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not reimburse Attorney for Lexis, Westlaw or other paid legal research subscription services unless the issue(s) researched relates to a complex legal matter or assignment that is approved in writing by the City. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. Any costs in excess of $5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorney shall submit a monthly statement specifying the services performed, dates and number of hours, and an itemization of expenses related thereto with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorney on its behalf are due and owing within 30 days of the work being performed. At Attorney's discretion, he may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorney for payment. Unless expressly stated thereon, monthly statements generated by Attorney shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. 4. CONTROL OF LEGAL MATTERS Attorney agrees that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorney informed of all significant developments in matters relating to any representation undertaken by Attorney. Attorney further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. REPORTING REQUIREMENTS Attorney agrees to keep the City Attorney, and any other person(s) designated by the City Attorney, informed of significant events in the Actions, including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for summary judgment, settlement conference date, and mediation date. Attorney also agree to provide the following reports: a. 45 day initial evaluation of case and budget; b. Periodic status updates re important depositions, expert witness designation, expert witness depositions, pertinent discovery issues; and C. Pre-trial report 90 days before trial or 30 days before an administrative hearing. 6. TERM The term of this Agreement shall continence on the date first written above for a one (1) year term, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney.