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SERIAL 16154-RFP <br />3.3 INVOICES (NON -PROCUREMENT CARD TRANSACTIONS): <br />3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before <br />payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the <br />invoice must provide access to the following information: <br />Company name, address and contact <br />• County bill -to name and contact information <br />• Contract Serial Number or <br />• County purchase order number <br />Invoice number and date <br />• Payment terms <br />Date of service or delivery <br />Quantity (number of days or weeks) <br />Contract Itctn nurnber(s) <br />Description of Purchase (product or services) <br />• Pricing per unit of purchase <br />• Freight (if applicable) <br />• Extended price <br />• Mileage w/rate (if applicable) <br />• Arrival and completion Lime (if applicable) <br />• Total Amount Due <br />3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on <br />the Purchase Order. <br />3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa <br />County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) <br />process. After Contract Award the Contractor shall complete the Vendor Registration <br />Form located on the County Department of Finance Vendor Registration Web Site <br />(http://" ww.mai icopa.gov/Finance/V endors.aspx). <br />3.3.4 Discounts offered in the contract shall be calculated based on the date a properly <br />completed invoice is received by the County (ROI). <br />3.35 EFT payments to the routing and account numbers designated by the Contractor will <br />include the details on the specific invoices that the payment covers. The Contractor is <br />required to discuss remittance delivery capabilities with their designated financial <br />institution for access to those details. <br />3.3.6 Invoices are required to contain access to the following information: (Maricopa County <br />Facilities Management) <br />• Company name, address and contact <br />• County bill -to name and contact information <br />• Building Name and Building Number <br />• Contract Serial Number or <br />• County purchase order number <br />• Maximo (FMD) service call number <br />• Invoice member and date <br />• Date of service or delivery <br />• Description of Purchase (services performed) <br />• Pricing per unit of purchase <br />• Extended price <br />• Arrival and completion time <br />• Total Amount Due <br />City Council 13 — 5 2/7/2023 <br />