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City Council Ad Hoc Committees and Standing Subcommittees December 21, 2021 Page 2 Police Oversight Bacerra, Lopez, Hernandez Models of external civilian police oversight School Collaboration Mendoza, Lopez, Collaboration with the Hernandez Santa Ana Unified School District and other school districts Solid Waste Penaloza, Mendoza, Solid waste services Phan competitive request for proposals (RFP) process ProDosed Charter Review Ad Hoc Committee The City Council has been presented with the issue of reviewing and assessing the City Charter to propose amendments. This issue is highly complex and requires a short-term, specific discussion through an ad hoc committee. To move forward in the most efficient manner, staff is requesting that the City Council establish the aforementioned ad hoc committees in compliance with the Ralph M. Brown Act. In establishing ad hoc committees, the City Council must articulate the specific task or objective that the ad hoc committee is expected to complete or perform and further requires the City Council to establish a time frame for the completion of that task or objective. If established as requested, the proposed ad hoc committees will each meet to carry out a specific purpose and for a limited duration of time. Specifically, the Charter Review Ad Hoc Committee will be responsible for engaging in the following: • Composed solely of three members of the City Council, appointed by the Mayor • Serves in an advisory capacity to the City Council • Studies, reviews, and/or discusses the following topics: o Guide staff to research and analyze proposals to amend the City Charter. o Help coordinate community members, staff, and the City Council's ideas with regard to potential Charter amendments. o Formulate specific language for proposed Charter amendments in a form appropriate for placement on the ballot. o Prepare and submit proposed ballot arguments in favor of or against proposed Charter amendments. • Reports in intervals as needed • Automatically dissolves upon the report to the full City Council To ensure progress, the ad hoc committee should report to the City Council in three months and again in six months, with the expectation that a final set of recommendations will be made prior to the submission of the ballot initiative deadlines for the 2022 general election. The Charter Review Ad Hoc Committee may be established by the Mayor at his discretion. City Council Standing Subcommittees At this time, there is only one City Council standing subcommittee: the School Collaboration City Council Standing Subcommittee. Councilmembers Mendoza, Hernandez, and Lopez serve on this standing subcommittee. The purpose of the School City Council 40 — 2 12/21/2021