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the City within seven (7) business days, upon City's request and/or upon <br />the termination of written agreement. <br />13. The City shall have the right to audit the books, records, and accounts <br />that are related to the agreement. <br />14. Once a qualified respondents list is created, the City will utilize this list and <br />enter into registration service contracts. The list of prequalified proposers shall <br />remain active for a three (3) year period. <br />IV. SUBMITTAL REQUIREMENTS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have <br />been uploaded to PlanetBids prior to the proposal due date and time. Proposals, <br />including all required sections and forms, shall be submitted electronically via the <br />City's Bid Management System, PlanetBids. No other form of submittal will be <br />accepted. It is the responsibility of the Proposer to ensure that any proposals <br />submitted has been uploaded to PlanetBids prior to this proposal due date and time. <br />PlanetBids will not accept late bids and no exceptions shall be made. Proposers will <br />receive an a -bid confirmation number with a time stamp from PlanetBids indicating <br />that their proposal was submitted successfully. The City will only receive and <br />consider those proposals that were transmitted successfully. Submit proposal online <br />at: http://www.planetbids.com/portal/portal.cfm?CompanvlD=20137 <br />Proposer shall be solely responsible for informing itself with respect to the proper <br />utilization of the bid management system, for ensuring the capability of their <br />computer system to upload the required documents, and for the stability of their <br />internet service. Failure of the Proposer to successfully submit an electronic proposal <br />shall be at the Proposer's sole risk and no relief will be given for late and/or <br />improperly submitted proposals. Proposers experiencing any technical difficulties <br />with the bid submission process may contact PlanetBids at (818) 992-1771. <br />Questions of an operational nature may be directed to the City's assigned Project <br />Manager. Neither the City, nor PlanetBids, makes any guarantee as to the timely <br />availability of assistance, or assurance that any given problem will be resolved by <br />the bid submission deadline. Proposals shall NOT be mailed or sent via telegraphic, <br />electronic or facsimile means. <br />All notifications, updates and addenda will be posted online on PlanetBids at <br />https://www.r)lanetbids.com/portal/portal.cfm?CompanvlD=20137 Proposers shall <br />be responsible for monitoring the site to obtain information regarding this solicitation. <br />Failure to respond to required updates may result h a determination of a <br />nonresponsive proposal. <br />RFQ: Foreclosure, Abandoned and Vacant Lots and Page419 <br />Structures Registration Program Services <br />