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HomeMy WebLinkAboutAgenda Packet_2023-06-06City Council and Housing Authority Meeting Packet (Revised 5/31/2023) June 6, 2023 CLOSED SESSION MEETING - 5:00 PM REGULAR OPEN MEETING - 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 k Valerie Amezcua Mayor Thai Viet Phan Councilmember —Ward 1 Jessie Lopez Mayor Pro Tem - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 Benjamin Vazquez Councilmember - Ward 2 Phil Bacerra Councilmember - Ward 4 David Penaloza Councilmember - Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge City Attorney City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, ®contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. City Council 1 6/6/2023 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency City Council 2 6/6/2023 Members of the public may attend the City Council meeting in -person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a)santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION — Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN -PERSON OPTION - Members of the public can provide in -person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in City Council 3 6/6/2023 the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) — You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish -to -English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretacion all espanol en las juntas del Concilio. La interpretacion simultanea al espanol se ofrece por medio del use de audifonos y la interpretacion consecutiva (espanol a ingles) tambien esta disponible para cualquiera que desee dirigirse all concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball � ) or download a pdf (the cloud symbol with the down arrow ). City Council 4 6/6/2023 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney City Clerk ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Kristine Ridge Sonia R. Carvalho Jennifer L. Hall ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. City of Santa Ana v. Dyer 18 LLC, Orange County Superior Court, Case No. 30- 2022-01248172 B. City of Santa Ana v. Dyer 18 LLC, United States District Court, Case No. 8:22-cv- 00433 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Jason Motsick, Human Resources Executive Director Employee Organizations: • Santa Ana Police Officers Association (POA) City Council 5 6/6/2023 RECONVENE — City Council will reconvene to continue regular City business. City Council 6 6/6/2023 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney City Clerk ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Kristine Ridge Sonia R. Carvalho Jennifer L. Hall PLEDGE OF ALLEGIANCE Boy Scout Troop 132 WORDS OF INSPIRATION Pastor Matt Doan, Calvary Church Santa Ana ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Pro Tern Lopez to Moms Demand Action declaring June 2, 2023, as National Gun Violence Awareness Day. 2. Proclamation presented by Councilmember Phan to Da Mau Foundation declaring June 2023, as National Immigrant Heritage Month. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 50. 3. Excused Absences City Council 7 6/6/2023 Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 4. Minutes from the Special Closed Session and Regular Meeting of November 1, 2022. Department(s): City Clerk's Office Recommended Action: Approve minutes. 5. Appoint Amalia Mejia Nominated by Councilmember Hernandez as the Ward 5 Representative to the Police Oversight Commission for a Full -Term Expiring December 10, 2024 Department(s): City Clerk's Office Recommended Action: Appoint Amalia Mejia to the Police Oversight Commission as the Ward 5 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a) requires five affirmative votes) 6. Appoint Evangeline Gawronski Nominated by Councilmember Penaloza as the Ward 6 Representative to the Police Oversight Commission for a Full -Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Evangeline Gawronski to the Police Oversight Commission as the Ward 6 representative and administer Oath of Office. 7. Appoint Martha Rivera Nominated by Councilmember Penaloza as the Ward 6 Representative to the Arts and Culture Commission for a Full -Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Martha Rivera to the Arts and Culture Commission as the Ward 6 representative and administer Oath of Office. 8. Appoint Mark S. McLoughlin Nominated by the Santa Ana Chamber of Commerce to the Environmental and Transportation Advisory Commission (ETAC) as the Santa Ana Chamber of Commerce Representative for a Term Expiring June 8, 2027. Department(s): City Clerk's Office Recommended Action: Appoint Mark S. McLoughlin to the Environmental and Transportation Commission as the Santa Ana Chamber of Commerce representative and administer the Oath of Office. 9. Receive and File Quarterly Report of Contracts up to $50,000 for Non -Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by City Council 8 6/6/2023 Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between January 1, 2023 to March 31, 2023, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements. 10. Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund) Department(s): Finance and Management Services Recommended Action: Approve the recognition of $84,582.90 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law. 11. Approve Prepayment for the City's Contribution to Both the CaIPERS Miscellaneous and Safety Employee Pension Unfunded Liability for Fiscal Year (FY) 2023-24 Department(s): Finance and Management Services Recommended Action: 1. Approve a $9,568,651 pre -payment for the City's annual Unfunded Actuarial Liability to California Public Employees Retirement System (CaIPERS) — Miscellaneous Plan for Fiscal Year 2023-24, to save $319,984. 2. Approve a $12,780,268 pre -payment for the City's annual Unfunded Actuarial Liability to California Public Employees Retirement System (CaIPERS) — Safety Plan for Fiscal Year 2023-24, to save $427,383. 12. Approve a Purchase Order in the Amount of $175,572 to The Charles Machine Works, Inc. for Sewer Lining Tools (Specification No. 23-023) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase order to The Charles Machine Works, Inc. for the purchase of sewer lining tools in the amount of $146,310, plus a contingency of $29,262, for a total amount not to exceed $175,572 subject to non -substantive changes approved by the City Manager and City Attorney. 13. Award a Purchase Order to Core & Main, LP for One Dri-Prime SD150M Diesel Pump in an Amount Not to Exceed $55,589 (Specification No. 23-045) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Award a one-time purchase and payment of Purchase Order to Core & Main, LP for one Dri-Prime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to non -substantive changes approved by the City Manager and City Attorney. City Council 9 6/6/2023 14. Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23-077) (General and Non -General Funds Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Bragg Investment Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the amount of $185,026, plus a contingency amount of $5,000, for a total amount not to exceed $190,026, subject to non -substantive changes approved by the City Manager and City Attorney. 15. Award a Purchase Order to Terex Utilities, Inc. for an Aerial/Tree Trimmer Combo Truck in an Amount Not to Exceed $426,129 (Specification No. 23-076) (General Fund and Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Terex Utilities, Inc. for one Terex Hi -Ranger XTPro 60 Aerial/Tree Trimmer combo truck, in the amount of $406,129 plus a contingency amount of $20,000, for a total amount not to exceed $426,129, subject to non -substantive changes approved by the City Manager and City Attorney. 16. Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an Amount Not to Exceed $60,029 (Specification No. 23-083) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Sandbag Store, LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of $5,000, for a total amount not to exceed $60,029, subject to non -substantive changes approved by the City Manager and City Attorney. 17. Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to non -substantive changes approved by the City Manager and City Attorney. 18. Award a Purchase Order to PB Loader Corporation for a Flatbed Truck with Cement Mixer in an Amount Not to Exceed $159,989 (Specification No. 23-087) (Non -General Fund) Department(s): Public Works Agency City Council 10 6/6/2023 Recommended Action: Authorize a one-time purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to non -substantive changes approved by the City Manager and City Attorney. 19. Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom Trailers in an Amount Not to Exceed $79,437 (Specification No. 23-066) (Non - General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to BAUSS Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a contingency amount of $10,000, for a total amount not to exceed $79,437, subject to non -substantive changes approved by the City Manager and City Attorney. 20. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23- 055A) (General Fund and Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount of $1,020,752, plus a contingency amount of $125,000, for a total amount not to exceed $1,145,752, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of $100,522, plus a contingency amount of $10,000, for a total amount not to exceed $110,522, subject to non -substantive changes approved by the City Manager and City Attorney. 21. Award a Purchase Order to Tolar Manufacturing for Advertising and Non -Advertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 22-6999) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 non -advertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to non -substantive changes approved by the City Manager and City Attorney. 22. Award a Purchase Order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23-075) (Non -General Fund) City Council 11 6/6/2023 Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck, in an amount not to exceed $56,613, plus a contingency amount of $10,000 for a total amount not to exceed $66,613, subject to non -substantive changes approved by the City Manager and City Attorney. 23. Award a Purchase Order to MMLJ, Inc. for a Dustless Blasting Machine in an Amount Not to Exceed $78,979 (Specification No. 23-084) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to MMLJ, Inc. for one DB800 Mobile XL Dustless Blasting Machine on XL Trailer, in the amount of $73,979, plus a contingency amount of $5,000, for a total amount not to exceed $78,979, subject to non -substantive changes approved by the City Manager and City Attorney. 24. Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and Nursery Materials in a Not -To -Exceed Amount of $2,500,000 (Specification No. 23- 018) (General Fund) Department(s): Public Works Agency Recommended Action: Award a blanket order contract to SiteOne Landscape Supply for the purchase of landscaping and nursery materials on an as -needed basis, in an annual amount not to exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for an initial one-year term expiring on June 5, 2024, with provisions for four, one-year renewal options, subject to non -substantive changes approved by the City Manager and City Attorney. 25. Approve Change Order and Revised Project Cost Analysis for an Existing Construction Contract with iBuild Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for the Campesino Park, Memorial Park, and Madison Park Restrooms (Project Nos. 21-7533, 21-7534, 21-7535) (Non -General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to approve Change Orders and revise the Project Cost Analysis to reflect a transfer of savings from construction administration and inspection to contingency in an amount of $33,898, with a total Project Delivery Cost of $1,740,000. 26. Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 22-1405) (Revive Santa Ana Program) City Council 12 6/6/2023 Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as non -responsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $319,320, for construction of the Pedestrian and Mobility Phase I, for the term beginning June 6, 2023 and ending upon project completion, subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $416,000, which includes $319,320 for the construction contract, $47,898 for contract administration, inspection, and testing, and $48,782 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-04 was filed for the project. 27. Approve a Capital Improvement Project Amendment for Traffic Calming Improvements Phases 1 to 3 (Project Nos. 23-6034, 23-6036, 23-6037) and Alley and Pavement Improvements (Project No. 23-6910) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $595,000 of funding for the Traffic Calming Improvements Phase 1 (Project No. 23-6034). 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $820,800 of funding for the Traffic Calming Improvements Phase 2 (Project No. 23-6036). 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,300,000 of funding to the Traffic Calming Improvements Phase 3 (Project No. 23-6037). 4. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $2,000,000 of funding to the Alley and Pavement Improvements FY 22/23 (Project No. 23-6910). 28. Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 23-6627) and Warner Avenue Flood Protection Project (Project No. 23-6628) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State Grant -Direct Revenue Account and appropriate the same amount into the Public Works -Water Quality and Control, Improvements Other City Council 13 6/6/2023 Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project. 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project. 29. Approve an Agreement with Color -Ad, Inc. to Design, Fabricate, and Install Interpretive Displays at the Santiago Creek EcoCenter for Total Amount Not to Exceed $900,000 (Non -General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Color -Ad, Inc. for design, fabrication, and installation of interpretive displays at the Santiago Creek EcoCenter, in the amount of $855,000 plus a contingency of $45,000, for a total amount not to exceed $900,000, for a three-year period with the option of two 1-year renewals, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). 30. Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Remove the Annual Amounts and to Increase the Total Agreement not -to -Exceed Amount by $65,000 through March 31, 2025, for a New Total not -to -Exceed Amount of $215,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to remove the annual amounts and to increase the total agreement not -to -exceed amount by $65,000, through March 31, 2025, for a new total not -to -exceed amount of $215,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 31. Approve an Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program for a Total Not -to -Exceed Amount of $100,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc., dba Meals On Wheels Orange County for the Senior Meals Program in the amount of $90,300 for base services (home -delivered meals and lunch cafe programs) and $9,700 for additional as -needed services, for a total not -to -exceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non- substantive changes approved by the City Manager and City Attorney City Council 14 6/6/2023 (Agreement No. 2023-XXX). 32. Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Major League Infields, Inc. to provide scheduled infield and warning track maintenance at city parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the remaining term until January 31, 2024, for a total agreement amount of $1,374,507, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). 33. Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a second amendment to the Agreement with Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023- XXX). 2. Authorize the City Manager to execute a second amendment to the Agreement with United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023.-XXX). 34. Approve Second Amendments to Agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O'Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb for On -call Space Planning and Architectural Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually Department(s): Public Works Agency City Council 15 6/6/2023 Recommended Action: Authorize the City Manager to execute the second amendments to the agreements for on -call space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc., Black, O'Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase the shared agreement amount by $2,000,000, for a total agreement amount not to exceed $3,300,000 annually, subject to non -substantive changes as approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 35. Approve Agreement with Griffin Structures to Provide Construction Management and Inspection Services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park Project, and Delhi Center Library Branch, in an Amount not to Exceed $2,896,950 for a Term expiring December 31, 2025 (Project Number 22-1380, 22-1802, 22-1381, and 22-1382) (Non -General Fund) (Revive Santa Ana Program) Department(s): Library, Public Works Agency Recommended Action: Authorize the City Manager to execute a professional services agreement with Griffin Structures to provide construction management and inspection services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park, and Delhi Center Library Branch, in the amount of $2,759,000, with a five -percent contingency, for a total amount not to exceed of $2,896,950, for a term beginning June 6, 2023 and expiring December 31, 2025, with the option for two 1-year extensions, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 36. Approve a License Agreement with the Floral Park Neighborhood Association for Use of Broadway Right -of -Way for a Fence (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with the Floral Park Neighborhood Association, a 501(c)3 nonprofit community organization, for use of public right-of-way on Broadway from Santa Clara Avenue to the 1-5 exit, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). 37. Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services, and Licenses in an Amount not to Exceed $800,000 (Non -General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Compulink Management Center, Inc., DBA Laserfiche for Laserfiche Enterprise Content Management System maintenance, services, training, and software licenses, in an amount not to exceed $800,000, over a City Council 16 6/6/2023 five-year period from July 1, 2023, through June 30, 2028, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023- XXX). 38. First Amendment to the Lease Agreement for 19,321 Square Feet of Office Space Located at 801 W Civic Center Drive for the Santa Ana WORK Center Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute the first amendment to the office lease agreement with Santa Ana CA I SGF, LLC for 19,321 square feet of office space located at 801 W Civic Center Drive, for a ten-year term beginning July 1, 2023 with two optional five-year extensions, in the monthly amount of $45,404.35 with an 3-percent annual increase, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 2. Authorize the City Manager to execute a sub -lease agreement and Memorandum of Understanding with the Employment Development Department, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 3. Authorize the City Manager to execute a first amendment to sub -lease agreement and Memorandum of Understanding with the County of Orange Social Services Agency to extend the term through June 30, 2025 and to adjust rent, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 4. Authorize the City Manager to execute Memorandum of Understandings with Department of Rehabilitation, SER Jobs for Progress, and the City's Community Development Agency for the Housing Authority and Economic Development Division, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 39. Approve Agreement with the County of Orange for Law Enforcement Helicopter Services in the Amount of $1,785,092 (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff -Coroner Department, for helicopter services for the period of July 1, 2023 through June 30, 2026, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 2. Authorize the City Manager to execute subsequent amendments in year two (July 1, 2024 - June 30, 2025) and year three (July 1, 2025 - June 30, 2026) for the contract amount of the first year of this agreement, $539,303, plus up to ten percent, for a three-year not -to -exceed amount of $1,785,092. 40. Approve Agreement with Thomson Reuters (West Publishing), in the Amount of City Council 17 6/6/2023 $145,172, for Online Investigative and Public Records Resources Subscription Services (General Fund and Non -General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement with Thomson Reuters (West Publishing) to provide online investigative and public records resources subscription services, in an amount not to exceed $145,172, for the period of July 1, 2023 through June 31, 2026, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 41. Agreement with Holland & Knight LLP for Federal Legislative Advocacy Services (General Fund) Department(s): City Manager Office Recommended Action: Authorize the City Manager to execute an agreement with Holland & Knight LLP for federal legislative advocacy services for a three-year term beginning July 1, 2023 through June 30, 2026, with the option of two, one-year extensions in an amount not to exceed $352,800, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 42. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Full -Time Classifications Represented by the Service Employees International Union ("SEIU") Local 721, effective July 1, 2022 through June 30, 2025 Department(s): Human Resources Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with SEIU Local 721 Full -Time Employees Unit regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non -substantive changes which may be necessary to implement the agreement (Agreement No. 2023-XXX). 43. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Management Association, Effective July 1, 2022 through June 30, 2025, and Adoption of a Resolution Updating the Salary Schedule for Associated Unrepresented Classifications Department(s): Human Resources Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Management Association ("SAMA") regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non -substantive changes which may be necessary to implement the agreement (Agreement No. 2023-XXX). 2. Approve resolution updating the salary schedule for associated unrepresented City Council 18 6/6/2023 classifications. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN 44. Adopt a Resolution Approving the City's Annual Statement of Investment Policy 2023- 2024; Receive and File Annual Statement of Investment Policy 2023-2024. Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution Approving the City's Annual Statement of Investment Policy 2023-2024. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY OF SANTA ANA APPROVING THE CITY'S STATEMENT OF INVESTMENT POLICY 2. Receive and File Annual Statement of Investment Policy 2023-2024. 45. Designate Authorized Agents on California Office of Emergency Services (Cal OES) Form 130 Related to Federal Emergency Management Agency Reimbursement Request for COVID-19 Expenditures Department(s): Finance and Management Services Recommended Action: Adopt a resolution designating the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents to execute for and on behalf of the City of Santa Ana (the City) with the purpose of obtaining federal financial assistance. RESOLUTION NO. 2023-XXX DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES 46. Resolution to Support Orange County Water District President Cathy Green as a Candidate for the Office of Association of California Water Agencies President Department(s): Public Works Agency Recommended Action: Adopt a resolution to endorse Orange County Water District President Cathy Green as a candidate for the office of President for the Association of California Water Agencies. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF THE NOMINATION OF ORANGE COUNTY WATER DISTRICT PRESIDENT CATHY GREEN FOR THE OFFICE OF PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES 47. Resolution Declaring Support of the Iranian -American Community and Condemning the Violence Perpetrated by the Government of Iran against its People Department(s): City Manager Office City Council 19 6/6/2023 Recommended Action: Adopt a resolution declaring support of the Iranian - American community and condemning the violence perpetrated by the government of Iran against its people. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE SANTA ANA CITY COUNCIL DECLARING SUPPORT OF THE IRANIAN-AMERICAN COMMUNITY AND CONDEMNING THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF IRAN AGAINST ITS PEOPLE 48. Ordinance Amendment No. 2023-01 amending Article 11.11 of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to Noticing, Meeting Format, and Transparency Measures for Community Meetings for Certain Development Projects First reading at the May 16, 2023 City Council meeting, approved by a vote of 6-0 (Hernandez absent). Published in the Orange County Reporter on May 26, 2023. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading and adopt Ordinance Amendment No. 2023-01 amending Section 2-153 in Article 11.11 of Chapter 2 of the Santa Ana Municipal Code (SAMC). ORDINANCE NO. NS-3040 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES 11.11 OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (includes determining that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). 49. Ordinance Second Reading: Amending City Manager's Contracting Authority for Public Works and Non -Public Works Contracts Under Chapter 2, Article VII and Article VII.II and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code First reading at the May 16, 2023 City Council meeting, approved by a vote of 4-3 (Lopez, Hernandez, and Vasquez dissenting). Published in the Orange County Reporter on May 26, 2023. Department(s): Public Works Agency Recommended Action: Place ordinance on second reading and adopt. ORDINANCE NO. NS-3041 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER'S CONTRACTING City Council 20 6/6/2023 AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) as it is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). 50. Ordinance Second Reading: Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to Ceremonial Street Naming First reading at the May 16, 2023 City Council meeting, approved by a vote of 7-0. Published in the Orange County Reporter on May 26, 2023. Department(s): Public Works Agency Recommended Action: Place ordinance on second reading and adopt. ORDINANCE NO. NS-3042 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATED TO CEREMONIAL STREET NAMING (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines becausse it will not result in a direct or reasonably foreseeable indirect physical change to the environment, as there is no possibility it will have a significant effectg on the environment and it is not a "project," as definied in Section 15378 of the CEQA Guidelines). **END OF CONSENT CALENDAR** I BUSINESS CALENDAR 51. Approve Proposed Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the Community Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a ten-year term beginning June 6, 2023 and City Council 21 6/6/2023 ending June 6, 2033, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items. 52. Public Hearing: Consider an Ordinance to adopt the Fiscal Year 2023-24 Budget, Approve a Resolution for Changes to the City's Basic Classification and Compensation Plan Budget, Adopt the Uniform Schedule of Miscellaneous Fees, and Adopt the Seven -Year Capital Improvement Program Legal notice published in the Orange County Reporter on May 24, 2023 and May 31, 2023. Department(s): Finance and Management Services Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2023-24 (FY23-24), which begins on July 1, 2023 and ends on June 30, 2024. ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2023 (Requires five affirmative votes) 2. Adopt a Resolution, to effect certain changes to the City's basic classification and compensation plan, such as addition of new classification titles. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2023-2024. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2023-2024 4. Adopt the Seven -Year Capital Improvement Program (CIP) beginning FY23-24 through FY29-30, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. 5. Deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 Non -General Fund) into the Section 115 Pension Trust Fund as part of the City's Pension Debt Strategy. City Council 22 6/6/2023 53. Public Hearing: Zoning Ordinance Amendment (ZOA) No. 2023-01: Amendments to Various Sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) Related to Increasing the Conditional Use Permit (CUP) Separation Requirement of Noxious Uses from Sensitive Receptors, Update Massage Establishment Regulations, Establish a CUP Suspension Process, and Other Edits to Address Internal Inconsistencies. Legal notice published in the Orange County Reporter on May 24, 2023. Department(s): Planning and Building Agency Recommended Action: Approve first reading of an ordinance approving Zoning Ordinance Amendment No. 2023-01 to amend various sections of Chapter 41 (Zoning) of the SAMC. ORDINANCE NO. NS-XXXX ZONING ORDINANCE AMENDMENT NO. 2023-01 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO NOXIOUS USES, MASSAGE ESTABLISHMENTS, AND RELATED CONFORMING CLARIFYING EDITS; ADDING A SECTION RELATED TO SUSPENSION OF CONDITIONAL USE PERMITS, VARIANCES, AND MINOR EXCEPTIONS; AND MAKING OTHER NON - SUBSTANTIAL EDITS TO ADDRESS EXISTING INTERNAL INCONSISTENCIES (includes determination that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project," as defined in Section 15378 of the CEQA Guidelines). 54. Public Hearing: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License Legal notice published in the Orange County Reporter on May 24, 2023 and notices mailed on said date. Department(s): Planning and Building Agency Recommended Action: It is recommended that the City Council take the following actions: 1. Conduct a De Novo review of the Planning Commission's approval of Conditional Use Permit No. 2023-09 for consistency with the General Plan and compliance with the Zoning Ordinance, and consider any concerns raised by the City Council, the public, and interested parties regarding the project; and 2. Based on the De Novo review, the City Council may choose to uphold or modify the Planning Commission's approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City City Council 23 6/6/2023 If approved, adopt RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION'S APPROVAL OF CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON -PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE (includes determination that the project is categorically exempt from further review under the California Environmental Quality Act (CEQA) per Section 15301 (Class 1 — Existing Facilities)). CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT —Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Quality PFAS Work Study Session City Council 24 6/6/2023 HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Vice Chair Chair City Manager City Attorney Recording Secretary ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Kristine Ridge Sonia R. Carvalho Jennifer L. Hall ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Housing Authority agenda. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 2. Extension of Agreements with the Orange County United Way to Continue to Administer Special Fees from the U.S. Department of Housing and Urban Development for the Veterans Affairs Supportive Housing (HUD-VASH) and Foster Youth to Independence (FYI) Programs Department(s): Community Development Agency Recommended Action: 1. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the HUD-VASH Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional two-year term from July 1, 2023 to June 30, 2025, subject to non -substantive changes approved by City Council 25 6/6/2023 the Executive Director of the Housing Authority and Authority General Counsel. 2. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the FYI Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional two-year term from July 1, 2023 to June 30, 2025, subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. **END OF CONSENT CALENDAR** I BUSINESS CALENDAR 3. Public Hearing: Approve the Fiscal Year 2023-24 Housing Authority Annual Plan Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on April 7, 2023. Department(s): Community Development Agency Recommended Action: 1. Conduct a public hearing in consideration of the approval and submission of the Fiscal Year 2023-24 Housing Authority Annual Plan to the U.S. Department of Housing and Urban Development. 2. Adopt a resolution approving the Fiscal Year 2023-24 Housing Authority Annual Plan and authorize the Executive Director of the Housing Authority to submit the Annual Plan to the U.S. Department of Housing and Urban Development. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 2023-2024 **END OF BUSINESS CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT — Adjourn the Housing Authority meeting. City Council 26 6/6/2023 DRAF Minutes of the Special Closed Session and Regular Meeting of the City Council City of Santa Ana, California November 017 2022 SPECIAL CLOSED SESSION MEETING — 4:00 PM REGULAR OPEN MEETING — 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza, Santa Ana, CA 92701 SPECIAL CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney Acting Clerk of the Council Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza David Penaloza Thai Viet Phan Phil Bacerra Vicente Sarmiento Kristine Ridge Sonia R.Carvalho Norma Orozco MINUTES: Mayor Sarmiento called the Special Closed Session Meeting to order at 4:11 P.M. R01 I CAI I City Council 7 111112022 City Council 4-1 6/6/2023 MINUTES: Acting Clerk of the Council Norma Orozco conducted Roll Call. Councilmembers Lopez, Mendoza, Penaloza, Phan, Mayor Pro Tem Bacerra, and Mayor Sarmiento were present in person. Councilmember Hernandez attended via teleconference. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957 Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations: • Santa Ana Police Officers Association (POA) • Santa Ana Police Management Association (PMA) • Service Employees' International Union (SEIU) Full -Time Employees • Service Employees' International Union (SEIU) Part -Time Non -Civil Service Employees • Confidential Association of Santa Ana (CASA) • Santa Ana Management Association (SAMA) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code 54956.8: A. Address of Property: 4404 W. First Street, Santa Ana, CA, 92703, APN: 188- 021-08 Negotiators: Nabil Saba, Executive Director Public Works Negotiating Parties: Frank Bryan John Turner, Authorized Signer, RIF 40, LLC. Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. B. Address of Property: 843 & 841 N. Garnsey Street, Santa Ana, CA 92701, APNs: 005-142-02 and 005-142-03 Negotiators: City Manager Kristine Ridge Negotiating Party: Garnsey Corp - Sheila Alvarez Terms: Potential Acquisition City Council 7 11/1/2022 City Council 4-2 6/6/2023 CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Sarmiento recessed to consider items on the Special Closed Session Agenda at 4:13 P.M. RECONVENE — City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Sarmiento reconvened the City Council at 6:58 P.M. ROLL CALL MINUTES: Acting Clerk of the Council Norma Orozco conducted Roll Call. Councilmembers Hernandez, Lopez, Mendoza, Penaloza, Phan, Mayor Pro Tem Bacerra, and Mayor Sarmiento were present in person. PLEDGE OF ALLEGIANCE Mayor Sarmiento MINUTES: Councilmember Penaloza led the Pledge of Allegiance. WORDS OF INSPIRATION Father Karekin Bedourian CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Sarmiento to the Honorable Lynne Riddle for Outstanding Contributions to the Community. 2. Certificate of Recognition presented by Councilmember Lopez to Mitzi Abasto for Outstanding Contributions to the Community. 3. Certificate of Recognition presented by Councilmember Mendoza to Selica Diaz for Outstanding Contributions to the Community. City Council 7 11/1/2022 City Council 4-3 6/6/2023 4. Certificate of Recognition presented by Councilmember Penaloza to La Chiquita Restaurant in Honor of their 30-Year Anniversary. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho stated there was no reportable action. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened. MINUTES: Frank Mitchell III spoke regarding Section 41-94.3 of the Municipal Code and additional dueling units. Bulmaro Vicente spoke regarding Item 15 and in favor of the amendments proposed by Chispa and the American Civil Liberties Union (ACLU). Adam Overton spoke in support of Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and ACLU. Hairo Cortes spoke in support of Item 15 and spoke regarding clarifying the powers the Police Oversight Commission would have. Caro Mendez spoke in support of Item 15 and requested the Council adopt the resolution with the inclusion of the amendments proposed by Chispa and the ACLU, She also urged the Council to consider the following: language that promotes investigative authority, membership disqualification for any active police officers, removal of records checks, and the participation of the Chief of Police be at the sole discretion of the commission. Ronaldo Villeda spoke regarding Item 15 and requested that the Police Oversight Commission should be comprised of one (1) formerly incarcerated individual, one (1) person who has been directly impacted by police brutality, and one (1) family member. Kelly Kraus -Lee spoke in support of Items 14 and Item 15. She spoke regarding the unhoused population in Orange County and urged Council to note which Orange County representatives' views align with Santa Ana's needs regarding the unhoused population and which do not. Victor Mendez provided comments regarding rent control, home invasion attempts in the City Council 7 11 /1 /2022 City Council 4-4 6/6/2023 City, and the composition of the Police Oversight Commission. Bertha Ramirez thanked Council for their assistance and participation in helping obtain rental assistance for seniors residing in the Metro East Senior Park. Mary Jane De La Riva thanked Mayor Sarmiento for his assistance and participation in helping obtain rental assistance for seniors residing in the Metro East Senior Park. Acting Clerk of the Council Norma Orozco reported the summary of email comments received: two (2) non agenda comments, one (1) comment regarding Item 13, and nine (9) comments regarding Item 15. The following speakers addressed Council via teleconference: Silvia Hernandez spoke regarding Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and the ACLU. Benjamin Vazquez spoke regarding Item 15 and requested the Police Oversight Commission have investigative authority, subpoena powers, and the removal of records checks. Tania Navarro spoke in support of Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and the ACLU. Shawn spoke regarding Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and the ACLU. Amnena Quazi spoke in support of the amendments proposed by Chispa and the ACLU for Item 15. City Council 7 11 /1 /2022 City Council 4-5 6/6/2023 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 14. MINUTES: Item 13 was pulled by Mayor Pro Tem Bacerra for separate discussion and consideration. Moved by Mayor Pro Tern Bacerra, seconded by Councilmember Hernandez to Approve Consent Calendar Items 5 through 14, with the exception of Item 13. YES: 7 — Councilmember Hernandez, — Councilmember Lopez, — Councilmember Mendoza, — Councilmember Penaloza, — Councilmember Phan, — Mayor Pro Tern Bacerra, — Mayor Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0— Pass 5. Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 6. Award Purchase Orders to Western Truck Exchange in the Amount of $115,639 for One Ford F-550 Stake Bed Truck; and to National Auto Fleet Group for Two Ford F- 250 Trucks in the Amount of $120,000 (Specification No. 22-145) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Western Truck Exchange for the purchase of a Ford F-550 Stake Bed Truck, in the amount of $105,639, plus a contingency of $10,000, for a total amount not to exceed $115,639, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of two Ford F-250 Trucks, in the amount of $110,000, plus a contingency of $10,000, for a total amount not to exceed $120,000 subject to non - substantive changes approved by the City Manager and City Attorney. 7. Purchase and Sale Agreement of Real Property at 4404 West First Street for Future Water Resources and Park Facilities (Non -General Fund and Revive Santa Ana Program) City Council 7 111112022 City Council 4-6 6/6/2023 Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a purchase and sale agreement with RIF40, LLC, a California limited liability company, for the purchase of real property located at 4404 West First Street (APN 188-021-08), in the amount of $10,500,000, plus normal closing costs and escrow fees, for a total amount not to exceed $10,750,000, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-215). 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $10,750,000 in construction funds for the West Station Well Project (No. 23- 6477). 8. Approve an Agreement with Centaman, Inc. to Provide a Ticketing System Software for the Santa Ana Zoo for a Three -Year Period, with an Optional Extension Period of Five Additional Years (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a three-year agreement with Centaman, Inc. from November 1, 2022 through October 31, 2025 to provide a ticketing system software for the Santa Ana Zoo, for an amount not to exceed $243,738, which includes a 10% contingency, with the option to extend the agreement for five years through October 31, 2030, for an amount not to exceed $266,761.60, which includes a 10% contingency and a 4.5% CPI increase each year during the five- year term, for an aggregate total not to exceed $510,499.60, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-216). 9. Approve the First Amendment to the Agreement for Scanning, Digitizing, and Indexing Services with ARC Document Solutions, Inc. in an Amount Not to exceed $80,000 (General Fund and Non -General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the First Amendment to increase the aggregate contract authority by $80,000 with ARC Document Solutions, Inc. for digitization of City employee personnel files, from November 1, 2022 through October 19, 2024, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-217). 10. Informational Report Relating to the Creation of 501(c)(3) Nonprofit City of Santa Ana Foundation Department(s): City Manager Office Recommended Action: Accept informational report. 11. Adopt a i) Resolution reflecting the positive City Manager performance evaluation conducted on October 4, 2022, and approving an amended annual salary for the City Manager, and ii) Resolution approving the City's Master Salary Schedule in City Council 7 11/1/2022 City Council 4-7 6/6/2023 conformance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees' Retirement System (CaIPERS) Department(s): Human Resources Recommended Action: 1. Resolution No. 2022-082 — Adopt a Resolution affirming the City Manager's positive performance evaluation results and approving an adjusted annual salary for the City Manager, and 2. Resolution No. 2022-083 — Adopt a Resolution approving the City's Master Salary Schedule in conformance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees' Retirement System (CaIPERS). 12. Resolutions Authorizing Requests for Escalation Adjustments by the Orange County Transportation Authority to the Measure M2 Allocations for the Bristol Street and Warner Avenue Street Improvement Projects Department(s): Public Works Agency Recommended Action: Resolution Nos. 2022-084 and 2022-085 — Adopt resolutions of the City Council authorizing Requests for Escalation Adjustments by the Orange County Transportation Authority to the Measure M2 Allocations for the Bristol Street and Warner Avenue Street Improvement Projects. 13. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office Recommended Action: Resolution No. 2022-087 — Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days. MINUTES: Mayor Pro Tem Bacerra pulled the item for separate discussion and consideration. Mayor Pro Tem Bacerra moved to approve the Item with the following amendments; • Section Three (3) shall include the following: Shall continue to allow City Councilmembers and all other City Legislative bodies to meet virtually in accordance with Government Code Section 54953(e). • The addition of a new section entitled Section Four (4) to include the following language: City Councilmembers and members of all Legislative bodies shall publicly disclose at the meeting before any action is taken, whether any other individuals are present in the room at the remote location with the member and the general nature of the member's relationship with any such individuals. City Councilmembers and all other members of Legislative bodies shall participate through both audio and visual technology. The motion was seconded by Councilmember Mendoza; no vote was taken. City Council 7 11/1/2022 City Council 4-8 6/6/2023 Councilmember Phan inquired with City Attorney Sonia Carvalho regarding the differences between the Brown Act and AB361 with regards to teleconferencing. City Attorney Sonia Carvalho recommended the Council enact a citywide teleconferencing policy rather than making amendments to the resolution. Mayor Pro Tem Bacerra moved to not approve Item 13. Motion died for the lack of a second. Councilmember Phan moved to approve the item with staff recommendations, seconded by Councilmember Lopez. Substitute motion by Councilmember Phan, seconded by Councilmember Lopez to approve Item 13 with staff recommendations. YES: 6 — Councilmember Hernandez, — Councilmember Lopez, — Councilmember Mendoza, — Councilmember Penaloza, — Councilmember Phan, — Mayor Sarmiento NO: 1 — Mayor Pro Tern Bacerra ABSTAIN: 0 ABSENT:0 Status: 6 — 1 — 0 — 0 — Pass 14. Resolution Urging the County of Orange to Operate a Cold Weather Shelter Outside of Santa Ana for a Future Countywide Approach and Encouraging South Orange County Cities to More Equitably Participate in Efforts to Combat the Homelessness Crisis Department(s): City Manager Office Recommended Action: Resolution No. 2022-086 —Adopt a resolution urging the County of Orange to operate a cold weather shelter outside of Santa Ana for a future countywide approach and encouraging South Orange County cities to more equitably participate in efforts to combat the homelessness crisis. **END OF CONSENT CALENDAR** City Council 7 11/1/2022 City Council 4-9 6/6/2023 BUSINESS CALENDAR 15. Adopt an Ordinance Establishing a Police Review Commission Department(s): City Manager Office Recommended Action: Introduce Ordinance for first reading establishing a Police Oversight Commission. MINUTES: City Attorney Sonia Carvalho reported out the following amendments requested by the Council. • Include the language 'Acting through" in section 5. • Will not add the language to exclude sworn officers. • Exclude language regarding background checks and the issue will be addressed at a later date. • Addition of language stating that the City Manager's Office staff will staff the commission meetings and the Police Chief or his designee shall attend as requested by the Commission. • Addition of a subsection (M) to ensure that any future policy amendments do not conflict with the Ordinance. • Director of the Commission may administer oaths of office and compel the production of evidence. • Change language regarding the commission reporting time from 30 days to 60 days, and add "unless extended by the Commission." • Expand the mandated reports. • Addition of language requiring the posting of the Commission's Report to the City website. • Addition of language stating that the Director of the Commission shall be an At -will position which can be hired via a contract or appointed as an employee, however, they can be removed by a majority vote by the Council. • Addition of language stating that ride -a -longs are not mandatory for the Commission members. • No retroactive review of complaints. • Reports shall be given orally and in writing. She also stated her office would work on future provisions for the removal of commissioner members to avoid retaliation and will address records checks. She requested direction regarding the changes to the recitals brought forth by Mayor Pro Tem Bacerra. City Council 7 11 /1 /2022 City Council 4 — 10 6/6/2023 Moved by Councilmember Penaloza, seconded by Councilmember Lopez to approve as amended. YES: 7 — Councilmember Hernandez, — Councilmember Lopez, — Councilmember Mendoza, — Councilmember Penaloza, — Councilmember Phan, — Mayor Pro Tern Bacerra, — Mayor Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0— Pass **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS MINUTES: City Manager Kristine Ridge announced that the City's Finance and Management Services Agency was awarded the "Distinguished Budget Presentation" by the Government Finance Officers Association. She also announced that the Orange County Business Council has nominated the City for awards in the following categories: Building and Land Reuse, Sustainable and Green Development, and Leadership in Public Service. COUNCIL COMMENTS A131234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Hernandez thanked the public, staff, and the Council for their hard work and dedication regarding the Police Oversight Commission. Councilmember Lopez wished her brother a happy birthday, announced that the Children's of Hospital Orange County (CHOC) is currently at capacity, and urged everyone to get the flu shot. Councilmember Mendoza announced that the Orange County Mosquito and Vector Control District gifted the City several copies of the book entitled, Mother Mosquito in an effort to help raise awareness of the dangers mosquitos and vectors pose to the public. She also thanked them for awarding the City two plaques commemorating the City's support and participation in vector control campaigns. City Council 7 11 /1 /2022 City Council 4 —11 6/6/2023 Councilmember Penaloza reminded the public that Sunday, November 6, 2022, is Daylight Savings Time and Tuesday, November 8, 2022 is Election Day. Councilmember Phan highlighted the Parks and Recreation magazine, Cultura, announced her participation at the Metropolitan Water District State Water Project Tour, thanked all those who have served in the United States Armed Forces, and wished everyone a happy Veteran's Day weekend. Councilmember Bacerra announced his monthly community office hours would be Saturday, November 5, at North Upton Park at 10:00 AM and reminded the public to vote on November 8, 2022. Mayor Sarmiento thanked staff for all their hard work regarding the Police Oversight Commission ordinance. He also thanked the residents from Metro East Senior Park for their attendance and reminded the public to vote on November 8, 2022. ADJOURNMENT —Adjourn the City Council meeting. MINUTES: Mayor Sarmiento adjourned the meeting at 10:19 P.M. Respectfully Submitted, Jennifer L. Hall, CMC City Clerk City Council 7 11/1/2022 City Council 4 — 12 6/6/2023 Tuesday, May 9, 2023 City of Santa Ana Clerk of the Council Office Attn: Jennifer L Hall 20 Civic Center Plaza, M30 P.O. Box 1988 Santa Ana, CA 92702 Dear Ms. Hall: Mark S. McLoughlin is President of the J. Crain Corporation, based in Santa Ana. The J. Crain Corporation is a member of the Santa Ana Chamber of Commerce and is represented on our Board of Directors, Economic Development Council, Government Affairs Council, and an active business partner with High School Inc. Academies. I am pleased to recommend Mr. McLoughlin to serve on the Environmental & Transportation Advisory Committee, representing the Santa Ana Chamber of Commerce Sincerely, h " David Elliott President/CEO Santa Ana Chamber of Commerce 1631 W. Sunflower Ave., Ste. C-35, Santa Ana, CA 92704 City Council 8-1 6/6/2023 Finance and Management Services www.santa-ana.org/finance Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Quarterly Report of Contracts Awarded by the City Manager AGENDA TITLE Receive and File Quarterly Report of Contracts up to $50,000 for Non -Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 RECOMMENDED ACTION Receive and file Quarterly Report of Contracts entered into between January 1, 2023 to March 31, 2023, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements. DISCUSSION Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under her authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description. Section 2-748 of the Santa Ana Municipal Code provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $250,000. On May 16, 2023, the City Council approved the first reading of a proposed Ordinance to increase the City Manager's contracting authority for public works contracts to $500,000. If the City Council adopts the Ordinance on June 6, it will become effective on July 6. In addition, the City Council directed staff to include a searchable list of all City Manager -authorized contracts on the City's website. Staff is in the process of developing the searchable list, with plans to have it on the City's website by July 6. Exhibit 1 comprises a comprehensive list of purchase orders and agreements executed between January 1, 2023, and March 31, 2023. The values of these contracts range from $500 to $50,000 for non-public works and up to $250,000 for public works contracts and agreements. City Council 9-1 6/6/2023 Quarterly Report of Contracts June 6, 2023 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Quarterly Report of Contracts: January 1, 2023 — March 31, 2023 Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager City Council 9-2 6/6/2023 EXHIBIT 1 Quarterly Report of Contracts: January 1, 2023 to March 31, 2023 No. Date Vendor Name Type Nunber Agency Amount Description 1 01/01/2023 AMERICAN POPCORN BOC 7788 POL $ 13,729.98 POPCORN FOR INMATES 2 01/01/2023 BEE BUSTERS INC BOC 7813 CITYWIDE $ 15,000.00 EXTERMINATION SERVICES 3 01/01/2023 CROWN TROPHY BOC 7805 CITYWIDE $ 4,576.66 AWARDS, TROPHIES & PLAQUES 4 01/O1/2023 FEDEX BOC 7800 CITYWIDE $ 10,000.00 PARCEL & MAIL DELIVERY 5 01/01/2023 GANAHL LUMBER COMPANY BOC 7786 CITYWIDE $ 13,738.44 CONSTRUCTION MATERIALS 6 01/O1/2023 1 SLATER CONSULTING BOC 7822 HR $ 3,000.00 ONLINE TRAINING SERVICES 7 01/01/2023 MIDWESTTAPE BOC 7840 LIB $ 18,306.64 VARIOUS DVDS FOR LIBRARY 8 01/O1/2023 PETSMART INC BOC 7816 POL $ 4,576.66 DOG FOOD & SUPPLIES 9 01/01/2023 PROLEGAL BOC 7910 CAD $ 20,000.00 LEGAL SERVICES 10 01/01/2023 SABP/SANTA ANA BLUE PRINT BOC 7888 CITYWIDE $ 4,690.47 REPROGRAPHIC SERVICES 11 01/01/2023 SCHORR METALS INC BOC 7842 PWA $ 5,000.00 FABRICATING MATERIALS 12 01/O1/2023 TARGET SPECIALTY PRODUCTS BOC 7912 CITYWIDE $ 18,306.64 WATER TREATMENT CHEMICALS 13 01/03/2023 ANGELS BA+D153:N161SEBALL LP PO 125460 PRCS $ 2,515.00 ANGELS BASEBALL GAME TICKETS - YOUTH 14 01/03/2023 BROWNELLS INC PO 125459 POL $ 2,814.05 WEAPON PARTS 15 01/04/2023 EVIDENT INC PO 125462 POL $ 574.94 FORENSIC SUPPLIES 16 01/04/2023 MONTGOMERY HARDWARE CO PO 125463 PWA $ 191,216.82 REMOVE EXISTING DOOR AND HARDWARE - CITY YARD BUILDING A 17 01/04/2023 SCORE SPORTS PO 125465 PRCS $ 13,750.11 BOYS BASKETBALL UNIFORMS - YOUTH 18 01/05/2023 ARC DOCUMENTS SOLUTIONS LLC PO 125467 CMO $ 1,298.17 CUSTOM PRINT ON POSTER PAPER 19 01/05/2023 DOWNTOWN INCORPORATED AG N-2022-378 PRCS $ 3,500.00 ENTERTAINMENT FOR THE ANNUAL PLAZA NAVIDENA CELEBRATION 20 01/05/2023 NATIONAL BUSINESS FURNITURE PO 125466 CMO $ 2,442.36 OFFICE FURNITURE 21 01/05/2023 PENN RECORDS MANAGEMENT AG N-2023-001 PWA $ 50,000.00 RECORDS MANAGEMENT AND OFFSITE STORAGE 22 01/09/2023 JOHNS INCREDIBLE PIZZA COMPANY PO 125469 PRCS $ 3,393.63 BUFFET AND GAMES PACKAGE - YOUTH 23 01/09/2023 MARINE CORPS COMMUNITY SERVICES AG N-2023-004 POL $ 2,750.00 SPONSORSHIP AGREEMENT FOR MCCS EVENTS, PROGRAMS, AND ADVERTISEMENTS 24 01/09/2023 ALLIED UNIVERSAL JANITORIAL SERVICES AG N-2023-005 PRCS $ 16,000.00 JANITORIAL SERVICES -2022SANTA ANA WINTER VILLAGE 25 01/11/2023 PRINTING ISLAND PO 125470 FMS $ 3,242.70 BUSINESS CARDS 26 OV12/2023 CCS PRESENTATION SYSTEMS PO 125473 POL $ 3,569.80 PA SYSTEM AUDIO EQUIPMENT AND MIC 27 01/12/2023 OHO LLLP PO 125474 POL $ 935.00 ANNUAL MAINTENACE RESPIRATOR TESTER 28 OV12/2023 ULINE INC PO 125472 PWA $ 5,438.58 COAT RACKS- CITY YARD BUILDING A 29 01/13/2023 ELITE SPECIAL EVENTS, INC. AG N-2023-010 PRCS $ 18,050.00 EQUIPMENT AND STAFFING SERVICES FOR OUTDOOR PARK EVENTS 30 OV13/2023 HELM LLC PO 125478 PWA $ 750.00 SOFTWARE LICENSE 31 01/13/2023 OPEN TEXT INC PO 125477 POL $ 1,637.73 SOFTWARE SUBSCRIPTION 32 OV13/2023 SAMYS CAMERA INC PO 125476 POL $ 4,315.38 CANONCAMERA- TRAINING 33 01/17/2023 CI SOLUTIONS AG N-2023-015 POL $ 25,000.00 LICENSE AND SERVICE- TECHNICAL SUPPORT 34 OV17/2023 FAMILY JUSTICE CENTER ALLIANCE AG N-2023-013 POL $ 2,000.00 FAMILY JUSTICE CENTER AFFILIATION MEMORANDUM OF UNDERSTANDING 35 01/17/2023 MAYDWELL MASCOTS INC PO 125480 PRCS $ 19,026.25 CUSTOM ANIMAL MASCOTS - ZOO 36 OV17/2023 NGUYEN, MICHAEL dba KIDS DJ ENTERTAINMENT AG N-2023-007 LIB $ 2,000.00 SPEAKER/PERFORMER ENGAGEMENT 37 01/17/2023 QING WEI LION & DRAGON DANCE CULTURAL TROUPE AG N-2023-012 LIB $ 2,200.00 SPEAKER/PERFORMER ENGAGEMENT 38 OV17/2023 RCS INVESTIGATIONS & CONSULTING, LLC AG N-2023-014 POL $ 25,000.00 BACKGROUND INVESTIGATION SERVICES 39 01/17/2023 SANTA ANA CHAMBER OF COMMERCE PO 125481 CDA $ 10,000.00 COMMUNITY/BUSINESS GUIDE LISTING 40 OV17/2023 SANTA ANA CHAMBER OF COMMERCE PO 125482 CDA $ 17,500.00 GROW CONFERENCE SPONSORSHIP FEE 41 01/17/2023 SUPER BIRTHDAY, INC. AG N-2023-011 LIB $ 900.00 TRACKLESS TRAIN ACTIVITY - DIA DE LOS NINOS, DIA DE LOS LIBROS 42 OV17/2023 ZIRKELBACH, SAEKO KUJIRAOKA AG N-2023-008 LIB $ 700.00 SPEAKER/PERFORMER ENGAGEMENT 43 01/18/2023 ROD -WEST FLOORING COVERING LLC PO 125484 PWA $ 31,565.00 FLOORING REPLACEMENT- CITY YARD BUILDING A 44 OV18/2023 STARLITE RECLAMATION PO 125483 PWA $ 5,000.00 ASBESTOS REMOVAL & DISPOSAL 45 01/19/2023 BRAIN AND BODY MUSIC STUDIO dba B & B MUSIC SCHOOL AG N-2023-016 CDA $ 19,507.00 ARTS AND CULTURE ARTIST GRANT PROGRAM 46 OV19/2023 LINARES,ANDREW AG N-2023-022 CMO $ 32,500.00 CONSULTANT AGREEMENT 47 01/19/2023 MCKENDRY DOOR SALES PO 125488 PWA $ 787.50 GATE REPAIR AT SARTC 48 OV19/2023 PEREZ, CLAUDIA AG N-2023-003 CMO $ 32,500.00 CONSULTANT AGREEMENT 49 01/24/2023 INSIDE EDGE COMMERCIAL PO 125494 PWA $ 14,140.39 INSTALL NEW FLOORING - FIRE STATION #73 50 OV24/2023 SETTLEMENT AGREEMENT AG N-2023-020 CAD $ 40,000.00 SETTLEMENT AGREEMENT City Council 9-3 6/6/?� of 5 No. Date Vendor Name Type Nunber Agency Amount Description 51 01/24/2023 MONKEY'S MUNCHIES, INC. AG N-2023-017 LIB $ 5,000.00 ON -CALL FOOD VENDING AT CITY LIBRARY EVENTS 52 OV24/2023 SEALEY,JAUNIQUE AG N-2023-018 LIB $ 1,000.00 SPEAKER/PERFORMER AGREEMENT 53 01/24/2023 TASTEA PO 125492 LIB $ 2,627.00 BOBA BAR - LUNAR NEW YEAR 54 OV24/2023 TECH COAST CONSULTING GROUP, LLC AG N-2023-021 CDA $ 7,500.00 SPEAKER/PERFORMER ENGAGEMENT 55 01/24/2023 ULINE INC PO 125493 POL $ 2,475.63 STORAGE SHELVES FOR CDC 56 OV25/2023 ENTENMANN-ROVIN COMPANY PO 125496 POL $ 786.26 AWARDSAND MEDALS 57 01/26/2023 MWI ANIMAL HEALTH PO 125500 PRCS $ 21,850.00 ANIMAL MEDICATIONS 58 OV26/2023 WEDGEWOOD PHARMACY PO 125499 PRCS $ 5,462.50 ANIMAL MEDICATIONS 59 01/27/2023 AMERICAN RED CROSS AG N-2023-027 PRCS $ 21,000.00 LICENSE TRAINING PROVIDER 60 OV27/2023 ERC ROOFING & WATERPROOFING PO 125502 PRCS $ 23,320.00 ROOF REPAIR AND SIDING INSTALL AT ZOO 61 01/27/2023 ONE FLOW BACKFLOW INC PO 125504 PRCS $ 5,480.00 ANNUAL BACKFLOW TESTING SERVICES 62 OV27/2023 RESCUE DIRECT PO 125501 PWA $ 12,563.48 RESCUE HARNESSES 63 01/27/2023 REVENUE & COST SPECIALIST AG N-2023-023 CDA $ 34,300.00 RENT STABILIZATION AND JUST CAUSE ORDINANCE COMPREHENSIVE FEE STUDY 64 OV27/2023 THE SHADE RESERVE PO 125503 POL $ 15,646.78 WINDOW SHADE INSTALLATION AT SA JAIL 65 01/27/2023 TUMBLE-N-KIDS, INC AG N-2023-024 PRCS $ 10,000.00 TUMBLE-N-KIDS FOR GYMNASTICS CLASSES 66 OV30/2023 ALL YOU FITNESS EQUIPMENT LLC PO 125505 POL $ 5,000.00 FITNESS EQUIPMENT FOR PAAL CENTER 67 01/30/2023 APPLE INC PO 125508 LIB $ 4,617.58 TABLETS FOR TEEN TIME PROGRAM 68 OV30/2023 NEWPORT LANDING SPORTFISHING PO 125506 PRCS $ 1,900.00 WHALE WATCHING TICKETS - YOUTH 69 01/30/2023 ULINE INC PO 125507 PBA $ 972.33 STORAGE SUPPLIES 70 OV31/2023 GASH, BRANDON AG N-2023-025 LIB $ 1,600.00 SPEAKER/PERFORMER AGREEMENT 71 01/31/2023 KRUSE FEED & SUPPLY INC PO 125511 POL $ 16,387.50 DOG FOOD AND SUPPLEMENTS 72 02/01/2023 BENDER READY MIX INC BOC 7824 PWA $ 9,407.32 READY MIX CONCRETE 73 02/01/2023 EFFICIENT X-RAY BOC 7811 POL $ 2,000.00 MONTHLY HAZARDOUS WASTE DISPOSAL SERVICES 74 02/O1/2023 FIRSTAMERICAN DATA TREE LLC BOC 7828 CITYWIDE $ 5,000.00 RECORDED PROPERTY DOCUMENTATION 75 02/01/2023 INDUSTRIAL MEDICAL SUPPORT, INC. AG N-2022-361-01 PRCS $ 2,689.00 STANDBY EMERGENCY MEDICAL SERVICES AT CITY 2022 WINTER VILLAGE EVENT 76 02/O1/2023 LIFECOM INC BOC 7819 PWA $ 5,000.00 TRAINING & EQUIPMENT CALIBRATION, CERTIFICATION 77 02/01/2023 ORANGE COUNTY FARM SUPPLY BOC 7936 PRCS $ 2,788.33 SEEDS & PLANT SUPPLIES 78 02/O1/2023 TUSTIN AWARDS BOC 7892 CITYWIDE $ 9,185.18 AWARDS & TROPHIES 79 02/01/2023 WORLD OIL ENVIRONMENTAL BOC 7808 CITYWIDE $ 5,000.00 WASTE DISPOSAL SERVICES 80 02/02/2023 2402 NORTH PARK BOULEVARD AG N-2023-029 CAD $ 2,160.00 REIMBURSEMENT AGREEMENT (TREE REMOVAL) 81 02/02/2023 EMERALD ISLE ENTERTAINMENT, INC. AG N-2023-028 LIB $ 1,395.00 INFLATABLE MAZE - DIA DE LOS NINOS, DIA DE LOS LIBROS 82 02/02/2023 HARRIS STEEL FENCE CO INC PO 125513 PRCS $ 196,872.02 FENCE INSTALLATION FOR BASEBALL FIELD - THORNTON PARK 83 02/06/2023 4ALLPROMOS PO 125521 POL $ 1,595.46 BIKE RODEO GIVEAWAY ITEMS 84 02/06/2023 KUSHITAKASHI PO 125516 PRCS $ 650.00 JAPANESE GARDEN TREE TRIMMING 85 02/06/2023 PERANICH REPORTING PO 125514 HR $ 1,548.89 PERSONNEL BOARD HEARING TRANSCRIPT 86 02/06/2023 THE PAPER COMPANY A DIVISION PO 125517 POL $ 5,462.50 SANITATION SUPPLIES 87 02/06/2023 TOP GEAR INC PO 125515 POL $ 1,491.84 BICYCLE HELMETS FOR TRAFFIC DIVISION 88 02/07/2023 JIMENEZ, GENE AG N-2023-031 CDA $ 7,500.00 ARTS AND CULTURE ARTIST GRANT PROGRAM 89 02/07/2023 LOCiEK INC PO 125523 HR $ 1,605.91 ERGONOMIC SIT/STAND DESK 90 02/07/2023 STEP SAVER INC PO 125522 POL $ 3,820.88 BULK SALT FOR WATER SOFTENER 91 02/08/2023 PACIFIC ATHLETIC WEAR INC PO 125524 POL $ 4,828.50 PAAL BASEBALLJERSEYS UNIFORMS 92 02/09/2023 ASAD HOLDINGS LLC PO 125529 PWA $ 69,179.73 GREEN LEAF FOLIAGE INSTALLATION PROJECT 93 02/09/2023 FUN EXPRESS PO 125530 PRCS $ 4,233.44 CITYWIDE EGG HUNT- EASTER EGGS 94 02/10/2023 SAN MARCOS GROWERS PO 125531 PRCS $ 10,000.00 PLANTS& NURSERY SUPPLIES 95 02/10/2023 VARIABLE SPEED SOLUTIONS INC PO 125533 PWA $ 15,000.00 PARTS AND SERVICE ON DRIVES 96 02/13/2023 COAST RECREATION INC PO 125535 PRCS $ 16,552.46 PLAYGROUND SUPPLIES AND PARTS 97 02/13/2023 LINCOLN AQUATICS PO 125536 PRCS $ 10,225.89 LIFEGUARD EQUIPMENT FOR AQUATICS PROGRAM 98 02/13/2023 NATIONAL FITNESS CAMPAIGN LLC PO 125534 PRCS $ 25,000.00 PLAYGROUND SUPPLIES AND PARTS 99 02/14/2023 AMERICAN RED CROSS PO 125537 PRCS $ 11,629.24 LIFEGUARD TRAINING SUPPLIES FOR AQUATICS PROGRAM 100 02/15/2023 ADVANCED ALARM & FIRE INC PO 125539 PRCS $ 3,085.00 REPLACE SYSTEM SENSORS(5) 101 02/15/2023 BEST BUBBLE PARTIES AG N-2023-035 LIB $ 1,185.00 SPEAKER/PERFORMER ENGAGEMENT 102 02/15/2023 EXTREME CANOPY PO 125541 CIO $ 1,032.41 CUSTOM CANOPY 103 02/15/2023 HERNANDEZ, JOEL AG N-2023-037 PRCS $ 25,000.00 DOSIS PIANO CLASSES City Council 9-4 6/6/?� of 5 No. Date Vendor Name Type Nunber Agency Amount Description 104 02/15/2023 IRVINE VALLEY VETERINARY HOSPITAL, INC. AG N-2023-038 PBA $ 49,000.00 EMERGENCY VETERINARY SERVICES 105 02/15/2023 SANTA ANA CHAMBER OF COMMERCE AG N-2023-034 CDA $ 50,000.00 BUSINESS RETENTION AND NEW BUSINESS WELCOME PROGRAMS 106 02/15/2023 TACOS EL GRINGO, LLC AG N-2023-036 LIB $ 5,000.00 ON -CALL FOOD VENDING AT CITY LIBRARY EVENTS 107 02/16/2023 MEYERS CONSTRUCTION CO PO 125543 PWA $ 4,890.00 PAINTING SERVICES- CITY YARD BUILDING J 108 02/21/2023 CPACINC.COM PO 125545 IT $ 1,082.00 SOFTWARE SUBSCRIPTION 109 02/21/2023 CPACINC.COM PO 125544 IT $ 6,354.58 SOFTWARE SUBSCRIPTION 110 02/22/2023 EPIC SPORTS PO 125549 PRCS $ 1,530.62 AQUATICS PROGRAM UNIFORMS 111 02/22/2023 GLOBAL EQUIPMENT COMPANY INC PO 125548 PRCS $ 4,942.48 SAFETY TRAINING GEAR FOR AQUATICS PROGRAM 112 02/22/2023 WATER SAFETY PRODUCTS INC PO 125550 PRCS $ 12,461.92 LIFEGUARD TRAINING UNIFORMS 113 02/23/2023 COSTAR REALTY INFORMATION INC PO 125552 CDA $ 9,444.00 REAL ESTATE DATABASE ACCESS 114 02/23/2023 ESCANDON, MARIA AMPARO AG N-2023-040 LIB $ 1,000.00 SPEAKER/ PERFORMER AGREEMENT 115 02/23/2023 RICHARD THE MAGICIAN AG N-2023-041 LIB $ 652.00 SPEAKER/ PERFORMER AGREEMENT 116 02/23/2023 RHOME PROFILE CONSTRUCTION PO 125553 PRCS $ 77,514.64 RENOVATION OF LAWN BOWLING CLUBHOUSE, SANTIAGO PARK 117 02/23/2023 ULINE INC PO 125556 PRCS $ 1,158.06 SENIOR FITNESS PROGRAM STORAGE BOXES 118 02/23/2023 ULINE INC PO 125555 PRCS $ 1,332.71 AQUATICS PROGRAM: STORAGE SUPPLIES 119 02/24/2023 IPROMOTEU PO 125558 LIB $ 4,551.49 SWAG GIVEAWAY FOR TEEN TIME PROGRAM 120 02/24/2023 THE AUTOMOTIVE TRAINING GROUP PO 125557 PWA $ 1,195.00 EV TRAINING FOR TECHNICIANS 121 02/27/2023 EXECUTIVEPULSE INC PO 125561 CDA $ 1,971.75 SOFTWEARE LICENSE 122 02/27/2023 G/M BUSINESS INTERIORS PO 125562 POL $ 2,892.00 MAT ROOM EXPANSION 123 02/27/2023 HP INC PO 125560 LIB $ 692.51 PRINTER FOR PUBLIC USE - GARFIELD 124 02/27/2023 LITWIN, ERIC AG N-2023-042 LIB $ 6,195.00 SPEAKER/ PERFORMER AGREEMENT 125 02/27/2023 TOTAL IMAGING SOLUTIONS LLC PO 125565 POL $ 835.00 SCANNER SERVICE SUBSCRIPTION 126 02/27/2023 ULINE INC PO 125564 POL $ 1,468.33 REPLACEMENT MAIL CARTS FOR CDC 127 02/28/2023 AJ CONSTRUCTION SPECIALTIES PO 125568 PRCS $ 3,354.00 PARK RESTROOM PARTITIONS INSTALLATION - PACIFIC ELECTRIC PARK 128 02/28/2023 COMM GEAR SUPPY PO 125566 POL $ 2,654.58 TACTICAL MIC & EARPIECE KITS 129 02/28/2023 ESTRADA, KAREN ROMERA AG N-2023-046 CIO $ 15,000.00 CONSULTANT AGREEMENT 130 02/28/2023 KAJEET INC. AG N-2023-044 POL $ 4,152.99 SOFTWARE SERVICE AGREEMENT 131 02/28/2023 LEXISNEXIS RISK SOLUTIONS AG N-2023-043 POL $ 8,328.00 ACCURINT FOR LAW ENFORCEMENT PLUS SUBSCRIPTION 132 03/01/2023 ACADEMY LOCKSMITH INC BOC 7957 CITYWIDE $ 47,036.61 LOCKSMITH & RELATED SERVICES 133 03/O1/2023 BARNES & NOBLE BOOKSELL BOC 7923 LIB $ 18,306.64 BOOKS AND AUDIO VISUAL 134 03/01/2023 E H WACHS COMPANY PO 125575 PWA $ 1,179.90 TABLET CONTROLLER CABLE 135 03/O1/2023 FEDERAL SIGNAL CORP BOC 7841 PWA $ 15,237.99 EMERGENCY VEHICLES LIGHTNG 136 03/01/2023 GALLS LLC DBA KEYSTONE BOC 7925 POL $ 22,883.30 UNIFORMS AND RELATED EQUIPMENT 137 03/O1/2023 LN CURTIS & SONS BOC 7927 POL $ 22,883.30 UNIFORMS AND RELATED EQUIPMENT 138 03/01/2023 LOSO CREATION LLC BOC 7940 CITYWIDE $ 18,391.30 EMBROIDERY/SCREEN PRINTING CLOTHING SERVICES 139 03/O1/2023 LPS LLC BOC 7948 PRCS $ 32,063.61 LIVE BUTTERFLIES FOR ZOO EXHIBIT 140 03/01/2023 NABERS CLEANERS BOC 7954 CITYWIDE $ 3,000.00 DRY CLEANING SERVICES 141 03/01/2023 OMEGA INDUSTRIAL SUPPLY BOC 7859 PWA $ 11,483.98 SEWAGE DEGREASER 142 03/01/2023 OPUS INSPECTION INC BOC 7858 PWA $ 4,576.66 SMOG MACHINE RENTAL 143 03/01/2023 P.F. SERVICES INC PO 125570 PWA $ 3,037.28 MACHINE LEAKS REPAIR SERVICES 144 03/01/2023 QAIR CALIFORNIA PO 125572 PWA $ 10,000.00 KOBELCO COMPRESSOR SERVICES AND MAINTENANCE 145 03/O1/2023 SUBMITTABLE PO 125571 CDA $ 649.00 SOFTWARE SUBSCRIPTION 146 03/01/2023 WEST COAST PROCESSORS BOC 7839 PRCS $ 1,000.00 ANIMALSEAFOOD 147 03/02/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125576 PRCS $ 1,340.00 TARGET GIFT CARDS FOR BINGO WINNERS -SENIOR CENTER 148 03/02/2023 HP INC PO 125580 PBA $ 1,103.60 STAFF PRINTER 149 03/02/2023 LINCOLN AQUATICS PO 125579 PRCS $ 2,394.26 POOL FACILITIES SUPPLIES 150 03/02/2023 SHEWARD & SON & SONS INC PO 125577 POL $ 1,689.00 SOLAR VERTICAL BLIND INSTALL 151 03/02/2023 SO CAL EMBROIDERY LLC PO 125581 PRCS $ 4,951.32 PART-TIME STAFF T-SHIRTS 152 03/06/2023 ALTA FOODCRAFT COFFEE & PO 125585 CMO $ 950.00 BEVERAGES, COFFEE, PAPER GOODS 153 03/06/2023 A'S CONSTRUCTION PO 125583 PRCS $ 4,982.00 MEMORIAL PARK SIDEWALK CONSTRUCTION 154 03/06/2023 EASYVISTA, INC. PO 125584 POL $ 1,715.00 SOFTWARE LICENSE 155 03/06/2023 ERIC BAUER DBA ALLIANCE RACE TIMING AG N-2023-051 PRCS $ 7,500.00 RACE TIMING SERVICES FOR SANTA ANA SK 156 03/06/2023 RAYA FOUNDATION AG N-2023-049 PRCS $ 25,000.00 RUN, JUMP, THROW, TRACK CLUB CLASSES City Council 9-5 6/6/?� of 5 No. Date Vendor Name Type Nunber Agency Amount Description 157 03/06/2023 TREE PROS INC PO 125582 PRCS $ 24,000.00 TREE SERVICES & MAINTENANCE 158 03/07/2023 MAKAI SOLUTIONS PO 125587 PWA $ 4,826.12 VEHICLE HYDRAULIC OIL 159 03/07/2023 MAKO OVERHEAD DOOR INC PO 125588 PWA $ 31,290.00 INSTALL SECURITY GATE FENCING - FIRE STATION #79 160 03/07/2023 PACIFIC ATHLETIC WEAR INC PO 125591 POL $ 3,431.07 PAAL SOCCER UNIFORM 161 03/08/2023 B&H PHOTO VIDEO PO 125592 LIB $ 3,232.93 WIFI HEADPHONES/HEADSETS 162 03/08/2023 COLD BOX INC PO 125594 POL $ 7,702.20 REFRIGERATED CONTAINER RENTALS 163 03/09/2023 41MPRINT,INC PO 125597 PRCS $ 542.32 GIVEAWAY SUNFLOWER SEED PACKETS 164 03/09/2023 AQUA SOURCE INC PO 125596 PRCS $ 45,732.91 EMERGENCY MEMORIAL PARK POOL REPAIRS 165 03/09/2023 SETTLEMENT AGREEMENT AG N-2023-054 CAD $ 40,000.00 SETTLEMENT AGREEMENT 166 03/10/2023 AMERICAN ALLIANCE DRUG TESTING AG N-2023-053 HR $ 50,000.00 FOR MEDICAL SERVICES AND TESTING 167 03/10/2023 CPR1, AED TOTAL SOLUTION PO 125601 HR $ 13,447.58 ZOLL AED PLUS DEFIBRILLATORS (RISK MANAGEMENT) 168 03/10/2023 HP INC PO 125599 LIB $ 551.80 PRINTER FOR PUBLIC USE - ELSALVADOR 169 03/10/2023 HP INC PO 125600 LIB $ 1,103.60 STAFF PRINTERS 170 03/10/2023 S&S WORLDWIDE INC PO 125598 LIB $ 3,429.34 BOOKMOBILE PROGRAM CRAFT KITS 171 03/13/2023 ASSOCIATED BAG COMPANY PO 125605 POL $ 2,806.20 EVIDENCE BAGS 172 03/13/2023 D AND H WATER SYSTEMS, INC. PO 125604 PWA $ 11,175.00 WATER MIXERS MAINTENANCE SERVICES 173 03/13/2023 D AND H WATER SYSTEMS, INC. PO 125608 PWA $ 16,637.50 WATER MIXER 174 03/13/2023 DISCOUNT SCHOOL SUPPLY PO 125603 LIB $ 2,180.36 BOOKMOBILE PROGRAM CRAFT KITS 175 03/13/2023 STALKER RADAR PO 125602 POL $ 11,349.51 STALKER II RADAR DEVICES FOR TRAFFIC DIVISION 176 03/14/2023 CAMPOS,FLOR AG N-2023-056 LIB $ 600.00 SPEAKER/PERFORMER AGREEMENT 177 03/14/2023 NATIONAL TESTING NETWORK AG N-2023-055 POL $ 3,000.00 POLICE RECRUITMENT SERVICES 178 03/14/2023 TAYLOR ENTERTAINMENT, INC. AG N-2023-057 PRCS $ 5,000.00 ENTERTAINMENT SERVICES FOR CITY EVENTS 179 03/15/2023 FUN EXPRESS PO 125613 PRCS $ 534.12 SUMMER PROGRAM CRAFT KITS 180 03/15/2023 INTERNATIONAL CODE COUNCIL INC PO 125611 PBA $ 3,831.40 BUILDING CODE BOOKS 181 03/16/2023 FIRST BOOK PO 125614 LIB $ 1,253.32 GIVEAWAY BOOKS - LIBRARY DIA 182 03/16/2023 LYNN PEAVEY COMPANY PO 125615 POL $ 2,355.43 CUSTOMIZED EVIDENCE TAPE 183 03/16/2023 S&S WORLDWIDE INC PO 125618 LIB $ 1,960.59 YOUNG ADULT PROGRAM CRAFT KITS 184 03/20/2023 DURATECH USA INC PO 125623 POL $ 4,994.91 TRAVEL KEYBOARDS 185 03/20/2023 MITCHELL1 PO 125620 PWA $ 3,615.49 CAR DIAGNOSTICS SOFTWARE SUBSCRIPTION 186 03/20/2023 TPM INC PO 125621 PWA $ 2,970.00 SOFTWARE SUBSCRIPTION 187 03/20/2023 ULINE INC PO 125622 PWA $ 1,173.09 PUBLIC OUTREACH PROGRAM STORAGE BOXES 188 03/21/2023 EPL SOLUTIONS INC PO 125625 PWA $ 5,000.00 SEWER CAMERA REPAIR SERVICES 189 03/21/2023 PRES-TECH MANUFACTURERS REPRES PO 125626 PWA $ 13,246.89 LEAK DETECTOR LISTENING DEVICE 190 03/21/2023 SAFEGUARD BY FONTIS PO 125627 PWA $ 882.30 CITATION BOOKLETS 191 03/21/2023 SOUTH COAST INDUSTRIAL DOOR PO 125628 PWA $ 21,790.00 GARAGE DOOR GATE REPLACEMENT PARTS 192 03/21/2023 THE AMGRAPH GROUP PO 125629 PRCS $ 4,999.85 INSTALL CITY LIGHT POLE BANNERS 193 03/23/2023 1 SOLORIO INC PO 125633 PWA $ 12,500.00 FLOORING REPLACEMENT - FIRE STATION #73 194 03/23/2023 AGUILERA, MARINA AG N-2023-058 CDA $ 9,000.00 ARTS AND CULTURE GRANT PROGRAM AGREEMENT (REVIVE) 195 03/23/2023 BEBO ENTERTAINMENT, INC. AG N-2023-060 LIB $ 4,000.00 PHOTO BOOTH SERVICES 196 03/23/2023 111 FLOOR COVERING INC PO 125632 PWA $ 61,005.00 FLOORING REPLACEMENT- FIRE STATION H74 197 03/23/2023 VIVE BENE LLC, dba MANGIAMO GELATO AG N-2023-061 PRCS $ 2,000.00 GELATO FOR SANTA ANA SPRING FEST 2023 EVENT 198 03/24/2023 AMERICAN LIB ASSOCIATION PO 125636 LIB $ 1,000.00 ALA DIGITAL CONFERENCE TRAINING 199 03/24/2023 IAPMO PO 125635 PBA $ 686.10 PLUMBING & MECHANICAL CODE BOOKS 200 03/24/2023 LOCTEK INC PO 125637 HR $ 2,949.64 ERGONOMIC SIT/STAND DESK 201 03/24/2023 MARTINEZ, HENRY dba SOUND APPEAL ENTERTAINMENT AG N-2023-062 PRCS $ 725.00 SPEAKER/PERFORMER ENGAGEMENT 202 03/24/2023 TANGATA AT BOWERS MUSEUM PO 125634 POL $ 3,995.88 SANTA ANA PD CATERED AWARDS CEREMONY 203 03/25/2023 CHARGEPOINT INC. PO 125638 PWA $ 21,997.49 CLOUD SOFTWARE RENEWAL- EV CHARGER PORTS 204 03/27/2023 INDUSTRIAL MEDICAL SUPPORT dba AMPHIBIOUS MEDICS AG N-2023-068 PRCS $ 25,000.00 ON -CALL STANDBY EMERGENCY MEDICAL SERVICES AT CITY EVENTS 205 03/27/2023 IONIX CONSTRUCTION INC PO 125643 PWA $ 23,300.00 ROOF REPAIRS- WALNUT ST PUMP STATION 206 03/27/2023 SETTLEMENT AGREEMENT AG N-2023-069 CAD $ 12,000.00 SETTLEMENT AGREEMENT 207 03/27/2023 MERRITT STUDIO, LLC. AG N-2022-224-01 PRCS $ 3,100.00 DESIGN SERVICES - FIRST AMENDMENT 208 03/27/2023 MYERS&SONS HI -WAY SAFETY INC PO 125642 PWA $ 10,693.24 TRAFFIC ARROW BOARD TRAILER 209 03/27/2023 THE JAY PARTICLE LLC dba MAD SCIENCE AG N-2023-066 LIB $ 2,350.00 SPEAKER/PERFORMER AGREEMENT City Council 9-6 6/6/?02� of 5 No. Date Vendor Name Type Nunber Agency Amount Description 210 03/28/2023 COSTUME SPECIALISTS PO 125647 LIB $ 580.00 BOOK CHARACTER MASCOT COSTUMES 211 03/28/2023 IAPMO PO 125645 PWA $ 790.10 WATER QUALITY MANUALS/BOOKS 212 03/29/2023 AMERICAN LIB LABELS LLC PO 125652 LIB $ 1,145.76 CUSTOM LABELS AND NAME PLATES 213 03/29/2023 POLICYMAP INC PO 125651 CDA $ 2,300.00 SOFTWARE SUBSCRIPTION 214 03/29/2023 SYDNEL USA PO 125648 PRCS $ 1,115.44 DISINFECTANT FOOTBATH MATS - ZOO 215 03/30/2023 ADVANCED ALARM & FIRE INC PO 125657 PRCS $ 6,995.00 REPLACE MAIN FIRE ALARM PANEL 216 03/30/2023 CHALLENGER SPORTS CORP PO 125655 PRCS $ 6,655.25 GIRLS' BASKETBALL UNIFORMS 217 03/30/2023 MANHATTAN STITCHING COMPANY PO 125656 PRCS $ 2,927.90 T-SHIRTS FOR 5K/10K EVENT 218 03/31/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125669 PWA $ 637.60 WATER POSTER CONTEST GIFT CARDS 219 03/31/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125663 CDA $ 2,500.00 GAS GIFT CARDS FOR WORK CENTER RECIPIENTS 220 03/31/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125667 PWA $ 2,735.00 WATER DIVISION RAFFLE PRIZES -GIFT CARDS 221 03/31/2023 FILEX, KESSIL & CIELUX PO 125665 PRCS $ 4,746.75 LED LIGHT FOR LANDSCAPING ZOO 222 03/31/2023 ORANGE COUNTY DEMOLITION INC PO 125660 PRCS $ 3,865.00 REMOVAL OF COOLER & FREEZER PANELS - SA ZOO 223 03/31/2023 SANTA ANA CHAMBER OF COMMERCE PO 125661 CDA $ 1,200.00 GROW CONFERENCE SPONSORSHIP TABLE 224 03/31/2023 SCMAF ORANGE COUNTY PO 125664 PRCS $ 1,040.00 SCMAF TOURNAMENT ENTRY FEE 225 03/31/2023 THE AMGRAPH GROUP PO 125666 CMO $ 3,689.50 CITY LIGHT POLE BANNER- MILITARY 226 03/31/2023 VELOCITY TRUCK CENTERS PO 125658 PWA $ 16,100.00 FLEET COMPRESSED NATURAL GAS TANK TESTING Summary Total this period $ 2,550,038.85 Citywide budget excluding compensation $ 676,431,529.24 Percentage of budget amount 0.4% Agency/Department Total This Quarter Fiscal Year -to -Date City Attorney's Office (CAO) $ 114,160.00 $ 164,160.00 Clerk of the Council (COC) $ - $ - City Manager's Office (CMO) $ 89,412.44 $ 224,701.30 Community Development (CDA) $ 173,371.75 $ 336,765.81 Citywide $ 153,925.30 $ 793,792.58 Finance & Management Services (FMS) $ 3,242.70 $ 70,282.62 Human Resources (HR) $ 72,552.02 $ 252,664.05 Information Technology (IT) $ 7,436.58 $ 211,757.91 Library (LIB) $ 101,316.56 $ 284,503.69 Parks, Rec. & Comm. Services (PRCS) $ 794,478.03 $ 2,136,558.08 Planning and Building(PBA) $ 55,593.43 $ 199,564.22 Police Department (POL) $ 255,535.59 $ 1,047,080.39 Public Works (PWA) $ 729,014.45 $ 2,438,159.08 Total I $ 2,550,038.85 $ 8,159,989.73 City Council 9-7 6/6/?02,4 of 5 Finance and Management Services www.santa-ana.org/finance Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Recognition of Revenue for Certain Unclaimed Monies from Various City Funds AGENDA TITLE Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund) RECOMMENDED ACTION Approve the recognition of $84,582.90 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law. DISCUSSION Annually, the Finance and Management Services Agency (FMSA) reviews a listing of unclaimed monies that are older than three years. The nature of these monies includes unclaimed monies related to deposits, commissary account, and other payments made by the City. State law allows the City to publish a notification of the unclaimed monies, offering the public an opportunity to claim them. In the absence of any claims, the City can recognize them as revenue. State law also allows the City to transfer unclaimed monies, held for a period of one year, without publication for individual items $15 or less or any amount if the depositor's name is unknown. FMSA has identified $84,582.90 of unclaimed monies that can be recorded as revenue in the General Fund for the fiscal year ended June 30, 2023. The breakout of the unclaimed monies is as follows: Funds Greater Than $15 Amount Deposits held $44,171.06 Uncashed checks $39,690.10 Total $83,861.16 Funds Less Than $15 Amount Uncashed checks $721.74 Grand Total $84,582.90 Due Diligence Efforts Various departments made efforts to contact payees and depositors before the list was compiled for noticing purposes. To ensure the public was aware of the existence of City Council 10 — 1 6/6/2023 Recognition of Revenue for Certain Unclaimed Monies from Various City Funds June 6, 2023 Page 2 unclaimed monies on file with the City, FMSA staff published a Public Notice (Exhibit 1) in the Orange County Register in April 2023 for two successive weeks in accordance with the applicable Government Code sections. The City did not receive any inquiries regarding the unclaimed monies as a result of the publication. Part of the unclaimed monies included individual items that were less than $15. These monies were not included in the publication per Government Code section 50055. If the City Council approves the Recommended Action, unclaimed monies in the amount of $84,582.90 will be recorded as revenue in the General Fund, in accordance with the Government Code section 50053. FISCAL IMPACT Unclaimed monies in the amount of $84,582.90 will be reclassified to the General Fund (account no. 01102002-57010 — Miscellaneous Recoveries). EXHIBIT 1. Public Notice Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager City Council 10 — 2 6/6/2023 EXHIBIT 1 ORANGE COUNTY REGISTER 2190 TOWNE CENTER PL, ANAHEIM, CA 92806 Telephone (714) 796-7000 / Fax (714) 796-6059 PROOF OF PUBLICATION (2015.5 C.C.P.) State of California ) County of ORANGE ) ss Notice Type: GPN - GOVT PUBLIC NOTICE Ad Description: Unclaimed money 2023 I am a citizen of the United States and a resident of the State of California; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printerand publisher of the ORANGE COUNTY REGISTER, a newspaper published in the English language in the city of SANTA ANA, county of ORANGE, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of ORANGE, State cf California, under date 11/19/1905, Case No. A21046. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 04/15/2023,04122/2023 Executed on: 04/2412023 At SANTA ANA .CA I certify (or declare) under penalty of perjury that the foregoing is true and correct. Signature This space for fling stamp only CNS#: 3690351 PUBLIC NOTICE OF UNCLAIMED MONEY HELD BY CITY OF SANTA ANA This is a public notice that the City of Santa Ana ("City") is in possession of certain refundable monies in connection .with the following list noted below in the total amount of approximately $83,861.16. These depositors are no longer on file with the City. The above funds were collected/received by the City of Santa Ana. The funds have been deposited into the City's designated financial institution's funds as listed below ("Unclaimed Monies"). Pursuant to Government Code section 50050 et sea. it is proposed the Unclaimed -Monies shall become the property of the City on June 6, 2023. Anyone who has o legal claim to the Unclaimed Monies must file a written claim with the City Treasurer on or before June 6, 2023, at the address provided below. The claim must identify the name of the claimant, the claimant's current address and phone number, the amount claimed, and the grounds on which the claim is founded. The City Treasurer has the right to demand further proof of identity and other facts to establish any claim, and may accept or reiect a claim. If the claim is reiected, the claimant may file a verified complaint seeking to recover all, or a designated part, of the Unclaimed Monies in a court of competent iurisdiction within Orange County and serve a copy of the complaint and summons upon the City Treasurer. A copy of the complaint and summons must be served within thirty (30) days of receiving the City's notice the claim was reiected. Further information regarding the Unclaimed Monies may be obtained from the City Treasurer, City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. Claims or further information related to Unclaimed Monies may also be submitted by email to accounting@sonta-ana.org. DEPOSITED FUNDS WITH THE CITY: Fund and description in which monies are held, Amount Operating Fund, $118.48 Workers, Compensation Fund, $9,748.84 Police Commissary Account Fund, $5,665.05 Water Fund, $9,142.50 General Fund, $15,015.23 Library Fund, $44,171.06 4/15, 4(22123 CNS-3690351 # ORANGE COUNTY REGISTER �W 10-3 6/6/2023 Finance and Management Services https://www.santa-ana.org/finance Item # {{item. Number}} City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Approval to Pre -Pay the City's Safety & Miscellaneous Unfunded Actuarial Obligations FY 2023-24 AGENDA TITLE Approve Prepayment for the City's Contribution to Both the CaIPERS Miscellaneous and Safety Employee Pension Unfunded Liability for Fiscal Year (FY) 2023-24 RECOMMENDED ACTION 1. Approve a $9,568,651 pre -payment for the City's annual Unfunded Actuarial Liability to California Public Employees Retirement System (CaIPERS) — Miscellaneous Plan for Fiscal Year 2023-24, to save $319,984. 2. Approve a $12,780,268 pre -payment for the City's annual Unfunded Actuarial Liability to California Public Employees Retirement System (CaIPERS) — Safety Plan for Fiscal Year 2023-24, to save $427,383. DISCUSSION EXECUTIVE SUMMARY The City can choose to pay its obligation to CaIPERS in installments over the fiscal year, or by July 31 to receive a discount. The City has prepaid its unfunded liability for the past five years. Once again, the discounted pre -payments are included in the City's proposed FY 2023-24 budget. If the City Council does not approve the recommendation, the proposed budget will need to increase by $747,367. In September 2021, the City issued $425.8 million of bonds to refinance approximately 75% of the City's pension obligation debt. The true cost of the bonds is 2.8%, resulting in an estimated net present value savings of $138 million. The proceeds of these bonds were used to reduce the net liability with CaIPERS. The proposed pre -payments for Unfunded Actuarial Liability represents the remaining debt not refinanced. DISCUSSION The City provides a defined benefit pension plan to its employees, managed by CaIPERS. As employees provide service and accrue service credit, the City incurs a liability. Contributions from both the City and employees offset the liability. When the contributions (plan assets) are less than the accrued liability, there is an unfunded City Council 11 — 1 6/6/2023 Approval to Pre -Pay the City's Safety & Miscellaneous Unfunded Actuarial Obligations FY 2023-24 June 6, 2023 Page 2 pension liability. This happens when actual plan performance does not meet CalPERS assumptions, such as the investment earnings rate and retiree mortality. The unfunded liability is a debt of the City, as the defined benefit plan is a promise of future pension payments to employees. The unfunded liability for both plans are as follows: Plan Type Safety (Police and former Fire) Miscellaneous (all other employees) Unfunded Liability Amount at 6/30/21 $339.4 million $234.8 million In August 2023, the City will receive the updated CalPERS net liability at June 30, 2022, reflecting receipt of pension obligation bond proceeds in September 2021. Each year, CalPERS requires the City to make a payment on the unfunded liability (UL). One way to reduce the City's cost is to pay the entire annual contribution in July, rather than spreading the contribution equally over 12 months. If the City chooses to pay the entire contribution by July 31St, the contribution is reduced as follows: Plan Type UL (Pay over 12 months) UL Pre -Pay Amount Savings Miscellaneous $9,888,635 $9,568,651 $319,984 Safety $13,207,651 $12,780,268 $427,383 Projected Savings $747,367 The FY 2023-24 budget has incorporated the assumption that the City will pre -pay its UL for the upcoming fiscal year and realize the above -referenced projected savings. FISCAL IMPACT The General Fund is the primary source for unfunded liability payments. Restricted funds pay for less than one-third of the contributions for miscellaneous employees. The proposed FY 2023-24 pre -payment will result in an estimated net savings of $747,367, which has been included in the proposed FY 2023-24 budget. After the City Council adopts the FY 2023-24 Budget, funds will be budgeted and made available in the following accounts for the specified year: City Council 11 — 2 6/6/2023 Approval to Pre -Pay the City's Safety & Miscellaneous Unfunded Actuarial Obligations FY 2023-24 June 6, 2023 Page 3 Accounting Unit Fund Accounting Unit, Fiscal Year — Account No. Description Account No. Amount Description Miscellaneous Plan Unfunded Liability FY 2023-24 01105020-61102 General (UAL), Retirement — $6,397,180 Fund Employer Unfunded - Miscellaneous Various Unfunded Liability FY 2023-24 Various (Non (Non (UAL), Retirement — $3,171,580 General Fund) General Employer Unfunded Fund - Miscellaneous Total $9,568,760 Safety Plan Unfunded Liability FY 2023-24 01105020-61103 General (UAL), Retirement - $8 978 800 Fund Employer Unfunded - Police General Unfunded Liability $3,801,480 FY 2023-24 01105020-61104 Fund (UAL), Retirement - Employer Unfunded - Fire Total $12,780,280 EXHIBIT(S) 1. CalPERS Valuation Report as of 6/30/2021, page 4 — Miscellaneous 2. CalPERS Valuation Report as of 6/30/2021, page 4 — Safety Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager City Council 11 — 3 6/6/2023 EXHIBIT 1 CalPERS Actuarial Valuation -June 30, 2021 Miscellaneous Plan of the City of Santa Ana CalPERS ID: 4843991156 Required Contributions Fiscal Year Required Employer Contributions 2023-24 Employer Normal Cost Rate 12.55% P/us Required Payment on Amortization Bases $9,888,635 Paid either as 1) Monthly Payment $824,053 Or 2) Annual Prepayment Option* $9,568,651 Required PEPRA Member Contribution Rate 7.75% The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a percentage of payrofl and paid as pa yroll is reported) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) orprepaid annually (2) in dollars). *Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). For additional detail regarding the determination of the required contribution for PEPRA members, see 'PEPRA Member Contribution Rates' in the "Liabilities and Contributions'section. Required member contributions for Classic members can be found in Appendix B. Fiscal Year Fiscal Year 2022-23 2023-24 Normal Cost Contribution as a Percentage of Payroll Total Normal Cost 18.93% 20.47% Employee Contribution' 7.70% 7.92% Employer Normal Costz 11.23% 12.55% Projected Annual Payroll for Contribution Year $71,055,915 $73,868,846 Estimated Employer Contributions Based On Projected Payroll Total Normal Cost $13,450,885 $15,120,953 Employee Contribution 5,471,305 5,850,413 Employer Normal Cost 7,979,580 9,270,540 Unfunded Liability Contribution 29,148,807 9,888,635 % of Projected Payroll (illustrative only) 41.02% 13.39% Estimated Total Employer Contribution $37,128,387 $19,159,175 % of Projected Payroll (illustrative only) 52.25% 25.94% ' For classic members, this is the percentage specified in the Public Employees'Retirement Law, net of any reduction from the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50% of the normal cost.A development of PEPRA member contribution rates can be found in the"Liabilities and Contributions" section. Employee cost sharing is not shown in this report. z The Employer Normal Cost is a blended rate forall benefit groups in the plan. Fora breakout of normal cost by benefit group, see "Normal Cost by Benefit Group"in the "Liabilities and Contributions"section. City Council 11 — 4 6/6/�Ml EXHIBIT 2 CalPERS Actuarial Valuation -June 30, 2021 Safety Plan of the City of Santa Ana CalPERS ID: 4843991156 Required Contributions Fiscal Year Required Employer Contributions 2023-24 Employer Normal Cost Rate 24.17% P/us Required Payment on Amortization Bases $13,207,651 Paid either as 1) Monthly Payment $1,100,638 Or 2) Annual Prepayment Option* $12,780,268 Required PEPRA Member Contribution Rate 12.75% The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a percentage of payrofl and paid as pa yroll is reported) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) orprepaid annually (2) in dollars). *Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). For additional detail regarding the determination of the required contribution for PEPRA members, see 'PEPRA Member Contribution Rates' in the "Liabilities and Contributions'section. Required member contributions for Classic members can be found in Appendix B. Fiscal Year Fiscal Year 2022-23 2023-24 Normal Cost Contribution as a Percentage of Payroll Total Normal Cost 32.14% 34.43% Employee Contribution' 10.07% 10.26% Employer Normal Costz 22.07% 24.17% Projected Annual Payroll for Contribution Year $52,074,227 $54,983,323 Estimated Employer Contributions Based On Projected Payroll Total Normal Cost $16,736,657 $18,930,758 Employee Contribution 5,243,875 5,641,289 Employer Normal Cost 11,492,782 13,289,469 Unfunded Liability Contribution 34,703,128 13,207,651 % of Projected Payroll (illustrative only) 66.64% 24.02% Estimated Total Employer Contribution $46,195,910 $26,497,120 % of Projected Payroll (illustrative only) 88.71% 48.19% ' For classic members, this is the percentage specified in the Public Employees'Retirement Law, net of any reduction from the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50% of the normal cost.A development of PEPRA member contribution rates can be found in the"Liabilities and Contributions" section. Employee cost sharing is not shown in this report. z The Employer Normal Cost is a blended rate forall benefit groups in the plan. Fora breakout of normal cost by benefit group, see "Normal Cost by Benefit Group"in the "Liabilities and Contributions"section. City Council 11 — 5 6/6/�Ml Public Works Agency www.santa-ana.org/public-works Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of Sewer Lining Equipment and Tools AGENDA TITLE Approve a Purchase Order in the Amount of $175,572 to The Charles Machine Works, Inc. for Sewer Lining Tools (Specification No. 23-023) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase order to The Charles Machine Works, Inc. for the purchase of sewer lining tools, in the amount of $146,310, plus a contingency of $29,262, for a total amount not to exceed $175,572, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency Water Resources Division oversees the City's Sewer Lateral Repair Program. There are over 45,000 privately owned sewer laterals in the City, which convey sewage from homes and businesses to the main public sanitary sewer collection system. The Sewer Lateral Repair Program provides the repair or replacement of sewer laterals from the edge of the property owner's property line to where it connects to the public sewer main in the street. Staff assigned the sewer crew to perform these sewer lateral repairs and replacements on a daily basis. The Water Resources Division is seeking to purchase Bluelight Light -Emitting Diode (LED) cured -in -place -pipe (CIPP) lining system, accessories, and tools for lateral repairs. The specially formulated resin only cures under light in the "blue" wavelength, giving City staff longer working time between liner wet -out and curing. Sewer lateral lining is an additional method of trenchless repair, further limiting roadway excavation and consequently reducing inconvenience to the public. The Notice Inviting Bids was advertised on February 1, 2023, on the City's online bid management and publication system. One bid was received, opened on February 22, 2023, and evaluated. The bid received from The Charles Machine Works, Inc. is responsive to the specification and meets the City requirements. FISCAL IMPACT Funds are budgeted and made available in the following account for the specified year: City Council 12 — 1 6/6/2023 Purchase of Sewer Lining June 6, 2023 Page 2 Equipment and Tools Fiscal Year Accounting Fund Accounting Unit, Amount Unit — Description Account Account # Description Sanitary Sanitary Sewer $175,572 FY 22-23 05617640- Sewer Service Service, 66400 Machinery & Equipment Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 12 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of an Emergency Sewer System Bypass Pump AGENDA TITLE Award a Purchase Order to Core & Main, LP for One Dri-Prime SD150M Diesel Pump in an Amount Not to Exceed $55,589 (Specification No. 23-045) (Non -General Fund) RECOMMENDED ACTION Award a one-time purchase and payment of Purchase Order to Core & Main, LP for one Dri-Prime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The Division is requesting to purchase a diesel pump to replace the existing 11-year-old emergency sewer bypass pump for the San Lorenzo Sewer Lift Station. In the event of an emergency, the bypass pump will be used to move sewage from the City's sewer system to Orange County Sanitation District's system, which will prevent sewer system overflows while the functionality is restored to the lift station. The Invitation for Bids (IFB) No. 23-045 was advertised on March 16, 2023, on the City's online bid and management publication system. A summary of the IFB and bids received is as follows: 626 Vendors Notified 3 Santa Ana Vendors Notified 19 Vendors Downloaded Bid Packet 2 Bids Received 1 Bid Received from a Santa Ana Vendor Bids were solicited, opened on March 30, 2023, and evaluated. Two bids were submitted by the deadline: one by Charles King Company located in Signal Hill, CA, and one by Core & Main, LP located in Santa Ana, CA. The bid submitted by Charles King Company was not responsive to IFB specifications and was disqualified. The bid submitted by Core & Main, LP was determined to be responsive to the specifications of City Council 13 — 1 6/6/2023 Purchase of an Emergency Sewer System Bypass Pump June 6, 2023 Page 2 the IFB and meet the City's requirements. Therefore, staff recommends awarding a purchase order to Core & Main, LP for the purchase of a diesel bypass pump. FISCAL IMPACT Funds are budgeted and available for expenditure in the following account for the current fiscal vear. Fiscal Year Accounting Unit Fund Accounting Unit — Amount —Account # Description Account Description Sanitary Sewer Sanitary Sewer FY 2022-23 05617640-66400 Service Service, Machinery & $55,589 Equipment Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 13 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of a John Deere 410L Backhoe for the Public Works Water Resources Division AGENDA TITLE Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23-077) (General and Non -General Funds RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Bragg Investment Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the amount of $185,026, plus a contingency amount of $5,000, for a total amount not to exceed $190,026, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA) Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency Water Resources Division oversees and maintains the daily operations of the City's water distribution system and City's Corporate Yard. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating vaults (PRVs), and seven connection points with Metropolitan Water District of Southern California (MWD). The Division's Water Production section is requesting to purchase a backhoe to assist in routine work performed by the section staff while ensuring the availability of the City's high quality water supply. The equipment will also be utilized at the Corporate Yard as part of maintenance and operations. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Coastline Equipment (Contract No. 032119-JDC) as a result of open, competitive bidding on behalf of its members, which includes government agencies. City Council 14 — 1 6/6/2023 Purchase of a John Deere 410L Backhoe for the Public Works Water Resources Division June 6, 2023 Page 2 Staff researched available procurement options and product offerings in the market and determined that Coastline Equipment meets the City's specifications. Additionally, Coastline Equipment is the only authorized dealer appointed by Deere & Company, manufacturer of John Deere equipment, in the County of Orange, California. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City's existing Purchasing guidelines. FISCAL IMPACT Funds are budgeted and made available in the following accounts for the specified year: Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account # Description Account Description FY 22-23 06017640-66400 Water Water Utility Water $140,026 Production & Supply, Machinery & Equipment FY 22-23 01117017-66400 General Fund PWA — Service $50,000 Enhancement, Machinery & Equipment Total $190,026 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 14 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of an Aerial/Tree Trimmer Combo Truck for the Public Works Maintenance Services Division AGENDA TITLE Award a Purchase Order to Terex Utilities, Inc. for an Aerial/Tree Trimmer Combo Truck in an Amount Not to Exceed $426,129 (Specification No. 23-076) (General Fund and Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Terex Utilities, Inc. for one Terex Hi -Ranger XTPro 60 Aerial/Tree Trimmer combo truck, in the amount of $406,129 plus a contingency amount of $20,000, for a total amount not to exceed $426,129, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA)'s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency's Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets and 50,000 street trees. Aerial/tree trimmer combo truck(s) are used daily at multiple job sites in the removal of tree trimming and landscaping, in the removal of fallen tree branches and limbs, and for use in emergency storm response situations involving downed trees. The vehicle's unique design incorporates the use and functionality of an aerial bucket truck and chipper box into the same vehicle, providing work efficiency and cost effectiveness. Additionally, these trucks will allow staff to promptly and effectively address customer requests on a daily basis. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Terex Utilities, Inc. (Contract No. 110421-TER) as a result of open, competitive bidding on behalf of its members, which includes government agencies. City Council 15 — 1 6/6/2023 Purchase of an Aerial/Tree Trimmer Combo Truck for the Public Works Maintenance Services Division June 6, 2023 Page 2 Staff researched available procurement options and product offerings in the market and determined that Terex Utilities, Inc. meets the City's specifications. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City's existing Purchasing guidelines. FISCAL IMPACT Funds are budaeted and made available in the followina accounts for the saecified vear: Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account # Description Account Description Public Works Street Trees FY 22-23 01117643-66400 General Fund — Service Enhancement, $400,000 Machinery and Equipment Public Works — FY 22-23 06817640-66400 Sanitation Fund Environmental Sanitation, $26,129 Machinery and Equipment TOTAL $426,129 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 15 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of an Ultimate Bagger Machine for the Public Works Maintenance Services Division AGENDA TITLE Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an Amount Not to Exceed $60,029 (Specification No. 23-083) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Sandbag Store, LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of $5,000, for a total amount not to exceed $60,029, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA)'s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA's Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets and 50,000 street trees, including emergency response during severe and inclement weather, and other natural disasters. The purchase of the Ultimate Bagger (machine) will assist staff to quickly and efficiently produce an ample supply of sandbags on short notice during times of rain and flood. Producing sandbags in-house is the most cost effective solution and will avoid dependence on outside vendors during times of high demand. Santa Ana City Ordinance No. NS-2312 authorizes the City to make non -bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the sandbag filling machine offered by Sandbag Store, LLC. meets PWA's specifications. Additionally, Sandbag Store, LLC. is the exclusive distributor of the machines and holds patents related to the design of these machines in partnership with Burcham Baggers, LLC. City Council 16 — 1 6/6/2023 Purchase of an Ultimate Bagger Machine June 6, 2023 Page 2 FISCAL IMPACT Funds are budgeted and made available in the following accounts for the specified year: Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount FY 22-23 06817640-66400 Sanitation Fund Public Works — $60,029 Environmental Sanitation, Machinery and Equipment TOTAL $60,029 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 16 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 17 o`'r City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources Division AGENDA TITLE Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA)'s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA Water Resources Division (Division) oversees and maintains the daily operations of the City's water and sanitary sewer systems. The Division is requesting to purchase a tow -behind trailer equipped with a vacuum excavator, pressure washer, and accessories to assist the water production and supply section while performing work to ensure regulatory compliance. The equipment will also be used to clean and maintain water production equipment and infrastructure, extending its useful life. Santa Ana City Ordinance No. NS-2312 authorizes the City to make non -bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Pacific Tek PV500 Vacuum Trailer offered by Pres Tech Equipment Company, Inc. meets the Public Works Agency's specifications. Additionally, Pres Tech Equipment Company is the exclusive City Council 17 — 1 6/6/2023 Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources Division June 6, 2023 Page 2 distributor of this vacuum excavator and authorized training facility, offering qualified technicians to repair equipment. FISCAL IMPACT Funds are bud eted and made available in the following accounts for the specified ear: Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount PWA — Service FY 22-23 01117017-66400 General Fund Enhancement & $107,759 Supply, Machinery & Equipment TOTAL $107,759 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 17 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of a Flatbed Truck with Cement Mixer for the Public Works Water Resources Division AGENDA TITLE Award a Purchase Order to PB Loader Corporation for a Flatbed Truck with Cement Mixer in an Amount Not to Exceed $159,989 (Specification No. 23-087) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA)'s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The Division is requesting to purchase a flatbed truck equipped with a cement mixer and accessories to be utilized by the Sewer System Maintenance section. The smaller footprint of this vehicle allows for work to be performed in smaller spaces where the larger cement trucks are not able to fit, and also allows crews to easily perform work at multiple locations throughout the day. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to PB Loader Corporation (Contract No. 080521-PBL) as a result of open, competitive bidding on behalf of its members, which includes government agencies. After thorough research of procurement options and product offerings in the market, Staff has concluded that PB Loader Corporation aligns with the City's specifications. By utilizing cooperative purchasing, the City of Santa Ana can access nationally vetted, high -quality products at competitive volume pricing. This approach is fully compliant with City Council 18 — 1 6/6/2023 Purchase of a Flatbed Truck with Cement Mixer June 6, 2023 Page 2 the City's existing Purchasing guidelines and enables the City to make cost-effective procurement decisions. FISCAL IMPACT Funds are bud eted and made available in the following account for the specified ear: Fiscal Year Accounting Unit -Account # Fund Description Accounting Unit, Account Description Amount FY 22-23 05617640-66400 Sanitary Sewer Sanitary Sewer Service, $159,989 Service Machinery & Equipment TOTAL $159,989 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 18 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of Five Portable Restroom Trailers for the Public Works Agency AGENDA TITLE Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom Trailers in an Amount Not to Exceed $79,437 (Specification No. 23-066) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to BAUSS Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a contingency amount of $10,000, for a total amount not to exceed $79,437, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA)'s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The Division is requesting to purchase three portable restroom trailers to replace existing equipment that has exceeded its useful life. The portable restroom trailers are regularly deployed to job sites by both the water and sewer maintenance crews while performing work in the field. The PWA's Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets and 50,000 street trees, including emergency response during severe/inclement weather and other natural disasters. The Division is requesting to purchase two portable restroom trailers, which will be new additions to the Maintenance Services fleet. Portable restroom trailers will be utilized by maintenance crews working in the field at job sites, as well as in emergency situations at long-term work sites. Deploying these portable trailers will enhance the efficiency of the maintenance crew, as they will no longer need to spend time searching for public restrooms when the need arises. The Invitation for Bids (IFB) No. 23-066 was advertised on April 17, 2023, on the City's online bid management and publication system. A summary of IFB vendor participation and results is as follows: City Council 19 — 1 6/6/2023 Purchase of Five Portable Restroom June 6, 2023 Page 2 Trailers for the Public Works Agency 410 Vendors notified 2 Santa Ana vendors notified 23 Vendors downloaded the bid packet 3 Bids received 0 Bids received from Santa Ana vendors Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline. The bid submitted by H.B. Limo Services Inc. was deemed non -responsive as pricing for portable restroom trailers was submitted for rental services only and did not meet IFB specifications. The bid submitted by BAUSS Manufacturing Inc. was determined to be the lowest, responsible bid, was responsive to the specifications, and meets the City's requirements. FISCAL IMPACT Funds are budgeted and made available in the following accounts for the specified year: Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account # Description Account Description Equipment Equipment FY 22-23 07017100-66400 Replacement Replacement, $46,662 Machinery & Equipment Public Works — FY 22-23 06817640-66400 Sanitation Fund Environmental Sanitation, Machinery & $32,775 Equipment TOTAL $79,437 EXHIBIT(S) 1. Bid Abstract Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 19 — 2 6/6/2023 EXHIBIT 1 ABSTRACT OF BIDS PORTABLE RESTROOM TRAILERS (23-066) BIDDER LOCATION TOTAL BAUSS Manufacturing Inc. Murrieta, CA $ 13,887.06 Calnan Enterprises Inc. Simi Valley, CA $ 14,766.25 EXHIBIT 1 City Council 19 — 3 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of Chevrolet Vehicles for Various City Agencies AGENDA TITLE Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23-055A) (General Fund and Non -General Fund) RECOMMENDED ACTION 1. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount of $1,020,752, plus a contingency amount of $125,000, for a total amount not to exceed $1,145,752, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of $100,522, plus a contingency amount of $10,000, for a total amount not to exceed $110,522, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA) Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. With the assistance of the Fleet Services Team, various City agencies have identified a need for additional vehicles and/or vehicle replacements as follows: 1. One Chevrolet Traverse for PWA Capital Improvement Program (CIP) Engineering Division 2. Five Chevrolet 2500HD for PWA Parks, Fleet, and Facilities Services Division 3. One Chevrolet Equinox for PWA Refuse Enterprise 4. One Chevrolet Equinox for PWA Traffic Engineering 5. One Chevrolet Traverse, One Chevrolet 2500HD, and One Silverado 1500 for PWA Water Resources Division City Council 20-1 6/6/2023 Purchase of Chevrolet Vehicles for Various Departments Citywide June 6, 2023 Page 2 6. Two Chevrolet Equinox SUVs and Two Chevrolet Colorado Trucks for the Planning and Building Agency (PBA) 7. Six Chevrolet Colorado Trucks for the Parks, Recreation, and Community Services Agency (PRCSA) The Invitation for Bids (IFB) No. 23-055A was advertised on April 5, 2023, on the City's online bid management and publication system. A summary of IFB vendor participation and results is as follows: 303 Vendors notified 1 Santa Ana vendors notified 13 Vendors downloaded the bid packet 4 Bids received 1 Bids received from Santa Ana vendors Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline. The bid submitted by Al Financial Services LLC was deemed non -responsive due to lack of pricing clarity, non -acceptance of City's payment terms, and did not meet IFB specifications. The bids submitted by Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos were determined to be the lowest, responsible bids, were responsive to the specifications, and meets the City's requirements. FISCAL IMPACT Funds are budgeted and made available in the following accounts for the specified year: Fiscal Accounting Unit- Fund Accounting Unit, Account Amount Year Account # Description Description FY 22- PRCSA-SERVICE 23 01113017-66400 General Fund ENHANCEMENT, Machinery $259,213 & Equipment FY 22- PLNG & BLG AGY-PERMIT & 23 01116520-66400 General Fund INS SV, Machinery & $65,265 Equipment FY 22- PLNG & BLG AGY-COMM 23 01116540-66400 General Fund PRESERVA, Machinery & $81,949 Equipment FY 22- PWA-SERVICE 23 01117017-66400 General Fund ENHANCEMENT, Machinery $45,107 & Equipment City Council 20 — 2 6/6/2023 Purchase of Chevrolet Vehicles for Various Departments Citywide June 6, 2023 Page 3 Fiscal Accounting Unit- Fund Accounting Unit, Account Amount Year Account # Description Description FY 22- PW-TRAFFIC/TRANS-SERV 23 01117620-66400 General Fund ENHMNT, Machinery & $36,349 Equipment FY 22- PARK MAINTENANCE SERV 23 01117651-66400 General Fund ENHCMENT, Machinery & $511,885 Equipment FY 22- 06017646-66400 Water WATER METER SERVICES, $176,911 23 Machinery & Equipment FY 22- Equipment EQUIPMENT 23 07017100-66400 Replacement REPLACEMENT, Machinery & $79,595 Equipment TOTAL 1 $1,256,274 EXHIBIT(S) 1. Bid Abstract Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 20 — 3 6/6/2023 EXHIBIT 1 ABSTRACT OF BIDS CHEVROLET VEHICLES FOR VARIOUS DEPARTMENTS CITYWIDE (23-055A) BIDDER LOCATION TOTAL Courtesy Chevrolet Center Guaranty Chevrolet Motors, Inc. Penske Chevrolet of Cerritos San Diego, CA Santa Ana, CA Cerritos, CA $ 110,963.20 $ 396,621.57 $ 687,954.59 Note: Coutesy Chevrolet: Bids submitted for five of the 26 vehicles, of which none was the lowest bid for its category. City Council 20 — 4 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Bus Stop Furniture Purchase AGENDA TITLE Award a Purchase Order to Tolar Manufacturing for Advertising and Non -Advertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 22-6999) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 non -advertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On December 18, 2018, the City Council adopted a resolution authorizing the submission of grant applications to the Orange County Transportation Authority (OCTA) Measure M2 Comprehensive Transportation Funding Program Safe Transit Stops (Project W). Project W provides funding for passenger amenities at 100 of the busiest bus stops in Orange County, 35 of which are located in Santa Ana. On September 10, 2020, the Public Works Agency was awarded $1.03 million for 35 bus stop improvements. This contract award will provide 30 advertising shelters, 18 non -advertising shelters, 58 bus benches, and 67 trash containers to be installed throughout each of the 35 bus stops. Due to the unique style of the shelter furniture (Exhibit 1), this contract will be awarded through an exception to the Competitive Bidding Process. The City's current bus shelter and furniture manufacturer, Tolar Manufacturing, was selected to supply the bus benches and trash containers in order to maintain a cohesive look to the current distinctive shelter design. The quote submitted from Tolar Manufacturing is appropriate and responsive to the City's requirements (Exhibit 2). City Council 21 — 1 6/6/2023 Bus Stop Furniture Purchasing June 6, 2023 Page 2 FISCAL IMPACT Funds for this purchase are budgeted and available in the following account: Fiscal Accounting Unit Fund Accounting Unit, Year — Account # Description Account Description Amount Project No. 03217663-66220 Measure M- Measure M2 Competitive 2022-23 (22 6999) Street Street, Improvements $776,528 Construction Other than Buildings EXHIBIT(S) 1. Bus Stop Furniture Specifications 2. Bus Stop Furniture Quote Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 21 —2 6/6/2023 I=VUTDTT i 8 1 7 1 6 GENERAL NOTES: SOLAR MOUNTING BRACKET 1. ALL STRUCTURAL STEEL, UNLESS OTHERWISE NOTED, USC RAD50-93 SHALL BE ASTM A-36, MINIMUM YIELD STRENGTH 36,000 SOLAR LIGHTING SYSTEM PSI. 2. ALL STRUCTURAL ALUMINUM MEMBERS, UNLESS SOLAR MOUNTING BRACKET OTHERWISE NOTED, SHALL BE OF ALLOY 6063-T5 OR D GREATER. 3. ALL HOLES TO BE DRILLED OR PUNCHED. 4. STEEL WELDING SHALL CONFORM TO A WELDING SOCIETY STANDARD Dl. 1-10. ELECTRODES ELECTRODES SHALL CONFORM TO AWS 5.1, CUSS E70S-5. 5. ALUMINUM WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD DI. 2-08. ELECTRODES SHALL CONFORM TO AWS/SFA 5.10 CLASS ER4043. 6. ALL WELDING TO BE DONE AT TOLAR MANUFACTURING COMPANY, INC. FACILITY. 7. ALL CORPORATE PROCEDURES, INCLUDING FABRICATION, MUST BE IN COMPLIANCE WITH TOLAR DETAIL E MANUFACTURING CO. INCS QUALITY CONTROL MANUAL. 8. MINIMUM 240 HOUR SLAB CURE PRIOR TO ANCHOR SCALE 1 / 8 INSTALLATION D-- SC 2" X 2" X 1/4" W.T. ALUM.TUBE Cl PLATE SHOE WELDMENT DETAIL SCALE 1 / 4 09 X 112" ALUM. PLATE POST (ALUM. EXTRUSION) 01/2" X 4-1/2" HILTI TZ INNER TUBE STN STL ANCHORS (2" X 2" X 1/4" W.T.) (4 PER POST) INSTALLED PER ESR-1917 B 3/8-16 X 3" SFN SFL BUTTON SOCKET HEAD BOLT (W/ LOCK WASHERS & HEX NUT) oiuL ViLVV 21/2" CENTER OF ANCHOR HOLE TO CENTER OF SHOE PLATE SECTION D-D SCALE 1 / 4 REAR POST (ALUM. EXTRUSION) 3/8-16 X 3" STN STINUT) SOCKET H (W/ LOCK WASHERS & 31/4" MINIMUM EFFECTIVE I/2" EMBEDMENT + �D T T-- A 6"' MIN. L v x4 REBAR 12' OC, E.W. DETAIL C W/ 3" BOTTOM & EDGE CLEARANCE SCALE 1 / 8 City Council 8 7 #14 X 1" TEK TAMPE TOP VIEW FRONT ELEVATION 52i 1! 23 5 3 5/16" X 1" 7 PER ROO DETAIL B SCALE 1 / 4 3LOR: 1/4" FLANGE HEX NUT RAFFIC BLUE AND HER, STN STL �NENTS (8 PER ROOF PRESSURE RIB) ROOF PANEL, 1/8" ALUMINUM RESSURE RIB (ALUM . EXTRUSION) WITH RUBBER SEAL ROOF RIBS (1/2" ALUM. PLATE) 21/2" ROUND ALUM TUBE SECTION A -A 1/8" ALUM PERF FASCIA SCALE 1 / 8 DETAIL POST/ BEAM EXTRUSION Div Eava � a 1 DATE APPROVED N STL BUTTON BOLT ;HERS & HEX NUT) NT OTRUSION) -3/8-16 X 3" STN STL BUTTON SOCKET HEAD BOLT (W/ LOCKWASHER & HEX NUT) FRONT POST (ALUM. EXTRUSION) SNAP -IN APPLIED AFTER INSTALLATION TOLAR Tolar Manufacturing Company, Inc Po 258 Ma6.N Circle, Corona CA. 92879 rnox 12' NON AD SUNSET SHELTER ""VfNB°0P SANTA ANA, CA 1 OF 1 12, 35835-03 12/19I2M2 NNBY- 3aaia DomeG35835-03.idw 8 7 GENERAL NOTES: 1. ALL STRUCTURAL STEEL, UNLESS OTHERWISE NOTED, SHALL BE ASTM A-36, MINIMUM YIELD STRENGTH 36,000 PSI, 2. ALL STRUCTURAL ALUMINUM MEMBERS, UNLESS OTHERWISE NOTED, SHALL BE OF ALLOY 6063-T5 OR GREATER. 3. ALL HOLES TO BE DRILLED OR PUNCHED. 4. STEEL WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD Di. D 1-10. ELECTRODES SHALL CONFORM TO AWS 5.1, CLASS E70S-5. 5. ALUMINUM WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD D1.2-08. ELECTRODES SHALL CONFORM TO AWS/SFA 5.10 CLASS ER4043. 6. ALL WELDING TO BE DONE AT TOLAR MANUFACTURING COMPANY, INC. FACILITY. 7. ALL CORPORATE PROCEDURES, INCLUDING FABRICATION, MUST BE IN COMPLIANCE WITH TOLAR MANUFACTURING CO. INC'S QUALITY CONTROL MANUAL. 8. THE CONCRETE PAD SIZES SHOWN ARE STANDARD MINIMUM REQUIREMENTS AND ARE FOR REFERENCE ONLY. THE PAD MAY NEED TO BE REINFORCED OR ENLARGED DEPENDING ON LOCAL CODES AND LOADING CONDITIONS. CI BI 3 1/2" MINIMA SEE AI SIDE VIEW DETAIL B SHOE WELDMENT/ ANCHORING S LE2"=1'-0" City Council 8 7 6 6'-9" MIN 5 4 3 11'-5 3/6"� 32. GAL. STRAP TRASH CAN W/ HINGE DOOR, MASP LOCK (PADLOCK BY OTHERS), FIAT LID OPTION WITH TAMPER PROOF SCREWS 3/8" MINIMUM CON( (SEE NOTE 8.) ------------ -- ADA 30 X 48 a 2'-311/16" 6'-0" MINIMUM CONCRETE SLAB (SEE NOTE 8.) ` 6. ----------------- SECTION A -A FLOOR PLAN 21 5 4)a 6 5 PANELS, 1/8 THK ALUMINUM (3) SOLAR SYSTEM JBING WELDMENT, ALUMINUM TUBE ENCAPSULATING IINUM PERE TRAP BENCH WITH (2) SEAT DELINEATORS A 2 1 1 SIDE VIEW 01/2" X 4-1/2" HILTI TZ SIN STL ANCHORS (4 PER POST) INSTALLED PER ESR-1917 09" X 1/2" THK. ALUMINUM SHOE FLANGE DETAIL A 2 T:\Inventor\SheRem\Ad Custom 1/2" LOGO PLATE DECAL BOTH SIDES TWORK PROVIDED BY TOMER )LAR MANUFACTURING COMPANY, INC 259 _h Cirtle, Comne CA.928'F9 r AD SUNSET SHELTER SA —MA, CA VARIES "m37684-00 F N1512020 RF- 1 Iw 8 7 6 5 4 3 2 1 GENERAL NOTES: 3 TAKS EVERY 120 DEG 1/4 1/2 EVERY 5 SLAT' 100% 1/4 1. ALL STRUCTURAL STEEL, UNLESS OTHERWISE NOTED, SHALL BE ASTM A-36, MINIMUM STARTING FROM CENTER 3/16 11/2 YIELD STRENGTH 36,000 PSI. WELD BACK SIDE ONLY 2. ALL STRUCTURAL ALUMINUM MEMBERS, UNLESS OTHERWISE NOTED, SHALL BE OF TAB IS RUSH ALLOY 6063-T5 OR GREATER. D 3. ALL HOLES TO BE DRILLED OR PUNCHED. WELD TO FRO T 3/16 11/2 D 4. STEEL WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD Di. ONLY 1-10. ELECTRODES SHALL CONFORM TO AWS 5.1, CLASS E70S-5. 5. ALUMINUM WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD a D1.2-08. ELECTRODES SHALL CONFORM TO AWS/SFA 5.10 CLASS ER4043. 6. ALL WELDING TO BE DONE SOLAR MANUFACTURING COMPANY, INC. FACILITY. A >1 p� 7. ALL CORPORATE PROCEDURES, INCLUDING FABRICATION, MUST BE IN COMPLIANCE "SANTA ANA" WITH TOLAR MANUFACTURING CO. INC-8 QUALITY CONTROL MANUAL. FONT: TIMES NEW ROMAN 6Q1����N 8. THE CONCRETE PAD SIZES SHOWN ARE STANDARD MINIMUM REQUIREMENTS AND ARE FOR REFERENCE ONLY. THE PAD MAY NEED TO BE REINFORCED OR ENLARGED DEPENDING ON LOCAL CODES AND LOADING CONDITIONS. 2 3/16 DD LEAVE DRAIN GAP— E 11/4 , Av /4 00% TOP VIEW SC4lEI"=1'-0" C ISOMETRIC VIEW C SGllEI•=1,-0, 72 25 7/8 221/8—211/4— —221/8 SEAT ELINEATOR 0 0 0 0 0 0 0 0 WELDED INTO PLACE 121 ANTA � kN 34 5/16 Iml 34 5/16 24 17 PARTS LIST REM QTY PART NUMBER DESCRIPTION 2 1 37826-00 6' STEEL STRAP CUSIOM g 66LO� SIDE VIEW BENCH,TOPPg SGUEI^=1'-0" 3 1 37827-00 6'SR STRAP CUSTOM QISTOM A BENCH, BOTTOM PIPE FROM VIEW 4 1 27765-00 STRAP BACK BENCH, SCAIEI^=1'-0^ RIGHT SIDE 8 1 27766-00 STRAP BACK BENCH LEG WELDMENT, LEFT SIDE 6 1 37825-00 BENCH PLATFORM, FORMED - SANTA ANA,C A 7 2 27601-00 SEAT DELINEATOR 70 20 SECTION - SCP1E A TMieu�arvuµP—EMOFTaunra =T%Ar-R MANUFACTURING COMPANY, I- A SOLAR 9Me aM1 Ci le, Comne CA.9289 n1NrC SENTFa0M T0ua xiG.1 LP1 x SANTA ANA CUSTOM STRAP BENCH aurawa SANTA ANA, CA City COU11C1� 21 - 5 MEN OTyo(TypRAW�/� ALL STEEL m37624-DD Npl1J+�!{11J� FL➢ " 5I28YL020 RFarr 8 7 6 5 4 3 2 1 1 T:\Inventor\Benches\37824-00.idw B A THE DESIGN AND DRAWINGS REMAIN TO BE RETURNED TO TOLAR MFG. A' 3 015" WASTE DISPOSAL OPENING 21/" MIN. EMBEDMENT FRONT PERSPECTIVE & ANCHORING DETAIL TYR 1LL UUUK )VVIIAU TOP PERSPECTIVE & DOOR SWING DETAIL A OV, Y� I I I I A LATCH (LOCK HOLE) DETAIL 2 WASTE DISPOSAL OPENING DETAIL SECTION: A -A LATCH RAMP DETAIL SLIGHTLY ANGLED DOWNWARD (5') FOR EASE OF ACCESS 1 CONFIGURATION A 2 PLANT 2 CONFIGURATION B - ANCHORS 0 NO ANCHORS 1 1/2" X 3 3/4" SUP-R ANCHORS, ZINC 2 1/2" X 3 3/4" SUP-R ANCHORS, STN STL 3 1/2" X 41/4" SUP-R ANCHORS, ZINC 4 1/2" X 41/4" SUP-R ANCHORS, STN STL 5 1 1/2" X 3 3/4" HILTI TZ ANCHORS, ZINC 6 1/2" X 3 3/4" HILTI TZ ANCHORS, STN STL 7 1/2" X 41/2" HILTI TZ ANCHORS, ZINC 8 1/2" X 41/2" HILTI TZ ANCHORS, STN STL 9 SPECIAL- SPECIFIED ON SALES ORDER CONFIGURATION C - FINISH 0 NONE 1 STANDARD POWDER COAT 2 STANDARD POWDER COAT WITH CLEAR COAT 3 PREMIUM POWDER COAT 4 PREMIUM POWDER COAT WITH CLEAR COAT 5 TBD 6 TBD 7 TBD 8 TBD 9 SPECIAL - SPECIFIED ON SALES ORDER EXAMPLE: 3 1836 IY1 1 1 O��TOLARMANUFACTURING COMPANY, INC DURABILITY WRH DISTINCTION 258 Mariah Circle, Corona CA. 92879 DESCRIPTION DRAWING NUMBER CONFIGURATION A 32G. TRASH CAN W/ HINGE DOOR / PADLOCK CUSTOMERNENDOR PG. CONFIGURATION B RTA 1 OF 1 SIZ PROE MATL. DWG N0. CONFIGURATION C B STL. 32915-00 EY MAY NOT BE ALTERED, REDUCED OR USED FOR FABRICATION WITHOUT EXPRESSED WRITTEN CONSENT TOWR MFG. ALL DOCUMENTS "AWN BY'. RFarr 3 2 T:\Inventor\ rash Cans\32915-OO.idw B A 0011111-111110 ,171N EXCEPTION TO PROCESS REQUEST Finance and Management Services — Purchasing Division DEPARTMENT AND VENDOR INFORMATION Department/Division Department Contact/Requester DatelTerm of Agreement PWA Admin Christy Kindig 04/05/2023 Vendor Name Vendor Email & Phone Vendor Representative Tolar Manufacturing pmerrick@tolarmfg.com 951-547-8209 Patrick Merrick Type of Contract: 8 One-time ❑ Multi -Year Requisition No. Amount (including all fees & taxes) ❑ Renewal ❑ Change Order ❑ Increase $ 776,527.15 Type of Exception (check all that apply); ❑Sole Source ❑Piggyback ❑Aesthetics ❑ Grant dictates vendor awarded ®Other — explain below El Emergency Purchase — Provide Emergency PO pre -approved and assigned by Buyer: ❑Preservation of life, health, or property [--]Formal solicitation previously attempted, but yielded no responsive solicitations or lowest, responsible bidder is not being awarded. Please provide more information below. Provide solicitation number: RFPIIFB # JUSTIFICATION Description - Provide a detailed description. Attach additional page(s) ifneeded. Metal advertising and non -advertising shelters, benches, and trash receptacles to be installed at 35 bus stops throughout the City as part of OCTA's Measure M2, Project W Safe Transit Stops Program. This purchase will be paid using grant funds. Justification for exception to competitive bidding process request: Explain why this purchase cannot be procured using the City's competitive bidding process or current Purchasing Policies and Procedures. Attach additional pages) if needed. The City desires to maintain an established aesthetic standard for the purpose of preserving appearance. Tolar Manufacturing has manufactured all of the new bus shelter furniture purchased for the City beginning 2021. CERTIFICATIONS ! certify that: • Purchase will not be split to circumvent the City's established 1 have verified due diligence has been performed by myself or Purchasing Policies and Procedures, department staff and can confirm purchasing these • It is my responsibility to verify vendor's compliance with the City's productslservices in accordance with the City's established insurance and prevailing wage requirements (DIR) prior to Purchasing Policies and Procedures is not advantageous to the commencement of any work on City property, City. APPROVAL All Public Work Projects: o >$5,000: Purchasing Manager and Division Manager approvals required a $25,000 — $250,000: City Manager and Executive Director approvals Non -Public Work Projects: required o $25,000 — $50,000: City Manager and Executive Director approvals o > $250,000: City Council approval required required o >$50,000: City Council approval required Req tens Name rusry I�in�D r Sig t e Date � Division Mead/Manager's Name Signat Date )13 a Da 2_ C>5 Purchasing Manager's Approval Date Karla Lopez 05/08/23 Additional approvals required for procurements exceeding $25,000: Executive Director/Designee's Name Signature Date City Manager's Approval Date City of Santa Ana Purchasing Division 10/18/2022 City Council 21 — 7 6/6/2023 TOLAR 258 Mariah Circle Corona, CA 92879 (951)808-0081 www,tolarmfg.com info@tolarmfg.com Customer: Project: Christy Kindig Project W Santa Ana City of Santa Ana Bus Shelters 20 Civic Center Plaza Santa Ana, CA 92702 Quote No: 21513PMR1 Date: 12/14/2022 Quote Expires: 30 Days Sales Contact: Patrick Merrick Phone: 951-547-8209 Email: pmerrick@tolarmfg.com Lead Time: 16 Weeks From receipt of signed written order, and all required approvals. Terms: Net 30 Days From Invoice Terms subject to change. Final terms to be determined based on credit history & bonding, Item: t�C. Descriation: Unit Price: Ext. Price, 1 30 12' Tolar Signature Sunset Transit Advertising Shelter (37884-00) featuring: $ 8,160,00 $ 244,800.00 Sunset series extrusion, radius roof, 118" aluminum roof panels secured with gasketed pressure ribs, perforated aluminum branding element with location plaque (street names by others), City logo disc with logo (2) on the upstream end, flat back to back media display kiosk downstream with two side hinged display doors containing 3116" clear tempered glass, durable baked powder coat finish color RAIL 9004 Signal Black, adjustable leveling shoes with spun escutcheon shoe covers, stainless steel anchors and all installation hardware - illumination quoted below -benches and trash receptacles quoted separately 2 30 Tolar USC RAID 170 featuring dusk to dawn solar powered LED illumination $ 4,450,00 $ 133,500.00 under the shelter roof, 8 hours of illumination in the media display kiosk (after dusk or 216 split), powder coat finish RAL 9004 Signal Black 3 18 12' Tolar Signature Sunset Transit Non -Advertising Shelter (35835-XX) featuring: $ 6,660.00 $ 119,880.00 Sunset series extrusion, radius roof, 118" aluminum roof panels secured with gasketed pressure ribs, perforated aluminum branding element with location plaque (street names by others), City logo disc with logo (2) on the upstream end, durable baked powder coat finish color RAL 9004 Signal Black, adjustable leveling shoes with spun escutcheon shoe covers, stainless steel anchors and all installation hardware -illumination quoted below -benches and trash receptacles quoted separately 4 18 Tolar USC RAID 100 featuring dusk to dawn solar powered LED illumination $ 2,175.00 $ 39,150.00 under the shelter roof, powder coat finish RAL 9004 Signal Black 5 58 6' Steel Strap Bench with back, city branding (Model 37824-111), two seat $ 1,340.00 $ 77,720.00 delineators, premium durable baked powder coat finish process with sandblast and pretreat process, zinc anchors Page 1 of 3 City Council 21 — 8 �l!23 TOLAR 258 Mariah Circle Corona, CA 92879 (951) 808-0081 www.tolarmfg.com info@tolarmfg.com Customer: Project: Christy Kindig Project W Santa Ana City of Santa Ana Bus Shelters 20 Civic Center Plaza Santa Ana, CA 92702 Quote No 21513PMR1 Date; 12114/2022 Quote Expires: 30 Days Sales Contact: Patrick Merrick Phone: 951-547-8209 Email: pmerrick@ tolarmfg.com Lead Time: 16 Weeks From receipt of signed written order, and all required approvals. Terms: Net 30 Days From Invoice Terms subject to change. Final terms to be determined based on credit history & bonding. Item: QQt L. IDescription. Unit Price: Ext. Price: 6 67 32 Gallon steel strap trash receptacle with hard rubber liner, hinged and lockable $ 1,340.00 $ 89,780.00 door -lock by others, (Model 32915-111), premium, durable baked powder coat finish process with sandblast and pretreat process, zinc anchors Signature Print Name: Date: PO No. Sub -Total: $ 704,830.00 ESTIMATED Freight: FIRM Freight: $ - TOLAR Delivery: $ 5,950.00 CA State Sales Tax 9.25% $ 65,747.15 Total: $ 776,527.15 Pricing Notes: 1. Local/State sales and/or use taxes are not included and are the responsibility of the purchaser, unless specified above. 2. if requested, structural engineering calculations from a licensed engineer in the state of installation are additional cost of $1,200.00 per designlmodel. 3. Products are shipped knock down & unassembled in bulk packaging for unloading and installation by others. Hardware boxed by unit. Installation instructions are provided. 4. Freight cost is an ESTIMATE ONLY. Freight is invoiced at actual cost, without mark up, at time of shipment, unless specified above. 5. Client provides unloading at destination, including forklift and labor as necessary. 6. Processing fee of 3% of total charge amount is additional and charged on all credit card payments. Standard Terms and Conditions These Terms and Conditions are attached to and incorporated by reference into the Proposal for products or services ("Proposal') provided by Tolar Manufacturing Company, Inc. ('vue°, "our or "us"). 1. Drawings and Specifications: All drawings and specifications submitted to our clients or potential clients are proprietary in nature and remain our property. They maybe viewed, printed and distributed, without alteration, as reference for sales or for the process of specifying products for use. Detailed shop and erection drawings are provided to allow for field installation or repair. Sealed and stamped engineering calculations and drawings from an engineer licensed in the state of installation, if required, can be made available for an additional charge. Customers that provide their own drawing packages will retain ownership and be covered under a separate agreement. 2. Vendor Status: Tolar Manufacturing Company, Inc. is a vendor supplier of manufactured products; is not a subcontractor or contractor; and is not subject to retainage or liquidated damages for any reason. 3. Payment Terms: Payment terms for services rendered or products manufactured by us shall be determined by us based on our determination of the credit worthiness of buyer and may require a deposit at time of order. Products are invoiced as shipped. 4. Late Payment Penalty: Buyer agrees to pay a charge equal to the lesser of (i) the highest rate allowable by law or (ii)1.5%per month (18% per annum) on the unpaid balance with respect to any late payments. In addition, buyer will pay all our costs and expenses, including actual attorney's fees, incurred in connection with enforcing the Proposal and/or collecting any past due payments. In the event buyer fails to make any payment when due, we have the right of setoff, the right to termmnate the Proposal and/or to suspend further deliveries to buyer and the right to recover damages in addition to any other remedies available to us as a matter of law. Buyer has no right to setoff. 5. Cancellation: If an order is cancelled by buyer after receipt of order authorization, and cancellation fee of 10% of order value may be assessed to the buyer, in addition to an the cost of materials purchased for the order, which may be invoiced to the buyer at time of cancellation. Page 2 of 3 City Council 21 — 9 t' *202- a 258 Mariah Circle Corona, CA 92879 (951)808-0081 www.tolarmfg.com info@tolarmfg.com Customer: Project: Christy Kindig Project W Santa Ana City of Santa Ana Bus Shelters 20 Civic Center Plaza Santa Ana, CA 92702 Quote No: 21513PMR1 Date: 12/14/2022 Quote Expires: 30 Days Sales Contact: Patrick Merrick Phone: 951-547-8209 Email: pmerrickmf ,com Lead Time: 16 Weeks From receipt of signed written order, and all required approvals, Terms: Net 30 Days From Invoice Terms subject to change. Final terms to be determined based on credit history & bonding. Item: I Qt : Descr�I tion: Unit Price: Ext. Price: 6. Delivery, Title and Receipt: Unless otherwise provided in the proposal, all shelters are prefabricated and shipped knock -down and in bulk format (not packaged individually) for ease of handling and fast on -site installation. Neither buyer nor consignee shall have the right to direct or re -consign the goods to any other destination without our consent. All sales of products are F.O.B. our plant. Risk of loss of the products shall transfer to buyer upon delivery of the products to the common carrier. 7. Delivery Charges: Unless otherwise provided in the Proposal, buyer shalt bear all the costs of transportation, including without limitation loading, unloading, storage, and freight charge. All delivery quotes allow for an approximate 2-hour unload window for a full truck. If this window is exceeded, additional charges may apply. All price quotes given for delivery are based on estimates obtained at the time the quote was requested. Actual freight charges may vary. S. Delivery Dates: Any delivery date(s) or period of delivery provided for in the Proposal is approximate and does not guarantee a particular dates) or period of delivery. Estimated lead times are provided in the quote. Under no circumstances will we be liable for delay in delivery occasioned in whole or in part, by fire, good, explosion, casualty, riot, strike, embargo, transportation delay, breakdown, accident, act of God or the public enemy, government authority, by our inability to secure materials, fuel, supply power or shipping space or any other circumstances beyond our reasonable control. 9. Delayed Shipment: If buyer delays shipment, we may invoice for products when ready for shipment and, at our option, we may charge reasonable daily storage fees. 10. International Freight: We require the services of freight forwarder for all international shipments. Buyer may select the freight forwarder, subject to our approval. All fees, taxes and additional charges, in addition to the actual freight costs, are the responsibility of buyer. 11. Returns: Due to the custom nature of our products, we cannot accept returns and we cannot permit cancellations once work has commenced. 12. Manufacturer's Warranty: Our manufacturer's warranty is set forth in a separate document. 13. Limitation of Liability: WE ARE NOT LIABLE TO BUYER OR ANY THIRD PARTY FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES OF ANY KIND ARISING FROM OR RELATING TO OUR OBLIGATIONS UNDER THE PROPOSAL, INCLUDING LOST PROFITS, LOSS OR USE, LOSS OF REVENUE OR COST OF CAPITAL. EXCEPT FOR PERSONAL INJURY OR DEATH DUE TO OUR MISCONDUCT, BUYER AGREES THAT THE TOTAL DAMAGES THAT CAN BE AWARDED IN ANY CLAIM BY BUYER REtATtNG TO OUR OBLIGATIONS UNDER THE PROPOSAL (WHETHER BASED IN CONTRACT, TORT OR OTHERWISE, SHALL NOT EXCEED THE TOTAL PAID BY BUYER TO US UNDER THE PROPOSAL. BUYER AGREES THAT THE ABOVE LIMITATIONS ON LIABILITY PROVISIONS SHALL REMAIN IN FULL FORCE AND EFFECT EVEN IF IT IS FOUND THAT BUYER'S EXCLUSIVF REMEDY FAILS OF ITS ESSENTIAL PURPOSE. 14. Governing Law, Jurisdiction and Venue: The Proposal shall be governed by and construed in accordance with the laws of the State of California without reference to the choice of law principles thereof. Each parry irrevocably submits to the jurisdiction of the Courts of the State of California and the United States District Court for the Central District of California. 15. Amendment: No amendments to these Terms and Conditions can be made unless submitted in writing to us and signed and accepted by our President or his designee. Page 3 of 3 City Council 21 — 10 bl'o —2 2- Public Works Agency www.santa-ana.org/public-works Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of a Ford F-150 Police Responder Truck for the Police Department AGENDA TITLE Award a Purchase Order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23-075) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck, in an amount not to exceed $56,613, plus a contingency amount of $10,000 for a total amount not to exceed $66,613, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency Fleet Services Division is responsible for acquiring, maintaining, repairing, and replacing vehicles, trucks, and maintenance equipment. The Santa Ana Police Department (SAPD) possesses a fleet of 245 vehicles, with 137 of them designated as patrol vehicles assigned to the Patrol Division of the Field Operations Bureau. Generally, SAPD utilizes Ford Police Interceptor vehicles, which are similar to Ford Explorers, as the standard vehicle in Field Operations. However, SAPD is currently seeking an alternative vehicle that can better accommodate officers with larger physical statures. After thorough evaluation, the Police Department concluded that a Ford F-150 Police Responder truck would be the most suitable option to meet their requirements. SAPD collaborated with the Public Works Agency's Fleet Services Division and the Finance and Management Services Agency's Purchasing Division to provide the necessary specifications and initiate the procurement process. The Invitation for Bids (IFB) No. 23-075, pertaining to the acquisition of a Ford F-150 Responder truck for the Police Department, was publicly advertised on April 25, 2023, through the City's online bid management and publication system. A summary of vendor participation and results from the IFB is outlined below: City Council 22 — 1 6/6/2023 Purchase of a Ford June 6, 2023 Page 2 F-150 Police Responder Truck for the Police Department 309 Vendors notified 1 Santa Ana vendors notified 6 Vendors downloaded the bid packet 1 Bid received 0 Bids received from Santa Ana vendors Bids were solicited, opened on May 9, 2023, and evaluated. One bid was submitted by the IFB deadline and deemed to be non -responsive to the City's specifications. The bid submitted by Winner Chevrolet, Inc. proposed alternative specifications determined to not meet the City's specifications as equal to those of the Ford F-150 Responder truck by staff. Santa Ana City Ordinance No. NS-2312 authorizes the City to make non -bid purchases of services, supplies, materials, and equipment in situations where no bids are received or all bids are rejected. Additionally, it appears there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Ford F-150 Responder truck readily available through PFVT Motors, Inc. of Peoria, Arizona meets the Police Department's specifications. FISCAL IMPACT Funding is available in the following accounts for the specified year: Fiscal Year Accounting Unit -Account # Fund Description Accounting Unit, Account Description Amount Supplemental Law FY 22-23 12814407-66400 Law Enforcement Enforcement Services $66,613 Grant Fund SLESF, Machinery & Equipment TOTAL $66,613 Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 23-24. Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 22 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of a Dustless Blasting Machine for the Public Works Maintenance Services Division AGENDA TITLE Award a Purchase Order to MMLJ, Inc. for a Dustless Blasting Machine in an Amount Not to Exceed $78,979 (Specification No. 23-084) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to MMLJ, Inc. for one DB800 Mobile XL Dustless Blasting Machine on XL Trailer, in the amount of $73,979, plus a contingency amount of $5,000, for a total amount not to exceed $78,979, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency's Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets, including citywide cleaning of streets and graffiti removal from locations that are visible from and adjacent to the right- of-way, including parks facilities, bike lanes, and other high -traffic areas. The purchase of a dustless blasting machine will assist staff in cleaning right-of-way and abating graffiti from difficult to treat surfaces, including treating areas where traditional painting is not optimal to preserve the original finish and appearance, while reducing overspray and limiting damage to surrounding vehicles/private property. The cutting -edge technology works by mixing water and abrasives to remove paint, adhesives, stickers, or any other coating from surfaces without creating plumes of dust. Santa Ana City Ordinance No. NS-2312 authorizes the City to make non -bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the dustless abrasive blasting machine offered by MMLJ, Inc. meets PWA specifications. Additionally, MMLJ, Inc. is the exclusive distributor of the Dustless Blasting machines and holds patents and trademarks related to the design and manufacturing of these machines. City Council 23 — 1 6/6/2023 Purchase of a Dustless Blasting Machine for the Public Works Maintenance Division June 6, 2023 Page 2 FISCAL IMPACT Funds are bud eted and made available in the followin accounts for the specified year: Fiscal Accounting Unit- Fund Description Accounting Unit, Amount Year Account # Account Description Graffiti Abatement Service FY 22-23 01117642-66400 General Fund Enhancement, $78,979 Machinery & Equipment TOTAL $78,979 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 23 — 2 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Award Blanket Order Contract for Landscaping and Nursery Materials AGENDA TITLE Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and Nursery Materials in a Not -To -Exceed Amount of $2,500,000 (Specification No. 23-018) (General Fund) RECOMMENDED ACTION Award a blanket order contract to SiteOne Landscape Supply for the purchase of landscaping and nursery materials on an as -needed basis, in an annual amount not to exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for an initial one-year term expiring on June 5, 2024, with provisions for four, one-year renewal options, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION As of July 1, 2022, park maintenance functions transferred from the Parks, Recreation, and Community Services Agency to the Public Works Agency (PWA). PWA's Parks, Fleet, and Facilities Division provides landscape maintenance services at city parks and facilities. Moreover, with the adoption of the City's FY 2022-23 budget, the City Council approved an additional $2.5 Million for park maintenance. Over the years, there has been a need for an increased level of maintenance services due to deferred maintenance and aging infrastructure in an effort to upkeep our park irrigation systems and landscaping of green spaces throughout the city. The Public Works Agency identified a need for a vendor to assist in comprehensively providing irrigation parts, accessories, and equipment as well as garden supplies to provide optimal, healthy, and attractive parks and green spaces. The Invitation for Bids No. 23-018 was advertised on March 23, 2023, on the City's online bid and management publication system. A summary of the Invitation for Bid and bids received is as follows: City Council 24 — 1 6/6/2023 Award a Blanket Order Contract for Landscaping and Nursery Materials June 6, 2023 Page 2 251 Vendors notified 34 Santa Ana vendors notified 18 Vendors downloaded the bid packet 1 Bid received 0 Bids received from Santa Ana Vendors Bids were solicited, opened on April 11, 2023, and evaluated. The bid submitted by Site One Landscape Supply was determined responsive to the specifications and meets the City's requirements. FISCAL IMPACT Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Before utilizing the purchase for the accounting units and the accounts not listed in the table, Public Works Staff must obtain approval from the Finance & Management Services to ensure that sufficient funds are available within the authorized and aggregate limits of the agreement. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services. Accounting Fund Accounting Unit, Fiscal Year Unit- Description Account Description Amount Account # Park Maintenance 2022-2023 01117651- General Fund Service Enhancement, $33,333 June 63200 Operating Materials & Supplies Park Maintenance 2023-2024 01117651- General Fund Service Enhancement, $400,000 July -June 63200 Operating Materials & Supplies Various 2023-2024 PWA AUs Public Works Various PWA AUs and $100,000 July -June and Agency Accounts Accounts Park Maintenance 2024-2025 01117651- General Fund Service Enhancement, $400,000 July -June 63200 Operating Materials & Supplies Various 2024-2025 PWA AUs Public Works Various PWA AUs and $100,000 July -June and Agency Accounts Accounts 2025-2026 01117651- General Fund Park Maintenance $400,000 July -June 63200 Service Enhancement, City Council 24 — 2 6/6/2023 Award a Blanket Order Contract for Landscaping and Nursery Materials June 6, 2023 Page 3 Accounting Fund Accounting Unit, Fiscal Year Unit- Description Account Description Amount Account # Operating Materials & Supplies Various 2025-2026 PWA AUs Public Works Various PWA AUs and $100,000 July -June and Agency Accounts Accounts Park Maintenance 2026-2027 01117651- General Fund Service Enhancement, $400,000 July -June 63200 Operating Materials & Supplies Various 2026-2027 PWA AUs Public Works Various PWA AUs and $100,000 July -June and Agency Accounts Accounts Park Maintenance 2027-2028 01117651- General Fund Service Enhancement, $366,667 July -June 63200 Operating Materials & Supplies Various 2027-2028 PWA AUs Public Works Various PWA AUs and $100,000 July -June and Agency Accounts Accounts TOTAL $2,500,000 Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager City Council 24 — 3 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Campesino Park, Memorial Park, and Madison Park Restroom Projects AGENDA TITLE Approve Change Order and Revised Project Cost Analysis for an Existing Construction Contract with Build Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for the Campesino Park, Memorial Park, and Madison Park Restrooms ( Project Nos. 21- 7533, 21-7534, 21-7535) (Non -General Fund) (Revive Santa Ana Program) RECOMMENDED ACTION Authorize the City Manager to approve Change Orders and revise the Project Cost Analysis to reflect a transfer of savings from construction administration and inspection to contingency in an amount of $33,898, with a total Project Delivery Cost of $1,740,000. DISCUSSION On September 21, 2021, the City Council authorized the awarding of a contract to Build Spectrum, Inc. for the Campesino Park, Memorial Park, and Madison Park restroom projects, which encompasses contingency and construction administration. The estimated total project delivery cost is $1,640,000. The project scope entails demolishing the existing restroom buildings, installing new pre -fabricated restroom buildings, and implementing certain site improvements to ensure an accessible path of travel to these facilities. Subsequently, on December 20, 2022, the City Council approved an increase in the contract amount and total project funding by $100,000 to address additional repairs necessitated by vandalism. During construction, significant vandalism occurred at all three park sites. At Madison Park specifically, the vandalism has taken a toll on the project's scope as electrical panels and electrical work was damaged. In order to complete the scope of work and repair all damaged areas, the City requested that the contractor perform additional repairs to electrical conduit runs and electrical panels. To perform these vandalism related repairs and capitalize on the existing favorable pricing of the existing contract with Build Spectrum, Inc., staff recommends approving Construction Contract Change Orders (Exhibit 1), as allowed by the contract City Council 25 — 1 6/6/2023 Revise Project Cost Analysis- iBuild Spectrum, Inc. June 6, 2023 Page 2 specifications, and transfer of savings from construction administration and inspection to contingency in an amount of $33,898. The total project delivery cost approved by Council on September 21, 2021, and amended on December 20, 2022, will not change (Exhibit 2). Original Additional Proposed Project Item Amount Funding Transfer Total 9/21/2021 (12/20/22) Construction Contract $1,408,575 $1,408,575 Construction $91,072 $10,000 ($33,898) Administration, $67,174 Inspection, Testing Contingencies $140,353 $90,000 $33,898 $264,251 TOTAL CONSTRUCTION $1,640,000 $1,740,000 $1,740,000 DELIVERY COST FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Construction Contract Change Orders 2. Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager City Council 25 — 2 6/6/2023 MEMORANDUM Kristine Ridge To: City Manager Nabil Saba, Executive Director From: Public Works Agency Date: April 17, 2023 Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park Restrooms Subject: Change Order 3 Provided below is the cost breakdown for Change Order #03 Project Nos. 21-7533, 21-7534, 21- 7535 Campesino Park, Memorial Park, & Madison Park Restrooms. CONTRACTOR: Build Spectrum 540 N. Golden Circle Dr. Ste 201 Santa Ana, CA 92705 PROJECT DESCRIPTION: Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park Restrooms CHANGE ORDER NUMBER: 3 ACCOUNTING UNIT -ACCOUNT -ACTIVITY NUMBER: JUSTIFICATION CHANGE ORDER AMOUNT: $197,462.96 13518783 —66220 — 21753417028 $3,904.42 13518783 —66220 — 21753418028 $17,002.55 18117013 — 66220 — 21753502028 $81,512.68 13518783— 66220 — 21753521028 $95,043.31 1) To compensate the contractor for costs associated with providing 24-hour security on weekends per the City's request (PCO 16R1). TOTAL COST = $9,660.00 2) To compensate the contractor for costs associated with the installation of four additional solar light towers per City request (PCO 17). TOTAL COST = $15,127.56 3) To compensate the contractor for costs associated with an additional 148sgft of DG and extra Mow curb (PCO 26). TOTAL COST = $10,344.25 4) To compensate the contractor for costs associated with labor and materials to paint the inside of the new electrical room at Madison Park (PCO 23R1). TOTAL COST = $8,234.00 5) To compensate the contractor for costs associated for grading new restroom planter areas, install only of City provided mulch (PCO 24). City Council 25 — 3 6/6/2023 Project 21-7533, 21-7534, & 21-7535 Change Order No. 3 Page 2 of 2 TOTAL COST = $22,683.75 6) To compensate the contractor for costs associated for two 24" box trees Modesto Ash, two additional bubblers for existing irrigation laterals, and 10' x 16' decomposed granite with stabilizer 4" only (PCO 25). TOTAL COST = $19,338.40 7) To compensate the contractor for costs associated to the relocation of the Electrical Panel at Madison Park (PCO 8R4). CONTRACT COST SUMMARY TOTAL COST = $112,075.00 TOTAL AGREED COST: $197,462.96 Amount % of Contract Original Contract Total $1,408,575.00 Construction Contingency $140,353.00 9.96% Additional Contingency (Approved 12/20/22) $90,000.00 6.39% Council Authorized budget $1,638,928.00 16.35% Amount Contract Original Contract Total $1,408,575.00 Change Order #1 $45,987.25 3.26% Change Order #2 $103,561.72 Increase 7.35% *Adjusted Contract Total ($40,015.00) Decrease 2.84% Change Order #3 $197,462.96 Increase 14.02% Adjusted Contract Total $1,715,571.93 21.79% *Change Order #2 deletes unused bid quantities in the amount of $40,015 from the Original Contract Total. SCHEDULE IMPACT Ten (10) Days. FUNDING MANAGER PUBLIC WORKS AGENCY ,,-1J-�"� Nabil Saba, PE; Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA; Executive Director Finance & Management Services Agency City Council 25 — 4 6/6/2023 i0:I:n:3ifi CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Change Order Number 3 Memorial Park, & Madison Park Restrooms To Build Spectrum Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by JUSTIFICATION PUBLIC WORKS AGENCY 1) To compensate the contractor for costs associated with providing 24-hour security on weekends per the City's request (PCO 16R1). TOTAL COST = $9,660.00 2) To compensate the contractor for costs associated with the installation of four additional solar light towers at Madison Park per City request (PCO 17). TOTAL COST = $15,127.56 3) To compensate the contractor for costs associated with additional 148sgft of DG and extra Mow curb (PCO 26). TOTAL COST = $10,344,25 4) To compensate the contractor for costs associated with labor and materials to paint the inside of the new electrical room at Madison Park (PCO 23R1). TOTAL COST = $8,234.00 5) To compensate the contractor for costs associated for grading new restroom planter areas, install only of City provided mulch (PCO 24). TOTAL COST = $22,683.75 6) To compensate the contractor for costs associated for two 24" box trees Modesto Ash, two additional bubblers for existing irrigation laterals, and 10' x 16' decomposed granite with stabilizer 4" only (PCO 25). TOTAL COST = $19,338.40 7) To compensate the contractor for costs associated to the relocation of the Electrical Panel at Madison Park (PCO 8R4). TOTAL COST = $112,075.00 TOTAL AGREED COST: $197,462.96 City Council age ° 25 — 5 6/6/2023 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Change Order Number 3 Memorial Park, & Madison Park Restrooms To iBuild Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no aliowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER: DECREASE $_______________ INCREASE $ 197,462.96 By reason of this order the CONTRACT TIME completion will be adjusted as follows: Ten (10) Working days. We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the prices shown above Accepted, Date 2-28-23 Contractor iBuild Spectrum FARSHAD FARAHANI By Title RMO Approval recommended A"ri Date 2 i I Za Z PUBLIC WORKS AGENCY ECUTIVP DIRECTOR Approved by Date CITY MANAGER City Council age 2 ot 2 25 — 6 6/6/2023 i0:I:n:3IIIlIIIIii PROJECT NOS.: 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park Restrooms Contract Funding Authorization/Expenditures Summary Council Authorization Construction Contract Construction Contingency Additional Contingency (Approved 12/20/22) Total Staff Authorized Expenditures $ 1,408,575.00 $ 140,353.00 $ 90,000.00 $ 1,638,928.00 Construction Contract $ 1,408,575.00 Change Order 1 $ 45,987.25 Change Order 2 $ 63,546.72 Change Order 3 $ 197,462.96 Total $ 1,715,571.93 Actual Expenditures Progress Payment 1 $ 106,800.00 Progress Payment 2 $ 314,305.58 Progress Payment 3 $ 129,064.80 Progress Payment 4 $ 218,456.40 Progress Payment 5 $ 343,746.00 Progress Payment 6 $ 187,401.40 Progress Payment 7 $ 56,021.66 Progress Payment 8 $ 75,987.25 Total $ 1,431,783.09 K:\CIP En r 4r� g&dt+��ctive (by Project Number)\21-7533-35 - Campesino MemoriarMdji9nTark Restroom\Construction\07. Change fz nOrder\CO `i #02\working\21-7533 Change Order Summary.xlsx EXHIBIT 2 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 21-7533, 21-7534, 21-7535: CAMPESINO PARK, MEMORIAL PARK, MADISON PARK RESTROOMS EXPENDITURE CATEGORY ORIGINAL AMOUNT ADDITIONAL FUNDING Tranfer REVISED TOTAL Construction Contract $ 1,408,575.00 $ 1,408,575.00 Contract Administration, Inspection and Testing $ 91,072.00 $ 10,000.00 $ (33,898.00) $ 67,174.00 Contingencies i $ 140,353.00 1 $ 90,000.00 1 $ 33,898.00 1 $ 264,251.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 1,640,000.00 1 $ 100,000.00 1 1 $ 1,740,000.00 City Council 25 — 8 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Pedestrian and Mobility Improvements Phase I AGENDA TITLE Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 22-1405) (Revive Santa Ana Program) RECOMMENDED ACTION 1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as non -responsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $319,320, for construction of the Pedestrian and Mobility Phase I, for the term beginning June 6, 2023 and ending upon project completion, subject to non - substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $416,000, which includes $319,320 for the construction contract, $47,898 for contract administration, inspection, and testing, and $48,782 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-04 was filed for the project. DISCUSSION The Public Works Agency (PWA) received American Rescue Plan Act (ARPA) - Coronavirus State and Local Fiscal Recovery Funds (SLFRF) funding to enhance pedestrian traffic safety, accessibility, and mobility within qualified census tract areas (Exhibit 1). This project meets the intent of the funding source by constructing new wheelchair ramps, Rectangular Rapid Flashing Beacon (RRFB), and enhancing pedestrian crossings through implementation of new signage and striping. Once these pedestrian and mobility improvements are completed, it will increase traffic safety for pedestrians and all road users. Scope of work includes installation/removal of asphalt concrete pavement, portland cement concrete, signage, striping, and traffic signal systems. City Council 26 — 1 6/6/2023 Award Construction Contract to Towo Enterprise, Inc. June 6, 2023 Page 2 Public Outreach and Contractor Particiaation As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 8 and March 15, 2023. The project was also advertised in PlanetBids from March 8, 2023 through March 28, 2023. Bids were received electronically via PlanetBids on March 28, 2023. To provide an opportunity for local vendors to submit bids, the City notified a total of 360 regional vendors via PlanetBids, many of which are Santa Ana based. A total of five bids were received; however, no bids were received from any Santa Ana contractors. Bid Results Summ Rank Bidder's Name Location Base Bid 1 Towo Enterprise, Inc. Fullerton, CA $319,320 2 Excel Paving Co. Long Beach, CA $358,811 3 Vido Samarzich, Inc. Rancho Cucamonga, CA $378,126 4 Calpromax Engineering, Inc. Placentia, CA $429,486 NR EBS General Engineering, Inc. Corona, CA Non -Responsive A total of five bids were received. Four bids were responsive and one bid was deemed non -responsive. Towo Enterprise, Inc. submitted the lowest responsive base bid in the amount of $319,320 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the circumstances outlined above and a contractor's reference check, staff recommends awarding the construction contract to Towo Enterprise, Inc., in the amount of the base bid totaling $319,320 (Exhibit 3). Towo Enterprise Inc. has not performed any work in the City of Santa Ana within the past five years. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following: construction management; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $416,000. City Council 26 — 2 6/6/2023 Award Construction Contract to Towo Enterprise, Inc. June 6, 2023 Page 3 Project Item Total Construction Contract $319,320 Construction Administration, Inspection, Testing $47,898 Contingencies $48,782 TOTAL CONSTRUCTION DELIVERY COST IF$416,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-04 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $416,000 which includes construction, contract administration, inspection, testing, and an authorized contingency. Project No. 22-1405 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project (Exhibit 5). The following table summarizes the funds budgeted (after the appropriation adjustment) and available for expenditure to deliver construction of this project. Accounting Accounting Unit, Fiscal Unit - Account Fund Account No. Amount Year No. Description Description Project No. 18117013- ARPA — PWA, 2022-23 66220 ARPA Improvements Other $416,000 (22-1405) Than Buildings Total $416,000 Any remaining balances not expended at the end of the Fiscal Year will be presented to the City Council for approval of carry-overs to FY 2023-24. EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. CIP Worksheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 26 — 3 6/6/2023 Exhibit 1 • • Project Location SANTA ANA U!!� 1 PUBLIC WORKS AGENCY :W.I In EZA. F I Project Nos. 22-1405: Pedestrian and Mobility Imports Phase I City Council 26 — 4 6/6/2023 CITY OF SANTA ANA [ADDENDUM PROPOSAL PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Towo Enterprise Inc REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: No.: 1 Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 150 CY $ 120.00 $18,000.00 2 AC Pavement 21 TN $ 300.00 $ 15.00 $ 6,300.00 $11,820.00 3 Construct PCC Sidewalk (T=4") 788 SF per C.O.S.A. Std. Plan 1104* 4 Construct PCC Curb Ramp* 4900 SF $ 35.00 $171,500.00 5 Construct PCC Curb and Gutter 512 LF $ 100.00 $ 51 200.00 (Type A-2-6)* Adjust Manhole Frame and Cover _ _ ' $ 2,500.00 $ 2,500.00 6 1 EA to Grade _ $ 1,500.00 $ 1,500.00 7 Adjust Water Valve Frame and 1 EA Cover to Grade 8 Construct Color Stamped 50 SF $ 100.00 $ 5 000.00 Concrete including rebar (T=8") ' 9 Construct PCC Modified Rolled 70 LF $ 100.00 $ 7,000.00 Curb and Gutter 10 Signing and Striping 1 LS $ 10,000.00 $10,000.00 11 Furnish & Install Complete 1 LS $ 20,000.00 $20,000.00 Functioning Carmanah RRFB $ 3,000.00 12 Project Advertising Sign(s) 2 EA $ 1,500.00 13 As -Built Plans 1 LS $5,000 $ 5,000.00 P-1 of P-20 City Council 26 — 5 6/6/2023 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I Item Description Qty Unit Unit Price Amount 14 Construction Permit 1 LS $6,500 $ 6,500.00 TOTAL BASE BID I $ 319,320.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within Sixty (60) workin : days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,600 per calendar day. Name of Firm Towo Enterprise Inc Signature of BIDDER Title Yun Su Chuft President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) City Council - ° - — 6 6/6/2023 i0:c:n:1110 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm Towo Enterprise Inc Signature of BIDDER Title Yun Su Chung, President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) City Council P-3 ofP-M — 7 6/6/2023 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I This CONSTRUCTION CONTRACT is made and entered into this 6th day of June, 2023 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Towo Enterprise, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Pedestrian and Mobility Improvements Phase I Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Three Hundred and Nineteen Thousand Three Hundred Twenty Dollars and No Cents ($319,320.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A" The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. City Council 26 — 8 PagTh h EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.or ,/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; City Council 26 — 9 PVf6�2613 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. 11. USE OF CSLFRF FUNDS Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds ("CSLFRF") program, will be used to fund all or a portion of this Construction Contract. CONTRACTOR shall comply with all applicable federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference: a. Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the "Act"); b. U.S. Department of the Treasury ("Treasury") Final Rule for the Act; c. Treasury Compliance and Reporting Guidance for the Act; d. 2 C.F.R. Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are in applicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; e. Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and f. Federal contract provisions attached hereto as Exhibit `B" and incorporated herein by reference. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in this Construction Contract. With respect to any conflict between such federal requirements and the terms of this Construction Contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. [signature page to follow] City Council 26 — 10 N024,43 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney �� m;j;j, JOSE MONTOYA Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Towo Enterprises, Inc. NAME: Yum tCh&*,qTITLE: pe,5-" City Council 26 —11 P8902R413 EXHIBIT A CITY OF SANTA ANA ADDENDUM No.: 1 PROPOSAL PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Towo Enterprise Inc REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to fiunish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item I Description I Qty I Unit I Unit Price I Amount 1 Unclassified Excavation* 150 CY $ 120.00 $18,000.00 2 AC Pavement 21 788 TN $ 300.00 $ 6,300.00 SF $ 15.00 $11 820.00 3 Construct PCC Sidewalk (T=4") per C.O.S.A. Std. Plan 1104* SF $ 35.00 $171,500.0( LF $ 100.00 $ 51 200.00 EA $ 2,500.00 $ 2,500.00 4 Construct PCC Curb Ramp* 4900 512 5 Construct PCC Curb and Gutter (Type A-2-6)* 6 Adjust Manhole Frame and Cover 1 to Grade 1 EA $ 1,500.00 $ 1,500.00 7 Adjust Water Valve Frame and Cover to Grade_ _ 8 Construct Color Stamped 50 SF $ 100.00 $ 5,000.00 Concrete including rebar (T=8") Construct PCC Modified Rolled 70 9 LF $ 100.00 $ 7,000.00 Curb and Gutter 1 10 Signing and Striping LS $ 10,000.00 $10,000.00 11 Furnish & Install Complete Functioning Carmanah RRFB LS $ 20,000.00 $20,000.00 1 Project AdvertisingSign(s) As -Built Plans 2 12 EA LS $ 1,500.00 $ 3,000.00 $5,000 $ 5,000.00 13 1 P-1 of P-20 City Council 26 — 12 6/6/2023 EXHIBIT A CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I Item Description Qty Unit Unit Price Amount 14 Construction Permit 1 LS $6,500 $ 6,500.00 FTOTAL BASE BID $ 319,320.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. f This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within Sixty c 60J workin_, da,,s after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,600 per calendar day. Name of Firm Towo Enterprise Inc Signature of BIDDER Title Yun Su Chung, President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-2 of P-20 City Council 26 — 13 6/6/2023 EXHIBIT A CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm Towo Enterprise Inc Signature of BIDDER Title Yun Su Chung, President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-90 City Council 26 — 14 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I EXHIBIT B FEDERAL CONTRACT PROVISIONS During the performance of this Construction Contract, CONTRACTOR shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit «B„ 1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 — CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327) (a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience. (b) Appendix II to Part 200 (C) — Equal Employment Opportunity: During the performance of this Construction Contract, CONTRACTOR agrees as follows: Q The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. ii The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. iii The CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the CONTRACTOR's legal duty to furnish information. iv The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be City Council 26 — 15 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I provided advising the said labor union or workers' representatives of the CONTRACTOR's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. vi The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. vii In the event of the CONTRACTOR's noncompliance with the nondiscrimination clauses of this Construction Contract or with any of the said rules, regulations, or orders, this Construction Contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. viii The CONTRACTOR will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States. The CITY further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the CITY so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Construction Contract. The CITY agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the CONTRACTOR and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. City Council 26 — 16 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I The CITY further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the CITY agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix II to Part 200 (D) — Davis -Bacon Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (d) Appendix II to Part 200 (D) — Copeland "Antti-Kickback" Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (e) Appendix II to Part 200 (E) — Contract Work Hours and Safety Standards Act: Q Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. ii Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. iii Withholding for unpaid wages and liquidated damages. The CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the CONTRACTOR, or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of City Council 26 — 17 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. iv Subcontracts. The CONTRACTOR or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The CONTRACTOR shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) — Rights to Inventions Made Under a Contract or Agreement: Not applicable to this Construction Contract. (g) Appendix II to Part 200 (G) — Clean Air Act and Federal Water Pollution Control Act: Pursuant to the Clean Air Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. ii Pursuant to the Federal Water Pollution Control Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) — Debarment and Suspension: This Construction Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CONTRACTOR is required to verify that none of the CONTRACTOR, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). ii CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. iii This certification is a material representation of fact relied upon by CITY. If it is later determined that CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. City Council 26 — 18 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I iv CONTRACTOR warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. CONTRACTOR also agrees to verify that all subcontractors performing work under this Construction Contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. CONTRACTOR further agrees to notify the CITY in writing immediately if CONTRACTOR or its subcontractors are not in compliance during the term of this Construction Contract. (i) Appendix II to Part 200 (I) — Byrd Anti -Lobbying Act: CONTRACTORS that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. CONTRACTOR must sign and submit to the CITY the certification regarding lobbying attached hereto as Attachment "1" and incorporated herein by this reference. 6) Appendix II to Part 200 (J) — §200.323 Procurement of Recovered Materials: CONTRACTOR shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. ii In the performance of this Construction Contract, the CONTRACTOR shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. iii Information about this requirement, along with the list of EPA -designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www. epa.gov/smm/comprehensive-procurement-guideline-cpg-program. iv The CONTRACTOR also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act." (k) Appendix II to Part 200 (K) — §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: City Council 26 — 19 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I CONTRACTOR shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Construction Contract. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). Telecommunications or video surveillance services provided by such entities or using such equipment. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. ii See Public Law 115-232, section 889 for additional information. (1) Appendix II to Part 200 (L) — §200.322 Domestic Preferences for Procurement: CONTRACTOR shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. ii For purposes of this section: "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (22,) "Manufactured products" means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. CONTRACTOR shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury's regulations implementing that section, and guidance issued by Treasury regarding the foregoing. City Council 26 — 20 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS I CONTRACTOR agrees to provide the CITY, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the CONTRACTOR which are directly pertinent to this Construction Contract for the purposes of conducting audits or other investigations. Records shall be maintained by CONTRACTOR for a period of five (5) years after completion of the project. (b) Compliance with Federal Regulations. CONTRACTOR agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. CONTRACTOR also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following: Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. ii Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. iii OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19. iv Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. (v,) Governmentwide Requirements for Drug -Free Workplace, 31 C.F.R. Part 20. vi New Restrictions on Lobbying, 31 C.F.R. Part 21. vii Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. (c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination. CONTRACTOR agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance. ii The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. City Council 26 — 21 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I iii Section 504 ofthe Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. iv The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. (d) False Statements. CONTRACTOR understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. (e) Protections for Whistleblowers. In accordance with 41 U.S.C. § 4712, CONTRACTOR may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. ii The list of persons and entities referenced in the paragraph above includes the following: management; enforcement agency; (11) A member of Congress or a representative of a committee of Congress; An Inspector General; The Government Accountability Office; (44) A Treasury employee responsible for contract or grant oversight or An authorized official of the Department of Justice or other law A court or grand jury; or A management official or other employee of CONTRACTOR, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. City Council 26 — 22 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), CONTRACTOR is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company -owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), CONTRACTOR should encourage its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and CONTRACTOR should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following: CONTRACTOR ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. ii CONTRACTOR acknowledges that Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency (LEP)," seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. CONTRACTOR understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, CONTRACTOR shall initiate reasonable steps, or comply with Treasury's directives, to ensure meaningful access to its programs, services and activities to LEP persons. CONTRACTOR understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. iii CONTRACTOR agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. iv CONTRACTOR acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon CONTRACTOR and CONTRACTOR's successors, transferees and assignees for the period in which such assistance is provided. (v) CONTRACTOR agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the CONTRACTOR and the CONTRACTOR's subcontractors, successors, transferees and assignees: City Council 26 — 23 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made apart of this contract (or agreement). Title VI also extends protection to persons with "Limited English proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made apart of this contract (or agreement). vi CONTRACTOR understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the CONTRACTOR, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the CONTRACTOR for the period during which it retains ownership or possession of the property. vii CONTRACTOR shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. CONTRACTOR shall comply with information requests, on -site compliance reviews, and reporting requirements. viii CONTRACTOR shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. CONTRACTOR must also inform the Department of the Treasury if CONTRACTOR has received no complaints under Title VI. ix CONTRACTOR must provide documentation of an administrative agency's or court's findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the CONTRACTOR and the administrative agency that made the finding. If the CONTRACTOR settles a case or matter alleging such discrimination, CONTRACTOR must provide documentation of the settlement. If CONTRACTOR has not been the subject of any court or administrative agency finding of discrimination, please so state. (x) If CONTRACTOR makes sub -awards to other agencies or other entities, CONTRACTOR is responsible for assuring that sub -recipients also comply with Title VI and all of the applicable authorities covered in this assurance. City Council 26 — 24 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I EXHIBIT B FEDERAL CONTRACT PROVISIONS During the performance of this Construction Contract, CONTRACTOR shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit «B„ 1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 — CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327) (a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience. (b) Appendix II to Part 200 (C) — Equal Employment Opportunity: During the performance of this Construction Contract, CONTRACTOR agrees as follows: The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. ii The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. iii The CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the CONTRACTOR's legal duty to furnish information. iv The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be City Council 26 — 25 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I provided advising the said labor union or workers' representatives of the CONTRACTOR's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. vi The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. vii In the event of the CONTRACTOR's noncompliance with the nondiscrimination clauses of this Construction Contract or with any of the said rules, regulations, or orders, this Construction Contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. viii The CONTRACTOR will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States. The CITY further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the CITY so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Construction Contract. The CITY agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the CONTRACTOR and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. City Council 26 — 26 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I The CITY further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the CITY agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix II to Part 200 (D) — Davis -Bacon Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (d) Appendix II to Part 200 (D) — Copeland "Antti-Kickback" Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (e) Appendix II to Part 200 (E) — Contract Work Hours and Safety Standards Act: Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. ii Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. iii Withholding for unpaid wages and liquidated damages. The CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the CONTRACTOR, or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of City Council 26 — 27 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. iv Subcontracts. The CONTRACTOR or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The CONTRACTOR shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) — Rights to Inventions Made Under a Contract or Agreement: Not applicable to this Construction Contract. (g) Appendix II to Part 200 (G) — Clean Air Act and Federal Water Pollution Control Act: Pursuant to the Clean Air Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. ii Pursuant to the Federal Water Pollution Control Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) — Debarment and Suspension: 6) This Construction Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CONTRACTOR is required to verify that none of the CONTRACTOR, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). ii CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. iii This certification is a material representation of fact relied upon by CITY. If it is later determined that CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. City Council 26 — 28 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I iv CONTRACTOR warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. CONTRACTOR also agrees to verify that all subcontractors performing work under this Construction Contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. CONTRACTOR further agrees to notify the CITY in writing immediately if CONTRACTOR or its subcontractors are not in compliance during the term of this Construction Contract. (i) Appendix II to Part 200 (I) — Byrd Anti -Lobbying Act: CONTRACTORS that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. CONTRACTOR must sign and submit to the CITY the certification regarding lobbying attached hereto as Attachment "1" and incorporated herein by this reference. 0) Appendix II to Part 200 (J) — §200.323 Procurement of Recovered Materials: G) CONTRACTOR shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. ii In the performance of this Construction Contract, the CONTRACTOR shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. iii Information about this requirement, along with the list of EPA -designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. iv The CONTRACTOR also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act." (k) Appendix II to Part 200 (K) — §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: City Council 26 — 29 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I (i) CONTRACTOR shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Construction Contract. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). Telecommunications or video surveillance services provided by such entities or using such equipment. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. ii See Public Law 115-232, section 889 for additional information. (1) Appendix II to Part 200 (L) — §200.322 Domestic Preferences for Procurement: Q CONTRACTOR shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. ii For purposes of this section: (11,) "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (22,) "Manufactured products" means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. CONTRACTOR shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury's regulations implementing that section, and guidance issued by Treasury regarding the foregoing. City Council 26 — 30 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS I CONTRACTOR agrees to provide the CITY, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the CONTRACTOR which are directly pertinent to this Construction Contract for the purposes of conducting audits or other investigations. Records shall be maintained by CONTRACTOR for a period of five (5) years after completion of the project. (b) Compliance with Federal Regulations. CONTRACTOR agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. CONTRACTOR also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following: Q Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. ii Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. iii OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19. iv Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. Lvv) Governmentwide Requirements for Drug -Free Workplace, 31 C.F.R. Part 20. vi New Restrictions on Lobbying, 31 C.F.R. Part 21. vii Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. (c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination. CONTRACTOR agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following: Q Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance. ii The Fair Housing Act, ,Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. City Council 26 — 31 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I iii Section 504 ofthe Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. Qv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. Lvv,) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. (d) False Statements. CONTRACTOR understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. (e) Protections for Whistleblowers. In accordance with 41 U.S.C. § 4712, CONTRACTOR may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. ii The list of persons and entities referenced in the paragraph above includes the following: management; enforcement agency; A member of Congress or a representative of a committee of Congress; JQ An Inspector General; The Government Accountability Office; A Treasury employee responsible for contract or grant oversight or (55) An authorized official of the Department of Justice or other law (66) A court or grand jury; or (77) A management official or other employee of CONTRACTOR, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. City Council 26 — 32 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), CONTRACTOR is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company -owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), CONTRACTOR should encourage its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and CONTRACTOR should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following: CONTRACTOR ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. ii CONTRACTOR acknowledges that Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency (LEP)," seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. CONTRACTOR understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, CONTRACTOR shall initiate reasonable steps, or comply with Treasury's directives, to ensure meaningful access to its programs, services and activities to LEP persons. CONTRACTOR understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. iii CONTRACTOR agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. iv CONTRACTOR acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon CONTRACTOR and CONTRACTOR's successors, transferees and assignees for the period in which such assistance is provided. (y) CONTRACTOR agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the CONTRACTOR and the CONTRACTOR's subcontractors, successors, transferees and assignees: City Council 26 — 33 6/6/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1405 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE I The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made apart of this contract (or agreement). Title VI also extends protection to persons with "Limited English proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made apart of this contract (or agreement). vi CONTRACTOR understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the CONTRACTOR, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the CONTRACTOR for the period during which it retains ownership or possession of the property. vii CONTRACTOR shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. CONTRACTOR shall comply with information requests, on -site compliance reviews, and reporting requirements. viii CONTRACTOR shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. CONTRACTOR must also inform the Department of the Treasury if CONTRACTOR has received no complaints under Title VI. ix CONTRACTOR must provide documentation of an administrative agency's or court's findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the CONTRACTOR and the administrative agency that made the finding. If the CONTRACTOR settles a case or matter alleging such discrimination, CONTRACTOR must provide documentation of the settlement. If CONTRACTOR has not been the subject of any court or administrative agency finding of discrimination, please so state. (x) If CONTRACTOR makes sub -awards to other agencies or other entities, CONTRACTOR is responsible for assuring that sub -recipients also comply with Title VI and all of the applicable authorities covered in this assurance. City Council 26 — 34 6/6/2023 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 22-1405: Pedestrian and Mobility Improvements Phase I Construction Contract $ 319,320.00 Contract Administration, Inspection and Testing $ 47,898.00 Contingencies $ 48,782.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 416,000.00 City Council 26 — 35 6/6/2023 PROJECT TITLE: Pedestrian & Mobility Improvements - Phase I PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP N AGENCY: Public Works CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This project will provide physical improvements to the built environment to enhance pedestrian traffic safety and promote walkability. Work includes installing the following improvements: rectangular flashing beacons, wheel chair ramps, crosswalk crossing enhancements. Locations include: 3rd Street at Birch Street — Rectangular Rapid Flashing Beacons, 3rd Street at Spurgeon Street — Pedestrian crosswalk crossing improvements and Various Locations — Wheel chair ramps. FqTctw�ill CT NEED: enhance pedestrian traffic safety and promote walkability. PROJECT COSTS FY 22/23 FY 23/24 FY 24125 FY 25/26 FY 26/27 FY 27/28 FY 28129 Construction 416,000 - - - - - - TOTAL 416,000 - - - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 ARPA Funds 416,000 - - - - - - TOTAL 416,000 - - - - - - DIVISION: Traffic Engineering CONTACT: DATE: Ruben Castaneda, Senior Engineer 01-May-2023 71 City Council 26 — 36 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Capital Improvement Program Amendment for Traffic Calming, Alley and Pavement Improvement Projects AGENDA TITLE Approve a Capital Improvement Project Amendment for Traffic Calming Improvements Phases 1 to 3 (Project Nos. 23-6034, 23-6036, 23-6037) and Alley and Pavement Improvements (Project No. 23-6910) RECOMMENDED ACTION 1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $595,000 of funding for the Traffic Calming Improvements Phase 1 (Project No. 23-6034). 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $820,800 of funding for the Traffic Calming Improvements Phase 2 (Project No. 23-6036). 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,300,000 of funding to the Traffic Calming Improvements Phase 3 (Project No. 23-6037). 4. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $2,000,000 of funding to the Alley and Pavement Improvements FY 22/23 (Project No. 23-6910). DISCUSSION The approved FY 2022-23 budget includes funds for implementing traffic calming and alley improvements. These funds are programmed for Traffic Calming Improvement Projects Phases 1 to 3, alley improvements and pavement improvements for FY 2022- 23. These projects will include the installation of various traffic calming and/or traffic safety improvements including raised crosswalks, speed humps, angled parking, rectangular rapid flashing beacons, curb extensions, permanent traffic circle, bikeway improvements, and median islands. The alley and pavement improvements will include replacing and repairing the deteriorated pavements. Specifically, these projects will be built at the following locations: • Project No. 23-6034: raised crosswalks, speed humps, rectangular rapid flashing beacon crosswalks, and parking striping improvements at various locations (Exhibit 1) City Council 27 — 1 6/6/2023 Traffic Calming Project and Alley Improvements CIP Amendment June 6, 2023 Page 2 Project No. 23-6036: Cubbon Street and Birch Street installation of permanent traffic circle (Exhibit 2) Project No. 23-6037: Memory Lane and Flower Street bike, pedestrian, and traffic improvements (Exhibit 3) Project No. 23-6910- citywide alley reconstruction (Exhibit 4 and 5) These projects were not previously included in the FY 2022-23 Capital Improvement Program (CIP) due to funding being identified and appropriated by the City Council in the budget process after the FY 2022-23 CIP program had been finalized and approved, which is typical. The design work for these projects is ongoing and this proposed CIP program amendment is necessary to assign the FY 2022-23 General Fund appropriations to specific projects and ensure that funds are carried over to the next fiscal year and available for construction. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. Each project will assess the environmental impact for compliance with the California Environmental Quality Act (CEQA). FISCAL IMPACT Fiscal Year 2022-23 approved budget includes $3,000,000 in Public Works — Traffic Engineering (No. 01117620-66220) for implementing traffic calming improvements of which $2,715,800 remains in the budget. Furthermore, Fiscal Year 2022-23 approved budget includes $3,500,000 in Public Works — CIP Engineering (No 01117660-66220) for alley and pavement improvements of which $1,500,000 was already assigned in CIP FY 2022-23 and $2,000,000 remains in the budget to be assigned. With the approval of the amendment to the FY 2022-23 Capital Improvement Program, funds will be assigned, budgeted, and available for expenditure in FY 2022-23. The remaining balance not expended at the end of the fiscal year will be carried forward into FY 2023- 24. The following table summarizes the funds budgeted and available for expenditure to deliver these projects. Fiscal Accounting Unit Fund Accounting Unit, Year _ Account No. Description Account No. Amount (Project No.) Description 01117620-66220 PWA Public Works — Traffic 2022-23 (23-6034) General Engineering, Contract $595,000 Funds Services -Professional 01117620-66220 PWA Public Works — Traffic 2022-23 (23-6036) General Engineering, Contract $820,800 Funds Services -Professional City Council 27 — 2 6/6/2023 Traffic Calming Project and Alley Improvements CIP Amendment June 6, 2023 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Year _ Account No. Description Account No. Amount (Project No.) Description 01117620-66220 PWA Public Works — Traffic 2022-23 (23-6037) General Engineering, Contract $1,300,000 Funds Services -Professional 01117660-66220 PWA Public Works — CIP 2022-23 (23-6910) General Engineering, Contract $2,000,000 Funds Services -Professional Total $4,715,800 EXHIBIT(S) 1. CIP Sheet Project 23-6034 2. CIP Sheet Project 23-6036 3. CIP Sheet Project 23-6037 4. CIP Sheet Project 23-6910 5. Map of Alley Improvements Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 27 — 3 6/6/2023 PROJECT TITLE: Traffic Calming Improvements - Phase 1 PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP A N CITYWIDE AGENCY: Public Works CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Installation of traffic calming or traffic safety devices at various locations. Raised Crosswalk: Adams St. and Spruce St. Adams St. and Artesia St. Speed Humps: Deodor Street from Avalon Ave. to 17th St. Grovemont from Ponderosa St. to Deodar St. Cypress from St. Andrew St to Edinger Ave. Myrtle from Raitt St. to Bristol St. Parking Improvements: Angled Parking on Walnut St. Flashing Beacon Crosswalk: Civic Center and French St. EXHIBIT 1 IPROJECT NEED: Project is designed to increase pedestrian and bicyclist traffic safety. PROJECT COSTS FY 22/23 FY 23/24 FY 24125 FY 25/26 FY 26/27 FY 27/28 FY 28129 Construction 571,875 - - - - - - Engineering 23,125 TOTAL 595,000 - - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 595,000 - - - - - - TOTAL 595,000 - - - - - - DIVISION: Traffic Engineering CONTACT: DATE: Ruben Castaneda, Senior Engineer 06-Jun-2023 City Council 27 — 4 6/6/2023 PROJECT TITLE: Traffic Calming Improvements - Phase 2 PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP A N AGENCY: Public Works CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Installation of traffic calming or traffic safety devices at various locations including the intersection of Cubbon Street and Birch Street. EXHIBIT 2 PROJECT NEED: Project is designed to increase pedestrian and bicyclist traffic safety. PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 760,000 - - - - - - Engineering 60,800 TOTAL 820,800 - - - - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 820,800 - - - - - - TOTAL 820,800 - - - - DIVISION: Traffic Engineering CONTACT: Ruben Castaneda, Senior Engineer DATE: 06-Jun-2023 City Council 27 — 5 6/6/2023 PROJECT TITLE: Traffic Calming Improvements - Phase 3 PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP N CITYWIDE AGENCY: Public Works CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Installation of traffic calming or traffic safety devices at various locations including Memory Lane and Flower Street. EXHIBIT 3 11 PROJECT NEED: Project is designed to increase pedestrian and bicyclist traffic safety. PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28129 Construction 1,300,000 - - - - - - TOTAL 1,300,000 - - - - - - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 1,300,000 - - - - - - TOTAL 1,300,000 - - DIVISION: Traffic Engineering CONTACT: DATE: Ruben Castaneda, Senior Engineer 06-Jun-2023 71 City Council 27 — 6 6/6/2023 IPROJECT TITLE: Alley Improvement Program PROJECT CATEGORY: Street Improvements Alley Rehabilitation LOCATION MAP CITY WIDE k N CITY OF SANTA ANA FY 22/23 CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This project will provide for the removal of existing damaged pavement and reconstruction with Portland Cement Concrete (PCC) for alleys citywide. EXH I BIT 4 PROJECT NEED: The Citywide network of Portland Cement Concrete (PCC) and asphalt alleys is in extreme state of deterioration with the presence of numerous potholes, cracking, spalling, and uplifting. PCC pavement will eliminate the drainage problems associated with the asphalt pavement and provide a longer life for the alleys. PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 2S/29 Construction $3,389,000 Engineering $911,000 TOTAL $3,500,000 SOURCE OF FUNDS FY 23/24 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 General Fund $3�0� TOTAL $3,500,000 AGENCY: DIVISION: CONTACT: DATE: Public Works Agency CIP Engineering Jason Gabriel, Principal Civil Engineer 18-May-2023 City Council 27-7 - 1 - 6/6/2023 Exhibit 5 uu u V I CMC CENTER DR. ❑ ° OOOoo Q�oao�oo ��b000poeoo°off Q ❑O p O[7oo SANTA ANA 13LVD Q El 11 O0OC7 Ll L FIRST � ❑ Q u p J2 WLJM o L L J L CC FADDEN MCFAMEN a WLS-ME aO 4 z MiNGER EDINGER EDINGER z n[ �. I OCCIDENTAL. LEGEND: ALLEY IMPROVEMENTS SANTA ANA Project Nos. 19-6910, 22-6910, and 23-6910: LMAlley Improvement Program PUBLIC WORKS AGENCY City Council 27 — 8 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Rousselle Street and Warner Avenue Flood Protection Projects AGENDA TITLE Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 23-6627) and Warner Avenue Flood Protection Project (Project No. 23-6628) (Non -General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State Grant -Direct Revenue Account and appropriate the same amount into the Public Works -Water Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project. 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project. DISCUSSION The Proposition 68 Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program is a competitive program that funds projects that reduce risks associated with stormwater flooding, mudslides, and flash flooding. Eligible project types include the construction of stormwater management system upgrades, and the use of green infrastructure is encouraged. The City experiences significant flooding during intense rain events, which can have negative impacts on vehicle and pedestrian travel, business operations, and can cause property damage. The City's 2018 Storm Drain Master Plan recommended numerous stormdrain system improvements citywide in order to facilitate storm flows and reduce flooding. The Public Works Agency (PWA) has been actively seeking grant City Council 28 — 1 6/6/2023 Rousselle Street and Warner Avenue Flood Protection Projects June 6, 2023 Page 2 opportunities to fund such projects and submitted two successful applications for funding from the Prop 68 FMPRA grant program for the Rousselle Street and Warner Avenue Flood Protection Projects. The City was awarded $4,675,000 for the design and construction of the Rousselle Street Flood Protection Project. This project features the upgrade of existing City stormdrains on Rousselle Street, from Warner Avenue to St. Gertrude Place, and was identified in the City's 2018 Storm Drain Master Plan as one of the top 10 recommended capital projects. This project will increase the capacity of the City's stormdrain system to reduce flooding and includes storm water treatment devices. A storm water project design consultant is being procured for the final project design, which is anticipated to be completed in Summer 2024. Construction is anticipated to begin in Fall 2024 and be completed in Fall 2025. The City was awarded $1,080,000 for the construction of the Warner Avenue Flood Protection Project. This project features the upgrade of existing City stormdrain on Warner Avenue, from Oak Street to Standard Avenue. Construction of the new stormdrain will be completed as part of the Warner Avenue Phase II Improvements Project. The project will increase the capacity of the City's stormdrain to reduce flooding and includes storm water treatment devices. Construction is anticipated to begin in Winter 2024 and be completed in Fall 2025. On January 24, 2022, the City Council adopted Resolution 2022-001, which authorized the Executive Director of the Public Works Agency to execute funding agreements with Department of Water Resources (DWR) for the projects. On October 28, 2022, staff was notified that the City was awarded funding for the projects (Exhibits 1 & 2). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. For the Rousselle Street Flood Projection Project, the project design consultant will assess the environmental impact of this project in compliance with the California Environmental Quality Act (CEQA). For the Warner Avenue Flood Protection Project, CEQA analysis is complete and Environmental Impact Report No. 2012101004 was filed. FISCAL IMPACT Staff is requesting City Council approval of appropriation adjustments to recognize the Prop 68 FMPRA funding of $5,755,000 from DWR into the PWA Enterprise Capital Grants, State Grant -Direct Revenue Account (No.16417002-52025) and appropriate the same amount into the Public Works -Water Quality and Control, Improvements Other Than Building (No.16417640-66220). With approval of the amendments to the FY 2022- 23 Capital Improvement Program, funds will be budgeted and available for expenditure in FY 2022-23 (Exhibits 3 & 4). The remaining balance not expended at the end of the fiscal year will be carried forward into FY 2023-24. City Council 28 — 2 6/6/2023 Rousselle Street and Warner Avenue Flood Protection Projects June 6, 2023 Page 3 The following table summarizes the funds budgeted and available for expenditure to deliver this project. Fiscal Accounting Unit Fund Accounting Unit, Year - Account No. Descriptio Account No. Amount (Project No.) n Description PWA Public Works — Water 2022-23 16417640-66220 Enterprise Quality and Control, $4,675,000 (23-6627) Capital Improvements Other Grants Than Building PWA Public Works — Water 2022-23 16417640-66220 Enterprise Quality and Control, $1,080,000 (23-6628) Capital Improvements Other Grants Than Building Total $5,755,000 EXHIBIT(S) 1. Prop 68 FMPRA Award Letter for Rousselle Street Flood Protection Project 2. Prop 68 FMPRA Award Letter for Warner Avenue Flood Protection Project 3. Rousselle Street Flood Protection Project FY 2022-23 CIP Sheet 4. Warner Avenue Flood Protection Project FY 2022-23 CIP Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 28 — 3 6/6/2023 DocuSign Envelope ID: 3E1 B8445-9E52-418E-B7CD-27FE245FEBD2 STATE OF CALIFORNIA- CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF WATER RESOURCES 1416 NINTH STREET, P.O. BOX 942836 SACRAMENTO, CA 94236-0001 (916) 653-5791 October 28, 2022 Craig Foster NPDES Manager 20 Civic Center Plaza (M-22) Santa Ana, CA — 92701 Transmitted via email: cfoster@santa-ana.org Subject: Floodplain Management, Protection, and Risk Awareness Grant Program Project Solicitation Package This letter is in response to your application for the Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program. The FMPRA Grant Program commenced its application period in September 2021 and closed on February 9. 2022. The Department of Water Resources (DWR) received 63 concept proposals and 35 full proposals from interested communities in response to the project solicitation. DWR completed the review and ranking of the applications and approved funding for five Planning & Monitoring and 13 Implementation projects. DWR is pleased to inform City of Santa Ana that the Rousselle Street Flood Protection Project has been approved for State funding, conditional upon agreement with DWR on the scope of work, budget, and schedule. DWR will coordinate with the City of Santa Ana to enter into a funding agreement (see attached) to receive State funding for eligible project costs up to a maximum of $4,675,000. Please note that costs incurred following the notice of award, September 26, 2022, are eligible for reimbursement. However, reimbursement of any costs cannot occur until a funding agreement is executed with the State. Failure to execute an agreement with the State does not entitle the funding recipient to any reimbursement pursuant to this award. For DWR to begin this process, please confirm the above addressee and address for this project. Within 90 days, the City of Santa Ana shall provide a written response to DWR acknowledging the following: Financial capacity to complete the project and has not been subject to any financial issues found in audits. • Acceptance of the State funding, therefore DWR may encumber the funds. In addition, DWR uses DocuSign to process signatures electronically to expedite Agreements, Amendments, Invoices, and various other documents requiring a signature. For DWR to send documents to you via DocuSign, we need your permission and consent. If the City of Santa Ana is not comfortable with using electronic signatures, we can send documents for original (wet) signatures via email or mail. If you consent to the use of DocuSign, please send us a letter on your organization's official letterhead signed by the m�Foa�= City Council 28 — 4 6/6/2023 DocuSign Envelope ID: 3E1 B8445-9E52-418E-B7CD-27FE245FEBD2 authorized representative consenting to the use of DocuSign for all transactions related to this award. Please submit the requested information electronically to the DWR Project Manager, Pavithra Prakash at pavithra.prakash@water.ca.gov. If you have any questions, please contact the FMPRA Program Manager, Mehdi Mizani, at mehdi.mizani@water.ca.gov. Sincerely, Sami NA Sami Nall, P.E. Acting Manager Statewide Grant Program Section cc: • Michael Mierzwa, P.E., Manager, Floodplain Management Branch • Kenny Nguyen, knguyen@santa-ana.org City Council 28 — 5 6/6/2023 DocuSign Envelope ID: 3E1 B8445-9E52-418E-B7CD-27FE245FEBD2 STATE OF CALIFORNIA- CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF WATER RESOURCES 1416 NINTH STREET, P.O. BOX 942836 SACRAMENTO, CA 94236-0001 (916) 653-5791 October 28, 2022 Craig Foster NPDES Manager 20 Civic Center Plaza (M - 22) Santa Ana, CA — 92701 Transmitted via email: cfoster@santa-ana.org Subject: Floodplain Management, Protection, and Risk Awareness Grant Program Project Solicitation Package This letter is in response to your application for the Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program. The FMPRA Grant Program commenced its application period in September 2021 and closed on February 9. 2022. The Department of Water Resources (DWR) received 63 concept proposals and 35 full proposals from interested communities in response to the project solicitation. DWR completed the review and ranking of the applications and approved funding for five Planning & Monitoring and 13 Implementation projects. DWR is pleased to inform City of Santa Ana that the Warner Avenue Flood Protection Project has been approved for State funding, conditional upon agreement with DWR on the scope of work, budget, and schedule. DWR will coordinate with the City of Santa Ana to enter into a funding agreement (see attached) to receive State funding for eligible project costs up to a maximum of $1,080,000. Please note that costs incurred following the notice of award, September 26, 2022, are eligible for reimbursement. However, reimbursement of any costs cannot occur until a funding agreement is executed with the State. Failure to execute an agreement with the State does not entitle the funding recipient to any reimbursement pursuant to this award. For DWR to begin this process, please confirm the above addressee and address for this project. Within 90 days, the City of Santa Ana shall provide a written response to DWR acknowledging the following: Financial capacity to complete the project and has not been subject to any financial issues found in audits. • Acceptance of the State funding, therefore DWR may encumber the funds. In addition, DWR uses DocuSign to process signatures electronically to expedite Agreements, Amendments, Invoices, and various other documents requiring a signature. For DWR to send documents to you via DocuSign, we need your permission and consent. If the City of Santa Ana is not comfortable with using electronic signatures, we can send documents for original (wet) signatures via email or mail. If you consent to the use of DocuSign, please send us a letter on your organization's official letterhead signed by the m�Foa�= City Council 28 — 6 6/6/2023 DocuSign Envelope ID: 3E1 B8445-9E52-418E-B7CD-27FE245FEBD2 authorized representative consenting to the use of DocuSign for all transactions related to this award. Please submit the requested information electronically to the DWR Project Manager, Pavithra Prakash at pavithra.prakash@water.ca.gov. If you have any questions, please contact the FMPRA Program Manager, Mehdi Mizani, at mehdi.mizani@water.ca.gov. Sincerely, Sami NA Sami Nall, P.E. Acting Manager Statewide Grant Program Section cc: • Michael Mierzwa, P.E., Manager, Floodplain Management Branch • Kenny Nguyen, knguyen@santa-ana.org City Council 28 — 7 6/6/2023 EXHIBIT 3 PROJECT TITLE: Rousselle Street Flood Protection Project PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Storm Drain/Water Quality LOCATION MAP N CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Design and construction of the Rousselle Street Flood Protection Project. This project features the upgrade of existing City stormdrain on Rousselle Street, from Warner Avenue to St Gertrude Place, and was identified in the City's 2018 Storm Drain Master Plan as one of ` the top 10 recommended capital projects. PROJECT NEED: The City experiences significant flooding during intense rain events, which has negative impacts on vehicles and pedestrian travel, business operations, and causes property damage. The project will increase the capacity of the City's stormdrain system to reduce flooding and also includes stormwater treatment devices. PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 4,280,000 - - - - - - Engineering 365,000 Planning 30,000 TOTAL 4,675,000 - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 DWR Prop 68 FMPRA 4,675,000 - - - - - - TOTAL 4,675,000 - - AGENCY: DIVISION: Public Works CIP Engineering CONTACT: Craig Foster, NPDES Manager DATE: 06-June-2023 City Council 28 — 8 6/6/2023 EXHIBIT 4 PROJECT TITLE: Warner Ave Flood Protection Project PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Storm Drain/Water Quality LOCATION MAP AGENCY: Public Works CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET FAvenuePhase CT DESCRIPTION: t features the upgrade of existing City stormdrain on enue, from Oak Street to Standard Avenue. Construction stormdrain will be completed as part of the Warner ase II Improvements Project. Project will increase the the City's stormdrain to reduce flooding and include r treatment devices. IllPROJECT NEED: The City experiences significant flooding during intense rain events, which can have negative impacts on vehicle and pedestrian travel, business operations, and can cause property damage. The City's 2018 Storm Drain Master Plan recommended numerous stormdrain system improvements citywide in order to facilitate storm flows and reduce flooding. PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28129 Construction 1,000,000 - - - - - - Engineering 50,000 Planning 30,000 - TOTAL 1,080,000 - - - SOURCE OF FUNDS FY 22123 DWR Prop 68 FMPRA 1,080,000 TOTAL 1,080,000 DIVISION: C/P Engineering FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 CONTACT: David Ramirez, Associate Engineer DATE: 06-June-2023 City Council 28 — 9 6/6/2023 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Interpretive Displays at Santiago Creek EcoCenter AGENDA TITLE Approve an Agreement with Color -Ad, Inc. to Design, Fabricate, and Install Interpretive Displays at the Santiago Creek EcoCenter for Total Amount Not to Exceed $900,000 (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Color -Ad, Inc. for design, fabrication, and installation of interpretive displays at the Santiago Creek EcoCenter, in the amount of $855,000 plus a contingency of $45,000, for a total amount not to exceed $900,000, for a three-year period with the option of two 1-year renewals, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. DISCUSSION The Santiago Creek EcoCenter is located within Santiago Park Nature Reserve. The center has an exhibit hall displaying information about the local watershed, wildlife, and cultural history. The building and facilities are operated and programmed as a satellite facility of the Santa Ana Zoo, a division of the Parks, Recreation, and Community Services Agency. Santa Ana Zoo staff are assigned to and rotate between the zoo and EcoCenter cross-pollinating services and programs. On December 14, 2022, the Parks, Recreation, and Community Services Agency (PRCSA) issued a Request for Proposals (RFP) to design, fabricate, and install interpretive exhibits at Santiago Creek EcoCenter. This project seeks to transform the interpretive hall into a dynamic space for the public to engage with the natural history of the creek, conservation action, habitat restoration, and the cultural history of the region. The intent is to contract with a firm to produce beautiful and educational displays that stand the test of time and make our community go "WOW!" Conceptual deliverables include museum -style displays on our watershed, augmented reality exhibits, a tree climber zone, and live animals displays, amongst other elements. City Council 29 — 1 6/6/2023 Installation of Interpretive Displays at Santiago Creek EcoCenter Page 2 Public Outreach and Contractor Participation During the course of the RFP process, 250 vendors were notified, 49 vendors downloaded the RFP, and five vendors submitted a proposal. There were no proposals submitted from local Santa Ana businesses. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP: Narrative Proposal, Experience, Cost Proposal, and References. The results of the RFP evaluation were as follows: Rank Bidder's Name Location 1 Color -Ad, Inc. Manassas, VA 2 Creo IA Woodinville, WA 3 Astound Group Ontario, Canada 4 Taylor Studios Rantoul, IL 5 World of Wow Denton, TX The top-ranking firms were invited for interviews to clarify any questions arising during review of the proposals. After ratings were finalized, staff at the Santa Ana Zoo worked with Color -Ad, Inc. to finalize design and fabrication schedule. FISCAL IMPACT Funds are budgeted and available in the following account for the specified year. All funds are available for expenditure in Fiscal Year 2022-23; however, any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2023- 24 for expenditure. Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account # Description Account Description FY 22-23 01213020-66220 Cannabis PRCSA Youth $900,000 (22-2768) Public Benefit Services -Improvements Fund Other than Building EXHIBIT(S) 1. Agreement Submitted By: Hawk Scott, Executive Dir. of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager City Council 29 — 2 6/6/2023 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND COLOR -AD, INC., FOR INTERPRETIVE EXHIBITS AT THE SANTIAGO CREEK ECO-CENTER THIS AGREEMENT is made and entered into on this 6th day of June, 2023 by and between Color - Ad, Inc., a Virginia corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On December 14, 2022, the City issued Request for Proposal ("RFP") No. 22-111, by which is sought a qualified contractor having special skill and knowledge in the field of design, fabrication, and installation of interpretive displays at City zoos, aquariums, museums, and nature centers. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide such services described in the scope of work that was included in RFP No. 22-111. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in "Scope of Services," which was included in RFP 22-111 and is attached hereto and fully incorporated by reference as Exhibit A and as more specifically set forth in Contractor's proposal, which is attached hereto and fully incorporated herein by reference as Exhibit B. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000). b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work completed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 9 #19793v4 City Council 29 — 3 6/6/2023 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & Page 2 of 9 #19793v4 City Council 29 — 4 6/6/2023 advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 1185 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). (2) Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of Page 3 of 9 #19793v4 City Council 29 — 5 6/6/2023 subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self - insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than ANII, unless otherwise acceptable to the City. (7) Claims Made Policies: If any of the required policies provide claims -made coverage: i. The retroactive date must be shown, and must be before the date of the contract or beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. iii. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase "extending reporting" coverage for a minimum of five (5) years after completion of work. (8) Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9) Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. Page 4 of 9 #19793v4 City Council 29 — 6 6/6/2023 (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. Page 5 of 9 #19793v4 City Council 29 — 7 6/6/2023 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 6 of 9 #19793v4 City Council 29 — 8 6/6/2023 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 7 of 9 #19793v4 City Council 29 — 9 6/6/2023 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Parks, Recreation, and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Color -Ad, Inc. Attn: Julie A. Velke 7200 Gary Road Manassas, VA 20109 703-631-7849 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Page 8 of 9 #19793v4 City Council 29 — 10 6/6/2023 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Contractor is providing services not contemplated by this Agreement. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: - Btan-d'on Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: CITY OF SANTA ANA Kristine Ridge City Manager CONTRACTOR: f\&;vD—uy Nam V 1 Q (� _ ) A 0- Title: Q f Q51AO.A Hawk Scott Executive Director, Parks, Recreation, and Community Services Agency Page 9 of 9 #19793v4 City Council 29 —11 6/6/2023 EXHIBIT A SCOPE OF SERVICES City Council 29 — 12 6/6/2023 (9) CITY OF SANTA ANA SCOPE OF SERVICES Consultant shall perform the services as set forth below. I. GENERAL REQUIREMENTS A. Consultant shall design, fabricate, and install interpretive displays at City zoos, aquariums, museums, and nature centers. B. Consultant shall be responsible for delivering a turn -key project from conceptual design through final installation at the EcoCenter. C. Consultant shall be fully responsible for content generation, photos, and any other media necessary for completion of the project. The City will provide staff to participate in the design process and provide feedback on proposed designs and messaging. D. Consultant shall be expected to provide plans, 3-D renderings, or other materials that convey the design and feel of the final exhibits to stakeholders. II. BRANDING AND OTHER EXTERIOR ELEMENTS A. The City has developed a new logo for the EcoCenter and expects to incorporate it into exterior branding as part of this project. Small interpretive elements may be considered for use around the Nature Center to extend reach beyond the interior exhibit hall, but any external elements must be very durable to resist natural and human activities. B. Existing elements within the exhibit hall can be removed to create a clean palette. However, the City prefers to preserve the painted mural on wall. C. Although overhead lighting tracks exist, Contractor should propose and make lighting and audio improvements for new displays. III. INSTALLATION AND SAFETY A. Where applicable for installation services, prevailing wages must be paid and documented for all field personnel in accordance with California Labor Code § 1770-1781, et seq. B. Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste and non -usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor. Hazardous waste must be disposed of in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state, and local laws and regulations. RFP No. 22-111 Interpretive Exhibits at Santiago Creek Eco-Center 19 City Council 29 — 13 6/6/2023 CITY OF SANTA ANA C. Handling and delivery of all materials must comply with all local, State, and Federal safety regulations and must maintain appropriate hazardous material transportation and handling certifications and licensing as applicable. D. The City does not assume liability for spills or other releases of hazardous wastes which are caused by the negligence of the contractor once hazardous waste materials are in the possession of the contractor or transported off site. E. Contractor shall take all reasonable precautions, as directed by the City, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect City property and adjacent property. Damages to properties caused by Contractor's negligence shall be repaired at no cost (both labor and material) to the City. Contractor is responsible for advising and ensuring compliance by Contractor's employees with all applicable environmental and hazardous materials handling laws and regulations. Contractor shall provide City a full report of damage to City property and/or equipment by Contractor's employees. All damage reports shall be submitted to the Site Coordinator within twenty- four (24) hours of occurrence. RFP No. 22-111 Interpretive Exhibits at Santiago Creek Eco-Center 20 City Council 29 — 14 6/6/2023 EXHIBIT B CONTRACTOR'S PROPOSAL City Council 29 — 15 6/6/2023 Design, Fabrication, nc: Installation for Interpretive Exhibits at Santiago Creek Eco-Center 1. STATEMENT OF QUALIFICATIONS RFP Number: 1 40P1121 R0001 00br- �0:) Bid Due: February 7th, 2023 by 2:00 PM PST co SIGNS AND EXHIBITS Prepared by: Color -Ad, Inc, and Reich+Petch aritiago ree4 City Council 29 — 16 6/6/2023 W SIGNS AND EXHIBITS FEBRUARY 7, 2023 Frank Arroyo, Principal Management Analyst City of Santa Ana - Parks, Recreation and Community Services Agency 20 Civic Center Plaza Santa Ana, CA 92701 Dear Mr. Arroyo, The Color -Ad team is excited for the opportunity to present our ideas for the interpretive exhibits at Santiago Creek EcoCenter. We have assembled a stellar team of exhibit experts to deliver a compelling, interactive, and exceptional educational experience. Color -Ad will serve as the prime contract holder and be responsible for overall project management, exhibit fabrication, installation, and closeout while Reich&fetch (R&P) will provide the exhibit design solutions. Our team understands the processes required and the nuances to consider when turning a client's vision into a 3-dimensional reality. Color -Ad is a privately -owned, standalone C corporation located in Manassas, Virginia. Color-Ad's core strength, along with fabricating custom exhibit pieces, is overall project management. Delivering multi -faceted projects that require coordination with multiple entities and the oversight of various moving parts is a skill our firm has been honing for over SO years. Our project manager, Heather McDade, has led numerous design -build teams to successful public openings in her 18 years of museum exhibit project management. Her experience includes recently teaming with Reich&fetch for the successful opening of the NCAR-Wyoming Supercomputing Center exhibits in November 2022. R&P has extensive experience in designing and interpreting the eternal story of how humans connect with their environments. Their key personnel are excited to provide a design that creates exceptional emotional and physical engagement as well as provides tools and access for discovery and learning. We believe our team offers a unique approach to capturing the vision of the project and an exceptional ability to carry out the project objectives. We appreciate the opportunity to present our plan for the design, fabrication, and installation of the the interpretive exhibits at Santiago Creek EcoCenter. We look forward to working with your team to deliver an engaging, dynamic, and truly unique exhibit experience for the City of Santa Ana. Sincerely, 1:� �.��a, Julie A. Velke Color -Ad, Inc. color-ad.com 7iii a;.91?xl VA f. 70 3-631-7819 City Council 29 — 17 6/6/2023 TABLE OF CONTENTS 1A. COVER LETTER 1B. SERVICES PROVIDED 1C. AGREEMENT STATEMENT EXHIBIT II - SAMPLE AGREEMENT 1D. FIRM AND TEAM EXPERIENCE GENERAL DESCRIPTION OF THE TEAM PROJECT ORG CHART KEY PERSONNEL RESUMES RELEVANT PROJECTS 1E. PROPOSED WORK PLAN APPROACH TO PERFORMING SERVICES SPECIAL CONSIDERATIONS IMPLEMENTATION PLAN PROJECT SCHEDULE CONCEPTUAL DELIVERABLES RENDERINGS AND MODELS GREEN PRACTICES 1 F. REFERENCES 2. COST PROPOSAL BUDGETARY BREAKDOWN CONTROLLING COSTS EXAMPLES OF CONTROLLING COSTS 3 2 4 5 ri 6 8 20 28 28 32 33 43. 45 49 52 53 55 55 56 57 Reich&Peteh SIGNS AND EXHIBITS City Council 29 — 18 6/6/2023 I R. SPACES PROVIDE`.. Services Provided EXECUTIVE SUMMARY PROJECT UNDERSTANDING The City of Santa Ana is seeking a turnkey project for the delivery of an exciting and educational exhibition to be installed in the interpretive hall (718 sgft) with the primary objective of engaging visitors in exploring the natural history of the creek, action to conservation, habitat restoration, and the cultural history of the region. The team of Color -Ad with the Reich&fetch design team hereinafter named the Color -Ad Design Team (the "CAD Team") is very excited at the opportunity to participate in the Santiago Creek EcoCenter project. We understand the CAD Team will be responsible for the design, fabrication, and installation including the development of the interpretation, final text development, and selection of images, videos, media etc. The project includes the addition of exterior signage integrating the newly developed EcoCenter's logo and interpretive elements. Additionally, the selected firm with be responsible for the demolition of the current hall retaining the existing mural. The selected firm should also consider lighting and audio improvements as part of the overall project. Our team is well suited to the design and production of the EcoCenter project. Our team, expertise experience, and the approach described in our proposal offer excellence in project management, design leadership and project delivery. PROPOSED SERVICES AND COMPLETE PROJECT PROCESS The CAD Team will provide all services necessary to complete the design, fabrication, and installation of the interpretive exhibits. The services that we plan to provide, as well as our complete project process, are explained in detail in section E of our proposal. Our implementation plan describes the phases of the project with a description of all the services we intend to provide and actions we intend to take in each phase. PROCESS OUTLINE Our design -build process consists of the following phases: ► Project kickoff ► Schematic design ► Detailed final design ► Fabrication and production ► Demolition and delivery ► Installation and testing ► Handover and closeout R& o4Abr " .2a 4 Reich&Retch SIGNS AND EXHIBITS City Council 29 - 19 6/6/2023 IC. AGRE:..DAR',!I 5I,ATEIVIIENI Agreement Statement EXHIBIT II - SAMPLE AGREEMENT Color -Ad confirms our understanding of and consent to all provisions contained in Exhibit II - Sample Agreement. P& Reich&Petch SIGNS AND EXHIBITS City Council 29 — 20 6/6/2023 I [.