FBI ORANGE COUNTY VIOLENT CRIMES TASK FORCE

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INSURANCE NOT REQUIRED N-2023-030 WORK MAY PROCEED Return FULLLY EXECUTED CLERK OF THE COUNCIL Copy to COTC, M-30 FEDERAL BUREAU OF INVESTIGATION DATE: ORANGE COUNTY VIOLENT CRIMES TASK FORCE Copy Cost Reimbursement Agreement OCVCTF File No.: 88-LA-A2357846-MOU 04 Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives authority to pay overtime for police officers assigned to the formalized Orange County Violent Crimes Task Force (OCVCTF), as set forth below, for expenses necessary for detection, investigation, and prosecution of crimes against the United States. It is hereby agreed between the FBI and Santa Ana Police Department (SAPD), located at 60 Civic Center Plaza, Santa Ana, California 92701, Taxpayer Identification Number: 95-6000785, and Telephone Number: 714-245-8665, that: 1. This Agreement is entered into pursuant to, and as an annex to, the FBI OCVCTF Memorandum of Understanding (MOU) signed by the Chief David Valentin of SAPD on 7/19/2022, and shall be read and interpreted in conformity with all terms of that document. 2. Commencing upon execution of this Agreement, the FBI will, subject to availability of required funding, reimburse SAPD for overtime payments made to officers assigned to and working full time on OCVCTF related matters. 3. Requests for reimbursement shall be made on a monthly basis utilizing the United States Department of the Treasury Invoice Processing Platform (IPP) software system and shall be submitted to the FBI, Los Angeles Field Office immediately after the first of the month which follows the month for which reimbursement is requested. The reimbursement request shall be approved by the appropriate Supervisor (or their designee) at SAPD prior to the invoice submission in IPP. The invoice submitted in IPP will automatically route to the FBI OCVCTF personnel for their review, approval, and processing for payment. 4. Overtime reimbursement payments from the FBI will be made via electronic funds transfer (EFT) directly to SAPD using the FBI's Unified Financial Management System (UFMS). To facilitate EFT, SAPD shall establish an account online in the System for Award Management (SAM) at www.SAM.gov. Verification of SAPD banking information is required on an annual basis in order to keep payment information current. For additional information regarding the UFMS and SAM, contact the FBI, Los Angeles Financial Liaison Specialist. 5.. Overtime reimbursements will be calculated at the usual rate for which the individual officers time would be compensated in the absence of this Agreement. However, said reimbursement, per officer, shall not exceed monthly and/or annual limits established annually by the FBI. The limits, calculated using Federal pay tables, will be in effect for the Federal fiscal year running from October 1 st of one year through September 30th of the following year, unless changed during the period. The FBI reserves the right to change the reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities and appropriations limits. The FBI will notify SAPD of the applicable annual limits prior to October 1st of each year. 6. The number of SAPD deputies assigned full-time to the OCVCTF and entitled to overtime reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs of the OCVCTF, this number may change periodically, upward or downward, as approved in advance by the FBI. 7. Prior to submission of any overtime reimbursement requests, SAPD shall prepare an official document setting forth the identity of each officer assigned full-time to the OCVCTF, along with the