AGENDA PACKET_2021-12-07 - Laserfiche WebLink

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Agreement with Property Registration Champions, LLC (ProChamps) December 7, 2021 Page 2 A selection committee consisting of Code Enforcement staff members was established to review and rate the proposals, employing following criteria: • Firm and team experience • Understanding of need • Relevant project experience • References • Service fee The committee determined ProChamps to be the most responsive to the RFP and recommended ProChamps to be selected as the most qualified vendor for providing the services sought by the City. The table below provides a summary of the scoring of the proposals by the committee. Proposer Team/ Firm Experience Understanding of Need Relevant Project Experience References Fee Total Points Property Registration Champions, LLC (PRC) DBA: Pro Champs 20 20 19.6 19.6 20 99.3 Milberg Coleman Bryson Phillip Grossman 18.3 19.3 18.6 18.3 11.6 86 The proposed service agreement with ProChamps has an initial term of three years, with an option for two (2) one-year extensions. ENVIRONMENTAL IMPACT There is no environmental impact associated the proposed approval of an agreement with ProChamps to provide professional services for administering a local property registration and maintenance program. FISCAL IMPACT The approved City foreclosure and maintenance registration fee is $1,232.85. For the services under the agreement, a service fee amount not to exceed $100 may be recovered by the company from each registration with the accompanying fee collected by the company. The fee amount remitted to the City is the approved fee less $100, which is $1,132.85. The funds received will be deposited in the Foreclosure Registration Program (Account No. 01116002-53628). City Council 13 — 2 12/7/2021