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Parks, Recreation, and Community Services <br /> www.santa-ana.org/parks <br /> Item # 25 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> May 3, 2022 <br /> TOPIC: Agreement with Valley Maintenance Corporation for Custodial Services of City <br /> Park Restroom and Park Buildings <br /> AGENDA TITLE: <br /> Approve an Agreement with Valley Maintenance Corporation to Provide Custodial <br /> Services of City Park Restrooms and Park Buildings for an Annual Amount not to exceed <br /> $494,095 for Four Years and Total Agreement Amount of$1,976,380 (General Fund) <br /> RECOMMENDED ACTION <br /> Authorize the City Manager to execute an agreement with Valley Maintenance <br /> Corporation to provide custodial services of City park restrooms and park buildings for an <br /> annual amount not to exceed $494,095, which includes a 15% contingency, for a term <br /> from June 1, 2022 through May 31, 2026 and total agreement amount of $1,976,380, <br /> subject to non-substantive changes approved by the City Manager and City Attorney. <br /> DISCUSSION <br /> The Parks, Recreation and Community Services Agency (PRCSA) provides custodial <br /> services at park restrooms and at various park buildings through a contractor. On <br /> February 24, 2022, a Request for Proposals (RFP) for custodial services was advertised <br /> on the PlanetBids, where 175 vendors were notified, 35 vendors downloaded the RFP <br /> and five vendors submitted a proposal, two of which were considered non-responsive. <br /> An evaluation committee reviewed and rated the proposals according to the criteria listed <br /> in the RFP: Statement of Qualifications & References, Manner for Performing Services & <br /> Schedule and Fee Proposal. The results of the RFP evaluation were as follows: <br /> Company Score <br /> Valley Maintenance Corporation 273 <br /> Premier Property Preservation 262 <br /> Universal Building Maintenance 262 <br /> Based on the evaluation results the PRCSA proposes to enter into an agreement with <br /> Valley Maintenance Corporation. Valley Maintenance Corporation is the current <br /> contractor for these services and PRCSA is satisfied with their work. <br /> City Council 25 — 1 5/3/2022 <br />