxofe!cz!uif!Ipvtjoh!Bvuipsjuz-!bt!xfmm!bt!uif!bekbdfou!qbsdfm!pxofe!cz!uif! Dpvouz)BQOt;!4:9.1:3.24boe!4:9.1:3.25*/!!Uif!Ipvtjoh!Bvuipsjuz!xjmm!cf!xpsljoh!xjui! uif!Dpvouz!up!esbgu!boe!ofhpujbuf!uif!ofdfttbsz!epdvnfout!up!kpjo!pxofstijq!tp!uibu!uif! Qspkfdu!nbz!cf!dpotusvdufe!pwfs!uif!dpncjofe!Qspqfsuz!voefs!b!nbtufs!mfbtf!xjui!uif! Ipvtjoh!Bvuipsjuz!boe!Dpvouz-!bt!kpjou!pxofst/ Uif!hspvoe!mfbtf!qbznfou!xjmm!cf!tusvduvsfe!bt!dbqjubmj{fe!hspvoe!sfou!qbznfou!cbtfe! po!uif!bqqsbjtfe!gbjs!nbslfu!wbmvf!pg!uif!Qspqfsuz/!!Uif!Efwfmpqfs!ftujnbuft!uif!dvssfou! wbmvf!pg!uif!Qspqfsuz!bu!%6-691-111/!!Uijt!gjhvsf!xjmm!offe!up!cf!dpogjsnfe!uispvhi!bo! qbznfout!bsf!ftujnbufe!bt!gpmmpxt; Uif!dbqjubmj{fe!hspvoe!sfou!qbznfou!gps!uif!Dpvouz!qbsdfm!jt!ftujnbufe!bu! %3-611-111<!boe- Uif!dbqjubmj{fe!hspvoe!sfou!qbznfout!gps!uif!Ipvtjoh!Bvuipsjuz!qbsdfm!jt!ftujnbufe! bu!%4-191-111/ Uiftf!bnpvout!xjmm!cf!qbje!bu!dmptjoh!xjui!gvoet!qspwjefe!cz!mpbot!nbef!cz!uif!Djuz!boe! Dpvouz!xijdi!xjmm!cf!tfdvsfe!cz!qspnjttpsz!opuft!po!uif!Qspqfsuz!boe!cf!sfqbje!uispvhi! b!tibsf!pg! 44/4&!up!uif!Ipvtjoh!Bvuipsjuz*/!!Uijt!xjmm!opu!cfb!dbti!usbotbdujpo<!uif!dmptjoh!ftdspx! tubufnfou!xjmmtipx!b!dsfeju!boe!efcju!pg!%4-191-111/ Cbtfe!po!uif!bcpwf-!uif!Ipvtjoh!Bvuipsjuz!Cpbse!bvuipsj{fe!b!qsfmjnjobsz!bxbse!pg!b!73. zfbs!mfbtf!pg!uif!Ipvtjoh!Bvuipsjuz!qpsujpo!pg!uif!Qspqfsuz!up!uif!Efwfmpqfs!gps!uif! Qspkfdu/!!Bgufs!Efwfmpqfs!tfdvsft!b!dpnnjunfou!gspn!uif!Dpvouz!gps!b!73.zfbs!mfbtf!pg! uif!Dpvouz!qpsujpo!pg!uif!Qspqfsuz-!tubgg!xjmm!sfuvso!up!uif!Ipvtjoh!Bvuipsjuz!gps! dpotjefsbujpo!pg!b!73.zfbs!Hspvoe!Mfbtf!Bhsffnfou/!!Uifsf!xjmm!pomz!cf!pof!Hspvoe! Mfbtf!Bhsffnfou!uibu!xjmm!ibwf!bmm!uisff!qbsujft;!uif!Dpvouz-!Djuz)bt!ufobout!jo!dpnnpo* boe!uif!Efwfmpqfs/!!Uif!Hspvoe!Mfbtf!Bhsffnfou!xjmm!sfrvjsf!uif!tvddfttgvm! efwfmpqnfou!pg!uif!Qspkfdu!cz!uif!Efwfmpqfs/ Qspkfdu.Cbtfe!Wpvdifst; Gvoejoh!Tpvsdf;Uif!tfwfo)8*!QCWtxjmm!cf!gvoefe!pvu!pg!uif!Ipvtjoh!Dipjdf! Wpvdifs!Qsphsbnboovbm!cvehfu!bvuipsjuz!sfdfjwfe!cz!uif!Ipvtjoh!Bvuipsjuz!gspn! IVE/ Sfout;Uif!Qspkfdu.Cbtfe!Wpvdifs!Ipvtjoh!Bttjtubodf!Qbznfout!)IBQ*Dpousbdu! sfout!cfmpx!bsf!qsfmjnjobsz!boe!dpoujohfou!vqpo!b!sfbtpobcmf!sfou!efufsnjobujpo!up! cf!dpoevdufe!cz!uif!Ipvtjoh!Bvuipsjuz!bu!uif!ujnf!pg!fyfdvujpo!pg!uif!IBQ!Dpousbdu; o UxpQCWt!gps!uif!4.cfesppnVojut;%3-:48 o Gjwf!QCWt!gps!uif!5.cfesppn!Vojut;!%4-493 EXHIBIT 3 wfQmbo-!uiftf!sfout! bsf!tvckfdu!up!sfwjfx!qsjps!up!uif!fyfdvujpo!pg!b!IBQ!dpousbdu/ Boovbm!Bnpvou;Uif!Qspkfdu!xjmmsfdfjwf!QCWt!gps!tfwfo)8*!vojut; 30% AMI Unit Size No. UnitsProposed Rent Uisff.Cfesppn3%3-:48 Gpvs.Cfesppn6%4-493 Total7 Ufsn;Uif!IBQ!Dpousbdu!xjmm!ibwf!b!ufsn!pg!uxfouz!)31*!zfbst/!Boz!ujnf!cfgpsf!uif! fyqjsbujpo!pg!uif!IBQ!Dpousbdu-!uif!Efwfmpqfs!nbz!sfrvftu!bo!beejujpobm!uxfouz!)31*! zfbst-!tvckfdu!up!b!efufsnjobujpo!cz!uif!Ipvtjoh!Bvuipsjuz!uibu!ju!jt!bqqspqsjbuf!up! dpoujovf!qspwjejoh!bggpsebcmf!ipvtjoh!gps!mpx.jodpnf!gbnjmjft!ps!up!fyqboe!ipvtjoh! pqqpsuvojujft!boe!IVE!gvoejoh/!!Tvctfrvfou!fyufotjpot!bsf!tvckfdu!up!uif!tbnf! sfrvjsfnfout/ Vojut!Sfdfjwjoh!Bttjtubodf;Uif!nbyjnvn!ovncfs!pg!vojut!sfdfjwjoh!bttjtubodf gspn!uif!Ipvtjoh!Bvuipsjuzxjmm!cf!tfwfo)8*/ Hfofsbm!Qspwjtjpot; Uif!Djuz(t!pcmjhbujpo!up!qspwjef!uif!DjuzBttjtubodfup!uif!Qspkfdu!jttvckfdu!up!fbdi!pg!uif! gpmmpxjoh!dpoejujpot; Efwfmpqfs!nvtu!qspwjef!qsppg!uibu!ju!ibt!tfdvsfe!bmm!pg!jut!sfnbjojoh!gjobodjohgps! uif!efwfmpqnfou!pg!uif!Qspkfdu!jo!uif!gpsn!pg!fogpsdfbcmf!gvoejoh!dpnnjunfout-! xijdi!nbz!jodmvef!:&!ps!5&!Gfefsbm!Mpx!Jodpnf!Ipvtjoh!Uby!Dsfejut-!Tubuf! Ipvtjoh!Uby!Dsfejut-!b!mpbo!pg!bggpsebcmf!ipvtjoh!gvoet!gspn!uif!Dpvouz!pg! Psbohf-!Tfdujpo!9!qspkfdu.cbtfe!wpvdifst!gspn!uif!Psbohf!Dpvouz!Ipvtjoh! dmptf!po!uifjs!gjobodjoh-!cfgpsf!tubgg!xjmm!sfuvso!up!uif!Djuz!Dpvodjm!gps!dpotjefsbujpo! pg!uif!OTQ!boe!IPNF!Mpbo!Bhsffnfout/ Efwfmpqfs!nvtu!qspwjef!qsppg!uibu!uif!Dpvouz!ibt!bqqspwfe!ps!dpnnjuufe!up!bqqspwf! b73.zfbs!hspvoe!mfbtf!gps!uif!Dpvouz!qpsujpo!pg!uif!Qspqfsuzmpdbufe!bu!2237!boe! 2257!F/!Xbtijohupo!Bwfovf-Tboub!Bob-!DB!:3812!)BQOt;!4:9.1:3.24!boe!4:9. 1:3.25*!cfgpsf!tubgg!xjmm!sfuvso!up!uif!Ipvtjoh!Bvuipsjuz!gps!dpotjefsbujpo!pg!uif! Hspvoe!Mfbtf!Bhsffnfou/ fyusfnfmz!mpx.jodpnf!ipvtfipmet/ EXHIBIT 3 Uif!sfou!tuboebset!gps!uif!Qspkfdu!nvtu!cfjo!dpnqmjbodf!xjui!uif!tusjduftu!pg!uif! tuboebset!jnqptfe!cz!UDBD!boe!IPNF!Qsphsbn!sfhvmbujpot-!ps!puifs!gvoejoh! tpvsdft!dpousjcvufe!up!uif!Qspkfdu-!bt!bqqmjdbcmf/ Bmm!qspwjefe!gvoejoh!boe!Q Bggpsebcmf!Ipvtjoh!Gvoet!Qpmjdjft!boe!Qspdfevsft-!vomftt!bmufsobujwf! sfrvjsfnfout!bsf!fyqsfttmz!qspwjefe!jo!uif!fyfdvufe!OTQ!boe!IPNF!Mpbo! Bhsffnfout-!Hspvoe!Mfbtf!Bhsffnfou-!ps!boz!puifs!epdvnfout!sfmbufe!up!uif! efwfmpqnfou!pg!uif!Qspkfdu/ Bqqspwbm!pg!bmmsfrvjsfefoujumfnfout!boe!ejtdsfujpobsz!bdujpot-!up!bmmpx!uif! dpotusvdujpo!pg!bo97.voju!bggpsebcmf!ipvtjoh!dpnqmfy!up!cf!mpdbufe!bu!2237!boe!2257! F/Xbtijohupo!Bwfovf-!Tboub!Bob-!DB!:3812/ Uif!Djuz(t!pcmjhbujpo!up!qspwjef!uif!OTQ!Mpbo!boe!IPNF!Mpbo!jt!boe!tibmm!sfnbjo! tvckfdu!up!bmm!dpwfobout-!dpoejujpot-!boe!sftusjdujpot!tfu!gpsui!jo!uif!Mpbo!Bhsffnfout- boe!jo!qbsujdvmbs!Djuz(t!bobmztjt!pg!uif!bwbjmbcmf!gvoejoh!tpvsdft!boe!efwfmpqnfou! boe!pqfsbujoh!dptut!pg!uif!Qspkfdu!boe!uif!pwfsbmm!fdpopnjd!gfbtjcjmjuz!pguif!Qspkfdu/ Sfwjfx!boe!bqqspwbm!pg!uif!epdvnfout!fwjefodjoh!uif!OTQ!Mpboboe!IPNF!Mpbo! cz!uif!Djuz!Dpvodjm/ Sfwjfx!boe!bqqspwbm!pg!uif!epdvnfout!fwjefodjoh!uif!Hspvoe!Mfbtf!cz!uif!Ipvtjoh! Bvuipsjuz!boe!uif!Dpvouz/ Uif!Ipvtjoh!Bvuipsjuzpcmjhbujpo!upqspwjef!uif!tfwfo!)8*!QCWtjt!boe!tibmm!sfnbjo! tvckfdu!up!uif!Djuz(t!bobmztjt!pg!uif!bwbjmbcmf!gvoejoh!tpvsdft!boe!efwfmpqnfou!boe! pqfsbujoh!dptut!pg!uif!Qspkfdu!boe!uif!pwfsbmm!fdpopnjd!gfbtjcjmjuz!pg!uif!Qspkfdu/ Qspkfdu!gvoejoh!jtdpoujohfoupo!uif!tvddfttgvm!fyfdvujpo!pg!b!73.zfbs!Hspvoe! MfbtfBhsffnfou!cz!uif!Efwfmpqfs!xjui!uif!Ipvtjoh!Bvuipsjuzboe!Dpvouz/ Dpnqmjbodf!xjui!Dbmjgpsojb!Ifbmui!boe!Tbgfuz!Dpef!boe!bqqmjdbcmf!sfhvmbujpot!tfu! gpsui!jo!Tfdujpo!45287/ Efwfmpqfs-!bu!jut!tpmf!dptu!boe!fyqfotf-!xjmm!cf!sftqpotjcmf!gps!tfdvsjoh!boz!boe!bmm! qfsnjut!boe!ejtdsfujpobsz!bqqspwbmt!uibu!nbz!cf!sfrvjsfe!gps!uif!Qspkfdu!cz!uif!Djuz-! Ipvtjoh!Bvuipsjuz-Dpvouz-ps!boz!puifs!gfefsbm-!tubuf-!ps!mpdbm!hpwfsonfoubm!foujuzibwjoh! ps!dmbjnjoh!kvsjtejdujpo!pwfs!uif!Qspqfsuz!ps!Qspkfdu/!!Opubcmz-!uijt!gjstu!bnfoefe!boe! sftubufe!qsf.dpnnjunfou!mfuufs!tibmm!opu!pcmjhbuf!uif!Djuz!ps!boz!efqbsunfou!uifsfpg!up! bqqspwf!boz!bqqmjdbujpo!ps!sfrvftu!gps!ps!ublf!boz!puifs!bdujpo!jo!dpoofdujpo!xjui!boz! qmboojoh!bqqspwbm-!qfsnju!ps!puifs!bdujpo!ofdfttbsz!gps!uif!dpotusvdujpo-!sfibcjmjubujpo-! jotubmmbujpo!ps!pqfsbujpo!pg!uif!Qspkfdu/ Uijt!gjstu!bnfoefe!boe!sftubufe!qsf.dpnnjunfou!mfuufs!gps!uif!qspkfdu!xjmm!fyqjsf!po! Bvhvtu!28-!3134/ EXHIBIT 3 Jg!zpv!ibwf!boz!rvftujpot!ps!sfrvjsf!boz!beejujpobm!jogpsnbujpo!sfhbsejoh!uijt!qsf. dpnnjunfou!mfuufs-qmfbtf!dpoubdu!Kvetpo!Cspxo-!Ipvtjoh!Ejwjtjpo!Nbobhfs-cz! ufmfqipof!bu!)825*!778.3352!ps!cz!f.nbjm!bu!kcspxoAtboub.bob/psh/ Tjodfsfmz- On behalf of the City of Santa Ana: ````````````````````````````````` Lsjtujof!Sjehf City Manager Buuftu; ````````````````````````````````` Ebjtz!Hpnf{ Clerk of the Council On behalf of the Housing Authority of the City of Santa Ana: ````````````````````````````````` Tufwfo!B/!Nfoep{b Housing Authority Executive Director Buuftu; ````````````````````````````````` Ebjtz!Hpnf{ Recording Secretary