Laserfiche WebLink
12.O,RA-0-SA <br />DEM05L-5063(145) <br />SPECIAL COVENANTS OR REMARKS <br />2. A. ADMINISTERING AGENCY shall conform.to all State statutes, regulations and procedures <br />(including those set forth in the Local Assistance Procedures Manual and the Local <br />Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE <br />PROCEDURES") relating to the federal -aid program, all Title 23 Code of Federal. Regulation <br />(CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws; regulations, <br />and policy and procedural or instructional memoranda, unless otherwise specifically waived <br />as designated in the, executed project -specific PROGRAM SUPPLEMENT. <br />B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. <br />C. ADMINISTERING AGENCY must have at least one copy of supporting backup <br />documentation for costs incurred and claimed for reimbursement by ADMINISTERING <br />AGENCY, ADMINISTERING AGENCY agrees to submit supporting backup documentation <br />with invoices if requested by State. Acceptable backup documentation includes, but is not <br />limited to, agency's progress payment to the contractors, copies of cancelled checks showing <br />amounts made payable to vendors and contractors, and/or a computerized summary of <br />PROJECT costs. <br />D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service <br />Cost Allocation Plans and related documentation are to be prepared and provided to STATE <br />(Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY <br />seeking reimbursement of indirect costs incurred within each fiscal year being claimed for <br />State and federal reimbursement. ICAPs1ICRPs must be prepared in accordance with the <br />requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural <br />Manual, and the ICAP/ICRP approval procedures established by STATE. <br />E. STATE will withhold the greater of either two (2) percent of the total of all federal funds <br />encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING <br />AGENCY submits the Final Report of Expenditures for each completed. PROGRAM <br />SUPPLEMENT PROJECT, <br />F. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence <br />(per diem) expenses of ADMINISTERING AGENCY forces and its contractors and <br />subcontractors claimed for reimbursement or as local matchcredit shall not exceed rates <br />authorized to be paid rank and file STATE' employees under current State Department of <br />Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY <br />are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, <br />and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by <br />ADMINISTERING AGENCY on demand within thirty (30) days of such invoice. <br />Program supplement 12-5063R-N145-RI- ISTEA Page 4 of 7 <br />