%. FIRM AND TEAM EXP[I'<.I[NCF Firm and Team Experience GENERAL DESCRIPTION OF THE TEAM CO •co SIGNS AND EXHIBITS Project Management, Fabrication, Installation Color -Ad is a full service project management and custom fabrication company, specializing in producing interpretive and interactive storytelling elements for experiential spaces, museums, and visitor centers across the globe. Color -Ad will serve as the prime contractor and provide overall project management services, fabrication services, installation services, and guide the team to the successful execution of the project goals and objectives. Color -Ad is located in Manassas, Virginia. Our interpretive planner, Kathy Talley Jones, is located in Pasadena, California while our animal care specialist, Leslie Gordon, is located in Los Angeles, California. R& P Reich&Petch Exhibit Development and Design Reich&Petch is an international multi -disciplinary design firm, working with museums, institutions, cultural organizations, corporations, and agencies to make content accessible through memorable design. R&P turns ideas into engaging environments and transforms opportunities into results. R&P will provide all exhibit development/design services and render your visions for the visitor experience into a detailed, customized, and comprehensive production package. Please refer to the organization chart on the following page for a visualization of the project team and the lines of communication with the City. PR& COS 6 Rdich&Patch SIGNS AND EXHIBITS City Council 29 - 21 6/6/2023 F fl Reich & Petch Exhibit Design Tony Reich Design Prinopahn•Ctzarge Janet Tam Sent'Dr Designer Stephen Petri AwMedia Planner & Designer Doug Munday Senior Exhibit C7esigner Kat Talley tones Interpretive alannerlWifter Leslie Gordon Animal Care Spedalist Natalie Carroll raphic Des;gnef Ken Ng 1 Color -Ad Project Management, Fabrication, Installauon Philip Thoppil Exhii'�it Deraiter Scott i Supprvisor Beverly Roberts Grapliit5 SUPer'risor HEATHER MCDADE PROJECT MANAGER As the Project Manager, Ms. McDade will serve as the single primary point of contact between Color -Ad and the City of Santa Ana. She will be responsible for overseeing every aspect of the project and she will be accountable for meeting all of the project management responsibilities as outlined in the specifications. She will ensure that scheduling, coordination, oversight, and communication is effectively accomplished for all work produced under a task order. Ms. McDade will maintain contact with the client as necessary, she will provide quality control to ensure all project elements meet the contract specification requirements, she will track work progress to ensure the project is completed according to the schedule, and she will coordinate and ensure that all submittal specifications are met. Ms. McDade will plan, coordinate, and oversee the entire exhibit installation. Education VA Commonwealth University E.F.A. Interior Design, 1991 Professional Certifications National CPR Foundation CPR/AED/First Aid, Renewal Date Nov. 2017 Awards as Project Manager White House Visitor Center, 2016 NPS National Accessibility Interpretive Design Award Experience Color -Ad, Inc., 2011-Present Project Manager Color -Ad, Inc. 1999-2005 Project management assistance, exhibit design and Project Manager Color -Ad, Inc. 1992-1999 Sales Associate Phoenix Design/Andel Inc. 1991-1992 Associate designer and detailer DESCRIPTION OF ROLE ON SIMILAR PROJECTS: White House Visitor Center, $3,286,026.00, 22,000 square feet Ms. McDade served as the Project Manager for the White House Visitor Center (WHVC) exhibit fabrication and installation. During our contract the WHVC was undergoing construction. Ms. McDade coordinated with the general building contractor throughout the project on the areas where exhibit and building work overlapped. She was responsible for aspects such as verifying core drilling locations of electrical access points to our exhibit portals, inspecting and evaluating building access, reviewing the building completion schedule and adjusting the exhibit schedule to maintain our completion date, confirming all dimensions to ensure proper fit of all our exhibit elements, as well as scouting and informing the GC of our needs for the locations of our exhibit structures, finishes, power sources, and built-in millwork. COMPLETED PROJECTS AS PROJECT MANAGER: ► UCAR Supercomputing Center ► White House Visitor Center ► Kislak Gallery of Discovery and Exploration ► City of Hope Exhibition, Smithsonian ► Faberge Gallery at Virginia Museum of Fine Arts ► Daniel Boone Wilderness Trail Interp. Center ► Chaco Culture Natoinal Historic Park ► Fort Larned National Historic Site ► Washington Monument Exhibits ► Shark Valley Visitor Center at Everglades NP P& 00brCul Rich&PQtch SIGNS AND EXHIBITS City Council 29 - 23 6/6/2023 PHILIP THOPIL EXHIBIT DETAILER AND EXHIBIT DESIGNER Mr. Thopil will be responsible for producing fabrication drawings and the CNC file set up for all fabricated structures and tactile maps. He will coordinate with our Project Manager to ensure that not only are our details clear, comprehensive and compliant with the accepted industry standards, but our fabrication and as -built drawings accurately depict the architecture of our structures. He will also help in review of shop drawings produced by all of the subcontractors and will work closely with our Project Manager to ensure compliance of all shop drawings as per the contract requirements. As Exhibit Designer, Mr. Thopil will be responsible to provide a re -design of any 3D exhibit elements and/or create new ones. He will analyze all existing structures for ADA compliance and re -design the structures as necessary to meet the requirements for universal accessibility. Education Government Polytechnic College, 1990 B.S. Civil Engineering Astech Computer Academy, 1991 Computer Aided Design & Drafting Experience Color Ad, Inc. 2005-Present Exhibit Detailer Millennium Display Group 2003-2005 CAD Detailer for sign fabrication and CNC parts Suneetron Technical Institute, 1992 Awal Plastics W.L.L. 1997-2003 Diploma in servicing & maintenance of electronic CAD Detailer for signage structures equipment DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Alaska Public Lands information Center, $1,534,021.00, 4,805 square feet Served as Exhibit Detailer. Updated and finalized ouras-buiItdrawing package for the client. Maintained fabrication standards in accordance with the client's specifications and requests throughout the drawing package. Worked with the Project Manager to detail MDF platforms that hold a variety of exhibit elements including large glass panels, life-size custom elements, and various graphic panels. Collaborated with the graphics department to set up CNC files for custom shapes, various graphic backers, and graphic substrates. COMPLETED PROJECTS AS EXHIBIT DETAILER: ► Fort Union National Monument ► Haleakala National Park ► Canyon Rim Visitor Center at New River Gorge ► Fordyce Bathhouse at Hot Springs Nat. Park ► Jimmy Carter National Historic Site ► Lodgepole Visitor Center at Sequoia Nat. Park ► Fort Larned National Historic Site ► Boston Mill Visitor Center at Cuyahoga Valley ► Steamtown National Historic Site ► Alaska Public Lands Information Center ► ABMC Manila American Cemetery ► ABMC Normandy American Cemetery Pt0 - Reieh&Patch SIGNS AND EXHIBITS City Council 29 — 24 6/6/2023 ZACHARY SCOTT WOOD FABRICATION SUPERVISOR As Wood Fabrication Supervisor, Mr. Scott will be responsible for supervising all aspects of Color-Ad's exhibit fabrication. His responsibilities include maintaining the standards and methods of wood shop fabrication and the on -time satisfactory completion of the project through quality control checks. Mr. Scott will manage, monitor, and schedule the fabrication of all cabinetry, carpentry, and woodworking elements in the project. He will coordinate with our Metal Fabrication/Paint/CNC Supervisor to ensure that the flow of work on our shop floor adheres to the contract schedule and specification requirements. He will coordinate with our Project Manager to ensure that our wood shop fabricates structures according to the approved drawings. Mr. Scott will ensure that every item fabricated by each craftsmen in our wood shop meets the design -intent, functionality requirements, and museum -quality finishes desired by the client. He will supervise and direct all wrapping, packing/crating and loading of the final exhibit elements that will be shipped to site for installation. Education Osbourn Senior HS Graduate, 1994 Experience Color Ad, Inc. 2001-Present Fabrication Shop Supervisor Professional Certifications Color -Ad, Inc. 1995-2001 Occupational Health DOT Commercial Driver Exhibit Specialist. Fitness Determination Certified DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Daniel Boone Wilderness Trail Interpretive Center, $750,000.00, 4,000 square feet Served as Fabrication Shop Supervisor. Oversaw exhibit fabrication staff which included the coordination, management and transport of components built at our shop. Oversaw and coordinated the production of numerous thematic reader rails, freestanding graphic panels, exhibit tables and cabinetry, cut-out figures, and curved gallery walls with embedded AV equipment. He coordinated with our scenic/diorama subcontractor, The 3rd Dimension, to ensure the scenic elements integrated seamlessly into our exhibit platforms and walls. Collaborated with the project manager to organize the packing, delivery, and unloading of the exhibits to ensure a smooth installation. COMPLETED PROJECTS AS WOOD FABRICATION SUPERVISOR: ► Abraham Lincoln Birthplace, 2021 / Devils Tower National Monument, 2021 ► Jimmy Carter National Historic Site, 2020 ► Lodgepole Visitor Center at SEKI, install TBD ► Fort Larned National Historic Site, 2020 / Haleakala National Park, 2019 ► Boston Mill Visitor Center at CLIVA, 2019 ► Sunset Crater Volcano National Park, 2020 ► Alaska Public Lands Information Center, 2019 ► Bryce Canyon National Park, 2016 / ABMC Manila American Cemetery, 2019 ► ABMC Normandy American Cemetery, 2019 P� n0d 1 O Reich&Petch SIGNS AND EXHIBITS City Council 29 — 25 6/6/2023 BEVERLY ROBERTS GRAPHICS SHOP SUPERVISOR As Graphic Shop Supervisor, Ms. Roberts will be responsible for supervising our in-house team of S full time graphic design and production specialists. She is responsible for coordinating all aspects of graphic production while i maintaining high standards and methods of production for all graphic output. She will oversee and also participate in the file set up for all graphic layouts and color adjustments, she will coordinate with our graphic production specialists to ensure quality standards are met and she will conduct regular quality assurance checks on all graphics produced for this project. Ms. Roberts will coordinate with our Fabrication Shop Supervisor and our Production Manager to ensure that any graphics interacting with wood or metal exhibit structures will integrate smoothly with the component. She will supervise and direct all wrapping and packing of the final graphics that will be shipped to site for installation. Education Virginia Commonwealth University B.S. in Business/Marketing, 1991 ROLE ON SIMILAR PROJECTS: Experience Color Ad, Inc., 2008-Present Graphic DesigneriTechnician Graphics Gallery 1998-2008 Graphics Project Manager (Museum Exhibits) Fort Union National Monument Served as Graphics Shop Supervisor and Graphic Designer. Coordinated with the project manager and exhibit designer to finalize all graphic production details, including quality, color and size verification. Made text, layout, and color corrections for all graphic files. Managed the overall production of all in-house and outsourced graphics. Ms. Roberts collaborated with our fabrication shop supervisor to ensure all graphics and exhibit structures integrated smoothly together and organized the packing and shipping of all graphics. COMPLETED PROJECTS AS GRAPHICS SHOP SUPERVISOR: ► NPS Fort Union National Monument ► UMD Jones Hill House Weight Room ► NPS Fort Frederica ► B&O Railroad Museum ► Library of Congress -Join In ► NPS National Mall and Memorial Parks ► NPS Antietam National Battlefield ► UCAR-Wyoming Supercomputing Center Cane River Creole NHP ► American Postal Workers Union ► NPS HOSP Fordyce Bathhouse ► NPS Great Sand Dunes ► ABMC Netherlands ► FDR Memorial 11 Reich&Peteh SIGNS AND EXHIBITS City Council 29 — 26 6/6/2023 TONY REICH DESIGN PRINCIPAL -IN -CHARGE Tony will be an advisor to the design team and will provide input on high level issues of the project, including design schedule, budget, project strategy, and coordination with the sub -consultants, as necessary. He will monitor the scheduling, program analysis and overall work of the team. He will work with the team in establishing the conceptual design directions that underlie the project. Tony is a founding principal of R&P with over 35 years of international design experience for a variety of museum, gallery, exhibition, zoos and nature center projects. Trained as an architect, he understands the unique challenges and opportunities of how exhibits need to fit and complement their built context and site. Education Leicester School of Architecture Diploma of Architecture, 1972 Professional Certifications Ontario Association of Architects (OAA) Royal Architectural Institute of Canada (FRAIL) Royal institute of British Architects (RIBA) Award of Note American Alliance of Museums Excellence in Exhibition Award, Smithsonian's National Museum of the American Indian - Treaties Gallery; Washington, DC, USA (byR&P) Experience 1987-Present: Senior Principal Reich&Petch, Toronto, ON, CA DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Muskoka Discovery Centre: Watershed Wonders Exhibit, Gravenhurst, ON, CA Role: Principal -in -Charge, Exhibit Design Services Tony was the Principal -in -Charge and Senior Exhibit Designer on this permanent exhibit project. He coordinated the design team of exhibit, graphic and multi -media production designers for this highly interactive and science related environmental exhibit on the Muskoka Watershed of Northern Ontario. ADDITIONAL EXPERIENCE: / City of Boise: The Watershed Exhibit, Boise, ID, USA Las Cruces Museum of Nature and Science: Exhibits, Las Cruces, NM, USA ► Cleveland Museum of Natural History: Exhibits, Cleveland, OH, USA ► Smithsonian's National Museum of Natural History: Butterflies + Plants Gallery, Washington D.C., USA / Virginia Museum of Natural History: Exhibits, Martinsville, VA, USA 12 ► Calgary Zoo: Panda Passage Exhibits & Signage, Calgary, AB, CA ► Toronto Zoo: Panda Interpretive Centre Exhibits & Signage, Toronto, ON, CA ► Gros Morne National Park Discovery Centre: Exhibits, Woody Point, NL, CA ► Royal Ontario Museum: Biodiversity Gallery, Toronto, ON, CA ► Lake Superior Provincial Park Visitor Centre, Wawa, ON, CA ► Waskesiu Beach House: Outdoor Interpretive Exhibits, Prince Albert National Park, Waskesiu, S K, CA RrX Reich&Patch SIGNS AND EXHIBITS City Council 29 — 27 6/6/2023 JAN ET TAM SENIOR DESIGNER Janet will be Senior Designer, directly liaising with the client team and stakeholders. Collaborating with the project team, she will implement conceptual designs into built exhibit experiences and maintain workflow in accordance with the project schedule and budget. She will develop the exhibition's overall design including space planning, visitor flow, graphic approaches, and interactive elements. During the fabrication/installation phase, she will ensure the design intent and vision are met. Janet brings a deep passion and understanding of storytelling and experiential design to her work. Janet has designed a wide range of exhibitions for museums, conservation -focused zoos, aquariums, and cultural attractions. Her work is anchored in her training and her passion for developing cultural and scientific ideas in engaging ways. Education The City College of New York, New York Bachelor of Architecture, 2013 Miami University, Oxford Master of Conservation Biology, 2022 Experience 2022-Present: Senior Exhibit Designer Reich&fetch, New York, NY 2018-2022: Exhibit Designer Wildlife Conservation Society, Bronx, NY 2016-2017: Exhibit Designer Thinc Design, New York, NY 2015-2016: Exhibition Manager Columbia University, New York, NY 2013-2015: Exhibition Designer The Solomon R. Guggenheim Museum,New York, NY DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Playquarium, NYAquarium - Exhibit Design, Brooklyn, NY, USA (Wildlife Conservation Society) Role: Senior Exhibit Designer Launched in 2022, Playquarium is a playful exhibitthat promotes an affinitytowards the ocean and its diverse habitats in kids. Janet collaborated with an interdisciplinary team that included content developers, graphic designers, and internal stakeholders to implement designs into an interactive experience for families. Her role was to develop the design, working closely with team members and client stakeholders. Janet developed the exhibition's overall design including space planning, visitor flow, graphics, and interactives. During the construction phase, she ensured the design intent and vision were met by managing fabrication and construction. ADDITIONAL EXPERIENCE: ► City of Boise: The Watershed Exhibit, Boise, ID, USA ► Cape Fear Museum of History and Science: Exhibits, Wilmington, NC, USA ► Empire State Building Experience: Exhibits, New York, NY, USA (Thinc Design) ► Dubai Sustainability Pavilion - Exhibit Design, Dubai, UAE, USA (Thinc Design) 13 ► War Remnants Museum: From Foes to Friends, Ho Chi Minh City, Vietnam (Trigon Associates) ► NYAquarium: Ocean Wonders, Brooklyn, NY, USA (Wildlife Conservation Society) ► NYAquarium: Spineless Wonders, Brooklyn, NY, USA (Wildlife Conservation Society) ► NYAquarium: Sea Change, Brooklyn, NY, USA (Wildlife Conservation Society) ► Bronx Zoo: Dinosaur Safari, Bronx, NY, USA (Wildlife Conservation Society) RRJ o P Reich&Patch SIGNS AND EXHIBITS City Council 29 — 28 6/6/2023 STEPHEN PETRI AWMEDIA PLANNER & DESIGNER Stephen will collaborate with the design and client team on the development of AV media creative concepts, planning and designing creative content development, and ensuring creative standards are maintained and coordinated. He will ensure the media approaches balance the project's creative goals in terms of aspirations, budget, capacity, and quality control. Because of his extensive and recent experience working with Color -Ad, the exhibit fabricator, Stephen will advise on the integration of software, audiovisual equipment, and physical interactives to ensure the success of the project. Education McGill University Certificate in Project Management, 1992 University of Waterloo Bachelor of Architecture, 1987 University of Waterloo Bachelor of Environmental Studies, 1984 Professional Certifications American Alliance of Museums (AAM) Canadian Museums Association (CMA) international Council of Museums (ICOM) Award of Note American Alliance of Museums Excellence in Exhibitions Award, Special Achievement for Visual Engagement, Smithsonian`s National Museum of Natural History, Hall of Fossils, Washington D.C, USA Experience 2008-Present: Senior Principal Reich&Petch, Toronto, ON, CA 1998-2008: Associate Reich&Petch, Toronto, ON, CA DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Smithsonian Institution National Museum of Natural History: David H. Koch Hall of Fossils - Deep Time, Washington D.C., USA, Role: Principal in Charge Stephen was Principal -in -Charge of the revitalization of the Smithsonian National Museum of Natural History's Hall of Fossils. Covering over 3.7 billion years of history and including 700+ fossils, Stephen personally logged over 14 hundred hours on this project, leading teams of many collaborators including paleontologists, AV designers, education specialists, mural artists, architects as well as many others, keeping the project on track. Maintaining a clear focus on the client's vision throughout, that the gallery should stay attuned to the central message "Life flows powerfully forward; dramatic extinctions disrupt and life resets - but is never the same", Stephen successfully steered this multi -year, multimillion -dollar project to completion, acclaim, and awards. ADDITIONAL EXPERIENCE: ► Cape Fear Museum of History and Science, Wilmington, NC, USA ► Finger Lakes Museum: Exhibits, Branchport, NY, USA / Royal Ontario Museum: Dawn of Life Gallery, Toronto, ON, CA i Yale Peabody Museum: Exhibits, New Haven, CT, USA Ml ► Smithsonian Institution National Museum of American History: Entertainment Nation, Washington D.C., USA Cincinnati Museum Center: Ordovician Gallery, Cincinnati, OH, USA Virginia Museum of Natural History: Exhibits, Martinsville, VA, USA ► Smithsonian Institution National Museum of Natural History: Butterflies + Plants Gallery, Washington D.C., USA Rolch&Patch SIGNS AND EXHIBITS City Council 29 — 29 6/6/2023 DOUG MUNDAY SENIOR EXHIBIT DESIGNER Doug is a senior interpretive planner and exhibition designer, creating engaging spaces and experiences in museums, interpretive and science centers, zoos and aquariums, parks and historic sites. He combines a keen sense of narrative and a fresh design approach with excellent organizational skills and the ability to facilitate collaboration amongst diverse teams. Doug will work closely with the client, Color -Ad, and R&P design team on the development of spatial and thematic plans, interpretive delivery concepts, and specific exhibition designs for the Eco-Center's renewed interpretive gallery and public spaces. He will work closely with City, Zoo and Education staff in the development of thematic structures and interpretive experiences that build on the Eco-Center's vision and core themes, in order to engage diverse local communities in connections with the natural world, and in their own roles in maintaining healthy ecosystems. Education Emily Carr Institute of Art & Design, Vancouver interdisciplinary Studies, 1986 Alberta College of Art Calgary, 1981 Professional Certifications Member, Canadian Museums Association Member, BC Museums Association Member, Societyfor Experiential Graphic Design Award of Note Association of Zoos & Aquariums Green Award, Top Honors: Vancouver Aquarium Marine Science Centre Professional Experience Reich&Petch - 2020 to present Senior Exhibit Design Consultant Doug Munday Design - 2015 to present Exhibit Design Consultant MIG I Portico, Seattle - 2015 to 2016 Senior Designer (contract) Vancouver Aquarium Marine Science Centre - 2008 to 2015, Director of Design Aldrich Pears Associates, Vancouver - 1986 to 2008, Senior Associate & Lead Exhibit Designer DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Candlestick Point State Recreation Area: Interpretation Master Plan, California State Parks, San Francisco, CA, USA, Role: Senior Exhibit Designer Doug led the interpretive planning team in the development of an Interpretation Master Plan for Candlestick Point, the first urban State Park in California. Working closely with a community -based Advisory Committee through multiple workshops, community outreach, and public open houses has yielded a plan which integrates local voices, health and recreation concerns, and themes of environmental and social justice into a plan for interpretive media and programs that will tell the story of a community's changing relationship with the shoreline. ADDITIONAL EXPERIENCE: ► Science North: Northwest Expansion projects, Thunder Bay and Kenora, ON, CA (w R&P) ► Parks Canada Pacific Rim National Park Reserve: Upscheek Tashee interpretive trail signage, Long Beach, BC, CA (w R&P) ► Marine Discovery Center: Interpretive Concept Plan, Port Angeles, WA, USA 15 ► Reid Park Zoo: World of Play Interpretive Exhibits, Tucson, AZ, USA (in construction 2023) ► Woodland Park Zoo: Zoomazium, Seattle, WA, USA ► Mendenhall Glacier Recreation Area: Interpretive Framework, Juneau, AK, USA ► Vancouver Aquarium: Expansion and Revitalization, Vancouver BC, CA P�Reich&Patch SIGNS AND EXHIBITS City Council 29 — 30 6/6/2023 KAT-TALLEYJONES INTERPRETIVE PLANNER, WRITER, AND RESEARCHER Kat will work with the team to develop storylines and narrative strategies, including engaging closely with designers on graphics, generating ideas for hands-on interactives, and writing and editing text. She will consult with subject matter experts, including naturalists, community members and stakeholders, educators, and animal keepers in developing the exhibit's interpretive plan and content. She has extensive experience working with diverse teams, delivering her work on time and within budget as the project progresses from schematic design to design development to fabrication. Education Annenberg School for Communications, University of Southern California M.A., Communications Management University of Texas, Austin B.A., summo cum laude with Sper_iol Honors in English Professional Certifications Member; Mocondo Writers Workshop (founded by MacArthur Foundation awardee, novelist, and poet, Sandra Cisneros) American Alliance of Museums Western Museums Association Award of Note American Alliance of Museums Excellence in. Label Writing DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Nature Lab, Natural History Museum of Los Angeles County, CA, USA Role: Interpretive Planner & Writer Kat worked with the Museum's scientists, citizen science staff, live animal keepers, and educators throughout the development of the Nature Lab, a permanent exhibit that explores Los Angeles County's exuberant urban and natural environments. She developed storylines and collaborated intensively with graphic designers, illustrators, and science staff to create this award -wining exhibit. The Nature Lab integrates live animals such as western pond turtles, rattlesnakes, rats, and black widow spiders; infographics; mechanical and electronic interactives; camera -trap videos; and, of course, text and photos. Kat won an American Alliance of Museums Excellence in Label Writing for her work. ADDITIONAL EXPERIENCE: ► Santa Monica Mountains National Recreation Area, Visitor Center, Thousand Oaks, CA, USA ► Natural History Museum of Los Angeles County: Paleo Playzone, Los Angeles, CA, USA ► Los Angeles Natural History Museum: Dino Hall, Los Angeles, CA, USA ► La Plaza de Cultura y Artes: Inaugural exhibit LA Starts Here, Los Angeles, CA, USA ► Mummies of the World Touring Company: Mummies of the World, traveling exhibit 16 ► Death Valley National Park: Furnace Creek Visitor Center Interpretive Plan, Furnace Creek, CA, USA ► Joshua Tree National Park: Interpretive planning for proposed Oasis of Mara visitor center, Joshua Tree, CA, USA ► Badlands National Park: Fierce Beauty: The White River Badlands, Imlay Township, SD, USA ► Jean Lafitte National Park: Barataria National Preserve Visitor Center, New Orleans, LA, USA P J oobrx2d Reich&Patch SIGNS AND EXHIBITS City Council 29 — 31 6/6/2023 LESLIE GORDON ANIMAL CARE SPECIALIST Leslie will work with the design team to provide conceptual designs for animal habitats and ensure successful fabrication and installation of habitat exhibits. In addition, Leslie will provide recommendations for the exhibit maintenance, related husbandry, and related educational programming necessary to enable the Zoo care team to use the habitat exhibits in line with industry best practices and the Zoo's program vision. Leslie has worked in the animal care profession for 25 years, at the Natural History Museum of LA County, LA Zoo, and various rescue centers as care staff, enrichment, senior staff management, as well as animal exhibit curation, curriculum writing and designing training, veterinary and husbandry manuals. Leslie's approach to husbandry is guided by: 1) the goal of deepening guest connections to wildlife and maintaining public confidence in professional animal care and 2) her dedication to responsible, sustainable care of collection animals that prioritizes both animal welfare and visitor experience. Her past range of experiences on exhibition design teams has given her deep understanding of collaboration, design process, budget and planning. Her recent experiences make her well versed in the modern "choice and control," approach to animal habitats, presentations, and handling. Education Loyola University of Chicago (BFA); areas of study include design & printmaking, sculpting painting, Museum studies & animal behavior LA Zoo Keeper Academy graduate of class and internship program Professional Certifications USDA -APHIS Containment Director, permit holder Permit holder for USDA, USFINS, CADFW Animal and Human First Aid/ CPR National Association for Interpretation (NAI) Certified interpretive Guide Experience Living Collections at the Natural History Museum of LA - 7998- present Senior Manager LA Zoo Enrichment Staff - 2000-2007 Los Angeles Municipal Art Gallery - 1998-1999 Gallery Guide/ Education Staff Design, props, carpentry, welding, rigging in theatrical applications - 1993-1996 DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Nature Lab and Nature Gardens at NHM, Los Angeles County, CA, USA Role: Curation of Living Collections in the Nature Lab and Nature Gardens Leslie was a member of the exhibit design team in 2013 that created 3.5 acres of urban green space and a modern science "lab", in which to explore, learn and contribute to community science. The collection focuses on native and invasive species with a range of habitats that exemplify the highest standards of welfare and design. The Urban Wildlife Pond, Pollinator Feeders, and the live animal habitats in the Nature Lab, including those for rats, rattlesnake, pond turtles, newts and ants were designed and curated with Leslie's guidance and care. Her attention to detail, practicality and excellent welfare continue to contribute to the exhibits success, and longevity of the collection. ADDITIONAL EXPERIENCE: Living Collections at NHM, Los Angeles County, CA, USA, 1999-Present 17 Enrichment Department, LA Zoo, Los Angeles County, CA, USA, 2000-2007 P& b o Reich&Patch SIGNS AND EXHIBITS City Council 29 — 32 6/6/2023 NATALI E CAR RO LL GRAPHIC DESIGNER Natalie will work with the team to interpret the project's graphic goals, objectives, standards, develop style templates, produce prototype graphics, r' and design custom graphics and graphic design files as necessary, for the successful delivery of exhibit elements. She will produce the graphic look and feel' of the project. She will prepare designs for the graphic elements throughout the space. She will incorporate interpretive text through I collaboration with the content, research, and writing team. Natalie has designed graphics for a number of dynamic and flexible visitor centers, exhibits, museums, zoos, and discovery centers, making her well suited to this project. She has extensive experience working with highly complex subjects and her design sensibility around content is a great asset. She will aim to establish a unique, memorable, and timeless visual approach to the project. Education Durham College Graphic Design Advanced Diploma, 2014 Professional Certifications Registered Graphic Designers Ontario - Team Membership (RGD Award of Note GDUSA American Graphic Design Awards - Scienre North's New Eyes on the Universe Travelling Exhibit (by R&P) Experience 2015-Present: Graphic Designer Reich&Fetch, Toronto, ON, CA 2014-2015: Exhibit Graphic Production Assistant Royal Ontario Museum, Toronto, ON, CA 2014: Graphic Design Intern Royal Ontario Museum, Toronto, ON, CA DESCRIPTION OF ROLE ON SIMILAR PROJECTS: Calgary Zoo: Bugtopia Playground Outdoor Interpretation and Signage, Calgary, AB, CA Role: Graphic Designer As graphic designer on the Calgary Zoo's new outdoor nature play space, Natalie was tasked with creating an approach that was whimsical, informative, and fun, appealing to the visitors enjoying the play structures and site. Simple and approachable bug illustrations gave children an easy way to learn about local species. The illustrations were placed onto playfully shaped panels such as leaves, flowers, and grass throughout the playground for children to discover while remaining cohesive with the overall immersive experience. As an outdoor installation, the interpretation had to be robust enough to withstand not only the weather elements, but also the tactile interactions of the children using the play structure. ADDITIONAL EXPERIENCE: Cleveland Museum of Natural History: Exhibits, Cleveland, OH, USA Smithsonian Institution National Museum of Natural History: David H. Koch Hall of Fossils - Deep Time, Washington D.C., USA Science North: Wild Weather Traveling Exhibit, Sudbury, ON, CA (& Traveling) In / Science North: Beyond Human Limits Traveling Exhibit, Sudbury, ON, CA (& Traveling) ► ROM: Willner Madge Gallery, Dawn of Life, Toronto, ON, CA ► Royal Tyrrell Museum: Learning Lounge, Drumheller, AB, CA ► London Children's Museum, London, ON, CA P�Reich&PBtch SIGNS AND EXHIBITS City Council 29 — 33 6/6/2023 KEN NG 3D DESIGNER A multi -disciplinary designer, Ken will take on an active supportive role through all facets of the design process. He will work closely with the design team to develop concepts into 2D and 3D visualizations. He has a strong background in 2D and 3D design through his international interior design background. He will utilize detailed 3D models and parametric design as a tool to help bring ideas to life. As a skilled modeller and renderer, his ability to provide the client with beautiful, detailed visualizations will be invaluable for the project and process. Education Middlesex University Bachelor of InteriorArchitecture, 2019 HKU School of Professional & Continuing Education Higher Diploma of Interior Design,2017 Experience 2022-Present: Junior Designer Reich&Perch, Toronto: ON 2021-2022: Interior Design Assistant DL N Architects, Hong Kong 2019-2020., Interior Design Assistant Daydreamer Design, Hong Kong 2017-2019: Interior Design Assistant Two Monkeys Creative works, Hong Kong DESCRIPTION OF ROLE ON SIMILAR PROJECTS: City of Boise, Watershed Educational Center, Boise, ID, USA, Role: Designer Ken is collaborating closely with the design teams and diagram illustrators to achieve elegant exhibition design for the City of Boise's new Watershed Educational Center. He is developing renderings in preparation for workshops and client meetings, contributing to the first images of this new space. His designs adhere to the client's vision, design intent, and intended visitor experiences. He has contributed to meetings and workshops with the client, pitching interesting ideas and bringing his interior design background to this project. ADDITIONAL EXPERIENCE: Finger Lakes Museum, New York, NY, USA Aga Khan Museum: Rumi Exhibition, Toronto, ON, CA PROJECT EXPERIENCE PRIOR TO JOINING R&P Wong Chuk Hang Southside Mall Interior Design, Hong Kong (Ongoing) Hong Kong Sam Tung UK Museum: Lost and Sound Exhibition, Hong Kong ► Shanghai National Exhibition and Convention Center: Hong Kong Pavilion, Shanghai, China ► Manarat Al Saadiyat: Art Installation in Al Burda Festival, Abu Dhabi, United Arab Emirates ► Westfield Century City: Sketching Hong Kong Exhibition, Los Angeles, USA 19 Reich&Petch SIGNS AND EXHIBITS City Council 29 — 34 6/6/2023 Designer NCAR-WYOMING SUPERCOMPUTING Reich+Petch CENTER Square Footage University Corporation for Atmospheric Research 2,400 square feet Color -Ad teamed with Reich+Petchto providethe design, fabrication Contract Price and installation of an overhaul to the existing educational visitor $405,671.00 center exhibit at the NCAR-Wyoming Supercomputing Center. Award Date - Installation Date Our team provided guidance to the client through the entire November 2021 - November 2022 design -build process. We developed exhibit design concepts and a visitor experience "vision" based on the client's desires. We worked Contact Information with the client to refine the design package and the AV media Aj Lauer- experience. We produced, fabricated, and installed exhibit walls, NCAR Project Manager reader rails, AV media programs, AV interactives, various graphic 303.497.1288 media types, and exhibit cases. ojlouer@ucar.edu RP& G 20 j Reich&Petch SIGNS AND EXHIBITS City Council 29 — 35 6/6/2023 Designer CALGARY ZOO: BUGTOPIA PLAY SPACE Reich&Fetch Calgary, AB ,CA Square Footage Outdoor Interpretation Bugtopia is Calgary Zoo's exciting new nature inspired, interactive, and accessible play space. Larger -than -life, its designed for Project Budget children of all ages, particularly those ages 7+, and immerses the $170,000 visitor in the playful world of insects. Simple and approachable bug illustrations give children an easy way to learn about local species. Contract Duration The illustrations have been placed onto playfully shaped panels 2018-2020 such as leaves, flowers, and grass throughout the playground for children to discover, while remaining cohesive with the overall Contact Information immersive experience. By interacting with bugs, kids can connect Katie Frost with every ecosystem component: water, land, forest, field, and air. Marketing Manger The design has resulted in a delightful interpretive experience for (403) 232-9386 many visitors. KotieF@calgoryzoo, com 21 R& obbmj Reich&P@teh SIGNS AND EXHIBITS City Council 29 — 36 6/6/2023 Designer CALGARY Z00: PANDA PASSAGE Reich&Perch Calgary, AB, CA Square Footage 69,793 square feet Project Budget $324,000 Contract Duration 2017-2018 Contact Information Judy Lang Former Senior Manager (403) 968-0688 jmlang@shaw. ca Panda Passage at the Calgary Zoo leads visitors through the rich history of Giant Pandas in Chinese culture and highlights their role as symbols of wildlife conservation. The design is a marriage of soft colors, strokes, and textures —drawn from traditional Chinese calligraphy and art —that reflects the gentle nature ofthese majestic animals. The exhibit told the story of giant pandas and the role they play in wildlife conservation, underscoring the harmony of all - natural systems. It also highlighted the research, conservation, and educational work that the Chengdu Research Base of Giant Panda Breeding does for the giant pandas. 22 P�00b(' 1^ Reich&Patch SIGNS AND EXHIBITS City Council 29 — 37 6/6/2023 Designer Cambridge Seven Associates Square Footage 21,500 square feet Contract Price $2, 310, 919.00 Contract Duration August 2015 - August 2016 Contact Information Maylon White Director, NC Aquarium on Roanoke Island 252-475-2306 maylon.white @ncaquoriums. corn NC AQUARIUM ON ROANOKE ISLAND State of North Carolina Color -Ad assembled a multi -disciplinary team of in-house fabricators, graphic production specialists, and various specialty subcontractors to complete the scope for this project. We provided turnkey fabrication and installation on acrylic animal tanks, scenic tank inserts, life support systems, scenic dioramas, graphic elements and signage, exhibit walls and structures, audio visual touch screen and projection interactives, soundscapes, thematic lighting, and custom fabric structures. Color -Ad was responsible for providing various animal tank upgrades and replacements. Our duties included supplying new tanks, new scenic tank inserts, and new fully integrated life support systems for nearly 30 acrylic terrariums, FRP saltwater tanks, acrylic jellyfish tanks, bubble tanks. P& 00boad z.3 _1 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 38 6/6/2023 r �.." Y FORCES or CiIA�G .w� OWL oil I aim w F r --... 1 _ Designer ALASKA PUBLIC LANDS INFORMATION Office of Krister Olmon CENTER Square Footage National Park Service 4,805 square feet Color -Ad teamed with the Office of Krister Olmon to provide all Contract Price design -build services for exhibit planning, design, production, and $1,534,021.00 installation of new indoor and outdoor interpretive exhibits for the Alaska Public Lands Information Center in Anchorage, Alaska. Award Date - Installation Date March 2076 -October 2019 Our team produced multiple scenic reproductions and natural history models for this project. These items included a life-size, Contact Information realistic 12 foot by 12 foot whale fluke model, tundra stonework Caryn Lazzuri, Exhibit Planner facade applied to exhibit structures, various cast animal tracks, NPS Harpers Ferry Center five realistically painted cast salmon models, and a life-size Alaskan 304-535-6727 ringed seal model with a realistic "wet, matted hair" finish, faux Coiyrz-Lozzuri@nps.gov whiskers, and glass eyes. P& �ep C 24 J Reich&Petah SIGNS AND EXHIBITS City Council 29 — 39 6/6/2023 Designer —' '—' - IGNAGE ����N�x�De��n --' '—'' — '— City of Hampton Contract Price $209,63700 Color -Ad was hired todevelop and implement signagefor the City of Hampton's VVatemva|k at Central Park. VVatenwa|k at Central Award Date ' Installation Date park is a 2.25'noi|e linear park and trail that stretches through July 20y9 Octnb«r202Y the heart ofthe City, and more specifically the Coliseum Central business district. VVeteamed with Riggs Ward Design to design a Contact Information signage system for the park and trail system that was functional, �h/�4�eFenou�P�� informative, andattractive n ' . City nfHampton Public Works Engineering Our team designed' fabricated' and installed trai|head s|gnage' /757y727-6197 »vavfinding signage' mile markers, and interpretive signage with philipue,fenou/k@homptmn-gov bronze tactile elements. We took special care to select materials that are suitable for the local marine climate in aesthetics and durability. �� 25 �__� v��ww°�'"�a� �m�� n°/maap*mu SIGNS AND s^m/ono City COUOCi| 29 — 40 6/6/2023 �ty,a Expellw � � FT c Designer TORONTO Z00: PANDA INTERPRETIVE CENTER Reich&Petch Toronto, ON, CA Square Footage 8,000 square feet Prior to meeting the Zoo's newest guests, Er Shun and Da Mao, a giant 'Panda Gate' and outdoor interpretive educational exhibits Project Budget and signage led visitors into the Panda Interpretive Centre, an $350,000 8,000-square-foot environment with interpretive exhibits that offered a 10-30-minute educational experience. Throughout Contract Duration the indoor and outdoor site, a bold modern aesthetic, Chinese- 2012-2013 inspired imagery, immersive graphics, and interactive multimedia introduced visitors to the beloved pandas. Visitors were immersed Contact Information in everything they needed to know about this iconic, fascinating, Leona Mitchell and endangered animal. The clean white backdrop was punctuated Director, Facilities with vibrant red accents which celebrated Chinese culture and & Infrastructure traditions, while bold black and white structures played off the 416-392-5985 panda's iconic appearance. lmitchell@torontozoo.co 26 P oobmc Reich&Patch SIGNS AND EXHIBITS City Council 29 — 41 6/6/2023 Designer MUSKOKA DISCOVERY CENTRE: Reich&Fetch WATERSHED WONDERS Square Footage Gravenhurst, ON, CA 1,100 square feet Project Budget $400,000 Contract Duration December 2018 -July 2019 Contact information Ann Curley, Operations Manager and Curator 705-687-6667 acurley@realmuskoko.com Watershed Wonders is a fresh, bold and interactive exhibit that focuses on the beauty, uniqueness and fragility of the Muskoka Watershed and the environmental threats to its health and future, a new voice and role for the Centre as an environmental steward. The design was inspired bythe iconic features, natural color palette and incredible beauty of the beloved Muskoka landscape. Visitors experience the wealth of biodiversity through an interactive AV wall, a crawl -through, and hands-on experiences. The central installation is of an iconic Muskoka rocky shoreline, complete with models of a variety of local animals such as a great blue heron, loons, Massasauga rattlers, beavers, and turtles, all highlights for a young audience. 27 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 42 6/6/2023 1 E. PROj OSf D WORK PLAN Proposed Work Plan APPROACH TO PERFORMING SERVICES MANAGING THE PROJECT WORK FLOW Our proposed project manager, Heather McDade, has taken the helm on numerous design -build contracts and fully understands the responsibilities that come with managing the work flow for a design -build project. Ms. McDade will track the progress of all work completed throughout the project and will be responsible for making sure all goals and requirements are met. DESIGN STAGES During the exhibit development process, our project manager will collaborate with Reich&Petch to ensure thatthey are responsive to all client input and requests while keepingvarious implementation/ fabrication methods in mind. We will also frequently consult with Reich&Petch to make sure they are on -schedule with each submittal during the design phase. SCHEMATIC DESIGN In Phase 1, "Schematic Design", R&P will first define the Creative Vision. Working closely with client team we will explore a range of options and design strategies to address the aspirations and audience, as well as the theme and the collections/objects to be displayed. Reich&fetch will work in close collaboration with the team to understand the aims, goals, and aspirations of the client, and how to address the diverse audience. We will explore the opportunities and the constraints. We will study the space, and the goals for visitor communications, outreach and input. Our design team will present a range of creative options that illustrate different experiences. Our team will similarly explore innovative ways that the media will complement the visitor experience. At the conclusion of this Phase, we will deliver a Design Report to summarize the results and the recommendations of this phase for the review and feedback of the client team. This will include a budget breakdown by the fabricator. Working closely with your interpretive planning team, we will discuss the various ways that your visitors learn and provide an optimal balance of exhibit design and media experiences. We will take a deeper look at how the exhibit and ideas achieve the goals and objectives of the Institution at large. We will plan the exhibit spaces in relation to visitor flow, space allocation, and itemize issues related to building engineering, electrical and IT requirements for discussion with the client team. Z8 PU COIrft'd Reich&Patch SIGNS AND EXHIBITS City Council 29 — 43 6/6/2023 DETAILED FINAL DESIGN In the Detailed Final Design phase 'The CAD Team" will work closely with the EcoCenter project team to evolve the Schematic Design established in the previous phase. The work of this phase is based on the design scope developed to date and is targeted to explore all of the exhibit design features of the project. The design documentation is a smooth evolution from the schematic vision. Through design development we will explore each part of the design (exhibits, graphics & media). The design details of this phase are an important part of the process since they must reflect the project budget as the basis for the technical detailing and the fabrication phase. PRODUCTION TRANSITION During the pre -production stage, when the project transitions from design to fabrication, our project manager begins the process of organizing the fabrication execution plan and assigning tasks to our in-house team. The project manager conducts an internal production meeting with in-house key personnel and project support staff. This pre -production meeting serves to familiarize the production team with the project, define the type and scope of the work for each department, review the assigned responsibilities, analyze the project scope of work matrix along side the preliminary project schedule, assess the estimates for each aspect of the project, organize the scheduling for materials and production, review quality control responsibilities throughout the production process, and assign action items for each individual on the project team. The ultimate objective is to walk out of the meeting armed with a clear plan to move each scope in the project forward. EXHIBIT FABRICATION 1. Fabrication Submittals We will go through a series of submittals and approvals to determine crucial details for each work package before we begin production/fabrication. The due dates and specific deliverables for each submittal will be refined with the EcoCenter team throughout the design stage. This stage in the project is where the EcoCenter team will have the opportunity to ensure that Color -Ad builds the exhibits that have been envisioned. We will guide the EcoCenter team through the process by pointing out the areas in each work package where we will need further clarification on what you want and also provide the EcoCenter team an opportunity to make adjustments, corrections, and comments on any of the work packages we plan to produce. Submittals will include: ► Shop drawings ► Catalog cut sheets ► Color and material samples i► Graphic proofs > Graphic production samples ► AV technical drawings 29 P Reich&fetch 00b SIGNS AND EXHIBITS City Council 29 - 44 6/6/2023 2. Progress Updates and Shop Inspections Color -Ad will provide various forms of progress updates through progress photos, videos, live video chats, and shop inspections. The client will have ample opportunity to see the status of the exhibits throughout the fabrication process. We will coordinate with the client to provide the updates as requested and as necessary. 3. Prototyping Shop inspection set-up for Peoria PlayHouse Mock-ups or prototypes might be required for unusual or innovative approaches to presentation and interpretation. This includes elements that incorporate new technology, mechanical devices, lighting effects, or other special effects or concepts that are unfamiliar to the project team. In these cases, it is helpful to fabricate mock-ups or prototypes to test the idea and work out problems before making a final decision about their use in the project. Our in-house craftsmen and women will fabricate each mock-up or prototype to demonstrate and test the functional characteristics required in the final production version. When the initial mock-ups or prototypes have been thoroughly reviewed and tested, we determine which elements need revisions and refinement and which elements can be confirmed for final fabrication. If necessary, our team will revise the design or implementation method based on the information and review comments we gather during the process. Once the items have been approved, our team will begin final fabrication on the exhibit elements. Prototype testing for Boston Mill 'Visitor Center EXHIBIT INSTALLATION Delivery Using information gathered throughout the project, our project manager will develop a delivery and installation plan. The plan will include specifying component sizes so they can be easily installed, locating the best possible building access points for the components and producing an installation schedule that sequences all on -site activities. Our project manager will coordinate all deliveries with facility personnel to ensure that the installation is handled in a proficient and safe manner with minimal impact on any other entities working inside the building. On -Site Activities Our project manager will travel to the site and oversee the entire installation of each work package, including that of our subcontractor, ensuring that all components meet the approval of the EcoCenter team upon final walk through. Our team will shop fit all components for the exhibits which minimizes the need for on -site modifications and construction activities except where absolutely necessary. We will consolidate our tools and clean up debris prior to leaving the site each day. We will bring along brooms, shop wipes, and other cleaning agents to clean the exhibits prior to the walk-through inspection. PC� 30 Reich&Petch SIGNS AND EXHIBITS City Council 29 — 45 6/6/2023 Walk-through Inspection Once the installation is complete, we will conduct a final walk-through with the EcoCenter team. During the walk through, our team will create a punch -list and begin work on correcting any deficiencies. After the walk through, we will schedule a training session at the convenience of the staff. Our project manager and any appropriate members of our fabrication/installation team will be available to demonstrate and provide detailed information for the proper use, maintenance, and troubleshooting of the final product. CLOSEOUT AND WARRANTY 1. Closeout Documentation We will provide comprehensive maintenance manuals to the client upon completion of the exhibit installation. These manuals will include pertinent information that will help the staff maintain the exhibits. Our manuals will include: ► Contract information for all contractors and suppliers who contributed to the project ► Cleaning instructions for all exhibit structures, finishes, graphic panels, tactile models, etc. ► Repair instructions for any damage to exhibit surface materials ► As -built exhibit drawings 1 Product list and catalog cuts for all products purchased for the exhibit ► Manufacturer's warranties for all off the shelf equipment o Access instructions for all exhibit structures ► Color and finish samples 2. Warranty Period All products and components including, but not limited to, metal structures, graphic panels, paints, and vinyl, manufactured and installed by Color -Ad, Inc., in partnership with our subcontractors, are warranted for a period of one (1) year from the date of completion against defective product or workmanship, apart from standard back to back warranties from the manufacturers/suppliers. 17' Typical diagrarn of access instructions in our maintenance manuals PP 31 _ color Rtich&Patch SIGNS AND EXHIBITS City Council 29 — 46 6/6/2023 Proposed Work Plan SPECIAL CONSIDERATIONS PROJECT SUGGESTIONS, CONCERNS, AND CONSIDERATIONS We have provided special considerations throughout our implementation plan on the following pages. Each phase of the project contains a paragraph that details our suggestions and specials considerations/concerns for that phase. Rich&P@tth SIGNS AND EXHIBITS City Council 29 — 47 6/6/2023 Proposed Work Plan IMPLEMENTATION PLAN PROJECT KICKOFF Project Award March 2023 ► Team mobilization ► Kick-off meeting (week1) ► Review schedule deliverables The team of Color -Ad with the Reich&Petch design team hereinafter named the Color -Ad Design Team (the "CAD Team") intend to mobilize to commence dialogue with the EcoCenter client team quickly following project assignment, according to the following summarized work process. The "CAD Team" will schedule an onsite meeting to introduce the team, review roles, discuss process and schedule, and review and assess the building and site. We seek to provide the EcoCenter team an opportunity to discuss their ideas regarding the greater project objectives, priorities, and any aspects of the project from the process and budget through to stakeholder input and the overall project goals. Through dialogue we will ensure that we understand the performance parameters of the project (such as budget compliance and building integration and otherwise). We will work closely with the EcoCenter project team to understand the specific and expansive goals for the project. Within the first weeks of the project, given the very fast schedule we assume that the client team will be able to hand over the anticipated list of critical information relating to any objects or specimens for display along with available visuals, media, and/or research material as it relates to the EcoCenter etc., as well as any drafted script documents if relevant. Additionally, the EcoCenter will provide further information as it relates to the exterior signage such as branding style guides, logo files, fonts, and site plans with typical visitor flow/access path analysis if available. EcoCenter Team Responsibilities The following list identifies roles and input required from the client team: ► Provide standards/guidelines required for text development and planning ► Help to define objects /artifacts / props / images / AV assets ► Articulate project objectives and goals ► Provide branding style guides, signage standards ► Host in -person Kick-off meeting Reich&Petch / Color -Ad 0.1 Confirm space, dimensions, building details for exhibit, site conditions Task: Review technical documents/drawings of the Exhibit spaces "backgrounds" for exhibit design. 33 PRJ 00b Cd Reich&Petch SIGNS AND EXHIBITS City Council 29 - 48 6/6/2023 0.2 Discuss client VISION for visitor experience & collections Task: Discussions with EcoCenter team, define project goals: Messages, Visitor Experience, Design. 0.3 Review Existing Exhibit Conditions Task: Assess exhibits to determine if any existing components are desirable for reuse and what should be safely disposed. 0.3 Evaluate internal technical resources and capabilities Task: Review technical resources and capabilities, develop plan around those resources. 0.4 Review and update of schedule Task: Update project schedule report illustrating basis for the overall design / project parameters. Suggestions / Special Concerns The kick-off meeting will require some advance material provided by the EcoCenter team. This may include access to existing exhibit content, imagery, illustrations etc, current research undertaken by EcoCenter staff, key themes and stories expected to be discussed among others. Client expectations need to be tabled early for the "CAD team" to assess. We want to ensure expectations are aligned and feasible within the project's budget and schedule. P& obb -- 34 Reich&Petch SIGNS AND EXHIBITS City Council 29 — 49 6/6/2023 PHASE I: SCHEMATIC DESIGN The goals & objectives for Phase 1 activities are confirmed as follows: The "CAD Team" will facilitate the Schematic Design Phase by focusing on various design options, content messaging, and programming. By exploring and presenting various alternative design directions we will be able to explore the look and feel for the design as well as the budget parameters of the project, as approved. We will coordinate with EcoCenter to: ► Define the key topics and messages, confirm key assets, images for graphics and media features. Develop the Interpretive plan and visitor experience; address how the design meets the technical parameters of the building and its specific integration requirements; address how the design meets the daily and long-term operations, flow, sustainability. In the Schematic Design phase 'The CAD Team" will work closely with the EcoCenter project team to develop a design and visitor experience "vision". Through dialog, we will discuss various options how we get to a unique project solution. The objective is to confirm the "big idea" / exhibit vision, establishing a basis of content & design structure for the project, based on content, the interpretive plan & preferred design option. We will explore the overall design organization of the project, based on the target themes and messages. Through design options we will explore various aspects of the project design (Exhibits, Graphics & Media) and reflective of the project budget. Through the use of exhibition design renderings, we will explore the three-dimensional look and feel of the design options incorporating graphic design ideas. Materials concept boards will show the options for color and finish. Following is a brief overview of the process of this phase. We will explore internal and external environmental conditions and consider material and fabrication methods that are suitable with minimal environmental impact. We expect that EcoCenter will provide research guidance, technical and object information. Workshop -meetings and virtual bi-weekly calls & provide monthly progress reports. We will host / facilitate regular on-line workshops and conference calls as means to work together to create the basis of the design and to explore various design options for the overall approach to the project. EcoCenter Team Responsibilities The following list identifies roles and input required from the client team: ► Provide feedback on content overview, intended messaging & script ideas ► Provide feedback on design concepts ► Manage object data / lists provided for design team ► join bi-weekly team meetings ► Client review and approval P& Gill 35 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 50 6/6/2023 Reich&fetch / Color -Ad 1.1 Virtual Creative Workshops / Bi-weekly meetings Task: Establish sequence of workshops, bi-weekly meetings, topics, agendas as framework for work of this phase. 1.2 Interpretive Plan Outline Task: Develop an interpretive outline defining key messaging, visitor experience, and thematic structure. 1.3 Design Concepts Task: Create visualizations, sketches, diagrams, graphic approaches, charts based on workshop outcomes. 1.4 Review of existing digital assets and visualizations Task: Catalog existing digital assets and visualizations. Verify suitability for intended use. 1.5 Prepare Design Document that outlines the overall approach Task: On -going refinement of design visualizations, sketches, diagrams, graphic approaches, charts, showing agreed design. 1.6 Presentation (virtual) Task: Host virtual presentation showing agreed design direction this phase (exhibits, graphics). 1.7 Prepare Budget Summary #1 Task: Update #2 budget report illustrating budget per category design (exhibits, install etc). 1.9 Review and update of schedule Task: Update project schedule report illustrating next phases and critical updates that may evolve. Suggestions / Special Concerns We would suggest preparing in advance an artifact/object/specimen list of priority or critical for inclusion in the exhibit. The initial schematic design phase does require some close collaboration so it's critical EcoCenter staff and stakeholder are available for workshops, meetings and review to avoid delays and certify unified acceptance. Ensuring full understanding of the building conditions, programming, and mechanical and electrical systems, in addition to "the CAD teams" site review, we would require access to the facility manager for a fulsome understanding of the building's limitations and needs for improvement in facilitation of the exhibition. Pao� 36 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 51 6/6/2023 PHASE 2: DETAILED FINAL DESIGN The goals & objectives for the Phase 2 activities are confirmed as follows: "The CAD Team" will develop the Exhibition design scheme based on the design scheme selected at the conclusion of Phase 1. The Design Scheme will show exhibit topics and topic zones, display techniques, visitor circulation flow. We will develop and define the design with EcoCenter regarding: ► Exhibit overall planning, media outlines, design sketches of key displays showing associated key images and graphics suggested; draft graphic panel layouts for select exhibit areas to be provided. ► We will complete the overall design layouts and design detailing for all exhibits to allow the project to move into the technical detailing and fabrication. In the Detailed Final Design phase 'The CAD Team" will work closely with the EcoCenter project team to evolve the Schematic Design established in the previous phase. The work of this phase is based on the design scope developed to date and is targeted to explore all of the exhibit design features of the project. The design documentation is a smooth evolution from the schematic vision. Through design development we will explore each part of the design (exhibits, graphics & media). The design details of this phase are an important part of the process since they must reflect the project budget as the basis for the technical detailing and the fabrication phase. Our team produces excellent design documents that represent and visualize critical aspects of the exhibit design. Our design documents explore the integrated aspects of the project: Exhibit Design, 3D models and sketches explore three-dimensional exhibit design and integration with the building; Graphic Design explores typography, illustrations, and infographics as these integrate with the exhibits; Display details show the integration with the exhibits & graphics. Media design (options, budget pending) will show media concepts. Material samples will illustrate the options for colorways and tactile material selections. Environmentally acceptable materials will be part of the material discussion based on available options and agreed upon preferred outcomes. Exploring the project design in these ways will help clearly visualize the complete project for the EcoCenter team and becomes the basis for the fabrication in the next phase. Following is a brief overview of the process of this phase. Virtual bi-weekly calls & provide monthly progress reports We will host / facilitate regular on-line workshops / conference calls as means to detail the design scheme / to develop the design and the design details. EcoCenter Team Responsibilities The following list identifies roles and input required from the client team: ► join progress meetings (TBC) ► Content / text development reviews and edits provided to design team ► Photo, scenographic and digital imagery approved ► Client reviews and approvals to proceed 37 Rrk P� i Reich&Patch SIGNS AND EXHIBITS City Council 29 — 52 6/6/2023 Reich&Petch / Color -Ad 2.1 Participate in team meetings Task: Host bi-weekly team meetings, virtual: Plan topics, agendas, prep materials, upload meeting notes, documents. 2.2 Develop Detailed Design, Graphics, Technical Specs Task: Design development & details for all aspects agreed design (exhibits, graphics, media, tech, finishes). 2.3 Prepare Detailed Design documentation (FINAL) Task: Prepare / deliver final design development package linking concepts, themes, messages and design. 2.4 Finalize all Text and Content (FINAL) Task: Prepare final complete script package for client approval and inclusion in final design documentation. All images are sourced and purchased for use in the final exhibit. Suggestions / Special Concerns Final text development and approval is critical to the timeliness of the project. We anticipate the EcoCenter's curatorial/visitor engagement team is required for the finalization and approval of all text prior to hand-off to graphics. Timely and collaborative discussions will be critical at this stage and requires staff resources. PHASE 3: FABRICATION AND PRODUCTION The goals & objectives for Phase 3 activities are confirmed as follows: "The CAD Team" will provide detailing, shop drawings, and fabrication services according to the agreed design developed with the EcoCenter team. Our design/fabrication team will move the project into fabrication as follows: Wewill provide complete fabrication of all displays and exhibitfeatures including exhibits, graphics, hands-on exhibits and media production (budget pending). We will provide graphic design production organized by various exhibit zones. We will provide graphic artwork for the script elements. We will provide material selections that consider environmental impact, durability and ease of maintenance and replaceability. We will provide operation and maintenance information and product sources information for replacements. In the Fabrication phase'The CAD Team" will evolve the design into the technical details and logistics for fabrication. We will continue to work closely with the EcoCenter project team to discuss and review project details and progress. Following is a brief overview of the process of this phase. All efforts will be made during fabrication to minimize material waste by suggesting alternative sizing of exhibit elements to maximize materials. Virtual bi-weekly calls & provide monthly progress reports We will host / facilitate regular on-line workshops and conference calls as means to review in -progress fabrication details including exhibits, graphics and media. PJ C 38 Reieh&Petch SIGNS AND EXHIBITS City Council 29 — 53 6/6/2023 EcoCenter Team Responsibilities The following list identifies roles and input required from the client team: i Participate in bi-weekly team UPDATE meetings l Review and approve fabrication submittals Review and approve graphic PDF proofs Review and approve AV submittals Color-Ad/EcoCenter Team 3.1 Virtual meetings to address details Task: Host periodic virtual meetings, address aspects of project detailing, coordination & production, for EcoCenter client update and critical reviews / input. 3.2 Prepare shop drawings, prototypes, and samples Task: Develop technical documents / drawings / samples to show the various production categories. 3.3 Graphic design layouts / proofing for Client sign -off Task: Develop, graphic pre -production documents drawings for EcoCenter review, signoff. 3.4 Material Samples Submitted for Approval Task: Develop, material samples submittals pre -production for EcoCenter review, signoff. 3.5 Graphic Print Samples for Approval Task: Develop, graphic samples pre -production for EcoCenter review, signoff. 3.6 Purchasing /securing materials and AV equipment Task: Proceed to material orders / AV hardware purchases as required to fabricate agreed design. 3.7 Production of all Exhibits and Graphics Task: Proceed into the production activities for the exhibit features and graphics. 3.8 Audio Visual Production as required Task: Proceed into the production activities for the Media exhibit items / software production. 3.9 Crate Fabrication Task: Build cases / crates as required to suit transport of the exhibits, graphics and media to EcoCenter site. 3.10 Final Viewing of All Components virtually Task: Host periodic virtual meetings, for EcoCenter client update, to witness shop reviews, exhibits in production. 3.11 Adjustments to Exhibits as Required Task: Fine-tuning of exhibits, graphics, media prior to shipping to the EcoCenter site. P Odbrr 39 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 54 6/6/2023 Suggestions / Special Concerns Any concerns for this phase would be attributed to availability if materials and equipment. We would minimize any impacts with advance consultation with suppliers and report any concerns prior to fabrication. Lighting equipment has been a fluctuating item in recent months and would need special attention to avoid specifying discontinued products. Additionally, any media interactives, need to be approved prior to production commencing to avoid any scope changes which may delay and increase budgets. PHASE 4: DEMOLITION AND DELIVERY The goals & objectives for Phase 4 activities are confirmed as follows: In this phase we proceed to move all exhibits to the site. We will mobilize and pack and transport the exhibits to the project site. Organize all exhibits for shipping. We will provide shipping to site with safe crating, packing and unpacking for all exhibit features. Prior to site delivery we will begin demolition of the site as prepared and coordinated with the "CAD team" and the EcoCenter team. Color -Ad 4.1 Site demolition and preparation Task: Building and exterior site locations are prepped for acceptance of exhibit installation. Remove and properly disposing of garbage. Site cleaned and ready for delivery. 4.2 Exhibit is crated and loaded for transport Task: Exhibits are crated and loaded for safe transport of the exhibits, graphics and media to the EcoCenter site. 4.3 Transport to Santiago Creek EcoCenter Task: Plan and facilitate safe transport / shipping of the exhibit features to the EcoCenter site. Suggestions / Special Concerns Prior to demolition the EcoCenter should be prepared to demount, pack and store any elements currently on display for either reuse in the exhibit or for long-term storage. Typical concerns will arise during demolition when unexpected conditions are revealed behind existing walls, floors, electrical and lighting systems etc. Advance analysis by "the CAD team" with the facility manager will minimize any impacts. �� CO I^ 40 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 55 6/6/2023 PHASE 5: INSTALLATION AND TESTING The goals & objectives for Phase 5 activities are confirmed as follows: In this phase we proceed with the receipt of shipping to the site; the unpacking of the shipping crates, and the processes of the installation of the exhibits, graphics and the media. For the installation phase the Color -Ad site team will unpack all aspects of the exhibit as fabricated and provide experienced, expert site team to install the exhibits smoothly. We will continue to work closely with the EcoCenter project team to discuss progress of the installation as it proceeds through structures, graphics installation and media installation. It is assumed that the EcoCenter client team has expert personnel who will be responsible for receipt of the exhibits, crate handling, and provide staging spaces and access to the building spaces for the purposes of exhibits installation. Following is a brief overview of the process of this phase. on -site review of the Installation & provide report We will facilitate on -site meeting to review the installation work. EcoCenter Team Responsibilities The following list identifies roles and input required from the client team: t Confirm receipt of exhibits / Staging areas ► Participate in site -meetings ► Participate in inspections and deficiencies Color -Ad 5.1 Unpack crates at site, install exhibits, graphics, AV hardware Task: Process receipt of the exhibits at the site, unload, uncrate, check condition, facilitate install at site. 5.2 Test all components Task: Upon installation verifythe correct operation of exhibits, tech connections, and media operations. 5.3 Walk through with Client Task: Facilitate a walkthrough / review of the installed exhibits with the EcoCenter project team designate. 5.4 Prepare punchlist Task: Prepare the project deficiency list following the walkthrough / review of the installed exhibits. Suggestions / Special Concerns During installation it will be critical ensure the site is accessible for installation team to work without delays and have access to key client point of contact. If the building and site is accessible to visitors advance planning and communication between installation crew lead and the EcoCenter is important to establish a safety plan to protect visitors, staff and exhibits. 41 P Reich&Patch SIGNS AND EXHIBITS City Council 29 — 56 6/6/2023 PHASE 6: HAND -OVER AND CLOSE-OUT The goals & objectives for Phase 6 activities are confirmed as follows: On -site or virtual review of the handover of the project manuals / materials / warranties We will facilitate meeting to review the installation work & project documents EcoCenter Team Responsibilities The following list identifies roles and input required from the client team: ► Attend training ► Sign off and acceptance of exhibits Color -Ad 6.1 Address remedial items Task: Provide remedial services to the agreed project deficiency items regarding the installed exhibits / media. 6.2 Assemble design / fabrication documentation Task: Gather and provide to EcoCenter all the project documents (design drawings, technical details, as -built drawings). 6.3 Exhibit installation completed / press previews Task: Review completed deficiency items with client (virtual walkthrough) confirm completed exhibit scope. 6.4 O/M binders and warranties Task: Gather and provide to EcoCenter all the project documents (warranties & manuals). 6.5 Staff training (one day) Task: Provide EcoCenter visitor services team training on operations of complete project regarding exhibits and media. 6.6 OPENING / suggested Task: Design team available (virtually) to provide input / assistance to EcoCenter team on exhibit opening. Suggestions / Special Concerns The schedule is a draft of the proposed plan and it's important that the EcoCenter communicate any specific dates for opening if they are to align with specific events or calendar dates. The schedule will constantly be reviewed from the start of the project with client feedback to ensure all key dates are communicated in advance. 42 PJCd Reich&Petch SIGNS AND EXHIBITS City Council 29 — 57 6/6/2023 Proposed Work Plan PROJECT SCHEDULE ®om®©mmoo Kick-off meeting, review sch erson) Prepare interpretive plan oudine Vift,aiC,eativeWorkshops/plann?Rg-& design options Preliminary interactive and lin-r—dia concepts Creative/C—cept Development Exhibits, Graphics, Media MI'me interpretive plan Refinements to Exhibit & Media Concepts ■■■�■■.e■■■■■.�■■■ oiiiiiiii iiMEM Review and update of schedule .■■■■■�.i..o■■■��.■ ■■■■■■■■�■■■©©©©©©© ■.......... �iwl..... '' .■■......■. fir.... .■.....■...iiiiiii .........■.■....fir Review and update the schedule ....■■■...■ ■■■..= .■■■■.■■■■. ■.■■■■ 0. 2Ou 43 P� Rek-h&P.tch SIGNSSIGNS AND:918ITS City Council 29 — 58 6/6/2023 Santiago Creek ko Ce,ntne Updated Feb 012023 ■■ ■■.■ ■■■■■.■■.■��■■ ■■I�ii iiil. ■. ■ ■ ■■ ■■■.��� ■.■■■■■■■.■■■■■■■..■Da�_�_■■■w.w■■■■■■■■■■MEMO �urchming/sewdnq matedels and AV equipment ■■■■■E■■■■■■■..OEM■■■Eiwiwwli■_■■..■■■■■■■.■ ■.■■■■■■■■■■ ■■■■■■■.■■■■iii_ii�l■■■■■.■■■■ EEO■■M ■■■■■■■■M■ ■ ■■■ ■�■■�■■� ■ ■■■_.■■■■OEM■ Phas. S. INSTALLATION AND rFsT[Nr ■■■■�■■■■■■■■■■■■■■■■■■�■■■�■■■■■■■■■ice■�� Phase & HAND -OVER AND CLOSE-OUT ■■■■■■■■■■■■■■■�■■■■■■■■■■■■■■■■■■■■■■■risii ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■r�i■� ■i■■ii■■■■■iii■■■ii■■i■■ii■■ii■■■■■i■■i■iii© ■ 113 0 0 - — 44 P R� R.i h&Patch SIGNS AND EXHIBITS City Council 29 — 59 6/6/2023 Proposed Work Plan CONCEPTUAL DELIVERABLES Smithsonian National Museum of American History: Entertainment Nation, W t7gton D.C. USA - Concept Sketch —� T Smithsonian National Museum of American History: Entertainment Nation, Washington D.C., USA - Early Concept Sketch Phi° Frail. Smithsonian Natio al M�'se�Inmof Am can History: Entertainment Nation,ton D.C.,, SA - Early C ept Sketch' IMI 45 pCObr vlj Reich&Patch SIGNS AND EXHIBITS City Council 29 — 60 6/6/2023 i . I Cape Fear Museum of History and Science, "History Cape Fear Museum of History of the 1898 Massacre" Exhibit, Wilmington, k, USA --A Science, Wilmington, NC, USA - P& y oc+Il " \.l+V 46 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 61 6/6/2023 l " - _ - L eY, --.eel s � ._. ►-a - -�- Arfy 4.1 i f 1� Youthl-ink Calgary Interpretive Centre: Exhibits, Calgary, B, A ,E . W O- >.114 EMOLKX UW.4 IKMDOUW - ��•--]l7 FR[XGX tDIlBI � �� ti�•:' IKIW DOIAM 9TMIET MIA FYI �,j It 'Cleveland Museum of Natural History: Exhfbits. Qevel , P] i 47 �� Oobrcd Reich&fetch SIGNS AND EXHIBITS City Council 29 — 62 6/6/2023 1A IVI, ';rk of Mammals, Was , r�j TKE NOLY QLRAN ART tEF"I": cl SCIENCE IN AM i TE—D� CONTEMPORARY Aga Khan Museum: The Moon Exhibit, TorontJON, CA f Delaware Museum oNature Science, Wilmington, DEUSA' ence, mngon, , I-- -M N Smithsonian National Museum of Natural History: Hall of Mammals, Washington D.C., USA 48 U R& 00brad PReich&Patch SIGNS AND EXHIBITS City Council 29-63 6/6/2023 Proposed Work Plan RENDERINGS AND MODELS Santiago Creek Eco Center — Concept Diagram — conceptual approach & layouts 1 2 1 0 1 . Intro — Santiago Eco Creek center 2. Understanding the Wonder of our watershed 3. Watershed Explora — discover plants & animals 4. Looking closely at nature — Augmented reality 5. Understanding human Impacts 6. Celebrating our cultural connections 7. Exploring the life on & below the surface 8. The Tree climber zone — get up into nature! 9 . Activity center — makers make changes 10. Projection zone — changing topics and shows 11. The Story zone 12. The collectors corner— Lending or Leaving City Council 29 — 64 6/6/2023 P�50 Rakh&Patth SIGNS AND EXHIBITS City Council 29 — 65 6/6/2023 P , w� wr If-1' Mkh&Pateh SIGNS AND EXHIBITS City Council 29 — 66 6/6/2023 Proposed Work Plan GREEN PRACTICES Environmental Sustainability is an increasingly important issue for cultural institutions of all kinds, whether they explicitly address this in their exhibitions and conversation with visitors or not. It is also influencing how we build projects so that as public institutions, visitor centers can reinforce their role as civic leaders and responsible corporate citizens. Sustainable choices are also excellent for very practical issues such as overall energy consumption and air quality. Some of our senior staff are LEED Accredited and when needed by the client, we can execute LEED certified exhibition projects. We are always exploring ways to reduce the carbon footprint of projects and bring this expertise to bear in all our work. Wherever possible we consider alternative sustainable products and systems to reduce energy consumption and protect and conserve the content and objects on display. This involves ensuring that the materials and systems used in exhibits are robust enough to not need constant retouching and repair, reducing the need to replace parts and keeping the material demands of the exhibit as low as possible after its manufacture. R&P is a member of the Canadian Green Building Council and subscribes to a number of sustainable design publications to keeps our staff apprised of new green technologies and design concepts. R&P is currently involved in many sustainable projects. By understanding the impact that exhibition design and fabrication has on the environment allows us to make informed decisions on about how best to reduce that impact. The use of hard -to -recycle materials, products that are toxic or require a lot of fossil fuel energy to produce may not be entirely avoidable, but how we use and include them can reduce waste and make for a greener exhibit. Additionally, we will design components for fabrication in a way that maximizes the use of sustainable materials and reduces waste. Another strategy to be considered is the use of mechanical fasteners to connect and attached exhibit components rather than glue, allowing for materials that can't be recycled to be broken down and reused for another purpose after exhibition refresh or rotation. Graphic panel substrates and production methods can be utilized to minimize environmental impacts. Consideration for non-pvc print media or cardboard panels with a honeycomb core made of 100% recycled material with edge protection can be used. Alternatively, if the budget allows, aluminum composite panels can be used as a substrate which is lightweight, reusable, and recyclable. All lighting will use LED fixtures reducing energy consumption as compared to fluorescent or incandescent bulbs. Extra attention will be put into maximizing efficient light fixtures whereby we can reduce the total amount of energy use. Moreover, where possible, light fixtures will be equipped with dimmers allowing the opportunity to reduce overall energy use, with lower light levels. The use of non- VOC paints and finishes will be utilized to reduce any off gassing of volatile organic compounds. For any millwork fabrication, MDF with no added formaldehyde would improve air quality for visitors and staff. MDF lite could reduce the overall weight load reducing fossil fuel consumption during shipping. Our goal is to explore and research all potential options including best practices. We will be happy to work with you to ensure we are meeting your environmental standards, whether that involves products sourced locally to reduce emissions or made of post -consumer products, designing for use of post -consumer materials, ensuring minimization of carbon emissions on transport, or made with mind to any other specific environmental requirements. The stewardship of our earth is a responsibility that Reich&fetch takes very seriously, and we always love to work with like-minded institutions to create exhibits that create impact for the visitor, not the planet. 52 PU 00brad Reich&Pesch SIGNS AND EXHIBITS City Council 29 — 67 6/6/2023 I F. R:_FE I,..=_NC_S aCITY OF SANTA ANA Color -Ad References ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. eCCffM ►U = .. . .. — .. customer Name: MLII ivaNi,ciw 1AV0001—I Address: PO Box 3000 Boulder, CO 80307 Contract Amount: $405,671.00 Contact Individual: AJ Lauer, Project Manager Phone Number: 303.497.1288 EMAIL: ajlauer@ucar.edu Year: 2022 Description of supplies, equipment, or services provided: Exhibit design, fabrication and installation REFERENCE Customer Name: NC Aquarium on Roanoke Island Contact Individual: Maylon White, Director Address: 3125 Poplarwood Ct, Suite 160 Phone Number: 252-475-2306 Raleigh, NC 27604 EMAIL: maylon.white@ncaquariums.com Contract Amount: $2,310,919.00 Year: 2016 Description of supplies, equipment, or services provided: Exhibit design, fabrication and installation REFERENCE Customer Name: National Park Service Address: 67 Mather Place, Harpers Ferry, WV Contract Amount: $1,534,021.00 Contact Individual: Caryn Lazzuri, Exhibit Planner Phone Number: 304-535-6727 EMAIL: Caryn_Lazzuri@nps.gov Year: 2019 Description of supplies, equipment, or services provided: Exhibit design, fabrication and installation THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP No. 22-111 Interpretive Exhibits at Santiago Creek Eco-Center 41 odbrild 53 Reich&PefCh SIGNS AND EXHIBITS City Council 29 — 68 6/6/2023 _ Reich&Petch Reference$ CITY OF SANTA ANA ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name: Calgary Zoo Contact Individual: Judy Lang / Katie Frost Address: 210 St George's Drive, NE Phone Number: Judy (403) 968-0688 / Katie (403) 232-9386 Contract Amount: $324,000 EMAIL: Jmlang@shaw.ca / KatieF@calgaryzoo.com Year: 2018 Description of supplies, equipment, or services provided: Exhibit Design, Graphic Design, Interpretive Signage Design, Design -Build REFERENCE Customer Nar Muskoka Discovery Centre Contact Individual: Ann Curlely Address: 275 Steamship Bay Road Gravenhurst, ON, CA P1P 1Z9 Contract Amount: $400,000 one Number: (705) 687-6667 EMAIL: acurley@realmuskoka.com Year: 2018 Description of supplies, equipment, or services provided: Exhibit Design, Graphic Design, Design -Build REFERENCE Delaware Museum of Customer Name: Nature and Science Contact Individual: Halsey Spruance Address: 4840 Kennett Pike Wilmincaton, DE, USA 19807 Contract Amount: $5,000,000 Phone Number: (302) 658-9111 ext 302 EMAIL: hspruance@delmnh.org Year: 2022 Description of supplies, equipment, or services provided: Exhibit Design, Master Planning THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. I RFP No. 22-111 /nterpretive Exhibits at Santiago Creek Eco-Center _41 54 PC✓0br -e Reich&Petch SIGNS AND EXHIBITS City Council 29 — 69 6/6/2023 I COST PROPOSAL Cost Proposal BUDGETARY BREAKDOWN Santiago Creek Eco Center Itemized pricing and budget allocations Direct Costs of Design Services Total fixed fees: Project Startup and Mobilization $18,625 Schematic Design $64,292 Design Development $91,584 Design Services Subtotals: $174,500 Exhibit Fabrication and Demolition Allowances Budget Allocations: Exhibit structures/thematic elements $262,000 Exhibit cases $30,000 Animal enclosures and life support $75,000 Exhibit graphics $40,000 AV production, hardware and integration $50,000 Shipping/delivery $25,000 Installation $108,000 Project management $86,000 Exhibit Fabrication Subtotal: $676,000 General Conditions Allowances Total fixed fees: Image acquisition allowance $7,500 Graphic samples $5,000 Finish samples $2,500 Misc. submittals $8,000 Field Survey $6,500 General Conditions Subtotal: $29,500 Total Price: $880,000 *Please Note: The CAD Team understands and expects the above allowances to move around as the design develops and through interactive discussion between your team and ours. We also understand that the project must come in within this Total Price. P:.J 00 55 Reich&Patch SIGNS AND EXHIBITS City Council 29 — 70 6/6/2023 Cost Proposal CONTROLLING COSTS When we participate in design -build contracts, it is our responsibility as the project manager to ensure that our team is designing the exhibits in such a way as to maximize the visitor experience while staying within the specified target production cost or "design -to" figure for the project. Before the project begins, we will clarify with the client what is included in the design -to figure. Depending on the project, the design -to budget may also include media development costs such as image acquisition, original artwork, or audiovisual and multimedia programs. To ensure that our team is staying within the given budget, we provide regular production cost estimates based on the detailed specifications submitted by our designer throughout the exhibit development process. As the planning and design work proceeds, our production cost estimates become increasingly more detailed to reflect the level of design progress. Our team will determine the estimates based on our professional experience with similar elements and by researching the cost of similar recent projects. We designate our exhibit production cost estimates as Class A, B, and C based on level of detail. Class B and C contain less detail and are more typically "allowances," while Class A is an accurate estimate based on detailed design specifications. We provide the Class C production cost estimate in the pre -design phase and it typically includes the total square feet of the exhibition space, overall exhibit cost and cost per square foot, and any early identified high -cost elements such as a large diorama or complex exhibit case. During the schematic I stage, we provide a Class B production cost allowance. This allowance consists of the estimated overall cost for each exhibit area identified in the exhibition plan. Once we get to the schematic 11, design development I, and design development II phases, we provide continuously updated Class B production cost estimates. The updated cost estimates include a short description of proposed exhibits and major exhibit elements within each exhibit area, the cost associated with each proposed exhibit and / or exhibit element, and allowances for contingency, shipping, and installation as separate line items. Once we reach the production documents phase, we will provide a comprehensive Class A production cost estimate. The Class A estimate includes exhibition fabrication costs organized according to exhibit scene, content group, and exhibit elements within each content group. The estimate shows itemized material, labor cost, and mark-up costs on each element. We also include media costs for all content purchased specifically for the exhibition and not already accounted for in the exhibit planning and design budget, all graphic production costs, all av and lighting equipment costs, and exhibit installation cost. The Class budgets submitted in each stage of the project indicate what adjustments we need to make in order to stay within the design -to budget. Continuously providing estimation feedback to our designer and the client throughout the project allows us to ensure that we can address issues before they become a burden on the budget and/or the schedule. 56 PA obb'f�1 Reich&Pofch SIGNS AND EXHIBITS City Council 29 — 71 6/6/2023 Cost Proposal EXAMPLES OF CONTROLLING COSTS NORMANDY AMERICAN CEMETERY Controlling Costs Through the Design Stages Color -Ad teamed with a design firm to provide overall exhibit planning and design, fabrication, transportation, and installation for the exhibit upgrades. Given that the site and exhibition is a focal point for remembrance, material quality was specified to the highest standards during the design stages. Our project manager and estimator worked with the design firm to provide steady feedback on material specifications, fabrication techniques, and cost effective implementation methods to provide a high quality and robust exhibition that could stand up to the high volume of use, while ensuring we were designing to the given budget. For example, our designer provided concept presentations at various levels of development for our review. Based on their concepts, we provided itemized budgets for each exhibit area and element. As the concepts became more refined, we began providing suggestions for material specifications and fabrication techniques that would achieve the design intent yet not exceed the budgets we provided. JIMMY CARTER NATIONAL HISTORIC SITE Achieving the Desired Design Intent Within the Budget The Jimmy Carter project was a true working collaboration between Color -Ad and the client to achieve outcomes that were either not conveyed in the bidding documents or not fully developed at the time of bid. For example, the bid documents portrayed a solid mass bas relief model of the windmill at Jimmy Carter's boyhood home but the client had intended it to be a wire frame reproduction. Since the budget for the exhibit piece was not sufficient to fabricate a wire frame windmill, our team devised a way to create the windmill as an electronic 3D wire frame model without exceeding the original budget for the bas relief windmill. Our 3D modeler created a digitally sculpted rendition of the windmill and we CNC-milled the objects out of a combination of suitable materials to provide the look desired by the client. ALBUQUERQUE MUSEUM Value Engineering Museum -Quality Case Color -Ad coordinated with the client and designers to provide high quality exhibits that remained within the existing budget. Our estimators, project managers, and fabrication specialists collaborated on the value engineering of 16 glass exhibit cases and 69 wall and base vitrines for a total savings of $90,000 from the original specifications. Our team took special considerations while value engineering the case package to preserve the intended function, durability requirements, and design intent. This included analyzingthe conservation requirements of each case, understanding the access requirements of each case, and studying the display requirements and desired artifact layouts for each case. 57 P& Sri Reich&Patch SIGNS AND EXHIBITS City Council 29 — 72 6/6/2023 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 30 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events AGENDA TITLE Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Remove the Annual Amounts and to Increase the Total Agreement not -to -Exceed Amount by $65,000 through March 31, 2025, for a New Total not -to -Exceed Amount of $215,000 (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to remove the annual amounts and to increase the total agreement not -to -exceed amount by $65,000, through March 31, 2025, for a new total not -to -exceed amount of $215,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 5, 2022, the City of Santa Ana awarded an agreement to California Barricade Rentals, Inc. for traffic control equipment and services at City events. The award was made through a competitive Request for Proposals process where California Barricade Rentals, Inc. was selected. At the time the agreement was awarded, funding for the 5K event had not been secured since the FY 2022-23 budget was approved in June 2022. The current agreement was able to cover the amount for the April 2023 5K/10K event, but an increase in the agreement is needed to accommodate events for the next fiscal year. As part of the amendment, the Police Department expects to engage California Barricade Rentals, Inc. for the City's Easter Day Cruiser Event and other future Police Department community events requiring these services. Of the $65,000 amendment, $40,000 will be allocated to Parks and Recreation, while $25,000 will be allocated to the Police Department. FISCAL IMPACT Funds are budgeted and available in the following accounts for the specified year. Additionally, since the annual amounts are removed from the agreement, expenditure amounts may differ from year to year, but will remain within the total agreement amount. City Council 30 — 1 6/6/2023 Agreement Amendment with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events June 6, 2023 Page 2 Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account Description Description FY 22-23 01114405- General Police Dept -Traffic $15,000 62300 Fund Contractual Services - Professional Funds will be budgeted and made available in the following accounts for the specified vear. Fiscal Year Accounting Unit -Account Fund Description Accounting Unit, Account Description Amount FY 23-24 01113230- General PRCSA-Recreation and $40,000 62300 Fund Community Services - Contractual Services Professional FY 23-24 01114405- General Police Dept -Traffic $25,000 62300 Fund Contractual Services - Professional EXHIBIT(S) 1. Amendment to Agreement Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Approved By: Kristine Ridge, City Manager City Council 30 — 2 6/6/2023 FIRST AMENDMENT TO AGREEMENT WITH CALIFORNIA BARRICADE RENTALS, INC.. TO PROVIDE TRAFFIC CONTROL EQUIPMENT AND SERIVCES TO THE CITY OF SANTA ANA THIS FIRST AMENDMENT to the above -referenced agreement is entered into on June 6, 2023, by and between California Barricade Rentals, Inc., a California corporation dba California Barricade ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following Request for Proposal ("RFP") No. 21-139, the parties entered into Agreement No. A-2022-049 ("Agreement") dated April 5, 2022, to retain a qualified contractor to provide traffic control equipment and services for the City's Parks, Recreation, and Community Services Agency. B. The Agreement is in full force and effect through March 31, 2025. C. The parties now wish to amend the Agreement to remove the annual compensation language in favor of a total Agreement amount and increase the compensation under the Agreement by $65,000 for additional events. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to read in its entirety: City neither warrants nor guarantees any minimum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C, attached hereto an incorporated by reference. The total compensation for services provided under RFP 21-139 shall not exceed Two Hundred, Fifteen Thousand Dollars and Zero Cents ($215,000). 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Jennifer L. Hall City Clerk Kristine Ridge City Manager [signatures continued on next page] Page 1 of 2 City Council 30 — 3 6/6/2023 APPROVED AS TO FORM SONIA R. CARVALHO, City Attorney By: Br n Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL Hawk Scott Executive Director Parks, Recreation and Community Services Agency CONTRACTOR Name: Joni Watson Title: Chief Administrator Page 2 of 2 City Council 30 — 4 6/6/2023 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 31 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Approve an Agreement with Community SeniorServ, Inc., dba Meals on Wheels Orange County for the Senior Meals Program AGENDA TITLE Approve an Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program for a Total Not -to -Exceed Amount of $100,000 (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Community SeniorServ, Inc., dba Meals On Wheels Orange County for the Senior Meals Program in the amount of $90,300 for base services (home -delivered meals and lunch cafe programs) and $9,700 for additional as -needed services, for a total not -to -exceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION Meals on Wheels Orange County (MOW) is responsible for offering home -delivered meals and senior lunch programs in the City of Santa Ana. MOW diligently prepares and delivers three nutritious meals per day directly to the homes of seniors who are homebound, frail, or socially isolated within the City. The meals are carefully planned by a registered dietician to ensure they meet 100 percent of the U.S. Nutritional Recommended Daily Allowance. The meal plan includes a balanced breakfast, a cold lunch, and a frozen dinner. In addition to providing nourishment, MOW's clients also benefit from regular contact with the delivery staff, as well as calls and/or visits from caseworkers who regularly assess their well-being. The senior lunch program helps alleviate poor nutrition among the elderly population, especially prevalent among those who live alone and/or on a limited income. This nutrition program is normally available at two sites in Santa Ana (Santa Ana Senior Center and Southwest Senior Center) and seeks to enhance the physical and mental well-being of the elderly population by: • Encouraging a sense of dignity • Providing stimulating activities and volunteer opportunities • Augmenting participants' financial resources by providing donation -based meals City Council 31 — 1 6/6/2023 Approve an Agreement with Community SeniorServ, Inc. dba Meals On Wheels Orange County for the Senior Meals Program June 6, 2023 Page 2 The agreement also provides $9,700 for as -needed meals/services during the term of the contract for special senior programs that may occur. As part of the FY 2023-24 budget process, $100,000 in General Fund monies was proposed to be included in the Parks, Recreation and Community Services Agency's budget to provide these programs to Santa Ana seniors. FISCAL IMPACT Funds will be budgeted and made available in the following account for the specified year: Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account Description Description FY 23-24 01113230-62300 General Fund PRCSA-Recreation & Comm. $100,000 Svc, Contractual Services -Professional EXHIBIT(S) 1. Agreement Submitted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager City Council 31 — 2 6/6/2023 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND COMMUNITY SENIORSERV, INC DBA MEALS ON WHEELS ORANGE COUNTY FOR THE SENIOR MEALS PROGRAM THIS AGREEMENT is made and entered into on this 6th day of June, 2023 by and between Community SeniorServ, Inc. a California nonprofit corporation doing business as Meals on Wheels Orange County ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain Contractor to participate in delivering meals to homebound senior residents and providing meals for senior residents at City senior centers. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall deliver a total of three nutritious meals, five days a week, to participants' homes along with case management services through the Home Delivered Meal Program ("HDM"). In addition, Contractor will deliver nutritional lunches to participants at the Southwest Senior Center and the Santa Ana Senior Center as part of the Lunch Cafe (Grab & Go) Program. All participants in the program will be enrolled through the City of Santa Ana Parks, Recreation and Community Services Agency. Programs shall operate as outlined in the attached Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000). This sum is comprised of (1) the base amount of $90,300 and (2) a contingency in the amount of $9,700 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper City Council 31 — 3 Q6/20 f?3 age of 10 invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2023 and terminate on June 30, 2024, unless terminated earlier in accordance with Section 15, below. The parties agree that certain specified sections of this Agreement will survive termination or expiration of the Agreement. 4. INDEPENDENT CONTRACTOR Contractor and its employees, agents and officers shall, during the entire term of this Agreement, be construed to be independent contractors and not employees of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. Contractor is not an agent, representative, or employee of the City and Contractor shall have no authority to act on behalf of the City. 5. INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. a. Minimum Scope and Limit of Insurance: (1) Commercial General Liability Insurance ("CGL"). Contractor shall procure and maintain Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability. ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. City Council 31 — 4 Q6/20 3 age Y of 10 (3) Worker's Compensation Insurance. In accordance with California State law, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. (4) Sexual Abuse or Molestation (SAM) Liability. If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $100,000 per occurrence or claim and with a limit no less than $1,000,000 per occurrence or claim for the organization. (5) Broader Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 1185 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). (2) Primary Coverage. For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (3) Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such City Council 31 — 5 Q6/20�3 age of 10 insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self -Insured Retentions. Self -insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. (7) Verification of Coverage. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (8) Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. (9) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 6. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and City Council 31 — 6 Q6/20�?3 age of 10 (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. This indemnification provision shall survive expiration or termination of this Agreement. 7. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. This records provision shall survive expiration or termination of this Agreement. 8. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. This confidentiality provision shall survive expiration or termination of this Agreement. City Council 31 — 7 Q6/20 3 age of 10 9. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. BACKGROUND CHECK Contractor shall not assign any employee, agent, subcontractor or volunteer to provide services pursuant to this Agreement, if that employee, agent, subcontractor or volunteer is required to register as a sex offender under California Penal Code Section 290 et seq, has a conviction for any crime of moral turpitude, has a conviction for a violent felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section I I92.7(c). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a), 205, 206, 207-209.5, 211, 212, 212.5, 213, 214, 215, 218-219, 220, 236.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1, 266, 266c, 266h, 266i, 266j, 267, 269, 272, 273a, 273ab, 273d, 285, 286, 288, 288a, 288.2, 288.3, 288.4, 288.5, 288.7, 289, 290, 311.1, 311.2, 311.3, 311.4, 311.10, 311.11, 314, 347(a), 368, 417(b), 45l(a),518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, 12022.53, 11418(b)(1) or (b)(2); Business and Professions Code Section 729. Failure to comply with this Section shall be grounds for immediate termination of this Agreement. 11. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With copy to: Executive Director Parks, Recreation and Community Services City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Community SeniorServ, Inc. dba Meals on Wheels Orange County Attn: Holly Hagler, President & CEO 1200 N. Knollwood Circle Anaheim, CA 92801 City Council 31 - 8 Q6/20�?3 age of 10 Fax (714) 220-1374 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, it may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services, which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 14. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 15. TERMINATION This Agreement may be terminated by the City upon fifteen (15) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to the effective date of termination. City Council 31 — 9 Q6/20, 3 age of 10 16. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. This jurisdiction provision will survive expiration or termination of this Agreement. 18. LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. COMPLIANCE WITH LAWS Contractor shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Contractor shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section. 20. SEVERABILITY In the event that one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the parties hereunder. City Council 31 — 10 6�6/20J3 age of 10 21. EXHIBITS All Exhibits referenced herein and/ or attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 22. AUTHORITY The person(s) executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement, the parties hereto are formally bound by the provisions of this Agreement. 23. COUNTERPARTS This Agreement may be executed by the parties hereto in separate counterparts, each of which when executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of a number of copies hereof each signed by less than all, but together signed by all of the parties hereto. 24. ELECTRONIC SIGNATURES This Agreement and counterparts of this Agreement may be executed and delivered by facsimile or other electronic means by any of the parties to this Agreement. The facsimile, email, or other electronically delivered signatures of the parties shall be deemed to constitute original signatures. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney CITY OF SANTA ANA Kristine Ridge City Manager CONTRACTOR By: randon Salvatierra Holly H Deputy City Attorney President & CEO [signatures continued on next page] City Council 31 —11 %20�3 age of 10 RECOMMENDED FOR APPROVAL Hawk Scott Executive Director Parks, Recreation and Community Services Agency City Council 31 — 12 Pa6/e IO of 10 g EXHIBIT A City Council 31 — 13 6/6/2023 Exhibit A City of Santa Ana Scope of Work Name of Organization Meals on Wheels Orange County Name of Funded Program Home Delivered and Lunch Cafe Programs Annual Accomplishment Goal I. Total number of unduplicated Participants (Santa Ana and Non -Santa Ana participants) anticipated to be served by the funded program, named above, during the contract period, from July 1, 2023 - June 30, 2024. 4250 Participants II. Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above, during the contract period, from July 1, 2023 - June 30, 2024. 400 Participants Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period? Please be concise in your response. Only the viewable space will print. For FY 23-24, Santa Ana discretionary funds not to exceed $100,000 ($90,300 for base services [Home Delivered Meals and Lunch Cafe Programs] and $9700 for additional as needed services) will be utilized to help fund the raw food costs of home delivered and Lunch Cafe meals to Santa Ana older adult participants from July 1, 2023 - June 30, 2024. Home Delivered Meal Program: Participants in the HDM Program will receive three nutritious meals, 5 days a week delivered to their home along with case management services. Paid and volunteer drivers will deliver meals. Eligibility and case management services will be provided by Meals on Wheels Orange County Case Managers. Participants will also have access to other services at no charge including in -home services, respite services, home safety equipment, and other resources. Lunch Cafe Program: Participants in this Program will be provided with nutritional lunches at two sites in Santa Ana - Southwest Senior Center and Santa Ana Senior Center. Additional As -Needed Services: During the course of the year, the City conducts programs/services that may require additional meals to be provided that are beyond the scope of the programs listed above. In such instances, the City will request a quote from Community SeniorSery (dba Meals on Wheels Orange County) for additional cost and use contingency funds included in the total agreement amount. City Council 31 — 14 6/6/2023 Exhibit A Schedule of Performance Estimate the number of ONLY unduplicated Santa Ana participants to be served by the funded program during the 12- month contract period per quarter. (Enter number of new Santa Ana Participants served each quarter. If they were served in quarter 1, do not count them again in quarter 2) Quarter 1: July 1- September 30 100 Participants Quarter 2: October 1- December 31 100 Participants Quarter 3: January 1- March 31 100 Participants Quarter 4: April 1 -June 30 100 Participants 400 Total unduplicated Santa Ana Participants to be served. Estimated Invoicing Quarter 1: July 1- September 30 Quarter 2: October 1- December 31 Quarter 3: January 1- March 31 Quarter 4: April 1 -June 30 $25,000 $25,000 $25,000 $25,000 $ 100,000.00 Total including contingency City Council 31 — 15 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 32 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: First Amendment for Infield Ball Diamond Maintenance AGENDA TITLE Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute the first amendment to the agreement with Major League Infields, Inc. to provide scheduled infield and warning track maintenance at city parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the remaining term until January 31, 2024, for a total agreement amount of $1,374,507, subject to non -substantive changes approved by the City Manager and the City Attorney. DISCUSSION As of July 1, 2022, park maintenance functions have transferred from the Parks, Recreation, and Community Services Agency (PRCSA) to the Public Works Agency (PWA). PWA's Parks, Fleet, and Facilities Division provides landscape maintenance services at city parks and facilities. On October 7, 2019, PRCSA released a Request for Proposal (RFP) for baseball and softball diamond infield maintenance services, and on January 21, 2020, Major League Infields, Inc. was awarded the contract for Districts 1, 3, and 4. They have provided continuous maintenance services at City parks. Their highly professional and prompt response has been instrumental in keeping softball and baseball diamonds preserved and functioning for sports leagues and park users. With the adoption of the City's FY 2022-23 budget, the City Council approved an additional $2.5 Million for park maintenance. Over the years, there has been a need for an increased level of maintenance services due to deferred maintenance. In an effort to maintain the fields' safety and playability, Major League Infields, Inc. has provided high - quality maintenance service to the City since its contract commencement in 2020. To fund the enhanced services, Staff recommends increasing the agreement amount by $80,000 (Exhibit 1). City Council 32 — 1 6/6/2023 Amendment for Infield Ball Diamond Maintenance June 6, 2023 Page 2 FISCAL IMPACT Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services. Fiscal Accounting Unit- Fund Accounting Unit, Account Amount Year Account # Description Description 2022-23 PWA-Park Maintenance (June) 01117651-62320 General Service Enhancement, $65,000 Fund Maintenance & Repair Buildings & Grounds 2023-24 PWA-Park Maintenance (July- 01117651-62320 General Service Enhancement, $15,000 January) Fund Maintenance & Repair Buildings & Grounds Total $80,000 EXHIBIT(S) 1. Amendment Agreement with Major League Infields, Inc. Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager City Council 32 — 2 6/6/2023 EXHIBIT 1 FIRST AMENDMENT TO AGREEMENT WITH MAJOR LEAGUE INFIELDS. INC. THIS FIRST AMENDMENT to the above -referenced agreement is entered into on June 6, 2023, by and between Major League Infields, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-004 ("Agreement") dated January 21, 2020, to retain a qualified consultant to provide infield ball diamond maintenance for City parks in districts 1-4. B. The Agreement is in full force and effect through January 31, 2024. C. The parties now wish to amend the Agreement to increase the compensation under the Agreement for deferred maintenance and unforeseen weather -related maintenance. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total amount to be expended under the remaining term of the Agreement by $80,000. This sum is comprised of (1) a base amount of $65,000 and (2) a contingency of $15,000 for services to be exercised at the City's sole discretion. The total not -to -exceed amount of the Agreement shall be $1,374,507. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO, City Attorney By: Bran Salvatierra David R. Johnson Deputy City Attorney President RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency Page 1 of 1 City Council 32 — 3 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 33 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services AGENDA TITLE Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services (Non -General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute a second amendment to the Agreement with Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager to execute a second amendment to the Agreement with United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 15, 2021, the City entered into agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. The primary purpose of these agreements is for spill response, hazardous waste disposal, and storm drain facility maintenance services. On October 5, 2021, the City entered into the first agreement amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. to provide COVID-19 City Council 33 — 1 6/6/2023 Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 6, 2023 Page 2 Sanitization Services. The term of the first agreement amendment expired on June 14, 2022 and these services are no longer being provided. During the severe storms that impacted the City this winter, excess trash, debris, and sediment was mobilized into the City's storm drain system and additional storm drain facility maintenance is required. A second agreement amendment is necessary to increase the expenditure capacity to facilitate these services. (Exhibits 1 and 2). FISCAL IMPACT Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration: Ocean Blue Environmental Services, Inc. Second A reement Amendment Fiscal Accounting Fund Accounting Unit, Year Unit — Description Account Description Amount Account No. Federal Clean Federal Clean Water 2022-23 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional Federal Clean Federal Clean Water 2023-24 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional SUBTOTAL $200,000 Optional Extension Period (June 15, 2024, through June 14, 2026) Fiscal Accounting Fund Accounting Unit, Year Unit — Description Account Description Amount Account No. Federal Clean Federal Clean Water 2024-25 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional Federal Clean Federal Clean Water 2025-26 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional SUBTOTAL $200,000 SECOND AGREEMENT AMENDMENT TOTAL $400,000 City Council 33 — 2 6/6/2023 Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 6, 2023 Page 3 United Storm Water, Inc. Second A reement Amendment Fiscal Accounting Fund Accounting Unit, Year Unit — Description Account Description Amount Account No. Federal Clean Federal Clean Water 2022-23 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional Federal Clean Federal Clean Water 2023-24 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional SUBTOTAL $200,000 Optional Extension Period (June 15, 2024, through June 14, 2026) Fiscal Accounting Fund Accounting Unit, Year Unit — Description Account Description Amount Account No. Federal Clean Federal Clean Water 2024-25 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional Federal Clean Federal Clean Water 2025-26 05717640- Water Protection Enterprise, $100,000 (July -June) 62300 Protection Contract Services - Enterprise Professional SUBTOTAL $200,000 SECOND AGREEMENT AMENDMENT TOTAL $400,000 EXHIBIT(S) 1. Second Amendment to Agreement with Ocean Blue Environmental Services, Inc. 2. Second Amendment to Agreement with United Stormwater, Inc. Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 33 — 3 6/6/2023 SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023, by and between Ocean Blue Environmental Services, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2021-097-01, dated June 15, 2021, by which Consultant agreed to provide spill response, hazardous waste disposal, and storm drain facility maintenance services ("Agreement"). The term of the Agreement is for three years with the option to extend for a one (1) two (2) year period. This Agreement remains in effect. B. The primary purpose of the Agreement is for spill response, hazardous waste disposal, and storm drain facility maintenance services. C. On October 5, 2021, the parties entered into First Amendment No. A-2021-198, by which the Agreement was amended to expand the scope of services and adjust the amount to be expended under the Agreement. The term of the First Amendment expired on June 14, 2022. D. The parties now wish to further adjust the amount to be expended under the Agreement. The Parties therefore agree: Section 2, Compensation, is amended to increase the annual amount from $350,000 to $450,000 for the remaining term of the Agreement, including the one (1) two (2) year extension option. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager [Signatures continued on the next page] City Council 33 — 4 6/6/2023 APPROVED AS TO FORM Sonia R. Carvalho City Attorney Jose Montoya Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, PE Executive Director Public Works Agency CONSULTANT Name: JUSTIN LEE Title: PRESIDENT City Council 33 — 5 6/6/2023 SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023, by and between United Storm Water, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2021-097-02, dated June 15, 2021, by which Consultant agreed to provide spill response, hazardous waste disposal, and storm drain facility maintenance services ("Agreement"). The term of the Agreement is for three years with the option to extend for a one (1) two (2) year period. This Agreement remains in effect. B. The primary purpose of the Agreement is for spill response, hazardous waste disposal, and storm drain facility maintenance services. C. On October 5, 2021, the parties entered into First Amendment No. A-2021-199, by which the Agreement was amended to expand the scope of services and adjust the amount to be expended under the Agreement. The term of the First Amendment expired on June 14, 2022. D. The parties now wish to further adjust the amount to be expended under the Agreement. The Parties therefore agree: Section 2, Compensation, is amended to increase the annual amount from $350,000 to $450,000 for the remaining term of the Agreement, including the one (1) two (2) year extension option. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge Clerk of the Council City Manager [Signatures continued on the next page] City Council 33 — 6 6/6/2023 APPROVED AS TO FORM Sonia R. Carvalho City Attorney Jose Montoya Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, PE Executive Director Public Works Agency CONSULTANT 84"+WAO�7 Na e: Title: City Council 33 — 7 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 34 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: On -Call Space Planning and Architect Consultant Services AGENDA TITLE Approve Second Amendments to Agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O'Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb for On -call Space Planning and Architectural Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually RECOMMENDED ACTION Authorize the City Manager to execute the second amendments to the agreements for on -call space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc., Black, O'Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase the shared agreement amount by $2,000,000, for a total agreement amount not to exceed $3,300,000 annually, subject to non -substantive changes as approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Fleet, Facilities and Park Services Division oversees various City facility improvements including, but not limited to, the reconfiguration of office spaces, modifications to existing floor plans, and the addition of workstations. As such, on -call space planning and architectural services are needed to complete this type of work. Additionally, construction management, mechanical and electrical engineering, move -management, and Americans with Disabilities Act survey services are sometimes needed, and are also included in the scope of work for these on -call consultant agreements. On March 30, 2020, the Public Works Agency issued Request for Proposals (RFP) 20- 040 for consultants to provide on -call space planning and architectural services. The RFP was advertised on the City's online bid management and publication system, with bids due on April 20, 2020. Fifty-eight vendors downloaded the project documents. Twenty-five proposals were received and evaluated by a selection committee based on criteria as outlined in the RFP. In accordance with the RFP, staff recommended City Council 34 — 1 6/6/2023 Amend Agreement for On -call Space Planning and Architect Consultant Services June 6, 2023 Page 2 approving agreements with the top ten firms to establish a list of on -call space planning and architectural services. Each proposal demonstrated a high technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP. On November 17, 2020, the City Council authorized the City Manager to execute agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O'Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb to provide on -call space planning and architectural services. In addition, on September 7, 2021, the City Council approved the first amendment to the agreements with these consultants. Due to several tenant improvement projects, the amount originally allocated for these agreements was depleted sooner than expected. Staff recommends approval of the amendments to allow City staff to continue to utilize the services provided by the firms (Exhibits 1-10). Staff anticipates additional projects that will require space planning and architectural services provided by the contracted firms. FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these on -call services, Public Works staff must receive Finance & Management Services Agency approval of funding and accounts to ensure that funds are available under the authorization and new aggregate limit of $3,300,000 annually for these agreements. Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued to a firm. EXHIBIT(S) 1. Second Amendment with IDS Group 2. Second Amendment with Westgroup Designs, Inc. 3. Second Amendment with Gensler 4. Second Amendment with Corgan, Inc. 5. Second Amendment with SVA Architects, Inc. 6. Second Amendment with Black, O' Dowd and Associates dba BOA Architecture 7. Second Amendment with Gruen Associates 8. Second Amendment with Gillis and Panichapan Architects, Inc. 9. Second Amendment with CAP Architecture, Inc. 10. Second Amendment with Ware Malcomb Submitted By: Nabil Saba P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 34 — 2 6/6/2023 EXHIBIT 1 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between IDS Group ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 3 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: onathan T. Martin Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Title: Page 2 of 2 City Council 34 — 4 6/6/2023 EXHIBIT 2 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Westgroup Designs, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 5 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By. Jonathan T. Marti ez Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT b Name: 13AriSima Hassani Title: CEO + Managing Prin 'pal Page 2 of 2 City Council 34 — 6 6/6/2023 EXHIBIT 3 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Gensler ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 7 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: onathan T. Martine Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Anne Bretana Title: Principal, Co -Managing Director Page 2 of 2 City Council 34 — 8 6/6/2023 EXHIBIT 4 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Corgan, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 9 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: athan T. Martin Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Title: Page 2 of 2 City Council 34 — 10 6/6/2023 EXHIBIT 5 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between SVA Architects, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 —11 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Jonathan T. Marti z Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Robert M. Simons, AIA Title: President and Partner Page 2 of 2 City Council 34 — 12 6/6/2023 EXHIBIT 6 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Black, O'Dowd and Associates dba BOA Architecture ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 13 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: onathan T. Marti Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Edward Lok N Title: President Page 2 of 2 City Council 34 — 14 6/6/2023 EXHIBIT 7 SECOND AMENDMENT TO AGREEMENT FOR ON -(CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Gruen Associates ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 15 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By !;; -''Jonathan T. Martin z Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: V/U tw-A • T—� N oM (Mr), I NC• Title: Mp*WL06 .h pvw"-" C11 E►J hum-af Page 2 of 2 City Council 34 — 16 6/6/2023 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Gillis and Panichapan Architects, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 17 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: athan T. Martine Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Title: Page 2 of 2 !Digitally signed by Jack Panichapan, AIA 'DN: C=Us, E=jack@gparchitects.org, 0="Gillis + Panichapan Architects, Inc.", CN="Jack Panichapan, AIA" Date, 2023.05.16 11:32:58-07'00' City Council 34 — 18 6/6/2023 EXHIBIT 9 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between CAP Architecture, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 19 6/6/2023 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney B Jonathan T. Marti ez Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: Title: Page 2 of 2 City Council 34 — 20 6/6/2023 DocuSign Envelope ID: 1E27BAF1-CEDD-4385-8EB5-1F3B3B3E6490 SECOND AMENDMENT TO AGREEMENT FOR ON -CALL SPACE PLANNING AND ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023 by and between Ware Malcomb ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2020-230-03, dated November 17, 2020, by which Consultant agreed to provide on -call space planning and architectural consulting services for the City's Public Works Agency ("Agreement"). B. There were ten separate Consultants awarded agreements for on -call space planning and architectural consulting services and compensation for any services used pursuant to these agreements comes from a shared pool of funds authorized to pay for such services. C. The parties amended the Agreement on September 7, 2021 to add additional funds to the pool of funds available for the on -call services. D. Due to the continuing and increased need for on -call services which would otherwise exceed the current "not to exceed" amount under the Agreement, the parties now wish to amend the Agreement to add additional funds to the pool of funds available for the on -call services. The Parties therefore agree: 1. Section 2, Compensation, subsection a, is amended to increase the compensation from one million, three hundred thousand dollars and zero cents ($1,300,000) to three million, three hundred thousand dollars and zero cents ($3,300,000) for the remaining term of the Agreement including any optional extensions. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. [Signatures contained on the following page] Page 1 of 2 City Council 34 — 21 6/6/2023 DocuSign Envelope ID: 1E27BAF1-CEDD-4385-8EB5-1F3B3B3E6490 ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: onathan T. Martin z Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT u Signed by: Fiiv�, S�eaan.t, Name: o 'in'Mane Title: CFO / EVP Page 2 of 2 City Council 34 — 22 6/6/2023 Library www.santa-ana.org/library Item # 35 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Construction Management and Inspection Services for Santa Ana Public Library Capital Projects AGENDA TITLE Approve Agreement with Griffin Structures to Provide Construction Management and Inspection Services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park Project, and Delhi Center Library Branch, in an Amount not to Exceed $2,896,950 for a Term expiring December 31, 2025 (Project Number 22-1380, 22-1802, 22-1381, and 22-1382) (Non -General Fund) (Revive Santa Ana Program) RECOMMENDED ACTION Authorize the City Manager to execute a professional services agreement with Griffin Structures to provide construction management and inspection services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park, and Delhi Center Library Branch, in the amount of $2,759,000, with a five - percent contingency, for a total amount not to exceed of $2,896,950, for a term beginning June 6, 2023 and expiring December 31, 2025, with the option for two 1-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On January 25, 2023, the Public Works Agency and Library released Request for Proposals (RFP) 22-173A, by which it sought a qualified firm to provide construction management and inspections for four Santa Ana Public Library tenant improvement projects currently in design: Main Library Transformation, Newhope Library Renovation, Outdoor Library at Jerome Park, and Delhi Center Library Branch (Exhibit 1). The scope of work includes the following: performing independent review of plans, specifications, and estimates; pre -construction tasks; managing construction and ensuring that the work is completed in accordance with the contract documents, project closeout, and warranty phases; inspection services; contract administration; and constructability review for the Main Library Transformation and Newhope Library Renovation projects. City Council 35 — 1 6/6/2023 Construction Management and Inspection Services for Four Santa Ana Public Library Capital Projects June 6, 2023 Page 2 The RFP was advertised on the City's online procurement management and publication system, with proposals due on February 22, 2023. Five proposals were received and evaluated by a selection committee. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings: Firm Rank Griffin Structures 1 Triangle DeCon Services, Inc. 2 Anser Advisory Management 3 Safework, Inc. 4 Wildan Engineering 5 In accordance with the RFP, staff recommends awarding an agreement to Griffin Structures (Exhibit 2). Their proposal demonstrated a high degree of technical competence and experience performing comparable services on projects of similar sizes. The firm was able to demonstrate a clear understanding of project phasing and Library priorities. They also have a proven track record of executing projects on time or ahead of schedule. Completing Library projects on schedule is of critical importance to ensure Santa Ana residents maintain access to Library services when the Main Library closes for construction in May 2024. Quality library services are a key indicator of a community's overall health and wellness. Access to educational resources and services in a safe and welcoming setting helps residents achieve their academic and professional goals, while also encouraging civic engagement within the community. Utilizing a quality inspection and construction management firm helps ensure these projects are finished according to schedule for the entire community to access. Once complete, residents will enjoy an enhanced and expanded network of library locations and services along with an improved quality of life throughout Santa Ana. FISCAL IMPACT The current fiscal year funding is available in the FY 2022-23 budget and any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2023-24. City Council 35 — 2 6/6/2023 Construction Management and Inspection Services for Four Santa Ana Public Library Capital Projects June 6, 2023 Page 3 Fiscal Year Accounting Unit- Fund Description Accounting Unit, Account Amount Account # Description 2022-2023 18111013-66200 ARPA ARPA —Library; Buildings $7,500 & Building Improvements CANNABIS Library Youth Services; 2022-2023 01211020-66200 PUBLIC BENEFIT Buildings & Building $48,160 FUND Improvements PUBLIC LIBRARY Building Forward Library 2022-2023 15211154-66200 GRANT FUND Grant — Buildings & $17,570 Building Improvements 2023-2024 18111013-66200 ARPA ARPA — Library; Buildings $485,570 & Building Improvements CANNABIS Library Youth Services; 2023-2024 01211020-66200 PUBLIC BENEFIT Buildings & Building $317,240 FUND Improvements PUBLIC LIBRARY Building Forward Library 2023-2024 15211154-66200 GRANT FUND Grant — Buildings & $236,940 Building Improvements 2024-2025 18111013-66200 ARPA ARPA — Library; Buildings & $962,655 Building Improvements PUBLIC LIBRARY Building Forward Library 2024-2025 15211154-66200 GRANT FUND Grant — Buildings & $519,655 Building Improvements 2025-2026 18111013-66200 ARPA ARPA — Library; Buildings $175,397 & Building Improvements PUBLIC LIBRARY Building Forward Library 2025-2026 15211154-66200 GRANT FUND Grant — Buildings & $126,263 Building Improvements TOTAL $2,896,950 EXHIBIT(S) 1. Location Map 2. Agreement with Griffin Structures Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Kristine Ridge, City Manager City Council 35 — 3 6/6/2023 - PROJECT LOCATION SANTA ANA PWA PUBLIC WORKS AGENCY EXHIBIT 1 EXHIBIT 1 City Council 35-4 6/6/2023 AGREEMENT TO PROVIDE CONSTRUCTION MANAGEMENT, CONSTRUCTABILITY REVIEW, AND INSPECTION SERVICES FOR SANTA ANA PUBLIC LIBRARY CAPITAL PROJECTS (ARPA FUNDED PROJECT) PARTIES AND DATE. This Agreement is made and entered into this 6th day of June, 2023, by and between the City of Santa Ana ("City") and Griffin Structures ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Request for Proposal. On January 25, 2023, the City issued Request for Proposal No. 22-173A, by which it sought a Consultant having special skill and knowledge in construction management, constructability review, and inspection services to oversee four (4) Santa Ana Public Library capital projects. 2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing construction management, constructability review, and inspection services to public clients, and is licensed in the State of California. 2.3 Project. City desires to engage Consultant to render such professional services for the Santa Ana Public Library Capital Projects Constructability Review, Construction Management, and Inspection Services ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from the date first written above to December 31, 2025 unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two (2) additional one-year terms. Consultant shall complete the Services within the term of this -1- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 5 6/6/2023 Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Compensation. 3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed $2,896,950 during the term of this agreement, including an extension periods exercised under Section 3. The sum is comprised of (1) the base amount of $2,759,000, and (2) a 5% contingency in the amount of $137,950 for additional services at the City's sole discretion. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3 Responsibilities of Consultant. 3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. -2- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 6 6/6/2023 3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement as set forth in Consultant's Proposal (Exhibit "B"). Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. 3.3.5 City's Representative. The City hereby designates Sean Thomas, Senior Civil Engineer, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.3.6 Consultant's Representative. Consultant hereby designates John Hughes, Principal -In -Charge, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant represents that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant -3- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 7 6/6/2023 shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.3.9 Period of Performance. 3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits "A", "B", and "C" attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non -performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. 3.3.9.3 Should a Force Majeure Event occur, the non -performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.3.10 Laws and Regulations; Employee/Labor Certification. 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations -4- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 8 6/6/2023 of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. 3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City's ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant's failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. -5- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 9 6/6/2023 3.3.11 Insurance. 3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $2,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross -liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Code 1), or if Consultant has no owned autos Code 8 (hired) and Code 9 (non - owned), covering bodily injury and property damage for all activities with limits of not less than $1,000,000 per occurrence for bodily injury and property damage. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Insurance appropriate to the Contractor's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims - made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. (E) Umbrella Insurance: In compliance with the terms of the City's funding agreement, Consultant shall maintain an umbrella policy providing excess limits over the primary policies described herein, in an amount not less than $10,000,000, and shall contain a clause stating that it takes effect (drops down) in the event the primary limits are -6- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 10 6/6/2023 impaired or exhausted. 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, and employees shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions): 1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of the insured and include a provision establishing the insurer's duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, and employees. 3.3.11.4 Primary and Non -Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, and employees shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, and employees or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. -7- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 —11 6/6/2023 3.3.11.6 Deductibles and Self -Insured Retentions. Any deductible or self - insured retention must be approved in writing by the City and shall protect the City, its officials, officers, and employees in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention. 3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.3.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. -8- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 12 6/6/2023 (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant's insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, and employees as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, and employees, as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant's compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.3.11.13 Claims Made Policies. If any of the required policies provide coverage on a claims -made basis: (A) The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (C) If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, -9- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 13 6/6/2023 Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. 3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall -10- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 14 6/6/2023 not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6 Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, and employees harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent caused by negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, and employees. 3.7 General Provisions. 3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.7.2 Independent Contractors and Subcontracting. 3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant ("Subcontractor(s)") unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant's behalf are Consultant's employees, and that Consultant complies with all applicable laws, rules and regulations governing its -11- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 15 6/6/2023 employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor's use of further independent contractors, subcontractors or subconsultants without the City's prior written consent. 3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: Griffin Structures 1 Technology Drive Building 1 Suite 829 Irvine, CA 92618 ATTN: Jon Hughes City: City of Santa Ana 20 Civic Center Plaza (M-21) Santa Ana, CA 92702 ATTN: Sean Thomas Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.7.4 Ownership of Materials and Confidentiality. 3.7.4.1 Documents & Data: Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of -12- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 16 6/6/2023 the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, and employees free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. -13- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 17 6/6/2023 3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a court of competent jurisdiction requires that City release such information. 3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.7.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seg. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.7.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.7.9 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.7.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.7.11 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall -14- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 18 6/6/2023 contain a provision making them subject to all provisions stipulated in this Agreement. 3.7.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.7.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.7.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.7.15 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.7.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.7.18 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.7.19 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. -15- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 19 6/6/2023 3.7.20 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. 3.8 Federal Provisions. Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds ("CSLFRF") program, will be used to fund all or a portion of this Agreement. As applicable, Consultant shall comply with all federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference: 3.8.1 Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the "Act'); 3.8.2 U.S. Department of the Treasury ("Treasury") Final Rule for the Act; 3.8.3 Treasury Compliance and Reporting Guidance for the Act; 3.8.4 2 C.F.R. Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; 3.8.5 Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and 3.8.6 Federal contract provisions attached hereto as Exhibit "A-V and incorporated herein by reference. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in this Agreement. With respect to any conflict between such federal requirements and the terms of this Agreement and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. [SIGNATURES ON NEXT PAGE] -16- PROFESSIONAL SERVICES AGREEMENT 55394.00000\40418052.1 City Council 35 — 20 6/6/2023 SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SANTA ANA AND GRIFFIN STRUCTURES IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. ATTEST: Jennifer L Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: 'Br—d-on Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Brian Sternberg, Extoutive Director Library Services Agency 5 5 3 94.00000\404 l 8052.1 CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT: Jon Hughes President -17- PROFESSIONAL. SERVICES AGREEMENT City Council 35 — 21 6/6/2023 BB&K (2021) EXHIBIT "A" SCOPE OF SERVICES Exhibit "A"-1 PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 22 6/6/2023 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SANTA ANA LIBRARY CAPITAL PROJECTS CONSTRUCTABILITY REVIEW, CONSTRUCTION MANAGEMENT, AND INSPECTION SERVICES RFP NO.22-173A I. INTRODUCTION The City of Santa Ana is soliciting proposals from professional consultants to provide construction management services for four (4) Santa Ana Public Library tenant improvement projects that are currently in design. The projects include the Main Library Renovation Project, Newhope Library Renovation Project, Delhi Center Library Branch, and the Outdoor Library at Jerome Park Project. All projects are being delivered via a design -bid -build delivery method. Estimated construction budgets for each project range from $2.2 million to $25.3 million. For the Main Library project, the consultant shall provide at least three individuals to act as Construction Manager (CM), Inspector, and Contract Administrator (CA), and serve as an extension of City staff to assist in the overall delivery of these projects. The consultant shall provide a Construction Manager and Inspector for the other three Library projects. Required services shall vary by project as outlined below, with total services to include performing independent review of plans, specifications, and estimate, pre -construction tasks, managing construction and ensuring that the work is completed in accordance with the contract documents, and project closeout and warranty phase. The consultant shall also perform a constructability review and peer estimate of the Main Library Renovation Project. The consultant team will report directly to the City's designated Construction Manager, or authorized representative, for each of the projects listed below. City staff may assist in managing construction and will oversee the work of the Construction Manager, Inspector, and Contract Administrator. A summary of projects is listed below: Project Description Anticipated Construction Construction Delivery Method Budget ($ Start Date Main Library Renovation of existing 39,790-sq-ft Main Design -Bid -Build $25.3 M May 2024 Renovation Library, including historical restoration, new parking lot, and children's learning area Newhope Library Modernization of 10,600-sq-ft branch, Design -Bid -Build $4.4 M August 2023 Renovation including new storefront and Media Lab Delhi Center Create new 2,500-sq-ft branch in existing Design -Bid -Build $2.2 M August 2023 Library Branch community center, including new exterior patio Outdoor Library at New outdoor library at existing park, including Design -Bid -Build $3.1 M March 2024 Jerome Park installation of large book kiosk and multigenerational play/activity play/activityareas Timing and phasing of the Library projects is of critical importance to ensure Santa Ana residents maintain access to Library services when the flagship Main Library branch closes for construction in May 2024. The selected consultant will be tasked to provide, maintain, and monitor a total project schedule for all four projects to ensure that construction of the Newhope Library Renovation and Delhi Center Library Branch projects is complete prior to closing of the Main Library. Professional services must comply with American Rescue Plan Act (ARPA) and Community Development Block Grant funding (CDBG) funding requirements. City of Santa Ana RFP 22-173A City Council age - 5 — 23 6/6/2023 II. PROEXT DESCRIPTIONS Main Library Renovation The City of Santa Ana is developing the Main Branch of the Santa Ana Library located on the southwest corner of Civic Center Drive and Ross Street. The exterior for the building has remained relatively the same since it was established in 1960; however, the interior of the building received an extensive renovation in 1990. The City will restore some of the character lost in the previous renovation while also performing an update that better meets the evolving needs of the community and makes the library central to early childhood learning. The Main Library building consists of 39,790 square feet and has two floors and a below grade basement. The focal point of the project will be the Children's Library/Early Learning Center with key upgrades and expansion to the area and services that will be provided to the community. Design will include "Play-brary" types of designs with interactive walls, etc. Additional improvements will include but are not limited to exterior marble panels, lighting fixtures, landscape, site furnishings, entrance walkways, parking area, and flooring. In order for the Library to accommodate community needs, new book drop locations, bookmobile area, and shared public spaces will be developed. The Santa Ana Main Library is an integral partner with the community, providing educational resources to connect and enrich a community of over 335,000 residents. This renovation should further these goals in the most cost effective and environmentally friendly manner possible. A generalized description of areas that may be addressed with City/community/potential consultant input are as follows. Currently, the original as-builts of the library from the 1950s does not exist. The City has sought to obtain 3D scans to generate plans for the existing building, but are not yet available for this RFP. See Attachment 4 for any available as-builts and general layout of work areas, for Schematic Design Plans, and for the Children's Thematic concept designs. Note: Minor changes to plans and the preparation of the specifications may occur during the RFP process without notice to the prospective proposer, however, selected consultant will have access to the latest documents once the RFP has been awarded. 1. Exterior a. Marble siding i. Clean all marble exterior surfaces ii. Repoint joints between marble panels iii. Replace/repair cracked marble panels 1. Explore replacing existing stone on 1990 addition with new Italian Marble to match original structure b. Provide architecturally appropriate exterior lighting fixtures on building and in landscaping c. Flashing cap needed on parapet cornice d. Upgrade to new LED Security and Pathway Lighting e. Replace all landscaping around building (turf to remain) i. Low planting — no hiding areas 1. Planting materials to deter camping and/or sleeping 2. Ground surface to be DG or similar ii. Remove trees adjacent to building face that present potential structural or other issues to the building City of Santa Ana RFP 22-173A City Council age - 5 — 24 6/6/2023 iii. Drought Tolerant with low voltage spot lighting f. North Entrance i. New doors to match original design (or propose new architecturally appropriate design) ii. Clean up entrance building lettering & stone iii. Replace walkway connecting north entrance to sidewalk on Civic Center Dr. iv. Restore dedication plaque on north entrance sidewalk. g. East Entrance i. Make secondary public entrance at current staff access to fenced patio ii. Create parking area along east or south side of building for library exclusively iii. Keep as many trees as feasible iv. Create a drive-thru window considering circulation on/off of Ross St. 1. If feasible, ensure it does not detract from historic nature of the building h. South Entrance i. Return to a bookmobile area with garage/carport and the back of house loading area ii. Patio area just east of south entrance 1. Remove panels/walls that block the patio adjacent to entrance that create a hiding space in this area 2. Activate this area iii. Remove book drop — replace with new book drops at north and east entrances iv. Blend proposed landscaping with new landscaping to south i. Children's Library — single story addition on the west side of the Main Library building i. Provide vines or other low maintenance plant material on east side of building to prevent graffiti ii. Patio renovation completed under separate contract j. Provide comprehensive exterior security cameras and necessary low voltage cabling k. Coordinate with IT to provide no low voltage cat 6 cabling/trays throughout the building along with new access points 1. A new roof was recently completed 2. Interior a. General building i. Consider elevator relocation with modern elevator ii. Review/consider replacing all building systems iii. Include technology in all meeting rooms iv. Replace all flooring throughout v. Upgrade all restrooms. May need to adjust access or location of restrooms to accommodate new layout that is more in line with original plans. They were modified and relocated in 1990. vi. Shelving needs assessment/shelving program — Replace all book stacks vii. New lighting plan to ensure new improvements do not create shadows and dark areas viii. Replace all furniture in public and private spaces ix. Ceiling system was recently upgraded. Modifications may be required depending on results of shelving analysis. x. Replace Exterior windows in Main Library building and Children's Library addition xi. ADA compliance/Accessible path of travel b. Main Floor i. Refinish wood/metal elements ii. South side back of house City of Santa Ana RFP 22-173A City Council age - 5 — 25 6/6/2023 1. Combine information and circulation desks a. To match the original design and historic nature of the building, move circulation to the north entrance b. Two large half circle desks flanking each side of the door in front of the windows c. Staff Area where south entrance is currently - Bookmobile and circulation work/ loading area iii. Reimagining of Children's Library 1. Focus on early childhood learning 2. Flexible/programmable space 3. Tutoring/interactive 4. Can be expanded into main library area as needed 5. Feature interactive experiences: a. Wall interactives, b. Climbing areas c. Other children's museum style spaces iv. East entrance 1. Widen hallway 2. Create teen space along the east side of building v. Reactivate the fireplace area 1. Non-functional fireplace (not wood or gas burning) Second Floor i. Refinish wood/metal elements ii. Create additional public spaces 1. Remove majority of admin space on second floor a. 4 admin staff will remain b. Relocate the Santa Ana History Room and create a small gallery 2. Small meeting room as space permits 3. Create Bookstore: a. Explore enclosing the hallway behind the second floor shelving and other rooms staff rooms along the south side of the building to create a new bookstore iii. Meeting rooms/tech lab — add glass toward main library iv. Dumbwaiter — ideas to reactivate or other use v. Relocate majority of staff to the basement d. Basement i. Staff spaces to replace teen center and storage areas ii. Possible drop ceiling iii. 26 full-time staff (cubicles) iv. 72 part-time staff (share 10 — 15 spaces) Building Mechanicals and Critical Maintenance i. Bring stairwells and emergency exits up to code if required. Explore opportunities for LEED certification and/or green building materials. ii. Include potentially life-saving improvements or replacement of original fire detection and sprinkler systems, plumbing, seismic retrofit, antiquated HVAC system, and all electrical and plumbing systems from the late 1950's. The City's total construction budget for the proposed library is approximately $25.3 million. The project is being funded through American Rescue Plan Act (ARPA), California State Library Building Forward Library Infrastructure Grant, and Community Development Block Grant funding. The project is currently in design development, with construction anticipated to begin May 2025. City of Santa Ana RFP 22-173A City Council age - 5 — 26 6/6/2023 Newhope Library Renovation The City of Santa Ana is renovating its Newhope Library, located at the northwest corner of 1' Street and Newhope Street. The 10,600-sq-ft Library remains in generally the same condition as when it was originally built in 1976, which the exception of new furniture, paint upgrades, landscaping, and parking lot improvements. The renovation will include modernizing the overall Library branch, reinventing the storefront of the building, remodeling the front checkout desk/staff area, remodeling kitchen/break area, creating a new Media Lab space, and replacing existing HVAC systems. See Attachment 4 for available as-builts and the Schematic Design Plans. Note: Minor changes to plans and the preparation of the specifications may occur during the RFP process without notice to the prospective proposer, however, selected firm will have access to the latest documents once the RFP has been awarded. General project scope is as follows: 1. Exterior a. Make both storefront access points ADA compliant b. Enclose (Newhope Street) storefront building overhang and turn it into an attractive, ADA-compliant entry/lobby area to prevent loitering/vandalism during overnight hours c. Replace all building windows and remove existing exterior screens (CDBG Funding) d. Replace roof (CDBG Funding) e. Remove original (deteriorating) exterior wood building facade and replace with stone or other modern looking materials f. Sand blast building exterior and add anti -graffiti clear coat g. Replace west side entrance/exit glass doors and surrounding windows h. Replace south side existing exterior doors and install new hardware i. Replace outdoor lighting at parking and patio area j. Remove existing patio trellis at rear of building and replace with non -climbable shade structure(s) 2. Interior a. Replace/remodel front checkout desk and staff area b. Replace all flooring and outdated light fixtures c. Create new Media Lab space with glass entry d. Convert existing Media Lab to a new flexible public meeting/programming room i. Convert two adjacent restrooms to one ADA compliant (gender -neutral) restroom and expand new meeting room's square footage e. Remodel restrooms and bring up to current ADA standards f. Remove popcorn ceiling from entrance and other areas g. Replace drinking fountains h. Add electrical floor outlets for desks and public computer usage i. Remove wallpaper throughout the building j. Existing Large Meeting Room i. Replace old cabinets in kitchen/break ii. Replace deteriorating ceiling tiles iii. Install modern AN equipment, remove wallpaper iv. Add new cabinetry in the meeting room and install a sink City of Santa Ana RFP 22-173A City Council age - 5 — 27 6/6/2023 k. Replace all outdated book shelving in the library and reuse the new end panels 1. Replace existing electrical panel and water heater m. Replace HVAC system and replace/revise ducting to conform to added spaces and uses n. Update signage (interior and exterior) The City's total construction budget for the Newhope Library project is $4.4 Million. The project is being funded through Cannabis Public Benefit and Community Development Block Grant funding. The project is currently in design development, with construction anticipated to begin August 2023. Delhi Center Library Branch The City of Santa Ana has leased approximately 2,500 square feet of space at the Delhi Community Center for a new Library branch. The City intends to invest in subtenant improvements suitable for public library services, including an innovative storefront style entrance, indoor furniture, interior displays and cases, and the creation of an outdoor patio space for library programs, events and activities geared toward children and families. The project will include combining three rooms into a larger Library space, creating a covered outdoor patio space with built-in storytime seating and educational play area(s), and creating a new public entrance via the new outdoor patio. See Attachment 4 for available as-builts and the floorplan of the Delhi Center and Library space. Note: Minor changes to plans and the preparation of the specifications may occur during the RFP process without notice to the prospective proposer, however, selected consultant will have access to the latest documents once the RFP has been awarded. General project scope is as follows: 1. Exterior a. Exterior building and monument signage b. Create new fenced outdoor patio space i. Seamless indoor/outdoor transition via folding/garage/stacking pocket doors ii. Decorative fencing iii. New landscaping (drought tolerant) iv. Trellis/pergola shade structure c. New book drop 2. Interior a. Combine three rooms into one larger Library space b. Install new glass storefront entry c. New staff office/breakroom/sorting room d. New Data Room e. Power/data f. Internal/Exterior Patio Wi-Fi access points g. Install new movable furniture (circulation/reference desk/book shelving/reading tables/etc.) h. Replace light fixtures with LED i. Reuse existing polished concrete flooring City of Santa Ana RFP 22-173A City Council age - 5 — 28 6/6/2023 The City's total construction budget for the Delhi Center Library project is $2.2 Million. The project is being funded with American Rescue Plan Act (ARPA) funding. The project is currently in the conceptual/schematic design phase, with construction anticipated to begin August 2023. Outdoor Library at Jerome Park The City of Santa Ana intends to create a new Outdoor Public Library that will include the installation of an innovative 24-hour "satellite library" kiosk at the southwest end of Jerome Park. The satellite library will incorporate learning and recreation -based play experiences that will advance equity, access, and provide support for Santa Ana's disproportionately impacted children and families. Jerome Park is located in the west central part of Santa Ana and is adjacent to a variety of community destinations including Monte Vista Elementary School, Lorin Griset Academy and the Southwest Senior Center. The park includes Jerome Community Center and municipal pool, baseball and soccer fields, fitness court, playground, picnic area and community garden. The project includes installing a self-service library kiosk that enables patrons to check out and return materials, download audio and e-books, browse the catalog, etc. The park spaces surrounding the new outdoor library will be improved to include reading, activity, and play areas for mutigenerational learning. See Attachment 4 for general conceptual layout of the outdoor library space. Note: Minor changes to plans and the preparation of the specifications may occur during the RFP process without notice to the prospective proposer, however, selected consultant will have access to the latest documents once the RFP has been awarded. General project scope is as follows: • Musical Instruments Play Area • Recycled Tire Play Area • Tricycle Circular Pathway with small traffic signs for children to learn from • Large Stone Abacus Play Area • Sand and Water Play Area • Water wise, low maintenance (Mature Age Vegetation) landscaping including an area with OC native plants, with individual labels for reading/learning • New landscaping as needed around the project boundary and park frontage view • Automatic irrigation system with complete retrofit, modification, and/or installation of new irrigation within project boundary • Envisionware 24-Hour Library Kiosk (Model 340D). Separate graphic design vendor will provide a branded graphical water conservation wrap for the unit • Power Source and data/Wi-Fi for Envisionware 24-Hour Library Kiosk • Site Lighting and electrical service for kiosk (modification and expansion of existing system) • Foundation for a new custom canopy with secure gate to enclose and protect the kiosk • Replace existing playground with new multigenerational and inclusive playground features • Drinking Fountain and Bottle Filler - Murdock Outdoor Pedestal with Barrier -Free (Model Number GYM74 Series) • Interactive outdoor exhibit(s) aimed at educating the community on water conservation • Tree evaluation by certified Arborist, with pruning recommendations City of Santa Ana RFP 22-173A City Council age - 35 — 29 6/6/2023 • Decomposed Granite/Decorative Concrete Walkways, which provide overall site connectivity to adjacent areas • Site Furnishings (benches, chairs, trash receptacles, picnic tables) • All areas shall be accessible per Federal ADA guidelines The City's total construction budget for the Outdoor Library at Jerome Park project is $3.1 Million. The project is being funded with American Rescue Plan Act (ARPA), Water Capital Improvement, and Measure X funds. The project is currently in the conceptual/schematic design phase, with construction anticipated to begin March 2024. III. Consultant Responsibilities Main Library Renovation The Consultant's responsibilities shall include the following project tasks: The required services by the Construction Manager (who will be performing plan checking services), the Inspector, and the Contract Administrator may include the following: Task 1: Constructability Review The required services by the Construction Manager and the Inspector will be involved in the review of the project deliverables, which includes, but is not limited to the following: ➢ Design Development (50% plans), including site section studies, draft specification, and "Opinion of Probable Cost". ➢ Construction Documents (90% and 100% Plans), final technical specifications, and finalized "Opinion of Probable Cost". ➢ Children's Thematic Schematic design which will be used to incorporate areas in the library for multiple age related interactive learning spaces. ➢ Elevator Design ➢ Mechanical and Electrical System Replacement plans ➢ Geotechnical Report and Structural Calculations A CM who is a registered engineer or certified construction manager in the State of California is highly desirable. The CM shall possess a minimum of (5) years' experience in construction management. The CM and the inspector shall be involved in the review of specification and plan checking. These reviews will focus on constructability, inter -disciplinary coordination, completeness, and general code compliance. The CM and the Inspector should have relevant experience in construction management and certifications that affirm the experience. The CM and the Inspector should have experience with historic restoration. 2. The CM shall possess knowledge of ARPA and CDBG funding requirements for both design and construction. 3. The CM shall provide a thorough review of the construction sequence necessary to complete the improvements included in the construction contract. City of Santa Ana RFP 22-173A City Council age - 5 — 30 6/6/2023 4. Review potential utility conflicts and identify items requiring coordination with third party utility agencies. 5. Review measurement and payment sections of the Specifications to ensure that the proposed work specified is covered by a bid item and identify any redundant pay items 6. Review of bid quantity takeoffs and engineer's estimate. If an error is noted, it will be included in the list of review comments. 7. Conduct up to two (2) site visit/field review by as part of the plan review to identify any current field conditions not reflected on the Plans. Participate in up to two (2) public meetings to ensure consistency when plan checking. Public meetings will be hosted by the design consultant. 9. Participate in bi-weekly meetings with design consultant and City representatives to reduce discrepancies when plan checking. 10. Identify the elements of construction that could be substituted with more efficient materials and associated methods. 11. Provide a list of items that may be overlapping, extra, not needed or candidates for removal. 12. Prepare and submit an itemized list of findings and outline recommendations to reconcile issues discovered and generally to expedite the project. 13. Review of Geotechnical report and the structural calculations for the purposes of the expected constructability review. 14. CM shall provide recommendations for special material testing and inspection that will be needed during the construction phase. 15. The CM shall provide a peer review of the engineering estimates. TASK 2: Construction Management and Inspection Services 1. A CM who is a registered engineer or certified construction manager in the State of California is highly desirable. The CM shall possess a minimum of (5) years' experience in construction management. The Inspector and the Contracts Administrator should have relevant experience in construction management and certifications that affirm the experience. 2. Prior to the start of the project, the CM shall be responsible for conducting a bid analysis to determine who the lowest responsible bidder for the project will be. Shall obtain certificates of insurance, performance bond and "New Vendor Packet" requirements have been satisfied. This includes verifying that all sub -contractors have a valid City Business License. Once determined, a staff report will need to be generated to recommend the award of a Construction Contract. 3. The CM team shall be responsible for review of completeness and quantity of all required shop drawings, product data, samples, requests for information (RFI), and other submittals City of Santa Ana RFP 22-173A City Council age - 5 — 31 6/6/2023 ("Submittals") using Procore software. Shall coordinate with design consultant to review before transmitting their assessment of each Submittal to City staffing for final approval, and shall establish and implement procedures for expediting the processing and approval of Submittals. 4. Lead pre -construction meeting and schedule and conduct weekly construction and progress meetings to discuss such matters as procedures, progress, problems and scheduling. Will prepare and promptly distribute minutes. 5. Attend and co -lead up to three (3) Construction Update meetings with the community, including a pre -construction meeting. Primary purpose of these meetings are to provide pertinent updates to the community and answer any questions relating to the construction project. 6. Shall be responsible for ensuring that all building permits, special permits, if required are obtained, and that all applicable fees have been paid, and shall obtain approvals from authorities having jurisdiction over the Project. 7. Shall review construction schedule, including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead-time. Update the project schedule as required showing current conditions and revisions required by actual progress. Shall conduct comprehensive evaluation of change order requests, provide independent estimates, render recommendations and assist in claim resolution. Shall regularly monitor and report on the status of the Project Construction Budget on a monthly basis, indicating actual costs for completed activities and work in progress, and indicating estimates for uncompleted work. Report should identify variances between actual and budgeted or estimated costs, and shall advise the City whenever it appears that the Actual Construction Cost has exceeded, or will exceed, the Project Construction Budget for the entire Project or any Project Component. 9. Monitor the contractor's safety program. Take necessary steps to ensure the jobsite conditions are in compliance with OSHA regulations. 10. Maintain cost accounting records on authorized work performed under unit costs and additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records. 11. May develop and implement procedures for the review and processing of applications by contractor for progress and final payments. Make recommendations for certification to the City for payment. 12. Determine that the work of contractor is being performed in accordance with the contract documents. Make recommendations to the City regarding special inspection or testing of work not in compliance with the provisions of the contract documents. Consultant to provide special inspections and material inspections per recommendations. Subject to review by the City, reject work which does not conform to the requirements of contract documents. 13. The individuals, Construction Manager, Inspector and Contract Administrator, shall not be responsible for construction means, methods, techniques, sequences and procedures employed by the contractor in the performance of the contract, and shall not be responsible for the failure of the contractor to carry out work in accordance with the contract documents. However, any errors, omissions, or discrepancies found in the Contract Documents shall be called to the attention of the City's Construction Manager and clarified prior to construction starts. City of Santa Ana RFP 22-173A City Council age - 5 — 32 6/6/2023 14. Consult with the City when the contractor requests interpretations of the meaning and intent of the drawings and specifications, and assist in achieving the resolution of problems, which may arise. 15. Record the progress of the project. Submit written daily and progress reports to the City. Keep daily logs containing a record of weather, contractor's work on the site, number of workers and equipment, work accomplished, problems encountered, and other relevant data. Make the log available to the City. Prepare and send Weekly Statement of Working Days to the contractor. Monitor contractor's compliance with labor code requirements. 16. Maintain, at the job site, records of contract documents including drawings, addenda, change orders, and other modifications of plans and specifications marked to show all changes made during construction. Maintain as -built records of underground utilities, including locations and depths of trenches. At the completion of the project, deliver to the City all contract documents including as - built records. 17. Evaluate the completion of the work of the contractor and make recommendations to the City when work: is ready for final inspection. Assist the City in conducting final inspections. 18. Facilitate and coordinate inspection by representatives of other agencies. 19. Schedule and coordinate special inspection and material testing with the County of Orange or other consultants. 20. Assist City with project budget tracking by funding source to ensure progress payment applications are applied appropriately to correct funding sources. 21. Assist City with submission of narrative and financial reports on the progress and activities of the project to grant agencies. 22. Provide a Site Utilization Plan. 23. Consultant team shall provide one (1) Class "A" Field Office for shared Agency Personnel use for the duration of the project per Greenbook 2018. The consultant team is responsible for securing the trailer. The proposed location of the trailer shall be shown on the site utilization plan and must be approved by the City. 24. Shall monitor and enforce prevailing wage forms and requirements for conformance to the prevailing wage rates on a weekly basis. Shall verify that all Trade personnel listed in the daily log are also listed in the certified payroll and shall conduct weekly employee interviews, one for each trade, and submit verification with the monthly progress payments. 25. Shall coordinate and assist the City's Community Work Force Agreement (CWA) Consultant to monitor and enforce the CWA forms and requirements to ensure compliance. Verification should be provided with the monthly progress payments. 26. The CM shall be responsible for all project closeout items, such as: As -Built plans and related documentation, punch list completion, commissioning, warranty requests during the one-year period. Shall schedule and oversee the warranty repair. Should include site visits as requested by the City to look at defects or imperfection to determine if it is a warranty issue. City of Santa Ana RFP 22-173A City Council age - 5 — 33 6/6/2023 The city reserves the right to add or reduce some of the above tasks and duties as it sees fit. The consultant, serving as staff extension, shall remain sufficiently flexible to meet the needs of the City and of the project. Plan Check & Permits: Construction drawings shall be in accordance with the 2022California Building Code and will require review/approval by the City Planning and Building Agency. Additionally, this would be subject to review by the Historic Resources Commission. Newhope Library, Delhi Center Library Branch, Outdoor Library at Jerome Park TASK 1: Construction Management and Inspection Services 1. A CM who is a registered engineer or certified construction manager in the State of California is highly desirable. The CM shall possess a minimum of (5) years' experience in construction management. The Inspector and the Contracts Administrator should have relevant experience in construction management and certifications that affirm the experience. 2. Prior to the start of the project, the CM shall be responsible for conducting a bid analysis to determine who the lowest responsible bidder for the project will be. Shall obtain certificates of insurance, performance bond and "New Vendor Packet" requirements have been satisfied. This includes verifying that all sub -contractors have a valid City Business License. Once determined, a staff report will need to be generated to recommend the award of a Construction Contract. 3. The CM team shall be responsible for review of completeness and quantity of all required shop drawings, product data, samples, requests for information (RFl), and other submittals ("Submittals") using Procore software. Shall coordinate with design consultant to review before transmitting their assessment of each Submittal to City staffing for final approval, and shall establish and implement procedures for expediting the processing and approval of Submittals. 4. Lead pre -construction meeting and schedule and conduct weekly construction and progress meetings to discuss such matters as procedures, progress, problems and scheduling. Will prepare and promptly distribute minutes. 5. Attend and co -lead one (1) Construction Update meetings with the community. Primary purpose of this meeting is to provide pertinent updates to the community and answer any questions relating to the construction project. 6. Shall be responsible for ensuring that all building permits, special permits, if required are obtained, and that all applicable fees have been paid, and shall obtain approvals from authorities having jurisdiction over the Project. 7. Shall review construction schedule, including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead-time. Update the project schedule as required showing current conditions and revisions required by actual progress. 8. Shall conduct comprehensive evaluation of change order requests, provide independent estimates, render recommendations and assist in claim resolution. Shall regularly monitor and report on the status of the Project Construction Budget on a monthly basis, indicating actual costs for completed City of Santa Ana RFP 22-173A City Council age - 5 — 34 6/6/2023 activities and work in progress, and indicating estimates for uncompleted work. Report should identify variances between actual and budgeted or estimated costs, and shall advise the City whenever it appears that the Actual Construction Cost has exceeded, or will exceed, the Project Construction Budget for the entire Project or any Project Component. 9. Monitor the contractor's safety program. Take necessary steps to ensure the jobsite conditions are in compliance with OSHA regulations. 10. Maintain cost accounting records on authorized work performed under unit costs and additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records. 11. May develop and implement procedures for the review and processing of applications by contractor for progress and final payments. Make recommendations for certification to the City for payment. 12. Determine that the work of contractor is being performed in accordance with the contract documents. Make recommendations to the City regarding special inspection or testing of work not in compliance with the provisions of the contract documents. Consultant to provide special inspections and material inspections per recommendations. Subject to review by the City, reject work which does not conform to the requirements of contract documents. 13. The individuals, Construction Manager, and Inspector shall not be responsible for construction means, methods, techniques, sequences and procedures employed by the contractor in the performance of the contract, and shall not be responsible for the failure of the contractor to carry out work in accordance with the contract documents. However, any errors, omissions, or discrepancies found in the Contract Documents shall be called to the attention of the City's Construction Manager and clarified prior to construction starts. 14. Consult with the City when the contractor requests interpretations of the meaning and intent of the drawings and specifications, and assist in achieving the resolution of problems, which may arise. 15. Record the progress of the project. Submit written daily and progress reports to the City. Keep daily logs containing a record of weather, contractor's work on the site, number of workers and equipment, work accomplished, problems encountered, and other relevant data. Make the log available to the City. Prepare and send Weekly Statement of Working Days to the contractor. Monitor contractor's compliance with labor code requirements. 16. Maintain, at the job site, records of contract documents including drawings, addenda, change orders, and other modifications of plans and specifications marked to show all changes made during construction. Maintain as -built records of underground utilities, including locations and depths of trenches. At the completion of the project, deliver to the City all contract documents including as - built records. 17. Evaluate the completion of the work of the contractor and make recommendations to the City when work: is ready for final inspection. Assist the City in conducting final inspections. 18. Facilitate and coordinate inspection by representatives of other agencies. 19. Schedule and coordinate special inspection and material testing with the County of Orange or other consultants. City of Santa Ana RFP 22-173A City Council age - 5 — 35 6/6/2023 20. Assist City with project budget tracking by funding source to ensure progress payment applications are applied appropriately to correct funding sources. 21. Assist City with submission of narrative and financial reports on the progress and activities of the project to grant agencies. 22. Provide a Site Utilization Plan for each project. 23. Shall monitor and enforce prevailing wage forms and requirements for conformance to the prevailing wage rates on a weekly basis. Shall verify that all Trade personnel listed in the daily log are also listed in the certified payroll and shall conduct weekly employee interviews, one for each trade, and submit verification with the monthly progress payments. 24. Shall coordinate and assist the City's Community Work Force Agreement (CWA) Consultant to monitor and enforce the CWA forms and requirements to ensure compliance. Verification should be provided with the monthly progress payments. 25. The CM shall be responsible for all project closeout items, such as: As -Built plans and related documentation, punch list completion, commissioning, warranty requests during the one-year period. Shall schedule and oversee the warranty repair. Should include site visits as requested by the City to look at defects or imperfection to determine if it is a warranty issue. The city reserves the right to add or reduce some of the above tasks and duties as it sees fit. The consultant, serving as staff extension, shall remain sufficiently flexible to meet the needs of the City and of the project. Plan Check & Permits: Construction drawings shall be in accordance with the 2022 California Building Code and will require review/approval by the City Planning and Building Agency. Additional Services — ALL PROJECTS TASK]: Total Project Schedule 1. Provide, maintain, and monitor a total project schedule for all four projects: Main Library Renovation, Newhope Library Renovation, Delhi Center Library Branch, and Outdoor Library at Jerome Park. The selected consultant shall assist with project phasing and ensuring that the Newhope Library Renovation and Delhi Center Library Branch projects are complete prior to the closing of the Main Library to ensure continuity of services to Santa Ana residents. IV. PAYMENT AND INVOICING: Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City of Santa Ana RFP 22-173A City Council age - 5 — 36 6/6/2023 V. FEE PROPOSAL: In addition to Section IV.13.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to correspond to the above mentioned tasks as follows: Main Library Renovation Task 1: Constructability Review - Subtasks Task 2: Construction Management and Inspection Services - Subtasks Total Fee: Newhope Library Renovation Task 1: Construction Management and Inspection Services - Subtasks Total Fee: Delhi Center Library Branch Task 1: Construction Management and Inspection Services - Subtasks Total Fee: Outdoor Library at Jerome Park Task 1: Construction Management and Inspection Services - Subtasks Total Fee: Additional Services — All Proiects Task 1: Total Project Schedule Total Fee: Fee schedule for each task should include an hourly breakdown that corresponds to the task total. City Responsibilities The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project City of Santa Ana RFP 22-173A City Council age - 5 — 37 6/6/2023 • All plan check coordination within the City • Advertise, award, and execution of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities • Facilitate City Permits and HRC Coordination CONSULTANT RESPONSIBILITIES: • Consultant shall provide all required insurance as outlined in Attachment 2 of this RFP. City of Santa Ana RFP 22-173A City Council age - 5 — 38 6/6/2023 BB&K (2021) EXHIBIT "A-1" FEDERAL CONTRACT PROVISIONS Exhibit "A"-1 PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 39 6/6/2023 EXHIBIT "A -I" FEDERAL CONTRACT PROVISIONS During the performance of this Agreement, Consultant shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit "A - Ill. 1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 — CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327) (a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience. (b) Appendix II to Part 200 (C) — Equal Employment Opportunity: If this Agreement meets the definition of a "federal assisted construction contract" in 41 CFR § 60-1.3, Consultant agrees as follows during the performance of this Agreement: (i) The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (ii) The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (iii) The Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. (iv) The Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. BB&K (2021) Exhibit "A-1-1" PROFESSIONAL SERVICES AGREEMENT 55394 00000\4041 8052 1 City Council 35 — 40 6/6/2023 (v) The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (vi) The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (vii) In the event of the Consultant's noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (viii) The Consultant will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Consultant may request the United States to enter into such litigation to protect the interests of the United States. The City further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the City so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement. The City agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the Consultant and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The City further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction BB&K (2021) Exhibit "A-1-2" PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 41 6/6/2023 contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the City agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix II to Part 200 (D) — Davis -Bacon Act: Not applicable to this Agreement since it is funded by CSLFRF. (d) Appendix II to Part 200 (D) — Copeland "Antti-Kickback" Act: Not applicable to this Agreement since it is funded by CSLFRF. (e) Appendix II to Part 200 (E) — Contract Work Hours and Safety Standards Act: (i) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the Consultant and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iii) Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or subcontractor under any such contract or any other Federal contract with the Consultant, or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the Consultant, such sums as may be determined to be necessary to satisfy any liabilities of Consultant or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (iv) Subcontracts. The Consultant or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The BB&K (2021) Exhibit "A-1-3" PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 42 6/6/2023 Consultant shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) — Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the Consultant wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the Consultant must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency.. (g) Appendix II to Part 200 (G) — Clean Air Act and Federal Water Pollution Control Act: (i) Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) — Debarment and Suspension: (i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this Agreement are not debarred, disqualified, BB&K (2021) Exhibit "A-1-4" PROFESSIONAL SERVICES AGREEMENT 55394 00000\4041 8052 1 City Council 35 — 43 6/6/2023 or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this Agreement. (i) Appendix II to Part 200 (1) — Byrd Anti -Lobbying Act: Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. Q) Appendix II to Part 200 (J) — §200.323 Procurement of Recovered Materials: (i) Consultant shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Agreement, the Consultant shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. (iii) Information about this requirement, along with the list of EPA -designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act." (k) Appendix II to Part 200 (K) — §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Eauigment: (i) Consultant shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications BB&K (2021) Exhibit "A-1-5" PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 44 6/6/2023 Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (2) Telecommunications or video surveillance services provided by such entities or using such equipment. (3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. (1) Appendix II to Part 200 (L) — $200.322 Domestic Preferences for Procurement: (i) Consultant shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. (ii) For purposes of this section: (1) "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) "Manufactured products" means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN'S BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321) (a) Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award. (b) Affirmative steps shall include: (i) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (ii) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (iii) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises; BB&K (2021) Exhibit "A-1-6" PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 45 6/6/2023 (iv) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and (v) Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce. (c) Consultant shall submit evidence of compliance with the foregoing affirmative steps when requested by the City. 3. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. Consultant shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury's regulations implementing that section, and guidance issued by Treasury regarding the foregoing. Consultant agrees to provide the City, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the Consultant which are directly pertinent to this Agreement for the purposes of conducting audits or other investigations. Records shall be maintained by Consultant for a period of five (5) years after completion of the Project. (b) Compliance with Federal Regulations. Consultant agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Consultant also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following: (i) Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. (ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. (iii) OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19. (iv) Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. (v) Governmentwide Requirements for Drug -Free Workplace, 31 C.F.R. Part 20. (vi) New Restrictions on Lobbying, 31 C.F.R. Part 21. (vii) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. BB&K (2021) Exhibit "A-1-7" PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 46 6/6/2023 (c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination. Consultant agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following: (i) Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance. (ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. (iii) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. (iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. (d) False Statements. Consultant understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. (e) Protections for Whistleblowers. (i) In accordance with 41 U.S.C. § 4712, Consultant may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. the following: Congress; (ii) The list of persons and entities referenced in the paragraph above includes (1) A member of Congress or a representative of a committee of (2) An Inspector General; (3) The Government Accountability Office; BB&K (2021) Exhibit "A-1-8" PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 47 6/6/2023 management; enforcement agency; (4) A Treasury employee responsible for contract or grant oversight or (5) An authorized official of the Department of Justice or other law (6) A court or grand jury; or (7) A management official or other employee of Consultant, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Consultant is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company -owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Consultant should encourage its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and Consultant should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following: (i) Consultant ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. (ii) Consultant acknowledges that Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency (LEP)," seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. Consultant understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, Consultant shall initiate reasonable steps, or comply with Treasury's directives, to ensure meaningful access to its programs, services and activities to LEP persons. Consultant understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. (iii) Consultant agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. BB&K (2021) Exhibit "A-1-9" PROFESSIONAL SERVICES AGREEMENT 55394 00000\4041 8052 1 City Council 35 — 48 6/6/2023 (iv) Consultant acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon Consultant and Consultant's successors, transferees and assignees for the period in which such assistance is provided. (v) Consultant agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the Consultant and the Consultant's subcontractors, successors, transferees and assignees: The subcontractor, successor, transferee and assignee shall comply with Title Vl of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also extends protection to persons with "Limited English proficiency" in any program or activity receiving federal financial assistance, 42 U.S. C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). (vi) Consultant understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the Consultant, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the Consultant for the period during which it retains ownership or possession of the property. (vii) Consultant shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. Consultant shall comply with information requests, on -site compliance reviews, and reporting requirements. (viii) Consultant shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. Consultant must also inform the Department of the Treasury if Consultant has received no complaints under Title VI. (ix) Consultant must provide documentation of an administrative agency's or court's findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the Consultant and the administrative agency that made the finding. If the Consultant settles a case or matter alleging such discrimination, Consultant must provide documentation of the settlement. If Consultant has not been the subject of any court or administrative agency finding of discrimination, please so state. (x) If Consultant makes sub -awards to other agencies or other entities, Consultant is responsible for assuring that sub -recipients also comply with Title VI and all of the applicable authorities covered in this assurance. BB&K (2021) Exhibit "A-1-10" PROFESSIONAL SERVICES AGREEMENT 55394 00000\4041 8052 1 City Council 35 — 49 6/6/2023 EXHIBIT "B" BB&K (2021) Exhibit "B"-1 PROFESSIONAL SERVICES AGREEMENT 55394 (1(1000\4041 8052 1 City Council 35 — 50 6/6/2023 816LfOTfCA GfBRARY [ +�' HALF MOON BAY LIBRARY SALINAS EL G A B I L A N BRANCH LIBRARY minim! 11911p, HALF ----- N BAY A..'. ! � q`jI �,{{'`.` LIBRARY i' 41. LOS ANGELES CENTRAL LIBRARY HISTORICAL RENOV. I YORBA LINDA LIBRARY & t� Owl CULTRAL ARTS CENTER LIJLLERTON MAIN BRARY RENOVATION -- kul-li'll-K-1.1 CUPERTINO LIBRARY _ ___ __ _T - ` _ TUSTIN MAIN LIBRARY r EXPANSION QUAR 1 L f; I LL LiDAY T �� RLNUVA I WIN r TABLE OF CONTENTS 1. Statement of Qualifications 1 2. Scope of Services & Schedule 25 3. Certifications & Attachments 30 CONFIDENTIAL California Civil Code § 3426.1 (d); California Evidence Code section 1040 and 1060; California Government Code section 6254(k); Freedom of Information Act, 5 U.S.C. § 552(b)(4) DO NOT RELEASE WITHOUT GRIFFIN STRUCTURES' CONSENT & REDACTIONS City Council GRI �35 — 52 6/6/2023 STRUCTUTU RES Y HALF MOON BAY LIBRARY $24.5M 1 22,000 SF Public Library; Net Zero Building; LEED Platinum; AIA/ALA Library Building Award, APWA National Project Award SECTION NO.01 Statement of Qua I if ications ►r iID' yl .� - - Cil ",7i _ M 53 " - 6/6/2 Af 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES February 22, 2023 City of Santa Ana Sean Thomas RE: RFP for Library Capital Projects Constructability Review, Construction Management & Inspection Services Dear Sean Thomas & Evaluation Team, As Griffin Structures celebrates 42 years of providing award -winning Program and Construction Management (PMCM) services, we are pleased to submit our Proposal to the City of Santa Ana to provide On -Call Construction Management Services. As you will discover within our qualifications package, our demonstrated team is uniquely qualified to deliver any -and -all project types given our diverse portfolio, City knowledge, local presence, wealth of internal resources, and public agency expertise. Griffin Structures is well versed in virtually every project type including: Library + Cultural Administrative+Off ice Community + Senior Centers Public Safety + Justice Parks + Recreation Affordable + Interim Housing Maintenance + Infrastructure Medical, Ed + Other Unlike our competitors, Griffin was founded as a developer and can offer the following services: Project Management Strategic Consulting Development Management Project Delivery Construction Management Real Estate Consulting Financial Services Staff Augmentation TO SUMMARIZE, WE OFFER THE FOLLOWING KEY BENEFITS: A team inclusive of public sector Construction Managers, former Public Works Inspectors, well -versed in both the extensive renovation and new construction of public libraries and community -focused facilities including historical facilities. A team that has helped to shape the Santa Ana landscape by partnering with local government. Representative impressive accomplishments include construction for Griffin Towers, Bowers Museum & Kidseum; Development Services Center, renovations to Ross Annex, Delhi Community Center & Park; as well as city-wide oversight of 25 CIP park restorations followed by a successful completion of the Orange County Civic Center Complex Project. Ateam with a dedicated Pre -Construction division, offering the ability to engage in advanced programming, cost estimating, scheduling, value engineering, and much more. A team that is well -versed in the intricate process of balancing multiple projects and strategic planning to ensure timely completion. We are also knowledgeable about outdoor spaces, preservation of historical facades of as well as experienced with modernizing libraries - understanding both their traditional value and contemporary needs. At Griffin Structures, we understand our clients deserve only the best. That is why it is our priority to provide pricing that remains competitive and staff of an incomparable caliber. We take pride in asking ourselves "What is our true value-added proposition for the City of Santa Ana?" The answer lies with our people - highly experienced project managers who come equipped with a unique combination: construction expertise coupled with a mindset rooted firmly within ownership roles. Our team brings creative solutions, alternative delivery options, and a pledge to provide Excellence in Project Delivery for each and every project. We hereby acknowledge receipt of all addenda and look forward to serving you, �4_ Jon Hughes, President & Principal -In -Charge P: (949) 44 City ouncil STRI �35 — 54 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES Contract Agreement Statement We have reviewed the Agreement of Services for the City of Santa Ana and have included the proposed exceptions and deviations below. At 3.2.2, add a 7th sentence (between the existing 4th and 5th sentences) that states "Consultant reserves the right to assess a 1 1/2 % per month (18% per year) service charge on any non -disputed unpaid balances over 60 days outstanding." At 3.3.6, replace (Alan Loomis, Principal) with (Jon Hughes, President) At 3.3.8, 5th line, change "warrants" to "represents" At 3.3.11.3 (A), 2nd line, delete "agents, and volunteers" At 3.3.11.3 (A), 9th/10th lines, delete "or the coverage reduced" 3.3.11.3 (B), 2nd line, delete "or the coverage reduced" 3.3.11.3 (C), 2nd line, delete "or the coverage reduced" 3.3.11.3 (D), 2nd line, delete "or the coverage reduced" Also at 3.3.11.3 (D), delete "agents, and volunteers" at end At 3.3.11.4, delete "agents, or volunteers" At 3.3.11.5, delete "agents, and volunteers" At 3.3.11.6, delete "agents, and volunteers" At 3.3.11.12, 5th/6th lines, delete "agents, and volunteers" At 3.3.11.12, 8th/9th lines, delete "agents and volunteers" At 3.6.1,1st/21nd lines, delete "defend (with counsel of City's choosing)" At 3.6.1, 2nd/3rd lines, delete "volunteers, and agents free and" At 3.6.1, 5th line, replace "in any manner arising out of, pertaining to, or incident to any " with "as caused by negligent" At 3.6.1,11th-13th lines, delete "and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers." At 3.6.2, delete this subsection and instead add the following sentence at the end of 3.6.1: "Consultant's indemnification obligation shall be limited to claims that are caused by the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault." At 3.7.4.4,1st line, delete "defend" At 3.7.4.4, 2nd line, delete "volunteers and agents free and" At 3.7.4.4, 4th line, delete "patent" Aside from the exceptions taken above, we are ready, willing, and able to discuss and negotiate a contract in good faith with the City and its legal counsel as soon as possible. City Council STRI �35 — 55 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS CRIFFIN STRUCTURES 1 3 PRE - CONSTRUCTION SERVICES Needs Assessment Program Management Space Planning Site Selection Project Budgeting Design Management Constructability Review Scheduling Value Engineering Total Project Budgeting Contractor Procurement Bid Management a CONSTRUCTION SERVICES Construction Management Owner's Representative Budget Management Contractor Oversight Document Control Quality Assurance/Control Sustainability Management Safety Management RFI & CO Management FF&E Procurement/Coord. Commissioning & Closeout Griffin Structures has considerable experience with all of the following disciplines: Architectural Civil Engineering Structural Engineering Geotechnical Environmental Cost Estimation Library Programming 1 City Council GRIFJ5 - 56 STRUCTURES 6/6/2023 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 4 LIBRARIES + HISTORICAL RENOVATIONS 1 Los Angeles Central Library Library, Historical Renov. 2 Santa Cruz Downtown Library Library, Renovation 3 Yorba Linda Library & Cultural Arts Center Library 4 Fullerton Main Library Renovation Library 5 Half Moon Bay Library Library 6 Tustin Main Library Library 7 Salinas El Gabilan Branch Library Library 8 Northeast Stockton Library & Community Center Library 9 Quartz Hill Library, County of Los Angeles Library 10 Cupertino Library Library 11 Pomona Water Resources Headquarters &Yard Historical Renovation 12 Billingsgate Market, London, United Kingdom Historical Renovation 13 Downtown Women's Center Historical Renovation 14 Langham Hotel, London, United Kingdom Historical Renovation 15 Hotel Casa Del Mar, Santa Monica Historical Renovation 16 Port Theater, Corona Del Mar Historical Renovation 17 845 S. Figueroa Office Building, Los Angeles Historical Renovation 18 832 Francisco Office Building, Los Angeles Historical Renovation 19 Olympix Fitness, Long Beach Historical Renovation 20 Watsonville Main City Library Library 21 Eastvale Civic Center & Library Library 22 Hesperia City Library Library, Renovation 23 Bloomington Branch Library Library 24 Newport Beach Mariners Branch Library Library 25 San Bernardino County Law Library Library, Renovation 26 Monarch Bay Shoreline Development & Library Library 27 Willowbrook Library Programming Library, Renovation 28 Yucaipa Library Programming Library, Renovation 29 Colton Civic Center & Library Programming Library, Renovation 30 Hermosa Beach Library Programming Library, Renovation 31 El Centro Library Programming Library, Renovation 32 Castiglion del Bosco, Tuscany, Italy Historical Renovation 33 La Canada Flintridge Renovation Renovation Yorba Linda Library & Cultural Arts Center: High -profile public library completed 2021, $52,000,000 Castiglion del Bosco: 1000+ year old renovation, project and construction mgmt (developer), $560,000,000 Half Moon Bay Library: High -profile public library, Net Zero, LEED Platinum, project and construction management Salinas El Gabilan Branch Library: High -profile public library, project and construction management (developer) Quartz Hill Library, County of Los Langham Hotel: 200+ year old high -profile Los Angeles Central Library Historical Angeles: High -profile public library, historical renovation within the heart of Renovation: High -profile public library project and construction management historical renovation, originally constructed London � (developer) City Council STRI �35 — 57 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES Team Organization In order to offer the highest value to the City of Santa Ana, we have included a highly experienced, comprehensive team of individuals and firms to provide specialty services for this City project. All of our proposed team members are able to perform the services listed in the RFP. Our team will be comprised of the following individuals. Jon Hughes will serve as our Principal -In -Charge, providing high-level oversight to ensure client satisfaction is achieved throughout the duration of our services. Robert Godfrey will provide leadership to the project team as Project Executive being intimately involved during pre -construction efforts. Tim Shaw, Sr. Construction Manager, will be the primary contact for all projects and keeper of the master schedule for all four projects. Cody Roth will serve as the Inspector; Cody brings a wealth of knowledge as a former building inspector and construction manager. Please refer to section 3 to view our resumes. City Council STRI �35 — 58 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 6 Representative Experience: 1. Delhi Community Center & Community Park, Santa Ana, CA 2. Yorba Linda Library & Cultural Arts Center, CA 3. El Gabilian Branch Library, Salinas, CA 4. Cupertino Library Expansion, CA S. Half Moon Bay Library, CA 6. Santa Clarita Canyon Country Community Center, CA 7. Northeast Stockton Library & Community Center, CA 8. Santa Cruz Downtown Library, Housing, Mixed -Use Project, CA 9. County of Los Angeles, Quartz Hill Library, CA 10. Discovery Cube Science Center Santa Ana, CA 11. Samueli Academy, Santa Ana, CA 12. County of Orange Civic Center North & South, Santa Ana, CA 13. Pretend City Children's Museum, Irvine, CA 14. Tustin Main Library Renovation, CA 1S. Fullerton Main Library Renovation, CA ROGER TORRIERO CEO & FOUNDER Years of Experience: 48 Education: Master of Architecture, Accademia di Belle Arti di Firenze, Italia; Bachelor of Architecture, Syracuse University, New York Certificates/Licenses: California Contractor License, #793600, Class B Roger has led the pre -design, design, and construction for all Griffin projects, including real estate development, finance, design, and construction. Roger provides specialized expertise in the realization of challenging projects as an expert in forward planning, finance, entitlements, project delivery methodologies, and community -based participatory planning. As President & CEO, Roger will provide invaluable insight to the project team, ensuring your expectations are met throughout the duration of our services. ter'+met- .,r City Council GRI �35 — 59 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 7 Representative Experience: 1. Yorba Linda Library & Cultural Arts Center, CA 2. El Gabilian Branch Library, Salinas, CA 3. Cupertino Library Expansion, CA 4. Half Moon Bay Library, CA S. Santa Clarita Canyon Country Community Center, CA 6. Northeast Stockton Library & Community Center, CA 7. Santa Cruz Downtown Library, Housing, Mixed -Use Project, CA 8. County of Los Angeles, Quartz Hill Library, CA 9. Hesperia City Library, CA 10. Discovery Cube Science Center Santa Ana, CA 11. Samueli Academy, Santa Ana, CA 12. County of Orange Civic Center North & South, Santa Ana, CA 13. Pretend City Children's Museum, Irvine, CA 14. Tustin Main Library Renovation, CA 1S. Fullerton Main Library Renovation, CA n JON HUGHES, CCM, DBIA PRESIDENT & PRINCIPAL -IN -CHARGE Years of Experience: 30 Education: Bachelor of Science, Westmont College Certificates/Licenses: Certified Construction Manager (CCM); DBIA Associate; CA Contractor License 793600, Class A Jon Hughes leads the day-to-day management of our project team to ensuring our client's needs are met throughout the duration of our services, offering leadership in pre -construction, bid and contract review, safety, site evaluation, quality and cost controls, change order review, schedule review and enforcement, site staging, off -sites and grading, inter -Contractor coordination, punch list, and turnover. City Council J5 — 60 6/6/2023 GRI STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 8 Representative Experience: 2. 3. 4. S. 6. 7. 8. 9. 10. 11. 12. 13. 14. is. Half Moon Bay Library, CA Rancho Palos Verdes, Ladera Linda Community Center & Park, CA Rancho Palos Verdes Civic Center, CA Santa Clarita Canyon Country Community Center, CA Jurupa Area Recreation & Park District, Vernola Park Expansion & Community Center, CA Quail Hill Community Center, Irvine, CA Linc Housing, El Monte, CA Linc Housing, Hifi Collective, Los Angeles, CA Weingart Whittier Blvd. Housing Renovation, CA Weingart The Willows Housing Renovation, Gardena, CA Lawndale Community Center, CA Buena Park Navigation Center, Orange County, CA Jordan Downs Housing Redevelopment, Los Angeles, CA MiclPen Housing, Shirley Chisolm Village, San Francisco, CA Bridge Housing, Long Beach Atlantic Farms Community, CA ROBERT GODFREY, ccM PROJECT EXECUTIVE Years of Experience: 22 Education: Bachelor of Science, Management, The Georgia Institute of Technology, Atlanta Certificates/Licenses: Certified Construction Manager (CCM); Construction Management Association of America, Member Robert Godfrey brings more than 20 years of combined experience in construction management and planning. As a CM, he has been involved during all phases of development and construction. His responsibilities as a project/construction manager have entailed pre -construction services, public and stakeholder outreach, managing entitlement and plan check processes, obtaining building permits and coordinating inspections, generating punch lists, and overseeing project closeout. Robert has a proven record of project management involving effective communication with design team members, coordinating consultants, vendors, and Contractors - all to assure the client's goals and objectives are achieved. City Council J5 — 61 6/6/2023 GRI STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 9 PRIMARY C A&I Representative Experience: 1. Half Moon Bay Library, CA 2. Carlsbad Police & Fire HQ Renovation Project (Safety Center), CA 3. Inglewood Emergency Operations Center Renovation, CA 4. Santa Ana River Trail Pocket Park, Orange County, CA S. Marguerite Aquatics Complex & Site Renovation, Mission Viejo, CA 6. Long Beach Atlantic Farms Bridge Housing Community, CA 7. Pomona Water Resources Headquarters, Yard & Historical Renovation, CA 8. Tustin Transitional Shelter, CA 9. Tustin Water Administration Building, Corporate Yard & Emergency Operations Center, CA 10. Tustin Peppertree Park, CA 11. San Clemente Aquatics Center, CA 12. Pier Bowl Upgrades, San Clemente, CA 13. San Gorgonio Park Renovation, San Clemente, CA TIM SHAW, RLA CONSTRUCTION MANAGER Years of Experience: 23 Education: Master of Landscape Architecture, Ball State University; Bachelor of Science, Geography/ Geology Minor, Indiana State University Certificates/Licenses: Registered Landscape Architect, RLA #5075 Tim Shaw is an accomplished Program and Construction Manager and registered Landscape Architect. His specialized expertise encompasses professional design and technical oversight for the management of community -focused public facilities and renovations. Within his role, Tim ensures costs remain within budget and schedule, including oversight of plans and specifications, Contractor procurement/bidding, and construction monitoring. Former Landscape Architect for the City of San Clemente, Tim Shaw also brings an adept understanding from the perspective of the client. 4 R City Council GRI �35 — 62 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 10 Representative Experience: 1. Santa Clarita Canyon Country Community Center, CA 2. Tustin Main Library, CA 3. Newport Beach Central Library Lecture Hall, CA 4. San Marino Community Center & Historical Renovation, CA S. Tustin Council Chambers, CA 6. Hoag 3-Story Office Building, Tustin, CA (Public Works Inspector) 7. The Village at Tustin Legacy & Office Space (16 Buildings), CA (Public Works Inspector) 8. Bank of America & Office Space, Tustin, CA (Public Works Inspector) 9. Wagly Pet Campus & Office Space Tustin, CA 10. Esencia Sports Park Rancho Mission Viejo, CA 11. South Gate Urban Orchard, CA 12. Laguna Beach Village Entrance & Historical Renovation, CA 13. LANLT, Wishing Tree Park, Tustin, CA 14. Tustin Peppertree Park, CA 15. Laguna Beach Animal Shelter, CA (Public Works Inspector) o CODY ROTH, Icc INSPECTOR Years of Experience:14 Education: Santa Ana College, Fire Science Degree; Rio Hondo College, Fire Academy Graduate; Saddleback College, Various Building Inspector Courses Certificates/Licenses: International Code Council B-1 Building, E-1; Electrical; P-1 Plumbing; CAL OES Safety Program (ID#77558) Cody Roth has a wealth of experience in community, green space projects, both as a Program/Construction Manager, and as an Inspector for multiple agencies throughout his career. His project background also includes horizontal infrastructure projects as well as vertical construction including municipal, commercial, medical, and residential new construction and/or renovation. Cody's building knowledge, attention to detail, superior customer service, and problem -solving skills all further contribute to his success as Program/Construction Manager and Inspector for Griffin Structures. City Council J5 — 63 6/6/2023 STRI STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 11 Representative Experience: 1. Linc Housing, El Monte, CA 2. Weingart Whittier Blvd. Housing Renovation, CA 3. Weingart The Willows Housing Renovation, Gardena, CA 4. Irvine Campus Housing Authority, University Hills Areas 11 &12, CA S. GHC Properties, Gillette Trails Apartments, CA 6. Irvine Campus Housing Authority, Miramonte Rental Townhomes, CA 7. GamePlan, Grant Avenue Residences, Novato, CA 8. C33, Barton Place, Cypress, CA 9. Alhambra Place, Shea Properties, CA (260 Units,140,000 SF) 10. La Entrada, PSAV, Coachella, CA (7,800 Units) 11. Vantis, Shea Properties, Aliso Viejo, CA(490 Units) 12. The Village at Los Alamitos, Highland Pointe Partners, CA (133 Units) 13. Anaheim Hills Apartments, Province Group, CA (180 Units) B R Y C E BUN KER A D M I N I S T R AT O R Years of Experience:17 Education: Master of Urban & Regional Planning, University of California, Irvine; Bachelor of Arts, Environmental Studies, University of Redlands Certificates/Licenses: Urban Land Institute; University of California, Irvine, Planning Mentorship Program Bryce Bunker is highly experienced in assisting clients through planning, design, entitlement, and construction. Bryce offers expeditious oversight and control of all project details, technical documents, schedule, and budget in order to develop an integral roadmap of which he implements and oversees to ensure client and project success. A skilled communicator, Bryce collaborates directly with managing partners and jurisdictional agencies to obtain all necessary approvals, permits, and consensus throughout the lifecycle of each project. Prior to construction, Bryce prioritizes the review and outline all conditions of approval, compliance, and mitigation measures, followed by the frequent monitoring of field work to ensure compliance. City Council STRI �35 — 64 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 12 Representative Experience: 1. Cupertino Library Expansion, CA 2. Santa Cruz Downtown Library, Housing & Mixed -Use Project, CA 3. Northeast Stockton Library & Community Center, CA 4. Salinas Hebbron Family Center & Recreational Facilities, CA S. AO LATAM Community Center & Headquarters, Mexico City, Mexico 6. Gregory Building Community Center, Hollywood, CA 7. ODD Community Services Building, Mexico City 8. EC Hispanic Media Headquarters, Norwalk, CA. 9. DTLA One Midnight Mission Homelessness Supportive Housing, Los Angeles, CA 10. Green Dot Oscar De La Hoya Charter High School, 11. Los Angeles, CA 12. Green Dot Animo Leadership Charter High School, Inglewood, CA 13. Hawthorne High School Upgrades., CA HERNAN M U N A Y C O CONSTRUCTABILITY SPECIALIST Years of Experience: 23 Education: Bachelor of Architecture, Southern California Institute of Architecture (SCI-Arc) Certificates/Licenses: General Contractor License B Hernan Munayco's work includes in Building Types 1,11,111 & V with budgets up to $85M in public and private projects„ including non-profit, commercial, mixed -use, ground -up buildings, civil work and adaptive re-use/tenant improvement, highlighted by international work experience. With 20 years' experience, he has been involved in the overall process through a variety of projects types and sizes, enabling him to provide cost/schedule/project oversight, formally trained in architecture and as a licensed General Contractor. UAW ,,, City Council J5 — 65 6/6/2023 STRI STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 13 The Soils Group QSMALL BUSINESS ENTERPRISE The Solis Group (TSG), established in 1992, is a multi - disciplined consulting company providing construction program/project management support services for large- scale infrastructure programs across the United States. In addition to educating Contractors on labor requirements and establishing parameters pertaining to the primary go-between for project stakeholders, we ensure proper effort is focused on meeting the City's hire targets. This includes certifying workers and connecting them with the opportunities that best match their skills, as well as PLA administration, labor compliance, outreach, and M/W/SBE tracking. Pre�ailinq Wage I Job Constructionitn in Metro OPPo'�uto"n LA Downtown p,eva�lln9 Wa9a Posltls pvallable Sor b°P ° . ay.•±°gym„ Job Desc P Y 7nnecp ava meelaM'�= �A4 emw°`'wv�'a Work on t b he L 716 Regfo A Metro nal a,;,:aaP me Transit co Corridor project 'n/ao9'Co insets I .�`L• workers y��afors osma sYauonaoi conemrmm�sir coma�e'asr rundad wrest' t me 11-jen ]try st e4a- will entl frorm L ifle Ago mile tlownfown Los qn Y Arts Peiea Peekers Wryso meet tryese • • • e eed Zreao trs are eases e Ditivanta9ed a fivesrd a safayb,es/deoy a found ate llOe^n8 B critena:worke must • Homeless meat rWY Gr TOre of the • Cestodialsingle Par Unem0lo • Do not atleast Diplt El9h sdloolP ' vfekore-or haveH last • Criminal Afghanistan 9 or JuseEl 2ecom • I0 Lice with less than of Joarneyman hours GARRETH SAIKI,P.E.,G.E. I SPECIAL INSPECTIONS, PRINCIPAL ENGINEER Years of Experience: 35 Education / Certs: Master of Business Administration, University of California, Davis; P.E. 49665, California; G.E. 2509, California; Nuclear Gauge Operator Certification As a Principal Engineer for Ninyo & Moore, Mr. Saiki coordinates and conducts geotechnical evaluations for residential, commercial, and public facilities, including highways, railroads, airports, pipelines, public and private buildings, and bridges; performs slope stability analyses, flexible and rigid pavement design, and underground pipeline design; prepares and reviews geotechnical reports; and provides geotechnical design parameters and recommendations for shallow and deep foundations, retaining structures, reviews laboratory results, project plans and specifications; and performs project administration and management. Representative Experience: Manhattan Beach Library, CA Fire Station No. 82 & No. 78, Los Angeles, CA County of Los Angeles, Department of Public Works On -Call, CA Hollywood Multipurpose Intergenerational Center, CA San Fernando Valley Family Support Center, Van Nuys, CA Westminster Parks Projects, Westminster, CA 30+ Additional Projects City Council GRI �35 — 66 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 14 C) circlepoint° © SMALL BUSINESS ENTERPRISE Should the City wish to engaged enhanced Community Outreach services, Circlepoint is ready to provide public outreach advocacy (marketing and communication tools) for the City's project(s). Located in Orange County, Circlepoint can provide services including, but not limited to: Community design workshops Stakeholder presentations Pop-up events Social media mgmt. N ewsI etters tk1sc E-blasts Fact sheets Website content Press releases Stakeholder updates Quarterly updates For Commissioning, tk1sc is ready to perform services required to satisfy commissioning requirements of the Owner, CalGreen/Title-24 and LEED Fundamental and Enhanced. The tk1sc Commissioning team is solely dedicated to building commissioning and will advocate for the City, providing assurances for proper installation and operation of the building systems. tklsc's summarized approach includes: Understanding building systems design intent Verifying test & balance reports Reviewing operations & maintenance (O&M) Managing processes via the cloud W TM City Council GRI �5 — 67 6/6/2023 rA STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 15 Understanding of Need Griffin understands the City of Santa Ana is seeking to remodel four libraries, and it is key that the Delhi and Newhope branches are completed before the Main Library construction starts. With this schedule criteria, the City is seeking a Construction Management team that will act as an extension of staff helping to maintain the critical project schedule. Our team understands the public process and staff sensitivity to the community being able to maintain access to library resources through this capital improvement program. This complex project requires a team of professionals who have successfully completed this project type and multiple civic projects before - that is Griffin Structures. Within section 2, we have prepared a resource allocation schedule showing our staffing assumptions by Library project. Griffin has assume the Construction Manager will be allocated full-time to support all four projects with support from the Inspector, Contract Administrator, and a Library Constructability Review Specialist as needed. City Council STRI �35 — 68 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 16 Strategic Considerations Griffin Structures goes to great lengths to research and understand the challenges and opportunities for every pursuit. As a result of this effort, we have prepared the following strategic considerations to demonstrate our approach and illustrate the value we offer. These considerations are prepared in a question -and -answer format for ease of reading. What strategies can be implemented to alleviate potential supply chain issues that could affect the project? Working in this challenging supply chain environment, significant impacts to many capital improvement projects have arisen for a variety of projects. To mitigate these impacts, Griffin has found success in the issuance of early limited Notices to Proceed (NTP) to allow Contractors to submit shop drawings and initiate purchase of long lead items before construction begins. In doing so, we have found that potential delays and disruptions to construction progress can be mitigated. This strategy, combined with a thorough and detailed phasing plan, will be key to the success of these projects. How might the City be protected against potential change orders related to unforeseen conditions? Whenever a project involves the renovation of an operational, existing building, there are challenges related to unforeseen conditions. One strategy we have found successful is the inclusion of destructive investigation into the bid documents. This strategy could also be combined with a fixed allowance carried by all bidders for potential impacts pertaining to hidden conditions contained in walls or ceilings. By anticipating this effort prior to the start of work, the City will benefit from a clear understanding of the work involved before impacting the use of the facility in order to strategize accordingly. How can the City be assured the proposed work does not impact the continued use of the existing Libraries/Facilities? It will be crucial for the success of the projects that a clear site utilization plan be incorporated into the bid documents in the form of a required submittal on behalf of the Contractor. Doing so will ensure the City possesses a true understanding of the public impact associated with the project and can anticipate how it will unfold efficiently. It is crucial this plan incorporates pedestrian traffic, signage, fencing, staging, restrooms, Contractor parking, and barriers required. Griffin will produce an initial plan for inclusion into the bid documents and will work closely with the successful Contractor to refine their final plan in order to achieve proper expectations for the City and community. Our Team will also investigate all utility plans to understand and mitigate potential interruptions to service which needs to remain operational. What are some key strategies to meeting the desired schedule? When implementing a program with multiple projects and milestones which depend on one another, it can be beneficial to bid multiple projects together to a single Contractor so they are responsible for the overall schedule and the economies of scale help to attract more qualified Contractors. The approach of using a single Contractor also improves the subContractor pool and interest benefiting the budget and project staffing. City Council STRI �35 — 69 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 17 Approach We approach each project with the perspective of an Owner and the insight of a Contractor. Based on our unique blend of experience as both public agency construction managers and at -risk fee developers, Griffin has the unique ability to provide enhanced services to its clients. Similar to an Owner, we approach every project with the perspective that it is our money, our schedule, and our facility that is being developed. Similar to a Contractor, we have the extensive field experience to understand the mindset of a Contractor, the often -hidden decision -making process, and an in-depth understanding of the technical issues faced by a Contractor. With these two key components, we provide construction management services to ensure a successful project of the highest quality. Initial Assessment Griffin begins every project with a comprehensive Initial Assessment. This assessment provides the City with a fresh perspective on all aspects of the project and allows Griffin to assess the priorities for executing our services strategically. Typically, we find that this initial assessment results in the immediate need for one or both of the following tasks: • Establishing a refined master project schedule Establish communication channels and policies. Oversee document strategies and specifically how the information will be communicated to the field. Identify key challenges to the project. Establish and formalize action items for respective team members. Identify and reinforce key project objectives. Establishing a refined master project budget. However, should the initial assessment phase unearth other project needs, or if the City has a priority list already established (like jumping into a constructability review), we will adjust our initial task items accordingly. It is already clear that a total project schedule is paramount to the City needs. Identify Project Objectives Once this initial assessment and resolution effort are achieved, Griffin will then move toward establishing a standard protocol for the entire project team. We have found that clarity and consistency in direction are the most significant features of establishing a successful project protocol. To achieve this level of clarity and consistency, Griffin will first establish a clear understanding of City policies and protocols. Given our extensive experience within the public sector, we can effectively mold our approach to our Client and become an extension of City staff. With that in mind, we establish protocols for all aspects of the project. With a two-part approach, Griffin will effectively execute a comprehensive project assessment that will serve as the guiding principles for the project moving forward. Once the Initial Assessment period is completed, we will employ the following four fundamental aspects of our approach: Communication and Document Control, Schedule Management, Financial Controls, and Quality Assurance. City Council GRI �5 — 70 6/6/2023 rA STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 18 Communication Protocol Building on the project objectives identified in the initial assessment, we will then begin establishing standardized communication protocols. These protocols are critical in a project of this size and scope. Accordingly, Griffin will establish a clear line of communication between the team members which can later be utilized during the construction process. Working closely with the City, Griffin will identify proper communication channels between the field (Contractors and Inspectors) and support team (Design Team, Multi -Disciplinary Engineers, and City) to ensure seamless communication throughout the duration of the project. Document Management Griffin Structures employs the use of Submittal Exchange for all project document controls. This system is comprehensive, adaptable, straightforward, and easy to use. By utilizing this cloud -based format, Griffin Structures can establish a single document portal that saves and manages all project documents. Utilizing this cloud -based system as a single source of document control provides clear and consistent communication to the field, ensures comprehensive document coordination, protects against claims, accelerates the construction schedule by streamlining communications, and ultimately saves the entire project significant costs by eliminating printing and shipping, and improves efficiency. Schedule Management As with communication and document control, schedule management and efficient construction production relies on multiple factors, for which Griffin has an established protocol. Griffin will begin by producing a comprehensive master project schedule. This schedule will include all aspects of the project including, but not limited to: Design iterations Design review times Permitting phases Contractor prequal Bidding Contracts & insurance Construction phases Utility connections City IT installations Punch List Commissioning Contingency City Council STRI �35 — 71 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 19 Relevant Project Experience Half Moon Bay Library HALF MOON BAY, CA r M �7 This library project, completed in July of 2018, included the demolition of the existing library, replaced with a new 22,000 SF library. Planning involved extensive community engagement and outreach and includes children's and teen areas, study, literacy areas, as well as a roof deck, courtyard and atrium. As the first net -zero energy building in San Mateo County, this project includes a large rooftop photovoltaic array, hydronic radiant floor heating, and countless additional sustainable features. Santa Clarita Canyon Country Community Center SANTA CLARITA, CA ?i This 28,000 SF, new community center and outdoor space, completed October 2021, includes four multi -purpose rooms, a gymnasium, classrooms, demonstration kitchen, fitness room, and offices. Outdoor improvements also include an outdoor marketplace (mercado) and park features including courts, event stage, playground, events garden, and perimeter trail. The adjacent Mint Canyon Channel was also redeveloped. VALUE + SIZE $24M 1 22,000 SF RELEVANCY Design -Bid -Build; Library; Public Project CLIENT + CONTACT City of Half Moon Bay Matthew Chidester Assistant City Manager (650) 726-8272 mchidester@hmbcity.com AWARDS Delivered $2M Under Budget; LEED Platinum; Net Zero; APWA Project of the Year; APWA National Project Award; AIA/ALA Building Award; San Mateo County Green Building Award VALUE + SIZE $58M 1 28,000 SF RELEVANCY Design -Bid -Build; Public Project CLIENT + CONTACT City of Santa Clarita Wayne Weber Retired Parks Planning Manager (661) 255-4961 wayneweber2@icloud.com AWARDS APWA BEST Project; Peninsula Clean Energy Awa rd City Council STRI �35 — 72 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 20 Cupertino Library Expansion CUPERTINO, CA This library project, completed in January of 2022, was envisioned to be a two- story addition at the southern end of the building. The existing 1,175 SF single story Children's Book area was demolished and replaced with a new 5,626 SF two-story addition that connects to the existing structure. In addition, this project expanded the size of the existing Story Room and created a multi -purpose Program Room. The new Program Room can be partitioned into smaller rooms allowing for simultaneous use. County of Orange Civic Center SANTA ANA, CA This 20-year civic center master plan was developed and managed by Griffin Structures and completed in July of 2022. This project was intended to improve the County's operational efficiency by unifying departments in a central facility. The Administration North and recently completed Administration South encompass over 500,000 SF and was completed ahead of schedule and under budget by $8.1M. VALUE + SIZE $8M 1 6,000 SF RELEVANCY Library; Public Project CLIENT + CONTACT City of Cupertino Roger Lee Former Public Works Director (408) 234-8494 roger.lee5@ya hoo.com VALUE + SIZE $400M 1500,000 SF RELEVANCY Local Project; Public Project CLIENT + CONTACT County of Orange Frank Kim County Chief Exec. Officer (714) 834-4304 frank.kim@ocgov.com AWARDS LEED Silver; Sustainable Design Award; APWA Regional Project of the Year; PCI Sustainable Design Awa rd City Council STRI �35 — 73 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 21 Yorba Linda Library & Cultural Arts Center YORBA LINDA. CA The two-story 45,000 SF Library and 13,500 SF Cultural Arts Center, completed July of 2020, are centered in the downtown area of Yorba Linda. The library features play areas, collections and story time space, study and community rooms, classrooms, and retail store. The Arts Center houses a 250-seat black box theater, art and dance studios, and gallery display space. The campus -like is connected via central paseo with outdoor plazas and open space. Salinas El Gabilan Branch Library SALINAS. CA V` onma,�, �. . Griffin served as the developer for this facility which was completed June of 2019 and delivered via Public -Private Partnership (P3), provided for the design, financing, construction, and delivery of the new library. Prior to final schematic design, Griffin / Swinerton's management led to a fully constructed, equipped building with learning spaces for children, teen and adults, community rooms, and a welcoming courtyard. VALUE + SIZE $52M 158,500 SF RELEVANCY Design -Bid -Build; Library; Local Project; Public Project CLIENT + CONTACT City of Yorba Linda Carrie Lixey Library Director (714) 777-2466 carrie.lixey@ylpl.org AWARDS ASCE Outstanding; Community Improvement Award; ENR Best Cultural / Worship Project; APWA BEST Project; CPRS Excellence in Design, Facility Design Award VALUE + SIZE $21M 121,000 SF RELEVANCY Library; Public Project CLIENT + CONTACT Cary Ann Siegfried Former City of Salinas Chief Librarian (972) 721-2748 csiegfried@cityofirving.org AWARDS Delivered $1M Under Budget; ENR Best Project; IEDC Excellence in Economic Development; Silicon Valley Business Journal's Structures Awa rd City Council STRI �35 — 74 6/6/2023 STRUCTUTU RES 1 . STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 22 Additional Library Experience Griffin Structures and our team have led the successful delivery of over 40 libraries throughout the state of California, including libraries with extensive renovations as part of larger City Capital Improvement Programs. The projects included below are outside of the 5-year window or have yet to be completed, we have provided a high-level overview of a variety of these projects for your review and consideration. 1. Tustin Main Library 2. Quartz Hill Library 3. Santa Cruz Downtown Library, Housing & Mixed -Use Facilities 4. Campbell Library S. Fullerton Library 6. Northeast Stockton Library & Community Center 7. Los Angeles Central Library Renovation 8. Watsonville Civic Center & Library 9. Hesperia Civic Center & Library City Council STRI �35 — 75 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 23 Santa Ana Experience Griffin Structures has delivered a multitude of projects both for and within the City of Santa Ana. This includes our previous work for the Dehli Community Center as well as our namesake project, Griffin Towers, located within the City. This agency and local knowledge provides our team with an enhanced understanding of the City itself, as well as the local jurisdictional requirements and community. 1. Dehli Community Center S. Samueli Academy 2. County of Orange Civic Center 6. Discovery Cube Science Center 3. Santa Ana City Hall Renovation 7. Bowers Kidseum 4. Griffin Towers City Council STRI �35 — 76 6/6/2023 STRUCTUTU RES 1. STATEMENT OF QUALIFICATIONS GRIFFIN STRUCTURES 1 24 References Jon Hughes I Principal - In -Charge City of Seal Beach Iris Lee, PE Deputy Public Works Director (714) 328-9760 ilee@sealbeachca.gov Robert Godfrey I Project Executive La Canada Flintridge Mark Alexander City Manager (818) 790-8880 Malexander@lcf.ca.gov Tim Shaw I Construction Manager City of Half Moon Bay John Doughty Public Works Director/Assist. City Manager (650) 712-6660 or (831) 247-1088 jdoughty@hmbcity.com Cody Roth I Inspector City of Laguna Beach Matt Oxford Project Manager (949) 613-4045 moxford@lagunabeachcity.net San Bernardino County Terry Thompson Director of Real Estate (909) 387-5282 terry.thom pson@res.sbcou nty.gov Tom Perez Current Project Director, Laguna Beach Former CIP Manager, Irvine (949) 464-6688 tperez@lagunabeachcity.net City of Mission Viejo Keith Rattay Assistant City Manager (949) 470-3018 krattay@cityofmissionviejo.org City of Santa Clarita Wayne Weber Retired Parks Planning Manager (661) 255-4961 wayneweber2@icloud.com Hernan Munayco I Constructability Specialist City of Stockton Mohammad Sadiq Project Manager (209) 937-8299 mohammad.sadiq@stocktonca.gov Bryce Bunker I Administrator City of Cupertino Roger Lee Retired Public Works Director (408) 234-8494 roger.leeS@yahoo.com Irvine Campus Housing Authority California Pacific Homes Victor Van Zandt Bill McKibbin President & CEO Vice President of Development (949) 824-4827 (949) 833-6000 victor.vanzandt�l icha Ilci Prlu hmck4hhin4 calnacifichnmP-,cnm City Council 35 — 77 6/6/2023 GRIFFIN STRUCTURES QUARTZ HILL LIBRARY, COUNTY OF LOS ANGELES >$12M 1 13,000 SF Public Library; LEED Gold; CMAA Project of the Year SECTION NO.02 Scope of Services & Schedule City Council 35 — 78 2. SCOPE OF SERVICES & SCHEDULE GRIFFIN STRUCTURES I 2 S Scope of Services &Schedule Griffin hereby affirms that we will perform the scope of services contained in the RFP; we have elaborated on how we will provide our services as noted below. PRECONSTRUCTION PHASE 1. Biddability & Constructability Reviews: To achieve concise construction documents, Griffin will perform a comprehensive constructability review in Bluebeam format for each Library and review comments with each Design Team. This effort will seek to identify items that are unclear or in conflict with other aspects of the project, as well as biddability and best value. This effort will result in a Bluebeam and Excel report that will also include a marked -up set of plans. Griffin will back check the plans after updating and review all items with the design team as needed to resolve them. Griffin also uses Bluebeam Studio when all parties have access to the software to better collaborate and create transparency in the constructability process. 2. Preconstruction Phase Services Meetings: At the Kick -Off Meeting, Griffin will participate in or conduct a kick-off meeting with the project teams to integrate our services into the project flows. This meeting with key stakeholders will address items such as current design status, challenges and issues, budgets, schedules, personnel, and any key objectives necessary to gain a full understanding of the projects. This meeting will then inform how we engage in the project to address the key concerns and objectives of the City and project team in real time. CONSTRUCTION PHASE Bid Support Bid Phase Assistance: Griffin will manage the contractor bidding process and can even offer a prequalification process to narrow down a short list of qualified bidders. To that end, Griffin will employ the following measure to ensure a fully responsive and responsible bid is delivered to the City. Distribute Plans: Once bidding is underway, we will work closely with the City and the LPA Design Team to coordinate the publishing of the bid documents with the appropriate publications and websites. Mandatory Pre -Bid Meeting: Griffin will prepare an agenda and will work closely with the City and Design Team to ready all relevant documents for the pre -bid meeting, including our agenda, presentation, sign -in sheet, site tour, hard copies of plans, specs, and other relevant materials. Griffin will then publish the minutes, sign -in sheet, and formal responses to any questions in the form of an Addendum. Bid RFls: For all bid questions, Griffin will serve as the point of contact and will coordinate the distribution of questions and answers to the relevant parties. Once answers are provided, Griffin will work closely with the LPA Team to assemble appropriate Addenda for distribution to plan holders. City Council GRI �5 — 79 6/6/2023 rA STRUCTUTU RES 2. SCOPE OF SERVICES & SCHEDULE GRIFFIN STRUCTURES 1 26 Bidder Qualifications: Griffin possesses a deep understanding of public facilities and what is required of a successful Contractor. We will bring this experience to bear as we evaluate the qualifications of all bidders and offer recommendations to the City. Griffin recommends contractor pre -qualification using the Department of Industrial Relations framework. Griffin is well versed in managing this process and has used it successfully on multiple projects. Issue Addenda: We will take the lead in gathering the necessary documents and City templates and will coordinate the distribution of bid Addenda. Bid Evaluations: Griffin will utilize its tailored Bid Analysis sheet to evaluate the bids on a line -item basis and offer recommendations to the City for award. Any non -responsive bids or non -responsible bidders will be flagged and forwarded to the City for consideration. Recommendation for Award: Once an analysis is performed, Griffin will prepare and present a recommendation for award to the City. This effort would also include assisting the City in preparing a staff report, which will include all necessary information to adequately describe the selection process to provide the Council with adequate information to make an informed decision to award. Contract Award & Execution: Griffin will participate in and assist the City in representing the project at the time of Council award. This effort will include assisting in preparation of the staff report as needed. Construction Management Once construction begins, Griffin will employ a vast array of policies, protocols, and techniques to oversee and manage the contractor successfully. Those services include the following: Pre -Construction Meeting: We will arrange for and conduct the Pre -Construction meeting and will provide both and agenda and meeting minutes accordingly. Griffin will ensure that all pertinent team members will be present in coordination with City staff. Contract Administration: Griffin will assist the City's Project Manager with all aspects of the contract compliance including all financial controls, document controls, document interpretations, discrepancies, constructability problems, inspections, schedule oversight, and all other tasks identified in the RFP. Review Construction Schedule: As discussed above, Griffin will review any and all schedules provided by the Contractor to confirm they meet the overall objectives of the project. Accordingly, we will oversee and ensure the activities in the field are consistent with the approved schedule and will recommend corrective action should they fail correlate. Construction Progress Meetings: Griffin will schedule, host, and oversee all project meetings. Griffin will provide, or cause to be provided, agendas and minutes as required for the effective discussion and resolution of all project related issues and resolution. Shop Drawings and Submittal Reviews: We will oversee the distribution of all shop drawings and submittal reviews. Griffin will employ the use of Submittal Exchange for expedient distribution and tracking as described above. City Council GRI �5 — 80 6/6/2023 rA STRUCTUTU RES 2. SCOPE OF SERVICES & SCHEDULE GRIFFIN STRUCTURES 1 27 RFIs: As with shop drawings and submittal reviews, Griffin will process and coordinate the distribution of all RFIs in a manner that achieve efficient design solutions and maintains construction progress without diminishing the design intent. Review all Change Orders: Griffin will review all change orders and provide supplemental information as needed to justify their approval or rejection. Griffin will negotiate with the Contractor on the City's behalf and serve as the point of contact for resolving issues and mitigate against potential claims. Specifically, Griffin will seek to avoid claims as detailed a bove. Cost Control System: We will use its extensive cost controls system to establish a master budget that captures all costs associate with the project and will provide regular updates to the City throughout the duration of the project. Coordination of Other Consultants: Griffin will coordinate and oversee the scheduling of all other consultant inspections including but not limited to geotechnical, NPDES, materials testing, deputy inspection, and special laboratory testing. Coordinate with Project Designer: As with the design phase, Griffin will coordinate with and manage the project design consultants to ensure all information is transmitted to and from the respective consultants efficiently to achieve the overall project objectives. Job Safety: Crucial to the success of any project is safety. Griffin will employ its extensive experience to oversee the contractor's safety program and will inspect the site regularly in that regard. Griffin will report any infraction to the contractor immediately and ensure the observed deficiency is rectified. Progress Payments: We will establish, or cause to be established by the contractor, a comprehensive Schedule of Values for the entirety of the project for approval by the City. Once approved this schedule will serve as the basis for all progress payments, which Griffin will review for consistency with progress in the field and make recommendations to the Contractor for correction. Once corrected, Griffin will then make recommendations to the City for processing. Labor Compliance: Consistent with SIB 854, Griffin will require and enforce the Dept. of Industrial Relations' requirements for enrollment in the DIR's labor compliance data base. Griffin has partnered with The Solis Group to provide monitoring of certified payroll and to conduct field interviews. Quality Assurance: We will serve as the'eyes and ears' of the City for quality assurance. Accordingly, Griffin will walk the site regularly and inspect all installations for consistency with the construction documents. City Council GRI �5 — 81 6/6/2023 rA STRUCTUTU RES 2. SCOPE OF SERVICES & SCHEDULE GRIFFIN STRUCTURES 1 28 .Specifically, Griffin will enforce the highest level of quality of workmanship to ensure the City receives the best value for the investment made on behalf of the community. To document progress, Griffin will take high - resolution photographs before/during/after each element is constructed. Griffin employs a robust quality assurance program that is project -specific and ensures the project is constructed per the plans and specifications and is achieved by: • Coordinating Testing & Inspections Conducting Daily QA walks documenting field activity (daily reports) Issuing notices of non-compliance when deficient conditions are found and tracking them until resolved. Commissioning: We will facilitate a construction phase kick-off meeting to confirm commissioning scope, review the Commissioning Plan and clarify roles and responsibilities. Utility Coordination: Griffin will work diligently to coordinate with all relevant utilities, including but not limited to PG&E, Cable, Telephone, Gas, and any other relevant utilities that service this project. Monthly Progress Reports: We will provide monthly progress reports that include but are not limited to activities in the field, construction observations, progress photos, equipment used, actual vs. planned activities, the latest 4-week look ahead, current issues, and change orders, goals for the project, budget updates, trend log mapping expenditures, progress payments, PLA labor relations, QA/QC status, a potential issue with the schedule or budget. PROJECT CLOSEOUT Ready for Inspection: Griffin will ensure that the contractor has completed their work in a manner that is satisfactory to meet all necessary conditions for final inspection. Punch Walk: We will coordinate the final punch walk of the project to ensure all improvements are per the plans and specifications. Specifically, Griffin will employ a Field Observation Log during the course of construction that will seek to identify quality issues observed by the project team on an ongoing basis. This will serve to function as an ongoing pre -punch list, and therefore help to minimize the issues discovered at the final punch walk. Griffin will also oversee the following punch walks to confirm corrective action is resolved. Punch List: Once completed, Griffin will issue a comprehensive punch list for completion by the contractor. Griffin will oversee the completion of these items and ensure that all deficiencies and corrections are completed to the satisfaction of the City. Closeout Documents: Integral to our cloud - based document management system, Submittal Exchange will assemble all guarantees, certifications, affidavits, leases, easement deed, operating and maintenance manuals, warranties, and any other closeout documents. This system will provide a complete digital file for all documents, for future use, as well as maintain cloud -based file for future use. City Council STRI �35 — 82 6/6/2023 STRUCTUTU RES 2. SCOPE OF SERVICES & SCHEDULE GRIFFIN STRUCTURES 1 29 Final Payment: Griffin will review all conditions of the project and will ensure that all criteria are met prior to the execution of the Contractor's final payment. Final Delivery: Once complete, we will deliver all project files, data, as-built's, and documentation to the City for record purposes INNOVATIVE APPROACHES TO DELIVERING SERVICES Griffin believes in a highly collaborative approach that takes advantage of innovative technology mixed with traditional in- field experience. Griffin Structures strikes the perfect balance between the latest in technological advances like Building Information Management (BIM) and traditional construction knowledge through extensive constructability reviews. We utilize cloud -based document management systems (Submittal Exchange) while also emphasizing face to face dialogue and problem solving. Griffin Structures can police the project to ensure all objectives are met and contracts enforced, while also encouraging and supporting the success of all team members. Additionally, Griffin is partnered with OpenSpace, which provides an innovative photographic documentation experience similar to Google street view. Mounted to a hard hat, this system can capture comprehensive 360-degree photography of the site wherever the wearer walks. Once complete, the system is uploaded to a cloud - based database that integrates the footage with the plans and spec and allows the viewer to see everything photographed overlayed with the site plan and/or floor plan. The system integrates with BIM and allows for a split view of the BIM model overlaid with the photographic documentation to allow for the view to confirm if what is going up in the field is consistent with the project documents. In short, through our vast experience both as developers and as project and construction managers, we have developed highly specialized tools and protocols that successfully manage every aspect of a project. SCHEDULE Please refer to our separate sealed fee proposal to view our proposed schedule. City Council GRI �5 — 83 6/6/2023 rA STRUCTUTU RES r ""ON MEMO SALINAS EL GABILAN BRANCH LIBRARY $21M 1 21,000 SF Public Library; ENR Best Project; IEDC Excellence in Economic Development Award SECTION NO.03 Certifications & Attachments 101 mill lot gel funcil 3 — 84 _ 6/6/2 woo l 3. CERTIFICATIONS & ATTACHMENTS GRIFFIN STRUCTURES 1 30 Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the proposer or any proposer, or to fix any overhears, profit, or cost element of the bid price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the proposer has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. Proposer are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California: County of( r1Q.0_ subscribed and sworn to (or affirmed) before me on this day of (per. &e , 2021 by f) proved to me on the basis of satisfactory evidence to be the person(s) who appeared e oW me. v - 4 Notary Public Signature PATfI AARIE GILLESPIE Notary PubBc • California Orange County Commission # 2343690 My Comm. Exp(res Jan 26, 2025 Notary Public Seal City of Santa Ana RFP Page A3-1 City Council STRI �35 — 85 6/6/2023 STRUCTUTU RES 3. CERTIFICATIONS & ATTACHMENTS GRIFFIN STRUCTURES 1 31 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Griffin Structures Firm Signed and Printed Name: President Title Date 02/22/23 Jon Hughes City of Santa Ana RFP Page A3-2 City Council GRI �35 — 86 6/6/2023 STRUCTUTU RES 3 . CERTIFICATIONS & ATTACHMENTS GRIFFIN STRUCTURES 1 32 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer ("Consultant"), during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP Page A3-3 City Council STRI �35 — 87 6/6/2023 STRUCTUTU RES 3. CERTIFICATIONS & ATTACHMENTS GRIFFIN STRUCTURES 1 33 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: President Firm: Griffin Structures Date: 02/22/23 City Council GRI �35 — 88 6/6/2023 STRUCTUTU RES I� � �S li!BLJ07ECA LISRARY' F i % 411`� . is HALF MOON BAY LIBRARY SALINAS EL GABILAN BRANCH LIBRARY HALF MOON BAY LIBRARY op p LOS ANGELES CENTRAL LIBRARY HISTORICAL RENOV. YORBA LINDA LIBRARY & WN-I CULTRAL ARTS CENTER ,�f FULLERTON MAIN LIBRARY RENOVATION Ems, CUPERTINO LIBRARY �` �� TUSTIN MAIN LIBRARY EXPANSION A QUARTZ HILL LIBRARY RENOVATION EXHIBIT "C" COMPENSATION BB&K (2021) Exhibit "C"-1 PROFESSIONAL SERVICES AGREEMENT 5539 . City Council 35 — 90 6/6/2023 GRIFFIN STRUCTURES GRIFFIN STRUCTURES FEE PROPOSAL City of Santa Ana Library Capital Projects May 22, 2023 Griffin Structures' Fee Proposal is based on all reasonable costs necessary to perform Project/Construction Management Services for the City's Library Capital projects. For these requisite services Griffin Structures proposes the following Not -to -Exceed Fee based on hourly rates: Project/Construction Management Services: $ 2,317,220 1-Year Warranty Period Allowance $ 25,000 Subconsultant Costs (includes 15% Mark Up) $ 305,000 Reimbursable Expenses: $ 111,780 Total $ 2,759,000 All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time period. We reserve the right to reallocate hours between staff members, subconsultants, and tasks, in consultation with the City, in order to accomplish the overall objectives and requirements of the project. All subconsultant pricing is listed as an allowance and will be negotiated in good faith with the City after the overall scope is finalized. Services are based on a 29-month schedule including all tasks as defined in the RFP through construction closeout, and warranty management covering all four projects. Any extension of the schedule may result in additional fee, in good faith negotiation with the City. APPROACH TO PROJECT SCHEDULE This proposal assumes the following durations by library and is illustrated in the Resource Allocation Schedule attached: 1. Main Library (May 2023-October 2025) 2. Newhope Library (April 2023-June 2024) 3. Jerome Park (November 2023-August 2024) 4. Delhi Center (June 2023-June 2024) APPROACH TO STAFFING & PROJECT TEAM To bring the highest level of efficiency and value to the City of Sant Ana, Griffin Structures has assembled following team: City Council Page 1 of �5 — 91 6/6/2023 Jon Hughes will serve as the Principal - In -Charge for the duration of the project and will provide as - needed leadership to the team to ensure a successful delivery. Key to the success of the project will be Jon's experience with large capital improvement projects for public agencies, along with his experience in Public Contract procedures. For this level of service, we have allocated a total of 110 hours of Jon's time. Robert Godfrey will serve as the Project Executive throughout the project. In that role Robert will provide leadership during each phase guiding the City in contractor pre -qualification, bid document review and development, and support for our Construction Manager through construction. For these services, we have allocated 550 hours of Robert's time. Tim Shaw will serve as the Sr. Construction Manager for the entire duration of the project. Tim will lead the team, establish all construction management protocols, maintain all communications, develop the total project schedule and bring his past library and civic experience to bear. For this level of service, we have allocated a total of 3,350 hours of Tim's time. Cody Roth will serve as the Inspector for the entire duration of the project. For this level of service, we have allocated a total of 3,597 hours of Cody's time. Bryce Bunker will serve as the Contract Administrator for the entire duration of the project. For this level of service, we have allocated a total of 2,049 hours of Bryce's time. Hernan Munayco will serve as a Library Constructability Specialist. For this level of service, we have allocated a total of 50 hours of Hernan's time. QUALIFICATIONS & EXCLUSIONS 1. Hourly rates are valid through December 315t, 2025 and will escalate by CPI annually thereafter. 2. Insurance costs are included as a reimbursable expense and will be billed monthly at the rate of $10 per $1,000. 3. On -site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Project Management team) are excluded. We assume that offices will be provided as part of the construction site trailer(s) being provided by the City's contractor or by the City. 4. Costs for all permits required for the project are excluded. It is assumed that the Agency will pay for all permitting fees, assessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal. Permits will be pulled by others. 5. At no cost to the Owner, and subject to Internal Revenue Code 179D, (Deduction for Energy Efficient Commercial Buildings) Owner agrees to allocate any applicable tax deductions to construction manager (Griffin Structures) as may be relevant to `public entity' projects. 6. Costs for construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded. 7. Software licenses or user fees and all software training costs for specific project management software being required by either the Agency or their contractor(s) is excluded. Procore license shall be provided by the City. City Council Page 2 of �5 — 92 6/6/2023 8. Cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone. 9. Independent or third -party testing companies such as Roofing, Peer Reviews, LEED, or other specialized third -party oversight services other than those listed herein are excluded. 10. No FF&E or OS&E procurement is included in this proposal. 11. Construction Site Security is excluded. 12. Construction Manager will track and review all RFI's, Submittals, and Substitutions only for completeness. Approvals shall be executed by the designer of record. 13. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor's methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by the Agency arising from Griffin's opinion of cost, the actual project cost to the Agency, delays caused by events outside the control of Griffin, or any labor or material cost increases. 14. Griffin is not responsible for, and the City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin's control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, "Non -Consultant Delays ). The schedule for completion will be extended for any Non -Consultant Delays. If Griffin incurs additional costs or expenses due to Non -Consultant Delays, then Griffin's fee compensation will be equitably adjusted to cover such additional costs or expenses. 15. Dry utility design consultation services are not included. 16. This proposal shall remain valid and in full force and effect for a period of 120 days from date of issuance, after which time it shall be deemed null and void. City Council Page 3 of �5 — 93 6/6/2023 STRjFFjnS STRUCTURES Griffin Structures Fee Proposal I Delhi Center Library Branch 1.1 Design Support & Constructabiity Review 1.2 Permitting 1.3 Bidding 1.4 Contract Award 1.5 Construction 1.6 Closeout 2 Newhope Library Branch 2.1 Design Support & Constructabiity Review 2.2 Permitting 2.3 Bidding 2.4 Contract Award 2.5 Construction 2.6 Closeout 3 Outdoor Library at Jerome Park 3.1 Design Support & Constructabiity Review 3.2 Permitting 3.3 Bidding 3.4 Contract Award 3.5 Construction 3.6 Closeout 4 Main Library Renovation 4.1 Design Support & Constructabiity Review 4.2 Permitting 4.3 Bidding 4.4 Contract Award 4.5 Construction 4.6 Closeout 5 Total Project Schedule Total Hours Subtotals PROJECT / CONSTRUCTION MANAGEMENT TOTAL 1-Year Warrnty Period ALLOWANCE 6 SUBCONSULTANT COSTS (Includes 15% Mark Up) 6.1 Ninyo & Moore (Soils and Materials Testing) ALLOWANCE 6.2 Independent Cost Estimate ALLOWANCE 6.3 Community Outreach ALLOWANCE 6.4 Commissioning Agent ALLOWANCE 6 REIMBURSABLE COSTS 6.1 Insurance 6.2 Misc. Reimbursable Expenses * Hourly rates shown are for 2023. Fee is inclusive of escalated rates for 2024 and 2025. 22 --- t.... ... .. Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind 26 130 616 552 280 20 Ind Ind Ind Ind Ind Ind Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - 16 80 392 198 0 0 Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - Inc Ind Ind Ind Ind - 50 250 2,094 2,631 1,461 30 Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind Ind - Incl Ind Ind Ind Ind - Incl Ind Ind Ind Ind - Incl Ind Ind Ind Ind - Incl Ind Ind Ind Ind - Incl Incl Incl Incl - - 114 570 3,558 3,941 1,741 50 $29,520 $140,200 $844,520 $900,955 $390,525 $11,500 $2,317,220 $25,000 $305,000 $178,500 $11,500 $60,000 $55,000 $111,780 $101,472 $10,308 City Council 35 - 94 6/6/2023 Delhi Center Library Branch Permitting Support Bidding Contract Award Construction Closeout Principal In Charge - Jon Hughes Project Executive - Robert Godfrey Sr. Program and Construction Manager- Tim Shaw Inspector- Cody Roth Contract Administrator- Bryce Bunker Library Constructability Specialist - Hernon Munayco Principal In Charge - Jon Hughes Project Executive - Robert Godfrey Sr. Program and Construction Manager - Tim Shaw Inspector - Cody Roth Contract Administrator- Bryce Bunker Library Constuctability, Specialist - Hernan Munayco Newhope Library Branch Design Support & Constructabiity Review Permitting 2 2 2 2 2 2 2 2 2 2 2 22 10 10 10 10 10 10 10 10 10 30 30 11a 20 20 20 44 44 44 44 44 44 44 44 24 20 456 86 86 86 86 86 86 24 20 560 0 0 0 E 50 0 5 0 500 5 5 50 5 5,fi 20 2,.4S 48 .1. 4 0 4,600 b 4,600 E 4,600 E 10,120 $ 10,120 $ 10,120 $ 10,120 $ 10,560 $ 10,560 $ 10,560 E 10,5fi0 E 5,710 b 4,800 E - $ - $ - $ - $ - $ - $ 107,080 19,35020,210 $ 20,210 $ 20,210 E 20,210 E 5,640 E 4,700129,880 $ - $$ - $ E- $ - 8 - 8 - 8 - E - E - 8 - $ - $ - $ - 8 - 4 - $ - $ - $ - $ - $ - $ 7,500 $ 7,500 $ 7,500 $ 13,020 $ 13,020 $ 32,370 $ 32,370 $ 33,800 $ 33,800 $ 33,800 $ 33,800 $ 11,400 $ 9,500 $ - S - $ - $ - $ - $ - $ 269,380 Bidding Contract Award Construction Closeout 10.11T.11 ITAIFING HOURS Principal In Charge -Jon Hughes 2 2 2 2 2 2 2 2 2 2 2 2 2 TOTALS 26 Project Executive - Robert Godfrey 10 30 30 30 10 10 10 10 10 10 10 30 30 130 Sr. Program and Construction Manager - Tim Shaw 44 44 44 44 44 44 44 44 44 44 44 44 44 24 20 616 Inspector - Cody Roth 10 10 12 44 86 86 86 86 44 44 24 20 552 Contract Administrator- Bryce Bunker 40 40 40 40 40 40 40 211 Library Constructability Specialist - Hernan Munayco 10 10 20 Principal In Charge - Jon Hughes g - $ - g - $ 500 E 500 E 500 E 500 E 501 $ 500 $ 500 4 500 4 "0 $ 530 $ 530 E 530 E 530 6,620 Project Executive- Robert Godfrey $ - $ - g - $ 2,400 $ 2.400 $ 2,400 E 2,400 b 2,400 b 2,400 $ 2,400 $ 2,400 $ 2,400 $ 2,500 $ 2,500 $ 2,500 $ 2,500 E - $ - E - 8 - 8 - $ - $ - $ - $ 31,600 Sr. Program and Construction Manager- Tim Shaw f - $ - $ - $ 10,120 $ 10,120 $ 10,120 $ 10,120 $ 10,120 $ 10,120 $ 10,120 $ 10,120 $ 10,120 $ 1Q560 $ 10,560 $ 10,560 $ 11,11 $ 5.710 $ 4,800 E - $ - $ - $ - $ - $ - $ 143,880 Inspector - Cody Roth g - $ - $ - $ 2,250 $ 2,250 $ - E - E 2,700 E - $ 9,900 $ 19,350 $ 19,350 $ 20,210 $ 20,210 $ 10,340 $ - $ 5,640 $ 4,700 8 $ - $ - 8 116,900 Contract Administrator- Bryce Bunker $ - $ - $ - $ - $ - $ - E - S - $ - $ 1,600 $ 8,600 $ 8,600 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ - $ - E - 8 - $ - $ - $ - $ - $ 11,801 Library Construct mility Specialist - Heman Munayco $ - $ - $ - $ 2,300 $ 2,300 $ $ - $ - $ - $ - $ - $ - $ $ $ $ 4,fi00 $ - 8 - $ - $ 17,570 $ 17,570 $ 13,020 f 13,020 E 15,720 E 13,020 $ 31,520 $ 40,970 $ 40,970 $ 42,800 $ 42,800 $ 32,930 $ 22,590 $ 11,400 S 9,500 $ - $ - $ - E - $ - E - $ 365,400 ary of Jerome Par., Permuting Bidding Contract Award Construction Closeout 1 Principal In Charge - Jon Hughes 2 2 2 2 2 2 2 2 Project Executive - Robert Godfrey 10 10 10 10 10 30 10 10 Sr. Program and Construction Manager - Tim Shaw 44 44 44 44 44 44 44 44 20 20 Inspector - Cody Roth 44 44 44 44 22 Contract Administrator- Bryce Bunker Library Constuctability, Specialist - Hernan Munayco Principal In Charge - Jon Hughes $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 $ 500 $ 530 $ 530 $ 530 E 530 E 530 S 530 Project Executive- Robert Godfrey $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,400 $ 2,400 $ 2,500 8 2,500 $ 2,500 E 2,500 E 2,500 E 2,500 Sr. Program and Construction Manager- Tim Shaw $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,120 $ 10,120 $ 1g560 $ 10""$ 10,560 $ 10,560 E 10,111 E 30,560 E 4,800 $ 4,100 $ Inspector - Cody Roth $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,340 E - E 1D,340 E 10,340 E 5,170 $ Contract Administrator - Bryce Bunker 8 - 8 Library Constructability, Specialist - Hernan Munayco g - g - g - g - g - g - $ - $ - g - g - g - g - g - g - g - g - E - E - E - 8 - 8 - 8 - $ - 8 i6 Sa 112 198 I o $ 4,180 $ 19,800 $ 93,200 $ 36,190 f - _ q - $ 153,370 City Council 35 - 95 6/6/2023 Griffin Structures 5/22/2023 Main Library Renovation Design Support & Constructabiity Review Permitting Bidding Contract Award Construction Closeout Principal In Charge - Jon Hughes 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Project Executive - Robert Godfrey 30 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Sr. Program and Construction Manager - Tim Shaw 44 44 44 44 44 44 44 44 44 8fi Bfi Bfi 8fi 111 114 114 104 Inspector - Cody Roth 10 10 10 80 90 150 172 172 172 172 172 Contract Administrator- Bryce Bunker 40 86 86 86 86 86 86 86 86 Library Constructablllty Specialist - Hernan Munayco 10 10 10 Principal In Charge - Jon Hughes $ - 8 - 8 - E - E 500 500 500 $ 500 $ 500 $ 530 $ 530 $ 530 E 530 E 530 E 530 E 530 $ "1 $ 530 $ 530 $ 530 $ 530 Project Executive- Robert Godfrey $ - $ - $ - E - E 2,400 E - E 2,400 E - $ - $ 2,400 $ 2,400 $ 2,400 $ 2,500 $ 2,500 $ 2,500 E 2,500 E 2,500 E 2,500 E 2,500 E 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 Sr. Program and Construction Manager- Tim Shaw $ - $ - $ - E - E 10,120 E - E 10,120 E - $ - $ 10,120 $ 10,120 $ 10,120 $ 10,560 $ 10,560 $ 10,560 $ 10,560 $ 20,fi40 $ 20,640 $ 20,641 $ 20,610 $ 24,161 $ 24,160 $ 24,161 $ 24,960 Inspector - Cody Roth $ - $ - $ - $ - $ 2,250 E - E 2,250 E - $ - $ 2,250 $ - $ - $ - $ - $ - E - E 18,800 E 21,150 E 35,2So $ 40,420 $ 40,420 $ 40,420 $ 40,420 $ 40,420 Contract Administrator- Bryce Bunker $ - $ - $ - E - E - E - E - E - $ - $ - $ - $ - 8 - 8 - 8 - E 9,000 E 19,350 E 19,350 E 19,350 $ 19,350 $ 19,350 $ 19,350 $ 19,350 $ 19,350 Library Constmctability Specialist -Hernan Munayco $ - $ - $ - E - E 2,300 $ - $ 2,300 E - $ - $ 2,300 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 17,570 $ - $ 17,570 $ - $ - $ 17,570 $ 13,020 $ 13,020 $ 13,590 $ 13,590 $ 13,590 $ 22,590 $ 61,820 $ 64,170 S 78,270 $ 83,440 $ $7,760 $ $7,760 $ $7,760 $ $7,760 PROJECT PHASE Main Library Renovation JAN FEB MAR APR MAY 1 JUN JUL AUG SEP OCT NOV DEC JAN FEB VA� APR MAY JUN JUL AUG SEP OCT NOV DEC Design Support & Constructabiity Review Permitting Bidding Contract Award Construction Closeout MONTHLY STAFFING HO RS Principal In Charge -Jon Hughes 2 2 2 2 2 2 2 2 TOTALS 50 Project Executive - Robert Godfrey 10 10 10 10 10 10 10 10 250 Sr. Program and Construction Manager- Tim Shaw 101 111 111 114 114 111 111 111 86 20 2,094 Inspector - Cody Roth 172 172 172 172 172 172 172 172 45 2,631 Contract Administrator - Bryce Bunker 86 86 86 B6 86 86 86 86 45 1,461 Library Constructability Specialist - Hernan Munayco 30 Principal In Charge- Jon Hughes $ 530 $ 530 $ 530 $ 530 $ 530 $ 530 $ 530 E 530 $ - $ - b - $ $ ""0 Project Executive- Robert Godfrey $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 E 2,500 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 1$ - $ - $ - 8 - 8 - 8 - $ 62,000 Sr. Program and Construction Manager- Tim Shaw $ 24,960 $ 24,960 $ 24,960 $ 24,9fi0 $ 24,960 $ 24,110 $ 24,110 $ 24,110 E 11,611 $ 4,111 $ - $ - $ - $ - $ - $ - E - $ - $ - $ - $ - 8 - 8 - 8 - 8 500,360 Inspector- Cody Roth $ 40,420 $ 40,420 $ 40,420 $ 40,420 $ 40,420 $ 40,420 $ 40,420 $ 40,420 $ 10,575 $ - $ - $ E 8 617,985 Contract Admin strator - Bryce Bunker $ 19,350 $ 19,350 $ 19,350 $ 19,350 $ 19,350 $ 19,350 $ 19,350 $ 19,350 $ 10,125 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - E - $ - 8 - $ - $ - 8 121721 Library Constructability Specialist - Hermon Munayco $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ 6,900 $ 87,760 $ 87,760 $ 87,760 $ 87,760 $ 87,760 S 87,760 $ 87,760 $ 87,760 $ 41,340 $ 4,800 $ - $ - $ - $ - $ - $ - S - $ - S - $ - $ - E - $ - E - S 1,529,070 City Council 35 - 96 Griffin Structures 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 36 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Agreement with Floral Park Neighborhood Association for Fence on Broadway AGENDA TITLE Approve a License Agreement with the Floral Park Neighborhood Association for Use of Broadway Right -of -Way for a Fence (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a license agreement with the Floral Park Neighborhood Association, a 501(c)3 nonprofit community organization, for use of public right-of-way on Broadway from Santa Clara Avenue to the 1-5 exit, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION The southbound exit of Interstate 5 (1-5) for Broadway and Main Street experiences heavy usage and is located next to the Floral Park Neighborhood at the intersection of Santa Clara Avenue and Broadway (Exhibit 1). In order to prevent litter and debris from the freeway exit from entering the neighborhood, as well as to improve security and aesthetics, the Floral Park Neighborhood Association (FPNA), a 501(c)3 nonprofit community organization, is seeking permission to install a decorative wrought iron fence within the public right-of-way. The proposed fence, which will be approximately five feet tall, will be installed alongside the existing tree line and designed to harmonize with the appearance of an adjacent private property fence (Exhibit 2). The cost of the fence improvements will be paid for and maintained by the FPNA. To document the FPNA right to use, maintain, and repair its fence, to identify insurance requirements, and to prescribe terms of indemnification of the City by the FPNA, the City and FPNA must enter into a License Agreement (Exhibit 3). The Public Works Agency recommends approving the proposed license agreement, as the proposed improvements will enhance the quality of life for the community. Moreover, these improvements will not hinder existing drainage, pedestrian access, or any other beneficial public uses of the space. FISCAL IMPACT There is no fiscal impact associated with this action. City Council 36 — 1 6/6/2023 Agreement with Floral Park Neighborhood Association for Fence on Broadway June 6, 2023 Page 2 EXHIBIT(S) 1. Location Map 2. Section -View Photographs of Area 3. License Agreement Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager City Council 36 — 2 6/6/2023 City Council EXHIBIT 1 36 — 3 6/6/2023 EXHIBIT 2 City Council 36-4 6/6/2023 City Council 36 — 5 6/6/2023 EXHIBIT 3 10lei D1eGliWET"S040lUlBiel l This LICENSE AGREEMENT ("Agreement") is dated as of June 6, 2023, and entered into by and between the CITY OF SANTA ANA, a charter city and municipal corporation existing under the Constitution and laws of the State of California ("City"), and Floral Neighborhood Association (FPNA), a 501(c)3 nonprofit community organization ("Licensee"). RECITALS A. The City owns or has an easement for public street/road purposes along, above and under the public street commonly knowns as Broadway (hereinafter "Street"), which is adjacent to the Interstate 5 southbound off ramp as depicted on Exhibit A ("License Area"). B. Licensee desires to construct, maintain and repair ("Permitted Uses") a wrought iron fence ("Fence") at the License Area as depicted on Exhibit B. C. The City has agreed to grant Licensee a license to use the License Area, on the terms and conditions set forth in this Agreement. NOW THEREFORE, for and in consideration of the mutual covenants and agreements herein contained and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. License. The City hereby grants to Licensee a nonexclusive license for the right to enter and use the License Area beginning on the date first written above, for the Permitted Uses described in Recital B, upon the terms and conditions set forth herein ("License"), subject to Licensee's performance of all of its obligations under this Agreement. The initial term of the license shall be three (3) years. At the expiration of the initial term, this Agreement shall continue from year to year under its then existing conditions unless and until a party hereto gives the other no less than 90 days written notice of termination prior to expiration of the initial term or of the one year extension then in effect.. This Agreement is intended and shall be construed only as a revocable license to use the License Area and not as a lease or grant of any possessory or other interest. 2. Restoration and Clean Up. At its sole cost, Licensee shall, after use of the License Area, restore the License Area to its original condition in which it existed immediately prior to the Agreement by removing the Fence, to the reasonable satisfaction of the City and leaving the License Area in a neat and clean condition, free of trash and debris, and removing all property and materials of Licensee. Licensee shall cause the License Area to be cleaned, with such work to be completed no later than the times specified in the License as stated in paragraph 1 above, and the License shall be extended to such time for the limited purpose of allowing the cleaning work to be completed. 3. Compliance with Laws. Licensee shall cause all activities of Licensee under this Agreement and all activities on the License Area to be performed in compliance with all applicable federal, state, and local laws, ordinances, and regulations, and permits. 4. Duties of the Parties. A. Licensee Duties. By execution of this Agreement, Licensee agrees for itself and on behalf of its employees, agents, consultants and contractors as follows: Page 1 of 5 City Council 36 — 6 6/6/2023 a. All work performed by Licensee on the Fence from or within the License Areas shall comply with all applicable City Ordinances, Standards and Specifications currently in effect. The work, including method of installation and limits of construction of the Fence shall be depicted on a plan and shall be subject to review inspection and approval by the City. Any contractor performing work on the Fence shall first obtain all applicable permits from the City. Licensee shall be prohibited from installing signage, structural or decorative elements, symbols, logos, graphics, characters or lettering on the Fence without the advance written approval of the City. b. Any maintenance or repair of the Fence via the City's Street shall require the Licensee to apply for and obtain all applicable permits from the City. C. Maintain all frontage trees and landscaping that may interfere with the structural integrity of the Fence. d. The Fence shall be kept structurally sound, with no peeling or flaking paint, free from graffiti and no rusted or worn finishes at all times. e. Licensee accepts full responsibility for all damages and restoration to City property caused by Licensee pursuant to Licensee's activities stated herein. In the event that Licensee damages any portion of City Property, Licensee shall immediately repair the damage at Licensee's sole cost. Alternatively, the City may, at its election, repair the damage in which case Licensee shall reimburse the City for its direct cost within thirty (30) days of receipt of written demand from City. f. All work shall be done by a State Licensed Contractor with the appropriate classification. In addition, the contractor shall possess a current City Business License. g. Traffic. • Traffic control shall comply with City Standard Plan No. 1125F and the Work Area Traffic Control Handbook (WATCH). Amber lights must be maintained at night. • Any street closure shall comply with City Standard Plan No. 1125F. h. Refuse, rubble, gravel, dirt or unused materials shall be removed on a daily basis and final cleanup shall take place within 3 days after completion of the work. If not removed within 3 days, City may remove such refuse, rubble, gravel, dirt or unused materials at Licensee's expense, including the current call -out charge. i. Licensee shall provide plans for the project and shall provide as -built plans when installation is complete. j. Licensee shall cause all activities of under this Agreement and all activities on the License Areas to be performed in compliance with all applicable federal, state, and local laws, ordinances, and regulations, and permits. B. City Duties. a. Maintain all frontage trees, landscaping, sidewalk surfaces, and associated irrigation systems within the License Area. b. In the event the Fence is damaged or obstructed for any reason, the City shall have no obligation or duty to repair the damage or rectify the condition to make the License Area usable or safe. Page 2 of 5 City Council 36 — 7 6/6/2023 5. Licensee Parties. Licensee, together with its employees, subcontractors, agents, representatives, and all persons entering the License Area, by or through or at the direction of Licensee, are collectively referred to herein as the "Licensee Parties." Licensee shall be responsible for the Licensee Parties and shall cause the Licensee Parties to comply with the terms of this Agreement. 6. Fee. As consideration for this Agreement, Licensee, at its sole cost, shall construct, maintain and repair a Fence that will provide a community benefit by beautifying the public right-of-way near the intersection of N. Broadway and Santa Clara Street directly adjacent to the Main Street/Broadway exit off the Interstate 5 south freeway. The aesthetic fencing will increase pedestrian safety by preventing unwanted pedestrian movements and guiding pedestrians to formal public right-of-way access points. The City finds that due to the community benefit, and no cost to the City, the Licensee shall pay a total license fee of $810 for its use of License Area. 7. AS -IS Condition. City makes no representation or warranty of any kind as to the condition of the License Area or any other matter relating to Licensee's use of the License Area. Licensee hereby disclaims and waives any and all objections to the physical and other characteristics and conditions of the License Area. Licensee acknowledges and agrees that the use of the License Area will be on the basis of Licensee's own investigation of the condition of the License Area. The license to use the License Area shall be granted on an "AS -IS," "WITH ALL FAULTS" basis, without representation or warranty expressed or implied by City, or by operation of law. City expressly disclaims, which Licensee hereby acknowledges and accepts, any implied warranty of condition or fitness for a particular purpose or use. Licensee's use of the License Area shall be subject to the License Area being in a usable and safe condition at the time of Licensee's use and Licensee shall be responsible for determining whether the License Area is in such condition. In connection therewith, in the event that the License Area or access thereto is damaged or obstructed or the use by Licensee is otherwise impaired, prevented or limited, City shall have no obligation or duty to repair the damage or rectify the condition to make the License Area usable or safe. 8. Insurance. Licensee shall secure or cause its agents or contractors performing any entry onto the License Area to secure, prior to commencing any activities under this Agreement, and maintain or cause to be maintained during the term of this Agreement, insurance coverage as follows: a. Commercial General Liability Insurance. Licensee and Licensee Parties shall maintain commercial general liability insurance which shall include, but not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Licensee Parties use of the License Area, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Licensee and Licensee Parties performing fence installation or maintenance activities, shall while performing those activities, maintain Worker's Compensation Insurance as required by California law. C. Licensee and Licensee Parties performing fence installation or maintenance activities, shall while performing those activities, maintain Comprehensive Automobile Liability Coverage, including as applicable owned, non -owned, and hired autos, in an amount of not less than $1,000,000 per occurrence, combined single limit, written in an occurrence form. Page 3 of 5 City Council 36 — 8 6/6/2023 9. Indemnity. Licensee shall indemnify, defend, and hold harmless City, and its respective agents, representatives, employees, subsidiaries and affiliates ("Covered Parties") from and against any and all actions, suits, claims, demands, judgments, losses, expenses, or liabilities, injuries and damages to persons and property, including death, arising out of or related to Licensee's use of the License Area, the entry by any Licensee Party on the License Area or surrounding property, or Licensee's breach or default in the performance of any of its obligations under this Agreement; provided, however, that Licensee will not be obligated to indemnify the Covered Parties from any claims arising solely from the gross negligence or willful misconduct of a Covered Party. If any action or proceeding is brought against any Covered Party by reason of any such claim, Licensee, upon receipt of written notice from Covered Party, shall defend the same at Licensee's expense with legal counsel reasonably acceptable to Covered Party. Payment shall not be a condition precedent to recovery under any indemnification in this Agreement, and a finding of liability or an obligation to indemnify shall not be a condition precedent to the duty to defend. The provisions of this Section 10 shall survive the termination or expiration of this Agreement. 10. Miscellaneous. 10.1 Entire Aareement, Waiver and Amendments. This Agreement incorporates all of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the parties with respect to the subject matter of this Agreement. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the party to be charged. Any amendment or modification to this Agreement must be in writing and executed by the appropriate authorities of the City and Licensee. 10.2 Severability. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of the Agreement shall continue in full force and effect, unless and to the extent the rights and obligations of one or both parties has been materially altered or abridged by such holding. 10.3 No Assignment. Licensee shall not assign or transfer or otherwise convey any interest in this Agreement to any party without the express prior written consent of City, which consent may be withheld in City's sole and absolute discretion. 10.4 Applicable Law. This Agreement shall be construed and enforced in accordance with the internal laws of the State of California. 10.5 Litigation Expenses. If either party to this Agreement commences an action against the other party to this Agreement arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, expert witness fees, costs of investigation, and costs of suit from the losing party. 10.6 Authority. The persons executing this Agreement on behalf of the parties hereto represent and warrant to the other party that they are duly authorized to execute and deliver this Agreement on behalf of such party, and by so executing this Agreement, said party is formally bound to the provisions of this Agreement. 10.7 Notices. Any notices, requests, or approvals given under this Agreement from one party to another shall be in writing and shall be personally delivered or deposited with the United States Postal Service for mailing, postage prepaid, by certified mail, return receipt requested, to the addresses of the other party as stated in this section, and shall be deemed to have been received at the time of personal delivery or three (3) days after the deposit for mailing. Notices shall be sent to: Page 4 of 5 City Council 36 — 9 6/6/2023 If to Licensor: Floral Neighborhood Association If to City: Clerk of the City Council Attn: Jeffrey Katz City of Santa Ana 1919 N. Heliotrope Drive 20 Civic Center Plaza (M-30) Santa Ana, CA 92706 P.O. Box 1988 Santa Ana, CA 92702-1988 10.8 Execution in Counterpart. This Agreement may be executed in several counterparts, and all so executed shall constitute one agreement binding on both of the parties hereto, notwithstanding that both parties are not signatories to the original or the same counterpart. IN WITNESS WHEREOF, City and Licensee have entered into this Agreement as of the day and year first written above. CITY OF SANTA ANA Kristine Ridge City Manager APPROVED AS TO FORM Sonia R. Carvalho City Attorney Jose Montoya Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency ATTEST Jennifer L. Hall City Clerk LICENSEE By: Its: 5/23/2023 Page 5 of 5 City Council 36 — 10 6/6/2023 City Council 36 —11 6/6/2023 n(� 9� f � � J- FENCE SHOULD BE INSTALLED APPROXIMATELY 4' FROM BACK OF SIDWALK. EAST OF THE TREE LINE. ry ' J z 4r FENCE SHOULD END BEFORE SIDEWALK NOTE: FENCE SHOULD NOT PROHIBIT PEDESTRIAN ACCESS LEGEND: PROPOSED FENCE y EXHIBIT B FENCE DETAILS. SANTA CLARA AVE n rra r ra r4m City Council 36 — 12 6/6/2023 TRANS V STREET CROSS SECTION N.T.S mne T.1 C.- C--.AFC. TE FOOTING WROUGHT IRON FENCE City Council 36 — 13 6/6/2023 Information Technology www.santa-ana.org/information-technology Item # 37 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services, and Licenses AGENDA TITLE Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services, and Licenses in an Amount not to Exceed $800,000 (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute the second amendment to the agreement with Compulink Management Center, Inc., DBA Laserfiche for Laserfiche Enterprise Content Management System maintenance, services, training, and software licenses, in an amount not to exceed $800,000, over a five-year period from July 1, 2023, through June 30, 2028, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana has owned the Laserfiche Enterprise Content Management (ECM) System since 2002, using the product's document management solution to manage digital documents. In 2014, the City upgraded to Laserfiche's RIO platform, which included additional features, such as Electronic Forms and Workflow. Laserfiche is a market leader in municipal government document management systems and is highly rated by Nucleus Research and Gartner for its user-friendly interface, sophisticated functionality, and superior customer support. The Laserfiche system allows City staff to electronically store, index, process, and retrieve pertinent City records. It is being used by the City Clerk's office, along with every other agency in the City. The system is integrated with the City's financial management, utility billing, business license tax, dog license, and GIS systems, which allows access to related business documents and engineering drawings from the corresponding business application systems. One of the City's ongoing goals is to allow the public the ability to electronically conduct as much business with the City as possible. The City is continuing to leverage its investment in the Laserfiche ECM platform and expanding its use of the system to improve business process efficiencies by allowing documents to be managed electronically and City Council 37 — 1 6/6/2023 Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services and Licenses June 6, 2023 Page 2 for paper forms to be converted to electronic forms. Based on requests from various agencies, including Human Resources, City Clerk's Office, and Public Works, staff is also adding a records retention module to utilize it for citywide records retention management going forward. The existing agreement (agreement no. A-2014-144) provides for software maintenance and support, as well as the ability for the City to acquire additional licenses, training, and professional services as needed. The agreement renews automatically each year unless terminated by either party. An agreement renewal is required to receive regular software updates that allow the City to continue to ensure that the software works with newer City technology. The current annual cost of the software support and maintenance shall not exceed $100,000, or $500,000 over five years. Staff recommends authorizing an additional $300,000 to cover as -needed costs for additional licenses, staff training, and professional services for system consulting. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Laserfiche was awarded a contract by the National Cooperative Purchasing Alliance (NCPA contract # 01-158) for procurement of document and records management as a result of open, competitive bidding that meets the City's requirement. Utilizing the NCPA cooperative contract allows the City to obtain nationally leveraged volume pricing on the Laserfiche Software Assurance Plan (LSAP). Moreover, the City received a special heavily discounted unit rate built on previous NCPA pricing (contract 11-25) that was applied to the software maintenance schedule, below. Future expansions will be based on the current NCPA Contract 01-158 listing price. FISCAL IMPACT Funding is available in the FY 2023-24 Information Technology, Enterprise Systems accounting unit 10920141, Software Maintenance & Support account 62306, and Contract Services Professional account 62300 in the amount of $160,000 and future fiscal year funding will be included in the proposed budgets for City Council consideration. The following table is an estimate of the account distribution by fiscal year, but the actual amounts may vary within a fiscal year based on the timing of delivery of services. City Council 37 — 2 6/6/2023 Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services and Licenses June 6, 2023 Page 3 Fiscal Accounting Fund Accounting Unit — Amount Year Unit — Description Account No. Description Account No. 2023-24 10920141- Information Enterprise Systems - 62306 Technology Software Maintenance & $100,000 Support 2023-24 10920141- Information Enterprise Systems - 62300 Technology Contract Services $60,000 Professional 2024-25 10920141- Information Enterprise Systems - 62306 Technology Software Maintenance & $100,000 Support 2024-25 10920141- Information Enterprise Systems - 62300 Technology Contract Services $60,000 Professional 2025-26 10920141- Information Enterprise Systems - 62306 Technology Software Maintenance & $100,000 Support 2025-26 10920141- Information Enterprise Systems - 62300 Technology Contract Services $60,000 Professional 2026-27 10920141- Information Enterprise Systems - 62306 Technology Software Maintenance & $100,000 Support 2026-27 10920141- Information Enterprise Systems - 62300 Technology Contract Services $60,000 Professional 2027-28 10920141- Information Enterprise Systems - 62306 Technology Software Maintenance & $100,000 Support 2027-28 10920141- Information Enterprise Systems - 62300 Technology Contract Services $60,000 Professional Total 1 $800,000 EXHIBIT(S) 1. Compulink Management Center, Inc., First Amendment 2. Compulink Management Center, Inc., Second Amendment 3. Compulink Management Center, Inc. DBA Laserfiche Agreement (2014) Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Kristine Ridge, City Manager City Council 37 — 3 6/6/2023 INSURANCE NOT ON FILE 'AJORK MAY NOT PROCEED CLERK OF COUNCIL DATE: p'. ttr[l�t�nn�la, Yu[i�G �� A-2019-084 FIRST AMENDMENT TO SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT THIS FIRST AMENDMENT to the above -referenced agreement is entered into on June 4, 2019, by and between Compulink Management Center, Inc. dba LaserFiche ("Laserfiche"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the NO Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2014-144, which commenced on June 12, 2014, by which Laserfiche agreed to provide Laserfiche Enterprise Software Licenses and Professional Services ("Agreement"). The Agreement provides for a perpetual license for the use of the software license and provides varied terms for the services related to the use of the software license. The Agreement remains in effect. B. The parties wish to amend the Agreement to remove services no longer provided by LaserFiche and amend the renewal periods, pricing, and the noted designate for the City related to the continuation of professional services by Laserfiche. The Parties therefore agree: Schedule A — Laserfiche Software Purchased and Price Schedule, is hereby replaced with the attached amended and restated Schedule A. All references in the Agreement to Schedule A, shall henceforth refer to the attached amended and restated Schedule A to this First Amendment. Schedule G - Accuflex Scanning Services, is hereby removed from the Agreement. All references to any scanning services provided by Accuflex, Inc. shall be removed from the Agreement as the services are now obsolete and no longer offered through Accuflex, Inc. or by LaserFiche. 3. Section 1 — Term, is hereby amended to read in its entirety as follows: La. Software Licenses — All software licenses purchased by the City, during this Agreement, are considered perpetual and can only be terminated in accordance with Section 14, below. I .b. For the purposes of products or services below, the parties agree to extend the current term of the Agreement through June 30, 2019 for all products and services under the Agreement and then the new term, per this First Amendment, shall be extended for an additional three (3) year period from July I, 2019 through June 30, 2022 in relation to the following: Purchase of future software licenses, training, and professional services under this Agreement at pricing and rates at Laserfiche's then -published rates or as agreed upon by the parties. Page I of 2 City Council 37 — 4 6/6/2023 • Maintenance and support, referred to as the Laserfiche Software Assurance Plan ("LSAP"), at pricing and rates at Laserfiche's then -published rates or as agreed upon by the parties. The parties may choose to exercise the option to renew the LSAP portion of this Agreement, after this three-year period, for one (1) year terms upon a writing approved by the City Manager and the City Attorney. i.e. The amount to be expended in furtherance of the renewal of this Agreement from July 1, 2019 through June 30, 2022, shall not exceed $480,000. The parties agree that any additional costs, including for extensions to the LSAP are subject to approval by the City Council. 4. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA Daisy Gomez KRISTINE RIDGE ity Manager Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By:_ J M. FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL A, o- Jac iulla Ch f Innovations Officer In rmation Technology COMPULINK MANAGEMENT CENTER, INC. ("LASERFICHE") By: PETER. Wpy AN Title: ECG( t�}i�le qiCp presi &AA Page 2 of 2 City Council 37 — 5 6/6/2023 DocuSign Envelope ID: 548616E9-3E51-490B-8175-98C66A9372A7 SECOND AMENDMENT TO SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT WITH COMPULINK MANAGEMENT CENTER, INC. THIS SECOND AMENDMENT to the above -referenced agreement is entered into on June 6, 2023. by and between Compulink Management Center, Inc. dba Laserfiche ("Laserfiche"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City'). RECITALS A. The parties entered into Agreement No. A-2014-t44, which commenced on June 12, 2014, by which Laserfiche agreed to provide Laserfiche Enterprise Software Licenses and Professional Services ("Agreement"). The Agreement provides for a perpetual license for the use of the software license and provides varied terms for the services related to the use of the software license. The Agreement remains in effect. B. On June 4, 2019, the parties entered into a First Amendment to the Agreement to amend the Agreement to remove services no longer provided by Laserfiche and amend the renewal periods, pricing, and the noted designatee for the City related to the continuation of professional services by Laserfiche. The First Amendment ran until June 30, 2022. C. On April 8, 2022, the parties exercised their option to extend the Agreement until June 30, 2023. D. The parties wish to further amend the Agreement to include an updated pricing quote, increase the overall compensation, and extend the term of the Agreement, as amended. The Parties therefore agree: 1. Schedule A — Laserfiche Software Purchased and Price Schedule, is hereby replaced with the attached amended and restated Schedule A. incorporated herein by this reference. All references in the Agreement to Schedule A, shall henceforth refer to the attached amended and restated Schedule A to this Second Amendment. 2. Schedule D — Description of Professional Services, is hereby replaced with the attached amended and restated Schedule D, incorporated herein by this reference. All references in the Agreement to Schedule D shall henceforth refer to the attached amended and restated Schedule D to this Second Amendment. 3. Section I — Term, is hereby amended to read in its entirety as follows: I.a. Software Licenses — All software licenses purchased by the City, during this Agreement, are considered perpetual and can only be terminated in accordance with Section 14, below. I .b. The parties hereby agree to extend the current term for an additional five (5) year period from July 1. 2023 through June 30. 2028 for purposes of the products or services identified in Page 1 of 2 City Council 37 — 6 6/6/2023 DocuSign Envelope ID: 548616E9-3E51-49OB-8175-98C66A9372A7 Schedule A and Schedule D. l.c. City agrees to pay, and Laserfiche agrees to accept as total payment for its services for City, the rates and charges identified in Schedule A and Schedule D. The amount to be expended in furtherance of the renewal of this Agreement from July 1, 2023 through June 30, 2028, shall not exceed $800,000. 4. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. In the event of a conflict between the terms of this Second Amendment and the terms of the Agreement and the First Amendment, the terms of this Second Amendment and any attachments hereto shall prevail. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By:_ � `m JOSE MONTOYA Assistant City Attorney RECOMMENDED FOR APPROVAL G� JAjCIULLA Chinnovations Officer Information Technology CITY OF SANTA ANA KRISTINE RIDGE City Manager Compulink Management Center, Inc. dba Laserfiche Oocuftned by: Pdv i )arcun, By: Peter Wayman Title: President Page 2 of 2 City Council 37 — 7 6/6/2023 DocuSign Envelope ID: 548616E9-3E51-49OB-8175-98C66A9372A7 SCHEDULE A City Council 37 — 8 6/6/2023 ❑ocuSign Envelope ID: 548616E9-3E51-490B-8175-98C66A9372A7 SCHEDULE A Laserf fiche` April 4, 2023 City of Santa Ana 20 Civic Center Plaza, M30 Santa Ana, CA 92702 Re: Laserfiche Quote for City of Santa Ana— LSSP Renewal 2023-2024 V3 with Records Management Customer#: 12319 Renewal Date:6/18/2023 Quote #: RNW0000046004 3% Increase of 2022-2023 renewal calculated pre- records management, plus W 2023-2024 LSSP Total S74,890.91 LSSP at cost No Change from previous 2024-2025 LSSP Total $74,890.91 renewal I % increase from previous 2025-2026 LSSP Total S75,639.82 renewal 3% increase from previous 2026-2027 LSSP Total S77,909.01 renewal 3% increase from previous 2027-2028 LSSP Total $80,246.28 renewal 1. Future Expansions sold at NCPA List Pricing N.B. All software, licenses, and documentation will be made available for download electronically through secure access to Laserfiche internal servers via FTP or HTTP protocol so that they WILL NOT be delivered or shipped on tangible media. LSSP Support covers defects in the core Laserfiche software. Billable services coverall non-support related issues. Laserfiche will do all of the necessary research to determine a support issue's root cause. If the cause is not covered under LSSP Support, all future work related to the issue will be treated as a new billable services project. Not covered under LSSP Support are situations where something "breaks" as a result of a customer trying to change the system, or a customer needs Laserfiche's consultation to better understand the system. Please remit purchase order or billing approval to: Kristen Petruzzelli Senior Customer Success Manager I Laserfiche 562-988-1688 x 129 Kristen.petruzzeIli@laserfiche.com For billing inquiries and payment options please contact Ellen Castillo, x532, ecastillo@laserfiche.com. City Council 37 — 9 6/6/2023 DocuSign Envelope ID: 548616E9-3E51-49QB-8175-98C66A9372A7 SCHEDULED City Council 37 — 10 6/6/2023 DocuSign Envelope ID: 548616E9-3E51-49OB-8175-98C66A9372A7 E D U LE D at.H Laserfiche April 27, 2023 City of Santa Ana 20 Civic Center Plaza, M30 Santa Ana, CA 92702 Re: Laserfiche Consulting VIP Packages - Budgetary Customer 4: 12319 24 $5,400.00 40 $8,100.00 80 $14, 400.00 $ 22 5.00 $202.50 $180.00 VIP: The Laserfiche Consulting Group offers VIP Service Contracts that serve as blocks of professional services sold at a reduced rate. VIP hours can be used for additional systems configuration, consulting or training throughout the year and ensure that small projects can be completed quickly without going through the work order/purchase order process. Additionally, LFC provides the following services as part of our VIP program: • Dedicated Support Engineer — An LFC Support Engineer will serve as your primary contract for Laserfiche support through a direct telephone line. • On -site Support —The on -site training and on -site support hours can also be used for training on advanced features, new staff, or refresher courses. • Remote Access Support — Your dedicated LFC Support Engineer can dial into your Laserfiche server remotely to start the troubleshooting process in advance of any on -site work needed. Support hours can be Used for upgrade installation, problem solving, and consulting. To schedule VIP assistance, please reach out to your Customer Success Manager to have the request placed in the "VIP Resource Queue" to have a Laserfiche resource and kickoff date assigned. City Council 37 —11 6/6/2023 MU ANM ON Ml WOAK MAY PROCEED UNTILIU1AGE EXPIRES LERRofcaU cl1_ r��E G.�30_ I Laserfiche Enterprise Software License and Professional Services Agreement This Enterprise Software License and Professional Services Agreement ("Agreement") entered into by and between Compulink Management Center, Inc., a California corporation a doing business as Laserfiche ("Laserfiche"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, with its primary place of business at 20 Civic Center :Plaza, Santa Ana, CA 92701 r� (referred to as "Licensee"). RECITALS A-2014-144 A. Laserfiche designs, develops and markets enterprise content management (ECM), business process management (BPM), and related software programs, products and professional services under the LaserficheO brand name. Licensee desires to acquire the Laserfiche Software described in Schedule A (the "Laserfiche Software"), the professional services described in Schedule D and Section. 4 (the "Services"), training described in Schedule E, and scanning services described in Schedule G of this Agreement. B. Licensee has therefore requested, and Laserfiche has agreed to grant, an enterprise software license authorizing Licensee to use the Laserfiche Software on all computer hardware and peripherals owned, leased or :managed by Licensee, subject to the terms and conditions of this Agreement. C. Laserfiche Software constitutes valuable proprietary products, information and trade secrets of Laserfiche, embodying substantial creative efforts and confidential information, ideas, and expressions. Laserfiche has invested large amounts of capital and time to develop and promote the Laserfiche So'ware. Laserfiche claims copyrights and proprietary trade secrets in the Laserfiche Software. THEREFORE, in consideration of the premises and covenants contained in this Agreement, Laserfiche and Licensee agree as follows; AGREEMENT 1. Term. This Agreement commences on the date first written above and includes provisions with various terms. The term of the software licenses purchased under this Agreement is perpetual and can only be terminated in accordance with Section 14, below. The term for purchasing software licenses, training, and professional services under this Agreement is thirty-six (36) months during which the pricing and rates will be as described in this Agreement. Thereafter,, pricing and rates will be at Laserfiche"s then -published rates or as agreed upon by the parties. Lasediche Enterprise ,Sofhvare License and Prgf wsion al ,Services Agreement rage 1 City Council 37 — 12 6/6/2023 The term for purchasing scanning services under this Agreement is thirty-six (36) months during which the pricing and rates will be as described in this Agreement. License may renew this provision for two (2) one (1) year renewals. Thereafter, pricing and rates will be at Laserfiche's then -published rates or as agreed upon by the parties. The terra for maintenance and support, referred to as the Laserfiche Software Assurance Plan ("LSAP"), will commence June 12, 2014, and continue for one (1) year. Thereafter, Licensee may renew the LSAP for one year terms on June 12 of each year. The annual LSAP rates will remain fixed during the first three (3) years and, therea.tter, be subject to the increase limits set forth in this Agreement. The option to renew will be exercised by Licensee's Executive Director of the Finance and Management Services Agency or other authorized staff designated by Licensee. 2. Definitions. A. "Laserfiche Software" means any software program, application, integration, customization, derivative work, or related software product developed, created, written, owned, licensed, distributed, sold. or marketed by Laserfiche or licensed or marketed under the Laserfichet trademark. For purposes of this Agreement, "Laserfiche Software" is described in Schedule A and includes all maintenance modifications to the Laserfiche Software provided to licensees. B. "LSAP" means the annual software maintenance agreement provided by Laserfiche to Licensee and. known as the "Laserfiche Software Assurance Plan," or by its acronym "LSAP." All LSAT? references in this Agreernent shall refer to the LSAP "Basic" level of coverage which is described in Schedule F, attached and incorporated by this reference, C. "Acceptance" means that the Laserfiche Software has performed substantially in conformance with Laserfiche's Warranty for 30 days following installation of the Laserfiche Software, Licensee will conduct User Acceptance Testing (pursuant to Section 2.D below) to determine if the Laserfiche Software has performed in accordance with Laserfiche's Warranty. Licensee's failure to notify Laserfiche in writing of any discrepancies within 30 days of installation of the Laserfiche Software will constitute Licensee's Acceptance. Upon Licensee's Acceptance of the Laserfiche Software, and except as otherwise specifically set forth in this Agreement, the Laserfiche Software license fee consideration paid to Laserfiche, together with the purchase of the LSAP maintenance agreement and the balance of any :moneys due for the license of the Laserfiche Software, will all become final and non-refundable. D. "User Acceptance Testing (UAT)" refers to the testing procedures used to ensure that the Laserfiche Software solution reasonably satisfies Licensee's functional requirements as set forth in the Scope of Work attached to this Agreement and that it complies with Laserfiche's Warranty, User Acceptance Testing is intended to identify and expose defects and bugs in the Laserfiche Software solution and to communicate all known issues to the Laserfiche project team and ensure that all issues are addressed in an appropriate manner before full implementation of the solution, During this stage of the project, Licensee should exhaustively test the system. This testing should be done using a testing plan developed by Laserf€ehe Fnterprtise Sgjhvrare License and Professional Services Agreement Page 2 City Council 37 — 13 6/6/2023 Licensee and reviewed by Laserfiche's Professional Services Group ("PSG"). The goals of UAT are as follows: + Goal #1: Identify and .resolve all non -core -product defects that have occurred during the project's implementation process. For example, a Laserfiche workflow is accidently configured to route a doe-ument to the wrong person. Goal # : Identify and resolve all core product defects that are relevant to Licensee's particular implementation, but which may also affect other Laserfiche clients generally. For example, a Laserfiche Workflow product causes an. error when trying to connect to a database, even though the product has been correctly configured during the project's implementation process. If an immediate resolution is not possible, an appropriate work- around may be implemented with Licensee's approval, which will not be refused unreasonably. • Goal #3: Ensure the system satisfies all material technical and business requirements specified in the Scope of Work (SOW). During the UAT phase of the project, it is especially important to identify defects associated with Goal #1 and Goal #3, as these defects will not be covered by the Laserfiche Software Assurance Plan (LSAP) after the project is completed. Upon successful completion of the UAT, Licensee will sign a. UAT form and will schedule the installation or implementation in the production environment. Before moving past the UAT phase of the project, Laserflche PSG will require that Licensee give its written approval to move the system into production, which will not be refused unreasonably. Once Licensee approval is given, the project will unconditionally "close out" within 10 days after approval. If :Licensee does not respond in writing to Laserfiche's request for approval to move the system into production within 10 da-yrs of Laserfiche's request, or Licensee does not reasonably reftLse such approval within the I0-day period, Licensee will be the deemed to have approved moving the system into production. After "close out," all new work not covered by the LSAP agreement will be considered a new billable project. E. Stabilization. This stage of the project occurs after the system or component has started its production life following its Acceptance by Licensee. During this stage, one or more members of the Laserfiche PSG implementation team will be directly available to Licensee to help resolve all product issues (both core and non -core) that are identified in the production. environment (although no work will be done in other environments). Unless otherwise stated in any SOW, the Stabilization stage will continue for 30 days following the commencement of the production phase, at which point the project will be considered closed, Once closed, all new work not expressly covered by LEAP will be considered a new billable prclect. F. "'Delivery of Software" means the date that Laserfiche delivers or makes available to Licensee the Laserfiche Software described in Schedule A for installation at the location(s) identified in Schedule 13 of this Agreement. Delivery of Software will be electronic via download from Laserfiche's web or ftp site. Laset fiche En tei prise Software License and Prof 4sionaa Services Agreement Page. 3 City Council 37 — 14 6/6/2023 G. "Derivative Work" means all software developed, created or written by or at the request of Laserfiche or any subsidiary or affiliate of it, which is based on or incorporates the Licensed Software, Derivative Work will include, without limitation express or implied, all translations, abridgments, condensation, improvements, updates, modifications, supplements, enhancements, or any other form or format in which the Licensed Software or the Documentation (as defined below) may be recast, transformed, adapted or revised. Derivative Work will also refer to any other software which the parties mutually designate in writing as a Derivative Work. 11. "Documentation" means the current versions of all manuals, toolkits, guides and other written instructions, including information in computer readable format, published by Laserfiche and currently being used in connection with the Laserfiche Software, including all written addenda, supplements, additions, and modifications to the Documentation. 1. "Warranty" means the Laserfiche's Limited Warranty as set forth in Section 11 of this Agreement. 3. Payment of License Fee for Laserfiche Software Licenses. A. Laserfiche Software Licenses Purchased. Licensee will pay Laserfiche the license fees for the Laserfiche Software Licenses Purchased specified in Schedule A. B. Laserfiche Software License Purchase Option. Licensee will have the option to purchase additional (optional) Laserfiche Software Licenses at the prices specified in the Price Schedule listed in Schedule A for a period of thirty-six (36) months from the execution date of this Agreement ("Purchase Option"). After the thirty-six (36) month Purchase Option term expires, Licensee may purchase additional Software Licenses at Laserfiche's then published prices, unless the parties agree to different prices at that time. Additional Software License purchases will be ordered by way of a purchase order or purchase communication referencing this Agreement from Licensee's Executive Director of Finance and Management Services Agency or Licensee's other authorized designee to the Laserfiche Account Representative assigned to Licensee. C. Software Payment Terms. All Laserfiche Software products will be subject to the terms, covenants, conditions, restrictions, disclaimers and limitations in this Agreement. The payment terms are specified in Schedule C. The payment of the software license fee by Licensee to Laserfiche will become final and. non-refundable upon Acceptance of the Laserfiche Software. Time is of the essence in regard to all payments due under this Agreement. 4. Professional Services. Laserfiche will provide consulting, development, integration, installation, configuration, custom training, and other implementation services (the "Services") that are specified in any Scope of Work document ("SOW") that may be attached to Schedule D and incorporated to this Agreement by reference at any time during the term of this Agreement. The Services to be Laserfiche Enterprise Software License and Professional Services Agreement Page 4 City Council 37 — 15 6/6/2023 furnished and any SOW attached to this Agreement are subject to the following terms and conditions: A. Payment for Services (1) VIP Professional Services. Laserfiche provides a VIP Professional Services Pack that includes a designated number of pre -paid discounted Laserfiche professional services hours as well as other special client benefits including admission to the annual Laserfiche User Conference. VIP Service. hours are most commonly utilized to provide services that are not covered by LSAP as well as for small projects that come up throughout the year. Licensee will pay Laserfiche the amounts for the quantities of the VIP Professional Services Pack(s) specified in Schedule D, Description of Professional Services, for the June 12, 2014, - June 11, 2015, period. Licensee may use these hours as it desires for Laserfiche professional services engagements with an associated SOW totaling 40 hours or less. The VIP Professional Services Pack hours can fund Laserfiche professional services including installation, configuration, custom training, consulting, project management, and other implementation services involving the Laserfiche solution. The term of each VIP Professional Services Pack purchased will be one (1) year and will coincide with the annual LSAP maintenance terra. Laserfiche will track Licensee's VIP Professional Services hours used and provide usage and balance information to Licensee upon request. Unused VIP Professional Services hours will expire at the end of that year's term. Licensee is not required to purchase the VIP Professional Services Pack but may do so in whole or fractional amounts with each year's LSAP renewal. (2.) Fees, Price Protection. Laserfiche Professional Service hours provided will be deducted from any available hours in Licensee's VIP Professional Services Pack Flours lank. When Licensee's VIP Professional Services Pack hours have been exhausted, Laserfiche Professional Services will be billed to Licensee on a Time and Materials (T&M) basis of the actual hours worked at the Laserfiche Professional Services Pates specified in Schedule D. Laserfiche will make available Laserfiche Professional Services to Licensee at the rates specified in Schedule D for a period of thirty-six (36) months from the execution date of this Agreement. Thereafter, Professional Services rates will be at Laserfiche's then -published rates or as agreed upon by the parties. The fees specified in any SOW are the total fees and charges for the Services specifically described in that SOW. If Licensee requires Services not specified in the SOW, or if the scope of work. changes, Laserfiche will provide such Services at the rates specified in Schedule D, or, if after the terra of this Agreement, at Laserfiche's then - published rates. Upon Licensee's Acceptance of all or any portion of the Services or Acceptance of the Laserfiche Software, and except as otherwise specifically set forth in this Agreement, the fees paid or owed to Laserfiche for the Services which Laserfiche has furnished before such Acceptance will be final and non-refundable, Laserfrlse Enterprise Software License and Pr gfif ssional Services Agreement pa e S City Council 37 — 16 6/6/2023 (3) Out -of -Pocket Expenses. Laserfiche will not charge travel -related expenses or time for travel to and from Licensee's location in Santa Ana, California. Licensee will reimburse Laserfiche for all other reasonable out-of-pocket expenses as specified in the SOW that are incurred in performance of the Services. Laserfiche will obtain Licensee's written approval before incurring an expense which is not authorized by any SOW, purchase order, or other writing signed by Licensee, and which exceeds 2,500, unless Laserfiche incurs the expense due to emergency or other unforeseen circumstances which delay Laserfiche's ability to obtain such approval, in which case Laserfiche will seek approval of the expense after the fact. Licensee will approve all reasonable and necessary expenses incurred by Laserfiche in performance of the Services within 10 business clays following Laserfiche's request for approval. Approval of expenses may be by email, fax. or other communication confirmed in writing. B. Obligations of Laserfiche (1) Work on Licensee's Premises. Laserfiche's employees and agents will, whenever on Licensee's premises, obey all reasonable instructions and directions issued by Licensee. (2) Project Manager. Laserfiche will assign a Project Manager for the work to be provided in any SOW. The Project Manager will act as Laserfiche's representative and contact person with regardto the Services furnished to Licensee pursuant to this Agreement. Should this person no longer be active on Licensee's account or cease to be employed by Laserfiche for any reason, Laserfiche will designate a successor Project Manager reasonably acceptable to Licensee. (3) Consultations, Reports. Laserfiche will make available Laserfiche's representative, who will be mutually agreed upon by Laserfiche and Licensee, for monthly meetings, either in person or by telephone conference, to review the progress of all work under this Agreement. If requested by Licensee, Laserfiche will also prepare and submit to Licensee each month a written report setting forth the status of such work in a format to be mutually agreed upon by Laserfiche and Licensee. C. Obligations of Licensee (1) Licensee agrees to make available to Laserfiche, upon reasonable notice, computer programs, data and documentation required by Laserfiche to complete the Services. (2) Project Manager. Licensee will assign its own Project Manager to be Licensee's representative and contact person with regard to the Services to be furnished to Licensee pursuant to this Agreement? and should this person no longer be active on the Laserfiche project or cease to be employed by Licensee for any reason, Licensee will designate a successor Project Manager reasonably acceptable to Laserfiche. U. SOWs Laserfl1rhe Fnterprise Software License and Professional Services Agreement Page 6 City Council 37 — 17 6/6/2023 (1) When requested by Licensee during the term of this Agreement, the parties will in good faith negotiate and develop a Scope of Work document ("SOW") which, upon signing, will be attached to and incorporated to this Agreement by reference. The following provisions will govern SOWs generally: a. Term. In the absence of an express provision for the duration or early termination of a SOW, each SOW will be terminable in accordance with the provisions of this Agreement. b. Payment. SOWS may specify their own payment terms but should be based on the rates specified in Schedule D. In addition to Time and Materials (T&M), payment terms may be lump sum, periodic payment, payment against performance milestones, or a fixed price. If not specified, payment terms shall be T&M. As described above, VIP Professional Service hours may be used to fund SOWS. c. Content. SOWs will include written specifications for the work to be performed such as engagement goals and objective, requirements, time frame, resources, estimated hours and / or cost, and any other information that helps define the scope of the engagement. The content of the SOW will be flexible based on the type and size of the engagement. d. Costs of Negotiating. Each party will bear its respective costs relating to the negotiation of each SOW. e. Other. Each SOW may contain such additional terms and conditions as may be mutually agreed to by the parties. (2) Installation and Testing. All computer software programs developed or provided pursuant to any SOW will be subject to Acceptance pursuant to the Acceptance procedures and practices described in Section 2.D of this Agreement. If any software developed by Laserfiche pursuant to any SOW is not accepted, or if Licensee decides to terminate Services of the SOW before Acceptance of the completed work, Licensee may terminate the SOW without obligation to compensate Laserfiche for Services not yet provided as of the effective date of termination unless the SOW provides for different payment terms on termination. However, Licensee will nevertheless compensate Laserfiche for its Services provided prior to the effective date of termination, based on time and materials consistent with the rates agreed upon in the attached Schedules. Upon Acceptance of the Laserfiche Software or Acceptance of the Services, all fees for the Services furnished before such Acceptance will be final and non-refundable. E. Recruitment During the term of this Agreement and for six months thereafter, and except as limited by applicable law, Laserfiche and Licensee agree .not to recruit, hire of subcontract with the employees or fall -time consultants (or who were formerly employed or full-time consultants in the previous six months) of the other party unless written permission is obtained from the other party. If a party breaches this Section, the breaching party will, within ten days of such breach, Laserfiche Enterprise Software License and Professional Services Agreement Page 7 City Council 37 — 18 6/6/2023 pay the non -breaching party liquidated damages in an amount equal to 100% of the total salary or compensation paid by the non -breaching party to such current or former employee or full-time consultant in the last twelve months of his or her employment or consulting work. The parties further agree that money damages may not be an adequate remedy for a breach by a party of this Section and, therefore, in addition to any other legal or equitable remedies available to it, the non -breaching party will be entitled to obtain an injunction against such hiring and employment. F. Limited Warrantv on Services Laserfiche warrants the following with respect to Services performed: (1) Compliance with Specifications. Laserfiche's Services will substantially conform to the descriptions of the Services (including performance capabilities, completeness, specifications, configurations, and function) set forth in any SOW. (2) Laserfiche Professionals. All Services provided by Laserfiche will be performed in a professional manner by qualified personnel. Laserfiche personnel. will observe and comply with Licensee's security procedures, rules, regulations, policies, working hours and holiday schedules. In performing services at Licensee locations, Laserfiche personnel will use their best efforts to minimize any disruption to Licensee's normal business operations (3) Compliance with Specifications after Acceptance. For a period of 30 days after Acceptance of any Services, any custom software programs developed under this Agreement will operate substantially in conformance with the specifications for such software. (4) Non -Infringement of Third Party Rights. The Services will not violate or infringe upon the intellectual property rights of third panties, including their trade secrets, proprietary information, or trademark, copyright or patent rights. (5) Limitations. Laserfiche's liability for breach of any of the above warranties or for any damages resulting from a breach of warranty will be strictly limited as set forth in Section 11 below ("LIMITATION OF LIABILITY AND DAMAGES"). 5. Installation and Training. A. Licensee will take the "ownership" role for installing the Laserfiche Software in the locations described in Schedule B of this Agreement. B. Laserfiche will provide training to Licensee personnel as described in Schedule E of this Agreement. C. Licensee personnel may attend scheduled training sessions at Laserfiche's offices in Long Beach, California, at Laserfiche's published charges, All Licensee personnel who attend training sessions will be responsible for any travel, food, lodging or other out-of-pocket business expenses incurred in attending the graining session. Laserfiche Enterprise Software License and Professional Services Agreement Page 8 City Council 37 — 19 6/6/2023 6. Laserfiche Software Assurance Plan fLSAPI. A. Laserfiche will provide Licensee the Laserfiche Software Assurance Plan (LSAP) as described in Schedule F, Laserfiche Software Assurance Plan, attached to this Agreement. B. LSAP support services will commence beginning with the Delivery of Software for installation at Licensee's locations. The parties recognize that the rollout of the Laserfiche Software for Licensee may present unique issues. Therefore, upon Licensee's request, Laserfiche will use its reasonable best efforts to expedite its responses to Licensee's requests for assistance to facilitate Licensee's Acceptance of the Laserfiche Software. C. The LSAP fees charged for additional Software Licenses purchased under the Purchase Option term of this Agreement (section 3.13) or beyond for the same Laserfiche Software Component License(s) Licensee already owns at that time (e.g.: to increase quantity) will be at the same rate(s) Licensee is already paying for said Software Component License(s) LSAP during that LSAP maintenance year. This will provide consistent rates on LSAP invoices for Software Licenses purchased at different times. The LSAP fees charged for additional Software Licenses purchased under the Purchase Option term of this Agreement (section 3.13) in which Licensee does not already own said Software Component License(s) will be at the rates) specified in the Laserfiche Price Schedule listed in Schedule A for that LSAP maintenance year. 7. Grant of License. Description. Laserfiche grants Licensee a limited, irrevocable, non-exclusive, non- transferable license to use the Laserfiche Software described on Schedule A, subject to the terms and conditions of this Agreement and the License File which accompanies the Laserfiche Software. The Laserfiche Software may include, without limitation express or implied, some or all of the following types of software: (a) "Server Software" that provides document management services to other programs, and. "Client Software" that allows a computer or workstation to access or utilize the services provided by the Server Software; (b) "Stand-alone Software" that operates on a single computer; and (c) "Plug-in Software Modules" that can be added to the previously mentioned Software packages. if a separate, express license applies to particular Laserfiche Software, such as terms that accompany a software development kit, "demonstration" software provided only for demonstration, testing and feedback purposes or software designated for "application service provider" purposes, those terms apply. Otherwise, this Agreement applies to the Laserfiche Software that is described in Schedule A. and one or more License Files, which constitute plain text and machine readable code generated by Laserfiche, reside on the server or computer folders containing the Laserfiche Software, and are installed as part of the processing of downloading the Laserfiche Software. Laserfiche grants Licensee a limited, non- exclusive, non -transferable license to use the Laserfiche Software subject to the terms and conditions of this Agreement and the License Files which accompany the Laserfiche Software. A. Limitations and Requirements (l) The License files constitute part of this Agreement. The License Files define the scope and limitations of the Software. Licensee may use the Software only for Laserfiche Enterprise Software License and Professional Services agreement Page 9 City Council 37 — 20 6/6/2023 the number and types of users, until the expiration date(s), if any, described in the License Files, and subject to the other limitations specified in the License Files. If Licensee receives a License Manager program that enables installation of the ,Software for access by multiple users, Licensee may use the License Manager program only to install the Software for access by the numbers and types of users, and subject to the other limitations described in the applicable License File. (2) If a Rio product is being licensed, Licensee may install up to the maximum number copies of the Server Software listed in the applicable License File (labeled as "instances") to multiple physical or virtual operating system environments so long as those installations have continuous network access to a running instance of the included License Manager program, Licensee may install only one copy of any License Manager program on a single physical or a single virtual operating system environment. (3) The Server Software may only be operated with the database system(s) (Microsoft SQL Server or Oracle) listed in the applicable License File. If no database system is listed in a License File, then such Server Software may only be operated with Microsoft SQL Server Express. (4) If a License File includes an item labeled as "databases" (also known as repositories), the Server Software may only host the number of databases listed in the License File, unless Licensee is acquiring a license to the Laserfiche Rio product. If Laserfiche Rio is being licensed, each running copy of the Server Software may host up to the number of databases listed in the License File. (5) If a License File indicates that the Software includes "named user connections," Licensee may allocate the named user connections to specific individuals or devices at Licensee's discretion. When a named user connection is allocated to a specific individual person's Laserfiche or external directory account, that individual may not share the use of that named user connection by sharing the use of the account with others. When a named user connection is allocated to a device, the connection may only be used from that device and various individuals may share the use of that device so long as only one individual is accessing the Server Software from that device at a time. There are two types of named user connections — named user connections capable of modifying a database governed by the Server (referred to as "Named Full User" connections and listed in the License File as "named read-write objects") and named user connections capable of only read-only access (referred to as "Named Retrieval" connections and listed in the License File as "named read-only objects"). Only the maximum number of each type of named user connection listed in the applicable License File may be allocated to individuals or devices. Named user connections may not be routinely reallocated for the purpose of lessening the number of named user connections required. A third type of named user connection is available on a limited basis, which has all of the capabilities of a Named Retrieval User connection, plus a limited set of additional read-write capabilities, which are listed in the License File. This third type of connection is referred to as "Restricted Named User" connection and is listed in the License File as "RestrictedNamedUserLimit," The Restricted Named User Connection has the additional capabilities listed in the License File in a section called "RestrictedUserFeatures." Only Laserfiche Enterprise Software License and .Professional Services Agreement Page 10 City Council 37 — 21 6/6/2023 the maximum number of each type of named user connection listed in the applicable License File may be allocated to individuals or devices. Named user connections may not be routinely reallocated for the purpose of reducing the number of named user connections required. (6) If a License File indicates that the Software includes "concurrent user connections," the concurrent user connections may be shared among individuals. There are two types of concurrent user connections — concurrent user connections capable of modifying a database governed by the Server (referred to as "Full User" connections and listed in the License File as "read-write users") and concurrent user connections capable of only read-only access (referred to as "Retrieval" connections and listed in the License File as "read-only users"). Once the maximum number of read-write or read-only concurrent user connections specified in the applicable License File is reached, no additional user connections of that type may be made, until some user connections of that type are closed. Individuals who require write access in the course of their work must use a Full User connection at all times; thus, individuals assigned to use a Full User connection may not use a Retrieval connection to perform read-only tasks which do not require a Full User connection. Hardware or software may not be used to reduce the number of concurrent user connections required for individuals to access or otherwise utilize Server services (sometimes called "multiplexing"). (7) If a License File indicates that the Software lists a maximum number of "Public Portal connections" (listed as "read-only public portals"), which are intended to allow members of the public (referred to as "Public Users") read-only access to the Server Software only using a Laserfiche application known as WebLink, then once the maximum number of Public Portal connections specified in the License File is reached, no additional Public Portal connections may be made until some Public Portal connections are closed. If the License File lists a maximum number of CPU sockets that may be utilized to support Public Portal access (listed as "read-only CPU limit"), then Public Portal connections may be made only if the physical or virtual machine on which the Server Software is running has the listed number of CPUs or fewer. If neither a maximum number of Public Portal connections nor a maximum number of CPUs for Public Portal access is listed in the applicable License File, then no Public Portal connections may be made. If the Software is licensed with the Web Distribution Portal (listed as "SeeurityProfiles=l" in the License File), all connections through WebLink will have the same security profile. (S) Licensee may not install a version of the Server Software later than the version listed in the applicable License File. (9) If a License File lists an expiration date, the Software referenced in. the License File may not be run after that date. (10) If a License File specifies one or more languages, then the Laserfiche user interface may only be run in those languages. Laserfiche Enterprise Software License and Professional Services Agreement Page Ll City Council 37 — 22 6/6/2023 (11) If Software requires a product key or keys to install or access it, Licensee is responsible for the use of the keys assigned to Licensee. Licensee is not authorized to share the keys with third parries. (12) Activation associates the use of particular Software with a specific device. This procedure is to prevent unlicensed use. During activation, the Software will send information about the Software and the device to Laserfiche. This information may include the product key of the Software, the internet protocol address of the device and information derived from the hardware configuration of the device. By downloading and using the Software, Licensee consents to the transmission of this information. (13) Add-ons and additional features that the Software can support may be used only when listed in a License File. (14) If Licensee desires to upgrade or enhance the capabilities of the Software or the numbers of users, connections or other features, Licensee must acquire the required additional rights from Laserfiche or an authorized reseller, in which case Licensee will also receive a new or updated License File. (1 5) The Software may only be used as intended, according to the capabilities made available through its various user interfaces and according to the Documentation, . (16) As between Laserfiche and Licensee, Licensee will be solely responsible for configuring the Software and the databases to restrict access only to particular individuals who are permitted users hereunder. Licensee may delegate responsibilities relating to configuration to a third -party such as a reseller; however, it remains ultimately liable for complying with this License Agreement and the applicable License Files. Licensee waives all liability, claims, damages and suits against Laserfiche, and all of its employees, officers, directors and contractors in any way related to the unauthorized disclosure of, or access to, information or documentation in the databases, whether or not due to a defect in or malfunction of the Software, Licensee acknowledges that this License Agreement contains other limited warranties and limitations and waivers of damages and claims, and that Licensee's waiver of liability in this section will be in addition to, and not in lieu of; Licensee's other waivers set forth elsewhere in this License Agreement. (17) If Software is furnished to Licensee with materials indicating that it is "Demonstration, " "Beta" or "Test" software, Licensee acknowledges that: (A) Laserfiche is furnishing the Software to Licensee solely for demonstration, or testing and feedback. purposes; (B) Licensee is strictly prohibited from using the Software for any purposes other than (i) demonstration of its capabilities to prospective licensees of the Software, (ii) evaluation and / or testing of the Software for suitability for the period allowed in the applicable License File, or (iii) providing feedback to Laserfiche; (C) testing does not include staging on a server in a production environment, such as loading content before or in conjunction with production use; (D) Laserfiche snakes no warranties, representations or any other claims with regard to the Software's usability, reliability, performance, or overall quality; (F) Licensee will indenu fy and defend Laserfiche L aerfiche Enteiprise Software License and Prgfessional Services Agreement Page 12 City Council 37 — 23 6/6/2023 against any claim, suit, damages or other losses, including attorney's fees and expenses, resulting from the use of the Software by Licensee; and (F) Licensee's receipt of the Software does not constitute a license to use, sell, distribute, or commercialize the Software or copies of it. No compensation will be paid. to Licensee for any use of the Software or for performing any service or giving any advice, analysis, or feedback to, or for the benefit of, Laserfiche. Licensee assigns and agrees to assign to Laserfiche without charge any suggestions, ideas, improvements and resulting intellectual property relating to any feedback it provides, for any purpose. Laserfiche's rights to the feedback survive the termination of this License Agreement. (18) If the License File lists the Standard Forms feature, then the forms features of Laserfiche may be used by Named Full Users. If the License File lists the Forms Portal feature, then Public Users may submit forms that initiate a forms business process, but Public Users may not participate in subsequent steps in the forms business processes, or create or configure forms or forms business processes, or otherwise use the forms features of Laserfiche. Named Retrieval Users and Restricted Named Users are defined as Public Users for this purpose. If the License File lists the Forms Portal and Authenticated Participants, then users designated as Authenticated Participants may submit forms after authentication and may participate in forms business processes at steps after the initial submission. However, Authenticated Participants may not create or configure forms or forms business processes or otherwise use the forms features of Laserfiche. B. Compatibility. Except as expressly warranted in the Documentation, Laserfiche does not warrant the Laserfiche Software for any computer and operating system. Licensee will be responsible for consulting with Laserfiche for information about compatibility. Licensee acknowledges and agrees that Laserfiche will not have any responsibility or liability for any defect, problem or software error which in any way results from or is attributable to any non- Laserfiche software, program, code, utility or application provided by Licensee, Laserfiche or any other third party provider. 8. Protection of Confidential Information. A. Each party may have access to information that is confidential to the other party ("Confidential Information"). Laserfiche's Confidential information will include, but not be limited to, the Laserfiche Software, including the object code, source code, and Documentation, the terms of this Agreement and all referenced schedules, formulas, methods, know how, processes, designs new products, developmental work, derivative works, the terms and pricing under this Agreement, and any other information which is clearly identified in writing at the time of disclosure as confidential and that meets the criteria for non -disclosure under laws of the State of California, including the California Public Records Act. During the term of this Agreement and for seven years following its termination, and for such additional term as the Laserfiche Software remains Laserfiche's trade secret, or Confidential Information, Licensee will not directly or indirectly, alone or in conjunction with any other person or company, (a) attempt to write or develop software in order to discover the Laserfiche Software source code or other trade secrets contained in the Laserfiche Software; or (b) utilize the Laserfiche Software, Laserfiche Enterprise Software License and Professional Services Agreement Page 13 City Council 37 — 24 6/6/2023 Documentation, or the Confidential Information, either directly or indirectly, to sell, market or distribute any software product which competes with the Laserfiche Software; or (c) utilize the Laserfiche Software, Documentation, or Confidential Information, directly or indirectly, to assist, advise or consult with any other person or company in selling, marketing or distributing any software product which competes with the Laserfiche Software; or (d) publish the Laserfiche Software for others to copy; or (e) utilize the Laserfiche Software, Documentation, or Confidential Information, directly or indirectly, to convert, or to assist, advise or consult with any other person or company to convert, any end user of the Laserfiche Software to a software product which competes with the Laserfiche Software; or (f) remove any product identification, copyright legend or other notices from the Laserfiche Software or Documentation, or directly or indirectly attempt to challenge the validity of the copyrights, trademarks, and trade secrets in the Laserfiche Software claimed by Laserfiche or third parties identified in the Laserfiche Software or Documentation. The software source code and the trade secrets therein are not licensed to Licensee, and all modifications, additions, or deletions are strictly prohibited. Licensee must obtain Laserfiche's prior written approval to disclose to a third party the results of any benchmark test of the Laserfiche Software unless such disclosure is required under the laws of the State of California, including the California Public Records Act. B. Licensee's Confidential Information will include, but not be limited to, its trade secrets, methods, processes, procedures, formulas, know-how, designs, new products, developmental work, marketing requirements, marketing plans, customer names and data, prospective customer names and data, the terms of this Agreement and all referenced schedules, and any other information clearly identified in writing at the time of disclosure as confidential and that meets the criteria for non -disclosure under laws of the State of California, including the California Public Records Act. C. Confidential Information also includes all information received from third parties that either party is obligated to treat as confidential and all verbally -disclosed information that is identified by either party as confidential, provided that any unwritten confidential information is subsequently (within 30 days of disclosure) confirmed to be confidential by a written memorandum describing the information furnished, claiming the information to be confidential, and describing the circumstances under which it was furnished. D. Confidential Information will not include information that: (i) was in the other party's lawful possession before its disclosure and was not obtained, directly or indirectly, as a result of a breach of confidentiality or violation of law by any non-party to this Agreement; or (ii) is or becomes a part of the public domain through no wrongful or illegal act or omission of the other party or of any non-party who breached a duty of confidentiality by placing the Confidential Information in the public domain; or (iii) is lawfully disclosed to the other party by a non-party without restriction on disclosure; or (iv) is independently and lawfully developed by the other party without use of or reference to the other party's Confidential Information or breach of this Agreement. In addition, this section will not be construed to prohibit disclosure of Confidential Information to the extent that such disclosure is required by law or valid order of a court or other governmental authority; provided, however, that, if permitted by law, the responding party will first have used reasonable efforts to provide notice to the other party of such a request or order, in order to permit such other party to oppose such disclosure or to obtain Laserfiche Enterprise Software License and Professional Services Agreement Page 14 City Council 37 — 25 6/6/2023 a protective order requiring that the Confidential Information so disclosed be used only for the purposes for which the order was issued. E. The parties will not, unless required by law, make each other's Confidential Information available in any form to any third party (except each party's respective legal, tax, and accounting advisors, technology consultants, and other persons who have a reasonable need to know such Confidential Information for performance by Laserfiche or Licensee under this Agreement) or to use each other's Confidential Information for any purpose other than. in the performance of this Agreement. Except to persons described in the previous sentence, Licensee will not disclose the results of any Acceptance tests results or findings without Laserfiche's prior written approval. Each party agrees to take all reasonable steps to ensure that Confidential Information is not disclosed or distributed by its employees or agents in breach of this Agreement. The parties agree to hold each other's Confidential Information in confidence during and for seven years after the termination of this Agreement or until such Confidential Information is no longer confidential. Each party acknowledges and agrees that, because of the unique nature of Confidential Information, there can be no adequate remedy at law for breach of this confidentiality provision, and that such breach would cause irreparable harm to the non - breaching party; therefore, the non -breaching party will be entitled to seek immediate injunctive relief, in addition to whatever remedies it might have at law or under this Agreement. F. The exchanged Confidential Information will remain the property of the party disclosing such Confidential Information, and upon request, except where provided expressly to the contrary herein, the receiving party will return all Confidential Information received in tangible form to the disclosing party, or at the disclosing party's option., destroy all such Confidential Information and certify such destruction to the disclosing party. 9. OwvnershiD of Data and Works: Couvright. A. Ownership. The Laserfiche Software is licensed and not sold. Laserfiche will retain ownership of, and title to, the Laserfiche Software and Documentation (including all adaptations, derivative works or copies). Licensee agrees that Laserfiche is the owner of all rights, title and interest in all computer programs that comprise the Laserfiche Software, including any source code, object code, derivative works, enhancements and modifications, all files, including input and output materials, all Documentation related to such computer programs and files, all media upon which any such computer programs, files and documentation are located {including tapes, disks and other storage media) and all related material that are used by, developed for, or paid for by Licensee in connection with the performance of any Services provided by Laserfiche. Licensee is acquiring the license under the terms described in this Agreement and the License File(s) described in Section TA above, and Licensee acquires no other rights. Licensee will retain ownership of, and title to, all content, data files, and similar materials developed and stored by Licensee. B. Proprietary Rights. The Laserfiche Software and the Documentation are protected by United States and other international copyright laws, conventions and treaties. Licensee agrees that all copyrights and other proprietary rights in computer programs, files, Documentation, and related materials that are paid for by Licensee or developed by Laserfiche in connection with this Agreement are owned by Laserfiche, and Licensee hereby assigns to Laserfiche Enterprise Software License and Professional Services Agreement Page 15 City Council 37 — 26 6/6/2023 Laserfiche all right, title and interest in such copyrights and other proprietary rights. Licensee may copy the Documentation solely for internal, reference purposes, as long as this Agreement is in effect and the copy includes all trademark and copyright notices set forth on the Documentation, and the use of such copy does not violate or breach any other term or provision of this Agreement. 10.Other Restrictions. Licensee may not sublicense, assign, loan, duplicate, rent, lease, convey or otherwise use, transfer, copy, translate, convent to another programming language, alter, modify, decompile, disassemble or reverse engineer the Laserfiche Software, in whole or in part, except as expressly permitted or authorized by this Agreement. Licensee will not use or acquire any Laserfiche Software product from anyone other than Laserfiche or an authorized Laserfiche reseller and will not use any illegal or unauthorisedmeans to download, access or copy any Laserfiche Software product for any purpose whatsoever.. Unless a separate license expressly authorizes a particular application or use of Laserfiche software, such as for "application service provider" purposes, all users of the Laserfiche Software must be employees of Licensee or independent contractors bound by contractual obligation to use the Laserfiche Software solely in the course of Licensee's business: all other uses of the Laserfiche Software are strictly prohibited, including, without limitation, (a) use in the business of an application service provider, commercial software hosting business or a scanning bureau, and (b) transferring, copying or other dissemination of the Laserfiche Software outside of the legal person that constitutes Licensee. Licensee will strictly comply with the all United States laws regarding or governing the export of technology. 1.1., LIMITED WARRANTY AND DISCLAIMER. A. Laserfiche warrants that the Laserfiche Software, as and when delivered to Licensee, will substantially conform to the specifications set out in the Documentation. In addition, defective media, if any, will be replaced when it is returned postage or shipping prepaid to Laserfiche. The warranties on the Laserfiche Software will continue in full force and effect for a period of thirty days after Licensee's Acceptance of the Laserfiche Software. B. Except as stated above, LASERFICHE LICENSES THE LASERFICHE SOFTWARE ON AN "AS IS" BASIS AND WITH ALL FAULTS AND WITHOUT ANY OTHER WARRANTIES OF ANY KIND. LASERFICHE DOES NOT WARRANT THE ERROR -FREE OPERATION OF THE LASERFICHE SOFTWARE. EXCEPT AS EXPRESSLY STATED ABOVE, LASERFICHE DISCLAIMS" TO THE FULLEST EXTENT PERMITTED BY LAW, ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE LASERFICHE SOFTWARE. LASERFICHE DOES NOT WARRANT THAT THE LASER:ITICHE SOFTWARE WILL SATISFY THE REQUIREMENTS OF LICENSEE OR THAT IT IS WITHOUT DEFECT OR ERROR, OR THAT IT WILL OPERATE WITHOUT INTERRUPTION. 12. LIMITATION OF LIABILITY AND DAMAGES. Lasgfvche Enterprise So, ware License and PrvfesOonal Services Agreement Page 16 City Council 37 — 27 6/6/2023 A. LASERFICHE'S LIABILITY FOR ANY DAMAGES OR INJURIES SUFFERED BY LICENSEE, WHETHER BASED ON A BREACH OF CONTRACT, BREACH OF WARRANTY, CLAIM OF NEGLIGENCE, MISREPRESENTATION OR OTHER TORT, OR ON ANY OTHER LEGAL OR EQUITABLE THEORY, WILL NOT, UNDER ANY CIRCUMSTANCES, EXCEED THE AMOUNT THAT LICENSEE HAS ACTUALLY PAID TO LASERFICHE FOR THE DEFECTIVE OR NON -COMPLIANT LASERFICHE SOFTWARE COMPONENTS OR SERVICES WITHIN THE 12-MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THAT LICENSEE FILES SUIT OR OTHERWISE NOTIFIES LASERFICHE OF AN EXISTING OR POTENTIAL CLAIM AGAINST LASERFICHE, WHICHEVER OCCURS FIRST. NO ACTION MAY BE BROUGHT AGAINST LASERFICHE OR ITS REPRESENTATIVES UNDER THIS AGREEMENT MORE THAN ONE YEAR AFTER LICENSEE DISCOVERED OR SHOULD HAVE DISCOVERED THE FACTS WHICH GAVE RISE TO THE CLAIM OR CAUSE OF ACTION. NO RESELLER, VAR, DISTRIBUTOR OR OTHER THIRD PARTY MAY MODIFY, SUPPLEMENT OR CHANGE THIS WARRANTY WITHOUT THE EXPRESS PRIOR WRITTEN APPROVAL OF LASERFICHE. B. UNDER NO CIRCUMSTANCES WILL LASERFICHE OR LICENSEE OR THEIR RESPECTIVE SUBSIDIARIES, AFFILIATES, RESELLERS, DISTRIBUTORS, AFFILIATES, AGENTS, EMPLOYEES, OFFICERS, DIRECTORS, CONSULTANTS, OR SUPPLIERS (COLLECTIVELY, "REPRESENTATIVES") BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTIES FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES (INCLUDING, WITHOUT LIMITATION, LOST PROFITS, LOSSES FROM BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION OR DATA, COSTS OF RECREATING LOST DATA, THE COST OF SUBSTITUTE EQUIPMENT OR PROGRAMS SUSTAINED BY EITHER PARTY OR BY ANY THIRD PARTY, OR ANY OTHER PECUNIARY LOSS), REGARDLESS OF WHETHER EITHER PARTY OR ITS REPRESENTATIVES HAVE BEEN WARNED OF SUCH DAMAGES OR CLAIMS. C. NOTWITHSTANDING THE FOREGOING, SECTIONS 12A AND 12B WILL NOT APPLY TO THE LIABILITY OF EITHER PARTY TO INDEMNIFY THE OTHER AGAINST THIRD -PARTY CLAIMS ARISING OUT OF ITS INDEMNIFICATION OBLIGATIONS SET FORTH IN SECTION 13. INSTEAD, THE FOLLOWING LIMITS WILL APPLY TO THIRD -PARTY INDEMNITY CLAIMS: (1) IF AN INDEMNITY CLAIM IS MADE AGAINST LASERFICHE, ITS MAXIMUM LIABILITY FOR THE CLAIM WILL NOT, UNDER ANY CIRCUMSTANCES, EXCEED THE AGGREGATE CONTRACT PRICE SET FORTH IN SCHEDULES A AND D OF THIS AGREEMENT FOR SOFTWARE AND SERVICES, LESS (A) ALL AMOUNTS REMAINING UNPAID BY LICENSEE TO LASERFICHE AND (B) LESS ALL AMOUNTS REFUNDED OR CREDITED BY LASERFICHE TO LICENSEE. (2) IF AN INDEMNITY CLAIM IS MADE AGAINST LICENSEE, ITS MAXIMUM LIABILITY FOR TH CLAIM WILL NOT, UNDER ANY CIRCUMSTANCES, EXCEED THE CONTRACT PRICE AS SET FORTH IN Laserfiche Enterprise Sof$ware License and Professional Services Agreement Page 17 City Council 37 — 28 6/6/2023 SCHEDULES A AND D OF THIS AGREEMENT FOR SOFTWARE AND SERVICES. (3) ADDITIONALLY, LICENSEE'S CONTRACTUAL OBLIGATION TO PAY TO LASERFICHE THE BALANCE OF THE CONTRACT PRICE OR FOR UNPAID INVOICES FOR LASERFICHE SOFTWARE, SERVICES, MAINTENANCE OR SUPPORT WILL NOT BE LIMITED BY ANY LANGUAGE IN THIS OR ANY OTHER SECTION OF THIS AGREEMENT. D. IN RESPECT TO ALL THIRD -PARTY INDEMNITY CLAIMS, THE PARTY ENTITLED TO INDEMNITY WILL ALSO BE ENTITLED TO RECOVER ALL AMOUNTS WHICH MAY BE PAYABLE UNDER THE OTHER PARTY'S APPLICABLE INSURANCE POLICIES; AND NEITHER PARTY'S INSURERS WILL BE EXPRESS OR IMPLIED THIRD -PARTY BENEFICIARIES OF ANY LIMITATION OF LIABILITY IN SECTION 12 OF THIS AGREEMENT. E. THE LIMITATIONS OF LIABILITY AND DAMAGES SET FORTH IN THIS AGREEMENT ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN LASERFICHE AND LICENSEE. EACH PARTY ACKNOWLEDGES AND AGREES THAT THE OTHER PARTY WOULD NOT BE ABLE OR WILLING TO ENTER INTO THIS AGREEMENT WITHOUT SUCH LIMITATIONS. 13. Indemnification. A. Laserfiche will indemnify and hold harmless Licensee, and each of its employees, officers and directors, against all liabilities and expenses {including without limitation, reasonable attorney's fees and expenses), costs, judgments, settlements, contract losses, or other costs arising out of or relating to (1) any final judgment or settlement which awards damages or injunctive relief to a third -party based on a finding that the Laserfiche Software infringed or misappropriated a patent, copyright, trademark or trade secret of a third party, and (2) personal injuries and physical property damage caused by Laserfiche's negligence. Laserfache's indemnity obligation will be limited as stated in Section 12.C(1). B. Licensee will indemnify and hold harmless Laserfiche, and each of its employees, officers and directors, against all liabilities and expenses (including without limitation, reasonable attorney's fees and expenses), costs, judgments, settlements, contract losses, or other costs arising out of or relating to (1) any claim related to Licensee's use of the Laserfiche Software in breach of this Agreement or the Laserfiche Software License Agreement or any other claim resulting from a misrepresentation or concealment, patent, trademark or copyright infringement, misappropriation or misuse of proprietary information, or violation of law, and (2) personal injuries and physical property damage caused by Licensee's negligence. Licensee's indemnity obligation will be limited as stated in Section 12.C(2). 14. Termination of Agreement. A. Termination. Either party, upon giving written notice to the other party, may terminate this Agreement: Laserfiche Enterprise Software License and Professional Services Agreement Page 18 City Council 37 — 29 6/6/2023 (1) if either party breaches an obligation to pay moneys owed to the other, and fails to cure the non-payment within ten days written notice of non-payment; (2) if the other party breaches any non -monetary provision of this Agreement and the breach is not remedied within thirty days of the party's receipt of written notice of the breach; provided, however, that if a breach cannot reasonably be remedied within thirty days of written notice, such breach will be remedied as soon as reasonably possible thereafter, but in any event within ninety days of written notice; or (3) if at any time after the commencement of the Services, Licensee, in its reasonable judgment, determines that such Service_ s are inadequate, unsatisfactory, or substantially nonconforming to the specifications, descriptions, or warranties contained herein and the problem is not remedied within ninety days of the party's receipt of written notice describing the problem. B. Survival. Termination of this Agreement will not affect either party's obligation to pay for any products or services incurred before termination and will not release the parties from their respective contractual obligations incurred before termination including, without limitation, to protect the Confidential Property of the other. 15. Notices. Notices must be given in writing to the address stated at the end of this Agreement, or to such other address as either party may substitute by written notice to the other. Any notice involving breach or termination, must be personally delivered or sent by recognized overnight courier (such as federal Express or DEL) or by certified mail, postage pre -paid and return receipt requested, with a copy by email or fax. All other notices may be sent as stated above, or by fax, email, or First Class Mail. All notices will be deemed to have been given and received on the earlier of actual delivery (except that faxes, emails and other notices received on a non - business day or after business hours will be deemed received on the next business day, according to the recipient's business calendar) or three (3) days from the date of postmark. A notice will be valid, even if not fully compliant with the above procedures, if the party giving notice has complied with any means of transmission and can prove that the recipient actually received the notice. 16. Insurance. Prior to undertaking performance of work under this Agreement, Laserfiche shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: A. Commercial General Liability Insurance. Laserfiche shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, .resulting from any act or occurrence arising out of Laserfiche's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total Laserfiche Enterprise Software License and Professional Services Agreement Page 19 City Council 37 — 30 6/6/2023 amount of One Million Dollars ($1,000,000) per occurrence. Such insurance shall (a) name Licensee ("the City"), its officers, employees, agents, volunteers, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. B. Business Automobile Liability Insurance, or equivalent form, with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance: In accordance with the provisions of Section 3300 of the Labor Code, Laserfiche is required to be insured against liability for Workers' Compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Laserfiche agrees to obtain and maintain any employer's liability insurance with limits not less than One Million Dollars ($1,000,000) per accident. D. Professional Liability Insurance: If Laserfiche is or employs a licensed professional such as an architect or engineer, Laserfiche is required to carry Professional Liability (errors and omissions) insurance, with a combined single limit of not less than One Million Dollars ($1,000,000) per claim. E. The following requirements apply to the insurance to be provided by Laserfiche pursuant to this section: (1) Laserfiche shall maintain all insurance required above in full force and effect for the entire period covered by this agreement. (2) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (3) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. F. If Laserfiche fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Laserfiche's right to be paid.for its time and materials expended prior to notification of termination.. Laserfiche waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 17. General. A. Severability. If any provision of this Agreement is adjudicated or held to be unlawful, void, or unenforceable, that provision will be severed from this Agreement and will not affect the validity and enforceability of any of its remaining provisions. Laserfiche Enterprise Software .License and Professional Services Agreement Page 20 City Council 37 — 31 6/6/2023 B. Supersedes Other Agreements. This Agreement contains the sole and exclusive agreement between Laserfiche and Licensee relating to its subject matter. It will not be modified or amended in any way by any purchase order or other document issued by Licensee to Laserfiche. Any amendment or modification must be in writing and signed by both Laserfiche and Licensee. C. No Authority. Laserfiche's resellers, dealers and distributors are not authorized to modify this Agreement, or to make any additional representations, commitments, or warranties binding on Laserfiche. D. Assignment. This Agreement may not be transferred or assigned by Licensee without, the prior written consent of Laserfiche. Any permitted transfer or assignment of this Agreement will be void unless and until the transferee or assignee agrees in writing to be bound by this terms of this Agreement. E. Applicable Law. This Agreement will be governed and construed by the laws of the State of California, without reference to that state's choice of law provisions. The parties agree that the United Nations Convention on Contracts for the International Sale of Goods will not apply to this Agreement. F. Arbitration of Disputes, Any dispute, claim or controversy arising out of or relating to any claim regarding the breach, termination, enforcement, interpretation or validity of this Agreement will be determined by arbitration in the venue described in Section G below before one arbitrator. The arbitrator must have substantial experience in the field of intellectual property law, either as an attorney or as an arbitrator or judge, and possess a basic understanding of software licensing. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. Judgment on the Award may be entered in any court having jurisdiction. This clause will not preclude the parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. G. Venue. Any arbitration, suit, action or proceeding arising from or related to this Agreement or the rights or obligations of the parties under it, whether in contract, tort or otherwise, roust be brought exclusively in the .TAMS office in. Los Angeles, California, if an arbitrated dispute, or in the state anal federal courts located in Los Angeles County, California. All parties consent and agree to the jurisdiction of the state of California, and consent and agree to venue for any such suits in the state and federal courts located in Los Angeles County, California. H. Taxes. Except to the extent that Licensee has provided an exemption certificate, direct pay permit or other such appropriate documentation, Laserfiche will add to each invoice any sales, use, excise, value-added, gross receipts, services, consumption and other similar transaction taxes, however designated, that are properly levied by any taxing authority upon the provision of the Laserfiche Software or the Services, excluding, however, any state or local privilege or franchise taxes, or taxes based upon Laserfiche's net income. Also, Laserfiche and. Licensee will each bear sole responsibility for all taxes, assessments, and other ad valorem levies on. each party's respective own personal property. La,se�fkhe Enterprise Software License and Prr>fess°ional Services Agreement Page 21 City Council 37 — 32 6/6/2023 1. Force Majeure. Neither party will be liable for any failure or delay in performance if the failure or delay is due to any war, riot, revolution, explosion or sabotage, casualty beyond the reasonable control of such party and its employees, change in government law, order or regulation. J. Export Restrictions. Licensee acknowledges that the Laserfiche Software and all related technical information, documents, and materials are subject to United States export jurisdiction and controls under the U.S. Export Administration Regulation. Licensee must comply with all applicable federal, state, county, and local laws, ordinances, regulations, and codes, including but not limited to, the procurement of required permits, certificates, approvals; and inspections in Licensee's performance of this Agreement. In addition, Licensee must comply with applicable international export laws and regulations. Licensee represents, warrants and certifies that Licensee will (i) comply strictly with all legal requirements, (ii) cooperate fully with Laserfiche in any official or unofficial audit or inspection that relates to these controls, and (iii) not export, re-export, divert, transfer, or disclose, directly or indirectly, any Laserfiche Software or related technical information, document, or products to any country restricted by applicable export laws or regulations, as modified from time to time, or to any national or resident of such country, unless Licensee has obtained the prior written authorization of Laserfiche, the U.S. Commerce Department and any other required govenunental authority. K. U.S. Government Restricted Rights Notice. The Laserfiche Software is provided with restricted rights. Use, duplication or disclosure for or by the government of the United States, including without limitation any of its agencies or instrumentalities, is subject to the restrictions set forth, as applicable: (i) in subparagraphs (a) through (d) of the Commercial Computer Software Restricted Rights clause at FAR 52.227-19; (ii) in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013; or (iii) in similar clauses in other federal regulations, including the NASA FAR supplement. Licensee and any end user may not remove or deface any restricted rights notice or other legal notice appearing in the Laserfiche Software or on any packaging or other media associated with the Laserfiche Software. The contractor/ manufacturer is Compulink Management Center, Inc. dba Laserfiche, 3545 Long Beach Blvd., Long Beach, California. L. Captions. The captions used on this Agreement are for convenience only and will not be a part of this Agreement. M. Survival. The obligations of the parties set forth in this Agreement will survive its termination. N. This Agreement must be signed below and may be signed in counterpart and delivered by fax, email as a PDF (Portable Document Format) file attachment, or other means that displays the original or a copy of the signatures. Any subsequent amendments may be signed and delivered in the same manner. Laserfiche Enterprise Software License and Professional Services agreement Page 22 City Council 37 — 33 6/6/2023 Executed on 7i0 2014 at Long Beach, California. COMP'UL1NK MANAGEMENT CENTER, LICENSEE: CITY OF SANTA ANA INC. ("LASERFICHF) By: By: Name: �- a Name: David Cavazos Title: Address: 3545 Long Beach Blvd. Long Beach, CA 90807 Telephone: (562)988-1688 "Fax: (562)988-1886 Email: info@laserfiche.com Title: City Manager Address. 20 Civic Center Plaza Santa Ana, CA 92701 Telephone: 714-647-5400 Fax: 714-647-6956 (Clerk's Office) Email mhuizar@santa-ana.org ATTEST: y , J� aria D. liuizar Clerk of the Council APPROVED AS TO FQRM: Sonia R. Carvalho City Attorney By: Jose do val- Chi6Assistant City Attorney C 2014 Compuiink Management Center, Inc. Laserfiche Enterprise Software License and Professional Services Agreement Page 23 City Council 37 — 34 6/6/2023 Schedule A - Laserfiche Software Purchased and Price Schedule 1. Laserfiche Software Licenses Purchased The following table identifies the Laserfiche software licenses and first year's Laserfiche Software Assurance Plan (LEAP) and VIP Professional. Services Pack being purchased under the terms of this agreement. This schedule includes the software components for upgrading Licensee's existing Clerk (which includes Clerk, Finance, Treasury, CDA, and other repositories) and Public Works Agency (PWA) Laserfiche United systems to a single Laserfiche Rio system (referred to as the future "City" Laserfiche system). The upgrade cost includes a trade-in credit of Licensee's past Laserfiche Cleric and PWA United software purchases. The actual amount billed for LSAP shall be prorated with a start date of Delivery of Software for an initial term that extends through June 11, 2015. The schedule does not include Laserfiche Rio Software licenses for Licensee's Police Department (PD). PD will continue to run its existing Laserfiche United system. Refer to Schedule F for the Police Department's Laserfiche United LSAP renewal and VIP Service costs. Product Description Qty Price Total Laser ache User Licenses ENF02 LF Rio Named Full User w/ Forms 175 $660.00 $115,500M Laserfiche Portal Licenses _ PPM25 LF Pilot Public Portal License (25 concurrent 1 $25,000,00 $25,000.00 connections) EPFRM LF Forms Portal Add -On 995.00 $7,995.00 Capture Tools _ QC1 Quick Fields Core (includes Validation packages 4 $5,000.00 $20,000.00 for Bar Code, Real -Time Lookup, Zone -OCR, Scripting) Quick Fields Auto Stamp/ Redaction/ Bates QC6 Num. 3 $500.00 $1,500.00 SC05 LF ScanConnect 5- ack 1 $660.00 $660.00 Additional Tools TK Laserfiche SDK Software Development Kit 1 $2,500,00 $2,500.00 LF Rio Software Subtotal $173 155.00 Clerk and PWA LF United Software Past Purchase Trade-in Credit $97 515.00 LF Rio Software Total $75,340.00 Laser ache Software Assurance Plan (LSAP and VIP Service- ENF02B LF Rio Named Full User w/ Farms LSAP 175 $132.00 $23,100,00 PPM25B LF Pilot Public Portal License LSAP EPFRMB LF Forms Portal Add -On LSAP QC113 Quick Fields Core LSAP Laserfiche Enterprise Sofhvare License and .Professional Services Agreement 1 $5,000.00 $5,000.00 1 $1,599.00 $1,599.00 4 $1,000.00 $4,000.00 Page 24 City Council 37 — 35 6/6/2023 QC6B QF Auto Stamp/ Redaction/ Bates Num. LSAP 3 $100.00 $300.00 SC05B LF ScanConnect 5-pack 1 $132.00 $132.00 TK13 Laserfiche SDK LSAP 1 $750.00 $750.00 LF Rio LSAP Subtotal $34,881.00 VIP VIP Professional Services Pack (Up to 80 hours) 1 $12,000.00 $12,000.00 through June 11,^2015 LF Rio LSAP and VIP Service Subtotal $46,881.00 Laserfiche Rio Upgrade Total $122,221.00 2. Price Schedule The following tables identify the Laserfiche Software Catalog and prices that Licensee may optionally purchase additional Laserfiche Software licenses during the Laserfiche Software License Purchase Option term pursuant to section 3.B of this agreement. Laserfiche will provide Licensee a trade-in credit for past Laserfiche PD software license purchases toward the purchase of Laserfiche Rio licenses should Licensee choose to upgrade the Police Department (PD) system from Laserfiche United to Laserfiche Rio in the future. Laserfiche Rio L f Rio Named Full Users with Forms, for MS SQL ENF01 100-174 Named Full User System $770.00 $154.00 $924,00 ENF02 175-499 Named Full User System $660.00 $132.00 $792,00 ENF05 500-999 Named Full User System $550.00 $110M $660.00 ENF10 1,000-1,499 Named Full User System $440.00 $88.00 $528.00 ENF15 1,500-1,999 Named Full User System $385.00 $77.00 $462.00 �L Rio Named Retrieval Users or MSS L _ .�� -__�---------___ _ __-_---.._ Q _-- ENR2 200-999 Named Retrieval User System $200.00 $40.00 $240.00 ENR10 999-9,999 Named Retrieval User System $100.00 $26.00 $120.00 L f Rio Portal Licenses EPFRM LF Forms Portal $7,995.00 $1,599,00 $9,594.00 EPFRMX LF Enterprise Forms Portal $24,000.00 $4,800.00 $28,800.00 PPM25 LF Pilot Public Portal $25,000.00 $5,000.00 $30,000.00 PPX LF Public Portal $45,000.00 $9,000.00 $54,000.00 PPX2 LF Public Portal for dual CPU machine $50,000.00 $10,000.00 $60,000.00 PPMX LF Public Portal for multiprocessor machine $75,000.00 $15,000.00 $90,000.00 EPPMX LF Enterprise Public Portal . W .. $225,000.00 $45,000.00 ----V--._.. $270,000.00 _L� f Rio Capture Tools _._ QC5 LF Quick Fields $595.00 $120.00 $715.00 QC4 LF Quick Fields Basic $2,500.00 $500.00 $3,000.00 Laserfiche Enterprise Software License and Professional Services Agreement Page 25 City Council 37 — 36 6/6/2023 QC1 LF Quick Fields Core $5,000.00 $1,000.00 $6,000.00 QC2 LF Quick Fields Classify $7,500.00 $1,500.00 $9,000.00 QC3 LF Quick Fields Context $10,000,00 $2,000.00 $12,000.00 QCX LF Quick Fields Complete $15,000.00 $3,000.00 $18,000.00 QFA LF Quick Fields Agent $10,000.00 $2,000.00 $12,000.00 IA LF Import Agent $1,500.00 $300.00 $1,800.00 SC01 LF ScanConnect $165.00 $33.00 $198.00 SC05 LF ScanConnect 5-pack $660.00 $132.00 $792.00 SC10 LF ScanConnect 10- ack $915.00 $183.00 $1,098.00 L Rio 1dditional Com onents PLUS1 Laserfiche Plus - 5 Seats $10,000.00 $2,000.00 $12,000.00 PLUS2 Laserfiche Plus - 1 Seat $3,800.00 $1,600.00 $5,400.00 TK Laserfiche SDK $2,500.00 $750.00 $3,250.00 Laserfiche United _kf United User Licensing FX Full User United $750.00 $150.00 $900.00 RX Retrieval User United $300.00 $60.00 $360.00 L United Portal Licenses 97830A WebLink - Additional Repository $1,250.00 $250.00 $1,500.00 L United Ca tune Tools QF Lf Quick Fields $595.00 $127.63 $722.63 QF-1 ScanConnect $165.00 $33.00 $198.00 QF-1-5 ScanConnect 5 pack $660,00 $132.00 $792.00 QF-1-10 ScanConnect 10 pack $915.00 $183.00 $1,098,00 QF-6 Auto Stamp/Redaction/Bates Num. $495.00 $127.63 $622,63 QF-9 Document Classification $4,995.00 $1,276.28 $6,271,28 QF-10 Forms Alignment $2,495.00 $500.00 $2,995.00 QF-11 Optical Mark Recognition $2,495.00 $500.00 $2,995.00 QF-14 Quick Fields Agent $10,000.00 $2,000.00 $12,000.00 QF-15 Forms Identification $2,495.00 $500.00 $2,995.00 QF-16 Forms Extractor $2,495.00 $500.00 $2,995.00 QF-18 Quick Fields Scripting Kit $595.00 $127.63 $722.63 QF-C1 Forms Combo $9,995.00 $2,000,00 $11,995.00 QF-C3 Zone OCR and Validation Package $2,795.00 $5%00 $3,355.00 QF-C4 Barcode and Validation Package $1,695.00 $340.00 $2,035.00 QF-05 Real -Time LookUp and Validation Package $595.00 $120.00 $715.00 PI Dort Agent _ $1,500.00 $300.00 $1,800.00 L United Additional Cam onents TK Laserfiche SDK $2,500.00 $750.00 $3,250.00 Laserfiche Enterprise Software License and Professional Services Agreement Page 26 City Council 37 - 37 6/6/2023 3. Temporary United Licenses A. Clerk and Public Works. With the purchase of Lasefiche Rio Software, Licensee will undertake a Laserfiche Rio Migration project to migrate its existing Clerk and Public Works Agency (PWA) Laserfiche United systems to Laserfiche Rio. The Clerk and PWA Laserfiche United systems are separate systems on different versions of Laserfiche. They are integrated with several third -party and in- house applications. The systems are working and being used in production in the course of Licensee's business. Laserfiche recognizes that Licensee must take care to minimize risk of disrupting existing working systems during the migration to Rio. It will take considerable time, effort, and resources to establish test environments, test, and migrate Licensee's Laserfiche repositories and systems. As such, Licensee will take a phased approach to implementing Rio which involves migrating systems and repositories, one at a time. Licensee plans to migrate each of several repositories in the Clerk system during the first phase. Licensee must also upgrade the PWA repository and system to the same version as that of the Clerk system. Finally, Licensee will migrate the PWA repository to Rio into the Clerk Rio system. The Clerk Rio system will then be referred to as the "City" system. During the transition and migration period, Licensee will need to test United version upgrade(s) and Rio while running its United systems in production. Laserfiche shall grant licensee permission to use its Laserfiche United and Rio systems concurrently during this transition and migration period. Laserfiche will provide Licensee temporary Laserfiche United licenses or extend Licensee's existing United Licenses upon Licensee's request for the purpose of testing and upgrading its existing United systems and running them concurrently during the migration to Rio as long as Licensee is covered under any LSAP. The temporary license or extension will not exceed 12 months. During this period, Licensee may request subsequent temporary license extensions until the Rio migration is complete. B. Police Department. Licensee's Police Department (PD) will continue running its existing Laserfiche United system. Laserfiche will provide Licensee temporary Laserfiche United licenses upon request for the purpose of testing Laserfiche version upgrades and / or system configuration changes as long as Licensee is covered under any LSAP. Temporary licenses will not exceed 12 months, but Licensee may request subsequent temporary licenses when needed for upgrade and / or system configuration changes. Laserfiche Enterprise Software License and Professional Services Agreement Page 27 City Council 37 — 38 6/6/2023 Schedule B — Locations of Software Installations All Laserfiche Software will be delivered electronically and installed on Licensee owned or leased hardware at its on -premise data center or on Licensee's computer network infrastructure. As required for the delivery of services and support, Laserfiche personnel may require remote and possibly physical access to Licensee's computers on the network on which the Laserfiche solution is to run. During certain phases of the project, remote access may be required outside of City of Santa Ana's standard hours of operation. In both cases, access will be requested in advance and scheduled with authorized City of Santa Ana IT representative(s), Laserfiche Enterprise Software License and Professional Services Agreement Page 28 City Council 37 — 39 6/6/2023 Schedule C — Terms of Payment for Software and Services 1. Initial Software, VIP Service, and LSAP The amount for Laserfiche Software Licenses Purchased, first year's LSAP, and VIP Professional Services Pack, specified in Schedule A, for the Clerk / City system ($122,221.00), will be billed upon Agreement execution. The amount for the LSAP and fractional VIP Professional Services Pack for Licensee's Police Department for the June 12, 2014 to June 11, 2015 terra specified in Schedule F ($26,333.92) will be billed upon Agreement execution. Laserfiche should submit separate invoices for Clerk / City and Police Department billings. 2. Additional Software and LSAP The amount for additional Laserfiche Software licenses purchased from the Laserfiche Price Schedule in Schedule A under the Purchase Option term will be billed upon Delivery of Software for those additional software licenses purchased. LSAP renewals will be billed prior to the June 11 expiration for each annual renewal. 3. Professional Services All professional services will be performed in accordance with any mutually accepted Scope of Work document ("SOW") that may be attached to this Agreement and incorporated by reference. Laserfiche Professional Service hours provided will be deducted from any available hours in Licensee's VIP Professional Services Pack Hours bank. When Licensee's VIP Professional Services Pack hours have been exhausted, Laserfiche Professional Services will be billed to Licensee on a Time and Materials (T&M) basis of the actual hours worked at the Laserfiche Professional Services Rates specified in Schedule D. ProfessionaI services and qualifying expenses are to be billed at a bi-weekly, or less frequent (e.g.: monthly), frequency. 4. Scanning Services Billing for scanning services will be based on actual items scanned using the Price Schedule specified in Schedule G, Accuflex Scanning Services. 5. Training Laserfiche will provide the optional training identified in Schedule E. Billing for online Laserfiche CPP training or Regional Training will be upon Licensee enrolling in the training. Billing for custom training will be on a Time & Materials basis or per the terms of the SOW. 6. Payment Terms Licensee will make a good faith earnest effort to process Laserfiche invoices in a timely manner within 30 days of receipt. Payment terms shall be Net 45 days. Laserfiche Enterprise Software License and Professional Services Agreement Page 29 City Council 37 — 40 6/6/2023 Schedule D — Description of Professional Services Laserfiche professional services will be provided based on a Scope of Work ("SOW") that identifies the services to be provided. Laserfiche and Licensee may develop SOW(s) at any time during the term of this Agreement that, when mutually agreed upon, will be attached to and incorporate by reference to this Agreement. Licensee's Executive Director of Finance and Management Services Agency, or an authorized designee, shall have authority to establish SOWS with Laserfiche. 1. Laserfiche Professional Services Purchased The following table identifies the Laserfiche VIP Professional Services Packs being purchased tinder the terms of this agreement. 2. Laserfiche Professional Services Rates Professional services engagements with an associated SOW of 40 hours or less may be funded by the VIP Professional Services Pack hours. When any Licensee VIP Professional Services Pack Hours bank is exhausted, Laserfiche will charge the following rates for professional services during the term of this Agreement. Product Description ';: Hourl Rate' Laser ache Pro essional Services Rates Install Installation and configuration of Laserfiche related software $187.50 components Training Onsite or Custom Training for all Laserfiche products except SDK $187.50 Consult Requirements analysis, solution design, Quick Fields, Business Process, $187.50 Workflow, security, design, configuration, consulting, documentation PM Project management $187.50 Program Level 1: programming performed by LF PSG Engineer $250.00 Level II: programming performed by LF Development Engineer $300.00 Level III: programming performed by LF Server Architect $375.00 Travel Travel to and from Licensee site No Charge City Council 37 — 41 6/6/2023 Schedule E — Description of Training of Licensee Personnel In order for users and administrators to establish baseline Laserfiche knowledge and skills, Laserfiche has developed online, self -paced Laserfiche Certified Professionals Program (CPP) courses. The successful completion of these courses has contributed to high rates of user adoption and overall project success. Therefore, Laserfiche has provided recommendations for courses by role of project participant. The cost for each CPP course, per user, is $100.00 with the exception of ECM 101 which is offered at no charge. A valid Laserfiche Support Site account is required to register for CPP courses. Licensee may optionally enroll its staff in any of these courses or new ones that Laserfiche makes available. Laserfiche Certified Professionals Program (CPP) Courses Available System Administrators / IT App Analysts Project Managers Super Users End Users Application Developers Laserfiche Specialist Laserfiche Administrator I Laserfiche Administrator II Repository Architect Troubleshooting ECM 101 Laserfiche Specialist Repository Architect Laserfiche Specialist Capture 1 Capture Workflow Business Process Management ECM 101 Laserfiche Specialist Business Process Management Laserfiche Integrator I Capture II Capture Workflow Licensee personnel may also enroll and attend scheduled training sessions at Laserfiche's offices in Long Beach, California, at Laserfiche's published charges, Licensee may also engage Laserfiche Professional Services for custom training per the SOW or Supplemental SOWs. Lasef the Enterprise Software License and Professional Services Agreement Page 31 City Council 37 — 42 6/6/2023 Schedule P — LSAP Terms and Conditions The following annual renewal costs have been detailed to align with the Laserfiche Rio Software components identified in Schedule A and the existing Laserfiche United software components currently licensed by Licensee's Police Department. The VIP Professional Services Pack is shown in the schedule since its renewal term coincides with the LSAP term and would likely be included at the same with subsequent LSAP renewals. Laserfiche Rio LSAP Initial Term (Clerk and PWA - "City" Laserfiche System) P:roducf Descr tion Qt Price Total Laser fiche So tware Assurance Plan &VIP Renewal ENF0213 LF Rio Named Full User w/ Forms LSAP 175 $132.00 $23,100.00 PPM25B LF Pilot Public Portal License LSAP 1 $5,000.00 $5,000.00 EPFRMB LF Forms Portal Add -On LSAP 1 $1,599.00 $1,599.00 QC1B Quick Fields Core LSAP 4 $1,000.00 $4,000.00 QC6B QF Auto Stamp/ Redaction/ Bates Num. LSAP 3 $100.00 $300.00 SC05B LF ScanConnect 5-pack 1 $132.00 $132.00 TKB Laserfiche SDK LSAP 1 $750.00 $750.00 LF Rio LSAP Total $34,881.00 VIP VIP Professional Services Pac1c U to 80 hours 1 $12,000.00 $12,000.00 LF Rio LSAP and VIP Service Total $46,881.00 Laserfiche United LSAP Renewal (Police Department Laserfiche System) Product Description Qt Price Total L_aserfiehe Software Assurance Plan & VIP Renewal 9783OUB WebLink LSAP 1 $2,029.29 $2,029.29 9784OUB LF Plus Plug-in LSAP 1 $2,029.29 $2,029.29 9787OUB LF Standard Audit -Trail LSAP 1 $1,901.67 $1,901.67 FB LF Full User LSAP 14 $147.40 $2,063.61 PMB LF E-mail Plug-in LSAP 64 $0.00 $0.00 PSB LF Snapshot LSAP 14 $0.00 $0.00 QF-3B QF-Zone OCR LSAP 3 $638.14 $1,914.42 QF-9B QF-Doc. Classification LSAP 1 $1,276.28 $1,276.28 QFB Quick Fields LSAP 4 $127.63 $510.51 RB LF Retrieval User LSAP 50 $5897 $2,948.47 S4B LF Enterprise Server LSAP 1 $5,360.38 $5,360.38 LF United LSAP Renewal Total $20,333.92 VIP VIP Professional Services PackjUp to 80 hours .5 $12,000.00 $6,000.00 LF United LSAP Renewal and VIP Service Total $26,033.93 Laserfiche Enterprise Software License and Professional Services Agreement Page 32 City Council 37 — 43 6/6/2023 Laserfiche® Software Assurance Plan (LSAP) PLEASE TAKE THE TIME TO READ THE FOLLOWING TERMS AND CONDITIONS OF THE LASERFICHE SOFTWARE ASSURANCE PLAN ("LSAP") BY WHICH COMPULINK MANAGEMENT CENTER, INC., DBA LASERFICHE ("LASERFICHE") WILL PROVIDE SERVICE, MAINTENANCE AND UPDATES TO LICENSEE FOR LASERFICHE SOFTWARE. THIS AGREEMENT IS BETWEEN LICENSEE ("YOU") AND LASERFICHE. BY ACCEPTANCE OF THE LSAP, YOU AGREE TO ACCEPT ALL OF ITS TERMS AND CONDITIONS AS DESCRIBED IN THIS AGREEMENT. HERE ARE THE DETAILS OF YOUR LASERFICHE SOFTWARE ASSURANCE PLAN: Your Software. For purposes of this Agreement, the Laserfiche Software covered under this Agreement is described in Schedule A of this Agreement or on the Laserfiche Product Registration Card which accompanied your purchase. What Your Laserfiche Software Assurance Plan Provides to You. Your Laserfiche Software Assurance Plan is designed to provide you with the software care and assistance you need to service and maintain your Laserfiche system and to provide you with the updates and "fixes" needed to keep your Laserfiche Software up and running. To accomplish these goals, the Laserfiche Software Assurance Plan provides the following benefits: Hotline support and assistance to help you solve software problems promptly. Laserfiche technicians are trained to solve your problems by phone or email. By purchasing the Laserfiche Software Assurance Plan, you will be able to handle most, if not all, of the questions and any problems that may arise regarding operation of the software. Feature enhancements to deliver increased productivity. From time to time, Laserfiche adds features and performance enhancements to an existing version of its software, which are known as "updates." Updates are enhancements to existing features, which are designed to improve performance and correct any problems discovered in the current version of your Laserfiche Software. LSAP subscribers receive all updates without charge. By way of example, under the LSAP there is no charge for an update of Laserfiche 8.3 to Laserfiche 9.0 or from Laserfiche 9.02 to Laserfiche 9.1. 100% credit toward the purchase of new versions of Laserfiche. Laserfiche periodically publishes new product suites of its Software, which bundle new and exciting features not previously included in the subscriber's existing product suite and make significant improvements in system design and architecture, all of which combine to improve performance and capability. Because of the many new features and performance enhancements, the new Laserfiche product suite may be priced higher than the subscriber's existing one. If an LSAP subscriber Laserfiche Enterprise Software License and Professional Services Agreement Page 33 City Council 37 — 44 6/6/2023 elects to replace its existing Laserfiche Software with a new Laserfiche product suite, the subscriber is entitled to credit 100% of the purchase price of its existing Laserfiche Software toward the purchase of the new Laserfiche product suite. Examples of new product suites would include a subscriber's transition from Laserfiche Team to Laserfiche Avante, or from Laserfiche Avante to Laserfiche Rio. Naturally, Laserfiche can only credit the price the LSAP subscriber actually paid for its current Laserfiche Software against the new product suite. Laserfiche does not credit the subscriber's annual LSAP payments or other interim purchases it may have paid for installation, training, upgrades, ancillary programs, additional professional services and consulting. 24-hour FTP and web access to drivers and update files. LSAP subscribers receive free 24-hour FTP access to each new Laserfiche release, as well as updated drivers. By installing all updates and. upgrades for your Laserfiche Software, you are assured the best possible performance. The Laserfiche Website also contains more support information and answers to frequently -asked questions. Online Support Resources. Your staff receives access to the Laserfiche Support Site, where they'll find the detailed technical information that helps them optimize system performance and maximize uptime, as well as integrate your document repository with your organization's other line -of -business applications. The latest hotfixes, updates and patches. These critical items ensure that your Laserfiche system continues to operate at peak efficiency. Laserfiche user education programs. You will be updated regularly via our website about our extensive array of user education programs, including Regional Training sessions closer to you. All Premium LSAP subscribers will be entitled to preferred pricing and priority seating when they attend our user education programs and our annual Laserfiche Institute Conference. Monthly newsletters and technical updates to keep you current on. the latest system and records developments. LSAP subscribers receive monthly newsletters and technical bulletins to keep you informed on how to maximize the benefits of your Laserfiche Software Preventative maintenance with optional on -site support. We offer additional on - site service and support plans to provide routine maintenance visits. Depending on the complexity and sophistication of your entire hardware and software needs, we may suggest a scheduled preventative maintenance program to eliminate cumulative problems that would otherwise go unnoticed by everyday users. We Laserfiche Enterprise Software License and .Professional Services Agreement Page 34 City Council 37 — 45 6/6/2023 can also arrange for ongoing in-house training to improve the benefits of the Laserfiche system for current and new staff. Laserfiche Will Provide the Assistance You Need. Laserfiche will provide you with a telephone number and email address to contact us whenever you need assistance with your Laserfiche Software. To better assist Laserfiche in serving you, we suggest you do the following: Prepare for the call. You should be prepared to describe any hardware on which your Laserfiche Software is installed, including the manufacturer's model numbers. • Explain your problem clearly. Let us know exactly what the error was; what you were doing immediately before the error occurred; whether by repeating the steps leading to the error, you encounter the same problem; the exact wording of any error message; and what efforts you have already taken to solve the problem. Hours of support. The LSG Helpdesk is available Monday through Friday from 6 AM to 6 PM Pacific Time. Online chat support is available Sunday through Friday from 6 PM to 6 PM Pacific Time (except between 2 AM and 6 AM). Access to Laserfiche's knowledgebase articles, software downloads and the support forum is available 24/7. Service Levels. The LSG helpdesk guarantees a 4-hour response time, although more than 90% of calls are answered live and most issues are resolved on the first call. All support cases are logged in a case management system., assigned a unique case number and categorized according to severity and priority. Customers are able to subscribe to cases so that they are kept abreast of all work being done. The escalation path for support cases is LSG Helpdesk -> PSG Technical Engineer (the engineer who originally worked on the project) -> Laserfiche Technical Support -> Laserfiche QA -> Laserfiche Development. There is a dedicated escalation team that manages cases through the escalation process and tracks all communications with the subscriber. Billable Services. Any services provided that are not covered under LSAP will be billable either through consumption of VIP Professional Service hours, if any, or at the professional services rates specified under the terms of this Agreement, LSAP Term and Renewal. The LSAP for Laserfiche Software Licenses Purchased. in Schedule A commences on the Delivery of Software and continues through June 11, 2015. The LSAP for existing Laserfiche United Software used by Licensee's Police Department will commence on June 12, 2014, and continue through June 11, 2015. The annual LSAP coverage period is June 12 — June 11 (one year term), and the renewal date is June 12 annually. Laserfiche Enterprise Sofhvare License and Professional Services agreement Page 35 City Council 37 — 46 6/6/2023 Laserfiche believes that LSAP is an essential component of Licensee's system, and that LSAP offers real value to Licensee. Consequently, Laserfiche urges Licensee to renew its LSAP annually. Laserfiche will provide Licensee LSAP billing information for each upcoming renewal period at least 30 days in advance of the LSAP expiration date for that year. Laserfiche will not increase its LSAP fees during the first three (3) LSAP terms. Thereafter, Laserfiche shall not increase its LSAP fees by more than the rate of the United States Consumer Price Index (CPI) as published by the United States Department of Labor, Bureau of Labor Statistics (1-ittp://www.bls.gov/cl2i), over its previous year's fees. Licensee will have the option to renew or cancel the LSAP effective as of each annual renewal date. You may transfer your Laserfiche Software Assurance Plan. You are entitled to transfer your LSAP to someone who purchases the computer hardware on which your entire Laserfiche Software is installed, provided that you strictly comply with all the conditions of this paragraph. To do so, you must notify us, in writing, of the name, address and telephone number of the proposed transferee. We will give you further information regarding how to give notice of transfer if you later seek to do so. In case of transfer of the LSAP, your transferee will be subject to all of the terms and conditions of this Agreement. However, please note that, if your transferee is outside of our service coverage, Laserfiche may charge a fee to provide if remote service responses are not available. If there is no authorized Laserfiche technician in the immediate vicinity of your transferee's place of business, Laserfiche may, in its sole and absolute discretion, refuse to authorize the transfer. No transfer will be valid unless approved by Laserfiche in writing. LIMITED WARRANTY; DISCLAIMER. THIS AGREEMENT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE OBLIGATIONS OF LASERFICHE UNDER THE LASERFICHE SOFTWARE ASSURANCE PLAN, AND SUPERSEDES ALL OTHER REPRESENTATIONS, WARRANTIES, GUARANTIES AND PROMISES RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT. LASERFICHE DOES NOT WARRANT THE ERROR -FREE OPERATION OF LASERFICHE SOFTWARE. EXCEPT AS EXPRESSLY STATED ABOVE, LASERFICHE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SOFTWARE AND SERVICES, LIMITATION OF LIABILITY AND DAMAGES. THE LIABILITY OF LASERFICHE AND ITS EMPLOYEES, AGENTS, CONSULTANTS, CONTRACTORS, SUPPLIERS AND RESELLERS (COLLECTIVELY, "REPRESENTATIVES") FOR ANY DAMAGES OR INJURIES SUFFERED BY YOU, WHETHER BASED ON A BREACH OF CONTRACT, BREACH OF WARRANTY, CLAIM OF NEGLIGENCE, MISREPRESENTATION OR OTHER TORT, OR ON ANY OTHER LEGAL OR Laserfiche Enterprise Software License and Professional Services Agreement Page 36 City Council 37 — 47 6/6/2023 EQUITABLE THEORY, SHALL BE LIMITED TO THE AMOUNT YOU ACTUALLY PAID TO LASERFICHE FOR THIS LSAP. UNDER NO CIRCUMSTANCES SHALL LASERFICHE OR ITS REPRESENTATIVES BE LIABLE TO YOU OR ANY THIRD PARTIES FOR ANY SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, LOST PROFITS, LOSSES FROM BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION OR DATA, OR ANY OTHER PECUNIARY LOSS), REGARDLESS OF WHETHER LASERFICHE OR ITS REPRESENTATIVES HAVE BEEN WARNED OF SUCH DAMAGES OR CLAIMS. NO ACTION MAY BE BROUGHT AGAINST LASERFICHE OR ITS REPRESENTATIVES UNDER THIS LICENSE AGREEMENT MORE THAN ONE YEAR AFTER YOU KNEW OR SHOULD HAVE KNOWN OF THE FACTS WHICH GAVE RISE TO THE CAUSE OF ACTION. The limitations of damages or liability set forth in this Agreement are fundamental elements of the basis of the bargain between Laserfiche and you. You acknowledge and agree that Laserfiche would not be able to provide this product on an economic basis without such limitations. OTHER TERMS AND CONDITIONS. Scope of Agreement. If any provision of this Agreement is found to be unlawful, void, or unenforceable, that provision shall be severed from this Agreement and will not affect the validity and enforceability of any of its remaining provisions. This Agreement does not limit any rights that Laserfiche may have under trade secret, copyright, patent or other laws. Laserfiche's resellers, dealers and distributors are not authorized to modify this Agreement, or to make any additional representations, commitments, or warranties binding on Laserfiche. Limitation on Scope of Benefits. This Agreement extends only to original purchasers of the LSAP and to any transferee authorized by Laserfiche and who has complied with all transfer requirements of this Agreement. This Agreement extends only to the uses for which the Laserfiche Software was designed. Preventive maintenance is not included. Installation, deinstallation, or relocation services and operating supplies are not included. Services necessitated by alterations, additions or deletions, adjustments, or repairs by anyone other than Laserfiche or its authorized Representatives, and services which are necessary due to defects or problems in your hardware on non-Laserfiche Software specifically excluded. Laserfiche is not obligated to service or repair any system or component which has been damaged as a result of. (i) accident, misuse, neglect, failure to follow instructions for proper use, care or cleaning of your hardware or Laserfiche Software, (ii) an act of God such as, but not limited to, lightning, flooding, tornado, earthquakes, and hurricanes, (iii) failure due to an external factor (fire, flood, failures or fluctuations of electrical power or air conditioning), (iv) abuse or excessive wear and tear, (v) the loading of software, software configurations or any data files, worms or viruses which may corrupt your Laserfiche Software, or (vi) the moving of your system from one geographic location to another or from one purchaser or entity to another. Laserfiche Enterprise Software License and Professional Set -vices Agreement Page 37 City Council 37 — 48 6/6/2023 Assignment. Laserfiche reserves the right to assign its obligations to perform the terms and conditions of this Agreement to a qualified third party designated by Laserfiche. In that event, you agree to look solely to Laserfiche's designee for performance of Laserfiche's obligations under this Agreement. Exclusive Agreement, This Agreement contains the sole and exclusive agreement between you and Laserfiche relating to its subject matter. It shall not be modified or amended in any way by any purchase order or other document issued by you, but may be amended only by a writing signed by both you and Laserfiche and specifically referring to it. Additional Services. With regard to any services that are not within the scope of services under this Agreement, it will be within Laserfiche's discretion whether to perform the services, and, if Laserfiche elects to perform the services, the services will be subject to an additional charge to be paid by you. Jmportant Notice. Before requesting services, it is your responsibility to back up the software and data on your system's hard disk drive and on any other storage device(s) in the system. Under no circumstances shall Laserfiche be responsible for any loss of any software or data. Force Majeure. Laserfiche is not liable for any failure or delay in performance due to any cause beyond its control. In any event, if Laserfiche's ability to render repair services is impaired by you or circumstances beyond Laserfiche's control, Laserfiche may terminate this Agreement. Law; Jurisdiction. This Agreement will be governed and construed by the laws of the State of California. The headings are for convenience only and are not to be used to interpret this Agreement. All disputes between you and Laserfiche shall be litigated in the state and federal courts located in Los Angeles County, California; and you consent to jurisdiction of the courts located in the State of California over all disputes between you and Laserfiche. Contact Us. Should you have any questions concerning this Agreement, or if you desire to contact Laserfiche for any reason, please write: Laserfiche, 3545 Long Beach Blvd., Long Beach, CA 90807, U.S.A. © 2014 Laserfiche Laserfiche Enterprise Software License and Professional Services Agreement Page 38 City Council 37 — 49 6/6/2023 Schedule G -- Accuflex Scanning Services Licensee wishes to engage scanning services to scan of some of Licensee's records into Licensee's Laserfiche system(s) on an "as needed" basis. Laserfiche will provide Licensee scanning services under the terms of this Agreement through Laserfiche's affiliate, Accuflex ("Accuflex"). Accuflex is qualified and experienced in providing scanning services for Laserfiche Software systems. Accuflex has been an affiliate of Laserfiche and has been providing scanning and document conversion services since 1992. Accuflex staff has experience in high -volume scanning, document merging, indexing, importing images, exporting images, performing quality control, prep -work and post -scanning processes. Accuflex is capable of scanning Licensee's documents which include multiple types of media and sizes including letter, legal, and miscellaneous size paper documents, engineering drawings up to E size, microfilm, and microfiche ("Documents"). 1. Process Overview The process for Licensee to engage Accuflex's scanning service is described below. It serves as a guide but can be reasonably modified as agreeable by Licensee and Accuflex. Licensee will prepare batch(es) of documents, drawings, microfilm rolls, and / or microfiche sheets to be scanned by Accuflex. Licensee will notify Accuflex that batch(es) are ready for scanning and will coordinate with Accuflex for either pick up at Licensee's offices in Santa Ana, California, or delivery to Accuflex at their office in Long Beach, California. As part of the batch preparation, Licensee will prepare a Batch Control Sheet for each batch. The Batch Control Sheet will identify the following information about each batch. Field Descri tion Batch ID A unique identifier assigned by Licensee that identifies the batch. The Format is YYYYMMDDa where "YYYMMDD" is the batch creation date and "a" is an alpha sequence suffix ensuring uniqueness in the event of multiple batches for the same day or it could identify the type of documents. Document Type The type of documents in the batch (i.e.: Drawings, Microfilm, Microfiche, etc.). Index Template The name of the Laserfiche indexing template to be used. Item Count The number of items (pages, sheets, or rolls) in the batch. Special Instructions Any special instructions for scanning, indexing, or filing. Pick LJ2 Info Date The date that Accuflex picked up the batch. Signature City The signature of the Licensee representative providin the batch to Laserfiche Enterprise Sofhvare License and Professional Services Agreement Page 39 City Council 37 — 50 6/6/2023 Accuflex. Signature Accuflex The signature of the Accuflex representative picking up the batch from Licensee. Return Info Date The date that Accuflex returned the batch. Signature City The signature of the Licensee representative receiving the batch from Accuflex. Signature Accuflex The signature of the Accuflex representative delivering the batch to Licensee. Licensee and Accuflex will each keep a copy of each the batch cover sheet for each pickup / delivery. Accuflex will pre-process (if any), scan, index, quality -check, export in Laserfiche format (e.g.: Exported Laserfiche Briefcase or Volume), and copy / burn to portable media (e.g.: USB drive, memory card, or DVD) or load to a secured FTP site the batch(es) of documents, drawings, microfilm rolls, and / or microfiche sheets per the requirements specified herein. Accuflex will notify Licensee of completion of the scanning and coordinate with Licensee the return of the batch(es) and delivery of the portable media of the scanned images or make those scanned images available on a secured FTP site. 2. Document Preparation Accuflex will perform the tasks necessary to prepare Documents for scanning such as removal of staples, fasteners, clips, sorting of double -sided, single -sided, and mixed -size documents, etc. 3. Scanning Accuflex will perform scanning of documents at Accuflex's location in Long Beach using Accuflex's scanning equipment. Accuflex will set up and scan into a Lascrfrche environment that mimics Licensee's Laserfiche structure (e.g.: index template, folders, etc.). Documents should be scanned straight, without skew, and with acceptable image quality. 4. Quality Control After Accuflex scans and indexes Licensee's Documents, Accuflex will review the images and metadata for quality and accuracy. Accuflex should compare the scanned images with the physical Document(s) when necessary for the following. 1. Images should be as readable as the original Documents 2, index field values should be accurate 3. Document names should be accurate Laserfiche Enterprise Software License and Professional Services Agreement Page 40 City Council 37 — 51 6/6/2023 4. Folder and sub -folder names should be accurate 5. There should not be any missing pages 6. The page sequence should be correct 7. Pages should not be skewed by more than 2% 8. Page orientation should be correct Accuflex will re -scan and / or re -index Documents that require correction prior to delivery to Licensee. If scan and / or index quality is unacceptable (based on comparison of the original and scanned image and any specific instructions verbal or written by the Licensee) after delivery to Licensee, Accuflex will, at the option of Licensee, re -scan and / or re -index the unacceptable scanned Document(s) at no charge. 5. Document Turn -Around Licensee and Accuflex will coordinate batch sizes, so the scanning turn -around time will be around 1 -- 3 weeks. Longer turn -around time is acceptable if agreed upon by Licensee. 6. Access to Licensee Documents at Accuflex Licensee may need to access Document(s) that are at Accuflex's office for scanning. In such a case, Licensee will make a request to Accuflex by calling or emailing accuflex@laserfiche.com requesting that Accuflex make available the desired Document(s) electronically (e.g.: via email, FTP, or website). If Licensee identifies the request as urgent, Accuflex will make an earnest effort to make available the Document(s) electronically within 4 business hours; otherwise, Accuflex will make available the Document(s) electronically within 1 business day. If the Document request is too large to make it electronically available, the Licensee is able to pick up the physical files from Accuflex's Long Beach location or Accuflex will deliver requested files to Licensee (additional Pickup/Drop Off fees will apply). 7. Laserfiche System Version Compatibility The exported scanned images provided by Accuflex to Licensee should be compatible with the version of Licensee's Laserfiche system in which it will be imported. Below is a list of Licensee's current Laserfiche systems versions. • Clerk (used for Fire Records) 9.0.2 • PWA 8.2.1 • PD 8.1.2 Licensee expects to upgrade some of its Laserfiche systems. Licensee will notify Accuflex of Licensee's Laserfiche system versions and folder structure and template changes for which the Accuflex scanning service is being used. Laserfiche Enterprise Software License and Professional Services Agreement Page 41 City Council 37 — 52 6/6/2023 8. Confidentiality Documents provided by Licensee will be considered confidential. Only authorized Accuflex personnel required for scanning / conversion will have access to records provided. by Licensee, and the purpose for such access will be solely for scanning / conversion. 9. Fire Records Microfilm and Microfiche Scanning Requirements Licensee is required to maintain the former Santa Ana Fire Department (SAFD) records that meet Licensee's retention policy prior. to April, 2012, when SAFD was outsourced to the Orange County Fire Authority (OCFA) ("Fire Records"). A number of these records are stored on microfilm and microfiche media. Licensee wishes to engage the scanning services of Accuflex to scan these Fire Records into Licensee's Laserfiche system. The requirements stated herein are based on meetings between Licensee and Accuflex and sample microfilm rolls and microfiche sheets provided by Licensee to Accuflex. A. Scan Settings. • Accuflex will scan the images at 200 dots per inch (DPI) resolution unless Licensee requests another setting. • Licensee prefers the images be scanned in Black and White (B&W) format but Grayscale should be used if necessary to attain acceptable quality for readability. Accuflex will make this determination by reviewing the quality of the images. B. Indexing. A Laserfiche Index Template named "Fire" will be used for Fire Records with its Field structure defined below (subject to change). Not all fields will be used for all document types. Field Tyne Document Type List 20 List Values: Incident Reports, Property Info, HAZMAT / UST Street Number Char 20 Direction List 2 List Values: N, S, E, W Street Name Char 40 Street Suffix List 4 List Values below Unit/Suite 4 Char 8 Date Date Date Range Char 21 Street Suffix List Values The following abbreviations should be used for Street Suffix Field Values and in Document Names where applicable. The list is available in the Street Suffix field List drop -down. Laserfiche Enterprise Software License and Professional Services Agreement Page 42 City Council 37 — 53 6/6/2023 Ave Blvd C it Ct Dr G1 Lk Ln P1 Plz Rd St Way C. Type Case. Metadata entry (indexing and document names) should be in mixed case where the first letter of each word is capitalized and the remaining letters are in lower case. D. Microfilm Rolls. 0 Each microfilm roll is in a box and generally includes SAFD incident report documents in date sequence for a date range, usually 6 months. Document Name - Each roll will be scanned and stored as one document, using the following naming convention from information identified on the roll label: <Date Range> Incident Reports Use YYYYMMDD — YYYYDDMM format for the Date Range. Example: 19740101 — 19740630 Incident Reports Also there may be some rolls that are labeled with "Dispatchers Report of Alarms" or similar (typically 1 or 2 per year). The following naming convention should be used for those. <Year, Date, or Date Range> Incident Reports Dispatchers Report Example: 1974 Incident Reports Dispatchers Report • Folder Structure — A top-level "Fire" folder will be created which will contain an "Incident Reports" sub -folder which will contain ten year range sub -folders. Documents will be placed in the ten year range sub -folders according to the year of the document. The folder structure will look as follows: Tire Incident Reports 1960 — 1969 Laserfiche Enterprise Software License and Professional Services Agreem ent Page 43 City Council 37 — 54 6/6/2023 1970 -- 1979 1980 —1989 1990 —1999 2000 — 2009 • Indexing — The "Fire" index template will be used with the following fields populated. Field Value Document Type Incident Reports Date Range the date range from the roll label, i.e.: 01/01/1969-06/30/1969 Microfiche Sheets. • Microfiche sheets contain property address -related documents. • One or more microfiche sheets are stored in a jacket (envelop) for each property address in the City of Santa Ana. • When a microfiche jacket contains more than one fiche sheet, they will be scanned in the order they appear in the jacket as one multi -page document, • Page removal e Accuflex will not include certain unique pages that meet criteria provided by Licensee (established during the sample test scans). • Document Name - Each set of sheets per property address will be scanned and stored as one document, using the following naming convention from information identified on the jacket: <Address> (i.e.: 3100 W Adams St) The Street Suffix should be included in the address for the Document Name. No periods in the Direction or Street Suffix. See the Street Suffix List Values section for standard street suffix abbreviations. • Folder Structure — A top-level "Fire" folder will be created which will contain a "Property Information" sub -folder" which will contain number and alphabet sub -folders for the beginning of the street name from the fiche jacket. The folder structure will look as follows: Tire Property Address 01 02 21 A B Z Laserfche Enterprise Software License and Professional Services agreement Page 44 City Council 37 — 55 6/6/2023 Indexing — The "Fire" index template will be used with the following fields populated. Field Value Document Type Property Info Street Number Address Number Direction Street Direction if Indicated (List Values: N, S, E, W) Street Name Street Name Street Suffix Street Suffix if Indicated (See Street Suffix List Values section) Unit/Suite # Unit or Suite # if Indicated 10. PWA and Other Scanning Requirements Licensee wishes to engage the scanning services of Accuflex to scan Public Works Agency (PWA) and other Licensee department paper records into Licensee's Laserfiche system. In addition to letter and legal size documents, PWA works with and stores engineering drawings up to E size. A. Scan Settings. i, Drawings. The quality of drawing images scanned is very important because PWA is planning to destroy the originals. The images will be relied upon for engineering accuracy. Everything legible in the original document should also be legible in the image. In addition to quality, performance and storage capacity are considerations as well but not as important as quality. Below is the preferred resolution and bit -depth settings for PWA drawings. Accuflex will use its discretion on adjusting these and other scan settings as necessary for each image to reach acceptable quality. Drawing Type Resolution Bit -Depth Drawings Hard -copy — Mylar and Good Quality Mono -tone Print 400 dpi Black & White Drawings Hard -copy — Halftones, Shading, or Poor Quality 200 dpi Grayscale Drawings Hard -copy -- Color 200 dpi Color Drawings Aperture Cards (microfilm) — Good Quality Simple 200 dpi Grayscale Mono -tone images 400 B&W may be acceptable; however, aperture card duality cannot be ascertained w/o looking at it in a reader, so the conservative approach is to scan 200 gayscale Laserfiche Enterprise Software .License and Professional Services Agreement Page 45 City Council 37 — 56 6/6/2023 Drawings Aperture Cards (microfilm) - Halftones, Shading, 200 dpi Grayscale Complicated or Poor Quality images ii. Business Size Documents. PWA and Licensee's other departments work with business size documents up to 11" x 17 . The quality of non -drawing document images scanned is also important. These will be retrieved and read by users. Originals may be destroyed after the images are loaded into the system. The document images need to be clearly legible. Below is the preferred resolution and bit -depth settings for business size documents. Accuflex will use its discretion on adjusting these and other scan settings as necessary for each image to reach acceptable quality. Document Type Resolution Bit -Depth Business size documents 200 dpi Black & White Business -size documents with Shading (i.e.: Charts) 200 dpi Grayscale/color* *Subject to approval by Licensee. B. Other Drawing Specifics Image Area: Drawing sizes will be up to "E" size (Engineering or Architectural). If the drawing includes a hangtag, it should be included in the scanned image. Document Separation: Drawings (aka: Drawing Set) are composed of one or more sheets (pages). Each drawing has a unique drawing number. Its drawing number and page number on its hangtag identifies each page in a drawing. The page numbers in the hangtag should be used to identify when a document ends and when a new one begins. Note: the page numbers in the lower right title block of the drawing may not be accurate. C. Indexing - General. Accuflex will use information associated with the document to populate a set of index template fields, name the document, and file the document in a folder in the Laserfiche system. Licensee will provide instructions on where to find the information associated with each document for this purpose. Documents may contain 1 or more pages. The number of characters included (allotted) for indexing in the standard rate is up to 10 per page averaged over the total number of pages scanned during the batch. For example, if each Laserfache Enterprise Software License and Professional Services Agreement Page 46 City Council 37 — 57 6/6/2023 document being scanned in the batch contains exactly 5 pages, 50 characters of indexing would be included. If the documents being scanned contain a variable number of pages, then the total pages scanned divided by 10 would determine the allotted 'indexing characters included for the batch. Selection of values from a drop -down list is counted as 1 character. Accuflex will keep track of the index characters used and may charge a per -character surcharge for characters entered over the allotment for the batch. The following do not count towards the allotment of indexing characters. • Document Name • Folder Name creation (as necessary) • The selection of Document Scan Volume • The selection of other scan and image processing Settings • Automated population of fields (i.e.: zone -OCR, lookup from an outside data source, etc.) D. PWA Drawings Indexing. PWA Drawings will be indexed using the Drawings Template containing the following fields. Field Data Type Description Drawing No Char (10) Drawing number assigned by PWA Central Files. This number is on the drawing hangtag. E.g.: TS1-001. The second set of numbers should be at least 3 digits (it should be zero -pre -filled if necessary). Project No Char (50) Project number(s), if any, that the drawing is associated with. If there are multiple they will be delimited with a semicolon (";"). If there is a project number, it will appear in the hangtag and/or the title block or surrounding area. It will start with a "PR" prefix. E.g.: PR1440A Year Char (4) The year of the drawing. If there is more than one date, the most recent one in the signature block should be used. Cabinet No Char (4) Cabinet number in which the hard copy drawing is / was stored in. This will be found in the PlanLog or Master Plan Log Access database. Drawing; Number Convention Sequence Type Numbering Convention Description of Drawings Approval Years I 1-XXX-XX Street lm royements, including utilities 1931 thru 2005 Laseyf the Enterprise Software License and Professional Services Agreement Page 47 City Council 37 — 58 6/6/2023 Sequence T e Numbering Convention Description of Drawings Approval Years 2 AD_XXX Street Improvements, including utilities 1921 thru 1982 3 CH_1-XXX Signing and Striping 1995 thru 2003 4 F-XXXXX Facilities & Structures 2004 thru 2005 5 FF-XXXXX Fire Stations 2002 6 FX-XXXXX Parrs and Schools 2002 thru 2005 7 FP-XXXXX Parldrig hots 2006 8 FR-XXXXX Regional Transportation Centex 2006 9 HF_XX-XX Street Improvements, includin utilities 1921 thru 1995 10 R-XXXXX Street Improvements 2002 thru 2006 11 RB-XXXXX Bike Trail 2005 12 RL-XXXXX Street Lighting 2006 13 RS-XXXXX Storm Drains & Catch Basins 2004 thru 2005 14 S-XXXXX Sewer Improvements 2002 thru 2005 15 SS-XXX Sewer Improvements 1956 thru 2004 16 TC-XXXXX Traffic Control Plans 2003 THRU 2005 17 TH-XXXXX Signing & Striping 2003 thru 2006 18 TR_XXXXX Street Improvements by designated Tracts 1919 thru 1990 19 TS-XXXXX Traffic Signal lm rovements 2003 thru 2006 20 TS_1-XXX Traffic Signal Improvements 1995 thru 2003 21 TSC_X-XXX Traffic Signal Cabinet Drawings 2003 thr 2005 22 U-XXXXX Utilities Sewer & Water) 2005 23 W-XXX Water Improvements 1934 thru 2006 24 W-XXXXX Water Iin rovements 2003 thru 2005 Seq Numbering Convention Explanation _Type Sequence 1 begins with the number 1, followed by a dash, then a 3 digit number, followed by a 2 digit number. I 1-XXX-XX Number the image as per the inventory sheet, adding 0's in both the middle and final segments when appropriate, For exam le, if card reads 1-2-9, number the image as 1-002-09. 2 AD XXX Sequence 2 begins with the capital letters AD, followed by a space, and then a 3 digit number. Again, add 0's in the last segment when necessary. Exam le, AD 330 3 CH 1-XXX Sequence 3 begins with the capital letters CH, followed by a space, the number 1, and then a 3 digit number. Again, add 0's in the final position when necessary. Example, CH 1-001 4 F-X.XXXX Sequence 4 begins with the capital letter F, followed by a dash, and then a 5 digit number. Example, F-05001 5 FF-XXXXX Sequence 5 begins with the capital letters FF, followed by a dash, and then a 5 digit number. Example, FF-04032 6 FX-XXXXX Sequence 5 begins with the capital letters FX, followed by a dash, and then a 5 digit number. 7 FP-XXXXX Sequence 7 begins with the capital letters FP, followed by a dash, and then a 5 digit number. 8 FR-XXXXX Sequence 8 begins with the capital letters FR, followed by a dash, and then a 5 digit Lased the Enterprise Software License and Professional Services Agreement Page 48 City Council 37 — 59 6/6/2023 Seq Numbering Type Convention Explanation number. 9 HF_XX-XX Sequence 9 begins with the capital letters HF, followed by a space, and2 digit number, and then another 2 digit number, Add 0's were appropriate (See lnvento List) Example, HF 01-02 10 R-XXXXX Sequence 10 begins with the capital Ietter R, followed by a dash, and then a 5 digit number. 11 RB-XXXXX Sequence 11 begins with the capital letter RB, followed by a dash, and then a 5 digit number. 12 RL-XXXXX Sequence 12 begins with the capital letters RL, followed by a dash, and then a 5 digit number. 13 RS-XXXXX Sequence 13 begins with the capital letters RS, followed by a dash, and then a 5 digit number. 14 S-XXXXX Sequence 14 begins with the capital letter S, followed by a dash, and then a 5 digit number. 15 SS-XXX Sequence 15 begins with the letters SS, followed by a dash, and a 3 digit number. Add 0's where appropriate. 16 TC-XXXXX Sequence 16 begins with the letters TC, followed bL a dash, and then a 5 digit number. 17 TH-XXXXX Sequence 17 begins with the capital letters TH, followed by a dash, and then. a 5 digit number. 18 TR_XXXXX Sequence 18 begins with the capital letters TR, followed by a space, and then a 5 digit number. 19 TS-XXXXX Sequence 19 begins with the capital letters TS, followed by a dash, and then a 5 digit number. 20 TS_1-XXX. Sequence 20 begins with the capital letters TS, followed by a space, followed by the number 1, a dash, and then a 3 digit number. Add 0's in the last "segment" when appropriate. Exam le, TS 1-023 21 TSC_X-XXX Sequence 21 begins with the capital letters TSC, followed by a space, followed by a 1 digit number, followed by a dash and then a 3 digit number. Add 0's in the last "segment" when appropriate. Example, TSC 1-102 22 U-XXXXX Sequence 22 begins with the capital letter U, followed by a dash, and then a 5 digit number. 23 W-XXX Sequence 23 begins with the capital letter W, followed by a dash, and then a 3 digit number. Add 0's when appropriate. 24 W-XXXXX Sequence 24 begins with the capital letter W, followed by a dash, and then a 5 digit number. E. PWA Drawings Document Naming. PWA Drawing documents will be named by their Drawing Number which is found in the hangtag of the drawing. Example: TH-05034 F. Other Documents Indexing, Naming, and Folders. The template fields, document naming, and folder requirements will be provided for other Laserfache Enterprise Software License and Professional Services Agreement Page 49 City Council 37 — 60 6/6/2023 documents to be scanned. G. Scan Folder Structure. Documents scanned by Accuflex should be scanned into the following folder structure: ScanlAccuflex To Be Reviewed\Batch <batch number> PWA will reviewed scanned documents in this folder and move them to the permanent folder once the quality has been verified. 11. Price Schedule Laserfiche will bill Licensee for actual items scanned by Accuflex using the following price schedule. A. Microfilm Rolls. Service Unit Black & White Cost Grayscale Cast 16mm rolls containing less than 2,000 images Roil $50 $65 16mm rolls containing 2,001— 4,000 images Roll $75 $90 16mm rolls containing more than 4,000 images Roll $100 $115 Microfilm Scanner Setup/Cleaning of the rolls (if required) $50 per setup $50 per setup B. Microfiche Sheets. Service Unit Black & White Cost Grayscale Cost 16mm Image $0.07 $0.10 35mm Image $0.085 $0.115 C. Paper Documents and Drawings (Black & White or Grayscale). Type of Document Unit Cost Documents up to and including 11" x 17" Page $ .08 Large Format Documents - up to E Size (36" x 48") Black and Sheet $ 1.35 White Laserfiche Enterprise Software License and Professional Services Agreement Page 50 City Council 37 — 61 6/6/2023 Large Format Documents - up to E Size (36" x 48") Grayscale Sheet $ 1.45 Large Format Documents - up to E Size (36" x 48") Color Sheet $ L55 Aperture Cards Frame $ .49 Indexing Surcharge when exceeding 10 characters / page averaged over the total engagement pages Character $ .008 D. Additional Fees. Service Fee Document Naming & Indexing (per requirements) No Charge Exporting as a Laserfiche Briefcase/volume No Charge Making Exported Briefcase / Volume Available on a Secure Laserfiche F7P Site for Downloading No Charge Media Copy / Burning (e.g.-. USB Drive, Memory Card, DVD) $30 per disk Document Pickup / Drop off (round trip from Accuflex to Licensee's office) $60 per trip Laserfiche Enterprise Software License and Professional Services Agreement Page 51 City Council 37 — 62 6/6/2023 Cliel 1258425 305COMPUMGM ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE {MMIDDIYYYY) 211412014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTFA C�NTCT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERI-I r,t�A - "?EMI-11 `.. ` `t IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endol A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). i_; PRODUCER I' Aide Radilla BB&T Insurance Services PH°NE 714 578-7050 FAx 877 297 9245 AMCA Lo, Ext :INC, No of Orange Count g y ADDRESS: aradllla@bbandt,com Drive Suite 100 Lann, CA 92831 Fullerton, CA Ful INSURER(S) AFFORDING COVERAGE NAICff INSURERA; Atlantic Specialty Insurance Co 27154 _ INSURED Compulink Mgmt Center Inc INSURER B dba Laseffiche INSURER C : 3545 N, Long Beach Blvd. #110 INSURER D : Long Beach, CA 90807 INSURERE: _ INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR S D POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EX? MM1DDlYYYY LIMITS A GENERAL LIABILITY 7110103310007 2/13/2014 0211312018 EACH $1,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ® OCCUR gqOCCURR6NOE PREMISES Ea occurrence $1,000,000 MED EXP Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGO $ 2,000,000 POLICY PRO LOC JECT A AUTOMOBILE _ LIABILITY 7110103310007 02J13/2014 02/13/2015 EeeBINEDSINGLE LIMIT 1,000,000 BODILY INJURY (Her parson) $ a ANY AUTO X ALL OWNED SCHEOULEb AUTOS AUTOS NON -OWNED HIRED AUTOS X AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ A X UMBRELLA LAB X OCCUR 7110103310007 0211312014 02/13/2015 EACH OCCURRENCE s20,000,000 AGGREGATE $20 000 000 REXCESS LIAB CLAIMS -MADE LED�RFT�ENTICN $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITYTORY ANY PROPRIETORIPARTNERlEXECUTIVE YIN OFFICERIMEMBER EXCLUDED? � NIA 4060200720008 1l01I2014 01/011201 X WCSTATU- OTH- LIMITS ER__ E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT -` $1,000,000 A Technology 7110103310007 0211312014 02/131201 Limit: $5,000,000 E & O Ded. $50,000 Retro Date: 0211312004 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is re u. edl Evidence of Insurance. OVED T FORM 3 .lase San al S for Assistant City ER City of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 Civic Center Plaza M-42 ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana, CA 92701 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (201 #S11863161rildll 37 — 63 AFRA6/6/2023 Client#: 1258425 A-Z_o1,-(-1L44 305COMPUMGM ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE 312015 (MM10DlYYYY} 212(MM THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsennent(s). PRODUCER BB&T Insurance Services NAM�A Aide Radilla PHONE 714 941-2850 877 297-9245 AIC Na Ext ; AfC, No of Orange County ADDRESS, aradilla@bbandt.com 2400 Katella Avenue Ste 1100 Anaheim, CA 92806 1N5URER(5)AFFORDING COVERAGE NAIC 9 wSURERA:Atlantic Specialty Insurance Co 27154 INSURED Compulink Mgmt Center Inc dba Laserfiche INSURER B ; INSURER C 3545 N. Long Beach Blvd. #110 Long Beach, CA 90807 INSURER D : INSURER B : INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTRR TYPE OF INSURANCE NSR WVD POLICY NUMBER MMILD�Y� POLICY LIMITS A GENERAL LIABILITY x 7110103310008 02113/2015 02113/2016 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY CLAiMS�MADE F) OCCUR PREMISS Ea occurrence $1,000,000 MED EXP (Any ore person) $1 O 000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE g2,000,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2,000,000 I POLICY JE� I $ A AUTOMOBILE LIABILITY 7110103310008 02/13/2015 02/13/201 CO(Ea accidenntsNGLE LIMIT 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS i BODILY INJURY (Par accident) $ PROPERTY DAMAGE Per accident $ A X mm UMBRELLA LAB Lx_1 OCCUR 7110103310008 02/13/2015 02/1312016 EACH OCCURRENCE $20 OOO OOO AGGREGATE $20OOO OOO EXCESS LIAB CLAIMS -MADE FED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOWPARTNER/EXECUTIVIz OFFICERfMEMBER EXCLUDED? 7 (Mandatory in NH) N 1 A 4060200720009 01/01/2015 01/01/201 X T O Y LI T JOT ERH- i EACH ACC0ENT $11000 000 E.L. DISEASE - EA EMPLOYEE $1,000,000 It yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 A Technology 7110103310008 02/1312015 02113/201 Limit: $5,000,000 E & O Ded. $50,000 Retro Date: 02/13/2004 DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) R£: Contract agreement with insured. Certificate holder is included as Additional Insured, as respects to General Liability, as required by written contract, perform #VCG207 attached. *THIS CERTIFICATE SUPERSEDES & REPLACES THE CERTIFICATE PREVIOUSLY ISSUED ON 2116115. City of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 Civic Center Plaza M-42 ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana, CA 92701 AUTHORIZED REPRESENTATIVES c) 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (201Q1�'� I� COWrldlh The ACORD name and logo are registered I CORD � 6/6/2023 #S13746621 13718087 [;] v ` k� � W w.. 5/ AFRAD i �i i ' % ln% (� 1 �j THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. a@VANTAGE FOR GENERAL LIABILITY TECHNOLOGY COMPANIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM The following schedule lists the coverage extensions provided by this endorsement. Refer to the individual provssions to determine the extent of your coverage. SCHEDULE OF COVERAGE EXTENSIONS 1. Additional Insured — Broad Form Vendors 8. Coverage Territory — Worldwide 2. Additional Insured — by Contract, Agreement or 9. Duties in Event of Occurrence, Claire or Suit Permit relating to: 10. Expected or Intended Injury (PD) o Work performed by you 11. Incidental Medical Malpractice a Premises you own, rent, lease or occupy 12. Medical Payments o Equipment you lease 13. Mobile Equipment Redefined 3. Aggregate Limit Per Location 14. Newly Acquired or Formed Organizations 4. Blanket Waiver of Subrogation 15. Non -Owned Aircraft 5. Bodily Injury Redefined — Mental Anguish 16. Non -Owned Watercraft 6. Broadened Named Insured 17, Personal and Advertising Injury 7. Broadened Property Damage 18. Product Recall Expense o Borrowed Equipment 19. Supplementary Payments Increased Limits o Customers' Goods a Use of Elevators ADDITIONAL INSURED — BROAD FORM VENDORS Section II — Who Is An insured is amended to include as an additional insured any person(s) or organization(s) (referred to below as vendor) with whom you agreed in a written contract or agreement to provide insurance, but only with respect to "bodily injury" or "property damage" arising out of 'your products" which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions: a. This provision 1, does not apply to: (1) 'Bodily injury" or 'property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (2) Any express warranty not authorized by you; (3) Any physical or chemical change in the product made intentionally by the vendor; (4) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (5) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (6) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; (7) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (8) 'Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to; (a) The exceptions contained in Subparagraphs 4. or 6.; or VCG 207 07 09 Includes copyrighted material of Insurance Services Office, Inc. Page 1 of Copvr€eht 2009, OneBeacon Insurance Group City Council E-INSURED 37 — 65n 6/6/2023 f 4' V [ c (b) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (9) Any vendor, person or organization if the "products -completed operations hazard" is excluded either by the provisions of the Coverage Form or by endorsement. b. This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. 2. ADDITIONAL INSURED— CONTRACT, AGREEMENT OR PERMIT a. Section II -- Who Is An Insured is amended to include as an additional insured any person(s) or organi- zation(s) with whom you agreed in a written contract, written agreement or permit to provide insurance such as is afforded under this Coverage Part, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of "your work" for the additional insured(s) at the location designated in the contract, agreement or permit; or 2. In the maintenance, operation or use of equipment leased to you by such person(s) or organization(s), or 3. In connection with premises you own, rent, lease or occupy. This insurance applies on a primary or primary and non-contributory basis if that is required in writing by the contract, agreement or permit. b. The insurance provided to the additional insured herein is limited. This insurance does not apply, 1. Unless (a) the written contract, agreement or permit is currently in effect or becomes effective during the term of this policy; and (b) the contract or agreement was executed or permit issued prior to the 'bodily injury", "property damage", or "personal and advertising injury"; 2. To any person or organization included as an insured under the Additional Insured - Broad Form Vendors provision of this endorsement; 3. To any person or organization included as an insured by an endorsement issued by us and made part of this Coverage Part; 4. To any person or organization if the 'bodily injury", "property damage", or "personal and advertising injury" arises out of the rendering of or failure to render any professional architectural, engineering or surveying services by or for you including: (a) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (b) Supervisory, inspection, architectural or engineering activities. 5. To any: (a) Lessor of equipment after the equipment lease terminates or expires; or (b) Owners or other interests from whom land has been leased; or (c) Managers or lessors of premises if: (1) The "occurrence" takes place after you cease to be a tenant in that premises; or (2) The 'bodily injury", "property damage", "personal and advertising injury" arises out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor. 6. To 'bodily injury, or "property damage" occurring after: (a) All work on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured at the site of the covered operations has been completed; or (b) That portion of 'your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as part of the same project. Page 2 of Includes conUdghted material oflnsurnnra Services Office Inr. VCC; 207 07 09 City Council Copyright 20C9, OneBeacon Insuranc joup 66 6/6/2023 c. Limits of Insurance applicable to the additional insured are those specified in the contract, agreement or permit or in the Declarations of this policy, whichever is less, and fix the most we will pay regardless of the number of: 1. Insureds; 2. Claims made or "suits" brought; or 3. Persons or organizations making claims or bringing "suits". These Limits of Insurance are inclusive of and not in addition to the Limits of Insurance shown in the Declarations. 3. AGGREGATE LIMIT PER LOCATION a. Under Section III — Limits of Insurance, the General Aggregate Limit applies separately to each of your 'locations" owned by or rented or leased to you. b. Under Section V —Definitions, the following definition is added: "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. 4. BLANKET WAIVER OF SUBROGATION Section IV — Transfer of Rights of Recovery Against Others to Us Condition is amended to add the following: We will waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of yourongoing operations done under a written contract or agreement with that person or organization and included in 'your work" or the 'products -completed operations hazard". This waiver applies only to persons or organizations with whom you have a written contract, executed prior to the 'bodily injury" or "property damage", that requires you to waive your rights of recovery. 5. BODILY INJURY REDEFINED— MENTAL ANGUISH Under Section V, the definition of "bodily injury" is replaced by the following: "Bodily injury" means bodily injury, sickness, or disease sustained by a person, including mental anguish or death resulting from any of these at any time. 6. BROADENED NAMED INSURED Section II — Who Is An Insured is amended to include as an insured the following: Any organization which is a legally incorporated entity in which you own a financial interest of more than 50 percent of the voting stock on the effective date of this endorsement will be a Named Insured until the 180th day or the end of the policy period, whichever comes first, provided there is no other similar insurance available to that organization. The insurance afforded herein does not apply to any entity which is also an insured under another policy or would be an insured under such policy but for its termination or the exhaustion of its limits of insurance. 7. BROADENED PROPERTY DAMAGE. — BORROWED EQUIPMENT, CUSTOMERS' GOODS AND USE OF ELEVATORS The insurance for "property damage" liability is subject to the following: a. The Damage To Property exclusion under Section I Coverage A is amended as follows: 1. The exclusion for personal property in the care, custody or control of the insured does not apply to 'property damage" to equipment you borrow while at a job site and provided it is not being used by anyone to perform operations at the time of loss. 2. The exclusions for (a) Property loaned to you; (b) Personal property in the care, custody or control of the insured; and (c) That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it do not apply to "property damage" to "customers' goods" while on your premises nor do they apply to 'property damage" arising from the use of elevators at premises you own, rent, lease or occupy. Subject to the Each Occurrence Limit, the most we will pay for "property damage" to "Customers' Goods" is $35,000 per "occurrence". VCG 207 07 09 Indudes copyrighted material of Insurance Services Offloe, Inc. Page 3 of 7 City Council Copyright 2009, onoBeacor 7surar(5e7Group 6/6/2023 b. Under Section V — Definitions, the following definition is added: 'Customers' Goods" means goods of your customer on your premises for the purpose of being: 1. Repaired; or 2. Used in your manufacturing process. c. The insurance afforded by this provision is excess over any other valid and collectible property insurance (including any deductible) available to the insured whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance — Excess provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 8. COVERAGE TERRITORY — WORLDWIDE The definition of "coverage territory" is replaced by the following: "Coverage territory" means anywhere provided the insured's responsibility to pay damages must be determined in a settlement we agree to or in a "suit" on the merits brought within the United States of America (including its territories and possessions), Puerto Rico or Canada. 9. DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Section IV — Duties In The Event Of Occurrence, Claim or Suit is amended by adding the following paragraphs: a. The requirements that you must 1. notify us of an 'occurrence" offense, claim or "suit" and 2. send us documents concerning a claim or "suit" apply only when such "accident" claim, "suit" or "loss" is known to: 1. You, if you are an individual; 2. A partner, if you are a partnership; 3. An executive officer of the corporation or insurance manager, if you are a corporation; or 4. A manager, if you are a limited liability company. b. The requirement that you must notify us as soon as practicable of an "occurrence" or an offense that may result in a claim does not apply if you report an "occurrence" to your workers compensation insurer which later develops into a liability claim for which coverage is provided by this policy. However, as soon as you have definite knowledge that the particular "occurrence" is a liability claim rather than a workers compensation claim, you must comply with the Duties In The Event Of Occurrence, Offense, Claim Or Suit Condition. 10, EXPECTED OR INTENDED INJURY (PROPERTY DAMAGE) The Expected Or Intended Injury exclusion under Coverage A Bodily Injury and Property Damage is replaced by: "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to 'bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property, 11. INCIDENTAL MALPRACTICE— EMPLOYED PHYSICIANS, NURSES, EMT'S AND PARAMEDICS a. Under Section II — Who Is An Insured, the paragraph that excludes an employee or volunteer worker as insured for 'bodily injury" or "personal and advertising injury" arising out of his or her providing or failing to provide professional health care services does not apply to a physician, dentist, nurse, emergency medical technician or paramedic employed by you if you are not engaged in the business or occupation of providing medical, paramedical, surgical, dental, x-ray or nursing services. b. The insurance afforded by this provision is excess over any other valid and collectible insurance whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance — Excess Insurance provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 12. MEDICAL PAYMENTS— INCREASED LIMITS AND TIME PERIOD In the Insuring Agreement under Coverage C — Medical Payments, the requirement that expenses are incurred and reported to us within one year of the date of the accident is changed to three years. a. The Medical Expense Limit is $15,000 per person or the amount shown in the Declarations as the Medical Expense Limit, whichever is greater. b. This provision 12. does not apply if Coverage C — Medical Payments is otherwise excluded either by the provisions of the Coverage Form or by endorsement. Page 4 of Inrinrtac mpvrighfarl mafarial oflncnranrn Santirns C7ffica Inc \rrr, 9n7 n7 09 City Council Copyright 2009,OneBeaconpinsuranceWo4 68 / 6/6/2023 13. MOBILE EQUIPMENT — SELF-PROPELLED SNOW REMOVAL, ROAD MAINTENANCE AND STREET CLEANING EQUIPMENT The following is added to the "mobile equipment" definition: Vehicles maintained primarily for purposes other than the transportation of persons or cargo that are self- propelled vehicles of less than 1,000 pounds gross vehicle weight with the following types of permanently attached equipment will be considered "mobile equipment": a. Snow removal; b. Road maintenance, but not construction or resurfacing; or c. Street cleaning. 14. NEWLY FORMED OR ACQUIRED ORGANIZATIONS Under Sectors II -- Who Is An Insured, the time period limitation for newly acquired or formed organizations is replaced by: Coverage under this provision is afforded only until the end of the current policy period. 15. NON -OWNED AIRCRAFT The Aircraft, Auto Or Watercraft exclusion under Coverage A Bodily Injury And Property Damage Liability does not apply to an aircraft that is: 1. Hired, chartered or loaned with a paid crew; and 2. Not owned by any insured. a. The insurance afforded by this provision 15. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 16. NON -OWNED WATERCRAFT a. Section II — Who Is An Insured is amended to include as an insured for any watercraft that is covered by this policy, any person who, with your expressed or implied consent, either uses or is responsible for the use of a watercraft. However, no person or organization is an insured with respect to: 1. 'Bodily injury" to a co -"employee" of the person operating the watercraft; or 2. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. b. In the exception to the Aircraft, Auto Or Watercraft exclusion under Coverage A Bodily Injury And Property Damage Liability, the limitation on the length of a watercraft is increased to 55 feet. c. The insurance afforded by this provision 16. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 17. PERSONAL AND ADVERTISING INJURY The following exclusions under the definition of "personal and advertising injury" are amended as follows: a. Insureds In Media Type Businesses "Personal and advertising injury" committed by an insured whose business is: (1) Advertising, broadcasting, publishing or telecasting; or (2) Designing or developing content of websites for others. However, this exclusion does not apply to paragraphs 14 a., b. and c. of "personal and advertising injury" under the Definitions Section. For the purposes of this exclusion, the placing of frames, borders or links, or advertising, for you is not by itself, considered the business of advertising, broadcasting, publishing or telecasting. b. Electronic Chatrooms Or Bulletin Boards "Personal and advertising injury" arising out of an electronic chatroom or bulletin board the insured hosts, owns, or maintains for others. VCG 207 07 09 Indudes copyrighted material of Insurance Services Office, Inc. Page 5 of 7 City Council Copyright 2009, OneBeacor878uraWroup 6/6/2023 18. PRODUCT RECALL EXPENSE With respect to this Provision 18., the Recall Of Products, Work Or Impaired Property exclusion under Coverage A Bodily Injury And Property Damage Liability is deleted. a. The following is added to Section III -Limits Of Insurance section: 1. The Limits of Insurance shown in the Product Recall Schedule and rules below fix the most we will pay regardless of the number of (a) Insureds; (b) "Covered recalls" initiated; or (c) Number of "your products" recalled. 2. The Product Recall Aggregate Limit is the most we will reimburse you for the sum of all "product recall expenses" incurred for all "covered recalls" initiated during the policy period. 3. Subject to 2. above, the Each Product Recall Limit is the most we will reimburse you for the sum of all 'product recall expenses" arising out of any one "covered recall" for the same defect or deficiency. 4. Subject to 3. above, we will pay only the amount of "product recall expenses" in excess of the deductible amount shown in the Product Recall Schedule. Products Recall Schedule Limits of Insurance Product Recall Aggregate Limit $ 50,000 Each Product Recall Limit $ 25,000 Each Product Recall Deductible $1,000 If any limits and deductible other than those above are shown in the Declarations as the Products Recall Expense Limits, the amounts shown in the Declarations will replace the Limits of Insurance and deductible provided for this coverage. The Limits of Insurance for this coverage apply separately to each consecutive annual period and to any remaining period of less than 12 months, starting with the beginning of the policy period shown in the Declarations, unless the policy period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding period for the purposes of determining the Limits of Insurance. b. The following is added to the Duties In The Event Of Occurrence, Offense, Claim Or Suit provision under Section IV —Conditions: You must see to it that the following are done in the event of an actual or anticipated "covered recall" that may result in "product recall expense": 1. Give us prompt notice of any discovery or notification that "your product" must be withdrawn or recalled. Include a description of "your product" and the reason for the withdrawal or recall; 2. Cease any further release, shipment, consignment or any other method of distribution of like or similar products until it has been determined that all such products are free from defects that could be a cause of loss under this insurance; 3. As often as may be reasonably required, permit us to inspect'your product" that demonstrates the need for the "covered recall" and permit us to examine your books and records. Also permit us to take damaged and undamaged samples of "your products" for inspection, testing and analysis; and permit us to make copies from your books and records; 4. Send us a signed, sworn, proof of loss containing the information we requested to settle the claim. You must do this within 60 days after our request. We will supply you with the necessary forms; and 5. Permit us to examine any insured under oath, while not in the presence of any other insured and at such times as may reasonably be required, about any matter relating to this insurance or your claim, including an insured's books and records: In the event of an examination, an insured's answers must be signed. Page 6 of 1nrJiirl r1,Qhf,H fi ir— c_ , i, C'ff- � i. \rrr')m m 09 City Council Copyright2009, Oriegeacon InsurancgWoup 70 6/6/2023 c. The following definitions are added to the Definitions Section: 1. "Covered recall" means a recall made necessary because the insured or a government body has determined that a known or suspected defect, deficiency, inadequacy or dangerous condition in '"your product"' has resulted in or will result in "bodily injury" or "property damage". 2. 'Product Recall Expense" means: (a) The following necessary and reasonable expenses you incur exclusively for the purpose of recalling "your product": (1) For communications, including radio or television announcements or printed advertisements including stationery, envelopes and postage; (2) For shipping the recalled products from any purchaser, distributor or user to the place or places designated by you; (3) For remuneration paid to your regular "employees" for necessary overtime; (4) For hiring additional persons, other than your regular "employees"; (5) Incurred by "employees", including transportation and accommodations; (6) To rent additional warehouse or storage space; or (7) For disposal of "your products", but only to the extent that specific methods of destruction other than those employed for trash discarding or disposal are required to avoid "bodily injury" or "property damage" as a result of such disposal, but "product recall expenses" does not include costs of regaining your market share, goodwill, revenue or profit. (b) 'Product Recall Expense" does not include any expenses resulting from: (1) Failure of any product to accomplish its intended purpose; (2) Breach of warranties of fitness, quality, durability or performance; (3) Loss of customer approval, or any cost incurred to regain customer approval; (4) Redistribution or replacement of "your product" which has been recalled by like products or substitutes; (5) Caprice or whim of the insured; (6) A condition likely to cause loss of which any insured knew or had reason to know at the inception of this insurance; and (7) Recall of 'your products" that have no known or suspected defect solely because a known or suspected defect in another of "your products" has been found 19. SUPPLEMENTARY PAYMENTS— INCREASED LIMITS Under Section I — Coverages, Supplementary Payments — Coverages A and E3, paragraphs 1.b. and 1,d. are replaced by the following: b. Up to $2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. VCG 207 07 09 Indudes copyrighted material of insurance Services Office, Inc. Page 7 of City Council Oapyrighi2009,oneBeacorgrrsurar71Group 6/6/2023 r f J/ page 2 of 11 Client#: 1258425 305COMPUMGM ACORDTM CERTIFICATE OF LIABILITY INSURANCE DTE 2/151115l(MMIDDlYYYY) 2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREII AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. _ IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s), CONTACT PRODUCER NAME: Aide Radilla BB&T Insurance Services PHONE 714 941-2850 (Alc, No}: $77 297-9245 (AlC, No, E,). of Orange County a DRESS: aradilla@bbandt.com 2400 E Katelia Ave. Suite 1100 INSURER(S) AFFORDING COVERAGE NAIC# Anaheim, CA 92806 INSURER A : Atlantic specialty Insurance Company 27154 INSURED Compulink Mgmt Center Inc dbe Laserfiche 3545 N. Long Beach Blvd_ #110 Long Beach, CA 90807 COVERAGES CERTIFICATE NUMBER,. INSURER a : 'travelers Property casualty Cool Am- 25674 INSURER C : ACE AmaMeen Insurance Co 22667 INSURER D: INSURER E:_— INSURER F : REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISbUtu lu IHt Ilvourir U ilm wcu r Vo TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED- NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THL INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE INSR ADD SUER WVD POLICY NUMBER POLICY EFF MMIDDlYYY POLICY EXP MM1tltllYYY LIMITS A X COMMERCIAL GENERAL LIABILITY X 7110103310011 02/13/2018 02/13/201 EACH OCCURRENCE $1,000,000 PREMII ESTO (Ea occurrence �— $1 000,000 - n CLAIMS MADE �J OCCUR MFD EXP (Any one person) $10 000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPlOPAGG $2,000,000 PRa ❑ POLICY JECT LOC OTHER: A AUTOMOBILE LIABILITY 7110103310011 2/13/2018 02/13/2019 C MBINED SINGLE LIMIT Ea accident)_ $1,000,000 BODILY INJURY (Per person) S X ANY AUTO BODILY INJURY (Per aECidenl) $ OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED X X (P PERTY DAMAGE Per accident $ AUTOS ONLY AUTOS ONLY A X UMBRELLA LlAB X OCCUR 7110103310011 2l1312018 02/13/201 EACH OCCURRENCE $20000.000 AGGREGATE $20 000 000 EXCESS LIAR CLAIMS -MADE B DED RETENTION $ WORKERS COMPENSATION U84KO64827 1/01/2018 01/01/201 ER X STATUTE EHH E.L. EACH ACflDENT $1, 000�000 AND EMPLOYERS' LIABILrrY ANY PROPRIETORIPARTNERIEXECUTIVE Y J N E.L.DISEASE EA EMPLOYEE $1,000,000 OFFICER/MEMBER EXCLUDED4 NIA (Mandatory In NH) II descrtie under E.L. nISEASE - POLICY LIMIT $1,000,000 as, DESCRIPTION OF ORERA71ONS below - G46867580001 21113/2018 02/13/2019 $15,000,000 Agg Limit C Technology $15,000,000 Each Claim E & O - Retro 2/13/2004 $ 50,000 detention DESCRIPTION OF OPERATIONS ! LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached (I mere spare Is required) RE: Contract agreement with insured. Certificate holder is included as Additional Insured, as respects to General Liability, as required by written contract, per form #VCG207 0709 attached. �ut'PKC ��y 1/ 5 CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 Civic Center Plaza M-42 ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana, CA 92701 AUTHORIZED REPRESENTATIVE y/ uouncil 37 — 72 O 198E-2015 ACORD C0RP06f6M215,rights reserved. ACORD 25 (2016103) 1 of 1 The ACORD name and logo are registered marks of ACORD 694 #S195372471M19537241 A FI3 A D page 3 of i i This }Mtge has been left blank intentionally. City Council 695 37 — 73 6/6/2023 page 4 of 11 KT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. @a VANTAGE FOR GENERAL LIABILITY TECHNOLOGY COMPANIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM The following schedule lists the coverage extensions provided by this endorsement. Refer to the individual provisions to determine the extent of your coverage. SCHEDULE OF COVERAGE EXTENSIONS _ 1 . Additional Insured — Broad Form Vendors 8. Coverage Territory — Worldwide 2. Additional Insured — by Contract, Agreement or 9. Duties in Event of Occurrence, Claim or Suit Permit relating to: 10. Expected or Intended Injury (PD) o Work performed by you 11. Incidental Medical Malpractice o Premises you own, rent, lease or occupy 12. Medical Payments o Equipment you lease 13. Mobile Equipment Redefined 3. Aggregate Limit Per Location 14. Newly Acquired or Formed 0 rganizations 4. Blanket Waiver of Subrogation 15. Non -Owned Aircraft 5. Bodily Injury Redefined — Mental Anguish 16. Non -Owned Watercraft 6. Broadened Named Insured 17. Personal and Advertising Injury 7. Broadened Property Damage 18. Product Recall Expense o Borrowed Equipment 19. Supplementary Payments Increased Limits o Customers' Goods o Use of Elevators 1. ADDITIONAL INSURED— BROAD FORM VENDORS Section II — Who Is An Insured is amended to include as an additional insured any person(s) or organization(s) (referred to below as vendor) with whom you agreed in a written contract or agreement to provide insurance, but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions: a. This provision 1. does not apply to: (1) 'bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (2) Any express warranty not authorized by you; (3) Any physical or chemical change in the product made intentionally by the vendor; (4) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (5) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (6) Demonstration, installation, servicing or repair operations, except such operations perfonmed at the vendor's premises in connection with the sale of the product; (7) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (8) "Bodily 'injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However; this exclusion does not apply to: (a) The exceptions contained in Subparagraphs 4. or 6.; or VG� a ��77 g Includes copyrighted material of "�ranc� etvicesOffice, Inc. rage 9 of l.I��I.�UIICI� copyright 2009, OneBeaconTnsrirancaGroup 6/6/2023 E-INSUHED 696 page 5 of 11 (b) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (9) Any vendor, person or organization if the "products -completed operations hazard" is excluded either by the provisions of the Coverage Form or by endorsement. b. This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, Entering into, accompanying or containing such products. 2. ADDITIONAL INSURED —CONTRACT, AGREEMENT OR PERMIT a. Section II — Who Is An Insured is amended to include as an additional insured any person(s) or organi- zation(s) with whom you agreed in a written contract, written agreement or permit to provide insurance such as is afforded under this Coverage Part, but only with respect to liability for bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of "your work" for the additional insured(s) at the location designated in the contract, agreement or permit; or 2. In the maintenance, operation or use of equipment leased to you by such person(s) or organization(s), or 3. In connection with premises you own, rent, lease or occupy. This insurance applies on a primary or primary and non-contributory basis if that is required in writing by the contract, agreement or permit. b. The insurance provided to the additional insured herein is limited. This insurance does not apply: 1. Un less (a) the written contract, agreement or permit is currently in effect or becomes effective during the term of this policy; and (b) the contract or agreement was executed or permit issued prior to the 'bodily injury", "property damage", or "personal and advertising injury"; 2. To any person or organization included as an insured under the Additional Insured - Broad Form Vendors provision of this endorsement; 3. To any person or organization included as an insured by an endorsement issued by us and made part of this Coverage Part; 4. To any person or organization if the 'bodily injury", "property damage", or "personal and advertising injury" arises out of the rendering of or failure to render any professional architectural, engineering or surveying services by or for you including: (a) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (b) Supervisory, inspection, architectural or engineering activities. 5. To any: (a) Lessor of equipment after the equipment lease terminates or expires; or (b) Owners or other interests from whom land has been leased; or (c) Managers or lessors of premises if: (f ) The "occurrence" takes place after you cease to be a tenant in that premises; or (2) The 'bodily injury", "property damage", "personal and advertising injury" arises out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor. 6. To'bodily injury, or "property damage" occurring after: (a) All work on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured at the site of the covered operations has been completed; or (b) That portion of 'your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as part of the same project. Page 2 of 7 City Council Indudes copyrighted material of Insurance A#vtoes7d5ce, Inc. Copyright 2009, OneBeacon Insurance Group 697 page 6 of 11 c. Limits of Insurance applicable to the additional insured are those specified in the contract, agreement or permit or in the Declarations of this policy, whichever is less, and fix the most we will pay regardless of the number of: 1. Insureds; 2. Claims made or "suits" brought; or 3. Persons or organizations making claims or bringing "suits". These Limits of Insurance are inclusive of and not in addition to the Limits of Insurance shown in the Declarations. 3. AGGREGATE LIMIT PER LOCATION a. Under Section III — Limits of Insurance, the General Aggregate Limit applies separately to each of your "locations" owned by or rented or leased to you. b. Under Section V — Definitions, the following definition is added: "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted onty by a street, roadway, waterway or right-of-way of a railroad. 4. BLANKET WAIVER OF SUBROGATION Section IV — Transfer of Rights of Recovery Against Others to Us Condition is amended to add the following: We will waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations done under a written contract or agreement with that person or organization and included in "your worn" or the "products -completed operations hazard". This waiver applies only to persons or organizations with whom you have a written contract, executed prior to the 'bodily injury" or "property damage", that requires you to waive your rights of recovery. 5. BODILY INJURY REDEFINED— MENTAL ANGUISH Under Section V, the definition of "bodily injury" is replaced by the following: "Bodily injury" means bodily injury, sickness, or disease sustained by a person, including mental anguish or death resulting from any of these at any time. 6. BROADENED NAMED INSURED Section 11 — Who Is An Insured is amended to include as an insured the following: Any organization which is a legally incorporated entity in which you own a financial interest of more than 50 percent of the voting stock on the effective date of this endorsement will be a Named Insured until the 180th day or the end of the policy period, whichever comes first, provided there is no other similar insurance available to that organization. The insurance afforded herein does not apply to any entity which is also an insured under another policy or would be an insured under such policy but for its termination or the exhaustion of its limits of insurance. 7. BROADENED PROPERTY DAMAGE— BORROWED EQUIPMENT, CUSTOMERS' GOODS AND USE OF ELEVATORS The insurance for "properly damage" liability is subject to the following: a. The Damage To Property exclusion under Section I Coverage A is amended as follows: 1. The exclusion for personal property in the care, custody or control of the insured does not apply to 'property damage" to equipment you borrow while at a job site and provided it is not being used by anyone to perform operations at the time of loss. 2. The exclusions for (a) Property loaned to you; (b) Personal property in the care, custody or control of the insured; and (c) That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it do not apply to "property damage" to "customers' goods" white on your premises nor do they apply to 'property damage" arising from the use of elevators at premises you own; rent, lease or occupy. Subject to the Each Occurrence Limit, the most we wilt pay for "property damage" to "Customers' Goods" is $35,000 per "occurrence". v( lQ4y7Q(4pnd1 Includes oapyrlghted material of 4- noNervices Office, Inc. 6/6/2023 page 3 of 7 Copyright 2009, OneBeacon Insurance Group 698 page 7 of 11 b. Under Section V — Definitions, the following definition is added: "Customers' Goods" means goods of your customer on your premises for the purpose of being: 1. Repaired; or 2. Used in your manufacturing process. c. The insurance afforded by this provision is excess over any other valid and collectible property insurance (including any deductible) available to the insured whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance — Excess provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 8. COVERAGE TERRITORY —WORLDWIDE The definition of "coverage territory' is replaced by the following: "Coverage territory" means anywhere provided the insured's responsibility to pay damages must be determined in a settlement we agree to or in a "suit" on the merits brought within the United States of America (including its territories and possessions), Puerto Rico or Canada. 9. DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Section IV — Duties in The Event Of Occurrence, Claim or Suit is amended by adding the following paragraphs: a. The requirements that you must 1. notify us of an "occurrence" offense, claim or"suit" and 2. send us documents concerning a claim or "suit" apply only when such "accident" claim, "suit" or "loss" is known to: 1. You, it you are an individual; 2. A partner, If you are a partnership; 8. An executive oficer of the corporation or insurance manager, if you are a corporation: or 4. A manager, if you are a limited liability company. b. The requirement that you must notify us as soon as practicable of an "occurrence" or an offense that may result in a claim does not apply if you report an "occurrence" to your workers compensation insurer which later develops into a liability claim for which coverage is provided by this policy_ However, as soon as you have definite knowledge that the particular "occurrence" is a liability claim rather than a workers compensation claim, you must comply with the Duties In The Event Of Occurrence, Offense, Claim Or Suit Condition. 10. EXPECTED OR INTENDED INJURY (PROPERTY DAMAGE) The Expected Or Intended Injury exclusion under Coverage A Bodily Injury and Property Damage is replaced by: "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to 'bodily injury' or "property damage" resulting from the use of reasonable force to protect persons or property. 11. INCIDENTAL MALPRACTICE— EMPLOYED PHYSICIANS, NURSES, EMT'S AND PARAMEDICS a. Under Section II — Who Is An Insured, the paragraph that excludes an employee or volunteer worker as insured for "bodily injury" or "personal and advertising injury" arising out of his or her providing or failing to provide professional health care services does not apply to a physician, dentist, nurse, emergency medical technician or paramedic employed by you if you are not engaged in the business or occupation of providing medical, paramedical, surgical, dental, x-ray or nursing services. b. The insurance afforded by this provision is excess over any other valid and collectible insurance whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance -- Excess Insurance provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 12. MEDICAL PAYMENTS— INCREASED LIMITS AND TIME PERIOD In the Insuring Agreement under Coverage C--- Medical Payments, the requirement that expenses are incurred and reported to us within one year of the date of the accident is changed to three years. a. The Medical Expense Limit is $15,000 per person or the amount shown in the Declarations as the Medical Expense Limit, whichever is greater. b. This provision 12. does not apply if Coverage C -- Medical Payments is otherwise excluded either by the prnvicinnc of tho (nvaraga F7nrm nr h7 cnrinrcAmnnt Page 4 of 7 City Council Indudes copyrighted material of Insurance � r7vioe,5ce, Inc. IVY &70tt9 Copyright 2009, OneBeacon Insurance Group 699 page 8 of 11 13. MOBLE EQUIPMENT — SELF-PROPELLED SNOW REMOVAL, ROAD MAINTENANCE AND STREET CLEANING EQUIPMENT The following is added to the "mobile equipment" definition: Vehicles maintained primarily for purposes other than the transportation of persons or cargo that are self- propelled vehicles of less than 1,000 pounds gross vehicle weight with the following types of permanently attached equipment will be considered "mobile equipment": a. Snow removal; b. Road maintenance, but not construction or resurfacing; or c. Street cleaning. 14. NEWLY FORMED OR ACQUIRED ORGANIZATIONS Under Section II —Who Is An Insured, the time period limitation for newly acquired or formed organizations is replaced by: Coverage under this provision is afforded only until the end of the current policy period. 15. NON -OWNED AIRCRAFT The Aircraft, Auto Or Watercraft exclusion under Coverage A Bodily Injury And Property Damage Liability does not apply to an aircraft that is: 1. Hired, chartered or loaned with a paid crew; and 2. Not owned by any insured. a. The insurance of brded by this provision 15. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 16, NON -OWNED WATERCRAFT a. Section II .. Who Is An Insured is amended to include as an insured for any watercraft that is covered by this policy, any person who, with your expressed or implied consent, either uses or is responsible for the use of awatercraft. However, no person or organization is an insured with respect to: 1. 'Bodily injury" to a co -"employee" of the person operating the watercraft; or 2. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. b. In the exception to the Aircraft, Auto Or Watercraft exclusion under Coverage A Bodily Injury And Property Damage Liability, the limitation on the length of a watercraft is increased to 55 feet. c. The insurance afb ded by this provision 16. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the COMMERCIAL GENERAL LIABILITY CONDITIONS. 17. PERSONAL AND ADVERTISING INJURY The following exclusions under the definition of "personal and advertising injury" are amended as follows: a. Insureds In Media Type Businesses "Personal and advertising injury" committed by an insured whose business is: (1) Advertising, broadcasting, publishing or telecasting; or (2) Designing or developing content of websites for others. However, this exclusion does not apply to paragraphs 14 a,, b. and c. of "personal and advertising injury" under the Definitions Section. For the purposes of this exclusion, the placing of frames, borders or links, or advertising, for you is not by itself, considered the business of advertising, broadcasting, publishing or telecasting. b. Electronic Chatrooms Or Bulletin Boards "Personal and advertising injury" arising out of an electronic chatroom or bulletin board the insured hosts, owns, or maintains for others. U(1Jy7Gg0n 11 Includes copyrighted material of Wur8nAervicesOffioe, Inc. 6/6/2023 Page 5 of 7 Copyright 2009, OneBeacorr Insurance Group 700 page 9 of 11 18. PRODUCT RECAL L EXPENSE W th respect to this Provision 18., the Recal [Of Prod tcts, Work Or Impaired Property exclusion under Coverage A Bo di t Injury And Property Damage Liabi Ity is deleted. a. The following is added to Section III - Limits Of Insurance section: 1. The Limits of Insurance shown in the Product Recall Schedule and rules below fix the most we will pay regardless of the number of (a) Insureds; (b) 'Covered recalls" initiated; or (c) Number of "your products" recalled. 2. The Product Recall Aggregate Limit is the most we will reimburse you for the sum of all "product recall expenses" incurred for all "covered recalls" initiated during the policy period. 3. Subject to 2. above, the Each Product Recall Limit is the most we will reimburse you for the sum of all "Product recall expenses" arising out of any one "covered recall" for the same defect or deficiency. 4. Subject to 3. above, we will pay only the amount of "product recall expenses" in excess of the deductible amount shown in the Product Recall Schedule. Products Recall Schedule Limits of Insurance Product Recall Aggregate Limit $ 50,000 Each Product Recall Limit $ 25,000 Each Product Recall Deductible $1,000 If any limits and deductible other than those above are shown in the Declarations as the Products Recall Expense Limits, the amounts shown in the Declarations will replace the Limits of Insurance and deductible provided for this coverage. The Limits of Insurance for this coverage apply separately to each consecutive annual period and to any remaining period of less than 12 months, starting with the beginning of the policy period shown in the Declarations, unless the pol+cy period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding period for the purposes of determining the Limits of Insurance. b. The following is added to the Duties In The Event Of Occurrence, Offense, Claim Or Suit provision under Sectio n IV — Conditions: You must see to it that the following are done in the event of an actual or anticipated "covered recall" that may result in "product recall expense": 1. Give us prompt notice of any discovery or notification that "your product" must be withdrawn or recalled. Include a description of 'Your product" and the reason for the withdrawal or recall; 2. Cease any further release, shipment, consignment or any other method of distribution of like or similar products until it has been determined that all such products are free from defects that could be a cause of loss under this insurance; 3. As often as may be reasonably required, permit us to inspect "your product" that demonstrates the need for the "covered recall" and permit us to examine your books and records. Also permit us to take damaged and undamaged samples of "your products" for inspection, testing and analysis; and permit us to make copies from your books and records; 4. Send us a signed, sworn, proof of foss containing the information we requested to settle the claim. You must do this within 60 days after our request. We will supply you with the necessary forms; and 5. Permit us to examine any insured under oath, while not in the presence of any other insured and at such times as may reasonably be required, about any matter relating to this insurance or your claim, including an insured's books and records. In the event of an examination, an insured's answers must be signed. Page 6 of 7 City Council Includes copyrighted material of InsuranceVvioeAce, Eno. Copyright 2009, QneBeacon Insurarice Group 701 W41: 00s U page 10 of 11 c. The following definitions are addedto the Definitions Section: 1. "Covered recall" means a recall made necessary because the insured or a government body has determined that a known or suspected defect, deficiency, inadequacy or dangerous condition in 'your product" has resulted in or will result in "bodily injury" or "property damage". 2. "Product Recall Expense" means: (a) The following necessary and reasonable expenses you incur exclusively for the purpose of recalling "your product": (1) For communications, including radio or television announcements or printed advertisements including stationery, envelopes and postage; (2) For shipping the recalled products from any purchaser, distributor or user to the place or places designated by you; (3) For remuneration paid to your regular "employees" for necessary overtime; (4) For hiring additional persons, other than your regular "employees"; (5) Incurred by "employees", including transportation and accommodations; (6) To rent additional warehouse or storage space; or (7) For disposal of "your products", but only to the extent that specific methods of destruction other than those employed for trash discarding or disposal are required to avoid "bodily injury" or "property damage" as a result of such disposal, but 'product recall expenses" does not include costs of regaining your market share, goodwill, revenue or profit. (b) "Product Recall Expense" does not include any expenses resulting from: (1) Failure of any product to accomplish its intended purpose; (2) Breach of warranties of fitness, quality; durability or performance; (3) Loss of customer approval, or any cost incurred to regain customer approval; (4) Redistribution or replacement of "your product" which has been recalled by like products or substitutes; (5) Caprice or whim of the insured; (6) A condition likely to cause loss of which any insured knew or had reason to know at the inception of this insurance; and (7) Recall of "your products" that have no known or suspected defect solely because a known or suspected defect in another of "your products" has been found 19. SUPPLEMENTARY PAYMENTS-- INCREASED LIMITS Under Section I —Coverages, Supplementary Payments — Coverages A and B, paragraphs 1.b. and i.d. are replaced by the following: b. Up to $2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. vQty-7Q,W ncl l Includes copyrighted malerial of laL(8Qeivices Of*)e, Inc. 6/6/2023 Page 7 of 7 Copyright 2009, OneBeacon Insurance Group 702 Pagel 1 01 11 This page has been left blank intentionally. City Council 37 — 81 6/6/2023 703 C I ie nt#: 1258425 Francine R. 305COM PU mgkp rea I Digl W y signed by Francine R. Villareal Deter 2R21 04. 14 1 ]'2521-07'00' ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 4/01/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER McGriff Insurance Services CONTACT NAME: Aide Radilla PHONE FAX AlC, No, Ext : 714 941-2850 AIC, No 877 297-9245 2400 E Katella Ave Suite 1100 EMAIL aradilla me riff.com ADDRESS: g Anaheim, CA 92806 714 941-2800 INSUREII AFFORDING COVERAGE NAIC# StarNet Insurance Company INSURER A : P Y 40045 INSURED Compulink Mgmt Center Inc INSURER B : All -erica Financial Benefits 41840 Westchester Surplus Lines Insurance INSURER C : P 10172 dba Laserfiche INSURER DHomeland Ins Co 34452 3545 N. Long Beach Blvd. #110 INSURER E: Lloyds Of London Long Beach, GA 9a8a7 INSURER F: Radnor Specialty Ins Co 15756 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUB WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMBS A X COMMERCIAL GENERAL LIABILITY X TCP701616011 3/13/2021 03/1312022 EACH OCCURRENCE $1 00a 000 CLAIMS -MADE � OCCUR PREMISES(E.O.T'D.nce)$1,000,000 MED EXP (Any one person) $15,000 PERSONAL & ADV INJURY $1 ,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 ❑ JECT PRO-POLICY[XI PRODUCTS - COMPIOP AGG $ 2,000,000 $ OTHER', A AUTOMOBILE LIABILITY TCP701616011 3/13/2021 03/13/202 COMEaaccident BINED SINGLE LIMIT $ 1t OOar aaa X BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ NON-OWNED HIRED ONLY iAUTOS ONLY A X UMBRELLA LIAB X OCCUR TCP701616011 3/13/2021 03/1312022 EACH OCCURRENCE $20OOO OOO AGGREGATE $20OOO OOO EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ B WORKERS COMPENSATION EMPLOYERS' LIABILITYER ANY PROPRIETORlPARTNEPJEXECUTIVEYIN OFFICERIMEMBER EXCLUDED? NIA W23H44370100 1/01/2021 01/01/202 OT X PER LITE H- EN L EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1 000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,aa113,000 **SEE BELOW FOR **SEE BELOW FOR ADDITIONAL ADDITIONAL COVERAGES** COVERAGES** DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) ADDITIONAL COVERAGE/POLICY INFORMATION: C. Insurer: Westchester Surplus Lines Insurance (Non Admitted) - NAIC #: 10172 Technology E&O, Cyber, Privacy & Network Security and Media Liability Policy Number: F14774865003 Policy Effective: 03/13/2021 - Policy Expiration: 03/13/2022 (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION City of Santa Ana Risk Management Division, 4th Floor 20 Civic Center Plaza SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana, CA 92702 AUTHORIZED REPRESENTATIVE City Council 37 — 82 © 1988-2015 ACORD ACORD 25 (2016103) 1 of 2 The ACORD name and logo are registered marks of ACORD #S27696010/M27543148 Risk MnnagmuwdDMsion r`. REVIEWED & APPROVED BY: 13111 Risk Management Analyst DESCRIPTIONS (Continued from Page 1) $5,000,000 Each Claim $5,000,000 Each Aggregate $ 50,000 Retention Tech E&O Retro date 2.13.2004 D. Insurer: Homeland Ins Co (Non Admitted) - NAIC #: 34452 Technology E&O, Cyber, Privacy & Network Security and Media Liability Policy # 7110174440000 Policy Effective: 03/13/2021 - Policy Expiration: 03/13/2022 $5,000,000 Each Claim $5,000,000 Each Aggregate $ 50,000 Retention Excess of underlying $5,000,000 Each Claim/Aggregate Limits Tech E&O Retro date 2.13.2004 E. Insurer: Hiscox Lloyds of London (Non Admitted) Technology E&O, Cyber, Privacy & Network Security and Media Liability Policy #MPL404257421 Policy Effective: 03/13/2021 - Policy Expiration: 03/13/2022 $5,000,000 Each Claim $5,000,000 Each Aggregate Excess of underlying $10,000,000 Each Claim/Aggregate Limits Tech E&O Retro date 2.13.2004 Cyber/Media 2.13.2018 F. Insurer: Radnor Specialty Ins Co (Non Admitted)- NAIC #: 15756 Technology E&O, Cyber, Privacy & Network Security and Media Liability Policy #DPS5002117 Policy Effective: 03/13/2021 - Policy Expiration: 03/13/2022 $5,000,000 Each Claim $5,000,000 Each Aggregate Excess of underlying $15,000,000 Each Claim/Aggregate Limits Policy Retro date 10.19.2018 G. Insurer: Crum & Forster Specialty Ins Co (Non Admitted) - NAIC #: 44520 Technology E&O, Cyber, Privacy & Network Security and Media Liability Policy #EOL231171 Policy Effective: 03/13/2021 - Policy Expiration: 03/13/2022 $5,000,000 Each Claim $5,000,000 Each Aggregate Excess of underlying $20,000,000 Each Claim/Aggregate Limits Policy Retro date 10.19.2018 RE: Agreement #A-2014-144. Certificate holder is amended to read as: City of Santa Ana, officers, agents, employees, and volunteers, are included as Additional Insured with primary wording, as respects to General Liability, as required by written contract, perform #CG8360 1219 attached. *30 Notice of Cancellation will be given as respects General Liability, as required by written contract. ** THIS CERTIFICATE SUPERSEDES & REPLACES THE CERTIFICATE PREVIOUSLY ISSUED ON 03/17121. ** SAGITTA 25.3 ( RiekMwwgmuwdDMsian r`. REVIEWED & APPROVED BY: Risk Management Analyst #S276960101M27543148 Compulink Mgmt Center Inc 1CaliilTi . rilTi`I COMMERCIAL GENERAL LIABILITY CG 83 60 12 19 GENERAL LIABILITY EXTENSION FOR TECHNOLOGY COMPANIES ENDORSEMENT This Endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM This endorsement broadens coverage. The following schedule of coverage extensions is a general coverage description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this endorsement along with your entire policy carefully to determine the extent of coverage afforded. SCHEDULE OF COVERAGE EXTENSIONS A. Additional Insured — Lessors of Leased Equipment L. Duties in the Event of Occurrence, Offense, Claim or Suit B. Additional Insured —Owners, Managers or Lessors of Premises M. Expected or Intended Injury or Damage (Property Damage) C. Additional Insured - Primary and Non- contributor N. Damage to Premises Rented To You D. Additional Insured —Vendors O. Medical Payments E. Additional Insured —Written Contractor A reement P. Non -owned Aircraft F. Aggregate Limit Per Location Q. Non -owned Watercraft G. Amateur Athletic Participants R. Newly Acquired or Formed Organizations H. Bodily Injury Definition S. Supplementary Payments I. Broadened Named Insured T. Unintentional Omission J. Damage to Property — Borrowed Equipment, Customer Goods, Use of Elevators U. Waiver of Subrogation - Blanket K. Good Samaritan Services A. ADDITIONAL INSURED - LESSORS OF LEASED EQUIPMENT Under Section II - Who Is An Insured, the following is added: Any person or organization that is an equipment lessor is an insured, but only with respect to liability for "bodily injury", "property damage", "personal and advertising injury" caused, in whole or in part, by your acts or omissions in the maintenance, operation or use by you of equipment leased to you by such equipment lessor. The insurance provided to such equipment lessor does not apply to any "bodily injury" or "property damage" caused by an "occurrence" that takes place, or "personal and advertising injury" caused by an offense that is committed after the equipment lease expires. B. ADDITIONAL INSURED - OWNERS, MANAGERS OR LESSORS OF PREMISES Under Section II - Who Is An Insured, the following is added: Any person or organization that is a premises owner, manager or lessor is an insured, but only with respect to liability arising out of the ownership, maintenance or use of that part of any premises leased to you. The insurance provided to such premises owner, manager or lessor does not apply to: 1. Any "bodily injury" or "property damage" caused by an "occurrence" that takes place, or "personal and advertising injury" caused by an offense that is committed, after you cease to be a tenant in that premises; or 2. Structural alterations, new construction or demolition operations performed by or on behalf of such premises owner, manager or lessor. CG 83 1I�IUUca�UVYIiyiacu iiiu�c i i �i i auiuiw ounCll Services Office, Inc., wit s p ission. oR,N E RiskMnnagmuwdDMsian 3 REVIEWED & APPROVED BY: e'a '�� Risk Management Analyst C. ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY The following is added to the Other Insurance Condition and supersedes any provision to the contrary: This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: 1. The additional insured is a Named Insured under such other insurance; and 2. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. D. ADDITIONAL INSURED -VENDORS Under Section II - Who Is An Insured, the following is added: Any person or organization that is a vendor and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury" or "property damage" that: 1. Is caused by an "occurrence" that takes place after you have signed and executed that contract or agreement; and 2. Arises out of "your products" which are distributed or sold in the regular course of such vendor's business. The insurance provided to such vendor is subject to the following provisions: 1. The limits of insurance provided to such vendor will be the limits which you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. 2. The insurance provided to such vendor does not apply to: a. Any express warranty not authorized by you; b. Any change in "your products" made by such vendor; c. Repackaging, unless unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of part under instructions from the manufacturer, and then repackaged in the original container; d. Any failure to make such inspections, adjustments, tests or servicing as vendors agree to perform or normally undertake to perform in the regular course of business, in connection with the distribution or sale of "your products"; e. Demonstration, installation, servicing or repair operations, except such operations performed at such vendor's premises in connection with the sale of "your products"; or f. "Your products" which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or on behalf of such vendor. Coverage under this provision does not apply to: 1. Any person or organization from whom you have acquired "your products", or any ingredient, part or container entering into, accompanying or containing such products; or 2. Any vendor for which coverage as an additional insured specifically is scheduled by endorsement. E. ADDITIONAL INSURED - WRITTEN CONTRACT OR AGREEMENT Under Section II - Who Is An Insured, the following is added: Any person or organization that is not otherwise an insured under this Coverage Part and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury" or "property damage" that: 1. Is caused by an "occurrence" that takes place after you have signed and executed that contract or agreement; and 2. Is caused, in whole or in part, by your acts or omissions in performance of your ongoing operations to which that contract or agreement applies or the acts or omissions of any person or organization performing such operations on your behalf. The limits of insurance provided to such insured will be the limits which you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. F. AGGREGATE LIMIT PER LOCATION 1. Under Section III - Limits Of Insurance, the following is added: The General Aggregate Limit applies separately to each of your "locations" owned by or rented or leased to you. Page 2 Council RAMnnagementDMsivn 3 REVIEWED & APPROVED BY. e'a Services Office, Inc., wit s p ISSIOn. �� Risk Management Analyst 2. Under Section V - Definitions, the following is added: "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. G. AMATEUR ATHLETIC PARTICIPANTS Under Section II - Who Is An Insured, the following is added: Any person representing you while participating in amateur athletic activities that you sponsor. However, no such person is an insured for: 1. "Bodily injury" to: a. A co -participant, your "employee" or "volunteer worker" while participating in amateur athletic activities that you sponsor; or b. You, any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company), or any "executive officer" (if you are an organization other than a partnership, joint venture, or limited liability company); or 2. "Property damage" to property owned by, occupied or used by, rented to, in the care, custody, or control of, or over which physical control is being exercised for any purpose by: a. A co -participant, your "employee" or "volunteer worker"; or b. You, any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company), or any "executive officer" (if you are an organization other than a partnership, joint venture, or limited liability company). H. BODILY INJURY Under Section V - Definitions, the definition of "bodily injury" is deleted and replaced by the following: "Bodily injury" means physical injury, sickness, or disease sustained by a person, including death resulting from any of these. "Bodily injury" also means mental injury, mental anguish, humiliation, or shock sustained by a person, if directly resulting from physical injury, sickness, or disease sustained by that person. I. BROADENED NAMED INSURED Under Section II - Who Is Insured, the following is added: Any person or organization named in the Declarations and any organization you own, newly acquire or form, other than a partnership, joint venture, or limited liability company, and over which you maintain more than 50% of the interests entitled to vote generally in the election of the governing body of such organization will qualify as a Named Insured if there is no other similar insurance available to such organization until the end of the policy period. Coverage under this provision does not apply to any person or organization for which coverage is excluded by endorsement. J. BROADENED PROPERTY DAMAGE - BORROWED EQUIPMENT, CUSTOMERS' GOODS AND USE OF ELEVATORS The insurance for "property damage" liability is subject to the following: 1. Under Section I - Coverages, Coverage A, Bodily Injury and Property Damage Liability, paragraph 2., Exclusions, item j., Damage To Property is amended as follows: a. The exclusion for personal property in the care, custody or control of the insured does not apply to "property damage" to equipment you borrow while at a job site and provided it is not being used by anyone to perform operations at the time of loss. b. The exclusions for: (1) Property loaned to you; (2) Personal property in the care, custody or control of the insured; and (3) That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it; do not apply to "property damage" to "customers' goods" while on your premises nor do they apply to "property damage" arising from the use of elevators at premises you own, rent, lease or occupy. 2. Subject to the Each Occurrence Limit, the most we will pay for "property damage" to "customers' goods" is $25,000 per "occurrence". 3. Under Section V - Definitions, the following is added: CG 83 "Customers' goods" means goods of your customer on your premises for the pu a. Repaired; or 1I�IUUca�UVYIiyiacu iiiu�c i i �i i auiuiw ounCll Services Office, Inc., wit s p ission. oR,N E RiskMnnagmuwdDMsian 3 REVIEWED & APPROVED BY: e'a '�� Risk Management Analyst b. Used in your manufacturing process. 4. Under Section IV - Commercial General Liability Conditions, the insurance afforded by this provision is excess over any other valid and collectible property insurance (including any deductible) available to the insured whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions. K. GOOD SAMARITAN SERVICES 1. Under Section II - Who Is Insured, paragraph 2., item d., the following is added: This exclusion does not apply to your employees or volunteer workers, other than an employed or volunteer physician, rendering "Good Samaritan services". 2. Under Section V - Definitions, the following definition is added: "Good Samaritan services" means any emergency medical services for which no compensation is demanded or received. L. DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV - Commercial General Liability Conditions, paragraph 2., Duties In The Event Of Occurrence, Claim or Suit is amended to include the following: 1. The requirements that you must: a. Notify us of an "occurrence" offense, claim or "suit"; and b. Send us documents concerning a claim or "suit" apply only when such accident claim, "suit" or loss is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) An executive officer of the corporation or insurance manager, if you are a corporation; or (4) A manager, if you are a limited liability company. 2. The requirement that you must notify us as soon as practicable of an "occurrence" or an offense that may result in a claim does not apply if you report an "occurrence" to your workers compensation insurer which later develops into a liability claim for which coverage is provided by this policy. However, as soon as you have definite knowledge that the particular "occurrence" is a liability claim rather than a workers' compensation claim, you must comply with the Duties In The Event Of Occurrence, Offense, Claim Or Suit Condition. M. EXPECTED OR INTENDED INJURY OR DAMAGE (PROPERTY DAMAGE) Under Section I - Coverages, Coverage A, Bodily Injury And Property Damage Liability, paragraph 2., Exclusions, item a., Expected Or Intended Injury, is deleted and replaced by the following: a. Expected or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. N. DAMAGE TO PREMISES RENTED TO YOU If damage to premises rented to you is not otherwise excluded from this policy or coverage part, then the following provisions apply: 1. The last paragraph under 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability is deleted and replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, "smoke", or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with the permission of the owner, including the contents of premises rented to you for a period of seven or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III - Limits Of Insurance. 2. The paragraph immediately after Sub -paragraph j.(6) of Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability is deleted and replaced by the following: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, "smoke", or leakage from automatic fire protective systems) to premises, including the contents of such premises, rented to you for a period of seven or fewer consecutive days. A separate limit of insurance applies to Damage To Premises Rented To You as described in Secti Insurance. RieleManagementDiviaianf�� � REVIEWED & APPROVED BY: Page 4 II IUUU.�UPYI lyl tU II10 QI lu Services Office, Inc., wp ssion.COunCll -Ci,eZVj&4md k Management Analyst 3. Paragraph 6. of Section III - Limits Of Insurance is deleted and replaced by the following: 6. Subject to Paragraph 5. above, the greater of: a. $500,000; or b. The Damage To Premises Rented To You Limit shown in the Declarations; is the most we will pay under Coverage A for damages because of "property damage" to premises while rented to you, or in the case of damage by fire, lightning, explosion, "smoke", or leakage from automatic fire protective systems, while rented to you or temporarily occupied by you with permission of the owner, including the contents of such premises rented to you for a period of seven or fewer consecutive days. 4. Subparagraph b.