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INSURANCE ON FL E A-2023-021 lWRK MAY PROCEED cv UNTiLINSURANCE EXPIRES � • FC 2, ao CLERK OFCOUNCfL ___ p DPTE: AGREEMENT WITH SERVICE FIRST TO PROVIDE MAINTENANCE SERVICES FOR CITY POOL SITES PUat>n) THIS AGREEMENT is made and entered into on this 21' day of February, 2023 by and between Service First ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation 0 organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. As set forth in Request for Proposal ("RFP") No. 22-167, the City desires to retain a Consultant having special skill and knowledge in the field of qualified and comprehensive pool maintenance for five (5) of the City's pool sites. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform all services described in "Scope of Work" that was included in RFP No. 22-167, which is attached hereto and fully incorporated herein by this reference as Exhibit A. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Consultant's "Fee Proposal", which is attached hereto and fully incorporated herein by this reference as Exhibit B. The total amount to be expended under this Agreement shall not exceed $1,240,675.00 during the term of this Agreement, including any extension periods. This sum is comprised of (1) the base annual amount of $198,135.00 and (2) an annual contingency in an amount not to exceed $50,000.00, exercisable at City's sole discretion, for on -call and/or emergency services, as well as for extra work and/or repairs to be performed by Consultant. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 9< IMR011 This Agreement shall commence on February 21, 2023 for a three (3) year term ending on February 20, 2026 with the option for the City to grant up to two (2), one-year extensions of the Agreement, exercisable by a writing by the City Manager and the City Attorney, unless terminated Page 1 of 9 #254137v2