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Police Department <br /> www.santa-ana.org/pd <br /> Item # 17 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> January 18, 2022 <br /> TOPIC: Jail Management System Maintenance <br /> AGENDA TITLE: <br /> Approve a Three-Year Agreement with Advanced Technology Information Management <br /> Systems in the Amount of $268,223 for Jail Management System Maintenance (General <br /> Fund) <br /> RECOMMENDED ACTION <br /> Authorize the City Manager to execute an agreement with Advanced Technology <br /> Information Systems for software maintenance and customer support, for the period of <br /> January 18, 2022 through December 18, 2024, in an amount not to exceed $268,223 <br /> (including a $238,223 base agreement amount and a $30,000 contingency), subject to <br /> non-substantive changes approved by the City Manager and City Attorney. <br /> DISCUSSION <br /> On February 21, 2012, the City Council approved an agreement with Advanced <br /> Technology Information Systems (ATIMS) for a Jail Management software system <br /> (A-2012-029). This system's primary purpose is to manage Jail operations, including <br /> inmate intake and release, inmate records management, visitation schedules, Jail <br /> incidents, and inmate transfer and movement activities. It allows Jail staff to generate <br /> regulatory and fiscal reports required by the State, as well as its contract <br /> agencies. Beyond the system's use within the Jail, this software is used by other <br /> members of the Police Department for processing registrants, sending documents to <br /> court, and managing mug shot photos. <br /> The Santa Ana Jail has been using ATIMS to manage Jail information and operations <br /> since 2012. ATIMS has been accommodating, professional, and consistent in its <br /> servicing of the system. Similar to other City enterprise systems, it is not cost-effective <br /> to issue an RFP to replace the system every few years. The Jail will continue to use <br /> ATIMS until technology enhancements present a better, more cost-effective solution for <br /> managing Jail information and operations. The Police Department is proposing to <br /> execute a new three-year agreement with ATIMS for the licensing, support, and <br /> maintenance of its Jail Management System for $238,223. The agreement provides for <br /> payment for maintenance coverage for the period of December 19, 2021 up to the <br /> agreement effective date of January 18, 2022 to prevent any lapse in maintenance. A <br /> City Council 17 — 1 1/18/2022 <br />