(1)(a)(ii) of Paragraph 4. Other Insurance of Section IV - Commercial General Liability Conditions is deleted and replaced by the following: (ii) That is fire, lightning, explosion, "smoke" or leakage from automatic fire protective systems insurance for premises rented to you or temporarily occupied by you with permission of the owner, or for personal property of others in your care, custody or control; 6. Subparagraph a. of Definition 9. "Insured contract" of Section V - Definitions is deleted and replaced by the following: a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, "smoke" or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner is not an "insured contract". 6. As used in this provision "smoke" does not include smoke from agricultural smudging, industrial operations or a "hostile fire". O. MEDICAL PAYMENTS 1. Under Section I - Coverages, Coverage C, Medical Payments, paragraph 1., Insuring Agreement, the requirement that expenses are incurred and reported to us within one year of the date of the accident is changed to three years. 2. The Medical Expense Limit is $15,000 per person or the amount shown in the Declarations as the Medical Expense Limit, whichever is greater. 3. This provision O. does not apply if Coverage C, Medical Payments, is otherwise excluded either by the provisions of the Coverage Form or by endorsement. P. NON -OWNED AIRCRAFT 1. Under Section I - Coverages, Coverage A, Bodily Injury and Property Damage Liability, item 2., Exclusions, item g., Aircraft, Auto Or Watercraft, does not apply to an aircraft that is: a. Hired, chartered or loaned with a paid crew; and b. Not owned by any insured. 2. The insurance afforded by this provision P. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the Commercial General Liability Conditions. Q. NON -OWNED WATERCRAFT 1. Under Section II - Who Is Insured, is amended as follows: 2. 3. CG 83 To include as an insured for any watercraft that is covered by this policy, any person who, with your expressed or implied consent, either uses or is responsible for the use of a watercraft. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person operating the watercraft; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. In the exception to the Aircraft, Auto Or Watercraft exclusion under Coverage A, Bodily Injury And Property Damage Liability, the limitation on the length of a watercraft is increased to 75 feet. The insurance afforded by this provision Q. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the Commercial General Liability Conditions. ouncil oR,N E RAM.V..entDMsivn 3 REVIEWED & APPROVED BY. e'a Services Office, Inc., wit S p fission. 1'­� Risk Management Analyst R. NEWLY ACQUIRED OR FORMED ORGANIZATIONS Under Section II - Who Is An Insured, item 3.a. is deleted and replaced by the following: a. Coverage under this provision is afforded only until the end of the current policy period. S. SUPPLEMENTARY PAYMENTS Under Section I - Coverages, Supplementary Payments - Coverages A and B is amended as follows: 1. The limit for the cost of bail bonds is amended to $2,500-1 and 2. The limit for reasonable expenses incurred by the "insured" is amended to $500 a day. T. UNINTENTIONAL OMISSION Under Section IV - Commercial General Liability Conditions, paragraph 6., Representations, the following is added: The unintentional omission of, or unintentional error in, any information provided by you which we relied upon in issuing this policy will not prejudice your rights under this insurance. However, this provision does not affect our right to collect additional premium or to exercise our rights of cancellation or nonrenewal in accordance with applicable insurance laws or regulations. U. WAIVER OF SUBROGATION - BLANKET Under Section IV - Commercial General Liability Conditions, paragraph 8., Transfer of Rights of Recovery Against Others to Us the following is added: We will waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations done under a written contract or agreement with that person or organization and included in "your work" or the "products -completed operations hazard". This waiver applies only to persons or organizations with whom you have a written contract, executed prior to the "bodily injury" or "property damage", that requires you to waive your rights of recovery. Page 6 II IUUUC.7 l�UPYI lyl I tCU II10 I I VI I .7UI Ql lu Council Services Office, Inc., wit s p i ission. oR,N E RiskMnnagmuwdDMsian 3 REVIEWED & APPROVED BY: e'a Risk Management Analyst Community Development Agency www.santa-ana.org/community-development Item # 38 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Lease Agreement for the Santa Ana WORK Center AGENDA TITLE First Amendment to the Lease Agreement for 19,321 Square Feet of Office Space Located at 801 W Civic Center Drive for the Santa Ana WORK Center RECOMMENDED ACTION 1. Authorize the City Manager to execute the first amendment to the office lease agreement with Santa Ana CA I SGF, LLC for 19,321 square feet of office space located at 801 W Civic Center Drive, for a ten-year term beginning July 1, 2023 with two optional five-year extensions, in the monthly amount of $45,404.35 with an 3- percent annual increase, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager to execute a sub -lease agreement and Memorandum of Understanding with the Employment Development Department, subject to non - substantive changes approved by the City Manager and City Attorney. 3. Authorize the City Manager to execute a first amendment to sub -lease agreement and Memorandum of Understanding with the County of Orange Social Services Agency to extend the term through June 30, 2025 and to adjust rent, subject to non - substantive changes approved by the City Manager and City Attorney. 4. Authorize the City Manager to execute Memorandum of Understandings with Department of Rehabilitation, SER Jobs for Progress, and the City's Community Development Agency for the Housing Authority and Economic Development Division, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City receives federal Workforce Innovation and Opportunity Act (WIOA) grant funds to provide employment and vocational training services to low income, unemployed, or underemployed residents, as well as assist local area businesses with employment and training needs. One of the requirements of WIOA is for the City to maintain a comprehensive One Stop Employment Center. The Santa Ana WORK Center fulfills this requirement for the City. City Council 38 — 1 6/6/2023 Lease Agreement for the Santa Ana WORK Center June 6, 2023 Page 2 The WORK Center is a component of the City's economic development efforts by providing employment and training services and assisting Santa Ana based businesses in acquiring skilled employees. In fiscal year 2022-23, the WORK Center served 8,500 people and invested over $450,000 in direct vocational skills training. More than 2,500 clients received one-on-one assistance with their resumes and 65% of the participants were employed within three months after completion of the workforce program. In addition, the WORK Center's business services team visited 187 Santa Ana businesses to promote customized training, recruitment services, and rapid response programs. On October 3, 2017, the City Council approved a five-year lease agreement at 801 W Civic Center Drive to house the Santa Ana WORK Center. As the primary recipient of WIOA funding, the City holds the master lease agreement and has sublet space to partner organizations that assist in the delivery of workforce services or offer support services that are a benefit to the WORK Center client. Those on -site partners are the Employment Development Department, Orange County Social Services Agency (SSA), Santa Ana Housing Agency, Department of Rehabilitation (DOR), and SER Jobs for Progress. Staff evaluated several alternate office locations and determined that the current location, office design, and property management at 801 W. Civic Center met the needs and supported the delivery of services best to the community (Exhibit 1). Under the terms of the lease, the City will be responsible for payment of the monthly rent. Partners who co -locate at the WORK Center will reimburse the City based on their direct occupancy and a percentage of the suite's common area and office building common area charges, and shared operating costs (security, telecom, IT maintenance, and office cleaning). The co -located partners have informed staff that they would like to continue to offer services on -site and indicated their desire to sign a renewal to their sub lease agreements. SSA, SER Jobs for Progress, and the City's Housing Authority expressed the desire to increase the number of staff delivering services on -site at the WORK Center. Authorization of the first amendment to the lease agreement will allow staff to finalize the sub lease agreements and Memorandum of Understanding (MOU) with EDD and SSA (Exhibit 2 and 3). The remaining partners SER, DOR, the Housing Authority, and Economic Development/WORK Center use the MOU as the primary document to reimburse the City for their portion of rent and shared costs associated in operating the WORK Center (Exhibit 4). Now that the lease terms have been finalized, the MOU boilerplate will be updated to reflect each partner's direct and shared costs and signed by all parties. FISCAL IMPACT The City's share of the monthly lease payment is budgeted and available in various Work Center grant program account (nos. 12318xxx-62500 WIOA Grant Rent Payments and 12418737-62500 SSA VT WEX Rent Payments). Upon completion of sub lease City Council 38 — 2 6/6/2023 Lease Agreement for the Santa Ana WORK Center June 6, 2023 Page 3 with the City's partners and approval of the FY 2023-24 City Budget, staff will return to City Council and request an appropriation adjustment to recognize anticipated revenue received from Partners' share and appropriate funds for expenditures on any adjustments to City's share. The City's share of the lease payments will be included in future fiscal year budgets from all eligible grants funds that derive benefit from the lease of the office space, including WIOA and Vocational Training Activities and Work Experience funds from the County of Orange. The annual amount of the City's share of the lease payment is estimated to be as follows: Fiscal Year City's Share Partners' Share Annual Amount 2023-24 $ 217,288.90 $ 327,563.30 $ 544,852.20 2024-25 $ 223,807.57 $ 337,390.20 $ 561,197.77 2025-26 $ 230,521.79 $ 347,511.91 $ 578,033.70 2026-27 $ 237,437.44 $ 357,937.27 $ 595,374.71 2027-28 $ 244,560.57 $ 368,675.38 $ 613,235.95 2028-29 $ 251,897.38 $ 379,735.65 $ 631,633.03 2029-30 $ 259,454.31 $ 391,127.72 $ 650,582.02 2030-31 $ 267,237.93 $ 402,861.55 $ 670,099.48 2031-32 $ 275,255.07 $ 414,947.39 $ 690,202.47 2032-33 $ 283,512.72 $ 427,395.82 $ 710,908.54 Totals $ 2,490,973.68 $ 3,755,146.18 $ 6,246,119.87 Fulfilling this long-term obligation requires receipt of a Grant Award allocation throughout the lease period (FY 2032-33). In the event the City is unsuccessful in obtaining a grant award, it will require alternate funding sources to meet the above - referenced lease obligation. EXHIBIT(S) 1. First Amendment Lease Agreement 2. EDD Sub Lease Boilerplate 3. SSA First Amendment Sub Lease Boilerplate a. SSA MOU 4. Sample MOU for on -site Partners Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager City Council 38 — 3 6/6/2023 EXHIBIT 1 FIRST AMENDMENT TO OFFICE LEASE BETWEEN SANTA ANA CA I SGF, LLC AND THE CITY OF SANTA ANA THIS FIRST AMENDMENT TO OFFICE LEASE (this "First Amendment") is entered into as of , 2023 (the "%ffective Date") by and between SANTA ANA CA I SGF, LLC, a Delaware limited liability company ("Landlord"), and THE CITY OF SANTA ANA, a charter city and municipal corporation ("Tenant"). WITNESSETH: WHEREAS, Landlord, as successor -in -interest to CF SANTANA, LLC, a Delaware limited liability company, and Tenant entered into that certain Office Lease No. A-2017-264 dated October 7, 2017, Tenant Estoppel Certificate No. A-2017-264-01 dated February 8, 2018, and Exhibit B Notice of Lease Term Dates No. A-2017-264-02 dated February 16, 2018 (hereinafter collectively referred to as the "Lease"), pursuant to which Landlord leased to Tenant and Tenant leased from Landlord that certain premises identified as Suite 200 containing approximately 19,321 rentable square feet of office space (the "Premises") in the building located at 801 Civic Center Drive, Santa Ana, CA 92701 (the "I3urldint "); WHEREAS, Landlord and Tenant desire to amend the Lease to set a new Term of the Lease, subject to the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the aforesaid premises and the other agreements and covenants hereafter set forth and for other good and valuable consideration, the receipt of which is hereby acknowledged, the parties do hereby agree as follows: L Incorporation of Recitals. The above recitals are hereby incorporated into this First Amendment as if fully set forth herein. As used herein the term "Lease" shall mean the Lease as amended by this First Amendment. 2. Definitions. All capitalized terms used in this First Amendment shall have the meanings assigned to them in the Lease unless otherwise specified herein. 3. Term. The Initial Term as defined by Section 3, Basic Lease Provisions, of the Lease is hereby for a period of One Hundred Twenty (120) full calendar months, commencing on July 1, 2023 and expiring on June 30, 2033 (the "Term"). Tenant shall have the right to extend the Term for two (2) sixty (60) month periods, in accordance with Section 3.2.2, Standard Lease Provisions, of the Lease. 4. Base Rent. Commencing on July 1, 2023, Tenant shall pay Base Rent in the following amounts: Dates Annual Base Rent Monthly Installment of Base Rent Annual Rental Rate per RSF 7/l/2023 — 6/30/2024 $544,852.20 $45,404.35 $2.35 3910216.11 City Council 38 — 4 6/6/2023 EXHIBIT 1 7/ l /2024 — 6/30/2025 $561,197.77 $46,766.48 $2.42 7/1/2025 — 6/30/2026 $578,033.70 $48,169.47 $2.49 7/1 /2026 — 6/30/2027 $595,374.71 $49.614.56 $2.57 7/I/2027-6/30/2028 $613,235.95 $51,103.00 $2.64 7/ I /2028 — 6/30/2029 $631,633.03 $52,636.09 $2.72 7/1/2029 — 6/30/2030 $650,582.02 $54,215.17 $2.81 7/l/2030 — 6/30/2031 $670,099.48 $55,841.62 $2.89 7/1 /203 l — 6/30/2032 $690,202.47 $57.516.87 $2.98 7/I /2032 — 6/30/2033 $710,908.54 $59,242.38 $3.07 Base Year. The `Base Year' is hereby amended to reflect calendar year 2023. 6. Subsection 14.1, Waiver of Liability and Indemnification, of the Standard Lease Provisions, is hereby amended as follows: Except to the extent caused by the gross negligence of Landlord or its agents, contractors or employees, Tenant hereby waives all claims and causes of action against Landlord and all of the other Landlord Parties for any damage to persons or property (including, without limitation, loss of profits and intangible, property) in any way relating to Tenant' s use and occupancy of the Premises from any cause whatsoever, including, without limitation tire, explosion, falling plaster, steam, gas, air contaminants or emissions, electricity, electrical or electronic emanations or disturbance, water, rain or snow or leaks from any part the Building or from the pipes, appliances, equipment or plumbing works or fi-om the roof, street or sub -surface or from any other place or caused by dampness, vandalism, malicious mischief. Tenant shall indemnify, defend, protect and hold harmless Landlord and each of the Landlord Parties from and against any and all Claims that arise out of, are occasioned by or are in any way attributable to: (a) the use or occupancy of the Premises or any portion of the Project by Tenant, (b) the acts or omissions of Tenant or any Tenant Party, (c) any default of this Lease by Tenant, or (d) any litigation or other proceedings between Tenant and any third party; provided that Tenant shall not be required to so indemnify, defend or hold Landlord or any of the other Landlord Parties harmless to the extent that any such Claims arise out of the gross negligence or willful misconduct of Landlord, its agents or employees. 7. Tenant Improvements. Landlord consents to (but does not require) Tenant's completion of certain improvements to the Premises (collectively, the "Tenant Improvements"), subject to the terms and conditions of Exhibit A attached hereto and made a part hereof. 8. As -Is Condition. Tenant accepts the Premises in its "AS -IS, WHERE -IS" condition as of the Effective Date, and Landlord makes no representation or warranty concerning the condition of the Leased Premises and has no obligation to construct, remodel, improve, repair, decorate or paint the Premises or any improvement on or a part of the Premises, except as may be otherwise set forth in the Lease. Tenant represents that (a) it has been in possession of the Premises pursuant to the Lease, (b) it has inspected the Premises prior to execution of this First Amendment, (c) it is not relying on any statement, representation or warranty of Landlord, its employees or agents, and (d) is fully satisfied with the condition of the Premises. 2 5910216.11 City Council 38 — 5 6/6/2023 EXHIBIT 1 Parkins;. Section 2.3.2(c)(ii) is hereby deleted in its entirety and replaced with the following: "Notwithstanding the foregoing, each calendar month during the Term, Landlord shall provide to Tenant, without charge: (A) a number of Short Term Project Parking Validations (defined below) equal to the product of thirty (30) and the number of days in such calendar month (during the Term) and (B) a number of Long Term Project Parking Validations (defined below) equal to the product of one hundred eighty (180) and the number of days in such calendar month (during the Term), in each case to be used only by Tenant's Business Customers for parking in the Parking Facilities withoutcharge; provided that (x) Landlord shall not, at any time during the Term, be required under this Section 2.3.2(c)(ii) to provide a number of Project Parking Validations in any calendar month in excess of a number equal to the product of two hundred ten (210) and the number of days in such calendar month (during the Term) and (y) any Project Parking Validations provided by Landlord with respect to any particular calendar month that are not used during such calendar month shall, at the election of Landlord, either: (I ) become null and void (and be returned to Landlord) or (2) be credited against Landlord's obligations to provide Project Parking Validations under this Section 2.3.2(c)(ii) for subsequent calendar months. No Project Parking Validations provided by Landlord to Tenant under this Section 2.3.2(c)(E) shall be used to accommodate parking, without charge, by any particular Tenant's Business Customer(s), for a period in excess of three (3) hours on any day without Landlord's prior approval (and Tenant shall not provide any particular Tenant's Business Customer more than one Project Parking Validation on any particular day). "Short Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to twenty (20) minutes without charge. "Long Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to one (I) hour without charge." 10. No Default. Each of Landlord and Tenant hereby affirm to each other that as of the Effective Date no breach, default, event of default, or other act, error, or omission which, with the giving of notice or passage of time or both would constitute a breach, default, or event of default by such party has occurred and is continuing under the Lease beyond any applicable notice or cure period. I. Affirmation of Lease Terms. Except as modified by this First Amendment, Landlord and Tenant hereby ratify the Lease and agree that the Lease shall remain unchanged and shall continue in full force and effect. In the event there is any conflict between the terms of the Lease and the terms set forth in this First Amendment, the terms specifically set out in this First Amendment shall control. From and after the Effective Date, any and all references to "the Lease" or "this Lease" in the Lease shall mean the Lease as modified by this First Amendment. 12. Mutual AULtlorization Repre-sentation. Each of Landlord and Tenant hereby represent and warrant to each other that: (a) this First Amendment (and each term and provision hereof) has been duly and appropriately authorized and executed by such party through proper written corporate or limited liability company action and approval; and (b) no additional consent, agreement, or approval is required with respect hereto. 5910216.11 City Council 38 — 6 6/6/2023 EXHIBIT 1 1.3 Brokerage. Landlord and Tenant each represent that they had no dealings with any real estate broker, finder, or other person with respect to this First Amendment in any manner, other than Lee & Associates Newport Beach, Inc. representing Tenant ("Tenant's Broker") and Newmark representing Landlord ("Landlord's Broker" and collectively with Tenant's Broker, the "Brokers"). Landlord shall pay Brokers a leasing commission in connection with this First Amendment pursuant to separate agreement. Tenant shall indemnify and hold Landlord harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any other real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Tenant. Landlord shall indemnify Tenant and hold Tenant harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Landlord. 14. Miscellaneous. The submission of an unsigned copy of this First Amendment to Tenant shall not constitute an offer. This First Amendment (a) shall be binding upon an inure to the benefit of the parties hereto and their respective successors, heirs, legal representatives and assigns, (b) may be executed in two or more counterparts, all of which together shall constitute but one and the same agreement, (c) shall be governed by and construed in accordance with the laws of the State of California and both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement, (d) shall constitute the entire agreement between the parties relating to the subject matter hereof, all prior negotiations, agreements, and understandings (not including the Lease, as amended), whether oral or written, being hereby superseded and terminated, and (e) shall become effective and binding only upon execution and delivery by both Landlord and Tenant. The execution of facsimiles, including the use of electronic signatures, of this First Amendment shall be binding on the parties hereto. 17. E-SIGN and CoullYel•I)arts. Landlord and Tenant agree: (a) that a party's electronic signature with respect to this Lease has been executed or adopted by the signatory with the intent to sign, and be bound by, this Lease; (b) delivery of this Lease via electronic transmission or other electronic means shall be valid delivery for all purposes; (c) this Lease and any additional information incidental hereto may be maintained as electronic records; (d) photocopies, facsimile transmissions, electronic images and other copies of this Lease and/or its signature pages, shall be valid, binding, effective and enforceable the same as originals for all purposes, and may be so admitted in any judicial proceeding, regulatory proceeding or arbitration, and in making proof of this Lease it shall be unnecessary to produce the original hereof or any or all original signature pages; and (e) each party agrees to take any and all reasonable actions, if any, as may be necessary or as may be reasonably requested by any other party to this Lease to further evidence such party's intent to be bound by the provisions of this Lease and to ensure compliance with the provisions of the Electronic Signatures in Global and National Commerce Act, 15 U.S.C. §§ 7001, et seq., the Uniform Electronic Transactions Act as incorporated into applicable law, and any other applicable law pertaining to electronic signatures. [Remainder of Page Imenlionall y Blank, Signature Pabe Follows I 4 5910216.11 City Council 38 — 7 6/6/2023 EXHIBIT 1 IN WITNESS WHEREOF, Landlord and Tenant have executed this First Amendment to be effective as of the date first set forth above. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Jose Montoya, Assistant City Attorney RECOMMENDED FOR APPROVAL: Mike Garcia Executive Director Community Development Agency CITY OF SANTA ANA (TENANT): Kristine Ridge City Manager LANDLORD: SANTA ANA CA I SGF, LLC, a Delaware limited liability company By: 1�Loqu'lqa Nam *: i Title: Mike Garcia - Executive Director Community Development Agency [SIGNATURE PAGE TO FIRSTAMENDMENT TO OFFICE LEASE] 5910216.11 City Council 38 — 8 6/6/2023 EXHIBIT 1 EXHIBIT A WORK LETTER THIS WORK LETTER (this "Work Letter") is attached to and incorporated into the First Amendment. Supplementing the provisions of the Lease (as amended by the First Amendment), but without limiting those provisions, Landlord and Tenant agree as follows with respect to the Tenant Improvements to be installed in the Premises. 1. Purpose. This Work Letter establishes responsibilities for the design and construction of the Tenant Improvements as well as the allocation of the costs of the Tenant Improvements. The terms, conditions, and requirements of the Lease, except where clearly inconsistent or inapplicable to this Work Letter, are incorporated into this Work Letter. ?. Definitions. The following defined terms used in this Work Letter shall have the meanings set forth below. Unless provided to the contrary herein, any other capitalized term that is not defined in this Work Letter shall have the meaning given to that term in the Lease. (a) "Approved Working Drawings" is defined in Section 3 c hereof. (b) 'Building Systems" means the structural portions of the Building, the common area restrooms, elevators, the Building's HVAC, mechanical, electrical, plumbing, and fire and life safety systems and equipment (including, but not limited to, the fire alarm and fire sprinklers). (c) "Contractor" means the general contractor engaged by Landlord for performance of the Landlord Work pursuant to Section 4 hereof. (d) "Cost Proposal" is defined in Section 5(a) hereof. (e) "Days" means, unless otherwise indicated, calendar days, (t) "Landlord Coordination Fee" means a fee equal to five percent (5%) of the hard and soft costs of the Landlord Work charged by Landlord for its services in managing the design and construction of the Tenant Improvements, and such fee will be included in the cost of the Landlord Work and deducted from the Tenant Allowance. (g) "Landlord's Representative" means Dana Duarte as the only person authorized to act f'or Landlord pursuant to this Work Letter. Tenant shall not be obligated to respond to or act upon any request, approval, inquiry or other communication from or on behalf of Landlord in connection with this Work Letter unless such communication is in writing from Landlord's Representative. Landlord may change the Landlord's Representative at any time upon not less than five (5) days' advance written notice to Tenant. (h) "Landlord Work" means all work necessary and appropriate to complete the Tenant Improvements in accordance with this Work Letter and the Lease. 5910216.11 City Council 38 — 9 6/6/2023 EXHIBIT 1 (i) "Over -Allowance Amount" is defined in .Section 10(d) hereof. 0) "Permits" is defined in Section 6 a hereof. (k) "Punch List Work" means those minor corrections of construction or decoration details, and minor mechanical adjustments, that are required to cause any applicable portion of the Tenant Improvements as constructed to conform to the Approved Plans in all material respects and that do not materially interfere with Tenant's use or occupancy of the Building and the Premises. (1) "Space Plan" is defined in Section 3(a) hereof. (m) "Space Plan Allowance" shall be Zero and 15/100 Dollars ($0.15) per rentable square foot of the Premises (i.e., up to $2,898.15), based on 19,321 rentable square feet of the Premises, and shall be included in the Tenant Allowance and deducted therefrom. (n) "Substantial Completion" of the Tenant Improvements shall be deemed to have occurred on the date that: (i) all Landlord Work has been performed in accordance with the terms of this Work Letter, other than any Punch List Work; and (ii) if required, Landlord has obtained and delivered to Tenant a permanent or temporary certificate of occupancy ("COO") with respect to the Premises, except to the extent the same cannot be obtained by reason of the incompletion of installations or other work that is the responsibility of Tenant (such as, but not limited to, the installation and making operational of Tenant's systems and telecommunications equipment), in which case Landlord shall obtain the same within a reasonable time after the same can be obtained. (o) "Tenant Allowance' shall be Twenty -Eight and 00/100 Dollars ($28.00) per rentable square foot of the Premises (i.e., up to $540,988.00), based on 19,321 rentable square feet of the Premises. (p) "Tenant Contractor" or "Tenant Contractors" means any employees, agents, contractors, consultants, subcontractors, mechanics, suppliers and invitees of Tenant, whether or not directly employed by Tenant, each of whom shal I be reasonably approved by Landlord before they may work in the Building. (q) "Tenant Delay" means a delay caused by any of the following: (i) Tenant's failure to timely approve the Working Drawings or any other matter requiring Tenant's approval; (i i) a breach by Tenant of the terms of this Work Letter or the Lease; (iii) Tenant's request for changes in any of the Working Drawings, but only if such a request actually causes a delay to Substantial Completion of the Premises; 5910216.11 City Council 38 — 10 6/6/2023 EXHIBIT 1 (iv) Tenant's requirement for: (A) materials, components, finishes, or improvements which are different from, or not included in, Landlord's standard tenant improvement items for the Building (which have been provided to Tenant and of which Tenant acknowledges receipt); or (B) materials that are not available in a commercially reasonable time given the estimated date of Substantial Completion of the Premises, but only to the extent that such a requirement actually causes a delay to Substantial Completion of the Premises; or (v) any other acts or omissions of Tenant, or of any of the Tenant Contractors, their agents, or employees that continue more than one (1) day after written notice thereof by Landlord. (r) "Tenant FF&E Allowance: means a portion of the Tenant Allowance in the amount of up to Ten and 00/100 Dollars ($10.00) per rentable square foot of the Premises (i.e., up to $193,210.00), which Tenant may use for Tenant's furniture, fixtures and equipment to be purchased and installed in the Premises and any costs of data cabling and IT infrastructure in connection with Tenant's furniture, fixtures and equipment. (s) "Tenant's Representative" means the Executive Director, Community Development, or the Economic Development Manager or their designee (either such individual acting alone) as the only person[s] authorized to act for Tenant pursuant to this Work Letter. Landlord shall not be obligated to respond to or act upon any request, approval, inquiry, or other communication from or on behalf of Tenant in connection with this Work Letter unless such communication is in writing from Tenant's Representative. Tenant may change the Tenant's Representative[s] at any time upon not less than five (5) days' advance written notice to Landlord. (t) "Working Drawings" is defined in Section 3(b) hereof. Plan Approval. (a) Prior to commencement of the Landlord Work, Landlord and Tenant shall approve detailed space plans (collectively, the "Space Plan") for the construction of the Tenant Improvements, which space plans shall be prepared by Landlord's architect and subject to Tenant's reasonable approval within ten (10) days after receipt thereof. (b) Promptly following Tenant's approval of the Space Plan, Landlord shall cause its architect and engineers to prepare and deliver to Tenant detailed specifications and engineered working drawings for the Tenant Improvements shown on the Space Plan, with such modifications to the Space Plan as shall be necessary to comply with the requirements of the Building Systems of the Building (the "Working Drawings"). (c) Tenant shall approve or disapprove the Working Drawings in writing within fourteen (14) business days after receipt. Tenant may only disapprove the Working Drawings to the extent such Working Drawings are inconsistent with the Space Plan and only if Tenant delivers to Landlord, within such fourteen (14) business day period, specific changes proposed by Tenant which are consistent with the Space Plan. If any such revisions are timely and properly proposed by Tenant, Landlord shall cause its architect and 5910216.11 City Council 38 —11 6/6/2023 EXHIBIT 1 engineers to revise the Working Drawings to incorporate such revisions and submit the same for Tenant's approval in accordance with the foregoing provisions, and the parties shall follow the foregoing procedures for approving the Working Drawings until the same are finally approved by Landlord and Tenant. Upon Landlord's and Tenant's written approval of the Working Drawings, including any agreed changes pursuant to Sections 5 and 6, the same shall be known as the "Approved Working Drawings". 4. Construction Contracts. Landlord shall enter into a construction contract for the performance of the Landlord Work with the Contractor. Landlord shall use commercially reasonable efforts to obtain at least three (3) bids from each trade (other than mechanical, electrical, plumbing, and fire/life safety, for each of which Landlord shall require all work to be performed by Landlord's approved subcontractor for such trade) and shall select the lowest qualified bidder unless otherwise approved by Tenant in writing. Landlord shall require its Contractor to exercise reasonable efforts to avoid disruption of Tenant's business and to protect the health & safety of Tenant, its employees and its guests. This shall include, at a minimum, using all feasible methods to minimize danger, noise, vibration, fumes, dust and other pollution, and to the extent practicable, perform work outside of normal business hours. Cost Estimate. (a) Landlord shall provide Tenant with a cost proposal in accordance with the Approved Working Drawings, which cost proposal shall include, as nearly as possible, the cost of the Tenant Improvements (the "Cost Proposal"). The Cost Proposal shall be provided to Tenant on an open book basis (i.e., Landlord shall make available to Tenant the economic terms of the construction agreement with the Contractor (including, without limitation, the cost of labor and materials, contractor fees and permit fees), as well as all bids received by Landlord for the Landlord Work, and reasonable documentation supporting Landlord's estimate of plan preparation costs and al I other costs of the Landlord Work). (b) Within ten (10) days of the receipt of the same, Tenant shall either: (i) approve the Cost Proposal; or (ii) have a one-time right to propose modifications to the Working Drawings so that the Cost Proposal does not exceed the amount of the Tenant Allowance. With the exception of the City's one-time right to modify as provided in this section, any proposed changes to the Working Drawings (other than changes that make the Working Drawings conform to the Space Plan) shall be subject to Landlord's approval, which approval shall not be unreasonably withheld, conditioned, or delayed. If Landlord approves the proposed revisions: (A) Landlord shall have the Working Drawings revised in accordance with the approved revisions; and (I3) Landlord shall submit a revised Cost Proposal to Tenant. Tenant shall notify Landlord in writing within ten (10) days whether it desires to proceed with such revisions. If Tenant fails to approve such revisions and revised Cost Proposal within such ten (10) day period; such failure shall be deemed to be a Tenant Delay. Any delays arising from further changes to the Working Drawings requested by Tenant shall be deemed to be Tenant Delays. (c) Tenant's final written approval of the Cost Proposal and the Approved Working Drawings shal I be authorization by Tenant for Landlord to purchase all materials 5910216.11 City Council 38 — 12 6/6/2023 EXHIBIT 1 set forth in the Cost Proposal and to promptly commence the construction of the Tenant Improvements in accordance with the Approved Working Drawings. 6. Performance of the Landlord Work. (a) Landlord shall cause the Contractor to obtain all applicable building permits for construction of the Landlord Work (collectively, the "Permits"), and to perform the Landlord Work in a good and workmanlike manner and in compliance with the Permits and all applicable Laws in effect at the time of construction. All costs associated with obtaining Permits will be deducted from the Tenant Allowance. (b) If any local governmental agency requires revisions to the Approved Working Drawings, Tenant shall be deemed to have approved any adjustments to the Approved Working Drawings and the Cost Proposal resulting therefrom. If any Authority issuing Permits fior the construction of the Tenant Improvements shall impose terms or conditions upon the construction thereof that: (1) are inconsistent with Landlord's obligations hereunder; (ii) increase the cost of constructing the Tenant Improvements; or (iii) will materially delay the construction of the Tenant Improvements, Landlord and Tenant shall reasonably and in good faith seek means by which to mitigate or eliminate any such adverse terms and conditions. 7. Change Requests. No changes to the Approved Working Drawings or the agreed Cost Proposal may be made without the prior written consent of Landlord, which consent may be withheld in Landlord's sole discretion. If Tenant requests a change that would directly or indirectly delay the Substantial Completion of the Tenant Improvements, Landlord shall not be obligated to make such change unless Tenant agrees in writing that such delay (in the amount reasonably determined by Landlord) is a Tenant Delay. If Tenant requests a change to the Approved Working Drawings that increases the agreed Cost Proposal, Landlord shall not be obligated to make such change unless Tenant agrees in writing to pay any such increase in costs in accordance with Section 10. 8. Substantial Completion. When Landlord's architect certifies that the Landlord Work is Substantially Complete, Landlord shall notify Tenant thereof in writing. Tenant's Representative and Landlord's Representative shall at a mutually convenient date and time [but in no event later than ten (10) days after such notice] conduct a joint walk-through of the Premises in order to review the Tenant Improvements. Based upon said walk-through, Landlord's Representative and Tenant's Representative slialI prepare a list of Punch List Work and, subject to Force Majeure, Tenant Delays and other causes beyond Landlord's reasonable control, Landlord shall complete the Punch List Work items within thirty (30) days after such joint walk-through. In the event of any dispute as to whether Landlord has Substantially Completed the Tenant Improvements, the City will be afforded an opportunity to provide input before the Landlord's architect renders a final decision on the dispute. The decision of Landlord's architect shall be final and binding on the parties. Tenant agrees that, at the request of Landlord from time to time afterthe initial inspection, Tenant shall initial such punch list or execute revised lists of Punch List Work to reflect completion or partial completion of prior Punch List Work. H1 5910216.11 City Council 38 — 13 6/6/2023 EXHIBIT 1 9. Access by Tenant. Subject to the terms hereof and provided that Tenant and its agents do not interfere with the Contractor's work in the Building and the Premises, Landlord shall allow Tenant and any of the Tenant Contractors access to the applicable portions of the Premises at least ten (10) days prior to the Substantial Completion of the Landlord Work for the purpose of installing equipment and/or fixtures (including Tenant's data and telephone equipment) and Tenant's furniture in the Premises. Prior to Tenant's entry into the Premises, Tenant shall submit a schedule to Landlord and the Contractor, for their approval, which schedule shall detail the Tenant Contractors accessing the Premises and the timing and purpose of such entry. In connection with any such entry, Tenant acknowledges and agrees that all Tenant Contractors shall fully cooperate, work in harmony with and not, in any manner, materially interfere with Landlord or Landlord's contractors (including the Contractor), agents, or representatives in performing work in the Building and the Premises, or in performing any inspections, or interfere with the general operation of the Building. If at any time any of the Tenant Contractors shall not be cooperative or shall otherwise cause or threaten to cause any such disharmony or interference, including, without limitation, labor disharmony, and Tenant fails to immediately institute and maintain corrective actions as directed by Landlord, then Landlord may revoke Tenant's entry rights (as to an individual Tenant Contractor, or as to all Tenant Contractors, as Landlord shall deem appropriate). Tenant acknowledges and agrees that any such entry into and occupancy of the Premises or any portion thereof by Tenant or any Tenant Contractor shall be deemed to be subject to al I the terms, covenants, conditions, and provisions of the Lease, excluding only the covenant to pay Rent (until the occurrence of the Lease Commencement Date). 10. Cost Allocation. (a) Provided this Lease is in full force and effect, and Tenant is not in default thereunder beyond any applicable notice and cure period, Landlord shall pay (i) the costs of Space Plan in an arnount up to, but not exceeding, the Space Plan Allowance, and (ii) the costs of the Tenant Work in an amount up to, but not exceeding, the Tenant Allowance. Landlord shall deduct the Landlord Coordination Fee of the Tenant Improvements from the Tenant Allowance. (b) In no event shall Landlord be obligated to pay for the costs of any of Tenant's furniture, computer systems, telephone systems, equipment, or other personal property (whether or not such items may be depicted on the Approved Working Drawings) that exceed the Tenant FF&E Allowance. Eligible costs that exceed the Tenant FF&E Allowance shall be borne by Tenant. (c) In the event that all costs associated with the Space Plan and design, permitting, and construction of the Tenant Improvements, including the Landlord Coordination Fee, exceeds the Space Plan Allowance and/or the Tenant Allowance, as applicable, the amount of such excess (the "Over -Allowance Amount") shall be paid by Tenant to Landlord within thirty (30) days following delivery of an invoice by Landlord. Tenant shall not be responsible for the Over -Allowance Amount if caused by Landlord or Landlord Contractor's own negligence, willful misconduct, or delay. 5910216.11 City Council 38 — 14 6/6/2023 EXHIBIT 1 (d) Tenant shall not be entitled to receive (in cash or as a credit against any rental or otherwise) any portion of the Tenant Allowance not used to pay for the costs of the design, permitting, and construction of the Tenant Improvements. 11. Miscellaneous. (a) All Tenant Improvements to be performed by Landlord (and any installations in the Premises as set forth in the Approved Working Drawings, or otherwise) shall use Building -standard specifications, materials, finishes, and supplies, unless otherwise specified in the Approved Working Drawings. Landlord, in its sole discretion, may substitute items, materials, or finishes with other items, materials, or finishes of comparable kind and quality. Landlord, at its sole option, may also change mechanical plans and specifications where necessary for the installation or modification of the Building Systems to accommodate the Tenant Improvements, provided that any such changes shall not materially and adversely affect Tenant's use and occupancy of the Demised Premises for the Permitted Use. (b) Tenant acknowledges that the timely completion of the Tenant Improvements is of the utmost importance to Landlord and Tenant. Accordingly, Tenant hereby agrees to fully and diligently cooperate with all reasonable requests by Landlord in connection with or related to the design and construction of the Tenant Improvements and the completion of the permitting process and, in connection therewith, Tenant shall respond to Landlord's requests for information and/or approvals, except as specifically set forth herein to the contrary, within two (2) days following request by Landlord. Landlord and Tenant, and such other parties as may be useful or appropriate, shall meet on a scheduled basis to be determined by Landlord's Representative and Tenant's Representative, to discuss progress in connection with the same. (c) If at any time on or before the Substantial Completion of the Landlord Work, Tenant is in default under this Work Letter or under the Lease, which default remains uncured after the expiration of applicable notice and cure periods, then: (i) in addition to all other rights and remedies granted to Landlord pursuant to the Lease, Landlord shall have the right to instruct the Contractor to cease the construction of the Landlord Work (in which case, Tenant shall be responsible for the Tenant Delay caused by such work stoppage); and (ii) all other obligations of Landlord under the terms of this Work Letter shall be suspended until such time as such default is fully and finally cured. (d) Landlord hereby assigns to Tenant all warranties by Contractor relating to the Tenant Improvements, which assignment shall be on a non-exclusive basis such that the warranties may be enforced by Landlord and/or Tenant; such warranties shall be for a twelve (l 2) month period. (e) Any portion of the Tenant Allowance not used within thirty-six (36) months of the Effective Date of this First Amendment shall be forfeited with no further obligation by Landlord with respect thereto. In no event shall Tenant be entitled to apply any unused portion of the Tenant Allowance towards future payments of Base Rent and/or, except as expressly set forth herein, purchase of Tenant's furniture, fixtures and equipment. 12 5910216.11 City Council 38 — 15 6/6/2023 EXHIBIT 2 STATE OF CALIFORNIA STANDARD SUBLEASE FORM SUBLEASE COVERING PREMISES LOCATED AT SUBLESSOR'S FED. TAX. I.D.. NO. OR SOCIAL SECURITY NO. SUBTENANT AGENCY Preamble This Agreement, made and entered into this Agreement (the "Master Lease") dated between This sublease agreement is between DEPARTMENT OF GENERAL SERVICES REAL ESTATE SERVICES DIVISION Lease File No.: Project No.: day of , 20, is a Sublease of that certain Lease as Lessor (the "Master Lessor") and as Lessee. hereinafter called the Sublessor, without distinction as to number or gender, and the State of California, acting by and through the Director of the Department of General Services, hereinafter called the State. WITNESSETH WHEREAS, under the Master Lease, Sublessor hires from Master Lessor certain premises located at as more particularly described in the Master Lease, and WHEREAS, a copy of the Master Lease is attached hereto, incorporated herein as Exhibit "D" dated and made a part of this sublease by this reference; and WHEREAS, the Master Lease provides that Sublessor shall have the right to sublet any portion of the Master Leased Premises; and Sublessor has obtained necessary consent from the Master Lessor; and WHEREAS, the and the State of California's Employment Development Department (EDD) desire to consolidate certain of their operations at a facility currently under Master Lease to the Sublessor; NOW, THEREFORE, it is mutually agreed between the parties as follows: Description 1. The Sublessor hereby subleases unto the State and the State hereby hires from the Sublessor those certain premises with appurtenances situated in the City of , County of, State of California, and more particularly described as follows: Approximately net usable square feet of office space on the floor consisting of net usable square feet of shared space as outlined in green and net usable square feet of exclusive space as outlined in red on the attached Exhibit "A" plan, together with Outline Specifications marked Exhibit "B" and Administrative Requirements marked Exhibit "C", said Exhibits "A" and "B" and "C", Project No. dated , hereby being incorporated into this sublease, and including nonexclusive unobstructed parking spaces contiguous to the subject building, and unlimited use of the building's common facilities. City Council 38 — 16 6/6/2023 Page - 1 "RESD Standard Sublease" — (Rev-2/20) Term 2. The term of this sublease shall commence on , and shall end on , with such rights of termination as may be hereinafter expressly set forth. Early 3. The State may terminate this sublease at any time effective on or after , by giving written Termination notice to the Sublessor at least days prior to the date when such termination shall become effective. If the State fails to complete its move out within the notice period and remains in the premises, additional rent shall be paid and prorated on a thirty (30) day month, based on the actual number of days the State occupies the premises following the effective date of termination. Remainder of Page Intentionally Left Blank City Council 38 — 17 6/6/2023 Page - 2 "RESD Standard Sublease" — (Rev-2/20) Rent 4. Rental payments shall be paid by the State, from legally available funds and subject to the California Constitution, in arrears on the last day of each month during said term as follows: Rental payable hereunder for any period of time less than one month shall be determined by prorating the monthly rental herein specified based on the actual number of days in the month. Rental shall be paid to Sublessor at the address specified in Paragraph 5 or to such other address as the Sublessor may designate by a notice in writing. If the premises are not complete pursuant to Paragraph 6 by the date shown in Paragraph 2, it is understood and agreed by and between the parties that, at the State's sole option, the dates shown in Paragraphs 2 and 3 and the dates and dollar amounts shown in Paragraph 4 may be adjusted to the first of the month following the State's acceptance of the completed premises, such acceptance shall not unreasonably be withheld. If the State exercises this option, it is agreed the State will complete unilaterally an amendment to the sublease to revise the herein above stated dates. Any accrued rents for the period of time prior to the unilaterally adjusted commencement date will be paid in accordance with Paragraph 8. Additionally, it is understood and agreed between the parties that, at the State's option, the dates shown in the "CPI Escalator Operating Expenses" paragraph, if incorporated herein, shall be adjusted to reflect the time delay between sublease commencement and the first of the month following the actual acceptance date. Remainder of Page Intentionally Left Blank City Council 38 — 18 6/6/2023 Page - 3 "RESD Standard Sublease" — (Rev-2/20) Notices 5. All notices and correspondence herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given when made in writing and either: 1) deposited in the United States Mail, certified and postage prepaid; or 2) sent via an alternate commercial overnight delivery service (i.e. FedEx or similar) with receiver's signature required; and addressed as follows: To the Sublessor: Phone No.: 0 FAX No.: 0 Email: To the State: DEPARTMENT OF GENERAL SERVICES, Phone No. (916) 375-4172 REAL ESTATE SERVICES DIVISION FAX No. (916) 375-4029 LEASE MANAGEMENT Email: leasemanagement@dgs.ca.gov 707 THIRD STREET, SUITE 5-305 WEST SACRAMENTO, CA 95605 ALL NOTICES AND CORRESPONDENCE MUST REFERENCE TENANT AGENCY AND PREMISES ADDRESS Rental warrants shall be made payable to: and mailed to: Nothing herein contained shall preclude the giving of any such written notice by personal service. The address to which notices and correspondence shall be mailed to either party may be changed by giving written notice to the other party. Completion 6. Sublessor agrees that, prior to , and at Sublessor's sole cost and expense, all required and construction, improvements and/or alterations, if any, shall be completed and the subleased Compliance premises made ready for State's occupancy in full compliance with Exhibit "A", consisting of # of with Plans sheets sheet(s) titled, "Office Quarters, Project No. " dated , and in accordance with Exhibit "B", and consisting of # of pages pages, titled, "Outline Specifications, Project No. " dated , and Exhibit "C" Specifications consisting of # of pages pages titled, "Administrative Requirements Project No. " dated , which Exhibits "A" and "B" and "C" are by this reference incorporated herein. Notice of 7. Sublessor shall notify the State in writing by certified mail of the date the subleased Completion premises will be completed and ready for occupancy at least thirty (30) days prior thereto. Such and Access to notice shall be a condition precedent to the accrual of rental hereunder, except however, that if Premises the State occupies the premises prior to the receipt of such notice or prior to the expiration of the during notice period of such notice, rental shall commence to accrue as of the date of occupancy. Construction Following execution of this sublease, and not more than sixty days (60) prior to completion of construction and occupancy under this sublease, State or its contractors or other representatives shall have the right to enter the premises for the purpose of installing certain equipment such as, but not limited to, modular system furniture, and electrical and telecommunications cabling and equipment. State agrees to indemnify and hold Sublessor harmless from and against any claims, damages, or other injury suffered by Sublessor as a result of the work to be performed pursuant City Council 38 — 19 6/6/2023 Page - 4 "RESD Standard Sublease" — (Rev-2/20) to this right to enter the premises prior to State's acceptance and occupancy of the premises. Sublessor agrees to indemnify and hold State and its agents, contractors or other representatives harmless from and against any claims, damages, injury or other harm suffered by reason of the negligence or other wrongful act of Sublessor or any of Sublessor's agents, contractors, or other representatives. In no event shall the exercise of this right of entry be construed so as to cause an acceleration of the occupancy date of this sublease or the obligation of the State to pay rent. Sublessor and State shall each make all reasonable efforts to ensure that the respective construction and installation work is scheduled in such a manner so as to not interfere with or delay the other. In the event that one or the other party causes a delay in the other party's work, such injured party shall be compensated in the following manner: Delays caused by the Sublessor: Credit the State a compensating day of delay in the occupancy date and corresponding day of delay in payment of rent. Delays caused by the State: Credit the Sublessor a compensating day of payment of rent from the actual date of occupancy. Compensation will be in one day increments. The parties agree that this shall be the sole remedy for delay, in that the calculation of damages in any other manner is too uncertain and not susceptible of accurate determination. Early 8. Sublessor agrees that if the subleased premises are ready for occupancy prior to the Occupancy completion date specified above in Paragraph 6, State may elect to occupy the premises on the earliest date practical after its receipt of the herein required completion notice. The rent payable for any such early occupancy by the State shall be at the rate of I per month, and shall be prorated on a daily basis for any partial month. Time limit and 9. No rental shall accrue under this sublease, nor shall the State have any obligation to Prior Tenancy perform the covenants or observe the conditions herein contained until the subleased premises have been made ready for occupancy in accordance with the provisions hereof. It is specifically agreed that in the event the subleased premises are not completed and ready for occupancy by the State on or before , then and in that event the State may, at its option and in addition to any other remedies it may have, terminate this sublease and be relieved of any further obligations hereunder, providing that a fair and reasonable allowance for the following delays shall be added to said time for completion: A. Acts of the State, its agents or employees, or those claiming under agreement with or grant from the State; or by B. The acts of God, which Sublessor could not reasonably have foreseen or guarded against; or by C. Any strikes, boycotts or like obstructive actions by employees or labor organizations and which are beyond control of Sublessor, and which cannot be reasonably overcome; or by D. Restrictive regulations by the Federal Government which are enforced in connection with a National Emergency. It is understood by all parties hereto that it shall be the Sublessor's responsibility to remove any prior tenant. City Council 38 — 20 6/6/2023 Page - 5 "RESD Standard Sublease" — (Rev-2/20) Conformity to 10. Occupancy of the subleased premises by the State shall not relieve Sublessor in any Exhibits respect from full compliance at all times with aforesaid Exhibits "A" and "B" and "C". It is further understood and agreed that any installation not in conformity with said Exhibits "A" and "B" and "C" shall be immediately corrected by the Sublessor at Sublessor's sole cost and expense. In the event Sublessor shall, after receiving notice in writing from the State requiring the Sublessor to comply with the requirements of this paragraph in regard to a specified condition, fail, refuse or neglect to remedy such condition, State may terminate this sublease without further obligation, or as to such specified condition, at its option and in addition to any other remedy the State may have, withhold rent due and bring the subleased premises into conformity with said Exhibits at its own cost including State's Administrative costs, if any, and deduct the amount thereof from the rent that may then be or thereafter become due hereunder. Asbestos 11. Sublessor hereby warrants and guarantees that the space subleased to the State will be operated and maintained free of hazard from Asbestos Containing Materials (ACM) and agrees to the conditions for survey, testing, and abatement of ACM described in Exhibit "B" as applicable. Sublessor specifically agrees that, in the event the State elects to exercise its rights under the provisions of Paragraph 16 of this sublease, any costs related to abatement or hazard from asbestos shall be the Sublessor's responsibility as described in the aforementioned Exhibit T." Parking 12. Sublessor, at Sublessor's sole cost and expense, shall clearly mark the parking spaces described hereinabove as assigned to the State of California. Said parking spaces will be arranged and maintained so as to provide unobstructed access to each parking space at any time. In addition to any assigned parking spaces, State and its invitees shall have equal access to common spaces provided to all tenants on a first -come, first -served basis. Services, 13. Sublessor, at Sublessor's sole cost and expense, during the term of this sublease shall Utilities, and furnish the following services, utilities, and supplies to the area subleased by the State, and also Supplies to the "common" building areas (if any) such as lobbies, elevators, stairways, corridors, etc., which State shares with other tenants, if any: A. Sewer, trash disposal, and water service, including both hot and cold water to the lavatories except lavatories in Employment Development Department public toilet rooms in lobby areas which need only cold water. B. Elevator (if any) service. C. Electricity and/or gas as necessary to provide power for heating, ventilating, and air conditioning, and electrical or gas service as needed for State's operations. D. Janitorial services sufficient to maintain the interior in a clean well -maintained condition; that is, to eliminate all visible dust, dirt, litter, grime, stains, smears, finger marks, etc., to the greatest practical degree possible, by performing at least the following: Daily: (1) Empty and clean all trash containers, and dispose of all trash and rubbish. (2) Clean and maintain in a sanitary and odor -free condition all floors, wash mirrors, basins, toilet bowls, and urinals. (3) Furnish and replenish all toilet room supplies (including soap, towels, seat covers, toilet tissue, and sanitary napkins). Furnish and replenish paper towel supply in all areas of the subleased space. (4) Sweep or dust mop all hard surface floors, and carpet sweep all carpeted areas, including stairways and halls. Offices with hard surface floors in the public lobby area shall be damp -mopped daily. (5) Remove finger marks and smudges from all glass entrance doors. (6) Specifically check, and if action is needed, then: a. Dust the tops of all furniture, counters, cabinets, and window sills, (which are free of interfering objects). City Council 38 — 21 6/6/2023 Page - 6 "RESD Standard Sublease" — (Rev-2/20) b. Remove spots and/or spills from the carpets, floors, and stairways. As needed, but not less frequently than: Twice Weekly: Vacuum all carpets. Weekly: (1) Damp mop all hard surface floors. (2) Dust all window blinds. (3) Treat stainless steel fountains and sinks to eliminate stains and mineral deposits. (4) Spot clean the walls. Quarterly: (1) Strip all hard surface floors and apply a new coat of floor finish; buff as necessary to produce a uniformly shining appearance. (2) Treat carpets for static electricity control (if not integrated in the fabric). Semi-annually: Wash all windows, window blinds, light fixtures, walls, and painted surfaces. Annually: (1) Steam clean carpets to remove all stains and spots. (2) Clean window coverings. In the event of failure by the Sublessor to furnish any of the above services or supplies in a satisfactory manner, the State may furnish the same at its own cost; and, in addition to any other remedy the State may have, may deduct the amount thereof, including State's Administrative costs, from the rent that may then be, or thereafter become due hereunder. Repair and 14. A. During the sublease term, the Sublessor shall maintain the subleased premises in Maintenance good repair and tenantable condition, so as to minimize breakdowns and loss of the State's use of the premises caused by deferred or inadequate maintenance, including, but not limited to: (1) Generally maintaining the subleased premises in good, vermin -free, operating condition and appearance. (2) Furnishing prompt, good quality repair of the building, equipment, and appurtenances. (3) Furnishing preventative maintenance, including, but not limited to, manufacturer's recommended servicing of equipment such as elevator (if any), heating, ventilating and air conditioning equipment, and fixtures. (4) Furnishing and promptly replacing any inoperative light bulbs, fluorescent tubes, ballast, starters, and filters for the heating, ventilating and air conditioning equipment as required. (5) Furnishing remedial painting as necessary to maintain the premises in a neat, clean and orderly condition. (6) Annual testing and maintenance of all fire extinguishers in or adjacent to the subleased premises. (7) Repairing and replacing as necessary intra-building network cable and inside wire cable used for voice and data transmission. (8) Repairing and replacing parking lot bumpers and paving as necessary. Repaint directional arrows, striping, etc., as necessary. City Council 38 — 22 6/6/2023 Page - 7 "RESD Standard Sublease" — (Rev-2/20) (9) On a weekly basis, sweeping parking areas and sidewalks, maintaining landscaped areas, including sprinklers, drainage, etc., in a growing, litter -free, weed free, and neatly mowed and/or trimmed condition. (10) Repairing and replacing floor covering as necessary. Sublessor, at Sublessor's sole cost, shall arrange for moving of furniture and equipment prior and subsequent to the repairing or replacement of floor covering. (11) Keeping all walkways, parking lots, entrances, and auxiliary areas free of snow, water, oil spills, debris, or other materials which may be hazardous to users of the building. B. Sublessor shall provide prompt repair or correction for any damage except damage arising from a willful or negligent act of the State's agents, employees or invitees. C. Except in emergency situations, the Sublessor shall give not less than 24 hours prior notice to State tenants, when any pest control, remodeling, renovation, or repair work affecting the State occupied space may result in employee health concerns in the work environment. D. In case Sublessor, after notice in writing from the State requiring the Sublessor to comply with the requirements of this paragraph in regard to a specified condition, shall fail, refuse or neglect to comply with such notice, or in the event of an emergency constituting a hazard to the health or safety of the State's employees, property, or invitees, the State may terminate this sublease without further obligation or at its option, perform such maintenance or make such repair at its own cost and, in addition to any other remedy the State may have, may withhold rent due and deduct the amount thereof, including necessary costs incurred by the State required for the administration of such maintenance and repairs, from the rent that may then be or thereafter become due hereunder. E. Sublessor understands and agrees that State shall not assume any of Sublessor's obligations under the Master Lease. Painting 15. In addition to any painting completed prior to the commencement of this sublease, and touch-up painting required after initial occupancy upon receipt of written request from the State, Sublessor agrees at Sublessor's sole cost and expense to repaint all painted surfaces ([X] interior and [ ] exterior) of the subleased premises in accordance with the attached Exhibits "A" and "B". In no event shall Sublessor be required to repaint more than once during the first sixty (60) month period of this sublease after the painting completed prior to the commencement date, and once during any succeeding sixty (60) month period. Sublessor shall, within forty-five (45) days from the giving of any such notice, arrange for and complete the painting. Colors are to be approved by the State. Sublessor, at Sublessor's sole cost, shall arrange for moving of furniture and equipment prior and subsequent to the repainting, and provide drop cloths, and covers as necessary. Change 16. The State shall have the right during the existence of this sublease to make change orders Orders and and alterations; attach fixtures; and erect additions, structures, or signs in or upon the subleased Alterations premises. Such fixtures, additions, structures, or signs so placed in or upon or attached to the premises under this sublease or any extension hereof shall be and remain the property of the State and may be removed therefrom by the State prior to the termination or expiration of this sublease or any renewal or extension hereof, or within a reasonable time thereafter. In the event alterations, fixtures, additions, structures, or signs in or upon the subleased premises are desired by State and State elects not to perform the work, any such work, when authorized in writing by the State shall be performed by the Sublessor in accordance with plans and specifications provided by State. Sublessor agrees to obtain competitive bids from at least three licensed contractors and to contract with the lowest bidder. Sublessor further agrees that the overhead and profit for the work shall not exceed fifteen percent (15%) total for Sublessor and any general contractor combined. Within forty-five (45) days after receiving Sublessor's notice of completion of the requested work and an invoice requesting payment therefor, together with a City Council 38 — 23 6/6/2023 Page - 8 "RESD Standard Sublease" — (Rev-2/20) complete detailed accounting of all costs for each trade, State agrees to reimburse Sublessor by a single total payment for the cost of such work. Assignment 17. The State shall not assign this sublease without prior written consent of the Sublessor, and which shall not be unreasonably withheld, but shall in any event have the right to sublet the Subletting subleased premises. Quiet 18. The Sublessor agrees that the State, while keeping and performing the covenants herein Possession contained, shall at all times during the existence of this sublease, peaceably and quietly have, hold, and enjoy the subleased premises without suit, trouble, or hindrance from the Sublessor or any person claiming under Sublessor. Inspection 19. The Sublessor reserves the right to enter and inspect the subleased premises at reasonable times, and to render services and make any necessary repairs to the premises. Destruction 20. If the subleased premises are totally destroyed by fire or other casualty, this sublease shall terminate. If such casualty shall render ten percent (10%) or less of the floor space of the subleased premises unusable for the purpose intended, Sublessor shall effect restoration of the premises as quickly as is reasonably possible, but in any event within thirty (30) days. In the event such casualty shall render more than ten percent (10%) of such floor space unusable but not constitute total destruction, Sublessor shall forthwith give notice to State of the specific number of days required to repair the same. If Sublessor under such circumstances shall not give such notice within fifteen (15) calendar days after such destruction, or if such notice shall specify that such repairs will require more than ninety (90) days to complete from date such notice is given, State, in either such event, at its option may terminate this sublease or, upon notice to Sublessor, may maintain occupancy and elect to undertake the repairs itself, deducting the cost thereof from the rental due or to become due under this sublease and any other sublease between Sublessor and State. In the event of any such destruction other than total, where the State has not terminated the sublease as herein provided, or pursuant to the terms hereof has not elected to make the repairs itself, Sublessor shall diligently prosecute the repair of said premises and, in any event, if said repairs are not completed within the period of thirty (30) days for destruction aggregating ten percent (10%) or less of the floor space, or within the period specified in Sublessor's notice in connection with partial destruction aggregating more than ten percent (10%), the State shall have the option to terminate this sublease or complete the repairs itself, deducting the cost thereof from the rental due or to become due under this sublease and any other sublease between Sublessor and State. In the event the State remains in possession of said premises though partially damaged, the rental as herein provided shall be reduced by the same ratio as the net square feet the State is thus precluded from occupying bears to the total net square feet in the subleased premises. "Net square feet" shall mean actual inside dimensions and shall not include public corridors, stairwells, elevators, and restrooms. It is understood and agreed that the State or its agent has the right to enter its destroyed or partially destroyed subleased facilities no matter what the condition. At the State's request, the Sublessor shall immediately identify an appropriate route through the building to access the State subleased space. If the Sublessor cannot identify an appropriate access route, it is agreed that the State may use any and all means of access at its discretion in order to enter its subleased space. City Council 38 — 24 6/6/2023 Page - 9 "RESD Standard Sublease" — (Rev-2/20) Subrogation 21. To the extent authorized by any fire and extended coverage insurance policy issued to Waived Sublessor on the herein subleased premises, Sublessor hereby waives the subrogation rights of the insurer, and releases the State from liability for any loss or damage covered by said insurance. Prevailing 22. For those projects defined as "public works" pursuant to Labor Code §1720.2, the Wage following shall apply: Provision A. Sublessor/contractor shall comply with prevailing wage requirements and be subject to restrictions and penalties in accordance with §1770 et seq. of the Labor Code which requires prevailing wages be paid to appropriate work classifications in all bid specifications and subcontracts. B. The Sublessor/contractor shall furnish all subcontractors/employees a copy of the Department of Industrial Relations prevailing wage rates which Sublessor will post at the job site. All prevailing wage rates shall be obtained by the Sublessor/contractor from: Department of Industrial Relations Division of Labor Statistics and Research 455 Golden Gate Avenue, 8th Floor San Francisco, California 94102 Phone: (415) 703-4774 Fax: (415) 703-4771 For further information on prevailing wage: http://www.dir.ca.gov/dlsr/statistics research.html C. Sublessor/contractor shall comply with the payroll record keeping and availability requirement of §1776 of the Labor Code. D. Sublessor/contractor shall make travel and subsistence payments to workers needed for performance of work in accordance with the Labor Code. E. Prior to commencement of work, Sublessor/contractor shall contact the Division of Apprenticeship Standards and comply with §1777.5, §1777.6, and §1777.7 of the Labor Code and Applicable Regulations Fair 23. During the performance of this sublease, the Sublessor shall not deny benefits to any Employment person on the basis of religion, color, ethnic group identification, sex, age, physical or mental Practices disability, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, or sex. Sublessor shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Sublessor shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.), the regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Government Code, Sections 11135-11139.8), and the regulations or standards adopted by the awarding State agency to implement such article. DVBE 24. The State of California supports the use of Disabled Veteran Business Enterprise (DVBE) Participation and we encourage the Sublessor to utilize DVBEs when contracting for tenant improvements and services. Sublessor shall complete the DVBE Program Certification Sheet (Form F) attached in Exhibit "C" herein prior to acceptance and occupancy of this sublease. Sublessor may refer to the following internet link for DVBE guidelines and instructions. Disabled Veteran Business Enterprise (DVBE) Program Guidelines Service 25. Within fifteen (15) days after occupancy of the subleased premises by the State, Companies Sublessor shall provide the State with the name, address, and telephone number of an agency or person convenient to the State as a local source of service regarding the Sublessor's City Council 38 — 25 6/6/2023 Page - 10 "RESD Standard Sublease" — (Rev-2/20) responsibilities under this sublease as to repairs, maintenance, and servicing of the premises and any or all related equipment, fixtures, and appurtenances. Service Credit 26. Sublessor agrees that the rental provided under the terms of Paragraph 4 hereof is based in part upon the costs of the services, utilities, and supplies to be furnished by Sublessor in accordance with Paragraph 13 hereof. In the event the State vacates the premises prior to the end of the term of this sublease, or, if after notice in writing from the State, all or any part of such services, utilities, or supplies for any reason are not used by the State, then, in such event, the monthly rental as to each month or portion thereof as to which such services, utilities, or supplies are not used by the State shall be reduced by an amount equal to the average monthly costs of such unused services, utilities, or supplies during the six-month period immediately preceding the first month in which such services, utilities, or supplies are not used. Holding Over 27. In the event the State remains in possession of the premises after the expiration of the sublease term, or any extension or renewal thereof, this sublease shall be automatically extended on a month to month basis, subject to thirty (30) days termination by either party, and otherwise on the terms and conditions herein specified, so far as applicable. If the last rental amount shown in Paragraph 4 included the amortization of a capital sum expended by Sublessor for certain alterations and improvements, as described in a separate paragraph herein, and the capital sum has been fully amortized, the holdover rent shall be reduced by the amount of the monthly amortization. If the State fails to vacate the premises within the notice period and remains for an extended period, additional rent shall be paid and prorated on a thirty (30) day month, based on the actual number of days the State occupies the premises following the effective date of termination. In the event the Holding Over period lasts longer than one hundred and eighty (180) days, the State may unilaterally, reduce the monthly rent to seventy percent (70%) of the last base rental amount paid less any amortization under paragraph (4). Notwithstanding the aforementioned option to reduce the monthly rent; anytime during the Holding Over period, the State may unilaterally relinquish any proportion of the Premises thereby reducing the net usable square feet specified in paragraph (1) herein and reduce the monthly rent in proportion to the reduction in net usable square feet. It is understood and agreed by and between the parties that the State, at the State's sole option, may unilaterally amend the sublease to exercise options described herein. Surrender of 28. Upon termination or expiration of this sublease, the State will peacefully surrender to the Possession Sublessor the subleased premises in as good order and condition as when received, except for reasonable use and wear thereof and damage by earthquake, fire, public calamity, the elements, acts of God, or circumstances over which State has no control or for which Sublessor is responsible pursuant to this sublease. The State shall have no duty to remove any improvements or fixtures placed by it on the premises or to restore any portion of the premises altered by it, save and except in the event State elects to remove any such improvements or fixtures and such removal causes damages or injury to the subleased premises, and then only to the extent of any such damage or injury. Time of 29. Time is of the essence of this sublease, and the terms and provisions of this sublease Essence, shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators, Binding upon successors, and assigns to the respective parties hereto. All of the parties hereto shall be jointly Successors and severally liable hereunder. No Oral 30. It is mutually understood and agreed that no alterations or variations of the terms of this Agreements sublease shall be valid unless made in writing and signed by the parties hereto, and that no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. City Council 38 — 26 6/6/2023 Page - 11 "RESD Standard Sublease" — (Rev-2/20) Construction- 31. Pursuant to California Civil Code §1938, the Sublessor states that the subleased Related premises: Accessibility ❑ have not undergone an inspection by a Certified Access Specialist (CASp). A CASp Standard can inspect the subject premises and determine whether the subject premises Compliancy comply with all of the applicable construction -related accessibility standards under Act state law. Although state law does not require a CASp inspection of the premises, the Sublessor may not prohibit the tenant from obtaining a CASp inspection of the premises for occupancy by the tenant, if requested by the tenant. The parties shall mutually agree on the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp inspection, and the cost of making any repairs necessary to correct violations of construction -related accessibility standards within the premises. ❑ have undergone an inspection by a Certified Access Specialist (CASp) and it was determined that the leased premises met all applicable construction -related accessibility standards pursuant to California Civil Code §55.53 et seq. Sublessor shall provide a copy of the current disability access inspection certificate and any inspection report to the State within seven days of the date of execution of the lease pursuant to subdivision (b). ❑ have undergone an inspection by a Certified Access Specialist (CASp) and it was determined that the leased premises did not meet all applicable construction -related accessibility standards pursuant to California Civil Code §55.53 et seq. Sublessor shall provide a copy of any inspection report to the State prior to the execution of the Lease. If the report is not provided to the State at least 48 hours prior to execution of the sublease, the State shall have the right to rescind the sublease, based upon the information contained in the report, for 72 hours after execution of the sublease. Remainder of Page Intentionally Left Blank City Council 38 — 27 6/6/2023 Page - 12 "RESD Standard Sublease" — (Rev-2/20) IN WITNESS WHEREOF, this sublease has been executed by the parties hereto as of the dates written below STATE OF CALIFORNIA SUBLESSOR Approval Recommended DEPARTMENT OF GENERAL SERVICES REAL ESTATE SERVICES DIVISION ASSET MANAGEMENT BRANCH By Real Estate Officer By Real Estate Leasing and Planning Section Date Approved DIRECTOR OF THE DEPARTMENT OF GENERAL SERVICES go Date In Date , Leasing Manager By Real Estate Leasing and Planning Section Date Date City Council 38 — 28 6/6/2023 Page - 13 "RESD Standard Sublease" — (Rev-2/20) EXHIBIT 3 CEO/SBL/SSA-017-60-1 SSA/City of Santa Ana • .`-`-,'l�`�; 801 W. Civic Center, Suite 200 Santa Ana, CA 92705 x FIRST AMENDMENT TO SUBLEASE THIS FIRST AMENDMENT TO SUBLEASE AGREEMENT ("First Amendment") is made and entered into on , 2023, ("Effective Date"), by and between CITY OF SANTA ANA a charter city and municipal corporation, organized and existing under the Constitution and laws of the State of California, (hereinafter referred to as "Sublessor") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County"), without regard to number and gender. Sublessor and County may sometimes hereinafter be referred to individually as "Party" or jointly as "Parties." RECITALS Pursuant to a sublease dated May 7, 2019 No. A-2019-071 ("Sublease"), County subleases from Sublessor approximately 1,260 rentable square feet of office space in the building located at 801 W. Civic Center, Suite 200, in the City of Santa Ana, State of California ("Premises"). II. The Sublessor intends to extend the term of its Master Lease with CF Santa Ana, LLC ("Owner") until June 30, 2033. III. The County and Sublessor intend to enter into a new Memorandum of Understanding ("MOU") agreement which will commence on July 1, 2023, and terminate on June 30, 2025, for County to continue to provide CalWORKs services (`Services") at the Premises. IV. The Parties have agreed to also amend the Sublease consistent with the terms below, to extend the term through June 30, 2025, to be coterminous with the new MOU and to adjust rent. NOW, THEREFORE, in consideration of the Recitals, above, which are incorporated herein by this reference, the Parties do herby agree to amend the Sublease as of the Effective Date first written above as follows: A. Clause 6 TERM (1.6 S) is hereby deleted from the Sublease in its entirety and the following clause is substituted: "6. TERM (1.6 S) The term of this Sublease commenced on May 7, 2019 ("Commencement Date") and shall terminate on June 30, 2025, unless otherwise terminated consistent with Clause 8 (OPTION TO TERMINATE SUBLEASE) of this Sublease." ES: 5/19/202Ca1yLouncil 38 — 29 6/W- 2023;A-017-60-1 SSA/City of Santa Ana Pagel of 4 First Amendment to Sublease EXHIBIT 3 B. Clause 9 RENT (1.9 N) is hereby deleted from the Sublease in its entirety and the following clause is substituted: "9. RENT (1.9 N) County agrees to pay to Sublessor as rent for the Premises the sum of Three Thousand Three Hundred and 19/100 Dollars ($3,300.19) per month commencing on July 1, 2023 ("Rent Commencement Date") and adjusted annually pursuant to the Rent Adjustment schedule in clause 10 (RENT ADJUSTMENT) below. To obtain rent payments and payment of any amounts hereunder Sublessor (or Sublessor's designee) shall submit to SSA/Facilities Services Manager, in a form acceptable to said SSA/Facilities Services Manager, a written claim for said rent payments. Payment shall be due and payable within twenty (20) days after the later of the following: A. The first day of the month following the month earned; or B. Receipt of Sublessor's written claim by the SSA/Facilities Services Manager. Payment shall be due and payable within twenty (20) days after the first day of the month following the month earned." C. Clause 10 RENT ADJUSTMENT (2.0 S) is hereby deleted from the Sublease in its entirety and the following clause is substituted: "10. RENT ADJUSTMENT (2.0 S) The monthly Rent payable by County for the Premises ("Rent") shall be automatically adjusted as follows: Period Monthly Rent Per Square Foot 7/1/24-6/30/25 $3,399.20 $2.70 The monthly Rent, above, is the amount to be paid by County. The "Per Square Foot" rate, above, is an estimate for statistical purposes only and for no other purpose." D. Wherever a conflict in the terms or conditions of this First Amendment and the original Sublease exists, the terms and conditions of this First Amendment shall prevail. In all other respects, the terms and conditions of the Sublease not specifically changed by this First Amendment shall remain in full force and effect. // // I/I [Signatures on the following page] ES: 5/19/202Ca1yLouncil 38 — 30 6/662123;A-017-60-1 SSA/City of Santa Ana Page 2 of 4 First Amendment to Sublease EXHIBIT 3 This First Amendment may be executed in one or more electronic or original counterparts, each of which will be deemed an original signature, but all of which together will constitute one and the same instrument. WITNESS WHEREOF, the Parties have executed this First Amendment the day and year first above written. APPROVED AS TO FORM: SUBLESSOR OFFICE OF COUNTY COUNSEL City of Santa Ana ORANGE COUNTY, CALIFORNIA Attest: Date RECOMMENDED FOR APPROVAL: SOCIAL SERVICES AGENCY By: Dorthe Lee, Director of Administration COUNTY EXECUTIVE OFFICE By CEO/RE Administrative Manager Jennifer L. Hall City Clerk Kristine Ridge City Manager APPROVED AS TO FORM: City Attorney Jose Montoya Assistant City Attorney RECOMMENDED FOR APPROVAL: Michael Garcia Executive Director Community Development Agency [Signatures continued on the following page] ES: 5/19/202CRy Geuncil 38 — 31 6/662123;A-017-60-1 SSA/City of Santa Ana Pagc 3 of 4 First Amendment to Sublease EXHIBIT 3 SIGNED AND CERTIFIED THAT A COUNTY COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD COUNTY OF ORANGE PER GC § 25103, RESO. 79-1535 Attest: Chairman of the Board of Supervisors Orange County, California ROBIN STIELER Clerk of the Board of Supervisors of Orange County, California ES: 5/19/202CRyLouncil 38 — 32 6d6�2023;A-017-60-1 SSA/City of Santa Ana Page 4 of 4 First Amendment to Sublease EXHIBIT 3a Memorandum of Understanding For Santa Ana Workforce Development Board and the County of Orange Social Services Agency City Council 38 — 33 6/6/2023 EXHIBIT 3a MEMORANDUM OF UNDERSTANDING 1. LEGAL AUTHORITY The Workforce Innovation and Opportunity Act ("WIOA") sec. 121(c)(1) requires that each Local Workforce Development Area develop and enter into a Memorandum of Understanding ("MOU") with each America's Job Center of California ("AJCC") Partner, consistent with WIOA Sec. 121(c)(2). This requirement is further described in the WIOA; Joint Rule for Unified and Combined State Plans, Performance Accountability, and the AJCC System Joint Provisions: Final Rule at 20 Code of Federal Regulations (CFR) 678,500, 34 CFR 361.500, and 34 CFR 463,500, and in Federal guidance. Additionally, the sharing and allocation of infrastructure costs among AJCC Partners is governed by WIOA sec. 121(h), its implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200. 2. PARTIES The parties to this MOU are the City Council of the City of Santa Ana, the Santa Ana Workforce Development Board ("SAWDB"), and the County of Orange Social Services Agency ("SSA"), a collocated one -stop AJCC Partner located at the Santa Ana WORK Center, 801 W. Civic Center Drive, Suite 200, Santa Ana, CA 92701. 3. PURPOSE The purpose of the MOU is consistent with the provisions of WIOA sec. 121(c)(1), to establish a cooperative working relationship between the SAWDB and SSA, the collocated AJCC Partner, and to define their respective roles and responsibilities concerning the operation of the AJCC as it relates to shared services and customers. It serves to establish the framework for providing services to employers, employees, job seekers and others needing workforce services. It also serves to establish a framework to support the established service delivery through the sharing of resources and costs. 4. DURATION The term of this MOU shall commence on July 1, 2023, and end on June 30, 2025, unless earlier terminated pursuant to the provisions of Paragraph 32 of this MOU; however, the Parties shall be obligated to perform such duties as would normally extend beyond this term, including, but not limited to, obligations with respect to indemnification, reporting and confidentiality. This MOU will be reviewed not less than once every two years to ensure appropriate funding and delivery of services and to identify any substantial changes that require modification of this MOU. This MOU will remain in effect until the termination date, unless one of the conditions in Paragraph 32occurs. MA-063-230111379 2 City Council 38 — 34 6/6/2023 EXHIBIT 3a 5. MODIFICATIONS AND REVISIONS This MOU and its Attachments 1, 2, 3, 3-1, 4, and 5 constitute the entire agreement between the parties, and no oral understanding not incorporated herein shall be binding on any of the parties hereto. This MOU may be modified, altered, or revised, as necessary, by mutual consent of the parties, by the issuance of a written amendment, signed and dated by the parties, which may require approval by the governing body of each Party. Assignment of responsibilities under this MOU by any of the parties shall require prior written notice and preapproval of all parties. Any assignee shall also commit in writing to the terms of this MOU. 6. SANTA ANA WORKFORCE DEVELOPMENT STRATEGIES Santa Ana's vision rests on integrating current and future resources through its SAWDB Partners. Integration suggests more than partnering or assembling multiple funding sources. It means making certain that all elements of the workforce support system work together to create inviting and seamless services wherever a client enters the system. Santa Ana's vision is sensitive to the needs of its unique demographics. The SAWDB's overall strategies include: a) Identifying regional industry clusters (e.g., manufacturing cluster, medical cluster, etc.) to create new jobs in which Santa Ana's workforce can participate; b) Expanding small business development support as a creator of new jobs and method for growing the local tax base; c) Educating Santa Ana's current and future workforce through classroom pre -training and training activities, plus on-the-job training and workforce skill enhancement activities; d) Offering career pathway programs for both unemployed and employed adults and youth; e) Increasing access to jobs for disconnected and underserved populations, especially youth; f) Organizing, integrating and supporting social and other services through the SAWDB's network of partnerships, volunteer organizations, and established institutional resources; and, g) Assuring funding from all public, private, and other sources in support of its programs. 7. ONE -STOP SYSTEM & SERVICES A. LOCATION The AJCC is currently located in Santa Ana as follows: American Job Center (Comprehensive AJCC) Santa Ana WORK CENTER 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714) 565-2600 Open to the Public: Monday — Friday 8:00 am-5:00 pm MA-063-230111379 3 City Council 38 — 35 6/6/2023 EXHIBIT 3a The AJCC is currently located at the Santa Ana WORK Center ("SAWC") as described in the Location of AJCC and all Partners, attached herein as Attachment 1 and incorporated herein by reference. Santa Ana ranks as the fourth densest city in the entire nation. SAWC, through its central location in downtown Santa Ana, shall provide and/or coordinate WIOA services to individuals, providing them with the necessary skills to participate in building a world -class workforce in Santa Ana. The SAWC offers the community a variety of informational, employment and training services based on individual needs. Those needs are met by the combined efforts of the SAWC Partners as described by the Santa Ana AJCC Partner Services, included herein as Attachment 2 and incorporated herein by reference. B. SERVICES PROVIDED AT THE SANTA ANA WORK CENTER Services and referrals provided at the SAWC by AJCC Partners may include, but are not limited to, the following: 1. Basic Career Services; a. Eligibility determination; b. Outreach, intake, and orientation to information and services; c. Initial assessment of skill levels, including: literacy, numeracy, and English proficiency; and, aptitudes, abilities, and support service needs; d. Labor exchange services, including: h Job vacancy listings in labor market areas; I Information on job skills needed to obtain the vacant jobs; and, iii. Information relating to in -demand occupations, including earnings and opportunities for advancement; e. Provision of performance and program cost information on the Eligible Training Provider List eligible programs by program and type of provider; f. Provision of information in acceptable formats and languages that identify actual performance against performance accountability measures; g. Provision of information related to support services; h. Provision of information and assistance in filing Unemployment Insurance claims; and i. Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not funded through WIOA. 2. Individualized Career Services: a. Comprehensive and specialized assessment of skill levels and service needs including: Diagnostic testing; and, other assessment tools; b. In-depth interview and evaluation to determine barriers and goals; c. Development of Individual Employment Plan to identify goals, objectives, and services; d. Group counseling; e. Individual counseling; f. Career planning; g. Short-term pre -vocational services, including: development of learning skills; communication skills; and, other soft skills to prepare individuals for employment or training; MA-063-230111379 ki City Council 38 — 36 6/6/2023 EXHIBIT 3a h, Workforce preparation activities, including basic academic; and, obtaining other skills necessary for successful transition into postsecondary education, training or employment; Financial literacy services; and, Out -of -area job search assistance and relocation assistance. 3. Training Services: a. Occupational skills training; b. On -the -Job training; c. Incumbent worker training; d. Programs that combine workplace training with related instruction, which may include cooperative education programs; e. Training programs operated by the private sector; f. Skill upgrading and retraining; g. Entrepreneurial training programs; h. Transitional jobs; i. Job readiness training provided in combination with any of the aforementioned training Services; j. Adult education and literacy activities, including; activities of English language acquisition; and, integrated education and training programs provided concurrently or in combination with any of the aforementioned training services; k. Customized training; 1. Internships and work experiences that are linked to careers; and, in. English language acquisition and integrated education and training program. 4. Employer Services: a. Recruitment and other business services on behalf of employers. C. SYSTEM STRUCTURE 1. AJCC ONE -STOP OPERATOR PROCUREMENT The SAWDB will procure the AJCC Operator through a competitive process in accordance with the Uniform Guidance Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR part 200 (Uniform Guidance), including the Office of Management and Budget's (OMB) approved exceptions for the U.S. Department of Labor at 2 CFR part 2900, WIOA and its implementing regulations, and local procurement laws and regulations. All documentation for the competitive AJCC operator procurement will be available for public inspection. The State requires that the AJCC operator is re -competed at least every three years and no later than every four years. 2. ROLES AND RESPONSIBILITIES OF PARTIES a. Provision of Applicable Career Services and Participation in Planning and Development: The parties to this MOU will work closely together to ensure that the AJCC is a high -performing workplace with staff that ensure quality of service. The AJCC Partner has indicated they shall MA-063-230111379 5 City Council 38 — 37 6/6/2023 EXHIBIT 3a provide an array of applicable career services to clients as set forth in Attachment 2. The AJCC Partner agrees to the responsibilities required of all Partners under WIOA Section 121(b). In addition, the AJCC Partners will participate in joint planning, plan development, and modification of activities to accomplish the following: i. Continuous partnership building; ii. Continuous planning in response to state and federal requirements; and, iii. Responsiveness to local and economic conditions, including employer needs. Parties agree to the co -enrollment of mutual customers in case management to better leverage the resources available for the benefit of the participant and enhance successful outcomes and participate in the operation of the one -stop system consistent with the terms of the MOU and requirements of authorized laws. Parties agree to collaborate and reasonably assist each other in the development of necessary service delivery protocols for the services outlined in this MOU. Parties agree that the provisions contained herein are made subject to all applicable federal and state laws, implementing regulations, and guidelines imposed on either or all the parties relating to privacy rights of customers, maintenance of records, and other confidential information relating to customers. Parties agree that all equipment and furniture purchased by any party for purposes described herein shall remain the property of the purchaser after the termination of this MOU. b. Parties shall comply with: i. Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR Part 38; Final Rule, published December 2, 2016); ii. Title VI and VII of the Civil Rights Act of 1964 (Public Law 88-352), as amended; iii. Section 504 of the Rehabilitation Act of 1973, as amended; iv. The Americans with Disabilities Act of 1990, as amended; V. The Jobs for Veterans Act (Public Law 107-288) pertaining to priority of service in programs funded by the U.S. Department of Labor; vi. Training and Employment Guidance Letter (TEGL) 37-14, Update on Complying with Nondiscrimination Requirements: Discrimination Based on Gender Identity, Gender Expression and Sex Stereotyping are Prohibited Forms of Sex Discrimination in the Workforce Development System and other guidance related to implementing WIOA sec. 188; vii. The Non-traditional Employment for Women Act of 1991; viii. The Age Discrimination Act of 1967, as amended; MA-063-230111379 [1 City Council 38 — 38 6/6/2023 EXHIBIT 3a ix. The Age Discrimination Act of 1975, as amended; X. Title IX of the Education Amendments of 1972, as amended; xi. The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR part 99); xii. Title IX of the Education Amendments of 1972, as amended; xiii. Confidentiality requirements governing the protection and use of personal information held by the VR agency (34 CFR 361.38); xiv. The confidentiality requirements governing the use of confidential information held by the State UI agency (20 CFR part 603); and, xv. All amendments to each, and all requirements imposed by the regulations issued pursuant to these acts. The Parties agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or activity that requires police intervention. S. SSA RESPONSIBILITIES AS COLLOCATED AJCC PARTNER SSA commits to collocation of staff, as appropriate, and to providing other professional learning opportunities that promote continuous quality improvement. SSA will further promote system integration to the maximum extent feasible and as authorized by applicable state and federal law through: a. Effective communication, information sharing as authorized by law, and collaboration with the AJCC operator; b. Joint planning, policy development, and system design processes; c. Commitment to the joint mission, vision, goals, strategies, and performance measures; d. The design and use of common intake, assessment, referral, and case management processes; e. As authorized bylaw, the use of common and/or linked data management systems and data sharing methods, as appropriate; f. Leveraging of resources, including other public agency and non-profit organization services; g. Participation in a continuous improvement process designed to boost outcomes and increase customer satisfaction; and MA-063-230111379 7 City Council 38 — 39 6/6/2023 EXHIBIT 3a h. Participation in regularly scheduled Partner meetings to exchange information in support of the above and encourage program and staff integration. SSA shall provide applicable career services to clients as set forth in the Santa Ana AJCC Partner Services. 9. R' FERRALS The primary principle of the referral system is to provide integrated and seamless delivery of services to workers, job seekers, and employers. In order to facilitate such a system, Partners will ensure and agree to: a. Familiarize themselves with the basic eligibility and participation requirements, as well as with the available services and benefits offered, for each of the Partners' programs represented in the AJCC network; b. Develop materials summarizing their program requirements and making them available for Partners and customers; c. Develop and utilize common intake, eligibility determination, assessment, and registration forms, as appropriate; d, Provide substantive referrals to customers who are eligible for supplemental and complementary services and benefits under Partner programs; e. Regularly evaluate ways to improve the referral process, including the use of customer satisfaction surveys; f Commit to robust and ongoing communication required for an effective referral process; g. Commit to actively follow up on the results of referrals and assuring that Partner resources are being leveraged at an optimal level; h. F,nsure that intake and referral processes are customer -centered with the intent to provide high quality customer service; i. Ensure that general information regarding AJCC programs, services, activities, and resources shall be made available to all customers as appropriate; j. Ensure that referrals will be made via Ca1JOBS, email, or other means; k. Ensure that referrals will include a direct link or access to other AJCC Partner staff that can provide meaningful information or service, through the use of collocation, or real-time technology (two-way communication and interaction with AJCC Partners that results in services needed by the customer); and, 1. Ensure that the referral process will include specific staff name, the activity required, MA-063-230111379 LIN City Council 38 — 40 6/6/2023 EXHIBIT 3a desired outcome and a method for communicating back to the referring agency that the service need was addressed. 10. SUPERVISION/DAY-TO-DAY OPERATIONS a. Day -to -Day Supervision The day-to-day supervision of staff assigned to the AJCCs will be the responsibility of the site supervisor(s). SSA will continue to set the priorities of its staff assigned to the AJCC. Any change in work assignments or any concerns involving the responsibilities of the parties which occur at the worksite will be handled by the site supervisor(s) and SSA management. b. Santa Ana WORK Center Hours of Operation The SAWC is open for business: Monday through Friday from 8:00 ant until 5:00 pm. c. SSA Staff Office Hours The office hours for SSA staff at the AJCC will be established by SSA. All SSA staff will comply with the County of Orange holiday schedule and will provide a copy of their holiday schedule to the SAWDB and SAWC at the beginning of each fiscal year. d. Building Accessibility All Partner staff assigned to the SAWC will be issued an access card to SAWC suite 200 and a parking lot pass that allows them to enter and exit the parking lot, It is all individual staff s responsibility to keep them secure. Should they damage or lose them they can be replaced by the SAWDB at the expense of the individual agency staff. e, Benefits Each party shall be solely liable and responsible for providing to, or on behalf of, its employee(s), all legally required employee benefits. In addition, each party shall be solely responsive and hold all other parties harmless from all matters relating to payment of each party's employee(s), including compliance with social security withholding, workers' compensation, and all other regulations governing such matters. 11. AJCC OPERATING BUDGET The purpose of Paragraph 11 is to establish a financial plan, including terms and conditions, to fund the services and operating costs of the local AJCC. The parties to this MOU agree that joint funding is a necessary foundation for au integrated service delivery system. The goal of the operating budget is to develop a funding mechanism that: a. Establishcs and maintains the Local workforce delivery system at a level that meets the needs of the job seekers and businesses in the Local area; MA-063-230111379 0 City Council 38 — 41 6/6/2023 EXHIBIT 3a b. Reduces duplication and maximizes program impact through the sharing of services, resources, and technologies among Partners (thereby improving each program's effectiveness); c. Reduces overhead costs for any one Partner by streamlining and sharing financial, procurement, and facility costs; d. Ensures that costs are appropriately shared by AJCC Partners by determining contributions based on the proportionate use of the AJCC centers and relative benefits received, and requiring that all funds are spent solely for allowable purposes in a manner consistent with the applicable authorizing statutes and all other applicable legal requirements, including the Uniform Guidance; and, e. All parties will meet and confer regarding replacement, acquisition, cleaning and maintenance of furnishings. The parties consider this AJCC operating budget the master budget that is necessary to maintain the SAWDB's high -standard AJCC. It includes the following cost categories, as required by WIOA and its implementing regulations: a Infrastructure costs (also separately outlined below in the Infrastructure Funding Agreement); b. Career services; and c. Shared services. All costs must be included in the MOU, allocated according to the AJCC Partner's proportionate use and relative benefits received, reconciled every six (6) months against actual costs incurred, and adjusted accordingly. The AJCC operating budget is expected to be transparent and negotiated among Partners on an equitable basis to ensure costs are shared appropriately. All Partners must negotiate in good faith and seek to establish outcomes that are reasonable and fair. All Partners must adhere and reference the rules and regulations included in the executed Office Lease, attached hereto as Attachment 5 and incorporated herein by reference. SSA may be allocated additional space, with mutual consent of both parties, at which time the Office Lease may be amended. 12. INFRASTRUCTURE FUNDING AGREEMENT The Infrastructure Funding Agreement ("IFA") contains the infrastructure costs budget that is an integral component of the overall AJCC operating budget. The IFA is a mandatory component of the local MOU, described in WIOA sec. 121(c) and 20 CFR 678.500 and 678.755. The IFA contains the AJCC Comprehensive Infrastructure Budget, and Other System Cost Budget, included herein as Attachment 3 and incorporated herein by reference, that is an integral component of the overall AJCC operating budget. The other component of the IFA is the Applicable Career Services, attached herein as Attachment 3-1 and incorporated herein by reference, which includes the shared operating costs and shared services. The overall AJCC operating budget includes the Comprehensive Cost Allocation and Partner Contributions, attached herein as Attachment 4 and MA-063-230111379 10 City Council 38 — 42 6/6/2023 EXHIBIT 3a incorporated herein by reference. AJCC infrastructure costs are defined as non -personnel costs that are necessary for the general operation of the AJCC, including, but not limited to: a. Rental of the facilities; b. Utilities and maintenance; c. Equipment, including assessment -related products and assistive technology for individuals with disabilities; and, d. Technology to facilitate access to the AJCC, including technology used for the center's planning and outreach activities. Changes in the AJCC Partners or an appeal by an AJCC Partner's infrastructure cost contributions will require an amendment of the MOU. 13. COST ALLOCATION METHODOLOGY The purpose of this infrastructure cost sharing methodology is to summarize, in writing, the methods and procedures that the SAWDB will use to share costs with the AJCC Partner. The AJCC Partner agrees that it will be charged on a monthly basis according to the following cost sharing methodology, and that monthly payment will be submitted within the first ten (10) calendar days of each month. 14. INFRASTRUCTURE COST ALLOCATION METHODOLOGY a. Rent Costs: Rent costs shall be based only on the base rent. The base rent is derived from the total assigned square footage, calculating the percentage of usage by each AJCC Partner and applying that percentage to the common area square footage. Assigned square footage plus the percentage of common area square footage equals total square footage for each AJCC Partner. Total square footage for each AJCC Partner multiplied by the base rent per square foot equals total base rent for each AJCC Partner as indicated in the AJCC Comprehensive Infrastructure Budget, and Other System Cost Budget and the Comprehensive Cost Allocation and Partner Contributions. The base rent has an annual increase of 3% over the ten (10)-year life of the Office Lease document (Attachment 5 attached herewith and incorporated herein by reference). b. Utilities and Maintenance: This Paragraph includes only telephone services, which includes voicemail on AJCC Partners' phones. Costs for staff phones are charged based on the AJCC Partner's assigned space. Common area phones will be charged according to space allocation. c. Telephones:. Telephone costs are based on the actual cost for telephones in assigned spaces. Common area telephones are allocated based on percentage of space allocation. MA-063-230111379 11 City Council 38 — 43 6/6/2023 EXHIBIT 3a Technology and Internet Access Costs: Maintenance of Network Wireless Bridge will be a monthly charge based on costs from the vendors. The cost per AJCC Partner is derived from the calculation of total percentage of space used by each AJCC Partner. Recurring monthly charges for Internet, Wi-Fi and other technology charges are allocated based on the percentage of total space allocated. 15. INFRASTRUCTURE CONTRIBUTIONS The AJCC Partner may provide cash, non -cash (in- kind), and third -party in -kind contributions to cover its share of infrastructure costs. In -kind contributions cannot be used to fund non - infrastructure costs (such as personnel), and must be valued consistent with Uniform Guidance Section 200.306 to ensure such contributions are fairly evaluated and qualify for the AJCC Partner's proportionate share. If third -party in -kind contributions are made to support the AJCC as a whole (such as facility space), that contribution will not count toward the AJCC Partner's proportionate share of the infrastructure. Rather, the value of the contribution will be applied to the overall infrastructure budget prior to determining proportionate amounts and thereby reduce the contribution required for all AJCC Partners. a. Cash: Cash funds provided to the SAWDB, or its designee, by AJCC Partners, either directly or by an interagency transfer, or by a third party. b. Non -Cash; Expenditures incurred by AJCC Partners on behalf of the AJCC; and Non -cash contributions or goods or services contributed by a Partner program and used by the AJCC. c. Third -party In -kind: Contributions of space, equipment, technology, non -personnel services, or other like items to support the infrastructure costs associated with AJCC operations, by a non-AJCC Partner to: support the AJCC in general or support the proportionate share of AJCC infrastructure costs of a specific Partner [20 CFR 678.720; 20 CFR 678.760; 34 CFR 361,720; 34 CFR 361.760; 34 CFR 463,720; and 34 CFR 463.760]. 16. OTHER AJCC DELIVERY SYSTEM COSTS In compliance with WIOA Joint Rule Section 678.760, the AJCC Partners will use a portion of fiends made available under their authorizing federal statute (or fairly evaluated in -kind contributions) to share the additional costs relating to the operation of the One -Stop delivery system. These costs may be shared through cash, non -cash, or third -party in -kind contributions. As required by Workforce Services Directive (WSD) 16-09, the amount of funds that the AJCC Partner has budgeted to expend on applicable career services and other shared services, which cumulatively with the other AJCC Partners budgeted amounts shall form the Comprehensive Cost Allocation and Partner Contributions. a. Career Services Applicable to the AJCC Partner: The AJCC Partner shall provide applicable career services to clients as set forth in the Santa Ana AJCC Partner Services. The agreed upon Applicable Career Services Budget is set forth in Attachment 3-1 attached hereto and MA-063-230111379 12 City Council 38 — 44 6/6/2023 EXHIBIT 3a incorporated herein by reference. This budget consists of the AJCC Partner's costs for the service delivery of each applicable career service indicated in the Santa Ana AJCC Partner Services. b. Required Consolidated Budget for the Delivery of "Applicable Career Services": The other system costs budget must be a consolidated budget for applicable career services. This budget must include each of the Partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one Partner as indicated in the Comprehensive Cost Allocation and Partner Conrributions. AJCC Partners understand that while only collocated Partners share infrastructure costs, at this time, all AJCC Partners must share in other System costs through non -cash (in -kind) contributions as set forth herein. 17. DATA SHARING Parties agree that the use of high -quality, integrated data is essential to inform decisions made by policymakers, employers, and job seekers. Additionally, it is vital to develop and maintain an integrated case management system, as appropriate, that informs customer service throughout customers' interaction with the integrated system and allows information collected from customers at intake to be captured once. Parties further agree that the collection, use, and disclosure of customers' Personally Identifiable Information (PII) is subject to various requirements set forth in Federal and State privacy laws. Partners acknowledge that the execution of this MOU, by itself, does not function to satisfy all of these requirements, nor that disclosure of such data is legally authorized under Federal and State privacy laws. For all data that is legally authorized to be shared, including customer PII, collected, used, and disclosed by Partners will be subject to the following: a Customer PII will be properly secured in accordance with the SAWDB's policies and procedures regarding the safeguarding of PII; h The collection, use, and disclosure of customer education records, and the PII contained therein, as defined under FERPA, shall comply with FERPA and applicable State privacy laws; c All confidential data contained in Unemployment Insurance wage records must be protected in accordance with the requirements set forth in 20 CFR part 603; d All personal information contained in Vocational Rehabilitation records must be protected in accordance with the requirements set forth in 34 CFR 361.38; e. Customer data may be shared with other programs, for those programs' purposes, within the AJCC network only after the informed written consent of the individual has been obtained, where required; MA-063-230111379 13 City Council 38 — 45 6/6/2023 EXHIBIT 3a £ Customer data will be kept confidential, consistent with Federal and State privacy laws and regulations; and, g All data exchange activity will be conducted in machine readable format, such as HTML or PDF, for example, and in compliance with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794 (d)). All AJCC and Partner staff will be trained in the protection, use, and disclosure requirements governing PII and any other confidential data for all applicable programs, including FERPA- protected education records, confidential information in UI records, and personal information in VR records. 18. CONFIDENTIALITY All parties expressly agree to abide by all applicable Federal, State, and local laws and regulations regarding confidential information, including PII from educational records, such as but not limited to 20 CFR Part 603, 45 CFR Section 205.50, 20 United States Code (U.S.C.) 1232g and 34 CFR part 99, and 34 CFR 361.38, as well as any applicable State and local laws and regulations. Each party will ensure that the collection and use of any information, systems, or records that contain PII and other personal or confidential information will be limited to purposes that support the programs and activities described in this MOU and will comply with applicable law. Each party will ensure that access to software systems and files under its control that contain PII or other personal or confidential information will be limited to authorized staff members who are assigned responsibilities in support of the services and activities described herein and will comply with applicable law. Each party expressly agrees to take measures to ensure that no PII or other personal or confidential information is accessible by unauthorized individuals. To the extent that confidential, private, or otherwise protected information needs to be shared amongst the parties for the parties' performance of their obligations under this MOU, and to the extent that such sharing is permitted by applicable law, the appropriate data sharing agreements will be created and required confidentiality and ethical certifications will be signed by authorized individuals. With respect to confidential unemployment insurance information, any such data sharing must comply with all of the requirements in 20 CFR Part 603, including but not limited to requirements for an agreement consistent with 20 CFR 603.10, payments of costs, and permissible disclosures. With respect to the use and disclosure of FERPA-protected customer education records and the PIT contained therein, any such data sharing agreement must comply with all of the requirements set forth in 20 U.S.C. § 1232g and 34 CFR Part 99. With respect to the use and disclosure of personal information contained in VR records, any such data sharing agreement must comply with all of the requirements set forth in 34 CFR 361.38. 19. PRESS RELEASES AND COMMUNICATIONS MA-063-230111379 14 City Council 38 — 46 6/6/2023 EXHIBIT 3a All parties shall be consulted and notified prior to communicating with the press, television, radio or any other form of media regarding its duties or performance under this MOU. Participation of each party in press/media presentations will be determined by each party's public relations policies. The parties agree to utilize the AJCC logo developed by the State of California and the SAWDB on buildings identified for AJCC usage. 20. ACCESSIBILITY Accessibility to the services provided by the AJCCs and all Partner agencies is essential to meeting the requirements and goals of the local AJCC network. Job seekers and businesses must be able to access all information relevant to them via visits to physical locations as well as in virtual spaces, regardless of gender, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal law. 21. NON-DISCRIMINATION AND EQUAL OPPORTUNITY All parties to this MOU certify that they prohibit, and will continue to prohibit, discrimination, and they certify that no person, otherwise qualified, is denied employment, services, or other benefits on the basis of: (i) political or religious opinion or affiliation, marital status, sexual orientation, gender, gender identification and/or expression, race, color, creed, or national origin; (ii) sex or age, except when age or sex constitutes a bona fide occupational qualification; or (iii) the physical or mental disability of a qualified individual with a disability. 22. GRIEVANCES AND COMPLAINTS PROCEDURE The AJCC Partner agrees to establish and maintain a procedure for grievance and complaints as outlined in WIOA. The process for handling grievances and complaints is applicable to customers and Partners. These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The Partner further agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative manner and at the lowest level of intervention possible. All Partners agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or involves police authorities. 23. AMERICAN'S WITH DISABILITIES ACT AND AMENDMENTS COMPLIANCE The AJCC Partner agrees to ensure that the policies and procedures as well as the programs and services provided at the AJCC are in compliance with the Americans with Disabilities Act ("ADA") and its amendments. Additionally, the SAWDB and the AJCC Partners will ensure that policies and procedures established by the SAWDB and the AJCC Partners are in compliance with the ADA. 24. HOLD HARMLESS/INDEMNIFICATION/LIABILITY MA-063-230111379 15 City Council 38 — 47 6/6/2023 EXHIBIT 3a In accordance with provisions of Section 895.4 of the California Government Code, each signatory hereby agrees to indemnify, defend and hold harmless all other signatories identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. In addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney's fees under the indemnification policy of the State of California, all signatories to this MOU agree to indemnify, defend and hold harmless each other from and against all court costs and attorney's fees arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOU. 25. SEVERABILITY If any part of this MOU is found to be null and void or is otherwise stricken, the rest of this MOU shall remain in force. 26. DRUG AND ALCOHOL -FREE WORKPLACE All parties to this MOU certify they will comply with the Drug -Free Workplace Act of 1988, 41 U.S.C. 702 et seq., and 2 CFR part 182 which require that all organizations receiving grants from any Federal agency maintain a drug -free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for suspension or debarment under 2 CFR part 180, as adopted by the U.S. Department of Education at 2 CFR 3485, and the U.S. Department of Labor regulations at 29 CFR part 94. 27. CERTIFICATION REGARDING LOBBYING All parties shall comply with the Byrd Anti -Lobbying Amendment (31 U.S.C. Section1352), 29 C.F.R. Part 93, and 34 CFR part 82, as well as the requirements in the Uniform Guidance at 2 CFR 200,450. The parties shall not lobby federal entities using federal funds and will disclose lobbying activities as required by law and regulations. 28. DEBARMENT AND SUSPENSION All parties shall comply with the debarment and suspension requirements (E.0.12549 andl2689) and 2 CFR part 180 and as adopted by the U.S. Department of Labor at 29 CFR part 2998 and by the U.S. Department of Education at 2 CFR 3485. 29. PRIORITY OF SERVICE All parties certify that they will adhere to all statutes, regulations, policies, and plans regarding priority of service, including, but not limited to, priority of service for veterans and their eligible spouses, and priority of service for the WIOA title I Adult program, as required by 38 U.S.C. sec. 4215 and its implementing regulations and guidance, and WIOA sec. 134(c)(3)(E) and its implementing regulations and guidance. Partners will target recruitment of special populations that MA-063-230111379 16 City Council 38 — 48 6/6/2023 EXHIBIT 3a receive a focus for services under WIOA, such as individuals with disabilities, low-income individuals, basic skills deficient youth, and English language learners. 30. BUY AMERICAN PROVISION Each party that receives funds made available under title I or II of WIOA or under the Wagner- Peyser Act (29 U.S.C. Section 49, et. seq.) certifies that it will comply with Sections 8301 through 8303 of title 41 of the United States Code (commonly known as the "Buy American Act.") and as referenced in WIOA Section 502 and 20 CFR 683.200(f). 31. SALARY COMPENSATION AND BONUS LIMITATIONS Each party certifies that, when operating grants funded by the U.S. Department of Labor, it complies with TEGL 05-06, Implementing the Salary and Bonus Limitations in Public Law 109- 234, TEGL 17-15, Workforce Innovation and Opportunity Act (WIOA) Adult, Dislocated Worker and Youth Activities Program Allotments for Program Year (PY) 2017; Final PY 2017 Allotments for the Wagner-Peyser Act Employment Service (ES) Program Allotments; and Workforce Information Grants to States Allotments for PY 2017, Public Laws 114-113 (Division H, title I, Section 105) and 114-223, and WIOA section 194(15)(A), restricting the use of federal grant funds for compensation and bonuses of an individual, whether charged to either direct or indirect, at a rate in excess of the Federal Office of Persomiel Management Executive Level II. 32. TERMINATION This MOU will remain in effect until the end date specified in Paragraph 4 above, unless: a. Federal oversight agencies charged with the administration of WIOA are unable to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of this MOU succeeding the first fiscal period. Any party unable to perform pursuant to MOU due to lack of finding shall notify the other parties as soon as the party has knowledge that funds may be unavailable for the continuation of activities under this MOU; b. WIOA is repealed or superseded by subsequent federal law; c. Local area designation is changed under WIOA; and, d. A party breaches any provision of this MOU and such breach is not cured within thirty (30) days after receiving written notice from the SAWDB Chair (or designee) specifying such breach in reasonable detail. In such event, the non -breaching party(s) shall have the right to terminate this MOU by giving written notice thereof to the party in breach, upon which termination will go into effect immediately. In the event of termination, the parties to the MOU must convene within thirty (30) calendar days after the breach of the MOU to discuss the formation of the successor MOU. At that time, allocated costs must be addressed. MA-063-230111379 17 City Council 38 — 49 6/6/2023 EXHIBIT 3a This MOU is of no force or effect until signed by authorized representatives of the participating parties, and approved by the Chief Local Elected Official or his/her designee. The MOU, once signed, becomes part of the local WIOA Plan. Any party may withdraw from this MOU by giving written notice of intent to withdraw at least thirty (30) calendar days in advance of the effective withdrawal date. If agreed to by all parties, the timeframes for notice may be reduced or extended. Notice of withdrawal shall be given to the SAWDB at the address listed in the signed attachments of this MOU, and to the contact person so listed, considering any information updates received by the parties, a courtesy notification shall be made to all parties of this MOU in a timely manner. 33. NOTICES All notices, requests, claims, correspondence, reports, statements authorized or required by this Agreement, and/or other communications shall be addressed as follows: City of Santa Ana: City of Santa Ana Administration Services 801 W. Civic Center Dr., Suite 200 Santa Ana, CA 92701 COUNTY: County of Orange Social Services Agency Contracts Services 500 N. State College Blvd, Suite #100 Orange, CA 92868 34. INSURANCE The AJCC Partners agree that their current in force insurance or self-insurance coverage programs shall apply to their operations performed under the Workforce Innovation Opportunity Act and at the SAWC, including commercial general liability, property damage liability, business personal property, workers' compensation and employee dishonesty/crime coverages. The City of Santa Ana shall be named as additional insured for such insurance and the coverage shall be primary and non-contributory with regard to the City. 35. AUTHORITY AND SIGNATURES The individuals signing this MOU and its attachments, which are incorporated herein by reference, have the authority to commit the party they represent to the terms of this MOU, and do so commit by signing. MA-063-230111379 M. City Council 38 — 50 6/6/2023 EXHIBIT 3a ATTACHMENTS Attachment 1: AJCC Partners Location and Map Attachment 2: Santa Ana AJCC Partner Services Attachment 3: AJCC Comprehensive Infrastructure Budget, and Other System Cost Budget Attachment 3-1: Applicable Career Services Attachment 4: Comprehensive Cost Allocation and Partner Contributions Attachment 5: Office Lease MA-063-230111379 19 City Council 38 — 51 6/6/2023 EXHIBIT 3a WHEREFORE, the parties hereto have executed this Agreement in the County of Orange, California. FOR THE CITY OF SANTA ANA Attest: Jennifer L. Hall City Clerk Dated: Recommended for Approval: Michael Garcia Executive Director Community Development Agency Dated: City of Santa Ana: Kristine Ridge City Manager Dated: Approved as to Form: � 'M Jose Montoya Assistant City Attorney Dated: FOR SANTA ANA WORKFORCE DEVELOPMENT BOARD Chair xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXxxxxxxxxxxxxxxXxxxXxx [Space left intentionally blank] [Signatures continued on the following page] Page 20 City Council 38 — 52 6/6/2023 EXHIBIT 3a WHEREFORE, the parties hereto have executed this Agreement in the County of Orange, California. COUNTY OF ORANGE A Political Subdivision of the State of California By: CHAIRMAN OF THE BOARD OF SUPERVISORS COUNTY OF ORANGE, CALIFORNIA Dated: SIGNED AND CERTIFIED THAT A COPY OF THIS AGREEMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD PER G.C. SEC. 25103, RESO 79-1535 ATTEST: ROBIN STIELER Clerk of the Board County of Orange, California APPROVED AS TO FORM COUNTY COUNSEL COUNTY OF ORANGE, CALIFORNIA By: -- DEPUTY Dated: MA-063-230111379 21 City Council 38 — 53 6/6/2023 EXMJAJ;TneU1 AJCC Partners Location and Map Partner Program Partner Authorization/Category Physically Organization Co -Located Title I Adult, Dislocated City of Santa Ana WIOA Title I Adult, Dislocated Workers, Youth Workers and Youth Programs Yes programs Rancho Santiago WIOA title II Adult Education and Family Adult Education/ Community College Literacy Act (AEFLA) program Career and technical education (CTE) Literacy and Carl Perkins District Career Technical programs at the postsecondary level, No authorized under the Carl D. Perkins Career Education and Technical Education Act of 2006 (20 U.S.C. 2301 et seq.) Wagner-Peyser Employment WIOA title III Wagner-Peyser Employment Development Services, authorized under the Wagner-Peyser Yes Department (EDD) Act (29 U.S.C. 49 et seq.), also providing the state's public labor exchange. ., Employment Veterans Development Jobs for Veterans State Grants (JVSG), Yes Department (EDD) authorized underchapter4l of title 38, U.S.C. Employment Trade Adjustment Assistance (TAA), Trade Act Development authorized under chapter 2 of title II of the Yes Department (EDD) Trade Act of 1974 (19 U.S.C. 2271et seq.) Unemployment Employment Unemployment Insurance (UI) programs under Insurance (UI) Development state unemployment compensation laws. No Department (EDD) State Department of WIOAtitle IV State Vocational Rehabilitation Vocational Rehabilitation program authorized under title I of the Yes Rehabilitation Services Rehabilitation Act of 1973 (29 U.S.C. 720 et seq.) _ Temporary Assistance Social Services Temporary Assistance for Needy Families for Needy Families Agency, Family Self (TANF), authorized under part A of title IV of Yes (TANF) Sufficiency the Social Security Act (42 U.S.C. 601 et seq.) 7 CFR parts 271, 272, 273, 274, 275, 276, 277, CalFresh Employment & 281, and 282/ Training/General Relief Social Services Agency, General Relief Work Program (GRWP), Yes Work Program Assistance Programs authorized under the County of Orange, General Relief Regulations. Senior Aid Program Senior Community Service Employment Senior Aid Program Regions II & III Program (SCSEP), authorized under title V of Yes SER-Jobs for the Older Americans Act of 1965 (42 U.S.C. Progress, Inc. 3056 et seq.) Job Corps Long Beach Job Corps WIOA Title I C, Jobs Corps No Native American Southern California Indian and Native American Programs (Section _ Programs Indian Center 166) No Housing & Urban Santa Ana Housing Housing & Urban Development (HUD) Development Authority Yes City Council 38 — 54 6/6/2023 EX, ;HhT,�1 AJCC Partners Location and Map Partner Program Partner Authorization/Category Physically Organization Co -Located Adult Demonstration Orange County Reentry Employment Opportunities (EO) Sheriff's Department programs authorized under sec. 212 of the Second Chance Act of 2007 (42 U.S.C. 17532) No and WIOA sec. 169 City Council 38 — 55 6/6/2023 EXk#IRhTt3 1 AJCC Partners Location and Map `. '.I _ r, fit'. 1 GAQDEtI GFIC04EXAV . Or7rb A.Slh'tA CIAFiA..4 Sal/T A CLAAA Av j ' 17TH ST. 3 s U I + l IWASHNCTCN A'. «=� C j OW CFKTM �R STH 5T.- y" ■ SA/iTA A\A St. STH 1ST ST i 1+ J i G S 5 c t7, W"MM AV ' L � R � W NGER AV- L T. AhL,RFN' R. ` � AXZ11EF AY SEGFfSTPC�k �Ta'fk q, ALTCN AN. iwr avaw�o o� Ir L�r�c(.�. 11to T 51l11FLOWBR AL T N Santa An-'NCFK Cantor Z O Contannla Aditt Educahcn :nryi , Edin live. O 5tata Dopartmart of Ilahahilhation O crvg &vch kb Caps 1`*33 5-nta Fa A.v. Amar.ci s kb Carta r of Califcq-nia ' 4a r mg Thu Clow,Suita11� Lorq&achCA?38*C, au1'N.G%6.CanterDr. Sant a Ana. CA92,ro4 Cra�q CCA A 428t@ Santa Ana, CA 927+3t [loan Arnorican Partnors: 3 5snta Ana Cd� 3:• 1530 W. - 7th St 6 � Social Sanicas �L}:'�y 192H 5. Crar j AYQ• g O 5cniar CanWr Sane5n or C rdt SL Empialmcnt Dopart•nont Sanna Ana. CA 927ru Sam Ara. CA 9277 5arrta Ana. CA 92 T Ot 5tato Dopartmcnt of Ra}vbilitaticrr 0.0 Social &-irmes Agancr Goodwill Indistrias Col logo & Workforca Prration Costar O CTl 'FCP'Vaf=-ay Hid Scf-+ool S Graarr.illo �+ Rcmi-igton i6xiticr. terra• 1325 E. t1h St SERrSanior Ail Pmgm-n 1s72 N. Main St. teoT Santa Any CA 927aa Sant- Ana. CA 92 1c 1 L"maLifa Dra7ga, CA 92867 City Council - — 56 6/6/2023 EXHIBIT 3a SANTA ANA AJCC Partner Services Attachment 2 1 SANTA ANA AJCC Partner Services Service Partner Name Entity/Program Career Training Employer Delivery Method Title I Adult, DW, Youth City of Santa Ana 1, 2, 3, 4, 6, 7, 8, 10, 11, 12, 13, 14, 15, 1 2 5 7 9 1 2 3 4, 5 6 7 8 FT T B P O 16,17 Adult Education/ Literacy Rancho Santiago 2, 3, 12, 14-15, 17 1,8 B, P, O Community College District Wagner-Peyser Employment Development Department (EDD) 1 2" 3 4" 5 6 8 9 10 17 " " 1 2 3 4 6 7 8 " " " FT, PT T, A, B,P Veterans (Jobs for Veterans Employment Development 1,2,3,4,5,6,8,9,10,11, 1,2,3,4,6,7, FT, T, A, B, P State Grant) Department (EDD) 12,13,14,15,16,17 7Trade Act (Trade Adjustment Employment Development 1,2,3,4,5,6,8,9,10,11,12,13,14,15,16,17 1,4,5,8,9 1,2,3,4,6,7,8 PT, T, A, B Assistance) Department (EDD) Unemployment Compensation Employment Development 1,9 8 PT, T, A, B Department (EDD) State Department of 1, 2, 3 4 5, 6, 7 8, 11, 12, 13, 14 15 DOR Eligible: 1, 1, 2,4 DOR Vocational Rehabilitation Rehabilitation 16,17 2, 3, 4, 5, 6, 7, Eligible: 3, 5, PT, FT 8, 9, 8 Temporary Assistance for Social Services Agency, 1 2 ,3,4,7,8,10,11,12,13, 1 3 4,7,8 FT T, A B P , Needy Families Family Self Sufficiency CalFresh Employment & Social Services Agency, Training/General Relief Work 2, 3, 4, 7, 8, 10, 13 FT, T, A, B, P Program Assistance Programs Carl Perkins Career Technical Rancho Santiago 2, 3, 12, 14-15, 17 1, 8 6, P, O Education Community College District Senior Aid Program Regions II & III SER-Jobs for 1,2,3,4,5,8,11,12,13,16 1,2,3,7 1,2,3,4,6, 7 PT, T, B Title V Older Americans Act Progress, Inc. Job Corps Long Beach Job Corps 2 1, 3, 7 T, 6, P, 0 City Council 38 - 57 6/6/2023 EXHIBIT 3a SANTA ANA AJCC Partner Services Attachment Z Eligible Federal Native American Programs Southern California Indian Eligible Federal state recognized state (Section 166) Center Tribes: 2, 4, 10 recognized O, P, B,T Tribes: 1, 7 Housing & Urban Housing Authority 2, 3, 4, 8, 10, 15 B, P, 0 Development CAREER SERVICES: Basic Career Services (BCS) include self-help service services requiring minimal staff assistance and Individualized Career Services (ICS) requiring more staff involvement generally provided to individuals unable to find employment through basic career services, and deemed to be in need of more concentrated services to obtain employment; or who are employed but deemed to be in need of more concentrated services to obtain or retain employment that allows for self-sufficiency. Basic Career Services 1. Eligibility Determination: This is the process of obtaining and documenting information about an individual's circumstances and comparing that information with the criteria set by an agency or program to decide if the individual qualifies for participation. 2. Outreach, Intake and Orientation: Outreach activities involve the collection, publication, and dissemination of information on program services available and directed toward jobless, economically disadvantaged, and other individuals. Intake is the process of collecting basic information, e.g., name, address, phone number, SSN, and all other required information to determine eligibility or ineligibility for an individual's program. Orientation, whether offered in a group setting, one-on-one, or electronically, is the process of providing broad information to customers in order to acquaint them with the services, programs, staff, and other resources at the Santa Ana Work Center, or its partner agencies. 3. Initial Assessment: For individuals new to the workforce system, initial assessment involves the gathering of basic information about skill levels, aptitudes, abilities, barriers, and supportive service needs in order to recommend next steps and determine potential referrals to partners or community resources. 4. Job Search, Placement Assistance, and Career Counseling: Job Search helps an individual seek, Iocate, apply for, and obtain a job. It may include but is not limited to: job finding skills, orientation to the labor market, resume preparation assistance; referrals to job openings, placement services, job search workshops, vocational exploration, and re-employment services such as orientation, skills determination, and pre -layoff assistance. Placement Assistance is a service that helps people to identify and secure paid employment. Career Counseling is a facilitated exploration of occupational and industrial information. 5. Employment statistics -Labor Market Information: Collect and report data about employment levels, unemployment rates, wages and earnings, employment projections, jobs, training resources and careers; (LMI) 2 City Council 38 — 58 6/6/2023 EXHIBIT 3a SANTA ANA AJCC Partner Services Attachment 2 6. Eligible Provider performance and program Cost Information: Collect and provide information on: A. Eligible training service providers (described in WIOA Section 122) B. Eligible youth activity providers (described in WIOA Section 123) C. Eligible adult education providers (described in WIOA Title II). D. Eligible postsecondary vocational educational activities and vocational educational activities available to school dropouts under the Carl Perkins Act (20 USC 2301). E. Eligible vocational rehabilitation program activities (described in Title I of the Rehabilitation Act of 1973). 7. Local Performance Information: Collect and provide information on the local area's recent performance measure outcomes. S. Supportive Services` Information: Collect and provide information on services such as transportation, child care, dependent care, housing, and needs -related payments that are necessary to enable an individual to participate in employment and training activities. 9. Unemployment Compensation: EeReet-i nd provide information on filing claims for state benefit payments that protect individuals from economic insecurity while they look for work. Claims may be filed on-line or via telephone available in the Santa Ana Work Center. 10. Eligibility Assistance: Provide guidance to individuals on eligibility for other programs and on financial aid assistance for training and education programs that are available in the local area. II. Follow -Up Services: Services provided to participants who are placed in unsubsidized employment, for not less than 12 months after the first day of the employment. These services assist those individuals to maintain employment or qualify for promotions with that employment. Individualized Career Services 12. Comprehensive and Specialized Assessments: A closer look at the skills levels and service needs that may include: A. Diagnostic Testing and use of other assessment tools; and B. In-depth interviewing and evaluation to identify employment barriers and appropriate employment goals. 3 City Council 38 — 59 6/6/2023 EXHIBIT 3a SANTA ANA AJCC Partner Services Attachment 2 13. Individual Employment Plan Development: Working with individuals to identify their employment goals, the appropriate achievement objectives, and the appropriate combination of services that will help the individual achieve those goals. 14. Group Counseling 15. Individual Counseling and Career Planning 16. Case Management: For participants who receive training services under WIOA Section 134(d)(4). 17. Short -Term Prevocational Services: Can include development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct, to prepare individuals for unsubsidized employment or training. Training Services: Services offered through a training provider to help individuals upgrade their skills, earn degrees and certifications, or otherwise enhance their employability through learning and education. Types of training services include: 1. Occupational Skills Training: An organized program of study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate or advanced levels. 2. On -the -Job Training (OJT): Training by an employer that is provided to a paid participant while engaged in productive work that is limited in duration, provides knowledge or skills essential to the full and adequate performance of the job, and reimburses the employer for the costs associated with training the OJT trainee often calculated based on a percentage of the trainee's wages. 3. Workplace and cooperative education: Programs that combine workplace training with related instruction which may include cooperative education programs 4. Training programs operated by the private sector 5. Skills upgrading and retraining: Courses that prepare persons for entrance into a new occupation through instruction in new and different skills demanded by technological changes. These courses train incumbent workers in specific skills needed by that business or industry and that lead to potential career growth and increased wages. This includes courses that develop professional competencies that are particularly relevant to a vocational/occupational goal. It must be demonstrated that the training will result in the workers' acquisition of transferable skills or an industry -recognized certification or credential. 6. Entrepreneurial training n City Council 38 — 60 6/6/2023 EXHIBIT 3a SANTA ANA AJCC Partner Services Attachment 2 7. Job -readiness training 8. Adult Education and Literacy programs: Services or instruction below the postsecondary level for individuals who are not enrolled or required to be enrolled in secondary school under state law and lack basic educational skills to enable the individuals to function effectively in society and on a job, Services include, but are not limited to, one-on-one instruction, coursework, or workshops that provide direction for the development and ability to read, write, and speak in English, compute, and solve problems, at levels of proficiency necessary to function in society or on the job, 9. Customized training: Training that is designed to meet the special requirements of an employer or group of employers and that is conducted with a commitment by the employer to employ an individual upon successful completion of the training and for which the employer pays for a portion of the cost of training. Employer Services: Santa Ana Work Center services offered to employers include: 1. Employer needs assessment: Evaluation of employer needs, particularly future hiring and talent needs. 2. Job posting: Receiving and filling of job openings; searching resumes; providing access to a diverse labor pool. 3. Applicant pre-screening: Assessing candidates according to the employer's requirements and hiring needs; referring candidates based on their knowledge, skills, and abilities relative to the employer requirements. 4. Recruitment assistance: Raising awareness of employers and job openings and attracting individuals to apply for employment at a hiring organization. Specific activities may include posting of employer announcements, provision of job applications, and hosting job fairs and mass recruitment. 5. Training assistance: Providing training resources to enable employers to upgrade employee skills, introduce workers to new technology, or to help employees transition into new positions. 6. Labor Market Information: Access to information on labor market trends, statistics, and other data related to the economy, wages, industries, etc. 7. Employer information and referral: Provision of information on topics of interest to employers such as services available in the community, local training providers, federal laws and requirements, tax information, apprenticeship 8. programs, human resource practices, alien labor certification, incentive programs such as WOTC or the federal bonding program, etc. City Council 38 — 61 6/6/2023 EXHIBIT 3a SANTA ANA AJCC Partner Services Attachment 2 9. Rapid Response and Layoff Aversion: Provision of services to prevent downsizing or closure, or to assist during layoff events, Strategies may include incumbent worker training to avert lay-offs, financing options, employee ownership options, placement assistance, worker assessments, establishment of transition centers, labor- management committees, peer counseling, etc. Service Delivery Codes: How will your agency provide the services indicated? Code I Method Description FT On -Site Staff Full Time PT On -Site Staff Part Time T Access Via Telephone A Access Via Automated System B Brochure/Handout P Posting at One -Stop Center O Other NA Not Applicable 0 City Council 38 — 62 6/6/2023 EXHIBIT 3a Attachment 3 Santa Ana Workforce Development Board A1CC Comprehensive infrastructure and Other Costs Budget 2023-2024 55A 6.61% Monthly Total Monthly Cost Category/ Line Item Cost Details Monthly Cost Rent and Property Rent Equipment Cost Rent Incl. Janitorial, Maint and Base Rent Utilities 1 1 $2,800.26 Rent ;$2.8000Tota 2,800.26 Utilities/Maint/ServiceMonthly costs of Dial Tone andTelephone Services Per Person Voice Mail Assigned 1040 hrs x $27.50 1040 x Security Guard $28.74 $295.32 $295.32 Total Utilities/Maintenance $295.32 $0.00 $295.32 *Equipment PR -one System Annual Support Cost Total Equipment $0.00 0.00 **Tech and Access Costs Information Technology Lostiler Wire ess Network Bridge Month Maintenance $7.50 $7.50 Total Tech and Access Infrastructure I'otal 302.82 2,800.26 3, 03.08 Revised 4/12/2023 11:00 —Copiers are leased equipment and are charged by percentage. Athhtional charge for usage hill be calculated and chmged City Council 38 — 63 6/6/2023 EXHIBIT 3a Attachment 3-1 APPLICABLE CAREER SERVICES Sharing Other One -Stop Delivery System Costs The budget must include "applicable career services" as well as any other shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One -Stop partners must share in other system costs, including applicable career services. Required Consolidated System Budget for "Applicable Career Services" Summary of Career Services Applicable to Each AJCC Partner The MOU requires identification of the career services that are applicable to each partner program (Attachment 2). Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. AJCC Applicable Career Services SSA Career Services: $345,646.29 • Eligibility Determination (1) • Outreach, Intake and Orientation (2) • Initial Assessment (3) • Job Search, Placement Assistance, and Career Counseling (4) • Employment Statistics -Labor Market Information (5) • Eligible Provider performance and program Cost Information (6) • Local Performance Information (7) • Supportive Services' Information (8) • Unemployment Compensation (9) • Eligibility Assistance (10) • Follow -Up Services (11) • Comprehensive and Specialized Assessments (12) • Individual Employment Plan Development (13) • Group Counseling (14) • Individual Counseling and Career Planning (15) • Case Management (16) • Short -Term Prevocational Services (17) Training $534,353.71 • Occupational Skills Training (1) • On -the -Job Training (OJT) (2) • Workplace and cooperative education (3) • Training programs operated by the private sector (4) • Skills upgrading and retraining (5) • Entrepreneurial training (6) • Job -readiness training (7) • Adult Education and Literacy programs (8) • Customized training (9) City Council 38 — 64 6/6/2023 EXHIBIT 3a Attachment 3-1 APPLICABLE CAREER SERVICES Employer Services • Employer needs assessment (1) • Job posting (2) • Applicant pre-screening (3) • Recruitment assistance (4) • Training assistance (5) • Labor Market Information (6) • Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Career Service Cost $0 City Council 38 — 65 6/6/2023 EXHIBIT 3a Attachment 4 Comprehensive Cost Allocation and Partner Contributions .ljXk4j .. Square Footage Partner of Total Operational Cost Paid for Based on Square Monthly Property CAM Charges and Management Monthly Charges Monthly Rent + Amount : In- Contributions Partner Program Office Sharing / Footage Rent* Fees for Equipment Equipment usage Kind Yearly Career Payment Ratio Services** IEDD 9548.00 50.88% $ 22,437.80 1 1$ 843.66 $ 5,436.51 $ 28,717.97 $ 1,493,317.04 (Santa Ana WORK Center (City of Santa Ana) 7705.28 38.43% $ 18,107.41 $ 490.87 $ - $ 4,067.82 $ 22,666.10 $ $ 1,235,907.20 Department of Rehabilitation 219.03 1.13% $ 514.72 $ 12.08 $ 138.70 $ 665.50 $ $ 2,945,349.48 Social Services Agency -Family Self -Sufficiency 1191.60 6.17% $ 2,800.26 $ 302.82 $ 3,103.08 $ 800,000.00 Santa Ana Housing Authority 438.06 2.26% $ 1,029.44 $ 24.17 $ 277.40 $ 1,331.02 $ 82,290.00 SER lobs for Progress 219.03 1.13% $ 514.72 $ 12.08 $ 138.70 $ 665.50 $ 2,945,349.48 Community Action Partnerhip of OC $ 225,000.00 Rancho Santiago Community College District $ 1,511,191.70 ITotal Rentable Space 19321.00 100.00% $ 45,404.35 1 $ 539.21 1 $ 843.66 $ 10,361.95 $ 57,149.17 $ $ 6,556,863.72 Revised 4/12/23 11:33:35 AM * Rent is $2.35 per Square foot with 3% increase annually ** Yearly Career Services is reported by respective partners listed and may include but is not limited to partners payroll, client training expenses, client services expense, etc. City Council 38 — 66 6/6/2023 FIRST AMENDMENT TO OFFICE LEASE BETWEEN SANTA ANA CA I SGF, LLC AND THE CITY OF SANTA ANA THIS FIRST AMENDMENT TO OFFICE LEASE (this "First Amendment") is entered into as of , 2023 (the "133171'ective, [late") by and between SANTA ANA CA I SGF, LLC, a Delaware limited liability company ("Landlord") and THE CITE' OF SANTA ANA, a charter city and municipal corporation ("Tenant"). WITNESSETH: WHEREAS, Landlord, as successor -in -interest to CF SANTANA, LLC, a Delaware limited liability company, and Tenant entered into that certain Office Lease No. A-2017-264 dated October 7, 2017, Tenant Estoppel Certificate No. A-2017-264-01 dated February 8, 2018, and Exhibit B Notice of Lease Term Dates No. A-2017-264-02 dated February 16, 2018 (hereinafter collectively referred to as the "Lease"), pursuant to which Landlord leased to Tenant and Tenant leased fi-om Landlord that certain premises identified as Suite 200 containing approximately 19,321 rentable square feet of office space (the "Premises") in the building located at 801 Civic Center Drive, Santa Ana, CA 92701 (the "Buildintl" ); WHEREAS, Landlord and Tenant desire to amend the Lease to set a new Term of the Lease, subject to the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the al"oresaid premises and the other agreements and covenants hereafter set forth and for other good and valuable consideration, the receipt of which is hereby acknowledged, the parties do hereby agree as follows: I. inct>rho.ratit�.tl..4t:f.Rct;itals. The above recitals are hereby incorporated into this First Amendment as if fully set forth herein. As used herein the term "Lease" shall mean the Lease as amended by this First Amendment. 2, Definitions. All capitalized terms used in this First Amendment shall have the meanings assigned to them in the Lease unless otherwise specified herein. 3. Term. The Initial Term as defined by Section 3, Basic Lease Provisions, of the Lease is hereby for a period of One Hundred Twenty (120) full calendar months, commencing on July 1, 2023 and expiring on June 30, 2033 (the "Term"), Tenant shall have the right to extend the Term for two (2) sixty (60) month periods, in accordance with Section 3.2.2, Standard Lease Provisions, of the Lease. 4, Base Rent. Commencing on July t, 2023, Tenant shall pay Base Rent in the following amounts: Dates Annual Base Rent Monthly Installment of Base Rent Annual Rental Rate per RSF 7/1/2023 — 6/30/2024 $544,852.20 $45,404.35 $2.35 5910216.11 City Council 38 — 67 6/6/2023 EXHIBIT 3a 7/I/2024-6/30/2025 $5611197.77 $2.42 7/1/2025 — 6/30/2026 $578,033.70 _$46,766.48 $48,169.47 $2.49 7/t/2026 — 6/30/2027 $595,374.71 $49,614.56 $2.57 7/l /2027 — 6/30/2028 $6 l 3,235.95 $51,103.00 $2.64 7/ I /2028 — 6/30/2029 $631,633.03 $52,636.09 $2.72 7/1 /2029 — 6/30/2030 $650,582.02 $54,215.17 $2.81 7/1 /2030 — 6/3 0/203 1 $670,099.48 $55,841.62 $2.89 7/l /203 l -- 6/30/2032 $690,202.47 $57,516.87 $2.98 7/l/2032 — 6/30/2033.. $710 908.54 $59,242.38 $3.07 Base Year. The "Bgse Yeah" is hereby amended to reflect calendar year 2023. 6, Subsection 14.1, Waiver of Liability and Indemnification, of the Standard Lease Provisions, is hereby amended as follows: Except to the extent caused by the gross negligence of Landlord or its agents, contractors or employees, Tenant hereby waives all claims and causes of action against Landlord and all of the other Landlord Parties for any damage to persons or property (including, without limitation, loss of profits and intangible, property) in any way relating to Tenant' s use and occupancy of the Premises from any cause whatsoever, including, without limitation fire, explosion, falling plaster, steam, gas, air contaminants or emissions, electricity, electrical or electronic emanations or disturbance, water, rain or snow or leaks from any part the Building or from the pipes, appliances, equipment or plumbing works or from the roof, street or sub -surface or from any other place or caused by dampness, vandalism, malicious mischief. Tenant shall indemnify, defend, protect and hold harmless Landlord and each of the Landlord Parties from and against any and all Claims that arise out of, are occasioned by or are in any way attributable to: (a) the use or occupancy of the Premises or any portion of the Project by Tenant, (b) the acts or omissions of Tenant or any Tenant Party, (c) any default of this Lease by Tenant, or (d) any litigation or other proceedings between Tenant and any third party; provided that Tenant shall not be required to so indemnify, defend or hold Landlord or any of the other Landlord Parties harmless to the extent that any such Claims arise out of the gross negligence or willful misconduct of Landlord, its agents or employees. 7. 'I""enwtt Improvements. Landlord consents to (but does not require) Tenant's completion of certain improvements to the Premises (collectively, the "Tenant Improvements"), subject to the terms and conditions of Exhibit A attached hereto and made a part hereof. 8. As -Is Condition. Tenant accepts the Premises in its "AS -IS, WHERE -IS" condition as of the Effective Date, and Landlord makes no representation or warranty concerning the condition of the Leased Premises and has no obligation to construct, remodel, improve, repair, decorate or paint the Premises or any improvement on or a part of the Premises, except as may be otherwise set forth in the Lease. Tenant represents that (a) it has been in possession of the Premises pursuant to the Lease, (b) it has inspected the Premises prior to execution ofthis First Amendment, (c) it is not relying on any statement, representation or warranty of Landlord, its employees or agents, and (d) is fully satisfied with the condition of the Premises. 2 5910216.11 City Council 38 — 68 6/6/2023 EXHIBIT 3a 9. Pity king. Section 2.3.2(c)(ii) is hereby deleted in its entirety and replaced with the following: "Notwithstanding the foregoing, each calendar month during the Term, Landlord shall provide to Tenant, without charge: (A) a number of Short Term Project Parking Validations (defined below) equal to the product of thirty (30) and the number of days in such calendar month (during the Term) and (B) a number of Long Term Project Pat -king Validations (defined below) equal to the product of one hundred eighty (180) and the number of days in such calendar month (during the Term), in each case to be used only by Tenant's Business Customers for parking in the Parking Facilities without charge; provided that (x) Landlord shall not, at any time during the Term, be required under this Section 2.3.2(c)(ii) to provide a number of Project Parking Validations ill any calendar month in excess of a number equal to the product of two hundred ten (210) and the number of days in such calendar month (during the Term) and (y) any Project Parking Validations provided by Landlord with respect to any particular calendar month that are not used during such calendar month shall, at the election of Landlord, either: (I) become null and void (and be returned to Landlord) or (2) be credited against Landlord's obligations to provide Project Parking Validations under this Section 2.3.2(c)(ii) for subsequent calendar months. No Project Parking Validations provided by Landlord to Tenant under this Section 2.3.2(c)(E) shall be used to accommodate parking, without charge, by any particular Tenant's Business Customer(s), for a period in excess of three (3) hours on any day without Landlord's prior approval (and Tenant shall not provide any particular Tenant's Business Customer more than one Project Parking Validation on any particular day). "Short Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to twenty (20) minutes without charge. "Long Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to one (1) hour without charge." 10. No Default. Each of Landlord and Tenant hereby affirm to each other that as of the Effective Date no breach, default, event of default, or other act, error, or omission which, with the giving of notice or passage of time or both would constitute a breach, default, or event of default by such party has occurred and is continuing under the Lease beyond any applicable notice or cure period. 11. Affirmation of Lease Terms. Except as modified by this First Amendment, Landlord and Tenant hereby ratify the Lease and agree that the Lease shall remain unchanged and shall continue in full force and effect. fn the event there is any conflict between the terms of the Lease and the terms set forth in this First Amendment, the terms specifically set out in this First Amendment shall control. From and after the Effective bate, any and all references to "the Lease" or "this Lease" in the Lease shall mean the Lease as modified by this First Amendment. 12. Mutual Authorization Representation. Each of Landlord and Tenant hereby represent and warrant to each other that: (a) this First Amendment (and each term and provision hereof) has been duly and appropriately authorized and executed by Stich party through proper written corporate or limited liability company action and approval; and (b) no additional consent, agreement, or approval is required with respect hereto. 5910216.11 City Council 38 — 69 6/6/2023 EXHIBIT 3a 13. Brokerage. Landlord and Tenant each represent that they had no dealings with any real estate broker, finder, or other person with respect to this First Amendment in any manner, other than Lee & Associates Newport Beach, Inc. representing Tenant ("Tenant's Broker") and Newmark representing Landlord ("Landlord's Broker" and collectively with 'Tenant's Broker, the "Brokers"). Landlord shall pay Brokers a leasing commission in connection with this First Amendment pursuant to separate agreement. Tenant shall indemnify and hold Landlord harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any other real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Tenant. Landlord shall indemnify Tenant and hold Tenant harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Landlord. 14, Miscellaneous. The submission of an unsigned copy of this First Amendment to Tenant shall not constitute an offer. This First Amendment (a) shall be binding upon an inure to the benefit of the parties hereto and their respective successors, heirs, legal representatives and assigns, (b) may be executed in two or more counterparts, all of which together shall constitute but one and the same agreement, (c) shall be governed by and construed in accordance with the laws of the State of California and both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of in connection with or by reason of this Agreement, (d) shall constitute the entire agreement between the parties relating to the subject matter hereof, all prior negotiations, agreements, and understandings (not including the Lease, as amended), whether oral or written, being hereby superseded and terminated, and (e) shall become effective and binding only upon execution and delivery by both Iandlord and Tenant. The execution of facsimiles, including the use of electronic signatures, of this First Amendment shall be binding on the parties hereto. 17. E-SIGN and Coultterixtrts. Landlord and Tenant agree: (a) that a party's electronic signature with respect to this Lease has been executed or adopted by the signatory with the intent to sign, and be bound by, this Lease; (b) delivery of this Lease via electronic transmission or other electronic means shall be valid delivery for all purposes; (c) this Lease and any additional information incidental hereto may be maintained as electronic records; (d) photocopies, facsimile transmissions, electronic images and other copies of this Lease and/or its signature pages, shall be valid, binding, effective and enforceable the same as originals for all purposes, and may be so admitted in any judicial proceeding, regulatory proceeding or arbitration, and in making proof of this Lease it shall be unnecessary to produce the original hereof or any or all original signature pages; and (e) each party agrees to take any and al[ reasonable actions, if any, as may be necessary or as may be reasonably requested by any other party to this Lease to further evidence such party's intent to be bound by the provisions ofthis Lease and to ensure compliance with the provisions of the Electronic Signatures in Global and National CommereeAct, 15 U.S.C. §§ 7001, et seq., the Uniform Electronic Transactions Act as incorporated into applicable law, and any other applicable law pertaining to electronic signatures. IZ4 +&rime(( oJT , Irtice ti ) al V n� jc, �lgrral2r�r Pa �Pc�!_ to vzt 4 5910216.11 City Council 38 — 70 6/6/2023 EXHIBIT 3a IN WITNESS WHEREOF, Landlord and Tenant have executed this First Amendment to be effective as of the date first set forth above. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney p.m.� By: Jose Montoya, Assistant City Attorney RECOMMENDED FOR APPROVAL: Mike Garcia Executive Director Community Development Agency CITY OF SANTA ANA (TENANT): Kristine Ridge City Manager LANDLORD: SANTA ANA CA I SGF, LLC, a Delaware limited liability company By Title:_p,. 1 �e J Mike Garcia - Executive Director Community Development Agency [SIGNATURE PAGE TO FIRST AMENDMENT TO OFFICE LEASE] 59102►6.11 City Council 38 — 71 6/6/2023 EXHIBIT 3a EXHIBIT A WORK LETTER THIS WORK LETTER (this "Wort: Letter") is attached to and incorporated into the First Amendment. Supplementing the provisions of the Lease (as amended by the First Amendment), but without limiting those provisions, Landlord and Tenant agree as follows with respect to the Tenant Improvements to be installed in the Premises. . I'nr row This Work Letter establishes responsibilities for the design and construction of the Tenant Improvements as well as the allocation of the costs of the Tenant Improvements. The terms, conditions, and requirements of the Lease, except where clearly inconsistent or inapplicable to this Work Letter, are incorporated into this Work Letter. 2. Definitions. The fbllowing defined terms used in this Work Letter shall have the meanings set forth below. Unless provided to the contrary herein, any other capitalized term that is not defined in this Work Letter shall have the meaning given to that term in the Lease. (a) "Approved Working Drawings" is defined in, cction 3 e hereof. (b) "Building Systems" means the structural portions of the Building, the common area restrooms, elevators, the Building's HVAC, mechanical, electrical, plumbing, and fire and life safety systems and equipment (including, but not limited to, the fire alarm and fire sprinklers). (c) "Contractor" means the general contractor engaged by Landlord for performance of the Landlord Work pursuant to Section hereof. (d)"Cost Proposal" is defined in Section 5(a) hereof, (e) "Days" means, unless otherwise indicated, calendar days, (t) "Landlord Coordination Fee" means a fee equal to five percent (5%) of the hard and soft costs of the Landlord Work charged by Landlord for its services in managing the design and construction of the Tenant Improvements, and such fee will be included in the cost of the Landlord Work and deducted from the Tenant Allowance. (g) "Landlord's Representative" means Dana Duarte as the only person authorized to act for Landlord pursuant to this Work Letter. Tenant shal I not be obligated to respond to or act upon any request, approval, inquiry or other communication from or on belialf of Landlord in connection with this Work Letter unless such communication is in writing from Landlord's Representative. [,andlord may change the Landlord's Representative at any time upon not less than five (5) days' advance written notice to Tenant. (h) "Landlord Work" means all work necessary and appropriate to complete the Tenant Improvements in accordance with this Work Letter and the Lease. 5910210.11 City Council 38 — 72 6/6/2023 EXHIBIT 3a (i) "Over -Allowance Amount" is defined in Section 10(d) hereof. 0) "Permits" is defined in S4etion 660 hereof. (k) "Punch List Work" means those minor corrections of construction or decoration details, and minor mechanical adjustments, that are required to cause any applicable portion of the Tenant Improvements as constructed to conform to the Approved Plans in all material respects and that do not materially interfere with Tenant's use or occupancy of the Building and the Premises. (1) "Space Plan" is defined in,Section :3(a) hereof. (m) "Space Plan Allowance" shall be Zero and 15/100 Dollars ($0.15) per rentable square foot of the Premises (i.e., up to $2,898.15), based on 19,321 rentable square feet of the Premises, and shall be included in the Tenant Allowance and deducted therefrotYl. (n) "Substantial Completion" of the Tenant Improvements shall be deemed to have occurred on the date that, (i) all Landlord Work has been performed in accordance with the terms of this Work Letter, other than any Punch List Work; and (ii) if required, Landlord has obtained and delivered to Tenant a permanent or temporary certificate of occupancy ("COO") with respect to the Premises, except to the extent the same cannot be obtained by reason of the incompletion of installations or other work that is the responsibility of Tenant (such as, but not limited to, the installation and making operational of Tenant's systems and telecommunications equipment), in which case Landlord shall obtain the same within a reasonable time after the same can be obtained. (o) "Tenant Allowance" shall be Twenty -Eight and 00/100 Dollars ($28.00) per rentable square foot of the Premises (i.e., up to $540,988.00), based on 19,321 rentable square feet of the Premises. (p) "Tenant Contractor" or "Tenant Contractors" means any employees, agents, contractors, consultants, subcontractors, mechanics, suppliers and invitees of Tenant, whether or not directly employed by Tenant, each of whom shall be reasonably approved by Landlord before they may work in the Building, (q) "Tenant Delay" means a delay caused by any of the following: (i) Tenant's failure to timely approve the Working Drawings or any other matter requiring Tenant's approval; (ii) a breach by Tenant of the terms of this Work Letter or the Lease; (iii) Tenant's request for changes in any of the Working Drawings, but only if such a request actually causes a delay to Substantial Completion of the Prem ises; 7 5910216.11 City Council 38 — 73 6/6/2023 EXHIBIT 3a (iv) Tenant's requirement for: (A) materials, components, finishes, or improvements which are different from, or not included in, Landlord's standard tenant improvement items for the Building (which have been provided to Tenant and of which Tenant acknowledges receipt); or (B) materials that are not available in a commercially reasonable time given the estimated date of Substantial Completion ofthe Premises, but only to the extent that such a requirement actually causes a delay to Substantial Completion of the Premises; or (v) any other acts or omissions of Tenant, or of any of the Tenant Contractors, their agents, or employees that continue more than one (1) day after written notice thereof by Landlord. (r) "Tenant FF&E Allowance: means a portion of the Tenant Allowance in the amount of tip to Ten and 00/100 Dollars ($10.00) per rentable square foot of the Premises (i.e., up to $193,210.00), which Tenant may use for Tenant's furniture, fixtures and equipment to be purchased and installed in the Premises and any costs of data cabling and IT infrastructure in connection with Tenant's furniture, fixtures and equipment. (s) "Tenant's Representative" means the Executive Director, Community Development, or the Economic Development Manager or their designee (either such individual acting alone) as the only person[s] authorized to act for Tenant pursuant to this Work Letter. Landlord shall not be obligated to respond to or act upon any request, approval, inquiry, or other communication from or on behal f of Tenant in connection with this Work Letter unless such communication is in writing from Tenant's Representative. Tenant may change the Tenant's Representative[s] at any time upon not less than five (5) days' advance written notice to Landlord. (t) "Working Drawings" is defined in Section 3lbl hereof. Plan Approval. (a) Prior to commencement of the Landlord Work, Landlord and Tenant shall approve detailed space plans (collectively, the "Space Plan") for the construction of the Tenant Improvements, which space plans shall be prepared by Landlord's architect and subject to Tenant's reasonable approval within ten (10) days after receipt thereof. (h) Promptly foilowing Tenant's approval of the Space Plan, Landlord shall cause its architect and engineers to prepare and deliver to Tenant detailed specifications and engineered working drawings for the Tenant Improvements shown on the Space Plan, with such modifications to the Space Plan as shall be necessary to comply with the requirements of the Building Systems of the Building (the "Working Drawings"). (c) Tenant shall approve or disapprove the Working Drawings in writing within tburteen (14) business days after receipt. Tenant may only disapprove the Working Drawings to the extent such Working Drawings are inconsistent with the Space Plan and only if Tenant delivers to Landlord, within such fourteen (14) business day period, specific changes proposed by Tenant which are consistent with the Space Plan. If any such revisions are timely and properly proposed by Tenant, Landlord shall cause its architect and 5910216,11 City Council 38 — 74 6/6/2023 EXHIBIT 3a engineers to revise the Working Drawings to incorporate such revisions and submit the same for Tenant's approval in accordance with the foregoing provisions, and the parties shall follow the foregoing procedures for approving the Working Drawings until the same are finally approved by Landlord and Tenant. Upon Landlord's and Tenant's written approval of the Working Drawings, including any agreed changes pursuant to Sections 5 and 6, the same shall be known as the "Approved Working Drawings", 4, Construction Contracts. Landlord shall enter into a construction contract for the performance of the Landlord Work with the Contractor. Landlord shall use commercially reasonable efforts to obtain at least three (3) bids from each trade (other than mechanical, electrical, plumbing, and fire/life safety, for each of which Landlord shall require all work to be performed by Landlord's approved subcontractor for such trade) and shall select the lowest qualified bidder unless otherwise approved by Tenant in writing. Landlord shall require its Contractor to exercise reasonable efforts to avoid disruption of Tenant's business and to protect the health & safety of Tenant, its employees and its guests. This shall include, at a minimum, using all feasible methods to minimize danger, noise, vibration, fumes, dust and other pollution, and to the extent practicable, perform work outside of normal business hours. Cast Estimate. (a) Landlord shall provide Tenant with a cost proposal in accordance with the Approved Working Drawings, which cost proposal shall include, as nearly as possible, the cost of the Tenant Improvements (the "Cost Proposal"). The Cost Proposal shall be provided to Tenant on an open book basis (i.e., Landlord shall make available to Tenant the economic terms of the construction agreement with the Contractor (including, without limitation, the cost of labor and materials. contractor fees and permit fees), as well as all bids received by Landlord for the Landlord Work, and reasonable documentation supporting Landlord's estimate of plan preparation costs and all other costs of the Landlord Work). (b) Within ten (10) days of the receipt of the same, Tenant shall either: (i) approve the Cost Proposal; or (ii) have a one-time right to propose modifications to the Working Drawings so that the Cost Proposal does not exceed the amount of the Tenant Allowance. With the exception of the City's one-time right to modify as provided in this section, any proposed changes to the Working Drawings (other than changes that make the Working Drawings conform to the Space Plan) shall be subject to Landlord's approval, which approval shall not be unreasonably withheld, conditioned, or delayed. If Landlord approves the proposed revisions: (A) Landlord shall have the Working Drawings revised in accordance with the approved revisions; and (B) Landlord shall submit a revised Cost Proposal to Tenant, Tenant shall notify Landlord in writing within ten (10) clays whether it desires to proceed with such revisions. If Tenant fails to approve such revisions and revised Cost Proposal within such ten (10) day period; such failure shall be (teemed to be a Tenant Delay. Any delays arising from further changes to the Working Drawings requested by Tenant shall be deemed to be Tenant Delays. (c) Tenant's final written approval of the Cost Proposal and the Approved Working Drawings shall be authorization by Tenant for Landlord to purchase all materials 9 5910216.11 City Council 38 — 75 6/6/2023 EXHIBIT 3a set forth in the Cost Proposal and to promptly commence the construction of' the Tenant Improvements in accordance with the Approved Working Drawings, 6. Performance of the Landlord Work. (a) Landlord shall cause the Conti -actor to obtain all applicable building permits for construction of the Landlord Work (collectively, the "Permits"), and to perform the Landlord Work in a good and workmanlike manner and in compliance with the Permits and alI applicable Laws in effect at the time of construction, All costs associated with obtaining Permits will be deducted from the Tenant Allowance. (b) if any local governmental agency requires revisions to the Approved Working Drawings, Tenant shall be deemed to have approved any adjustments to the Approved Working Drawings and the Cost Proposal resulting therefrom, If any Authority issuing Permits for the construction of the Tenant Improvements shall impose terms or conditions upon the construction thereof that: (i) are inconsistent with Landlord's obligations hereunder; (ii) increase the cost of constructing the Tenant Improvements; or (iii) will materially delay the construction of the Tenant Improvements, Landlord and Tenant shall reasonably and in good faith seek means by which to mitigate or eliminate any such adverse terms and conditions. 7. Change Reguests. No changes to the Approved Working Drawings or the agreed Cost Proposal may be made without the prior written consent of Landlord, which consent [nay be withheld in Landlord's sole discretion. if Tenant requests a change that would directly or indirectly delay the Substantial Completion of the Tenant improvements, Landlord shall not be obligated to make such change unless Tenant agrees in writing that such delay (in the amount reasonably determined by Landlord) is a Tenant Delay. If Tenant requests a change to the Approved Working Drawings that increases the agreed Cost Proposal, Landlord shall not be obligated to make such change unless Tenant agrees in writing to pay any such increase in costs in accordance with Section 10. 8. Subsontial Conialetimi. When Landlord's architect certifies that the Landlord Work is Substantially Complete, Landlord shall notify Tenant thereof in writing. Tenant's Representative and Landlord's Representative shall at a mutually convenient date and time [but in no event later than ten (10) days after such notice] conduct a joint walk-through of the Premises in order to review the Tenant improvements. Based upon said walk-through, Landlord's Representative and Tenant's Representative shall prepare a list of Punch List Work and, subject to Force Majeure, Tenant Delays and other causes beyond Landlord's reasonable control, Landlord shall complete the Punch List Work items within thirty (30) days after such joint walk-through. in the event of any dispute as to whether Landlord has Substantially Completed the Tenant Improvements, the City will be afforded an opportunity to provide input before the Landlord's architect renders a final decision on the dispute. The decision of Landlord's architect shall be final and binding on the parties. 'Tenant agrees that, at the request of Landlord from time to time after the initial inspection, Tenant shal l initial such punch list or execute revised lists of Punch List Work to reflect completion or partial completion of prior Punch List Work. Ra 5910216.11 City Council 38 — 76 6/6/2023 EXHIBIT 3a 9. Access by Tenant. Subject to the terms hereof and provided that Tenant and its agents do not interfere with the Contractor's work in the Building and the Premises, Landlord shall allow Tenant and any ofthe Tenant Contractors access to the applicable portions of the Premises at least ten (10) days prior to the Substantial Completion of the Landlord Work for the purpose of installing equipment and/or fixtures (including Tenant's data and telephone equipment) and Tenant's furniture in the Premises. Prior to Tenant's entry into the Premises, Tenant shall submit a schedule to Landlord and the Contractor, for their approval, which schedule shall detail the Tenant Contractors accessing the Premises and the timing and purpose of such entry. In connection with any such entry, Tenant acknowledges and agrees that all Tenant Contractors shall fully cooperate, work in harmony with and not, in any manner, materially interfere with Landlord or Landlord's contractors (including the Contractor), agents, or representatives in performing work in the Building and the Premises, or in performing any inspections, or interfere with the general operation of the Building. If at any time any of the Tenant Contractors shall not be cooperative or shall otherwise cause or threaten to cause any such disharmony or interference, including, without limitation, labor disharmony, and Tenant fails to immediately institute and maintain corrective actions as directed by Landlord, then Landlord may revoke Tenant's entry rights (as to an individual Tenant Contractor, or as to al I Tenant Contractors, as Landlord shall deem appropriate). Tenant acknowledges and agrees that any such entry into and occupancy of the Premises or any portion thereof by Tenant or any Tenant Contractor shall be deemed to be subject to all the terms, covenants, conditions, and provisions ofthe Lease, excluding only the covenant to pay Rent (until the occurrence of the Lease Commencement Date). 10. Cost Allocation. (a) Provided this Lease is in full force and effect, and Tenant is not in default thereunder beyond any applicable notice and cure period, Landlord shall pay (i) the costs of Space Plan in an amount up to, but not exceeding, the Space Plan Allowance, and (ii) the costs ofthe Tenant Work in an amount up to, but not exceeding, the Tenant Allowance. Landlord shall deduct the Landlord Coordination Fee of the Tenant Improvements from the Tenant Allowance. (b) In no event shall Landlord be obligated to pay fbr the costs of any of Tenant's furniture, computer systems, telephone systems, equipment, or other personal property (whether or not such items may be depicted on the Approved Working Drawings) that exceed the Tenant FF&E Allowance. Eligible costs that exceed the Tenant FF&E Allowance shall be borne by Tenant. (c) In the event that all costs associated with the Space Plan and design, permitting, and construction of the Tenant Improvements, including the Landlord Coordination Fee, exceeds the Space Plan Allowance and/or the 'Tenant Allowance, as applicable, the amount of such excess (the "Over -Allowance Amount") shall be paid by Tenant to Landlord within thirty (30) days following delivery of an invoice by Landlord. Tenant shall not be responsible for the Over -Allowance Amount if caused by Landlord or Landlord Contractor's own negligence, willful misconduct, or delay. 5910216.11 City Council 38 — 77 6/6/2023 EXHIBIT 3a (d) Tenant shall not be entitled to receive (in cash or as a credit against any rental or otherwise) any portion of the Tenant Allowance not used to pay for the costs of the design, permitting, and construction of the Tenant Improvements. H . Miseellaireous. (a) All Tenant Improvements to be performed by Landlord (and any installations in the Premises as set forth in the Approved Working Drawings, or otherwise) shall use Building -standard specifications, materials, finishes, and supplies, unless otherwise specified in the Approved Working Drawings. Landlord, in its sole discretion, may substitute items, materials, or finishes with other items, materials, or finishes of comparable kind and quality. Landlord, at its sole option, may also change mechanical plans and specifications where necessary for the installation or modification of the Building Systems to accommodate the Tenant Improvements, provided that any such changes shall not materially and adversely affect Tenant's use and occupancy of the Demised Premises for the Permitted Use. (b) Tenant acknowledges that the timely completion of the Tenant Improvements is of the utmost importance to Landlord and Tenant. Accordingly, Tenant hereby agrees to fully and diligently cooperate with all reasonable requests by Landlord in connection with or related to the design and construction of the Tenant Improvements and the completion of the permitting process and, in connection therewith, Tenant shall respond to Landlord's requests for information and/or approvals, except as specifically set forth herein to the contrary, within two (2) days following request by Landlord. Landlord and Tenant, and such other parties as may be useful or appropriate, shall meet on a scheduled basis to be determined by Landlord's Representative ani Tenant's Representative, to discuss progress in connection with the same. (c) If at any time on or before the Substantia; Completion of the Landlord Work, "Tenant is in default under this Work Letter or under the Lease, which default remains uncured after the expiration of applicable notice and cure periods, then: (i) in addition to all other rights and remedies granted to Landlord pursuant to the Lease, Landlord shall have the right to instruct the Contractor to cease the construction of the Landlord Work (in which case, Tenant shall be responsible for the Tenant Delay caused by such work stoppage); and (ii) all other obligations ofLandlordunder the terms of this Work Letter shall be suspended until such time as such default is fully and finally cared. (d) Landlord hereby assigns to Tenant all warranties by Contractor relating to the Tenant improvements, which assignment shall be on a non-exclusive basis such that the warranties may be enforced by Landlord and/or Tenant; such warranties shall be for a twelve (12) month period. (e) Any portion ofthe Tenant Allowance not used within thirty-six (36) months of the Effective Date of this First Amendment shall be forfeited with no further obligation by Landlord with respect thereto. In no event shall Tenant be entitled to apply any unused portion oi' the Tenant Allowance towards future payments of Base Rent and/or, except as expressly set forth herein, purchase of Tenant's furniture, fixtures and equipment. 12 5910216.11 City Council 38 — 78 6/6/2023 EXHIBIT 4 DRAFT Memorandum of Understanding Between the Santa Ana Workforce Development Board and City Council 38 — 79 6/6/2023 EXHIBIT 4 MEMORANDUM OF UNDERSTANDING 1) LEGAL AUTHORITY The Workforce Innovation and Opportunity Act ("WIOA") sec. 121(c)(1) requires that each Local Workforce Development Area develop and enter into a Memorandum of Understanding ( "MOU") with each America's Job Center of California ("AJCC") Partner, consistent with WIOA Sec. 121(c)(2). This requirement is further described in the WIOA; Joint Rule for Unified and Combined State Plans, Performance Accountability, and the AJCC System Joint Provisions: Final Rule at 20 CFR 678.500, 34 CFR 361.500, and 34 CFR 463.500, and in Federal guidance. Additionally, the sharing and allocation of infrastructure costs among AJCC Partners is governed by WIOA sec. 121(h), its implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200. 2) PARTIES The parties to this MOU are the City Council of the City of Santa Ana, the Santa Ana Workforce Development Board ("SAWDB"), and the , a collocated one -stop AJCC Partner located at the Santa Ana WORK Center, 801 W. Civic Center Drive, Suite 200, Santa Ana, CA 92701. 3) PURPOSE The purpose of the MOU is consistent with the provisions of WIOA sec. 121(c)(1), to establish a cooperative working relationship between the SAWDB and _ , the collocated AJCC Partner, and to define their respective roles and responsibilities concerning the operation of the AJCC as it relates to shared services and customers. It serves to establish the framework for providing services to employers, employees, job seekers and others needing workforce services. It also serves to establish a framework to support the established service delivery through the sharing of resources and costs. 4) DURATION The term of this MOU shall commence July 1, 2023 and terminate June 30, 2025, unless earlier terminated pursuant to the provisions of Paragraph 32 of this MOU; however, the Parties shall be obligated to perform such duties as would normally extend beyond this term, including, but not limited to, obligations with respect to indemnification, reporting and confidentiality. This MOU will remain in effect until the termination date, unless one of the conditions in Paragraph 32 occurs. 2 City Council 38 — 80 6/6/2023 EXHIBIT 4 5) MODIFICATIONS AND REVISIONS This MOU and its Attachments 1, 2, 3, 3-1, 4, and 5 constitute the entire agreement between the parties, and no oral understanding not incorporated herein shall be binding on any of the parties hereto. This MOU may be modified, altered, or revised, as necessary, by mutual consent of the parties, by the issuance of a written amendment, signed and dated by the parties, which may require approval by the governing body of each Party. Assignment of responsibilities under this MOU by any of the parties shall require prior written notice and preapproval of all parties. Any assignee shall also commit in writing to the terms of this MOU. 6) SANTA ANA WORKFORCE DEVELOPMENT STRATEGIES Santa Ana's vision rests on integrating current and future resources through its SAWDB Partners. Integration suggests more than partnering or assembling multiple funding sources. It means making certain that all elements of the workforce support system work together to create inviting and seamless services wherever a client enters the system. Santa Ana's vision is sensitive to the needs of its unique demographics. The SAWDB's overall strategies include: a) Identifying regional industry clusters (e.g., manufacturing cluster, medical cluster, etc.) to create new jobs in which Santa Ana's workforce can participate; b) Expanding small business development support as a creator of new jobs and method for growing the local tax base; c) Educating Santa Ana's current and future workforce through classroom pre -training and training activities, plus on-the-job training and workforce skill enhancement activities; d) Offering career pathway programs for both unemployed and employed adults and youth; e) Increasing access to jobs for disconnected and underserved populations, especially youth; f) Organizing, integrating and supporting social and other services through the SAWDB's network of partnerships, volunteer organizations, and established institutional resources; and, g) Assuring funding from all public, private, and other sources in support of its programs. 7) ONE -STOP SYSTEM & SERVICES A. LOCATION The AJCC is currently located in Santa Ana as follows: American Job Center (Comprehensive AJCC) Santa Ana WORK CENTER 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 Open to the Public: Monday — Friday 8:00 am-5:00 pm 3 City Council 38 — 81 6/6/2023 EXHIBIT 4 The AJCC is currently located at the Santa Ana WORK Center ("SAWC") as described in the Location of AJCC and all Partners, attached herein as Attachment 1 and incorporated herein by reference. Santa Ana ranks as the fourth densest city in the entire nation. SAWC, through its central location in downtown Santa Ana, shall provide and/or coordinate WIOA services to individuals, providing them with the necessary skills to participate in building a world -class workforce in Santa Ana. The SAWC offers the community a variety of informational, employment and training services based on individual needs. Those needs are met by the combined efforts of the SAWC Partners as described by the Santa Ana AJCC Partner Services, included herein as Attachment 2 and incorporated herein by reference. B. SERVICES PROVIDED AT TIIE SANTA ANA WORK CENTER Services and referrals provided at the SAWC by AJCC Partners may include, but are not limited to, the following: 1. Basic Career Services: a. Eligibility determination; b. Outreach, intake, and orientation to information and services; c. Initial assessment of skill levels, including: literacy, numeracy, and English proficiency; and, aptitudes, abilities, and support service needs; d. Labor exchange services, including: i. Job vacancy listings in labor market areas; ii. Information on job skills needed to obtain the vacant jobs; and, iii. Information relating to in -demand occupations, including earnings and opportunities for advancement; e. Provision of performance and program cost information on the Eligible Training Provider List ("ETPI_.") eligible programs by program and type of provider f. Provision of information in acceptable formats and languages that identify actual performance against performance accountability measures g. Provision of information related to support services h. Provision of information and assistance in filing Unemployment Insurance claims; and, i. Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not funded through WIOA. 2. Individualized Career Services: a. Comprehensive and specialized assessment of skill levels and service needs including: Diagnostic testing; and, other assessment tools; b. In-depth interview and evaluation to determine barriers and goals; c. Development of Individual Employment Plan (IEP) to identify goals, objectives, and services; d. Group counseling; e. Individual counseling; f. Career planning; g. Short-term pre -vocational services, including: development of learning skills; communication skills; and, other soft skills to prepare individuals for employment or training; 4 City Council 38 — 82 6/6/2023 EXHIBIT 4 h. Work#brce preparation activities, including: basic academic; and, obtaining other skills necessary for successful transition into postsecondary education, training or employment; i. Financial literacy services; and, j. Out -of -area job search assistance and relocation assistance. 3. Training Services: a. Occupational skills training; b. On -the -Job training; c. Incumbent worker training; d. Programs that combine workplace training with related instruction, which may include cooperative education programs; e. Training programs operated by the private sector; f. Skill upgrading and retraining; g. Entrepreneurial training programs; h. Transitional jobs; i. Job readiness training provided in combination with any of the aforementioned training Services; j. Adult education and literacy activities, including: activities of English language acquisition; and, integrated education and training programs provided concurrently or in combination with any of the aforementioned training services; k. Customized training; 1. Internships and work experiences that are linked to careers; and, in, English language acquisition and integrated education and training program. 4. Employer Services:_ a. Recruitment and other business services on behalf of employers. C. SYSTEM STRUCTURE 1. AJCC ONE -STOP OPERATOR PROCUREMENT The SAWDB will procure the AJCC Operator through a competitive process in accordance with the Uniform Guidance Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR part 200 (Uniform Guidance), including the Office of Management and Budget's (OMB) approved exceptions for the U.S. Department of Labor at 2 CFR part 2900, WIOA and its implementing regulations, and local procurement laws and regulations. All documentation for the competitive AJCC operator procurement will be available for public inspection. The State requires that the AJCC operator is re -competed at least every three years and no later than every four years. 2. ROLES AND RESPONSIBILITIES OF PARTIES a. Provision of Applicable Career Services and Participation in Planning and Development: The parties to this MOU will work closely together to ensure that the AJCC is a high -performing work place with staff that ensure quality of service. The AJCC Partner has indicated they shall provide an array of applicable career services to clients as set forth in the Santa Ana AJCC Partner 5 City Council 38 — 83 6/6/2023 EXHIBIT 4 Services. The AJCC Partner agrees to the responsibilities required of all Partners under WIOA Section 121(b). In addition, the AJCC Partners will participate in joint planning, plan development, and modification of activities to accomplish the following; i. Continuous partnership building; ii. Continuous planning in response to state and federal requirements; and, iii. Responsiveness to local and economic conditions, including employer needs. Parties agree to the co -enrollment of mutual customers in case management to better leverage the resources available for the benefit of the participant and enhance successful outcomes and participate in the operation of the one -stop system consistent with the terms of the MOU and requirements of authorized laws. Both parties agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or behavior that requires police intervention. Parties agree to collaborate and reasonably assist each other in the development of necessary service delivery protocols for the services outlined in this MOU. Parties agree that the provisions contained herein are made subject to all applicable federal and state laws, implementing regulations, and guidelines imposed on either or all the parties relating to privacy rights of customers, maintenance of records, and other confidential information relating to customers. Parties agree that all equipment and furniture purchased by any party for purposes described herein shall remain the property of the purchaser after the termination of this MOU. h. Parties shall comply with: i. Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR Part 38; Final Rule, published December 2, 2016); ii. Title VI and VII of the Civil Rights Act of 1964 (Public Law 88-352), as amended; iii. Section 504 of the Rehabilitation Act of 1973, as amended; iv. The Americans with Disabilities Act of 1990, as amended; V. The Jobs for Veterans Act (Public Law 107-288) pertaining to priority of service in programs funded by the U.S. Department of Labor; vi. Training and Employment Guidance Letter (TEGL) 37-14, Update on Complying with Nondiscrimination Requirements: Discrimination Based on Gender Identity, Gender Expression and Sex Stereotyping are Prohibited Forms of Sex Discrimination in the Workforce Development System and other guidance related to implementing WIOA sec. 188; vii. The Non-traditional Employment for Women Act of 1991; viii. The Age Discrimination Act of 1967, as amended; C. City Council 38 — 84 6/6/2023 EXHIBIT 4 ix. The Age Discrimination Act of 1975, as amended; X. Title IX of the Education Amendments of 1972, as amended; xi. The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR part 99); xii. Title IX of the Education Amendments of 1972, as amended; xiii. Confidentiality requirements governing the protection and use of personal information held by the VR agency (34 CFR 361.38); xiv. The confidentiality requirements governing the use of confidential information held by the State UI agency (20 CFR part 603); and, xv. All amendments to each, and all requirements imposed by the regulations issued pursuant to these acts. The Parties agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or activity that requires policy intervention. 8) COLLOCATED AJCC PARTNER RESPONSIBILITIES Partner commits to collocation of staff, as appropriate, and to providing other professional learning opportunities that promote continuous quality improvement. Partner will further promote system integration to the maximum extent feasible through: a. Effective communication, information sharing, and collaboration with the AJCC operator; b. Joint planning, policy development, and system design processes; c. Commitment to the joint mission, vision, goals, strategies, and performance measures; d. The design and use of common intake, assessment, referral, and case management processes; e. The use of common and/or linked data management systems and data sharing methods, as appropriate; f. Leveraging of resources, including other public agency and non-profit organization services; g. Participation in a continuous improvement process designed to boost outcomes and increase customer satisfaction; and h. Participation in regularly scheduled Partner meetings to exchange information in support of the above and encourage program and staff integration. 7 City Council 38 — 85 6/6/2023 EXHIBIT 4 Partner shall provide applicable career services to clients as set forth in the Santa Ana AJCC Partner Services. 9) REFERRALS The primary principle of the referral system is to provide integrated and seamless delivery of services to workers, job seekers, and employers. In order to facilitate such a system, Partners will ensure and agree to: a. Familiarize themselves with the basic eligibility and participation requirements, as well as with the available services and benefits offered, for each of the Partners' programs represented in the AJCC network; b. Develop materials summarizing their program requirements and making them available for Partners and customers; c. Develop and utilize common intake, eligibility determination, assessment, and registration forms, as appropriate; d. Provide substantive referrals to customers who are eligible for supplemental and complementary services and benefits under Partner programs; e. Regularly evaluate ways to improve the referral process, including the use of customer satisfaction surveys; f. Commit to robust and ongoing communication required for an effective referral process; g. Commit to actively follow up on the results of referrals and assuring that Partner resources are being leveraged at an optimal level; h. Ensure that intake and referral processes are customer -centered with the intent to provide high quality customer service; i. Ensure that general information regarding AJCC programs, services, activities, and resources shall be made available to all customers as appropriate; j. Ensure that referrals will be made via email or other electronic means; k. Ensure that referrals will include a direct link or access to other AJCC Partner staff that can provide meaningful information or service, through the use of co -location, or real-time technology (two-way communication and interaction with AJCC Partners that results in services needed by the customer); and, 1. Ensure that the referral process will include specific staff name, the activity required, desired outcome and a method for communicating back to the referring agency that the service need was addressed. E:3 City Council 38 — 86 6/6/2023 EXHIBIT 4 10) SUPERVISION/DAY TO DAY OPERATIONS a. Day -to -Day Supervision The day-to-day supervision of staff assigned to the AJCCs will be the responsibility of the site supervisor(s). Partner will continue to set the priorities of its staff assigned to the AJCC. Any change in work assignments or any concerns involving the responsibilities of the parties which occur at the worksite will be handled by the site supervisor(s) and Partner management. b. Santa Ana WORK Center Hours of Operation The SAWC is open for business; Monday through Friday from 8:00 am until 5:00 pm. c. Partner Staff Office Hours The office hours for Partner staff at the AJCC will be established by the Partner. All Partner staff will comply with their corresponding holiday schedule and will provide a copy of their holiday schedule to the SAWDB and SAWC at the beginning of each fiscal year. d. Building Accessibility All Partner staff assigned to the SAWC will be issued an access card to SAWC suite 200 and a parking lot pass that allows them to enter and exit the parking lot. It is all individual staff s responsibility to keep them secure. Should they damage or lose them they can be replace by the SAWDB at the expense of the individual agency staff. e, Benefits Each party shall be solely liable and responsible for providing to, or on behalf of, its employee(s), all legally -required employee benefits. In addition, each party shall be solely responsive and hold all other parties harmless from all matters relating to payment of each party's employee(s), including compliance with social security withholding, workers' compensation, and all other regulations governing such matters. 11) AJCC OPERATING BUDGET The purpose of this section is to establish a financial plan, including terms and conditions, to fund the services and operating costs of the local AJCC. The parties to this MOU agree that joint funding is a necessary foundation for an integrated service delivery system. The goal of the operating budget is to develop a funding mechanism that: a. Establishes and maintains the Local workforce delivery system at a level that meets the needs of the job seekers and businesses in the Local area; b. Reduces duplication and maximizes program impact through the sharing of services, resources, and technologies among Partners (thereby improving each program's effectiveness); W City Council 38 — 87 6/6/2023 EXHIBIT 4 c. Reduces overhead costs for any one Partner by streamlining and sharing financial, procurement, and facility costs; d. Ensures that costs are appropriately shared by AJCC Partners by determining contributions based on the proportionate use of the AJCC centers and relative benefits received, and requiring that all funds are spent solely for allowable purposes in a manner consistent with the applicable authorizing statutes and all other applicable legal requirements, including the Uniform Guidance; and, e. All parties will meet and confer regarding replacement, acquisition, cleaning and maintenance of furnishings. The parties consider this AJCC operating budget the master budget that is necessary to maintain the SAWDB's high -standard AJCC. It includes the following cost categories, as required by WIOA and its implementing regulations: a. Infrastructure costs (also separately outlined below in the Infrastructure Funding Agreement); b. Career services; and c. Shared services. All costs must be included in the MOU, allocated according to the AJCC Partner's proportionate use and relative benefits received, reconciled every six (6) months against actual costs incurred, and adjusted accordingly. The AJCC operating budget is expected to be transparent and negotiated among Partners on an equitable basis to ensure costs are shared appropriately. All Partners must negotiate in good faith and seek to establish outcomes that are reasonable and fair. All Partners must adhere and reference the rules and regulations included in the executed Office Lease, attached hereto as Attachment 5 and incorporated herein by reference. 12) INFRASTRUCTURE FUNDING AGREEMENT The Infrastructure Funding Agreement ("IFA") contains the infrastructure costs budget that is an integral component of the overall AJCC operating budget. The IFA is a mandatory component of the local MOU, described in WIOA sec. 121(c) and 20 CFR 678.500 and 678.755. The IFA contains the AJCC Comprehensive Infrastructure Budget, and Other System Cost Budget, included herein as Attachment 3 and incorporated herein by reference, that is an integral component of the overall AJCC operating budget. The other component of the IFA is the Applicable Career Services, attached herein as Attachment 3-1 and incorporated herein by reference, which includes the shared operating costs and shared services. The overall AJCC operating budget includes the Comprehensive Cost Allocation and Partner Contributions, attached herein as Attachment 4 and incorporated herein by reference. AJCC infrastructure costs are defined as non -personnel costs that are necessary for the general operation of the AJCC, including, but not limited to: a. Rental of the facilities; b. Utilities,maintenanceand services; lilt; City Council 38 — 88 6/6/2023 EXHIBIT 4 c. Equipment, including assessment -related products and assistive technology for individuals with disabilities; and, d. Technology to facilitate access to the AJCC, including technology used for the center's planning and outreach activities. Changes in the AJCC Partners or an appeal by an AJCC Partner's infrastructure cost contributions will require an amendment of the MOU. 13) COST ALLOCATION METHODOLOGY The purpose of this infrastructure cost sharing methodology is to summarize, in writing, the methods and procedures that the SAWDB will use to share costs with the AJCC Partner. The AJCC Partner agrees that it will be charged on a monthly basis according to the following cost sharing methodology, and that monthly payment will be submitted within the first ten (10) calendar days of each month. 14) INFRASTRUCTURE COST ALLOCATION METHODOLOGY a. Rent Costs: Rent costs shall be based on the base rent and common area maintenance (CAM) charges. The base rent is derived from the total assigned square footage, calculating the percentage of usage by AJCC Partner and applying that percentage to the common area square footage. Assigned square footage plus the percentage of common area square footage equals total square footage for each AJCC Partner. Total square footage for each AJCC Partner multiplied by the base rent per square foot equals total base rent for each AJCC Partner as indicated in the AJCC Comprehensive Infrastructure Budget, and Other System Cost Budget and the Comprehensive Cost Allocation and Partner Contributions. The base rent has an annual increase of no more than 3% over the ten-year life of the Office Lease document (Attachment 5 attached herewith and incorporated herein by reference). b. Utilities. Maintenance and Services: This section includes telephone services, which includes voice -mail on AJCC Partners' phones. Costs for staff phones are charged based on the AJCC Partner's assigned space. Common area phones will be charged according to space allocation.. Security guard services are also included in this section and are allocated based on the percentage of space usage. Security guard services will increase by approximately 4.5% annually c. Equipment: Telephone costs is the annual support and is allocated on usage percentage d. Technolo-v and Internet.Access Costs: Maintenance of Network Wireless Bridge will be a monthly charge based on costs from the vendors. The cost per AJCC Partner is derived from the calculation of total percentage of space used by each AJCC Partner. Recurring monthly charges for Internet, Wi-Fi and other technology charges are allocated based on the percentage of total space allocated. 15) INFRASTRUCTURE CONTRIBUTIONS The AJCC Partner may provide cash, non -cash (in- kind), and third -party in -kind contributions to cover its share of infrastructure costs. In -kind contributions cannot be used to fiord non - infrastructure costs (such as personnel), and must be valued consistent with Uniform Guidance 11 City Council 38 — 89 6/6/2023 EXHIBIT 4 Section 200.306 to ensure such contributions are fairly evaluated and qualify for the AJCC Partner's proportionate share. If third -party in -kind contributions are made to support the AJCC as a whole (such as facility space), that contribution will not count toward the AJCC Partner's proportionate share of the infrastructure. Rather, the value of the contribution will be applied to the overall infrastructure budget prior to determining proportionate amounts and thereby reduce the contribution required for all AJCC Partners. a. Cash Cash funds provided to the SAWDB, or its designee, by AJCC Partners, either directly or by an interagency transfer, or by a third party. h. Non -Cash Expenditures incurred by AJCC Partners on behalf of the AJCC; and Non -cash contributions or goods or services contributed by a Partner program and used by the AJCC. c. Third party In -Bind Contributions of space, equipment, technology, non -personnel services, or other like items to support the infrastructure costs associated with AJCC operations, by a non-AJCC Partner to: Support the AJCC in general; or, Support the proportionate share of AJCC infrastructure costs of a specific Partner [20 CFR 678.720; 20 CFR 678.760; 34 CFR 361.720; 34 CFR 361.760; 34 CFR 463.720; and 34 CFR 463.760]. t6) OTHER AJCC DELIVERY SYSTEM COSTS In compliance with WIOA Joint Rule Section 678.760, the AJCC Partners will use a portion of funds made available under their authorizing federal statute (or fairly evaluated in -kind contributions) to share the additional costs relating to the operation of the One -Stop delivery system. These costs may be shared through cash, non -cash, or third -party in -kind contributions. As required by WSD 16-09, the amount of funds that the AJCC Partner has budgeted to expend on applicable career services and other shared services, which cumulatively with the other AJCC Partners budgeted amounts shall form the Comprehensive Cost Allocation and Partner Contributions. a. Career Services Applicable to the AJCC Partner The AJCC Partner shall provide applicable career services to clients as set forth in the Santa Ana AJCC Partner Services. The agreed upon Applicable Career Services Budget is set forth in Attachment 3-1 attached hereto and incorporated herein by reference. This budget consists of the AJCC Partner's costs for the service delivery of each applicable career service indicated in the Santa Ana AJCC Partner Services. b. Required Consolidated Budget for the Delivery of "Applicable Career Services" The other system costs budget must be a consolidated budget for applicable career services. This budget must include each of the Partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one Partner as indicated in the Comprehensive Cost Allocation and Partner Contributions. 12 City Council 38 — 90 6/6/2023 EXHIBIT 4 AJCC Partners understand that while only collocated Partners share infrastructure costs, at this time, all AJCC Partners must share in other System costs through non -cash (in -kind) contributions as set forth herein. 17) DATA SHARING Parties agree that the use of high -quality, integrated data is essential to inform decisions made by policymakers, employers, and job seekers. Additionally, it is vital to develop and maintain an integrated case management system, as appropriate, that informs customer service throughout customers' interaction with the integrated system and allows information collected from customers at intake to be captured once. Parties further agree that the collection, use, and disclosure of customers' personally identifiable information (PII) is subject to various requirements set forth in Federal and State privacy laws. Partners acknowledge that the execution of this MOU, by itself, does not function to satisfy all of these requirements. All data, including customer PII, collected, used, and disclosed by Partners will be subject to the following; a. Customer PII will be properly secured in accordance with the SAWDB's policies and procedures regarding the safeguarding of PII; b. The collection, use, and disclosure of customer education records, and the PII contained therein, as defined under FERPA, shall comply with FERPA and applicable State privacy laws; c. All confidential data contained in Unemployment Insurance wage records must be protected in accordance with the requirements set forth in 20 CFR part 603; d. All personal information contained in Vocational Rehabilitation records must be protected in accordance with the requirements set forth in 34 CFR 361.38; e. Customer data may be shared with other programs, for those programs' purposes, within the AJCC network only after the informed written consent of the individual has been obtained, where required; f. Customer data will be kept confidential, consistent with Federal and State privacy laws and regulations; and, g. All data exchange activity will be conducted in machine readable format, such as HTML or PDF, for example, and in compliance with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794 (d)). All AJCC and Partner staff will be trained in the protection, use, and disclosure requirements governing PII and any other confidential data for all applicable programs, including FERPA- 13 City Council 38 — 91 6/6/2023 EXHIBIT 4 protected education records, confidential information in UI records, and personal information in VR records. 18) CONFIDENTIALITY All parties expressly agree to abide by all applicable Federal, State, and local laws and regulations regarding confidential information, including PII from educational records, such as but not limited to 20 CFR Part 603, 45 CFR Section 205.50, 20 USC 1232g and 34 CFR part 99, and 34 CFR 361.38, as well as any applicable State and local laws and regulations. Each party will ensure that the collection and use of any information, systems, or records that contain PII and other personal or confidential information will be limited to purposes that support the programs and activities described in this MOU and will comply with applicable law. Each party will ensure that access to software systems and files under its control that contain PII or other personal or confidential information will be limited to authorized staff members who are assigned responsibilities in support of the services and activities described herein and will comply with applicable law. Each party expressly agrees to take measures to ensure that no PII or other personal or confidential information is accessible by unauthorized individuals. To the extent that confidential, private, or otherwise protected information needs to be shared amongst the parties for the parties' performance of their obligations under this MOU, and to the extent that such sharing is permitted by applicable law, the appropriate data sharing agreements will be created and required confidentiality and ethical certifications will be signed by authorized individuals. With respect to confidential unemployment insurance information, any such data sharing must comply with all of the requirements in 20 CFR Part 603, including but not limited to requirements for an agreement consistent with 20 CFR 603, 10, payments of costs, and permissible disclosures. With respect to the use and disclosure of FERPA-protected customer education records and the PII contained therein, any such data sharing agreement must comply with all of the requirements set forth in 20 U.S.C. § 1232g and 34 CFR Part 99. With respect to the use and disclosure of personal information contained in VR records, any such data sharing agreement must comply with all of the requirements set forth in 34 CFR 361.38. 19) PRESS RELEASES AND COMMUNICATIONS All parties shall be consulted and notified prior to communicating with the press, television, radio or any other form of media regarding its duties or performance under this MOU. Participation of each party in press/media presentations will be determined by each party's public relations policies. The parties agree to utilize the AJCC logo developed by the State of California and the SAWDB on buildings identified for AJCC usage. 20) ACCESSIBILITY 14 City Council 38 — 92 6/6/2023 EXHIBIT 4 Accessibility to the services provided by the AJCCs and all Partner agencies is essential to meeting the requirements and goals of the local AJCC network. Job seekers and businesses must be able to access all information relevant to them via visits to physical locations as well as in virtual spaces, regardless of gender, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal law. 21) NON-DISCRIMINATION AND EQUAL OPPORTUNITY All parties to this MOU certify that they prohibit, and will continue to prohibit, discrimination, and they certify that no person, otherwise qualified, is denied employment, services, or other benefits on the basis of. (i) political or religious opinion or affiliation, marital status, sexual orientation, gender, gender identification and/or expression, race, color, creed, or national origin; (ii) sex or age, except when age or sex constitutes a bona fide occupational qualification; or (iii) the physical or mental disability of a qualified individual with a disability. 22) GRIEVANCES AND COMPLAINTS PROCEDURE The AJCC Partner agrees to establish and maintain a procedure for grievance and complaints as outlined in WIOA. The process for handling grievances and complaints is applicable to customers and Partners. These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The Partner further agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative manner and at the lowest level of intervention possible. All Partners agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or involves police authorities. 23) AMERICAN'S WITH DISABILITIES ACT AND AMENDMENTS COMPLIANCE The AJCC Partner agrees to ensure that the policies and procedures as well as the programs and services provided at the AJCC are in compliance with the Americans with Disabilities Act ("ADA") and its amendments. Additionally, the SAWDB and the AJCC Partners will ensure that policies and procedures established by the SAWDB and the AJCC Partners are in compliance with the ADA. 24) HOLD HARMLESS/INDEMNIFICATION/LIABILITY In accordance with provisions of Section 895.4 of the California Government Code, each signatory hereby agrees to indemnify, defend and hold harmless all other signatories identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. In addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney's fees under the indemnification policy of the State of California, all signatories to this MOU agree to indemnify, defend and hold harmless each other from and against all court costs and attorney's fees arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOU. 15 City Council 38 — 93 6/6/2023 EXHIBIT 4 25) SEVERABILITY If any part of this MOU is found to be null and void or is otherwise stricken, the rest of this MOU shall remain in force. 26) DRUG AND ALCOHOL -FREE WORKPLACE All parties to this MOU certify they will comply with the Drug -Free Workplace Act of 1988, 41 U.S.C. 702 et seq., and 2 CFR part 182 which require that all organizations receiving grants from any Federal agency maintain a drug -free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for suspension or debarment under 2 CFR part 180, as adopted by the U.S. Department of Education at 2 CFR 3485, and the U.S. Department of Labor regulations at 29 CFR part 94. 27) CERTIFICATION REGARDING LOBBYING All parties shall comply with the Byrd Anti -Lobbying Amendment (31 U.S.C. Sectionl352), 29 C.F.R. Part 93, and 34 CFR part 82, as well as the requirements in the Uniform Guidance at 2 CFR 200.450. The parties shall not lobby federal entities using federal funds and will disclose lobbying activities as required by law and regulations. 28) DEBARMENT AND SUSPENSION All parties shall comply with the debarment and suspension requirements (E.0.12549 andl2689) and 2 CFR part 180 and as adopted by the U.S. Department of Labor at 29 CFR part 2998 and by the U.S. Department of Education at 2 CFR 3485. 29) PRIORITY OF SERVICE All parties certify that they will adhere to all statutes, regulations, policies, and plans regarding priority of service, including, but not limited to, priority of service for veterans and their eligible spouses, and priority of service for the WIOA title I Adult program, as required by 38 U.S.C. sec. 4215 and its implementing regulations and guidance, and WIOA sec. 134(c)(3)(E) and its implementing regulations and guidance. Partners will target recruitment of special populations that receive a focus for services under WIOA, such as individuals with disabilities, low-income individuals, basic skills deficient youth, and English language learners. 30) BUY AMERICAN PROVISION Each party that receives funds made available under title I or II of WIOA or under the Wagner- Peyser Act (29 U.S.C. Section 49, et. seq.) certifies that it will comply with Sections 8301 through 8303 of title 41 of the United States Code (commonly known as the "Buy American Act.") and as referenced in WIOA Section 502 and 20 CFR 683.200(f). 31) SALARY COMPENSATION AND BONUS LIMITATIONS 16 City Council 38 — 94 6/6/2023 EXHIBIT 4 Each party certifies that, when operating grants funded by the U.S. Department of Labor, it complies with TEGL 05-06, Implementing the Salary and Bonus Limitations in Public Law 109- 234, TEGL 17-15, Workforce Innovation and Opportunity Act (WIOA) Adult, Dislocated Worker and Youth Activities Program Allotments for Program Year (PY) 2017; Final PY 2017 Allotments for the Wagner-Peyser Act Employment Service (ES) Program Allotments; and Workforce Information Grants to States Allotments for PY 2017, Public Laws 114-113 (Division H, title 1, Section 105) and 114-223, and WIOA section 194(15)(A), restricting the use of federal grant funds for compensation and bonuses of an individual, whether charged to either direct or indirect, at a rate in excess of the Federal Office of Personnel Management Executive Level II. 32) TERMINATION This MOU will remain in effect until the end date specified in section 4 above, unless: a. Federal oversight agencies charged with the administration of WIOA are unable to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of this MOU succeeding the first fiscal period. Any party unable to perform pursuant to MOU due to lack of funding shall notify the other parties as soon as the party has knowledge that funds may be unavailable for the continuation of activities under this MOU.- b. WIOA is repealed or superseded by subsequent federal law; c. Local area designation is changed under WIOA; and, d. A party breaches any provision of this MOU and such breach is not cured within thirty (30) days after receiving written notice from the SAWDB Chair (or designee) specifying such breach in reasonable detail. In such event, the non -breaching party(s) shall have the right to terminate this MOU by giving written notice thereof to the party in breach, upon which termination will go into effect immediately. In the event of termination, the parties to the MOU must convene within thirty (30) calendar days after the breach of the MOU to discuss the formation of the successor MOU. At that time, allocated costs must be addressed. This MOU is of no force or effect until signed by authorized representatives of the participating parties, and approved by the Chief Local Elected Official or his/her designee. The MOU, once signed, becomes part of the local WIOA Plan. Any party may withdraw from this MOU by giving written notice of intent to withdraw at least thirty (30) calendar days in advance of the effective withdrawal date. If agreed to by all parties, the timeframes for notice may be reduced or extended. Notice of withdrawal shall be given to the SAWDB at the address listed in the signed attachments of this MOU, and to the contact person so listed, considering any information updates received by the parties, a courtesy notification shall be made to all parties of this MOU in a timely manner. 33) NOTICES All notices, requests, claims, correspondence, reports, statements authorized or required by this Agreement, and/or other communications shall be addressed as follows: City of Santa Ana: City of Santa Ana 17 City Council 38 — 95 6/6/2023 EXHIBIT 4 Administration Services 801 W. Civic Center Dr., Suite 200 Santa Ana, CA 92701 Partner: Santa Ana WORK Center 801 W. Civic Center Dr., Suite 200 Santa Ana, CA 92701 34) INSURANCE The AJCC Partners agree that their current in force insurance or self-insurance coverage programs shall apply to their operations performed under the Workforce Innovation Opportunity Act and at the SAWC, including commercial general liability, property damage liability, business personal property, workers' compensation and employee dishonesty/crime coverages. The City of Santa Ana shall be named as additional insured for such insurance and the coverage shall be primary and non-contributory with regard to the City. 35) AUTHORITY AND SIGNATURES The individuals signing this MOU and its attachments, which are incorporated herein by reference, have the authority to commit the party they represent to the terms of this MOU, and do so commit by signing. ATTACHMENTS Attachment 1: AJCC Partners Location and Map Attachment 2: Santa Ana AJCC Partner Services Attachment 3: AJCC Comprehensive Infrastructure Budget, and Other System Cost Budget Attachment 3-1: Applicable Career Services Attachment 4: Comprehensive Cost Allocation and Partner Contributions Attachment 5: Office Lease ." City Council 38 — 96 6/6/2023 EXHIBIT 4 THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the date first written above. FOR THE CITY OF SANTA ANA Attest: Jennifer L Hall Clerk of the Council Recommended for Approval: City of Santa Ana: Kristine Ridge City Manager Approved as to Form: Sonia R. Carvalho City Attorney Michael L Garcia, Executive Director Assistant City Attorney Community Development Agency FOR SANTA ANA WORKFORCE DEVELOPMENT BOARD Workforce Development Board Chair FOR AMERICA'S JOB CENTER OF CALIFORNIA PARTNER AJCC Partner 19 City Council 38 — 97 6/6/2023 EXHIBIT 4 Attachment 1 AJCC Partners Location and Map Partner Program Partner Authorization/Category Physically Organization Co -Located Title I Adult, Dislocated^ City of Santa Ana WIOA Title I Adult, Dislocated Workers, Youth Workers and Youth Programs Yes programs Rancho Santiago ------ WIOA title 11 Adult Education and Family Adult Education/ Community College Literacy Act (AEFLA) program Career and technical education (CTE) Literacy and Carl Perkins District Career Technical programs at the postsecondary level, No authorized under the Carl D. Perkins Career Education and Technical Education Act of 2006 (20 U.S.C. 2301 et seg.) Wagner-Peyser Employment WIOA title III Wagner-Peyser Employment Development Services, authorized under the Wagner-Peyser Yes Department (EDD) Act (29 U.S.C. 49 et seq.), also providing the state's public labor exchange. Employment Jobs for Veterans State Grants (JVSG), Veterans Development authorized under chapter 41 of title 38, U.S.C. Yes Department (EDD) Employment Trade Adjustment Assistance (TAA), Trade Act Development authorized under chapter 2 of title II of the Yes Department (EDD) Employment Trade Act of 1974 (19 U.S.C. 2271et seq.) _ Unemployment Unemployment Insurance (UI) programs under Insurance (UI) Development state unemployment compensation laws. No Department (EDD) _ State Department of WIOA title IV State Vocational Rehabilitation Vocational Rehabilitation program authorized under title I of the Yes Rehabilitation Services Rehabilitation Act of 1973 (29 U.S.C. 720 et seq.) Temporary Assistance Social Service Temporary Assistance for Needy Families for Needy Families Agency -Family Self- (TANF), authorized under part A of title IV of Yes (TANF) Sufficiency the Social Security Act (42 U.S.C. 601 et seq.) Senior Aid Program Senior Community Service Employment Senior Aid Program Regions II & III Program (SCSEP), authorized under title V of Yes SER-Jobs for the Older Americans Act of 1965 (42 U.S.C. Progress, Inc. 3056 et seq.) Job Corps Long Beach Job Corps WIOA Title I C, Jobs Corps No Native American United American Indian Indian and Native American Programs (Section No Programs Involvement, Inc. 166) Housing & Urban Santa Ana Housing Housing & Urban Development (HUD) Yes Development Authority Adult Demonstration Orange County Reentry Employment Opportunities (EO) Sheriff's Department programs authorized under sec. 212 of the No Second Chance Act of2007 (42 U.S.C. 17532) and WIOA sec. 169 City Council 38 — 98 6/6/2023 EXHIBIT 4 Attachment 1 AJCC Partners Location and Map LA VE TA. AV. CA MN C KWE 13L r � � - 1 - pis ,� __mtr_, TRASK N' SM TA CLARA _ e< 3 S I ANT A 0 �1rvX fir. I � r UTH ST. 17Z 'OVASHNOON a. , f QW CTMER Mt r'% 5TH S T. t f ,7TFI , ti r. SA1vLA.4tiA 3L 1ST SZ la I 1� [SADDEN .W. F� •' i it Y '; "•, it Elh}�R .d'�: i �rl r z �I I _ .(7ff.. �7 A•- AI.TVft .4'1. f IJdt1 l Z II (1 i t San la Arw WCRK Caning Cantcmnia`:Aduh Edutatan 29DOWEdingarAw. State Departmart of Aahal:Aiialian Long lamEh Jab Gyps 190SaniaFnI'r•t. 1�marica'sb� u��tarai��lifcrnin gal '0;. Civic £ante, a-. 53nia Ana. CA. 9,7.7#7d **�� 7R4 Thu CA Dive. Suits 1 P7 +�+ L' mg sDpack CA ccv r ���3a � ��� 5a'12 Arr_, CA. 42n?1 i11 'an kn& ion Partner— 5arta ��na l=ally:• 3 153 w. t7Ln St. 6 Social Sarvicm 1Lgrr_y 929 S.. Grnd hur. r SmicrrCant:: 9511 N. 9--Eh 5L Ern 1:a rani Dowla Daga�nernt F F , 5&-da Nna.. CA.927W Sa7da Am. CA. 92 x. 5artia Ana, CI192Fo7 £fate Department of RaF�.blitatan 13.C-So-i:lS; irVo Ngancy %aodo%illIrtdlsfriar Cdlrsga&Wcffkforca Jy RuparationCwTtar CTDROP'VsrylliO,S&,kol Rmingt>xl'idj:mienCcr.c 13-25 E.4111 51. !-M enior Aid Rm_warn 1571' N. Main 3i. 18013.C-wrbille Santa Ina, CA 927a4 `anrU kia •:A 4i ; O i Le_m4lA2 {hang., CA wav Attachr1'1Gr'It 1 City Council 38 — 99 6/6/2023 SANTA ANA AJCC Partner Services Attachment 2 1 SANTA ANA AJCC Partner Services Service Partner Name Entity/Program Career Training Employer Delivery Method Title I Adult' DW Youth City of Santa Ana 1, 2, 3, 4, 6, 7, 8, 10, 11, 12, 13, 14, 15, 1, 2, 5, 7, 9 1,2,3,4,5 6,7,8 FT, T' B, P, 0 16,17 Adult Education/ Literacy Rancho Santiago 2, 3, 12, 14-15, 17 1,8 B, P, 0 Community College District Wagner-Peyser Employment Development Department (EDD) 1,2,3,4,5,6,8,9,10,17, 1,2,3,4,6,7,8 FT,PT,T,A,B,P, Veterans (Jobs for Veterans Employment Development 1,2,3,4,5,6,8,9,10,11, 1,2,3,4,6,7, FT,T,A,B,P State Grant) Department (EDD) 12,13,14,15,16,17 Trade Act (Trade Adjustment Employment Development 1,2,3,4,5,6,8,9,10,11,12,13,14,15,16,17 1,4,5,8,9 1,2,3,4,6,7,8 PT,T,A,B Assistance) Department (EDD) Unemployment Compensation Employment Development 1,9 8 PT,T,A,B Department (EDD) 1111 State Department of 1, 2, 3, 4, 5, 6, 7, 8, 11, 12,13, 14, 15, DOR Eligible: 1, 1, 2,4 DOR Vocational Rehabilitation Rehabilitation 16,17 2, 3, 4, 5, 6, 7, Eligible: 3, 5, PT, FT 8, 9, 8 TANF Social Service Agency- 1,2,3,4,7,8,10,11,12,13, 1,3, 4,7,8 FT ,T,B,P ,A Family Self -Sufficiency Carl Perkins Career Technical Rancho Santiago 2' 3, 12,14-15, 17 1, 8 B, P, 0 Education Community College District Senior Aid Program Regions 11 & 111 SER-Jobs for 1,2,3,4,5,8,11,12,13,16 1,2,3,7 1,2,3,4,6, 7 PT, T, B Title V Older Americans Act Progress, Inc. Job Corps Long Beach Job Corps 2 1, 3, 7 T, B, P, 0 Native American Programs United American Indian 1, 2, 3, 4 0, P, B,T (Section 166) Involvement, Inc. Housing & Urban Housing Authority 2, 3, 4, 8, 10, 15 B, P, O Development City Council 38 - 100 6/6/2023 I SANTA ANA AJCC Partner Services Attachment 2 1 CAREER SERVICES: Basic Career Services (BCS) include self-help service services requiring minimal staff assistance and Individualized Career Services (ICS) requiring more staff involvement generally provided to individuals unable to find employment through basic career services, and deemed to be in need of more concentrated services to obtain employment; or who are employed but deemed to be in need of more concentrated services to obtain or retain employment that allows for self-sufficiency. Basic Career Services 1. EIigibility Determination: This is the process of obtaining and documenting information about an individual's circumstances and comparing that information with the criteria set by an agency or program to decide if the individual qualifies for participation. 2. Outreach, Intake and Orientation: Outreach activities involve the collection, publication, and dissemination of information on program services available and directed toward jobless, economically disadvantaged, and other individuals. Intake is the process of collecting basic information, e.g., name, address, phone number, SSN, and all other required information to determine eligibility or ineligibility for an individual's program. Orientation, whether offered in a group setting, one-on-one, or electronically, is the process of providing broad information to customers in order to acquaint them with the services, programs, staff, and other resources at the Santa Ana Work Center, or its partner agencies. 3. Initial Assessment: For individuals new to the workforce system, initial assessment involves the gathering of basic information about skill levels, aptitudes, abilities, barriers, and supportive service needs in order to recommend next steps and determine potential referrals to partners or community resources. 4. Job Search, Placement Assistance, and Career Counseling: Job Search helps an individual seek, locate, apply for, and obtain a job. It may include but is not limited to: job finding skills, orientation to the labor market, resume preparation assistance; referrals to job openings, placement services, job search workshops, vocational exploration, and re-employment services such as orientation, skills determination, and pre -layoff assistance. Placement Assistance is a service that helps people to identify and secure paid employment. Career Counseling is a facilitated exploration of occupational and industrial information. 5. Employment Statistics -Labor Market Information: Collect and report data about employment levels, unemployment rates, wages and earnings, employment projections, jobs, training resources and careers; (LMI) 6. Eligible Provider performance and program Cost Information: Collect and provide information on: A. Eligible training service providers (described in WIOA Section 122) B. Eligible youth activity providers (described in WIOA Section 123) 2 City Council 38 — 101 6/6/2023 SANTA ANA AJCC Partner Services Attachment 2 C. Eligible adult education providers (described in WIOA Title I1). D. Eligible postsecondary vocational educational activities and vocational educational activities available to school dropouts under the Carl Perkins Act (20 USC 2301). E. Eligible vocational rehabilitation program activities (described in Title I of the Rehabilitation Act of 1973). 7. Local Performance Information: Collect and provide information on the local area`s recent performance measure outcomes. S. Supportive Services' Information: Collect and provide information on services such as transportation, child care, dependent care, housing, and needs -related payments that are necessary to enable an individual to participate in employment and training activities. 9. Unemployment Compensation: Collect -and provide information on filing claims for state benefit payments that protect individuals from economic insecurity while they look for work. Claims may be filed on-line or via telephone available in the Santa Ana Work Center. 10. Eligibility Assistance: Provide guidance to individuals on eligibility for other programs and on financial aid assistance for training and education programs that are available in the local area. 11. Follow -Up Services: Services provided to participants who are placed in unsubsidized employment, for not less than 12 months after the first day of the employment. These services assist those individuals to maintain employment or qualify for promotions with that employment. Individualized Career Services 12. Comprehensive and Specialized Assessments: A closer look at the skills levels and service needs that may include: A. Diagnostic Testing and use of other assessment tools; and B. In-depth interviewing and evaluation to identify employment barriers and appropriate employment goals. 13. Individual Employment Plan Development: Working with individuals to identify their employment goals, the appropriate achievement objectives, and the appropriate combination of services that will help the individual achieve those goals. 14. Group Counseling City Council 38 — 102 3 6/6/2023 SANTA ANA AJCC Partner Services Attachment 2 1 15. Individual Counseling and Career Planning 16. Case Management: For participants who receive training services under WIOA Section 134(d)(4). 17. Short -Term Prevocational Services: Can include development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct, to prepare individuals for unsubsidized employment or training. Training Services: Services offered through a training provider to help individuals upgrade their skills, earn degrees and certifications, or otherwise enhance their employability through leaming and education. Types of training services include: 1. Occupational Skills Training: An organized program of study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate or advanced levels. 2. On -the -Job Training (OJT): Training by an employer that is provided to a paid participant while engaged in productive work that is limited in duration, provides knowledge or skills essential to the full and adequate performance of the job, and reimburses the employer for the costs associated with training the OJT trainee often calculated based on a percentage of the trainee's wages. 3. Workplace and cooperative education: Programs that combine workplace training with related instruction which may include cooperative education programs 4. Training programs operated by the private sector Skills upgrading and retraining: Courses that prepare persons for entrance into a new occupation through instruction in new and different skills demanded by technological changes. These courses train incumbent workers in specific skills needed by that business or industry and that lead to potential career growth and increased wages. This includes courses that develop professional competencies that are particularly relevant to a vocational/occupational goal. It must be demonstrated that the training will result in the workers' acquisition of transferable skills or an industry -recognized certification or credential. 6. Entrepreneurial training 7. Job -readiness training 11 City Council 38 — 103 6/6/2023 EXHIBIT 4 SANTA ANA AJCC Partner Services Attachment 2 r Adult Education and Literacy programs: Services or instruction below the postsecondary level for individuals who are not enrolled or required to be enrolled in secondary school under state law and lack basic educational skills to enable the individuals to function effectively in society and on a job, Services include, but are not limited to, one-on-one instruction, coursework, or workshops that provide direction for the development and ability to read, write, and speak in English, compute, and solve problems, at levels of proficiency necessary to function in society or on the job, 9. Customized training: Training that is designed to meet the special requirements of an employer or group of employers and that is conducted with a commitment by the employer to employ an individual upon successful completion of the training and for which the employer pays for a portion of the cost of training. Employer Services: Santa Ana Work Center services offered to employers include: 1. Employer needs assessment: Evaluation of employer needs, particularly fixture hiring and talent needs. 2. Job posting: Receiving and filling of job openings; searching resumes; providing access to a diverse labor pool. 3. Applicant pre-screening: Assessing candidates according to the employer's requirements and hiring needs; referring candidates based on their 14nowledge, skills, and abilities relative to the employer requirements. 4. Recruitment assistance: Raising awareness of employers and job openings and attracting individuals to apply for employment at a hiring organization. Specific activities may include posting of employer announcements, provision of job applications, and hosting job fairs and mass recruitment. 5. Training assistance: Providing training resources to enable employers to upgrade employee skills, introduce workers to new technology, or to help employees transition into new positions. 6. Labor Market Information: Access to information on labor market trends, statistics, and other data related to the economy, wages, industries, etc. 7. Employer information and referral: Provision of information on topics of interest to employers such as services available in the community, local training providers, federal laws and requirements, tax information, apprenticeship 8. programs, human resource practices, alien labor certification, incentive programs such as WOTC or the federal bonding program, etc. 9. Rapid Response and Layoff Aversion: Provision of services to prevent downsizing or closure, or to assist during layoff events, Strategies may include incumbent worker training to avert lay-offs, financing options, employee ownership options, placement assistance, worker assessments, establishment of transition centers, labor- management committees, peer counseling, etc. 5 City Council 38 — 104 6/6/2023 SANTA ANA AJCC Partner Services Attachment 2 1 Service Delivery Codes: How will your agency provide the services indicated? Code Method Description FT On -Site Staff Full Time PT On -Site Staff Part Time T Access Via Telephone A Access Via Automated System B Brochure/ landout P Posting at One -Stop Center O Other NA Not Applicable City Council 38 — 105 6 6/6/2023 EXHIBIT 4 Attachment 3 Santa Ana Workforce Development Board A1CC Comprehensive Infrastructure and Other Costs Budget 2023-2024 Santa Ana WORK Center (City of Santa Anal 7,705.28 38,43% Monthly Total Monthly Cost Category/ Line Item Cost Details Monthly Cost Rent and Property Rent Equipment Cost Rent Incl. Janitorial, Maint and Base Rent Utilities $18,107.41 $18,107.41 CAM Charges $490.87 $18,598.28 $490.87 $18,598.28 Total Rent Utilities/Maint/Ser eyes oat y costs of is one Telephone Services Per Person and Voice Mail Assigned $765.00 $765.00 Shared Phones by usage percentage $95.71 $95.71 Security Guard $28.74 $1,873.13 $1,873.13 Total Utilities/Maintenance 1 $2,734.321 $0.061 $2,734.32 *Equipment P one System Annual Support Cost Public Computers Maintenance cost (42) Total Equipment **Tech and Access Costs Network Wireless Bridge Network 0.00 0.00 Access System/Card Key Card System $0.00 $0.00 Data & Phone Cabling Cabling .00 $0.00 Wireless Network Bridge Information Technology Cost Maintenance $47.561 $47.56 ***Copier (Annual) u clients only $48.49 $48.49 only $31.18 $31.18 Total Technology and Access $127.22 $127.22 In -Kind Infrastructure 'Fetal $4,067.82 $18,598.281 $22,666.10 Revised 4/12/2023 11:00 ***Copiers am leased equipment and are charged hp percentage. Addilional charge Jar usage will he calculated amt chmged City Council 38 — 106 6/6/2023 EXHIBIT 4 Attachment 3-1 APPLICABLE CAREER SERVICES Sharing Other One -Stop Delivery System Costs The budget must include "applicable career services" as well as any other shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One -Stop partners must share in other system costs, including applicable career services. Required Consolidated System Budget for "Applicable Career Services" Summary of Career Services Applicable to Each AJCC Partner The MOU requires identification of the career services that are applicable to each partner program (Attachment 2). Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. AJCC Applicable Career Services Partner's Name (Example) Career Services: $541,376.00 • Eligibility Determination (1) • Outreach, Intake and Orientation (2) • Initial Assessment (3) • Job Search, Placement Assistance, and Career Counseling (4) • Employment Statistics -Labor Market Information (5) • Eligible Provider performance and program Cost Information (6) • Local Performance Information (7) • Supportive Services' Information (8) • Unemployment Compensation (9) • Eligibility Assistance (10) • Follow -Up Services (11) • Comprehensive and Specialized Assessments (12) • Individual Employment Plan Development (13) • Group Counseling (14) • Individual Counseling and Career Planning (15) • Case Management (16) • Short -Term Prevocational Services (17) Training $484,982.00 • Occupational Skills Training (1) • On -the -Job Training (OJT) (2) • Workplace and cooperative education (3) • Training programs operated by the private sector (4) • Skills upgrading and retraining (5) • Entrepreneurial training (6) • Job -readiness training (7) • Adult Education and Literacy programs (8) City Council 38 — 107 6/6/2023 EXHIBIT 4 Attachment 3-1 APPLICABLE CAREER SERVICES • Customized training (9) Employer Services $209,549.20 • Employer needs assessment (1) • Job posting (2) • Applicant pre-screening (3) • Recruitment assistance (4) • Training assistance (5) • Labor Market Information (6) • Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Career Service Cost $1,235,907.20 City Council 38 — 108 6/6/2023 EXHIBIT 4 Attachment 4 Comprehensive Cost Allocation and Partner Contributions AJCC .. Square Footage Partner %of Total Operational Cost Paid for Based on Monthly Property Monthly Charges Monthly Rent+ Amount : In- Contributions Partner Program Square CAM Charges and Management Office Sharing / Square Rent* Fees for Equipment Equipment usage Kind Yearly Career Payment Ratio Services** EDD 9548.00 50.88% $ 22,437.80 $ 843.66 $ 5,436.51 $ 28,717.97 $ 1,493,317.04 Santa Ana WORK Center (City of Santa Ana) 7705.28 38.43% $ 18,107.41 $ 490.87 $ $ 4,067.82 $ 22,666.10 $ $ 1,235,907.20 Department of Rehabilitation 219.03 1.13% $ 514.72 $ 12.08 $ 138.70 $ 665.50 $ $ 2,945,349.48 Social Services Agency -Family Self -Sufficiency 1191.60 6.17% $ 2,800.26 $ 302.82 $ 3,103.08 $ 800,000.00 Santa Ana Housing Authority 438.06 2.26% $ 1,029.44 $ 24.17 $ 277.40 $ 1,331.02 $ 82,290.00 SER Jobs for Progress 219.03 1.13% $ 514.72 $ 12.08 $ 138.70 $ 665.50 $ 2,945,349.48 Community Action Partnerhip of OC $ 225,000.00 Rancho Santiago Community College District $ 1,511,191.70 (Total Rentable Space 19321.00 100.00% $ 45,404.35 $ 539.21 $ 843.66 $ 10,361.95 $ 57,149.17 $ $ 6,556,863.72 Revised 4/12/23 11:33:35 AM * Rent is $2.35 per Square foot with 3% increase annually ** Yearly Career Services is reported by respective partners listed and may include but is not limited to partners payroll, client training expenses, client services expense, etc. City Council 38 — 109 6/6/2023 1:-�'°�'`'tXAIT 4 FIRST AMENDMENT TO OFFICE LEASE BETWEEN SANTA ANA CA I SGF, LLC AND THE CITY OF SANTA ANA THIS FIRST AMENDMENT TO OFFICE LEASE (this "First Amendment") is entered into as of , 2023 (the " ,,frective Date") by and between SANTA ANA CA I SGF,, LLC, a Delaware limited liability company ("1,nndlord"), and THE CITY OF SANTA ANA, a charter city and municipal corporation "Tenant" . WITNESSETR: WHEREAS, Landlord, as successor -in -interest to CF SANTANA, LLC, a Delaware limited liability company, and Tenant entered into that certain'Office Lease No. A-2017-264 dated October 7, 2017, Tenant Estoppel Certificate No. A-2017-264-01 dated February 8, 2018, and Exhibit B Notice of Lease Term Dates No. A-2017-264-02 dated February 16, 2018 (hereinafter collectively referred to as the "Lease"), pursuant to which Landlord leased to Tenant and Tenant leased from Landlord that certain premises identified as Suite 200 containing approximately 19,321 rentable square feet of office space (the "Promises") in the building located at 801 Civic Center Drive, Santa Ana, CA 92701 (the "I3uildilIR"), WHEREAS, Landlord and Tenant desire to amend the Lease to set a new Term of the Lease, subject to the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the aforesaid premises and the other agreements and covenants hereafter set forth and for other good and valuable consideration, the receipt of which is hereby acknowledged, the parties do hereby agree as follows: I. Ineorporatlo.n or, Regitnls. The above recitals are hereby incorporated into this First Amendment as if fully set forth herein. As used herein the term "Lease" shall mean the Lease as amended by this First Amendment. 2. Det''initions. All capitalized terms used in this First Amendment shall have the meanings assigned to them in the Lease unless otherwise specified herein. 3. Term. The Initial Term as defined by Section 3, Basic Lease Provisions, of the Lease is hereby for a period of One Hundred Twenty (120) fitll calendar months, commencing on July I, 2023 and expiring on June 30, 2033 (the "Perm"). Tenant shal I have the right to extend the Term for two (2) sixty (60) month periods, in accordance with Section 3.2.2, Standard Lease Provisions, of the Lease, 4. Base Rent. Commencing on July 1, 2023, Tenant shall pay Base Rent in the following amounts: Dates Annual Base Rent Monthly Installment of Base Rent Annual Rental Rate per RSF 7/l/2023 — 6/30/2024 $544,852.20 $45,404.35 $2.35 j910210.1 1 City Council 38 —110 6/6/2023 EXHIBIT 4 7/l/2024 — 6/30/2025 $561,197.77 $46,766.48 $2.42 7/l/2025 -- 6/30/2026 $578,033.70 $48,169.47 $2.49 7/1/2026-6/30/2027 $595,374.71 $49,614.56 $2.57 7/l /2027 — 6/30/2028 $613,235.95 $51, l 03.00 $2.64 7/ 1 /2028 — 6/30/2029 $631,633.03 $52,636.09 $2.72 7/l /2029 -- 6/30/2030 $650,582.02 $54,215,17 $2.81 7/l /2030 — 6/30/2031 $670,099.48 $55,841.62 $2.89 7/I /203 l — 6/30/2032 $690,202.47 $57,516.87 $2.98 7/l /2032 — 6/30/2033 $710,908.54 $59,242.38 $3.07 5. Base Year. The "B�Ise Yew-" is hereby amended to reflect calendar year 2023, 6. Subsection 14.1, Waiver of Liability and Indemnification, of the Standard Lease Provisions, is hereby amended as follows: Except to the extent caused by the gross negligence of Landlord or its agents, contractors or employees, Tenant hereby waives all claims and causes of action against Landlord and all of the other Landlord Parties for any damage to persons or property (including, without limitation, loss of profits and intangible, property) in any way relating to Tenant' s use and occupancy of the Premises from any cause whatsoever, including, without limitation fire, explosion, falling plaster, steam, gas, air contaminants or emissions, electricity, electrical or electronic emanations or disturbance, water, rain or snow or leaks from any part the Building or from the pipes, appliances, equipment or plumbing works or from the roof, street or sub -surface or from any other place or caused by dampness, vandalism, malicious mischief. Tenant shall indemnify, defend, protect and hold harmless Landlord and each of the Landlord Parties from and against any and all Claims that arise out of, are occasioned by or are in any way attributable to: (a) the use or occupancy of the Premises or any portion of the Project by Tenant, (b) the acts or omissions of Tenant or any Tenant Carty, (c) any default of this Lease by Tenant, or (d) any litigation or other proceedings between Tenant and any third party; provided that Tenant shall not be required to so indemnify, defend or hold Landlord or any of the other Landlord Parties harmless to the extent that any such Claims arise out of the gross negligence or willful misconduct of Landlord, its agents or employees. 7. 'Tenant Inwroyemetits, Landlord consents to (but does not require) Tenant's completion of certain improvements to the Premises (collectively, the "Tenant Improvements"), subject to the terms and conditions of Exhibit A attached hereto and made a part hereof. 8. As -Is Condition. Tenant accepts the Premises in its "AS -IS, WHERE -IS" condition as of the Effective Date, and Landlord makes no representation or warranty concerning the condition of the Leased Premises and has no obligation to construct, remodel, improve, repair, decorate or paint the Premises or any improvement on or a part of the Premises, except as may be otherwise set forth in the Lease. Tenant represents that (a) it has been in possession of the Premises pursuant to the Lease, (b) it has inspected the Premises prior to execution of this First Amendment, (c) it is not relying on any statement, representation or warranty of Landlord, its employees or agents, and (d) is fully satisfied with the condition of the Premises. 2 5910216.11 City Council 38 —111 6/6/2023 EXHIBIT 4 Parking Section 2.3.2(e)(ii) is hereby deleted in its entirety and replaced with the following: "Notwithstanding the foregoing, each calendar month during the Term, Landlord shall provide to Tenant, without charge: (A) a number of Short Term Project Parking Validations (defined below) equal to the product of thirty (30) and the number of days in such calendar month (during the Term) and (B) a number of Long Term Project Parking Validations (defined below) equal to the product of one hundred eighty (180) and the number of days in such calendar month (during the Term), in each case to be used only by Tenant's Business Customers for parking in the Parking Facilities without charge; provided that (x) Landlord shall not, at any time during the Term, be required under this Section 2.3.2(c)(ii) to provide a number of Project Parking Validations in any calendar month in excess of a number equal to the product of two hundred ten (210) and the number of days in such catendar month (during the Term) and (y) any Project Parking Validations provided by Landlord with respect to any particular calendar month that are not used during such calendar month shall, at the election of Landlord, either: (1) become null and void (and be returned to Landlord) or (2) be credited against Landlord's obligations to provide Project Parking Validations under this Section 2.3.2(c)(ii) for subsequent calendar months. No Project Parking Validations provided by Landlord to Tenant under this Section 2.3.2(c)(E) steal I be used to accommodate parking, without charge, by any particular Tenant's Business Customer(s), for a period in excess of three (3) hours on any day without Landlord's prior approval (and Tenant shall not provide any particular Tenant's Business Customer more than one Project Parking Validation on any particular day). "Short Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to twenty (20) minutes without charge. "Long Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to one (1) hour without charge." 10. No Default. Each of Landlord and Tenant hereby affirm to each other that as of the Effective Date no breach, default, event of default, or other act, error, or omission which, with the giving of notice or passage of time or both would constitute a breach, default, or event of default by such party has occurred and is continuing under the Lease beyond any applicable notice or cure period. I I. Affirmation of Lease Terms. Except as modified by this First Amendment, Landlord and Tenant hereby ratify the Lease and agree that the Lease shall remain unchanged and shall continue in full force and effect. In the event there is any conflict between the terms of the Lease and the terms set forth in this first Amendment, the terms specifically set out in this First Amendment shall control. From and after the Effective Date, any and all references to "the Lease" or "this Lease" in the Lease shall mean the Lease as modified by this First Amendment. 12. Mutual Authoricalivn Representation. Each of Landlord and Tenant hereby represent and warrant to each other that: (a) this First Amendment (and each term and provision hereon has been duly and appropriately authorized and executed by such party through proper written corporate or limited liability company action and approval; and (b) no additional consent, agreement, or approval is required with respect hereto. 5910216.11 City Council 38 —112 6/6/2023 EXHIBIT 4 13. Brokerake. Landlord and Tenant each represent that they had no dealings with any real estate broker, finder, or other person with respect to this First Amendment in any manner, other than Lee & Associates Newport Beach, Inc. representing Tenant ("Tenant's Broker") and Newmark representing Landlord ("Landlord's Broker" and collectively with Tenant's Broker, the "Brokers"). Landlord shall pay Brokers a leasing commission in connection with this First Amendment pursuant to separate agreement. Tenant shall indemnify and hold Landlord harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any other real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Tenant. Landlord shall indemnify Tenant and hold Tenant harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Landlord. 14. Miscellaneous. The submission of an unsigned copy of this First Amendment to Tenant shall not constitute an offer. This First Amendment (a) shall be binding upon an inure to the benefit of the parties hereto and their respective successors, heirs, legal representatives and assigns, (b) may be executed in two or more counterparts, all of which together shall constitute but one and the same agreement, (c) shall be governed by and construed in accordance with the laws of the State of California and both parties further agree that Orange County California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement, (d) shall constitute the entire agreement between the parties relating to the subject matter hereof, all prior negotiations, agreements, and understandings (not including the Lease, as amended), whether oral or written, being hereby superseded and terminated, and (e) shall become effective and binding only upon execution and delivery by both Landlord and Tenant. The execution of facsimiles, including the use of electronic signatures, of this First Amendment shall be binding on the parties hereto. 17. PI -SIGN and Counter'1garts, Landlord and Tenant agree: (a) that a party's electronic signature with respect to this Lease has been executed or adopted by the signatory with the intentto sign, and be bound by, this Lease; (b) delivery of this Lease via electronic transmission or other electronic means shall be valid delivery for all purposes; (c) this Lease and any additional information incidental hereto may be maintained as electronic records; (d) photocopies, facsimile transmissions, electronic images and other copies of this Lease and/or its signature pages, shall be valid, binding, effective and enforceable the same as originals for all purposes, and may be so admitted in any judicial proceeding, regulatory proceeding or arbitration, and in making proof of this Lease it shall be unnecessary to produce the original hereof or any or all original signature pages; and (e) each party agrees to take any and all reasonable actions, if any, as may be necessary or as may be reasonably requested by any other party to this Lease to further evidence such party's intent to be bound by the provisions of this Lease and to ensure compliance with the provisions of the Electronic Signatures in Global and National Commerce Act, 15 U.S.C. §§ 7001.. et seq., the Uniform Electronic Transactions Act as incorporated into applicable law, and any other applicable law pertaining to electronic signatures. [Remaind(n- ol'Pa a Intentionally Blank Signar' we Paite Follomy l 4 5910216.11 City Council 38 —113 6/6/2023 EXHIBIT 4 IN WITNESS WHEREOF, Landlord and Tenant have executed this First Amendment to be effective as of the date first set forth above. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Tn , By: Jose Montoya, Assistant City Attorney RECOMMENDED FOR APPROVAL: Mike Garcia Executive Director Community Development Agency CITY OF SANTA ANA (TENANT): Kristine Ridge City Manager LANDLORD: SANTA ANA CA I SGE, LLC, a Delaware limited liability company By:_ IGL L- 4A Mike Garcia - Executive Director Community Development Agency SIGNATURE PAGE TO FIRST AMENDMENT TO OFFICE LEASE] 5910216 11 City Council 38 —114 6/6/2023 EXHIBIT 4 EXHIBIT A WORK LETTER THIS WORK LETTER (this "Work I.,ctter") is attached to and incorporated into the First Amendment. Supplementing the provisions of the Lease (as amended by the First Amendment), but without limiting those provisions, Landlord and Tenant agree as follows with respect to the Tenant Improvements to be installed in the Premises. I. Purpose This Work Letter establishes responsibilities for the design and construction of the Tenant improvements as well as the allocation of the costs of the Tenant Improvements. The terms, conditions, and requirements of the Lease, except where clearly inconsistent or inapplicable to this Work Letter, are incorporated into this Work Letter. 2. Definitions. The following defined terms used in this Work Letter shall have the meanings set forth below. Unless provided to the contrary herein, any other capitalized term that is not defined in this Work Letter shall have the meaning given to that term in the Lease. (a) "Approved Working Drawings" is defined in Section 3(c) hereof. (b) "Building Systems" means the structural portions of the Building, the common area restrooms, elevators, the Building's HVAC, mechanical, electrical, plumbing, and fire and life safety systems and equipment (including, but not limited to, the fire alarm and fire sprinklers). (c) "Contractor" means the general contractor engaged by Landlord for performance of the Landlord Work pursuant to ,Section t} hereof. (d) "Cost Proposal" is defined in Section 5(a) hereof. (e) "Days" means, unless otherwise indicated, calendar days, (t) "Landlord Coordination Fee" means a fee equal to five percent (5%) of the hard and soft costs of the Landlord Work charged by Landlord for its services in managing the design and construction of the Tenant Improvements, and such fie will be included in the cost of the Landlord Work and deducted from the Tenant Allowance. (g) "Landlord's Representative" means Dana Duarte as the only person authorized to act for Landlord pursuant to this Work Lettcr. Tenant shall not be obligated to respond to or act upon any request, approval, inquiry or other communication from or on behalf of Landlord in connection with this Work Letter unless such communication is in writing from Landlord's Representative. Landlord may change the Landlord's Representative at any time upon not less than five (5) days' advance written notice to "Tenant. (h) "Landlord Work" means all work necessary and appropriate to complete the Tenant Improvements in accordance with this Work Letter and the Lease. 5910216.11 City Council 38 —115 6/6/2023 EXHIBIT 4 (i) "Over-Allowancc Amount" is defined in Section 10(d) hereof. 0) "Permits" is defined in Section G(a) hereof. (k) "Punch List Work" means those minor corrections of construction or decoration details, and minor mechanical adjustments, that are required to cause any applicable portion of the Tenant Improvements as constructed to conform to the Approved Plans in all material respects and that do not materially interfere with Tenant's use or occupancy of the Building and the Premises. (1) "Space Plan" is defined in Section 3(a) hereof. (m) "Space Plan Allowance" shall be Zero and 151100 Dollars ($0.15) per rentable square foot of the Premises (i.e., up to $2,898.15), based on 19,321 rentable square feet of the Premises, and shall be included in the Tenant Allowance and deducted therefrom. (n) "Substantial Completion" of the Tenant improvements shall be deemed to have occurred on the date that: (i) all Landlord Work has been performed in accordance with the terms of this Work Letter, other than any Punch List Work; and (ii) if required, Landlord has obtained and delivered to Tenant a permanent or temporary certificate of occupancy ("COO") with respect to the Prem ises, except to the extent the same cannot be obtained by reason of the incompletion of installations or other work that is the responsibility of Tenant (such as, but not limited to, the installation and making operational of Tenant's systems and telecommunications equipment), in which case Landlord shall obtain the same within a reasonable time after the same can be obtained. (o) "Tenant Allowance" shall be Twenty -Eight and 00/100 Dollars ($28.00) per rentable square foot of the Premises (i.e., up to $540,988.00), based on 19,321 rentable square feet of the Premises. (p) "Tenant Contractor" or "'Tenant Contractors" means any employees, agents, contractors, consultants, subcontractors, mechanics, suppliers and invitees of Tenant, whether or not directly employed by Tenant, each of whom shall be reasonably approved by Landlord befbre they may work in the Building. (q) '`Tenant Delay" means a delay caused by any of the following: (i) Tenant's failure to timely approve the Working Drawings or any other matter requiring Tenant's approval; (ii) a breach by Tenant of the terms of this Work Letter or the Lease; (iii) Tenant's request for changes in any of the Working Drawings, but only if such a request actually causes a delay to Substantial Completion of the Premises; 5910216.[ 1 City Council 38 —116 6/6/2023 EXHIBIT 4 (iv) Tenant's requirement for: (A) materials, components, finishes, or improvements which are different from, or not included in, Landlord's standard tenant improvement items for the Building (which have been provided to Tenant and of which Tenant acknowledges receipt); or (B) materials that are not available in a commercially reasonable time given the estimated date of Substantial Completion of the Premises, but only to the extent that such a requirement actually causes a delay to Substantial Completion of the Premises; or (v) any other acts or omissions of Tenant, or of any of the Tenant Contractors, their agents, or employees that continue more than one (1) day after written notice thereof by Landlord. (r) "Tenant FF&E Allowance: means a portion of the Tenant Allowance in the amount of up to Ten and 00/100 Dollars ($10.00) per rentable square foot of the Premises (i.e., up to $193,210.00), which Tenant may use for Tenant's furniture, fixtures and equipment to be purchased and installed in the Premises and any costs of data cabling and IT infrastructure in connection with Tenant's furniture, fixtures and equipment. (s) "Tenant's Representative" means the Executive Director, Community Development, or the Economic Development Manager or their designee (either such individual acting alone) as the only person[s] authorized to act for Tenant pursuant to this Work Letter. Landlord shall not be obligated to respond to or act upon any request, approval, inquiry, or other communication from or on behalf of Tenant in connection with this Work Letter unless such communication is in writing from Tenant's Representative. Tenant may change the Tenant's Representative[s] at any time upon not less than five (5) days' advance written notice to Landlord. (t) "Working Drawings" is defined in Section 3 hereof. 3. Plan Approval. (a) Prior to commencement of the Landlord Work, Landlord and Tenant shall approve detailed space plans (collectively, the "Space Plan") for the construction of the Tenant improvements, which space plans shall be prepared by Landlord's architect and subject to Tenant's reasonable approval within ten (l 0) days after receipt thereof. (b) Promptly following Tenant's approval of the Space Plan, Landlord shall cause its architect and engineers to prepare and deliver to Tenant detailed specifications and engineered working drawings for the Tenant Improvements shown on the Space Plan, with such modifications to the Space Plan as shall be necessary to comply with the requirements of the Building Systems of the Building (the "Working Drawings"). (c) Tenant shall approve or disapprove the Working Drawings in writing within fourteen (14) business days after receipt. Tenant may only disapprove the Working Drawings to the extent such Working Drawings are inconsistent with the Space Plan and only ifTenant delivers to Landlord, within such fourteen (14) business day period, specific changes proposed by Tenant which are consistent with the Space Plan. If any such revisions are timely and properly proposed by Tenant, Landlord shall cause its architect and 5910216,11 City Council 38 —117 6/6/2023 EXHIBIT 4 engineers to revise the Working Drawings to incorporate such revisions and submit the same for Tenant's approval in accordance with the foregoing provisions, and the parties shall follow the foregoing procedures for approving the Working Drawings until the same are finally approved by Landlord and Tenant. Upon Landlord's and Tenant's written approval of the Working Drawings, including any agreed changes pursuant to Sections 5 and 6, the same shall be known as the "Approved Working Drawings". 4, Construction Contracts. Landlord shall enter into a construction contract for the performance of the Landlord Work with the Contractor. Landlord shall use commercially reasonable efforts to obtain at least three (3) bids from each trade (other than mechanical, electrical, plumbing, and fire/life safety, for each of which Landlord shall require all work to be peribrmed by Landlord's approved subcontractor for such trade) and shall select the lowest qualified bidder unless otherwise approved by Tenant in writing. Landlord shall require its Contractor to exercise reasonable efforts to avoid disruption of Tenant's business and to protect the health & safety of Tenant, its employees and its guests. This shall include, at a minimum, using all feasible methods to minimize danger, noise, vibration, fumes, dust and other pollution, and to the extent practicable, perform work outside of normal business hours. 5. Cost Estimate. (a) Landlord shall provide Tenant with a cost proposal in accordance with the Approved Working Drawings, which cost proposal shall include, as nearly as possible, the cost of the Tenant Improvements (the "Cost Proposal"). The Cost Proposal shall be provided to Tenant on an open book basis (i.e., Landlord shall make available to Tenant the economic terms oFthe construction agreement with the Contractor (including, without limitation, the cost of labor and materials, contractor fees and permit fees), as well as all bids received by Landlord for the Landlord Work, and reasonable documentation supporting Landlord's estimate of plan preparation costs and all other costs of the Landlord Work). (b) Within ten (10) days of the receipt of the same, Tenant shall either; (i) approve the Cost Proposal; or (ii) have a one-time right to propose modifications to the Working Drawings so that the Cost Proposal does not exceed the amount of the Tenant Allowance. With the exception of the City's one-time right to modify as provided in this section, any proposed changes to the Working Drawings (other than changes that make the Working Drawings conform to the Space Plan) shall be subject to Landlord's approval, which approval shall not be unreasonably withheld, conditioned, or delayed. If Landlord approves the proposed revisions; (A) Landlord shall have the Working Drawings revised in accordance with the approved revisions; and (B) Landlord shall submit a revised Cost Proposal to Tenant. Tenant shall notify Landlord in writing within ten (l 0) days whether it desires to proceed with such revisions. If Tenant fails to approve such revisions and revised Cost Proposal within such ten (10) day period; such failure shall be deemed to be a Tenant Delay. Any delays arising from further changes to the Working Drawings requested by Tenant shall be deemed to be Tenant Delays. (c) Tenant's final written approval of the Cost Proposal and the Approved Working Drawings shall be authorization by Tenant for Landlord to purchase al€ materials 9 5910216.11 City Council 38 —118 6/6/2023 EXHIBIT 4 set forth in the Cost Proposal and to promptly commence the construction of the Tenant Improvements in accordance with the Approved Working Drawings. 6. Performance of the Landlord Work. (a) Landlord shall cause the Contractor to obtain all applicable building permits for construction of the Landlord Work (collectively, the "Permits"), and to perform the Landlord Work in a good and workmanlike manner and in compliance with the Permits and all applicable Laws in effect at the time of construction. All costs associated with obtaining Permits will be deducted from the Tenant Allowance. (b) If any local governmental agency requires revisions to the Approved Working Drawings, Tenant shall be deemed to have approved any adjustments to the Approved Working Drawings and the Cost Proposal resulting therefrom. If any Authority issuing Permits for the construction of the Tenant Improvements shall impose terms or conditions upon the construction thereof that: (i) are inconsistent with Landlord's obligations hereunder; (J) increase the cost of constructing the Tenant Improvements; or (iii) will materially delay the construction of the Tenant Improvements, Landlord and Tenant shall reasonably and in good faith seek means by which to mitigate or eliminate any such adverse terms and conditions. 7. Qlauge Requests. No changes to the Approved Working Drawings or the agreed Cost Proposal may be made without the prior written consent of Landlord, which consent may be withheld in Landlord's sole discretion. If Tenant requests a change that would directly or indirectly delay the Substantial Completion of the Tena►Yt Improvements, Landlord shall not be obligated to make such change unless Tenant agrees in writing that such delay (in the amount reasonably determined by Landlord) is a Tenant Delay. If Tenant requests a change to the Approved Working Drawings that increases the agreed Cost Proposal, Landlord shall not be obligated to make such change. unless Tenant agrees in writing to pay any such increase in costs in accordance with Section 10. 8. Substa.utial Conipletioa.. When Landlord's architect certifies that the Landlord Work is Substantially Complete, Landlord shall notify Tenant thereof in writing. Tenant's Representative and Landlord's Representative shal I at a mutual ly convenient date and time [but in no event later than ten (10) days alter such notice] conduct a joint walk-through of the Premises in order to review the Tenant Improvements. Based upon said walk-through, Landlord's Representative and Tenant's Representative shall prepare a list of Punch List Work and, subject to Force Majeure, Tenant Delays and other causes beyond Landlord's reasonable control, Landlord shall complete the Punch List Work items within thirty (30) days after such joint walk-through. In the event of any dispute as to whether Landlord has Substantially Completed the Tenant Improvements, the City will be afforded an opportunity to provide input before the Landlord's architect renders a final decision on the dispute. The decision of Landlord's architect shall be final and binding on the parties. 'Tenant agrees that, at the request of Landlord from time to time after the initial inspection, Tenant shall initial such punch list or execute revised lists of Punch List Work to reflect completion or partial completion of prior Punch List Work. 10 5910216.11 City Council 38 —119 6/6/2023 EXHIBIT 4 9. Access 4y Tenant. Subject to the terms hereof and provided that Tenant and its agents do not interfere with the Contractor's work in the Building and the Premises, Landlord shall allow Tenant and any of the Tenant Contractors access to the applicable portions of the Premises at least ten (10) days prior to the Substantial Completion of the Landlord Work for the purpose of installing equipment and/or fixtures (including Tenant's data and telephone equipment) and Tenant's Furniture in the Premises. Prior to Tenant's entry into the Premises, Tenant shall submit a schedule to Landlord and the Contractor, for their approval, which schedule shall detail the Tenant Contractors accessing the Premises and the timing and purpose of such entry. In connection with any such entry, Tenant acknowledges and agrees that ail Tenant Contractors shall fully cooperate, work in harmony with and not, in any manner, materially interfere with Landlord or Landlord's contractors (including the Contractor), agents, or representatives in performing work in the Building and the Premises, or in performing any inspections, or interfere with the general operation of the Building. [f at any time any of the Tenant Contractors shall not be cooperative or shall otherwise cause or threaten to cause any such disharmony or interference, including, without limitation, labor disharmony, and Tenant fails to immediately institute and maintain corrective actions as directed by Landlord, then Landlord may revoke Tenant's entry rights (as to an individual Tenant Contractor, or as to all Tenant Contractors, as Landlord shall deem appropriate). Tenant acknowledges and agrees that any such entry into and occupancy of the Premises or any portion thereof by Tenant or any Tenant Contractor shall be deemed to be subject to all the terms, covenants, conditions, and provisions of the Lease, excluding only the covenantto pay Rent (until the occurrence of the Lease Commencement Date). 10. Cost Allocation. (a) Provided this Lease is in full force and effect, and Tenant is not in default thereunder beyond any applicable notice and cure period, Landlori shall pay (i) the costs of Space Plan in an amount up to, but not exceeding, the Space flan Allowance, and (ii) the costs of the Tenant Work in an amount up to, but not exceeding, the Tenant Allowance. Landlord shall deduct the Landlord Coordination Fee of the Tenant Improvements from the 'tenant Allowance. (b) In no event shall Landlord be obligated to pay for the costs of any of Tenant's furniture, computer systems, telephone systems, equipment, or other personal property (whether or not such items may be depicted on the Approved Working Drawings) that exceed the Tenant FF&E Allowance. Eligible costs that exceed the Tenant FF&E Allowance shall be borne by'i'enant. (c) In the event that all costs associated with the Space Plan and design, permitting, and construction of the Tenant Improvements, including the Landlord Coordination Fee, exceeds the Space Plan Allowance and/or the Tenant Allowance,, as applicable, the amount of such excess (the "Over -Allowance Amount") shall be paid by Tenant to landlord within thirty (30) days following delivery of an invoice by Landlord. Tenant shall not be responsible for the Over -Allowance Amount if caused by Landlord or Landlord Contractor's own negligence, willful misconduct, or delay. 5910216.11 City Council 38 — 120 6/6/2023 EXHIBIT 4 (d) Tenant shall not be entitled to receive (in cash or as a credit against any rental or otherwise) any portion of the Tenant Allowance not used to pay for the costs of the design, permitting, and construction of the Tenant Improvements. 11. Miscellaneous. (a) All Tenant Improvements to be performed by Landlord (and any installations in the Prem ises as set forth in the Approved Working Drawings, or otherwise) shall use Building -standard specifications, materials, finishes, and supplies, unless otherwise specified in the Approved Working Drawings. Landlord, in its sole discretion, may substitute items, materials, or finishes with other items, materials, or finishes of comparable kind and quality. Landlord, at its sole option, may also change mechanical plans and specifications where necessary for the installation or modification ofthe Building Systems to accommodate the Tenant Improvements, provided that any such changes shall not materially and adversely affect Tenant's use and occupancy of the Demised Premises fbr the Permitted Use. (b) Tenant acknowledges that the timely completion of the Tenant Improvements is of the utmost importance to Landlord and Tenant. Accordingly, Tenant hereby agrees to fully and diligently cooperate with all reasonable requests by Landlord in connection with or related to the design and construction of the Tenant Improvements and the completion ofthe permitting process and, in connection therewith, Tenant shall respond to Landlord's requests for information and/or approvals, except as specifically set forth herein to the contrary, within two (2) days following request by Landlord. Landlord and Tenant, and such other parties as may be useful or appropriate, shall meet on a scheduled basis to be determined by Landlord's Representative and Tenant's Representative, to discuss progress in connection with the same. (c) If at any time on or before the Substantial Completion of the Landlord Work, Tenant is in default under this Work Letter or under the Lease, which default remains uncured after the expiration of applicable notice and cure periods, then; (i) in addition to all other rights and remedies granted to Landlord pursuant to the Lease, Landlord shall have the right to instruct the Contractor to cease the construction of the Landlord Work (in which case, Tenant shall be responsible forthe Tenant Delay caused by such work stoppage), and (ii) all other obligations ofLandlordunder the terms of this Work Letter shall be suspended until such time as such default is Mlly and finally cured. (d) Landlord hereby assigns to Tenant all warranties by Contractor relating to the Tenant Improvements, which assignment shall be on a non-exclusive basis such that the warranties may be enforced by Landlord and/or Tenant; such warranties shall be for a twelve (Q) month period. (e) Any portion of the Tenant Allowance not used within thirty-six (36) months of the Effective Date of this First Amendment shall be forfeited with no further obligation by Landlord with respect thereto. In no event shall Tenant be entitled to apply any unused portion of the Tenant Allowance towards future payments of Base Rent andlor, except as expressly set forth herein, purchase of Tenant's furniture, fixtures and equipment. 12 5910216.11 City Council, 38 — 121 6/6/2023 Police Department www.santa-ana.org/pol ice Item # 39 or City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Law Enforcement Helicopter Services AGENDA TITLE Approve Agreement with the County of Orange for Law Enforcement Helicopter Services in the Amount of $1,785,092 (General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff -Coroner Department, for helicopter services for the period of July 1, 2023 through June 30, 2026, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager to execute subsequent amendments in year two (July 1, 2024 - June 30, 2025) and year three (July 1, 2025 - June 30, 2026) for the contract amount of the first year of this agreement, $539,303, plus up to ten percent, for a three-year not -to -exceed amount of $1,785,092. DISCUSSION In October 1994, the City of Santa Ana began participating in the Airborne Law Enforcement Services (ABLE) program. ABLE was a regional helicopter program that combined resources from the City of Costa Mesa, the City of Newport Beach, and the City of Santa Ana. In 2011, ABLE was discontinued, and the City transitioned over to a similar program administered by the County of Orange for this service. Airborne Law Enforcement Services allow the Santa Ana Police Department to provide a rapid enhanced response to incidents posing the greatest risk to the public, including robberies, burglaries, assaults, and fleeing felons. Additionally, the helicopter is utilized to assist in locating missing persons, coordinating fire department response, and locating individuals in need of rescue. This contract with the Orange County Sheriff's Department will provide helicopter services for the City of Santa Ana from July 1, 2023 through June 30, 2026. The County will provide 365 hours of helicopter service per year under this agreement. The Santa Ana Police Department will also provide one full-time sworn pilot/observer to the Orange County Sheriff's Department for this program. City Council 39 — 1 6/6/2023 Law Enforcement Helicopter Services June 6, 2023 Page 2 Flight hours that are deemed countywide service will not be counted towards the contracted flight hours per year. The following types of calls are deemed countywide service: vehicle pursuits, bank robberies involving tracking systems, stolen vehicles equipped with tracking systems, riots, felonious suspects within a perimeter, assaults involving a weapon, or an officer in need of assistance. The County will provide the City with a monthly flying hour report detailing assigned call time, patrol time, and countywide service time spent over the City's jurisdiction as provided by Sheriff aircrews. The first -year agreement cost is $539,302.10. Due to the inherent unknown nature of providing airborne law enforcement services, the County will reevaluate the cost of this service annually and provide the City with an annual cost estimate. If this item is approved as presented, the City Council will authorize the City Manager to execute subsequent amendments for years two and three as long as the annual increases do not exceed ten percent. Any increase beyond ten percent for any amendment of this agreement will require City Council approval. FISCAL IMPACT Funding will be available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Accounting Unit — Fund Accounting Unit, Amount Year Account No. Description Account Description General Field Operations, FY 23-24 01114420-62300 Fund Contract Services- $ 539,303 Professional General Field Operations, FY 24-25 01114420-62300 Contract Services- $ 593,233 Fund Professional General Field Operations, FY 25-26 01114420-62300 Fund Contract Services- $ 652,556 Professional Total $1,785,092 The annual amounts for Years 2 and 3 represent the maximum increase of ten percent that the City Manager is authorized to approve. However, actual annual increases may be less than shown. EXHIBIT(S) 1. Agreement with the County of Orange Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager City Council 39 — 2 6/6/2023 EXHIBIT 1 AGREEMENT FOR LAW ENFORCEMENT HELICOPTER SERVICES BETWEEN THE CITY OF SANTA ANA AND THE COUNTY OF ORANGE This Agreement is made by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "CITY", and the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", based on the following: A. COUNTY, through its SHERIFF -CORONER (hereinafter referred to as "SHERIFF"), employs, maintains, trains and equips personnel capable of responding to requests for law enforcement helicopter services from ground based law enforcement personnel. B. CITY is responsible for providing law enforcement services within its jurisdiction, which include law enforcement helicopter services. C. COUNTY represents that it is qualified and willing to operate said services. TERM This Agreement shall commence on July 1, 2023 and end on June 30, 2026 unless earlier terminated by either party. OPTIONAL TERMINATION COUNTY or CITY may terminate this Agreement, without cause, upon thirty (30) days written notice to the other party. 1.01 The purpose of this Agreement is to provide law enforcement helicopter services to CITY's land and residents and for CITY to pay for the cost of the services provided by COUNTY. 1.02 Nothing in this Agreement shall be interpreted to give CITY a right to services from COUNTY. COUNTY expressly retains all rights and powers to direct, manage, maintain, train, employ, equip, operate and control all equipment, facilities, properties and personnel in providing law enforcement helicopter services to CITY pursuant to this Agreement. CITY acknowledges and agrees that the efficient use of public safety helicopter services requires a timely and prioritized response of a helicopter. CITY agrees that COUNTY will have the sole discretion to determine the City Council 39 — 3 6/6/2023 priority of calls for service and when an assignment of an air crew to a call will be terminated. 1.03 Notwithstanding anything in the Agreement to the contrary, the CITY expressly retains all rights and powers to direct, manage, maintain, train, employ, equip, operate and control all equipment, facilities, properties and personnel in providing ground based public safety services to its land and residents. COUNTY PROVIDED SERVICES 2.01 COUNTY will furnish the CITY with public safety helicopter services as more particularly set forth in Exhibit "A," attached hereto and incorporated herein by this reference. COUNTY and helicopter aircrews retain the sole and exclusive discretion as to the specific type, nature, timing and duration of the services performed pursuant to this Agreement. 2.02 In no event shall SHERIFF or the aircrew be responsible for the direction and control of ground based law enforcement personnel and equipment of CITY during the course and scope of the services performed pursuant to this Agreement. CITY DUTIES 3.01 CITY shall pay COUNTY as determined by COUNTY pursuant to Paragraph 4.01 of this Agreement, for services provided by COUNTY under this Agreement. The services performed by the SHERIFF helicopter shall commence as of the date and time the helicopter is dispatched to, or arrives over, the airspace of the CITY, whichever occurs first. These services shall continue until the aircrew notifies the CITY that the assignment is complete or that the assignment must be terminated due to a higher priority assignment. Services performed by SHERIFF helicopter for the CITY shall be defined as: A. A direct request for air support services by the CITY where a SHERIFF helicopter arrives over the incident as logged by the aircrew (operationally identified as Helicopter Assigned) or; B. Any public safety call generated by the CITY and monitored by a SHERIFF aircrew in which they arrive over the incident as logged by the aircrew (operationally identified as Call Monitored and Responded) or; C. Routine patrol over CITY's jurisdictional areas and observe an incident (operationally identified as Observation Response); or D. Dispatched to a special assignment (operationally identified as Detailed Assignment). The CITY may authorize its ground based public safety supervision to cancel any response by SHERIFF helicopter. City Council 39 — 4 6/6/2023 3.02 CITY agrees to comply with the Federal Aviation Regulations (FAR) Part 91 and SHERIFF's Operations Manual Section V 1.18.0 in making calls for services, which establishes priority for calls to SHERIFF. 3.03 CITY agrees to install within its communications/dispatch center any radio equipment necessary to communicate directly with SHERIFF on the designated "SHERIFF CALL" frequency (800 MHz Talk Group). All costs associated with said installation shall be paid by CITY. ANNUAL FLIGHT HOURS, COST AND PAYMENT 4.01 The COUNTY shall provide Three Hundred and Sixty -Five (365) flight hours to the CITY per year. Pursuant to Government Code Section 51350, CITY agrees to pay to COUNTY the full cost of performing the services mutually agreed upon in this Agreement. CITY shall pay COUNTY the annual operating cost as set forth in Exhibit "A," for Three Hundred and Sixty -Five (365) flight hours of service provided to CITY under this Agreement ("Contract Amount") for the first year of this agreement (July 1, 2023 - June 30, 2024). For each subsequent year of this Agreement, a written amendment will be executed to amend the Annual Flight Hours, Cost and Payment section of the Agreement and Exhibit A. Any services in excess of the contracted flight hours per year, on an annual basis, shall be billed at the hourly rate set forth in Exhibit "A." The Santa Ana City Council delegates authority to the City Manager to execute the subsequent amendments in year two (July 1, 2024-June 30, 2025) and year three (July 1, 2025-June 30, 2026) for the contract amount of the first year of this agreement as outlined in Exhibit "A" plus up to ten percent (10%) and any potential future salary and benefit changes as set forth in Section 4.04. Any increase beyond ten percent for any amendment of this Agreement will require City Council approval. 4.02 Flight hours that are deemed countywide service will not be counted towards the contracted flight hours per year. The following type calls are deemed countywide service: Vehicle pursuits, bank robberies involving tracking systems, stolen vehicles equipped with tracking systems, riots, felonious suspects within a perimeter, assaults involving a weapon or an officer in need of assistance. CITY shall not receive a refund if the total flight hours, on an annual basis, are less than the contracted flight hours per year. Upon thirty (30) days written notice to CITY, COUNTY may adjust the hourly rate in Exhibit "A" based on COUNTY's annual operating cost and the average time per call. COUNTY will provide CITY with a monthly invoice that is one twelfth of the annual Contract Amount. CITY shall pay COUNTY the Contract Amount set forth in Exhibit "A" in accordance with COUNTY Board of Supervisors' approved County Billing Policy, which is attached hereto as Exhibit "B." 4.03 COUNTY will provide the CITY with a monthly flying hour -report detailing assigned call time, patrol time and countywide service time spent over the CITY's jurisdiction as provided by SHERIFF aircrews. The CITY shall notify the SHERIFF's Special Enforcement Bureau Commander within ten (10) days of receipt of the monthly flying hour report of any disputed call times. The Special Enforcement Bureau Commander and the CITY Supervisor will review the service provided by SHERIFF on a monthly basis to ensure that it coincides with the service level as set forth in Exhibit "A." The Special Enforcement Bureau Commander will be responsible for resolving disputes and adjusting service levels to coincide with Exhibit "A." City Council - - - 39 - 5 6/6/2023 4.04 The cost of potential future salary and benefit increases or decreases are not included in the costs set forth in Exhibit "A" of this Agreement. If COUNTY incurs or becomes obligated to pay for any such increases for or on account of personnel whose costs are included in the calculations of costs charged to CITY hereunder, CITY shall pay COUNTY, in addition to the cost of service set forth in Exhibit "A" of this Agreement, the full costs of said increases to the extent such increases are attributable to work performed by such personnel after July 1, 2023, and CITY's cost of service hereunder shall be deemed to have increased accordingly. CITY shall pay COUNTY in full for such increases on a pro-rata basis over the portion of the period between July 1, 2023 and June 30, 2024 remaining after COUNTY notifies CITY that increases are payable. In the event that salaries and benefits costs for COUNTY employees decrease for or on account of personnel whose costs are included in the calculations of costs charged to CITY hereunder, COUNTY shall notify CITY of decreased cost and bill accordingly." INDEMNIFICATION 5.01 CITY agrees that COUNTY should be fully protected from any loss, injury, damage, claim, lawsuit, cost or expense arising out of, or in any way related, to the performance of services pursuant to this Agreement. Accordingly, the provisions of this Agreement should be construed and interpreted to provide the fullest possible protection to COUNTY. CITY acknowledges that COUNTY would not provide services in the absence of the commitments of CITY as specified in this Agreement. 5.02 To the fullest extent permitted by law, CITY shall defend at its expense including attorney's fees and with counsel approved in writing by COUNTY, indemnify and hold harmless COUNTY and its officers, employees, and agents (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate directly or indirectly to any services provided under this Agreement including, but not limited to, activities that relate in any way to this Agreement including the negligent and/or willful acts, errors and/or omissions of CITY, its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors. Notwithstanding the foregoing, nothing herein shall be construed to require CITY to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. 5.03 COUNTY shall defend at its expense including attorney's fees and with counsel approved in writing by CITY, indemnify and hold harmless CITY and its officers, employees, and agents with respect to any claim, loss, liability, damage, lawsuit, cost or expense that arises out of, or is in any way related, to the sole negligence or willful misconduct by COUNTY, its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors. City Council 39 — 6 6/6/2023 5.04 If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of either party, CITY and COUNTY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment. 5.05 Both agencies agree to maintain a program of self insurance or be insured for liability coverage. MISCELLANEOUS PROVISIONS 6.01 Each party to this Agreement shall immediately notify the other of any litigation or claim that is asserted by or against either party regarding this Agreement. 6.02 The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 6.03 If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this agreement shall continue in full force and effect. 6.04 This Agreement may be modified or amended only by a written document executed by both COUNTY and CITY. 6.05 The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement, or any other rule of construction which might otherwise apply, except as provided for in Section 5.01. 6.06 This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 6.07 A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 6.08 Except as specifically authorized under this Agreement, the services to be provided under this Agreement shall not be assigned, transferred, contracted or subcontracted out without the prior written approval of COUNTY and CITY. City Council 39 — 7 6/6/2023 6.09 All notices authorized or required by this Agreement shall be effective when written and deposited in the United States mail, first class postage prepaid and addressed as follows: CITY: CITY OF SANTA ANA — CLERK OF THE COUNCIL 20 CIVIC CENTER PLAZA (M-30) SANTA ANA, CA 92702 CITY ATTORNEY'S OFFICE ATTN: TAMARA BOGOSIAN, ASSISTANT CITY ATT'Y 20 CIVIC CENTER PLAZA (M-29) SANTA ANA, CA 92702 With Courtesy Copy: ATTN: CHIEF OF POLICE — City of Santa Ana 60 CIVIC CENTER PLAZA SANTA ANA, CA 92702 COUNTY: ATTN: LAW ENFORCEMENT CONTRACT MANAGER SHERIFF -CORONER DEPARTMENT 320 N. FLOWER STREET, SUITE 108 SANTA ANA, CA 92703 Termination notices shall be effective when written and deposited in the United States mail, certified, return receipt requested and addressed as above. City Council 39 — 8 6/6/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in the County of Orange, State of California. CITY OF SANTA ANA DATED: Kristine Ridge, City Manager City of Santa Ana ATTEST: Clerk of the Council APPROVED AS TO FORM: Scalia R. Carlalho, City Attorney l l - By: Tamara Bogosian Assistant City Attorney RECOMMENDED FOR APPROVAL - David Valentin Chief of Police COUNTY OF ORANGE DATED: BY: Chairman of the Board of Supervisors Signed and certified that a copy of this document has been delivered to the Chair of the Board per G.C. Sec. 25103, Resolution 79-1535 Attest: Robin Stieler Clerk of the Board of Supervisors Orange County, California Office of the County Counsel Orange County, California Digitally signed by Annie Lao DN: —Annie Loo, o=County Counsel, Annie Loo ouU= ail—annie lu0@ O O n 90 Om, BY : Date: 2023.05.19 16:03.46-07'00' Deputy RECOMMENDED FOR APPROVAL: Don Barnes Sheriff -Coroner Page 7 of :7 City Council 39 — 9 6/6/2023 EXHIBIT "A" (Effective July 1, 2023) The fees set forth in this exhibit represent the total cost of service provided by the COUNTY, through its SHERIFF -CORONER (SHERIFF), to CITY for fiscal year 2023-24. ANNUAL OPERATING COST JULY 1, 2023 THROUGH JUNE 30, 2024 $539,302.10 HOURLY RATE FOR HOURS IN EXCESS OF THREE HUNDRED AND SIXTY-FIVE (365) FLIGHT HOURS FROM JULY 1, 2023 THROUGH JUNE 30, 2024 $1,477.54 The annual operating cost shall be divided into twelve equal monthly payments of $44,941.84 ($539,302.10 divided by 12 months). PERIOD COVERED - July 1, 2023 to June 30, 2024 (twelve-month term). Total Contract Amount For Services $ 539,302.10 Contracted Hourly Rate for Hours In Excess of Three Hundred and Sixty -Five (365) Hours Annually $ 1,477.54 Annual Flight Hours 365 Flight Time Per Day (in minutes) 00:60 Management of flight time provided to the CITY shall be the responsibility of the SHERIFF's Air Support Bureau Commander. Flight time over the CITY will be recorded and monitored daily for the purpose of providing service in accordance with the above table. The CITY will be provided with a detailed monthly flying hour report. Flight hours that are deemed countywide service will not be counted towards the Three Hundred and Sixty -Five (365) contracted flight hours. The following type calls are deemed countywide service: Vehicle pursuits, bank robberies involving tracking systems, stolen vehicles equipped with tracking systems, riots, felonious suspects within a perimeter, assaults involving a weapon or an officer in need of assistance Due to the inherent unknown nature in the need for airborne law enforcement service, SHERIFF will adjust daily service levels to coincide with the above table. In recognition that it will not always be possible to meet this goal (by either exceeding or falling short), SHERIFF will compensate for variations to arrive at an appropriate "daily average," on a monthly basis. ATTACHMENT B COUNTY BILLING POLICY APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992 POLICY All County agencies/departments/districts (County) governed by the Board of Supervisors shall bill contracting entities for materials and/or services provided under contract in accordance with the following standardized billing and collection policy. Billing frequency is dependent on whether the contract is a fixed price or actual cost contract. Payment due date is designed to be both responsive to the County's cash flow needs and reasonable enough as to not require special processing by the contracting entity. If payments are not received by the required due dates, a late payment fee shall be computed and billed to the contracting entity in accordance with the requirements of this procedure. Nothing herein shall affect the liability, including pre -judgment interest, of the contracting party for services or materials in as much as this is a policy to enact standard billing practices. DEFINITIONS A. Contract for the purposes of this policy - A contract is a formal written agreement, a purchase order from the contracting entity, or any other acceptable mutual understanding between the contracting parties. B. Received by the County - The phrase "received by the County", as used in Section VI of this policy, refers to the date a payment is received by the County. It is defined as the date the payment is in the County's possession. It is not the date the payment is posted or deposited by the County. III. FIXED PRICE CONTRACTS A. Fixed Price (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non -recurring provision of materials and/or services shall be issued no later than five (5) working days after delivery by the County of the materials and/or services. Examples of such one-time, non -recurring provision of materials and/or services might be a city contracting with the Sheriff for security service at a parade or sporting event; or, a city purchasing a computer listing containing certain city -requested data. Payment due date shall be invoice date plus 30 days. B. Fixed Price (Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued according to the following frequency: Annual Billings that total $10,000 or less per 12-month period shall be billed via one (1) annual invoice. Annual invoices will be issued for each 12-month period of the contract, or portions thereof. Invoices shall be issued no later than five working days after the beginning of each 12-month period. Payment due date shall be invoice date plus 30 days. Page 1 of 4 City Council 39 —11 6/6/2023 2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12- month period, shall be billed in quarterly installments. Quarterly invoices will be issued representing the contract amount for each 12-month period of the contract, or portions thereof, prorated into four (4) installments. Invoices shall be issued no later than 30 days after the beginning of each quarter. Payment due date shall be 60 days after the beginning of each calendar quarter. 3. Monthly Billings that are greater than $200,000 per 12-month period shall be billed in monthly installments. Monthly invoices will be issued representing the contract amount for each 12-month period of the contract, or portions thereof, prorated into 12 installments. Invoices shall be issued on or before the first day of each service month. Payment due date shall be 30 days after the beginning of each service month. An example of a fixed price contract for ongoing, recurring provision of materials and/or services might be a city contracting with the Sheriff for law enforcement services. IV. ACTUAL COST CONTRACTS A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non -recurring provision of materials and/or services shall be issued after delivery by the County of the materials and/or services and no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days. B. Actual Cost (Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued on a monthly basis and shall represent the cost of materials and/or services provided to the contracting entity during the previous calendar month. Such invoices shall be issued no later than 15 days after the close of the monthly billing period. If the County agency/department/district does not utilize a monthly billing cycle, the invoice shall be issued no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days. Examples of actual cost contracts for the ongoing, recurring provision of materials and/or services might be a city contracting with the County for communications equipment repair or waste disposal at a County landfill. V. PAYMENT DUE DATES Notwithstanding the provisions of Sections II and III above, payment due date shall be at least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting entity would always have at least invoice date plus 30 days to pay. If the County is early in issuing an invoice, the contracting entity would still have a payment due date of either 60 days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of the service month (monthly invoices). (EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have a payment due date of November 7. An invoice for August service, dated and issued July 20 (early) would have a payment due date of August 30.) Page 2 of 4 City Council 39 — 12 6/6/2023 VI. LATE CHARGES The late payment of any invoiced amount by a contracting entity will cause the County to incur costs not contemplated by the County/contracting entity agreement, the exact amount of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to, costs such as administrative follow-up and processing of delinquent notices, increased accounting costs, etc. Late charges will be assessed in the following situations: - Over-the-counter payments will be assessed a late charge if any payment is not received by the County by the payment due date. - Payments transmitted to the County via the U.S. Mail that have the payer's postage meter mark will be assessed a late charge if any payment is not received by the County by the payment due date plus one day. - Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office postmark dated after the payment due date will be assessed a late charge. The late charge assessed in each of these situations shall be three-quarters of one percent (0.75%) of the payment due and unpaid plus $100.00 for late payments made within 30 days of the payment due date. An additional charge of three-quarters of one percent (0.75%) of said payment shall be added for each additional 30-day period that the payment remains unpaid. Late charges shall be added to the payment and invoiced to the contracting entity in accordance with this policy. VII. COLLECTIONS Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor - Controller for subsequent collection action, such as deduction from contracting entity moneys on deposit with the County Treasurer in accordance with Government Code Section 907 and any other applicable provision of law. Non-payment of invoices and applicable late charges will constitute a breach of contract for which the County retains all legal remedies including termination of the contract. VIII. DISCOUNT FOR EARLY PAYMENT Any payment received by the County from a contracting entity 20 days or more before the payment due date shall be entitled to a discount of one -quarter of one percent (0.25%). If the contracting entity takes a discount, and the payment is received by the County less than 20 days before the payment due date, County staff shall immediately notify the contracting entity by telephone that the discount should not have been taken and that the balance is due by the original payment due date. If the balance is not received by the County in accordance with the dates as specified in Section VII, applicable late charges shall be calculated on the balance due. Page 3 of 4 City Council 39 — 13 6/6/2023 IX. DEFERRED REVENUE At fiscal year end, any portion of revenue invoiced (not necessarily received) during the fiscal year being closed out that represents charges or prepayment for materials and/or services for the upcoming fiscal year shall be reclassified from a revenue account to a deferred revenue account (liability). In the new fiscal year the deferred revenue shall be reclassified to a revenue account. (EXAMPLE: On June 1, 19X1, a city is invoiced $48,000 which represents charges for the 12-month period June 1, 19X1 to May 31, 19X2. The amount to be reclassified to deferred revenue would be $44,000, representing 11/12ths of the total amount. In July 19X1, the $44,000 would be reclassified to revenue.) Reclassification entries shall be made by Auditor -Controller Agency Accounting units, or for those agencies/departments/districts without such a unit, the agency/department/district shall notify the Auditor -Controller of the amounts to be reclassified. X. COST RECOVERY All County agencies/department/districts shall include all costs of providing contracted services in contract rates. Including all direct costs, allocated indirect costs such as departmental and County (CWCAP) overhead, and cost of capital financing. XI. EXISTING CONTRACTS Billing terms and provisions contained in existing contracting entity agreements (existing as of the date this policy is approved by the Board of Supervisors) shall remain in effect for the life of the contract. However, when these existing contracts are renegotiated, they shall contain the billing provisions as set forth in this policy. XI 1. DEVIATIONS FROM POLICY Deviations from this policy shall be approved by the Board of Supervisors. Proposed deviations by agencies/departments/districts shall be submitted to the CEO for concurrence in advance of filing an Agenda Item Transmittal (AIT) with the Clerk of the Board. The CEO, or his/her designee, shall advise the agency/department/district of approval or disapproval of the proposed deviations. If a County agency/department/district submits a contract to the Board of Supervisors for approval, and the billing provisions in the contract deviate from this policy, the agency/department/district shall specifically advise the Board of Supervisors in the AIT of the deviation, the reason for the deviation, and of the CEO's recommendation relative thereto. Page 4 of 4 City Council 39 — 14 6/6/2023 Police Department www.santa-ana.org/pol ice Item # 40 or City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Thomson Reuters CLEAR for Law Enforcement Plus Subscription AGENDA TITLE Approve Agreement with Thomson Reuters (West Publishing), in the Amount of $145,172, for Online Investigative and Public Records Resources Subscription Services (General Fund and Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a three-year agreement with Thomson Reuters (West Publishing) to provide online investigative and public records resources subscription services, in an amount not to exceed $145,172, for the period of July 1, 2023 through June 31, 2026, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Police Department currently has a monthly subscription agreement with Thomson Reuters to access their CLEAR online public records platform services provided by West Publishing Corporation. Thomson Reuters' CLEAR public records resource is an advanced investigative tool designed to help law enforcement personnel clear cases faster and more efficiently. CLEAR for Law Enforcement Plus offers an unparalleled collection of public and proprietary records combined with specialized Dashboard Tools. By combining real-time gateway data with CLEAR Dashboard Tools to interact with key report details, personnel can locate individuals, identify assets, and find key connections to ensure Police Department staff is able to capture substantial information related to their investigations. The existing subscription allows up to 400 users to access the platform and is scheduled to terminate within the next few months. Police Department staff requests approval of a new three-year agreement with Thomson Reuters to avoid a lapse in crucial investigative services performed by law enforcement personnel. Additionally, staff would like to add the License Plate Recognition commercial data gateway through CLEAR. This will provide access to more than 14 billion images of vehicles and license City Council 40 — 1 6/6/2023 Thomson Reuters CLEAR for Law Enforcement Plus Subscription June 6, 2023 Page 2 plates from nationwide network sources, including date/time and geo-coordinated information for enhanced analytics and to quickly advance investigations. Thomson Reuters is one of the industry's leaders in providing similar services and has proven advantageous to the Police Department in their investigations. While there may be other vendors who can provide elements of the data and public records, Thomson Reuters provides a convenient, single platform solution for effective investigations, and staff are already trained and familiar with how to utilize the platform. The existing subscription service agreement will be terminated upon approval of this new subscription service. FISCAL IMPACT Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Accounting Unit - Fund Accounting Unit — Year Account No. Description Account No. Amount Description Information Services, FY 23-24 01114425-66511 General Fund Computer Software $ 30,000 Subscription Supplemental FY 23-24 12814407-66511 Law SLESA, Computer $ 16,968 Enforcement Software Subscription Services Fund Information Services, FY 24-25 01114425-66511 General Fund Computer Software $ 30,000 Subscription Supplemental FY 24-25 12814407-66511 Law SLESA, Computer $ 18,376 Enforcement Software Subscription Services Fund Information Services, FY 25-26 01114425-66511 General Fund Computer Software $ 30,000 Subscription Supplemental FY 25-26 12814407-66511 Law SLESA, Computer $ 19 828 Enforcement Software Subscription Services Fund Total $145,172 The Supplemental Law Enforcement Services Account is an eligible funding source for this subscription agreement as this is for frontline municipal police services, but may be subject to approval in future fiscal years. City Council 40 — 2 6/6/2023 Thomson Reuters CLEAR for Law Enforcement Plus Subscription June 6, 2023 Page 3 EXHIBIT(S) 1. Agreement with Thomson Reuters Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager City Council 40 — 3 6/6/2023 Exhibit I Order Form Order ID:Q-06328363 THOMSON REUTERS Contact your representative rand v.barnesnthomsonreuters.com with any questions. Thank you. Sold To Account Address Account #: 1003445756 SANTA ANA POLICE DEPT 110 Box 1981 60 CIVIC CENTER PLZ SANTA ANA CA 92701-4060 US "Customer" Subscriber Information Shipping Address Account #: 1003445756 SANTA ANA POLICE DEPT 60 CIVIC CENTER PLZ SANTA ANA CA 92701-4060 US This Order Form is a legal document between Customer and Billing Address Account#: 1003445756 SANTA ANA POLICE DEPT 60 CIVIC CENTER PL7 SANTA ANA, CA 92701-4060 US A. West Publishing Corporation to the extent that products or services will be provided by West Publishing Corporation, and/or B. 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Clear Fired Rate / Window/Fraud Waste & Abuse Products Service Monthly Minimum Material Product Quantity Unit Charges Term Order Type Months 41882302 CLEAR for Law Enforcement Plus 400 Seats $1,179.14 36 Subscription 43014593 CLEAR COPLINK X EXISTING ADD 400 Seats $0.00 36 Subscription SEAT r42124048 ENCLR PRO Gov License Plate 400 Seats $2,734.80 36 Subscription Recognition State Add Minimum Terms Your subscription is effective upon the date we process your order ("Effective Date") and Monthly Charges will be prorated for the number of days remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimum Term column above counting from the first day of the month following the Effective Date. Your Monthly Charges during the first twelve (12) months of the Minimum Term are as set forth above. If your Minimum Term is longer than 12 montlis, then your Monthly Charges for each year of the Minimum Term are displayed in the Attachment to the Order Form. Post Minimum Terms At the end ofthe Minimum Term, we will notily you ol'any change in Monthly Charges at least 60 days before each 12-month term starts. Either of us may cancel the Post -Minimum Term subscription by sending at least 30 days written notice. Federal Government Subscribers Optional Minimum Term. Federal government subscribers that chose a multi -year Minimum Term, those additional months will be implemented at your option pursuant to federal law. Miscellaneous City Council 1'a�-e I of 40 — 4 6/6/2023 Applicable Law. If you are a state or local governmental entity, your state's law will apply, and any claim may be brought in the state or federal courts located in your state. If you are a non -governmental entity, this Order Form shall be interpreted under Minnesota state law and any claim by one of us shall exclusively be brought in the state or federal courts in Minnesota. If you are a United States Federal Government subscriber, United States federal law will apply, and any claim may be brought in any federal court. Charges, Payments & Taxes. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales, use, value added tax (VAT), etc. unless you are tax exempt. If you are a non -government subscriber and fail to pay your invoiced charges, you are responsible for collection costs including attorneys' fees. eBilling Contact. All invoices for this account will be emailed to your e-Billing Contact(s) unless you have notified us that you would like to be exempt from e-Billing. Credit Verification. 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Batch Usage :If you have a fixed rate batch and/or batch alerts subscription and the total of your batch inputs or batch alerts exceeds your annual fixed rate batch or total batch alerts allotment, we may: 1) request the parties enter into good faith negotiations regarding a superseding agreement, 2) terminate your subscription upon 10 days written notice or 3) limit your access to your fixed rate batch subscription for the remainder of the then - current 12 month period, during which time you will continue to be billed your Monthly Charges. If your access to your fixed rate batch subscription has been limited, your access will be reinstated on the first day of the following 12 month period. If the trial includes Batch Services, you may submit up to 1,000 input lines at no cost. We reserve the right to invoice you for input lines in excess of 1,000. You will pay our then current Schedule A rate. Schedule A rates are located at htip:!/legalsolutions.com/schedule-a-clear. Existing Vigilant Subscribers: We may terminate your License Plate Recognition (LPR) subscription if you are an existing Vigilant LEARN subscriber whose LPR pricing is based upon your existing Vigilant LEARN agreement, and you cancel your Vigilant LEARN agreement. Enterprise Law Enforcement Subscribers: You certify that you have up to the number of Sworn Officers in your employ at this location identified in the QTY Column above. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater, we reserve the right to increase your charges as applicable. CLEAR Subscribers via an Alliance Partner. In limited circumstances we may allow you to access CLEAR through a third party's ("Service Provider") software or service (together with CLEAR, the "Integrated System"). In the event that you enter into a license agreement to access an Integrated System, you agree as follows: City Council Page 2of4 40 — 5 6/6/2023 We have no obligation to Service Provider with regard to the functionality or non -functionality of CLEAR during or after the integration. Service Provider will have access to CLEAR on your behalf and you will ensure Service Provider's compliance with the terms and conditions of the Thomson Reuters General Terms and Conditions located in the General Terms and Conditions paragraph above. Except as otherwise provided in your agreement with us, Data may not (i) be distributed or transferred in whole or in part via the Integrated System or otherwise to any third party, (ii) be stored in bulk or in a searchable database, and (iii) not be used in any way to replace or to substitute for CLEAR or as a component of any material offered for sale, license or distribution to third parties. No party will use any means to discern the source code of our products and product data. You are responsible for Service Provider's access to CLEAR on your behalf. You are responsible for all damages caused by misuse, abuse or compromise of the data by Service Provider, you, your employees and any person or entity with which you shared the data. We will be responsible for damages caused by us. . For Law Enforcement Agencies and Correctional Facilities Only — No Inmate Westlaw or CLEAR Access (direct or indirect) I certify, on behalf of Subscriber, that I understand and accept the security limits of Westlaw or CLEAR ; Subscriber's responsibility for controlling Westlaw, CLEAR, internet and network access; and, how Subscriber will be using Westlaw or CLEAR. I acknowledge Subscriber's responsibility for providing West with prompt written notice if Subscriber's type of use changes. Only non-inmates/administrative staff will access Westlaw or CLEAR with no direct Westlaw research results provided to inmates (including work product created as part of inmates' legal representation). In no event shall anyone other than Subscriber's approved employees be provided access to or control of any terminal with access to Westlaw or Westlaw Data. Functionality of Westlaw or CLEAR cannot and does not limit access to non -West internet sites. It is Subscriber's responsibility to control access to the internet. Subscriber will provide its own firewall, proxy servers or other security technologies as well as desktop security to limit access to the Westlaw or CLEAR URL and West software (including CD-ROM orders). Subscriber will design, configure and implement its own security configuration. Subscriber will not use any data nor distribute any data to a third party for use, in a manner contrary to or in violation of any applicable federal, state, or local law, rule or regulation or in any manner inconsistent with the General Terms and Conditions. Subscriber will maintain the most current version of the West software to access CD-ROM Products for security purposes. Signature for Order ID: Q-06328363 ACKNOWLEDGEMENT 0-06328363 I have read all pages and attachments to this Order Form and I accept the terms on behalf of Subscriber. I warrant that I am authorized to sign this Order Form on behalf of the Subscriber. See Attached Signature Page Signature of Authorized Representative for order Title Printed Name This Order Form will expire and will not be accepted after 6/6/2023 CT. Date City Council Page 3of4 40 — 6 6/6/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:---- TAMARA BOGOSIAN Senior Assistant City Attorney CITY OF SANTA ANA KRISTINE RIDGE City Manager RECOMMENDED FOR APPROVAL: DAVID VALENTIN Chief of Police City Council 40 — 7 6/6/2023 Attachment Order ID:Q-06328363 THOMSON REUTERS Contact your representative ran d ern esri� th o m so n reu tors. co m with any questions. Thank you. Order ID: Q-06328363 Payment, Shipping and Contact Information Payment Method: Order Confirmation Contact (428) Payment Method: Bill to Account Contact Name:Elms, Chuck Account Number: 1003445756 Email:celms@santa-ana.org This order is made pursuant to: Account Contacts Contact Name Email Address Customer Type Description MANNY MORENO mmoreno@santa-ana.org CLEAR PRIMARY CONT MANNY MORENO mmoreno@santa-ana.org EML PSWD CONTACT IP Address Information From IP Address To IP Address From IP Address To IP Address From IP Address To IP Address 00.000.000.000 Sub Material Quantity Active Subscription to be Lapsed 41308780 1 CLEAR Proflex 41882302 400 CLEAR for Law Enforcement Plus 43014593 400 CLEAR COPLINK X EXISTING ADD SEAT Chartres During Minimum Term Material Product Monthly % incr Monthly % incr Monthly % incr Monthly % incr Monthly N Name Year 1 Yr 1-2* Year 2 Yr 2-3* Year 3 Yr 3 4* Year 4 Yr 4-5* Year 5 Charges Charges Charges Charges Charges CLEAR for 41882302 Law Enforcement $1,179,14 3.00 S1214.51 3.00 $1250.95 NIA $NIA NIA $N!A Plus CLEAR COPLINK 43014593 X $0.00 3.00 $0.00 3.00 $0.00 NIA $NIA NIA WA EXISTING ADD SEAT ENCLR PRO Gov 42124048 License Plate $2,734.80 3.00 $2816.84 3.00 $2901.35 N/A $NIA VA SNLA Recognition State Add Charges During Minimum Term Pricing is displayed only for the years included in the Minimum Term. Years without pricing in above grid are not included in the Minimum Term. Refer to your Order Form for the Post Minimum Term pricing City Council Page 4ol`l 40 — 8 6/6/2023 City Manager's Office www.santa-ana.org/city-managers-office Item # 41 or City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Federal Legislative Advocacy Services AGENDA TITLE Agreement with Holland & Knight LLP for Federal Legislative Advocacy Services (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Holland & Knight LLP for federal legislative advocacy services for a three-year term beginning July 1, 2023 through June 30, 2026, with the option of two, one-year extensions in an amount not to exceed $352,800, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION State and federal legislative advocacy firms (referred to as "lobbyists") are an important tool for local governments to effectively assess state and federal legislation, grant funding opportunities, and more. On March 24, 2023, the City Manager's Office released Request for Proposals (RFP) 23-052 (Exhibit 1), by which it sought a qualified firm to provide federal legislative advocacy services. The scope of work includes the following: • Help set legislative priorities. • Advocate on the City's behalf. • Conduct legislative research and analysis. • Coordinate meetings with City staff regarding grant funding opportunities. • Keep the City updated on pertinent legislation. • Engage in relationship -building with Congress. • Prepare position letters and draft legislative language. • Submit monthly reports to share activity. • Assist with preparing required FPPC filings. The full, detailed scope of work is on pages 18-19 of the RFP. City Council 41 —1 6/6/2023 Federal Legislative Advocacy Services June 6, 2023 Page 2 The RFP was advertised on the City's online procurement management and publication system, with Proposals due on April 18, 2023. Four proposals were received and evaluated by a selection committee. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings: Firm Rank Holland & Knight LLP 1 Townsend Public Affairs 2 David Turch and Associates 3 Thompson Coburn LLP 4 In accordance with the selection criteria and related procedures outlined in the RFP, staff recommends awarding an agreement to Holland & Knight LLP. The proposal submitted by Holland & Knight is the most responsive and meets the City's needs. Moreover, the City has had an effective working relationship with Holland & Knight since 2013. Their successful track record for the City includes securing over $5 million for public safety, $2.5 million for downtown business improvements, assisting with the Centennial Park land conversion, and helping to secure direct COVID-19 relief funding through the American Rescue Plan Act. Given their extensive work with and knowledge of the City, staff expects to quickly deploy the next iteration of legislative affairs with Holland & Knight as a partner. FISCAL IMPACT Funds in the amount of $117,600 are available for expenditure in FY 2023-24 in the Non -Departmental Contract Services -Professional account (No. 01105015- 62300). Additional funds will be made available during FY 2024-25 and FY 2025-26, contingent upon annual City Council budget approval, as follows: Fiscal Accounting Fund Accounting Amount Year Unit Name Unit Description FY 01105015- General Contract $117,600 2023- 62300 Fund Services - 24 Professional FY 01105015- General Contract $117,600 2024- 62300 Fund Services - 25 Professional FY 01105015- General Contract $117,600 2025- 62300 Fund Services - 26 Professional City Council 41 —2 6/6/2023 Federal Legislative Advocacy Services June 6, 2023 Page 3 EXHIBIT(S) 1. Request for Proposals 2. Agreement Submitted By: Kristine Ridge, City Manager Approved By: Kristine Ridge, City Manager City Council 41 — 3 6/6/2023 REQUEST FOR PROPOSALS NO. 23-052 FOR FEDERAL LEGISLATIVE ADVOCACY SERVICES CITY OF SANTA ANA KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Friday, March 24, 2023 Deadline for Questions: Tuesday, April 4, 2023, 4:00 P.M. Proposal Due Date: Tuesday, April 18, 2023, 4:00 P.M. City Council 41 — 4 6/6/2023 w' �1 CITY OF SANTA ANA TABLE OF CONTENTS I. BACKGROUND...........................................................................................................................3 II. OVERVIEW OF PROJECT.......................................................................................................... 3 III. SCOPE OF SERVICES............................................................................................................... 3 IV. TERM OF AGREEMENT............................................................................................................. 3 V. MINIMUM QUALIFICATIONS......................................................................................................4 VI. RESPONSE TO RFP.................................................................................................................. 4 VII. CERTIFICATIONS (ATTACHMENTS)......................................................................................... 8 VIII. REFERENCES............................................................................................................................ 8 IX. MINIMUM SCOPE AND LIMIT OF INSURANCE......................................................................... 8 X. SELECTION PROCEDURES & CRITERIA............................................................................... 11 XI. WITHDRAWALS........................................................................................................................12 XII. GENERAL TERMS AND CONDITIONS.................................................................................... 12 XIII. AWARD OF AGREEMENT........................................................................................................ 17 XIV. IMPLEMENTATION................................................................................................................... 17 ATTACHMENTS A PROPOSER'S CERTIFICATION, PROPOSAL ITEM PRICING B REFERENCES C PROPOSER'S STATEMENT D NON -COLLUSION AFFIDAVIT E NON -LOBBYING CERTIFICATION F NON-DISCRIMINATION CERTIFICATION City Council 41 — 5 6/6/2023 (9)CITY OF SANTA ANA I. BACKGROUND Incorporated in 1886, Santa Ana, a Charter City, established a Council -Manager form of government in 1952. The City Council is composed of seven members: the Mayor elected at large and six Council members elected by ward, who appoint the City Manager, City Attorney and City Clerk. The City of Santa Ana (City) is a full -service city with a diverse population of approximately 335,000. The City's eleven agencies provide all the traditional municipal services, as well as water utility, library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County Fire Authority for provision of fire services. The City employs 1,178 authorized full-time positions and has an annual citywide budget is $646 million, including the General Fund budget of $316 million. The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompasses an area of approximately 27 square miles and is the 11th largest by population in California. II. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified firms and organizations (Proposers) to provide federal legislative advocacy services to augment the City's existing relationship with key federal legislators and policy administrators. The awarded firm will under the policy direction of the Mayor and City Council, and is administratively responsible to the City Manager. The term "Vendor", "Proposer", "Firm", "Consultant", and "Contractor" shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). III. SCOPE OF SERVICES SEE EXHIBIT I — SCOPE OF SERVICES Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. RFFC9-&'Quncil Federal Legislative Advgclai5) Services K_PAPf 33 (9)CITY OF SANTA ANA V. MINIMUM QUALIFICATIONS To be deemed responsive, the firm / organization must meet the following minimum requirements: A. Have at least three (3) years of direct experience providing federal representation on issues and objectives relative to local governments B. Have an established office in Washington, D.C. VI. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City's Bid Management System, PlanetBids. No other form of submittal will be accepted. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: http://www.planetbids.com/portal/portal.cfm?CompanylD=20137. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City's assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanylD=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City's Bid Management System, PlanetBids. RFFC9-&'Quncil Federal Legislative Advgclacy7Services W§_P Pf 33 (9)CITY OF SANTA ANA The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Requests submitted for City's consideration of proposed terms and conditions, including modifications to the City's RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the "Addenda/Emails" tab. General process questions may be directed to the following: Karla Lopez Purchasing Supervisor Email: klopez(cDsanta-ana.orq D. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City's PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanylD=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. E. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. F. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, RFFC9-&'Quncil Federal Legislative Advgdacy85ervices W§_Pbq Pf 33 (9) CITY OF SANTA ANA promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. All proposal submissions shall be on 8-1/2" x 11" white paper. Statement of Qualifications (SOQ) SOQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding section dividers and exhibits). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Cover letter must be addressed to the following City Project Manager: Daniel Soto, Project Manager City of Santa Ana —City Manager's Office 20 Civic Center Plaza Santa Ana, CA 92701 b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in Section III — Scope of Services (Above). c. Agreement Statement Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in EXHIBIT II — Sample Agreement of this RFP (if any). d. Firm and Team Experience Proposal shall include a profile of the firm's experience including the following: i. A general description of the firm, including size and number of employees working directly with the City on this agreement. ii. Firm's nearest address serving the City of Santa Ana and headquarters address. iii. Address of firm's office located in Washington, D.C. iv. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. V. Resumes for Project Manager(s) and all key individuals including sub - consultants who will comprise the team. vi. Disclosure of any and all proposed sub-consultant(s), including details regarding which tasks they would perform. RFFC9-&'Quncil Federal Legislative Advgdacy9Services W§_PeWf 33 (9) CITY OF SANTA ANA vii. If applicable, a list of other municipal customers their firm currently serves and explain in what capacity. If firm is under contract, the contract duration and dollar amount awarded must be included. viii. A list of successful projects with project descriptions and amounts firm has completed on behalf of municipal customers. ix. Describe relationships firm has with members of U.S. Congress, federal agencies, and their staff. Desirable firms will have longstanding and positive relationships with these parties. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm's understanding of the Scope of Services. Additionally, proposed work plan shall include Proposers': i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. f. References: Attachment B — References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal All Proposers are required to submit a fixed rate fee schedule with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. Fee schedule/pricing information for services as set forth in EXHIBIT I, must include: a. Hourly rates for each category of employee b. Monthly retainer not -to -exceed amount c. Annual not -to -exceed amount (monthly retainer not -to -exceed amount x 12) The City shall not provide reimbursement for travel -related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure. Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. RFFC9-&'Quncil Federal Legislative AdvAda-C Rervices W§_PbWf 33 (9) VII CITY OF SANTA ANA CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: • Attachment A: Proposer's Certification and Proposal Item Pricing • Attachment B: References • Attachment C: Proposer's Statement • Attachment D: Non -Collusion Affidavit • Attachment E: Non -Lobbying Certification • Attachment F: Non -Discrimination Certification The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: City will not be waive notarization requirement when applicable on any of the required attachments. VIII. REFERENCES A. Contractor shall provide references as described below from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B — References. The respondent grants permission for the City to contact any individuals listed as references. Firm References (3) Provide a minimum of three (3) references for work similar to this scope of services that firm has provided. Protect Manager Reference (1) In addition to firm's references, provide a minimum of one (1) reference for a project with similar scope of services to the proposed services within the most recent five (5) years prior to date of proposal submittal. B. City may disqualify a Proposer if: • References fail to substantiate Proposer's description of services and deliverables provided; or • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Proposer's responsibility to inform the point of contact(s) of normal City working hours. IX. MINIMUM SCOPE AND LIMIT OF INSURANCE The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award. RFFC9-&'Quncil Federal Legislative AdvAda-C gervices (9)CITY OF SANTA ANA Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Additionally, Contractor shall provide the following insurance coverage: Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Primary Coverage For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. RFFC9-&'Quncil Federal Legislative AdvAda-C 4rvices W§_Pbq Pf 33 (9) CITY OF SANTA ANA Waiver of Subrogation Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the Entity. Claims Made Policies (note — should be applicable only to professional liability, see below) If any of the required policies provide claims -made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. RFFC9-&'Quncil Federal Legislative AdvAda—C Arvices 49 �f 33 (9) U CITY OF SANTA ANA SELECTION PROCEDURES & CRITERIA A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Proposers will be ranked by the review committee based on the following criteria: CATEGORY POINTS Responsiveness to RFP • Proposal's compliance with the requirements of this RFP. • Scope of Services offered including ability to provide optional services. 15 • The value to any new and/or innovative product or service suggestions or other new ideas and enhancements. Experience of Firm and Personnel • The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned 50 staff. Cost Proposal 25 References • References that are similar in size and project scope to the City. 10 TOTAL POSSIBLE SCORE 100 C. A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. D. The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non- responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate. E. The review committee may invite the proposers to interview. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions. RFFC9-&'Quncil Federal Legislative AdvAdacy — 115-Arervices 49 �f 33 (9) rX XII. CITY OF SANTA ANA WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer's representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 ("ADA"), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor's employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor's efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract. RFFC9-&'Quncil Federal Legislative AdvAda—C §ervices 49 �f 33 (9) CITY OF SANTA ANA E. CONTRACTOR'S EXPENSE Pre -Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre - contractual expenses are not to be included in the cost proposal. Pre -contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre -proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract. F. CONTRACTOR'S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor's proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor's Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor's personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor's personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. RFFC9-&'Quncil Federal Legislative AdvAda-C §ervices 49 Wf 33 (9) CITY OF SANTA ANA I. DRUG -FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug -free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City's objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager's attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II — Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation L. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. M. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub -consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub -consultants be offered, the Proposer shall provide the same assurances of competence for the sub -consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub -consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub -consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub -contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. N. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. RFFC9-&'Quncil Federal Legislative AdvAda-C cervices 49PWf 33 (9)CITY OF SANTA ANA Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers' compensation or other fringe benefits of any kind through City. O. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single Proposal in response to this RFP, they should do so on a prime sub -consultant basis. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture. Should the use of sub - consultants be offered, the Proposer shall provide the same assurances of competence for the sub -consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub -consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub -consultants in the same manner as the Proposer. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. P. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer's prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. Q. NEGOTIATIONS The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor's proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor's proposal, and the awarded Contractor's proposal. Specific exceptions to this general rule may be noted in the final executed contract. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. R. NON -PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. S. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative RFFgq-&'Quncil Federal Legislative AdvAda-C §ervices PWP Pf 33 (9) CITY OF SANTA ANA work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. T. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. U. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City's Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. Contractor acknowledges that City locations consist of public -use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. V. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. W. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer's Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. X. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor's acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency. Y. PUBLIC RECORDS Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Z. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read RFFgq-&'Quncil Federal Legislative AdvAda—C Rervices 49 �f 33 (9) CITY OF SANTA ANA and will agree to abide by the awarded Contractor's obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XIII. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms. A. EXECUTION OF AGREEMENT A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. "Proposer" will hereinafter be referred to as "Consultant" or "Contractor" in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved. XIV. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. RFFCN-(q9uncil Federal Legislative Advgdacy4ervices 4942P?�f 33 (9) CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Consultant shall perform the services as set forth below. SCOPE OF SERVICES A. HELP SET LEGISLATIVE PRIORITIES 1. Work with the City Council, the City Manager, and other designated City staff to discuss goals, objectives, opportunities, and priorities. 2. Provide strategic advice regarding the development of legislative positions and priorities. 3. Raise, discuss and assess any affirmative legislative action that may benefit the City, as needed. In consultation with City staff, determine appropriate positions on relevant legislation and recommend proactive legislative action, as appropriate. B. ADVOCATE ON THE CITY'S BEHALF 1. Advocate the City's position to the President of the United States, members of the U.S. House of Representatives, U.S. Senate, federal agencies, regulatory committees, and other interested parties. 2. Identify opportunities for City officials to participate in the legislative process and make recommendations. Those opportunities include, but are not limited to, communication to members of the U.S. Congress, providing testimony at legislative hearings, and communication with federal agencies. C. LEGISLATIVE RESEARCH AND ANALYSIS 1. At the request of the City, research, provide information, and prepare written reports on a variety of topics, including, but not limited to, the following: Federal laws/regulations and proposed legislation Legislative hearings, reports, and testimony iii. Federal funding opportunities iv. Reporting and data that may impact City operations 2. Monitor federal agency rulemaking and notify City of potential impacts. 3. Coordinate with City staff and departments to develop a proactive and comprehensive strategy to seek federal funding that serves the City's priorities. The plan shall identify City projects, outline and prioritize multiple funding options and opportunities for each project, and evaluate the cost/benefit ratio for each opportunity. 4. Monitor and report on the federal budget, and work to secure funding when appropriate on projects beneficial to City's interests. RFFC9-&'Quncil Federal Legislative AdvAda0ervices 494�f 33 (9) CITY OF SANTA ANA D. MEETINGS WITH CITY STAFF REGARDING GRANT OPPORTUNITIES At the request of the City, provide meeting opportunities for City staff to discuss potential grant/funding opportunities and guide them through the application process. 1. Work with the City to identify and evaluate potential funding categories with annual budget or appropriation bills, and specific funding on grant opportunities. E. KEEP THE CITY UPDATED ON PERTINENT LEGISLATION 1. Provide updates on proposed, introduced, and amended federal legislation, and proposed and adopted federal administrative rules and regulations, to identify and report on matters that potentially affect the City's legislative priorities. 2. Identify potential future legislative issues or opportunities that may interest the City, and help position the City to benefit from new laws, regulations, policies, programs, and/or funding opportunities. F. RELATIONSHIP -BUILDING WITH FEDERAL LAW MAKERS Support a positive relationship with the President of the United States, members of the U.S. Congress, and federal agencies. 1. Assist in establishing relations between councilmembers and City staff and legislative persons, including chairs and consultants of key committees and other important policymakers. 2. Coordinate meetings with members of the U.S. Congress and federal agencies to provide the City the opportunity to meet with key policymakers on pertinent City issues. G. PREPARE POSITION LETTERS AND DRAFT LEGISLATVE LANGUAGE At the request of the City, assist with drafting position letters, legislative language, and talking points on legislation or language for City policy resolutions. H. MONTHLY REPORTS Provide regular updates on the political landscape in Washington, D.C. to help provide context, and identify opportunities and potential issues. At a minimum, provide monthly reports of activities pursued or accomplished on behalf of the City. I. FPPC FILINGS Prepare and file all applicable Fair Political Practices Commission lobbying documents and reports within all applicable deadlines, per the provisions of the Political Reform Act of 1974 as amended. Provide the City notification of any changes or modifications that may be pertinent. RFFC9-&'Quncil Federal Legislative AdvgdacArvices 49 �f 33 (9) CITY OF SANTA ANA EXHIBIT II SAMPLE AGREEMENT THIS AGREEMENT is made and entered into on this day of , 2022 by and between , ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of: B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit I, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit II. The total amount to be expended during the term of this Agreement shall not exceed $xxxxxx. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a written number (3) year term with the option for the City to grant up to two, one (1)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social RFFgq-&'QundI Federal Legislative Advgdac)4ervices 4942W�f 33 (9) CITY OF SANTA ANA security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. MINIMUM SCOPE AND LIMIT OF INSURANCE The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award. Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the RF t�- until Federal Legislative AdvAdac)�ervices 49429�f 33 (9) CITY OF SANTA ANA Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Primary Coverage For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. Waiver of Subrogation Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the Entity. Claims Made Policies (note — should be applicable only to professional liability, see below) If any of the required policies provide claims -made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. RFFC9-&'Qund1 Federal Legislative Advgdacy4ervices 49429�f 33 (9) CITY OF SANTA ANA INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. RFFC9-&'Qund1 Federal Legislative Advgdac)4ervices 49429�f 33 (9) CITY OF SANTA ANA NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. TERMINATION This Contract may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. I. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. II. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and RFFC9-&'Qund1 Federal Legislative AdvAda0ervices 4942APf 33 (9) CITY OF SANTA ANA regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. III. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this contract shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: To Contractor: First & Last Name Title Consultant Firm Name Address City, State, Zip Fax: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IV. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. RFFgq-&'Qund1 Federal Legislative Advgdac)4ervices 49429�f 33 (9) CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Assistant City Attorney RECOMMENDED FOR APPROVAL: CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT: (name) (title) SAMPLE ONLY RF r until Federal Legislative Advgdac ervices 4942*�f 33 (9) CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT TITLE SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFFCN-(q9uncil Federal Legislative Advgdac�ervices 4942P?�f 33 (9) CITY OF SANTA ANA ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name: Contact Individual: Address: Contract Amount: Phone Number: IAJ/_\li Year: Description of supplies, equipment, or services provided: REFERENCE Customer Name: Address: Contract Amount: Contact Individual: Phone Number: . EMAIL: Year: Description of supplies, equipment, or services provided: REFERENCE Customer Name: Address: Contact Individual: Phone Number: EMAIL: Contract Amount: Year: Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFFC9-&'Quncil Federal Legislative AdvAda0ervices 494224�f 33 (9) CITY OF SANTA ANA ATTACHMENT C PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Signed and Printed Name: Title Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFFC9-&'Quncil Federal Legislative AdvgdacArvices 49429�f 33 (9) CITY OF SANTA ANA ATTACHMENT D NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of , County of Subscribed and sworn to (or affirmed) before me on this day of , 20 , by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFFqq-&'Quncil Federal Legislative AdvAdacyVervices 4942,W�f 33 (9) CITY OF SANTA ANA ATTACHMENT E NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RF t,�- until Federal Legislative AdvAdacy�ervices 4942S?�f 33 (9) CITY OF SANTA ANA ATTACHMENT F NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract RF t�- until Federal Legislative Advgclacy ervices PW942H�f 33 (9) CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFFC9-&'Quncil Federal Legislative AdvAdacyVervices 4942W�f 33 CONSULTANT AGREEMENT FOR FEDERAL LEGISLATIVE ADVOCACY SERVICES BETWEEN THE CITY OF SANTA ANA AND HOLLAND & KNIGHT, LLP THIS AGREEMENT is made and entered into on this 6th day of June, 2023 by and between Holland & Knight, LLP ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 24, 2023 the City issued a Request for Proposal ("RFP") No. 23-052, by which it desired to retain a consultant having special skill and knowledge in the field of federal legislative advocacy services for the City Manager's Office. B. Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-052. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-052, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the "Scope of Services", which was included in RFP 23-052 and is attached hereto and fully incorporated herein by this reference as Exhibit A, and as further set forth in Consultant's "Proposal", which is attached hereto and fully incorporated herein by this reference as Exhibit B. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the amount of $117,600.00 per year, or $9,800.00 per month, as further described and identified in Consultant's "Cost Proposal", which is attached hereto and fully incorporated herein by this reference as Exhibit C. The total amount to be expended during the term of this Agreement, including any extension periods as set forth in Section 3 below, shall not exceed $352,800.00. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment Page 1 of 9 City Council 41 — 37 6/6/2023 need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2023 for a three (3) year term and end on June 30, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. Insurance Coverage shall be at least as broad as: Page 2 of 9 City Council 41 — 38 6/6/2023 • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Primary Coverage: For any claims related to this contract, the Consultant's insurance coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any non-professional liability insurer of said Consultant may acquire against Page 3 of 9 City Council 41 — 39 6/6/2023 the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies (except as it relates to Consultant's professional liability insurance) regardless of whether or not the City has received a waiver of subrogation endorsement from the non-professional liability insurer. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self - insured retention may be satisfied by either the named insured or City. Notwithstanding the foregoing, if Consultant fails or refuses to obtain such coverage as the City requires, the City's sole remedy for Consultant's failure or refusal shall be terminate this Agreement with no right to monetary damages, and City shall pay Consultant for services performed by it prior to termination. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies: If any of the required policies provide claims -made coverage: • The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. The Consultant reserves the right to review and approve or reject any modification by the City of these requirements as they relate to professional liability insurance coverage. However, the Consultant is confident that its current professional liability insurance is sufficient to protect the City. Page 4 of 9 City Council 41 — 40 6/6/2023 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 5 of 9 City Council 41 — 41 6/6/2023 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 6 of 9 City Council 41 — 42 6/6/2023 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by either party upon thirty (30) days written notice of termination to the non -terminating party. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and Page 7 of 9 City Council 41 — 43 6/6/2023 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Kristine Ridge City Manager City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Consultant: Leslie Pollner Senior Policy Advisor Holland & Knight, LLP 800 17th Street N.W. Washington, D.C. 20006 Fax:202-955-5564 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Page 8 of 9 City Council 41 — 44 6/6/2023 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: onathan T. Martinez Assistant City Attorney CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT: Leslie Pollner Senior Policy Advisor Page 9 of 9 City Council 41 — 45 6/6/2023 EXHIBIT A SCOPE OF SERVICES City Council 41 — 46 6/6/2023 (9) CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Consultant shall perform the services as set forth below. SCOPE OF SERVICES A. HELP SET LEGISLATIVE PRIORITIES 1. Work with the City Council, the City Manager, and other designated City staff to discuss goals, objectives, opportunities, and priorities. 2. Provide strategic advice regarding the development of legislative positions and priorities. 3. Raise, discuss and assess any affirmative legislative action that may benefit the City, as needed. In consultation with City staff, determine appropriate positions on relevant legislation and recommend proactive legislative action, as appropriate. B. ADVOCATE ON THE CITY'S BEHALF 1. Advocate the City's position to the President of the United States, members of the U.S. House of Representatives, U.S. Senate, federal agencies, regulatory committees, and other interested parties. 2. Identify opportunities for City officials to participate in the legislative process and make recommendations. Those opportunities include, but are not limited to, communication to members of the U.S. Congress, providing testimony at legislative hearings, and communication with federal agencies. C. LEGISLATIVE RESEARCH AND ANALYSIS 1. At the request of the City, research, provide information, and prepare written reports on a variety of topics, including, but not limited to, the following: Federal laws/regulations and proposed legislation Legislative hearings, reports, and testimony iii. Federal funding opportunities iv. Reporting and data that may impact City operations 2. Monitor federal agency rulemaking and notify City of potential impacts. 3. Coordinate with City staff and departments to develop a proactive and comprehensive strategy to seek federal funding that serves the City's priorities. The plan shall identify City projects, outline and prioritize multiple funding options and opportunities for each project, and evaluate the cost/benefit ratio for each opportunity. 4. Monitor and report on the federal budget, and work to secure funding when appropriate on projects beneficial to City's interests. RF t,�- until Federal Legislative AdvAdacy-ervices 494�f 33 (9) CITY OF SANTA ANA D. MEETINGS WITH CITY STAFF REGARDING GRANT OPPORTUNITIES At the request of the City, provide meeting opportunities for City staff to discuss potential grant/funding opportunities and guide them through the application process. 1. Work with the City to identify and evaluate potential funding categories with annual budget or appropriation bills, and specific funding on grant opportunities. E. KEEP THE CITY UPDATED ON PERTINENT LEGISLATION 1. Provide updates on proposed, introduced, and amended federal legislation, and proposed and adopted federal administrative rules and regulations, to identify and report on matters that potentially affect the City's legislative priorities. 2. Identify potential future legislative issues or opportunities that may interest the City, and help position the City to benefit from new laws, regulations, policies, programs, and/or funding opportunities. F. RELATIONSHIP -BUILDING WITH FEDERAL LAW MAKERS Support a positive relationship with the President of the United States, members of the U.S. Congress, and federal agencies. 1. Assist in establishing relations between councilmembers and City staff and legislative persons, including chairs and consultants of key committees and other important policymakers. 2. Coordinate meetings with members of the U.S. Congress and federal agencies to provide the City the opportunity to meet with key policymakers on pertinent City issues. G. PREPARE POSITION LETTERS AND DRAFT LEGISLATVE LANGUAGE At the request of the City, assist with drafting position letters, legislative language, and talking points on legislation or language for City policy resolutions. H. MONTHLY REPORTS Provide regular updates on the political landscape in Washington, D.C. to help provide context, and identify opportunities and potential issues. At a minimum, provide monthly reports of activities pursued or accomplished on behalf of the City. I. FPPC FILINGS Prepare and file all applicable Fair Political Practices Commission lobbying documents and reports within all applicable deadlines, per the provisions of the Political Reform Act of 1974 as amended. Provide the City notification of any changes or modifications that may be pertinent. RFFC9-&'Quncil Federal Legislative Advgdacy4§ervices 49 �f 33 EXHIBIT B Consultant's Proposal City Council 41 — 49 6/6/2023 Response to Request for Proposal from the City of Santa Ana Federal Legislative Advocacy Services — No. 23-052 April 18, 2023 Leslie Pollner Senior Policy Advisor I Washington, D.C. Lisa Barkovic Senior Policy Advisor I Washington, D.C. 202.744.3954 1 leslie.pollner@hklaw.com 202.419.2486 1 lisa.barkovic@hklaw.com City Council 41 — 50 6/6/2023 Table of Contents CoverLetter................................................................................................................................................1 ServicesProvided....................................................................................................................................... 2 A. Help Set Legislative Priorities.......................................................................................................3 B. Advocate on the City's Behalf.......................................................................................................3 C. Legislative Research and Analysis...............................................................................................3 D. Meetings with City Staff Regarding Grant Opportunities..............................................................5 E. Keep the City Updated on Pertinent Legislation...........................................................................6 F. Relationship -Building With Federal Law Makers..........................................................................6 G. Prepare Position Letters and Draft Legislative Language............................................................6 H. Monthly Reports...........................................................................................................................7 I. FPPC Filings.................................................................................................................................7 AgreementStatement................................................................................................................................. 8 Firmand Team Experience.......................................................................................................................10 ProposedWork Plan.................................................................................................................................18 Exhibit A: D. Conflict of Interest................................................................................................................21 ExhibitB: P. Litigation Status....................................................................................................................22 Exhibit C: Sample Terms of Engagement.................................................................................................24 CostProposal...........................................................................................................................................25 Certifications.............................................................................................................................................26 Disclaimer: The information provided in this handout is general information and not designed to be and should not be relied on as your sole source of information when analyzing and resolving a specific legal issue. Each fact situation is different; the laws are constantly changing. If you have specific questions regarding a particular fact situation, we urge you to consult with legal counsel. All product and company names are trademarks TM or registered° trademarks of their respective holders. Use of them does not imply any affiliation w' . Copyright ©q& Q and clknight LLP. All rights reserved. 207432036 41 — 51 6/6/2023 Holland & Knight 800 17th Street N.W. Washington, D.C. 20006 i T 202.955.3000 i F 202.955.5564 Holland & Knight LLP www.hklaw.com Leslie Pollner 202.744.3954 leslie.pollner(a)hklaw.com April 18, 2023 Lisa Barkovic 202.419.2486 lisa.barkovicCaftlaw.com Daniel Soto, Project Manager (via PlanetBids) City of Santa Ana — City Manager's Office 20 Civic Center Plaza Santa Ana, CA 92701 Re: Proposal for Federal Advocacy Services, RFP No. 23-052 Dear Mr. Soto: Thank you for the opportunity to present Holland & Knight's qualifications for federal advocacy services. Holland & Knight is a Limited Liability Partnership. It has been an honor to represent the City of Santa Ana in Washington, D.C., over the past several years and we are proud of the successes we have accomplished together. To continue to achieve your federal objectives at the federal level, the City needs a lobbying firm that not only brings in-depth legislative and regulatory experience but also uses creative, multifaceted strategies that advance your agenda with Congress, the White House, federal agencies as well as with other key stakeholders. Holland & Knight is that firm. We have significant experience serving the needs of local governments and public agencies. Our successful track record for the City, includes securing over $5 million for public safety, $2.5 million for downtown business improvements, assisting with the Centennial Park land conversion, and helping to secure direct coronavirus relief funding through the American Rescue Plan Act. Given our extensive work with the City, we are ready to hit the ground running. As you know, our team offers a bipartisan, comprehensive, and above all, successful approach to federal relations for our clients. We know how to continue to strengthen and expand your relationships with Congress and the federal government to secure federal funding and resources for Santa Ana. We have an excellent track record creating initiatives and opportunities to raise the City's profile at the national level. We also understand that the City's needs go beyond traditional advocacy. We stand ready to continue to help the City connect with other cities to learn about best practices and share policy solutions and to expand the City's bandwidth to tackle complex public policy challenges. Holland & Knight would consider it a privilege to continue to represent the City of Santa Ana in achieving its legislative, funding and policy goals at the federal level. Very truly yours, Holland & Knight LLP Leslie Pollner, Senior Policy Advisor Lisa Barkovic, Senior Policy Advisor Holler lg 41 — 52 Confidential Presenteiigof Santa Ana 11 Services Provided Holland & Knight's Public Policy and Regulation (PP&R) Group is one of the most experienced, well - respected government relations practices in the country. We combine all the essential elements: bringing in-depth legislative and regulatory experience and a strong record of success, while using creative and multifaceted strategies to advance the City's agenda with Congress, the White House federal agencies, regional and national associations, as well as other key stakeholders. We have significant experience working with local governments — all of the team members proposed for this engagement have either worked directly for or alongside local governments for over 20 years. Our qualifications include: Deep Local Government Experience: Holland & Knight has developed a strong foundation in all issues that matter to local governments spanning transportation, water, infrastructure, housing/homelessness, broadband, mental health, community and economic development, public safety and homeland security, immigration, energy and environmental issues, among others. Bipartisan: Holland & Knight's bipartisan team provides access to key policymakers in either party. While some firms fluctuate depending on which party is in power, Holland & Knight remains steady year after year, election after election, by nurturing longstanding relationships on both sides of the aisle while advocating on behalf of our clients. Creative Campaign -Style Advocacy: Unlike other firms, Holland & Knight offers a campaign -style approach to advocacy. We incorporate lobbying, regulatory lawyering, traditional and social media, coalition building and grassroots engagement to break through the "noise" in Washington and achieve client goals. Profile Raising Success: We have been highly successful in positioning mayors and their teams as national leaders on issues of importance. Through our strong relationships with think tanks, business associations, labor organizations and thought leaders, Holland & Knight has successfully built coalitions, developed platforms and broadened support for client priorities leading to favorable legislation and media attention. California Connected: Your Holland & Knight team has longstanding ties with the Golden State. We have a deep understanding of the policies, politics and people impacting the City's needs and goals. We represent California local governments and government entities, including Fremont, West Sacramento, Sacramento, San Jose, San Diego, Orange County Fire Authority, the Los Angeles Metropolitan Transportation Authority, the Southern California Association of Governments, the Port of Los Angeles and the Los Angeles Community College District. Team -based: We work as a seamless team and dedicate the personnel with the necessary relationships and substantive knowledge to the matter at hand. This organizational structure provides clients with a significant advantage that does not exist with many firms, which tend to operate as independent actors or only have meaningful relationships with one body of Congress or one political party. As reflected throughout our proposal, Holland & Knight has been able to secure significant successes for the City of Santa Ana. Our approach to the scope of services is outlined in the following pages. Holler lg 41 — 53 Confidential Presenteiigof Santa Ana 12 A. Help Set Legislative Priorities Every year, we have worked with the City to develop a comprehensive federal agenda. We have helped the City identify short, medium and longer -term priorities and crafted strategies to help advance them. If selected, we would continue to provide strategic counsel on Santa Ana's legislative, regulatory and funding priorities. In developing effective advocacy strategies for the City, Holland & Knight will evaluate the federal landscape, challenges and opportunities by taking into account House and Senate leadership, committee and caucus pressures and their proposed bills and policy agenda. We will keep in close contact with the City by providing regular updates on the political and legislative factors affecting the City's interests, projects and top priorities. Based on these factors, we will adjust advocacy strategies to navigate the often -changing dynamics and complex political terrain in Washington, D.C. We will also assist the City with developing strategies and initiatives to affirmatively advance legislation to benefit the City of Santa Ana. This could include building outside support for the City's priorities working in coalition with mayors and council members from other cities and key stakeholder groups, creating forums to highlight the City's work at the national level, providing letters of support from the City and other key stakeholders and working in coalition with outside groups like the U.S. Conference of Mayors to generate support for the City's priorities. B. Advocate on the City's Behalf Holland & Knight will continue to actively and aggressively advocate for the City to advance its priority issues. We will work closely with Congress and the Administration to achieve success on your federal agenda, including having regular contact with federal officials, strategizing on next steps and assisting you in maintaining and strengthening your relationships. These efforts include: • Engaging in ongoing discussions with the White House, Congress and relevant federal agencies to discuss your priorities, respond in a timely basis to inquiries and concerns and gather insider information and intelligence to gain behind -the -scenes insights on challenges and opportunities • Identifying critical times in the federal legislative or budgetary process for the City to contact congressional members or the Administration to advance its priority projects or issues • Drafting briefs, proposals and other content as needed to advance education efforts and information sharing • Creating opportunities for City officials to provide testimony before Congress on its priorities and assist in the preparation of testimony — both in Washington, D.C. and through roundtables and events in the City and the region • Maintaining constant contact with the City on strategic implementation, making adjustments to strategy as federal political and legislative factors evolve C. Legislative Research and Analysis Holland & Knight will continue to keep the City apprised of the latest developments on federal activities and issues that impact Santa Ana through ongoing Washington updates and other briefing memos on key municipal issues. This will include strategy memos related to specific project or issue priorities as key legislative, program or regulatory developments occur. Our proactive, constant communication with our clients in real-time is a hallmark of our approach. Hollap lg 41 — 54 Confidential Presenteii gof Santa Ana 13 Holland & Knight will research and track federal legislative and regulatory developments of interest to the City, including providing ongoing political intelligence regarding developments within Democratic and Republican Party caucuses, House and Senate committees, the White House and federal departments and agencies to help the City gain insights on proposed legislation, rulemaking and funding opportunities. When legislation or regulations are introduced that poses a threat or opportunity for the City, our team will share and provide analysis to the City. We are available 24/7 to answer questions about the political and policy landscape in Washington. Every Monday, we provide an update on key developments for the week ahead that may be of interest to the City. This includes Committee hearings, press events and major Administration announcements. We also send out our Eyes on Washington report at the end of the week recapping major developments in the Capitol. Federal Funding Holland & Knight understands the full range of funding opportunities that the City may choose to pursue and has the expertise to help the City secure additional critical resources. Whether helping to navigate the federal grant and appropriations process or accessing national philanthropic dollars, our team has an unparalleled track record of success. Appropriations: Our team will work closely with the City to determine how your priorities may benefit from the annual appropriations process and use our extensive relationships with the Senate and House Appropriations Committee members to achieve your funding priorities. Holland & Knight understands how to use the appropriations process to advance our clients' priorities and with the return of earmarks — Community Project Funding (CPF)/Congressionally Directed Spending (CDS) — there is an unprecedented opportunity to secure funding for the City. Last year, we helped the City secure $2.5 million for the City's Downtown Business Improvement Initiative, which provided funding for a dedicated wireless network throughout the City's Business Improvement District as well as upgrades to the City's downtown parking structures for visitor, customer and employee use. This year, we have helped advance a $3.5 million CPF request to help expand and support the Santa Ana Multi -Disciplinary Response Teams (SMART), which is a pilot program that deploys trauma - informed social workers and mental health clinicians to respond to non -emergency 911 calls reducing the burden on the City's public safety system. SMART provides an immediate response to calls for service to the city and to the Santa Ana Police Department (SAPD) involving individuals experiencing mental health crises and/or substance abuse disorders. For both opportunities, we helped the City identify the potential project and arranged meetings with Rep. Correa's staff to discuss the projects' merits. We then helped craft the project narratives and assisted with submitting the applications to Rep. Correa's office. We provided strategic guidance to the City on letters of support. Our approach helped the City secure these highly competitive Community Project Funding requests. If selected to continue to represent the City, we will continue to shepherd the City's projects through the process from beginning to end. advocating for City projects before the appropriate congressional members and staff. Holler &Znight 41 - 55 Confidential Presenteiigof Santa Ana 14 Grants: When the City decides to pursue a particular grant opportunity, Holland & Knight will assist in mapping a strategic plan to pursue the grant, addressing selection criteria and stressing certain project aspects that the agency may be more focused on in a particular round of funding. Because of our close agency relationships, we often gain key intelligence and insight into program directions that an agency may be considering which can change from year to year. The ability to ascertain the constraints and expectations of the grant -making agencies is one of the most important factors of successful grant awards. Holland & Knight monitors all legislative and regulatory activity that affects our clients and acts accordingly if there is an opportunity or threat from it. We provide weekly updates on legislative priorities. In addition, we have developed a tracker for all relevant funding opportunities in the Bipartisan Infrastructure Law and Inflation Reduction Act. We provide this tracker on a weekly basis to our clients in addition to real time updates as grants are released and awards are made. We have also helped our clients provide feedback to agencies prior to the release of federal funding opportunities to ensure that the programs are designed to benefit their key priorities and programs. D. Meetings with City Staff Regarding Grant Opportunities Holland & Knight will continue to regularly meet with the City's staff to discuss potential grant/funding opportunities and to help guide staff through the application process. We can also assist with various efforts including meetings with federal departments and agencies to discuss your initiatives, working witf the Santa Ana congressional delegation to solicit support for grants through letters or contact with agency heads and staff and using our close relationships with the administration to lobby on your behalf. Because of our relationships with both career and political staff at federal agencies, we can often gain intelligence and insight into key criteria and priorities for the grant programs that agency officials may be considering which can change from year to year, thus enabling our clients to have a better chance at success. After the City identifies a grant opportunity, we will help craft the grant application to carefully address selection criteria, stressing certain project aspects that the agencies may be more focused on during a particular round of funding. We will then set up meetings with the federal agencies/departments to discuss the City of Santa Ana's proposed initiatives, work with the congressional delegation to solicit support for grants through letters and direct contact with the agency leadership and use our close relationships with the administration to lobby on your behalf. Our approach has paid off for Santa Ana. Using our relationships with the U.S. DOJ and Community Oriented Policing Services Office (COPS), we worked closely with City staff and the Santa Ana Police Department to successfully secure four COPS Hiring grants in years 2014, 2015, 2016 and most recently in 2020. For each grant award, the Holland & Knight team reviewed and edited the application, drafted and obtained support letters from the delegation and arranged for key meetings between the COPS office and police chief. Holler lg 41 — 56 Confidential Presenteiiigof Santa Ana 15 E. Keep the City Updated on Pertinent Legislation As previously mentioned, Holland & Knight monitors all legislative and regulatory activity that affects our clients and acts accordingly if there is an opportunity or threat from it. In addition to using standard databases, such as Bloomberg Government (BGov), Politico Pro and National Journal, we get our best information through discussions with members of Congress and staff, key committee members and staff, House and Senate leadership and White House and administration officials. They provide Holland & Knight behind -the -scenes insights on proposals, potential issues and funding opportunities, which we then use to provide real-time updates to our clients. This way, our clients know exactly what is happening in D.C. as developments occur and this allows our clients to have a seat at the table and actively participate in development of policy. We also provide timely reports to our clients on congressional hearings, relevant legislation, federal guidance and grant opportunities. Every Monday, we send along a "Week Ahead" email highlighting key committee hearings, legislation and developments in Washington, D.C., that impact local governments. In addition, we also send our "Eyes on Washington" report recapping significant federal developments each week. F. Relationship -Building With Federal Law Makers Holland & Knight will continue to use our relationships with the White House, Biden Administration and Congress to advance the City's initiatives and to ensure that it receives attention at the federal level for its innovative work. We work closely with Rep. Correa and the entire California Congressional delegation as well as with Senators Padilla and Feinstein and we will leverage these relationships to advance your priorities. Additionally, Holland & Knight can call upon a vast range of partners with whom we have strong working relationships to collaborate with and support our efforts, either actively or behind the scenes. All the team members identified in this proposal have extensive experience working with foundations, think tanks, trade associations and NGOs that support the activities of executive branch agencies and multilateral institutions in Washington, D.C. G. Prepare Position Letters and Draft Legislative Language Holland & Knight can prepare compelling fact sheets to support the City's funding, legislative and regulatory requests. In addition, we can write letters to House and Senate members and administration officials outlining the City's position. Holland & Knight brings a strong track record in drafting legislation, amendments, committee report language, appropriations provisions and congressional testimony on all issues relevant to local governments' priorities. We also monitor, review, shape and advance or block critical regulations. For example, we have successfully drafted and included provisions for our municipal clients in the recent bipartisan infrastructure bill, surface transportation authorizations, Energy Policy Acts, Clean Water/Safe Drinking Water Acts, Water Resources of Development bills and FAA Authorization bills. As Congress considers legislation for the City's priorities, we can secure opportunities for the City to serve as witnesses during the committee hearings on these bills and arrange roundtables and visits for committee leadership and the Administration to tour the City's projects. Hollap lg 41 — 57 Confidential Presenteii gof Santa Ana 16 In addition, we will work with the City to shape and influence bills by: • Scheduling calls and meetings with the congressional delegation offices and committee staff • Drafting supporting materials for the City to send to the committees and delegation • Drafting legislation language and amendments for the City's priorities • Using our relationships with committee staff to provide real time updates on amendments, committee markups and hearings H. Monthly Reports We will provide monthly reports to you on the political landscape in Washington and on developments impacting the City's priorities. In addition, we will provide weekly and real-time updates on developments as they occur. As a matter of practice, we schedule weekly calls with our clients to provide updates. In many cases, we communicate more frequently through email or more formal communications. This approach allows us to understand your evolving needs and priorities, making us more effective in representing you. Some of the following have been mentioned previously in this proposal but the entire list of client communications includes: • Monthly reports with the status of legislative, regulatory and public affairs initiatives we are addressing for the City at the direction of the Office of the Mayor • Regular appearances before the Council's Legislative committee • Weekly "Week Ahead" and "Eyes on Washington" updates, which offer our clients the latest information on key developments in Congress and the Executive Branch • Weekly grant notifications that provide our clients with information regarding recently announced federal grant opportunities • A comprehensive tracker providing information on all the grant opportunities included in the Bipartisan Infrastructure Law and Inflation Reduction Act If selected, we can tailor these updates to meet your schedule and needs. We offer this because, as stated before, close communication among our team members and our clients is a hallmark of Holland & Knight's work. In fact, we encourage you to reach out to us beyond scheduled calls or visits because we know that important issues arise beyond the normal workday. This way you feel a part of our day-to-day advocacy efforts and are always up to speed on our activities and progress. I. FPPC Filings If selected for this assignment, Holland & Knight will assure timely filings of all necessary reports and will notify the City of any relevant and pertinent changes. Holler lg 41 — 58 Confidential Presenteiigof Santa Ana 17 Agreement Statement Please find below a list of exceptions to the Terms and Conditions as submitted by Holland & Knight. Exceptions to Terms and Conditions Exhibit II — Sample Agreement 6. Minimum Scope and Limit of Insurance Waiver of Subrogation Contractor hereby grants to Entity a waiver of any right to subrogation which any non-professional liability insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies (except as it relates to Contractor's professional liability insurance) regardless of whether or not the Entity has received a waiver of subrogation endorsement from the non- professional liability insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity. Notwithstanding the foregoing, if Contractor fails or refuses to obtain such coverage as the Entity requires, the Entity's sole remedy for Contractor's failure or refusal shall be terminate this Agreement with no right to monetary damages, and Entity shall pay Contractor for services performed by it prior to termination. Claims Made Policies (note — should be applicable only to professional liability, see below) If any of the required policies provide claims -made coverage: 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. The Firm reserves the right to review and approve or reject any modification by the Entity of these requirements as they relate to professional liability insurance coverage. However, the Firm is confident that its current professional liability insurance is sufficient to protect the Entity. Holler lg 41 — 59 Confidential Presenteiigof Santa Ana 18 Notwithstanding the foregoing, if Contractor fails or refuses to obtain such coverage as the Entity requires, the Entity's sole remedy for Contractor's failure or refusal shall be terminate this Agreement with no right to monetary damages, and Entity shall pay Contractor for services performed by it prior to termination. TERMINATION This Contract may be terminated by either party the Gity upon thirty (30) days written notice of termination to the non -terminating party. In such event, Contractor shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Please refer to Exhibit C for a sample of our Terms of Engagement. Holler lg 41 — 60 Confidential Presenteiiigof Santa Ana 19 Firm and Team Experience i. General description of the firm Founded in 1968, Holland & Knight is a global law firm with nearly 2,000 lawyers and other professionals in 35 offices throughout the world. We have five primary sections (Business, Government, Litigation, Healthcare and Real Estate) and within those sections provides representation in more than 100 areas of the law. Formed in 1982, Holland & Knight's Public Policy & Regulation (PP&R) Group is one of the most experienced, well respected government relations practices in the country. With more than 100 individuals servicing over 250 private and government agency clients, the PP&R Group includes five former members of Congress (three Democrats, two Republicans), former Trump, Obama, Clinton and Bush Administration officials, former local government officials and former senior congressional committee and legislative staffers. In addition to the core team dedicated to supporting your goals and objectives, the City will have access to the vast experience of Holland & Knight's entire PP&R team. For more details on your team members, please refer to Question V. for your team's resumes. ii. Firm's nearest address serving the City of Santa Ana. Holland & Knight has offices in the state of California. Our nearest address to the City of Santa Ana and their headquarters is: Orange County 3 Park Plaza, Suite 1400 Irvine, CA 92614 iii. Address of firm's office located in Washington, D.C. Holland & Knight's Washington, D.C., office is located at: Washington, D.C. 800 17th Street N.W., Suite 1100 Washington, D.C. 20006 iv. Name and contact information Project Manager/Principal Agent. Your Holland & Knight team will be co -led by the following contacts: Leslie Pollner, Senior Policy Advisor Lisa Barkovic, Senior Policy Advisor 800 17th Street N.W., Suite 1100, Washington, 800 17th Street N.W., Suite 1100, Washington, D.C. 20006 D.C. 20006 202.744.3954 leslie.pollner@hklaw.com 202.419.2486 lisa.barkovic@hklaw.com Hollaur,� lg 41 — 61 Confidential Presenta6/602923f Santa Ana 1 10 V. Resumes for Project Manager(s) and all key individuals. Holland & Knight Senior Policy Advisors, Leslie Pollner and Lisa Barkovic, will serve as your project managers, responsible for overseeing the effective management of the engagement. Ms. Pollner and Ms. Barkovic will be responsible for ensuring the City's priorities and interests are addressed in a timely and thorough manner. They will stay in constant communication with you about Holland & Knight's activities on your behalf and your evolving needs. This approach keeps the entire Holland & Knight team working in sync with and accountable to the City of Santa Ana. It is important to emphasize that every member of the Holland & Knight team, as well as the full firm, is always accessible to the City. A hallmark of Holland & Knight is that we function as a seamless extension of your team. Outlined below is your Holland & Knight team: Leslie Pollner is a Senior Policy Advisor and co -leader of Holland & Knight's Local _ Government Group. Ms. Pollner focuses on local government and public sector advocacy. Her extensive experience in government at the federal and local level allows her to help clients develop innovative solutions and advocacy strategies to achieve results. Prior to joining the firm in 2013, Ms. Pollner was the deputy mayor for federal affairs in Los Angeles under Mayor Antonio Villaraigosa. She led the City of Los Angeles' office in Washington, D.C., directed its federal advocacy and managed its lobbying teams. Lisa Barkovic is a Senior Policy Advisor in Holland & Knight's Washington, D.C., office. Ms. Barkovic has over 20 years of experience in the areas of federal appropriations, public safety, and homeland security. Prior to joining Holland & Knight, Ms. Barkovic served five years in the office of Rep. Mark Foley (R-FL) as a legislative assistant. Her work there included managing all appropriation requests and developing legislative strategies on an array of issues. Eve Maldonado O'Toole is a Senior Policy Advisor and co -leader of Holland & Knight's Local Government Group. She brings more than 25 years of federal lobbying experience, with substantial background in local government/public sector advocacy, regulatory, appropriations and policy development, and in establishing and executing local public - private partnerships, successful grassroots campaigns and coalitions, including Mayors and CEOs for U.S. Housing Investment, and positioning state and local officials and municipalities nationally. Prior to joining the firm, she led the League of California Cities office in Washington, D.C. Lauri Hettinger is a Senior Policy Advisor and advocates for local governments, transportation agencies and water utilities focusing on surface transportation, water resources and economic development policy and funding priorities. Before joining Holland & Knight, Ms. Hettinger worked for Senator George Voinovich (R-OH) and served as his staff director on the Senate Environment and Public Works Committee's Transportation and Infrastructure Subcommittee, which oversees the DOT, EPA and the Army Corps of Engineers. Holl 41 — 62 Confidential Presenttgy#gr bSf Santa Ana 111 Nicholas Leibham is an attorney in Holland & Knight's Orange County and Washington, D.C., offices, and has 20 years of policy/political. Mr. Leibham's counsel includes aspects of policy development as well as lobbying the legislative and executive branches of government, federal funding and business development initiatives, procurement, �� public -private partnerships, regulatory matters and rulemakings, tax policy issues and company wind -downs where government is a creditor/stakeholder. Before joining Holland & Knight, Mr. Leibham was the Western regional director for the Democratic National Committee as well as a senior aide to Rep. Gary Ackerman (D-N.Y.) and Rep. Neil Abercrombie (D-Hawaii). Ed Perlmutter is a government relations attorney and general practitioner. Before joining Holland & Knight, Mr. Perlmutter was a member of the U.S. House of Representatives and served eight terms representing the Seventh Congressional District of Colorado, as well as servicing as Colorado State Senate for two terms. He earned a reputation as a ' bipartisan bridge -builder and a champion of renewable energy and smart growth policies. Over the course of his political career, Mr. Perlmutter has developed many relationships at the federal, state and local levels across a broad range of subjects. Dan Maldonado, Chief Executive Officer, DCM Group LLC, has more than 40 years of expertise in federal advocacy services to advance local government project initiatives including infrastructure and economic development, housing, environmental, small business, public safety and public health. Mr. Maldonado served as the Chief of Staff and principal appropriations assistant to former Los Angeles Congressman and national Latino leader Edward Roybal. Mr. Maldonado addressed a spectrum of funding issues and advised on strategies dealing with voting rights amendments, farmworker rights and immigration reform. vi. Disclosure of any and all proposed sub-consultant(s). Mr. Dan Maldonado, Chief Executive Officer, DCM Group LLC, will be working with Holland & Knight to support the City of Santa Ana's lobbying efforts. vii. List of other municipal customers the firm currently serves and explain in what capacity. District of Columbia Bar rules prohibit Holland & Knight from divulging current client relationships because of attorney -client confidentiality requirements and other professional responsibility considerations. This prohibition extends to identifying the names of clients where our representation is not otherwise public knowledge. However, our federal public policy clients are all disclosed on our quarterly filings with the House and Senate pursuant to the Lobbying Disclosure Act. Accordingly, we have listed below the relevant local government clients for whom disclosures are filed and can be found online as of April 2023. Client Board of County Commissioners of Pitkin County, CO Duration 2002- resent Amount $130,000 City and County of San Francisco, CA 2009- resent $6 million City of Atlanta, GA 2007- resent $5 million City of Aurora, CO 2007-present $960,000 City of Charlotte, NC 2004- resent $3.9 million City of Cleveland, OH 2002- resent $600,000 City of Everett, WA 2019- resent $490,000 Holl 41 - 63 Confidential PresentatRM7r b53 Santa Ana 112 Client City of Fremont, CA Duration 2011-present Amount $1.3 million City of Hampton, VA 2022- resent $10,000 City of Norfolk, VA 2004- resent $2.5 million City of Philadelphia, PA 2011-present $1.15 million City of Sacramento, CA 2007-present $1.9 million City of San Diego, CA 2022- resent $210,000 City of San Jose, CA 2019-present $530,000 City of Santa Ana, CA 2014-present $720,000 City of Seattle, WA 2009-present $1.8 million City of Sugar Land, TX 2022-present $150,000 City of Tampa, FL 2009- resent $1.6 million City of West Palm Beach, FL 1999-present $2.8 million City of West Sacramento, CA 2007- resent $2.2 million Cobb County, GA 2005- resent $1.1 million County of Placer, CA 1999- resent $3.4 million Hillsborough Area Regional Transit Authority 2000- resent $1.5 million Los Angeles County Development Authority 2009- resent $1.8 million Los Angeles County Metropolitan Transportation Authority 2012- resent $1.7 million Metropolitan Atlanta Rapid Transit Authority 2008-present $2.45 million Niagara Frontier Transportation Authority 2019- resent $460,000 Osceola County, FL 2016- resent $630,000 Polk County 2001-present $2.4 million Puget Sound Regional Council 2023-present $30,000 Regional Transportation Commission of Southern Nevada 2017-present $620,000 Sacramento Count 2002- resent $2.8 million Southeastern Pennsylvania Transportation Authority 2021-present $130,000 Southern California Associate of Governments 2020- resent $240,000 Southwest Ohio Regional Transit Authority 2015-present $1.25 million viii. List of successful projects. Holland & Knight has secured billions of dollars in federal grants and programmatic funding for our clients' projects and initiatives. In addition, we understand how to utilize the annual appropriations process to benefit our clients. Below are several of our funding successes for clients, particularly for our clients in the State of California: • Transportation: $762 million in DOT's TIGER/BUILD/RAISE grants, $127.6 million in Safe Streets for All, $13.5 million in Reconnecting Communities, $92 million in DOT INFRA grants, $3.595 million in FTA Transit -Oriented Development grants, $123 million in FTA Bus and Bus Facilities grants, $87 million in FRA CRISI grants, and millions of dollars in FTA Full Funding Grant Agreements (FFGAs) • Economic Development: Over $1 billion from multiple federal agencies for large-scale economic development projects • Public Safety: More than $48.5 million in DOJ COPS hiring grants, $55 million in AFG grants, and over $115 million in SAFER grant funding for emergency responses • Housing: $183.35 million in HUD Choice Neighborhoods Planning and Implementation grants; and increased funding for new Housing Choice Vouchers • Water Infrastructure: $783 million in EPA WIFIA loans for water infrastructure projects Holl 41 — 64 Confidential Presentat876? bF Santa Ana 113 Below is a sample of successes we have secured for our clients. Transportation: Holland & Knight recently assisted the City of Seattle, WA, in successfully securing a $11.2 million DOT INFRA grant for its West Seattle Bridge High -Rise project, which provided funding to repair one of the region's most significant bridges that had been closed for over a year due to extensive cracking. Our team was involved with every aspect of the process. Prior to submitting the application, we set up a meeting for the City with DOT to discuss the project and ensure that the City understood the funding criteria. We held regular briefings with the congressional delegation to keep them apprised of the project and secured letters of support from them. Holland & Knight also ensured that members of the congressional delegation reached out to DOT Secretary Buttigieg to voice support for the project and drafted talking points for members to use during their calls. We also reviewed the grant application to make sure that it emphasized aspects of the project that are aligned with the Biden Administration's priorities. Our efforts paid off and the City received the highly competitive grant. Just a few months later, our team also helped the City successfully secure a $20 million RAISE grant for the East -Way Marginal Way Corridor Improvement Project to enhance safety and improve traffic flow at several of the City's busiest freight intersections and to improve safety for cyclists by creating a dedicated protected bike lane. Centennial Park Land Conversion: Holland & Knight's team successfully assisted the City of Santa Ana on a critically important effort to preserve Santa Ana College's adult education center in Centennial Park as the City sought to renew a long-term lease arrangement with the National Park Service (NPS). When NPS indicated that the recreational purposes of its land had to be fully met, it became necessary to establish a land replacement process in which the City would offer land whose value would be equivalent to the NPS land being exchanged — a determination that also involved the General Services Administration (GSA). The Holland & Knight team coordinated with the City Manager and the City's Department of Parks, Recreation and Community Services and scheduled of a series of discussions with NPS and GSA to advance the process, identify next steps related to NEPA, title work and GSA land valuation. Through this process, we convinced GSA to accept a 100% public discount conveyance. An integral part of our efforts included closely coordinating with Rep. Correa on the project's progress, ensuring that Rep. Correa weighed in with the Secretary of the Interior and preparing letters/talking points for Rep. Correa and his staff. Affordable Housing/Homelessness: In 2018, Holland & Knight launched the Mayors & CEOs for U.S. Housing Investment. This coalition of 39 bipartisan mayors and CEOs includes mayors from urban, rural, and suburban municipalities. Together, they represent more than 23 million residents and millions of households. The coalition has worked closely with Congress and the Administration to maximize housing and homelessness funding in the COVID-19 relief measures and annual appropriations bills. We have also focused on creating new programs that pair housing with health and supportive services targeted to the homeless as well as developing a housing stabilization fund program for those teetering on homelessness. The coalition is seen as a key resource by Congress, the Administration, stakeholders and media. Further, to elevate the coalition's work, Holland & Knight has organized and led virtual meetings and roundtables with key House and Senate leaders, House and Senate committees, the White House, HUD, and stakeholders, and participated in forums with the National League of Cities, U.S. Conference of Mayors, and the National Alliance to End Homelessness. Holl 41 — 65 Confidential PresentatRM72b53 Santa Ana 114 The Coalition also worked to advance and expand the Low -Income Housing Tax Credit, one of the nation's most important tools for financing the production and preservation of affordable rental housing. We worked to build support for the Affordable Housing Credit Improvement Act (AHCIA) of the last session in 2021 (S. 1136 and H.R. 2573) and helped galvanize mayors on this issue. Working with the Enterprise ACTION campaign, we helped draft a letter of support for the legislation and secured the signatures from 82 bipartisan mayors. We have led several U.S. Conference of Mayors resolutions supporting the issue and helped convene mayors to meet with key congressional leaders to highlight the importance of expanding the tax credit. We are continuing our efforts to include the expansion of the AHCIA in the upcoming tax extenders bill. Public Safety: In 2020, we helped the City of Everett, WA, secure a $6 million DOJ COPS grant to hire up to 16 additional officers to assist with community policing efforts. In advance of submitting the application, we arranged for the Mayor to meet with the DOJ COPS Office to highlight the City's needs for additional officers. We reviewed the City's grant application, helping to carefully tailor the application to meet the Administration's key criteria and metrics. We also strongly advised the City to seek the option of a waiver with the application which was extremely beneficial once the pandemic hit. Additionally, we helped the City secure letters of support from their congressional delegation and stayed in touch with the COPS office throughout the review process. Appropriations: Holland & Knight ensured that our clients' member directed spending requests were advanced by their House and Senate members. In the FY 2022 appropriations bills, we helped our clients secure over $200 million in House and Senate Community Project Funding/Congressionally Directed Spending requests. We helped them draft funding requests, met with congressional offices to match projects with their priorities, and helped ensure that offices understood the importance of the projects. Below are samples of Community Project Funding/Congressionally Directed Spending requests we secured for our clients: City of Aurora, Colorado: $1.35 million for the Safe Outdoor Spaces Project. The City of Aurora has a large unsheltered homeless population, and currently, has limited access to shelters. The City is using this funding to provide sheltering options and hygiene facilities in a safe parking lot for these residents. • City of Norfolk, Virginia: $2.9 million for Historic Hunton YMCA. The William A. Hunton YMCA in Norfolk, located in the Tidewater Gardens public housing community, provides meals and day care for hundreds of children from the neighborhood every day. It is subject to frequent nuisance flooding and is at risk for future flood events. The City is using this funding to acquire the property and relocate this community resource to a more sustainable area that is not at risk of flooding. • City of San Jose, California: $1.5 million for San Jose Public Library Caregiver Training for Digital Inclusion. The City of San Jose currently offers professional training and access to technology necessary for family, friend, and neighbor (FFN) caregivers to meet the needs of underserved children in San Josh. These funds would allow the San Jose Public Library to provide additional access to high -quality workforce development training in child development and to expand digital inclusion and technology support for caregivers to enhance the care they provide. • City of San Francisco, California: $1.5 million for Herz Playground Recreation Center. We successfully assisted the City of San Francisco secure funding to assist with construction of a new 11,500 square foot multi -use recreation center and outdoor amenities for the economically and socially isolated Sunnydale/Visitacion Valley neighborhood. Holl 41 — 66 Confidential PresentatRM72b53 Santa Ana 115 ix. Describe relationships firm has with members of U.S. Congress, federal agencies, and their staff. Holland & Knight will use our extensive relationships with White House and Administration officials and congressional members and staff to identify opportunities for the City. Our team has excellent relationships with all members of the California delegation, including Rep. Correa, Sen. Padilla and Sen. Feinstein as well as all the leading candidates for Sen. Feinstein's seat. Our relationships include: & Knight's Relationships with Congressional LeadershipHolland Senate Senate Leadership (Majority Leader, House House Leadership (Speaker of the House, Majority Minority Leader, Majority Whip, Minority Leader, Minority Leader, Majority Whip and Minority Whip and Majority Conference Secretary) Whip) Chair/Ranking Member, Senate Chair/Ranking Member, House Appropriations Appropriations Committee and Committee and Subcommittees Subcommittees Chair/Ranking Member, Senate Finance Chair/Ranking Member, House Ways & Means Committee Committee Chair/Ranking Member, Senate Chair/Ranking Member, House Energy and Commerce Environment and Public Works Committee Committee Chair/Ranking Member, Senate Commerce, Chair/Ranking Member, House Transportation and Science and Transportation Committee Infrastructure Committee Chair/Ranking Member, Senate Homeland Chair/Ranking Member, House Homeland Security Security & Governmental Affairs Committee Committee Chair/ Ranking Member, Senate Banking, Chair/ Ranking Member, House Financial Services Housing and Urban Affairs Committee Committee Chair/Ranking Member, Senate Health, Chair/Ranking Member, House Education and Labor Education, Labor and Pensions Committee Committee Holland & Knight also has strong ties with top officials in the White House, including Vice President Kamala Harris, as well as with President Biden's senior leadership team. Our relationships in the White House include President Biden's chief of staff, deputy chief of staff, director of public engagement, Office of Intergovernmental Affairs, national climate advisors, Council on Environmental Quality (CEQ), immigration advisor, COVID-19 Response Team and many senior advisors. Holl 41 — 67 Confidential PresentatRM72b53 Santa Ana 116 In addition, we have relationships with the Cabinet Secretaries their senior leadership teams at all the agencies affecting the City of Santa Ana priorities, including: • Department of Justice • Department of Labor • Department of Transportation • Department of Treasury • Department of Veterans Affairs • Environmental Protection Agency • Department of Commerce • Federal Communications Commission • Department of Interior • Department of Housing and Urban Development Further, Holland & Knight can also call upon a vast range of partners with whom we have strong working relationships such as the U.S. Conference of Mayors, National League of Cities, U.S. Chamber of Commerce, Center for American Progress and the Brookings Institution. We will use our relationships in Washington to advance the City's initiatives and to ensure that the City receives attention at the federal level for its innovative work. Holl 41 — 68 Confidential PresentatRM72b53 Santa Ana 117 Proposed Work Plan The strength and power of local governments is at the core of Holland & Knight's Public Policy & Regulatory (PP&R) practice. Through our work representing cities, counties and other municipal entities throughout California and across the country, we have developed a strong foundation on all of the issues that matter to the City of Santa Ana. We understand the unique pressures and needs facing Santa Ana, as well as local governments across the country. We know how to position clients and what it takes to be successful on their behalf. Holland & Knight offers a campaign -style approach to advocacy. We incorporate lobbying, regulatory lawyering, profile -raising, traditional and social media, coalition building and grassroots engagement to achieve client goals. The Holland & Knight team has a track record of working together successfully, ensuring assigned tasks and deliverables are completed on time. Your proposed Holland & Knight team understands Santa Ana's unique needs. • Fully grasps the range of federal issues, opportunities and challenges for the City • Has a proven track record of success • Has longstanding bipartisan relationships with Santa Ana's congressional, House and Senate leaders, the chairs and members of key committees/subcommittees and top White House and federal agency officials. Our goal is to function as a seamless extension of your team, serving as the City's Washington D.C., office. We will be in constant communication with you so that together we are effectuating a successful federal program for the City. As reflected throughout our proposal, Holland & Knight has been able to secure significant successes for our local government clients. Our approach is outlined below. Strategic Plan: At the start of our engagement, the Holland & Knight team would meet with you for an in- depth, strategic planning session. This would include: • Consulting with the Mayor's office and other key personnel to review the City's specific funding objectives, policy priorities and regulatory needs. We would want to understand any new local dynamics around these priorities, the issues/challenges we are trying to address and successes that we could highlight at the federal level. • Providing the City with a current assessment of the budgetary climate and political dynamics in Washington, D.C., which will govern decisions for the Administration and Congress around a particular issue. We would want to identify upcoming opportunities to highlight your priorities before Congress and the Administration. We would also want to identify new, potential champions and/or opponents at the federal level in Congress, the Administration, and with key stakeholder. • Using this analysis, we would develop timelines and performance metrics to assess progress on your priorities. • Creating messaging materials and briefing materials to explain the City's initiatives. We would work closely with your team to quantify the impact of you proposed funding, regulatory and policy priorities both locally and nationally. These materials are "living" documents that will be constantly refined based on new information/feedback we receive. • In coordination with the Mayor's office, we would work with the City's communications team to develop a media strategy to complement our advocacy work and to ensure that messaging materials reinforce the City's overall message. We would also identify opportunities to highlight the work through local, national, and social media. The goal would be to tell the "Santa Ana story." Holl 41 — 69 Confidential Presentat�r#grUotf Santa Ana 118 • Meeting with potential supporters from the California congressional delegation, Administration and key congressional committees, as well as with key stakeholder groups to advocate for the City's priorities. • Developing forums for the Mayor to highlight the City's work at the national level by partnering with high-level organizations that can help garner policy and media attention. Building outside support for the City's priorities working with mayors from other cities and key stakeholder groups. This includes developing tangible records of support through letters to Congress from key urban stakeholder groups, other mayors and/or other elected officials; resolutions of support from the National League of Cities and/or U.S. Conference of Mayors; and supportive blog posts from outside organizations. Advocacy: As previously mentioned, Holland & Knight will actively and aggressively advocate for the City to advance its priority issues. We will work closely with Congress and the Administration to achieve success on your federal agenda, including having regular contact with federal officials, strategizing on next steps, and assisting you in maintaining and strengthening your relationships. These efforts include: • Engaging in ongoing discussions with the White House, Congress and relevant federal agencies to discuss your priorities, respond in a timely basis to inquiries and concerns, and gather insider information and intelligence to gain behind -the -scenes insights on challenges and opportunities. • Identifying critical times in the federal legislative or budgetary process for the City to contact congressional members or the Administration to advance your priority projects or issues. • Drafting briefs, proposals and other content to advance education efforts and information sharing. • Creating opportunities for City of Santa Ana officials to provide testimony before Congress on its priorities and assist in the preparation of testimony in Washington, D.C. and through roundtables and events in the City and the region. • Maintaining constant contact with the City on strategic implementation, making adjustments to strategy as federal political and legislative factors evolve. Holland & Knight will maximize our advocacy efforts by ensuring City officials have every opportunity to meet with stakeholders in Washington to highlight the City's innovative work and federal priorities. When your team meets in Washington, Holland & Knight will make all arrangements necessary, including: • Securing meetings with House and Senate members and their staff, the White House, key federal agency officials, stakeholders, and potential coalition partners • Assisting with advance work, including developing talking points, briefing materials, position papers, and justification packets • Participating in all meetings to provide support and guidance • Assisting with follow-up after the visit to ensure that efforts on your behalf are sustained • Preparing the federal agency staff or congressional members' key staff prior to your visit, so that the meetings are productive and efficient, and the staff are adequately prepared to discuss your projects and priorities. Federal Funding: As previously mentioned, Holland & Knight understands the full range of funding opportunities that the City may choose to pursue and has the expertise to help the City secure additional critical resources. Whether helping to navigate the federal grant and appropriations process or accessing national philanthropic dollars, our team has an unparalleled track record of success. Holl 41 - 70 Confidential Presentat�r#grUotf Santa Ana 19 Appropriations: Our team will work closely with the City to determine how your priorities may benefit from the annual appropriations process and use our extensive relationships with the Senate and House Appropriations Committee members to achieve your funding priorities. Grants: When the City decides to pursue a particular grant opportunity, Holland & Knight will assist in mapping a strategic plan to pursue the grant, addressing selection criteria and stressing certain project aspects that the agency may be more focused on in a particular round of funding. Because of our close agency relationships, we often gain key intelligence and insight into program directions that an agency may be considering which can change from year to year. The ability to ascertain the constraints and expectations of the grant -making agencies is one of the most important factors of successful grant awards. We would use a multi -layered strategy involving the City of Santa Ana staff: Date Action from Holland & Knight Deliverables • Continue to monitor appropriations process and advocate for . Monthly Report City's pending Community Project Funding requests • Grants Matrix July 2023 • Potential trip to DC to meet with delegation and Administration officials to highlight City initiatives and discuss Schedule D.C. funding opportunities visits • Develop opportunities for members of Congress to visit August - Santa Ana to highlight projects/key initiatives September End of FY23 on September 30. Provide update and outlook • Monthly Report 2023 on appropriations process • Holland & Knight to lead in -person strategic planning session with key City staff and departments to review legislative and • Draft 2024 Policy October funding priorities in preparation for 2024 Platform 2023 . Provide analysis of pending and upcoming legislative and • Monthly Report policy and identify City priorities. • Continue to monitor appropriations process • Finalize 2024 November • Continued review of funding opportunities and help prioritize Platform 2023 City projects • Monthly Report • Help finalize City's federal policy platform/legislative priorities • Identify FY 25 Community Project Funding (CPF) requests • Year -End Report December . Identify potential grant opportunities to pursue in 2024 • Analysis of 2023 • Provide year-end wrap up report to Council/City Manager spending bills • Assist Mayor with U.S. Conference of Mayors Winter Meeting • Monthly Report January and schedule potential meetings to advance City's legislative 2024 agenda Schedule USCM Finalize FY25 CPF Requests visits Schedule virtual meetings with delegation to socialize FY25 February- CPF requests Monthly Report March . Assist with forms & documentation needed for CPF requests ' CPF Forms and 2024 letters • Monitor grant opportunities for City Please refer to Attachment B: References in the Certifications section for Holland & Knight's references. Holl 41 — 71 Confidential PresentatRM72b53 Santa Ana 120 Exhibit A: D. Conflict of Interest Holland & Knight LLP does not have any current or potential conflicts of interest representing the City of Santa Ana. Holland & Knight is one of the largest law and lobbying firms in the United States and is often asked to represent a client with interests adverse to another client in an unrelated matter. Holland & Knight follows the applicable rules and codes of professional conduct pertaining to conflicts of interest. Before Holland & Knight accepts the representation of a new client or a new matter for an existing client, the name of the prospective client and related relevant information, including the names of adverse parties, are compared with a list of the firm's current and former clients maintained on a computerized database. If it is determined the prospective representation creates a conflict with an existing or former representation, Holland & Knight would not accept the new client or matter without the conflict being resolved, typically through appropriate disclosure to and waivers from the affected clients. In addition, Holland & Knight seeks to avoid conflicts of interest which may be created by the employment of new lawyers and non -lawyer staff. Prior to joining the firm, candidates cooperate in a due diligence process that determines whether the joiner would cause a disqualifying conflict of interest that could be imputed to all of Holland & Knight and if so, appropriate procedures are initiated to resolve the conflict pursuant to the ethics rules, ethics opinions and case law in the appropriate jurisdiction. Holland & Knight represents clients whose interests might be considered generally adverse as competing economic enterprises. As a practice, we do not divulge such relationships because of confidentiality and other professional responsibility considerations. In certain circumstances, where requested by a client and with full disclosure to all affected clients, Holland & Knight does erect an ethics wall (a/k/a an ethical screen) between the Holland & Knight personnel working on matters for the affected clients thus acknowledging Holland & Knight's duty of loyalty and as a means to protect client confidences. Holl 41 — 72 Confidential PresentatRM72b53 Santa Ana 121 Exhibit B: P. Litigation Status Holland & Knight (the Firm) is one of the largest law firms in the U.S. with many thousands of clients at any given time. Incident to its discharge of legal services to its clients, the Firm, and/or its lawyers, from time to time becomes involved in controverted matters, including claims against it that are in large part unmeritorious. Attached is a list of litigation pending against the Firm in which the plaintiffs have alleged a breach by the Firm or its lawyers of a professional or contractual obligation to a Firm client or clients. The Firm has not been judged guilty or liable. Please refer to the below list of pending litigation against Holland & Knight LLP as of March 28, 2023. Abrahami v. Meister Seelig & Fein LLP et al. v. H&K, et al., Case No. 21-cv-10203, in the United States District Court for the Southern District of New York Abrahami v. Meir, et al., Case No. xxxxxxx, Supreme Court of the State of New York, County of New York Edward L. Berman, et al. vs. Holland & Knight LLP, Case No. 652466-2015, Supreme Court of the State of New York, County of New York BLDG 44 Developers LLC, BLDG 44 LI LLC, and BLDG Management Co., Inc. v. Holland & Knight LLP, and Kenneth Lowenstein, Case No. 656774/2020, Supreme Court of the State of New York, County of New York The Brooklyn Tabernacle v. Holland & Knight, et al., Case No. 520533-2020, Supreme Court of the State of New York, County of Kings Cai v. Holland & Knight, Case No. 100061-2023, Supreme Court of the State of New York, County of New York EFO Laser Spine Institute, Ltd., EFO Genpar, Inc., and EFO Holdings LP v. Holland & Knight LLP, et al., Case No. 21-CA-008909, Circuit Court in and for Hillsborough County, Florida Hengda USA Education Co. v. Holland & Knight LLP, et al., Case No. CACE-20-019728, Circuit Court, Seventeenth Judicial Circuit, Broward County, Florida Kadah, et al. v. H&K, et al., Case No. 152026/2022, Supreme Court of the State of New York, County of New York Kaktovik Inupiat Corp. v. Holland & Knight LLP, Case No. 2BA-21-00059C1, Utqiagvik Superior Court of Alaska Key v. Holland & Knight LLP, et al., Case No. 19STCV16821, Superior Court of California, County of Los Angeles Lodge, Raymond E. v. Enterprise Group Counsel, a Law Corporation; Holland & Knight LLP; David A. Robinson, Esq.: and Does 1-10, inclusive, Case No. 37-2023-00000425-CU-PN-NC, in the Superior Court of California, County of San Diego, North County Division Medlink Legal Systems LLC v. H&K et al., Case No. 22-9339-CA-01, Circuit Court, Eleventh Judicial Circuit, Miami -Dade County, Florida Holl 41 — 73 Confidential PresentatRr#grUotf Santa Ana 122 Pappas, et al. v. Holland & Knight LLP et al., Case No. 22STCV09229, Superior Court of California, County of Los Angeles Dr. Michael Perry v. Holland & Knight LLP, et al., Case No. 2021-CA-008937, Circuit Court in and for Hillsborough County, Florida Soflo, LLC v. Haley G. Pivato, et al., Case No. 2017 CAB 004290, Superior Court of the District of Columbia Sorenson Impact Foundation and James Lee Sorenson Family Foundation v. Continental Stock Transfer & Trust Company, et al., Case No. 2021-0413-SG, in the Court of Chancery of the State of Delaware Dr. James St. Louis v. Holland & Knight LLP, et al., Case No. 21-CA-008456, Circuit Court of Hillsborough County, Florida Walsam 316, LLC, et al. v. Thompson & Knight LLP, et al., Case No. 156653/2022, Supreme Court of the State of New York, County of New York YA Global Investments, L.P., fka Cornell Capital Partners, LP, et al. v. Holland & Knight LLP, et al., Case No. UNN-L-003685-20, Superior Court of New Jersey, Union County, Law Division Holl 41 — 74 Confidential Presentat�r#grUotf Santa Ana 123 Certifications Please refer to the following pages for our certifications. Holy 1 41 — 75 Confidential Prese,676V y of Santa Ana (9) CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING SAMPLE ONLY Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. Holland & Knight LLP 202.955.3000 / 202.955.5564 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS 800 17th Street N.W., Suite 1100, Washington, DC 20006 BUSINESS ADDRESS Leslie I. Pollner Senior Policy Advisor PRINTED NAME OF AUTHORIZED AGENT TITLE /W/(� pao4.18.23 leslie.pollner@hklaw.com SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS 59-0663819 N/A FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) RF . C2,9-- 2i1 Federal Legislative Advgdacy7§ervices PWPRW �f 32 (9) CITY OF SANTA ANA THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. ATTACHMENT B REFERENCES PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name: City of San Jose, CA Contact Individual: Zane Barnes, Chief Interaovernmental Relations Officer Address: 200 East Santa Clara Street Phone Number: 408.355.5769 San Jose, CA 95113 EMAIL: zane.barnes(a-)-sanloseca.gov Contract Amount: $13,500 per month Year: 2017-present Description of supplies, equipment, or services provided: Provide federal advocacy services for the City, including assistance with federal funding opportunities as well as legislative and regulatory counsel. Regularly present before City Council and assist with meetings in Washington, D.C. and at the U.S. Conference of Mayors. REFERENCE Customer Name: City of Tampa, FL Contact Individual: Ian J. Whitney, Associate Director Address: 315 E. Kennedy Blvd Phone Number: 813.274.8016 (M), 813.599.2945 L Tampa, FL 33602 EMAIL: Contract Amount: $10,000 per month Year: 2010-present Description of supplies, equipment, or services provided: Provide federal advocacy representation before U.S. Congress, White House, federal departments and agencies. This includes providing guidance on federal funding opportunities, monitoring legislation and assisting Mayor with priorities. REFERENCE Customer Name: City of Phoenix, AZ Contact Individual: Clark Princell, Chief of Staff Address: 200 W. Washington Street Phone Number: 602.558.2747 Phoenix, AZ 85003 EMAIL: clark.princell(a)phoenix.gov Contract Amount: $23,000 per month Year: 2013-Present Description of supplies, equipment, or services provided: 6/6/2023 REFERENCE Customer Name: City of Seattle, WA Contact Individual: Gael Tarleton, Director Address: 600 Fourth A Phone Number: 206.798.2835 Seattle, WA 98104 EMAIL: gael.tarleton(a�seattle.gov Contract Amount: $18.500 per month Year: 2014-Present Description of supplies, equipment, or services provided: Provide comprehensive federal advocacy services for the City, including with the White House, Congress, and federal agencies. This includes providing assistance with federal funding opportunities and creating profile raising opportunities for the Mayor, City Council and city departments. RFFO'Ay. C&Q469iI Federal Legislative Adv"Gynarvices FW_&2Mgf 32 (9) CITY OF SANTA ANA THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. ATTACHMENT C PROPOSER'S STATEMENT PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Holland & Knight LLP Signed and Printed Name: Leslie Pollner Title Senior Policy Advisor Date 4.18.23 RF . 934 2i1 Federal Legislative Advgdacy7Rervices 49429�f 32 (9) CITY OF SANTA ANA THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. ATTACHMENT D NON -COLLUSION AFFIDAVIT PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non -collusion affidavit is part of the proposal.. Signing this proposal on the signature portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed /Wl&i Pa4L612— Leslie Pollner, Senior Policy Advisor State of -��' -County of Subscribed and sworn to (or affirmed) before me on this 12 day of April , 202, by proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. •Vi.' 1Aopo Ali a, N � •J' _,oil 412021 ip I IETiA J. ELLIS �,' "'P°J61.9CDISTRICT0FCOLtMB1A slkCWf iission Expires October 14, 2024 �c3'; City Council 41 — 80 6/6/2023 (9) Notary Public Signature CITY OF SANTA ANA Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. ATTACHMENT E NON -LOBBYING CERTIFICATION PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: /W,(�i Ps& cL - Title: Senior Policy Advisor Firm: Holland & Knight LLP Date: 4.18.23 RF . 99-K i1 Federal Legislative AdvAdboervices 49429�f 32 (9) CITY OF SANTA ANA THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. ATTACHMENT F NON-DISCRIMINATION CERTIFICATION PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in RF . 99-K i1 Federal Legislative AdvgdacRvrvices 4942,W�f 32 (9) CITY OF SANTA ANA Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: /Jaii paep Z_ Title: Senior Policy Advisor Firm: Holland & Knight LLP Date: 4.18.23 RF . 99-K4 1 Federal Legislative Advgclacy�ervices 49429432 EXHIBIT C COMPENSATION Consultant's Fee Proposal City Council 41 — 84 6/6/2023 Cost Proposal Monthly & Yearly Not -to -Exceed Amount Our goal is to offer the City of Santa Ana (the City) cost-effective and predictable pricing for our representation as it relates to your initiatives and projects. Based on the services described in your RFP for federal and state lobbying services, Holland & Knight would propose a monthly fixed-rate fee of $9,800 ($117,600 annually). Please note that this fixed fee amount is the same that Holland & Knight has charged the City of Santa Ana since 2014. This fixed fee is also inclusive of routine expenses. We would propose that reasonable travel related costs would be reimbursable only with the advance written approval of The City of Santa Ana. The monthly fixed fee rate includes the following: Description Communications: • Regular weekly call; regular presentations to Legislative Committee and full City Council; monthly written reports; "Week Ahead" and "Eyes on Washington" newsletters Federal Funding: • Help develop federal funding plan; identify upcoming federal funding opportunities; comprehensive tracker of Bipartisan Infrastructure Law and Inflation Reduction Act opportunities; assistance with Community Project Funding/Congressionally Directed Spending requests; follow up with agencies following grant submission Washington DC travel: • Assistance with scheduling all meetings; preparing briefings; attending meetings; and follow-up Relationships: • Assist the City developing relationships with White House, Administration, and congressional stakeholders as well as US Conference of Mayors, other key cities, and key organizations. Legislative Tracking: • Provide strategic counsel on legislation and regulations that could impact the City. Blended Rates Hourly rates for each category of employee: Holy 1 41 — 85 Confidential PresentatM?n23f Santa Ana 125 Billable Hours We do not offer a billable hour for federal advocacy services. Holland & Knight's Public Policy & Regulation Group ended the tracking of billable hours for fixed -fee clients more than 10 years ago — becoming the largest national practice group to do so. We did this because we found the practice of logging time has several drawbacks. For example, there is the time spent on administrative tasks such as keeping time that otherwise would go to creative solutions for client problems. There is also the inability of being able to use the full public policy talent within a firm without seeking to charge clients for the additional hours. With Holland & Knight's approach, a client has access to all that advocacy talent and expertise as needed — at no additional cost. Our innovative flat -fee approach toward billing has been well received since its start. In fact, the U.K.- based Financial Times named Holland & Knight a "standout" among U.S. law firms that have developed creative ways of adapting to formidable challenges in the business environment. In selecting Holland & Knight as a "Business of Law" leader, one of only five U.S. law firms at the top of its list, the Times cited our decision to stop tracking billable hours for fixed -fee clients as of January 1, 2012. Instead, the newspaper wrote, "the team devised a more efficient system that simply measures output rather than time. Clients are still billed on a fixed monthly fee and receive monthly or quarterly progress reports on what tasks have been fulfilled." However, despite the recognition and success of this approach, Holland & Knight embraces additional innovative fee structures that are directly tied to helping our clients achieve their goals. We recognize that organizations such as the City of Santa Ana are under increased scrutiny to manage their spending efficiently and control costs. Please note that, with this offer, we welcome the opportunity to help our clients secure their goals through tailoring pricing structures. Be assured that we are committed to helping our clients secure their goals through non-traditional pricing arrangements. Holy 1 41 — 86 Confidential Presentat fg?n23f Santa Ana 126 Human Resources _ www.santa-ana.org/departments/human-resources/ Item # 42 r City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Memorandum of Understanding between the City of Santa Ana and the Service Employees International Union Local 721 Full -Time Employees Unit AGENDA TITLE Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Full -Time Classifications Represented by the Service Employees International Union ("SEIU") Local 721, effective July 1, 2022 through June 30, 2025 RECOMMENDED ACTION Authorize the City Manager to execute a Memorandum of Understanding with SEIU Local 721 Full -Time Employees Unit regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non - substantive changes which may be necessary to implement the agreement. DISCUSSION The City recently reached a tentative agreement with SEIU Local 721 on a three (3) year successor Memorandum of Understanding ("MOU") effective July 1, 2022 through June 30, 2025. The tentative agreement has been ratified by SEIU membership. The major provisions of the agreement include: salary increases of three percent (3%) retroactive to July 1, 2022, three percent (3%) in July 2023, and three percent (3%) in July 2024; reopener in January 2025 to discuss results of a compensation market study; recognizing Cesar Chavez holiday; winter holiday closure language; increasing City medical contributions by one hundred dollars ($100) per month effective the first full pay period following City Council approval of the MOU, fifty dollars ($50) per month in January 2024, and fifty dollars ($50) per month in January 2025; increasing City dental contribution by twenty dollars ($20) per month effective the first full pay period following City Council approval of the MOU; City contribution of one percent (1 %) to employees' retirement health savings accounts; motorcycle license pay of up to six hundred dollars ($600) per year for employees who repair and maintain police motorcycles; water certification pay of up to four hundred dollars ($400) per month; and conversion of hours to retirement health savings or deferred compensation if the maximum vacation cap is reached. City Council 42 — 1 6/6/2023 Memorandum of Understanding between the City of Santa Ana and the Service Employees International Union Local 721 Full -Time Employees Unit June 6, 2023 Page 2 Other key terms of the agreement include: updated grievance procedure; reducing the number of unused sick leave hours that may be converted to CalPERS service credit to eighty (80) for current employees and eliminating the option to convert unused sick leave hours to CalPERS service credit for future employees; modifying the maximum amount of sick leave that may be converted upon non -disciplinary separation to employees' retirement health savings or 457 deferred compensation accounts from one thousand sixty-seven (1,067) hours to one thousand six hundred (1,600) hours after fifteen years of full-time service with the City; new employees hired after City Council approval of the MOU will accrue a maximum of seven hundred (700) sick leave hours with any accrued hours over the maximum cashed out into employees' retirement health savings accounts in January each year; and clarifying language on issues of employment. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The estimated annual cost of the agreement during the three (3) year period is $1,420,377 for FY 2022-23, $4,525,805 for FY 2023-24, and $6,364,609 for FY 2024-25, for a total estimated cost of $12,310,791. Approximately 46% is paid by the General Fund. The FY22-23 budget includes sufficient funding for the first -year cost of the agreement. The proposed FY23-24 budget includes an allocation of $3,417,952 for SEW negotiations. If the City Council adopts this MOU, the FY23-24 budget will be short $1,107,853 ($4,525,805 estimated cost, less $3,417,952 allocated); and staff will need to develop a recommendation to address the shortfall in a future quarterly budget report. EXHIBIT(S) 1. Memorandum of Understanding between the City of Santa Ana and SEW Local 721 Submitted By: Jason Motsick, Executive Director of Human Resources Approved By: Kristine Ridge, City Manager City Council 42 — 2 6/6/2023 JULY 1, 2022 — JUNE 30, 2025 MEMORANDUM OF UNDERSTANDING CITY OF SANTA ANA AND FULL-TIME EMPLOYEES UNIT SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 1 City Council 42 — 3 6/6/2023 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA ANA AND THE FULL-TIME EMPLOYEES UNIT OF SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 JULY 11 2022 — JUNE 30, 2025 Table of Contents ARTICLEI.....................................................................................................................................7 1.0 RECOGNITION........................................................................................................................7 ARTICLEII...................................................................................................................................8 2.0 NON-DISCRIMINATION CLAUSE.......................................................................................8 ARTICLEIII.................................................................................................................................9 3.0 ATTENDANCE, WORKDAY & WORKWEEK.....................................................................9 3.1 Attendance........................................................................................................................9 3.2 Hours of Work..................................................................................................................9 3.3 Alternate Work Schedules................................................................................................9 3.4 Personal Hardship...........................................................................................................11 3.5 Water Production Meal Breaks....................................................................................... I I ARTICLEIV................................................................................................................................12 4.0 SALARIES..............................................................................................................................12 4.1 Basic Compensation Plan................................................................................................12 4.2 Salary Schedule...............................................................................................................12 4.3 Salaries............................................................................................................................12 4.4 Application of Basic Compensation Plan.......................................................................13 4.5 Probation.........................................................................................................................13 4.6 Beginning Rates..............................................................................................................13 4.7 Service.............................................................................................................................13 4.8 Advancement within Ranges..........................................................................................14 4.9 Reduction in Salary Steps...............................................................................................16 4.10 Promotion........................................................................................................................16 4.11 Demotion.........................................................................................................................16 4.12 Reallocation of Salary Rate Ranges................................................................................16 4.13 Request for Classification Review..................................................................................17 ARTICLEV.................................................................................................................................19 5.0 ASSIGNMENT & OTHER SPECIAL PAY ADDITIVES.....................................................19 5.1 Assignment Pay Differential...........................................................................................19 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 2 City Council 42 — 4 6/6/2023 5.2 Lead Pay..........................................................................................................................20 5.3 Bilingual Pay...................................................................................................................21 5.4 Shift Differential.............................................................................................................22 5.5 Standby Pay.....................................................................................................................23 5.6 Call Back Duty................................................................................................................24 5.7 Temporary Upgrade Assignment Pay.............................................................................24 5.8 Authority for Assignments..............................................................................................27 5.9 Career Development Incentives......................................................................................27 5.10 Limitation on Career Development Incentive Pay..........................................................32 5.11 Water Certification Pay...................................................................................................33 ARTICLEVI ................................................................................................................................34 6.0 OVERTIME.............................................................................................................................34 6.1 General Policy for Overtime Work.................................................................................34 6.2 Definition........................................................................................................................34 6.3 Computation of Forty (40) Hour Workweek..................................................................34 6.4 Compensation for Overtime............................................................................................35 6.5 Compensatory Time........................................................................................................35 6.6 No Effect on Other Benefits............................................................................................36 6.7 Overtime Work to be Minimized....................................................................................36 6.8 Overtime Work on a Holiday..........................................................................................36 ARTICLEVII ..............................................................................................................................37 7.0 TRAINING & EDUCATIONAL ASSISTANCE PROGRAM..............................................37 7.1 Purpose............................................................................................................................37 7.2 Eligibility........................................................................................................................37 7.3 Reimbursement...............................................................................................................38 7.4 Procedures.......................................................................................................................38 ARTICLEVIII .............................................................................................................................40 8.0 HOLIDAYS.............................................................................................................................40 8.1 City Holidays..................................................................................................................40 8.2 Holiday Bank..................................................................................................................41 8.3 Modified Holiday Schedule - Library Employees..........................................................42 8.4 Requirements..................................................................................................................42 8.5 Use of Holiday Time.......................................................................................................42 8.6 Maximum Accumulation of Holiday..............................................................................42 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 3 City Council 42 - 5 6/6/2023 8.7 Winter Holiday Closure..................................................................................................43 ARTICLEIX................................................................................................................................45 9.0 VACATION............................................................................................................................45 9.1 Purpose............................................................................................................................45 9.2 Accrual............................................................................................................................45 9.3 Use of Vacation...............................................................................................................46 9.4 Computation of Vacation Use.........................................................................................46 9.5 Continuous Service Requirement....................................................................................47 9.6 Vacation Cash-Out..........................................................................................................47 9.7 Maximum Accumulation................................................................................................48 ARTICLEX.................................................................................................................................50 10.0 OTHER LEAVES OF ABSENCE........................................................................................50 10.1 Sick Leave.......................................................................................................................50 10.2 Bereavement Leave.........................................................................................................54 10.3 Military Leave.................................................................................................................55 10.4 Examination Leave.........................................................................................................55 10.5 Unauthorized Absence....................................................................................................55 10.6 Authorized Absences Without Pay - Short Term............................................................56 10.7 Authorized Absence Without Pay - Long Term.............................................................56 10.8 Industrial Leave...............................................................................................................56 10.9 Pregnancy Disability Leave............................................................................................56 10.10 Catastrophic Leave..........................................................................................................57 10.11 Court Appearances..........................................................................................................59 ARTICLEXI................................................................................................................................61 11.0 EMPLOYEE INSURANCE BENEFITS..............................................................................61 11.1 Medical Health Insurance...............................................................................................61 11.2 Dental Insurance.............................................................................................................62 11.3 Long -Term Disability Insurance.....................................................................................63 11.4 Life Insurance.................................................................................................................63 11.5 Benefits Advisory Committee.........................................................................................63 11.6 Retirement Health Savings (RHS) Plan..........................................................................63 11.7 Vision Insurance.............................................................................................................64 ARTICLEXII..............................................................................................................................65 12.0 RETIREMENT BENEFITS..................................................................................................65 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 4 City Council 42 — 6 6/6/2023 12.1 CAPERS Retirement Plans.............................................................................................65 12.2 Contributions...................................................................................................................65 12.3 CAPERS Benefit Options...............................................................................................66 ARTICLEXIII.............................................................................................................................68 13.0 TOOLS..................................................................................................................................68 13.1 Personal Tools.................................................................................................................68 13.2 Tool Allowance...............................................................................................................68 13.3 Lost or Stolen Tools........................................................................................................68 ARTICLEXIV.............................................................................................................................69 14.0 UNIFORMS...........................................................................................................................69 14.1 Uniforms.........................................................................................................................69 ARTICLEXV..............................................................................................................................70 15.0 SAFETY................................................................................................................................70 15.1 Safety Shoes/Boots.........................................................................................................70 ARTICLEXVI.............................................................................................................................71 16.0 GRIEVANCE PROCEDURE...............................................................................................71 ARTICLEXVII...........................................................................................................................74 17.0 UNION RIGHTS...................................................................................................................74 17.1 Union Representatives....................................................................................................74 17.2 Release Time...................................................................................................................74 17.3 Worksite Access..............................................................................................................78 17.4 Use of Bulletin Boards....................................................................................................79 17.5 Use of City Facilities.......................................................................................................79 17.6 Payroll Deductions..........................................................................................................80 17.7 Reporting Requirements.................................................................................................81 17.8 New Employee Orientations...........................................................................................81 ARTICLEXVIII..........................................................................................................................83 18.0 CITY RIGHTS.......................................................................................................................83 18.1 Management Rights........................................................................................................83 18.2 Meet and Confer on Impact............................................................................................84 ARTICLEXIX.............................................................................................................................85 19.0 ANTI -STRIKE CLAUSE......................................................................................................85 19.1 Prohibited Conduct.........................................................................................................85 19.2 Union Responsibility.......................................................................................................85 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 5 City Council 42 — 7 6/6/2023 ARTICLEXX..............................................................................................................................86 20.0 LAYOFFS..............................................................................................................................86 20.1 Notice of Layoff..............................................................................................................86 20.2 Order of Layoff...............................................................................................................86 20.3 Reemployment List.........................................................................................................86 20.4 Temporary Appointment.................................................................................................87 20.5 Contracting Out...............................................................................................................87 ARTICLEXXI.............................................................................................................................89 21.0 MISCELLANEOUS PROVISIONS.....................................................................................89 21.1 Joint Labor Management Teams.....................................................................................89 21.2 Performance Appraisals..................................................................................................89 21.3 Driving City Vehicles.....................................................................................................89 ARTICLEXXII...........................................................................................................................91 22.0 FULL UNDERSTANDING, WAIVER & SEPARABILITY...............................................91 22.1 Intent of Agreement........................................................................................................91 22.2 Rules and Regulations.....................................................................................................91 22.3 Waiver of Bargaining......................................................................................................91 22.4 Emergency Waiver Provision.........................................................................................91 22.5 Separability Provision.....................................................................................................92 ARTICLEXXIII..........................................................................................................................93 23.0 TERM OF MOU....................................................................................................................93 EXECUTION OF THE NEW AGREEMENT.........................................................................94 SEIU Local 721 Bargaining Committee....................................................................................95 EXHIBITA..................................................................................................................................96 EXHIBITB.................................................................................................................................117 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 6 City Council 42 — 8 6/6/2023 ARTICLE I 1.0 RECOGNITION 1.1 Pursuant to the provisions of the Meyers-Millias-Brown Act, Government Code §3500, et seq., the City of Santa Ana (hereinafter called the "City") has recognized the Service Employees International Union, Local 721 (hereinafter called the "Union" or "SEIU") as the recognized representative of the bargaining unit which includes all full-time employees employed by the City in classifications listed in Exhibit A of this Memorandum of Understanding ("MOU"). 1.2 During the term of this MOU, no substantive issue of representation shall be raised contrary to this MOU, except as provided in the City's Employer -Employee Relations Resolution ("EERR") No. 81-75. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 7 City Council 42 — 9 6/6/2023 ARTICLE II 2.0 NON-DISCRIMINATION CLAUSE 2.1 The City and the Union agree they shall not discriminate against any employee in violation of State and Federal law. The City and the Union shall meet and modify any provisions of this MOU that are inconsistent with the discrimination law. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 8 City Council 42 — 10 6/6/2023 ARTICLE III 3.0 ATTENDANCE, WORKDAY & WORKWEEK 3.1 Attendance Employees covered by this MOU shall be in attendance at their work during hours prescribed by the Department Head or their designee(s) and shall not absent themselves without approval of the Department Head or their designee(s). 3.2 Hours of Work Eight (8) hours of work shall constitute a normal day and forty (40) hours of work shall constitute a minimum workweek, except for employees who have been approved for alternate work schedules as provided in this article by the City Manager. 3.3 Alternate Work Schedules A. 4/10 Work Schedule The Department Head, with the approval of the City Manager, may assign Code Enforcement Officers, Police Department employees, and selected Fleet Services employees to a workweek consisting of four (4) ten (10) hour days, with an additional one-half (0.5) or one (1) hour for an unpaid meal break. The assigned employee shall work four (4) ten (10) hour days and shall have three (3) consecutive days off in a workweek. Upon mutual agreement between the supervisor and employee, the employee may waive their right to three (3) consecutive days off in a workweek. The regular workweek shall consist of forty (40) hours. A regular day off shall consist of ten (10) hours. B. 3/11.5, 115.5 Alternate Work Schedule - Correctional Records Employ The Department Head, with the approval of the City Manager, may assign these employees to a workweek consisting of three (3) eleven and one-half (11.5) hour days and one (1) five and one-half (5.5) hour day, with an additional forty-five (45) minutes for an unpaid meal break. The assigned employee shall have three and one- half (3.5) consecutive days off in a workweek. Upon mutual agreement between the supervisor and employee, the employee may waive their right to three and one- half (3.5) consecutive days off in a workweek. The regular workweek shall consist of forty (40) hours. A regular day off shall consist of either eleven and one-half (11.5) hours or five and one-half (5.5) hours. C. 9/80 Work Schedule Employees shall be permitted to work a 9/80 work schedule when authorized by the Department Head and approved by the City Manager. A departmental work unit 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 9 City Council 42 —11 6/6/2023 will not be permitted to work this schedule if in the discretion of the Department Head and City Manager, the 9/80 work schedule may reduce service to the public. 1. Work Schedule The 9/80 work schedule shall be defined as working eighty (80) hours over nine (9) days in a two (2) week period. An employee shall work eight (8) days for nine (9) hours per day and one (1) day for eight (8) hours, excluding a one (1) hour unpaid meal break during each work shift, totaling forty (40) working hours in each FLSA work week. 2. Work Week The FLSA work week shall be defined as the work week starting exactly four (4) hours after the start time of the employee's regularly scheduled shift on their alternating regular day off and ending exactly one hundred and sixty-eight (168) hours later. No employee working the 9/80 work schedule will be able to flex their alternating regular day off start time nor the time they take their meal break, which will occur after an employee has worked at least four (4) hours on their alternating regular day off. Modifications of the FLSA work week are not permitted unless authorized by the Executive Director of Human Resources or their designee. 3. Schedule Changes Employees cannot change schedules without prior approval of their supervisor and Department Head. The purpose of this authorization is to review the impact on staffing and overtime. Employees may change schedules at the beginning of any work week with supervisor and Department Head approval. 4. Emergencies All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions that, in the opinion of the City Manager, Department Head or designee, may require such service from any of said employees. 5. Leave Benefits When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee's leave balance or eight (8) hours shall be charged if the day off is their alternating regular eight (8) hour work day. All leaves shall 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 10 City Council 42 — 12 6/6/2023 continue under the current accrual, eligibility, request and approval requirements. D. It is the intent of the parties that no additional paid time off shall be gained or lost as a result of the implementation of an alternate work schedule. The City reserves the right to abandon alternate work schedules if, in the opinion of the concerned Department Head and the City Manager, the alternate work schedule has not produced the desired results. If this right is exercised, the City and SEIU shall meet and confer in good faith prior to abandoning any of these alternate work schedules. 3.4 Personal Hardship Any employee who encounters a personal hardship with their work hours may request an accommodation from their Department Head. A hardship request will be limited to an employee's authorized hours of work. An accommodation will be considered only after the employee has exhausted all other personal options to resolve the hardship. If the employee is unable to resolve their problem, the employee may request an accommodation from their Department Head by submitting a hardship claim. The Department Head may authorize an accommodation after reviewing said claim or assign a manager to investigate and recommend a resolution of the hardship claim. The manager may recommend one of the following: 1. Approve an appropriate flex schedule that does not disrupt the department's ability to deliver its services or create disruption in the work unit; 2. Deny the employee's proposed solution to resolve the hardship; or 3. Reassign the employee to a 5/40 work schedule. The Department Head may accept any one of the manager's recommendations or advance their own to resolve the hardship. 3.5 Water Production Meal Breaks The Water Production staff who are assigned to work an eight (8) hour day shift covering Monday through Friday will be required to take a thirty (30) minute unpaid meal break during the shift. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 11 City Council 42 — 13 6/6/2023 ARTICLE IV 4.0 SALARIES 4.1 Basic Compensation Plan There is an established basic compensation plan for all full-time personnel who are now employed or will in the future be employed in any of the designated classifications of employment represented by the Union as listed in this MOU and/or its exhibits. 4.2 Salary Schedule A. The basic salary and wage schedule contains various salary rate ranges, each comprised of seven (7) steps or rates of pay. The steps within each range are identified by the letters "AAA", "AA", and "A" through "E" inclusive, with Step "AAA" being the lowest step in the range. Step "AAA" is the normal beginning pay rate. Step "AA" is an automatic increase after the completion of six (6) months of service in Step "AAA". Steps "A" through "D" are an automatic step increase after the completion of twelve (12) months of service. Step "E" is a performance based step increase which an employee may be eligible to receive after the completion of twelve (12) months of service in Step "D". The assignment of classifications to salary rate ranges is listed in Exhibit A of this MOU. 4.3 Salaries The base salary rate of each employee and classification shall be increased as follows: A. A base salary increase of six (6) salary rate ranges, which is approximately three percent (3%) effective July 1, 2022. B. Three percent (3%) wage increase effective the first full pay period after July 1, 2023. C. Three percent (3%) wage increase effective the first full pay period after July 1, 2024. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 12 City Council 42 — 14 6/6/2023 D. The parties agree to establish benchmark classifications and associated classification relationships by July 31, 2024. The City shall then conduct and complete a compensation market study (of benchmark classifications) by December 31, 2024. Upon completion of the study, the parties agree to reopen to discuss the results of the market study. 4.4 Application of Basic Compensation Plan The salary rate ranges contained in Section 4.2 of this article and the City's salary schedule are monthly salary rate ranges. All employees working in classifications of employment covered by this MOU shall be compensated at a monthly rate, except that an employee hired for temporary work in a position which has an anticipated duration of less than six (6) months shall be paid at a rate per hour for actual time spent in the performance of the duties of their employment. The regular rate of pay shall be computed as provided for by the FLSA. Any hourly rate of pay, defined as the regular hourly rate of pay, shall be computed by dividing the monthly salary rate by 173.33. In determining the hourly rate as herein provided, computation shall be made to the nearest whole cent and a computation resulting in an even one-half cent ($0.005) shall fix the rate at the next higher whole cent. 4.5 Probation The probationary period shall be one (1) year from the date of appointment from an open eligible list (new hire), a reappointment eligible list (rehire), or a promotional eligible list. 4.6 Beginning Rates A new employee shall be paid the rate shown as Step "AAA" in the salary rate range allocated to the classification of employment for which they have been hired. In special instances where such new employee possesses unique and exceptional educational training and/or experience qualifications, the Department Head, under whom the employee will serve, may submit a written request and justification to the City Manager or designee for authorization to place such new employee on Step "AA," "A" "B," "C," or "D" within the allocated salary rate range for the classification in which they are being hired. If approved, such new employee shall be assigned to a salary step upon the commencement of their service in the classification of employment to which the salary rate range applies and such assignment having once been made shall remain in effect until the said employee shall be entitled to advance to the next salary step in accordance with the further provisions of this article. 4.7 Service The word "service" as used in this MOU shall be deemed to mean continuous, full-time 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 13 City Council 42 — 15 6/6/2023 service in the classification in which the employee is being considered for salary advancement, service in a higher classification, or service in a classification allocated to the same salary rate range and having generally similar duties and requirements. Employees hired after the first (1st) work day of the month shall not be credited with "time in service" for that month when determining the length of service required for salary step advancement. A lapse of service by an employee for a period of time longer than thirty (30) calendar days by reason of resignation, quit (i.e. less than two (2) weeks' notice), or discharge, shall serve to eliminate the accumulated length of service time of such employee for the purposes of this MOU, and such employee reentering the service of the City shall be considered as a new employee, except when they are being or will be reappointed within one (1) year and placed in the same salary step in the appropriate salary rate as they were at the time of termination of employment. "Resignation, quit, or discharge" for purposes of this section shall mean separating from full-time employment altogether, not leaving one (1) position to accept appointment to another position in an unrelated classification outside the career ladder. 4.8 Advancement within Ranges A. Length of Service Advancement After the salary of an employee has been first established, such employee shall be advanced from Step "AAA" to Step "AA," Step "AA" to Step "A," from Step "A" to Step "B," from Step "B" to Step "C," or from Step "C" to Step "D," whichever is the next higher step to that on which the employee has been previously paid. Each advancement shall be effective the first (1st) day of the month following the date of completion of the length of service required for the advancement, as provided in Section 4.2. Effective the first full pay period following City Council approval of this 2022- 2025 MOU, the effective date of the step increase shall be the first (1 It) day of the pay period following the date of completion of the length of service required. B. Merit Advancement An employee shall be considered for advancement from Step "D" to Step "B" upon the completion of the required length of service as provided in Section 4.2. The effective date of such merit increase, if granted, shall be on the first (1 st) day of the month following the completion of such required length of service. Advancement to Step "E" may be granted only for continued meritorious and efficient service and continued improvement by the employee in the efficient performance of the duties of their position. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 14 City Council 42 — 16 6/6/2023 Effective the first full pay period following City Council approval of this 2022- 2025 MOU, the effective date of such merit step increase, if granted, shall be the first (1st) day of the pay period following completion of one (1) year of service at the step from which said employee is being advanced. Such merit advancement shall require the following: There shall be on file in the Human Resources Department, a copy of each performance appraisal report required to be made on the employee by the Civil Service Rules and Regulations and/or the City Manager during the period of service time of such employee subsequent to their last salary advancement. 2. The Department Head, at least twenty (20) calendar days prior to the anticipated completion of such employee's required length of service, shall file with the City Manager or designee a statement recommending the granting or denial of the merit increase and supporting such a recommendation with specific reasons therefore. The employee shall be notified by the Department Head as to such recommendations and of the reasons therefore. 3. No advancement in salary above Step "D" shall become effective until approved by the City Manager or designee, except when placement on a salary step above Step "D" results from promotion under the provisions of Section 4.10 of this Article. 4. Notwithstanding the foregoing provisions of this subsection to the contrary, a merit step advance shall be automatically granted ninety (90) days after the due date if no performance appraisal is completed. The effective date of such merit step advance shall be retroactive to the first (1st) day of the month following the completion of the required length of service. Effective the first full pay period following City Council approval of this 2022- 2025 MOU, the effective date of such automatic merit step advancement referenced in this provision shall be retroactive to the first full pay period following the completion of the required length of service. C. Length of Service Required When Advancement Denied When an employee has not been approved for advancement to merit Step "E," they may be reconsidered for such advancement after the completion of three (3) months of additional service and shall be reconsidered for such advancement after the completion of six (6) months of additional service. This reconsideration shall follow the same steps and shall be subject to the same actions as provided in subparagraph B(2) and (3) of this section. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 15 City Council 42 — 17 6/6/2023 4.9 Reduction in Salary Steps Subject to the provisions in this section, any employee who is being paid at merit Step "E" may be reduced to Step "D" of the appropriate salary range, upon the recommendation of the Department Head, and the approval of the City Manager. The procedure for such reduction shall follow the same procedure as outlined for merit advancements in Section 4.8 above. An employee reduced to Step "D" may be considered for re -advancement to Step "B" under the same provisions as contained in Section 4.8C above. 4.10 Promotion When an employee is promoted to a position in a higher classification from a position in a lower classification in the same occupational career ladder, they shall be reassigned to Step "AAA" in the appropriate salary rate range for the higher classification; provided, however, that if the base salary step currently being paid such employee is already equal to or higher than said Step "AAA," they will be placed in the lowest step in the appropriate salary rate range as will grant that employee a minimum increase of one (1) salary step, approximately five percent (5.0%) over their current base salary step, inclusive of lead pay, and exclusive of any other assignment or special pay additive or additives such as bilingual pay, shift differential, special skill pay or the like, except when placement at "E" step will not be sufficient to provide a one (1) salary step, approximately five percent (5.0%) increase. 4.11 Demotion When an employee is demoted to a position in a lower classification, their salary rate shall be fixed in the appropriate salary rate range for the lower classification in accordance with the following provisions: A. The salary rate shall be reduced by at least one (1) salary step, which is approximately five percent (5.0%). B. The new salary rate must be within the appropriate salary rate range. C. The new salary rate shall not be higher than the salary step to which the employee would have been entitled had their service time in the higher classification been spent in the lower classification. 4.12 Reallocation of Salary Rate Ranges Any employee who is employed in a classification which is reallocated to a different salary rate range from that previously assigned shall be retained in the same salary step in the new 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 16 City Council 42 — 18 6/6/2023 salary rate range as they had previously held in the prior rate range and shall retain credit for length of service in such step towards advancement to the next higher step. 4.13 Request for Classification Review A. Any employee who, for a period exceeding one (1) year, believes they are regularly and consistently performing duties and/or responsibilities not in conformance with their classification or, duties and/or responsibilities of another classification, may request a classification review of their position through their supervisor to the Department Head. The employee must submit their request on a form specified by the Executive Director of Human Resources, outlining in writing how they believe their current duties and/or responsibilities differ from their classification. B. The Department Head shall review the employee's submitted request and within sixty (60) calendar days will make one (1) of the following determinations: 1. Will support the employee's request. a. If the Department Head supports the employee's request for a classification review, they shall forward the request to the Executive Director of Human Resources along with justification for support of the employee's request. b. The Department Head will notify the employee that their request has been submitted to the Executive Director of Human Resources. 2. Will not support the employee's request. a. If the Department Head does not support the employee's request for a classification review, they shall notify the employee of this decision in writing and set forth the basis for the decision. b. If the Department Head does not support the employee's request, but agrees that some of the duties and/or responsibilities being performed by the employee are those of a different City classification, they shall: Eliminate the duties and/or responsibilities of the different City classification being performed by the employee, and Return the employee to performance of the duties and/or responsibilities of their proper classification. C. Any employee request for classification review approved by the Department Head will be forwarded to the Executive Director of Human Resources or designee. The Executive Director of Human Resources or designee shall confirm receipt of the request in writing to the employee. Within sixty (60) calendar days of receipt of the request, the Executive Director of Human Resources or designee will notify the 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 17 City Council 42 — 19 6/6/2023 employee and Department Head of the decision as to whether a study will be conducted. If the Executive Director of Human Resources or designee determines that a study is appropriate, the Executive Director of Human Resources or designee will so notify the employee and the Department Head in writing and will provide the employee and Department Head with an approximate start date for the study. D. Determinations of the Department Head and the Executive Director of Human Resources are not final. An appeal to the City Manager or their representative shall be presented within fifteen (15) working days of the notification of the findings by the Executive Director of Human Resources. The City Manager's decision is final. This process is not subject to the grievance provisions of this MOU. E. All studies and study findings will require City Manager or designee approval before proceeding. F. All recommendations resulting from study findings require the approval of the City Council and will be implemented in accordance to the City's Civil Service rules. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 18 City Council 42 — 20 6/6/2023 ARTICLE V 5.0 ASSIGNMENT & OTHER SPECIAL PAY ADDITIVES 5.1 Assignment Pay Differential A. Calculation of Pay Differential Assignment pay differentials, as listed herein and throughout the MOU, will, in each case, be added individually and separately to the employee's base salary. In no event shall one (1) assignment pay differential be added to the employee's base salary as a basis for the calculation of an additional pay differential. B. Eligibilijy Employees who were eligible for, assigned, and received assignment pay under this section prior to June 30, 2013, shall continue to receive said pay under the current assignment formulas provided they continue to meet the qualifications described in the applicable assignment pay provisions of this article. Employees hired after August 31, 2010, or hired before August 31, 2010, who did not receive assignment pay under this section prior to June 30, 2013, shall not be eligible to receive it. C. Fleet Services Automotive Service Excellence Incumbents in the classifications of Fleet Services Technician I, II and III who possess nationally recognized certifications for Automotive Service Excellence Master Certification (ASE) and ASE Alternative Fuel will be paid an assignment pay differential at a rate set five (5) salary rate ranges, which is approximately two and one-half percent (2.5%) for each of the certifications, above their base monthly salary step. Effective January 1, 2023, the assignment pay differential in this provision shall be approximately two and one-half percent (2.5%) for each of the certifications, above their base monthly salary step. The restrictions set forth in Section 5.1B do not apply to this provision. 2. Fire Certification The City and the SEIU 721 agree to meet and confer to discuss the addition of Fire Certifications if the City agrees to enter into any agreement in which they service Fire Department vehicles. