2022-04-19 Regular - Laserfiche WebLink

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21. Approve Renewal Agreement with InfoSend, Inc. for Data Processing, Printing and Mailing, and Electronic Bill Present Services in an amount not to exceed $10,904,376 (General and Non -General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a renewal agreement with InfoSend, Inc. for data processing, printing and mailing, and electronic bill presentment services for Municipal Utility Services, Business License, Proactive Residential Enforcement Program, Dog Licensing, Paramedic Subscriptions, and City newsletters and other City -related miscellaneous mailing notices. Said renewal agreement is to be for an amount not to exceed $10,904,376, which includes a 15% contingency funding for annual Cost Price Index ("CPI") adjustments and a further 15% contingency set -aside for anticipated United States postage increases — altogether totaling $2,516,394 over the maximum 8'/ryear life of the agreement. The renewal agreement commences April 19, 2022 and contains a base term covering FY 2021- 22, 2022-23, 2023-24 and FY 2024-25, expiring December 31, 2025, with provision for two renewal options of three years, and one year, respectively, ending December 31, 2029 (Agreement No. 2022-XXX). MINUTES: This consent Item - Agreement No. 2022-058 was approved. 22. Approve an Agreement with Outfront Media LLC for the Design, Construction, Maintenance, and Operation of Digital Billboards and Digital Banners at City -owned Properties throughout the City for a 25-Year Term (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Outfront Media LLC to design, construct, maintain, and operate digital billboards at City -owned freeway locations and digital banners throughout the City, and to share advertising revenue from digital billboards and digital banners, for a 25-year period beginning April 19, 2022 and ending April 18, 2047, with an option to extend for a period of ten years, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX). MINUTES: Mayor Pro Tern Bacerra provided input to staff. Expressed concern for site location on Santa Ana Water Tower. Requested staff to adjust language in agreement to bring site decisions to council rather than by staff. This consent Item - Agreement No. 2022-059 was approved. Moved by Voting Member Bacerra, seconded by Voting Member Mendoza to approve recommended action with the following amendment: Remove the Santa Ana Water Tower as one of the sites. In the agreement change last paragraph of section four to remove without City Council 12 4/19/2022