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City of Santa Ana <br />Master Agreement No. 64AO274 <br />Page 5 of 26 <br />Transit Representative) signed Progress Payment Vouchers for actual PROJECT costs <br />incurred and paid for by RECIPIENT consistent with the Scope of Work document in <br />the PROGRAM SUPPLEMENT and STATE shall pay those uncontested allowable <br />costs once the voucher is approved. If no costs were incurred during any given quarter, <br />RECIPIENT is exempt from submitting a signed Progress Payment Voucher; but is <br />still required to present a progress report at each Quarterly Review. <br />(2) STATE shall not be required to reimburse more funds, cumulatively, per quarter of any <br />fiscal year greater than the sums identified and included in the PROJECT Financial <br />Plan. However, accelerated reimbursement of PROJECT funds in excess of the <br />amounts indicated in the Project Financial Plan, cumulatively by fiscal year, may be <br />allowed at the sole discretion of STATE if such funds are available for encumbrance to <br />fulfill that need. <br />(3) Each such voucher will report the total of PROJECT expenditures from all sources <br />(including those of RECIPIENT and third parties) and will specify the percent of State <br />reimbursement requested and the fund source. The voucher should also summarize <br />State money requested by PROJECT component (environmental and permits, plans <br />specifications, and estimates (PS&E); right of way; construction; rolling stock; or --if <br />bond funded --private activity usage) and phase, and shall be accompanied by a report <br />describing the overall work status and progress on PROJECT tasks. If applicable, the <br />first voucher shall also be accompanied by a report describing any tasks specified in the <br />PROGRAM SUPPLEMENT which were accomplished prior to the Effective Date of <br />this AGREEMENT or the PROGRAM SUPPLEMENT with costs to be credited <br />toward any required local contribution described in Article II, Section I of this <br />Agreement (but only if expended pursuant to any applicable prior executed Agreement <br />for Local Match Fund Credit between RECIPIENT and STATE), <br />(4) An Indirect Cost Rate Proposal and/or Central Service Cost Allocation plan and related <br />documentation approved under cognizant agency regulations are to be provided to <br />STATE (Caltrans Audits & Investigations) annually for their review, and approval and <br />filing prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs <br />incurred within each fiscal year being claimed for reimbursement. <br />B. Advance Payments (TCR Projects Only) <br />(1) Advance reimbursements or payments by STATE are not allowed except in the case of <br />TCR funded Projects, and only then when expressly authorized by the CTC. <br />(2) In order to receive a CTC approved TCR payment advance, RECIPIENT must provide <br />duplicate signed invoices to STATE requesting payment of that authorized advance. <br />(3) For TCR Projects approved for advanced payment allocation by the CTC, said advance <br />payment shall be deposited by RECIPIENT in an interest bearing account held by <br />institutions with long-term credit ratings of "AA" or better from at least two nationally <br />recognized credit rating agencies, or in instruments issued by and secured by the full <br />faith and credit of the U.S. Government or by an agency of the U.S. Government. No <br />Revised December 23,2020 <br />