FAMILIES FORWARD (11) - Laserfiche WebLink

Home Browse Search

OC M M IS .Participating Agency Agreement Purpose The HMIS (Homeless Management Information System) Is a HUD-mandatad Informatlan technology system that is designed to capture client laVel Information over time, on the characteristics and service needs of horn Blass persons, Client data is maintained on a central server, which will contain all client information In an encrypted state, HM IS Integrates data from all homeless service providers and organizations In the community and captures basic descriptive Information on every person served, Participation In the OC HMIS allows organizations to she re Information with other participating organizations to create a more coordinated and effective service delivery system, The OC HMIS is the secured electronic database for Orange County and Is a valuable resource far local communities. Agreement and Understanding This Agreement akith orixes this participating Agenoy(Agency) to designate HMIS Users (User). A User Is a staff person entrusted to enter protected personal Information (PPI) into the OC HMIS, on behatfof this Agency, in order to allow a User to access the OC HMIS, a User Agreement must be stoned by the User and stored electronically in the HMIS, Confidentiality and informed Consent Confidentiality: This Agency must require all Users to abide by Its organization's policies and procedures; uphold all privacy protection standards established by the OC HMIS Policies and Procedures; and comply with all relevant federal and State of California confidentiality laws and regulations that protect client records, Except where otherwise provided for by taw, this Agency shall ensure that confidential client records are released with the client`s written consent. Written Consent; To obtain written consent, prior to each client's assessment, each client must be Informed that the client's Informatlan wilt be entered Into an electronic database called HMIS. The terms of the Consent In to share Protected Personal Information form must also be explained to each ellanL Clients who agree to have their PPl entered Into the QC HMIS must sign the Consent to Share Protected Personal Information form, Verbal Consent: Verbal consent to enter PPl into the OC HMiS may be obtained during circumstances such as phone screenings, street outreach, or community access centerstgn-Ins, Each client must be informed that their Information will be entered Into the HMIS database. The terms of the Consent to Share Protected Personal Information forth must also be explained to each client. The client's written consent must be obtained once the client appears for their Initial assessment. updated 8124110