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 19 City Council 42 — 21 6/6/2023 3. Commercial Driver's License Personnel in the classifications of Fleet Services Technician I, II, III, and Fleet Services Supervisor, who maintain a valid State of California Commercial Driver's License and are assigned to an area that requires the possession of either a Class "A," or Class `B" license in the course and scope of their work, shall be paid at a rate set five (5) salary rate ranges, which is approximately two and one-half percent (2.5%) above their base monthly salary step. Effective January 1, 2023, the pay differential in this provision shall be approximately two and one-half percent (2.5%) above their base monthly salary step. 4. Motorcycle License The City will reimburse employees in the classification of Fleet Services Technician I, II or III for costs incurred for accredited motorcycle training courses, testing and Department of Motor Vehicle (DMV) fees associated with obtaining the motorcycle (M 1) license. Effective the first full pay period following Council approval of this 2022-25 MOU, incumbents in the classification of Fleet Equipment Technician II and III who are assigned to perform repairs and maintenance of Police Motorcycles, on a continuous and regular basis, who possess and maintain an (MI) motorcycle license, will be paid six hundred dollars ($600) per year paid each pay period. D. Notary An employee that is required by a Department Head or their designee to perform the duties of a Notary Public for the City, in addition to regular duties, shall be paid a monthly differential of forty dollars ($40.00) for each full month of assignment. The City will reimburse employees for costs incurred in association with obtaining or maintaining a California Notary Public license with Department Head approval. 5.2 Lead Pay Incumbents in any classification listed in this MOU who are regularly and continuously assigned to perform lead supervisory responsibilities will receive lead pay compensation at a rate set ten (10) salary rate ranges, which is approximately five percent (5.0%) above their base monthly salary step. Effective January 1, 2023, the assignment pay differential in this provision shall be approximately five percent (5.0%) above their base monthly salary step. An employee who has lead responsibilities as defined within the duties and responsibilities of their classification shall not receive lead pay. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 20 City Council 42 — 22 6/6/2023 An incumbent in the classification of Custodian who is regularly and continuously assigned to perform lead supervisory responsibilities will receive lead pay compensation at a rate set fifteen (15) salary rate ranges, which is approximately seven and one-half (7.5%) above their base monthly salary step. Effective January 1, 2023, the assignment pay differential in this provision shall be approximately seven and one-half percent (7.5%) above their base monthly salary step. Any employees who have continuously received lead pay for leading the same functional group for five (5) years shall have their lead pay assignment made permanent. This provision applies to employees receiving lead pay through the pay period in which the City Council approves this 2022-2025 MOU. This provision will no longer apply to any employees who are assigned to duties which would qualify them for lead pay on or after the first full pay period following City Council approval of this 2022-2025 MOU. 5.3 Bilingual Pay An employee who is assigned by a Department Head or their designee to a position requiring bilingual capability in both English and any other language or sign language, shall be paid a monthly assignment pay differential in accordance with the criteria and amounts set forth below: A. Certification Certification by the Executive Director Human Resources or designee as having satisfactorily demonstrated conversational fluency in both languages for any position requiring bilingual capacity. There shall be periodic recertification of such bilingual capability. B. Primary Bilingual Assignments Assigned positions where it has been determined by the Department Head that bilingual proficiency is essential to carry out duties and responsibilities of a critical and/or emergency nature without ready access to backup assistance, or positions where bilingual public contact is a major, essential, or integral element of the work being performed, will be designated as Primary Bilingual Assignments. A qualified incumbent of such position shall be paid a monthly differential of one hundred and seventy-five dollars ($175.00) for each full month of such assignment. C. SecondarBilingual Assignment Assigned positions where it has been determined by a Department Head that regular and frequent bilingual usage is necessary to the performance of duties, but not a major, essential or integral element of the work, will be designated as Secondary Bilingual Assignments. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 21 City Council 42 — 23 6/6/2023 A qualified incumbent of such position shall be paid a monthly differential of forty dollars ($40.00) for each full month of such assignment. D. Limits on Assignments The number of bilingual assignments shall be no larger than the requirements of the department, as determined by the Department Head and the City Manager. E. Limits on Bilingualy In no event shall an employee be eligible to earn more than one (1) bilingual pay differential. 5.4 Shift Differential A. Night Shift Differential An employee who is continuously and regularly assigned to a schedule of work which requires that they actually work a minimum of four and one-half (4.5) hours between the hours of 5:00 p.m. and 7:00 a.m., shall be paid a shift differential for their entire work shift at a rate set ten (10) salary rate ranges, which is approximately five percent (5.0%) higher than their base salary step. Effective January 1, 2023, the assignment pay differential in this provision shall be approximately five percent (5.0%) above their base monthly salary step. This shift pay differential shall not be applicable to employees in the classification of Park Ranger and Supervising Park Ranger. B. Library Shift Differential Employees hired and assigned to the Library prior to December 1, 1987, who work evening shifts until closing time, but who are not otherwise eligible for shift differential as provided under Subsection A above, shall receive special shift pay in an amount equal to one-half (0.5) of one (1) hour's pay for each day they work an evening shift until closing time. This special shift pay shall be computed on the hourly equivalent of the base monthly salary step. This half hour of shift pay shall not be counted toward the computation of overtime. Such special library shift pay differential shall not be applicable to library employees hired on or after December 1, 1987. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 22 City Council 42 — 24 6/6/2023 5.5 Standby Pay A. Standby Defined An employee who is released from active duty, but is required by their department to leave notice where they can be reached and be available to return to active duty at any time other than their regularly scheduled working hours, shall be said to be on standby duty. B. Requirements of Standby Employees in the unit may be required to be on standby for many different reasons. Being on standby means that the employee is required to: • Be accessible by phone, email or text; • Promptly return to work after being called, emailed or texted; • Remain fit for duty and able to respond. Employees are not permitted to drink alcohol while on standby duty. Employees on standby shall receive a cell phone from the City and will be required to respond to the call or text as quickly as possible. Upon responding to the call or text, the employee will be instructed as to whether they is required to return to work and will be informed of the location to which they must respond. Response time will generally be the employee's normal commute time to the City and the minimal time necessary for the employee to get ready to return to work. C. Compensation Rates for Standby 1. Weekly An employee shall receive four hundred and fifty dollars ($450.00) per week when assigned to be on standby duty. 2. Daily Employees who trade days, or partial days, will have that time deducted from their pay on a prorated daily rate, which may be prorated to an hourly rate of three dollars and fifty-two cents ($3.52), based on a seven (7) day week or one hundred and twenty-eight (128) hours. Employees who cover the day or hours shall be paid at the prorated rate. All trades must be approved by the Supervisor or Manager. 3. In addition to Standby Pay, if an employee is able to handle the incident by phone or other electronic means without reporting to duty, they shall be entitled 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 23 City Council 42 — 25 6/6/2023 to overtime pay at the rate of fifteen (15) minutes or actual time spent per incident, whichever is greater, paid at time and one-half (1.5) per incident. D. Assignment to Standby D Employees in the following departments shall be required to serve on standby duty: • Water Production • Water Maintenance • Public Works Maintenance • Building Maintenance • Information Services The City's preference will be to accomplish the above through volunteers; however, qualified employees may be directed to be on standby duty if the number of volunteers is insufficient. Additional standby programs may be implemented with the approval of the Department Head and City Manager. 5.6 Call Back Duty Any employee who is recalled to active duty from off duty, shall be entitled to overtime pay at the rate of one and one-half (1.5) times the base hourly pay rate, or double time (2x) the base hourly pay rate for City observed holidays, for time actually worked after reporting to the place of duty, or three (3) hours pay at the base rate of pay, whichever is greater. 5.7 TemporM Upgrade Assignment Pay In order to provide an equitable method of compensating employees who are temporarily assigned to a vacant, full-time, budgeted, higher -level position the following shall apply: A. General Guidelines 1. Temporary upgrade (TUG) assignments shall be limited to the temporary filling of vacant, full-time, budgeted positions due to the termination, promotion or authorized long-term absence of the incumbent. A temporarily vacant position need not be a position without an incumbent. 2. Each such assignment may be terminated at any time, but in no event shall such assignment continue beyond one hundred and eighty (180) days or nine hundred and sixty (960) hours each fiscal year, whichever comes first. 3. Prior to recommending to the City Manager that a pay differential for a TUG assignment be granted, the Department Head shall make the following determinations: 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 24 City Council 42 — 26 6/6/2023 a. The duties and responsibilities of the position to be filled are of such nature that they cannot remain unassigned pending the return to duty of the absent incumbent or preparation of an eligible list, whichever is applicable. b. It is not practical to assign the duties of the vacant position to any other employee(s) in the same or higher classification. 4. The City Manager or their designee must give written approval of all TUG assignments involving an increase in pay for the appointee. B. Eli ig bility 1. With the exception of those described in Section 5.7(B)(3) below, regular, full- time employees shall receive TUG assignment pay if the following criteria are met: a. The work assumed encompasses the majority of the typical duties and responsibilities of the vacated position. b. To qualify for TUG assignment pay, employees must serve in an acting capacity in the higher level classification as follows: • Ten (10) consecutive working days of eight (8) hours each; or • Eight (8) consecutive working days of ten (10) hours each, for employees working on an alternative work schedule; or • Any combination of consecutive working days consisting of nine (9) hours each and one (1) working day consisting of eight (8) hours, for a total of eighty (80) hours of work for employees working the 9/80 work schedule; or • Two (2) consecutive work weeks, consisting of three (3) eleven and one-half (11.5) hour days and one (1) five and one-half (5.5) hour day for a total of eighty (80) hours of work for employees working on an alternative work schedule. c. In computing qualifying service rendered, only full days of actual duty shall be included, and partial days shall not be combined to make full days unless they are normally granted holiday hours. Normally granted holidays will be included in computing actual duty days. d. Employees must re -qualify for a TUG if the employee has not worked in this specific TUG assignment for a period of eighteen (18) consecutive months. The employee shall only be considered to work in a higher 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 25 City Council 42 — 27 6/6/2023 classification if such work is duly and specifically authorized by the employee's Department Head. 2. Whenever practicable, the appointing authority shall rotate TUG assignments among all qualified employees. 3. Employees in the following categories shall not be assigned to TUG work unless specifically authorized by the City Manager: a. Non -permanent employees (probationary, part-time, seasonal, etc.). b. Employees performing work above their regular classification in a training capacity. C. Payment On the eleventh (I Ith) consecutive working day an employee has been serving in a TUG assignment, and for each additional consecutive working day the employee so serves, they shall receive the beginning rate (Step "AAA") assigned to the higher classification or the lowest rate in that range which is at least ten (10) salary rate ranges, or approximately five percent (5.0%) higher than the current base salary rate they normally receive, (inclusive of lead pay and exclusive of any other assignment or special pay additive or additives) whichever is greater, except when placement at Step "E" will not be sufficient to provide the ten (10) salary rate range increase. Effective January 1, 2023, employees eligible to receive TUG pay as provided for in this provision shall receive the beginning rate (Step "AAA") assigned to the higher classification or the lowest rate in that range which is at least five percent (5.0%) higher than the base salary they normally receive (inclusive of lead pay and exclusive of any other assignment or special pay additive or additives) whichever is greater, except when placement at Step "E" will not be sufficient to provide approximately five percent (5.0%) salary increase. If an employee has worked ten (10) consecutive days during the term of this MOU in a higher classification, the employee shall thereafter receive TUG pay for each day the employee is assigned to work in the higher classification during the term of this MOU. 2. Assignment or special pay additives, such as bilingual pay, shift differential, special skill pay, etc., paid to an employee prior to becoming eligible for TUG assignment pay, will not be considered in computing the amount of higher pay to which they are entitled in this section above. If the special circumstances upon which said additive is based are also applicable to the TUG assignment and the employee remains eligible for such pay while in the TUG position, this amount will be added to the new salary rate range. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 26 City Council 42 — 28 6/6/2023 3. TUG assignments which entail moving an employee into a classification represented by a bargaining unit other than that which represents their permanent classification shall not include any change in fringe benefits for the affected employee. 4. While working in a TUG assignment, an employee will continue to accrue, and have recorded, general, special or normal salary step increases in the employee's permanent position; however, such salary increases will be paid only to maintain the minimum five percent (5.0%) differential above the salary to which an employee is entitled in their permanent position. 5.8 Authority for Assignments All assignments of personnel to positions set forth in Sections 5.1 through 5.5 above shall be made or revoked at the discretion of the Department Head. 5.9 Career Development Incentives Employees appointed to a classification which requires an International Conference of Building Officials (ICBO), International Code Council (ICC), or other certificate(s) as a prerequisite to hiring, either upon appointment or by the time of the employee's completion of successful probation (regular appointment), shall not be eligible for career incentive pay for the prerequisite certificate(s). However, they will be eligible for career incentive pay for any other certificates approved for their classification. In no event shall the application of this Career Development Incentive Program result in an individual being eligible to earn more than twenty-five (25) salary rate ranges, which is approximately twelve and one-half percent (12.5%) above their monthly base salary step. Effective January 1, 2023, the maximum incentive available under this provision shall be approximately twelve and one-half percent (12.5%) above their base monthly salary step. A. An incumbent in one of the classifications listed below will be paid at a rate set ten (10) salary rate ranges (approximately five percent (5.0%)) above their base monthly salary step for each of the following: valid registration as a Registered Engineer by the State of California and valid registration as a Structural Engineer by the State of California (a total of twenty (20) salary rate ranges (approximately ten percent (10.0%) for possession of both). Effective January 1, 2023, an incumbent in one of the classifications listed below will be paid approximately five percent (5.0%) above their base monthly salary step for each of the following: valid registration as a Registered Engineer by the State of California and valid registration as a Structural Engineer by the State of California (a total of approximately ten percent (10.0%) for possession of both. Additionally, said incumbents who possess a valid certificate issued by the ICBO, (or similar nationally recognized certificating organization) in the areas of accessibility/usability (one (1) specialty area), residential energy plan check, or 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 27 City Council 42 — 29 6/6/2023 non-residential energy plan check, shall be paid an incentive pay differential at a rate set above their base monthly salary step in accordance with the following schedule: One (1) certificate from one (1) specialty area: five (5) salary rate ranges (approximately two and one-half percent (2.5%); an additional certificate from a second specialty area (total of two (2)): ten (10) salary rate ranges (approximately five percent (5.0%)); an additional certificate from a third specialty area (total of three (3)): fifteen (15) salary rate ranges (approximately seven and one-half percent (7.5%)). Effective January 1, 2023, the pay differentials in this provision shall be: one (1) certificate from one (1) specialty area: approximately two and one-half percent (2.5%); an additional certificate from a second specialty area (total of two (2)): approximately five percent (5.0%); and an additional certificate from a third specialty area (total of three (3)): approximately seven and one-half percent (7.5%). o Assistant Engineer o Associate Engineer o Civil Engineer o Senior Civil Engineer o Senior Engineer o Senior Traffic Engineer o Assistant Plan Check Engineer o Associate Plan Check Engineer o Senior Plan Check Engineer o Senior Transportation Analyst C. An incumbent in one of the classifications listed below who possesses a valid certificate issued by the ICBO, (or similar nationally recognized certificating organization) in the area(s) of building inspection, combination inspection, electrical inspection, mechanical inspection, plumbing inspection, combination dwelling inspection, plan examining, accessibility/usability (one (1) specialty area), residential energy plan check, or non-residential energy plan check, shall be paid an incentive pay differential at a rate set above their base monthly salary step in accordance with the schedule listed below. Incumbents who possess a valid certificate issued by the ICBO in combination inspection may substitute this for building inspection or combination dwelling inspection; however, incumbents shall not receive incentive pay for more than two (2) of these three (3) certificates. One (1) certificate from one (1) specialty area: five (5) salary rate ranges (approximately two and one-half percent (2.5%); an additional certificate from a second specialty area (total of two (2)): ten (10) salary rate ranges (approximately five percent (5.0%)); an additional certificate from a third specialty area (total of three (3)): fifteen (15) salary rate ranges (approximately seven and one-half percent (7.5%)); an additional certificate from a fourth specialty area (total of four (4)): twenty (20) salary rate ranges (approximately ten percent (10.0%)); and an additional certificate from the fifth specialty area (total of five (5)): twenty-five (25) 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 28 City Council 42 — 30 6/6/2023 salary rate ranges (approximately twelve and one-half percent (12.5%)). Effective January 1, 2023, the pay differentials in this provision shall be: one (1) certificate from one (1) specialty area: approximately two and one-half percent (2.5%); an additional certificate from a second specialty area (total of two (2)): approximately five percent (5.0%); an additional certificate from a third specialty area (total of three (3)): approximately seven and one-half percent (7.5%); an additional certificate from a fourth specialty area (total of four (4)): approximately ten percent (10%); and an additional certificate from a fifth specialty area (total of five (5)): approximately twelve and one-half percent (12.5%). o Combination Building Inspector o Building Technician o Senior Electrical Systems Specialist (T) D. Incumbents in the classifications of: o Code Enforcement Associate o Code Enforcement Officer o Code Enforcement Supervisor o Senior Combination Building Inspector who obtain or possess a valid certificate issued by the ICBO, ICC, SCACEO (Southern California/Statewide Association of Code Enforcement Officers), CACEO (California Association of Code Enforcement Officers), or any similar nationally recognized certificating organization in any four (4) of the following Career Development Incentive areas shall receive incentive pay at a rate of five (5) salary rate ranges (approximately two and one-half percent (2.5%)) for each certificate, but not to exceed five (5) certificates, or a total of twenty-five (25) salary rate ranges (approximately twelve and one-half percent (12.5%)). Effective January 1, 2023, the pay differentials in this provision shall be approximately two and one- half percent (2.5%) for each certificate, but not to exceed five (5) certificates, or a total of approximately twelve and one-half percent (12.5%). If an incumbent has obtained four (4) such certificates from the menu below, they shall be eligible to earn an additional five (5) salary rate ranges (approximately two and one-half percent (2.5%)) pay additive upon completion of both the SCACEO/CACEO Intermediate and SCACEO/CACEO Advanced Certifications. Effective January 1, 2023, if an incumbent has obtained four (4) such certificates from the menu below, they shall be eligible to earn an additional approximate two and one-half percent (2.5%) pay additive upon completion of both the SCACEO/CACEO Intermediate and SCACEO/CACEO Advanced Certifications: o Building Inspection o Electrical Inspection o Mechanical Inspection o Plumbing Inspection 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 29 City Council 42 — 31 6/6/2023 o Combo Dwelling Inspector o Plans Examiner o Zoning Inspection o Property Maintenance and Housing o PC 832 o Basic Module (SCACEO/CACEO) o Accessibility Inspector/Plans Examiner o Permit Technician o Coastal and Floodplain Construction Inspector o Disaster Response Inspector If an incumbent has already completed both the SCACEO/CACEO Intermediate and the SCACEO/CACEO Advanced certifications, upon completion of any other four (4) certificates from the menu above, said employee shall be eligible to receive the additional five (5) salary rate ranges (approximately two and one-half percent (2.5%) total) pay additive for the Intermediate/Advanced certifications. Effective January 1, 2023, the pay differential in this provision shall be approximately two and one-half percent (2.5%) for the Intermediate/Advanced certifications. In no event shall the expansion of current certificate pay opportunities result in an employee being eligible to earn more than twenty-five (25) salary rate ranges (approximately twelve and one-half percent (12.5%)) in pay additives for Career Development Incentives above their then base monthly salary step. Effective January 1, 2023, the maximum pay differentials in this provision shall be approximately twelve and one-half percent (12.5%) above their base monthly salary step for Career Development Incentives. E. An incumbent in one of the classifications listed below who possesses a valid certificate issued by the ICBO (or similar nationally recognized certificating organization) in the areas of reinforced concrete, structural masonry, structural steel/welding, electrical inspection, plumbing inspection, plans examiner, or C27 landscape contractors license, shall be paid an incentive pay differential at a rate set above their base monthly salary step in accordance with the following schedule: One (1) certificate from one specialty area: five (5) salary rate ranges (approximately two and one-half percent (2.5%)); an additional certificate from a second specialty area (total of two (2)): ten (10) salary rate ranges (approximately five percent (5.0%)); an additional certificate from a third specialty area (total of three (3)): fifteen (15) salary rate ranges (approximately seven and one-half percent (7.5%)); an additional certificate from a fourth specialty area (total of four (4)): twenty (20) salary rate ranges (approximately ten percent (10.0%)); and an additional certificate from the fifth specialty area (total of five (5)): twenty-five (25) salary rate ranges (approximately twelve and one-half percent (12.5%)). Effective January 1, 2023, the pay differentials in this provision shall be: one (1) certificate from one (1) specialty area: approximately two and one-half percent (2.5%); an additional certificate from a second specialty area (total of two (2)): approximately five percent (5.0%); an additional certificate from a third specialty area (total of 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 30 City Council 42 — 32 6/6/2023 three (3)): approximately seven and one-half percent (7.5%); an additional certificate from a fourth specialty area (total of four (4)): approximately ten percent (10%); and an additional certificate from a fifth specialty area (total of five (5)): approximately twelve and one-half percent (12.5%). o Construction Inspector o Senior Construction Inspector F. An incumbent in the classification listed below who possess a valid certificate issued by the ICBO (or similar nationally recognized certificating organization) in the areas of plumbing inspection, electrical inspection, plans examiner, C27 landscape contractors license, turf grass management, or certified arborist by the International Society of Arboriculture (ISA), shall be paid an incentive pay differential at a rate set above their base monthly salary step in accordance with the following schedule: One (1) certificate from one specialty area: five (5) salary rate ranges (approximately two and one-half percent (2.5%)); an additional certificate from a second specialty area (total of two (2)): ten (10) salary rate ranges (approximately five percent (5.0%)); an additional certificate from a third specialty area (total of three (3)): fifteen (15) salary rate ranges (approximately seven and one-half percent (7.5%)); an additional certificate from a fourth specialty area (total of four (4)): twenty (20) salary rate ranges (approximately ten percent (10.0%)); and an additional certificate from the fifth specialty area (total of five (5)): twenty- five (25) salary rate ranges (approximately twelve and one-half percent (12.5%)). Effective January 1, 2023, the pay differentials in this provision shall be: one (1) certificate from one (1) specialty area: approximately two and one-half percent (2.5%); an additional certificate from a second specialty area (total of two (2)): approximately five percent (5.0%); an additional certificate from a third specialty area (total of three (3)): approximately seven and one-half percent (7.5%); an additional certificate from a fourth specialty area (total of four (4)): approximately ten percent (10%); and an additional certificate from a fifth specialty area (total of five (5)): approximately twelve and one-half percent (12.5%). o Contracts Administrator G. An incumbent in one of the classifications listed below who possesses a valid certificate issued by the ISA as a certified arborist shall be paid at a rate of set five (5) salary rate ranges (approximately two and one-half percent (2.5%)) above their base monthly salary step. Effective January 1, 2023, the pay differential in this provision shall be approximately two and one-half percent (2.5%) above their base monthly salary step. o Projects Manager o Tree Maintenance Supervisor o Tree Trimmer o Maintenance Worker II (assigned to the tree crew) o Public Works Projects Specialist 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 31 City Council 42 — 33 6/6/2023 H. An incumbent in the classification listed below who possesses a valid certificate issued by the ISA as a certified Tree Worker shall be paid at a rate of set five (5) salary rate ranges (approximately two and one-half percent (2.5%)) above their base monthly salary step. Effective January 1, 2023, the pay differential in this provision shall be approximately two and one-half percent (2.5%) above their base monthly salary step. o Maintenance Worker II (assigned to the tree crew) 5.10 Limitation on Career Development Incentive PaX A. With the exception of the employee classifications listed in Subsection 5.10(B), employees already receiving career development incentive pay under Section 5.9 prior to June 30, 2012 and who continue to meet the qualifications described in the applicable career development incentive pay provisions of Section 5.9 shall continue to receive said pay under the current career development incentive pay formulas. Employees who did not receive career development pay prior to the June 30, 2012 shall not be eligible to receive it. B. The employee classifications listed below and already receiving career development incentive pay under Section 5.9 prior to June 30, 2013 and who continue to meet the qualifications described in the applicable career development incentive pay provisions of Section 5.9 shall continue to receive said pay under the current career development incentive pay formulas. Employees in the classifications listed herein below who have not received career development pay prior to the June 30, 2013 will not thereafter be eligible to receive it. • Assistant Engineer • Associate Engineer • Civil Engineer • Senior Civil Engineer • Senior Engineer • Senior Traffic Engineer C. Any employee hired after September 30, 2010 shall not be eligible to receive career development incentive pay under the career development incentive pay provisions of Section 5.9 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 32 City Council 42 — 34 6/6/2023 5.11 Water Certification Pay Effective the first full pay period following City Council approval of this 2022-2025 MOU, employees shall be eligible for Water Certification Pay according to the following provisions: A. Employees who possess a Water Distribution Certificate that is higher than the Water Distribution certification level required for their classification shall receive payment based on the following levels achieved. Distribution 2 = one hundred dollars ($100) per month Distribution 3 = two hundred dollars ($200) per month Distribution 4 = three hundred dollars ($300) per month Distribution 5 = four hundred dollars ($400) per month B. Employees who possess a Water Treatment Certificate that is higher than Water Treatment certification level required for their classification shall receive payment based on the following levels achieved. Treatment 2 = one hundred dollars ($100) per month Treatment 3 = three hundred dollars ($300) per month Treatment 4 = four hundred dollars ($400) per month C. The maximum an employee can receive per month in this section is four hundred dollars ($400) per month. The pay in this section is only available to employees in classifications with minimum qualifications that require a Water Distribution and/or Treatment Certificate. An employee whose classification only requires a Water Distribution certificate cannot receive pay for a Water Treatment Certificate. An employee whose classification only requires a Water Treatment certificate cannot receive pay for a Water Distribution Certificate. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 33 City Council 42 — 35 6/6/2023 ARTICLE VI 6.0 OVERTIME 6.1 General Policy for Overtime Work When it shall be determined to be in the public interest for employees to perform overtime work, or in an emergency situation, the City Manager, the Department Head, or a duly authorized designee, may require an employee to perform overtime work. Employees are required to obtain supervisor authorization before working overtime. 6.2 Definition A. Overtime work is defined as authorized or required time worked in excess of forty (40) hours in the workweek schedule of an employee. B. A workweek is a fixed and regularly recurring period of one hundred and sixty- eight (168) consecutive hours, consisting of seven (7) consecutive twenty-four (24) hour periods. C. The workweek for each employee is designated by the appointing authority. An employee's work schedule within the workweek shall not be changed for the purpose of avoiding payment of overtime; however, nothing shall abridge management's right to establish and change work schedules and assignments in accordance with Article XVIII - City Rights. 6.3 Computation of Fort.) Hour Workweek In computing the forty (40) hour workweek, the following type of work hours in a paid status shall be included in the computation: • Actual hours worked • Jury/witness leave • Bereavement leave Any combination of the hours in this section, in excess of forty (40) hours per workweek, shall entitle the employee to overtime. Any paid time off during the workweek for vacation leave, sick leave, all unpaid leave, holiday leave, Chapter Chair/President's Leave, Union Business Leave, and compensatory time off shall not be counted towards the hours worked in a workweek for the computation of payment for overtime, unless the hours in excess of forty (40) hours in a workweek (including the above listed time) are worked by the employee at the requirement of their Department Head or authorized designee. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 34 City Council 42 — 36 6/6/2023 For example: An employee working a Monday through Friday work schedule who takes nine (9) hours of vacation leave on Monday and works their normal thirty-one (31) hours Tuesday through Friday, would not earn overtime for two (2) hours they volunteered to work extra on Saturday. However, if that same employee had been required by their supervisor or management to work the two (2) hours on Saturday, as opposed to volunteering, the two (2) hours would be compensated as overtime. 6.4 Compensation for Overtime The City's preferred method by which overtime shall be compensated is by monetary payment, at one and one-half (1.5) times the employee's regular rate of pay, subject to the provisions of Section 6.5. 6.5 Compensatory Time A. Overtime Conversion to Compensatory Time Should the Department Head determine that the best interests of the City will be served thereby, their designee may permit an employee to be compensated for overtime work by earning compensatory time off at the rate of one and one-half (1.5) hours for each overtime hour worked. B. Maximum Accumulation of Compensatory Time Employees shall have the option, with Department Head approval, to earn up to a maximum of eighty (80) hours of compensatory time off. C. Use of Compensatory Time 1. Since compensatory time is earned atone and one-half (1.5) hours for each hour of overtime worked, eighty (80) hours of compensatory time equates to fifty- three point thirty-three (53.33) hours of overtime worked. 2. Such compensatory time off shall be taken at the discretion of the employee when requested at least seventy-two (72) hours in advance, subject to the operational needs and staffing requirements of the department. 3. If the Department Head or their designee subsequently denies the requested compensatory time off, the employee and department will mutually agree on a future date within one (1) year when the employee can use the paid compensatory time off. If the requested compensatory time off is not used within that one (1) year, such compensatory time will be paid off in cash. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 35 City Council 42 — 37 6/6/2023 4. Compensatory time off may be taken in increments as small as one-half (0.5) hour. 5. Compensatory time off may not be granted or taken in advance of the overtime work for which the time off compensates. Before compensatory time off may be taken, the overtime worked must have been recorded on official payroll records at or about the time the overtime work was performed. In the absence of such recording, no compensatory time off in excess of compensatory hours already banked will be permitted. D. Cash -Out of Compensatory Time Upon an employee's appointment to a position in which overtime may not be earned (FLSA exempt) or upon an employee's separation from employment, they shall be paid for all compensatory time accumulated prior to such promotion or separation from service. 6.6 No Effect on Other Benefits Overtime work shall not apply to the earning of employee benefits (retirement, holidays, vacation accrual, sick leave accrual, and employee insurance benefits), toward the completion of probationary period, or to progression within salary rate range. 6.7 Overtime Work to be Minimized To the extent that they are reasonably able to do so, the Department Head or their designee shall arrange work programs to minimize overtime work. Necessary overtime work shall be apportioned among employees of like classification and assignment. 6.8 Overtime Work on a Holiday Work on an observed holiday which would otherwise be a scheduled day off for the employee will be paid as overtime. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 36 City Council 42 — 38 6/6/2023 ARTICLE VII 7.0 TRAINING & EDUCATIONAL ASSISTANCE PROGRAM 7.1 Purpose A. To encourage employees to take college courses and special training courses which will better enable them to perform their present duties and prepare them for increased responsibilities. B. To provide financial assistance to eligible employees for education and training. C. To establish eligibility requirements, conditions and procedures whereby such assistance may be provided. 7.2 Eligibility A. Applications for tuition reimbursement will be considered only from permanent employees who have completed probation. B. Employees receiving financial assistance from other sources such as the G.I. Bill, scholarships, etc. shall be eligible for reimbursement, subject to Section 7.3C, in an amount not to exceed the difference between the cost of tuition and the amount of the other financial assistance received. C. Applications shall be approved only for courses directly related to the employee's job or directly related to a promotional position in the employee's occupational specialty. D. Courses not ostensibly related to the employee's job, but which are required to qualify for a degree that is directly related to their job, may be reimbursable only after all required occupationally related courses have been completed. E. Prior to receiving tuition reimbursement, employees must submit documentary proof of having received a grade of not less than "C" for the course. For courses based on a pass/fail criterion, a pass must be received. If objective ratings are not rendered for a specific course, then a certificate of successful completion must be submitted. F. Approval will be limited to the following: 1. Courses given by accredited colleges and universities, city colleges or adult education courses under the sponsorship of a Board of Education. The accredited colleges and universities must come from one (1) of the six (6) regional accreditation bodies for the United States (as approved by the 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 37 City Council 42 — 39 6/6/2023 Department of Education), including the Western Association of Schools and Colleges, the Northwest Association of Colleges and Universities, the Middle States Commission on Higher Education, the New England Association of Schools and Colleges, the North Central Association of Colleges and Schools, and the Southern Association of Schools and Colleges. 2. Workshops, seminars, conferences and similar activities, not identifiable as a formal course of instruction within the curriculum of a recognized educational institution, do not fall within the purview of this program but may be authorized and funded by the interested department. G. When an employee is required by their Department Head to attend a particular course or seminar, the expense shall be borne entirely by the department. 7.3 Reimbursement A. Reimbursement will be based on the cost of tuition, required enrollment/registration fees, related miscellaneous fees (health, parking, student union fees, equipment, etc.), all required texts/eBooks, and related materials for each course. Additional expenses, such as meals and lodging are not reimbursable. B. Costs for required texts are eligible for one hundred percent (100%) reimbursement subject to the following conditions: 1. That a duplicate of the required text(s)/eBooks was unavailable for loan from the departmental libraries prior to the commencement of course work; and 2. That any textbook(s) purchased by the City shall be submitted to the employee's respective departmental library in order that such text(s) may be made available to all employees. C. The maximum tuition reimbursement is two thousand five hundred dollars ($2,500) per fiscal year, which the employee may claim either as costs are incurred during the year or as a single lump sum. The maximum tuition reimbursement applies to any reimbursements provided in this article. 7.4 Procedures A. An employee who desires to seek tuition reimbursement under the provisions of this article must complete, in duplicate, an Application for Training and Educational Assistance Form and submit it to their Department Head, including a course schedule or description, prior to the commencement the class(es) or the payment of fees for registration/tuition. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 38 City Council 42 — 40 6/6/2023 B. The Department Head shall recommend approval or disapproval based on established criteria and budgetary constraints and then forward the application to the Executive Director of Human Resources or designee. C. The Executive Director of Human Resources or designee will approve or disapprove the application for the City Manager. One (1) copy will be returned to the employee and the duplicate will be retained by the Human Resources Department. It is advisable that the applicant accomplish the procedure so far described in order to ascertain the eligibility of the intended course of instruction for reimbursement under the provisions of this policy prior to the inception of the course or disbursement of personal funds. D. The employee will submit their copy of the approved application to Human Resources Department within three (3) months after they have completed the course and received their final grade. The employee must include official verification of their final grade with appropriate receipts for tuition and textbook costs. These will be returned to the employee upon request. Applications not submitted to the Human Resources Department within three (3) months following completion of the course become void. E. Upon receipt of the application and required documentation, the Human Resources Department will determine whether the completed course of instruction is compatible with the provisions of this article and will compute the amount of reimbursement, authenticate the application and forward it to the employee's Department Head. F. The Department Head will then authorize the Finance and Management Services Department to reimburse the employee the approved amount out of the budget of the department concerned. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 39 City Council 42 — 41 6/6/2023 ARTICLE VIII 8.0 HOLIDAYS 8.1 City Holidays A. City paid holidays observed by the City are as follows: o January 1 - New Year's Day. o Third (3rd) Monday in January - In observance of Martin Luther King, Jr.'s Birthday. o Third (3rd) Monday in February - In observance of President's Day. o March 31 - In commemoration of Cesar Chavez Day (effective the first holiday after City Council approval of this 2022-2025 MOU). o Last Monday in May - In commemoration of Memorial Day. o July 4 - In observance of Independence Day. o First (1st) Monday in September - In observance of Labor Day. o November 11 - In observance of Veteran's Day. o Fourth (41h) Thursday in November - In observance of Thanksgiving Day. o The Friday immediately following Thanksgiving Day. o Last working day before Christmas Day, unless Christmas Day falls on Thursday, in which instance, the day following Christmas Day shall be observed in lieu thereof. o December 25 - In observance of Christmas Day. o One (1) Floating Holiday - Any workday selected by the employee with prior permission of the employee's supervisor. o Every day proclaimed by the Mayor of the City as a holiday for City employees. o Any holiday which falls on a Sunday will be observed on the following Monday. o Any holiday which falls on a Saturday will be observed on the Friday preceding the holiday. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 40 City Council 42 — 42 6/6/2023 If a holiday falls on an employee's alternating regularly scheduled day off, the employee must then take their holiday off before or after the regular holiday as their holiday off with supervisor and Department Head approval. Such holiday time is referred to as an "impact holiday." If the employee cannot take their holiday off before or after the regular scheduled holiday off, the employee will bank the hours of holiday leave to be used at a later date with the supervisor's approval. B. Holiday Pay/Credit Each City holiday shall be paid, or credited, equivalent to the employees' regularly scheduled work shift. For example: • An employee assigned to a 4110 work schedule would receive ten (10) hours of holiday pay or credit for each holiday. An employee assigned to a 9180 work schedule with alternating Fridays off would receive nine (9) hours of holiday pay or credit for each holiday, even if the holiday fell on the employee's regular eight (8) hour Friday or scheduled Friday off. C. Floating Holidays 1. Floating holidays shall be credited to each employee's holiday bank on January Is' of each year. 2. A floating holiday shall be credited at a rate equivalent to the employee's regularly scheduled work shift. For example: • An employee assigned to a 4110 work schedule would receive ten (10) hours of credit in their holiday bank for the floating holiday. • An employee assigned to a 9180 work schedule with alternating Fridays off would receive nine (9) hours of credit for the floating holiday. 8.2 Holiday Eligible employees shall be credited, in a manner consistent with Section 8.1, with hours for all holidays listed in this article. The hours shall be credited to the employee's holiday bank at the beginning of each calendar year in lieu of earning the paid holidays as they occur. 1. Eligible employees are: • Employees with regularly scheduled days off other than Saturday and Sunday. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 41 City Council 42 — 43 6/6/2023 • Employees with alternative work schedules in: o Code Enforcement o Police Records o Correctional Records o Fleet Services Divisions • Employees on a 4/10 work schedule. If any employee working in the above referenced categories separates from employment prior to December 31St of any year and has exhausted hours of holiday time (listed in Section 8.1) over their annual accrual, the value of hours not yet accrued but used shall be deducted from the final paycheck. 2. Substitute holidays may be scheduled by the Department Head or their designee, normally during the same month that the holiday is observed by other City employees. An employee entitled to time off in lieu of holidays shall receive that time off in proportion to their service at full pay in such capacity during the year. 8.3 Modified Holiday Schedule - Library Employ Full-time employees assigned to the Library Department shall, during the term of this MOU, observe holidays on the dates specified in Section 8.1 above. 8.4 Requirements A. Employees, including those separating from service, must be in a paid status on their workday both preceding the holiday and after the holiday in order to receive pay or credit for the holidays provided in Section 8.1 above. B. A newly appointed employee must complete six (6) months of continuous full-time service in order to earn the Floating Holiday listed in Section 8.1 above. Such employees can then use the Floating Holiday as early as the pay period following the completion of six (6) months in a paid status. 8.5 Use of Holiday Time Holiday time may be taken in increments of one-half (0.5) hour. 8.6 Maximum Accumulation of Holiday Holiday benefits may not be carried over from one (1) calendar year to the next. If an employee has any holiday leave remaining at the end of the calendar year it will be forfeited at the end of that calendar year. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 42 City Council 42 — 44 6/6/2023 8.7 Winter Holiday Closure A. Mandatory Closure City Hall and all other City departments (with the exception of the Police Department, Santa Ana Zoo, and select employees in Fleet Services Division of the Public Works Department) shall be closed for a mandatory winter holiday closure each year during the term of this MOU. Subject to consultation with the Union, the City Manager may exclude other worksites, departments/agencies, positions, classifications, and/or individuals from the mandatory closure. B. Dates of Closures City Hall will be closed on the days between December 24 (except for years when December 24 falls on a Wednesday in which case City Hall will be closed starting on December 25) and January 1 each year. An employee regularly assigned to work on one or more days during this time period shall use accrued paid leave (as set forth in paragraph C below) for their regularly scheduled hours for each day they would otherwise have been scheduled to work. During this time period, per Article 8.1 December 24 (except if it falls on Wednesday in which case December 26 is the holiday), December 25 and January 1 (or the days these holidays are observed) are City Holidays. C. Additional Days Off during a Closure 1. Employees will need to choose from the options in this subsection to cover any additional regularly scheduled work days which are not City observed holidays. 2. Employees may use any of the following accrued leaves they have available to cover any additional day(s) off which may be required by the closure: • Vacation • Compensatory Time Off • Holiday 3. Employees are not permitted to use sick leave for a holiday closure day unless they produce a physician's certification for each day reported as sick leave. This additional certification is not required for employees with approved advance sick leave usage due to FMLA/CFRA/PDL (or any other protected leave). 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 43 City Council 42 — 45 6/6/2023 4. Employees shall have the option of not using paid leave for any, or all, holiday closure day(s) and taking the day(s) off as an absence without pay. D. Standby Assignments during a Closure An employee assigned to standby while using leave for the holiday closure shall receive the additional three dollars and fifty-two cents ($3.52) per hour, as per Section 5.5(C)(2), for each regularly scheduled work hour (i.e., during those hours of the day which cut across their regular work hours) they are using paid leave for, but is still assigned to standby. Such employee shall still adhere to the provisions of Section 8.7(C) to cover their regular shift while remaining in standby mode and available for callback. However, if an employee is recalled during their regular work hours, the time spent on the recall shall be deducted from the paid leave for that day. For example: An employee regularly scheduled to work 6:30 a.m. — 4: 00 p.m. on one (1) of the days during the closure uses nine (9) hours of accrued vacation to cover that day. If that employee is recalled from 8: 00 a.m. —10: 00 a.m. on that same day, they will only have seven (7) hours of vacation deducted from their vacation accrual for that day. E. Callbacks during a Closure An employee who is recalled to active duty on one of the winter holiday closure days, regardless if recalled during their regularly scheduled work hours, or outside of their regularly scheduled work hours, or whether they have used paid leave during the defined FLSA workweek, shall be paid at the callback rates defined in Section 5.6. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 44 City Council 42 — 46 6/6/2023 ARTICLE IX 9.0 VACATION 9.1 Purpose It is the policy of the City to grant employees vacation leave in order to provide them with a break in their regular work schedule and this purpose will be used as a guide in the administration of the provisions of this article. 9.2 Accrual A. Employees shall accrue vacation on a monthly basis each calendar year, based on completed continuous years of service, as set forth in the following table: Completed Service (in ears) Annual Accrual (in hours) Monthly Accrual Rate (in hours) 1-2 80 6.67 3 - 5 120 10.00 6 124 10.33 7 128 10.67 8 132 11.00 9 136 11.33 10 140 11.67 11 144 12.00 12 148 12.33 13 152 12.67 14 156 13.00 15 160 13.33 16 168 14.00 17 176 14.67 18 184 15.33 19 192 16.00 20 or more 200 16.67 B. Prorated Accrual in Year One An employee who has completed less than one (1) year of service during the calendar year shall receive a proportionate fraction in accordance with the amount of service to their credit during the year; provided, however, no employee shall be entitled to, or receive payment for, any vacation until they have completed six (6) months of continuous service. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 45 City Council 42 — 47 6/6/2023 C. Effect of Extended Sick Leave on Vacation Accrual Absence on sick leave for a period in excess of fifteen (15) consecutive calendar days shall not be considered as service time for vacation accrual purposes. 9.3 Use of Vacation A. Use of Vacation in First Year On or after the first (1st) day of the month following completion of six (6) months of continuous full-time service, an employee may be allowed to take all or a proportionate fraction of their earned vacation, subject to scheduling approval of the employee's supervisor. B. Rate of Usage Vacation time off may be taken in increments as small as one-half (0.5) hour, with fractional usage rounded upward to the next higher multiple of one-half (0.5) hour. C. Minimum Usage Upon the completion of two (2) years of continuous service, each employee must take at least five (5) working days of vacation off each calendar year. D. Time of Usage The time at which an employee may take their vacation shall be determined by the Department Head, with due regard for the wishes of the employee and particular regard for the needs of the service. E. Limitation on Usage With the exception of a retiring employee, no employee is granted, and no employee shall be allowed to take any vacation leave with pay in excess of fifty (50) working days or four hundred (400) hours in any one (1) calendar year. 9.4 Computation of Vacation Use A. Holidays during Vacation In computing vacation, each City observed holiday that occurs during the vacation, and that falls on a day which the employee would have worked had they not been on vacation, shall be deducted from the computation so that one (1) additional day of vacation shall be allowed to the employee. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 46 City Council 42 — 48 6/6/2023 B. Sick Leave during Vacation Should an employee suffer a sickness or injury while on authorized vacation, each full day of such sick leave, when confirmed by a physician's statement and approval of the Department Head, may be deducted from the computation of vacation expended and charged against the employee's accumulated sick leave as available. 9.5 Continuous Service Requirement A. A period of earlier service does not apply toward vacation accumulation when an employee has had a break in continuous service, unless the break in service is concluded by reappointment or reemployment from layoff within one (1) year. B. Leave of absences without pay, as provided in this MOU, do not constitute a break in continuous service as used in this section; however, the unpaid leave of absence period shall not be applied toward the accumulation of vacation. C. Absences due to any statutorily protected leave (i.e. pregnancy disability, FMLA/CFRA, or military leave) shall not constitute a break in service even if the employee was not in a paid status. Such time counts as time in service and the period of absence shall be applied toward the accumulation of vacation. 9.6 Vacation Cash -Out A. Annual Bum 1. If an employee wants to cash -out unused vacation leave they accrued during the calendar year, they must make an irrevocable election by December 15th of the prior calendar year (i.e. by December 15, 2022 for a cash -out in calendar year 2023). 2. The irrevocable election must indicate the amount of vacation hours the employee intends to cash -out during that next calendar year. The number of hours to be cashed -out cannot exceed the total number of hours the employee will accrue during that same calendar year, or a maximum of one hundred (100) hours, whichever is the lesser amount. 3. Once the election form is submitted to Human Resources, the amount of hours to be cashed -out cannot be changed for that calendar year. 4. Employees may submit a request for cash -out up to two times (2X) per year — for payment in the pay period which includes July 1 and/or December 15. 5. In the event an employee's vacation leave balance (on either pay period when they can elect to cash -out) is less than the amount of hours the employee had 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 47 City Council 42 — 49 6/6/2023 previously elected to cash -out (in the prior calendar year), the employee will only receive payment for the amount of accumulated vacation leave remaining at the time of the cash -out in either July or December. 6. If an employee makes an irrevocable election to cash -out vacation in the following calendar year and uses vacation leave during that subsequent calendar year, the vacation leave used will first come from vacation leave the employee had earned (if any) prior to January 1st of the calendar year the employee had elected to cash -out. The use of such earned, but unused, vacation leave accumulated from previous calendar years shall not result in a reduction in the amount of vacation hours the employee is eligible to cash - out. B. Separation from Service Per Labor Code §227.3, the parties agree that an employee who leaves City employment prior to completing six (6) months of service shall not receive any payment for vacation. Employees with at least six (6) months of service upon separation from service shall be paid for all accumulated, but unused, vacation leave. C. Rate of Pae Payments shall be made based on the employee's base rate at the time of the payment. 9.7 Maximum Accumulation A. The maximum vacation an employee may accumulate is what they could earn based on their completed years of service. B. An employee whose vacation bank is at the maximum of what they can accumulate shall not continue to accrue vacation until the amount of their vacation bank is reduced below the maximum cap. Effective the first full pay period following City Council approval of this 2022-2025 MOU, if the maximum vacation cap is reached, the City shall convert the hours over the vacation cap to the employee's RHS or 457 account. Employees need to designate in advance whether they want the hours contributed to their RHS or 457 account. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 48 City Council 42 — 50 6/6/2023 C. No employee may accumulate, or carry over from one (1) calendar year to the next, more than the maximum vacation hours as follows: Completed Service (in years) Max Accumulation Cap (in hours) 1 80 2 160 3 200 4 240 5 240 6 244 7 252 8 260 9 268 10 276 11 284 12 292 13 300 14 308 15 316 16 328 17 344 18 360 19 376 20 392 21 or more 400 D. Notwithstanding the foregoing, any affected employee who is in jeopardy of losing vacation because of department staffing needs, may with the approval of the Department Head, Executive Director of Human Resources and City Manager, receive a thirty (30) day extension beyond the normal cutoff date so that such employee will not lose vacation time. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 49 City Council 42 — 51 6/6/2023 ARTICLE X 10.0 OTHER LEAVES OF ABSENCE 10.1 Sick Leave A. Definition The City provides paid sick leave to eligible employees upon verbal or written request, within the parameters of the law, for the following purposes: • Diagnosis, care, or treatment of an existing health condition, or preventative care of, an employee or an employee's qualified family member; • Specified purposes for an employee who is a victim or domestic violence, sexual assault, or stalking. B. Accrual Each employee shall be entitled to, and shall earn eight (8) hours of sick leave for each full calendar month of service in which they is employed by the City with full pay; provided, however, any absence on sick leave for a period of time greater than fifteen (15) consecutive calendar days in any one (1) calendar month shall not be considered to be service entitling an employee to earn sick leave as aforesaid. C. Use of Sick Leave 1. Authorization for Use Use of sick leave shall be authorized as follows: a. Sick leave is not a right which an employee may use at their discretion, but shall be allowed only in cases of necessity and actual sickness or disability, as authorized in this article. b. When an accepted industrial illness or injury has caused an employee's absence, for which benefits are required under the State Workers' Compensation Insurance and Safety Act, paid sick leave will be processed during the first three (3) consecutive days of the statutory waiting period. If the employee does not have sufficient accumulated sick leave at the commencement of such industrial illness or injury, they will be advanced sick leave for this purpose. Subsequently, the City will deduct an equal amount previously advanced from any sick leave accrued by the employee until the total amount is recovered. If the employee terminates before recovery of all advanced sick leave, the City will deduct the unrecovered cost of sick leave from such terminated employee's final paycheck, to the 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 50 City Council 42 — 52 6/6/2023 extent possible. If the employee remains off work longer than fourteen (14) days due to the same workers' compensation related illness or injury, the employee will have the three (3) sick days used re -credited back to their account. The City pays the employee workers' compensation benefits for such illness or injury starting on the fourth (4t') day. c. Employees are permitted to use sick leave for a work related injury or illness. The City may authorize employees to use vacation or compensatory time for approved workers' compensation medical appointments as specified herein. The City may authorize use of such leave for City approved medical appointments whenever such appointments cannot be secured outside the employee's regular workday, and salary continuation or workers' compensation benefits are not available. D. Limit For all employees in the bargaining unit or who are currently employed by the City in a full-time position at the time of City Council approval of this 2022-2025 MOU, sick accrual will be capped at sixteen hundred (1600) hours. For employees hired as new employees from outside the City into this bargaining unit on or after the date of City Council approval of this 2022-2025 MOU, the maximum amount of sick leave they may carry over into a calendar year is seven hundred (700) hours. Any sick leave accrual above seven hundred (700) hours will be converted into an employee's Retirement Health Savings ("RHS") Plan account during the first full pay period in January of each year. Sick leave usage shall be charged in minimum increments of a half (0.5) hour. Fractional usage under a half (0.5) hour shall be rounded up to the next higher multiple of a half (0.5) hour. E. Extended Use The City Manager may grant medical leave of up to six (6) months without pay to an employee who has exhausted all of their accumulated sick leave if a licensed physician indicates that the employee will be sufficiently recovered to return to their employment within a six (6) month period. Prior to the expiration of the additional time, the employee may return to their position provided that the employee has a medical certificate from a licensed physician stating that the employee is able to return to work and perform all the duties of their position without work restrictions. In addition to the above, the City Manager may grant an additional extension not to exceed a total of one (1) year without pay. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 51 City Council 42 — 53 6/6/2023 F. Extension by Use of Accrued Compensatory Time Off and/or Vacation After an employee's sick leave has been exhausted, they may be granted permission to first use any unused accumulated compensatory time off benefits and then any unused accumulated vacation leave. G. Notification of Use An employee taking sick leave shall notify their immediate supervisor prior to the time they is scheduled to report for duty, or as otherwise established by their department. When the absence is for more than three (3) consecutive working days, upon return to work the employee must present to their Department Head a physician's certificate stating that the employee could not report to work because of such illness or injury, and advising that the employee is sufficiently recovered to safely return to work. Such certificate shall be forwarded to the Executive Director of Human Resources. Upon written request by a Department Head or designee, a physician's certificate, or other satisfactory written evidence of the need for qualified sick leave usage, may be required after any future absence of any duration less than three (3) days. Such written notice shall be approved by the Department Head or designee and the stated reason therefore. H. Denial No employee shall be entitled to sick leave with pay while absent from duty because of sickness or injury purposely self-inflicted or caused by willful misconduct; or because of sickness or injury sustained while engaged in employment, other than employment by the City, for monetary gain or other compensation; or due to other reasons resulting from engaging in any business or activity for the purpose of personal monetary gain or other compensation. I. Personal Necessity Leave Family Sick Leave per Labor Code section 233) Each employee shall be afforded the opportunity to use up to forty-eight (48) hours of sick leave per calendar year, on a non -cumulative basis, as personal necessity leave. 1. Family Sick Leave a. Personal necessity leave may be used to attend to an illness of a family member. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 52 City Council 42 — 54 6/6/2023 b. A "family member" means any of the following: • A child, which for purposes of this article means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status. • A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child. • A spouse • A registered domestic partner • A grandparent • A grandchild • A sibling c. A "household member" means: Any member of the employees' household related by blood or marriage; any other relative of the employee by blood or marriage, where it can be established by the employee that the employee's presence is required to handle emergency arrangements and/or other matters. 2. Personal necessity leave may also be used, as follows: • To attend to a serious accident to members of the employee's immediate family • Childbirth • To cope with imminent danger to the employee's family, home, or other valuable property • When the existence of external circumstances beyond the employee's control make it impossible for them to report for duty • Attend to medical or dental appointments for members of the employee's household or family member as defined above. I Payment for Unused Sick Leave For All Employees in the Bargaining Unit who are Currently Employed by the City in a Full -Time Position before the Date of City Council Approval of This 2022-2025 MOU: 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 53 City Council 42 — 55 6/6/2023 Except in cases of disability retirement, upon non -disciplinary termination of employment and at least ten (10) years of cumulative full-time service with the City, an employee shall be entitled to receive a portion of or their total accumulated and unused sick leave balance, depending on their years of cumulative full-time service with the City, upon the effective date of such termination, at the rate of pay effective on the date of such termination. Upon termination of employment with the City, employees may deposit their accumulated, but unused sick leave hours into their Retirement Health Savings (RHS) account, subject to the following: • For employees who had less than ten (10) years of service with the City as of September 30, 2010, the maximum sick leave eligible, after ten (10) years of full-time service, shall be equal to one third (1/3) of the total sick leave accumulated, up to a maximum of three hundred and twenty-five (325) hours. For employees who have at least ten (10) years of full-time service with the City prior to October 1, 2010, the maximum sick leave eligible, after ten (10) years of full-time service, shall be equal to one third (1/3) of the total sick leave accumulated, up to a maximum of four hundred and twenty-seven (427) hours. For employees with at least fifteen (15) years of full-time service with the City, they may convert up to one hundred percent (100%) of their unused sick leave to the RHS up to a maximum of one thousand six hundred (1,600) hours. For employees hired as new employees from outside the City into this bargaining unit on or after the date of City Council approval of this 2022-2025 MOU, there shall be no conversion of sick leave to RHS at termination. Per Section 10.D above, these employees shall have their sick leave above seven hundred (700) hours converted to the RHS in the first full pay period in January of each year if employed by the City. Sick leave has no cash value at termination. 2. A lump sum payment of the amount shall be made to the beneficiaries of any eligible employee whose death occurs while such employee is an active employee of the City. Such payment shall be in the amount as described above and at the rate of pay in effect on the date of death. 10.2 Bereavement Leave A. An employee shall be granted up to three (3) working days per incident of paid bereavement leave in case of death of a member of the employee's immediate family. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 54 City Council 42 — 56 6/6/2023 B. "Immediate family" as used in this section is limited to: 1. Any member of the employee's household related by blood or marriage; 2. A parent, parent -in-law, stepparent, spouse, registered domestic partner, child, stepchild, brother, stepbrother, sister, stepsister, grandparent, grandparent -in- law, or grandchild of the employee, regardless of residence; 3. Subject to the discretion of the Executive Director of Human Resources, any other relative of the employee by blood or by marriage where it can be established by the employee that as a result of such relative's death, the employee's presence is required to handle funeral arrangements and/or matters of estate. C. Upon request, an employee may use up to two (2) additional work days of leave charged to their Personal Necessity Leave balance when authorized by their Department Head. 10.3 Military Leave A. Proof of Orders and Reinstatements An employee shall be granted military leave if they furnish the Executive Director of Human Resources satisfactory proof of their order to report for duty. Upon return and upon showing of proof of actual service pursuant to such orders, they will be reinstated as provided in Section 143 of the City's Civil Service Rules and Regulations. B. Temporary Leave Members of the reserve forces of the United States or the National Guard granted temporary leave when ordered to duty will be granted leave with pay not to exceed thirty (30) working days in each calendar year after one (1) year of service with the City upon presenting satisfactory proof of orders to and from such temporary active duties. 10.4 Examination Leave Employees participating in examinations conducted during their normal working hours for positions in the competitive service of the City will be granted leave with pay for the time actually required without loss of any accrued paid leave. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 55 City Council 42 — 57 6/6/2023 10.5 Unauthorized Absence Unauthorized absence from duty for any duration of time may be considered cause for dismissal. Absence from duty without approved leave for five (5) consecutive working days shall be deemed a resignation from the service; provided, however, if the employee returns to work and provides an explanation for such absence which their Department Head finds satisfactory, the Department Head may restore the employee to their position, with the City Manager's approval. 10.6 Authorized Absences Without Pay - Short Term Absence without pay not to exceed five (5) consecutive work days may be authorized by the Department Head. Absence without pay up to fifteen (15) calendar days may be authorized by the Department Head with the approval of the City Manager. Such an absence may be authorized only if in the judgment of the Department Head it serves the best interest of the City. 10.7 Authorized Absence Without Pay - Loner Upon receipt of a written request from an employee having permanent status and recommendation of approval by the Department Head, the City Manager with recommendation from the Executive Director of Human Resources may grant a leave of absence without pay for up to six (6) months. Additionally, the City Manager with recommendation from the Executive Director of Human Resources may grant an unpaid leave of absence extension of up to one (1) year. An employee returning to duty with the City from such leave of absence shall inform the Department Head and the Executive Director of Human Resources of their intention at least thirty (30) calendar days prior to the expiration of the leave of absence. Upon receipt of such notice, the Department Head will take steps necessary to restore the employee to their former position. 10.8 Industrial Leave Any period of time during which an employee is required to be absent from their position by reason of an industrial injury or industrial illness for which they are entitled to receive compensation shall not be considered a break in continuous service for the purpose of their right to salary adjustments or to the accrual of vacation and seniority. 10.9 Pregnancy Disabili . Leave Employees may take an unpaid leave of absence during pregnancy disability consistent with the Pregnancy Disability Law (PDL), Family Medical Leave Act (FMLA) and/or California Family Rights Act (CFRA). A pregnant employee is entitled to a reasonable leave of absence without pay for any temporary disability resulting from pregnancy, miscarriage, childbirth or recovery therefrom. Such reasonable leave of absence shall not 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 56 City Council 42 — 58 6/6/2023 exceed four (4) months. However, an employee may be granted up to an additional two (2) months of leave, at the discretion of the City Manager with recommendation from the Executive Director of Human Resources, for a total of up to six (6) months in which to recover from the disability. As with all other temporary disabilities, a physician's certificate is required to verify the extent and duration of the temporary disability. An employee who plans to take pregnancy leave must give reasonable notice of at least four (4) weeks before the commencement of the leave and include the estimated duration of the leave. The City will continue to contribute towards the employee's health insurance coverage in accordance with state and federal legislation. The employee will be required to pay a cash premium to continue coverage while on a leave of absence without pay. 10.10 Catastrophic Leave In order to assist employees otherwise granted a leave of absence without pay by the City Manager due to a catastrophic, non -industrial medical condition or injury, the City shall maintain a Catastrophic Leave Donation Program. Nothing in this section shall be construed to alter City policies and procedures as provided in the Charter or ordinances of the City or other provisions of this MOU with regard to granting unpaid leaves of absence. For the purpose of this program, a "catastrophic" condition shall mean any significant personal tragedy such as a life -threatening illness or severe non -industrial illness or injury lasting more than two (2) weeks, which requires the employee to need personal time off beyond the amount of leave time they have accrued. Maternity leave or elective surgery, absent significant unplanned complications preventing the employee's return to work, are not considered catastrophic. The Catastrophic Leave Donation Program shall cover the uncompensated time prior to the employee's becoming eligible for the LTD benefits. A. Guidelines It shall be understood that all donations under this procedure are voluntary and subject to taxation for the recipient. Employees may donate vacation, compensatory time, or one (1) floating holiday to the eligible employee. In no event shall sick leave be donated. 2. Employees shall be provided a two (2) week period to submit donations. Donations received after this two (2) week period shall not be processed. The 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 57 City Council 42 — 59 6/6/2023 two (2) week period for each case shall be selected by the Department Head or their designee. 3. All donations must be made in two (2) hour increments, except for floating holiday donations which must be made in full days (to be credited to recipient based on the donor's amount of hours for the floating holiday). 4. Any authorization of donations not made in accordance with the procedures outlined in Section 10.10(C)(2) will not be processed. 5. All donations shall be irrevocable. 6. In the event the recipient returns to work before leave donations have been exhausted, any balance on the books shall be accrued by the recipient and designated as sick leave and may be used pursuant to Article X. B. Eli ibili Regular employees shall be eligible for catastrophic leave donations if the following criteria are met: 1. When it is reasonably foreseeable that all accumulated time on the books, such as sick leave, compensatory time, holiday and vacation, will be exhausted and the employee's absence will continue past the time when the employee will be on paid status. 2. The employee's Department Head or their designee must approve a written request for donations accompanied by a medical statement from the employee's attending physician. The attending physician's statement must verify the employee's need for an extended medical leave and an estimate of the time the employee will be unable to work. C. Procedure 1. Upon receipt of a valid request for donations from an eligible employee, the Department Head or their designee shall post a notice within forty-eight (48) hours of receipt of the eligible employee's need for donations via email and on bulletin boards accessible to employees. No confidential medical information shall be included in the posted notice. 2. Employees wishing to donate time to an eligible employee must sign their authorization of the transfer of such donated time and provide: • Their name, department name, and employee number. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 58 City Council 42 — 60 6/6/2023 • The number of hours of compensatory, holiday or vacation time to be donated, within the limitations of Section 10.10A(3); • The name, department and employee number of the recipient; A statement indicating that the donor understands such donation of time is irrevocable. 3. At the close of the donation period, the department shall verify that each donating employee has accrued vacation, holiday, and/or compensatory time balances sufficient to cover the designated donation. 4. The department shall submit all approved donation authorizations for an eligible employee at one time for processing. No donation authorizations for the eligible employee will be processed after this period. However, employees who receive donations under this procedure and who exhaust all donated hours may request an additional donation period subject to the provisions of Section 10.10A. 5. The City shall add the donated time to the recipient's sick leave bank. 10.11 Court Appearances A. City Business Compensation for court appearances due to City business shall be as follows: 1. For each required court appearance (including but not limited to, depositions, meetings, and interviews) during an employee's off -duty time, said employee shall be paid overtime for the period of time from their arrival at court until they are released from court or the court session closes for that day. However, in no case shall an employee receive less than two (2) hours overtime for a court appearance. If separate court appearances are made both in the morning and afternoon of a particular day, a minimum of two (2) hours overtime will be allowed for each session attended. If the employee is not released from a morning session and must remain available for afternoon court, the employee shall be paid overtime for all hours the court is in session that day. The employee must provide a copy of the subpoena requiring their attendance to initiate payroll procedures. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 59 City Council 42 — 61 6/6/2023 2. A subpoenaed employee scheduled to appear in court (including but not limited to depositions, meetings, and interviews) on City business during off - duty time may be placed in a standby status by the Department Head or their authorized representative if the employee can respond to the court, if called, within sixty (60) minutes of the employee's notification. In the event such off -duty employee is on standby status during any court session and is not required to appear in court, such employee shall be compensated two (2) hours on a straight time basis, for each said court session. With the approval of the Department Head, the employee may elect, in lieu of paid time, to take two (2) hours of compensatory time off for the standby time and not appearing in court. If such off -duty employee on standby actually appears in court, they shall be compensated as provided in Section 10.11(A)(1). B. Jury Duty or Witness 1. When an on -duty employee is called to serve as a juror or non-party witness in any court action, they shall be allowed to leave for the time actually required for such service without loss of pay. Each on -duty employee called for such service shall present their Department Head the jury summons or subpoena calling them to such service and shall pay into the City Treasury the fees collected for such service, excluding any reimbursement for mileage expenses. An employee on jury duty who is released from jury duty by the court may take off for the rest of their workday if taking into consideration the time it would take to travel back to work, there would still be two (2) hours or less left on their shift. If there would be more than two (2) hours left in their shift at the time they would arrive at work, the employee must return to work or call in to their supervisor and ask to use leave to cover the rest of their shift. 2. If an employee is called to serve on jury duty during a normal day off or on a City holiday, then the jury duty shall be considered the same as having occurred during the employee's regular day off work; therefore, the employee will receive no added compensation. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 60 City Council 42 — 62 6/6/2023 ARTICLE XI 11.0 EMPLOYEE INSURANCE BENEFITS 11.1 Medical Health Insurance A. Health Plans The City contracts with the California Public Employees Retirement System (Ca1PERS) for the provision of health insurance per the Public Employees' Medical and Hospital Care Act (PEMHCA). The City shall make contributions toward the payment of medical health insurance premiums for employees and their eligible dependents enrolled in a medical health insurance plan offered through Ca1PERS. The City may choose to offer new medical health plans, other than CAPERS, if they will provide substantially similar or improved coverage and benefits. B. Contributions 1. The City's monthly contribution for medical health insurance shall be based on the plan coverage chosen by the employee, up to the listed maximums: a. Effective January 1, 2022 and continuing thereafter SINGLE (Employee Only) $ 804.00 2-PARTY (Employee + 1) $1,457.00 FAMILY (Employee + all dependents) $1,850.00 b. Effective the first full nav period following Citv Council annroval of this 2022-2025 MOU and continuing thereafter SINGLE (Employee Only) $ 904.00 2-PARTY (Employee + 1) $1,557.00 FAMILY (Employee + all dependents) $1,950.00 c. Effective January 1, 2024 and continuing_ thereafter SINGLE (Employee Only) $ 954.00 2-PARTY (Employee + 1) $1,607.00 FAMILY (Employee + all dependents) $2,000.00 d. Effective January 1, 2025 and continuing thereafter SINGLE (Employee Only) $1,004.00 2-PARTY (Employee + 1) $1,657.00 FAMILY (Employee + all dependents) $2,050.00 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 61 City Council 42 — 63 6/6/2023 The above amounts are inclusive of the Ca1PERS statutory minimum amount which Ca1PERS determines and publishes each year. 2. Any contribution necessary to maintain benefits under said medical health plans in excess of the amounts set forth above shall be borne entirely by the employee. C. Medical Waiver Option An employee who has primary coverage under another non -City sponsored group medical health plan and voluntarily waives, in writing, their City paid medical health insurance coverage shall receive a cash payment each month in an amount equal to fifty percent (50%) of the total monthly premium amount for the City's lowest cost single "employee -only" medical health plan. Pursuant to the Affordable Care Act (ACA) Employer Mandate "affordability" determination, an Eligible Opt -Out Arrangement requires the following for employees who opt -out of employer -provided health coverage and receive cash in lieu: Employee must provide reasonable evidence that the employee and each member of the employee's expected tax family (individuals the employee expects to claim personal exemption deduction) have or will have minimum essential coverage (other than coverage in the individual market, whether or not obtained through Covered California) during the period of coverage to which the opt -out arrangement applies; 2. The opt -out payment may not be made if the employer knows or has reason to know that the employee or any other member of the employee's expected tax family does not have or will not have the alternative coverage; 3. The evidence of alternative coverage must be provided every plan year to which the eligible opt -out arrangement applies; and 4. The reasonable evidence must be provided no earlier than a reasonable period of time before the plan year begins. 11.2 Dental Insurance A. The City offers two (2) types of dental insurance plans. One (1) is a Dental Health Maintenance Organization (DHMO) plan and one (1) is a Preferred Provider Organization (PPO) plan. B. The City shall contribute a maximum amount of up to one hundred and ten dollars ($110.00) for each employee toward the payment of premiums for dental insurance plans provided by the City for employees and their eligible dependents. Effective the first full pay period following City Council approval of this 2022-2025 MOU, 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 62 City Council 42 — 64 6/6/2023 the City will increase the monthly contribution to one hundred thirty dollars ($130) for dental insurance plans. C. Any contribution necessary to maintain benefits under said dental plans in excess of the amounts set forth above shall be borne entirely by the employee. 11.3 Long -Term Disability Insurance A. The City shall provide LTD benefit plan coverage with a sixty (60) day elimination period, with a five thousand dollar ($5,000.00) per month maximum benefit, for all employees at no cost to the employee. 11.4 Life Insurance A. The City shall provide each employee with a fifty thousand dollar ($50,000) group term life insurance policy and a fifty thousand dollar ($50,000) Accidental Death and Dismemberment (AD&D). B. The City shall provide these life insurance benefits at no cost to the employee. 11.5 Benefits Advisory Committee When there is a need to discuss matters relating to employee insurance benefits and the City believes it would be beneficial to involve a Benefits Advisory Committee (BAC), each party (the Union and the City) shall have an equal number of representatives on such a committee to meet as necessary. 11.6 Retirement Health Savings (RHS)Plan Employees participate in the City's RHS Plan subject to the following: 1. One and one-half percent (1.50%) will be deducted from each employee's base pay and deposited into their individual RHS account each pay period. This contribution shall be made on a pre-tax basis. 2. Upon an employee's termination of employment, the cash value of their eligible sick leave balances will be deposited into the individual's RHS account, based on the criteria in Section 10.1(J) and the RHS Plan adoption agreement to provide the employee and their designated eligible dependents, if any, with benefits under any health insurance program including, but not limited to, the program maintained by the City. 3. Upon retirement, up to eighty (80 hours) of an employee's accumulated, but unused sick leave, after eligible RHS payments are made, will be converted into Ca1PERS Service Credit per Section 12.3(A) and Government Code §20965. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 63 City Council 42 — 65 6/6/2023 4. Effective the first full pay following July 1, 2023, the City will contribute one percent (1%) of an employee's base pay deposited into their individual RHS account each pay period. 11.7 Vision Insurance A. The City shall offer employees a vision insurance plan. B. For employees who choose vision coverage, all premium costs shall be paid by the employee through a pre-tax payroll deduction. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 64 City Council 42 — 66 6/6/2023 ARTICLE XII 12.0 RETIREMENT BENEFITS 12.1 Ca1PERS Retirement Plans A. The terms of the existing miscellaneous plan contract between the City and Ca1PERS govern retirement benefits for employees are incorporated by reference herein. B. The California Public Employees' Pension Reform Act (PEPRA) went into effect on January 1, 2013. Based on consideration of various eligibility factors, PEPRA defines each employee as either a "classic" or "new" member of Ca1PERS. 1. "Classic" Members An employee who qualifies as a "classic" member receives a retirement benefit formula of 2.7% @ 55, with no social security coverage. The final average compensation period for a "classic" member is the single highest consecutive twelve (12) months (Government Code §20042). 2. "New" Members An employee defined as a "new" member (Government Code §7522.20a) receives a retirement benefit formula of 2% @ 62. The final average compensation period for a "new" member is the highest average compensation earned during any consecutive thirty-six (36) month period (Government Code §7522.32a). 12.2 Contributions The City shall continue to make contributions to CAPERS on behalf of each individual employee as follows: A. City Contributions 1. "Classic" Members The City shall continue to pay each employee's member contribution and report it to Ca1PERS as compensation earnable [Government Code §20636(C)(4)]. This contribution is known as the Employer Paid Member Contribution (EPMC), which is equal to eight percent (8.0%) of compensation earnable. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 65 City Council 42 — 67 6/6/2023 Such payments are not increases in base salary and no salary rate range applicable to any employee shall be changed or deemed to have been changed by reason thereof. As a result, the City will not treat these payments as ordinary income and, thus will not withhold Federal or State income tax from said payments as permitted by IRS Code section 414(h)(2). 2. "New" Members As required by PEPRA, the City shall participate in equal cost sharing by paying fifty percent (50%) of the normal cost, as established by Ca1PERS in its annual valuation report. B. Employee Contributions 1. "Classic" Members The employee contribution rate shall be eight percent (8.0%) of compensation earnable. All employee contributions are paid towards the employer portion of the City's Ca1PERS contribution. This payment shall be paid in accordance with Government Code §20516(f) as cost sharing. 2. "New" Members As required by PEPRA, the employee contribution rate shall be fifty percent (50%) of the normal cost, as rounded to the nearest quarter of a percent by Ca1PERS in its annual valuation. C. Pre -Taxable Benefit To the extent permitted by Ca1PERS and IRS regulations, the City shall make any employee contributions as a pre-tax deduction. 12.3 Ca1PERS Benefit Options The City contracts with Ca1PERS to provide the following additional optional benefits: A. Credit for Unused Sick Leave (Government Code §20965) Effective the date of City Council adoption of this 2022-2025 MOU, the maximum total unused sick leave that can be converted shall be ten (10) eight (8) hour working days equal to eighty (80) hours. Employees hired on or after a contract amendment between the City and Ca1PERS shall not be eligible to convert unused sick leave to Ca1PERS for service credit. The City must report only those days of unused sick leave that were accrued by the employee during the normal course of employment. This section applies to 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 66 City Council 42 — 68 6/6/2023 CaIPERS members whose effective date of retirement is within four (4) months of separation from employment. B. Military Service Credit as Public Service (Government Code §21024) An employee may elect to purchase up to four (4) years of service credit for any continuous active military or merchant marine service prior to employment. The employee must contribute an amount equal to the contribution for current and prior service that the employee and the employer would have made with respect to that period of service. C. Pre -Retirement Death Benefits 1. Optional Settlement 2W Death Benefit (Government Code §21548) The spouse of a deceased employee, who is eligible to retire from service at the time of death, may elect to receive a Pre -Retirement Optional Settlement 2W Death Benefit. The benefit is a monthly allowance equal to the amount the employee would have received if they had retired from service on the date of death and elected Optional Settlement 2, the highest monthly allowance an employee can leave a spouse. 2. Fourth Level 1959 Survivors Benefit (Government Code §21574) D. Post -Retirement Death Benefits Post -Retirement Survivor's Allowance (PRSA) for continuation of benefits even after remarriage (Government Code §21624, 21626 and 21628). E. Cost of Living Allowance (COLA) (Government Code 621329 Up to a maximum of a two percent (2.0%) COLA as determined by Ca1PERS each year. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 67 City Council 42 — 69 6/6/2023 ARTICLE XIII 13.0 TOOLS 13.1 Personal Tools Employees in the following classifications shall provide their own personal tools which are ordinarily used in their trade: • Fleet Services Technician I • Fleet Services Technician II • Fleet Services Technician III • Fleet Services Supervisor 13.2 Tool Allowance The City will provide at least one (1) vendor account for each employee who has at least one (1) year of service in one of the classifications listed in Section 13.1 above. These employees shall be allowed up to eleven hundred dollars ($1100) per fiscal year in order to purchase tools which, in the sole determination of the Fleet Services Manager, are necessary for the performance of such employees' job duties. Employees will either be reimbursed for their tool purchases or they may purchase tools from the vendor who will then bill the City for the purchases. Employees will be allowed to carry over their unused tool allowances for not more than two (2) consecutive fiscal years. 13.3 Lost or Stolen Tools The City shall bear no liability or responsibility in replacing lost or stolen tools, except as provided in this article. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 68 City Council 42 — 70 6/6/2023 ARTICLE XIV 14.0 UNIFORMS 14.1 Uniforms A. Uniform Maintenance 1. All employees who are required by the City to wear a uniform while on duty shall continue to be provided with seven (7) sets of clean uniforms every two (2) weeks at no cost to the employees. 2. All field/yard maintenance, custodial and equipment repair employees shall be provided with eleven (11) clean sets every two (2) weeks at no cost to the employees. 3. Any employee who wishes to be provided with one (1) or more additional clean sets per week, above the amounts specified in this section, will be required to pay the extra cost incurred for such additional set(s). B. All Police Records Personnel and the Senior Office Assistants assigned to the traffic window shall be provided with three (3) sets of uniforms and one (1) sweater. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 69 City Council 42 — 71 6/6/2023 ARTICLE XV 15.0 SAFETY 15.1 Safety Shoes/Boots A. The City agrees to pay up to three hundred dollars ($300) per fiscal year per employee, for the purchase and/or repair of approved safety shoes/boots. The option of purchase and/or repair shall be at the sole discretion of each employee. The employee may purchase their safety shoes/boots from either a City approved vendor or any outside vendor of their choice. B. Employees will be allowed to use this allowance to purchase insoles or other shoe/boot related accessories. C. Code Enforcement employees who are regularly assigned to work involving confiscation or retrieval of evidence or who must regularly enter dangerous or abandoned properties will be eligible for a safety shoe/boot allowance. Code Enforcement employees will be allowed to use this allowance to purchase uniform shirts, as approved by the department manager or their designee. D. All safety shoes/boots purchased under this program must have steel reinforced toes, insteps and bear the official stamp of approval from the American National Standards Institute (ANSI). E. If a particular classification is designated by the Executive Director of Human Resources or designee as requiring its incumbents to wear safety shoes/boots, then it will be mandatory for all incumbents of that classification to wear the type of safety shoes/boots (boot or low -quarter) deemed to be appropriate by the Department Head. Some exemptions may be allowed, on a case -by -case basis, depending on the type and amount of exposure to hazardous conditions in a particular position and subject to the approval or disapproval of the Executive Director of Human Resources or designee. F. The procedure necessary to be followed for the implementation and operation of this program shall be in accordance with the existing policies and procedures as previously established by the City. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 70 City Council 42 — 72 6/6/2023 ARTICLE XVI 16.0 GRIEVANCE PROCEDURE 16.1 Definition of Grievance. A grievance shall be defined as a timely complaint by the Union concerning the interpretation or application of specific provisions of this MOU. The parties can mutually agree to extend any deadlines in this Article. 16.2 Step 1 A. The Union shall first attempt to resolve the grievance at Step 1 with the Executive Director of Human Resources or designee without undue delay, but in no case, beyond a period of ten (10) calendar days after the occurrence of the alleged incident giving rise to the grievance, or when the grievant knew or should have reasonably become aware of the facts giving rise to the grievance. B. The Executive Director of Human Resources or designee will respond to the grievance within fourteen (14) calendar days of receiving the grievance. C. Every effort shall be made to find an acceptable solution to the grievance at Step 1. 16.3 Step 2. A. If the Union is not satisfied with the response from the Executive Director of Human Resources or designee, the Union must submit grievance in writing to Step 2 (binding arbitration) to the Executive Director of Human Resources or designee with ten (10) calendar days of receiving the Step 1 response. Should the Union fail to file a written grievance at Step 2 within ten (10) calendar days after receiving the response at Step 1, the grievance shall be barred and waived. B. The City and Union agree to select an arbitrator in the following manner: 1. The City and Union shall create and maintain a standing list of three (3) to five (5) mutually approved arbitrators. 2. The City and Union shall select an arbitrator from the standing list via the striking method. The parties shall mutually agree which parry strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. 3. If none of the identified arbitrators are able to take the case, then the parties will request a list of seven (7) arbitrators from the State Mediation and Conciliation Services. Once the list is received, the representatives of the parties shall strike names until an arbitrator is chosen. The parties shall 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 71 City Council 42 — 73 6/6/2023 mutually agree which party strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. C. Hearing Process: During the hearing, the formal rules of evidence do not apply. The cost of the arbitration including but not limited to the list of arbitrators, the arbitrator themselves, and the court reporter shall be split evenly between the City and Union. The arbitrator's decision shall be final and binding. The arbitrator shall issue their decision within thirty (30) calendar days from the conclusion of the hearing, unless the parties agree otherwise. 16.4 Alleged Violations of City Rules, Regulations, and Policies. A. If an employee, group of employees, or Union (grievant) believes there has been a violation, misapplication, or misinterpretation of a City rule, regulation, or policy, the grievant may file a grievance within ten (10) calendar days of the alleged violation, misapplication, or misinterpretation or when the grievant knew or should have reasonably become aware of the facts giving rise to the grievance. B. Step 1. 1. A grievant must submit a grievance in writing to the Executive Director of Human Resources or designee. 2. The Department Head shall meet with the employee within ten (10) calendar days after submission of the grievance. 3. The Department Head shall deliver the Step 1 written response to the employee within ten (1) calendar days after meeting with the employee. C. Step 2. If the grievant is not satisfied with the Step 1 response, the grievant must submit the grievance in writing to Step 2 to the Executive Director of Human Resources or designee within ten (10) calendar days of receiving the Step 1 response. 2. The City Manager or designee shall meet with the employee within twenty- one (21) days after submission of the Step 2 grievance. The City Manager or designee may affirm, reverse, or modify the decision made at Step 1. 3. The City Manager or designee shall deliver the Step 2 written response to the employee within ten (10) calendar days after meeting with the employee. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 72 City Council 42 — 74 6/6/2023 D. Step 3. 1. If the grievant is not satisfied with the Step 2 response, the grievant must submit the grievance in writing to Step 3 (binding arbitration) to the Executive Director of Human Resources or designee within ten (10) calendar days of receiving the Step 2 response. Should the grievant fail to file a written grievance at Step 3 within ten (10) calendar days after receiving the response at Step 2, the grievance shall be barred and waived. 2. The City and Union agree to select an arbitrator in the following manner: a. The City and Union shall create and maintain a standing list of three (3) to five (5) mutually approved arbitrators. b. The City and Union shall select an arbitrator via the striking method. The parties shall mutually agree which parry strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. c. If none of the identified arbitrators are able to take the case, then the parties will request a list of seven (7) arbitrators from the State Mediation and Conciliation Services. Once the list is received, the representatives of the parties shall strike names until an arbitrator is chosen. The parties shall mutually agree which parry strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. 3. Hearing Process: During the hearing, the formal rules of evidence do not apply. The cost of the arbitration including but not limited to the list of arbitrators, the arbitrator themselves, and the court reporter shall be split evenly between the City and Association. The arbitrator's decision shall be final and binding. The arbitrator shall issue their decision within thirty (30) calendar days from the conclusion of the hearing, unless the parties agree otherwise. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 73 City Council 42 — 75 6/6/2023 ARTICLE XVII 17.0 UNION RIGHTS 17.1 Union Representatives A. The Union shall have the right to appoint/elect a reasonable number of employee representatives who are recognized by the City as union officers, work site leaders, or stewards. Such reasonable number of work site leaders and stewards recognized by the City shall be limited to eighteen (18) employees. B. The Executive Director of Human Resources or designee shall be provided with a list of the names and classification titles of the Union's officers, work site leaders, stewards, and other union representatives. The Union agrees to inform the City in writing of any changes in said list within ten (10) calendar days of date of change. 17.2 Release Time A. Grievances During the term of this MOU, the City agrees to grant a reasonable amount of City time, without loss of pay or benefits, to enable the union officers, worksite leaders, and stewards to assist other bargaining unit employees in processing grievances under Article XVI. Union officers, worksite leaders, and stewards shall make advance arrangement with their supervisors prior to absenting themselves for such purpose. The union officers, worksite leaders, and stewards shall be required by the City to record and report to their supervisors the work time spent in assisting other bargaining unit employees pursuant to this provision of the MOU. Any unauthorized or unapproved time used by a union officer, worksite leader, or steward to investigate, discuss, process or meet in conjunction with pursuing a grievance or complaint shall be charged to that employee's vacation or comp time leave bank. The Union shall limit the number of union officers, worksite leaders, or stewards who participate in the investigation or appear at hearings on City time to one (1) representative and one (1) Chapter Board member. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 74 City Council 42 — 76 6/6/2023 B. Union Business Leave In addition to the above time, union officers, worksite leaders, and stewards shall be granted three hundred (300) hours of release time per fiscal year. This leave is cumulative, meaning the total amount of hours allowed each fiscal year is to be shared by all eligible employees in the unit and is not an individual annual allotment of hours for each employee. The purpose of this additional three hundred (300) hours per fiscal year shall be to enable the union officers, worksite leaders, and stewards to participate in union activities which may include conventions, seminars and meetings that are otherwise not covered by this MOU. Such time shall be paid by the Union who will reimburse the City for the hours used by employees of the unit. Such union officers, worksite leaders, or stewards shall provide at least forty-eight (48) hours' advance notice and make arrangements with their supervisors prior to absenting themselves for such purposes. The union officers, worksite leaders, and stewards shall be required by the City to record and report to their supervisors on the work time spent on Union business. Any unauthorized or unapproved time used by a union officer, worksite leader, or steward to conduct union business shall be charged to that employee's vacation or comp time leave bank. Time spent by the Union's Chapter Chair/President, officers worksite leaders, or stewards on Chapter Chair/President's Leave and/or Union Business Leave, under this section, shall not be considered time worked for computation of overtime according to the FLSA. C. Chapter Chair/President's Leave During the term of this MOU, the City agrees to grant the Union's Chapter Chair/President (President) half of their work week as paid release time which shall be reimbursed to the City by the Union. Such release time is subject to the following terms and conditions: a. The President will conduct any union business performed during the half of their work week while on release time under this section off the worksite. However, the President may conduct union business on worksites pursuant to Section 17.3 - Worksite Access. b. The Department Director of the President may approve additional time off for the President to attend union seminars and other business on a prescheduled basis. Such additional time off shall be paid for by the Union or deducted from the President's vacation or compensatory time bank. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 75 City Council 42 — 77 6/6/2023 c. Upon written request of the Union, the Department Director of the President will schedule the President to be offsite for half of each workday to conduct union business. The Department Director shall schedule the President to be onsite working on City business each half day of each normal work week. The Department Director may change the schedule of the President upon reasonable notice to the employee. d. During the period of time the President is performing City work, they shall receive no union -related phone calls or visitors. Persons who call or wish to see the President regarding union -related matters during their work time shall be referred to the Union's offsite office. e. Time spent by the President on Chapter Chair/President's Leave shall not be considered time worked for the computation of overtime according to the FLSA. f. The Union shall reimburse the City for one hundred percent (100%) of the employee's salary, including any premium payments and benefit costs, for the Chapter Chair/President's Leave time. The Union agrees to pay for Union Business Leave and Chapter Chair/President's Leave within thirty (30) calendar days of receipt of the bill from the City. The bill will be sent on a monthly basis. If the bill is not paid within thirty (30) calendar days of receipt, the City shall deduct such amount from the union dues collected from the employees on behalf of the Union. In the event a portion of the bill is rightfully contested, the City shall only deduct the non -contested portion from the union dues. Any issues related to the bill must be brought to the attention of the Executive Director of Human Resources within fifteen (15) calendar days of its receipt and must be resolved within the remaining fifteen (15) calendar days, so that the bills are paid in a timely manner or within thirty (30) calendar days of its receipt. 2. Evidence of Insurance a. The Union shall provide an insurance policy or policies, or certificate of such insurance, naming the City, its officers and employees as insured or additional insured which provides coverage against liability for any and all claims and/or suits for damages or injuries to persons or property resulting from or arising out of any act or omission of said union representative. Said policy or policies of insurance shall provide coverage for both bodily injury and property damage not less than the following minimum amounts: one 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 76 City Council 42 — 78 6/6/2023 million dollars ($1,000,000) combined single limit or its equivalent. Said policy or policies shall also contain a provision that no termination, cancellation or change of coverage of insured or additional insured shall be effective until after thirty (30) business days' notice has been given in writing to the City. b. The Union shall provide the City with an insurance carrier certifying that it carries primary workers' compensation insurance on behalf of said union representative and the policy shall not be canceled nor coverage reduced until after ten (10) business days' notice has been given in writing to the City. 3. Indemnity Clause The Union shall indemnify and save harmless the City, its officers and employees from and against any and all damage to property or injuries to or death of any person or persons, including property and employees or agents to the City. The Union shall defend, indemnify, and save harmless the City, its officers and employees from any kind and all claims to demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitations, workers' compensation claims, resulting from or arising out of the negligent acts, errors, or omissions, arising out of the intentional or malicious acts of the union's representatives. 4. Duty Requirements The Union and the City agree that the President will not be required to carry out any City duties during the time they are on Chapter Chair/President's Leave for half of the normal work week. The President will be required to comply with the rules and regulations of the City as they apply to off -duty employees, except such President will not be required to report to work for any purpose during the half of the normal work week designated as Chapter Chair/President's Leave time. 5. Return to Duty Upon return to full-time City duty from Chapter Chair/President's Leave of half of the normal work week, the President shall be restored to the same position without loss of any benefits as they would have occupied or accrued if there had been no disruption in duty status. D. Meet and Confer 1. In the event the Union is formally meeting and conferring with representatives of the City on matters within the scope of representation during regular City 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 77 City Council 42 — 79 6/6/2023 business hours, a reasonable number of union officers, employee representatives, or other union officials shall be allowed reasonable time off without any loss of compensation or other benefits. 2. Such union officers and employee representatives shall not leave their duty/work station or assignment without the prior knowledge of their supervisor or manager. 3. Such meetings are subject to scheduling in a manner consistent with City operating needs and work schedules. E. Release Time Process Release of employees for Union Business Leave shall be done on the same basis as employees who are released from duty for vacation leave, except that requests for Union Business Leave shall not unreasonably interfere with the operation of the City department and shall be approved by the employee's Department Head. 2. The Department Head shall not unreasonably withhold permission to utilize Chapter Chair/President's Leave and/or Union Business Leave from any employee who has been duly authorized by the Union to take such leave. 3. The President shall have half of the normal work week, or one thousand and forty (1,040) hours per year, of time off to conduct union business. Such time shall be paid by the City and reimbursed to the City by the Union. 4. Release time used under this section must be appropriately coded into the City's payroll system each pay period, so that it can be properly tracked by the City. The City shall provide separate payroll codes for the different types of release time. 17.3 Worksite Access A. Union officers, worksite leaders, stewards and/or union staff shall be permitted to visit break and lunch areas designated by the City, before or after work, or during designated lunch periods for the purpose of discussing union business, provided that arrangements are made in advance with the manager responsible for the worksite. B. Such visits shall not disrupt the work of City employees or interfere with the normal operations of the department, or with established safety and security requirements. Where any such problems arise, the Union and the City will agree on an alternate meeting/conference facility for the purpose of providing a place for the Union to hold meetings before or after work or during lunch periods. If the alternate meeting site is a City facility during non -working hours, its scheduling and use shall be 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 78 City Council 42 — 80 6/6/2023 governed in accordance with regulations pertaining to the use of public meeting rooms at City facilities. C. Solicitations of membership and all activities concerned with the internal management of the Union, such as collecting dues, holding membership meetings, preparation of petitions, preparation of proposals, campaigning for office, conducting elections and distributing literature, shall not be conducted during working hours. D. Employees may voluntarily perform those duties assigned to them by the Union, but in no event shall they have the right to interfere with the performance of work of any other employee or interfere with City operations. 17.4 Use of Bulletin Boards Space shall be made available to the Union on the City's existing employee bulletin boards for the purpose of posting notices pertaining to Union business, subject to the following conditions: A. Material posted by the Union shall not include campaign material on municipal election matters, including elections for City Council, other City positions, or other municipal political matters. B. Material posted shall not be derogatory to the City, City employees or other employee organizations. C. All materials shall be dated, identify the Union and bear the signature of the authorized representative(s) of the Union validating the posting. D. The City reserves the right to determine what reasonable portion of employee bulletin boards are to be allocated to union materials. E. If the Union does not abide by these provisions, it will forfeit its right to have materials posted on the City's employee bulletin boards. F. The Union shall not be permitted to post any material that is prohibited by State law or the City Charter. 17.5 Use of City Facilities The City shall allow the Union to conduct meetings in the City's public meeting rooms during non -working hours provided such meetings are scheduled in accordance with regulations governing the use of public meeting rooms at City facilities. The Union shall not be permitted to use such City facilities to discuss or present any matter that is prohibited by State law or the City Charter. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 79 City Council 42 — 81 6/6/2023 17.6 Payroll Deductions A. Union Deductions The City shall make deductions on a regular basis each pay period from the pay of each employee who voluntarily authorizes such union deductions in writing. The City shall provide a separate dedicated payroll code for this deduction. B. Remittance of Funds The Union shall provide the City with an authorized deduction report each pay period which includes a list of the employees who have authorized union deductions and the amount of such deductions. The City shall make the applicable deductions from the employee's paychecks and electronically remit such funds to the Union via Electronic Funds Transfer (EFT) following their deduction. The City shall also send an itemized report, in Excel format, to the Union at dues@seiu721.org. The report shall include a list of all union members in the bargaining unit and include the following information on each union member: first name, last name, employee identification number, employment status (i.e. active or on an unpaid leave of absence), base salary earned in the pay period, salary step, total hours in a paid status for the pay period, and the amount remitted on behalf of the employee. The remittance of funds and itemized report shall be sent to the Union semi- monthly. C. Maintenance of Dues Payroll Deduction Any employee who has authorized union dues deductions on the effective date of this MOU, or at any time subsequent to the effective date of this MOU, shall continue to have such dues deduction made by the City during the term of this MOU; provided, however, that any employee may revoke such dues deductions in the last twelve (12) months of this MOU during the twenty-one (21) calendar day period preceding the employee's date of hire anniversary, by notifying the Union of their revocation of union dues deductions. Such notification shall be in writing and contain the following information: employee name, employee identification number, job classification, department name, bargaining unit, and name of the employer from which such dues deductions are to be cancelled. Upon request, the Union will inform the union member of their dues deduction revocation date. The Union will provide the City with the appropriate documentation to process these dues revocations within ten (10) business days after the close of the withdrawal period. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 80 City Council 42 — 82 6/6/2023 D. Indemnification The Union shall indemnify and hold the City, its officers and employees, harmless from any and all claims, demands, suits, or any other action arising from this section. In no event shall the City be required to pay from its own funds, union dues, which the employee was obligated to pay, but failed to pay, regardless of the reasons. 17.7 Reporting Requirements The City agrees to provide the Union with an updated employee list every sixty (60) days, which includes the following information on each employee: first name, last name, employee identification number, date of hire, bargaining unit (i.e. full-time employees unit), job classification, change in employment status (i.e. separated from service, retired, promoted, demoted, etc.), effective date of change in employment status, physical home address, home mailing address (if different), home phone number, personal cell phone number, personal email address (if known), work location, work phone number, salary step, and current rate of pay. The City shall send these reports, in Excel format, to the Union at dues@seiu721.org. An employee shall retain their right to opt -out of providing personal information to the Union. 17.8 New Employee Orientations The City shall notify the Union of all new employees entering the bargaining unit and provide the information listed in Section 18.7 on each new employee no later than thirty (30) days of hire or by the first pay period of the month following hire. For the purpose of this section, new employees shall be defined to include any employee whose classification is in the bargaining unit, including but not limited to employees entering the unit through new hire, accretion, promotion, or demotion. Each new employee shall be scheduled to attend an orientation. The City shall provide the Union with no less than ten (10) calendar days' advance written notice of the date, time and location of the orientation. The City may provide shorter notice only in a specific instance where there is an urgent need critical to the City's operations that was not reasonably foreseeable. Such notice shall be sent to the Union via an email to membershipgseiu721.org, the designated SEIU Worksite Organizer, and the Chapter President. The notice shall also include the new employee's name, employee identification number (if assigned yet), and job title. After receiving notice of each employee orientation, the Union will inform Human Resources as to whether an SEIU representative will or will not attend. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 81 City Council 42 — 83 6/6/2023 If an SEIU representative will not be able to attend the scheduled employee orientation, the Union may deliver union related documents contained within an envelope or welcome packet for each new employee for Human Resources staff to hand to the new employee at the orientation. The City will not discuss or answer questions related to these documents other than to inform the new employee that they are from the union that exclusively represents their classification. In addition, the employee will be informed that if they have any questions regarding the documents and/or union, they should contact their Union representative. If the Union informs the City that an SEIU representative will attend the employee orientation, the City agrees to provide each new employee with up to thirty (30) minutes, while remaining on paid duty time, to meet with their union representative during the orientation. No management representative shall be present during the Union's presentation of the employee orientation. In the event the union representative providing the orientation is an employee of the City (i.e. Chapter President, union officer, worksite leader, or steward), they shall also be provided with up to thirty (30) minutes of paid release time in which to conduct the union's portion of the orientation. No more than one (1) City employee at a time shall be released to conduct the Union's presentation during the orientation. If the City begins to provide an online on -boarding process, the Union shall have the right to incorporate up to a thirty (30) minute video and/or PowerPoint presentation and a link to the SEIU Local 721 website into that online orientation. The Union would still reserve all other rights in this section, including but not limited to the scheduling of an in -person thirty (30) minute meeting with the new employee and their union representative while remaining on paid duty time. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 82 City Council 42 — 84 6/6/2023 ARTICLE XVIII 18.0 CITY RIGHTS 18.1 Management Rights The City reserves, retains, and is vested with, solely and exclusively, all rights of management which have not been expressly abridged by specific provision of this MOU or by law to manage the City, as such rights existed prior to the execution of this MOU. The sole and exclusive rights of management, as they are not abridged by this MOU or by law, shall include but not be limited to the following rights: A. To manage the City generally and to determine the issues of policy. B. To determine the existence or nonexistence of facts which are the basis of the management decision. C. To determine the necessity of organization of any service or activity conducted by the City and expand or diminish services. D. To determine the nature, manner, means, and technology, and extent of services to be provided to the public. E. To determine methods of financing. F. To determine types of equipment or technology to be used. G. To determine and/or change the facilities, methods, technology, means, and size of the workforce by which the City operations are to be conducted. H. To determine and change the number of locations, relocations, and types of operations, processes, and materials to be used in carrying out all City functions, including but not limited to the right to contract for or subcontract any work or operation of the City. I. To assign work to and schedule employees in accordance with requirements as determined by the City, and to establish and change work schedules and assignments. J. To relieve employees from duties for lack of work or similar non -disciplinary reason, subject to the provisions of the City Charter, Municipal Code, Federal and State law and this MOU. K. To establish and modify productivity and performance programs and standards. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 83 City Council 42 — 85 6/6/2023 L. To discharge, suspend, demote, or otherwise discipline employees for proper cause in accordance with the provisions set forth in the City Charter and Santa Ana Municipal Code. M. To determine job classifications and to reclassify employees. N. To hire, transfer, promote and demote employees for non -disciplinary reasons in accordance with this MOU. O. To determine policies, procedures, and standards for selection, training and promotion of employees. P. To establish employee performance standards including but not limited to quality and quantity standards and to require compliance of such standards. Q. To maintain order and efficiency in its facilities and operations. R. To establish and disseminate and/or modify rules and regulations to maintain order and safety in the City which are not in violation with this MOU. S. To take any and all necessary action to carry out the mission of the City in emergencies. 18.2 Meet and Confer on Impact Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the contemplated exercise of management's rights shall impact on a significant number of employees of the bargaining unit, the City agrees to meet and confer in good faith with representatives of the Union regarding the impact of the contemplated exercise of such rights prior to exercising such rights, unless the matter of the exercise of such rights is provided for in this MOU. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 84 City Council 42 — 86 6/6/2023 ARTICLE XIX 19.0 ANTI -STRIKE CLAUSE 19.1 Prohibited Conduct A. The Union, its officers, agents, representatives, and/or members agree that during the term of this MOU, they will not cause or condone any unlawful strike, walkout, slowdown, sick-out, or any other unlawful job action by withholding or refusing to perform services. B. There shall be no lockouts by the City during the term of this MOU. C. Any employee who participates in any conduct prohibited in Subsection A above shall be subject to suspension, demotion or dismissal by the appointing authority without right of appeal to the Personnel Board in accordance with City Charter Section 1014. 19.2 Union Responsibility In the event that the Union, its officers, agents, representatives, or members engage in any of the conduct prohibited in Section 19.1A above, the Union shall immediately instruct any persons engaging in such conduct that their conduct is in violation of this MOU and unlawful, and they must immediately cease engaging in the prohibited conduct and return to work. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 85 City Council 42 — 87 6/6/2023 ARTICLE XX 20.0 LAYOFFS 20.1 Notice of Lam It is the hope of the City not to separate any employee(s) from employment because of a reduction in the workforce during the term of this MOU. However, circumstances arising during the term of this MOU may require such separation(s). In that event, the City will provide reasonable notice to the Union of the details of the separation(s) in order to meet and exchange information, opinions and proposals regarding the consequence(s) of the separation(s) on the employee(s). This provision in not intended to be a waiver of any other rights the parties may have under this MOU. 20.2 Order of Layoff A. Seniority (length of service) shall govern layoffs as described herein: B. Any dispute over the application of this article shall be subject to the grievance procedure. C. Classification seniority is defined as length of service in the classification, and shall begin on the first date worked by the employee in that classification. Whenever a position within a classification is to be eliminated, resulting in the layoff of an employee, seniority shall govern the order of layoff. The employee with the lowest seniority in the affected classification shall be laid off first. If employees have the same seniority date within the classification, the City and a representative from SEIU shall meet and randomly choose the name of the person who will be selected for layoff. The following fair process will be used: a piece of paper with each employee's name will be placed in a container and the name of the employee(s) subject to layoff will be selected. D. In lieu of layoff, an employee may elect to work in a lower classification, in which they have served, providing that classification is within the same job family/career ladder. In that event, the employee's length of service in the next lower classification will be added to their length of service in the affected classification, and said combined seniority shall be used to bump down into the next lower classification. This method of combining seniority shall be applied to subsequent lower classifications. 20.3 Reemployment List The reemployment list shall be valid for one (1) year from the date of its establishment. Reemployment shall be in reverse order of layoffs. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 86 City Council 42 — 88 6/6/2023 20.4 Temporary Appointment An employee who is laid off from full-time City employment pursuant to this article, may be granted a temporary appointment to a vacant position in any classification for which there is no eligible list and for which said employee meets the minimum qualifications established for the classification and possesses the requisite knowledge, skills and abilities to satisfactorily perform the work of the classification. Such temporary appointment will be terminated upon the establishment of a new eligible list for the classification or one (1) year following the initial day of such temporary appointment, whichever occurs first. 20.5 Contracting Out If it is decided to contract out work currently being performed by employees of this bargaining unit and it is projected that no employee covered by this MOU is to be laid off, receive a reduction in hours worked, or receive a loss in pay due to said contracting out, the City shall provide the Union reasonable notice of the decision to contract out, will meet with the Union upon the Union's request over the impact of the decision to contract out, and will consider reasonable alternatives provided by the Union. If the City determines to replace employees covered by this MOU by contracting out the work it will expeditiously notify the Union of its intentions. Upon request by the Union the City will schedule meetings with the union leadership to discuss this objective and give the Union the opportunity to present information before any final decision. The City and union leadership agree to commence meeting with each other when practicable for a period not to exceed forty-five (45) calendar days, unless mutually agreed to meet longer. At the end of the agreed upon time and if the parties have not achieved satisfactory resolution, the issues will be resolved per the impasse process). Notwithstanding the above paragraph, if any bargaining unit member is laid off as a result of a decision by the City to contract out work, the City shall make a reasonable effort to cause the affected employee(s) to become employed by the company or entity with which the City contracted for the applicable services. Prior to bringing any requests for proposal (RFP) to the City Council which would result in the contracting out of bargaining unit work, and prior to any such requests being issued seeking such proposals, the parties agree to the following: A. The City will inform SEIU in writing of its intent to submit such request to the City Council for approval. B. The City will inform SEIU in the same writing of its right to request to meet to discuss the proposed RFP prior to bringing it to the City Council or seeking such proposals to give SEIU the opportunity to discuss its position regarding the RFP with the City. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 87 City Council 42 — 89 6/6/2023 C. The City agrees to meet with SEIU (at its request) at least twice within twenty (20) working days of the written notification of the RFP to consider SEIU's positions regarding the RFP. The City agrees that upon mutual agreement of the parties, it will agree to meet more than twice prior to bringing the RFP to the City Council and upon mutual agreement may agree to give SEIU more than twenty (20) working days in which to conduct the meetings with the City representatives. D. The City also agrees that if the existing employees who will be impacted by the contracting out (i.e. those employees whose work will be contracted out if there is an RFP accepted by the City) wish to bid for the work by submitting a response to the RFP, the City will consider such response along with the other responses received. E. After the City receives the bids and identifies the most responsible bidder, the City will notify the Union, who will have five (5) calendar days to submit information to the City as to why it believes the City should keep the work in house and how the employees in this unit can perform the work. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 88 City Council 42 — 90 6/6/2023 ARTICLE XXI 21.0 MISCELLANEOUS PROVISIONS 21.1 Joint Labor Management Teams The City and the Union agree to form Joint Labor Management teams for the purpose of exploring issues of mutual concern, including discussions on job family/career ladders. Each team shall be comprised of an equal number of labor and management employees and shall be chaired by the Employee Relations Manager. In no case shall the activity of a team create a delay or hindrance to the ongoing operation of the City. The City and the Union shall hold a meeting upon the City's or the Union's written request to meet. 21.2 Performance Appraisals Non -probationary performance appraisals not completed within six (6) months of the due date shall be stayed and the employee shall next become subject to evaluation upon the end of the evaluation period next following. Provided that merit advance performance appraisals shall be completed in accordance with Section 4.8 — Advancement Within Ranges. 21.3 Driving City Vehicles A. Driver's Alert Decal -Based Monitoring Program By identifying high -risk driving behavior and drivers who engage in unsafe driving acts, the purpose of this program is to intervene quickly to correct and control these risk factors and high -risk activities. Driver's Alert SMART RISKTM identifies the specific drivers who are at high risk to cause an at -fault crash, so it can be prevented. Reporting is done via 1 (800) number and an identification number on "How Am I Driving?" decals affixed to City vehicles. Reports will be transmitted to the impacted manager and can include complaints or compliments regarding a driver's activity. There is currently no discipline or reward policy in place that would impact employees being reported by this program. B. Automatic Vehicle Location (AVLSystem The automatic vehicle location (AVL) system is a means for automatically determining the geographic location of a vehicle and transmitting information to a requestor. Reporting information from AVL will include route, vehicle operations, destination and idle times. The information will be used to monitor the location and usage of a 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 89 City Council 42 — 91 6/6/2023 vehicle to ensure the most energy and time -efficient routing and operation of vehicles. AVL database information may only be accessed and subsequently used by supervisory and management employees in participating division operations. The AVL system is not intended to monitor employee behavior; however, it may provide, but not prove to be the sole basis, for disciplinary action if data indicates employee failure to provide efficient and productive service throughout the workday. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 90 City Council 42 — 92 6/6/2023 ARTICLE XXII 22.0 FULL UNDERSTANDING, WAIVER & SEPARABILITY 22.1 Intent of Agreement It is understood and agreed that the parties to this MOU are subject to all current and future applicable Federal and California laws, the City of Santa Ana Charter and Municipal Code, as well as the City's EERR (#81-75). The provisions of this MOU shall supersede all prior agreements and MOU's, or contrary salary and/or personnel rules and regulations or administrative codes, provisions of the City, oral or written, express or implied between the parties, and shall govern the entire relationship and shall be the sole source of any and all rights which may be asserted hereunder. This MOU is not intended to conflict with Federal or State law or the City Charter. 22.2 Rules and Regulations Notwithstanding the abovementioned language, City personnel rules and regulations and departmental rules and regulations exist. These rules and regulations shall be continued to the extent they do not breach specific provisions of this MOU. Such rules and regulations may, from time to time, be changed by the City. If these changes affect wages, hours, and/or other terms and conditions of employment, the City shall meet and confer with the Union; provided, further, however, no provision of the rules and regulations shall be changed to breach specific provisions of this MOU. 22.3 Waiver of Bargaining Except as otherwise specifically provided herein, this MOU fully and completely incorporates the understanding of the parties regarding the provisions contained in this MOU. Neither parry shall, during the term of this MOU, demand any change to the MOU, except that nothing shall prohibit the parties from changing the terms of the MOU by mutual agreement and in writing signed by the parties. 22.4 Emergency Waiver Provision In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, insurrection, civil disorder, national emergency, or similar circumstances, provisions of this MOU or the Personnel Rules or Resolutions of the City, which restrict the City's ability to respond to these emergencies, shall be suspended for the duration of such emergency. After the emergency is declared over, this MOU will be reinstated immediately. The Union shall have the right to meet and confer with the City regarding the impact on employees of the suspension of the provisions in the MOU during the course of the emergency. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 91 City Council 42 — 93 6/6/2023 22.5 Separability Provision Should any provision of this MOU be found to be inoperative, void, or invalid by state or federal law, or by a court of competent jurisdiction, all other provisions of this MOU shall remain in full force and effect for the duration of this MOU, provided that if any such affected provisions invalidate or void any benefits of employees covered hereunder, the parties shall forthwith commence negotiations to replace the invalidated benefits with benefits of comparable value. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 92 City Council 42 — 94 6/6/2023 ARTICLE XXIII 23.0 TERM OF MOU 23.1 The term of this MOU shall be from July 1, 2022 through June 30, 2025. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 93 City Council 42 — 95 6/6/2023 EXECUTION OF THE NEW AGREEMENT On May 10, 2023, this MOU was ratified by a simple majority vote of unit employees who are in full-time classifications represented by the Union. On June 6, 2023, this MOU was approved by a vote of the City Council of the City of Santa Ana. Following its execution by the parties hereto, the City Council shall implement its terms and conditions by appropriate lawful action. In witness thereof, the parties hereto have caused this agreement to be executed this Th day of June 2023. PARTIES TO THE AGREEMENT KRISTIN ELDRIDGE, CHIEF NEGOTIATOR SEIU LOCAL 721 MONICA SUTER CHAPTER PRESIDENT ATTEST: Jennifer Hall, City Clerk VALERIE AMEZCUA MAYOR KRISTINE RIDGE CITY MANAGER JASON MOTSICK EXECUTIVE DIRECTOR OF HUMAN RESOURCES APPROVED AS TO FORM: Peter J. Brown Liebert Cassidy Whitmore LEGAL COUNSEL FOR CITY OF SANTA ANA 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 94 City Council 42 — 96 6/6/2023 SEIU Local 721 Bargaining Committee Agustin "Tino" Alvarado Planning & Building DeShannon Braswell Public Works Tony Carrillo Public Works Maria "Toni" Carvalho Planning & Building Richard "Rick" Charbeneau Public Works Ruben Hernandez Planning & Building Teresa "Terri" Ibarra Library Jaime V. Lopez Community Development Jorge "George" Navarro Public Works Nancy Robles Finance Robert Strong Police Department 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 95 City Council 42 — 97 6/6/2023 EXHIBIT A MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 1, 2022 TO JULY 1, 2023 (BASED ON SALARY MATRIX) JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Accountant I 01140 5,706 5,992 6,291 6,606 6,937 7,283 7,647 Accountant II 01150 6,574 6,903 7,247 7,609 7,989 8,389 8,809 Accounting Assistant 07010 4,448 4,671 4,906 5,151 5,408 5,678 5,963 Accounting Assistant/Systems Technician 07015 4,448 4,671 4,906 5,151 5,408 5,678 5,963 Accounts Payable Supervisor 07009 5,790 6,080 6,384 6,702 7,039 7,391 7,761 Active Transportation Coordinator 01295 7,107 7,463 7,837 8,229 8,641 9,073 9,529 Arts & Culture Specialist 02845 5,706 5,992 6,291 6,606 6,937 7,283 7,647 Assistant Buyer 00270 4,930 5,176 5,434 5,706 5,992 6,291 6,606 Assistant Community Planner 07611 5,963 6,260 6,574 6,903 7,247 7,609 7,989 Assistant Engineer 01601 6,260 6,574 6,903 7,247 7,609 7,989 8,389 Assistant Fleet Services Technician 00530 4,360 4,579 4,810 5,051 5,304 5,569 5,847 Assistant Instrument Technician 04125 5,101 5,356 5,623 5,905 6,200 6,510 6,835 Assistant Librarian 05180 4,648 4,882 5,126 5,382 5,650 5,934 6,230 Assistant Parks/Landscape Planner 00280 5,992 6,291 6,606 6,937 7,283 7,647 8,029 Assistant Plan Check Engineer 01410 8,515 8,941 9,388 9,857 10,350 10,868 11,411 Assistant Planner I 00040 5,963 6,260 6,574 6,903 7,247 7,609 7,989 Assistant Planner II 02440 6,574 6,903 7,247 7,609 7,989 8,389 8,809 Assistant Traffic Operations Engineer 02155 8,557 8,985 9,434 9,906 10,401 10,922 11,468 Associate Engineer 02100 8,515 8,941 9,388 9,857 10,350 10,868 11,411 Associate Park and Landscape Planner 01040 7,647 8,029 8,431 8,853 9,296 9,770 10,258 Associate Plan Check Engineer 02280 9,161 9,625 10,105 10,611 11,142 11,699 12,284 Associate Planner 02450 7,609 7,989 8,389 8,809 9,250 9,721 10,207 Bibliographic Technician 05150 4,426 4,648 4,882 5,126 5,382 5,650 5,934 Building Maintenance Aide 04315 3,994 4,194 4,404 4,624 4,858 5,101 5,356 Building Maintenance Supervisor 04310 6,260 6,574 6,903 7,247 7,609 7,989 8,389 Building Maintenance Technician 04140 4,858 5,101 5,356 5,623 5,905 6,200 6,510 Building Technician 02230 4,741 4,978 5,226 5,488 5,762 6,050 6,353 Business Tax Collector/Inspector 01240 5,002 5,252 5,515 5,790 6,080 6,384 6,702 Buyer 01350 6,080 6,384 6,702 7,039 7,391 7,761 8,149 Central Services Supervisor 07030 5,026 5,278 5,542 5,818 6,110 6,415 6,735 Civil Engineer 02132 9,161 9,625 10,105 10,611 11,142 11,699 12,284 Code Enforcement Associate 02780 4,858 5,101 5,356 5,623 5,905 6,200 6,510 Code Enforcement Officer 02740 6,021 6,322 6,638 6,971 7,319 7,685 8,069 Code Enforcement Supervisor 00070 6,768 7,107 7,463 7,837 8,229 8,641 9,073 Combination Building Inspector 06430 6,140 6,446 6,768 7,107 7,463 7,837 8,229 Community Development Analyst 07585 6,415 6,735 7,073 7,427 7,799 8,189 8,599 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 96 City Council 42 - 98 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Community Development Commission Secretary 07321 4,382 4,601 4,834 5,076 5,330 5,596 5,876 Community Liaison 05000 6,606 6,937 7,283 7,647 8,029 8,431 8,853 Construction Inspector 02240 5,963 6,260 6,574 6,903 7,247 7,609 7,989 Contracts Administrator 01850 6,140 6,446 6,768 7,107 7,463 7,837 8,229 Corporate Yard Maintenance Attendant 04070 3,676 3,861 4,054 4,257 4,470 4,694 4,930 Correctional Records Specialist 07630 3,676 3,861 4,054 4,257 4,470 4,694 4,930 Correctional Records Supervisor 07629 5,356 5,623 5,905 6,200 6,510 6,835 7,176 Custodial Aide/Porter 04005 3,052 3,205 3,365 3,533 3,710 3,896 4,091 Custodian 04000 3,533 3,710 3,896 4,091 4,296 4,511 4,741 Custodian Supervisor 04090 4,648 4,882 5,126 5,382 5,650 5,934 6,230 Customer Service Representative 01220 4,624 4,858 5,101 5,356 5,623 5,905 6,200 Data Entry Office Asst 04200 3,994 4,194 4,404 4,624 4,858 5,101 5,356 Deputy Clerk of the Council 07050 4,906 5,151 5,408 5,678 5,963 6,260 6,574 DNA Coordinator 03100 4,448 4,671 4,906 5,151 5,408 5,678 5,963 Economic Development Specialist 1 00560 6,606 6,937 7,283 7,647 8,029 8,431 8,853 Economic Development Specialist II 00550 7,609 7,989 8,389 8,809 9,250 9,721 10,207 Economic Development Specialist III 00350 8,809 9,250 9,721 10,207 10,717 11,254 11,816 Engineering Aide 02030 4,764 5,002 5,252 5,515 5,790 6,080 6,384 Engineering Technician 02035 5,002 5,252 5,515 5,790 6,080 6,384 6,702 Equipment Operator 00440 4,906 5,151 5,408 5,678 5,963 6,260 6,574 Equipment Operator - Water Services 04215 5,002 5,252 5,515 5,790 6,080 6,384 6,702 Facilities Supervisor 04370 6,260 6,574 6,903 7,247 7,609 7,989 8,389 Fleet Parts Specialist 00500 5,278 5,542 5,818 6,110 6,415 6,735 7,073 Fleet Services Supervisor 04770 6,702 7,039 7,391 7,761 8,149 8,557 8,985 Fleet Services Technician I 04720 5,026 5,278 5,542 5,818 6,110 6,415 6,735 Fleet Services Technician II 04730 5,542 5,818 6,110 6,415 6,735 7,073 7,427 Fleet Services Technician III 00450 5,963 6,260 6,574 6,903 7,247 7,609 7,989 General Maintenance Leader 04190 5,382 5,650 5,934 6,230 6,542 6,869 7,211 General Maintenance Supervisor 01010 6,260 6,574 6,903 7,247 7,609 7,989 8,389 General Maintenance Worker 04180 4,858 5,101 5,356 5,623 5,905 6,200 6,510 GIS Administrator 02190 7,427 7,799 8,189 8,599 9,029 9,482 9,955 GIS Systems Analyst/Programmer 02192 6,801 7,141 7,499 7,875 8,269 8,683 9,117 GIS Technician 02193 5,278 5,542 5,818 6,110 6,415 6,735 7,073 Graphics Designer I 01500 4,930 5,176 5,434 5,706 5,992 6,291 6,606 Graphics Designer II 02400 5,434 5,706 5,992 6,291 6,606 6,937 7,283 Housing Authority Analyst 01885 6,510 6,835 7,176 7,535 7,913 8,309 8,725 Housing Authority Coordinator 07640 8,853 9,296 9,770 10,258 10,771 11,310 11,875 Housing Authority Operations Supervisor 02720 7,211 7,571 7,951 8,349 8,767 9,205 9,673 Housing Programs Aide 07580 4,236 4,448 4,671 4,906 5,151 5,408 5,678 Housing Programs Analyst 01840 7,211 7,571 7,951 8,349 8,767 9,205 9,673 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 97 City Council 42 - 99 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Housing Programs Coordinator 00520 8,853 9,296 9,770 10,258 10,771 11,310 11,875 Housing Specialist I 01890 4,511 4,741 4,978 5,226 5,488 5,762 6,050 Housing Specialist II 01900 5,002 5,252 5,515 5,790 6,080 6,384 6,702 Information Services Representative 02670 4,764 5,002 5,252 5,515 5,790 6,080 6,384 Information Technology Support Supervisor 06470 7,799 8,189 8,599 9,029 9,482 9,955 10,453 Information Technology Support Technician I 00021 4,787 5,026 5,278 5,542 5,818 6,110 6,415 Information Technology Support Technician II 00020 5,278 5,542 5,818 6,110 6,415 6,735 7,073 Instrument Technician 04130 5,569 5,847 6,140 6,446 6,768 7,107 7,463 Lead Accounting Assistant 07090 5,252 5,515 5,790 6,080 6,384 6,702 7,039 Lead Correctional Records Specialist 07628 4,511 4,741 4,978 5,226 5,488 5,762 6,050 Lead Police Records Specialist 07110 4,741 4,978 5,226 5,488 5,762 6,050 6,353 Librarian 05110 5,650 5,934 6,230 6,542 6,869 7,211 7,571 Library Services Assistant 05050 3,501 3,676 3,861 4,054 4,257 4,470 4,694 Library Technician 05076 4,215 4,426 4,648 4,882 5,126 5,382 5,650 Loan Specialist 07000 5,706 5,992 6,291 6,606 6,937 7,283 7,647 Mail Clerk/Messenger 07170 3,192 3,352 3,519 3,695 3,880 4,074 4,278 Maintenance Assistant 00740 3,550 3,728 3,915 4,111 4,317 4,533 4,764 Maintenance Worker I 04050 3,915 4,111 4,317 4,533 4,764 5,002 5,252 Maintenance Worker II 04060 4,426 4,648 4,882 5,126 5,382 5,650 5,934 Meter Reader Collector 01210 4,426 4,648 4,882 5,126 5,382 5,650 5,934 Network Engineer 06450 8,599 9,029 9,482 9,955 10,453 10,976 11,525 Network Specialist/WAN Systems Administrator 06460 7,073 7,427 7,799 8,189 8,599 9,029 9,482 NPDES Manager 06440 8,029 8,431 8,853 9,296 9,770 10,258 10,771 Office Assistant 07180 3,533 3,710 3,896 4,091 4,296 4,511 4,741 Office Specialist 07190 3,129 3,285 3,449 3,622 3,803 3,994 4,194 Park Maintenance Aide July 1, 2022 to December 31, 2022 04860 2,160 2,268 2,381 2,500 2,626 2,758 2,896 Park Maintenance Aide January 1, 2023 to July 1, 2023 04860 2,769 2,907 3,052 3,205 3,365 3,533 3,710 Park Ranger 03610 5,382 5,650 5,934 6,230 6,542 6,869 7,211 Park Services Inspection Supervisor 04320 6,291 6,606 6,937 7,283 7,647 8,029 8,431 Park Services Inspector I 04105 4,014 4,215 4,426 4,648 4,882 5,126 5,382 Park Services Inspector II 04106 4,978 5,226 5,488 5,762 6,050 6,353 6,670 Parking Meter Operations Supervisor 02890 5,330 5,596 5,876 6,170 6,478 6,801 7,141 Parking Meter Technician I 07160 4,074 4,278 4,493 4,718 4,954 5,201 5,461 Parking Meter Technician II 00080 4,718 4,954 5,201 5,461 5,734 6,021 6,322 Permit Services Processor 07200 4,404 4,624 4,858 5,101 5,356 5,623 5,905 Permit Services Supervisor 02590 6,768 7,107 7,463 7,837 8,229 8,641 9,073 Permit Services Technician 02580 5,678 5,963 6,260 6,574 6,903 7,247 7,609 Planning Assistant 00050 5,408 5,678 5,963 6,260 6,574 6,903 7,247 Planning Commission Secretary 07320 4,930 5,176 5,434 5,706 5,992 6,291 6,606 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 98 City Council 42 - 100 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Planning Technician 00641 4,671 4,906 5,151 5,408 5,678 5,963 6,260 Plans Examiner 02271 7,685 8,069 8,473 8,897 9,342 9,819 10,309 Police Fiscal Officer 06290 7,176 7,535 7,913 8,309 8,725 9,161 9,625 Police Fiscal Services Supervisor 06295 6,170 6,478 6,801 7,141 7,499 7,875 8,269 Police Records Specialist 07220 3,861 4,054 4,257 4,470 4,694 4,930 5,176 Police Records Supervisor 07230 5,356 5,623 5,905 6,200 6,510 6,835 7,176 Police Systems Support Analyst 06475 8,029 8,431 8,853 9,296 9,770 10,258 10,771 Principal Librarian 05115 6,322 6,638 6,971 7,319 7,685 8,069 8,473 Principal Programmer Analyst 02630 8,599 9,029 9,482 9,955 10,453 10,976 11,525 Programmer Analyst 01460 7,073 7,427 7,799 8,189 8,599 9,029 9,482 Projects Manager 06140 7,989 8,389 8,809 9,250 9,721 10,207 10,717 Property Control Specialist 07250 4,426 4,648 4,882 5,126 5,382 5,650 5,934 Public Works Crew Leader 04040 5,382 5,650 5,934 6,230 6,542 6,869 7,211 Public Works Dispatcher 04519 4,132 4,339 4,556 4,787 5,026 5,278 5,542 Public Works Project Manager 04344 10,258 10,771 11,310 11,875 12,469 13,093 13,748 Public Works Projects Specialist 04340 6,638 6,971 7,319 7,685 8,069 8,473 8,897 Public Works Safety Assistant 05031 4,194 4,404 4,624 4,858 5,101 5,356 5,623 Public Works Safety Coordinator 05030 6,510 6,835 7,176 7,535 7,913 8,309 8,725 Purchasing Specialist 01345 4,448 4,671 4,906 5,151 5,408 5,678 5,963 Purchasing Supervisor 01340 7,571 7,951 8,349 8,767 9,205 9,673 10,156 Receptionist 00060 3,784 3,974 4,173 4,382 4,601 4,834 5,076 Records Specialist 07430 4,317 4,533 4,764 5,002 5,252 5,515 5,790 Recreation and Community Events Supervisor 00460 6,735 7,073 7,427 7,799 8,189 8,599 9,029 Recreation and Community Services Supervisor 01940 7,247 7,609 7,989 8,389 8,809 9,250 9,721 Recreation Leader 05310 3,302 3,467 3,640 3,822 4,014 4,215 4,426 Recreation Program Coordinator 05330 4,882 5,126 5,382 5,650 5,934 6,230 6,542 Reprographic Equipment Operator 07260 3,676 3,861 4,054 4,257 4,470 4,694 4,930 Residential Construction Specialist 02710 5,963 6,260 6,574 6,903 7,247 7,609 7,989 Revenue Supervisor 01090 5,847 6,140 6,446 6,768 7,107 7,463 7,837 Right -of -Way Coordinator 00118 4,215 4,426 4,648 4,882 5,126 5,382 5,650 Sanitation Inspector I 02200 4,671 4,906 5,151 5,408 5,678 5,963 6,260 Sanitation Inspector II 02210 5,706 5,992 6,291 6,606 6,937 7,283 7,647 Secretary 07270 4,404 4,624 4,858 5,101 5,356 5,623 5,905 Security Electronics Technician 01055 6,384 6,702 7,039 7,391 7,761 8,149 8,557 Senior Accountant 07490 7,176 7,535 7,913 8,309 8,725 9,161 9,625 Senior Accounting Assistant 07280 4,787 5,026 5,278 5,542 5,818 6,110 6,415 Senior Accounting Assistant/Systems Technician 07016 4,787 5,026 5,278 5,542 5,818 6,110 6,415 Senior Civil Engineer 02131 10,258 10,771 11,310 11,875 12,469 13,093 13,748 Senior Combination Building Inspector 06431 6,768 7,107 7,463 7,837 8,229 8,641 9,073 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 99 City Council 42 - 101 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Senior Community Development Analyst 07584 7,391 7,761 8,149 8,557 8,985 9,434 9,906 Senior Community Planner 07610 8,389 8,809 9,250 9,721 10,207 10,717 11,254 Senior Construction Inspector 02239 6,768 7,107 7,463 7,837 8,229 8,641 9,073 Senior Correctional Records Specialist 07650 4,194 4,404 4,624 4,858 5,101 5,356 5,623 Senior Deputy Clerk of the Council 07290 5,762 6,050 6,353 6,670 7,005 7,355 7,723 Senior Electrical Systems Specialist (T) 02180 6,574 6,903 7,247 7,609 7,989 8,389 8,809 Senior Engineer 02111 10,258 10,771 11,310 11,875 12,469 13,093 13,748 Senior Fleet Services Supervisor 00840 7,391 7,761 8,149 8,557 8,985 9,434 9,906 Senior Grading Specialist 02260 6,606 6,937 7,283 7,647 8,029 8,431 8,853 Senior Housing Specialist 01860 6,170 6,478 6,801 7,141 7,499 7,875 8,269 Senior Land Surveyor 02040 10,771 11,310 11,875 12,469 13,093 13,748 14,435 Senior Librarian 05109 5,818 6,110 6,415 6,735 7,073 7,427 7,799 Senior Library Technician 05075 4,648 4,882 5,126 5,382 5,650 5,934 6,230 Senior Office Assistant 07330 3,994 4,194 4,404 4,624 4,858 5,101 5,356 Senior Office Specialist 07360 3,533 3,710 3,896 4,091 4,296 4,511 4,741 Senior Park Services Inspection Supervisor 06330 7,391 7,761 8,149 8,557 8,985 9,434 9,906 Senior Permit Services Technician 02581 6,080 6,384 6,702 7,039 7,391 7,761 8,149 Senior Plan Check Engineer 00330 10,258 10,771 11,310 11,875 12,469 13,093 13,748 Senior Planner 02470 8,641 9,073 9,529 10,005 10,506 11,031 11,583 Senior Plumbing/Mechanical Systems Spec. 02430 6,574 6,903 7,247 7,609 7,989 8,389 8,809 Senior Police Records Specialist 07370 4,404 4,624 4,858 5,101 5,356 5,623 5,905 Senior Programmer Analyst 01470 7,799 8,189 8,599 9,029 9,482 9,955 10,453 Senior Residential Construction Specialist 02700 6,574 6,903 7,247 7,609 7,989 8,389 8,809 Senior Systems Administrator 00990 6,835 7,176 7,535 7,913 8,309 8,725 9,161 Senior Traffic Engineer 02151 10,258 10,771 11,310 11,875 12,469 13,093 13,748 Senior Transportation Analyst 01290 10,258 10,771 11,310 11,875 12,469 13,093 13,748 Senior Water Services Supervisor 07776 7,427 7,799 8,189 8,599 9,029 9,482 9,955 Senior Water Systems Operator 06240 6,140 6,446 6,768 7,107 7,463 7,837 8,229 Solid Waste Code Enforcement Officer 02741 6,021 6,322 6,638 6,971 7,319 7,685 8,069 Stock Clerk 01310 4,317 4,533 4,764 5,002 5,252 5,515 5,790 Storekeeper 01320 5,126 5,382 5,650 5,934 6,230 6,542 6,869 Stores & City Yard Property Specialist 01315 5,126 5,382 5,650 5,934 6,230 6,542 6,869 Stormwater Coordinator 00115 6,937 7,283 7,647 8,029 8,431 8,853 9,296 Street Lighting Maintenance Worker 04280 5,278 5,542 5,818 6,110 6,415 6,735 7,073 Street Maintenance Supervisor 04360 6,291 6,606 6,937 7,283 7,647 8,029 8,431 Street Painter 04160 4,741 4,978 5,226 5,488 5,762 6,050 6,353 Supervising Accountant 07500 7,989 8,389 8,809 9,250 9,721 10,207 10,717 Supervising Buyer 00269 7,039 7,391 7,761 8,149 8,557 8,985 9,434 Supervising Library Services Assistant 05055 4,091 4,296 4,511 4,741 4,978 5,226 5,488 Supervising Park Ranger 07470 6,080 6,384 6,702 7,039 7,391 7,761 8,149 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 100 City Council 42 - 102 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Survey Party Chief 02070 7,005 7,355 7,723 8,109 8,515 8,941 9,388 Survey Party Technician I 02050 5,126 5,382 5,650 5,934 6,230 6,542 6,869 Survey Party Technician II 02060 5,963 6,260 6,574 6,903 7,247 7,609 7,989 Systems Administrator 00120 5,847 6,140 6,446 6,768 7,107 7,463 7,837 Systems Technician 01060 4,360 4,579 4,810 5,051 5,304 5,569 5,847 Telecommunications Coordinator 00710 7,141 7,499 7,875 8,269 8,683 9,117 9,577 Telecommunications Customer Service Representative 07140 4,648 4,882 5,126 5,382 5,650 5,934 6,230 Treasury Services Specialist 01165 5,151 5,408 5,678 5,963 6,260 6,574 6,903 Treasury Services Supervisor 07020 5,790 6,080 6,384 6,702 7,039 7,391 7,761 Tree Maintenance Supervisor 04330 6,260 6,574 6,903 7,247 7,609 7,989 8,389 Tree Trimmer 04170 4,741 4,978 5,226 5,488 5,762 6,050 6,353 Utilities Billing/Systems Technician 01215 4,624 4,858 5,101 5,356 5,623 5,905 6,200 Utilities Customer Service Supervisor July 1, 2022 to March 25, 2023 01219 5,542 5,818 6,110 6,415 6,735 7,073 7,427 Utilities Customer Service Supervisor March 26, 2023 to July 1, 2023 01219 5,847 6,140 6,446 6,768 7,107 7,463 7,837 Video Technician 06320 5,876 6,170 6,478 6,801 7,141 7,499 7,875 Water Conservation Specialist 07740 5,818 6,110 6,415 6,735 7,073 7,427 7,799 Water Services Crew Leader 07750 5,542 5,818 6,110 6,415 6,735 7,073 7,427 Water Services Meter Repairer 1 07755 4,533 4,764 5,002 5,252 5,515 5,790 6,080 Water Services Meter Repairer II 07756 4,978 5,226 5,488 5,762 6,050 6,353 6,670 Water Services Production Supervisor 07795 6,415 6,735 7,073 7,427 7,799 8,189 8,599 Water Services Quality Coordinator 07760 7,107 7,463 7,837 8,229 8,641 9,073 9,529 Water Services Quality Inspector 07765 5,818 6,110 6,415 6,735 7,073 7,427 7,799 Water Services Quality Supervisor 07770 6,542 6,869 7,211 7,571 7,951 8,349 8,767 Water Services Supervisor 07775 6,542 6,869 7,211 7,571 7,951 8,349 8,767 Water Services Utility Inspector 07780 5,818 6,110 6,415 6,735 7,073 7,427 7,799 Water Services Worker I 07785 4,014 4,215 4,426 4,648 4,882 5,126 5,382 Water Services Worker II 07790 4,533 4,764 5,002 5,252 5,515 5,790 6,080 Water Systems Electrician 04540 6,140 6,446 6,768 7,107 7,463 7,837 8,229 Water Systems Operator I 00880 4,601 4,834 5,076 5,330 5,596 5,876 6,170 Water Systems Operator II 00920 5,076 5,330 5,596 5,876 6,170 6,478 6,801 Water Systems Operator III 04530 5,434 5,706 5,992 6,291 6,606 6,937 7,283 Web Systems Technician 01006 4,360 4,579 4,810 5,051 5,304 5,569 5,847 Website Entry Specialist 01005 3,822 4,014 4,215 4,426 4,648 4,882 5,126 Work Center Coordinator 02390 8,809 9,250 9,721 10,207 10,717 11,254 11,816 Workforce Specialist 1 08371 4,360 4,579 4,810 5,051 5,304 5,569 5,847 Workforce Specialist II 08372 4,906 5,151 5,408 5,678 5,963 6,260 6,574 Workforce Specialist III 08373 5,408 5,678 5,963 6,260 6,574 6,903 7,247 Workforce Specialist IV 08374 7,073 7,427 7,799 8,189 8,599 9,029 9,482 Youth Services Technician 05313 4,215 4,426 4,648 4,882 5,126 5,382 5,650 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 101 City Council 42 - 103 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Zoo Curator 05430 5,706 5,992 6,291 6,606 6,937 7,283 7,647 Zoo Curator of Education 05450 5,818 6,110 6,415 6,735 7,073 7,427 7,799 Zoo Curator of Health 05451 5,623 5,905 6,200 6,510 6,835 7,176 7,535 Zoo Education Specialist 00930 4,579 4,810 5,051 5,304 5,569 5,847 6,140 Zoo Keeper I 05420 3,861 4,054 4,257 4,470 4,694 4,930 5,176 Zoo Keeper II 05410 4,470 4,694 4,930 5,176 5,434 5,706 5,992 Zoo Operations Coordinator 05485 5,026 5,278 5,542 5,818 6,110 6,415 6,735 The (T) designates a terminal classification. A position classification that has been designated as terminal by formal City Council action will be deleted from the City's Basic Classification and Compensation Plan when vacated by its last remaining incumbent. No new appointments may be made to a classification that has been so assigned. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 102 City Council 42 - 104 6/6/2023 MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 2, 2023 TO JULY 13, 2024 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Accountant I 01140 5,877 6,172 6,480 6,804 7,145 7,501 7,876 Accountant II 01150 6,771 7,110 7,464 7,837 8,229 8,641 9,073 Accounting Assistant 07010 4,581 4,811 5,053 5,306 5,570 5,848 6,142 Accounting Assistant/Systems Technician 07015 4,581 4,811 5,053 5,306 5,570 5,848 6,142 Accounts Payable Supervisor 07009 5,964 6,262 6,576 6,903 7,250 7,613 7,994 Active Transportation Coordinator 01295 7,320 7,687 8,072 8,476 8,900 9,345 9,815 Arts & Culture Specialist 02845 5,877 6,172 6,480 6,804 7,145 7,501 7,876 Assistant Buyer 00270 5,078 5,331 5,597 5,877 6,172 6,480 6,804 Assistant Community Planner 07611 6,142 6,448 6,771 7,110 7,464 7,837 8,229 Assistant Engineer 01601 6,448 6,771 7,110 7,464 7,837 8,229 8,641 Assistant Fleet Services Technician 00530 4,491 4,716 4,954 5,203 5,463 5,736 6,022 Assistant Instrument Technician 04125 5,254 5,517 5,792 6,082 6,386 6,705 7,040 Assistant Librarian 05180 4,787 5,028 5,280 5,543 5,820 6,112 6,417 Assistant Parks/LandscapePlanner 00280 6,172 6,480 6,804 7,145 7,501 7,876 8,270 Assistant Plan Check Engineer 01410 8,770 9,209 9,670 10,153 10,661 11,194 11,753 Assistant Planner 00040 6,142 6,448 6,771 7,110 7,464 7,837 8,229 Assistant Planner II 02440 6,771 7,110 7,464 7,837 8,229 8,641 9,073 Assistant Traffic Operations Engineer 02155 8,814 9,255 9,717 10,203 10,713 11,250 11,812 Associate Engineer 02100 8,770 9,209 9,670 10,153 10,661 11,194 11,753 Associate Park and Landscape Planner 01040 7,876 8,270 8,684 9,119 9,575 10,063 10,566 Associate Plan Check Engineer 02280 9,436 9,914 10,408 10,929 11,476 12,050 12,653 Associate Planner 02450 7,837 8,229 8,641 9,073 9,528 10,013 10,513 Bibliographic Technician 05150 4,559 4,787 5,028 5,280 5,543 5,820 6,112 Building Maintenance Aide 04315 4,114 4,320 4,536 4,763 5,004 5,254 5,517 Building Maintenance Supervisor 04310 6,448 6,771 7,110 7,464 7,837 8,229 8,641 Building Maintenance Technician 04140 5,004 5,254 5,517 5,792 6,082 6,386 6,705 Building Technician 02230 4,883 5,127 5,383 5,653 5,935 6,232 6,544 Business Tax Collector/Inspector 01240 5,152 5,410 5,680 5,964 6,262 6,576 6,903 Buyer 01350 6,262 6,576 6,903 7,250 7,613 7,994 8,393 Central Services Supervisor 07030 5,177 5,436 5,708 5,993 6,293 6,607 6,937 Civil Engineer 02132 9,436 9,914 10,408 10,929 11,476 12,050 12,653 Code Enforcement Associate 02780 5,004 5,254 5,517 5,792 6,082 6,386 6,705 Code Enforcement Officer 02740 6,202 6,512 6,837 7,180 7,539 7,916 8,311 Code Enforcement Supervisor 00070 6,971 7,320 7,687 8,072 8,476 8,900 9,345 Combination Building Inspector 06430 6,324 6,639 6,971 7,320 7,687 8,072 8,476 Community Development Analyst 07585 6,607 6,937 7,285 7,650 8,033 8,435 8,857 Community Development Commission Secretary 07321 4,513 4,739 4,979 5,228 5,490 5,764 6,052 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 103 City Council 42 - 105 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Community Liaison 05000 6,804 7,145 7,501 7,876 8,270 8,684 9,119 Construction Inspector 02240 6,142 6,448 6,771 7,110 7,464 7,837 8,229 Contracts Administrator 01850 6,324 6,639 6,971 7,320 7,687 8,072 8,476 Corporate Yard Maintenance Attendant 04070 3,786 3,977 4,176 4,385 4,604 4,835 5,078 Correctional Records Specialist 07630 3,786 3,977 4,176 4,385 4,604 4,835 5,078 Correctional Records Supervisor 07629 5,517 5,792 6,082 6,386 6,705 7,040 7,391 Custodial Aide/Porter 04005 3,144 3,301 3,466 3,639 3,821 4,013 4,214 Custodian 04000 3,639 3,821 4,013 4,214 4,425 4,646 4,883 Custodian Supervisor 04090 4,787 5,028 5,280 5,543 5,820 6,112 6,417 Customer Service Representative 01220 4,763 5,004 5,254 5,517 5,792 6,082 6,386 Data Entry Office Asst 04200 4,114 4,320 4,536 4,763 5,004 5,254 5,517 Deputy Clerk of the Council 07050 5,053 5,306 5,570 5,848 6,142 6,448 6,771 DNA Coordinator 03100 4,581 4,811 5,053 5,306 5,570 5,848 6,142 Economic Development Specialist I 00560 6,804 7,145 7,501 7,876 8,270 8,684 9,119 Economic Development Specialist II 00550 7,837 8,229 8,641 9,073 9,528 10,013 10,513 Economic Development Specialist III 00350 9,073 9,528 10,013 10,513 11,039 11,592 12,170 Engineering Aide 02030 4,907 5,152 5,410 5,680 5,964 6,262 6,576 Engineering Technician 02035 5,152 5,410 5,680 5,964 6,262 6,576 6,903 Equipment Operator 00440 5,053 5,306 5,570 5,848 6,142 6,448 6,771 Equipment Operator - Water Services 04215 5,152 5,410 5,680 5,964 6,262 6,576 6,903 Facilities Supervisor 04370 6,448 6,771 7,110 7,464 7,837 8,229 8,641 Fleet Parts Specialist 00500 5,436 5,708 5,993 6,293 6,607 6,937 7,285 Fleet Services Supervisor 04770 6,903 7,250 7,613 7,994 8,393 8,814 9,255 Fleet Services Technician I 04720 5,177 5,436 5,708 5,993 6,293 6,607 6,937 Fleet Services Technician II 04730 5,708 5,993 6,293 6,607 6,937 7,285 7,650 Fleet Services Technician III 00450 6,142 6,448 6,771 7,110 7,464 7,837 8,229 General Maintenance Leader 04190 5,543 5,820 6,112 6,417 6,738 7,075 7,427 General Maintenance Supervisor 01010 6,448 6,771 7,110 7,464 7,837 8,229 8,641 General Maintenance Worker 04180 5,004 5,254 5,517 5,792 6,082 6,386 6,705 GIS Administrator 02190 7,650 8,033 8,435 8,857 9,300 9,766 10,254 GIS Systems Analyst/Programmer 02192 7,005 7,355 7,724 8,111 8,517 8,943 9,391 GIS Technician 02193 5,436 5,708 5,993 6,293 6,607 6,937 7,285 Graphics Designer I 01500 5,078 5,331 5,597 5,877 6,172 6,480 6,804 Graphics Designer II 02400 5,597 5,877 6,172 6,480 6,804 7,145 7,501 Housing Authority Analyst 01885 6,705 7,040 7,391 7,761 8,150 8,558 8,987 Housing Authority Coordinator 07640 9,119 9,575 10,063 10,566 11,094 11,649 12,231 Housing Authority Operations Supervisor 02720 7,427 7,798 8,190 8,599 9,030 9,481 9,963 Housing Programs Aide 07580 4,363 4,581 4,811 5,053 5,306 5,570 5,848 Housing Programs Analyst 01840 7,427 7,798 8,190 8,599 9,030 9,481 9,963 Housing Programs Coordinator 00520 9,119 9,575 10,063 10,566 11,094 11,649 12,231 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 104 City Council 42 - 106 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Housing Specialist 01890 4,646 4,883 5,127 5,383 5,653 5,935 6,232 Housing Specialist II 01900 5,152 5,410 5,680 5,964 6,262 6,576 6,903 Information Services Representative 02670 4,907 5,152 5,410 5,680 5,964 6,262 6,576 Information Technology Support Supervisor 06470 8,033 8,435 8,857 9,300 9,766 10,254 10,767 Information Technology Support Technician I 00021 4,931 5,177 5,436 5,708 5,993 6,293 6,607 Information Technology Support Technician II 00020 5,436 5,708 5,993 6,293 6,607 6,937 7,285 Instrument Technician 04130 5,736 6,022 6,324 6,639 6,971 7,320 7,687 Lead Accounting Assistant 07090 5,410 5,680 5,964 6,262 6,576 6,903 7,250 Lead Correctional Records Specialist 07628 4,646 4,883 5,127 5,383 5,653 5,935 6,232 Lead Police Records Specialist 07110 4,883 5,127 5,383 5,653 5,935 6,232 6,544 Librarian 05110 5,820 6,112 6,417 6,738 7,075 7,427 7,798 Library Services Assistant 05050 3,606 3,786 3,977 4,176 4,385 4,604 4,835 Library Technician 05076 4,341 4,559 4,787 5,028 5,280 5,543 5,820 Loan Specialist 07000 5,877 6,172 6,480 6,804 7,145 7,501 7,876 Mail Clerk/Messenger 07170 3,288 3,453 3,625 3,806 3,996 4,196 4,406 Maintenance Assistant 00740 3,657 3,840 4,032 4,234 4,447 4,669 4,907 Maintenance Worker I 04050 4,032 4,234 4,447 4,669 4,907 5,152 5,410 Maintenance Worker II 04060 4,559 4,787 5,028 5,280 5,543 5,820 6,112 Meter Reader Collector 01210 4,559 4,787 5,028 5,280 5,543 5,820 6,112 Network Engineer 06450 8,857 9,300 9,766 10,254 10,767 11,305 11,871 Network Specialist/WAN Systems Administrator 06460 7,285 7,650 8,033 8,435 8,857 9,300 9,766 NPDES Manager 06440 8,270 8,684 9,119 9,575 10,063 10,566 11,094 Office Assistant 07180 3,639 3,821 4,013 4,214 4,425 4,646 4,883 Office Specialist 07190 3,223 3,384 3,552 3,731 3,917 4,114 4,320 Park Maintenance Aide 04860 2,771 2,909 3,054 3,206 3,367 3,535 3,712 Park Ranger 03610 5,543 5,820 6,112 6,417 6,738 7,075 7,427 Park Services Inspection Supervisor 04320 6,480 6,804 7,145 7,501 7,876 8,270 8,684 Park Services Inspector I 04105 4,134 4,341 4,559 4,787 5,028 5,280 5,543 Park Services Inspector II 04106 5,127 5,383 5,653 5,935 6,232 6,544 6,870 Parking Meter Operations Supervisor 02890 5,490 5,764 6,052 6,355 6,672 7,005 7,355 Parking Meter Technician I 07160 4,196 4,406 4,628 4,860 5,103 5,357 5,625 Parking Meter Technician II 00080 4,860 5,103 5,357 5,625 5,906 6,202 6,512 Permit Services Processor 07200 4,536 4,763 5,004 5,254 5,517 5,792 6,082 Permit Services Supervisor 02590 6,971 7,320 7,687 8,072 8,476 8,900 9,345 Permit Services Technician 02580 5,848 6,142 6,448 6,771 7,110 7,464 7,837 Planning Assistant 00050 5,570 5,848 6,142 6,448 6,771 7,110 7,464 Planning Commission Secretary 07320 5,078 5,331 5,597 5,877 6,172 6,480 6,804 Planning Technician 00641 4,811 5,053 5,306 5,570 5,848 6,142 6,448 Plans Examiner 02271 7,916 8,311 8,727 9,164 9,622 10,114 10,618 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 105 City Council 42 - 107 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Police Fiscal Officer 06290 7,391 7,761 8,150 8,558 8,987 9,436 9,914 Police Fiscal Services Supervisor 06295 6,355 6,672 7,005 7,355 7,724 8,111 8,517 Police Records Specialist 07220 3,977 4,176 4,385 4,604 4,835 5,078 5,331 Police Records Supervisor 07230 5,517 5,792 6,082 6,386 6,705 7,040 7,391 Police Systems Support Analyst 06475 8,270 8,684 9,119 9,575 10,063 10,566 11,094 Principal Librarian 05115 6,512 6,837 7,180 7,539 7,916 8,311 8,727 Principal Programmer Analyst 02630 8,857 9,300 9,766 10,254 10,767 11,305 11,871 Programmer Analyst 01460 7,285 7,650 8,033 8,435 8,857 9,300 9,766 Projects Manager 06140 8,229 8,641 9,073 9,528 10,013 10,513 11,039 Property Control Specialist 07250 4,559 4,787 5,028 5,280 5,543 5,820 6,112 Public Works Crew Leader 04040 5,543 5,820 6,112 6,417 6,738 7,075 7,427 Public Works Dispatcher 04519 4,256 4,469 4,693 4,931 5,177 5,436 5,708 Public Works Project Manager 04344 10,566 11,094 11,649 12,231 12,843 13,486 14,160 Public Works Projects Specialist 04340 6,837 7,180 7,539 7,916 8,311 8,727 9,164 Public Works Safety Assistant 05031 4,320 4,536 4,763 5,004 5,254 5,517 5,792 Public Works Safety Coordinator 05030 6,705 7,040 7,391 7,761 8,150 8,558 8,987 Purchasing Specialist 01345 4,581 4,811 5,053 5,306 5,570 5,848 6,142 Purchasing Supervisor 01340 7,798 8,190 8,599 9,030 9,481 9,963 10,461 Receptionist 00060 3,898 4,093 4,298 4,513 4,739 4,979 5,228 Records Specialist 07430 4,447 4,669 4,907 5,152 5,410 5,680 5,964 Recreation and Community Events Supervisor 00460 6,937 7,285 7,650 8,033 8,435 8,857 9,300 Recreation and Community Services Supervisor 01940 7,464 7,837 8,229 8,641 9,073 9,528 10,013 Recreation Leader 05310 3,401 3,571 3,749 3,937 4,134 4,341 4,559 Recreation Program Coordinator 05330 5,028 5,280 5,543 5,820 6,112 6,417 6,738 Reprographic Equipment Operator 07260 3,786 3,977 4,176 4,385 4,604 4,835 5,078 Residential Construction Specialist 02710 6,142 6,448 6,771 7,110 7,464 7,837 8,229 Revenue Supervisor 01090 6,022 6,324 6,639 6,971 7,320 7,687 8,072 Right -of -Way Coordinator 00118 4,341 4,559 4,787 5,028 5,280 5,543 5,820 Sanitation Inspector I 02200 4,811 5,053 5,306 5,570 5,848 6,142 6,448 Sanitation Inspector II 02210 5,877 6,172 6,480 6,804 7,145 7,501 7,876 Secretary 07270 4,536 4,763 5,004 5,254 5,517 5,792 6,082 Security Electronics Technician 01055 6,576 6,903 7,250 7,613 7,994 8,393 8,814 Senior Accountant 07490 7,391 7,761 8,150 8,558 8,987 9,436 9,914 Senior Accounting Assistant 07280 4,931 5,177 5,436 5,708 5,993 6,293 6,607 Senior Accounting Assistant/Systems Technician 07016 4,931 5,177 5,436 5,708 5,993 6,293 6,607 Senior Civil Engineer 02131 10,566 11,094 11,649 12,231 12,843 13,486 14,160 Senior Combination Building Inspector 06431 6,971 7,320 7,687 8,072 8,476 8,900 9,345 Senior Community Development Analyst 07584 7,613 7,994 8,393 8,814 9,255 9,717 10,203 Senior Community Planner 07610 8,641 9,073 9,528 10,013 10,513 11,039 11,592 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 106 City Council 42 - 108 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Senior Construction Inspector 02239 6,971 7,320 7,687 8,072 8,476 8,900 9,345 Senior Correctional Records Specialist 07650 4,320 4,536 4,763 5,004 5,254 5,517 5,792 Senior Deputy Clerk of the Council 07290 5,935 6,232 6,544 6,870 7,215 7,576 7,955 Senior Electrical Systems Specialist (T) 02180 6,771 7,110 7,464 7,837 8,229 8,641 9,073 Senior Engineer 02111 10,566 11,094 11,649 12,231 12,843 13,486 14,160 Senior Fleet Services Supervisor 00840 7,613 7,994 8,393 8,814 9,255 9,717 10,203 Senior Grading Specialist 02260 6,804 7,145 7,501 7,876 8,270 8,684 9,119 Senior Housing Specialist 01860 6,355 6,672 7,005 7,355 7,724 8,111 8,517 Senior Land Surveyor 02040 11,094 11,649 12,231 12,843 13,486 14,160 14,868 Senior Librarian 05109 5,993 6,293 6,607 6,937 7,285 7,650 8,033 Senior Library Technician 05075 4,787 5,028 5,280 5,543 5,820 6,112 6,417 Senior Office Assistant 07330 4,114 4,320 4,536 4,763 5,004 5,254 5,517 Senior Office Specialist 07360 3,639 3,821 4,013 4,214 4,425 4,646 4,883 Senior Park Services Inspection Supervisor 06330 7,613 7,994 8,393 8,814 9,255 9,717 10,203 Senior Permit Services Technician 02581 6,262 6,576 6,903 7,250 7,613 7,994 8,393 Senior Plan Check Engineer 00330 10,566 11,094 11,649 12,231 12,843 13,486 14,160 Senior Planner 02470 8,900 9,345 9,815 10,305 10,821 11,362 11,930 Senior Plumbing/Mechanical Systems Spec. 02430 6,771 7,110 7,464 7,837 8,229 8,641 9,073 Senior Police Records Specialist 07370 4,536 4,763 5,004 5,254 5,517 5,792 6,082 Senior Programmer Analyst 01470 8,033 8,435 8,857 9,300 9,766 10,254 10,767 Senior Residential Construction Specialist 02700 6,771 7,110 7,464 7,837 8,229 8,641 9,073 Senior Systems Administrator 00990 7,040 7,391 7,761 8,150 8,558 8,987 9,436 Senior Traffic Engineer 02151 10,566 11,094 11,649 12,231 12,843 13,486 14,160 Senior Transportation Analyst 01290 10,566 11,094 11,649 12,231 12,843 13,486 14,160 Senior Water Services Supervisor 07776 7,650 8,033 8,435 8,857 9,300 9,766 10,254 Senior Water Systems Operator 06240 6,324 6,639 6,971 7,320 7,687 8,072 8,476 Solid Waste Code Enforcement Officer 02741 6,202 6,512 6,837 7,180 7,539 7,916 8,311 Stock Clerk 01310 4,447 4,669 4,907 5,152 5,410 5,680 5,964 Storekeeper 01320 5,280 5,543 5,820 6,112 6,417 6,738 7,075 Stores & City Yard Property Specialist 01315 5,280 5,543 5,820 6,112 6,417 6,738 7,075 Stormwater Coordinator 00115 7,145 7,501 7,876 8,270 8,684 9,119 9,575 Street Lighting Maintenance Worker 04280 5,436 5,708 5,993 6,293 6,607 6,937 7,285 Street Maintenance Supervisor 04360 6,480 6,804 7,145 7,501 7,876 8,270 8,684 Street Painter 04160 4,883 5,127 5,383 5,653 5,935 6,232 6,544 Supervising Accountant 07500 8,229 8,641 9,073 9,528 10,013 10,513 11,039 Supervising Buyer 00269 7,250 7,613 7,994 8,393 8,814 9,255 9,717 Supervising Library Services Assistant 05055 4,214 4,425 4,646 4,883 5,127 5,383 5,653 Supervising Park Ranger 07470 6,262 6,576 6,903 7,250 7,613 7,994 8,393 Survey Parry Chief 02070 7,215 7,576 7,955 8,352 8,770 9,209 9,670 Survey Party Technician I 02050 5,280 5,543 5,820 6,112 6,417 6,738 7,075 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 107 City Council 42 - 109 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Survey Party Technician II 02060 6,142 6,448 6,771 7,110 7,464 7,837 8,229 Systems Administrator 00120 6,022 6,324 6,639 6,971 7,320 7,687 8,072 Systems Technician 01060 4,491 4,716 4,954 5,203 5,463 5,736 6,022 Telecommunications Coordinator 00710 7,355 7,724 8,111 8,517 8,943 9,391 9,864 Telecommunications Customer Service Representative 07140 4,787 5,028 5,280 5,543 5,820 6,112 6,417 Treasury Services Specialist 01165 5,306 5,570 5,848 6,142 6,448 6,771 7,110 Treasury Services Supervisor 07020 5,964 6,262 6,576 6,903 7,250 7,613 7,994 Tree Maintenance Supervisor 04330 6,448 6,771 7,110 7,464 7,837 8,229 8,641 Tree Trimmer 04170 4,883 5,127 5,383 5,653 5,935 6,232 6,544 Utilities Billing/Systems Technician 01215 4,763 5,004 5,254 5,517 5,792 6,082 6,386 Utilities Customer Service Supervisor 01219 6,022 6,324 6,639 6,971 7,320 7,687 8,072 Video Technician 06320 6,052 6,355 6,672 7,005 7,355 7,724 8,111 Water Conservation Specialist 07740 5,993 6,293 6,607 6,937 7,285 7,650 8,033 Water Services Crew Leader 07750 5,708 5,993 6,293 6,607 6,937 7,285 7,650 Water Services Meter Repairer I 07755 4,669 4,907 5,152 5,410 5,680 5,964 6,262 Water Services Meter Repairer II 07756 5,127 5,383 5,653 5,935 6,232 6,544 6,870 Water Services Production Supervisor 07795 6,607 6,937 7,285 7,650 8,033 8,435 8,857 Water Services Quality Coordinator 07760 7,320 7,687 8,072 8,476 8,900 9,345 9,815 Water Services Quality Inspector 07765 5,993 6,293 6,607 6,937 7,285 7,650 8,033 Water Services Quality Supervisor 07770 6,738 7,075 7,427 7,798 8,190 8,599 9,030 Water Services Supervisor 07775 6,738 7,075 7,427 7,798 8,190 8,599 9,030 Water Services Utility Inspector 07780 5,993 6,293 6,607 6,937 7,285 7,650 8,033 Water Services Worker I 07785 4,134 4,341 4,559 4,787 5,028 5,280 5,543 Water Services Worker II 07790 4,669 4,907 5,152 5,410 5,680 5,964 6,262 Water Systems Electrician 04540 6,324 6,639 6,971 7,320 7,687 8,072 8,476 Water Systems Operator I 00880 4,739 4,979 5,228 5,490 5,764 6,052 6,355 Water Systems Operator II 00920 5,228 5,490 5,764 6,052 6,355 6,672 7,005 Water Systems Operator III 04530 5,597 5,877 6,172 6,480 6,804 7,145 7,501 Web Systems Technician 01006 4,491 4,716 4,954 5,203 5,463 5,736 6,022 Website Entry Specialist 01005 3,937 4,134 4,341 4,559 4,787 5,028 5,280 Work Center Coordinator 02390 9,073 9,528 10,013 10,513 11,039 11,592 12,170 Workforce Specialist I 08371 4,491 4,716 4,954 5,203 5,463 5,736 6,022 Workforce Specialist II 08372 5,053 5,306 5,570 5,848 6,142 6,448 6,771 Workforce Specialist III 08373 5,570 5,848 6,142 6,448 6,771 7,110 7,464 Workforce Specialist IV 08374 7,285 7,650 8,033 8,435 8,857 9,300 9,766 Youth Services Technician 05313 4,341 4,559 4,787 5,028 5,280 5,543 5,820 Zoo Curator 05430 5,877 6,172 6,480 6,804 7,145 7,501 7,876 Zoo Curator of Education 05450 5,993 6,293 6,607 6,937 7,285 7,650 8,033 Zoo Curator of Health 05451 5,792 6,082 6,386 6,705 7,040 7,391 7,761 Zoo Education Specialist 00930 4,716 4,954 5,203 5,463 5,736 6,022 6,324 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 108 City Council 42 -110 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Zoo Keeper I 05420 3,977 4,176 4,385 4,604 4,835 5,078 5,331 Zoo Keeper II 05410 4,604 4,835 5,078 5,331 5,597 5,877 6,172 Zoo Operations Coordinator 05485 5,177 5,436 5,708 5,993 6,293 6,607 6,937 The (T) designates a terminal classification. A position classification that has been designated as terminal by formal City Council action will be deleted from the City's Basic Classification and Compensation Plan when vacated by its last remaining incumbent. No new appointments may be made to a classification that has been so assigned. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 109 City Council 42 —111 6/6/2023 MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 14, 2024 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Accountant I 01140 6,053 6,357 6,674 7,008 7,359 7,726 8,112 Accountant II 01150 6,974 7,323 7,688 8,072 8,476 8,900 9,345 Accounting Assistant 07010 4,718 4,955 5,205 5,465 5,737 6,023 6,326 Accounting Assistant/Systems Technician 07015 4,718 4,955 5,205 5,465 5,737 6,023 6,326 Accounts Payable Supervisor 07009 6,143 6,450 6,773 7,110 7,468 7,841 8,234 Active Transportation Coordinator 01295 7,540 7,918 8,314 8,730 9,167 9,625 10,109 Arts & Culture Specialist 02845 6,053 6,357 6,674 7,008 7,359 7,726 8,112 Assistant Buyer 00270 5,230 5,491 5,765 6,053 6,357 6,674 7,008 Assistant Community Planner 07611 6,326 6,641 6,974 7,323 7,688 8,072 8,476 Assistant Engineer 01601 6,641 6,974 7,323 7,688 8,072 8,476 8,900 Assistant Fleet Services Technician 00530 4,626 4,857 5,103 5,359 5,627 5,908 6,203 Assistant Instrument Technician 04125 5,412 5,683 5,966 6,264 6,578 6,906 7,251 Assistant Librarian 05180 4,931 5,179 5,438 5,709 5,995 6,295 6,610 Assistant Parks/Landscape Planner 00280 6,357 6,674 7,008 7,359 7,726 8,112 8,518 Assistant Plan Check Engineer 01410 9,033 9,485 9,960 10,458 10,981 11,530 12,106 Assistant Planner I 00040 6,326 6,641 6,974 7,323 7,688 8,072 8,476 Assistant Planner II 02440 6,974 7,323 7,688 8,072 8,476 8,900 9,345 Assistant Traffic Operations Engineer 02155 9,078 9,533 10,009 10,509 11,034 11,588 12,166 Associate Engineer 02100 9,033 9,485 9,960 10,458 10,981 11,530 12,106 Associate Park and Landscape Planner 01040 8,112 8,518 8,945 9,393 9,862 10,365 10,883 Associate Plan Check Engineer 02280 9,719 10,211 10,720 11,257 11,820 12,412 13,033 Associate Planner 02450 8,072 8,476 8,900 9,345 9,814 10,313 10,828 Bibliographic Technician 05150 4,696 4,931 5,179 5,438 5,709 5,995 6,295 Building Maintenance Aide 04315 4,237 4,450 4,672 4,906 5,154 5,412 5,683 Building Maintenance Supervisor 04310 6,641 6,974 7,323 7,688 8,072 8,476 8,900 Building Maintenance Technician 04140 5,154 5,412 5,683 5,966 6,264 6,578 6,906 Building Technician 02230 5,029 5,281 5,544 5,823 6,113 6,419 6,740 Business Tax Collector/Inspector 01240 5,307 5,572 5,850 6,143 6,450 6,773 7,110 Buyer 01350 6,450 6,773 7,110 7,468 7,841 8,234 8,645 Central Services Supervisor 07030 5,332 5,599 5,879 6,173 6,482 6,805 7,145 Civil Engineer 02132 9,719 10,211 10,720 11,257 11,820 12,412 13,033 Code Enforcement Associate 02780 5,154 5,412 5,683 5,966 6,264 6,578 6,906 Code Enforcement Officer 02740 6,388 6,707 7,042 7,395 7,765 8,153 8,560 Code Enforcement Supervisor 00070 7,180 7,540 7,918 8,314 8,730 9,167 9,625 Combination Building Inspector 06430 6,514 6,838 7,180 7,540 7,918 8,314 8,730 Community Development Analyst 07585 6,805 7,145 7,504 7,880 8,274 8,688 9,123 Community Development Commission Secretary 07321 4,648 4,881 5,128 5,385 5,655 5,937 6,234 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 110 City Council 42 -112 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Community Liaison 05000 7,008 7,359 7,726 8,112 8,518 8,945 9,393 Construction Inspector 02240 6,326 6,641 6,974 7,323 7,688 8,072 8,476 Contracts Administrator 01850 6,514 6,838 7,180 7,540 7,918 8,314 8,730 Corporate Yard Maintenance Attendant 04070 3,900 4,096 4,301 4,517 4,742 4,980 5,230 Correctional Records Specialist 07630 3,900 4,096 4,301 4,517 4,742 4,980 5,230 Correctional Records Supervisor 07629 5,683 5,966 6,264 6,578 6,906 7,251 7,613 Custodial Aide/Porter 04005 3,238 3,400 3,570 3,748 3,936 4,133 4,340 Custodian 04000 3,748 3,936 4,133 4,340 4,558 4,785 5,029 Custodian Supervisor 04090 4,931 5,179 5,438 5,709 5,995 6,295 6,610 Customer Service Representative 01220 4,906 5,154 5,412 5,683 5,966 6,264 6,578 Data Entry Office Asst 04200 4,237 4,450 4,672 4,906 5,154 5,412 5,683 Deputy Clerk of the Council 07050 5,205 5,465 5,737 6,023 6,326 6,641 6,974 DNA Coordinator 03100 4,718 4,955 5,205 5,465 5,737 6,023 6,326 Economic Development Specialist I 00560 7,008 7,359 7,726 8,112 8,518 8,945 9,393 Economic Development Specialist II 00550 8,072 8,476 8,900 9,345 9,814 10,313 10,828 Economic Development Specialist III 00350 9,345 9,814 10,313 10,828 11,370 11,940 12,535 Engineering Aide 02030 5,054 5,307 5,572 5,850 6,143 6,450 6,773 Engineering Technician 02035 5,307 5,572 5,850 6,143 6,450 6,773 7,110 Equipment Operator 00440 5,205 5,465 5,737 6,023 6,326 6,641 6,974 Equipment Operator - Water Services 04215 5,307 5,572 5,850 6,143 6,450 6,773 7,110 Facilities Supervisor 04370 6,641 6,974 7,323 7,688 8,072 8,476 8,900 Fleet Parts Specialist 00500 5,599 5,879 6,173 6,482 6,805 7,145 7,504 Fleet Services Supervisor 04770 7,110 7,468 7,841 8,234 8,645 9,078 9,533 Fleet Services Technician 1 04720 5,332 5,599 5,879 6,173 6,482 6,805 7,145 Fleet Services Technician II 04730 5,879 6,173 6,482 6,805 7,145 7,504 7,880 Fleet Services Technician III 00450 6,326 6,641 6,974 7,323 7,688 8,072 8,476 General Maintenance Leader 04190 5,709 5,995 6,295 6,610 6,940 7,287 7,650 General Maintenance Supervisor 01010 6,641 6,974 7,323 7,688 8,072 8,476 8,900 General Maintenance Worker 04180 5,154 5,412 5,683 5,966 6,264 6,578 6,906 GIS Administrator 02190 7,880 8,274 8,688 9,123 9,579 10,059 10,562 GIS Systems Analyst/Programmer 02192 7,215 7,576 7,956 8,354 8,773 9,211 9,673 GIS Technician 02193 5,599 5,879 6,173 6,482 6,805 7,145 7,504 Graphics Designer I 01500 5,230 5,491 5,765 6,053 6,357 6,674 7,008 Graphics Designer II 02400 5,765 6,053 6,357 6,674 7,008 7,359 7,726 Housing Authority Analyst 01885 6,906 7,251 7,613 7,994 8,395 8,815 9,257 Housing Authority Coordinator 07640 9,393 9,862 10,365 10,883 11,427 11,998 12,598 Housing Authority Operations Supervisor 02720 7,650 8,032 8,436 8,857 9,301 9,765 10,262 Housing Programs Aide 07580 4,494 4,718 4,955 5,205 5,465 5,737 6,023 Housing Programs Analyst 01840 7,650 8,032 8,436 8,857 9,301 9,765 10,262 Housing Programs Coordinator 00520 9,393 9,862 10,365 10,883 11,427 11,998 12,598 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 111 City Council 42 -113 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Housing Specialist 01890 4,785 5,029 5,281 5,544 5,823 6,113 6,419 Housing Specialist II 01900 5,307 5,572 5,850 6,143 6,450 6,773 7,110 Information Services Representative 02670 5,054 5,307 5,572 5,850 6,143 6,450 6,773 Information Technology Support Supervisor 06470 8,274 8,688 9,123 9,579 10,059 10,562 11,090 Information Technology Support Technician I 00021 5,079 5,332 5,599 5,879 6,173 6,482 6,805 Information Technology Support Technician II 00020 5,599 5,879 6,173 6,482 6,805 7,145 7,504 Instrument Technician 04130 5,908 6,203 6,514 6,838 7,180 7,540 7,918 Lead Accounting Assistant 07090 5,572 5,850 6,143 6,450 6,773 7,110 7,468 Lead Correctional Records Specialist 07628 4,785 5,029 5,281 5,544 5,823 6,113 6,419 Lead Police Records Specialist 07110 5,029 5,281 5,544 5,823 6,113 6,419 6,740 Librarian 05110 5,995 6,295 6,610 6,940 7,287 7,650 8,032 Library Services Assistant 05050 3,714 3,900 4,096 4,301 4,517 4,742 4,980 Library Technician 05076 4,471 4,696 4,931 5,179 5,438 5,709 5,995 Loan Specialist 07000 6,053 6,357 6,674 7,008 7,359 7,726 8,112 Mail Clerk/Messenger 07170 3,387 3,557 3,734 3,920 4,116 4,322 4,538 Maintenance Assistant 00740 3,767 3,955 4,153 4,361 4,580 4,809 5,054 Maintenance Worker I 04050 4,153 4,361 4,580 4,809 5,054 5,307 5,572 Maintenance Worker II 04060 4,696 4,931 5,179 5,438 5,709 5,995 6,295 Meter Reader Collector 01210 4,696 4,931 5,179 5,438 5,709 5,995 6,295 Network Engineer 06450 9,123 9,579 10,059 10,562 11,090 11,644 12,227 Network Specialist/WAN Systems Administrator 06460 7,504 7,880 8,274 8,688 9,123 9,579 10,059 NPDES Manager 06440 8,518 8,945 9,393 9,862 10,365 10,883 11,427 Office Assistant 07180 3,748 3,936 4,133 4,340 4,558 4,785 5,029 Office Specialist 07190 3,320 3,486 3,659 3,843 4,035 4,237 4,450 Park Maintenance Aide 04860 2,854 2,996 3,146 3,302 3,468 3,641 3,823 Park Ranger 03610 5,709 5,995 6,295 6,610 6,940 7,287 7,650 Park Services Inspection Supervisor 04320 6,674 7,008 7,359 7,726 8,112 8,518 8,945 Park Services Inspector I 04105 4,258 4,471 4,696 4,931 5,179 5,438 5,709 Park Services Inspector II 04106 5,281 5,544 5,823 6,113 6,419 6,740 7,076 Parking Meter Operations Supervisor 02890 5,655 5,937 6,234 6,546 6,872 7,215 7,576 Parking Meter Technician I 07160 4,322 4,538 4,767 5,006 5,256 5,518 5,794 Parking Meter Technician II 00080 5,006 5,256 5,518 5,794 6,083 6,388 6,707 Permit Services Processor 07200 4,672 4,906 5,154 5,412 5,683 5,966 6,264 Permit Services Supervisor 02590 7,180 7,540 7,918 8,314 8,730 9,167 9,625 Permit Services Technician 02580 6,023 6,326 6,641 6,974 7,323 7,688 8,072 Planning Assistant 00050 5,737 6,023 6,326 6,641 6,974 7,323 7,688 Planning Commission Secretary 07320 5,230 5,491 5,765 6,053 6,357 6,674 7,008 Planning Technician 00641 4,955 5,205 5,465 5,737 6,023 6,326 6,641 Plans Examiner 02271 8,153 8,560 8,989 9,439 9,911 10,417 10,937 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 112 City Council 42 -114 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Police Fiscal Officer 06290 7,613 7,994 8,395 8,815 9,257 9,719 10,211 Police Fiscal Services Supervisor 06295 6,546 6,872 7,215 7,576 7,956 8,354 8,773 Police Records Specialist 07220 4,096 4,301 4,517 4,742 4,980 5,230 5,491 Police Records Supervisor 07230 5,683 5,966 6,264 6,578 6,906 7,251 7,613 Police Systems Support Analyst 06475 8,518 8,945 9,393 9,862 10,365 10,883 11,427 Principal Librarian 05115 6,707 7,042 7,395 7,765 8,153 8,560 8,989 Principal Programmer Analyst 02630 9,123 9,579 10,059 10,562 11,090 11,644 12,227 Programmer Analyst 01460 7,504 7,880 8,274 8,688 9,123 9,579 10,059 Projects Manager 06140 8,476 8,900 9,345 9,814 10,313 10,828 11,370 Property Control Specialist 07250 4,696 4,931 5,179 5,438 5,709 5,995 6,295 Public Works Crew Leader 04040 5,709 5,995 6,295 6,610 6,940 7,287 7,650 Public Works Dispatcher 04519 4,384 4,603 4,834 5,079 5,332 5,599 5,879 Public Works Project Manager 04344 10,883 11,427 11,998 12,598 13,228 13,891 14,585 Public Works Projects Specialist 04340 7,042 7,395 7,765 8,153 8,560 8,989 9,439 Public Works Safety Assistant 05031 4,450 4,672 4,906 5,154 5,412 5,683 5,966 Public Works Safety Coordinator 05030 6,906 7,251 7,613 7,994 8,395 8,815 9,257 Purchasing Specialist 01345 4,718 4,955 5,205 5,465 5,737 6,023 6,326 Purchasing Supervisor 01340 8,032 8,436 8,857 9,301 9,765 10,262 10,775 Receptionist 00060 4,015 4,216 4,427 4,648 4,881 5,128 5,385 Records Specialist 07430 4,580 4,809 5,054 5,307 5,572 5,850 6,143 Recreation and Community Events Supervisor 00460 7,145 7,504 7,880 8,274 8,688 9,123 9,579 Recreation and Community Services Supervisor 01940 7,688 8,072 8,476 8,900 9,345 9,814 10,313 Recreation Leader 05310 3,503 3,678 3,861 4,055 4,258 4,471 4,696 Recreation Program Coordinator 05330 5,179 5,438 5,709 5,995 6,295 6,610 6,940 Reprographic Equipment Operator 07260 3,900 4,096 4,301 4,517 4,742 4,980 5,230 Residential Construction Specialist 02710 6,326 6,641 6,974 7,323 7,688 8,072 8,476 Revenue Supervisor 01090 6,203 6,514 6,838 7,180 7,540 7,918 8,314 Right -of -Way Coordinator 00118 4,471 4,696 4,931 5,179 5,438 5,709 5,995 Sanitation Inspector I 02200 4,955 5,205 5,465 5,737 6,023 6,326 6,641 Sanitation Inspector II 02210 6,053 6,357 6,674 7,008 7,359 7,726 8,112 Secretary 07270 4,672 4,906 5,154 5,412 5,683 5,966 6,264 Security Electronics Technician 01055 6,773 7,110 7,468 7,841 8,234 8,645 9,078 Senior Accountant 07490 7,613 7,994 8,395 8,815 9,257 9,719 10,211 Senior Accounting Assistant 07280 5,079 5,332 5,599 5,879 6,173 6,482 6,805 Senior Accounting Assistant/Systems Technician 07016 5,079 5,332 5,599 5,879 6,173 6,482 6,805 Senior Civil Engineer 02131 10,883 11,427 11,998 12,598 13,228 13,891 14,585 Senior Combination Building Inspector 06431 7,180 7,540 7,918 8,314 8,730 9,167 9,625 Senior Community Development Analyst 07584 7,841 8,234 8,645 9,078 9,533 10,009 10,509 Senior Community Planner 07610 8,900 9,345 9,814 10,313 10,828 11,370 11,940 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 113 City Council 42 -115 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Senior Construction Inspector 02239 7,180 7,540 7,918 8,314 8,730 9,167 9,625 Senior Correctional Records Specialist 07650 4,450 4,672 4,906 5,154 5,412 5,683 5,966 Senior Deputy Clerk of the Council 07290 6,113 6,419 6,740 7,076 7,431 7,803 8,194 Senior Electrical Systems Specialist (T) 02180 6,974 7,323 7,688 8,072 8,476 8,900 9,345 Senior Engineer 02111 10,883 11,427 11,998 12,598 13,228 13,891 14,585 Senior Fleet Services Supervisor 00840 7,841 8,234 8,645 9,078 9,533 10,009 10,509 Senior Grading Specialist 02260 7,008 7,359 7,726 8,112 8,518 8,945 9,393 Senior Housing Specialist 01860 6,546 6,872 7,215 7,576 7,956 8,354 8,773 Senior Land Surveyor 02040 11,427 11,998 12,598 13,228 13,891 14,585 15,314 Senior Librarian 05109 6,173 6,482 6,805 7,145 7,504 7,880 8,274 Senior Library Technician 05075 4,931 5,179 5,438 5,709 5,995 6,295 6,610 Senior Office Assistant 07330 4,237 4,450 4,672 4,906 5,154 5,412 5,683 Senior Office Specialist 07360 3,748 3,936 4,133 4,340 4,558 4,785 5,029 Senior Park Services Inspection Supervisor 06330 7,841 8,234 8,645 9,078 9,533 10,009 10,509 Senior Permit Services Technician 02581 6,450 6,773 7,110 7,468 7,841 8,234 8,645 Senior Plan Check Engineer 00330 10,883 11,427 11,998 12,598 13,228 13,891 14,585 Senior Planner 02470 9,167 9,625 10,109 10,614 11,146 11,703 12,288 Senior Plumbing/Mechanical Systems Spec. 02430 6,974 7,323 7,688 8,072 8,476 8,900 9,345 Senior Police Records Specialist 07370 4,672 4,906 5,154 5,412 5,683 5,966 6,264 Senior Programmer Analyst 01470 8,274 8,688 9,123 9,579 10,059 10,562 11,090 Senior Residential Construction Specialist 02700 6,974 7,323 7,688 8,072 8,476 8,900 9,345 Senior Systems Administrator 00990 7,251 7,613 7,994 8,395 8,815 9,257 9,719 Senior Traffic Engineer 02151 10,883 11,427 11,998 12,598 13,228 13,891 14,585 Senior Transportation Analyst 01290 10,883 11,427 11,998 12,598 13,228 13,891 14,585 Senior Water Services Supervisor 07776 7,880 8,274 8,688 9,123 9,579 10,059 10,562 Senior Water Systems Operator 06240 6,514 6,838 7,180 7,540 7,918 8,314 8,730 Solid Waste Code Enforcement Officer 02741 6,388 6,707 7,042 7,395 7,765 8,153 8,560 Stock Clerk 01310 4,580 4,809 5,054 5,307 5,572 5,850 6,143 Storekeeper 01320 5,438 5,709 5,995 6,295 6,610 6,940 7,287 Stores & City Yard Property Specialist 01315 5,438 5,709 5,995 6,295 6,610 6,940 7,287 Stormwater Coordinator 00115 7,359 7,726 8,112 8,518 8,945 9,393 9,862 Street Lighting Maintenance Worker 04280 5,599 5,879 6,173 6,482 6,805 7,145 7,504 Street Maintenance Supervisor 04360 6,674 7,008 7,359 7,726 8,112 8,518 8,945 Street Painter 04160 5,029 5,281 5,544 5,823 6,113 6,419 6,740 Supervising Accountant 07500 8,476 8,900 9,345 9,814 10,313 10,828 11,370 Supervising Buyer 00269 7,468 7,841 8,234 8,645 9,078 9,533 10,009 Supervising Library Services Assistant 05055 4,340 4,558 4,785 5,029 5,281 5,544 5,823 Supervising Park Ranger 07470 6,450 6,773 7,110 7,468 7,841 8,234 8,645 Survey Parry Chief 02070 7,431 7,803 8,194 8,603 9,033 9,485 9,960 Survey Party Technician I 02050 5,438 5,709 5,995 6,295 6,610 6,940 7,287 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 114 City Council 42 -116 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Survey Party Technician II 02060 6,326 6,641 6,974 7,323 7,688 8,072 8,476 Systems Administrator 00120 6,203 6,514 6,838 7,180 7,540 7,918 8,314 Systems Technician 01060 4,626 4,857 5,103 5,359 5,627 5,908 6,203 Telecommunications Coordinator 00710 7,576 7,956 8,354 8,773 9,211 9,673 10,160 Telecommunications Customer Service Representative 07140 4,931 5,179 5,438 5,709 5,995 6,295 6,610 Treasury Services Specialist 01165 5,465 5,737 6,023 6,326 6,641 6,974 7,323 Treasury Services Supervisor 07020 6,143 6,450 6,773 7,110 7,468 7,841 8,234 Tree Maintenance Supervisor 04330 6,641 6,974 7,323 7,688 8,072 8,476 8,900 Tree Trimmer 04170 5,029 5,281 5,544 5,823 6,113 6,419 6,740 Utilities Billing/Systems Technician 01215 4,906 5,154 5,412 5,683 5,966 6,264 6,578 Utilities Customer Service Supervisor 01219 6,203 6,514 6,838 7,180 7,540 7,918 8,314 Video Technician 06320 6,234 6,546 6,872 7,215 7,576 7,956 8,354 Water Conservation Specialist 07740 6,173 6,482 6,805 7,145 7,504 7,880 8,274 Water Services Crew Leader 07750 5,879 6,173 6,482 6,805 7,145 7,504 7,880 Water Services Meter Repairer I 07755 4,809 5,054 5,307 5,572 5,850 6,143 6,450 Water Services Meter Repairer II 07756 5,281 5,544 5,823 6,113 6,419 6,740 7,076 Water Services Production Supervisor 07795 6,805 7,145 7,504 7,880 8,274 8,688 9,123 Water Services Quality Coordinator 07760 7,540 7,918 8,314 8,730 9,167 9,625 10,109 Water Services Quality Inspector 07765 6,173 6,482 6,805 7,145 7,504 7,880 8,274 Water Services Quality Supervisor 07770 6,940 7,287 7,650 8,032 8,436 8,857 9,301 Water Services Supervisor 07775 6,940 7,287 7,650 8,032 8,436 8,857 9,301 Water Services Utility Inspector 07780 6,173 6,482 6,805 7,145 7,504 7,880 8,274 Water Services Worker I 07785 4,258 4,471 4,696 4,931 5,179 5,438 5,709 Water Services Worker II 07790 4,809 5,054 5,307 5,572 5,850 6,143 6,450 Water Systems Electrician 04540 6,514 6,838 7,180 7,540 7,918 8,314 8,730 Water Systems Operator I 00880 4,881 5,128 5,385 5,655 5,937 6,234 6,546 Water Systems Operator II 00920 5,385 5,655 5,937 6,234 6,546 6,872 7,215 Water Systems Operator III 04530 5,765 6,053 6,357 6,674 7,008 7,359 7,726 Web Systems Technician 01006 4,626 4,857 5,103 5,359 5,627 5,908 6,203 Website Entry Specialist 01005 4,055 4,258 4,471 4,696 4,931 5,179 5,438 Work Center Coordinator 02390 9,345 9,814 10,313 10,828 11,370 11,940 12,535 Workforce Specialist I 08371 4,626 4,857 5,103 5,359 5,627 5,908 6,203 Workforce Specialist II 08372 5,205 5,465 5,737 6,023 6,326 6,641 6,974 Workforce Specialist III 08373 5,737 6,023 6,326 6,641 6,974 7,323 7,688 Workforce Specialist IV 08374 7,504 7,880 8,274 8,688 9,123 9,579 10,059 Youth Services Technician 05313 4,471 4,696 4,931 5,179 5,438 5,709 5,995 Zoo Curator 05430 6,053 6,357 6,674 7,008 7,359 7,726 8,112 Zoo Curator of Education 05450 6,173 6,482 6,805 7,145 7,504 7,880 8,274 Zoo Curator of Health 05451 5,966 6,264 6,578 6,906 7,251 7,613 7,994 Zoo Education Specialist 00930 4,857 5,103 5,359 5,627 5,908 6,203 6,514 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 115 City Council 42 -117 6/6/2023 JOB TITLE JOB CODE STEP AAA STEP AA STEP A STEP B STEP C STEP D STEP E Zoo Keeper I 05420 4,096 4,301 4,517 4,742 4,980 5,230 5,491 Zoo Keeper II 05410 4,742 4,980 5,230 5,491 5,765 6,053 6,357 Zoo Operations Coordinator 05485 5,332 5,599 5,879 6,173 6,482 6,805 7,145 The (T) designates a terminal classification. A position classification that has been designated as terminal by formal City Council action will be deleted from the City's Basic Classification and Compensation Plan when vacated by its last remaining incumbent. No new appointments may be made to a classification that has been so assigned. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 116 City Council 42 —118 6/6/2023 EXHIBIT B SPECIAL PROVISION B.1 An incumbent who was employed as of August 16, 1991 in the classification of Assistant Plan Check Engineer I or II, Associate Plan Check Engineer, or Senior Plan Check Engineer and who, as of December 31, 1987, had possessed a valid Plan Examiner Certificate issued by the ICBO shall continue to be paid at rate set ten (10) salary rate ranges (approximately five percent (5.0%) above their then current base salary step. However, effective January 1, 1988, said ten (10) range differential shall be reduced to five (5) salary rate ranges (approximately two and one-half percent (2.5%), for any incumbent of said classifications who is issued their initial certificate on or after January 1, 1988. Effective January 1, 2023, the pay differential in this provision shall be approximately two and one-half percent (2.5%) above their base monthly salary step. This provision only applies to the single employee receiving the pay differential and will sunset at the time the employee is no longer eligible (due to separation, change in classification or bargaining unit, etc.) to receive the pay differential in this provision. 2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 117 City Council 42 —119 6/6/2023 Human Resources www.santa-ana.org/departments/human-resources/ Item # 43 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Memorandum of Understanding between the City of Santa Ana and the Santa Ana Management Association and Resolution for Associated Unrepresented Classifications AGENDA TITLE Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Management Association, Effective July 1, 2022 through June 30, 2025, and Adoption of a Resolution Updating the Salary Schedule for Associated Unrepresented Classifications RECOMMENDED ACTION 1. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Management Association ("SAMA") regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non -substantive changes which may be necessary to implement the agreement. 2. Approve resolution updating the salary schedule for associated unrepresented classifications. DISCUSSION The City recently reached a tentative agreement with SAMA on a three (3) year successor Memorandum of Understanding ("MOU") effective July 1, 2022 through June 30, 2025. The tentative agreement has been ratified by SAMA membership. The major provisions of the agreement include: salary increases of three percent (3%) retroactive to July 1, 2022, three percent (3%) in July 2023, and three percent (3%) in July 2024; recognizing Cesar Chavez holiday; winter holiday closure language; increasing City medical contributions by one hundred dollars ($100) per month effective the first full pay period following City Council approval of the MOU, fifty dollars ($50) per month in January 2024, and fifty dollars ($50) per month in January 2025; and increasing management vacation hours from sixty-five (65) to eighty (80) hours per year. Notably, at staff recommendation, the parties agreed to provide eligible employees with up to eight (8) weeks of City (employer) -paid parental leave for the birth, adoption, or foster of a child. The City of Santa Ana will be the first public agency in Orange County City Council 43 — 1 6/6/2023 Memorandum of Understanding between the City of Santa Ana and the Santa Ana Management Association and Resolution for Associated Unrepresented Classifications June 6, 2023 Page 2 and one of the first, if not the first, public agency in California and/or United States to offer such a benefit. Other key terms of the agreement include: updated discipline and grievance processes; acting pay language; constructive receipt language; bilingual pay recertification every three (3) years (for employees who receive bilingual pay); reducing the number of unused sick leave hours that may be converted to CaIPERS service credit to eighty (80) for current employees and eliminating the option to convert unused sick leave hours to CaIPERS service credit for future employees; modifying the maximum amount of sick leave that may be converted to employees' retirement health savings or 457 deferred compensation accounts from one thousand two hundred (1,200) hours to two thousand (2,000) hours; new employees hired after City Council approval of the MOU will accrue a maximum of three hundred fifty-two (352) sick leave hours with any accrued hours over the maximum cashed out into employees' retirement health savings accounts in January each year; increasing management vacation accrual from sixty-five (65) hours to eighty (80) hours per year; modifying the number of management vacation hours that can be cashed out from forty (40) to eighty (80); and clarifying language on issues of employment. Lastly, pursuant to Resolution No. 2021-026, there are unrepresented classifications that mirror the salary increases and terms and conditions of employment of SAMA. The attached Resolution merely updates the respective salary schedule of the unrepresented classifications as a result of the salary increases provided to SAMA. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The estimated annual cost of the agreement during the three (3) year period is $293,917 for FY 2022-23, $1,047,333 for FY 2023-24, and $1,456,521 for FY 2024-25, for a total estimated cost of $2,797,770. The estimated annual cost for the associated unrepresented classifications during the three (3) year period is $38,399 for FY 2022-23, $127,672 for FY 2023-24, and $180,264 for FY 2024-25 for a total estimated cost of $346,336. Approximately 64% is paid by the General Fund. The FY 22-23 budget includes sufficient funding for the first -year cost of the agreement. The proposed FY23-24 budget includes an allocation of $676,819 for SAMA negotiations. If the City Council adopts this MOU, the FY23-24 budget will be short $498,186 ($1,175,005 estimated cost, less $676,819 allocated); and staff will need to develop a recommendation to address the shortfall in a future quarterly budget report. City Council 43 — 2 6/6/2023 Memorandum of Understanding between the City of Santa Ana and the Santa Ana Management Association and Resolution for Associated Unrepresented Classifications June 6, 2023 Page 3 EXHIBIT(S) 1. Memorandum of Understanding between the City of Santa Ana and the Santa Ana Management Association 2. Resolution for associated unrepresented classifications Submitted By: Jason Motsick, Executive Director of Human Resources Approved By: Kristine Ridge, City Manager City Council 43 — 3 6/6/2023 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF SANTA ANA AND SANTA ANA MANAGEMENT ASSOCIATION July 1, 2022 — June 30, 2025 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 4 6/6/2 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA MANAGEMENT ASSOCIATION FOR FISCAL YEARS 2022-2025 TABLE OF CONTENTS ARTICLEI..................................................................................................................................... 4 1.0 RECOGNITION................................................................................................................... 4 ARTICLEII.................................................................................................................................... 5 2.0 PURPOSE AND INTENT.................................................................................................... 5 ARTICLEIII................................................................................................................................... 6 3.0 IMPLEMENTATION........................................................................................................... 6 ARTICLEIV.................................................................................................................................. 7 4.0 ATTENDANCE, WORKDAY, WORKWEEK, & WORK SCHEDULE ........................... 7 ARTICLEV.................................................................................................................................... 9 5.0 SALARIES........................................................................................................................... 9 ARTICLEVI................................................................................................................................ 18 6.0 ADDITIONAL COMPENSATION................................................................................... 18 ARTICLEVII............................................................................................................................... 20 7.0 OVERTIME PAY............................................................................................................... 20 ARTICLEVIII.............................................................................................................................. 21 8.0 HOLIDAYS........................................................................................................................ 21 ARTICLEIX................................................................................................................................ 24 9.0 VACATION........................................................................................................................ 24 ARTICLEX.................................................................................................................................. 29 10.0 OTHER LEAVES OF ABSENCE.................................................................................... 29 ARTICLEXI................................................................................................................................ 39 11.0 EMPLOYEE INSURANCE............................................................................................. 39 ARTICLEXII............................................................................................................................... 43 12.0 WELLNESS AND FITNESS REIMBURSEMENT PROGRAM ................................... 43 ARTICLEXIII.............................................................................................................................. 44 13.0 RETIREMENT................................................................................................................. 44 ARTICLEXIV.............................................................................................................................. 47 14.0 TRAINING & EDUCATIONAL ASSISTANCE PROGRAM ....................................... 47 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43-5 6/6/2 ARTICLEXV............................................................................................................................... 50 15.0 ELECTRONIC DEVICE STIPEND................................................................................. 50 ARTICLEXVI.............................................................................................................................. 51 16.0 STRIKES AND WORK STOPPAGES............................................................................ 51 ARTICLEXVII............................................................................................................................ 52 17.0 SOLE & ENTIRE MOU................................................................................................... 52 ARTICLEXVIII........................................................................................................................... 53 18.0 SEPARABILITY PROVISION........................................................................................ 53 ARTICLEXIX.............................................................................................................................. 54 19.0 DISCIPLINE..................................................................................................................... 54 ARTICLEXX............................................................................................................................... 57 20.0 GRIEVANCE REVIEW PROCEDURE.......................................................................... 57 ARTICLEXXI.............................................................................................................................. 61 21.0 WAIVER OF BARGAINING DURING THE TERM OF THIS MOU .......................... 61 ARTICLEXXII............................................................................................................................ 62 22.0 EMERGENCY WAIVER PROVISION.......................................................................... 62 ARTICLEXXIII........................................................................................................................... 63 23.0 TERM............................................................................................................................... 63 ARTICLEXXIV........................................................................................................................... 64 24.0 NON-DISCRIMINATION............................................................................................... 64 ARTICLEXXV............................................................................................................................ 65 25.0 RATIFICATION & EXECUTION................................................................................... 65 EXHIBITA................................................................................................................................... 67 EXHIBITB................................................................................................................................... 71 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 6 6/6/2 ARTICLE I 1.0 RECOGNITION 1.1 Pursuant to the Employee Relations Resolution of the City of Santa Ana (Resolution Number 81-75) and applicable State law, the City of Santa Ana (hereinafter called "the City") certified the Santa Ana Management Association (herein after called "SAMA" or the "Union") on September 25, 2002, as the majority of the Middle Management and Administrative Management Representation Unit (hereinafter called the "Unit") previously found appropriate by the Employee Relations Officer. The City hereby recognizes SAMA as the certified majority representative of the full-time employees in said Unit. The term "employee" or "employees" as used herein shall refer only to full-time employees employed by the City in said Unit in the employee classifications comprising said Unit as listed in the attachments shown as listed "Exhibit A & B," as well as such classifications as may be added hereafter by the employee designated as the employee relations officer pursuant to Resolution No. 81-75. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 7 6/6/2 ARTICLE II 2.0 PURPOSE AND INTENT 2.1 It is the purpose of this Memorandum of Understanding (hereinafter referred to as MOU) to promote and provide for harmonious relations, cooperation and understanding between the City and employees covered by this MOU. It sets forth the full and entire understanding reached in good faith negotiations regarding the wages, hours, terms and conditions of employment of employees covered by this MOU. 2.2 Notwithstanding the following provisions of this MOU, the parties agree that they have intended nothing herein to entitle, alter, or award Civil Service rights or privileges to any employee represented by SAMA who is in the Excepted Service of the City. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 8 6/6/2 ARTICLE III 3.0 IMPLEMENTATION 3.1 This MOU constitutes a recommendation jointly submitted to the City Council of the City of Santa Ana. The parties agree that this MOU shall not be binding upon the parties until said City Council: A. Acts, by majority vote, formally to approve said MOU and, B. Acts to appropriate the necessary funds required to implement the provisions of this MOU that require funding. 3.2 Implementation shall be effective as of the date the MOU is both approved by the City Council and the funding has been appropriated pursuant to Section 3.1. If the parties fail to agree to implement provisions of this MOU not requiring City Council approval, then negotiations shall resume upon the request of either party. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 9 6/6/2 ARTICLE IV 4.0 ATTENDANCE, WORKDAY, WORKWEEK, & WORK SCHEDULE 4.1 Attendance. All employees covered by this MOU shall be in attendance at their assigned worksite during hours prescribed by the City Manager or Executive Director they report to, or designee(s) and shall not absent themselves during prescribed hours without authorization. Employees shall not be required to submit Leave of Absence Requests for absences of two (2) hours or less. 4.2 Hours of Work. Eight (8) hours of work shall constitute a normal day and forty (40) hours of work shall constitute a minimum workweek, except for employees for whom special regulations have been approved by the City Manager. A. 4/10 Work Schedule. The Executive Director, with the approval of the City Manager, may assign employees to a workweek consisting of four (4) ten (10) hour days with an additional one-half (1/2) or one (1) hour for unpaid lunch periods. The regular workweek shall consist of forty (40) hours. A regular day off shall consist of ten (10) hours. B. 9/80 Work Schedule. All employees shall be permitted to work a 9/80 work schedule when authorized by the Executive Director and approved by the City Manager. An employee will not be permitted to work this schedule if in the discretion of the Executive Director and City Manager, the 9/80 work schedule may reduce service to the public. 1. 9/80 Work Schedule Defined. The 9/80 work schedule shall be defined as working eighty (80) hours over nine (9) days in a two (2) week period. An employee shall work eight (8) days for nine (9) hours per day and one (1) day for eight (8) hours, excluding a one (1) hour lunch break during each work shift, totaling forty (40) working hours in each work week. a. The Work Week Period. The forty (40) hour work week period shall be defined as the work period starting from Friday at mid -shift to Friday at mid -shift. No employee working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their lunch break, which will occur in the middle of the day on Fridays. b. The 9/80 Work Period. The 9/80 two (2) week work period for employees starts Friday mid -shift and continues for fourteen (14) days until Friday mid -shift. During this period, each week is made SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 10 6/6/2 up of four (4) nine -hour work days (thirty-six (36) hours) and one four (4) hour Friday and those hours equal forty (40) work hours in each work week (e.g., the Friday is split into four (4) hours for the first shift, which is charged to work week one and four (4) hours for the second shift, which is charged to work week two). Employees cannot change schedules without prior approval of their Executive Director. The purpose of this authorization is to review the impact on supervision, staffing, and workload. Employees may change schedules at the beginning of any work period with approval of their Executive Director. d. Modifications of the 9/80 work week period are not permitted unless authorized by the Executive Director of Human Resources and the City Manager. Emergencies: All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions that, in the opinion of the City Manager, Executive Director or designee, may require such service from any of said employees. 2. Leave Benefits. When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee's leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request, and approval requirements. 4.3 It is intent of the parties that no additional paid time off shall be gained or lost as a result of implementing any alternate work schedules. The City and SAMA agree to meet and confer to discuss abandoning any work schedule and implementing an alternate work schedule if the current schedule has not achieved the desired results. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 —11 6/6/2 ARTICLE V 5.0 SALARIES 5.1 Basic Compensation Plan. There is hereby established a basic compensation plan for all full-time personnel who are now employed or will in the future be employed in any of the designated classifications of employment represented by SAMA as listed in this MOU and its attachments. A. There are two (2) separate salary schedules, one for classifications of employment designated as Middle Management (MM) assigned to a seventeen (17) step monthly salary range, and one for classifications of employment designated as Administrative Management (AM) assigned to a five (5) step monthly salary range. The assignment of classifications to salary schedules for Middle Management (MM) and Administrative Management (AM) is listed in Exhibits A and B of this MOU. B. The basic salary schedule for Middle Management classifications contains numerous salary rate ranges, each range comprised of seventeen (17) separate rates of pay shown in monthly amounts. The respective rate ranges are identified by a two (2) digit number preceded by the capital letters "MM." The separate rates of pay or steps within each salary rate range are identified by the numbers "1" through "17" inclusive, with Step "1" being the lowest or minimum rate of the range, Step "9" the middle or midpoint rate of the range, and Step "17" being the highest or maximum rate. The purpose of each step and criteria for advancement are set forth in Section 5.8(A). C. The basic salary schedule for Administrative Management contains salary rate ranges comprised of five (5) steps or rates of pay shown in monthly amounts, identified by the letters "A" through "E" inclusive, with Step "A" being the lowest step in the range. The purpose of each step and criteria for advancement to the next higher step within a particular salary rate range are set forth in Section 5.8(B). D. During the term of this MOU, it is the City's intent to move from twenty four (24) to twenty six (26) pay periods. The parties acknowledge and agree that a change in the number of pay periods is a meet and confer issue. Once the City is ready to move forward, it will provide its proposal to the Union and the parties agree to SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 12 6/6/2 promptly meet and confer on the issue. The parties acknowledge that such a change will require modification to language in several provisions of this MOU. 5.3 Salaries A. Effective July 1, 2022, classifications represented by this MOU shall receive a base salary increase of three percent (3%). B. Effective the first full pay period after July 1, 2023, classifications represented by this MOU shall receive a base salary increase of three percent (3%). C. Effective the first full pay period after July 1, 2024, classifications represented by this MOU shall receive a base salary increase of three percent (3%). 5.4 Application of Basic Compensation Plan. All employees working in classifications of employment covered by this MOU shall be compensated at a monthly rate, as set forth in Exhibits A and B. 5.5 Probation. Except for employees in the Excepted Service as defined by the City Charter, the probationary period shall be one (1) year from the date of appointment from an open eligible list (new hire), a reappointment eligible list (rehire), or appointment from a promotional eligible list. A. Middle Management Classifications. An employee appointed to a Middle Management classification shall be compensated at any rate within the lower third of the 17 step salary rate range (Steps "1" through "6") for their job classification as authorized by the Appointing Authority. When economic conditions, unusual employment conditions, or exceptional qualifications of a candidate for employment indicate a higher rate would be in the City's best interest, the City Manager may authorize hiring at a higher rate in the salary rate range but this higher rate generally shall not be above the midpoint (Step "9"). B. Administrative Management Classifications. An employee appointed to an Administrative Management classification may be placed by the Appointing Authority at any step within the applicable five (5) step salary rate range (Steps "A" through "E") in the schedule to which the classification has been assigned, provided that such employee shall be assigned such salary step upon the commencement of their service in said classification and such assignment having once been made shall SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 13 6/6/2 remain in effect until the said employee shall be entitled to advance to the next salary step in accordance with the further provisions of this Article. 5.7 Service_ The word "service" as used in this MOU shall be deemed to mean continuous, full-time service in the classification in which the employee is being considered for salary advancement, service in the higher classification or service in a classification allocated to the same salary rate range and having generally similar duties and requirements. Notwithstanding the above, employees in classifications represented by SAMA who are hired after the first (1 st) working day of the month shall not be credited with time in service for that month when determining the length of service for salary advancement. A lapse of service by an employee for a period of time longer than ten (10) calendar days, by reason of resignation, quit, or discharge, shall serve to eliminate the accumulated length of service time of such employee for the purpose of this MOU, and any such employee reentering the service of the City shall be considered as a new employee, except that they may be reappointed as provided in Santa Ana Municipal Code (SAMC) Section 9-114 and may be placed in the same salary step in the appropriate salary rate range as they were at the time of termination of employment. A. Middle Management Classes: The following provisions shall govern salary advancement within rate ranges for employees employed in SAMA Middle Management classes: 1. Stens "1" through "15" Advancement: For any employee in a Middle Management classification covered by this MOU who has been initially appointed to a step lower than Step "15", advancement in the Middle Management schedule of salary rate ranges may be granted only for continued meritorious and efficient service by said employee in the effective performance of the duties of their position. Such advancement shall be in two (2) step increments, each step being equivalent to two and one-half percent (2.5%), for a total increase of five percent (5%) per year, until Step "15" is achieved. For example, an employee shall advance from Step 1 to Step 3, Step 3 to Step 5, Step 5 to Step 7, Step 7 to Step 9, Step 9 to Step 11, Step 11 to Step 13, or Step 13 to Step 15. The effective date of such merit step increase, if granted, shall be the first (1 st) day of the month following the completion of one (1) year of service at the step from which said employee is being advanced. Effective the first full pay period SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 14 6/6/2 following City Council approval of this 2022-2025 MOU, the effective date of such merit step increase, if granted, shall be the first (1st) day of the pay period following completion of one (1) year of service at the step from which said employee is being advanced. 2. Advancement to Steps "16" and "17": Any employee in a Middle Management classification covered by this MOU, who has reached Step "15" or Step "16" in the Middle Management schedule of salary rate ranges, may advance to the next higher step in the Middle Management schedule of salary rate ranges only for continued meritorious and efficient service by said employee in the effective performance of the duties of their position. Such advancement shall be in one-step increments, each step being equivalent to two and one-half percent (2.5%) per year until Step "17" is achieved. For example, an employee covered by this MOU shall advance from Step "15" to Step "16", and Step "16" to Step "17", respectively. 3. A Middle Management employee who previously advanced through the steps of each salary rate range using their initial date of hire into a middle management class shall retain that date as the anniversary date for purposes of advancing through the steps of each salary rate range while in their current class and for any subsequent promotions to a Middle Management class. The effective date of such merit step increase, if granted, shall be the first (1st) day of the month following the anniversary date. Effective the first full pay period following City Council approval of this 2022-2025 MOU, the effective date of such merit step increase, if granted shall be the first full pay period following the anniversary date. Such merit advancement shall require the following: a. There shall be on file in the office of the Executive Director of Human Resources a copy of each periodic performance appraisal required to be made on the employee by the Civil Service Rules and Regulations and/or the City Manager during the period of service time of such employee subsequent to their last salary advancement. b. The Appointing Authority, at least twenty (20) calendar days prior to the anticipated completion of such employee's required length of service, shall file with the City Manager or their designee a statement recommending the granting or denial of the merit increase and supporting such a recommendation with specific reasons SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 15 6/6/2 therefore. The employee shall be notified by the Appointing Authority as to such recommendations and shall be informed of the reasons. C. No advancement in salary shall become effective until approved by the City Manager or their designee, except when placement on a salary step above Step "1" results from promotion under the provisions of Section 5.9(A). d. Notwithstanding the foregoing provisions of this subsection to the contrary, a merit step advance shall be automatically granted ninety (90) days after the due date if no performance appraisal is completed. The effective date of such merit step advancement shall be retroactive to the first (1st) day of the month following the completion of the required length of service. Effective the first full pay period following City Council approval of this 2022-2025 MOU, the effective date of such merit step advancement shall be retroactive to the first full pay period following the completion of the required length of service. 4. When an employee in a Middle Management classification has not been approved for advancement to the next higher salary step, they may be reconsidered for such advancement after the completion of three (3) months of additional continued service in the classification and shall be reconsidered for advancement to the next higher step above their then current step after the completion of six (6) months of additional continued service in the classification. 5. An employee in a Middle Management classification who is being paid at any salary step above Step "1" may be reduced to the next lower step in the appropriate salary rate range upon the recommendation of the Appointing Authority and the approval of the City Manager or their designee. Procedure for such reduction shall follow the same procedure for merit advancement in Subsection 5.8(A)(4), and such employee may be considered for readvancement under the same provisions as contained in Subsection 5.8 (A)(4). B. Administrative Management Classifications: The following conditions shall govern salary advancement within five (5) step rate ranges for employees employed in Administrative Management classifications: SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 16 6/6/2 1. For an employee in an Administrative Management classification covered by this MOU who has been initially appointed to a step lower than Step "B," advancement to the next higher step (Step `B" from Step "A" or Step "C" from Step `B," etc.) may be granted only for continued meritorious and efficient service by said employee in the effective performance of the duties of their position. The effective date of such merit step increase, if granted, shall be the first (1st) day of the month following the completion of one (1) year of service at the step from which said employee is being advanced. Effective the first full pay period following City Council approval of this MOU, the effective date of such merit step increase, if granted, shall be the first (1st) day of the pay period following completion of one (1) year of service at the step from which said employee is being advanced. Such merit advancement shall require the following: a. There shall be on file in the Office of the Executive Director of Human Resources a copy of each periodic performance appraisal required to be made on the employee by the Civil Service Rules and Regulations and/or the City Manager during the period of service time of such employee subsequent to their last salary advancement. b. The Appointing Authority, at least twenty (20) calendar days prior to the anticipated completion of such employee's required length of service, shall file with the City Manager a statement recommending the granting or denial of the merit increase and supporting such a recommendation with specific reasons therefore. The employee shall be notified by the Appointing Authority as to such recommendations and shall be informed of the reasons. C. No advancement in salary shall become effective until approved by the City Manager, except when placement on a salary step above Step "A" results from promotion under the provisions of Section 5.9(B). d. Notwithstanding the foregoing provisions of this subsection to the contrary, a merit step increase shall be automatically granted ninety (90) days after the due date if no performance appraisal is completed. The effective date of such merit step increase shall be retroactive to the first (1st) day of the month following the SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 17 6/6/2 completion of the required length of service. Effective the first full pay period following City Council approval of this MOU, the effective date of such merit step increase shall be retroactive to the first full pay period following the completion of the required length of service. 2. When any such employee in a classification designated as Administrative Management (AM) has not been approved for advancement to the next higher salary step, they may be reconsidered for such advancement after the completion of three (3) months of additional service and shall be reconsidered for advancement to the next higher step above their then current step after the completion of six (6) months of additional service. This reconsideration shall follow the same steps and shall be subject to the same actions as provided in Subsection 5.8(B)(1). 3. Any employee in an Administrative Management classification who is being paid at any salary step above "A" may be reduced to the next lower step in the appropriate salary rate range upon the recommendation of the Executive Director and the approval of the City Manager. Procedure for such reduction shall follow the same procedure for merit advancement provided in Subsection 5.8(B)(1), and such employee may be considered for re -advancement under the same provisions as contained in Subsection 5.8(B)(2). • u • , r.` erel"MR4114 1111W if# A. Middle Management Classifications: When an employee in a non -management classification of the City service is promoted to a Middle Management classification, they shall be placed at a salary rate in the appropriate salary rate range that will provide at least a five percent (5%) pay increase. 1. Promotion from a Non -Management Classification_ An employee who is promoted to an Administrative Management classification from a non- management classification of the City service shall be placed at a salary rate in the appropriate Administrative Management monthly salary rate range that provides a pay increase of at least five percent (5%). SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 18 6/6/2 2. Promotional Salary Advancement_ When an employee in a classification designated as Administrative Management (AM) is promoted to a higher classification from a position in a lower classification in the same occupational career ladder, they shall be reassigned to the beginning step in the appropriate monthly salary range for the higher classification; provided, however, that if the base salary currently being paid such employee is already equal to or higher than such beginning step, they shall be placed in the lowest step in the appropriate monthly salary rate range as will grant the employee a pay increase of at least five percent (5%) over their current base salary step exclusive of pay premiums such as bilingual pay, special skills, or the like. 5.10 Demotion_ A. Middle Management Classifications_ When an employee in a Middle Management classification is demoted to a position in a lower classification, they shall be placed at a rate in the lower salary rate range which provides at least a five percent (5%) reduction in pay. B. Administrative Management Classifications_ When an employee in a Administrative Management Classification is demoted to a position in a lower classification, their salary rate shall be fixed in the appropriate salary rate range for the lower classification accordance with the following provisions: 1. The salary rate shall be reduced by five percent (5%). 2. The new salary rate must be within the appropriate salary rate range. 3. The new salary rate shall not be higher than the salary step to which the employee would have been entitled had their service time in the higher classification been spent in the lower classification. 5.11 Probationary Rejection. A promotional employee who is rejected during the probationary period from a SAMA classification shall be returned to the classification in which they held regular status and at their former salary step, unless the reasons for failure to complete probation would also be cause for dismissal from City service. 5.12 Reallocation of Salary Rate Ranges An employee who is employed in a classification covered by this MOU which is reallocated to a different salary rate range from that previously assigned shall be retained in the same salary step in the new salary rate range as SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 19 6/6/2 they had previously held in the prior rate range and shall retain credit for length of service in such step towards advancement to the next higher step. 5.13 Acting Acting pay shall be defined as the temporary assignment of an employee to perform work of a job class (represented by SAMA) which is assigned to a higher salary schedule than their regular job class. An employee who is temporarily appointed by the Executive Director to serve in an acting capacity for two (2) weeks or more and who is responsible for the full range duties and responsibilities assigned to the higher level classification, shall receive a five percent (5%) increase or the minimum salary of the higher level classification (whichever is higher) for all time worked in the higher job classification. A. Bargaining unit employees temporarily assigned to serve in an acting capacity of an Executive Management (Executive Director) classification for thirty (30) calendar days or more and who is responsible for the full range of duties and responsibilities assigned to the Executive Management position shall receive a ten percent (10%) increase or the minimum salary of the Executive Management classification (whichever is higher) for all time worked in the higher job classification. B. An employee must be qualified (i.e. meet the minimum qualifications) for the higher position in order to be paid for acting pay. The determination of those persons qualified for work in higher rated classifications shall be established and determined by the Executive Director of Human Resources or designee. a. The Executive Director of Human Resources or designee's determination is final and binding and shall not be appealable. C. Non -permanent employees (probationary, seasonal, temporary, limited -term, etc.) shall not be eligible for acting pay. D. Each assignment may be terminated at any time, but in no event shall such assignment continue beyond one hundred and eighty (180) calendar days or nine hundred and sixty (960) hours each fiscal year, whichever comes first. