Agenda Packet_2022-06-21 - Laserfiche WebLink

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I) Overhead not directly related to the project. 8. METHOD OF PAYMENT. Grant Agreement No.4600011889 Page3 o/32 a)Reimbursement -Submit a copy of invoice for costs incurred and supporting documentation to the DWR Project Manager via Grant Review and Tracking System (GRanTS). Additionally,the original invoice form with signature and date (in ink) of Grantee's Project Representative, as indicated on page 8 of this Grant Agreement, must be sent to the DWR Project Manager for" approval. Invoices submitted via GRanTS shall include the following information:1) Costs incurred for work performed during the period identified in the particular invoice. 2) Invoices shall be submitted on forms provided by State and shall meet the following formatrequirements: i) Invoices must contain the date of the invoice, the time period covered by the invoice,and the total amount due. ii) Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. Theamount claimed for salaries/wages/consultant fees must include a calculation formula(i.e., hours or days worked times the hourly or daily rate= the total amount claimed). iii) Sufficient evidence (e.g., receipts, copies of checks, time sheets) as determined by theState must be provided for all costs included in the invoice. iv)DWR Project Manager will notify Grantee, in a timely manner, when, upon review of aninvoice, the State determines that any portion or portions of the costs claimed are noteligible costs or are not supported by documentation or receipts acceptable to State.Grantee may, within thirty (30) calendar days of the date of receipt of such notice,submit additional documentation to State to cure such deficiency(ies). After thedisbursement requirements in Paragraph 5 "Basic Conditions" are met, State will disburse the whole or portions of State funding to Grantee, following receipt fromGrantee via U.S. mail or Express mail delivery of a "wet signature" invoice for costsincurred, and timely Quarterly Progress Reports as required by Paragraph 15 "Submission of Reports." Payment will be made no more frequently than monthly, in arrears, upon receipt of an invoice bearing the Grant Agreement number. 9. WITHHOLDING OF DISBURSEMENTS BY STATE. If State determines that a project is not beingimplemented in accordance with the provisions of this Grant Agreement, or that Grantee hasfailed in any other respect to comply witb the provisions of this GLOnt Agreement, Ond if Granteedoes not remedy any such failure to State's satisfaction, State may withhold from Grantee all or any portion of the State funding and take any other action that it deems necessary to protect its interests. Where a portion of the State funding has been disbursed to the Grantee and Statenotifies Grantee of its decision not to release funds that have been withheld pursuant to Paragraph 10, the portion that has been disbursed shall thereafter be repaid immediately withinterest at the California general obligation bond interest rate at the time the State notifies theGrantee, as directed by State. State may consider Grantee's refusal to repay the requesteddisbursed amount a contract breach subject to the default provisions in Paragraph l 0, "Default Provisions." If State notifies Grantee of its decision to withhold the entire funding amount from Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such notice by Grantee and the State shall no longer be required to provide funds under this GrantAgreement and the Grant Agreement shall no longer be binding on either party. l 0. DEFAULT PROVISIONS. Grantee and any Local Project Sponsor receiving grant funding through this Grant Agreement will be in default under this Grant Agreement if any of the following occur: City Council 41 –14 6/21/2022