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Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022 Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits January 18, 2022 Page 2 neighborhood association event can do so by preparing an application up to one year in advance to secure the desired event location. 3. CITY COUCIL INPUT: Consider a fee exemption for film permits specific to high school and college students in Santa Ana. ANSWER: The proposed resolution amending fees in the Uniform Schedule of Miscellaneous Fees for Fiscal Year (FY) 2021-2022 reflects no fee for Film permits specific to high school and college students residing or attending school in Santa Ana. 4. CITY COUCIL INPUT: Consider a more structured standard regarding the amount of police officers required for an event. ANSWER: Reviewing permit applications for special events to determine how many police officers and/or private security guards will be required to ensure a safe event includes a variety of factors, such as the following: number of participants, nature of event, location of venue, will alcohol be served/present, will the event be staffed with private security guards, etc. Generally, events with over 500 people typically require a minimum of two police officers per every 500 in attendance. Again, the nature of the event and activities will dictate whether this requirement applies or whether additional police officers may be required. For example, a large street closure might require additional police officers to mitigate traffic and parking related concerns. 5. CITY COUCIL INPUT: Consider public safety requirements to include use of private security and/or event organizers own peace officers. ANSWER: There are alternatives to police officers. When event attendance numbers are less than 500, use of licensed security guards to monitor/ensure security at the event is acceptable. However, additional factors, including complex/large street closures, parking issues, the inclusion of a beer garden, etc. may dictate a need for law enforcement, even when attendance numbers are less than 500. 6. CITY COUCIL INPUT: Currently, costs are prohibitive for event organizers, such as churches, when police officers are required for a large event. ANSWER: Not all events require police officers or private security guards. For example, even though attendance at a church-sponsored event may exceed 500 people, police officers may not be required provided adequate security measures (including private security guards) are in place that ensure the safety of the attendees. On the other hand, a rock concert requiring a street closure with an expected attendance of 1,000 will likely require four police officers in addition to event private security guards. The same concert City Council 33 — 2 1/18/2022