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 20 6/6/2 ARTICLE VI 6.0 ADDITIONAL COMPENSATION 6.1 Bilingual An employee whom the Executive Director or their designee assigns to a position requiring bilingual capability in both English and either Samoan, Spanish, Vietnamese, or other languages designated by the City Manager, will be paid a monthly premium in accordance with the criteria and amounts set forth below: A. Certification by the Executive Director of Human Resources as having satisfactorily demonstrated conversational fluency in both languages for any position requiring bilingual capability. B. Positions for which the Executive Director has determined that bilingual proficiency is essential to carry out duties and responsibilities of a critical and/or emergency nature without ready access to backup assistance, or positions where bilingual public contact is a major and essential element of the work being performed, will be designated as Primary Bilingual Assignments. A qualified incumbent of such position will be paid a monthly premium of one hundred seventy-five dollars ($175) above their then current base monthly salary step. C. Positions where it has been determined by the Executive Director that regular and frequent bilingual usage is necessary to the performance of duties, but not a major, essential or integral element of the work, will be designated as Secondary Bilingual Assignments. A qualified incumbent of such position will be paid a monthly premium of forty dollars ($40) above their then current base monthly salary step. D. The number of such Primary and/or Secondary Bilingual Assignment shall be no larger than the requirements of the department as determined by the Executive Director and the City Manager. E. Employees who receive bilingual assignment pay at the time this 2022-2025 MOU is adopted by the City Council shall recertify their bilingual capability every three (3) years with the first recertification conducted beginning in July 2025. Employees who do not successfully pass required recertification examinations shall have their bilingual assignment pay removed. Unsuccessful employees may retake the required certification exam every three (3) months. F. Employees who are initially certified for bilingual assignment pay after this 2022- 2025 MOU is adopted by the City Council shall recertify their bilingual capability every three (3) years after the date of initial certification. Employees who do not successfully pass required recertification examinations shall have their bilingual SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 21 6/6/2 assignment pay removed. Unsuccessful employees may retake the required certification exam every three (3) months. 6.2 All assignments to positions providing for bilingual pay as set forth in this Article shall be made or revoked at the sole discretion of the Executive Director. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 22 6/6/2 ARTICLE VII 7.0 OVERTIME PAY 7.1 Compensation for Overtime. Employees in any of the designated classifications of employment listed in this MOU are designated as exempt from the provisions of the Fair Labor Standards Act ("FLSA") provided by Section 13(a)(1) of the FLSA as defined by Regulations, 29 CFR Part 541, are not eligible for monetary compensation for overtime work or for compensatory time off with pay for overtime work, unless so required by the FLSA, or any other State or Federal laws. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 23 6/6/2 ARTICLE VIII 8.0 HOLIDAYS 8.1 Employees shall receive the following days off during the calendar year as paid holidays: • January 1 - New Year's Day • Third (3rd) Monday in January - Martin Luther King's Birthday • Third (3rd) Monday in February - Presidents' Day • March 31 — Cesar Chavez Day (effective the first holiday after City Council approval of this 2022-2025 MOU) • Last Monday in May - Memorial Day • July 4 - Independence Day • First (1st) Monday in September - Labor Day • November 11 - Veteran's Day • Fourth (4th) Thursday in November - Thanksgiving Day • The Friday immediately following Thanksgiving Day • Last working day before Christmas Day, unless Christmas Day falls on a Thursday, in which instance, the day following Christmas Day shall be observed in lieu thereof • December 25 - Christmas Day • One (1) nine (9) hour Floating Holiday. Any workday selected by the employee with prior permission of the employee's supervisor • Every day proclaimed by the Mayor of the City as a holiday for City employees • Any holiday which falls on a Sunday will be observed on the following Monday. Any holiday which falls on a Saturday will be observed on the Friday preceding the holiday. A. Full-time employees whose regular scheduled days off are other than Saturday and Sunday shall be entitled to receive twelve (12) working days off during the year in lieu of the holiday benefits specified in Section 8.1. Holidays will be credited based on the employee's working schedule. If the holiday falls on a regular nine (9) hour day, then nine (9) holiday hours will be credited. If the holiday falls on the eight (8) hour working Friday then eight (8) hours of holiday pay will be credited, with the exception of floating holidays that will be granted at nine (9) hours regardless of work schedule. B. Said substitute holidays may be scheduled by the Executive Director or their designee, normally during the same month that the holiday is observed by other City employees. An employee entitled to time off in lieu of holidays shall receive SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 24 6/6/2 that time off in proportions to their service at full pay in such capacity during the year. 8.3 Employees must actually work at least one (1) day preceding the day a holiday listed in Section 8. 1, supra, actually occurs in order to receive credit for such holidays during the month in which it occurs. An employee separating from the service of the City must actually work at least one (1) day following the day a holiday listed in Section 8.1, supra, actually occurs in order to receive compensation for the holiday. A newly appointed employee must complete six (6) months of continuous full-time service in order to receive credit for the one (1) Floating Holiday listed in Section 8.1. 8.4 Holiday time off may be taken in increments of eight (8) hours by employees who work eight (8) hour days. Employees assigned to the 4/10 work schedule must use their holiday in ten (10) hour increments. Employees assigned to a 9/80 work schedule must use their holidays in nine (9) hour increments. If a holiday falls on an employee's alternating regularly scheduled day off, the employee must then take their holiday off before or after the regular holiday as their holiday off with supervisor and/or Executive Director approval. Such holiday time is referred to as an "impact holiday." If the employee cannot take their holiday off before or after the regular scheduled holiday off, the employee will bank eight (8), nine (9), or ten (10) hours of holiday leave to be used at a later date with the supervisor's approval. 8.5 Holiday benefits may not be carried over from one (1) calendar year to the next, with the exception of floating holidays earned as set forth in Section 8.7(C)(5). • u.i•. Mel TA I •. A. Effective upon adoption of this MOU, City Hall and all other City departments (with the exception of the Police Department, Santa Ana Zoo, and select employees in Fleet Services Division) shall be closed for a mandatory winter holiday closure each year during the term of this MOU. City Hall will be closed on the days between December 24 (except for years when December 24 falls on a Wednesday in which case City Hall will be closed starting on December 25) and January 1 each year. An employee regularly assigned to work on one or more days during this time period shall use accrued paid leave (as set SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 25 6/6/2 forth in Section 8.7(C)) for their regularly scheduled hours for each day they would otherwise have been scheduled to work. During this time period, per Section 8.1 December 24 (except if it falls on a Wednesday in which case December 26 is the holiday), December 25, and January 1 (or the days these holidays are observed) are City holidays. 1. Employees -will need to choose from the options in this subsection to cover any additional regularly scheduled work days which are not City observed holidays. 2. Employees -may use any of the following accrued leaves they have available to cover any additional day(s) off which may be required by the closure: • Vacation • Compensatory Time Off • Impact Holiday Leave • Floating Holiday 3. Employees are not permitted to use sick leave for a holiday closure day unless they produce a physician's certification for each day reported as sick leave. This additional certification is not required for employees with approved advance sick leave usage due to FMLA/CFRA/PDL (or any other protected leave). 4. Employees shall have the option of not using paid leave for any, or all, holiday closure day(s) and taking the day(s) off as an absence without pay. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 26 6/6/2 ARTICLE IX 9.0 VACATION 9.1 Purpose- It is the policy of the City to grant employees vacation leave in order to provide them with a break in their regular work schedule and this purpose will be used as a guide in the administration of the provisions of this Article. 9.2 Vacation. A. Employees shall accrue vacation with pay on a monthly basis as set forth in the following table. Beginning Years Annual Vacation Hours Accrued Monthly Accrual Rate 1 120 10.00 2 120 10.00 3 120 10.00 4 120 10.00 5 120 10.00 6 124 10.33 7 128 10.67 8 132 11.00 9 136 11.33 10 140 11.67 11 144 12.00 12 148 12.33 13 152 12.67 14 156 13.00 15 160 13.33 16 168 14.00 17 176 14.67 18 184 15.33 19 192 16.00 20 or more 200 16.67 B. No employee shall be entitled to, or receive payment for, any vacation until they have completed six (6) months of continuous service. C. On or after the first (1st) day of the month following completion of six (6) months of continuous full-time service, an employee may be allowed to take all or a SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 27 6/6/2 proportionate fraction of their earned vacation, subject to scheduling approval of the employee's supervisor. D. Vacation time off may be taken in increments as small as one-half (1 /2) hour, with fractional usage rounded upward to the next higher multiple of one-half (1/2). E. The time at which an employee shall take their vacation shall be determined by the Department Head, with due regard for the wishes of the employee and particular regard for the needs of the City to provide basic services. = 1. In computing vacation, each municipal holiday that occurs during the vacation, and that falls on a day which the employee would have worked had they not been on vacation, shall be deducted from the computation so that one (1) additional day of vacation shall be allowed to the employee unless departmental practice provides some other manner of compensating for municipal holidays. Should an employee suffer a sickness or injury while on authorized vacation, each full day of such sick leave, when confirmed by a physician's statement and approved by the Executive Director, may be deducted from the computation of vacation expended and charged against the employee's accumulated sick leave. 2. A period of earlier service does not apply toward the calculation of the completed years of service factor for vacation accrual when an employee has had a break in continuous service, unless the break in service is concluded by reappointment, as provided in Section 9-114 of the Civil Service Rules and Regulations, or by reemployment from layoff within one (1) year. Leave of absence without pay, as provided in Section 10.1(E) (Sick Leave - Extended), Section 10.7 (Authorized Absence Without Pay - Long Term) and Section 10.11 (Catastrophic Leave) herein, does not constitute a break in continuous service as used in this section; however, the leave of absence period shall not be applied toward the accumulation of vacation. Absence on military leave followed by reinstatement, as provided in Section 9-143 of the Civil Service Rules and Regulations, does not constitute a break in service, and the period of absence on such military leave shall be applied toward the accumulation of vacation. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 28 6/6/2 3. Vacation Buy -Back. 1. Employees are eligible to require the City to buy back up to eighty (80) hours of their banked vacation leave per fiscal year. 2. Employees are eligible to require the City to buy back up to forty (40) hours of their banked management vacation leave once each calendar year. Upon City Council approval of this 2022-2025 MOU, employees are eligible to require the City to buy back up to eighty (80) hours of their banked management vacation leave once each calendar year. 1. If an employee wants to cash -out unused vacation leave they accrued during the calendar year, they must make an irrevocable election by December 151h of the prior calendar year (i.e., by December 15, 2023 for a cash -out in calendar year 2024). The provisions of Section 9.2(F)(3)(b) shall also apply to management vacation leave. 2. The irrevocable election must indicate the amount of vacation hours the employee intends to cash -out during the next calendar year. The number of hours to be cashed -out cannot exceed the total number of hours the employee will accrue during that same calendar year, or a maximum of eighty (80) hours, whichever is the lesser amount. 3. Once the election form is submitted to Payroll, the amount of hours to be cashed -out cannot be changed for that calendar year. 4. Employees may submit a request for cash -out up to two (2) times per year for payment the pay period which includes July 1 and/or December 15. 5. In the event an employee's vacation leave balance (on either pay period when they can elect to cash -out) is less than the amount of hours the employee had previously elected to cash -out (in the prior calendar year), the employee will only receive payment for SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 29 6/6/2 the amount of accumulated vacation leave remaining at the time of the cash -out in either July or December. 6. If an employee makes an irrevocable election to cash -out vacation in the following calendar year and uses vacation leave during that subsequent calendar year, the vacation leave used will first come from vacation leave the employee had earned (if any) prior to January P of the calendar year the employee had elected to cash -out. The use of such earned, but unused, vacation leave accumulated from previous calendar years shall not result in a reduction in the amount of vacation hours the employee is eligible to cash -out. 9.3 Vacation Carry Over A. No employee may carry over from one (1) calendar year to the next, more than the maximum vacation carryover as set forth in the following table. Any vacation not used beyond the maximum carryover amount from year to year is forfeited, meaning that no pay shall be received for such unused vacation at any time. With respect to any vacation forfeited in this manner, this provision constitutes a waiver of any rights to vested vacation benefits under California Labor Code section 227.3. Completed Years Maximum Hours of Vacation Carry Over 1 120 2 240 3 360 4 360 5 360 6 364 7 372 8 384 9 396 10 408 11 420 12 432 13 444 14 456 15 468 16 484 17 504 18 528 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 30 6/6/2 19 552 20 576 21 592 22 600 23 600 24 1 600 25 or more 1 600 9.4 Effect of F,xtended Sick Leave on Vacation Accrual_ Absence on sick leave for a period in excess of fifteen (15) consecutive calendar days, in any one (1) calendar month, shall not be considered as service time for vacation accrual purposes. A. Employees covered by this MOU will be granted sixty-five (65) hours year of Management Vacation per calendar year. 1. Effective the first full pay period following City Council approval of this 2022-2024 MOU, the City shall deposit an additional fifteen (15) hours into each employee's Management Vacation bank. 2. Effective January 1, 2024, employees will be granted eighty (80) hours of Management Vacation per calendar year. Such management vacation is in addition to the vacation accrual table in Section 9.2(A), subject to a maximum accrual of thirty (30) days (two hundred forty (240) hours). A. Employees shall be given the option to receive cash compensation, computed on a straight time basis, in lieu of up to five (5) eight (8) hour working days of earned, unused Management Vacation benefits. Upon City Council approval of this 2022- 2025 MOU, employees may cash out Management Vacation leave up to a total of eighty (80) hours in accordance with the provisions in Section 9.2(F)(3). SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 31 6/6/2 ARTICLE X 10.0 OTHER LEAVES OF ABSENCE 10.1 Sick Leave_ A. Definition. Except as otherwise provided below, sick leave shall be deemed to mean absence from duty of an employee because of illness, injury, medical, or dental appointment that prevents the employee from performing the duties of their position, and shall be deemed to include time in quarantine resulting from exposure to a contagious disease. B. Accrual, Each employee shall be entitled to, and shall earn, one (1), eight (8) hour working day of sick leave for each full calendar month of service in which they are employed by the City with full pay; provided, however, any absence on sick leave for a period of time greater than fifteen (15) consecutive calendar days in any one (1) calendar month shall not be considered to be service entitling an employee to earn sick leave as aforesaid. Subject to the other provisions in this Article, sick leave shall accrue to the credit of each employee to the extent that it is not used. C. Authorized Only When Necessary_ Use of sick leave by City employees shall be authorized as follows: Sick leave is not a right which an employee may use at their discretion, but shall be allowed only in cases of necessity and actual sickness or disability, or as authorized in Section 10.1(J). 2. When an accepted industrial illness or injury has caused an employee's absence, for which benefits are required under the State Workers' Compensation Insurance and Safety Act, paid sick leave will be allowed such employee during the first three (3) days of the statutory waiting period. If the workers' compensation related illness or injury continues past the initial three (3) consecutive days, the employee will have the three (3) used sick days recredited to their account, if the employee remains off work longer than fourteen (14) days. Paid sick leave will continue until the fourth (4th) day when the City pays the employee workers' compensation benefits for such illness or injury. If the employee does not have sufficient accumulated sick leave at the commencement of such industrial illness or injury, they will be advanced sick leave for this purpose. Subsequently, the City will deduct an equal amount previously advanced from any sick leave accrued by the employee until the total amount is recovered. If the employee terminates before recovery of all advanced sick leave, the City SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 32 6/6/2 will deduct the unrecovered cost of sick leave from such terminated employee's final paycheck, to the extent possible. The City may authorize employees to use sick leave or vacation time for approved workers' compensation medical appointments as specified herein. The City may authorize use of such leave for City approved medical appointments whenever such appointments cannot be secured outside the employee's regular workday, and salary continuation or workers' compensation benefits are not available. D. Limit_ For all employees in the bargaining unit or who are currently employed by the City in a full-time position at the time of City Council approval of this 2022-2025 MOU, the maximum total accumulation of sick leave with pay shall be two hundred fifty (250) eight (8) hour working days equal to two thousand (2,000) hours. For employees hired as new employees from outside the City into this bargaining unit on or after the date of City Council approval of this 2022-2025 MOU, the maximum amount of sick leave they may carry over into a calendar year is three hundred and fifty-two (352) hours. Any sick leave accrual above three hundred and fifty-two (352) hours (up to ninety- six (96) hours) will be converted into an employee's Retirement Health Savings ("RHS") Plan account during the first full pay period in January of each year. Sick leave usage of less than a full day shall be charged in minimum increments of one-half (1/2) hour, with fractional usage rounded upward to the next higher multiple of one-half (1/2) hour. E. Extended_ The City Manager may grant leave up to six (6) months without pay to an employee who has exhausted all of their accrued sick leave if a licensed physician designated by the City Manager indicates that the employee will be sufficiently recovered to return to their employment within a six (6) month period. Prior to the expiration of the additional time, the employee may return to their position provided that the employee has a certificate from the designated physician stating that the employee is able to perform all the duties of their position without qualification. In addition to the above, the City Manager may grant a further extension not to exceed a total of one (1) year without pay. F. Extension by Use of Vacation_ After an employee's sick leave has been exhausted, they may be granted permission to take any unused vacation leave benefits they may have accrued. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 33 6/6/2 G. Notice. The employee taking sick leave shall notify their immediate supervisor either prior to or within four (4) hours after the time they are scheduled to report for duty, or as otherwise established by departmental regulations. When the absence is more than three (3) consecutive working days, the employee must present to their Executive Director a physician's certificate stating the cause of illness and that, in the physician's opinion, the employee could not report to work because of such illness or injury and that the employee is sufficiently recovered to safely return to work. Such certificate shall be transmitted to the Executive Director of Human Resources with the report of the employee's return to work. A physician's certificate or other satisfactory written evidence of actual illness or injury may be required after an absence of any duration less than three (3) days. H. Denial- No employee shall be entitled to sick leave with pay while absent from duty because of sickness or injury purposely self-inflicted or caused by willful misconduct, or sickness or disability sustained while engaged in employment other than employment by the City, for monetary gain or other compensation, or by reason of engaging in business or activity for monetary gain or other compensation. I. ExcessUsage Tsage If sick leave is used in excess of that due and available an employee, such excess sick leave will, first, be deducted from any available vacation leave benefit; second, from the next scheduled salary payment. J. Necessity Leave_ Each employee shall be afforded the opportunity to use up to forty-eight (48) hours of sick leave per calendar year, on a non -cumulative basis, as personal necessity leave. All of this personal necessity leave may be used to attend to an illness of a child, parent, or spouse of the employee or as further specified below. As used in this section, "child" means a biological, foster, or adopted child, a stepchild, a legal ward, or a child of a person standing in loco parentis; "parent" means a biological, foster, adoptive parent, a stepparent, or a legal guardian; and "immediate family" means any member of the employee's household related by blood or marriage; a parent, parent -in-law, spouse, child, brother, sister, grandparent, or grandchild of the employee, regardless of residence; any other relative of the employee by blood or marriage, where it can be established by the employee that the employee's presence is required to handle emergency arrangements and/or other matters. Up to 48 hours of this personal necessity leave may be used: a) to attend to a serious accident to members of the employee's immediate family; b) childbirth; c) to cope with imminent danger to the employee's family, home, or other valuable property; d) when the existence of external circumstances beyond the employee's control make it impossible for them to report for duty; or e) attend to medical or dental SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 34 6/6/2 appointments for members of the employee's household. For the purposes of this section only, a "day" shall be defined as the number of hours of work that an employee is required to work according to their specific workday schedule. K. Payment for Unused Sick Leave_ For all employees in the bargaining unit who are currently employed by the City in a full-time position before the date of City Council approval of this 2022-2025 MOU: 1. Except in cases of disability retirement, upon non -disciplinary termination of employment: 2. Payment After Ten (10) Years. After ten (10) years but less than fifteen (15) years of cumulative full-time service with the City, each qualified employee shall be entitled to payment for fifty percent (50%) of the total accrued sick leave benefit credited into either, 1) their individual Retirement Health Savings (RHS) account or, 2) their individual 457 deferred compensation account, upon the effective date of such termination, not to exceed a maximum limit of six hundred forty (640) hours, at the base rate of pay effective on the date of such termination. 3. Payment After Fifteen (15) Years_ After fifteen (15) years but less than twenty (20) years of cumulative full-time service with the City, each qualified employee shall be entitled to payment for fifty percent (50%) of the total accrued sick leave benefit credited into either, 1) their individual RHS account or, 2) their individual 457 deferred compensation account, not to exceed a maximum limit of eight hundred hours (800) hours, at the base rate of pay effective on the date of such termination. 4. Payment After Twenty ( Years_ After twenty (20) years but less than twenty-five (25) years of cumulative full-time service with the City, each qualified employee shall be entitled to payment for sixty-six and sixty-seven hundredths percent (66.67%) of the total accrued sick leave benefit credited into either, 1) their individual RHS account or, 2) their individual 457 deferred compensation account, not to exceed a maximum limit of one thousand sixty-seven (1,067) hours, at the base rate of pay effective on the date of such termination. 5. Payment After Twenty -Five 25 Years. After twenty-five (25) years or more of cumulative full-time service with the City, each qualified employee shall be entitled to payment for one -hundred percent (100%) of the total accrued sick leave benefit credited into either, 1) their individual RHS account or, 2) their individual 457 account, not to exceed a maximum limit SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 35 6/6/2 of two thousand (2,000) hours, at the rate of base pay effective on the date of such termination. 6. Employees who notify the City, in writing, of their intent to retire within twelve (12) calendar months shall be allowed to cash out any eligible sick leave bank balances (Section 10.1K) upon request. Employees shall receive payment the first paycheck in January after the request has been made. If said employee cashes out their eligible sick leave bank balances prior to retirement and subsequently does not retire from the City, all future sick leave accrual for said employee shall be subject to the same cash out provision elected and will be processed on the final paycheck. All combined cash outs cannot exceed what the said employee would have been entitled to if the cash out was processed on the final paycheck only. 7. Employees with at least ten (10) years of full-time city service that retire from the City of Santa Ana within one hundred and twenty (120) days of separation shall be eligible to convert up to two -thousand (2000) hours of accumulated unused sick leave to Ca1PERS Service Credit as defined in Section 13.3. Effective the date of City Council adoption of this 2022-2025 MOU, the maximum total unused sick leave that can be converted shall be ten (10) eight (8) hour working days equal to eighty (80) hours. Employees hired on or after a contract amendment between the City and Ca1PERS shall not be eligible to convert unused sick leave to Ca1PERS for service credit. 8. The City Manager is authorized to grant a newly appointed incumbent of a SAMA classification sick leave credit up to an amount equal to any earned but unused sick leave credit available to such appointee at the time of their separation from their most recent previous employer. 9. A lump sum payment shall be made to the beneficiaries of any eligible employee whose death occurs while such employee is an active employee of the City, such payment to be in the amount of one-third (1/3) of the total sick leave benefit credited to the employee's account at the time of their death, and at the rate of pay effective on the date of death. 10.2 Bereavement Leave. A. An employee shall be granted up to three (3) days leave without loss of pay in case of death of a member of the employee's immediate family. Such leave is designated as bereavement leave. "Immediate family" as used in this section is limited to: SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 36 6/6/2 Any member of the employee's household related by blood or marriage; 2. A parent, parent -in-law, spouse, child, sibling, domestic partner, grandparent, or grandchild of the employee, regardless of residence; 3. Any other relative of the employee by blood or by marriage where it can be established by the employee that as a result of such relative's death, the employee's presence is required to handle funeral arrangements and/or matters of estate. B. Effective January 1, 2023, employees shall be granted up to five (5) days of leave for the death of a member of the employee's immediate family, as specified in Section 10.2(A). Three (3) of the days will be paid bereavement leave and the remaining two (2) days of leave may be unpaid, except that an employee may use accrued vacation, management vacation, or sick leave. C. Whenever an employee is required to travel one way more than five hundred (500) miles to attend to the death of a member of the employee's immediate family, an employee may use up to eighteen (18) hours of additional leave charged to their Personal Necessity Leave balance when authorized by the Executive Director. A. Proof of Orders and Reinstatements. An employee shall be granted military leave if they furnish the Executive Director of Human Resources satisfactory proof of their order to report for duty. Upon return and upon showing of proof of actual service pursuant to such orders, they will be reinstated as provided in Section 9-143 of the Civil Service Rules and Regulations of the City of Santa Ana. B. Temporary- Members of the reserve forces of the United States, or the National Guard, granted temporary leave when ordered to duty, in accordance with the Military and Veterans Code, will be granted leave with pay not to exceed thirty (30) calendar days in each calendar year after one (1) year of service with the City upon presenting satisfactory proof of orders to and from such temporary active duties. 10.4 Jury Duty and Witness Leave. When an on -duty employee is called to serve as a juror or non-party witness in any court action, they shall be allowed to leave for the time actually required for such service without loss of pay. Each on -duty employee called for such service shall present to their Executive Director for examination the subpoena calling them to such service and shall pay into the City Treasury the fees collected for such service, with the exception of reimbursement for transportation expenses, if any. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 37 6/6/2 , If an employee is called to serve on jury duty during a normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered the same as having occurred during employee's day off work. 10.5 1 Tnauthorized Absence_ Unauthorized absence from duty for any duration of time may be considered cause for dismissal. Absence from duty without leave for five (5) consecutive working days shall be deemed a resignation from service; provided, however, if upon return to duty the person so absenting themselves makes an explanation satisfactory to the Executive Director regarding the cause of their absence, the Executive Director may restore them to their position, with the City Manager's approval. 10.6 Authorized Absence Without Pay - Short Term_ Absence without pay not to exceed five (5) consecutive working days, may be authorized by the Executive Director. Absence without pay not to exceed fifteen (15) calendar days may be authorized by the Executive Director with the approval of the City Manager. Such an absence may be authorized only if in the judgment of the Executive Director it serves the best interest of the City. 10.7 Authorized Absence Without Pay - Lone Term. Upon receipt of a written request from an employee having permanent status, plus action by the Executive Director recommending approval of the request, the City Manager may grant a leave of absence without pay for up to six (6) months. An employee returning to duty with the City shall inform the Executive Director and the Executive Director of Human Resources of their intention at least thirty (30) calendar days prior to the expiration of the six (6) month period, or shorter period if the full six (6) months is not taken. Upon receipt of such notice, the Executive Director will take steps necessary to restore the employee to their former position. In addition to the above, the City Manager may grant a further extension not to exceed a total of one (1) year leave of absence without pay. 10.8 Industrial Leave_ Any period of time during which an employee is required to be absent from their position by reason of an industrial injury or industrial illness for which they are entitled to receive compensation shall not be considered a break in continuous service for the purpose of their right to salary adjustments or to the accrual of vacation and seniority. 10.9 P��� Disability Leave_ A pregnant employee is entitled to a reasonable leave of absence without pay for any temporary disability resulting from pregnancy, miscarriage, childbirth or recovery therefrom. Such reasonable leave of absence shall not exceed four (4) months. However, an employee may be granted up to an additional two (2) months of leave, at the discretion of the City Manager, for a total of up to six (6) months in which to recover from the disability if substantiated by a physician's certificate. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 1 City Council 43 — 38 6/6/2 Employees may take an unpaid leave of absence during pregnancy disability consistent with the law. As with all other temporary disabilities, a physician's certificate is required to verify the extent and duration of the temporary disability. An employee who plans to take a pregnancy leave must give a reasonable notice (not less than four (4) weeks before the date they will take the leave and the estimated duration of the leave. Health and welfare insurance coverage will be continued only if the employee pays a cash premium to continue coverage while on a leave of absence without pay or is covered under the Family Medical Leave Act ("FMLA") or California Family Rights Act ("CFRA") provisions. 10.10 Administrative Leave. The City Manager is authorized to grant, at their discretion, paid or unpaid leave for full time employees. 10.11 C'atastronhic Leave_ In order to assist employees otherwise granted leave of absence without pay by the City Manager because of a catastrophic, non -industrial medical condition or injury, the City and SAMA agree to implement a Catastrophic Leave Donation Program. Nothing herein shall be construed to alter City policies and procedures as provided in the Charter or ordinance of the City of Santa Ana or other provisions of this MOU with regard to granting unpaid leaves of absence. The Catastrophic Leave benefit will be provided for non -industrial injury or sickness only. The leave shall cover the uncompensated time prior to the employee's becoming eligible for the Long -Term Disability benefits. A. Guidelines. It shall be understood that all donations under this procedure are voluntary and subject to taxation for the recipient. 1. Employees may donate vacation time or one in lieu holiday to the eligible employee. In no event shall sick leave be donated. 2. Employees shall be provided a two (2) week period to submit donations. Donations received after this two (2) week period shall not be processed. The two (2) week period for each case shall be designed by the Executive Director or their designee as provided herein below. 3. All donations must be made in two (2) hour increments and a maximum of eight (8) hours per donor, except in lieu holidays must be for eight (8) hours. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 39 6/6/2 4. Any authorization of donations not made in accordance with the procedures outlined in Section 10.11(C)(2), will not be processed. 5. All donations shall be irrevocable. 6. In event the recipient returns to work before leave donations have been exhausted, any balance on the books shall be accrued by the recipient and designated as sick leave and may be used pursuant to Sections 10.1(A) through 10.1(K). 7. Donations shall be limited to employees of this bargaining unit or any other unrepresented unit. B. Eligibility- Employees shall be eligible for Catastrophic Leave Donations if the following criteria are met: 1. When it is reasonably foreseeable that all accrued time on the books, such as sick leave and vacation, will be exhausted and the employee's illness will continue past the time when the employee will be on paid status. 2. The employee's Executive Director, or their designee, has approved a written request for donation accompanied by a medical statement from the employee's attending physician. The attending physician's statement must verify the employee's need for an extended medical leave and an estimate of the time the employee will be unable to work. 1. Upon receipt of a valid request for donations from an eligible employee, the Executive Director or their designee shall post a notice of the eligible employee's need for donation on bulletin boards accessible to employees. No confidential medical information shall be included in the posted notice. 2. Employee wishing to donate time to an eligible employee must sign their authorization of the transfer of such donated time and provide: a. Their name, department name, and employee number. b. The number of hours of vacation time of the donation within the limitation of Section 10.11(A)(3); C. The name, department and employee number of the recipient; SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 40 6/6/2 d. A statement indicating that the donor understands such donation of time is irrevocable. 3. At the close of the donation period, the department shall verify that each donating employee has accrued vacation time balances sufficient to cover the designated donation. 4. The department shall submit all approved donation authorizations for an eligible employee at one time for processing. No donation authorizations for the eligible employee will be processed after this period. However, employees who receive donations under this procedure and who exhaust all donated hours may request an additional donation period subject to the provisions of Section 10.11(A) herein. 5. The City shall add the donated time to the recipient's sick leave account. 10.12 Paid Parental Leave_ Effective the first full pay period following City Council approval of this 2022-2025 MOU, employees who have completed twelve (12) months of full-time employment with the City shall be eligible for paid parental leave with pay of up to eight (8) weeks for the birth, adoption, or foster of a child. Such leave shall run concurrently with FMLA/CFRA. An employee who plans to take paid parental leave must give a reasonable notice (not less than four (4) weeks or as soon as practicable when a four (4) week notice is not possible due to the unexpected nature of the qualifying event) before the date they intend to take the leave and the estimated duration of the leave. This provision shall only apply to employees who begin a parental leave of absence effective on or after the first full pay period following City Council approval of this 2022-2025 MOU and shall not be applied retroactively. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 41 6/6/2 ARTICLE XI 11.0 EMPLOYEE INSURANCE 11.1 Health Insurance_ The City shall contribute an allowance towards the employee's Cafeteria Benefit plan for health insurance premiums for eligible employees and their qualified dependents under The Public Employees' Medical & Hospital Care Act (PEMHCA) which governs the California Public Employees' Retirement System (CaIPERS) Health Insurance Programs pursuant to the provisions below. A. Effective January 1, 2022, the City will provide a monthly contribution to health insurance premiums at the following rates: • Employee Only $804.00 • Employee +1 $1,457.00 • Employee + Family $1,850.00 B. Effective the first full pay period following City Council approval of this 2022- 2025 MOU, the City will provide a monthly contribution to health insurance premiums at the following rates: • Employee Only $904.00 • Employee +1 $1,557.00 • Employee + Family $1,950.00 C. Effective January 1, 2024, the City will provide a monthly contribution to health insurance premiums at the following rates: • Employee Only $954.00 • Employee +1 $1,607.00 • Employee + Family $2,000.00 D. Effective January 1, 2025, the City will provide a monthly contribution to health insurance premiums at the following rates: • Employee Only $1,004.00 • Employee +1 $1,657.00 • Employee + Family $2,050.00 The above amounts are inclusive of the CaIPERS statutory minimum amount which CaIPERS determines and publishes each year. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 42 6/6/2 E. Any contribution necessary to maintain benefits under any health insurance program provided by the City for its employees and their eligible dependents in excess of the amount of the City contribution to the Cafeteria Benefit Plan specified above shall be borne entirely by the employee. F. Cafeteria Benefit Plan. The City provides a Cafeteria Benefit Plan adopted in accordance with the provisions of Internal Revenue Code § 125 for employees covered by this MOU. 1. Employees will be eligible to receive through the Cafeteria Benefit Plan, the cash difference (subject to taxation as wages) if the monthly City allowance exceeds the monthly cost of the Medical and Dental monthly plan premium cost. 2. For each such employee who is covered under a spouse's non -City sponsored health plan, the City will pay the employee a cash -in -lieu payment (subject to taxation as wages) each month in an amount equal to the City contribution for the "employee -only" coverage for medical. The above specified amount of City contribution towards such coverage waived will be applied to earned income. If said employee waives, in writing, City - paid coverage, said employee shall provide proof of medical insurance coverage in a non -City -sponsored health plan. Said waiver shall include a provision warning such employee that re-entry into any of the City - sponsored plans is allowed only at open enrollment, unless there is a qualifying event, and will require proof of insurability for such employee and/or eligible dependents. 11.2 Dental Insurance_ The City agrees to contribute towards the Cafeteria Benefit plan the payment of premiums for dental insurance plans provided by the City for employees covered by this MOU and their eligible dependents on the following basis. A. Effective January 1, 2022, the City shall contribute an allowance towards the employee's Cafeteria Benefit plan for dental insurance premiums for eligible employees and their qualified dependents in the amount of one hundred thirty dollars ($130) per month per employee. B. Any contribution necessary to maintain benefits under said dental plans in excess of the amount of the City contribution to the cafeteria plan specified above shall be borne entirely by the employee. C. For each such employee who is covered under a spouse's non -City sponsored dental plan, the City will pay the employee a cash -in -lieu payment (subject to taxation as wages) each month in an amount equal to one -hundred percent (100%) of the City's SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 43 6/6/2 contribution, if the employee waives, in writing, City -paid coverage. Such waiver shall include a provision warning such employee that reentry into any City - sponsored plan is allowed only at open enrollment, unless there is a qualifying event, and may require proof of insurability for such employee and/or eligible dependents. 11.3 Long -Term Disability (� L� Insurance_ For employees covered by this MOU, the City shall pay one hundred percent (100%) of the premium cost for a sixty (60) day elimination period long term disability insurance plan with a maximum benefit of ten thousand dollars ($10,000) per month for employee only coverage. 11.4 Life Insurance. The City shall continue to pay one hundred percent (100%) of the premium cost for term life insurance coverage under the policy it maintains on behalf of employees in order to provide employees covered by this MOU with life insurance coverage in an amount equal to two (2) times employee's annual rate of salary to a maximum of three hundred thousand dollars ($300,000) provided said employees can provide evidence of insurability of coverage, if so required by the terms and conditions of said term life insurance policy. In the event any such employee is determined to be ineligible for said insurance coverage, the City will attempt to provide as much coverage as may be obtained at reasonable cost not to exceed the actual monthly premium amount allotted for said coverage without having to provide evidence of insurability. 11.5 The City shall retain the right to change health, dental and life insurance carriers, administer the insurance benefits provided thereunder, and select and/or change any excess or supplemental insurance carriers as a part of any self-insurance plan during the term of this MOU, provided that employees covered by this MOU continue to receive equivalent benefits and provided that the parties have met and conferred before the benefits changes are made. 11.6 Retirement Health Savings (RHS, Plan. Employees participate in the City's Retirement Health Savings Plan (RHS) subject to the following: A. One and one -quarter percent (1.25%) will be deducted from each employee's base pay and deposited into their individual RHS account each pay period. This contribution shall be made on a pre-tax basis. B. The City will contribute one percent (1%) of the employee's base pay deposited into their individual RHS account each pay period. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 44 6/6/2 11.7 Vision Plan. The City shall maintain in effect a vision care plan for employees covered by this MOU. This plan is voluntary on behalf of the employee and shall be fully funded by the participating employee. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 45 6/6/2 ARTICLE XII 12.0 WELLNESS AND FITNESS REIMBURSEMENT PROGRAM 12.1 The City agrees to provide employees covered by this MOU up to a three -hundred dollars ($300) per fiscal year reimbursement for qualified wellness programs and fitness memberships as defined below: A. Membership in a health/fitness club. B. Participation in a weight loss/smoking cessation/wellness/fitness program 12.2 Employees must complete a wellness and fitness reimbursement program form and provide proof of enrollment, and receipt of purchase during the current fiscal year in order to receive reimbursement. An employee may pre -purchase a multi -year wellness/fitness enrollment. In the event an employee pre -purchases a wellness/fitness enrollment and is provided a single receipt, Human Resources may evaluate how to disburse the reimbursement. Forms with required back up documentation will be turned into Human Resources for the Executive Director of Human Resources or their designee's approval. A copy will be kept in Human Resources and the original will be returned to the employee. If approved for reimbursement, the department will complete a Direct Payment Voucher (DPV) along with form and back-up documentation to the Finance Department for processing. 12.3 Reimbursement requests will not be processed if the request is turned in later than thirty (30) days from the end of the fiscal year in which enrollment and purchase was made. 12.4 The city will not reimburse employees for any of the above listed activities for family/dependent health related expenses. 12.5 The Wellness -Fitness reimbursement is defined as "wages" in Section 61(a)(1) of the Internal Revenue Code and Section 1.61-21(a)(3) of the Income Tax Regulations provide that except as otherwise provided in subtitle A, gross income includes compensation for services, including fees, commissions, fringe benefits, and similar items. As such, the reimbursement is considered wages subject to employment taxes under Sections 312(a), 3306(b), and 3401(a). 12.6 The wellness -fitness reimbursement defined in this section is not intended to be defined as compensation earnable under Public Employees Retirement Law (PERL), Government Code (G.C.) section 20636. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 46 6/6/2 ARTICLE XIII 13.0 RETIREMENT 13.1 General_ The terms of the existing contract between the City and California Public Employees' Retirement System (Ca1PERS) governing the City retirement benefits for affected employees are incorporated by reference herein. The City shall continue to make contributions to Ca1PERS in accordance with its contract with Ca1PERS for employees covered by said contract as amended. 13.2 Deferred Retirement The City will continue to make payment to Ca1PERS on behalf of each employee, in an amount necessary to pay one hundred percent (100%) of their individual retirement contribution which is currently equal to eight percent (8%) of base salary, effective January 1, 2009. Such payments shall be credited to the individual employee's Ca1PERS account as Employer Paid Member Contribution (EPMC). Such payments are not increases in base salary and no salary rate range applicable to any of the employees covered by this MOU shall be changed or deemed to have been changed by reason thereof. As a result, the City will not treat these payments as ordinary income and, thus will not withhold Federal or State income tax from said payments. In the event that the City receives a ruling from the Internal Revenue Service that such payments are ordinary income of the employees instead of deferred compensation, the City's obligation to make such payments shall discontinue and in place thereof the base salary of each said employee shall forthwith be increased by eight percent (8%). For the purpose of reporting an employee's compensation to Ca1PERS, the City shall include these payments as if they were a part of the employee's base salary. 13.3 Credit for Unused Sick Leave. A. An employee covered by this MOU with less than ten (10) years of full-time City service, can have up to a maximum of sixteen hundred (1,600) hours of unused accumulated sick leave at the time of retirement converted to additional service credit at the rate of four thousandths (0.004) years of service credit for each day of unused sick leave (i.e., two hundred (200) days of sick leave equals eight tenths (.8) additional years of service credit). The City must report only those days of unused sick leave that were accrued by the employee during the normal course of employment. This section applies to members whose effective date of retirement is within one hundred and twenty (120) days or four (4) months of separation from employment. B. Employees with at least ten (10) years of full-time City service that retire from the City of Santa Ana within one hundred twenty (120) days or four (4) months of SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 47 6/6/2 separation from employment can convert up to two thousand (2,000) hours of accrued unused sick leave towards Ca1PERS Service Credit. The City must report only those days of unused sick leave that were accrued by the employee during the normal course of employment. C. Effective the date of City Council adoption of this 2022-2025 MOU, the maximum total unused sick leave that can be converted shall be ten (10) eight (8) hour working days equal to eighty (80) hours. Employees hired on or after a contract amendment between the City and Ca1PERS shall not be eligible to convert unused sick leave to Ca1PERS for service credit. 13.4 Military Service Credit as Public Service. An employee covered by this MOU may elect to purchase up to four (4) years of service credit for any continuous active military or merchant marine service prior to employment. The employee must contribute an amount equal to the contribution for current and prior service that the employee and the employer would have made with respect to that period of service. 13.5 2.7% at 55 Service Retirement Benefit for Classic Miscellaneous Members. The City agrees to provide Miscellaneous employees covered by this MOU with the 2.7% at 55 Service Retirement benefit pursuant to Ca1PERS regulations. This formula will apply to each year of eligible service credited with the City of Santa Ana. Employee Contribution for Retirement Benefit. The employee's contribution rate will be eight percent (8%). All employee contributions for retirement benefits are paid to the employer cost (i.e., employer contribution) in accordance with Government Code Section 20516(f). The parties acknowledge that this provision has been mutually negotiated and incorporated as an essential element of the parties' MOU. In the event that either party wishes to modify this provision in a successor MOU, the parties intend for this provision to remain unchanged until a successor MOU is ratified or impasse procedures have been concluded. Pre -Taxable Benefit. To the extent permitted by Ca1PERS and Internal Revenue Service regulations, the City shall make the above employee deductions pre-tax contributions. 13.6 For "New Members" within the meaning of the California Public Employees' Pension Reform Act ("PEPRA") of 2013. The PEPRA went into effect on January 1, 2013. The parties agree that if there is any other clean up or other retirement legislation which goes into effect during this MOU and if there are provisions of that legislation which, by law, automatically goes into effect, either party may request to negotiate over the legislation, including over the impact. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 48 6/6/2 Retirement Formula: Per Government Code Section 7522.20(a), the 2%@ 62 retirement formula for non -sworn. Final compensation will be based on the highest annual average compensation eamable during the thirty-six (36) consecutive months immediately preceding the effective date of their retirement, or some other thirty-six (36) consecutive month period designated by the member. Employees shall pay one half (1/2) of the normal cost rate, as established by CalPERS. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 49 6/6/2 ARTICLE XIV 14.0 TRAINING & EDUCATIONAL ASSISTANCE PROGRAM 14.1 Employees shall continue to be eligible to participate in the existing Training and Education Assistance Program provided for all regular, full-time employees of the City; except, however, reimbursement for eligible employees shall be one hundred percent (100%) of tuition and registration costs up to a maximum of three thousand dollars ($3,000), per fiscal year in accordance with the provisions of the program defined in this section. A. To encourage the employees of the City of Santa Ana to take college courses and special training courses which will better enable them to perform their present duties and prepare them for increased responsibilities. B. To provide financial assistance to eligible employees for education and training. C. To establish eligibility requirements, conditions and procedures whereby such assistance may be provided. 14.3 Eligibility. A. Applications for tuition reimbursement shall be considered only from full-time permanent employees who have completed their probationary period. B. Reimbursement is not authorized for courses for which the employee is receiving financial assistance from other sources such as G.I. Bill, scholarships, grants, etc. C. Applications shall be approved only for courses directly related to the employee's job or directly related to a promotional position in the employee's occupational specialty. D. Courses not ostensibly related to the employee's job, but which are required to qualify for a degree that is directly related to their job will be reimbursable so long that it meets the requirements in Section 14.3 E. E. Prior to receiving tuition reimbursement, employees must submit documentary proof of having received a grade of not less than "C" for the course. If objective ratings are not rendered for a specific course, then a certificate of successful completion must be submitted. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 50 6/6/2 F. Approval shall be limited to courses given by accredited colleges and universities, city colleges or adult education courses under the sponsorship of a Board of Education. Workshops, seminars, conferences and similar activities not identifiable as a formal course of instruction within the curriculum of a recognized educational institution, do not fall within the purview of this program but may be authorized and funded by the interested department without coordination with the Human Resources Department. G. When an employee is required by their Department Head to attend a particular course or seminar, the expense shall be borne entirely by the department. A. Reimbursement shall be based on the cost of tuition, required enrollment/registration fees, miscellaneous fees (health, parking, student union fees, etc.) and all required texts, eBooks, and related material for each course. Additional expenses such as meals are not reimbursable. B. Costs for required texts are eligible for one hundred percent (100%) reimbursement subject to the following conditions: 1. A duplicate of the required text(s) and eBooks was unavailable for loan from the departmental libraries prior to the commencement of course work; or 2. Any textbook(s) purchased by the City shall be submitted to the employee's respective departmental library in order that such text(s) may be made available to all employees. C. Maximum tuition reimbursement is three thousand dollars ($3,000) per fiscal year, which the employee may claim either as costs are incurred during the year or as one lump sum. 14.5 Procedures. A. An employee who desires to seek tuition reimbursement under the provisions of this Article must complete, in duplicate, an Application for Training and Educational Assistance form along with a copy of the course plan and schedule, and submit it to their Department Head prior to the commencement of class(es) or the payment of fees for registration/tuition. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 51 6/6/2 B. The Department Head shall recommend approval or denial based on established criteria and budgetary constraints, and then shall forward the application to the Executive Director of Human Resources. C. The Executive Director of Human Resources or their designee shall approve or disapprove the application for the City Manager. One copy shall be returned to the employee and the duplicate shall be retained by the Human Resources Department. It is advisable that the applicant accomplish the procedure so far described in order to ascertain the eligibility of the intended course of instruction for reimbursement under the provisions of this policy prior to the inception of the course or disbursement of personal funds. D. The employee shall submit their copy of the approved application to the Human Resources Department within three (3) months after they have completed the course and received their final grade. Such employee must include official verification of their final grade with appropriate receipts for tuition and textbook costs. Applications not submitted to the Human Resources Department within three (3) months following completion of the course become void. E. Upon receipt of the application and required documentation, the Human Resources Department shall determine whether the completed course of instruction is compatible with the provisions of this Article and shall compute the amount of reimbursement, authenticate the application and forward it to the employee's Department Head. F. The Department Head shall then authorize the Finance & Management Services Department to reimburse the employee the approved amount out of the budget of the department concerned. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 52 6/6/2 ARTICLE XV 15.0 ELECTRONIC DEVICE STIPEND 15.1 Electronic Device Stipend All employees covered under this MOU, whose supervisor determines are required to have a cellphone or tablet will be given the option to choose one of the following: A. Be provided a City paid phone or tablet, or B. Be compensated one hundred dollars ($100) monthly to cover costs related to the use of personal electronic devices (phone and/or tablet) for City business. Employees who use their own devices will comply with the City's policy. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 53 6/6/2 ARTICLE XVI 16.0 STRIKES AND WORK STOPPAGES A. SAMA, its officers, agents, representatives, and members agree that during the term of this MOU, they will not cause or condone any unlawful strike, walkout, slowdown, sickout, or any other unlawful job action by withholding or refusing to work. 16.2 SAMA Responsibility. Whenever SAMA, its officers, agents, representatives, or members engage in any of the conduct prohibited in Section 16.1(A), SAMA will immediately instruct any persons engaging in such conduct that their conduct is violating this MOU and unlawful, and they must immediately cease engaging in the conduct prohibited in Section 16.1(A), and return to work. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 54 6/6/2 ARTICLE XVII 17.0 SOLE & ENTIRE MOU 17.1 It is understood and agreed that the parties to this MOU are subject to all current and future applicable Federal and California laws, The City of Santa Ana Charter, its Municipal Code, and its City's Employer -Employee Relations Resolution Number 81-075. It is the intent of the parties hereto that the provisions of this MOU will supersede all prior MOUs, or contrary salary, and /or personnel rules and regulations, Municipal Code provisions of the City, oral or written MOUs expressed or implied between the parties. This MOU will govern the entire relationship and will be the sole source of any rights that they may assert hereunder. This MOU is not intended to conflict with Federal or State law or the City Charter. 17.2 Notwithstanding the above, there exists within the City personnel rules and regulations and departmental rules and regulations. The City shall continue these rules and regulations to the extent that they do not contravene specific provisions of this MOU. Such rules and regulations may, from time to time, be changed by the City. If these changes affect wages, hours, or other terms and conditions of employment, the City shall meet and confer with SAMA; provided further, the parties shall change no provision of the rules and regulations to contravene specific provisions of this MOU. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 55 6/6/2 ARTICLE XVIII 18.0 SEPARABILITY PROVISION 18.1 Should any provisions of this MOU be found to be inoperative, void, or invalid by a court competent jurisdiction, all other provisions of this MOU shall remain in full force and effect for the duration of this MOU, provided that if any such affected provisions invalidate or void any benefits of employees covered hereunder, the parties shall forthwith commence negotiations to replace the invalidated benefits with benefits of comparable value. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 56 6/6/2 ARTICLE XIX 19.0 DISCIPLINE 19.1 Pre -Disciplinary Procedure A. If an employee is to be suspended without pay, reduced in pay, demoted, or dismissed, the employee shall: 1. Receive written notice of the intended action at least ten (10) calendar days before the date it is intended to become effective, stating the specific grounds and the particular facts upon which the intended action is based. 2. Receive copies of any known materials, reports, transcripts, statements, or other documents upon which the intended action is based. 3. Be accorded the right to respond to the intended charges in writing or in person with the Department Head or designee within a reasonable period of time, not to exceed ten (10) calendar days unless the Department Head or designee authorizes a longer time. 4. Be given the written decision of the Department Head or designee at the earliest practicable date prior to the effective date of the disciplinary action. 19.2 Disciplinary Appeals Procedure, A. Appeals Procedures for Disciplinary Action Not Covered by the Informal Appeals Procedure 1. Step 1. a. If an employee desires to appeal a disciplinary action not covered by the informal appeals process, they (or their representative) shall submit a written notice of appeal to the Executive Director of Human Resources or designee within ten (10) calendar days of receiving the written decision from the Department Head or designee. b. The Department Head or City Manager or designee (depending on who issued the disciplinary action as determined by the Executive Director of Human Resources or designee) shall meet with the employee within twenty-one (21) days after the submission of the SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 57 6/6/2 appeal. The Department Head or City Manager or designee may affirm, reverse, or modify the disciplinary action. The Department Head or City Manager or designee shall deliver the written response to the employee within ten (10) calendar days after meeting with the employee. 2. Step 2. a. Filing the appeal: If the employee is not satisfied with the Department Head's or City Manager's or designee's decision, they (or their representative) shall submit a written notice of appeal to be submitted to an impartial arbitrator for a final and binding decision. Such written notice of appeal shall be submitted in writing to the Executive Director of Human Resources or designee within ten (10) calendar days of receiving the written decision from the Department Head or City Manager or designee. b. The City and Union shall create and maintain a standing list of three (3) to five (5) mutually approved arbitrators. The City and Union shall select an arbitrator from the standing list via the striking method. The parties shall mutually agree which party strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. d. If none of the identified arbitrators are able to take the case, then the parties will request a list of seven (7) arbitrators from the State Mediation and Conciliation Services. Once the list is received, the representatives of the parties shall strike names until an arbitrator is chosen. The parties shall mutually agree which party will strike the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. e. Hearing Process: During the hearing, the formal rules of evidence do not apply. The cost of the arbitrations, including but not limited to the list of arbitrators, the arbitrator themselves, and the court reporter, shall be split evenly between the City and the Union. The arbitrator's decision will be final and binding. The arbitrator shall SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 58 6/6/2 issue the decision within thirty (30) calendar days from the conclusion of the hearing, unless the parties agree otherwise. 19.3 Informal Appeals Procedure A. Informal Appeals Procedure, as opposed to the formal procedures, shall be used for written reprimands. 1. The appeal is an opportunity for the employee (or their representative) to present information and arguments why a written reprimand should not be issued or offer alternatives to the written reprimand. 2. Notice of Appeal: Within ten (10) calendar days of receipt by an employee of the written reprimand, the employee (or their representative) shall notify the Executive Director of Human Resources or designee in writing that they intend to appeal the written reprimand. The Executive Director of Human Resources or designee shall contact either the employee or their identified representative within ten (10) calendar days of receipt of the notice of appeal to schedule the appeal meeting. 3. Hearing Officer: The Department Head or City Manager or designee (depending on who issued the written reprimand as determined by the Executive Director of Human Resources or designee) shall serve as the hearing officer. The meeting shall take place within twenty-one (21) calendar days from the date the employee filed the appeal or such other time as may be agreeable by the parties. 4. Decision: After the meeting, a decision will be submitted in writing within thirty (30) calendar days and provided to the employee. The decision is final and binding. 19.4 Performance evaluations shall not be subject to appeal. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 59 6/6/2 ARTICLE XX 20.0 GRIEVANCE REVIEW PROCEDURE 1.1 Alleged Violationsona i• the Interpretation or Application of Specific Provisions This 1/ A. Solely the Union (not an employee or group of employees) shall be allowed to file a grievance concerning the interpretation or application of specific provisions of this MOU. B. The parties can mutually agree to extend any deadlines in this Article. 20.2 �tT A. The Union shall first attempt to resolve the grievance at Step 1 with the Executive Director of Human Resources or designee without undue delay, but in no case, beyond a period of ten (10) calendar days after the occurrence of the alleged incident giving rise to the grievance, or when the grievant knew or should have reasonably become aware of the facts giving rise to the grievance. B. The Executive Director of Human Resources or designee will respond to the grievance within fourteen (14) calendar days of receiving the grievance. C. Every effort shall be made to find an acceptable solution to the grievance at Step 1. 20.3 Step 2. A. If the Union is not satisfied with the response from the Executive Director of Human Resources or designee, the Union must submit grievance in writing to Step 2 (binding arbitration) to the Executive Director of Human Resources or designee with ten (10) calendar days of receiving the Step 1 response. Should the Union fail to file a written grievance at Step 2 within ten (10) calendar days after receiving the response at Step 1, the grievance shall be barred and waived. B. The City and Union agree to select an arbitrator in the following manner: 1. The City and Union shall refer to the mutually approved standing list of arbitrators as specified in Section 19.2(A)(2)(b). 2. The City and Union shall select an arbitrator from the standing list via the striking method. The parties shall mutually agree which party strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 60 6/6/2 to determine who shall strike the name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. 3. If none of the identified arbitrators are able to take the case, then the parties will request a list of seven (7) arbitrators from the State Mediation and Conciliation Services. Once the list is received, the representatives of the parties shall strike names until an arbitrator is chosen. The parties shall mutually agree which party strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. C. Hearing Process: During the hearing, the formal rules of evidence do not apply. The cost of the arbitration including but not limited to the list of arbitrators, the arbitrator themselves, and the court reporter shall be split evenly between the City and Union. The arbitrator's decision shall be final and binding. The arbitrator shall issue their decision within thirty (30) calendar days from the conclusion of the hearing, unless the parties agree otherwise. A. If an employee, group of employees, or Union (grievant) believes there has been a violation, misapplication, or misinterpretation of a City rule, regulation, or policy, the grievant may file a grievance within ten (10) calendar days of the alleged violation, misapplication, or misinterpretation or when the grievant knew or should have reasonably become aware of the facts giving rise to the grievance. LIM 0 0 W�I 1. A grievant must submit a grievance in writing to the Executive Director of Human Resources or designee. 2. The Department Head shall meet with the employee within ten (10) calendar days after submission of the grievance. 3. The Department Head shall deliver the Step 1 written response to the employee within ten (1) calendar days after meeting with the employee. C. Step 1. If the grievant is not satisfied with the Step 1 response, the grievant must submit the grievance in writing to Step 2 to the Executive Director of SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 61 6/6/2 Human Resources or designee within ten (10) calendar days of receiving the Step 1 response. 2. The City Manager or designee shall meet with the employee within twenty- one (21) days after submission of the Step 2 grievance. The City Manager or designee may affirm, reverse, or modify the decision made at Step 1. 3. The City Manager or designee shall deliver the Step 2 written response to the employee within ten (10) calendar days after meeting with the employee. Mc 1. If the grievant is not satisfied with the Step 2 response, the grievant must submit the grievance in writing to Step 3 (binding arbitration) to the Executive Director of Human Resources or designee within ten (10) calendar days of receiving the Step 2 response. Should the grievant fail to file a written grievance at Step 3 within ten (10) calendar days after receiving the response at Step 2, the grievance shall be barred and waived. 2. The City and Union agree to select an arbitrator in the following manner: a. The City and Union shall refer to the mutually -approved standing list of arbitrators as specified in Section 19.2(A)(2)(b). b. The City and Union shall select an arbitrator via the striking method. The parties shall mutually agree which party strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. C. If none of the identified arbitrators are able to take the case, then the parties will request a list of seven (7) arbitrators from the State Mediation and Conciliation Services. Once the list is received, the representatives of the parties shall strike names until an arbitrator is chosen. The parties shall mutually agree which party strikes the first name. If the parties cannot mutually agree, the parties shall toss a coin to determine who shall strike the first name. Once the arbitrator is selected, the parties will contact the arbitrator to schedule a hearing. 3. Hearing Process: During the hearing, the formal rules of evidence do not apply. The cost of the arbitration including but not limited to the list of SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 62 6/6/2 arbitrators, the arbitrator themselves, and the court reporter shall be split evenly between the City and Association. The arbitrator's decision shall be final and binding. The arbitrator shall issue their decision within thirty (30) calendar days from the conclusion of the hearing, unless the parties agree otherwise. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 63 6/6/2 ARTICLE XXI 21.0 WAIVER OF BARGAINING DURING THE TERM OF THIS MOU 21.1 During the term of this MOU, the parties mutually agree that they will not seek to negotiate or bargain concerning wages, hours, or terms and conditions of employment, whether or not covered by the MOU, or in the negotiations leading thereto, and whether or not such matters were discussed, or were even within the contemplation of the parties during the negotiations leading to this MOU. Regardless of the waiver contained in this Article, the parties may, however, by mutual MOU, in writing, agree to meet and confer about any matter not covered by this MOU, or to carry out any provision of salary or benefit tied to another bargaining unit during the term of this MOU. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 64 6/6/2 ARTICLE XXII 22.0 EMERGENCY WAIVER PROVISION 22.1 In case of circumstances beyond the control of the City, such as acts of God, fire, flood, insurrection, civil disorder, national emergency, or similar circumstances, provisions of this MOU or the Santa Ana Municipal Code or Resolutions, which restrict the City's ability to respond to these emergencies, shall be suspended for the duration of such emergencies. After the City declares the emergency over, this MOU will be reinstated immediately. SAMA shall have the right to meet and confer with the City regarding the impact of the suspension of the provisions in the MOU during the emergency. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 65 6/6/2 ARTICLE XXIII 23.0 TERM 23.1 The term of this MOU shall commence on the date when the terms and conditions for its effectiveness, as set forth in Article III, Implementation, are fully met, but in no event shall said MOU become effective prior to 12:01 a.m. on July 1, 2022. This MOU shall expire and otherwise be fully terminated at 11:59 p.m. on June 30, 2025. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 66 6/6/2 ARTICLE XXIV 24.0 NON-DISCRIMINATION 24.1 The parties mutually recognize and agree fully to protect the rights of all employees covered hereby to join and participate in the activities of SAMA and all other rights in the Employer -Employee Relations Resolution (Resolution Number 81-075) and Government Code Sections 3500 through 3511. 24.2 The City and the Union agree that they shall not discriminate against any employee in violation of State or Federal law. The City and the Union shall reopen any provision of this MOU for the purpose of complying with any order of a Federal or State agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this MOU in compliance with State or Federal anti -discrimination laws. SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 67 6/6/2 ARTICLE XXV 25.0 RATIFICATION & EXECUTION 25.1 The City and SAMA have reached an understanding as to certain recommendations to be made to the City Council of the City of Santa Ana and have agreed that the parties hereto will jointly urge said Council to adopt a new wage and salary resolution which will provide for the changes contained in said joint recommendations. The City and SAMA acknowledge that this MOU shall not be in full force and effect until ratified by the membership of SAMA and adopted by the City Council of the City of Santa Ana. Subject to the foregoing, this MOU is hereby executed by the authorized representatives of the City and SAMA and entered into 7th day of June, 2023. Dated: Dated: Dated: ATTEST: City Clerk CITY OF SANTA ANA, a Municipal Corporation of the State of California By: Mayor By: City Manager By: Executive Director of Human Resources APPROVED AS TO FORM: Peter Brown Labor Attorney Liebert Cassidy Whitmore SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 68 6/6/2 This 2022-2025 MOU has been ratified by the membership of the Santa Ana Management Association. Dated: SAMA: President Chief Negotiator Orange County's Employee Association (OCEA) SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 69 6/6/2 EXHIBIT A ADMINISTRATIVE MANAGEMENT MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 1, 2022 TO JULY 1, 2023 JOB TITLE JOB STEP B STEP C STEP D S_TEP_E Applications Systems Manager (AM) 02910 11,297 11,867 12,460 13,083 13,738 Applications/Tech Support Manager (AM) 02915 11,867 12,460 13,083 13,738 14,425 Assistant Public Works Maintenance Manager (AM) 01772 10,048 10,550 11,079 11,634 12,214 Budget and Research Manager (AM) 06400 10,759 11,297 11,867 12,460 13,083 Budget Supervisor (AM) 00493 9,757 10,245 10,759 11,297 11,867 Code Enforcement Principal (AM) 02745 8,893 9,337 9,804 10,297 10,811 Enterprise Program Manager (AM) 01769 10,048 10,550 11,079 11,634 12,214 Facilities Maintenance Manager (AM) 04377 8,805 9,247 9,711 10,197 10,708 Fleet Services Manager (AM) 04785 8,805 9,247 9,711 10,197 10,708 Homeless Services Manager (AM) 03750 10,759 11,297 11,867 12,460 13,083 Information Technology Infrastructure Supervisor (AM) 01705 10,708 11,242 11,808 12,397 13,018 Payroll Manager (AM) 07405 10,048 10,550 11,079 11,634 12,214 Payroll Supervisor (AM) 07404 9,247 9,711 10,197 10,708 11,242 Permit Services Principal (AM) 02589 8,893 9,337 9,804 10,297 10,811 Principal Community Planner (AM) 07609 10,550 11,079 11,634 12,214 12,825 Principal Human Resources Analyst (AM) 01519 9,429 9,898 10,395 10,915 11,462 Principal Management Analyst (AM) 00151 9,294 9,757 10,245 10,759 11,297 Principal Management Analyst (Excepted) (AM) 00149 9,294 9,757 10,245 10,759 11,297 Principal Planner (AM) 02471 10,550 11,079 11,634 12,214 12,825 Project Management Officer (AM) 06145 11,867 12,460 13,083 13,738 14,425 Public Affairs Information Officer (Excepted) AM 01800 9,711 10,197 10,708 11,242 11,808 Risk Management Supervisor (AM) 01751 8,805 9,247 9,711 10,197 10,708 Secretary to the City Manager (Excepted) (AM) 01071 7,210 7,572 7,947 8,345 8,764 Senior Budget Analyst (AM) 00494 8,145 8,553 8,980 9,429 9,898 Senior Financial Analyst (AM) 00482 8,553 8,980 9,429 9,898 10,395 Senior Human Resources Analyst (AM) 01541 8,764 9,203 9,661 10,146 10,655 Senior Human Resources Communications Specialist (AM) March 26, 2023 to July 1, 2023 08595 8,764 9,203 9,661 10,146 10,655 Senior Legal Management Assistant (Excepted) (AM) 02791 8,145 8,553 8,980 9,429 9,898 Senior Management Analyst (AM) 00152 8,145 8,553 8,980 9,429 9,898 Senior Management Analyst (Excepted) (AM) 00153 8,145 8,553 8,980 9,429 9,898 Senior Organizational Development and Training Analyst (AM) 00477 8,764 9,203 9,661 10,146 10,655 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 - 70 6/6/2 JOI TITL JOB STEP B STEP C STEP D STEP-E. Senior Risk Management Analyst (AM) 01757 8,764 9,203 9,661 10,146 10,655 Supervisor of Inspections (AM) 02371 9,804 10,297 10,811 11,353 11,927 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 — 71 6/6/2 ADMINISTRATIVE MANAGEMENT MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 2, 2023 TO JULY 13, 2024 JOI TITL JOB STEP B STEP C STEP D STEP-E. Applications Systems Manager (AM) 02910 11,636 12,223 12,834 13,475 14,150 Applications/Tech Support Manager (AM) 02915 12,223 12,834 13,475 14,150 14,858 Assistant Public Works Maintenance Manager AM 01772 10,349 10,867 11,411 11,983 12,580 Budget and Research Manager (AM) 06400 11,082 11,636 12,223 12,834 13,475 Budget Supervisor (AM) 00493 10,050 10,552 11,082 11,636 12,223 Code Enforcement Principal (AM) 02745 9,160 9,617 10,098 10,606 11,135 Enterprise Program Manager (AM) 01769 10,349 10,867 11,411 11,983 12,580 Facilities Maintenance Manager (AM) 04377 9,069 9,524 10,002 10,503 11,029 Fleet Services Manager (AM) 04785 9,069 9,524 10,002 10,503 11,029 Homeless Services Manager (AM) 03750 11,082 11,636 12,223 12,834 13,475 Information Technology Infrastructure Supervisor (AM) 01705 11,029 11,579 12,162 12,769 13,409 Payroll Manager (AM) 07405 10,349 10,867 11,411 11,983 12,580 Payroll Supervisor (AM) 07404 9,524 10,002 10,503 11,029 11,579 Permit Services Principal (AM) 02589 9,160 9,617 10,098 10,606 11,135 Principal Community Planner (AM) 07609 10,867 11,411 11,983 12,580 13,210 Principal Human Resources Analyst (AM) 01519 9,712 10,195 10,707 11,242 11,806 Principal Management Analyst (AM) 00151 9,573 10,050 10,552 11,082 11,636 Principal Management Analyst (Excepted) (AM) 00149 9,573 10,050 10,552 11,082 11,636 Principal Planner (AM) 02471 10,867 11,411 11,983 12,580 13,210 Project Management Officer (AM) 06145 12,223 12,834 13,475 14,150 14,858 Public Affairs Information Officer (Excepted) AM 01800 10,002 10,503 11,029 11,579 12,162 Risk Management Supervisor (AM) 01751 9,069 9,524 10,002 10,503 11,029 Secretary to the City Manager (Excepted) (AM) 01071 7,426 7,799 8,185 8,595 9,027 Senior Budget Analyst (AM) 00494 8,389 8,810 9,249 9,712 10,195 Senior Financial Analyst (AM) 00482 8,810 9,249 9,712 10,195 10,707 Senior Human Resources Analyst (AM) 01541 9,027 9,479 9,951 10,450 10,975 Senior Human Resources Communications Specialist AM 08595 9,027 9,479 9,951 10,450 10,975 Senior Legal Management Assistant (Excepted) (AM) 02791 8,389 8,810 9,249 9,712 10,195 Senior Management Analyst (AM) 00152 8,389 8,810 9,249 9,712 10,195 Senior Management Analyst (Excepted) (AM) 00153 8,389 8,810 9,249 9,712 10,195 Senior Organizational Development and Training Analyst (AM) 00477 9,027 9,479 9,951 10,450 10,975 Senior Risk Management Analyst (AM) 01757 9,027 9,479 9,951 10,450 10,975 Supervisor of Inspections (AM) 02371 10,098 10,606 11,135 11,694 12,285 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 - 72 6/6/2 ADMINISTRATIVE MANAGEMENT MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 14, 2024 JOI TITL JOB STEP B STEP C STEP D STEP-E. Applications Systems Manager (AM) 02910 11,985 12,590 13,219 13,879 14,575 Applications/Tech Support Manager (AM) 02915 12,590 13,219 13,879 14,575 15,304 Assistant Public Works Maintenance Manager AM 01772 10,659 11,193 11,753 12,342 12,957 Budget and Research Manager (AM) 06400 11,414 11,985 12,590 13,219 13,879 Budget Supervisor (AM) 00493 10,352 10,869 11,414 11,985 12,590 Code Enforcement Principal (AM) 02745 9,435 9,906 10,401 10,924 11,469 Enterprise Program Manager (AM) 01769 10,659 11,193 11,753 12,342 12,957 Facilities Maintenance Manager (AM) 04377 9,341 9,810 10,302 10,818 11,360 Fleet Services Manager (AM) 04785 9,341 9,810 10,302 10,818 11,360 Homeless Services Manager (AM) 03750 11,414 11,985 12,590 13,219 13,879 Information Technology Infrastructure Supervisor (AM) 01705 11,360 11,926 12,527 13,152 13,811 Payroll Manager (AM) 07405 10,659 11,193 11,753 12,342 12,957 Payroll Supervisor (AM) 07404 9,810 10,302 10,818 11,360 11,926 Permit Services Principal (AM) 02589 9,435 9,906 10,401 10,924 11,469 Principal Community Planner (AM) 07609 11,193 11,753 12,342 12,957 13,606 Principal Human Resources Analyst (AM) 01519 10,003 10,501 11,028 11,579 12,160 Principal Management Analyst (AM) 00151 9,860 10,352 10,869 11,414 11,985 Principal Management Analyst (Excepted) (AM) 00149 9,860 10,352 10,869 11,414 11,985 Principal Planner (AM) 02471 11,193 11,753 12,342 12,957 13,606 Project Management Officer (AM) 06145 12,590 13,219 13,879 14,575 15,304 Public Affairs Information Officer (Excepted) AM 01800 10,302 10,818 11,360 11,926 12,527 Risk Management Supervisor (AM) 01751 9,341 9,810 10,302 10,818 11,360 Secretary to the City Manager (Excepted) (AM) 01071 7,649 8,033 8,431 8,853 9,298 Senior Budget Analyst (AM) 00494 8,641 9,074 9,526 10,003 10,501 Senior Financial Analyst (AM) 00482 9,074 9,526 10,003 10,501 11,028 Senior Human Resources Analyst (AM) 01541 9,298 9,763 10,250 10,764 11,304 Senior Human Resources Communications Specialist AM 08595 9,298 9,763 10,250 10,764 11,304 Senior Legal Management Assistant (Excepted) (AM) 02791 8,641 9,074 9,526 10,003 10,501 Senior Management Analyst (AM) 00152 8,641 9,074 9,526 10,003 10,501 Senior Management Analyst (Excepted) (AM) 00153 8,641 9,074 9,526 10,003 10,501 Senior Organizational Development and Training Analyst (AM) 00477 9,298 9,763 10,250 10,764 11,304 Senior Risk Management Analyst (AM) 01757 9,298 9,763 10,250 10,764 11,304 Supervisor of Inspections (AM) 02371 10,401 10,924 11,469 12,045 12,654 SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 City Council 43 - 73 6/6/2 EXHIBIT B MIDDLE MANAGEMENT MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 1, 2022 TO JULY 1, 2023 JOB JOB TITLE CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Accounting Manager (MM) 01120 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 Administrative Services Manager 00190 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 (MM) Assistant City Attorney (Excepted) 01620 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 (MM) Assistant Clerk Of The Council (MM) 01710 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 Assistant Dir of Finance and 01180 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 17,063 17,489 Management Svcs (MM) Assistant Director of Community 02865 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Development (MM) Assistant Director of Parks Rec and 00380 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Cmty Svcs (MM) Assistant Director of Planning and 02492 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 17,063 17,489 Building (MM) Assistant to the City Manager 07721 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 (Excepted) M Benefits & Compensation Manager 00474 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 (MM) Building Safety Manager (MM) 00940 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Chief Assistant City Attorney 01650 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 17,063 17,489 17,926 18,375 (Excepted) (MM) City Traffic Engineer (MM) 02150 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 Code Enforcement Manager (MM) 02750 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Community Development Manager 07615 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 MM Corporate Yard Facilities/Fleet Svcs 04780 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 M MM Council Services Manager (Excepted) 00400 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 MM Deputy City Attorney (Excepted) 01610 7,935 8,135 8,343 8,548 8,759 8,980 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 (MM) Deputy City Engineer (MM) 00315 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 Deputy Public Works Director / City 00320 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 17,063 17,489 Engineer MM Deputy Public Works Director / Main 04430 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 Srvcs M MM Deputy Public Works Director/Constr 02251 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Srvcs M (MM) Deputy Public Works Director/Water 04410 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Rsres M MM SANTAANA i Y tr ounce 43 - 74 6/6/2023 m JOB TITLE JOB CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Economic Development Manager (MM) 02690 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Facilities and Fleet Maintenance Manager (MM) 04376 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Facilities Maintenance Superintendent (MM) 04375 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 Homeless Services Division Manager (MM) 03751 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Housing Division Manager (MM) 02460 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Information Services and Network Manager MM 00960 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Library Operations Manager (MM) 05195 8,980 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 Organizational Development and Training Manager (MM) 00475 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 Park Services Superintendent (MM) 04104 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 Planning Manager (MM) 02500 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 Principal Civil Engineer (MM) 02129 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 Principal Plan Check Engineer (MM) 00331 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Recreation and Community Services Manager (MM) 01945 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Risk Manager (MM) 01750 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Safety Administrator (MM) 05020 9,205 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 Senior Assistant City Attorney (Excepted) (MM) 01630 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 16,645 17,063 17,489 Strategic Communications Manager (Excepted) MM 02925 9,434 9,668 9,910 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 Transit Program Manager (MM) 00200 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 Transportation Manager (MM) 01080 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 15,460 15,846 16,242 Treasury and Customer Services Manager MM 01170 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 Zoo Manager (MM) 05480 10,161 10,412 10,670 10,941 11,216 11,495 11,782 12,079 12,379 12,688 13,006 13,331 13,663 14,003 14,354 14,714 15,081 SANTAANA i Y ounce 43 - 75 6/6/2023 MIDDLE MANAGEMENT MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 2, 2023 TO JULY 13, 2024 JOB JOB TITLE CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Accounting Manager (MM) 01120 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 Administrative Services Manager 00190 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 MM Assistant City Attorney (Excepted) 01620 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 (MM) Assistant Clerk Of The Council (MM) 01710 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 Assistant Dir of Finance and 01180 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 17,575 18,014 Management Svcs (MM) Assistant Director of Community 02865 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Development (MM) Assistant Director of Parks Rec and 00380 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Cmty Svcs (MM) Assistant Director of Planning and 02492 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 17,575 18,014 Building (MM) Assistant to the City Manager 07721 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 (Excepted) MM Benefits & Compensation Manager 00474 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 (MM) Building Safety Manager (MM) 00940 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Chief Assistant City Attorney 01650 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 17,575 18,014 18,464 18,926 (Excepted) (MM) City Traffic Engineer (MM) 02150 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 Code Enforcement Manager (MM) 02750 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Community Development Manager 07615 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 MM Corporate Yard Facilities/Fleet Svcs 04780 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 M M Council Services Manager (Excepted) 00400 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 MM Deputy City Attorney (Excepted) 01610 8,173 8,379 8,593 8,804 9,022 9,249 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 (MM) Deputy City Engineer (MM) 00315 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 Deputy Public Works Director / City 00320 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 17,575 18,014 Engineer (MM) Deputy Public Works Director / Main 04430 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 Srvcs M MM Deputy Public Works Director/Constr 02251 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Srvcs M MM Deputy Public Works Director/Water 04410 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Rsres M (MM) Economic Development Manager 02690 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 MM SANTAANA i Y ounce 43 - 76 6/6/2023 JOB TITLE JOB CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Facilities and Fleet Maintenance Manager (MM) 04376 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Facilities Maintenance Superintendent (MM) 04375 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 Homeless Services Division Manager (MM) 03751 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Housing Division Manager (MM) 02460 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Information Services and Network Manager MM 00960 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Library Operations Manager (MM) 05195 9,249 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 Organizational Development and Training Manager (MM) 00475 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 Park Services Superintendent (MM) 04104 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 Planning Manager (MM) 02500 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 Principal Civil Engineer (MM) 02129 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 Principal Plan Check Engineer (MM) 00331 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Recreation and Community Services Manager (MM) 01945 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Risk Manager (MM) 01750 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Safety Administrator (MM) 05020 9,481 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 Senior Assistant City Attorney (Excepted) M 01630 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 17,144 17,575 18,014 Strategic Communications Manager (Excepted) (MM) 02925 9,717 9,958 10,207 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 Transit Program Manager (MM) 00200 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 Transportation Manager (MM) 01080 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 15,924 16,321 16,729 Treasury and Customer Services Manager MM 01170 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 Zoo Manager (MM) 05480 10,466 10,724 10,990 11,269 11,552 11,840 12,135 12,441 12,750 13,069 13,396 13,731 14,073 14,423 14,785 15,155 15,533 SANTAANA i Y ounce 43 - 77 6/6/2023 m MIDDLE MANAGEMENT MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 14, 2024 JOB JOB TITLE CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Accounting Manager (MM) 01120 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 Administrative Services Manager 00190 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 MM Assistant City Attorney (Excepted) 01620 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 (MM) Assistant Clerk Of The Council (MM) 01710 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 Assistant Dir of Finance and 01180 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 18,102 18,554 Management Svcs (MM) Assistant Director of Community 02865 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Development (MM) Assistant Director of Parks Rec and 00380 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Cmty Svcs (MM) Assistant Director of Planning and 02492 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 18,102 18,554 Building (MM) Assistant to the City Manager 07721 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 (Excepted) MM Benefits & Compensation Manager 00474 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 (MM) Building Safety Manager (MM) 00940 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Chief Assistant City Attorney 01650 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 18,102 18,554 19,018 19,494 (Excepted) (MM) City Traffic Engineer (MM) 02150 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 Code Enforcement Manager (MM) 02750 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Community Development Manager 07615 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 MM Corporate Yard Facilities/Fleet Svcs 04780 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 M M Council Services Manager (Excepted) 00400 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 MM Deputy City Attorney (Excepted) 01610 8,418 8,630 8,851 9,068 9,293 9,526 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 (MM) Deputy City Engineer (MM) 00315 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 Deputy Public Works Director/ City 00320 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 18,102 18,554 Engineer (MM) Deputy Public Works Director / Main 04430 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 Srvcs M MM Deputy Public Works Director/Constr 02251 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Srvcs M MM Deputy Public Works Director/Water 04410 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Rsres M (MM) Economic Development Manager 02690 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 MM SANTAANA I j/ ounce 43 - 78 6/6/2023 JOB TITLE JOB CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Facilities and Fleet Maintenance Manager (MM) 04376 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Facilities Maintenance Superintendent (MM) 04375 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 Homeless Services Division Manager (MM) 03751 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Housing Division Manager (MM) 02460 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Information Services and Network Manager MM 00960 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Library Operations Manager (MM) 05195 9,526 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 Organizational Development and Training Manager (MM) 00475 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 Park Services Superintendent (MM) 04104 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 Planning Manager (MM) 02500 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 Principal Civil Engineer (MM) 02129 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 Principal Plan Check Engineer (MM) 00331 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Recreation and Community Services Manager (MM) 01945 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Risk Manager (MM) 01750 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Safety Administrator (MM) 05020 9,765 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 Senior Assistant City Attorney (Excepted) M 01630 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 17,658 18,102 18,554 Strategic Communications Manager (Excepted) (MM) 02925 10,009 10,257 10,513 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 Transit Program Manager (MM) 00200 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 Transportation Manager (MM) 01080 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 16,402 16,811 17,231 Treasury and Customer Services Manager MM 01170 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 Zoo Manager (MM) 05480 10,780 11,046 11,320 11,607 11,899 12,195 12,499 12,814 13,133 13,461 13,798 14,143 14,495 14,856 15,229 15,610 15,999 SANTAANA i Y ounce 43 - 79 6/6/2023 m RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Section 1004 of the City Charter of the City of Santa Ana requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City's organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. C. The City Council regularly amends the City's classification and compensation plan for all full-time and part-time classifications of officers and employees of the City of Santa Ana. D. On June 1, 2021, the City Council adopted Resolution 2021-026 establishing and delineating the compensation and benefit plans for classifications designated as Unrepresented Confidential Middle -Management (CMM) and Unrepresented Confidential Administrative Management (CAM) affording these classifications the same provisions and/or changes in salaries, compensation, and other benefits, unless specified otherwise, as provided to classifications represented by the Santa Ana Management Association (SAMA). E. The City has reached an agreement with SAMA for a new memorandum of understanding which includes a three percent (3%) salary increase retroactively effective July 1, 2022, a three percent (3%) salary increase effective the first full pay period after July 1, 2023, and a three percent (3%) salary increase effective the first full pay period after July 1, 2024. F. It is now desired to amend the City's classification and compensation plan. Resolution 2023-XXX 11 City Council 43 — 80 / 0 Section 2. The Santa Ana City Council amends the City's classification and compensation plan as follows: A. Changing the compensation of the following classifications to the pay rates listed retroactively effective July 1, 2022- UNIT JOB TITLE SRR BASIS STEP RATE A $9,429 Unrepresented Principal Employee Relations Analyst B $9,898 CAM (CAM) 737 Monthly C $10,395 D $10,915 E $11,462 A $8,764 $9,203 Unrepresented Senior Employee Relations Analyst 722 Monthly B $9,661 CAM (CAM) D $10,146 E $10,655 1 $11,216 2 $11,495 3 $11,782 4 $12,079 5 $12,379 6 $12,688 7 $13,006 Unrepresented Assistant Director of Human Resources 8 $13,331 CMM (CMM) 26 Monthly 9 $13,663 10 $14,003 11 $14,354 12 $14,714 13 $15,081 14 $15,460 15 $15,846 16 $16,242 17 $16,645 Resolution 2023-XXX 11 City Council 43 — 81 / 0 Resolution 2023-XXX 11 City Council 43 — 81 / 0 Unrepresented CMM Chief Assistant City Attorney - Employee Relations (Excepted) (CMM) 30 Monthly 1 $12,379 2 $12,688 3 $13,006 4 $13,331 5 $13,663 6 $14,003 7 $14,354 8 $14,714 9 $15,081 10 $15,460 11 $15, 846 12 $16,242 13 $16,645 14 $17,063 15 $17,489 16 $17,926 17 $18,375 Unrepresented CMM Employee Relations Manager (CMM) 22 Monthly 1 $10,161 2 $10,412 3 $10,670 4 $10,941 5 $11,216 6 $11,495 7 $11,782 8 $12,079 9 $12,379 10 $12,688 11 $13,006 12 $13,331 13 $13,663 14 $14,003 15 $14,354 16 $14,714 17 $15,081 Resolution 2023-XXX 11 City Council 43 - 82 / 0 Unrepresented CMM Human Resources Operations Manager (CMM) 22 Monthly 1 $10,161 2 $10,412 3 $10,670 4 $10,941 5 $11,216 6 $11,495 7 $11,782 8 $12,079 9 $12,379 10 $12,688 11 $13,006 12 $13,331 13 $13,663 14 $14,003 15 $14,354 16 $14,714 17 $15,081 Unrepresented CMM Senior Assistant City Attorney - Employee Relations (Excepted) (CMM) 28 Monthly 1 $11,782 2 $12,079 3 $12,379 4 $12,688 5 $13,006 6 $13,331 7 $13,663 8 $14,003 9 $14,354 10 $14,714 11 $15,081 12 $15,460 13 $15,846 14 $16,242 15 $16,645 16 $17,063 17 $17,489 Resolution 2023-XXX 11 City Council 43 - 83 / 0 B. Changing the compensation of the following classifications to the pay rates listed effective July 2, 2023: UNIT Unrepresented CAM JOB TITLE Principal Employee Relations Analyst (CAM) SRR 737 BASIS Monthly STEP A RATE $9,712 B $10,195 C $10,707 D $11,242 E $11,806 Unrepresented CAM Senior Employee Relations Analyst (CAM) 722 Monthly A $9,027 B $9,479 C $9,951 D $10,450 E $10,975 Unrepresented CMM Assistant Director of Human Resources (CMM) 26 Monthly 1 $11,552 2 $11,840 3 $12,135 4 $12,441 5 $12,750 6 $13,069 7 $13,396 8 $13,731 9 $14,073 10 $14,423 11 $14,785 12 $15,155 13 $15,533 14 $15,924 15 $16,321 16 $16,729 17 $17,144 Resolution 2023-XXX 11 City Council 43 — 84 / 0 Unrepresented CMM Chief Assistant City Attorney - Employee Relations (Excepted) (CMM) 30 Monthly 1 $12,750 2 $13,069 3 $13,396 4 $13,731 5 $14,073 6 $14,423 7 $14,785 8 $15,155 9 $15,533 10 $15, 924 11 $16,321 12 $16,729 13 $17,144 14 $17,575 15 $18,014 16 $18,464 17 $18,926 Unrepresented CMM Employee Relations Manager (CMM) 22 Monthly 1 $10,466 2 $10,724 3 $10,990 4 $11,269 5 $11,552 6 $11,840 7 $12,135 8 $12,441 9 $12,750 10 $13,069 11 $13,396 12 $13,731 13 $14,073 14 $14,423 15 $14,785 16 $15,155 17 $15,533 Resolution 2023-XXX 11 City Council 43 - 85 / 0 Unrepresented CMM Human Resources Operations Manager (CMM) 22 Monthly 1 $10,466 2 $10,724 3 $10,990 4 $11,269 5 $11,552 6 $11,840 7 $12,135 8 $12,441 9 $12,750 10 $13,069 11 $13,396 12 $13,731 13 $14,073 14 $14,423 15 $14,785 16 $15,155 17 $15,533 Unrepresented CMM Senior Assistant City Attorney - Employee Relations (Excepted) (CMM) 28 Monthly 1 $12,135 2 $12,441 3 $12,750 4 $13,069 5 $13,396 6 $13,731 7 $14,073 8 $14,423 9 $14,785 10 $15,155 11 $15,533 12 $15,924 13 $16,321 14 $16,729 15 $17,144 16 $17,575 17 $18,014 Resolution 2023-XXX 11 City Council 43 - 86 / 0 C. Changing the compensation of the following classifications to the pay rates listed effective July 14, 2024: UNIT Unrepresented CAM JOB TITLE Principal Employee Relations Analyst (CAM) SRR 737 BASIS Monthly STEP A RATE $10,003 B $10,501 C $11,028 D $11,579 E $12,160 Unrepresented CAM Senior Employee Relations Analyst (CAM) 722 Monthly A $9,298 B $9,763 C $10,250 D $10,764 E $11,304 Unrepresented CMM Assistant Director of Human Resources (CMM) 26 Monthly 1 $11,899 2 $12,195 3 $12,499 4 $12,814 5 $13,133 6 $13,461 7 $13,798 8 $14,143 9 $14,495 10 $14,856 11 $15,229 12 $15,610 13 $15,999 14 $16,402 15 $16,811 16 $17,231 17 $17,658 Resolution 2023-XXX 11 City Council 43 — 87 / 0 Unrepresented CMM Chief Assistant City Attorney - Employee Relations (Excepted) (CMM) 30 Monthly 1 $13,133 2 $13,461 3 $13,798 4 $14,143 5 $14,495 6 $14,856 7 $15,229 8 $15,610 9 $15,999 10 $16,402 11 $16,811 12 $17,231 13 $17,658 14 $18,102 15 $18,554 16 $19,018 17 $19,494 Unrepresented CMM Employee Relations Manager (CMM) 22 Monthly 1 $10,780 2 $11,046 3 $11,320 4 $11,607 5 $11,899 6 $12,195 7 $12,499 8 $12,814 9 $13,133 10 $13,461 11 $13,798 12 $14,143 13 $14,495 14 $14,856 15 $15,229 16 $15,610 17 $15,999 Resolution 2023-XXX 11 City Council 43 - 88 / 0 Unrepresented CMM Human Resources Operations Manager (CMM) 22 Monthly 1 $10,780 2 $11,046 3 $11,320 4 $11,607 5 $11,899 6 $12,195 7 $12,499 8 $12,814 9 $13,133 10 $13,461 11 $13,798 12 $14,143 13 $14,495 14 $14,856 15 $15,229 16 $15,610 17 $15,999 Unrepresented CMM Senior Assistant City Attorney - Employee Relations (Excepted) (CMM) 28 Monthly 1 $12,499 2 $12,814 3 $13,133 4 $13,461 5 $13,798 6 $14,143 7 $14,495 8 $14,856 9 $15,229 10 $15,610 11 $15,999 12 $16,402 13 $16,811 14 $17,231 15 $17,658 16 $18,102 17 $18,554 Resolution 2023-XXX 11 City Council 43 - 89 6 2 Section 3. This resolution is to be operative from and after the date in which it is aaoptea. ADOPTED this 6th day of June 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Laura A. Rossini Chief Assistant City Attorney — Employee Relations AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Is] 21:AIIalaU,IIwe] WV4aIx•�r_�IIs] .r_v1Ixel V Eel 1n_1IIWA I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023- to be the original resolution adopted by the City Council of the City of Santa Ana on June 6, 2023. Date: Jennifer Hall City Clerk City of Santa Ana Resolution 2023-XXX 11 City Council 43 — 90 6 2 Finance and Management Services www.santa-ana.org/finance Item # 44 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Annual Statement of Investment Policy AGENDA TITLE Adopt a Resolution Approving the City's Annual Statement of Investment Policy 2023- 2024; Receive and File Annual Statement of Investment Policy 2023-2024. RECOMMENDED ACTION 1. Adopt a Resolution approving the City's 2023-2024 Investment Policy. 2. Receive and file the Annual Statement of Investment Policy 2023-2024. DISCUSSION In accordance with State law, the Finance and Management Services Agency annually submits a resolution approving the City's Investment Policy (Exhibit 1) and the Annual Statement of Investment (Exhibit 2). The investment policy outlines the following primary goals: • To assure compliance with all Federal, State, and local laws governing the investment of monies; • To provide for the safety of principal; • To provide for the maintenance of sufficient liquidity; and • To provide an investment return within the parameters of the Statement of Investment Policy and Investment Portfolio guidelines. The investment policy applies to all financial assets of the City with the exception of individual employee retirement contribution funds and deferred compensation, which are specifically excluded. Bond Proceeds are restricted and are invested in compliance with this investment policy following the specific requirements of their applicable bond resolutions. Finance investment staff continuously evaluates the City's policy with regards to industry standards and best practices to determine if any newly adopted state rules or regulations are required to be incorporated within the document or if any industry enhancements are recommended. The current investment policy was previously submitted to the California Municipal Treasurers Association (CMTA) for review and to receive re -certification. CMTA re -certification was received May 31, 2022. In FY 2023-24, the City of Santa Ana Investment Policy will be submitted for re- certification from the Association of Public Treasurers of the United States & Canada City Council 44 — 1 6/6/2023 Annual Statement of Investment Policy June 06, 2023 Page 2 (APTUS&C), so that Santa Ana's investment policy can be certified at the international North American level and at the state level with CMTA. If re -certified by APTUS&C, the City's investment policy will join only a handful of California cities that hold such dual certification. Both certification bodies recommend an annual evaluation of investment policies for local public agencies. However, unless there are significant legislative changes, alterations in industry standards, or substantive modifications, the submission for re- certification should be considered only every 3 to 5 years. This year, staff recommendations for changes have been minimal and primarily non -substantial in nature. The recommended City of Santa Ana Investment Policy Statement for 2023- 2024 incorporates these changes, which are listed below. These changes continue to reflect updated certification organization requirements mirroring the policy consensus of the APTUS&C and CMTA. The changes include, but are not limited to the following updates: • Update Section 8 — Authorized and Suitable Investments to include California Cooperative Liquid Assets Securities System (CLASS) Prime Fund as an allowable investment instrument. • Update Section 7.3 — Authorized Financial Institution and Qualified Broker - Dealers to increase Qualified Broker -Dealer certifications from bi-annual to triennial. • Reflect the update to California Government Code Section 53646(b)(1) to increase local agency reporting requirements by 15 days, from 30 to 45 days following the end of the quarter. • Reflect the update of corresponding California Debt and Investment Advisory Commission (CDIAC) Guidelines for Allowable Investment Instruments per State Government Code (As of January 1, 2023) applicable to all Local Agencies, and legislative California Investment Code Abstracts. Staff recommends that City Council adopt a Resolution approving the City's 2023-24 Investment Policy. On the July 18, 2023 City Council agenda, staff plans to recommend adoption of a Resolution to approve CLASS Prime Fund as an allowable investment instrument. EXHIBIT(S) 1. Resolution 2. Annual Statement of Investment Policy Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager City Council 44 — 2 6/6/2023 EXHIBIT 1 RESOLUTION NO. 2023-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY'S STATEMENT OF INVESTMENT POLICY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of Santa Ana hereby finds, determines and declares as follows: A. California Government Code §53646, provides that each city may have a written statement of investment policy to govern investment of the City's monies. B. Pursuant to §53646, the City Treasurer shall annually submit a Statement of Investment Policy for City Council consideration. C. The City Treasurer has submitted the attached Statement of Investment Policy to this Council at its regular meeting of June 06, 2023, for its consideration. Section 2. The City Council of the City of Santa Ana has duly considered and approves the City's Statement of Investment Policy submitted by the City Treasurer. Section 3. The City Treasurer shall submit quarterly reports to the City Council stating all investments made in the preceding quarter and that such investments have been made in conformance with the City's investment policy. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Resolution No. 2023-XX Page 1 of 2 City Council 44 — 3 6/6/2023 ADOPTED this day of , 2023. APPROVED AS TO FORM: Sonia Carvalho, City Attorney By: onathan T. Martinez-' Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: Valerie Amezcua Mayor CERTIFICATION OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, Clerk of the Council, do hereby attest to and certify the attached Resolution No. to be the original resolution adopted by the City Council of the City of Santa Ana on , 2023. Date: Jennifer L. Hall, Clerk of the Council City of Santa Ana Resolution No. 2023-XX Page 2 of 2 City Council 44 — 4 6/6/2023 EXHIBIT 2 DUNE 06, 2023 1" O SANT4 P+ 'h i �tlglil l V mkhL t F O R-.;im r%r sanrn p INVESTMENT POLICY STATEMENT 2023=24 TABLE OF CONTENTS Page Introduction.................................................................................................................................1 1.0 Policy...............................................................................................................................1 2.0 Scope...............................................................................................................................1 3.0 Prudence..........................................................................................................................2 4.0 Objectives........................................................................................................................ 3 5.0 Delegation of Authority..................................................................................................... 6 6.0 Ethics and Conflicts of Interest......................................................................................... 7 7.0 Authorized Financial Institutions and Qualified Broker -Dealers ............................................ 8 8.0 Authorized and Suitable Investments..............................................................................9 9.0 Prohibited Investments and Investment Practices...........................................................14 10.0 Investment Pools/Mutual Funds......................................................................................15 11.0 Collateral ization/Secu rity for Deposit of Public Funds......................................................16 12.0 Safekeeping and Custody...............................................................................................17 13.0 Diversification.................................................................................................................17 14.0 Maximum Maturities.......................................................................................................18 15.0 Internal Controls.............................................................................................................18 16.0 Performance Standards..................................................................................................19 17.0 Reporting........................................................................................................................20 18.0 Policy Considerations.....................................................................................................21 19.0 Policy Review, Certification, and Adoption......................................................................21 20.0 Appendices and Glossaries............................................................................................22 Appendix I - (Table of Appendices) / California Investment Code Abstracts....................25 Appendix II - Local Agency Investment Guidelines / Allowable Investment Guidelines .... i Appendix III - Glossary of Common Public Local Agency Investment Terms .................. A Appendix IV - Glossary of Common Public Local Agency Investment Terms ..................... I Appendix V — Broker/Dealer Questionnaire and Certification Form................................M City Council 44 — 6 6/6/2023 CITY OF SANTA ANA ANNUAL STATEMENT OF INVESTMENT POLICY JULY 1, 2023 — JUNE 30, 2024 INTRODUCTION: The purpose of this Statement of Investment Policy is intended to provide specific criteria for the prudent investment of City of Santa Ana (City) funds and to set investment objectives, policies, establish guidelines, and define responsibilities for the investment of idle or unexpended funds for the City. The ultimate investment goal is to enhance the economic status of the City while protecting funds under management and meeting the daily cash flow demands of the City. 1.0 POLICY The policy of the City of Santa Ana is to invest idle or unexpended funds within the scope of this investment policy in a prudent and suitable manner that will provide, within the parameters of this investment policy, the highest reasonable investment return relative to the risk being assumed while maintaining maximum security and meeting all cash flow demands. This policy is intended to comply with Federal law and the Code of California for investment of public funds. In instances in which this policy is more restrictive than Federal or State law, this policy shall be controlling. This policy is fixed and general in nature; it defines authorized investments and guides the investment decisions and security selection process. The City's Investment Policy will be regularly reviewed and adjusted to create an investment portfolio that is suitable for the City given current conditions. 2.0 SCOPE 2.1 Applicability of Investment Policy This investment policy applies to all funds and investment transactions of the City. These funds are accounted for in the Annual Comprehensive Financial Report (ACFR), which includes the following: • General Fund • Special Revenue Funds • Capital Projects Funds (includes restricted bond proceeds) • Enterprise Funds (includes restricted bond proceeds) • Trust and Agency Funds • Internal Service Funds • Any new fund created by the City of Santa Ana, unless specifically exempted City of Santa - Annual Page 1 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 7 6/6/2023 The restricted bond proceeds are invested in compliance with this investment policy and applicable bond resolutions. Individual employee retirement contribution funds and deferred compensation are excluded from this policy. 2.2 Pooling of Funds Except for cash in certain restricted and special funds, the City of Santa Ana will consolidate cash balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 3.0 PRUDENCE 3.1 Standard of Care — Prudent Investor The City investment program shall be managed in a professional and prudent manner worthy of the public trust and review. The standard of prudence to be used by City Investment Officials shall be the "prudent investor rule" standard and shall be applied in the context of managing the overall investment portfolio. The "prudent investor rule" provides, pursuant to California Government Code Section 53600.3, that investments shall be made with judgment and care. When investing, reinvesting or managing public funds a trustee shall act with care, skill, prudence and diligence under circumstances then prevailing. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from exceptions are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. The City is governed by the California Government Code, Sections 16429.1 and Title 5, Division 2, Part 1, Chapter 4, entitled Financial Affairs, commencing with section 53630. Each investment transaction and the entire portfolio must comply with California Government Code, Sections 53600 and 53635 et seq. and this policy. 3.2 Written Investment Procedures City Investment Officials shall establish written procedures consistent with this investment policy for the operation of the investment program. Procedures should include but not be limited to: authorized personnel, segregation of duties, internal controls, wire transfer agreements, daily cash flow review, basis for awarding bids, portfolio inventory, and reporting. The procedures document is intended to provide guidance for staff and to provide continuity in the event of an interruption of services of the Treasury and Customer Services Manager and/or Assistant Finance Director. City of Santa - Annual Page 2 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 8 6/6/2023 4.0 OBJECTIVES The primary objectives, in priority order, for the City of Santa Ana's investment activities shall be Safety, Liquidity, and Yield: 4.1 Safety of Principal Safety of principal is the foremost objective of the City of Santa Ana, care must be taken to ensure the preservation of capital and the protection of principal. Each investment transaction shall be undertaken in a manner that seeks to ensure preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk by following guideline listed below. A. Credit Risk Credit Risk is the risk of loss due to the failure of the security issuer or backer to redeem the outstanding debt at the stated maturity date. Credit risk also applies to the overall market perception of the financial strength and capacity of the issuer. The City of Santa Ana will minimize credit risk by: Limiting investments to authorized investments as set forth in Section 10.0 of this investment policy; ii. Pre -qualifying the financial institutions, broker -dealers, intermediaries, and advisors with which the City will do business; iii. Diversifying the investment portfolio so that potential losses on individual securities will be minimized. iv. Holding a minimum percentage of the total portfolio in highly marketable short-term treasuries, checking with interest, government pooled account, or a combination of all three. The minimum percentage shall be set monthly by the FMSA Investment Advisory Committee based on a rolling twenty-four month analysis of the City's minimum cash position requirements adjusted for any exceptional anticipated cash out flows. B. Market or Interest Rate Risk Market or interest rate risk is the risk that the market value of securities in the portfolio may fall due to changes in general interest rates. The City of Santa Ana will minimize interest market interest rates, by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and Purchasing investments with the intent to hold until maturity; and City of Santa - Annual Page 3 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 9 6/6/2023 iii. By investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools and limiting the average maturity of the portfolio in accordance with this policy. 4.2 Li uidit The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). The City's cash flow shall be updated on a daily basis and will be considered prior to the investment of securities, which will reduce the necessity to sell investments for liquidity purposes. 4.3. Yield (Return on Investment) The City's investment portfolio shall be designed with the objective of attaining a market -average rate of return throughout budgetary and economic cycles taking into account the investment risk constraints and liquidity needs. The return on investments is to be accorded secondary importance compared to the safety and liquidity objectives described above. The core of investments will focus on relatively low risk securities with an expectation of earning a reasonable return relative to the risk being assumed. It is the general policy of the City to hold investments until market value equals or exceeds amortized cost or book value of the security. Securities shall not be sold prior to maturity with the following exceptions: A. a declining credit security could be sold early to minimize loss of principal; B. a simultaneous purchase of a security and the sale of another (security swap) to enhance the quality, yield, or target duration in the portfolio; or C. a sale of a specific security prior to its maturity and a capital gain or loss recorded in order to improve the credit quality, liquidity, or rate of return of the portfolio in response to market conditions and/or City risk preferences; D. general liquidity needs of the investment portfolio require that a security be sold; City of Santa - Annual Page 4 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 10 6/6/2023 E. pre -payment of City debt or contribution servicing obligation. In the event the City is presented with an option for prepayment of a City debt or contribution servicing obligation, the following analysis will be conducted by with regards to a comparison between the amortized savings, which may be realized by exercising such prepayment option and: i. the current portfolio yield; ii. the trend of the debt or contribution servicing obligation; iii. whether variances in the trend are substantial; iv. the City's net cash position; and V. the market value of investment instrument(s) recommended by staff to be liquidated to fulfill a prepayment election. Upon completion of said analysis, a recommendation shall be presented to the FMSA Investment Advisory Committee for consideration and submittal to the Executive Director of Finance and Management Services Agency for his/her approval or rejection. When selling a security prior to maturity, City Investment Officials and/or officers (see generally subsection 5.1 et seq. - Investment Authority and Responsibility) must be prepared to justify the reasons and explain any gains or losses. Compliance with the investment policy does not measure return, but rather manages risk. Policy compliance does not provide a benchmark to meet or exceed, but is a model to follow. The City will benchmark its investment portfolio performance to the appropriate "treasuries constant maturity" rate based on portfolio maturities of the investment plan. The City shall strive to maintain one hundred percent (100%) investment of idle funds after consideration for a compensating balance to cover the cost of services provided by the City's depository bank. The funds available for investment are determined by cash flow projections updated daily. Investments are monitored so that legal limits on types of investments are not exceeded. City of Santa - Annual Page 5 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 —11 6/6/2023 5.0 DELGATION OF AUTHORITY 5.1 Investment Authority and Responsibility The authority for conducting investment transactions resides with the Executive Director of Finance and Management Services Agency (FMSA) as chief fiscal officer and ex officio City Treasurer. The Executive Director for (FMSA) under the general direction of the City Council, shall be responsible for all investment transactions undertaken and shall establish a system of controls to regulate the investment activities of subordinate officials. 5.2 Delegation of Authority The Executive Director for FMSA or her/his designees (Investment Officials) shall invest all funds for the City in accordance with the City adopted investment policy. The Executive Director for FMSA hereby delegates day-to-day responsibility for the investment of City funds to the FMSA Financial Analyst. Managerial and supervisory responsibility for the investment of City funds may be held by either the Assistant Director of Finance and Management Services (Assistant Director) or the Treasury and Customer Services Manager (Treasury Manager). Each designee shall act in accordance with the established policies and internal controls set forth in the investment policy. 5.3 Assignment of Activities Supporting and ancillary activities, including but not limited to: cash flow analysis, municipal or corporate bond credit worthiness evaluation, investment risk assessment, portfolio analysis, purchase and sale recommendation, safekeeping, policy and investment procedures review recommendation, and monthly and quarterly reporting, may be assigned to qualified persons within Treasury or within the FMSA Accounting or Administrative Services divisions as deemed appropriate by either the Director and/or Assistant Finance Director. 5.4 Qualified Persons Qualified Persons shall refer to: (1) persons holding either a California Municipal Treasurers Association, California Treasury Certificate and/or Certified California Municipal Treasurer Certificate; or an Association of Public Treasurers of the United States and Canada, Certified Public Finance Administrator Certificate, or a National Association of State Treasurers Certificate in Public Treasury Management; or (2) persons who are performing investment related duties under the guidance and direction of certificate holders. Working together, Investment Officials and Qualified Persons comprise the FMSA investment staff. City of Santa - Annual Page 6 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 12 6/6/2023 5.5 FMSA Investment Advisory Committee To provide a regular departmental forum and consultive body for evaluating investment portfolio performance and strategy, internal procedures and controls, and for making recommendations to the Executive Director for FMSA in her/his capacity as chief fiscal officer and City Treasurer, a FMSA Investment Advisory Committee is established. All authorized Investment Officials are de facto standing members of the FMSA Investment Advisory Committee. At the discretion of the Executive Director for FMSA, other FMSA investment staff may be authorized membership on the committee. Meetings shall be held regularly on a basis determined by the Executive Director for FMSA. The FMSA Investment Advisory Committee's evaluations and recommendations are subject to the approval of the Executive Director for FMSA, who services as committee chair. 6.0 ETHICS AND CONFLICTS OF INTEREST 6.1 Investment Officials and Officers Investment Officials, officers, and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Investment Officials, officers and employees shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Investment Officials, officers and employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City of Santa Ana. 6.2 Statement of Economic Interests Investment Officials and officers authorized to approve investment decisions shall be required to submit an annual Statement of Economic Interests, also known as a Form 700 in accordance with California Government Code, Section 1090 et seq. The Form 700 provides transparency and ensures accountability in two ways: 1) It provides necessary information to the public about official's and officer's personal financial interests to ensure that officials and officers are making decisions in the best interest of the public and not enhancing their personal finances. 2) It serves as a reminder to the public official of potential conflicts of interest so the official or officer can abstain from making or participating in governmental decisions that are deemed conflicts of interest. City of Santa - Annual Page 7 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 13 6/6/2023 7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND QUALIFIED BROKER -DEALERS 7.1 Authorized Financial Institutions The City shall transact business only with commercial banks insured by the Federal Deposit Insurance Corporation (FDIC), savings and loans and registered investment securities dealers. 7.2 Qualified Broker -Dealers The purchase by the City of any investment other than those purchased directly from the issuer, shall be purchased either from an institution licensed by the State as a Broker -Dealer, as defined in Section 25004 of the Corporations Code and registered with Financial Industry Regulatory Authority (FINRA), or a member of a Federally regulated securities exchange, a National or State -Chartered Bank, a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank, and who is registered with FINRA. 7.3 Selection Process - City of Santa Ana Broker -Dealer Questionnaire The City's FMSA investment staff shall investigate all institutions which wish to do business with the City as a Qualified City of Santa Ana Broker -Dealer, in order to determine if they are adequately capitalized, make markets in securities appropriate to the City's needs, certify having read and understood the City of Santa Ana Annual Statement of Investment Policy and agreeing to abide by the conditions set forth therein. This will be done by having the Financial Institutions complete and return the appropriate City of Santa Ana Broker -Dealer Questionnaire, along with their most current FINRA Report and Audited Financial Statement (available within one - hundred, twenty (120) days of the Institution's fiscal year-end). Audited Financial Statements may be made available online. Financial Institutions currently certified as Qualified City of Santa Ana Broker -Dealers shall complete and return the appropriate City of Santa Ana Broker -Dealer Questionnaire triennially, but shall be subject to the Audited Financial Statement and FINRA annual reporting requirements annually. However, if the interaction with a currently certified Qualified City of Santa Ana Broker -Dealer is limited to investment trades through an electronic trading platform, then the Broker -Dealer is exempt from completion of a questionnaire, but shall remain subject to the Audited Financial Statement and FINRA reporting requirements annually. 7.4 Selection Criteria In selecting external Broker -Dealers, past performance, stability, financial strength, reputation, area of expertise, and willingness and ability to provide the highest investment return at the lowest cost to the City within the parameters of this Investment policy and the California Government Code shall be primary considerations. FMSA investment staff will only conduct business with registered representatives of broker -dealers that have a minimum of three (3) years of continuous City of Santa - Annual Page 8 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 14 6/6/2023 experience working for a primary dealer or five (5) years of continuous experience working for a non -primary dealer. FMSA investment staff will only purchase or sell securities from registered representatives that possess an active Series 7 license, an active Series 66 license, or an active Series 63 license, and who submit a FINRA form U4 (employment history) and a current FINRA form U5 Disclosure Statement and have completed the City's Broker -Dealer questionnaire. 7.5 List of Approved Financial Institutions/Qualified Broker -Dealers Staff shall maintain a list of Financial Institutions/Qualified Broker -Dealers authorized to provide investment services to the City, along with their FINRA Report. 8.0 AUTHORIZED AND SUITABLE INVESTMENTS 8.1 Allowable Investment Instruments — State Law California Government Code Section 53601 establishes allowable investment instruments applicable to all local agencies along with maximum maturities, maximum specified percentages of total portfolio, and minimum quality requirements. Section 53601.1 authorizes local agencies to invest in financial futures or financial option contracts in any of the allowable investment categories enumerated in section 53601. 8.2 Authorized Investments City of Santa Ana further restricts permitted investments to those listed below and where applicable, the Investment Advisory Committee may reduce maximum maturities, or maximum specified percentages of total portfolio (concentration limits), and may increase minimum quality requirements. Within this scope, the City diversifies its investments by types of investments, maturity dates, concentration limits, and quality requirements. A. United States Treasury Bills, Notes, and Bonds, for which the full faith and credit of the United States are pledged for payment of principal and interest. Purchases of this category shall not exceed five years to maturity. There is no percentage limit in this category. B. Obligations issued by a Federal Agency or a United States Government Sponsored Enterprise. Federal Agency Issues include, but are not limited to GNMA (Government National Mortgage Association), FFCB (Federal Farm Credit Bank), FHLB (Federal Home Loan Bank), FHLMC (Federal Home Loan Mortgage Corporation), FNMA (Federal National Mortgage Association), FHA (Federal Housing Administration), and TVA (Tennessee Valley Authority). Although there is no percentage limitation on these issues, purchases of this category shall not exceed five years to maturity and the "prudent investor" rule shall apply for a single agency name as U.S. Government backing is implied rather than guaranteed. City of Santa - Annual Page 9 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 15 6/6/2023 C. Supranational Obligations in United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase or sale within the United States. Investments under this subdivision shall be rated "AX or better by an NRSRO and shall not exceed thirty (30%) percent of the cost value of the investment portfolio. D. Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as banker's acceptances, which are eligible for purchase by the Federal Reserve System. Purchases of banker's acceptances may not exceed one hundred eighty (180) days or forty percent (40%) of the cost value of the Fund which may be invested pursuant to this section. However, no more than thirty percent (30%) of the City's cost value of the investment portfolio may be invested in the banker's acceptances of any one commercial bank pursuant to this section. E. Commercial paper of "Prime" quality of the highest rankinq or of the highest letter and numberrating as provided forby a Nationally Recognized Statistical Rating Organization (NRSRO). The entity that issues the commercial paper shall be organized and operating within the United States, as a general corporation, shall have total assets in excess of five -hundred, million dollars ($500,000,000), and has debt other than commercial paper, if any, that is rated "A" or higher by NRSRO. The entity is organized within the United States as a special purpose corporation, trust, or limited liability company; has program wide credit enhancements including, but not limited to: over-collateralization, letters of credit, or a surety bond; has commercial paper that is rated "A-V or higher, or the equivalent, by an NRSRO Eligible commercial paper shall have a maximum maturity of two hundred seventy (270) days or less. The City may purchase no more than ten percent (10%) of the outstanding commercial paper of any single corporate issue. Purchases of commercial paper may not exceed twenty-five percent (25%) of the investment portfolio. F. Repurchase Agreements. For purposes of this section, the term "repurchase agreement" means a purchase of securities by the local agency pursuant to an agreement by which the seller will repurchase the securities on or before a specified date and for a specified amount and will deliver the underlying securities to a third -party custodian. The City may invest in repurchase agreements with primary dealers of the Federal Reserve with which the City has entered into a Securities Industry and Financial Markets Association (SIFMA) Master Repurchase Agreement (MRA) which specifies terms and conditions of repurchase agreements. The market value of securities used as collateral for repurchase agreements shall not be allowed to fall below one hundred two percent (102%) of the value of the repurchase agreement and shall be adjusted no less than quarterly by the tri-party custodial agent. The investments in repurchase agreements shall be in compliance if the underlying securities are City of Santa - Annual Page 10 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 16 6/6/2023 brought back up to one hundred two percent (102%) no later than the next business day. The underlying collateral shall be limited to United States Government Treasury Bills, Notes, and Bonds, or obligations issued by a Federal Agency or United States Government Sponsored Enterprises obligations. Upon the written approval of the Executive Director for FMSA, substituted securities may be pledged for collateral but shall consist only of investments permitted within this investment policy with a maximum maturity of five (5) years. If there is a default of the broker, the collateral securities can be sold. Since the securities are valued daily, it is likely that the sale proceeds will equal or exceed the value of the repurchase agreement amount. Purchases in this category shall not exceed one (1) year or twenty percent (20%) of the cost value of the investment portfolio. Retail repurchase agreements and reverse agreements shall not be authorized for purchase. G. Negotiable certificates of deposit issued by a nationally or state -chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union or by a state -licensed branch of a foreign bank. However, the City shall not invest in negotiable certificates of deposit issued by a state or federal credit union if a member of the City Council or any City personnel with investment decision making authority also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. Effective January 1, 2020 no more than fifty percent (50%) of the cost value of the City's investment portfolio may be invested in deposits, including certificates of deposit, through a placement service as authorized under Government Code 53601.8 (excludes negotiable certificates of deposit authorized under Section 53601(i)). On January 1, 2026, the maximum percentage of the portfolio shall revert back to thirty percent (30%) percent. Investments made pursuant to Government Code Section 53635.8 remain subject to a maximum of thirty percent (30%) of the cost value of the investment portfolio. The amounts so invested shall be subject to the limitations of Government Code Section 53638 which generally provides that the deposit shall not exceed the shareholder's equity of any depository bank, or the total net worth of any depository savings association or federal association, or the total of the unimpaired capital and surplus of an insured industrial loan company. Purchases of this category shall not exceed five years to maturity. H. Local Agency Investment Fund - State Pool. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer under California Government Code Section 16429.1 for the benefit of local agencies. LAIF provides daily liquidity; therefore, there is no final stated maturity for this investment category. Although there is no percentage limitation on this fund, the "prudent investor" rule shall apply for a single agency name. In keeping with LAIF deposit limit investments, City LAIF investments shall not exceed $75 million per active account, unless a greater deposit limit for regular accounts is authorized by the State Treasurer during the term of this Statement of Investment Policy, in which case City LAIF investments may increase up to that limit. City of Santa - Annual Page 11 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 17 6/6/2023 California Cooperative Liquid Assets Securities System (CLASS) Prime Fund — Joint Powers of Authority Pool. The City may invest in the California CLASS Prime Fund established by a joint exercise of powers entity authorized under California Government Code Section 6509.7 for the benefit of all public agencies in the State of California that have authority to invest their treasury funds. The California CLASS Prime Fund provides daily liquidity; therefore, there is no final stated maturity for this investment category. Although there is no percentage limitation on this fund, the "prudent investor" rule shall apply for a single agency name. The California CLASS Prime Fund does not limit a maximum or minimum investment balance, in which case City California CLASS Prime Fund investments may increase or decrease based on pool performance, daily cash flow needs, etc. J. City of Santa Ana Bonds. The City may invest in bonds issued by the City or agency of the City including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the City or agency of the City. The City shall at all times adhere to restrictions and limitations of the bond indenture. Purchases of this category shall not exceed five years to maturity. There is no percentage limit in this category. K. Other State of California Local Agency Bonds. The City may invest in other State of California Local Agency Bonds. Notes, warrants or other evidence of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Investments in this category shall be restricted to instruments that have a ranking of A-1 or higher, or the equivalent by not less than two of the following nationally recognized statistical rating organizations: Moody's, Standard & Poor's or Fitch. Purchases of this category shall not exceed five years to maturity. There is no percentage limit in this category. L. Medium Term Corporate Notes (MTN) defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized rating service. Purchases in this category shall not exceed five (5) years to maturity or thirty percent (30%) of the cost value of the investment portfolio. Purchases in a single issuer in this category shall not exceed five percent (5%) of the cost value of the investment portfolio. M. Shares of beneficial interest otherwise known as money market shares issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. The company shall have met either of the following criteria: City of Santa - Annual Page 12 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 18 6/6/2023 1. Attain the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, and 2. Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five (5) years' experience investing in the securities and obligations authorized by subsection (a) to (k), inclusive, and subdivisions (m) to (o), inclusive, of Section 53601 of the Government Code and with assets under management in excess of five -hundred, million dollars ($500,000,000). The purchase price of shares of beneficial interest, (mutual funds) purchased pursuant to this subdivision shall not include any commission that these companies may charge. Investments in this category shall be restricted to money market mutual funds that seek to maintain a Net Asset Value of $1. Money market mutual funds provide daily liquidity; therefore, there is no final stated maturity for this investment category. Investments in mutual funds shall be restricted to funds that have the highest ranking or the highest letter and numerical rating provided by not less than two of the following nationally recognized statistical rating organizations: Moody's, Standard & Poor's or Fitch. Purchases in this category shall not exceed 20% of the book value of the investment portfolio. Purchases in a single mutual fund shall not exceed 10% of the book value of the Portfolio. 8.3 Suitability of Investments Suitability, not simply return, is the standard for selecting investments for the portfolio. The Executive Director for FMSA, and all authorized Investment Officials and other supporting FMSA investment staff shall review the following when selecting or recommending investments for the City: • Sufficient liquidity to meet current obligations • Appropriate level of market risk • Diversified portfolio • Legal investments • Market rate of return The Executive Director for FMSA and his/her designees are not required to invest in all the investment options authorized in this Statement of Investment Policy. Selection will be based on cash flow characteristics, exposure to market risk, rate of return, the technical ability of the staff responsible for administering the program, and the availability of time and tools for staff to engage in conservative, but effective, management of the City's investment portfolio. City of Santa - Annual Page 13 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 19 6/6/2023 9.0 PROHIBITED INVESTMENTS AND INVESTMENT PRACTICES 9.1 Ineligible Investments - State Law Certain investments, however, are prohibited by California Government Code Section 53601.6. Accordingly, the City shall not invest in any inverse floaters, range notes, mortgage derived, or interest -only strips or other securities which could result in zero -interest accrual if held to maturity. However, prohibited securities that were purchased and are currently held in the City's portfolio, as of the date of this policy adoption, which were previously allowed under the California Government Code, yet are now prohibited due to changes in the Code may be held until their maturity dates. 9.2 Disallowed Investments - Higher Perceived Risk Besides investments prohibited by statute, this policy disallows investments in the following due to a higher perceived risk: • Asset -backed securities (ABS) — securities supported by pools of installment loans or leases or by pools of revolving lines of credit; Derivatives — financial instruments which have a principal and/or interest payment subject to uncertainty as to timing and/or amount including financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities); • Investment agreements — contracts regarding funds deposited by an investor often separated into those offered by banks and those offered by insurance companies commonly known as Guaranteed Investment Contracts (GICs) or Guaranteed Investment Agreements (GIAs); • Mortgage -backed securities — securities created when a mortgage or purchaser of residential real estate mortgages creates a pool of mortgages and markets undivided interests or participation in the pool, including principal only strips; • Reverse Repurchase agreements — agreements involving the borrowing of cash from a financial institution for the purchase of securities in which a financial asset is instead pledged as a collateral for a loan in which the roles of borrower and lender are reversed. • Securities lending agreements — agreements allowing local agencies to earn incremental income on their investment portfolio by loaning securities in their portfolio to financial services companies for a limited time; • Unregistered securities — purchases of private resales of unregistered securities to institutions, such as Securities Act of 1933, Section 5, Rule 144A securities. City of Santa - Annual Page 14 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 20 6/6/2023 9.3 Prohibited Investment Practices Assets of the City shall not be invested pursuant to the following investment practices: • Trading of securities strictly for speculation or solely for the realization of short-term trading gains. • A contract providing for the compensation of an agent or fiduciary solely based upon the performance of the invested assets. • If a fiduciary or other third party with custody of public investment transaction records of the City fails to produce records within a reasonable time, when requested by the City, the City shall make no new investments with or through the fiduciary or third party and shall not renew maturing investments with or through the fiduciary or third party. 10.0 INVESTMENT POOLS/MUTUAL FUNDS The Executive Director for FMSA or his/her designee shall be required to investigate all local government investment pools and money market mutual funds, other than the state Local Agency Investment Fund (LAIF), prior to investing and perform at least a quarterly review thereafter while the City is invested in the pool or the money market fund. The City authorizes pooled investment fund deposits with LAIF, which is authorized under provisions in Section 16429.1 of the California Government Code as an allowable investment for local agencies, even though some of the individual investments of the pool are not allowed as a direct investment by a local agency such as the City of Santa Ana. The City also authorizes pooled investment fund deposits with California CLASS Prime Fund, which is authorized under Section 6509.7 of the California Government Code as an allowable investment for local agencies that have the authority to invest their treasury funds. Government sponsored investment pools (Local Agency Investment Fund (LAIF), County Pools, Joint Powers Authority Pools, and the State Treasury Voluntary Investment Program Fund), are sources for short-term cash management. Before seeking City Council approval for participation in one or more additional investment pools/money market mutual funds, the Executive Director for FMSA or his/her designees will conduct a thorough investigation the prospective pool prior to recommending City investment. Before recommending investing in a prospective pool, the following issues must be reviewed: A. The pool must meet the requirements of state statue. B. The pool must provide a written statement of policy and objectives. C. A questionnaire developed by FMSA investment staff and approved by the Treasury and Customer Services Manager or Assistant Director of Finance City of Santa - Annual Page 15 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 21 6/6/2023 shall address the following general topics: A description of eligible investment securities, and a written statement of investment policy and objectives. A description of interest calculations and how it is distributed, and how gains and losses are treated. iii. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. iv. A description of who may invest in the program and how often, including size and frequency of minimum and maximum deposits, and how many withdrawal transactions are allowed (daily, monthly, quarter, annually, etc.). v. A description of what type of notice is required by the program from the participant to make minimum and maximum deposit and withdrawal transactions. vi. A description of how and who in the governing body of the program is authorized to make program changes, including frequency. The description must include how program participants are informed of program changes and impacts. vii. A schedule for receiving statements and portfolio listings. viii. A description of how reserves, retained earnings, etc. are utilized by the pool. ix. A model of the fee schedule, and when and how it is assessed. x. A description of eligibility and/or acceptance of bond proceeds. A The pool must contain only the types of investment allowed by California Code. Upon approval for participation in one or more additional investment pools the FMSA investment staff shall thereafter on an annual basis investigate and reconfirm the pool's compliance with items listed above and shall monitor the pool's performance reports. 11.0 COLLATERALIZATION/SECURITY FOR DEPOSIT OF PUBLIC FUNDS Money must be deposited in state or national banks, state or federal savings associations or state or federal credit unions in the State of California. It may be in inactive deposits, active deposits or interest -bearing active deposits. The deposits cannot exceed the amount of the bank's or savings and loan's paid up capital and surplus. The bank or savings and loan must secure the active and inactive deposits with eligible securities having a market value of one -hundred, ten percent (110%) of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of one -hundred, fifty percent (150%) of the total amount of the deposits. A third class of City of Santa - Annual Page 16 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 22 6/6/2023 collateral is letters of credit drawn on the Federal Home Loan Bank (FHLB). The Treasurer may waive, at his/her discretion, security for that portion of a deposit which is insured pursuant to federal law. Currently, the first two -hundred, fifty -thousand dollars ($250,000) of a deposit is federally insured. 12.0 SAFEKEEPING AND CUSTODY 12.1 Perfected Interest and Delivery versus Payment In accordance with California Government Code Section 53601, to protect against potential losses caused by collapse of individual securities dealers, all securities owned by the City, except securities used as collateral for repurchase agreements, shall be kept in safekeeping with "perfected interest" by the City's custodial bank or a third party bank trust department, acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. Perfected interest refers to establishment of a superior ownership right in and legal control over the securities assets held by the bank custodian on the City's behalf and is intended to protect the City from the custodial bank's own creditors in the event of a bank default and filing for bankruptcy. All securities, excepting investments which are not deliverable (such as LAIF, California CLASS Prime Fund, direct time certificates of deposit, and money market mutual funds), will be received and delivered using standard "delivery versus payment". Delivery versus payment refers to delivery of securities with an exchange of money for the securities at the time of delivery, rather than delivery of securities with an exchange of a signed receipt for the securities. 13.0 DIVERSIFICATION The purpose of diversification is to reduce overall portfolio risk while attaining market rates of return and to enable the City to meet all anticipated cash requirements. The investment portfolio shall consist of various types of securities approved by state statute and this Statement of Investments Policy. Investments shall vary in issuers, asset classes, industries and maturities to meet City's financial obligations. Diversifying the investment portfolio will help mitigate the loss of funds as a result of failure of any one issuer. Investments shall further be diversified between structures and imbedded options within the security. The investments shall be diversified by: • Limiting investments to avoid over -concentration in securities of a specific issuer (excluding treasury bills). • Limiting investment in securities that have higher credit risks. • Limiting certificates of deposit to the maximum federally insured amount. • Investing in securities with varying maturities. • Investing a minimum percentage of the total portfolio as established by the FMSA Investment Advisory Committee in highly marketable short-term treasuries, checking accounts with interest, government pooled account, or a combination of all three (See Section 4.1 (A)(iv)). City of Santa - Annual Page 17 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 23 6/6/2023 14.0 MAXIMUM MATURITIES 14.1 Maximum Maturities To the extent possible, the City of Santa Ana will attempt to match its investments with anticipated cash flow requirements and thus maturities shall coincide as nearly as possible with the anticipated need. The maximum durations for authorized investments pursuant to section 8. 2 subsections (A) through (F) are as follows: • United States Treasury Bills, Notes, and Bonds —five (5) years maximum maturity • Obligations issued by a Federal Agency or a United States Government Sponsored Enterprise —five (5) years maximum maturity • Supranational Obligations - five (5) years maximum maturity • Bills of Exchange/Banker's acceptances - one hundred eighty (180) days maximum maturity. • Commercial Paper- two hundred seventy (270) days maximum maturity • Repurchase Agreements — one (1) year maximum maturity • Negotiable Certificates of Deposit - five (5) years maximum maturity • Local Agency Investment Fund (LAIF) State Pool - no final stated maturity • City of Santa Ana Bonds - five (5) years maximum maturity • Other State of California Local Agency Bonds - five (5) years maximum maturity • Medium Term Corporate Notes -five (5) years maximum maturity • Shares of Beneficial Interest/Money Market Shares - no final stated maturity (See also subsection 8.2 generally for additional information on City authorized concentration limits and quality requirements.) 14.2 Average Maturity In accordance with the goal of minimizing interest rate risk (see subsection 4.1(b)) the City of Santa Ana will to the extent possible attempt to aim for an average investment portfolio maturity of 3 years. 15.0 INTERNAL CONTROLS The Executive Director for FMSA is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The Finance Department, with oversight and approval of the Executive Director for FMSA, has developed a system of internal investment controls and a segregation of responsibilities of investment functions in order to assure an adequate system of internal control over the investment function. No investment personnel may engage in an investment transaction except as provided for under the terms of this policy and the procedure established by the Executive Director for FMSA. City of Santa - Annual Page 18 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 24 6/6/2023 Internal control procedures address: • Control of collusion • Control of fraud • Control of misrepresentation by third parties • Control of employee error • Separation of transaction authority from accounting and record keeping • Custodial safekeeping • Delivery versus payment • Clear delegation of authority • Conformation of transactions for investment and wire transfers • Written procedures for placing of investment transactions • FMSA Investment Advisory Committee In addition, cash balances are reconciled daily by non -investment employees and reconfirmed by the City's accounting staff. Accounting staff also verifies investment activities and holdings on a regular basis which are reviewed by the FMSA Investment Advisory Committee. The Executive Director for FMSA, at his/her discretion, shall establish a process for annual independent reviews by an external auditor to the extent contemplated by generally accepted auditing standards, during the course of the City's annual audit. 16.0 PERFORMANCE STANDARDS The investment portfolio shall be managed to attain a market -average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints, cash flow, and policy towards the pre -payment of specific City debts or contribution servicing obligations (when finically advantageous to the City). Investment return becomes a consideration only after the basic requirements of investment safety and liquidity have been met. Because the investment portfolio is designed to operate on primarily a 'hold -to-maturity' premise, and because of the safety, liquidity, and yield priorities, the performance goal that will be used by the Executive Director for FMSA to determine whether market yields are being achieved shall be the average of the monthly LAIF rate and the 12-month rolling average 2-Year Constant Maturity Treasury (CMT) rate. Having a goal does not imply that the City Treasurer will add additional risk to the Investment Portfolio in order to attain or exceed that goal. City of Santa - Annual Page 19 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 25 6/6/2023 17.0 REPORTING Government Code Section 53646(b)(1) previously mandated that annual investment policies and quarterly reports be rendered to the legislative body (for the City of Santa Ana - the City Council). AB 2853 amended Government Code Section 53646 making these requirements permissive rather than mandatory. Although the Annual Statement of Investment Policy and Quarterly Reports to City Council are no longer required, we believe it to be both prudent and in keeping with the spirit of the City's Sunshine Policy that these documents continue to provided. The Executive Director for FMSA shall therefore continue to render to the City Council an annual Statement of Investment Policy and regular reports to the City Manager and the City Council containing detailed information on all securities, investments, and moneys of the City. The reports will be submitted to the City Manager and City Council on a monthly basis and will be rendered formally to the City Council on a quarterly basis as part of a scheduled open City Council Meeting agenda within forty-five (45) days following the end of each quarter. The report will contain the following information on the funds that are subject to this investment policy: 1) Type of investment and name of issuer; 2) Date of maturity; 3) Par amount; 4) Dollar amount invested in all securities, and investments and monies held by the City (amortized cost or book value); 5) Weighted average maturity of the investments; 6) Current market value as of the date of report of all funds held by the City and under the management of any outside party that is not also a local agency or LAIF and the source of the valuation; 7) Source of the market value information; 8) A list of the any funds, investments or programs, including loans, under the management of contracted parties such as LAIF, investment. pools, outside money managers, and securities lending agents); 9) A statement of compliance with the investment policy or an explanation for non-compliance; and 10) A statement of the local agency's ability to meet its pool's expenditure requirements for the next six months, as well as an explanation of why sufficient money will not be available if that is the case. City of Santa - Annual Page 20 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 26 6/6/2023 18.0 POLICY CONSIDERATIONS 18.1 Exemptions Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy as long as it was in compliance with State of California law and the City's investment policy in effect at the time of purchase. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. 18.2 Stabilization Fund Except for cash in certain restricted and special funds, the consolidation of cash balances from all funds and the maintenance of portfolio liquidity (both static and dynamic) as provided for in this policy taken together with the monthly affirmation to the City Manager and City Councilmembers of the City's ability to meet its pool's expenditure requirements for the next six months shall be deemed to functionally meet and exceed the requirements of Article VI., Sec. 610, of the City of Santa Ana Charter as relates to the maintenance of a stabilization fund. 18.3 Amendments In the event this policy is amended prior to the end of its twelve month fiscal year term the amended Statement of Investment Policy shall be resubmitted to City Council for review and adoption by City Council Resolution. 18.4 Approval This Statement of Investment Policy is approved by City Council on this 06t' day of June, 2023 pursuant to City Council Resolution # 2023- 19.0 POLICY REVIEW, CERTIFICATION, AND ADOPTION 19.1 Policv Review This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of PRINCIPAL, LIQUIDITY, AND YIELD, and to: 1) reflect changes in applicable California state codes, 2) maintain its relevance to current financial and economic trends, and 3) meet the needs of the City of Santa Ana. 19.2 Policy Certification This certified Statement of Investment Policy will be resubmitted to the Association of Public Treasurers of the United States and Canada (APTUS&C) and the California Municipal Treasurers Association (CMTA) for review and re -certification every five (5) years, or more often in the event of significant legislative changes, or changes in industry standards, or substantive non -administrative modifications to the body of the policy statement, exclusive of revisions or additions to appendices or glossaries. In FY 2019-20, the City of Santa Ana received Investment Policy City of Santa - Annual Page 21 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 27 6/6/2023 Certifications from both the APTUS&C at the international North American level and the CMTA at the state level, and in FY 2021-22, the City of Santa Ana received Investment Policy Certification from CMTA at the state level. 19.3 Adoption The Executive Director for FMSA shall annually render this Statement of Investment Policy to the City Council and City Manager. The City Council shall annually review and adopt this Statement of Investment Policy by resolution at a public meeting. 20.0 APPENDICIES & GLOSSARIES 20.1 California Investment Code Abstracts - Appendix I. 20.2 California Local Agency Investment Guidelines - Appendix II. 20.3 Glossaries of Terms Appendix III. (Glossary of Referenced Terms -City of Santa Ana Investment Policy & Related California Codes) Appendix IV. (Glossary of Additional Common Public Local Agency Investment Terms) Appendix V. (Broker -Dealer Questionnaire and Certification Form) City of Santa - Annual Page 22 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 28 6/6/2023 Submitted to the Santa Ana City Council for approval, this 06th day of June 2023. Kathryn Downs, CPA Executive Director & City Treasurer Finance & Management Services Agency AG:RP City Council 44 — 29 6/6/2023 APPENDICES TABLE OF APPENDICIES...................................................................................................................Page 24 APPENDIX I. CALIFORNIA INVESTMENT CODE ABSTRACTS CORPORATIONS CODE SECTION 25004............................................................................................Page 24 FINANCIAL CODE SECTION 5102....................................................................................................... Page 25 GOVERNMENT CODE SECTION 53630...............................................................................................Page 26 GOVERNMENT CODE SECTION 53635...............................................................................................Page 27 GOVERNMENT CODE SECTION 53601...............................................................................................Page 28 GOVERNMENT CODE SECTION 53601.1............................................................................................Page 40 GOVERNMENT CODE SECTION 53601.6............................................................................................Page 41 GOVERNMENT CODE SECTION 53638...............................................................................................Page 42 GOVERNMENT CODE SECTION 53646...............................................................................................Page 43 GOVERNMENT CODE SECTION 6509.7..............................................................................................Page45 GOVERNMENT CODE SECTION 16429.1............................................................................................Page 46 APPENDIX II. LOCAL AGENCY INVESTMENT GUIDELINES TABLES ALLOWABLE INVESTMENT INSTRUMENTS PER STATE GOVERNMENT CODE (AS OF JANUARY 1, 2023) APPLICABLE TOO ALL LOCAL AGENCIES (FIGURE 1) - LOCAL AGENCY INVESTMENT GUIDELINES............................................................ Page i ALLOWABLE INVESTMENT INSTRUMENTS TABLE OF NOTES FOR FIGURE 1 - LOCAL AGENCY INVESTMENT GUIDELINES........................................................................................................... Pages ii-iii APPENDIX III. GLOSSARY OF REFERENCED TERMS -CITY OF SANTAANA INVESTMENT POLICY AND RELATED CALIFORNIA CODES.............................................................Pages A-H APPENDIX IV. GLOSSARYOF ADDITIONAL COMMON PUBLIC LOCAL AGENCY INVESTMENT TERMS..........Pages I-L APPENDIX V. BROKER / DEALER QUESTIONNAIRE AND CERTIFICATION FORM ............................................ Pages M-O City of Santa - Annual Page 24 July 1, 2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 30 6/6/2023 CORPORATIONS CODE - CORP TITLE 4. SECURITIES [25000 - 315161 (Title 4 added by Stats. 1949, Ch. 384.) DIVISION 1. CORPORATE SECURITIES LAW OF 1968 [25000 - 25707] (Division 1 repealed and added by Stats. 1968, Ch. 88.) PART 1. DEFINITIONS [25000 - 25023] (Part 1 added by Stats. 1968, Ch. 88.) CORPORATIONS CODE SECTION 25004. (a) "Broker -dealer" means any person engaged in the business of effecting transactions in securities in this state for the account of others or for his own account. "Broker -dealer" also includes a person engaged in the regular business of issuing or guaranteeing options with regard to securities not of his own issue. "Broker - dealer" does not include any of the following: (1) Any other issuer. (2) An agent, when an employee of a broker -dealer or issuer. (3) A bank, trust company, or savings and loan association. (4) Any person insofar as he buys or sells securities for his own account, either individually or in some fiduciary capacity, but not as part of a regular business. (5) A person who has no place of business in this state if he effects transactions in this state exclusively with (A) the issuers of the securities involved in the transactions or (B) other broker -dealers. (6) A broker licensed by the Real Estate Commissioner of this state when engaged in transactions in securities exempted by subdivision (f) or (p) of Section 25100 or in securities the issuance of which is subject to authorization by the Real Estate Commissioner of this state or in transactions exempted by subdivision (e) of Section 25102. (7) An exchange certified by the Commissioner of Corporations pursuant to this section when it is issuing or guaranteeing options. The commissioner may by order certify an exchange under this section upon such conditions as he by rule or order deems appropriate, and upon notice and opportunity to be heard he may suspend or revoke such certification, if he finds such certification, suspension, or revocation to be in the public interest and necessary and appropriate for the protection of investors. (b) For purposes of this section, an agent is an employee of a broker -dealer under paragraph (2) of subdivision (a) when the agent is employed by or associated with the broker -dealer under all of the following conditions: (1) The agent is subject to the supervision and control of the broker -dealer. (2) The agent performs under the name, authority, and marketing policies of the broker -dealer. (3) The agent discloses to investors the identity of the broker -dealer. (4) The agent is reported pursuant to subdivision (c) of Section 25210 and the rules adopted thereunder. (Amended by Stats. 2004, Ch. 461, Sec. 1. Effective January 1, 2005.) City of Santa - Annual Page 25 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 31 6/6/2023 FINANCIAL CODE - FIN DIVISION 2. SAVINGS ASSOCIATION LAW [5000-10009] (Division 2 repealed and added by Stats. 1983, Ch. 1091, Sec. 2.) CHAPTER 1. Short Title, General Definitions, and General Provisions [5000 - 5330] (Chapter 1 added by Stats. 1983, Ch. 1091, Sec. 2.) ARTICLE 2. General Definitions [5100 - 5124] (Article 2 added by Stats. 1983, Ch. 1091, Sec. 2.) FINANCIAL CODE SECTION 5102. (a) "Association" or "savings association" means a mutual or stock savings association, savings and loan association or savings bank subject to the provisions of this division, but excluding a federal association. (b) "Federal association" means a savings and loan association or federal savings bank that is chartered by the Office of Thrift Supervision under Section 5 of the Home Owners' Loan Act of 1933 (12 U.S.C. Sec. 1464), as amended. (Amended by Stats. 1990, Ch. 1118, Sec. 8.) City of Santa - Annual Page 26 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 32 6/6/2023 GOVERNMENT CODE - GOV TITLE 5. LOCAL AGENCIES [50001 - 575501 (Title 5 added by Stats. 1949, Ch. 81.) DIVISION 2. CITIES, COUNTIES, AND OTHER AGENCIES [53000 - 55821] (Division 2 added by Stats. 1949, Ch. 81.) PART 1. POWERS AND DUTIES COMMON TO CITIES, COUNTIES, AND OTHER AGENCIES [53000 - 54999.7] (Part 1 added by Stats. 1949, Ch. 81.) CHAPTER 4. Financial Affairs [53600 - 53997] (Chapter 4 added by Stats. 1949, Ch. 81.) ARTICLE 2. Deposit of Funds [53630 - 53686] (Article 2 added by Stats. 1949, Ch. 81.) GOVERNMENT CODE SECTION 53630. As used in this article: (a) "Local agency" means county, city, city and county, including a chartered city or county, a community college district, or other public agency or corporation in this state. (b) "Treasurer" means treasurer of the local agency. (c) "Depository" means a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company, in this state in which the moneys of a local agency are deposited. (d) "Agent of depository" means a trust company or trust department of a state or national bank located in this state, including the trust department of a depository where authorized, and the Federal Home Loan Bank of San Francisco, which is authorized to act as an agent of depository for the purposes of this article pursuant to Section 53657. (e) "Security" means any of the eligible securities or obligations listed in Section 53651. (f) "Pooled securities" means eligible securities held by an agent of depository for a depository and securing deposits of one or more local agencies. (g) "Administrator" means the Administrator of Local Agency Security of the State of California. (h) "Savings association or federal association" means a savings association, savings and loan association, or savings bank as defined by Section 5102 of the Financial Code. (i) "Federally insured industrial loan company" means an industrial loan company licensed under Division 7 (commencing with Section 18000) of the Financial Code, the investment certificates of which are insured by the Federal Deposit Insurance Corporation. 0) ) "Corporation" includes a limited liability company. (Amended by Stats. 2004, Ch. 118, Sec. 19.7. Effective January 1, 2005.) City of Santa - Annual Page 27 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 33 6/6/2023 GOVERNMENT CODE SECTION 53635. (a) This section shall apply to a local agency that is a county, a city and county, or other local agency that pools money in deposits or investments with other local agencies, including local agencies that have the same governing body. However, Section 53601 shall apply to all local agencies that pool money in deposits or investments exclusively with local agencies that have the same governing body. This section shall be interpreted in a manner that recognizes the distinct characteristics of investment pools and the distinct administrative burdens on managing and investing funds on a pooled basis pursuant to Article 6 (commencing with Section 27130) of Chapter 5 of Division 2 of Title 3. A local agency that is a county, a city and county, or other local agency that pools money in deposits or investments with other agencies may invest in commercial paper pursuant to subdivision (h) of Section 53601, except that the local agency shall be subject to the following concentration limits: (1) No more than 40 percent of the local agency's money may be invested in eligible commercial paper. (2) No more than 10 percent of the total assets of the investments held by a local agency may be invested in any one issuer's commercial paper. (b) Notwithstanding Section 53601, the City of Los Angeles shall be subject to the concentration limits of this section for counties and for cities and counties with regard to the investment of money in eligible commercial paper. (c) A local agency subject to this section may invest in commercial paper, debt securities, or other obligations of a public bank, as defined in Section 57600. (Amended by Stats. 2019, Ch. 442, Sec. 12. (AB 857) Effective January 1, 2020.) City of Santa - Annual Page 28 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 34 6/6/2023 GOVERNMENT CODE SECTION 53601. This section shall apply to a local agency that is a city, a district, or other local agency that does not pool money in deposits or investments with other local agencies, other than local agencies that have the same governing body. However, Section 53635 shall apply to all local agencies that pool money in deposits or investments with other local agencies that have separate governing bodies. The legislative body of a local agency having moneys in a sinking fund or moneys in its treasury not required for the immediate needs of the local agency may invest any portion of the moneys that it deems wise or expedient in those investments set forth below. A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered, or nonregistered format, shall require delivery of the securities to the local agency, including those purchased for the agency by financial advisers, consultants, or managers using the agency's funds, by book entry, physical delivery, or by third -party custodial agreement. The transfer of securities to the counterparty bank's customer book entry account may be used for book entry delivery. For purposes of this section, "counterparty" means the other party to the transaction. A counterparty bank's trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section specifies a percentage limitation for a particular category of investment, that percentage is applicable only at the date of purchase. For purposes of compliance with this section, an investment's term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased in accordance with this section shall not have a forward settlement date exceeding 45 days from the time of investment. Where this section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved by the legislative body no less than three months prior to the investment: (a) Bonds issued by the local agency, including bonds payable solely out of the revenues from a revenue - producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency. (b) United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (c) Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (d) Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. (e) Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. (f) Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. City of Santa - Annual Page 29 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 35 6/6/2023 (g) Bankers' acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers' acceptances shall not exceed 180 days' maturity or 40 percent of the agency's moneys that may be invested pursuant to this section. However, no more than 30 percent of the agency's moneys may be invested in the bankers' acceptances of any one commercial bank pursuant to this section. This subdivision does not preclude a municipal utility district from investing moneys in its treasury in a manner authorized by the Municipal Utility District Act (Division 6 (commencing with Section 11501) of the Public Utilities Code). (h) Commercial paper of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or (2): (1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation. (B) Has total assets in excess of five hundred million dollars ($500,000,000). (C) Has debt other than commercial paper, if any, that is rated in a rating category of "A" or its equivalent or higher by an NRSRO. (2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (B) Has programwide credit enhancements including, but not limited to, overcollateral ization, letters of credit, or a surety bond. (C) Has commercial paper that is rated "A-1" or higher, or the equivalent, by an NRSRO. Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, that have less than one hundred million dollars ($100,000,000) of investment assets under management, may invest no more than 25 percent of their moneys in eligible commercial paper. Local agencies, other than counties or a city and county, that have one hundred million dollars ($100,000,000) or more of investment assets under management may invest no more than 40 percent of their moneys in eligible commercial paper. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium -term notes of any single issuer. Counties or a city and county may invest in commercial paper pursuant to the concentration limits in subdivision (a) of Section 53635. (i) Negotiable certificates of deposit issued by a nationally or state -chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state -licensed branch of a foreign bank. Purchases of negotiable certificates of deposit shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section. For purposes of this section, negotiable certificates of deposit do not come within Article 2 (commencing with Section 53630), except that the amount so invested shall be subject to the limitations of Section 53638. The legislative body of a local agency and the treasurer or other official of the local agency having legal custody of the moneys are prohibited from investing local agency funds, or funds in the custody of the local agency, City of Santa - Annual Page 30 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 36 6/6/2023 in negotiable certificates of deposit issued by a state or federal credit union if a member of the legislative body of the local agency, or a person with investment decisionmaking authority in the administrative office manager's office, budget office, auditor -controller's office, or treasurer's office of the local agency also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. Q) ) (1) Investments in repurchase agreements or reverse repurchase agreements or securities lending agreements of securities authorized by this section, as long as the agreements are subject to this subdivision, including the delivery requirements specified in this section. (2) Investments in repurchase agreements may be made, on an investment authorized in this section, when the term of the agreement does not exceed one year. The market value of securities that underlie a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102 percent no later than the next business day. (3) Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: (A) The security to be sold using a reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum of 30 days prior to sale. (B) The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20 percent of the base value of the portfolio. (C) The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (D) Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counterparty using a reverse repurchase agreement or securities lending agreement shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (4) (A) Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security may be made only upon prior approval of the governing body of the local agency and shall be made only with primary dealers of the Federal Reserve Bank of New York or with a nationally or state -chartered bank that has or has had a significant banking relationship with a local agency. (B) For purposes of this chapter, "significant banking relationship" means any of the following activities of a bank: City of Santa - Annual Page 31 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 37 6/6/2023 (i) Involvement in the creation, sale, purchase, or retirement of a local agency's bonds, warrants, notes, or other evidence of indebtedness. (ii) Financing of a local agency's activities. (iii) Acceptance of a local agency's securities or funds as deposits. (5) (A) "Repurchase agreement" means a purchase of securities by the local agency pursuant to an agreement by which the counterparty seller will repurchase the securities on or before a specified date and for a specified amount and the counterparty will deliver the underlying securities to the local agency by book entry, physical delivery, or by third -party custodial agreement. The transfer of underlying securities to the counterparty bank's customer book -entry account may be used for book -entry delivery. (B) "Securities," for purposes of repurchase under this subdivision, means securities of the same issuer, description, issue date, and maturity. (C) "Reverse repurchase agreement" means a sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase the securities on or before a specified date and includes other comparable agreements. (D) "Securities lending agreement" means an agreement under which a local agency agrees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, both the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral. (E) For purposes of this section, the base value of the local agency's pool portfolio shall be that dollar amount obtained by totaling all cash balances placed in the pool by all pool participants, excluding any amounts obtained through selling securities by way of reverse repurchase agreements, securities lending agreements, or other similar borrowing methods. (F) For purposes of this section, the spread is the difference between the cost of funds obtained using the reverse repurchase agreement and the earnings obtained on the reinvestment of the funds. (k) Medium -term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by an NRSRO. Purchases of medium -term notes shall not include other instruments authorized by this section and shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium -term notes of any single issuer. (1) (1) Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and that comply with the investment restrictions of this article and Article 2 (commencing with Section 53630). However, notwithstanding these restrictions, a counterparty to a reverse repurchase agreement or securities lending agreement is not required to be a primary dealer of the Federal Reserve Bank of New York if the company's board of directors finds that the counterparty presents a minimal risk of default, and the value of City of Santa - Annual Page 32 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 38 6/6/2023 the securities underlying a repurchase agreement or securities lending agreement may be 100 percent of the sales price if the securities are marked to market daily. (2) Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.). (3) If investment is in shares issued pursuant to paragraph (1), the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). (4) If investment is in shares issued pursuant to paragraph (2), the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). (5) The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include commission that the companies may charge and shall not exceed 20 percent of the agency's moneys that may be invested pursuant to this section. However, no more than 10 percent of the agency's funds may be invested in shares of beneficial interest of any one mutual fund pursuant to paragraph (1). (m) Moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. (n) Notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities for the purpose of securing local agency deposits having a market value at least equal to that required by Section 53652 for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations applicable to the types of securities in which the security interest is granted. City of Santa - Annual Page 33 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 39 6/6/2023 (o) A mortgage passthrough security, collateralized mortgage obligation, mortgage -backed or other pay - through bond, equipment lease -backed certificate, consumer receivable passthrough certificate, or consumer receivable -backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the agency's surplus moneys that may be invested pursuant to this section. (p) Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and Exchange Commission. (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000). (q) United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO and shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section. (r) Commercial paper, debt securities, or other obligations of a public bank, as defined in Section 57600. This section shall remain in effect only until January 1, 2026, and as of that date is repealed. (Amended by Stats. 2020, Ch. 235, Sec. 2. (SB 998) Effective January 1, 2021.) • This section shall apply to a local agency that is a city, a district, or other local agency that does not pool money in deposits or investments with other local agencies, other than local agencies that have the same -governing body. However, Section 53635 shall apply to all local agencies that pool money in deposits or investments with other local agencies that have separate governinq bodies. The legislative body of a local agency having moneys in a sinking fund or moneys in its treasury not required for the immediate needs of the local agency may invest any portion of the moneys that it deems wise or expedient in those investments set forth below. A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered, or nonregistered format, shall require delivery of the securities to the local agency, including those purchased for the agency by financial advisers, consultants, or managers using the agency's funds, by book entry, physical delivery, or by third -party custodial agreement. The transfer of securities to the counterparty bank's customer book entry account may be used for book entry delivery. City of Santa - Annual Page 34 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 40 6/6/2023 For purposes of this section, "counterparty" means the other party to the transaction. A counterparty bank's trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section specifies a percentage limitation for a Particular category of investment, that percentage is applicable only at the date of purchase. For purposes of compliance with this section, an investment's term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased in accordance with this section shall not have a forward settlement date exceeding 45 days from the time of investment. Where this section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved by the legislative body no less than three months prior to the investment: (a) Bonds issued by the local agency, including bonds payable solely out of the revenues from a revenue - producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency. United States Treasuty notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (c) Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the state or b a department, board, agency, or authority of the state. M Registered treasury notes or bonds of any of the other 49 states in addition to California, includinq bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. (e) Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. fD Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. (g) Bankers' acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers' acceptances shall not exceed 180 days' maturity or 40 percent of the agency's moneys that may be invested pursuant to this section. However, no more than 30 percent of the agency's moneys may be invested in the bankers' acceptances of any one commercial bank pursuant to this section. This subdivision does not preclude a municipal utility district from investing moneys in its treasury in a manner authorized by the Municipal Utility District Act (Division 6 (commencing with Section 11501) of the Public Utilities Code). Commercial paper of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or (2): f The entity meets the following criteria: City of Santa - Annual Page 35 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 41 6/6/2023 tA) Is organized and operating in the United States as a _general corporation. LB) Has total assets in excess of five hundred million dollars ($500, 000, OOO). Has debt other than commercial paper, if any, that is rated in a rating category of 'A"or its equivalent or higher by an NRSRO. The entity meets the following criteria: tA) Is organized within the United States as a special purpose corporation, trust, or limited liability company, Has programwide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond. Has commercial paper that is rated "A-1"or higher, or the equivalent, by an NRSRO. Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, may invest no more than 25 percent of their moneys in eligible commercial paper. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium -term notes of any single issuer. Counties or a city and county may invest in commercial paper pursuant to the concentration limits in subdivision (a) of Section 53635. (i)Negotiable certificates of deposit issued by a nationally or state -chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state -licensed branch of a foreign bank. Purchases of negotiable certificates of deposit shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section. For purposes of this section, negotiable certificates of deposit do not come within Article 2 (commencing with Section 53630), except that the amount so invested shall be subject to the limitations of Section 53638. The legislative body of a local agency and the treasurer or other official of the local agency having legal custody of the moneys are prohibited from investing local agency funds, or funds in the custody of the local agency, in negotiable certificates of deposit issued by a state or federal credit union if a member of the legislative body of the local agency, or a person with investment decisionmaking authority in the administrative office manager's office, budget office, auditor -controller's office, or treasurer's office of the local agency also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. (0)(1) Investments in repurchase agreements or reverse repurchase agreements or securities lending agreements of securities authorized by this section, as long as the agreements are subject to this subdivision, including the delivery requirements specified in this section. Investments in repurchase agreements may be made, on an investment authorized in this section, when the term of the agreement does not exceed one year. The market value of securities that underlie a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adiusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102 percent no later than the next business day. City of Santa - Annual Page 36 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 42 6/6/2023 t) Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: The security to be sold using a reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum of 30 days prior to sale. The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20 percent of the base value of the portfolio. The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lendinq agreement and the final maturity date of the same security. tD) Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counterparty usinq a reverse repurchase agreement or securities lending agreement shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil quaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (4)(A) Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security may be made only upon prior approval of the governing body of the local agency and shall be made only with primary dealers of the Federal Reserve Bank of New York or with a nationally or state -chartered bank that has or has had a significant banking relationship with a local agency, f j For purposes of this chapter, `significant banking relationship" means any of the following activities of a bank: 0) Involvement in the creation, sale, purchase, or retirement of a local agency's bonds, warrants, notes, or other evidence of indebtedness. Q Financing of a local agency's activities. g Acceptance of a local agency's securities or funds as deposits. (5)(A) `Repurchase agreement" means a purchase of securities by the local agency pursuant to an agreement by which the counterparts seller will repurchase the securities on or before a specified date and for a specified amount and the counterparts will deliver the underlying securities to the local agency by book entry, physical delivery, or by third -party custodial agreement. The transfer of underlying securities to the counterparts bank's customer book -entry account may be used for book -entry delivery. "Securities, " for purposes of repurchase under this subdivision, means securities of the same issuer, description, issue date, and maturity. tQ "Reverse repurchase agreement" means a sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase the securities on or before a specified date and includes other comparable agreements. City of Santa - Annual Page 37 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 43 6/6/2023 "Securities lending agreement" means an agreement under which a local agency grees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, both the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral. For purposes of this section, the base value of the local agency's pool portfolio shall be that dollar amount obtained by totaling all cash balances placed in the pool by all pool participants, excluding any amounts obtained through selling securities by way of reverse repurchase agreements, securities lending agreements, or other similar borrowing methods. (F) For purposes of this section, the spread is the difference between the cost of funds obtained using the reverse repurchase agreement and the earnings obtained on the reinvestment of the funds. (k) Medium -term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by an NRSRO. Purchases of medium -term notes shall not include other instruments authorized by this section and shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium -term notes of any single issuer. (1)(1) Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by subdivisions (a) to L), inclusive, and subdivisions (m) to (q), inclusive, and that comply with the investment restrictions of this article and Article 2 (commencing with Section 53630). However, notwithstanding these restrictions, a counterparty to a reverse repurchase agreement or securities lending agreement is not required to be a primary dealer of the Federal Reserve Bank of New York if the company's board of directors finds that the counterparty presents a minimal risk of default, and the value of the securities underlying a repurchase agreement or securities lending agreement may be 100 percent of the sales price if the securities are marked to market daily. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seg.). Q) If investment is in shares issued pursuant to paragraph (1), the company shall have met either of the following criteria: tA) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by subdivisions (a to Lk), inclusive, and subdivisions (m) to (g), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). If investment is in shares issued pursuant to paragraph (2), the company shall have met either of the following criteria: City of Santa - Annual Page 38 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 44 6/6/2023 tA) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500, 000, 000). The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include commission that the companies may charge and shall not exceed 20 percent of the agency's moneys that may be invested pursuant to this section. However, no more than 10 percent of the agency's funds may be invested in shares of beneficial interest of any one mutual fund pursuant to paragraph (1). (m) Moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. (n) Notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities for the purpose of securing local agency deposits having a market value at least equal to that required by Section 53652 for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations applicable to the types of securities in which the security interest is granted. to) A mortgage passthrough security, collateralized mortgage obligation, mortgage -backed or other ,nay - through bond, equipment lease -backed certificate, consumer receivable passthrough certificate, or consumer receivable -backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of AA" or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the agency's surplus moneys that may be invested pursuant to this section. (p) Shares of beneficial interest issued by a ioint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: f The adviser is registered or exempt from registration with the Securities and Exchange Commission. The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions La to (q), inclusive. The adviser has assets under management in excess of five hundred million dollars ($500, 000, 000). City of Santa - Annual Page 39 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 45 6/6/2023 LM United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of AA" or its equivalent or better by an NRSRO and shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section. (r) Commercial paper, debt securities, or other obligations of a public bank, as defined in Section 57600. This section shall become operative on January 1, 2026. (Amended by Stats. 2020, Ch. 235, Sec. 3. (SB 998) Effective January 1, 2021.) City of Santa - Annual Page 40 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 46 6/6/2023 GOVERNMENT CODE SECTION 53601.1. The authority of a local agency to invest funds pursuant to Section 53601 includes, in addition thereto, authority to invest in financial futures or financial option contracts in any of the investment categories enumerated in that section. (Added by Stats. 1983, Ch. 534, Sec. 3.) City of Santa - Annual Page 41 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 47 6/6/2023 GOVERNMENT CODE SECTION 53601.6. (a) A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in inverse floaters, range notes, or mortgage -derived, interest -only strips. (b) (1) Except as provided in paragraph (2), a local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in any security that could result in zero -interest accrual if held to maturity. However, a local agency may hold prohibited instruments until their maturity dates. The limitation in this subdivision shall not apply to local agency investments in shares of beneficial interest issued by diversified management companies registered under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.) that are authorized for investment pursuant to subdivision (1) of Section 53601. (2) Notwithstanding the prohibition in paragraph (1), a local agency may invest in securities issued by, or backed by, the United States government that could result in zero- or negative -interest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates. A local agency may hold these instruments until their maturity dates. (c) This section shall remain in effect only until January 1, 2026, and as of that date is repealed (Amended by Stats. 2020, Ch. 235, Sec. 4. (SB 998) Effective January 1, 2021.) GOVERNMENTCODE SECTION 53601.6. (a) A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in inverse floaters, range notes, or mortgage -derived, interest -only strips. A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in any security that could result in zero interest accrual if held to maturity. However, a local agency may hold prohibited instruments until their maturity dates. The limitation in this subdivision shall not apply to local agency investments in shares of beneficial interest issued by diversified management companies registered under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seg.) that are authorized for investment pursuant to subdivision (1) of Section 53601. (c) This section shall become operative on January 1, 2026. (Amended by Stats. 2020, Ch. 235, Sec. 5. (SB 998) Effective January 1, 2021.) City of Santa - Annual Page 42 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 48 6/6/2023 %i Mj Notwithstanding any other provision of this code, a local agency that has the authority under law to invest funds, at its discretion, may invest a portion of its surplus funds in deposits at a commercial bank, savings bank, savings and loan association, or credit union that uses a private sector entity that assists in the placement of deposits. The following conditions shall apply: (a) The local agency shall choose a nationally or state -chartered commercial bank, savings bank, savings and loan association, or credit union in this state to invest the funds, which shall be known as the "selected" depository institution. (b) The selected depository institution may use a private sector entity to help place local agency deposits with one or more commercial banks, savings banks, savings and loan associations, or credit unions that are located in the United States and are within the network used by the private sector entity for this purpose. (c) The selected depository institution shall request that the local agency inform it of depository institutions at which the local agency has other deposits, and the selected depository institution shall provide that information to the private sector entity. (d) Any private sector entity used by a selected depository institution to help place its local agency deposits shall maintain policies and procedures requiring all of the following: (1) The full amount of each deposit placed pursuant to subdivision (b) and the interest that may accrue on each such deposit shall at all times be insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration. (2) Every depository institution where funds are placed shall be capitalized at a level that is sufficient, and be otherwise eligible, to receive such deposits pursuant to regulations of the Federal Deposit Insurance Corporation or the National Credit Union Administration, as applicable. (3) At the time of the local agency's investment with a selected depository institution and no less than monthly thereafter, the private sector entity shall ensure that the local agency is provided with an inventory of all depository institutions in which deposits have been placed on the local agency's behalf, that are within the private sector entity's network. (4) Within its network, the private sector entity shall ensure that it does not place additional deposits from a particular local agency with any depository institution identified pursuant to subdivision (c) as holding that local agency's deposits if those additional deposits would result in that local agency's total amount on deposit at that depository institution exceeding the Federal Deposit Insurance Corporation or the National Credit Union Administration insurance limit. (e) If a selected depository uses two or more private sector entities to assist in the placement of a local agency's deposits, the selected depository shall ensure that it does not place additional deposits from a particular local agency with a depository institution if those additional deposits would result in that local agency's total amount on deposit at that depository institution exceeding the Federal Deposit Insurance Corporation or the National Credit Union Administration insurance limit. (f) The selected depository institution shall serve as a custodian for each such deposit. (g) On the same date that the local agency's funds are placed pursuant to subdivision (b) by the private sector entity, the selected depository institution shall receive an amount of insured deposits from other financial institutions that, in total, are equal to, or greater than, the full amount of the principal that the local agency initially deposited through the selected depository institution pursuant to subdivision (b). (h) Notwithstanding subdivisions (a) to (g), inclusive, a credit union shall not act as a selected depository institution under this section unless both of the following conditions are satisfied: (1) The credit union offers federal depository insurance through the National Credit Union Administration. City of Santa - Annual Page 43 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 49 6/6/2023 (2) The credit union is in possession of written guidance or other written communication from the National Credit Union Administration authorizing participation of federally insured credit unions in one or more deposit placement services and affirming that the moneys held by those credit unions while participating in a deposit placement service will at all times be insured by the federal government. (i) It is the intent of the Legislature that this section shall not restrict competition among private sector entities that provide placement services pursuant to this section. Q) The deposits placed pursuant to this section shall be subject to Section 53638 and shall not, in total, exceed 30 percent of the agency's funds that may be invested for this purpose. (k) This section shall become operative on January 1, 2026. (Repealed and added by Stats. 2019, Ch. 619, Sec. 3. (AB 945) Effective January 1, 2020. Section operative January 1, 2026, by its own provisions.) GOVERNMENT CODE SECTION 53638. (a) The deposit shall not exceed the shareholder's equity of any depository bank. For the purposes of this subdivision, shareholder's equity shall be determined in accordance with Section 463 of the Financial Code, but shall be deemed to include capital notes and debentures. (b) The deposit shall not exceed the total of the net worth of any depository savings association or federal association, except that deposits not exceeding a total of five hundred thousand dollars ($500,000) may be made to a savings association or federal association without regard to the net worth of that depository, if such deposits are insured or secured as required by law. (c) The deposit to the share accounts of any regularly chartered credit union shall not exceed the total of the unimpaired capital and surplus of the credit union, as defined by rule of the Commissioner of Financial Institutions, except that the deposit to any credit union share account in an amount not exceeding five hundred thousand dollars ($500,000) may be made if the share accounts of that credit union are insured or guaranteed pursuant to Section 14858 of the Financial Code or are secured as required by law. (d) The deposit in investment certificates of a federally insured industrial loan company shall not exceed the total of the unimpaired capital and surplus of the insured industrial loan company. (Amended by Stats. 2015, Ch. 190, Sec. 64. Effective January 1, 2016.) GOVERNMENT CODE SECTION 53646. (a) (1) In the case of county government, the treasurer may annually render to the board of supervisors and any oversight committee a statement of investment policy, which the board shall review and approve at a public meeting. Any change in the policy shall also be reviewed and approved by the board at a public meeting. (2) In the case of any other local agency, the treasurer or chief fiscal officer of the local agency may annually render to the legislative body of that local agency and any oversight committee of that local agency a statement of investment policy, which the legislative body of the local agency shall consider at a public City of Santa - Annual Page 44 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 50 6/6/2023 meeting. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting. (b) (1) The treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency. The quarterly report shall be so submitted within 30 days following the end of the quarter covered by the report. Except as provided in subdivisions (e) and (f), this report shall include the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and moneys held by the local agency, and shall additionally include a description of any of the local agency's funds, investments, or programs, that are under the management of contracted parties, including lending programs. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report, and shall include the source of this same valuation. (2) The quarterly report shall state compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance. (3) The quarterly report shall include a statement denoting the ability of the local agency to meet its pool's expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may, not be available. (4) In the quarterly report, a subsidiary ledger of investments may be used in accordance with accepted accounting practices. (c) Pursuant to subdivision (b), the treasurer or chief fiscal officer shall report whatever additional information or data may be required by the legislative body of the local agency. (d) The legislative body of a local agency may elect to require the report specified in subdivision (b) to be made on a monthly basis instead of quarterly. (e) For local agency investments that have been placed in the Local Agency Investment Fund, created by Section 16429.1, in National Credit Union Share Insurance Fund -insured accounts in a credit union, in accounts insured or guaranteed pursuant to Section 14858 of the Financial Code, or in Federal Deposit Insurance Corporation -insured accounts in a bank or savings and loan association, in a county investment pool, or any combination of these, the treasurer or chief fiscal officer may supply to the governing body, chief executive officer, and the auditor of the local agency the most recent statement or statements received by the local agency from these institutions in lieu of the information required by paragraph (1) of subdivision (b) regarding investments in these institutions. (f) The treasurer or chief fiscal officer shall not be required to render a quarterly report, as required by subdivision (b), to a legislative body or any oversight committee of a school district or county office of education for securities, investments, or moneys held by the school district or county office of education in individual accounts that are less than twenty-five thousand dollars ($25,000). (g) In recognition of the state and local interests served by the actions made optional in subdivisions (a) and (b), the Legislature encourages the local agency officials to continue taking the actions formerly mandated by this section. However, nothing in this subdivision may be construed to impose any liability on a local agency that does not continue to take the formerly mandated action. (Amended by Stats. 2009, Ch. 33Z Sec. 68.5. Effective January 1, 2010.) City of Santa - Annual Page 45 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 51 6/6/2023 GOVERNMENT CODE - GOV TITLE 1. GENERAL [100 - 7914] (Title 1 enacted by Stats. 1943, Ch. 134.) DIVISION 7. MISCELLANEOUS [6000 - 7599.2] (Division 7 enacted by Stats. 1943, Ch. 134.) CHAPTER 5. Joint Exercise of Powers [6500 - 6599.3] (Chapter 5 added by Stats. 1949, Ch. 84.) ARTICLE 1. Joint Powers Agreements [6500 - 6539.6] (Article 1 added by Stats. 1949, Ch. 84.) GOVERNMENT CODE SECTION 6509.7. (a) Notwithstanding any other provision of law, two or more public agencies that have the authority to invest funds in their treasuries may, by agreement, jointly exercise that common power. Funds invested pursuant to an agreement entered into under this section may be invested in securities and obligations as described by subdivision (p) of Section 53601. Ajoint powers authority formed pursuant to this section may issue shares of beneficial interest to participating public agencies. Each share shall represent an equal proportionate interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares of beneficial interest shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and Exchange Commission. (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (o), inclusive, of Section 53601. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000). (b) As used in this section, "public agency" includes a nonprofit corporation whose membership is confined to public agencies or public officials, in addition to those agencies listed in Section 6500. (c) Ajoint powers authority formed pursuant to this section is authorized to establish the terms and conditions pursuant to which agencies may participate and invest in pool shares. Consistent with its status as a public agency as provided under Section 6500, a federally recognized Indian tribe is eligible to participate in a joint powers authority formed under this section or otherwise invest in pool shares consistent with the terms and conditions established by the joint powers authority. (Amended by Stats. 2020, Ch. 235, Sec. 1. (SB 998) Effective January 1, 2021.) City of Santa - Annual Page 46 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 52 6/6/2023 GOVERNMENT CODE - GOV TITLE 2. GOVERNMENT OF THE STATE OF CALIFORNIA [8000 - 22980] (Title 2 enacted by Stats. 1943, Ch. 134.) DIVISION 4. FISCAL AFFAIRS [16100-17700] (Division 4 added by Stats. 1945, Ch. 119.) PART 2. STATE FUNDS [16300-16649.95] (Part 2 added by Stats. 1945, Ch. 120.) CHAPTER 2. Special Funds [16346-16429.4] (Chapter 2 added by Stats. 1945, Ch. 120.) ARTICLE 11. Local Agency Investment Fund [16429.1-16429.4] (Article 11 added by Stats. 1976, Ch. 730.) GOVERNMENT CODE SECTION 16429.1. (a) There is in trust in the custody of the Treasurer the Local Agency Investment Fund, which fund is hereby created. The Controller shall maintain a separate account for each governmental unit having deposits in this fund. (b) Notwithstanding any other law, a local governmental official, with the consent of the governing body of that agency, having money in its treasury not required for immediate needs, may remit the money to the Treasurer for deposit in the Local Agency Investment Fund for the purpose of investment. (c) Notwithstanding any other law, an officer of any nonprofit corporation whose membership is confined to public agencies or public officials, or an officer of a qualified quasi -governmental agency, with the consent of the governing body of that agency, having money in its treasury not required for immediate needs, may remit the money to the Treasurer for deposit in the Local Agency Investment Fund for the purpose of investment. (d) Notwithstanding any other law or provision of this section, a local agency, with the approval of its governing body, may deposit in the Local Agency Investment Fund proceeds of the issuance of bonds, notes, certificates of participation, or other evidences of indebtedness of the agency pending expenditure of the proceeds for the authorized purpose of their issuance. In connection with these deposits of proceeds, the Local Agency Investment Fund is authorized to receive and disburse moneys, and to provide information, directly with or to an authorized officer of a trustee or fiscal agent engaged by the local agency, the Local Agency Investment Fund is authorized to hold investments in the name and for the account of that trustee or fiscal agent, and the Controller shall maintain a separate account for each deposit of proceeds. (e) The local governmental unit, the nonprofit corporation, or the quasi -governmental agency has the exclusive determination of the length of time its money will be on deposit with the Treasurer. (f) The trustee or fiscal agent of the local governmental unit has the exclusive determination of the length of time proceeds from the issuance of bonds will be on deposit with the Treasurer. (g) The Local Investment Advisory Board shall determine those quasi -governmental agencies which qualify to participate in the Local Agency Investment Fund. (h) The Treasurer may refuse to accept deposits into the fund if, in the judgment of the Treasurer, the deposit would adversely affect the state's portfolio. City of Santa - Annual Page 47 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 53 6/6/2023 (i) The Treasurer may invest the money of the fund in securities prescribed in Section 16430. The Treasurer may elect to have the money of the fund invested through the Surplus Money Investment Fund as provided in Article 4 (commencing with Section 16470) of Chapter 3. Q) ) Money in the fund shall be invested to achieve the objective of the fund which is to realize the maximum return consistent with safe and prudent treasury management. (k) All instruments of title of all investments of the fund shall remain in the Treasurer's vault or be held in safekeeping under control of the Treasurer in any federal reserve bank, or any branch thereof, or the Federal Home Loan Bank of San Francisco, with any trust company, or the trust department of any state or national bank. (1) Immediately at the conclusion of each calendar quarter, all interest earned and other increment derived from investments shall be distributed by the Controller to the contributing governmental units or trustees or fiscal agents, nonprofit corporations, and quasi -governmental agencies in amounts directly proportionate to the respective amounts deposited in the Local Agency Investment Fund and the length of time the amounts remained therein. An amount equal to the reasonable costs incurred in carrying out the provisions of this section, not to exceed a maximum of 5 percent of the earnings of this fund and not to exceed the amount appropriated in the annual Budget Act for this function, shall be deducted from the earnings prior to distribution. However, if the 13-week Daily Treasury Bill Rate, as published by the United States Department of the Treasury on the last day of the state's fiscal year is below 1 percent, then the above -noted reasonable costs shall not exceed a maximum of 8 percent of the earnings of this fund for the subsequent fiscal year, shall not exceed the amount appropriated in the annual Budget Act for this function, and shall be deducted from the earnings prior to distribution. The amount of the deduction shall be credited as reimbursements to the state agencies, including the Treasurer, the Controller, and the Department of Finance, having incurred costs in carrying out the provisions of this section. (m) The Treasurer shall prepare for distribution a monthly report of investments made during the preceding month. (n) As used in this section, "local agency," "local governmental unit," and "local governmental official" includes a campus or other unit and an official, respectively, of the California State University who deposits moneys in funds described in Sections 89721, 89722, and 89725 of the Education Code. (Amended by Stats. 2014, Ch. 28, Sec. 39. Effective June 20, 2014.) City of Santa - Annual Page 48 July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 54 6/6/2023 FIGURE 1 ALLOWABLE INVESTMENT INSTRUMENTS PER STATE GOVERNMENT CODE (AS OF JANUARY 1, 2023)A APPLICABLE TO ALL LOCAL AGENCIESB See "Table of Notes for Figure 1" on the next page for footnotes related to this figure. MAXIMUM MINIMUM • INVESTMENT MAXIMUM SPECIFIED • •D • • • PORTFOLIOD Local Agency Bonds 5 years None None 53601(a) U.S. Treasury Obligations 5 years None None 53601(b) State Obligations — CA And Others 5 years None None 53601(c) 53601(d) CA Local Agency 5 years None None 53601(e) Obligations U.S Agency Obligations 5 years None None 53601(f) Bankers' Acceptances 180 days 40%E None 53601(g) Commercial Paper— 270 days 25% of the Highest letter and 53601(h)(2)(c) Non -Pooled Funds' or less agency's moneys number rating byan (under $100,000,000 of investments) NRSROH Commercial Paper— 270 days 40% of the Highest letter and 53601(h)(2)(c) Non -Pooled Funds or less agency's moneys number rating byan (min. $100,000,000 of investments) NRSROH Commercial Paper— 270 days 40% of the Highestletterandnumber 53635(a)(1) Pooled Funds' or less agency's moneys rating by an NRSROH NegotiableCertificates 5 years 30%' None 53601(i) of Deposit Non-negotiable Certificates of Deposit 5 years None None 53630 et seq. Placement Service 5 years 50%H None 53601.8 and Deposits 53635.8 Placement Service 5 years 50%H None 53601.8 and Certificates of Deposit 53635.8 Repurchase Agreements 1 year None None 53601(j) Reverse Repurchase 20%ofthe base Agreements and Securities 92 daySL value of the Nonem 53601(j) Lending Agreements portfolio Medium -Term NoteSN 5 years 30% "A" rating category or 53601(k) or less its equivalent or better Mutual Funds And Money N/A o 20/ MultiplePQ 53601(1) and Market Mutual Funds 53601.6(b) Collateralized Bank 53630 et seq. DepositSR 5 years None None and 53601(n) Mortgage Pass—Th rough 5 years "AA" rating category and Asset —Backed o 20/0 53601(o) Securities or less or its equivalent or better County Pooled N/A None None 27133 Investment Funds Joint Powers Authority Pool N/A None Multiples 53601(p) Local Agency Investment N/A None None 16429.1 Fund (LAIF) Voluntarylnvestment N/A None None 16340 Program Fund 5 years "AA" rating category Supranational Obligationsu or less 30% or its equivalent or 53601(q) better 53601(r), P nd City Council 44 — LOCAL AGENCY INVESTMENT GUIDELINES " Sources: Sections 16340, 16429.1, 27133, 53601, 53601.6, 53601.8, 53630 et seq., 53635, 53635.8, and 57603. a Municipal Utilities Districts have the authority under the Public Utilities Code Section 12871 to invest in certain securities not addressed here. Section 53601 provides that the maximum term of any investment authorized under this section, unless otherwise stated, is five years. However, the legislative body may grant express authority to make investments eitherspecifically ores a part of an investment programapproved by the legislative body that exceeds this five year remaining maturity limit. Such approval must be issued no less than three months prior to the purchase ofany security exceeding the five-year maturity limit. o Percentages apply to all portfolio investments regardless of source of funds. For instance, cash froma reverse repurchaseagreement would be subject to the restrictions. E No more than 30 percent ofthe agency's money may be in bankers' acceptances of any one commercial bank. Includes agencies defined as a city, a district, or other local agency that do not pool money in deposits or investment with other local agencies, other than local agencies that have the same governing body. Local agencies, other than counties or a city and county, may purchase no more than 10 percent of the outstanding commercial paper and medium -term notes of any single issuer. K Issuing corporation must be organized and operating within the U.S., have assets in excess of $500 million, and debt other than commercial paper must be in a rating category of 'A" or its equivalent or higher by a nationally recognized statistical rating organization, or the issuing corporation must be organized within the U.S. as a special purpose corporation, trust, orLLC, have program wide credit enhancements, and have commercial paper that is rated A-1 "or higher, ortheequivalent, by a nationally recognized statistical rating agency. Includes agencies defined as a county, a city and county, or other local agency that pools money in deposits or investments with other local agencies, including local agencies that have the same governing body. Local agencies that pool exclusively with other local agencies that have the same governing body must adhere to the limits set forth in Section 53601(h)(2)(C). No more than 30 percent of the agency's money may be in negotiable certificates of deposit that are authorized under Section53601(i). K Effective January 1, 2020, no more than 50 percent of the agency's money may be invested in deposits, including certificates of deposit, through a placement service as authorized under 53601.8 (excludes negotiable certificates of deposit authorized under Section 53601(i)). On January 1, 2026, the maximum percentage of the portfolio reverts back to 30 percent. Investments made pursuant to 53635.8 remain subject to a maximum of 30 percent of the portfolio. Reverse repurchase agreements or securities lending agreements may exceed the 92-day term if the agreement includes a written codicil guaranteeing a minimum earning orspread forthe entire period between the sale ofa security using a reverse repurchase agreement or securities lending agreement and the final maturity dates of the same security. M Reverse repurchase agreements must be made with primary dealers of the Federal Reserve Bank of New York or with a nationally or state chartered bank that has a significant relationship with the local agency. The local agency must have held the securities used for the agreements for at least 30 days. N "Medium-termnotes"are defined in Section 53601 as "all corporate and depository institution debt securities with a maximum remaining maturity of five years orless, issuedbycorporationsorganized and operating within the United States or by depositoryinstitutionslicensed bythe UnitedStates oranystate andoperatingwithin the United States. " o No more than 10 percent invested in any one mutual fund. This limitation does not apply to money market mutualfunds. o A mutual fund must receive the highest ranking by not less than two nationally recognized rating agencies or the fund must retain an investment advisor who is registered with the SEC(or exempt from registration), has assets under management in excess of $500 million, and has at least five years' experience investing ininstruments authorized by Sections 53601 and53635. a A money market mutual fund must receive the highest ranking by not less than two nationally recognized statistical rating organizations or retain an investment advisor registered withthe SEC or exempt from registration and who has not less thanfive years' experience investing in money market instruments with assets under management in excess of $500 million. R Investments in notes, bonds, or other obligations under Section 53601(n) require that collateral be placed into the custody ofa trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, among other specific collateral requirements. s A joint powers authority pool must retain an investment advisor who is registered with the SEC (or exempt from registration), has assets under management in excess of $500 million, andhas at least five years' experience investing in instruments authorized by Section 53601, subdivisions (a) to (o). T Local entities can deposit between $200 million and $10 billion into the Voluntary Investment Program Fund, upon approval by theirgoverning bodies. Deposits in the fund will be invested in the Pooled Money Investment Account. u Only those obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and lnter-American DevelopmentBank(IADB), witha maximum remaining maturity of five years or less. City Council 44 — 56 6/6/2023 LOCAL AGENCY INVESTMENT GUIDELINES Some investments, such as straight floaters or floating rate notes that are not otherwise prohibited, have the potential to result in zero interest accrual. Before purchasing these types of investments, the local agency should evaluate all possible outcomes, and, as a safeguard, should consider including in its investment policy a statement establishing an acceptable positive spread or floor for all securities, which pay interest based on a spread to an index. Also, while not expressly prohibited by state law, unregistered securities, such as Rule 144A securities, may not be purchased by local agencies because local agencies do not meet the threshold of $5 million investments and $100 million in securities. On August 26, 2020 the Securities and Exchange Commission expanded the definition of Qualified Institutional Buyers (QIB) 2 to include any institution that qualifies as an accredited investor under Rule 501(a) under the Securities Act that are not otherwise stated in the definition of "qualified institutional buyer" provided they satisfy the $100 million threshold.' 2CDIAC's Issue Brief. Rule 144A Securities, provides a summary of securities in this class. Section 53635.2 states that all local agency money may be invested in investments set forth in 53601 or deposited for safekeeping in state or national banks, public banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state. It also specifies certain requirements that such financial institutions must satisfy to hold local agency money. MINIMUM LEGAL REQUIREMENT: To be eligible to receive local agency money, a financial institution must receive an overall rating of not less than "satisfactory' from the appropriate federal supervisory agency for meeting the criteria specified in Section 2906 of Title 12 of the U.S. Code (Community Reinvestment Act of 1977). The Community Reinvestment Act of 1977 (Act) requires financial institutions to demonstrate their commitment to meeting the credit needs of local communities in which they are chartered to do business. For the purpose of the Act, the appropriate federal supervisory agency includes: • The Comptroller of the Currency with respect to national banks; • The Board of Governors of the Federal Reserve System with respect to state chartered banks that are members of the Federal Reserve • system and bank holdingcompanies; • The Federal Deposit Insurance Corporation (FDIC) with respect to state chartered banks, public banks, and savings banks that are not members of the Federal Reserve system and the deposits of which are insured by the FDIC; and The Director of Office of Thrift Supervision with respect to savings associations (the deposits of which are insured by the FDIC) and savings holding companies. City Council 44-57 LOCAL AGENCY INVESTMENT GUIDELINES 6/6/2023 APPENDIX III. GLOSSARY OF CITY OF SANTA ANA INVESTMENT POLICY & RELATED CALIFORNIA CODE TERMS AGENCIES: Federal agency securities and/or Government Sponsored Enterprises (GSE). [Referenced pages: 9, 10, 11, 16, 18, 31 ] ASSET- BACKED SECURITES (ABS): securities supported by pools of installment loans or leases or by pools of revolving lines of credit. [Referenced page: 14] ASSOCIATION OF PUBLIC TREASURERS OF THE UNITED STATES AND CANADA: The Association of Public Treasurers of the United States and Canada (APTUS&C), formerly called the Municipal Treasurers Association of the United States and Canada (MTA US & C) was founded in 1965 and represents public treasury and finance officials in local, county, and state/provincial governments throughout North America. The Association provides educational seminars and conferences, publications, policy and legislative information, and technical assistance to members. [Referenced pages: 6, 21] BENEFICIAL SHARES/MONEY MARKET SHARES: In US securities law, a beneficial owner (as distinct from a "nominee owner," "registered owner," or "record holder") of a security includes any person who, directly or indirectly, has or shares voting or investment power also known as money market shares. [Referenced pages: 12, 18] BENCHMARK: A comparative base for measuring the- performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. [Referenced pages: 5, 19] BILLS OF EXCHANGE/BANKERS ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. These instruments are accepted as payment by banks engaged in financing trade. For example, a U.S. corporation planning to purchase goods from a foreign vendor will ask its bank to issue a letter of credit on behalf of the corporation. The letter of credit will allow the foreign vendor to draw a draft on the U.S. corporation's bank to pay for the merchandise. Upon receipt of the letter and the draft, the foreign vendor will ship the merchandise and present the draft at its bank, which allows the vendor to receive payment for the merchandise sold. The vendor's foreign bank forwards the draft to the U.S. bank, at which point the draft is "accepted" as an obligation that the purchaser's U.S. bank must pay at a specified maturity date. The U.S. bank may keep the acceptance or may sell it to a third party investor. Bankers' acceptances are sold at a discount and are considered fairly safe investment instruments because both the purchaser's bank and the initiating corporation are obligated to pay the holder at maturity. [Referenced pages: 10, 18, 31 ] BOOK VALUE: The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium or plus accretion of discount. [Referenced pages: 4, 13, 20] BOOK ENTRY: An electronic system of accountability, custody, transfer, and settlement of securities. Book - entry systems allow rapid and accurate transfers of securities with simultaneous cash settlement. [Referenced pages: 31, 33, 35] BROKER: A broker brings buyers and sellers together for a commission. [Referenced page: 11 ] City of Santa Annual Page A July 1.2023 Statement of Investment Policy lune 30, 2024 City Council 44 — 58 6/6/2023 BROKER -DEALER: Broker -dealer is used in securities regulation parlance to describe stock and securities brokerages, because most act as both agents and principals. A brokerage acts as a broker (or agent) when it executes orders on behalf of clients and acts as a dealer, or principal, when it trades for its own account. A broker -dealer is a natural person, company or other organization that engages in the business of trading securities for its own account or on behalf of its customers. [Referenced pages: 3, 8, 9, 24, 25] CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION (CMTA): Is the professional society of active public treasurers of California counties, cities and special districts. It sets ethical standards for the treasury profession in state and local governments in California. The Association provides educational seminars and conferences, publications, policy and legislative information, and technical assistance to members. [Referenced pages: 6, 21 ] CERTIFICATE OF DEPOSIT/NEGOTIABLE CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Time certificates of deposit are collateralized in accordance with the State code. Large -denomination CD's are typically negotiable and non -collateralized. These instruments are issued by depository institutions such as commercial banks, savings institutions and credit unions against funds invested for a specified time period (typically between 0 to 5 years). The term "CD" by itself generally refers to negotiable certificates of deposit that can be resold to other parties. CDs, however, also may be nonnegotiable. Nonnegotiable CDs cannot be actively traded on the secondary markets and generally are held to maturity by the party that purchased them. Yields on CDs vary depending on liquidity, credit quality; and, for nonnegotiable CDs, whether they are collateralized. [Referenced pages: 11, 17, 18, 32] COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. [Referenced pages: 10, 11, 14, 16, 17, 32, 33, 35] COLLATERLIZED MORTGAGE OBLIGATION (CMO): Mortgage backed bond that separates mortgage pools into different maturity classes called traunches. CMO's are issued by Federal National Mortgage Corp. and Federal National Mortgage Association and are usually backed with a government guarantee and have an AAA bond rating. Planned Amortization Class CMOs (PAC) have stable prepayment schedules that do not react unfavorably in wide market swings. [Referenced page: 351 COMMERCIAL PAPER (CP): An unsecured obligation issued by a corporation or bank to finance its short- term credit needs, such as accounts receivable, payroll, and inventory. Commercial paper is usually issued by companies with high credit ratings, meaning that the investment is almost always relatively low risk. Maturities typically range from 2 to 270 days. [Referenced pages: 10, 18, 30, 32] COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the (entity). It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. [Referenced page: 1 ] CONSTANT MATURITY TREASURY (CMT) RATE: CMT rate is an adjustment for equivalent maturity, used by the Federal Reserve Board to compute an index based on the average yield of various Treasury securities maturing at different periods. [Referenced pages: 5, 19] CORPORATE BOND: A debt security issued by corporation and sold to investors. The backing for the bond is usually the payment ability of the company, which is typically money to be earned from future operations. [Referenced page: 6] City of Santa - Annual Page B July 1.2023 - Statement of Investment Policy Lune 30, 2024 City Council 44 — 59 6/6/2023 CREDIT QUALITY: The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agencies. [Referenced page: 4] CREDIT RISK: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. [Referenced pages: 2, 3, 17] DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. [Referenced pages: 3, 8, 9, 24, 251 DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. See Safekeeping and Custody: [Referenced pages: 17, 19, 31] DERIVATIVE: Financial instruments which have a principal and/or interest payment subject to uncertainty as to timing and/or amount including financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). [Referenced page: 14] DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. [Referenced page: 17] DURATION: Is a measure of time (term of investment) which also is a measure of the sensitivity of the price (the value of principal) of a fixed -income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices. [Referenced pages: 4, 18] FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. [Referenced pages: 29, 36, 37, 39] FEDERAL FARM CREDIT BANK (FFCB): Notes are high credit quality, short-term debt instruments, issued at a discount to their par amount, similar to U.S. Treasury bills. FFCB provides a steady and continuous stream of capital for the agricultural sector in all 50 states and Puerto Rico. Presently, the Farm Credit System funds approximately 35 percent of all U.S. farm business debt. [Referenced page: 9] FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLB is to liquefy the housing related assets of its members who must purchase stock in their district Bank. [Referenced pages: 9, 16, 28, 29] FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. City of Santa - Annual Page C July 1.2023- Statement of Investment Policy June 30, 2024 City Council 44 — 60 6/6/2023 FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. [Referenced page: 9] FEDERAL RESERVE: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. [Referenced pages: 8, 10, 28, 33, 34] FIDUCIARY: Person, company, or association holding assets in trust of a beneficiary. [Referenced pages: 15, 25] FINANCIAL INDUSTRY REGULATORY AUTHORITY, INC. (FINRA): FINRA is a private corporation that acts as a self -regulatory organization (SRO). FINRA is the successor to the National Association of Securities Dealers, Inc. (NASD) and the member regulation, enforcement and arbitration operations of the New York Stock Exchange. It is a non -governmental organization that regulates member brokerage firms and exchange markets. The government agency which acts as the ultimate regulator of the securities industry, including FINRA, is the Securities and Exchange Commission. [Referenced page: 8, 9] FUTURES CONTRACT: Agreement to buy or sell a specific amount of a commodity or financial instrument at a particular price on a stipulated future date. [Referenced pages: 9, 35] EX OFFICIO: Ex officio describe a position someone automatically gains because of another job or position he/she already holds. For example, the United States Vice President is the ex officio President of the Senate. In a like fashion, in accordance with the California Government Code the Chief Fiscal Officer of a city which does have a specified City Treasurer is "ex officio" City Treasurer. [Referenced page: 6] GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith & credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA or FHA mortgages. The term "pass-throughs" is used to describe Ginnie Maes. [Referenced page: 9] GAAP (GENERALLY ACCEPTED ACCOUNTING PRINCIPLES): Is a collection of commonly -followed accounting rules and standards for financial reporting. The acronym is pronounced "gap." GAAP specifications include definitions of concepts and principles, as well as industry -specific rules. [Referenced page: 2] GUARANTEED INVESTMENT AGREEMENTS OR CONTRACTS (GIC): An agreement or contract that guarantees repayment of principal and a fixed or floating interest rate for a predetermined period of time. [Referenced page: 14] INTEREST: The amount earned while owning a debt security, generally calculated as a percentage of the principal amount. [Referenced pages: 3, 14, 16, 17, 18, 28, 31, 36] INVERSE FLOATER: A bond or other type of debt whose coupon rate has an inverse relationship to a benchmark rate. An inverse floater adjusts its coupon payment as the interest rate changes. (Referenced pages: 14, 36] INVESTMENT POLICY: A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities. [Referenced pages: 1, 2, 3, 5, 6, 8, 11, 12, 13, 16, 20, 21, 22, 24, 38] City of Santa - Annual Page D July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 61 6/6/2023 ISSUER: A legal entity that has the power to issue and distribute securities. Issuers include corporations, municipalities, foreign and domestic governments and their agencies, and investment trusts. [Referenced pages: 3, 7, 12, 17, 20, 25, 30, 32, 33, 35, 381 JOINT POWERS AUTHORITIES (JPAs): JPAs are legally created entities that allow two or more public agencies to jointly exercise common powers. Forming such entities permits public agencies with the means to provide services more efficiently and in a cost-effective manner such as JPA investment pools. The Joint Exercise of Powers Act, as codified in California Government Code Section 6500, governs JPAs. Under the Act, JPAs are restricted to use by public agencies only. However, the term public agency is defined very broadly. A public agency can include, but is not limited to, the federal government, the state or state departments, local agencies, mutual water companies, public districts and recognized Indian tribes. [Referenced pages: 15, 35] LIQUIDITY: Liquidity describes the degree to which an asset or security can be quickly bought or sold in the market without affecting the asset's price. [Referenced pages: 2, 3, 4, 11, 13, 19, 21 ] LOCAL AGENCY/PUBLIC LOCAL AGENCY: Means a county, city, city and county, including a chartered city or county, school district, community college district, public district, county board of education, county superintendent of schools, or any public or municipal corporation. [Referenced pages: 10, 11, 12, 15, 18, 20, 22, 24, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39] LOCAL AGENCY INVESTMENT FUND (LAIF): A voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts. Local agencies may participate in the state's portfolio, which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. LAIF is part of the Pooled Money Investment Account (PMIA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance, and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The State Treasurer, as Chairman, or his designated representative appoints two members qualified by training and experience in the field of investment or finance, and two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. [Referenced pages: 11, 15, 18, 27, 28, 38, 39] LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. [Referenced page: 15] MARKET RISK: The risk that the value of a security will rise or decline as a result of changes in market conditions. [Referenced page: 13] MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. [Referenced pages: 3, 4, 5, 10, 16, 20, 32, 35, 38) MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase or reverse repurchases a security that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the event of default by the seller -borrower. [Referenced page: 10] MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. [Referenced pages: 3, 4, 5, 9, 10, 11, 12, 13, 14, 18, 19, 20, 21, 31, 32, 33, 34, 35, 36, 38] City of Santa - Annual Page E July 1.2023 - Statement of Investment Policy Lune 30, 2024 City Council 44 - 62 6/6/2023 MEDIUM TERM CORPORATE NOTES (MTN): Refers to all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. [Referenced pages: 12, 18] MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. A money market mutual fund is a type of fixed income mutual fund that invests in debt securities characterized by their short maturities and minimal credit risk. Money market securities must be highly liquid and of the highest quality, thus money market mutual funds are among the lowest -volatility types of investments. [Referenced pages: 4, 12, 13, 15, 17, 18, 34] MONEY MARKET FUNDS: Seek to limit exposure to losses due to credit, market, and liquidity risks. Money market funds in the United States are regulated by the Securities and Exchange Commission (SEC) under the Investment Company Act of 1940. Rule 2a-7 of the act restricts the quality, maturity and diversity of investments by money market funds. Under this act, a money fund mainly buys the highest rated debt, which matures in under 13 months. The portfolio must maintain a weighted average maturity (WAM) of 60 days or less and not invest more than 5% in any one issuer, except for government securities and repurchase agreements. Unlike most other financial instruments, money market funds seek to maintain a stable value of $1 per share. Funds are able to pay dividends to investors. [Referenced pages: 12, 34] MUTUAL FUND: An investment vehicle that is made up of a pool of funds collected from many investors for the purpose of investing in securities such as stocks, bonds, money market instruments and similar assets. Mutual funds are operated by money managers, who invest the fund's capital and attempt to produce capital gains and income for the fund's investors. A mutual fund's portfolio is structured and maintained to match the investment objectives stated in its prospectus. A money market mutual fund is a type of fixed income mutual fund that invests in debt securities characterized by their short maturities and minimal credit risk. [Referenced pages: 4, 13, 15, 17, 34] MORTGAGE PASS -THROUGH SECURITY: These instruments are based on pooled home mortgages sold by federal agencies and instrumentalities such as Ginnie Mae and Freddie Mac. The amount of principal and interest paid to investors varies from month to month in part because homeowners may accelerate principal payments on a mortgage. The anticipated pay down schedule of the securities will vary from mortgage pool to mortgage pool. Mortgage pass -through securities are complex investment instruments that do not respond to market forces like other, more standard investment instruments. In a declining interest rate environment, mortgage pass -through investors face higher reinvestment risk and lower returns from their investment than investors in other instruments because homeowners tend to refinance in lower interest rate environments, accelerating the principal payments on their mortgages. Thus, the mortgage pass -through investor receives the accelerated principal payments at par and must reinvest these earnings in a lower interest rate environment. [Referenced page: 35] NATIONAL ASSOCIATION OF STATE TREASURERS (NAST]: Provides advocacy and support that enables member states to pursue and administer sound financial policies and programs benefiting the citizens of the nation. The Association provides educational seminars and conferences, publications, policy and legislative information, and technical assistance to members. [Referenced page: 6] NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO]: A NSRO is a credit rating agency (CRA] that issues credit ratings that the U.S. Securities and Exchange Commission (SEC] permits other financial firms to use for certain regulatory purposes. [Referenced pages: 10, 12, 32, 34, 35] OPTION: Right to buy or sell property that is granted in exchange for an agreed upon sum. If the right is not exercised after a specified period, the option expires and the option buyer forfeits the money. [Referenced page: 35] City of Santa - Annual Page F July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 63 6/6/2023 PAR AMOUNT: The face amount or value of a bond. [Referenced pages: 19, 20] PASS -THOUGH SECURITY: A pool of fixed income securities backed by a package of assets (i.e. mortgages) where the holder receivesthe principal and interest payments. [Referenced page: 35] PERFECTED INTEREST: Perfected interest refers to establishment of a superior ownership right in and legal control over securities assets held by a bank custodian on the purchaser's behalf and is intended to protect the purchaser from the custodial bank's own creditors in the event of a bank default and filing for bankruptcy. [Referenced page: 17] PORTFOLIO: Collection of securities held by an investor. [Referenced pages: 1, 2, 3, 4, 5, 6, 7, 9, 10, 11, 12, 13, 14, 16, 17, 18, 19, 21, 27, 33, 38] PRINCIPAL: The face value or par value of an investment. [Referenced pages: 3, 4, 9, 14, 21, 31, 37] PRUDENT INVESTOR STANDARD: A standard defined under State Government Code Section 53600.3 that states when investing, reinvesting, purchasing, acquiring, exchanging selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the local agency. [Referenced pages: 2, 9, 12] RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. [Referenced pages: 4, 13, 191 REPURCHASE AGREEMENT (RP or REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. (E.g. - A contract in which the seller of securities, such as Treasury Bills, agrees to buy them back at a specified time and price; also called buyback.) See also Master Repurchase Agreement. [Referenced pages: 10, 11, 14, 17, 18, 31, 32, 33, 34] REVERSE REPURCHASE AGREEMENT (REVERSE RP or REPO): A reverse -repurchase agreement (reverse repo) involves an investor borrowing cash from a financial institution in exchange for securities. The investor agrees to repurchase the securities at a specified date for the same cash value plus an agreed upon interest rate. Although the transaction is similar to a repo, the purpose of entering into a reverse repo is quite different. While a repo is a straightforward investment of public funds, the reverse repo is a borrowing. [Referenced pages: 14, 31, 32, 33, 34] SAFEKEEPING AND CUSTODY: In a third -party safekeeping agreement, the local government agency arranges for a firm other than the party that sold the investment to provide for the transfer and safekeeping of the securities. Financial firms should not serve as both government broker -dealer and custodian. Safekeeping represents a financial institution's obligation to act on behalf of the owner under the owner's control. Custody is a more clearly defined control position by the agent responding to the owner's requirements. Custody normally does not take place in the governmental entities depository bank. Investments should be settled in a delivery -versus -payment (DVP) basis. In this procedure, the buyer's payment for securities is due at the time of delivery. Security delivery and payment occur simultaneously. This practice ensures that no funds are at risk in an investment transaction as funds are not released until securities are delivered, ensuring the governmental entity has either money or securities at all times during the transaction. [Referenced page: 17] City of Santa - Annual Page G July 1.2023 - Statement of Investment Policy tune 30, 2024 City Council 44 - 64 6/6/2023 SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. [Referenced page: 4] SECURITIES ACT OF 1933, SECTION 5, RULE 144A SECURITIES: Unregistered securities — purchases of private resales of unregistered securities to institutions, by Securities and Exchange Commission defined Qualified Institution Buyers (QIBs) who are judged sophisticated enough to understand the complexities and risks inherent in private placements. Local Agencies that qualify as an accredited investor under the Rule 501(a) of the Securities Act are deemed QIBs provided that they can meet a $100 million in invested securities threshold. [Referenced page: 15] SECURITIES AND EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. [Referenced pages: 12, 13, 34, 35] SPECULATION: Assumption of risk in anticipation of gain but recognizing a higher than average possibility of loss. [Referenced page: 15] SWAP: Trading one asset for another. [Referenced page: 4] SUPRANATIONAL OBLIGATIONS: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase or sale within the United States. [Referenced pages: 10, 18] TREASURIES: Negotiable U.S. Government debt obligations, backed by its full faith and credit, comprising of short-term Treasury Bills (maturity less than one year), medium -term Treasury Notes (maturity one to ten years), and long-term Treasury bonds (maturity from 10 to 30 years). [Referenced pages: 3, 5, 17] TREASURY BILLS (T-Bills): A non -interest bearing discount security issued by the US Treasury to finance the national debt. A T-Bill is a short-term debt obligation backed by the U.S. government with a maturity of less than one year, sold in denominations of $1,000 up to a maximum purchase of $5 million. T-bills are sold with maturities of four, thirteen, twenty-six and fifty-two weeks. They do not pay interest, but rather are sold a discount to their face value. Effective interest is earned at maturity. [Referenced pages: 9, 11, 17, 18] TREASURY BONDS (T-Bonds): Long-term coupon -bearing US Treasury securities issued as direct obligations of the US Government and having initial maturities of more than 10 to 30 years. Next to treasury bills (maturity less than one year), and treasury notes (maturity one to ten years) T-bonds are the safest form of marketable investment. [Referenced pages: 9, 11, 17, 18] TREASURY NOTES: Medium -term coupon -bearing US Treasury securities issued as direct obligations of the US Government and having initial maturities from one to 10 years. Treasury notes are available from the government with either a competitive or noncompetitive bid. [Referenced pages: 9, 11, 17, 18, 31] WEIGHTED AVERAGE MATURITY (WAM): The average maturity of all the securities that comprise a portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. [Referenced page: 20] YIELD: The rate of annual income return on an investment, expressed as a percentage: (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security; (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. [Referenced pages: 3, 4, 5, 19, 21 ] City of Santa - Annual Page H July 1.2023 - Statement of Investment Policy Lune 30, 2024 City Council 44 — 65 6/6/2023 /_1Q:J:I I Q►:40 GLOSSARY OF ADDITIONAL COMMON PUBLIC LOCAL AGENCY INVESTMENT TERMS ACCRUED INTEREST: The accumulated interest payable on a security since the last interest payment made by the issuer. AMORTIZATION: The systematic reduction of the amount owed on a debt issue through periodic payments of principal. ASKED PRICE (OR ASK): The price at which securities are offered. BASIS POINT: A unit of measurement used in the valuation of fixed -income securities equal to 1/100 of 1 percent of yield, e.g., 1/4" of 1 percent is equal to 25 basis points. BID PRICE: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer Price. CALIFORNIA DEBT AND INVESTMENT ADVISORY COMMISSION (CDIAC): This California state commission provides information, education and technical assistance on debt issuance and public fund investments to local public agencies and other public finance professionals. The Commission was created in 1981 as the California Debt Advisory Commission to function as the State's clearinghouse for public debt issuance information and is tasked to assist state and local agencies with the monitoring, issuance and management of public debt. The Commission's name was changed to the California Debt and Investment Advisory Commission with the passage of Chapter 833, Statutes of 1996 (AB 1197), and its mission was expanded to cover public investments. CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS (CSMFO): Is a professional association of state, county, and local government finance officers in California. A statewide organization serving all California municipal finance professionals, an affiliate of the nationwide Government Finance Officers Association (GFOA), membership is open to anyone in the State of California actively engaged in government finance in any city, county, or special district. CSMFO has technical and professional committees that deal with financial issues facing government and the public. CALLABLE SECURITIES: A security that can be redeemed by the issuer before the scheduled maturity. CALL PRICE (OR CALL): The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. CaITRUST (INVESTMENT TRUST OF CALIFORNIA): An investment pool partnership authorized under California state law created by the CSAC (California State Association of Counties) Finance Corporation and the League of California Cities to provide a convenient method for local agencies to pool their assets for investment. State statute authorizes local agencies to directly invest in joint investment pools, such as CaITRUST. There is no requirement that a local agency become a JPA member. Local agencies have four account options — Government Fund, Money Market Fund, Short -Term, or Medium -Term accounts. Local agencies can select an account option which matches their investment time horizon and cash flow needs and easily reallocate among accounts as those needs change. City of Santa - Annual Page I July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 66 6/6/2023 CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICE (CDARS): A program with an approved depository that removes the need for collateral by providing full FDIC insurance for certificates of deposit. COLLATERALIZED BANK DEPOSITS: Collateralized bank deposits can be broadly defined as notes, bonds, and other obligations (such as nonnegotiable CDs) that are secured at all times by valid first party interest in collateral. For California local agencies, the collateral must meet specified Government Code requirements. CONVEXITY: Is the measure of the curve in the relationship between a bond's price and its yield. Consider the price and yield of Bond A on a graph, where price is marked on the vertical axis, and yield on the horizontal. A bond's price and yield are inversely related, so as its price decreases, its yield increases. CURRENT YIELD (CURRENT RETURN): A yield calculation determined by dividing the annual interest received on a security by the current market price of that security. CUSTODIAN BANK: A financial institution that holds customers' securities for safekeeping to minimize the risk of their theft or loss. A custodian holds securities and other assets in electronic or physical form. CUSIP: CUSIP or CUSPIC number stands for Committee on Uniform Securities Identification Procedures. A CUSIP number identifies most financial instruments, including: stocks of all registered U.S. and Canadian companies, commercial paper, and U.S. government and municipal bonds. The CUSIP system (formally known as CUSIP Global Services) —owned by the American Bankers Association and managed by Standard & Poor's - facilitates the clearance and settlement process of securities. CUSIP numbers consist of nine characters (including letters and numbers) that uniquely identify a company or issuer and the type of financial instrument. A similar system is used to identify foreign securities (CUSIP International Numbering System or CINS). CINS employs the same nine character identifier as CUSIP, but also contains a letter in the first position to signify the issuer's country or geographic region. DEBENTURE: A bond secured only by the general credit of the issuer. DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g. - U.S. Treasury Bills). FAIR VALUE: The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. City of Santa - Annual l Page July 1.2023 - Statement of Investment Policy Lune 30, 2024 City Council 44 — 67 6/6/2023 INVERTED YIELD CURVE: A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. INVESTMENT -GRADE OBLIGATIONS: An investment instrument suitable for purchase by institutional investors under the prudent person rule. Investment -grade is restricted to those obligations rated BBB or higher by a rating agency. LADDERING: Is a bond investment strategy whereby an investor staggers the maturity of the bonds in his/her portfolio so that the bond proceeds can be reinvested at regular intervals. Laddering avoids the risk of reinvesting a large portion of assets in an unfavorable financial environment. Each "rung" of the ladder is a bond of a specific maturity date and the "height" of the ladder is the difference between the shortest maturity bond and the longest maturity bond. Benefits of utilizing a rolling inventory of bonds with "laddered" maturities are primarily three -fold: (1) Interest rate risk is decreased by holding both short-term and long-term bonds thereby spreading risk along the interest rate curve. If rates are rising, as one bond matures the funds can be re -invested into higher yield bonds. (2) - Decrease re -investment risk because as one bond in the ladder matures, the cash is re -invested, but it only represents a portion of the total portfolio. Even if prevailing rates at the time of re -investment are lower than the previous bond was returning, the smaller amount of reinvestment dollars mitigates the risk of investing a lot of cash at a low return. (3) - Maintain steady cash flows to encourage regular saving to encourage an income -producing portfolio. MARK -TO -MARKET: The process whereby the book value or collateral value of a security is adjusted to reflect its current market value. OFFER PRICE (OR OFFER): The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked Price and Bid Price. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PASSBOOK SAVINGS ACCOUNT: A savings account in which deposits and withdrawals are recorded in the depositor's passbook. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. REINVESTMENT RISK: The risk that a fixed -income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding. SEC RULE 1 S(C)3-1 [Uniform Net Capital Rule]: Every broker or dealer must at all times have and maintain net capital no less than the greater of the highest minimum requirement applicable to its ratio requirement under paragraph (a)(1) of this section, or to any of its activities under paragraph (a)(2) of this section, and must otherwise not be "insolvent" as that term is defined in paragraph (c)(16) of this section. City of Santa - Annual Page K July 1.2023 - Statement of Investment Policy June 30, 2024 City Council 44 — 68 6/6/2023 STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. TIME DEPOSITS: These instruments are issued by depository institutions against funds deposited for a specified length of time. For the purpose of this report, time deposits (which would include instruments such as deposit notes) are distinct from CDs. The primary difference between the two is the method of interest calculation. Interest payments on time deposits are calculated in a manner similar to that of corporate bonds whereas interest payments on CDs are calculated similarly to money market instruments. TOTAL RETURN: All money earned on a bond or bond fund from annual interest and market gain or loss, if any, including the deduction of sales charges and/or commissions. WHEN ISSUED (WI): A conditional transaction in which an authorized new security has not been issued. All "when issued" transactions are settled when the actual security is issued. YIELD CURVE: A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. YIELD TO CALL (YTC): The rate of return you receive if you hold the bond to its call date and the security is redeemed at its call price. YTC assumes interest payments are reinvested at the yield -to -call date. YIELD TO MATURITY (YTM): The overall interest rate earned by an investor who buys a bond at the market price and holds it until maturity. Mathematically, it is the discount rate at which the sum of all future cash flows (from coupons and principal repayment) equals the price of the bond. YIELD TO WORST (YTW): The lower yield of yield -to -call and yield -to -maturity. Investors of callable bonds should always do the comparison to determine a bond's most conservative potential return. ZERO -COUPON SECURITIES (STRIPS): Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. California state law does not allow local agencies to purchase these securities because of the greater interest rate risk and price volatility associated with them. City of Santa - Annual Page L July 1.2023 - Statement of Investment Policy tune 30, 2024 City Council 44 — 69 6/6/2023 CITY OF SANTA ANA ,_ FINANCE & MANAGEMENT SERVICES AGENCY BROKER -DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: (Local) (Headquarters) _ 3. Telephone No. (Toll Free) (Direct #) _ 4. Primary Representative Name Title Telephone No. Fax No. Manager / Partner -in -Charge Name Title Telephone No. Fax No. Email Email No. of Years in Institutional Sales: No. of Years in Institutional Sales: SEC Licenses: SEC Licenses: 5. Are you a Primary Dealer in U.S. Government Securities? ............................................( ) Yes ( ) No 6. Are you a Regional Dealer in U.S. Government Securities? ..........................................( ) Yes ( ) No 7. Are you a Broker - i.e., You DO NOT own positions of securities? .................................( ) Yes ( ) No 8. Are you NASD certified and licensed to sell to California municipalities? ......................( ) Yes ( ) No 9. What is the net capitalization of your firm? 10. What is the date of your firm's fiscal year end? 11. Is your firm owned by a holding company? If so, what is the name and net capitalization of the holding firm? 12. Please provide your normal custody and delivery process: City of Santa - Annual Page M July 1.2023 - Statement of Investment Policy tune 30, 2024 City Council 44 — 70 6/6/2023 13. Which of the following securities are offered regularly by your trading desk? [ ] US Treasuries (Bills, CMB, Notes) [ ] Federal Agencies (Discount Notes, Bonds) [ ] Commercial Paper [ ] Bankers Acceptances [ ] Negotiable Cert of Deposit [ ] Medium Term Corporate Notes [ ] Repurchase Agreements [ ] Money Market Funds [ ] Asset Backed Securities/Mortgages [ ] Reverse Repurchase Agreements 14. Which of the above securities does your firm specialize in marketing? 15. Please identify your most directly comparable City/Local Agency clients in our geographical area: Entity Contact Person Title Phone No. Client Since 16. What reports, transactions, confirmations and paper trail do your local agency clients receive? (Please include samples.) 17. Please include samples of research reports, market information, or publications that your firm regularly provides to local agency clients. 18. What precautions are taken by your firm to protect the interest of the public when dealing with government agencies as investors? City of Santa - Annual Page N July 1.2023 - Statement of Investment Policy tune 30, 2024 City Council 44 — 71 6/6/2023 19. Have you or your firm been censored or punished by a regulatory State or Federal Agency for improper or fraudulent activities, related to the sale of securities? ( ) Yes ( ) No 20. If answer to question # 19 is YES, please explain charge(s), date(s), action(s) taken: 21. Attach certification documentation of your capital adequacy and financial solvency. This needs to be an audited financial statement by an independent, recognized accounting firm. The audited financial statement must be provided annually to the City within 120 days of your firm's fiscal year-end. 22. Attach a complete schedule of your applicable fees and charges. 23. Does your firm offer investment training to your local agency clients? ( ) Yes ( ) No CERTIFICATION I hereby certify that I have personally read the City of Santa Ana's Investment Policy and the California Government Codes pertaining to investments and deposits of the City of Santa Ana, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Santa Ana. I understand, however, that our firm is not obligated to monitor the percentage limits on the investments as described in the City of Santa Ana's Investment Policy. All sales personnel will be routinely informed of the City of Santa Ana's investment objectives, horizon, outlook, strategies and risk constraints whenever we are so advised. We pledge to exercise due diligence in informing the City of Santa Ana's Investment Officers of all foreseeable risks associated with financial transactions conducted with our firm. I attest to the accuracy of our responses to your questionnaire. NOTE: Completion of this questionnaire is only part of the City of Santa Ana's certification process and DOES NOT guarantee that the applicant will be approved to do business with the City of Santa Ana. SIGNED: DATE: COUNTERSIGNED: (Company president or person in charge of government securities operations) DATE: City of Santa - Annual Page O July 1.2023 - Statement of Investment Policy tune 30, 2024 City Council 44 — 72 6/6/2023 Finance and Management Services www.santa-ana.org/finance Item # 45 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Designate Authorized Agents on California Office of Emergency Services Form 130 AGENDA TITLE Designate Authorized Agents on California Office of Emergency Services (Cal OES) Form 130 Related to Federal Emergency Management Agency Reimbursement Request for COVID-19 Expenditures RECOMMENDED ACTION Adopt a resolution designating the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents to execute for and on behalf of the City of Santa Ana (the City) with the purpose of obtaining federal financial assistance. DISCUSSION In November 2022, the Finance and Management Services Agency submitted a project application requesting reimbursement for eligible COVID-19 expenditures that the City had incurred in an effort to combat the virus. This request was submitted to the Federal Emergency Management Agency (FEMA). However, Cal OES is handling and processing project applications submitted by all California -based applicants. In relation to the reimbursement request, Cal EOS is requesting that the City designate authorized agents to execute for and on behalf of the City of Santa Ana for the purpose of obtaining federal financial assistance. Furthermore, Cal OES requires the City to follow their resolution format by using Cal OES Form 130. The resolution, once approved, will last for three years and designates the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents for the City. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Designation of Applicant's Agent Resolution for Non -State Agencies Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager City Council 45 — 1 6/6/2023 OES STATE OF CALIFORNIA CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON -STATE AGENCIES OES-FPD-130 (Rev. 10-2022) EXHIBIT 1 RECOVERY DIRECTORATE FINANCIAL PROCESSING DIVISION Cal OES ID No:059-69000-00 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Santa Ana (Governing Body) (Name of Applicant) THAT The City Manager OR (Title of Authorized Agent) Executive Director of Finance OR (Title of Authorized Agent) Assistant Director of Finance (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the City of Santa Ana (Name of Applicant) a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following: Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre -Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. - Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968. - National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 1 15-141 - California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.1 1, 8587.12 That the City of Santa Ana , a public entity established under the (Name of Applicant) laws of the State of California, hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. City Council 45 - 2 6/6/2023 Rev. 10-2022 Page 1 of 4 OES-FPD-130 QES STATE OF CALIFORNIA RECOVERY DIRECTORATE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON -STATE AGENCIES OES-FPD-130 (Rev. 10-2022) Please check the appropriate box below ❑./ This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval. ❑ This is a disaster/grant specific resolution and is effective for only disaster/grant number(s): Passed and approved this 6 day of June 20 23 (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) CERTIFICATION Jennifer Hall duly appointed and Clerk of the Council of (Name) (Title) City of Santa Ana do hereby certify that the above is a true and (Name of Applicant) correct copy of a resolution passed and approved by the City Council (Governing Body) of the City of Santa Ana on the 6 day of June , 2023 (Name of Applicant) Clerk of the Council (Signature) (Title) A City Coun6qura Rossini, Chief Assistant City Attorney45 — 3 6/6/2023 Rev. 10-2022 Page 2 of 4 O ES-FPD-130 Public Works Agency www.santa-ana.org/public-works Item # 46 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Resolution Supporting Cathy Green for Office of ACWA President AGENDA TITLE Resolution to Support Orange County Water District President Cathy Green as a Candidate for the Office of Association of California Water Agencies President RECOMMENDED ACTION Adopt a resolution to endorse Orange County Water District President Cathy Green as a candidate for the office of President for the Association of California Water Agencies. DISCUSSION The Association of California Water Agencies (ACWA) has announced that a Nominating Committee has been formed to develop a slate for the ACWA election of its statewide lead officer positions of President and Vice President. The individual who fills the ACWA President position needs to possess a working knowledge of water industry issues and concerns, connections with water professionals throughout the state, strength of character and leadership capabilities, and experience in matters related to the performance of the duties of the office. This person must be able to provide the dedication of time and energy to effectively serve in this capacity. Director Green has extensive relevant experience, which can be found below: • Director Green has served on the ACWA Board since 2016, on the ACWA Board Executive Committee since 2020, and as ACWA Vice President since 2022. • She has served as ACWA Region 10 Chair (2018-19) and ACWA Region 10 Vice Chair (2016-17, 2020-2021). • She serves on the ACWA Water Quality Committee (2012-current) and ACWA Energy Committee (2019-current), and has served on the ACWA State Legislative Committee (2012-15). • She has served in a leadership role at Orange County Water District. She was elected to the OCWD Board of Directors in November 2010 and was re-elected in 2012, 2016, and 2020. She was selected by the OCWD Board of Directors to serve as its 2015, 2016, and 2023 President. She served as First Vice President in 2013, 2014, and from 2020 to 2022. • She currently serves as Vice Chair of the National Water Research Institute, a 501(c)(3) non-profit organization that collaborates with water utilities, regulators, City Council 46 — 1 6/6/2023 Support Cathy Green for Office of ACWA President June 6, 2023 Page 2 and researchers in innovative ways to help develop new, healthy, and sustainable sources of drinking water. Prior to her service on OCWD's Board of Directors, Director Green was elected to two consecutive terms on the Huntington Beach City Council (2002-2010) where she served two terms as mayor (2003, 2009). Director Green has been involved as a liaison and active community member on many City boards, commissions, and committees. For these reasons, staff recommends that the City Council adopt a resolution supporting Cathy Green for the office of President of ACWA. FISCAL IMPACT There is no fiscal impact associated with this item. EXHIBIT(S) 1. Resolution Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 46 — 2 6/6/2023 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF THE NOMINATION OF ORANGE COUNTY WATER DISTRICT PRESIDENT CATHY GREEN FOR THE OFFICE OF PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES WHEREAS, the Association of California Water Agencies (ACWA) is seeking nominations of candidates for the 2023 election of the Association's statewide positions of President and Vice President; and WHEREAS, eligible candidates must be an elected or appointed member of the governing body or commission of a member agency of the Association; and WHEREAS, the ACWA Election Committee will present an open ballot with all qualifying candidates to the members for a vote by written ballot; and WHEREAS, the individual who fills an officer position will need to have a working knowledge of water industry issues and concerns, possess strength of character and leadership capabilities, and be experienced in matters related to the performance of the duties of the office; and WHEREAS, this person must be able to provide the dedication of time and energy to effectively serve in this capacity; and WHEREAS, Cathy Green has served as ACWA Vice President since 2021 and on the ACWA board since 2014, and she has served on the ACWA Board Executive Committee since 2020; and WHEREAS, as ACWA Vice President since 2021, Cathy Green would like to run as President of ACWA to continue the momentum she has built on key initiatives she is leading, including advocating for state accountability on water policy issues, spearheading the ACWA Council of Past Presidents to mentor new ACWA members, and an internal human resources initiative to support ACWA staff; and WHEREAS, Cathy Green has served as ACWA Region 10 Chair and Vice Chair; and WHEREAS, Cathy Green has served on the ACWA Water Quality Committee, ACWA Energy Committee, and ACWA State Legislative Committee; and WHEREAS, Cathy Green has served in a leadership role at Orange County Water District (OCWD). She was appointed to the OCWD Board of Directors in November 2010 and was elected to office in 2012, and re-elected in 2016 and 2020. She was selected by Resolution No. 2023-XXX Page 1 of 3 City Council 46 — 3 6/6/2023 the Board to serve as its President in 2014-16, and 2022 through present. She also served as 1 St Vice President from 2013-14 and 2018-22; and WHEREAS, Cathy Green currently serves as the Chair of the OCWD Executive Committee and the OCWD Joint Planning Committee; and WHEREAS, prior to Cathy Green's service on OCWD's Board, she was elected to two consecutive terms on the Huntington Beach City Council where she served two terms as mayor. Cathy Green has been involved as a council liaison and committee member on many city boards, commissions, and committees; and WHEREAS, it is the opinion of the City Council of the City of Santa Ana that Cathy Green possesses all of the qualities needed to fulfill the duties of the office of ACWA President. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The City of Santa Ana does hereby support the nomination of OCWD President Cathy Green as a candidate for the office of ACWA President. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_/� �^ John M. Funk Chief Assistant City Attorney , 2023. Valerie Amezcua Mayor Resolution No. 2023-XXX Page 2 of 3 City Council 46 — 4 6/6/2023 AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATION OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: City Clerk City of Santa Ana Resolution No. 2023-XXX Page 3of3 City Council 46 — 5 6/6/2023 City Manager's Office www.santa-ana.org/city-managers-office Item # 47 o`'r City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Resolution Condemning the Violence Perpetrated by Iran AGENDA TITLE Resolution Declaring Support of the Iranian -American Community and Condemning the Violence Perpetrated by the Government of Iran against its People RECOMMENDED ACTION Adopt a resolution declaring support of the Iranian -American community and condemning the violence perpetrated by the government of Iran against its people. DISCUSSION At the May 16, 2023 City Council meeting, Mayor Amezcua directed staff to prepare a resolution condemning the Iranian government for violent acts against its people. Background In September 2022, Iranian citizen Mahsa Amini was arrested and held by Iranian police authorities for allegedly breaking hijab (headscarf) regulations and failing to properly cover her hair. While in jail, she allegedly suffered a heart attack and passed away on September 16. However, eyewitnesses, including women who were detained with Amini, reported that she was severely beaten by police and that she died as a result of police brutality. The Iranian authorities deny these allegations. In response to Amini's mysterious death, protests broke out all around the world. Since her passing, there have been protests where demonstrators have voiced their displeasure at the cruelty of the morality police. Resolution Attached for consideration by the City Council is a resolution (Exhibit 1) supporting the Iranian -American community and condemning the violence perpetrated by the government of Iran against its people. The City Council stands with the Iranian - American community, along with the Iranian women who are suffering injustices in Iran. Furthermore, the City Council condemns the violent acts that are occurring in Iran and calls upon the Iranian government to end its systemic human rights violations. City Council 47 — 1 6/6/2023 Resolution Condemning the Violence Perpetrated by Iran June 6, 2023 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution Submitted By: Kristine Ridge, City Manager Approved By: Kristine Ridge, City Manager City Council 47 — 2 6/6/2023 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE SANTAANA CITY COUNCIL DECLARING SUPPORT OF THE IRANIAN-AMERICAN COMMUNITY AND CONDEMNING THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF IRAN AGAINST ITS PEOPLE WHEREAS, the rights of life, liberty, and the pursuit of happiness are endowed to all men and women by their Creator; and WHEREAS, the circumstances surrounding the death of Mahsa (Zinc) Amini on September 16, 2022 are inexcusable, as she was arrested and taken into custody by Iran's Guidance Patrol, or morality police, for allegedly not properly wearing her state -mandated hijab; and WHEREAS, the tragic death of Mahsa (Zinc) Amini has inspired numerous and ongoing protests throughout Iran, resulting in thousands of arrests to extinguish the voices of journalists, media figures, and members of the public who seek to amplify Iranian's desire for personal freedoms, which the government of Iran has now blamed on the United States; and WHEREAS, over the last 43 years, the government of Iran has committed numerous acts of violence and human rights violations against its own people, particularly against women and students; and WHEREAS, since Mahsa (Zinc) Amini's death alone the government of Iran has been responsible for the killing of more than 200 civilians; life, and freedom; the brutal crackdown of unive University of Technology; the threatening of sexual and the burning of Evin Prison that holds politi journalists; and the gassing of those protesting for women, sity students' protests including at Sharif iolence as a means of silencing opposition; ;al prisoners, intellectuals, reporters, and WHEREAS, the government of Iran has restricted the people's access to internet, phone, and other forms of communication. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The City of Santa Ana stands with its Iranian -American community members, particularly Iranian -American women, as their relatives and associates are suffering through the current injustices in Iran. Section 2. The City of Santa Ana condemns the violent acts that are being perpetrated against the Iranian people. Resolution No. 2023-XXX City Council 47 — 3 6/6/20 f,rge 1 of 2 Section 3. The City of Santa Ana calls upon the government of Iran to end its systemic human rights violations. Section 4. The City of Santa Ana calls upon other governments to join in the support of Iranians, in Iran and abroad, and the condemnation of the government of Iran's violent acts against its own people. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney John M. Funk Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on , 2023. Date: Jennifer L. Hall City Clerk City of Santa Ana Resolution No. 2023-XXX City Council 47 — 4 6/6/20 f,rge 2 of 2 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 48 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Sunshine Ordinance Amendments — 2nd Reading AGENDA TITLE Ordinance Amendment No. 2023-01 amending Article 11.11 of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to Noticing, Meeting Format, and Transparency Measures for Community Meetings for Certain Development Projects RECOMMENDED ACTION Conduct a second reading and adopt Ordinance Amendment No. 2023-01 amending Section 2-153 in Article 11.11 of Chapter 2 of the Santa Ana Municipal Code (SAMC). DISCUSSION At its May 16, 2023, regular meeting, the City Council approved the first reading of an ordinance approving Ordinance Amendment No. 2023-01 (OA-2023-01) as presented by staff, with three amendments requested by City Council, by a vote of 6-0 (Hernandez absent). Amendments requested by the City Council to the staff -presented ordinance include revising section 2-153(b) to reference the required information needed before deeming an application complete, revising section 2-153(c)(3) to clarify that the meeting notice is to be posted to the City's development project webpage, and revising section 2-153(g) to strike the "at minimum" text from the presentation requirements. All three City Council -requested amendments to the staff -presented ordinance are highlighted in Exhibit 2. In summary, the ordinance amendments include increasing the community notification radius from 1,000 feet to 2,000 feet, requiring video and audio recording of meetings, standards for community meeting content and format, and clarifications to the community meetings processes. ENVIRONMENTAL IMPACT The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA). Pursuant to CEQA and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is City Council 48 — 1 6/6/2023 Ordinance Amendment No. 2023-01 - Sunshine Ordinance Amendments June 6, 2023 Page 2 no possibility it will have a significant effect on the environment. As a result, Environmental Review No. 2023-27 will be filed upon adoption of this ordinance. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBITS 1. Ordinance for OA No. 2023-01 2. Ordinance for OA No. 2023-01 — City Council Amendments Submitted By: Minh Thai, Executive Director, Planning and Building Agency Approved By: Kristine Ridge, City Manager City Council 48 — 2 6/6/2023 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES 11.11 OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE WHEREAS, on October 15, 2012, the City Council enacted the Sunshine Ordinance as found in Chapter 2 of the Santa Ana Municipal Code ("SAMC") to ensure that the people of Santa Ana remain in control of the government they have created; and WHEREAS, the City Council desires to maintain and enhance opportunities for public participation and meaningful engagement in the development review process and routinely revisits the Sunshine Ordinance to ensure the requirements for public participation remain updated with shifts in community engagement over time; and WHEREAS, on December 7, 2021, the City Council adopted amendments to the Sunshine Ordinance expanding the number of required community meetings and the notification radius; and WHEREAS, the City Council now desires to update the Sunshine Ordinance to increase transparency, awareness, and public engagement opportunities through establishing meeting format and presentation requirements, increase the noticing area, and make clarifying edits to application processing timelines; and WHEREAS, on May 16, 2023, the City Council considered the staff report, recommendations by staff, and any public comment concerning Ordinance Amendment No. NS-XXX. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA). Pursuant to CEQA and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment. As a result, Environmental Review No. 2023-27 will be filed upon adoption of this ordinance. Section 3. Section 2-153 (Public input through community meetings prior to discretionary approval) of Chapter 2 of the SAMC is hereby amended to read in its entirety as follows (new language is underlined and deleted language is stricken): Sec. 2-153. - Public input through community meetings prior to discretionary approval. Ordinance No. NS-XXX Page 1 of 6 City Council 48 — 3 6/6/2023 (a) Applicability. The requirements of this article apply to development projects requiring discretionary approval and that meet one or more of the following criteria: (1) City -sponsored development projects; (2) New residential projects containing twenty-five (25) or more units, except that the director of the Planning and Building Agency may exempt a developer from one or more of the requirements of this article if, in the case of affordable housing, the developer can show that it will be in jeopardy of losing tax credits, or if an applicable project does not require a resubmittal following initial submittal (3) New non-residential projects (including additions to existing buildings) of ten thousand (10,000) square feet or more and which are, in the determination of the city, subject to a negative declaration, mitigated negative declaration or environmental impact report as defined under the California Environmental Quality Act; (4) Development projects requiring a zone change, specific plan amendment, or general plan amendment. (b) Numberand timingof communitymeeting. For those development projects that meet the criteria listed in subsection 2-153(a), the applicant shall hold two (2) community meetings. The first community meeting shall be held no later than twenty (20) days after submittal of an application for administrative development project review. The second community meeting shall be held at least ten (10) days prior to the development project being resubmitted by the applicant to the City after receipt of comments resulting from the City's development project review. Should the applicant fail to hold the community meetings within this time, the development project resubmittal will be deemed incomplete and not accepted until such time as the community meetings are held and the information per subsection (h) is provided to the City. (c) Noticing. (1) Notice of any community meeting and public hearing held for development projects that meet the criteria listed in subsection 2- 153(a) shall be provided to all property owners and at least one (1) occupant per tenant space having a valid United States Postal Service address within: a. A 2,000-foot radius of the subject property within the city boundary; and b. A 300-foot radius of the subject property where the notification radius extends over the city boundary into another jurisdiction. (2) Notice of any public hearings for projects that do not meet the criteria listed in subsection 2-153(a) shall be provided to all property owners, Ordinance No. NS-XXX Pag City ouncil 48 — 4 6/6/2023 and at least one (1) occupant per tenant space having a valid United States Postal Service address within: a. A 1,000-foot radius of the subject property within the city boundary; and b. A 300-foot radius of the subject property where the notification radius extends over the city boundary into another jurisdiction. (3) Said notices shall be mailed no less than ten (10) days prior to the community meeting or public hearing. The notice shall also be posted on the city's development project website if the project meets the criteria listed in subsection 2-153(a), and published in a newspaper of general circulation no less than ten (10) days prior to the community meeting or public hearing. The city shall then post the notice on the city's website. It shall be the sole responsibility of the applicant to prepare and distribute notices for any required community meeting. (d) Notice content. The notice shall include the time, place and date of the community meeting; a map depicting the location of the subject property, including the properties contained within the notification boundary; a brief description of the project; and the applicant's contact information. The notice shall be written in English and Spanish and include instructions as to how to request language interpretation services for those wishing to have interpretation during the community meeting in languages other than English and Spanish. (e) Community meeting time and place. Community meetings shall be held either on a weeknight during the early evening hours or on a Saturday. The meetings shall be held in any facility that is accessible to the public and that is no more than one (1) mile from the project site. Should there not be any such facilities available in the required area, the applicant may arrange, at their own expense and subject to availability, to use the next closest city facility. (f) Community meeting language interpretation. The applicant shall provide language interpretation services for in -person attendees in Spanish during all required meetings. Should the applicant receive a written request for language interpretation services for languages other than Spanish no later than forty-eight (48) hours prior to the meeting, the applicant shall provide interpretation services for in -person attendees in the language requested. It shall be the applicant's responsibility to arrange for such services to be available at the community meeting. (g) Community meetings format and content. The applicant shall provide and hold all required community meetings in accordance with all of the following: (1) Give a single presentation detailing the components of the proposed development project and a description of any impacts or benefits to the community. Ordinance No. NS-XXX 3 Pag of Vity ouncil 48 — 5 6/6/2023 (2) Provide contact information whereby individuals can contact the applicant to solicit further information. (3) Allocate sufficient time for the attendees to pose questions and provide input. (4) Livestream the meeting and subsequent questions and discussion on a publicly -accessible streaming platform. (5) Provide the City with a video and audio recording of the presentation and subsequent questions and discussion to post to the City's project webpage. (6) Provide a summary of the presentation and questions and answers provided during the first meeting as part of the presentation at the second meeting. (7) Provide a description of all specific community -suggested input and/or proposed changes to the project which were discussed at the first meeting and identify which community -suggested items were incorporated into a revised project scope. To the extent any community -suggested input and/or proposed changes were not incorporated into a revised project scope, the applicant shall describe in the presentation for the second meeting why those items were not included within the revised project scope, if applicable. (8) Detailed minutes of the meetings including a written record of the comments provided by the community members. (h) Providing information to city after community meeting. Not more than four (4) days following the community meeting, the developer shall submit to the city an affidavit under penalty of perjury that the required community meetings were held in compliance with this section and will submit copies of all notices, notification lists, site postings, advertisements, or other communications used to publicize the meetings. The applicant shall also provide to the city a copy of the presentation materials, minutes and the written record of, and response to, the public comments made at each community meeting, and the video and audio recording of the meeting. The public input will be made part of the public record and included on the City's project's website and as attachments to planning commission staff reports. Should the applicant fail to provide the city all information and materials by timelines required under this subsection, any development project application resubmittal will be deemed incomplete and not accepted until such time as all required information and materials are provided. (i) [Notice.] Notice of planning commission public hearings shall be in conformance with the requirements provided in subsection 2-153(c), except that it shall be the responsibility of the applicant to provide the director of planning and development services the mailing lists of the Ordinance No. NS-XXX Pag City ouncil 48 — 6 6/6/2023 names and addresses of those entitled to receive notice under subsection 2-153(c). The noticing provisions contained subsection 2-153(c) shall supersede those contained in section 41-672. Section 4. if any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 5. This Ordinance shall become effective thirty (30) days after its adoption. Section 6. The Clerk of Council shall certify the adoption of this Ordinance and shall cause the same to be published as required by law. ADOPTED this day of APPROVED AS TO FORM Sonia R. Carvalho City Attorney? ' Jonathan T. Martifa z Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: 2023. Valerie Amezcua Mayor Ordinance No. NS->= 5 Pag of tity ouncil 48 — 7 6/6/2023 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana Ordinance No. NS-XXX Pag City ouncil 48 — 8 6/6/2023 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES 11.11 OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE WHEREAS, on October 15, 2012, the City Council enacted the Sunshine Ordinance as found in Chapter 2 of the Santa Ana Municipal Code ("SAMC") to ensure that the people of Santa Ana remain in control of the government they have created; and WHEREAS, the City Council desires to maintain and enhance opportunities for public participation and meaningful engagement in the development review process and routinely revisits the Sunshine Ordinance to ensure the requirements for public participation remain updated with shifts in community engagement over time; and WHEREAS, on December 7, 2021, the City Council adopted amendments to the Sunshine Ordinance expanding the number of required community meetings and the notification radius; and WHEREAS, the City Council now desires to update the Sunshine Ordinance to increase transparency, awareness, and public engagement opportunities through establishing meeting format and presentation requirements, increase the noticing area, and make clarifying edits to application processing timelines; and WHEREAS, on May 16, 2023, the City Council considered the staff report, recommendations by staff, and any public comment concerning Ordinance Amendment No. NS-XXX. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA). Pursuant to CEQA and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment. As a result, Environmental Review No. 2023-27 will be filed upon adoption of this ordinance. Section 3. Section 2-153 (Public input through community meetings prior to discretionary approval) of Chapter 2 of the SAMC is hereby amended to read in its entirety as follows (new language is underlined and deleted language is stricken): Sec. 2-153. - Public input through community meetings prior to discretionary approval. Ordinance No. NS-XXX Page 1 of 6 City Council 48 — 9 6/6/2023 (a) Applicability. The requirements of this article apply to development projects requiring discretionary approval and that meet one or more of the following criteria: (1) City -sponsored development projects; (2) New residential projects containing twenty-five (25) or more units, except that the director of the Planning and Building Agency may exempt a developer from one or more of the requirements of this article if, in the case of affordable housing, the developer can show that it will be in jeopardy of losing tax credits, or if an applicable project does not require a resubmittal following initial submittal (3) New non-residential projects (including additions to existing buildings) of ten thousand (10,000) square feet or more and which are, in the determination of the city, subject to a negative declaration, mitigated negative declaration or environmental impact report as defined under the California Environmental Quality Act; (4) Development projects requiring a zone change, specific plan amendment, or general plan amendment. (b) Numberand timing of communitymeeting. For those development projects that meet the criteria listed in subsection 2-153(a), the applicant shall hold two (2) community meetings. The first community meeting shall be held no later than twenty (20) days after submittal of an application for administrative development project review. The second community meeting shall be held at least ten (10) days prior to the development project being resubmitted by the applicant to the City after receipt of comments resulting from the City's development project review. Should the applicant fail to hold the community meetings within this time, the development project resubmittal will be deemed incomplete and not accepted until such time as the community meetings are held and the information per subsection (h) is provided to the Citv. (c) Noticing. (1) Notice of any community meeting and public hearing held for development projects that meet the criteria listed in subsection 2- 153(a) shall be provided to all property owners and at least one (1) occupant per tenant space having a valid United States Postal Service address within: a. A 2,000-foot radius of the subject property within the city boundary; and b. A 300-foot radius of the subject property where the notification radius extends over the city boundary into another jurisdiction. (2) Notice of any public hearings for projects that do not meet the criteria listed in subsection 2-153(a) shall be provided to all property owners, Ordinance No. NS-XXX Pag City ouncil 48 — 10 6/6/2023 and at least one (1) occupant per tenant space having a valid United States Postal Service address within: a. A 1,000-foot radius of the subject property within the city boundary; and b. A 300-foot radius of the subject property where the notification radius extends over the city boundary into another jurisdiction. (3) Said notices shall be mailed no less than ten (10) days prior to the community meeting or public hearing. The notice shall also be posted on the ci s development project website if the project meets the criteria listed in subsection 2-153(a), and published in a newspaper of general circulation no less than ten (10) days prior to the community meeting or public hearing. The city shall then post the notice on the city's website. It shall be the sole responsibility of the applicant to prepare and distribute notices for any required community meeting. (d) Notice content. The notice shall include the time, place and date of the community meeting; a map depicting the location of the subject property, including the properties contained within the notification boundary; a brief description of the project; and the applicant's contact information. The notice shall be written in English and Spanish and include instructions as to how to request language interpretation services for those wishing to have interpretation during the community meeting in languages other than English and Spanish. (e) Community meeting time and place. Community meetings shall be held either on a weeknight during the early evening hours or on a Saturday. The meetings shall be held in any facility that is accessible to the public and that is no more than one (1) mile from the project site. Should there not be any such facilities available in the required area, the applicant may arrange, at their own expense and subject to availability, to use the next closest city facility. (f) Community meeting language interpretation. The applicant shall provide language interpretation services for in -person attendees in Spanish during all required meetings. Should the applicant receive a written request for language interpretation services for languages other than Spanish no later than forty-eight (48) hours prior to the meeting, the applicant shall provide interpretation services for in -person attendees in the language requested. It shall be the applicant's responsibility to arrange for such services to be available at the community meeting. (g) Community meetings format and content. The applicant shall provide and hold all required community meetings in accordance with all of the following: (1) Give, at minims im,- a single presentation detailing the components of the proposed development project and a description of any impacts or benefits to the community. Ordinance No. NS-XXX 3 Pag of Vity ouncil 48 —11 6/6/2023 (2) Provide contact information whereby individuals can contact the applicant to solicit further information. (3) Allocate sufficient time for the attendees to pose questions and provide input. (4) Livestream the meeting and subsequent questions and discussion on a publicly -accessible streaming platform. (5) Provide the City with a video and audio recording of the presentation and subsequent questions and discussion to post to the City's project webpage. (6) Provide a summary of the presentation and questions and answers provided during the first meeting as part of the presentation at the second meeting. (7) Provide a description of all specific community -suggested input and/or proposed changes to the project which were discussed at the first meeting and identify which community -suggested items were incorporated into a revised project scope. To the extent any community -suggested input and/or proposed changes were not incorporated into a revised project scope, the applicant shall describe in the presentation for the second meeting why those items were not included within the revised project scope, if applicable. (8) Detailed minutes of the meetings including a written record of the comments provided by the community members. (h) Providing information to city after community meeting. Not more than four (4) days following the community meeting, the developer shall submit to the city an affidavit under penalty of perjury that the required community meetings were held in compliance with this section and will submit copies of all notices, notification lists, site postings, advertisements, or other communications used to publicize the meetings. The applicant shall also provide to the city a copy of the presentation materials, minutes and the written record of, and response to, the public comments made at each community meeting, and the video and audio recording of the meeting. The public input will be made part of the public record and included on the City's project's website and as attachments to planning commission staff reports. Should the applicant fail to provide the city all information and materials by timelines required under this subsection, any development project application resubmittal will be deemed incomplete and not accepted until such time as all required information and materials are provided. (i) [Notice.] Notice of planning commission public hearings shall be in conformance with the requirements provided in subsection 2-153(c), except that it shall be the responsibility of the applicant to provide the director of planning and development services the mailing lists of the Ordinance No. NS-XXX Pag City ouncil 48 — 12 6/6/2023 names and addresses of those entitled to receive notice under subsection 2-153(c). The noticing provisions contained subsection 2-153(c) shall supersede those contained in section 41-672. Section 4. if any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 5. This Ordinance shall become effective thirty (30) days after its adoption. Section 6. The Clerk of Council shall certify the adoption of this Ordinance and shall cause the same to be published as required by law. ADOPTED this day of APPROVED AS TO FORM Sonia R. Carvalho City Attorney la Jonathan T. Martinez Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: 2023. Valerie Amezcua Mayor Ordinance No. NS->= 5 Pag of tity ouncil 48 — 13 6/6/2023 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana Ordinance No. NS-XXX Pag City ouncil 48 — 14 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 49 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Ordinance Second Reading: Amending City Manager's Contracting Authority for Public Works and Non -Public Works Contracts, Public Works Construction Rules and Regulations and Purchasing Rules and Regulations AGENDA TITLE Ordinance Second Reading: Amending City Manager's Contracting Authority for Public Works and Non -Public Works Contracts Under Chapter 2, Article VII and Article VII.II and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code RECOMMENDED ACTION Place ordinance on second reading and adopt. DISCUSSION On May 16, 2023, the following ordinance was introduced for first reading and the City Council authorized publication of title by a vote of 4-3 (Lopez, Hernandez, and Vasquez dissenting): ORDINANCE NO. NS-3041 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER'S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VIII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS The Public Works Agency, together with the Finance and Management Services, finds that revisions to both the City Manager's contract authority and purchasing requirements regarding its informal and formal bidding process are recommended to modernize the City's procurement process, increase the pool of companies who bid on City projects, increase efficiency, expedite project delivery, and closely align the City's purchasing requirements with newly enacted federal and state guidelines while maintaining local vendor preferences. In summary, the ordinance amends various sections of the Administration (Chapter 2) and Streets, Sidewalks and Public Works (Chapter 33) chapters of the Santa Ana Municipal Code (SAMC) to update procurement processes and increase the City City Council 49 — 1 6/6/2023 Ordinance Amending City Manager's Contracting Authority for Public Works and Non - Public Works Contracts, Public Works Construction Rules and Regulations and Purchasing Rules and Regulations June 6, 2023 Page 2 Manager's authority to enter into public works contracts up to $500,000. The attached ordinance has been revised to incorporate the amendments from Councilmember Bacerra regarding the City Manager's authority and online posting of approved contracts and approved by the City Council on May 16, 2023 (Exhibit 1). FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Ordinance amending Chapter 2, Article VII and VII.II and Chapter 33 of the Santa Ana Municipal Code Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 49 — 2 6/6/2023 EXHIBIT 1 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER'S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VIII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS WHEREAS, Sections 421 and 422 of the Santa Ana City Charter provide that the City Council may by ordinance authorize the City Manager to bind the City on non-public works contracts and public works contracts for such amounts as may be established from time to time. WHEREAS, Sections 421 and 422 also provide that the City Council may by ordinance establish rules and procedures for competitive bidding for non-public works contracts and public works contracts. WHEREAS, on March 19, 2019, the City Council adopted Ordinance No. NS-2963, by which the City Manager's contracting authority was increased to $50,000 for non-public works contracts and to $250,000 for public works contracts. WHEREAS, the City Council is regularly presented with a voluminous amount of contracts and agreements for approval annually. The process to obtain City Council approval can be lengthy and requires a substantial amount of City staff time. This process can also adversely impact the City's ability to provide efficient and timely delivery of services to its constituents and businesses. WHEREAS, since the beginning of the current Fiscal Year, the City of Santa Ana, has prepared and solicited over 105 Invitations for Bids (IFB) and Requests for Proposals (RFP); of which, approximately seventy six percent (76%) were related to a Public Works Agency project. The Public Works Agency, together with the Finance and Management Services Agency, finds that revisions to both the City Manager's contract authority and purchasing requirements regarding its informal and formal bidding process are necessary to modernize the City's procurement process, increase the pool of companies who bid on City projects, increase efficiency, expedite project delivery, and closely align the City's purchasing requirements with newly enacted federal and state guidelines, while also maintaining local vendor preferences. WHEREAS, further increasing the City Manager's contracting authority for both non-public works and public works contracts and other housekeeping changes to the City's procurement rules and procedures are also desirable because they will free staff time to devote to other necessary public services and facilitate participation of small local vendors for the City's business, as the formal process can be time-consuming and costly. Ordinance No. NS-XXX Page 1 of 8 City Council 49 — 3 6/6/2023 WHEREAS, further increasing the City Manager's contracting authority for both non-public works and public works contracts and change orders to such contracts will also further streamline the process to execute Public Works Agency contracts and agreements for the construction, rehabilitation, maintenance, testing and inspection of public infrastructure, thereby improving the delivery of services necessary for the continued enhancement and preservation of such public infrastructure. WHEREAS, due to the increasing cost of goods and services as a result of normal, as well as historic inflation, informal and formal bidding have become more frequent. Increasing the informal and formal bidding threshold requirement will allow flexibility for City staff to perform as -needed procurement at local businesses, complete more efficient project deliveries, and increase overall efficiency with existing resources. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The recitals above are each incorporated and adopted as findings by the City Council. Section 2. Section 2-748 of Article VI I (City Manager's Contracting Authority) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 2-748. — City manager's contracting authority. (a) Non-public works contracts. (1) The city manager is authorized to bind the city to any one (1) or more written non-public works contract, per vendor, in an amount or amounts not exceeding the sum of fifty thousand dollars ($50,000.00). For purposes of this section, a non-public works contract shall mean any contract not deemed to be a public works contract under subsection (b)(1). (2) The city manager is hereby authorized to bind the city on amendments to any one (1) non-public works contract when such amendment for any one (1) non- public works contract, together with any previously approved amendments for said contract, do not cumulatively amount to an increase of the city's expenditure obligation under said contract of more than twenty (20) percent of the original contract amount. (b) Public works contracts. (1) The city manager is authorized to bind the city to any one (1) or more written public works contract, per vendor, in an amount or amounts not exceeding the sum of five hundred thousand dollars ($500,000). For purposes of this section, a public works contract shall be deemed to mean a project for the erection, improvement, and/or maintenance, inspection, testing and repair of public buildings, streets, drains, sewers, or parks. Ordinance No. NS-XXX Page 2 of 8 City Council 49 — 4 6/6/2023 (2) The city manager is authorized to bind the city to any one (1) written contract for emergency public works construction in an amount not exceeding the sum of five hundred thousand dollars ($500,000). (3) The city manager is hereby authorized to bind the city on change orders to any one (1) public works contract, when such change order for any one (1) public works contract, together with any previously approved change orders for said contract, do not cumulatively amount to an increase of the city's expenditure obligation under said contract of more than twenty (20) percent of the original contract amount. (c) Website access and search features. (1) All agreements approved by the City Manager shall be posted to the City's website on a quarterly basis. (2) The City's website shall provide search capabilities allowing users to search any and all agreements approved by the City Manager based on words, phrases, and dollar amounts. Sec. 2-749. Reserved. Section 3, Section 2-803.1 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 2-803.1. Local preference in contracts for materials, supplies, labor and equipment. Except for those contracts for which the Charter of the City of Santa Ana prohibits the provision of a local preference, and/or those contracts funded through programs or partners which prohibit the use of a local preference, the city council authorizes the purchasing manager to extend a preference to local business and Orange County business as set forth herein. (a) In the procurement of material, supplies, labor and equipment involving expenditures between fifteen thousand dollars ($15,000) and one hundred thousand dollars ($100,000.00), the purchasing manager shall extend a preference to each local business and each Orange County business, which preference shall be applied to the bid which provides maximum quality at minimum price. Said preference shall be set by resolution of the city council. (b) If the bidder submitting the maximum quality at minimum cost bid is not a local business or an Orange County business, and if a local business or an Orange County business has submitted a responsive and responsible bid, and with the benefit of the applicable preference, the bid submitted by local business or Orange County business is equal to or less than the original maximum quality at minimum cost bid, the contract shall be awarded to the local business or the Ordinance No. NS-XXX Page 3 of 8 City Council 49 — 5 6/6/2023 Orange County business at its submitted bid price. If two (2) or more low bids received are equal after the application of the preference, the contract shall be awarded in the following order: (1) To a local business. (2) To an Orange County business. (3) To the bidder submitting the maximum quality at minimum cost bid. The city shall reserve the right to reject any or all bids. (c) In order for the preference to apply, a bidder must certify under penalty of perjury, that the bidder qualifies as a local business or Orange County business. The preference is waived if the certification does not appear on the bid. Section 4. Section 2-805 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 2-805. Procurement of materials, supplies, labor, and equipment between five hundred dollars ($500.00) and fifty thousand dollars ($50,000). (a) For agreements exceeding five hundred dollars ($500.00) but not exceeding fifteen thousand dollars ($15,000), the city manager may bind the city on contracts for materials, supplies, labor, and equipment in amounts not exceeding fifteen thousand dollars ($15,000) in any one contract, with any one vendor or service provider. These contracts can be entered into administratively without the need for informal or formal bidding. (b) Unless exempt from bidding pursuant section 2-807, all contracts involving an expenditure between fifteen thousand dollars ($15,000) and fifty thousand dollars ($50,000) for materials, supplies, labor, and equipment shall be let on the basis of obtaining maximum quality at minimum cost in accordance with procedures established by the purchasing manager. Those procedures shall provide for at a minimum the following- (1) There shall be a written or verbal invitation for bid which shall include the following information: A general description of the things to be purchased or project, the time and place for bid opening when applicable, bid instructions, and the terms and conditions of the bid and any resulting contract. The purchasing manager shall make a good faith effort to notify all businesses engaged in providing such materials, supplies, labor, and equipment located within the boundaries of the city of the opportunity to bid. Ordinance No. NS-XXX Page 4 of 8 City Council 49 — 6 6/6/2023 (2) Where required by state or federal law or regulations, or upon request by a bidder, the bids shall be opened, if sealed, and declared in public at the time and place stated on the "Invitation for Bid." Section 5. Section 2-806 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 2-806. Procurement of materials, supplies, labor, and equipment in excess of fifty thousand dollars ($50,000). Unless exempt from bidding pursuant to section 2-807, all contracts involving an expenditure in excess of fifty thousand dollars ($50,000) for materials, supplies, labor, and equipment shall be let on the basis of obtaining maximum quality at minimum cost, in accordance with procedures established by the purchasing manager. Those procedures shall provide for at least the following: (a) Public notices inviting bids shall include a general description of the things to be purchased and the date, time, and place for bid opening. Adequate public notice of the invitation for bids shall be given a reasonable time prior to the date set forth therein for the opening of bids, in accordance with regulations established by the purchasing manager. Public notice shall occur as follows: (1) For all public works contracts, public notice shall occur by way of publication in a newspaper of general circulation and such publication shall be for at least two (2) days, the first of which shall be at least ten (10) days before the date set for opening bids. (2) For non-public works contracts, public notice shall occur by way of electronic bidding system for the purpose of receiving sealed electronic bids or proposed contracts. (b) Invitation of bids shall be mailed or transmitted by other means established by the administrative code but not recited over the telephone or in person. Any interested bidder may obtain an invitation for bid. (c) All bids shall be submitted sealed in accordance with the instructions contained in the "Invitation for Bid" form. (d) The bids shall be opened in public, at the time and place stated on the "Invitation for Bid." All bids shall be publicly declared. Section 6. Section 2-807 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 2-807. Non -bid purchases. The following contracts may be exempted from competitive bidding through an open market purchase by the purchasing manager, and confirmed by the city council in the case of contracts for over fifty thousand dollars ($50,000), but shall nevertheless be Ordinance No. NS-XXX Page 5 of 8 City Council 49 — 7 6/6/2023 entered into only after compliance with the rules established by the purchasing manager, which shall include the review of such alternative sources of supply or performance as may be available in competition with one another and selection therefrom on the basis of obtaining maximum quality at minimum costs: (a) Purchases of materials, supplies, labor, and equipment whenever it shall appear that there is only one (1) reasonably available source or where solicitation of bids would for any reason be an idle act. (b) Purchases of materials, supplies, labor, and equipment necessary for the preservation of life, health or property, following the declaration of a state of emergency or disaster in the city. A full written account of emergency procurements made during the declared emergency or disaster shall be submitted to the city council within thirty (30) days after their procurement. (c) Situations where no bids are received or all bids are rejected and the city council determines, upon the affirmative vote of at least two-thirds (%) of its members, that the materials, supplies, labor or equipment can be obtained at a lower cost. (d) Purchases from vendors whose names are on current established lists and have been awarded the same type of purchase contract by a federal agency (including the general services administration), a state agency, county, city or other public agency after a competitive bidding process determined by the purchasing manager to be substantially equivalent to that prescribed by this article. (e) Contracts for services. Section 7. Section 33-203 of Article VIII (Public Works Construction Rules and Regulations) of Chapter 33 (Streets, Sidewalks and Public Works) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 33-203. Procurement of public works construction. The following procedure shall apply to every contract for which final plans and specifications are available in conformance with procurement rules defined in Article VI I and Article VII.II of Chapter 2 of the Santa Ana Municipal Code: (a) Notice inviting bids. Notice inviting bids shall include a general description of the public works construction, the place to obtain the plans and specifications, and the date, time, and place for opening bids. The notice shall be published in a newspaper of general circulation in the city for at least two (2) days, the first of which shall be at least ten (10) days before the date set for opening bids. The city shall make a good faith effort to send a notice inviting bids to all businesses engaged in providing labor and materials for such construction located within the boundaries of the city. (b) The bid. Included with the plans and specifications for a work of public works construction shall be the following documents: Instructions to bidder, proposal, bond samples and the contract. The bidder shall execute the proposal and contract, and submit them sealed with at least a ten (10) per cent bid bond, cashier's check or certified check. Ordinance No. NS-XXX Page 6 of 8 City Council 49 — 8 6/6/2023 (c) Award of contract. Upon opening the bids at the date, time and place stated in the notice, the aggregate bid of each bidder shall be publicly declared. Following the determination of the lowest and best bidder, the proposal and agreement from this bidder shall be sent to the city attorney for approval as to form. The documents shall then be presented to the city council for approval and authorization for execution. If two (2) or more bids received are the same and the lowest, the council may accept the one it chooses. (d) Notification of award. A notification letter, a request for bonds, when necessary, and a copy of the fully executed contract shall be delivered to the successful bidder. (e) Performance bonds. To secure faithful performance of the contract, the city manager is authorized to require security in the form of cash, cashier's check, certified check or corporate faithful performance bonds, in the following percentages of the aggregate amount bid: One hundred (100) per cent bond for faithful performance, and fifty (50) per cent contractor's payment bond. (f) Rejection of bids. The right to reject all bids is expressly reserved to the city council. After rejecting such bids, or if no bids are received, the city council may determine and declare that, in its opinion based on estimates submitted by the city manager, the public works construction may be performed better or more economically by the city with its own employees, and after the adoption of a motion to this effect by the affirmative votes of at least two-thirds (%) of the members of the city council, the council may proceed to have said work done in the manner stated without further observance of the provision of this article. Section 8. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA). Pursuant to CEQA and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment. As a result, Environmental Review No. 2023-27 will be filed upon adoption of this ordinance. Section 9. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 10. This Ordinance shall become effective thirty (30) days after its adoption. Ordinance No. NS-XXX Page 7 of 8 City Council 49 — 9 6/6/2023 Section 11. The Clerk of Council shall certify the adoption of this Ordinance and shall cause the same to be published as required by law. ADOPTED this day of 2023. APPROVED AS TO FORM Sonia R. Carvalho City Attorney B Jonathan T. Martinez Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: Valerie Amezcua Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify that the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: City Clerk City of Santa Ana Ordinance No. NS-XXX Page 8 of 8 City Council 49 — 10 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 50 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Ceremonial Street Naming Ordinance AGENDA TITLE Ordinance Second Reading: Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to Ceremonial Street Naming RECOMMENDED ACTION Place ordinance on second reading and adopt. DISCUSSION On May 16, 2023, the following ordinance was introduced for first reading and the City Council authorized publication of title by a vote of 6-0 (Amezcua absent): ORDINANCE NO. NS-3042 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATED TO CEREMONIAL STREET NAMING In summary, the ordinance amends the Streets, Sidewalks and Public Works section (Chapter 33) of the Santa Ana Municipal Code (SAMC) to update ceremonial street naming regulations as follows: 1. Limit the number of city blocks to a maximum of two contiguous blocks on a single street that can be designated to recognize individuals or events 2. Limit the number of citywide streets to one street, that can be designated to recognize individuals or events; and 3. Limit the number of sign toppers to two total sign toppers that shall be installed on either end of the section of street designated for the commemorative or honorary street naming. The attached ordinance is as approved by the City Council on May 16, 2023 (Exhibit 1). City Council 50 — 1 6/6/2023 Second Ceremonial Street Naming Ordinance June 6, 2023 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Ordinance Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets, Sidewalks, and Public Works) Relating to Ceremonial Street Naming Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager City Council 50 — 2 6/6/2023 EXHIBIT 1 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATING TO CEREMONIAL STREET NAMING WHEREAS, on August 2, 2022, the City Council adopted Ordinance No. NS-3024 amending Chapter 33 of the Santa Ana Municipal Code (Streets, Sidewalks and Public Works) by adding Article XI enabling ceremonial naming of streets to recognize outstanding individuals or events that have made a significant impact on the community; and WHEREAS, the number of streets in the City are finite; and WHEREAS, a limitation on the manner and number of ceremonial street signs for any one individual or event is needed to maximize the opportunity to honor Santa Ana individuals or events deserving of recognition; and WHEREAS, this limitation shall not apply retroactively to any ceremonial streets that have already been designated by the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. Section 33-260 (General provisions) of Article XI of Chapter 33 of the Santa Ana Municipal Code is hereby amended to read as follows: Sec. 33-260. - General provisions. (a) Only entire blocks of public streets or intersections may be granted ceremonial street names. (b) A ceremonial street naming application may only be initiated by- (1 ) A resident or owner of a property abutting the street; or (2) Neighborhood or community groups; or (3) A current City Councilmember. Ordinance No. NS-XXX Page 1 of 4 City Council 50 — 3 6/6/2023 (c) Candidates for ceremonial street names shall be limited to the name of an individual, philanthropic organization, significant event or landmark. (d) Ceremonial street names shall be in the form of a "Sign Topper," which is a sheet metal sign that is placed on top of the standard City street sign identification and shall adhere to the following specifications: (1) Ceremonial street naming cannot contain a product name or be used for a commercial purpose. (2) Ceremonial street naming must be a name of an individual, philanthropic organization, landmarks or an event. (3) A ceremonial street Sign Topper must include the word "Honorary." (4) Only one (1) Sign Topper may be placed on any pole. (5) Sign Toppers shall not be attached to traffic signal mast arms. (6) Ceremonial names shall not duplicate any currently existing official street names. (7) Up to five (5) Sign Toppers may be located at any one intersection, coincident with existing street name signs. (8) Sign Toppers may not be attached to traffic signal poles. (9) No one (1) candidate may receive City Council approval for a Sign Topper recognition on more than one (1) street or intersection. (10) Each ceremonial street name shall cover a street section comprising a maximum of two (2) contiguous blocks and shall be applied to a single street, where no more than two (2) Sign Toppers shall be installed on existing poles at either end of the designated street section. Section 3. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project", as defined in Section 15378 of the CEQA Guidelines. Section 4. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that Ordinance No. NS-XXX Page 2 of 4 City Council 50 — 4 6/6/2023 it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 5. This Ordinance shall become effective thirty (30) days after its adoption. Section 6. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this day of APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: ndon Salvatierra Deputy City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers Councilmembers Councilmembers Councilmembers 2023. Valerie Amezcua Mayor Ordinance No. NS-XXX Page 3 of 4 City Council 50 — 5 6/6/2023 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: City Clerk City of Santa Ana Ordinance No. NS-XXX Page 4 of 4 City Council 50 — 6 6/6/2023 Public Works Agency www.santa-ana.org/public-works Item # 51 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Approve Proposed Community Workforce Agreement AGENDA TITLE Approve Proposed Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions RECOMMENDED ACTION Authorize the City Manager to execute the Community Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a ten-year term beginning June 6, 2023 and ending June 6, 2033, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION On February 21, 2023, the City Council directed Staff to enter into negotiations with the Los Angeles and Orange Counties Building and Construction Trades Council (LA/OC BCTC) to work and build on the City's expired Community Workforce Agreement (CWA) which establishes labor relations policies and procedures for the City. The purpose of the CWA is to support the efforts of the City to increase Union employment opportunities for workers who live in Santa Ana, to help increase training and employment opportunities for the City's students in the construction trades through apprenticeships, to promote the efficiency of construction operations performed for the City of Santa Ana, and to provide peaceful settlement of labor disputes and grievances without strikes or lockouts. Since that time, City staff has engaged in productive meetings and exchange of proposals with the Trades Council. The parties have reached an agreement on all provisions, with the exception of the threshold for application of the CWA. Professional staff reviewed numerous community workforce agreements in place at local agencies, as well as consulted with professional counterparts at both local agencies and agencies in northern California and Oregon, to recommend the most appropriate project contract thresholds for the application of the CWA. While the details City Council 51 — 1 6/6/2023 Approve Community Workforce Agreement June 6, 2023 Page 2 of each agency's CWA are different, the thresholds applied generally correlate with the size of the agency and the scale of projects it delivers. For example, a small city like Palmdale, CA has a CWA threshold of $250,000, while a large agency like the City of Portland, OR (Portland Metro) has a CWA threshold of $5 million. Locally, Orange County cities like Anaheim and Costa Mesa have project -based CWAs that list specific projects where their CWA applies, rather than a dollar threshold. In an effort to balance between the support for trained and skilled union workforce, disadvantaged business enterprises (DBEs), and small scale local vendors, staff recommends setting a CWA applicability threshold commensurate with the scale of our city and the public works construction projects it delivers. The proposed CWA (Exhibit 1) would apply to City multi -trade public works construction contracts that exceed $2,500,000 and specialty contracts that exceed $1,000,000—the professional staff -recommended thresholds. Specialty contracts are contracts with a single specialty contractor which is either limited to a particular, single trade, or craft limited to a singular scope. Given the unpredictable nature of inflationary forces experienced in the past year and the corresponding increased cost to deliver construction projects, staff recommends including an annual threshold escalator tied to the California Construction Cost Index (CCCI), especially given the 10-year term of the proposed CWA. The City currently has over 50 active public works construction projects totaling over $157 million, with an additional $37 million in projects planned for next fiscal year. Based on the City's current and projected Capital Improvement Program (CIP), it is estimated that 80% of all dollars spent on CIP projects will be on projects covered by the CWA. In accordance with State Law, all public works contracts, regardless of CWA, are subject to competitive bidding and the requirement to pay prevailing wage. The City is required to award public works construction contracts to the lowest responsive and responsible bidder. Key provisions of the CWA The proposed CWA sets baseline thresholds, annually adjusted for inflation, for the cost of public works construction project that will be covered by the CWA. The cost of a project directly correlates to the size, scope, and duration of a project. Based on the City's current and projected Capital Improvement Program (CIP), it is estimated that 80% of all dollars spent on CIP projects will be on projects covered by the CWA. The proposed CWA will be in effect for 10 years, providing stability in requirements and expectations in project delivery for both employers bidding on projects and employees hired to build the projects. City Council 51 — 2 6/6/2023 Approve Community Workforce Agreement June 6, 2023 Page 3 For projects covered by the CWA, the Unions agree that they shall not incite or encourage, condone, or participate in any strike, walk -out, slow -down, picketing, observing of picket lines, or other activity of any nature, for any cause or dispute whatsoever with respect to or in any way related to covered projects. The Agreement provides for binding arbitration of grievances. Contractors working on projects covered by the CWA must, in filling craft job requirements, utilize and be bound by the registration facilities and referral systems established and authorized by the Unions who are signatory to the CWA. This is commonly referred to as a Union hiring hall. Contractors retain the right to reject any applicant referred to them through the job referral system, determine the competency of all employees, determine the number of employees required, and the duties of such employees. If any Union's registration and referral system does not fulfill the requirements for specific classifications requested by any Contractor within 48 hours, the Contractor may employ applicants meeting such classifications from any other available source. The Unions and Contractors agree, to the extent allowable by law, and as long as they possess the requisite skills and qualifications, to exert their best efforts to refer a sufficient number of skilled Craft local residents, Veterans, and Building Trades Multi - Craft Core Curriculum Pre -Apprenticeship (MC3) Program graduates. The CWA sets forth a goal of 30% of the total work hours shall be performed by local residents with a preference for workers residing within Santa Ana and Veterans regardless of where they reside. If there are not enough Santa Ana residents and Veterans to fulfill the requirements of the employers under the CWA, the Unions shall exert their best efforts to then recruit and identify for referral residents within Orange County and MC3 graduates regardless of where they reside. Administration of the CWA: In accordance with the proposed CWA, the City is the CWA Administrator and is responsible for ensuring contractors comply with the provisions of the CWA. Based on the City's current and projected CIP, it is estimated that 80% of all dollars spent on CIP projects will be on projects covered by the CWA. To effectively carry out the duties of the CWA Administrator, the City must adequately staff the Construction Management Section and intends to allocate funds for these positions in future budget years. In the interim, the City will engage contractual services to administer the CWA. The estimated annual cost for these contractual services is $150,000. The current fiscal year will not be impacted, and the costs of contractual services will be reflected in future fiscal year budgets. At this time, it is estimated that this CWA will add an additional 10-20% for public works construction project's construction phase costs. The order of magnitude based on next fiscal year's proposed CIP is $2.1 million to $4.2 million annually, of which $210,000 to City Council 51 — 3 6/6/2023 Approve Community Workforce Agreement June 6, 2023 Page 4 $420,000 is attributable to the General Fund, and the balance to grants and enterprise funds. This amount will vary from year to year based on the type and quantity of projects approved by the City Council. FISCAL IMPACT Approval of the Community Workforce Agreement (CWA) is projected to increase construction phase project costs from between ten to twenty percent according to industry feedback and recent analysis and experience with bids received for projects awarded under previous CWA and those awarded after CWA expiration. The Capital Improvement Program for Fiscal Year 2023-24 is being finalized for City Council consideration; preliminary estimates for total project delivery costs of capital projects in FY 2023-24 is $37 million. Utilizing this figure, approval of the recommended CWA may result in an increase to project costs of approximately $2.1 million to $4.2 million in FY 2023-24 once actual bid results are received. The General Fund is utilized for approximately 10 percent of FY 2023-24 capital project expenditures. EXHIBIT(S) 1. Community Workforce Agreement Submitted By: Nabil Saba, P. E., Executive Director, Public Works Agency Approved By: Kristine Ridge, City Manager City Council 51 — 4 6/6/2023 COMMUNITY WORKFORCE AGREEMENT BY AND BETWEEN THE CITY OF SANTA ANA AND LOS ANGELES/ORANGE COUNTIES BUILDING AND CONSTRUCTION TRADES COUNCIL AND THE SIGNATORY CRAFT COUNCILS AND UNIONS City Council 51 — 5 6/6/2023 TABLE OF CONTENTS Page ARTICLE 1 DEFINITIONS 3 ARTICLE 2 SCOPE OF THE AGREEMENT 4 ARTICLE 3 UNION RECOGNITION AND EMPLOYMENT 9 ARTICLE 4 UNION ACCESS AND STEWARDS 13 ARTICLE 5 WAGES AND BENEFITS 14 ARTICLE 6 HOURS OF WORK, OVERTIME, SHIFTS AND HOLIDAYS 15 ARTICLE 7 WORK STOPPAGES AND LOCKOUTS 17 ARTICLE 8 WORK ASSIGNMENTS AND JURISDICTIONAL DISPUTES 20 ARTICLE 9 MANAGEMENT RIGHTS 21 ARTICLE 10 SETTLEMENT OF GRIEVANCES AND DISPUTES 23 ARTICLE 11 REGULATORY COMPLIANCE 25 ARTICLE 12 SAFETY AND PROTECTION OF PERSON AND PROPERTY 26 ARTICLE 13 TRAVEL AND SUBSISTENCE 26 ARTICLE 14 APPRENTICES 26 ARTICLE 15 WORKING CONDITIONS 28 ARTICLE 16 PRE -JOB CONFERENCES 28 ARTICLE 17 LABOR/MANAGEMENT COOPERATION 28 ARTICLE 18 SAVINGS AND SEPARABILITY 29 ARTICLE 19 WAIVER 30 ARTICLE 20 AMENDMENTS 30 ARTICLE 21 DURATION OF THE AGREEMENT 30 ATTACHMENT A — LETTER OF ASSENT 33 ATTACHMENT B — ZIP CODES 34 ATTACHMENT C — CRAFT REQUEST FORM 37 ATTACHMENT D — LIST OF NEUTRAL ARBITRATORS 39 ATTACHMENT E— SUBSTANCE ABUSE POLICY 40 Co Ana City Council 51 — 6 6/6 M23 CITY OF SANTA ANA COMMUNITY WORKFORCE AGREEMENT This Community Workforce Agreement ("Agreement") is entered into on June 6, 2023 ("Effective Date"), by and between the City of Santa Ana, a municipal corporation ("City"), the Los Angeles/Orange Counties Building and Construction Trades Council ("Trades Council"), and the signatory Craft Councils and Local Unions signing this Agreement (collectively, the "Union" or "Unions"). This Agreement establishes the labor relations policies and procedures for the City, the Contractors awarded contracts for Project Work and for the crafts persons employed by the Contractors and represented by the Unions engaged in the Project Work as more fully described below. The City, Trades Council and Unions are hereinafter referred to herein, as the context may require, as "Party" or "Parties." It is understood by the Parties to this Agreement that for the duration of this Agreement, it shall be the policy of the City for all Project Work (as defined in Section 2.2.) to be contracted exclusively to Contractors who agree to execute and be bound by the terms of this Agreement, directly or through the Letter of Assent (a form of which is attached as "Attachment A"), and to require each of its subcontractors, of whatever tier, to become so bound. The City shall include, directly or by incorporation by reference, the requirements of this Agreement in the advertisement of and/or specifications for each and every contract for Project Work to be awarded by the City. It is further understood that the City shall actively administer and enforce the obligations of this Agreement to ensure that the benefits envisioned from it flow to all Parties, the Contractors and crafts persons working under it, and the residents of the City. The City shall therefore designate a "CWA Administrator," either from its own staff or an independent contractor, to serve as the City's liaison for Contractors and other persons; monitor compliance with this Agreement; assist, as the authorized representative of the City, in developing and implementing the programs referenced herein, all of which are critical to fulfilling the intent and purposes of the Parties and this Agreement; and to otherwise implement and administer this Agreement. ARTICLE 1 DEFINITIONS Section 1.1 "Agreement" or "CWA" means this Community Workforce Agreement. Section 1.2 "Apprentice" means those employees indentured and participating in a Joint Labor/Management Apprenticeship Program approved by the State of California, Department of Industrial Relations, Division of Apprenticeship Standards. Section 1.3 "Construction Contract" or "Construction Contracts" means any contract entered into by the City, for the construction of Project Work as specified in Section 2.2. Section 1.4 "Contractor" means any individual firm, partnership or corporation, or combination thereof, including joint ventures, which is an independent business enterprise and which has entered into a Construction Contract with the City or any of its contractors or any of the City's or Co Ana City Council 51 — 7 6/6 M23 contractor's subcontractors of any tier, with respect to the construction of any part of a Project under contract terms and conditions approved by the City and which incorporate this Agreement. Section 1.5 "City" means the City of Santa Ana. Section 1.6 "Joint Labor/Management Apprenticeship Program" means a joint Union and Contractor administered apprenticeship program certified by the State of California, Department of Industrial Relations, Division of Apprenticeship Standards. Section 1.7 "Letter of Assent" means the document that each Contractor (of any tier) must sign and submit to the City before beginning any Project Work, which formally binds such Contractor(s) to adherence to all the forms, requirements and conditions of this Agreement in the form attached hereto as "Attachment A." Section 1.8 "CWA Administrator" means the City's authorized representative who will be the liaison between the City, Contractors, and the Unions; responds to inquiries about the CWA; charged with monitoring compliance with the CWA, developing and implementing programs set forth in the CWA including but not limited to grievance procedures. Section 1.9 "Project", "Project Work" or "City Project" means Capital Improvement Program projects administered through the City of Santa Ana Public Works Agency, subject to the State of California public contracting laws, pursuant to a Construction Contract entered into by the City, and as further described in Section 2.2. Section 1.10 "Specialty Contracts" means a contract for Project Work with a specialty contractor which is either limited to a particular single trade or craft or limited to a singular scope of work (i.e. installing a toilet.) Section 1.11 "Master Labor Agreements" means the local collective bargaining agreements of the signatory Unions having jurisdiction over the Project Work and which have signed this Agreement. Section 1.12 "Subscription Agreement" means the contract between a Contractor and a Union's Labor/Management Trust Fund(s) that allows the Contractor to make the appropriate fringe benefit contributions in accordance with the terms of the Master Labor Agreements. Section 1.13 The use of masculine or feminine gender or titles in this Agreement should be construed as including both genders and not as gender limitations unless the Agreement clearly requires a different construction. Further, the use of Article titles and/or Section headings are for information only, and carry no legal significance. ARTICLE 2 SCOPE OF THE AGREEMENT Section 2.1 General This Agreement shall apply to all of the City's Project Work, as defined in Section 2.2, performed by those Contractor(s) of whatever tier that have contracts awarded for Co Ana City Council 51 — 8 6/6 M23 such work, for the development of the City's facilities which, jointly, constitute the Project, and have been designated by the City for construction or rehabilitation. Section 2.2 Specific Project Work covered by this Agreement is defined and limited to: 2.2.1 All Public Works construction, as defined by the California Public Contract Code, and major rehabilitation work pursuant to "prime multi -trade construction contracts" that exceed two million five hundred thousand dollars ($2,500,000) and all subcontracts flowing from these prime multi -trade contracts; annually adjusted on July 1 st by the for inflation by the California Construction Cost Index (CCCI) as prepared by the Department of General Services and 2.2.2 All prime "Specialty Contracts," as defined in Section 1.10 that exceed one million ($1,000,000) and all subcontracts flowing from these specialty contracts; annually adjusted on July 1 st by the for inflation by the California Construction Cost Index (CCCI) as prepared by the Department of General Services and 2.2.3 The City may, at any time and at its sole discretion, determine to build additional buildings, facilities, and other projects under this Agreement which are not otherwise covered as Project Work. 2.2.5 This Agreement is not intended to, and shall not apply to any work advertised for bids or performed at any time prior to the Effective Date, or after the expiration or termination of this Agreement, except as otherwise provided herein. This Agreement shall in no way limit the City's right to terminate, modify or rescind any construction contract and/or any related subcontract or agreement. Should the City remove or terminate any contract or agreement for construction that does not fall within the scope of this Agreement and thereafter authorize that work be commenced on any contract for such construction, the contract for construction shall be performed under the terms of this Agreement. Section 2.3 Bundling of Contracts 2.3.1 The City, in its sole discretion, may seek to group (or "bundle") for bidding, contracts not meeting the threshold of Section 2.2 above. (Small contracts for like types of work, scheduled to be undertaken at the same facility or on the same project site, and within the same timeframe, will be considered for such bundling, consistent with economies of scale, and the purposes of this Agreement); and 2.3.2 Project Work will not be intentionally split, divided or otherwise separated for contract award purposes to avoid application of this Agreement. Section 2.4 Applicability This Agreement shall not apply to any work of any Contractor other than that on Project Work specifically covered by this Agreement. Section 2.5 Exclusions Items specifically excluded from the scope of this Agreement include the following: Co Ana City Council 51 — 9 6/b 2023 2.5.1 Work of non -manual employees, including but not limited to: superintendents; teachers; supervisors (except those covered by Master Labor Agreements above the level of general foreman); staff engineers; time keepers; mail carriers; clerks; office workers; messengers; guards; safety personnel; emergency medical and first aid technicians; and other professional, engineering, executive, administrative, supervisory and management employees; 2.5.2 Equipment and machinery owned or controlled and operated by the City; 2.5.3 All off -site manufacture and handling of materials, equipment or machinery; provided, however, that lay down or storage areas for equipment or material and manufacturing (prefabrication) sites, dedicated solely to the Project, and the movement of materials or goods between such locations and a Project site are within the scope of this Agreement; 2.5.4 All work performed by City employees, the CWA Administrator, design teams (including, but not limited to architects engineers and master planners), or any other consultants for the City (including, but not limited to, project managers and construction managers and their employees where not engaged in Project Work) and their sub -consultants, and other employees of professional service organizations, not performing manual labor within the scope of this Agreement; provided, however, that it is understood and agreed that Surveyors and Building/Construction Inspector and Field Soils and Materials Testers (Inspectors) are a covered craft under the Agreement. This inclusion applies to the scope of work defined in the State of California Wage Determination for said Craft. This shall also specifically include such work where it is referred to by utilization of such terms as "quality control" or "quality assurance." Every Surveyor and Inspector performing under the wage classifications of Surveyor and Building/Construction Inspector and Field Soils and Material Testers under a professional services agreement or a construction contract shall be bound to all applicable requirements of the CWA. Covered Work as defined by this Agreement shall be performed pursuant to the terms and conditions of this Agreement regardless of the manner in which the work was awarded; 2.5.5 Any work performed near, or leading to a site of work covered by this Agreement and undertaken by state, county or other governmental bodies, or their Contractors; or by public utilities, or their Contractors; and/or by adjacent third -party landowners; and/or by the City or its Contractors (for work which is not within the scope of this Agreement); 2.5.6 Off -site maintenance of leased equipment and on -site supervision of such work; 2.5.7 It is recognized that certain equipment and systems of a highly technical and specialized nature will have to be installed at the Project. The nature of the equipment and systems, together with requirements of a manufacturer's warranty, may dictate that it be prefabricated, pre - piped, and/or pre -wired and that it be installed under the supervision and direction of the Owner's and/or manufacturer's personnel. The Unions agree to install such material, equipment and systems without incident, or allow such installation to be performed by the manufacturer's employees or a contractor certified by the manufacturer where the Unions are unable to perform such work or the warranty requires the work to be performed by the employees of the manufacturer or a contractor certified by the manufacturer. If a warranty on the manufacturer's specialty or technical equipment or systems purchased by the Owner requires that the installation of such Co Ana City Council 51 — 10 6/6 2023 specialty or technical equipment or system be performed by the manufacturer's own personnel, then such installation may be performed by the manufacturer's own personnel. If a warranty on the manufacturer's specialty or technical equipment or systems purchased by the Owner requires that the installation of such specialty or technical equipment or system be performed by a contractor certified by the manufacturer, and there are no Union signatory contractors certified by the manufacturer to install and/or perform such work, then such installation may be performed by such certified contractor. The General Contractor shall notify the Unions at the pre job conference of the use of this provision and shall provide copies of the written warranty that require that the work be performed by the manufacturer's own personnel, or a contractor certified by the manufacturer, to the affected Union. When the warranty does not require installation by the manufacturer's own personnel or a contractor certified by the manufacturer, the Unions agree to perform and install such work under the supervision and direction of the manufacturer's representative. This shall not apply to construction equipment. 2.5.8 Non -construction support services contracted by the City, City consultants, the CWA Administrator, or Contractor in connection with a Project; 2.5.9 Laboratory work for testing. 2.5.10 Coverage Exception This Agreement shall not apply if the City receives funding or assistance from any Federal, State, local or other public entity for the Construction Contract if a requirement, condition or other term of receiving that funding or assistance, at the time of the awarding of the contract, is that the City not require, bidders, contractors, or other persons or entities to enter into an agreement with one or more labor organizations. The City agrees that it will make a reasonable effort to establish the enforcement of this Agreement with any governmental agency or granting authority. 2.5.11 City -funded Affordable Housing Projects. 2.5.12 Work on the Project performed as a result of a threat to life, limb or property or other emergency circumstances requiring immediate action. Section 2.6 Awarding of Contracts for Project Work 2.6.1 The City and/or the Contractors, as appropriate, have the absolute right to award contracts or subcontracts on Project Work to any Contractor notwithstanding the existence or non- existence of any agreements between such Contractor and any Union parties, provided only that such Contractor is ready, willing, and able to execute and comply with this Agreement should such Contractor be awarded work covered by this Agreement. 2.6.2 It is agreed that all Contractors of whatever tier, who have been awarded Project Work contracts, shall be required to accept and be bound to the terms and conditions of this Agreement, and shall evidence their acceptance by the execution of the Letter of Assent set forth in "Attachment A" hereto, prior to the commencement of any Project Work. At the time that any Contractor enters into a subcontract with any subcontractor of any tier providing for the performance of the construction contract, the Contractor shall provide a copy of this Agreement to said subcontractor and shall require the subcontractor, as a part of accepting the award of a Co Ana City Council 51 —11 6/6 M23 construction subcontract, to agree in writing in the form of a Letter of Assent to be bound by each and every provision of this Agreement prior to the commencement of work on the Project. No Contractor or subcontractor shall commence Project Work without having first provided a copy of the Letter of Assent as executed by it to the CWA Administrator and to the Trades Council before the commencement of Project Work. Section 2.7 Master Labor Agreements 2.7.1 The provisions of this Agreement, including the Master Labor Agreements as such may be changed from time -to -time and which also are incorporated herein by reference, shall apply to Project Work. This Agreement is not intended to supersede such Master Labor Agreements between any of the Contractors performing construction work on the Project and a Union signatory thereto except to the extent the provisions of this Agreement are inconsistent with such Master Labor Agreements, in which event the provisions of this Agreement shall apply. However, such does not apply to work performed under the National Cooling Tower Agreement, the National Stack Agreement, the National Transit Division Agreement (NTD), work within the jurisdiction of the International Union of Elevator Constructors, and all instrument calibration and loop checking work performed under the terms of the UA/IBEW Joint National Agreement for Instrument and Control Systems Technicians except that Article 9 dealing with Strikes, Work Stoppages and Lock -Outs, Work Assignments and Jurisdictional Disputes, and Settlement of Grievances and Disputes shall apply to such work. Where a subject is covered by the provisions of a Master Labor Agreement and not in conflict with the provisions of this Agreement, the provisions of the Master Labor Agreement shall apply. It is specifically agreed that no later agreement shall be deemed to have precedence over this Agreement unless signed by all parties signatory hereto who are then currently employed or represented at the Project. Any dispute as to the applicable source between this Agreement and any Master Labor Agreements for determining the wages, hours of working conditions of employees on this Project shall be resolved under the procedures established in Article 10. 2.7.2 It is understood that this Agreement, together with the referenced Master Labor Agreements, constitutes a self-contained, stand-alone agreement and by virtue of having become bound to this Agreement, the Contractor will not be obligated to sign any other local, area or national collective bargaining agreement as a condition of performing work within the scope of this Agreement (provided, however, that the Contractor may be required to sign a uniformly applied, non-discriminatory Subscription Agreement at the request of the trustees or administrator of a trust fund established pursuant to Section 302 of the Labor Management Relations Act, and to which such Contractor is bound to make contributions under this Agreement, provided that such Subscription Agreement does not purport to bind the Contractor beyond the terms and conditions of this Agreement and/or expand its obligation to make contributions pursuant thereto). It shall be the responsibility of the prime Contractor to have each of its subcontractors sign the appropriate Subscription Agreement, with the appropriate Craft Union prior to the subcontractor beginning work on Project Work. Section 2.8 Binding Signatories Only This Agreement shall only be binding on the signatory Parties hereto, and shall not apply to the parents, affiliates, subsidiaries, or other ventures of any such Party not performing Project Work. Co Ana City Council 51 — 12 6/b M23 Section 2.9 Other City Work Nothing contained herein shall be interpreted to prohibit, restrict, or interfere with the performance of any other operation, work or function not covered by this Agreement, which may be performed by City employees or contracted for by the City for its own account, on its property or in and around a Project site. Section 2.10 Separate Liability It is understood that the liability of the Contractor(s) and the liability of the separate Unions under this Agreement shall be several and not joint. The Unions agree that this Agreement does not have the effect of creating any joint employment status between or among the City or CWA Administrator and/or any Contractor. Section 2.11 Completed Project Work As areas of Project Work are accepted by the City, this Agreement shall have no further force or effect on such items or areas except where the Contractor is directed by the City or its representatives to engage in repairs, modification, check-out and/or warranties functions required by its contract(s) with the City under the original contract. ARTICLE 3 UNION RECOGNITION AND EMPLOYMENT Section 3.1 Reco nig tion The Contractor recognizes the Trades Council and the Unions as the sole and exclusive bargaining representative for the employees engaged in Project Work. Contractors further recognize that the Unions shall be the primary source of all craft labor employed on the Projects. In the event that a Contractor has its own core workforce, said Contractor shall follow the procedures outlined below. Section 3.2 Contractor Selection of Employees The Contractor shall have the right to determine the competency of all employees, the number of employees required, the duties of such employees within their craft jurisdiction, and shall have the sole responsibility for selecting employees to be laid off, consistent with Section 3.3 and Section 4.2, below. The Contractor shall also have the right to reject any applicant referred by a Union for any reason, subject to any reporting pay required by Section 6.6; provided, however, that such right is exercised in good faith and not for the purpose of avoiding the Contractor's commitment to employ qualified workers through the procedures endorsed in this Agreement. Section 3.3 Referral Procedures 3.3.1 For signatory Unions now having a job referral system contained in a Master Labor Agreement, the Contractor agrees to comply with such system and it shall be used exclusively by such Contractor, except as modified by this Agreement. Such job referral system will be operated in a nondiscriminatory manner and in full compliance with federal, state, and local laws and regulations which require equal employment opportunities and non-discrimination. All of the foregoing hiring procedures, including related practices affecting apprenticeship, shall be operated so as to consider the goals of the City to encourage employment of City residents on the Project, and to facilitate the ability of all Contractors to meet their employment needs. Co Ana City Council 51 — 13 6/6 M23 3.3.2 The local Unions will exert their best efforts to recruit and refer sufficient numbers of skilled craft workers to fulfill the labor requirements of the Contractor, including specific employment obligations to which the Contractor may be legally and/or contractually obligated; and to refer apprentices as requested to develop a larger, skilled workforce. The Unions will work with their affiliated regional and national unions, and jointly with the CWA Administrator and others designated by the City, to identify and refer competent craft persons as needed for Project Work, and to identify and hire individuals, particularly residents of the City, for entrance into joint labor/management apprenticeship programs, or to participate in other identified programs and procedures to assist individuals in qualifying and becoming eligible for such apprenticeship programs, all maintained to increase the available supply of skilled craft personnel for Project Work and future construction of maintenance work to be undertaken by the City. 3.3.3 The Union shall not knowingly refer an employee currently employed by a Contractor on a covered Project to any other Contractor. Section 3.4 Non -Discrimination in Referral, Employment, and Contracting The Unions and Contractors agree that they will not discriminate against any employee or applicant for employment in hiring and dispatching on the basis of race, color, religion, sex, gender, national origin, age, membership in a labor organization, sexual orientation, political affiliation, marital status or disability. Further, it is recognized that the City has certain policies, programs, and goals for the utilization of local small business enterprises. The Parties shall jointly endeavor to assure that these commitments are fully met, and that any provisions of this Agreement which may appear to interfere with local small business enterprises successfully bidding for work within the scope of this Agreement shall be carefully reviewed, and adjustments made as may be appropriate and agreed upon among the Parties, to ensure full compliance with the spirit and letter of the City's policies and commitment to its goals for the significant utilization of local small businesses as direct Contractors or suppliers for Project Work. Section 3.5 Employment of City Residents 3.5.1 The Unions and Contractors agree that, to the extent allowed by law, and as long as they possess the requisite skills and qualifications, the Unions will exert their best efforts to refer and/or recruit sufficient numbers of skilled craft "Local Residents," as defined herein, to fulfill the requirements of the Contractors. In recognition of the fact that the City and the communities surrounding Project Work will be impacted by the construction of the Project Work, the parties agree to support the hiring of workers from the residents of these surrounding areas, as well as Veterans and individuals who have successfully completed the Building Trades Multi -Craft Core Curriculum Pre -Apprenticeship Program, regardless of where they reside, for Project Work. Towards that end, the Unions shall exert their best efforts to encourage and provide referrals and utilization of qualified workers, first, to those residing in U. S. Postal Service zip codes which overlap all of the City of Santa Ana, as set forth in "Attachment B" attached hereto, as well as Veterans, regardless of where they reside ("Tier I"). If the Unions cannot provide the Contractors in the attainment of a sufficient number of qualified workers from Tier 1, second, the Unions shall exert their best efforts to then recruit and identify for referral qualified workers residing within the County of Orange and individuals who have successfully completed the Building Trades Multi - Craft Core Curriculum Pre -Apprenticeship Program, regardless of where they reside ("Tier 2"). Co Ana City Council 51 — 14 6/b M23 For Dispatch purposes, employees residing within either of these two (2) tiers, as well as Veterans and individuals who have successfully completed the Building Trades Multi -Craft Core Curriculum Pre -Apprenticeship Program, regardless of where they reside, shall be referred to as Local Residents. 3.5.2 A goal of 30% of the total work hours performed on each Project shall be performed by Local Residents. 3.5.3 The Unions agree to support the operation of pre -apprentice referral programs in the City. Further, the Unions agree to place on their referral roles or in their apprentice training programs, as appropriate and needed, qualified persons sent to them by designated City organizations or other organizations working with the City to increase construction industry work opportunities for City residents. Section 3.6 Requirements on Contractors To facilitate the dispatch of Local Residents, all Contractors will be required to utilize the Craft Employee Request Form whenever they are requesting the referral of any employee from a Union referral list for any Covered Project, a sample of which is attached as "Attachment C." When Local Residents are requested by the Contractors, the Unions will refer such workers regardless of their place in the Unions' hiring halls' list and normal referral procedures. Section 3.7 Helmets to Hardhats The Contractors and the Unions recognize a desire to facilitate the entry into the building and construction trades of Veterans who are interested in careers in the building and construction industry. The Contractors and Unions agree to utilize the services of non-profit Veterans support organizations, including but not limited to, the Center for Military Recruitment, Assessment and Veterans Employment (hereinafter "Center") and the Center's "Helmets to Hardhats" program to serve as a resource for preliminary orientation, assessment of construction aptitude, referral to apprenticeship programs or hiring halls, counseling and mentoring, support network, employment opportunities and other needs as identified by the Parties. For purposes of this Agreement the term "Eligible Veteran" shall have the same meaning as the term "veteran" as defined under Title 5, Section 2108(1) of the United States Code as the same may be amended or re -codified from time to time. It shall be the responsibility of each qualified applicant to provide the Unions with proof of his/her status as an Eligible Veteran. 3.7.1 The Unions and Contractors agree to coordinate with non-profit Veteran organizations, including, the Center to create and maintain an integrated database of veterans interested in working on this Project Work and of apprenticeship and employment opportunities for working on Project Work. To the extent permitted by law, the Unions will give credit to such Veterans for bona fide, provable past experience. Section 3.8 Core Employees 3.8.1 Contractors not currently signatory to a Master Labor Agreement may employ, as needed, first, a member of its core workforce, then an employee through a referral from the appropriate Union hiring hall, then a second core employee, then a second employee through the referral system, and so on until a maximum of five (5) core employees are employed in the Co Ana City Council 51 — 15 6/6 M23 Contractor's workforce, thereafter, all additional employees in the affected trade or craft shall be requisitioned from the craft hiring hall in accordance with Section 3.3. In the laying off of employees, the number of core employees shall not exceed one-half plus one of the workforce for an employer with 10 or fewer employees, assuming the remaining employees are qualified to undertake the work available. As part of this process, and in order to facilitate the contract administration procedures, as well as appropriate fringe benefit fund coverage, all Contractors shall require their core employees and any other persons employed other than through the referral process, to register with the appropriate Union hiring hall, if any, prior to their first day of employment at a project site. 3.8.2 The core work force is comprised of those employees whose names appeared on the Contractor's active payroll for sixty (60) of the one hundred (100) working days immediately before award of Project Work to the Contractor; who have worked at least two -thousand (2,000) hours in the construction craft in which they are employed, during the prior four (4) years; who possess any license required by state or federal law for the Project Work to be performed; and, who have the ability to safely perform the basic functions of the applicable trade. 3.8.3 Prior to each Contractor performing any work on the Project, each Contractor shall provide a list of his core employees to the CWA Administrator and the Trades Council. Failure to do so will prohibit the Contractor from using any core employees. Upon request by any Party to this Agreement, the Contractor hiring any core employee shall provide satisfactory proof (i.e., payroll records, quarterly tax records, driver's license, voter registration, postal address and such governmental documentation) evidencing the core employee's qualification as a core employee to the CWA Administrator and the Trades Council. Section 3.9 Time for Referral If any Union's registration and referral system does not fulfill the requirements for specific classifications requested by any Contractor within forty-eight (48) hours (excluding Saturdays, Sundays and holidays), that Contractor may use employment sources other than the Union registration and referral services, and may employ applicants meeting such classification from any other available source. The Contractors shall inform the Union of any applicants hired from other sources and such applicants shall register with the appropriate hiring hall, if any, before commencing work. Section 3.10 Lack of Referral Procedure If a signatory Union does not have a job referral system as set forth in Section 3.3 above, the Contractors shall give the Union equal opportunity to refer applicants. Contractors shall notify the Union of employees so hired, as set forth in Section 3.5. Section 3.11 Union Membership Employees are not required to become or remain union members or pay dues or fees as a condition of performing Project Work under this Agreement. Contractors shall make and transmit all deductions for union dues, fees, and assessments that have been authorized by employees in writing in accordance with the applicable Master Labor Agreement. Nothing in this Section 3.11 is intended to supersede independent requirements of applicable Master Labor Agreements as to those Contractors otherwise signatory to such Master Labor Agreements and as to the employees of those Contractors who are performing Project Work Co Ana City Council 51 — 16 6/6 M23 Section 3.12 Individual Seniority Except as provided in Section 4.3, individual seniority shall not be recognized or applied to employees working on Project Work; provided, however, that group and/or classification seniority in a Union's Master Labor Agreement as of the Effective Date of this Agreement shall be recognized for purposes of layoffs. Section 3.13 Foremen The selection and number of craft foreman and/or general foreman shall be the responsibility of the Contractor. All foremen shall take orders exclusively from the designated Contractor representatives. Craft foreman shall be designated as working foreman at the request of the Contractors. Section 3.14 Out of State Workers In determining compliance with the targeted hiring goals of Section 3.5 above, hours of Project Work performed by residents of states other than California will be excluded from the calculation. ARTICLE 4 UNION ACCESS AND STEWARDS Section 4.1 Access to Project Sites Authorized representatives of the Union shall have access to Project Work, provided that they do not interfere with the work of employees and further provided that such representatives shall notify the person charged with on -site project supervision and fully comply with posted visitor, security and safety rules. Section 4.2 Stewards 4.2.1 Each signatory Union shall have the right to dispatch a working journeyperson as a steward for each shift, and shall notify the Contractor in writing of the identity of the designated steward or stewards prior to the assumption of such person's duties as steward. Such designated steward or stewards shall not exercise any supervisory functions. There will be no non -working stewards. Stewards will receive the regular rate of pay for their respective crafts. 4.2.2 In addition to his/her work as an employee, the steward should have the right to receive, but not to solicit, complaints or grievances and to discuss and assist in the adjustment of the same with the employee's appropriate supervisor. Each steward should be concerned only with the employees of the steward's Contractor and, if applicable, subcontractor(s), and not with the employees of any other Contractor. A Contractor will not discriminate against the steward in the proper performance of his/her Union duties. 4.2.3 When a Contractor has multiple, non-contiguous work locations at one site, the Contractor may request and the Union shall appoint such additional working stewards as the Contractor requests to provide independent coverage of one or more such locations. In such cases, a steward may not service more than one work location without the approval of the Contractor. 4.2.4 The stewards shall not have the right to determine when overtime shall be worked or who shall work overtime. Co Ana City Council 51 — 17 6/b M23 Section 4.3 Steward Layoff/Discharge Contractor agrees to notify the appropriate Union twenty-four (24) hours before the layoff of a steward, except in the case of disciplinary discharge for just cause. If the steward is protected against such layoff by the provisions of the applicable Master Labor Agreement, such provisions shall be recognized when the steward possesses the necessary qualifications to perform the remaining work. In any case in which the steward is discharged or disciplined for just cause, the appropriate Union will be notified immediately by the Contractor, and such discharge or discipline shall not become final (subject to any later filed grievance) until twenty-four (24) hours after such notice has been given. ARTICLE 5 WAGES AND BENEFITS Section 5.1 Wages All employees covered by this Agreement shall be classified in accordance with work performed and paid by the Contractors the hourly wage rates for those classifications in compliance with the applicable prevailing wage rate determination established pursuant to applicable law. If a prevailing rate increases under law, the Contractor shall pay that rate as of its effective date under the law. This Agreement does not relieve Contractors directly signatory to a Master Labor Agreement with one of the Unions signing this Agreement from paying all of the wages set forth in such Agreements. Section 5.2 Benefits 5.2.1 Contractors shall pay contributions to the established employee benefit funds in the amounts designated in the appropriate Master Labor Agreement and make all employee — authorized deductions in the amounts designated in the appropriate Master Labor Agreement, however, such contributions shall not exceed the contribution amounts set forth in the applicable prevailing wage determination. This Agreement does not relieve Contractors directly signatory to one or more of the Master Labor Agreements from making all contributions set forth in those Master Labor Agreements without reference to the foregoing. 5.2.2 The Contractor adopts and agrees to be bound by the written terms of the applicable, legally established, trust agreement(s) specifying the detailed basis on which payments are to be made into, and benefits paid out of, such trust funds for its employees. The Contractor authorizes the Parties to such trust funds to appoint trustees and successor trustees to administer the trust funds and hereby ratifies and accepts the trustees so appointed as if made by the Contractor. 5.2.3 Each Contractor and subcontractor is required to certify to the CWA Administrator that it has paid all benefit contributions due and owing to the appropriate Trust(s) prior to the receipt of its final payment and/or retention. Further, upon timely notification by a Union to the CWA Administrator, the CWA Administrator shall work with any prime Contractor or subcontractor who is delinquent in payments to assure that proper benefit contributions are made, to the extent of requesting the City or the prime Contractor to withhold payments otherwise due such Contractor, until such contributions have been made or otherwise guaranteed. Co Ana City Council 51 — 18 6/b M23 Section 5.3 Wage Premiums Wage premiums, including but not limited to pay based on height of work, hazard pay, scaffold pay and special skills shall not be applicable to work under this Agreement, except to the extent provided for in any applicable prevailing wage determination. ARTICLE 6 HOURS OF WORK, OVERTIME, SHIFTS AND HOLIDAYS Section 6.1 Hours of Work Eight (8) hours per day between the hours of 6:00 a.m. and 5:30 p.m., plus one-half (1/2) hour unpaid lunch approximately mid -way through the shift, shall constitute the standard work day. Forty (40) hours per week shall constitute a regular week's work. The work week will start on Sunday and conclude on Saturday. The foregoing provisions of this Article are applicable unless otherwise provided in the applicable prevailing wage determination, or unless changes are permitted by law and such are agreed upon by the Parties. Nothing herein shall be construed as guaranteeing any employee eight (8) hours per day or forty (40) hours per week, or a Monday through Friday standard work schedule. Section 6.2 Place of Work Employees shall be at their place of work (as designated by the Contractor), at the starting time and shall remain at their place of work, performing their assigned functions, until quitting time. The place of work is defined as the gang or tool box or equipment at the employee's assigned work location or the place where the foreman gives instructions. The Parties reaffirm their policy of a fair day's work for a fair day's wage. Except as provided in Section 6.6, there shall be no pay for time not worked unless the employee is otherwise engaged at the direction of the Contractor. Section 6.3 Overtime Overtime shall be paid in accordance with the requirements of the applicable prevailing wage determination. There shall be no restriction on the Contractor's scheduling of overtime or the nondiscriminatory designation of employees who will work overtime. There shall be no pyramiding of overtime (payment of more than one form of overtime compensation for the same hour) under any circumstances. Section 6.4 Shifts and Alternate Work Schedules 6.4.1 Alternate starting and quitting time and/or shift work may be performed at the option of the Contractor upon three (3) days' prior notice to the affected Union(s), unless a shorter notice period is provided for in the applicable Master Labor Agreement If two shifts are worked, each shall consist of eight (8) hours of continuous work exclusive of a one-half (1/2) hour non -paid lunch period, for eight (8) hours pay. The last shift shall start on or before 6:00 p.m. The first shift starting at or after 6:00 a.m. is designated as the first shift, with the second shift following. 6.4.2 Contractors, the Trades Council and the Union recognize the economic impact upon the City and City residents of the Project being undertaken by the City and agree that all Parties to this Agreement desire and intend Project Work to be undertaken in a cost efficient and effective manner to the highest standard of quality and craftsmanship. Recognizing the economic conditions, the Parties agree that, except to the extent permitted by law, employees performing Project Work shall not be entitled to any differentials or additional pay based upon the shift or Co Ana City Council 51 — 19 6/6 2023 work schedule of the employees. Instead, all employees working on Project Work shall be paid at the same base rate regardless of shift or work schedule worked. 6.4.3 Because of operational necessities, the second shift may, at the City's direction, be scheduled without the preceding shift having been worked. It is recognized that the City's operations and/or mitigation obligations may require restructuring of normal work schedules. Except in an emergency or when specified in the City's bid specification, the Contractor shall give affected Union(s) at least three (3) days' notice of such schedule changes. Section 6.5 Holidays Recognized holidays for Project Work shall be those set forth and governed by the prevailing wage determination(s) applicable to such Project Work. Section 6.6 Show -up Pay 6.6.1 Except as otherwise required by State law, Employees reporting for work and for whom no work is provided, except when given prior notification not to report to work, shall receive two (2) hours pay at the regular straight time hourly rate. Employees who are directed to start work shall receive four (4) hours of pay at the regular straight time hourly rate. Employees who work beyond four (4) hours shall be paid for actual hours worked. Whenever reporting pay is provided for employees, they will be required to remain at the Project Site and available for work for such time as they receive pay, unless released earlier by the principal supervisor of the Contractor(s) or his/her designated representative. Each employee shall furnish his/her Contractor with his/her current address and telephone number, and shall promptly report any changes to the Contractor. 6.6.2 An employee called out to work outside of his/her shift shall receive a minimum of two (2) hours pay at the appropriate rate. This does not apply to time worked as an extension of (before or after) the employee's normal shift. 6.6.3 When an employee leaves the job or work location of his/her own volition, or is discharged for cause or is not working, the employee shall only be paid for actual time worked. Section 6.7 Meal Periods The Contractor will schedule a meal period of no more than one-half hour duration at the work location at approximately mid -point of the schedule shift; provided, however, that the Contractor may, for efficiency of the operation, establish a schedule which coordinates the meal periods of two or more crafts. An employee may be required to work through his meal period because of an emergency or a threat to life or property, or for such other reasons as are in the applicable Master Labor Agreement, and if he is so required, he shall be compensated in the manner established in the applicable Master Labor Agreement. Section 6.8 Make-up Days To the extent permitted by the applicable general wage determination, when an employee has been prevented from working for reasons beyond the control of the employer, including, but not limited to inclement weather or other natural causes, during the regularly scheduled work week, a make-up day may be worked on a non -regularly scheduled work day for which an employee shall receive eight (8) hours pay at the straight time rate of pay or any premium rate required for such hours under the state prevailing wage law. Co Ana City Council 51 — 20 6/6 M23 ARTICLE 7 WORK STOPPAGES AND LOCK -OUTS Section 7.1 No Work Stoppages or Disruptive Activity The Trades Council and the Unions signatory hereto agree that neither they, and each of them, nor their respective officers or agents or representatives, shall incite or encourage, condone or participate in any strike, walk -out, slow- down, picketing, observing picket lines or other activity of any nature or kind whatsoever, for any cause or dispute whatsoever with respect to or in any way related to Project Work, or which interferes with or otherwise disrupts, Project Work, or with respect to or related to the City or Contractors, including, but not limited to, economic strikes, unfair labor practice strikes, safety strikes, sympathy strikes and jurisdictional strikes whether or not the underlying dispute is arbitrable. Any such actions by the Trades Council, or Unions, or their members, agents, representatives or the employees they represent shall constitute a violation of this Agreement. The Trades Council and the Union shall take all steps necessary to obtain compliance with this Article and neither should be held liable for conduct for which it is not responsible. Section 7.2 Employee Violations The Contractor may discharge any employee violating Section 7.1 above and any such employee will not be eligible for rehire under this Agreement. Section 7.3 Standing to Enforce The City, the CWA Administrator, or any Contractor affected by an alleged violation of Section 7.1 shall have standing and the right to enforce the obligations established therein. Section 7.4 Expiration of Master Labor Agreement If the Master Labor Agreement, or any local, regional, and other applicable collective bargaining agreements expire during the term of the Project, the Union(s) agree that there shall be no work disruption of any kind as described in Section 7.1 above as a result of the expiration of any such agreement(s) having application on this Project and/or failure of the involved Parties to that agreement to reach a new contract. Terms and conditions of employment established and set at the time of bid shall remain established and set. Otherwise to the extent that such agreement does expire and the Parties to that agreement have failed to reach concurrence on a new contract, work will continue on the Project on one of the following two (2) options, both of which will be offered by the Unions involved to the Contractors affected: 7.4.1 Each of the Unions with a contract expiring must offer to continue working on the Project under interim agreements that retain all the terms of the expiring contract, except that the Unions involved in such expiring contract may each propose wage rates and employer contribution rates to employee benefit funds under the prior contract different from what those wage rates and employer contributions rates were under the expiring contracts. The terms of the Union's interim agreement offered to Contractors will be no less favorable than the terms offered by the Union to any other employer or group of employers covering the same type of construction work in Orange County. 7.4.2 Each of the Unions with a Master Labor Agreement expiring must offer to continue working on the Project under all the terms of the expiring contract, including the wage rates and employer contribution rates to the employee benefit funds, if the Contractor affected by that Co Ana City Council 51 — 21 6/b M23 expiring contract agrees to the following retroactive provisions: if a new Master Labor Agreement, local, regional or other applicable labor agreement for the industry having application at the Project is ratified and signed during the term of this Agreement and if such new labor agreement provides for retroactive wage increases, then each affected Contractor shall pay to its employees who performed work covered by this Agreement at the Project during the hiatus between the effective dates of such expired and new labor agreements, an amount equal to any such retroactive wage increase established by such new labor agreement, retroactive to whatever date is provided by the new labor agreement for such increase to go into effect, for each employee's hours worked on the Project during the retroactive period. All Parties agree that such affected Contractors shall be solely responsible for any retroactive payment to its employees. 7.4.3 Some Contractors may elect to continue to work on the Project under the terms of the interim agreement option offered under paragraph 7.4.1 and other Contractors may elect to continue to work on the Project under the retroactivity option offered under paragraph 7.4.2. To decide between the two options, Contractors will be given one week after the particular labor agreement has expired or one week after the Union has personally delivered to the Contractors in writing its specific offer of terms of the interim agreement pursuant to paragraph 7.4.1, whichever is the later date. If the Contractor fails to timely select one of the two options, the Contractor shall be deemed to have selected the provisions of 7.4.2. Section 7.5 No Lockouts Contractors shall not cause, incite, encourage, condone or participate in any lock -out of employees with respect to Project Work during the term of this Agreement. The term "lock -out" refers only to a Contractor's exclusion of employees in order to secure collective bargaining advantage, and does not refer to the discharge, termination or layoff of employees by the Contractor for any reason in the exercise of rights pursuant to any provision of this Agreement, or any other agreement, nor does "lock -out" include the City's decision to stop, suspend or discontinue any Project Work or any portion thereof for any reason. Section 7.6 Best Efforts to End Violations 7.6.1 If a Contractor contends that there is any violation of this Article or Section 8.3, it shall notify, in writing, the Executive Secretary of the Trades Council, the Senior Executive of the involved Union(s) and the CWA Administrator. The Executive Secretary and the leadership of the involved Union(s) will immediately instruct, order and use their best efforts to cause the cessation of any violation of the relevant Article. 7.6.2 If the Union contends that any Contractor has violated this Article, it will notify that the Contractor and the CWA Administrator, setting forth the facts which the Union contends violate the Agreement, at least twenty-four (24) hours prior to invoking the procedures of Section 7.8. The CWA Administrator shall promptly order the involved Contractor(s) to cease any violation of the Article. Co Ana City Council 51 — 22 6/6 M23 Section 7.7 Withholding of services for failure to pay wages and fringe benefits 7.7.1 Notwithstanding any provision of this Agreement to the contrary, it shall not be a violation of this Agreement for any Union to withhold the services of its members (but not the right to picket) from a particular Contractor who: (a) fails to timely pay its weekly payroll; or (b) fails to make timely payments to the Union's Joint Labor/Management Trust Funds in accordance with the provisions of the applicable Master Labor Agreements. Prior to withholding its members' services for the Contractor's failure to make timely payments to the Union's Joint Labor/Management Trust Funds, the Union shall give at least ten (10) days (unless a lesser period of time is provided in the Union's Master Labor Agreement, but in no event less than forty-eight (48) hours) written notice of such failure to pay by registered or certified mail, return receipt requested, and by facsimile transmission to the involved Contractor and to the City. Union will meet within the ten (10) day period to attempt to resolve the dispute. 7.7.2 Upon the payment of the delinquent Contractor of all monies due and then owing for wages and/or fringe benefit contributions, the Union shall direct its members to return to work and the Contractor shall return all such members back to work. Section 7.8 Expedited Enforcement Procedure Any party, including the City, which the Parties agree is a Party to the Agreement for purposes of this Article and an intended beneficiary of this Article, or the CWA Administrator, may institute the following procedures, in lieu of or in addition to any other action at law or equity, when a breach of Section 7.1 or 7.5, above, or Section 8.3 is alleged. 7.8.1 The Party invoking this procedure shall notify the first arbitrator identified in the List of Arbitrators attached hereto as Attachment D. If this arbitrator identified in Attachment D is unavailable at any time, any one of the permanent Arbitrators who is notified shall appoint his alternate to hear the matter. Expenses incurred in arbitration shall be borne equally by the Parties involved in the arbitration and the decision of the arbitrator shall be final and binding on the Parties, provided, however, that the arbitrator shall not have the authority to alter or amend or add to or delete from the provisions of this Agreement in any way. Notice to the arbitrator shall be by the most expeditious means available, with notices to the Parties alleged to be in violation, and to the Trades Council if it is a Union alleged to be in violation. For purposes of this Article, written notice may be given by telegram, facsimile, hand delivery or overnight mail and will be deemed effective upon receipt. 7.8.2 Upon receipt of said notice, the arbitrator named above or his/her alternate shall sit and hold a hearing within twenty-four (24) hours if it is contended that the violation still exists, but not sooner than twenty-four (24) hours after notice has been dispatched to the Executive Secretary and the Senior Official(s) as required by Section 7.6, as above. 7.8.3 The arbitrator shall notify the Parties of the place and time chosen for this hearing. Said hearing shall be completed in one session, which, with appropriate recesses at the arbitrator's Co Ana City Council 51 — 23 6/6 M23 discretion, shall not exceed 24 hours unless otherwise agreed upon by all Parties. A failure of any Party or Parties to attend said hearings shall not delay the hearing of evidence or the issuance of any award by the arbitrator. 7.8.4 The sole issue at the hearing shall be whether or not a violation of Sections 7.1 or 7.5, above, or Section 8.3 has in fact occurred. The arbitrator shall have no authority to consider any matter in justification, explanation or mitigation of such violation. The award shall be issued in writing within three (3) hours after the close of the hearing, and may be issued without an opinion. If any Party desires a written opinion, one shall be issued within fifteen (15) days, but its issuance shall not delay compliance with, or enforcement of, the Award. The arbitrator may order cessation of the violation of the Article and other appropriate relief, and such award shall be served on all Parties by hand or registered mail upon issuance. 7.8.5 Such award shall be final and binding on all Parties and may be enforced by any court of competent jurisdiction upon the filing of this Agreement and all other relevant documents referred to herein above in the following manner. Written notice of the filing of such enforcement proceedings shall be given to the other Party. In any judicial proceeding to obtain a temporary order enforcing the arbitrator's award as issued under this Article, all Parties waive the right to a hearing and agree that such proceedings may be ex parte. Such agreement does not waive any Party's right to participate in a hearing for a final order of enforcement. The court's order or orders enforcing the arbitrator's award shall be served on all Parties by hand or by delivery to their address as shown on this Agreement (for a Union), as shown on their business contract for work under this Agreement (for a Contractor) and to the representing Union (for an employee), by certified mail by the Party or Parties first alleging the violation. 7.8.6 Any rights created by statute or law governing arbitration proceedings inconsistent with the above procedure or which interfere with compliance hereto are hereby waived by the Parties to whom they accrue. 7.8.7 The fees and expenses of the arbitrator shall be equally divided between the Party or Parties initiating this procedure and the respondent Party or Parties. ARTICLE 8 WORK ASSIGNMENTS AND JURISDICTIONAL DISPUTES Section 8.1 Assignment of Work The assignment of Project Work will be solely the responsibility of the Contractor performing the work involved; and such work assignments will be in accordance with the Plan for the Settlement of Jurisdictional Disputes in the Construction Industry (the "Plan") or any successor Plan. Section 8.2 The Plan All jurisdictional disputes on Project Work between or among the building and construction trades Unions and the craft employers parties to this Agreement, shall be settled and adjusted according to the present Plan established by the Building and Construction Trades Department or any other plan or method of procedure that may be adopted in the future by the Building and Construction Trades Department. Decisions rendered shall be final, binding and conclusive on the Employers and Unions parties to this Agreement. Co Ana City Council 51 — 24 6/6 M23 8.2.1 If a dispute arising under this Article involves the Southwest Mountain States Regional Council of Carpenters or any of its subordinate bodies, an Arbitrator shall be chosen by the procedures specified in Article V, Section 5, of the Plan from a list composed of John Kagel, Robert Hirsch, and Thomas Pagan, and the Arbitrator's hearing on the dispute shall be held at the offices of the Trades Council within fourteen (14) days of the selection of the Arbitrator. All other procedures shall be as specified in the Plan. Section 8.3 No Work Disruption Over Jurisdiction All jurisdictional disputes shall be resolved without the occurrence of any strike, work stoppage, or slow -down of any nature, and the Employer's assignment shall be adhered to until the dispute is resolved. Individuals violating this section shall be subject to immediate discharge. Section 8.4 Pre -Job Conferences As provided in Article 16, each Contractor will conduct a pre job conference with the appropriate affected Union(s) prior to commencing work; provided however, at no time shall the City be responsible for additional costs related to, associated with, or resulting from Union(s) jurisdictional disputes. The Trades Council and the CWA Administrator shall be advised in advance of all such conferences and may participate if they wish. Section 8.5 Resolution of Jurisdictional Disputes If any actual or threatened strike, sympathy strike, work stoppage, slow down, picketing, hand -billing or otherwise advising the public that a labor dispute exists, or interference with the progress of Project Work by reason of a jurisdictional dispute or disputes occurs, the Parties shall exhaust the expedited procedures set forth in the Plan, if such procedures are in the plan then currently in effect, or otherwise as in Article 7 above. ARTICLE 9 MANAGEMENT RIGHTS Section 9.1 Contractor and City Rights The Contractors and the City have the sole and exclusive right and authority to oversee and manage construction operations on Project Work without any limitations unless expressly limited or required by a specific provision of this Agreement or an MLA. In addition to the following and other rights of the Contractors enumerated in this Agreement, the Contractors expressly reserve their management rights and all the rights conferred upon them by law. The Contractor's rights include, but are not limited to, the right to: (a) Plan, direct and control operations of all work; (b) Hire, promote, transfer and layoff their own employees, respectively, as deemed appropriate to satisfy work and/or skill requirements; (c) Promulgate and require all employees to observe reasonable job rules and security and safety regulations; (d) Discharge, suspend or discipline their own employees for just cause; (e) Utilize, in accordance with City approval, any work methods, procedures or techniques, and select, use and install any types or kinds of materials, apparatus or equipment, Co Ana City Council 51 — 25 6/6 M23 regardless of source of manufacture or construction; assign and schedule work at their discretion; and (f) Assign overtime, determine when it will be worked and the number and identity of employees engaged in such work, subject to such provisions in the applicable Master Labor Agreement (s) requiring such assignments be equalized or otherwise made in a nondiscriminatory manner. Section 9.2 Specific City Rights In addition to the following and other rights of the City enumerated in this Agreement, the City expressly reserves its management rights and all the rights conferred on it by law. The City's rights (and those of the Contract Administrator on its behalf) include but are not limited to the right to: (a) Inspect any construction site or facility to ensure that the Contractor follows the applicable safety and other work requirements; (b) Require Contractors to establish a different work week or shift schedule for particular employees as required to meet the operational needs of the Project Work at a particular location; (c) At its sole option, terminate, delay and/or suspend any and all portions of the covered work at any time; prohibit some or all work on certain days or during certain hours of the day to accommodate the ongoing operations of the City's Facilities and/or to mitigate the effect of ongoing Project Work on businesses and residents in the neighborhood of the Project site; and/or require such other operational or schedule changes it deems necessary, in its sole judgment, to effectively maintain its primary mission and remain a good neighbor to those in the area of its facilities. (In order to permit the Contractors and Unions to make appropriate scheduling plans, the City will provide the CWA Administrator, and the affected Contractor(s) and Union(s) with reasonable notice of any changes it requires pursuant to this section; provided, however, that if notice is not provided in time to advise employees not to report for work, show -up pay shall be due pursuant to the provision of Article 6, Section 6.6); (d) Approve any work methods, procedures and techniques used by Contractors whether or not these methods, procedures or techniques are part of industry practices or customs; and (e) Investigate and process complaints, through the CWA Administrator, in the matter set forth in Articles 7 and 10. Section 9.3 Use of Materials There should be no limitations or restriction by Union upon a Contractor's choice of materials or design, nor, regardless of source or location, upon the full use and utilization, of equipment, machinery, packaging, precast, prefabricated, prefinished, or preassembled materials, tools or other labor saving devices, subject to the application of the State Public Contracts and Labor Codes as required by law. The onsite installation or application of such items shall be performed by the craft having jurisdiction over such work. Co Ana City Council 51 — 26 6/6 M23 Section 9.4 Special Equipment, Warranties and Guaranties 9.4.1 It is recognized that certain equipment of a highly technical and specialized nature may be installed at Project Work sites. The nature of the equipment, together with the requirements for manufacturer's warranties, may dictate that it be prefabricated pre -piped and/or pre -wired and that it be installed under the supervision and direction of the City's and/or manufacturer's personnel. The Unions agree to install such equipment without incident. 9.4.2 The Parties recognize that the Contractor will initiate from time to time the use of new technology, equipment, machinery, tools, and other labor -savings devices and methods of performing Project Work. The Union agrees that they will not restrict the implementation of such devices or work methods. The Unions will accept and will not refuse to handle, install or work with any standardized and/or catalogue: parts, assemblies, accessories, prefabricated items, preassembled items, partially assembled items, or materials whatever their source of manufacture or construction. 9.4.3 If any disagreement between the Contractor and the Unions concerning the methods of implementation or installation of any equipment, or device or item, or method of work, arises, or whether a particular part or pre -assembled item is a standardized or catalog part or item, the work will precede as directed by the Contractor and the Parties shall immediately consult over the matter. If the disagreement is not resolved, the affected Union(s) shall have the right to proceed through the procedures set forth in Article 10. Section 9.5 No Less Favorable Treatment The parties agree that Project Work will not receive less favorable treatment than that on any other project which the Unions, Contractors and employees work. ARTICLE 10 SETTLEMENT OF GRIEVANCES AND DISPUTES Section 10.1 Cooperation and Harmony on Site 10.1.1 This Agreement is intended to establish and foster continued close cooperation between management and labor. The Trades Council shall assign a representative to this Project for the purpose of assisting the local Unions, and working with the CWA Administrator, together with the Contractors, to complete the construction of the Project economically, efficiently, continuously and without any interruption, delays or work stoppages. 10.1.2 The CWA Administrator, the Contractors, Unions, and employees collectively and individually, realize the importance to all Parties of maintaining continuous and uninterrupted performance Project Work, and agree to resolve disputes in accordance with the grievance provisions set forth in this Article or, as appropriate, those of Article 7 or 8. 10.1.3 The CWA Administrator shall oversee the processing of grievances under this Article and Articles 7 and 8, including the scheduling and arrangements of facilities for meetings, selection of the arbitrator from the agreed -upon panel to hear the case, and any other administrative Co Ana City Council 51 — 27 6/b M23 matters necessary to facilitate the timely resolution of any dispute; provided, however, it is the responsibility of the principal parties to any pending grievance to insure the time limits and deadlines are met. Section 10.2 Processing Grievances Any questions arising out of and during the term of this Agreement involving its interpretation and application, which includes applicable provisions of the Master Labor Agreement, but not jurisdictional disputes or alleged violations of Section 7.1 and 7.4 and similar provisions, shall be considered a grievance and subject to resolution under the following procedures. Step 1. Employee Grievances When any employee subject to the provisions of this Agreement feels aggrieved by an alleged violation of this Agreement, the employee shall, through his local Union business representative or, job steward, within ten (10) working days after the occurrence of the violation, give notice to the work site representative of the involved Contractor stating the provision(s) alleged to have been violated. A business representative of the local Union or the job steward and the work site representative of the involved Contractor shall meet and endeavor to resolve the matter within ten (10) working days after timely notice has been given. If they fail to resolve the matter within the prescribed period, the grieving party may, within ten (10) working days thereafter, pursue Step 2 of this grievance procedure provided the grievance is reduced to writing, setting forth the relevant information, including a short description thereof, the date on which the alleged violation occurred, and the provision(s) of the Agreement alleged to have been violated. Grievances and disputes settled at Step 1 shall be non-precedential except as to the parties directly involved. Union or Contractor Grievances Should the Union(s) or any Contractor have a dispute with the other Party(ies) and, if after conferring within ten (10) working days after the disputing Party knew or should have known of the facts or occurrence giving rise to the dispute, a settlement is not reached within five (5) working days, the dispute shall be reduced to writing and processed to Step 2 in the same manner as outlined in Step 1 above for the adjustment of an employee complaint. Step 2. The business manager of the involved Union or his designee, together with the site representative of the involved Contractor, and the labor relations representative of the CWA Administrator, shall meet within seven (7) working days of the referral of the dispute to this second step to arrive at a satisfactory settlement thereof. If the Parties fail to reach an agreement, the dispute may be appealed in writing in accordance with the provisions of Step 3 within seven (7) calendar days after the initial meeting at Step 2. Step 3. (a) If the grievance shall have been submitted but not resolved under Step 2, either the Union of Contractor Party may request in writing to the CWA Administrator (with copy(ies) to the other Party(ies) within seven (7) calendar days after the initial Step 2 meeting, that the grievance be submitted to an arbitrator selected from the agreed upon list in "Attachment (D)" attached hereto, on a rotational basis in the order listed. The CWA Administrator shall notify the parties to the grievance of the date, time and location of the hearing. The failure of any party to attend said hearing shall not delay the hearing of evidence or the issuance of any decision by the arbitrator. The decision of the arbitrator shall be final and binding on all parties. Co Ana City Council 51 — 28 6/b M23 Should any party seek confirmation of the award made by the arbitrator, the prevailing party shall be entitled to receive its reasonable attorney fees and costs. (b) Failure of the grieving Party to adhere to the time limits established herein shall render the grievance null and void. The time limits established herein may be extended only by consent of the Parties involved at the particular step where the extension is agreed upon. The arbitrator shall have the authority to make decisions only on issues presented and shall not have the authority to change, amend, add to or detract from any of the provisions of this Agreement. (c) The fees and expenses incurred by the arbitrator, as well as those jointly utilized by the Parties (i.e. conference room, court reporter, etc.) in arbitration, shall be divided equally by the Parties to the arbitration, including Union(s) and Contractor(s) involved. Section 10.3 Limit on Use of Procedures The procedures contained in this Article shall not be applicable to any alleged violation of Articles 7 or 8, with a single exception that any employee discharged for violation of Section 7.2, or Section 8.3, may resort to the procedures of this Article to determine only if he/she was, in fact, engaged in that violation. Section 10.4 Notice The CWA Administrator (and the City, in the case of any grievance regarding the Scope of this Agreement), shall be notified by the involved Contractor of all actions at Steps 2 and 3, and further, the CWA Administrator shall, upon its own request, be permitted to participate fully as a party in all proceedings at such steps. ARTICLE 11 REGULATORY COMPLIANCE Section 11.1 Compliance with All Laws The Trades Council and all Unions, Contractors, and their employees shall comply with all applicable federal and state laws, ordinances and regulations including, but not limited to, those relating to safety and health, employment and applications for employment. All employees shall comply with the safety regulations established by the City, the CWA Administrator or the Contractor. Employees must promptly report any injuries or accidents to a supervisor. Section 11.2 Prevailing Wage Compliance All Contractors shall comply with the state laws and regulations, as well as Santa Ana Municipal Code section 33-206 on prevailing wages. Compliance with this obligation may be enforced by the appropriate parties through Article 10 above, or by pursing the remedies available under state law through the Labor Commissioner or the Department of Industrial Relations. Section 11.3 Violations of Law Should there be a finding by a Court or administrative tribunal of competent jurisdiction that a Contractor has violated federal and/or state law or regulation, the City, upon notice to the Contractor that it or its subcontractors is in such violation (including any finding of non-compliance with the California prevailing wage obligations as enforced pursuant to DIR regulations), the City, and in the absence of the Contractor or subcontractor remedying such violation, may take such action as it is permitted by law or contract to encourage that Co Ana City Council 51 — 29 6/6 M23 Contractor to come into compliance, including, but not limited to, assessing fines and penalties and/or removing the offending Contractor from Project Work. ARTICLE 12 SAFETY AND PROTECTION OF PERSON AND PROPERTY Section 12.1 Safety 12.1.1 It shall be the responsibility of each Contractor to ensure safe working conditions and employee compliance with any safety rules contained herein or established by the City or the Contractor, whichever is most restrictive shall apply. It is understood that employees have an individual obligation to use diligent care to perform their work in a safe manner and to protect themselves and the property of the Contractor and the City. 12.1.2 Employees shall be bound by the safety, security and visitor rules established by the Contractor and/or the City. These rules will be published and posted. An employee's failure to satisfy his/her obligations under this section will subject him/her to discipline, up to and including discharge. 12.1.3 The Parties shall adopt the Substance Abuse Policy attached hereto as Attachment "E," which shall be the policy and procedure utilized under this Agreement. Section 12.2 Suspension of Work for Safety A Contractor may suspend all or a portion of the job to protect the life and safety of employees. In such cases, employees will be compensated only for the actual time worked; provided, however, that where the Contractor requests employees to remain at the site and be available for work, the employees will be compensated for stand-by time at their basic hourly rate of pay. Section 12.3 Water and Sanitary Facilities The Contractor shall provide adequate supplies of drinking water and sanitary facilities for all employees as required by state law or regulation. ARTICLE 13 TRAVEL AND SUBSISTENCE Travel expenses, travel time, subsistence allowances, zone rates and parking reimbursements shall be paid in accordance with the applicable Master Labor Agreement unless superseded by the applicable prevailing wage determination. ARTICLE 14 APPRENTICES Section 14.1 Importance of Training The Parties recognize the need to maintain continuing support of the programs designed to develop adequate numbers of competent workers in the construction industry, the obligation to capitalize on the availability of the local work force in the area served by the City, and the opportunities to provide continuing work under the construction program. To these ends, the Parties will facilitate, encourage, and assist local residents Co Ana City Council 51 — 30 6/b M23 to commence and progress in Labor/Management Apprenticeship and/or training Programs in the construction industry leading to participation in such apprenticeship programs. The City and the Trades Council, will work cooperatively to identify, or establish and maintain, effective programs and procedures for persons interested in entering the construction industry and which will help prepare them for the formal joint labor/management apprenticeship programs maintained by the signatory Unions. Section 14.2 Use of Apprentices 14.2.1 Apprentices used on Projects under this Agreement shall be registered in Joint Labor Management Apprenticeship Programs approved by the State of California. Apprentices may comprise up to thirty percent (30%) of each craft's work force (calculated by hours worked) at any time, unless the standards of the applicable joint apprenticeship committee confirmed by the Division of Apprenticeship Standards ("DAS"), establish a lower or higher maximum percentage. Where the standards permit a higher percentage, such percentage shall apply on Project Work. Where the applicable standards establish a lower percentage, the applicable Union will use its best efforts with the Joint Labor Management apprenticeship committee and, if necessary, the DAS to permit up to thirty percent (30%) apprentices on the Project. 14.2.2 The Unions agree to cooperate with the Contractor in furnishing apprentices as requested up to the maximum percentage. The apprentice ratio for each craft shall be in compliance, at a minimum, with the applicable provisions of the Labor Code relating to utilization of apprentices. The City shall encourage such utilization, and, both as to apprentices and the overall supply of experienced workers, the CWA Administrator will work with the Trades Council to assure appropriate and maximum utilization of apprentices and the continuing availability of both apprentices and journey persons. 14.2.3 The Parties agree that apprentices will not be dispatched to Contractors working under this Agreement unless there is a journeymen working on the project where the apprentice is to be employed who is qualified to assist and oversee the apprentice's progress through the program in which he is participating. 14.2.4 All apprentices shall work under the direct supervision of a journeyman from the trade in which the apprentice is indentured. A journeyman shall be defined as set forth in the California Code of Regulations, Title 8 [apprenticeship] section 205, which defines a journeyman as a person who has either completed an accredited apprenticeship in his or her craft, or has completed the equivalent of an apprenticeship in length and content of work experience and all other requirements in the craft which has workers classified as journeyman in the apprenticeable occupation. Should a question arise as to a journeyman's qualification under this subsection, the Contractor shall provide adequate proof evidencing the worker's qualification as a journeyman to the Trades Council. Co Ana City Council 51 — 31 6/b M23 ARTICLE 15 WORKING CONDITIONS Section 15.1 Meal and Rest Periods There will be no non -working times established during working hours except as may be required by applicable state law or regulations. Meal periods and Rest periods shall be as provided for in Wage Order 16. Individual coffee containers will be permitted at the employees' work location; however, there will be no organized coffee breaks. Section 15.2 Work Rules The City, the CWA Administrator, and/or relevant Contractor shall establish such reasonable work rules as they deem appropriate and not inconsistent with this Agreement. These rules will be posted at the work sites by the Contractor and may be amended thereafter as necessary. Failure to observe these rules and regulations by employees may be grounds for discipline up to and including discharge. Section 15.3 Emergency Use of Tools and Equipment There should be no restrictions on the emergency use of any tools by any qualified employee or supervisor, or on the use of any tools or equipment for the performance of work within the jurisdiction, provided the employee can safely use the tools and/or equipment involved and is compliance with applicable governmental rules and regulations. Section 15.4 Access Restrictions for Cars Recognizing the nature of the work being conducted on the site, employee access by a private automobile may be limited to certain roads and/or parking areas. ARTICLE 16 PRE -JOB CONFERENCES Section 16.1 Each Primary Contractor which is awarded a Construction Contract by the City for Project Work shall conduct a Pre -Job conference with the appropriate affected Union(s) prior to commencing work. All Contractors who have been awarded contracts by the Primary Contractor shall attend the Pre -Job conference. The Trades Council and the CWA Administrator shall be advised in advance of all such conferences and may participate if they wish. All work assignments shall be disclosed by the Primary Contractor and all Contractors at the Pre -Job conference in accordance with industry practice. Should there be any formal jurisdictional dispute raised under Article 8, the CWA Administrator shall be promptly notified. Primary Contractor shall have available at the Pre -Job conference the plans and drawing for the work to be performed on the Project. Should additional Project Work not previously included within the scope of the Project Work be added, the Contractors performing such work will conduct a separate pre job for such newly included work. ARTICLE 17 LABOR/MANAGEMENT COOPERATION Section 17.1 Joint Committee The Parties to this Agreement may establish a six (6) person Joint Administrative Committee (JAC). This JAC shall be comprised of three (3) representatives selected by the City and three (3) representatives selected by the Trades Council to monitor Co Ana City Council 51 — 32 6/6 M23 compliance with the terms and conditions of this Agreement and to recommend amendments to this Agreement, with the exception of the dollar threshold specified in Section 2.2(a) and the term of this Agreement under Section 22.1, when doing so would be to the mutual benefit of the Parties. Each representative shall designate an alternate who shall serve in his or her absence for any purpose contemplated by this Agreement. A quorum will consist of at least two (2) representatives selected by the City and at least two (2) representatives selected by the Trades Council. For voting purposes, only an equal number of City and Union representatives present may constitute a voting quorum. Section 17.2 Functions of Joint Committee The Committee shall meet on a schedule to be determined by the Committee or at the call of the joint chairs, to discuss the administration of the Agreement, the progress of the Project, general labor management problems that may arise, and any other matters consistent with this Agreement. Substantive grievances or disputes arising under Articles 7, 8 or 10 shall not be reviewed or discussed by this Committee, but shall be processed pursuant to the provisions of the appropriate Article. The CWA Administrator shall be responsible for the scheduling of the meetings, the preparation of the agenda topics for the meetings, with input from the Unions the Contractors and the City. Notice of the date, time and place of meetings, shall be given to the Committee members at least three (3) days prior to the meeting. The CWA Administrator shall prepare quarterly reports on apprentice utilization and the training and employment of City residents, and a schedule of Project Work and estimated number of craft workers needed. The Committee or an appropriate subcommittee, may review such reports and make any recommendations for improvement, if necessary, including increasing the availability of skilled trades, and the employment of local residents or other individuals who should be assisted with appropriate training to qualify for apprenticeship programs. ARTICLE 18 SAVINGS AND SEPARABILITY Section 18.1 Savings Clause It is not the intention of the City, the CWA Administrator, Contractor or the Union parties to violate any laws governing the subject matter of this Agreement. The Parties hereto agree that in the event any provision of this Agreement is finally held or determined to be illegal or void as being in contravention of any applicable law or regulation, the remainder of the Agreement shall remain in full force and effect unless the part or parts so found to be void are wholly inseparable from the remaining portions of this Agreement. Further, the Parties agree that if and when any provision(s) of this Agreement is finally held or determined to be illegal or void by a court of competent jurisdiction, the Parties will promptly enter into negotiations concerning the substantive effect of such decision for the purposes of achieving conformity with the requirements of any applicable laws and the intent of the Parties hereto. If the legality of this Agreement is challenged and any form of injunctive relief is granted by any court, suspending temporarily or permanently the implementation of this Agreement, then the Parties agree that all Project Work that would otherwise be covered by this Agreement should be continued to be bid and constructed without application of this Agreement so that there is no delay or interference with the ongoing planning, bidding and construction of any Project Work. Section 18.2 Effect of Injunctions or Other Court Orders The Parties recognize the right of the City to withdraw, at its absolute discretion, the utilization of the Agreement as part of any bid Co Ana City Council 51 — 33 6/b M23 specification should a Court of competent jurisdiction issue any order, or any applicable statute which could result, temporarily or permanently in delay of the bidding, awarding and/or construction on the Project. Notwithstanding such an action by the City, or such court order or statutory provision, the Parties agree that the Agreement shall remain in full force and the fact on covered Project Work to the maximum extent legally possible. ARTICLE 19 WAIVER A waiver of or a failure to assert any provisions of this Agreement by any or all of the Parties hereto shall not constitute a waiver of such provision for the future. Any such waiver shall not constitute a modification of the Agreement or change in the terms and conditions of the Agreement and shall not relieve, excuse or release any of the Parties from any of their rights, duties or obligations hereunder. ARTICLE 20 AMENDMENTS The provisions of this Agreement can be renegotiated, supplemented, rescinded or otherwise altered only by mutual agreement in writing, hereafter signed by the negotiating Parties hereto. In the event of any conflict or ambiguity between this Agreement and any Attachment or exhibit, the provisions of this Agreement shall govern. ARTICLE 21 DURATION OF THE AGREEMENT Section 2 1. 1 Duration 21.1.1 This Agreement shall be effective from the date signed by all Parties and shall remain in effect for a period of ten (10) years. Any covered Project Work awarded during the term of this Agreement shall continue to be covered hereunder, until completion of the Project Work, notwithstanding the expiration date of this Agreement. 21.1.2 This Agreement may be extended by written mutual consent of the City, as directed by the City Council and the signatory Unions for such further periods as the Parties shall agree to. Section 22.2 Turnover and Final Acceptance of Completed Work 22.2.1 Construction of any phase, portion, section, or segment of Project Work shall be deemed complete when such phase, portion, section or segment has been turned over to the City by the Contractor and the City has accepted such phase, portion, section, or segment. As areas and systems of the Project are inspected and construction -tested and/or approved and accepted by the City or third parties with the approval of the City, the Agreement shall have no further force or effect on such items or areas, except when the Contractor is directed by the City to engage and repairs or modifications required by its contract(s) with the City. Co Ana City Council 51 — 34 6/b M23 22.2.2 Notice of each final acceptance received by the Contractor will be provided to the Trades Council with the description of what portion, segment, etc. has been accepted. Final acceptance may be subject to a "punch" list, and in such case, the Agreement will continue to apply to each such item on the list until it is completed to the satisfaction of the City and Notice of Completion is issued by the City or its representative to the Contractor. At the request of the Union, complete information describing any "punch" list work, as well as any additional work required of a Contractor at the direction of the City pursuant to Section 22.2.1 above, involving otherwise turned -over and completed facilities which have been accepted by the City, will be available from the CWA Administrator. IN WITNESS whereof the Parties have caused this Community Workforce Agreement to be executed as of the date and year above stated. CITY OF SANTA ANA By: Kristine Ridge City Manager ATTEST: By: Jennifer L. Hall City Clerk APPROVED AS TO FORM: Jose Montoya Assistant City Attorney RECOMMENDED BY: Nabil Saba, P.E. Executive Director Public Works LOS ANGELES/ORANGE COUNTIES BUILDING & CONSTRUCTION TRADES COUNCIL Chris Hannan Executive Secretary Co Ana City Council 51 — 35 6/b M23 LOS ANGELES/ORANGE COUNTIES BUILDING AND CONSTRUCTION TRADES COUNCIL CRAFT UNIONS AND DISTRICT COUNCILS Asbestos Heat & Frost Insulators (Local 5) Boilermakers (Local 92) Bricklayers & Allied Craftworkers (Local 4) Cement Masons (Local 500) District Council of Laborers Electricians (Local 441) Elevator Constructors (Local 18) Gunite Workers (Local 345) Iron Workers (Reinforced — Local 416) Iron Workers (Structural — Local 433) Laborers (Local 300) (remediation) Laborers (Local 652) Operating Engineers (Local 12) Operating Engineers (Local 12) Operating Engineers (Local 12) Painters & Allied Trades DC 36 Pipe Trades (Local 250) Pipe Trades (Local 345) Pipe Trades (Plumbers/Fitters Local 582) Pipe Trades (Sprinkler Fitters Local 709) Plasterers (Local 200) Plaster Tenders Local (1414) Roofers & Waterproofers (Local 220) Sheet Metal Workers (Local 105) Teamsters (Local 986) Southwest Mountain States Regional Council of Carpenters Co Ana City Council 51 — 36 6/6 M23 ATTACHMENT A — LETTER OF ASSENT To be signed by all contractors awarded work covered by the City of Santa Ana Community Workforce Agreement prior to commencing work. [Contractor's Letterhead] CWA Administrator City of Santa Ana 1234 address City, state, zip code Attn: Re: Community Workforce Agreement - Letter of Assent Dear Sir: This is to confirm that [name of company] agrees to be party to and bound by the City of Santa Ana Community Workforce Agreement effective June 6, 2023, as such Agreement may, from time to time, be amended by the negotiating parties or interpreted pursuant to its terms. Such obligation to be a party and bound by this Agreement shall extend to all work covered by the agreement undertaken by this Company on the project and this Company shall require all of its contractors and subcontractors of whatever tier to be similarly bound for all work within the scope of the Agreement by signing and furnishing to you an identical letter of assent prior to their commencement of work. Sincerely. [Name of Construction Company] By: [ ] Name and Title of Authorized Executive Contractor State License No.: [Copies of this letter must be submitted to the CWA Administrator and to the Trades Council Consistent with Section 2.6 (b).] Co Ana City Council 51 — 37 6/6 M23 ATTACHMENT B FIRST TIER ZIP CODES (CITY BOUNDARY) *Some Zip Codes shared with neighboring cities 92701 92702 92703 92704 92705 92706 92707 92711 92712 92725 92735 92799 *92866 *92868 Coll ity ouncil 51 — 38 6/6 20 3Ana ATTACHMENT B Continued SECOND TIER ZIP CODES REMAINDER OF ORANGE COUNTY, Zip 92626 Costa Mesa Code City 92627 Costa Mesa 90620 Buena Park 92628 Costa Mesa 90621 Buena Park 92629 Dana Point 90622 Buena Park 92630 Lake Forest 90623 La Palma 92637 Laguna Woods 90624 Buena Park Huntington 90630 Cypress 92646 Beach 90631 La Habra 92647 Huntington 90632 La Habra Beach 90633 La Habra 92648 Huntington 90680 Stanton Beach 90720 Los Alamitos 92649 Huntington 90721 Los Alamitos Beach 90740 Seal Beach 92650 East Irvine 90742 Sunset Beach 92651 Laguna Beach 90743 Surfside 92652 Laguna Beach 92602 Irvine 92653 Laguna Hills 92603 Irvine 92654 Laguna Hills 92604 Irvine 92655 Midway City Huntington 92656 Aliso Viejo 92605 Beach 92657 Newport Coast 92606 Irvine 92658 Newport Beach 92607 Laguna Niguel 92659 Newport Beach 92609 El Toro 92660 Newport Beach 92610 Foothill Ranch 92661 Newport Beach 92612 Irvine 92662 Newport Beach 92614 Irvine 92663 Newport Beach Huntington 92672 San Clemente 92615 Beach 92673 San Clemente 92616 Irvine 92674 San Clemente 92617 Irvine 92675 San Juan 92618 Irvine Capistrano 92619 Irvine 92676 Silverado 92620 Irvine 92677 Laguna Niguel 92623 Irvine 92678 Trabuco Capistrano Canyon 92624 Beach 92679 Trabuco 92625 Corona Del Mar Canyon Co ity ouncil 51 — 39 6/6 20 3Ana 92683 Westminster 92823 Brea 92684 Westminster 92825 Anaheim 92685 Westminster 92831 Fullerton Rancho Santa 92832 Fullerton 92688 Margarita 92833 Fullerton 92690 Mission Viejo 92834 Fullerton 92691 Mission Viejo 92835 Fullerton 92692 Mission Viejo 92836 Fullerton 92693 San Juan 92837 Fullerton Capistrano 92838 Fullerton 92694 Ladera Ranch 92840 Garden Grove 92697 Irvine 92841 Garden Grove 92698 Aliso Viejo 92842 Garden Grove 92708 Fountain Valley 92843 Garden Grove 92709 Irvine 92844 Garden Grove 92710 Irvine 92845 Garden Grove 92728 Fountain Valley 92846 Garden Grove 92780 Tustin 92850 Anaheim 92781 Tustin 92856 Orange 92782 Tustin 92857 Orange 92801 Anaheim 92859 Orange 92802 Anaheim 92861 Villa Park 92803 Anaheim 92862 Orange 92804 Anaheim 92863 Orange 92805 Anaheim 92864 Orange 92806 Anaheim 92865 Orange 92807 Anaheim 92866 Orange 92808 Anaheim 92867 Orange 92809 Anaheim 92868 Orange 92811 Atwood 92869 Orange 92812 Anaheim 92870 Placentia 92814 Anaheim 92871 Placentia 92815 Anaheim 92885 Yorba Linda 92816 Anaheim 92886 Yorba Linda 92817 Anaheim 92887 Yorba Linda 92821 Brea 92899 Anaheim 92822 Brea Co Ana City Council 51 — 40 6/6 fM ATTACHMENT C CITY OF SANTA ANA CRAFT REQUEST FORM TO THE CONTRACTOR: Please complete and fax this form to the applicable union to request craft workers that fulfill the hiring requirements for this project. After faxing your request, please call the Local to verify receipt and substantiate their capacity to furnish workers as specified below. Please print your Fax Transmission Verification Reports and keep copies for your records. The City of Santa Ana Community Workforce Agreement establishes a goal that 30% of the total work hours shall be: First, from qualified workers residing in those in those U. S. Postal Service zip codes which overlap all of the City of Santa Ana, as set forth in Attachment B and veterans, regardless of where they reside (Tier 1); and, Second, qualified workers residing within Orange County and individuals who have successfully completed the Building Trades Multi -Craft Core Curriculum Pre -Apprenticeship Program, regardless of where they reside. For Dispatch purposes, employees residing within either of these two (2) tiers, as well as Veterans and individuals who have successfully completed the Building Trades Multi -Craft Core Curriculum Pre -Apprenticeship Program, regardless of where they reside, shall be referred to as Local Residents. TO THE UNION: Please complete the "Union Use Only" section on the next page and fax this form back to the requesting Contractor. Be sure to retain a copy of this form for your records. CONTRACTOR USE ONLY To: Union Local # Fax# ( ) Date: Cc: CWA Administrator From: Company: Contact Phone Issued By: Contact Fax: PLEASE PROVIDE ME WITH THE FOLLOWING UNION CRAFT WORKERS. Local Resident, Number Craft Classification Journeyman Veteran of ( i.e., plumber, painter, or or r workers Report Date Report Time etc.) Apprentice General Dispatch needed TOTAL WORKERS REQUESTED = Please have worker(s) report to the following work address indicated below: Project Name: Report to: Comment or Special Instructions: Site: On -site Tel: Address: On -site Fax: Co Ana City Council 51 — 41 6/6 2023 Date dispatch request received: Dispatch received by: Classification of worker requested: Classification of worker dispatched: UNION USE ONLY WORKER REFERRED Name: Date worker was dispatched: Is the worker referred a: (check all that apply) JOURNEYMAN Yes No APPRENTICE Yes No LOCAL RESIDENT Yes No VETERAN Yes No GENERAL DISPATCH FROM OUT OF WORK LIST Yes No Co Ana City Council 51 — 42 6/b M23 ATTACHMENT D List of Neutral Arbitrators Mark Burstein Fred Horowitz Najeeb Khoury Co ity ouncil 51 — 43 6/6 20 3Ana ATTACHMENT "E" SUBSTANCE ABUSE POLICY The Parties recognize the problems which drug and alcohol abuse have created in the construction industry and the need to develop drug and alcohol abuse prevention programs. Accordingly, the Parties agree that in order to enhance the safety of the work place and to maintain a drug and alcohol free work environment, individual Contractors may require applicants or employees to undergo drug and alcohol testing. 1. It is understood that the use, possession, transfer or sale of illegal drugs, narcotics, or other unlawful substances, as well as being under the influence of alcohol and the possession or consuming alcohol is absolutely prohibited while employees are on the Contractor's job premises or while working on any jobsite in connection with work performed under the Community Workforce Agreement ("CWA"). 2. No Contractor may implement a drug testing program which does not conform in all respects to the provisions of this Policy. 3. No Contractor may implement drug testing at any jobsite unless written notice is given to the Union setting forth the location of the jobsite, a description of the project under construction, and the name and telephone number of the Project Work Supervisor. Said notice shall be addressed to the office of each Union signing the CWA. Said notice shall be delivered in person or by registered mail before the implementation of drug testing. Failure to give such notice shall make any drug testing engaged in by the Contractor a violation of the CWA, and the Contractor may not implement any form of drug testing at such jobsite for the following six months. 4. An employer who elects to implement drug testing pursuant to this Agreement shall require all employees on the Project Work to be tested. With respect to individuals who become employed on the Project Work subsequent to the proper implementation of this drug testing program, such test shall be administered upon the commencement of employment on the project, whether by referral from a Union Dispatch Office, transfer from another project, or another method. Individuals who were employed on the project prior to the proper implementation of this drug testing program may only be subjected to testing for the reasons set forth in Paragraph 5(f) (1) through 5(f) (3) of this Policy. Refusal to undergo such testing shall be considered sufficient grounds to deny employment on the project. 5. The following procedure shall apply to all drug testing: a. The Contractor may request urine samples only. The applicant or employee shall not be observed when the urine specimen is given. An applicant or employee, at his or her sole option, shall, upon request, receive a blood test in lieu of a urine test. No employee of the Contractor shall draw blood from a bargaining unit employee, touch or handle urine specimens, or in any way become involved in the chain of custody of urine or blood specimens. A Union Business Representative, subject to the approval of the individual applicant or employee, shall be permitted Co Ana City Council 51 — 44 6/b M23 to accompany the applicant or employee to the collection facility to observe the collection, bottling, and sealing of the specimen. b. The testing shall be done by a laboratory approved by the Substance Abuse & Mental Health Services Administration (SAMHSA), which is chosen by the Contractor and the Union. C. An initial test shall be performed using the Enzyme Multiplied Immunoassay Technique (EMZT). In the event a question or positive result arises from the initial test, a confirmation test must be utilized before action can be taken against the applicant or employee. The confirmation test will be by Gas Chromatography Mass Spectrometry (GC/MS). Cutoff levels for both the initial test and confirmation test will be those established by the SAMHSA. Should these SAMHSA levels be changed during the course of this agreement or new testing procedures are approved, then these new regulations will be deemed as part of this existing agreement. Confirmed positive samples will be retained by the testing laboratory in secured long- term frozen storage for a minimum of one year. Handling and transportation of each sample must be documented through strict chain of custody procedures. d. In the event of a confirmed positive test result the applicant or employee may request, within forty-eight (48) hours, a sample of his/her specimen from the testing laboratory for purposes of a second test to be performed at a second laboratory, designated by the Union and approved by SAMHSA. The retest must be performed within ten (10) days of the request. Chain of custody for this sample shall be maintained by the Contractor between the original testing laboratory and the Union's designated laboratory. Retesting shall be performed at the applicant's or employee's expense. In the event of conflicting test results the Contractor may require a third test. e. If, as a result of the above testing procedure, it is determined that an applicant or employee has tested positive, this shall be considered sufficient grounds to deny the applicant or employee his/her employment on the Project Work. f. No individual who tests negative for drugs or alcohol pursuant to the above procedure and becomes employed on the Project Work shall again be subjected to drug testing with the following exceptions: 1. Employees who are involved in industrial accidents resulting in damage to plant, property or equipment or injury to him/herself or others may be tested pursuant to the procedures stated hereinabove. 2. The Contractor may test employees following thirty (30) days advance written notice to the employee(s) to be tested and to the applicable Union. Notice to the applicable Union shall be as set forth in Paragraph 3 above and such testing shall be pursuant to the procedures stated hereinabove. 3. The Contractor may test an employee where the Contractor has reasonable cause to believe that the employee is impaired from performing his/her job. Reasonable Co Ana City Council 51 — 45 6/b M23 cause shall be defined as exhibiting aberrant or unusual behavior, the type of which is a recognized and accepted symptom of impairment (i.e., slurred speech, unusual lack of muscular coordination, etc.). Such behavior must be actually observed by at least two persons, one of whom shall be a Supervisor who has been trained to recognize the symptoms of drug abuse or impairment and the other of whom shall be the job steward. If the job steward is unavailable or there is no job steward on the project the other person shall be a member of the applicable Union's bargaining unit. Testing shall be pursuant to the procedures stated hereinabove. Employees who are tested pursuant to the exceptions set forth in this paragraph and who test positive will be removed from the Contractor's payroll. g. Applicants or employees who do not test positive shall be paid for all time lost while undergoing drug testing. Payment shall be at the applicable wage and benefit rates set forth in the applicable Union's Master Labor Agreement. Applicants who have been dispatched from the Union and who are not put to work pending the results of a test will be paid waiting time until such time as they are put to work. It is understood that an applicant must pass the test as a condition of employment. Applicants who are put to work pending the results of a test will be considered probationary employees. 6. The employers will be allowed to conduct periodic job site drug testing on the Project under the following conditions: a. The entire jobsite must be tested, including any employee or subcontractor's employee who worked on that project three (3) working days before or after the date of the test; b. Jobsite testing cannot commence sooner than thirty (30) days after start of the work on the Project; C. Prior to start of periodic testing, a business representative will be allowed to conduct an educational period on company time to explain periodic jobsite testing program to affected employees; d. Testing shall be conducted by a SAMHSA certified laboratory, pursuant to the provisions set forth in Paragraph 5 hereinabove. e. Only two periodic tests may be performed in a twelve month period. 7. It is understood that the unsafe use of prescribed medication, or where the use of prescribed medication impairs the employee's ability to perform work, is a basis for the Contractor to remove the employee from the jobsite. 8. Any grievance or dispute which may arise out of the application of this Agreement shall be subject to the grievance and arbitration procedures set forth in the CWA. 9. The establishment or operation of this Policy shall not curtail any right of any employee found in any law, rule or regulation. Should any part of this Agreement be found unlawful by a court of competent jurisdiction or a public agency having jurisdiction over the Co Ana City Council 51 — 46 6/6 M23 parties, the remaining portions of the Agreement shall be unaffected and the parties shall enter negotiations to replace the affected provision. 10. Present employees, if tested positive, shall have the prerogative for rehabilitation program at the employee's expense. When such program has been successfully completed the Contractor shall not discriminate in any way against the employee. If work for which the employee is qualified exists he/she shall be reinstated. 11. The Contractor agrees that results of urine and blood tests performed hereunder will be considered medical records held confidential to the extent permitted or required by law. Such records shall not be released to any persons or entities other than designated Contractor representatives and the applicable Union. Such release to the applicable Union shall only be allowed upon the signing of a written release and the information contained therein shall not be used to discourage the employment of the individual applicant or employee on any subsequent occasion. 12. The Contractor shall indemnify and hold the Union harmless against any and all claims, demands, suits, or liabilities that may arise out of the application of this Agreement and/or any program permitted hereunder. 13. Employees who seek voluntary assistance for substance abuse may not be disciplined for seeking such assistance. Requests from employees for such assistance shall remain confidential and shall not be revealed to other employees or management personnel without the employee's consent. Employees enrolled in substance abuse programs shall be subject to all Contractor rules, regulations and job performance standards with the understanding that an employee enrolled in such a program is receiving treatment for an illness. 14. This Memorandum, of Understanding shall constitute the only Agreement in effect between the parties concerning drug and alcohol abuse, prevention and testing. Any modifications thereto must be accomplished pursuant to collective bargaining negotiations between the parties. Co Ana City Council 51 — 47 6/b M23 DRUG ABUSE PREVENTION AND DETECTION APPENDIX A CUTOFF LEVELS SCREENING SCREENING CONFIRMATION CONFIRMATION DRUG METHOD LEVEL ** METHOD LEVEL Alcohol EMIT 0.02% CG/MS 0.02% Amphetamines EMIT 1000 ng/m* CG/MS 500 ng/ml* Barbiturates EMIT 300 ng/ml CG/MS 200 ng/ml Benzodiazepines EMIT 300 ng/ml CG/MS 300 ng/ml Cocaine EMIT 300 ng/ml* CG/MS 150 ng/ml* Methadone EMIT 300 ng/ml CG/MS 100 ng/ml Methaqualone EMIT 300 ng/ml CG/MS 300 ng/ml Opiates EMIT 2000 ng/ml* CG/MS 2000 ng/ml* PCP (Phencyclidine) EMIT 25 ng/ml* CG/MS 25 ng/ml* THC (Marijuana) EMIT 50 ng/ml* CG/MS 15 ng/ml* Propoxyphene EMIT 300 ng/ml CG/MS 100 ng/ml * SAMHSA specified threshold ** A sample reported positive contains the Indicated drug at or above the cutoff level for that drug. A negative sample either contains no drug or contains a drug below the cutoff level. EMIT - Enzyme Immunoassay CC/MS - Gas Chromatography/Mass Spectrometry Co Ana City Council 51 — 48 6/b M23 SIDE LETTER OF AGREEMENT TESTING POLICY FOR DRUG ABUSE It is hereby agreed between the parties hereto that an Contractor who has otherwise properly implemented drug testing, as set forth in the Testing Policy for Drug Abuse, shall have the right to offer an applicant or employee a "quick" drug screening test. This "quick" screen test shall consist either of the "ICUP" urine screen or similar test or an oral screen test. The applicant or employee shall have the absolute right to select either of the two "quick" screen tests, or to reject both and request a full drug test. An applicant or employee who selects one of the quick screen tests, and who passes the test, shall be put to work immediately. An applicant or employee who fails the "quick" screen test, or who rejects the quick screen tests, shall be tested pursuant to the procedures set forth in the Testing Policy for Drug Abuse. The sample used for the "quick" screen test shall be discarded immediately upon conclusion of the test. An applicant or employee shall not be deprived of any rights granted to them by the Testing Policy for Drug Abuse as a result of any occurrence related to the "quick" screen test. Co Ana City Council 51 — 49 6/b M23 Finance and Management Services www.santa-ana.org/finance Item # 52 i V City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Proposed Fiscal Year 2023-24 City Budget, Changes to the City's Basic Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program AGENDA TITLE Public Hearing: Consider an Ordinance to adopt the Fiscal Year 2023-24 Budget, Approve a Resolution for Changes to the City's Basic Classification and Compensation Plan Budget, Adopt the Uniform Schedule of Miscellaneous Fees, and Adopt the Seven - Year Capital Improvement Program RECOMMENDED ACTION 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2023-24 (FY23-24), which begins on July 1, 2023 and ends on June 30, 2024. (Exhibit 1 and Exhibit 2) 2. Adopt a Resolution, to effect certain changes to the City's basic classification and compensation plan, such as addition of new classification titles. (Exhibit 3) 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2023-2024. (Exhibit 4 and Exhibit 5) 4. Adopt the Seven -Year Capital Improvement Program (CIP) beginning FY23-24 through FY29-30, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. (Exhibit 6) 5. Deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 Non -General Fund) into the Section 115 Pension Trust Fund as part of the City's Pension Debt Strategy. DISCUSSION The City Council provided budget direction on April 18, May 2, and May 11, 2023, and staff has updated the proposed budget accordingly. In addition, staff solicited community input with 7 community meetings, 3 citywide outreach events, online budget simulation tools, and an online survey published in English, Spanish, and Vietnamese. The City received 1,769 responses. City Council 52 — 1 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 2 As required by Santa Ana Charter Sections 604 and 605, the City Manager proposes a FY23-24 Budget for City Council consideration during this Public Hearing. Staff has prepared resource estimates (beginning fund balances and new revenue), and the proposed Ordinance would appropriate spending of those resources to support ongoing public services and Strategic Plan Goals. Santa Ana Charter Section 607 requires the City Council to adopt the annual budget by July 31. If the City Council approves the recommended action, the Ordinance will return to City Council on June 20 to consider for adoption, in time for the beginning of the new fiscal year on July 1. General Fund The General Fund is the primary operating fund of the City and accounts for all unrestricted revenue. A summary of proposed FY23-24 General Fund activity follows. Beginning Balance Revenue Expenditures Net Transfers Net Activity Pension Stabilization Estimated Ending Balance Reserve Requirement (18%)* *Excludes One -Time Revenues 121,401,064 405,190,650 101,433,519 400,938,670 (369,622,314) (370,905,820) (47,787,070) (43,032,280) (12,218,734) (12,999,430) (7,748,811) (16,285,920) 101,433,519 72,148,169 72,287,298 72,068,961 A full reconciliation of changes from the adjusted FY22-23 General Fund budget to the proposed FY23-24 General Fund budget is included with Exhibit 2. City Council policy requires a General Fund Reserve equivalent to 18% of recurring annual General Fund revenue. Staff estimates the General Fund Reserve at June 30, 2023 will be compliant City Council 52 — 2 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 3 with City Council Policy. As General Fund revenue changes, so does the dollar amount of the Reserve requirement. A summary of the proposed FY23-24 General Fund budget identifying recurring activity and one-time activity follows. Revenue Expenditures Net Transfers Pension Stabilization Net Activity 400,938,670 400,938,670 (343,413,390) (27,492,430) (370,905,820) (41,169,960) (1,862,320) (43,032,280) (16,285,920) (16,285,920) 69,400 (29,354,750) (29,285,350) The proposed recurring General Fund budget is balanced. General Fund Ten -Year Outlook Assumptions for the Outlook: • Recurring amounts only • Debt pay-offs • Measure X rate decrease (1.5% to 1.0% in 2029) • Inflationary increases FY24-25 and later, based on the California Department of Finance forecast of CPI. • City's contribution OC Streetcar operations begin in FY24-25 ($1 M estimated) • Planned wage increases City Council 52 — 3 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 4 $518.2 $510 $502.2 $486. $472.5 $491.4 $459.8 $470 $476.1 $441.4 $458 0 $461.6 $427,8 $444.6 $448.1 $430 $430.9 $400.9 $418.7 $390 $400.8 $406.1 - - $350 FY23-24 FY24-25 FY25-26 FY26-27 FY27-28 FY28-29 FY29-30 FY30-31 FY31-32 FY32-33 -*-Revenue ♦Spending The Ten -Year Outlook indicates the General Fund may have a balanced budget until FY29-30, after Measure X decreases to 1 %. By FY29-30, we expect to have an annual budget deficit of approximately $24 million. Charter Requirement for Public Recreation Program Spending Santa Ana Charter Section 607 requires the City Council to adopt a budget to "provide for the support of public recreation programs at least the equivalent of six cents (6) on each one hundred dollars ($100) of the assessed value of taxable property in the City on the legal assessment date for the previous fiscal year." The net taxable value of property in the City for FY22-23 was $32,383,358,705. When applying the calculation required by the Charter, the required budget for public recreation programs is $19,430,015. The proposed General Fund budget includes $15,206,990 for the Parks, Recreation & Community Services Agency, $17,781,760 for maintenance of Parks and Facilities, and appropriations of $3,207,410 for Youth Services funded by Cannabis tax revenue. The proposed budget exceeds the requirement by 86%. City Council 52 — 4 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 5 City -Wide Budget The proposed FY23-24 City -Wide Budget includes the General Fund and all other funds of the City, including those with internal restrictions and those with external restrictions. A summary of the City -Wide Budget follows. Revenue Expenditures Net Transfers Net Activity *Excludes Internal Service Funds 400,938,670 279,994,910 680,933,580 (370,905,820) (322,865,670) (693,771,490) (43,032,280) 35,646,700 (7,385,580) (12,999,430) (7,224,060) (20,223,490) The negative net activity reflects a proposed budget to spend accumulated available fund balances for non -recurring projects. Exhibit 2 includes individual information for each fund. Workforce Changes The proposed workforce changes include additions, deletions, and reclassifications of positions. Exhibit 2 includes a detailed table of proposed workforce changes to full-time staff and the Classification and Compensation Plan Resolution (Exhibit 3) includes classification additions, title changes, and deletions. The City's Hiring Freeze now consists of eight positions. There are six in the Police Department and two in the Public Works Agency. The remaining frozen positions are: City Council 52 — 5 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 6 PD Management Aide 1 PD Police Evidence and Supply Specialist 1 PD Police Service Officer 1 PD Senior Office Assistant 2 PD Senior Police Records Specialist 1 PWA Sanitation Inspector I I 1 PWA Maintenance Worker 11 1 2 A summary of proposed workforce changes follows. Department FY22-23 FY23-24 Workforce Changes FY23-24 Proposed City Manager's Office 16 15 City Clerk's Office 7 0 7 City Attorney's Office 17 4 21 Human Resources 31 1 32 Finance & Management Services 68 1 69 Library 37 0 37 Parks, Recreation & Community Services 60 3 63 Police 640 0 640 Planning & Building 99 3 102 Public Works 310 3 313 Community Development 62 10 72 Information Technology 23 1 1 24 Totall 1,370 1 25 1 1,395 City Council 52 — 6 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 7 The majority of workforce changes are due to the implementation of the Rent Stabilization Ordinance. The table outlines the funding source for the proposed position additions: Fund Sources # of Positions General Fund 1 Other Funds 24 Total Additions 25 Uniform Miscellaneous Fees Schedule The Miscellaneous Fee Resolution (Exhibit 4) is comprised of various charges associated with city services provided for individual benefit; such as building and planning permits, facility use and recreation participation, and water meter installation. Miscellaneous Fees (Fees) are intended to recover the City's costs associated with delivering the corresponding services, however, the collection of Fees does not exceed the City's actual costs in delivering the said service, in accordance with state law. On an annual basis, fees and related services associated with the Miscellaneous Fee Resolution are reviewed and adjusted to reflect the City's costs in delivering the services. The Consumer Price Index for All Urban Consumers (CPI-U) is 5.56% for the Los Angeles -Long Beach -Anaheim area as of December 2022. Staff proposes an increase of 4.1 % for the FY 2023-2024 Miscellaneous Fees to reflect the compensation increase for City staff providing the services. Furthermore, each city department has confirmed that the actual cost of providing the service does not exceed the proposed fees for FY 2023- 2024. The FY 2023-2024 Miscellaneous Fee Schedule (Schedule) identifies all fees assessed as well as proposed new fees and those recommended for adjustment (Exhibit 5). The Schedule includes the following items: Addition of thirty-six (36) new fees 0 1 new fee in Community Development 0 1 new fee in City Manager's Office 0 1 new fee in Library 0 1 new fee in Police Department 0 3 new fees in Planning and Building 0 4 new fees in City Clerk's Office 0 7 new fees in Parks, Recreation, and Community Services 0 18 new fees in Public Works City Council 52 — 7 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 8 • Modification of forty-four (44) existing fees 0 3 modified fees in other City departments 0 3 modified fees in City Clerk's Office 0 4 modified fees in Parks, Recreation, and Community Services 0 11 modified fees in Public Works (including account number changes) 0 23 modified fees in Planning and Building • Deletion of six (6) fees that are no longer active o 1 deleted fee in Police 0 1 deleted fee in Public Works 0 4 deleted fees in Planning and Building All proposed fee changes become effective July 1, 2023. Capital Improvement Program (CIP) As part of the annual budget development process, City Council adopts a seven-year spending plan that includes the proposed budget as the first year of the plan. The proposed CIP is scheduled to be reviewed by the Planning Commission on June 16 to ensure conformity with the City's General Plan. A summary of the CIP follows. Exhibit 6 includes the full CIP document. Due to budgeting for multi -year projects, staff expects to request City Council approval this fall to carryover significant unspent CIP appropriations from FY22-23 to FY23-24. City Council 52 — 8 6/6/2023 Proposed Fiscal Year 2023-24 City Budget, Changes to the City's basic classification and compensation plan, Uniform Schedule of Miscellaneous Fees, and the Seven -Year Capital Improvement Program. June 6, 2023 Page 9 Pension Stabilization Trust Staff will deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 Non - General Fund) of pension cost -savings into the City's Section 115 Pension Trust in FY23-24. The Trust will be available to help fund future increases in pension debt payments. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The Fund Balance Summary includes the estimated fiscal impact for each fund and is located in the Detail Proposed Budget document (Exhibit 2). All exhibits are on the City's website at: https://www.santa-ana.org/fv-23-24-budget- rinriimpnfiql EXHIBIT(S) 1. Ordinance No. NS-XXXX to adopt the FY23-24 budget 2. Detailed Proposed Budget 3. Classification and Compensation Plan Resolution 4. Miscellaneous Fee Resolution 5. Proposed FY2023-24 Miscellaneous Fee Schedule 6. Proposed Capital Improvement Program (CIP) including Seven -Year CIP Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager City Council 52 — 9 6/6/2023 EXHIBIT 1 LR- 6.9.23 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2023 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. The City Manager has prepared and submitted to the City Council, pursuant to Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2023. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as herein stated, together with any supplemental revisions and amendments thereto, was approved, adopted, and fixed by the City Council as the budget of the City for fiscal year 2023-2024, commencing July 1, 2023, in the amounts and for the funds, purposes, functions, department activities, and programs as therein set forth, including the Seven -Year Capital Improvement Program update per Orange County Transportation Authority Measure M2 eligibility requirement. The adopted budget, including any supplemental revisions and amendments, together with a copy of the appropriation ordinance, shall be placed in the official files of the City Clerk. Section 2. There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective object and purposes specified in that certain document entitled "Fiscal Year 2023-2024 City Budget", a copy of which is on file in the Office of the City Clerk, out of the various funds of the City for fiscal year 2023-2024, the several amounts stated as proposed expenditures from such funds, respectively, in those columns of the Budget that are headed "FY 23-24". Each aggregate of expenditures so specified in the Budget for the fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter, except that as to any office, department, �.,1;nnn­ Kin r\lg_Xxxx City Council 52 — 10 6/6/2'D231 of 3 or agency of the City for which more than one program is designated in Fiscal Year 2023-2024 City Budget, the aggregate expenditure authorized for all programs in Fiscal Year 2023-2024 City Budget of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter. Section 3. The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in the Budget, and as set forth in Exhibits 1A and 1 B attached hereto and incorporated herein by reference. Section 4. No warrant shall be issued or indebtedness incurred for any purpose that exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the City Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his/her opinion, such revisions are necessary and proper. Section 5. In accordance with Governmental Accounting Standards Board Statement 54, the City Manager or his/her designee is hereby authorized, as of the date of this ordinance, to allocate assigned governmental funds' balances to specific programs and activities as deemed necessary and proper. Section 6. The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Inter -fund Transfers listed in the Budget, in such amounts and at such times during the fiscal year as he/she may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. Section 7. One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the City Clerk to the Executive Director of Finance and Management Services. Section 8. The City Council of the City of Santa Ana hereby adopts the updated Seven -Year Capital Improvement Program, as set forth in the 2023-2024 City Budget. Section 9. Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2023. Section 10. The City Clerk shall cause the title of this ordinance to be published as required by law. Section 11. All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the nrHinnn— Nin NlC_Xxxx City Council 52 —11 6/6/2'D232 of 3 City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Human Resources, is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this day of June, 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: fa'� Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2023, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date Clerk of the Council City of Santa Ana nrHinnn— Nin NlC_Xxxx City Council 52 — 12 6/6/2'D233 of 3 GENERAL FUND FY2023-24 Proposed Department Budget Bower's Museum 1,674,210 City Attorney's Office 4,365,880 City Clerk's Office 2,411,150 City Manager 3,144,680 Community Development Agency 6,186,710 Finance 11,973,870 Fire 56,483,060 Human Resources 4,283,540 Legislative 1,021,070 Library 7,392,510 General Non -Departmental 21,182,270 Parks & Recreation 15,206,990 Planning & Building 20,146,220 Police 146,805,550 Public Works 49,991,370 Transfers for Debt Payment 9,040,840 Transfers for Projects 21,962,710 Unfunded Pension Liability Payment 30,665,470 Total General Fund 413,938,100 City Council 52 — 13 6/6/2023 General Fund Set -Aside Fund 012- Cannabis Public Benefit Fund 012- Cannabis Public Benefit Fund 012- Cannabis Public Benefit Fund 012- Cannabis Public Benefit Fund 012- Cannabis Public Benefit Fund 012- Cannabis Public Benefit Fund 016- CASp Certification Fund 021- CATV Capital Support (PEG) Fund 022- Library Fee & Donation Fund 022- PRCSA Fee & Donation Fund 051- Capital Outlay Fund 051- Capital Outlay Fund 053- City Services Fund 053- City Services Fund 100- 457 Admin Plan Fund 110- SMIP Fund 111- Opioid Remediation Fund 120-Fire Facilities Fund Fund 121-Special Repair/Demolition Grant Funds Fund 031- Air Quality Improvement Fund 031- Air Quality Improvement Fund 031- Air Quality Improvement Fund 122- Emergency & Health Grants Fund 123- Workforce Investment Act Fund 124- Urban Areas Security Initiative Grant Fund 125- OES UASI Fund 128- Law Enforcement Grant Fund 130- HOME Program Fund 135- Community Development Block Grant Fund 136- Housing Authority- Voucher HAP Fund 137- Housing Authority- Mainstream Fund 138 Housing Authority -MS Fund 139- Housing Authority- New Construction Fund 140- Housing Authority- Voucher ADM Fund 144- Prison to Employment Program Fund 158- PLHA Fund 158- S132 Planning Fund 165- Office of Traffic Safety Grant Fund 169- Recreation Grant Fund Fund 179- EHV HAP Fund 180- EHV Admin Fees Fund 181- American Rescue Plan Act (ARPA) Fund 181- American Rescue Plan Act (ARPA) Fund 181- American Rescue Plan Act (ARPA) FY2023-24 Proposed Department Budget City Attorney's Office 553,080 Finance 362,990 Library 975,000 Parks & Recreation 3,207,410 Police 3,520,900 Planning & Building 1,190,520 Planning & Building 85,000 City Manager 252,830 Library 27,700 Parks & Recreation 44,000 Non -Departmental 292,000 Parks & Recreation 630,000 Planning & Building 3,268,900 Police 251,510 Finance 93,000 Planning & Building 16,000 Police 601,000 Fire 811,900 Planning & Building 100,000 Total General Fund Set -Aside Funds 16,283,740 Department Human Resources Planning & Building Public Works Community Development Community Development Community Development Police Police Community Development Community Development Community Development Community Development Community Development Community Development Community Development Community Development Community Development Planning & Building Police Parks & Recreation Community Development Community Development City Manager Human Resources Finance FY2023-24 Proposed Budget 150,350 335,650 385,000 11,326,680 2,648,020 838,970 460,540 808,000 1,605,670 5,372,390 44,405,750 2,938,540 2,857,810 545,250 4,767,570 927,350 4,994,060 842,550 139,300 808,480 1,130,290 140,060 104,480 129,880 317,800 City Council 52 — 14 6/6/2023 Fund 181- American Rescue Plan Act (ARPA) Fund 181- American Rescue Plan Act (ARPA) Fund 181- American Rescue Plan Act (ARPA) Fund 181- American Rescue Plan Act (ARPA) Fund 182- Home ARP Program Fund 183- ARPA-CA for all Youth Other Restricted Funds Fund 020- Traffic Offender Program Fund 023- Inmate Welfare Fund Fund 024- Police Activities & Programs Fund 026- Criminal Activities Fund 029- Special Gas Tax Fund 074- Civic Center Authority Fund 074- Civic Center Authority Fund 133- Housing Authority Issuer Fee Fund 166- US DOJ Asset Forfeiture Fund 167- US Treasury Asset Forfeiture Fund 177- Emergency Rental Assistance Program Fund 178- COVID Response Fund 185- Rent Stabilization Fund 417- Inclusionary Housing Fund 607- Santa Ana Financing Authority Fund 655- 2018 A&B Tax Allocation Refunding Bonds Fund 670- Santa Ana Redevelopment Agency Fund 671- Santa Ana Redevelopment Agency Obligation Ret Capital Project Funds Fund 032- Measure M Fund 034- New Transportation System Improvement Area E Fund 035- New Transportation System Improvement Area F Fund 049-New Transportation System Improvement Area G Fund 054- Sewer Capital Recovery Fund 055- Sewer Connection Fee Fund 058- Residential Street Improvement Fund 059- Select Street Construction Fund 148- Traffic Safety Management Program Fund 400- Police Building Debt Service Fund Fund 404- Santa Ana Lease Financing Debt Service Police Planning & Building Public Works Community Development Community Development Community Development Total Grant Funds 102,520 532,060 3,365,790 5,462,590 2,894,800 193,340 101,531,540 FY2023-24 Proposed Department Budget Police 14,200 Police 1,284,700 Police 802,120 Police - Public Works 16,734,290 Police 1,680,900 Public Works 2,553,060 Community Development 161,960 Police 500,000 Police 155,000 Community Development City Manager 143,840 Community Development 2,823,640 Community Development 1,584,530 Community Development 2,035,120 Community Development 11,541,790 Community Development 125,000 Community Development 12,078,270 Total Other Restricted Funds 54,218,420 FY2023-24 Proposed Department Budget Public Works 17,704,170 Public Works 204,830 Public Works 140,000 Public Works 99,010 Public Works 2,027,980 Public Works - Public Works 148,870 Public Works 12,067,200 Public Works 85,000 Police 4,623,910 Police 5,150,750 Total Capital Project Funds 42,251,720 City Council 52 — 15 6/6/2023 Enterprise Funds Fund 027- Parking Operations Fund 056- Sanitary Sewer Fund Fund 057- Federal Clean Water Protection Fund 060- Water Enterprise Fund 067- Santa Ana Regional Transportation Center Fund 068- Sanitation Fund Fund 069- Refuse Collection Debt Service Fund Fund 406- Pension Obligation Funds FY2023-24 Proposed Department Budget Community Development 4,914,080 Public Works 10,917,710 Public Works 4,664,990 Public Works 72,152,410 Public Works 1,790,130 Public Works 7,571,630 Public Works 22,067,020 Total Enterprise Funds 124,077,970 FY2023-24 Proposed Department Budget Debt Service 11,762,140 Total Debt Service Fund 11,762,140 TOTAL- ALL FUNDS (Excluding Gen Fund) 350,125,530 Total General Fund 413,938,100 GRAND TOTAL ALL FUNDS 764,063,630 City Council 52 — 16 6/6/2023 EXHIBIT 2 City of Santa Ana, California Fiscal Year 2023=2 Proposed June 6, 2023 OA ANGE COUNT SEAT Of l ` GO YEFNMENT L - T H E a o L o e H a tTY `S fr FO INOED 1849 3� ' ■ k� ouncil Theis Pa Le Bian- t*ionally City Council 52 — 18 6/6/2023 The Golden GENERAL FUND SUMMARY � General Fund Reconciliation..............................................................3 General Fund Revenues Chart...........................................................5 General Fund Expenditures Chart.....................................................7 Citywide Budget Chart........................................................................9 General Fund Revenue Summary..............................................11-14 General Fund Expenditure Summary.......................................15-18 Ten -Year Outlook...............................................................................19 Local Measure X Spending..........................................................21-22 Cannabis Spending......................................................................23-26 Estimated Spendable Fund Balance.........................................27-29 WORKFORCE CHANGES Workforce Changes......................................................................31-38 DEPARTMENT BUDGET DETAILS General Fund Miscellaneous Revenues...................................39-43 City Manager's Office..................................................................45-64 CityCouncil...................................................................................65-70 City Clerk's Office.........................................................................71-79 City Attorney's Office..................................................................81-91 Human Resources.....................................................................93-120 Finance & Management Services...........................................121-151 Library........................................................................................153-180 Parks, Recreation & Community Services...........................181-239 Police Department...................................................................241-333 Fire & Emergency Medical Services.....................................335-349 Planning & Building Agency...................................................351-394 Public Works Agency..............................................................395-609 Community Development Agency.......................................611-768 Information Technology.........................................................769-789 BowersMuseum.......................................................................791-796 Debt Service & Non-Departmental.......................................797-819 Inter -fund Transfers................................................................821-827 Proposed New, Modified & Deleted Fees Summary ......... 829-872 City COMIkat Improvement Program52.-.19............................ 6/6/ -875 Theis Pa Le Bian- t*ionally City Council 52 — 20 6/6/2023 ❑� SAIV sl• 1 . MI , 1 . ■ • =% ■ . Is 1 1 , 1 ■ • General Fund Reconciliation General Fund Revenues Chart General Fund Expenditures Chart Citywide Budget Chart General Fund Revenue Summary General Fund Expenditure Summary Ten -Year Outlook Local Measure X Spending Cannabis Spending w ■ I I I w I Estimated spenaam►e runa Tsai ince Theis Pa Le Bian- t*ionally City Council Page 2 of 8752 — 22 6/6/2023 a O 0 SEEM • omms V i O V cc LL r4al 1 u 8m8 8 8888888�888888�80cL � 8 6 1 o o o N v v cL gE E"i� Bm e 8EEo�8 E E z S " a d 8 n 2 V m E - o o ` w _ E E E o a Co E_ _ - o E 8 o19 E - lw o E E o F c E o L c u E H 4 n« 0 ` a "ac c a TE r C u T i O O w _ E a _ w m m_ E L° - _ .� E_ _ - _ E 3 E o C` E a o E m o� a o t m °^ E Z_ou = T a oo `w E' a u° m 2 u t 3 Ew - `m - '�"_' _ °°- o c E LLF o°� a3 o E o - a v v Q m T m 3 N o v u o - a a a > o .E c Y o W o - o a= - - m m w m m a N u m 'o a - u Q -_ ` E y- w e i ^' 3 m° - E a _ v m c c- ca a F- Y3 i 3 _ Ero. of q _�`z = o' o�« v L'�`�r _°oL 3 'Q C a m4 E``'r= o 'm 11 wg qd14 " gF g m '{ a g g$ g g 3 Y 3 o - Y E - -o o a o E E $ AT tl ry po - T 3.2 9= - - uE E - uo o E S F oo c = u. m v a w o� mW H E y.i a` o= w = a 8'S -- — 80 oSg mo 8 .z `o a F Ewv ' y E o - z a t� E E o - o o ._ F u E -g - V` o x mzv - _ O i E H x x H -o - - w ry YQY `\� u� - ==o Ez `w E< - E - o� E - 6/6/2023 co co 0 Cl) d cm (6 a. Theis Pa Le Bian- t*ionally City Council Page 4 of 8752 — 24 6/6/2023 C1 LTA = M [C 0000 X 4A Ln F� O i > N CL 0 0 0 L � a J CO r- ao 0 U') a> rn CIS a C z LL 0 N N O 00 aJ 0 ih Ln � M 0 L OJ > 00 Ui a:, N � iJf N NN C N cD _a 0000 tN City Council 52 - 25 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 6 of 8752 — 26 6/6/2023 C 2 LL c � E T o Q1 T c U T Y y CO O d' CD U CA � .�-� C m O T Y y C O c = a o u E E N d �/► G v M d? ro C ii pnj U m u� Ln ui <U G CT Gl C00 E N Q O � T � C O N v� N a � yO, c C cL C a .a O in W L lOj O O V N 5 3 " o a` fl Ca U O C O O N to V a W N m Q City Council 52 — 27 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 8 of 8752 — 28 6/6/2023 0 . 00 � r-I C � LZ Ln LL L /C V K� L 3 ON LL Q N ico Ln vi N to N N C V ii .4 L N li N 4' M C LA0J 00 0 M i Q OLnl7 LM 0 CU N ++ in LLI O City Council 52 — 29 6/6/2023 This Pa Tonally City Council Page 10 of 8-A2 — 30 6/6/2023 City of Santa Ana General Fund Revenue Summary Account ACTUAL ACTUAL Adopted PROPOSED Code Account Description FY 20-21 FY 21-22 FY 22-23 FY 23-24 CHARGES FOR SERVICES 51612 Building Standards Revolving Fund (2,993) 3,772 9,500 0 52366 CASp Certification Training Fund 15,674 15,641 5,500 6,500 53202 Library Microfiche Rentals 1,170 0 0 0 53203 Library Video Rentals (3) 0 0 0 53301 Center Programs 5,113 41,317 45,000 45,000 53303 Youth Sports 508 37,006 21,550 40,000 53307 Youth Field Usage Fee 29,137 88,860 51,000 125,000 53308 Park Reservation 68,788 226,973 140,500 225,000 53309 Concession -Vending Machines 3,900 4,225 2,900 3,900 53310 Zoo Education 319 2,320 100,000 50,000 53312 Zoo Admissions 997,565 1,468,905 1,200,000 1,535,000 53313 Food Sale Concession 2,684 20,371 22,950 20,000 53316 Leisure Classes (2,483) 23,760 100,000 35,000 53318 Tennis Reservation 180 807 0 0 53319 Recreation Staff Reimbursement 3,079 27,457 25,350 40,000 53400 Vehicle Release Charge 84,720 90,146 90,000 120,000 53401 Repo Release 9,870 11,702 11,000 11,000 53405 Photo Services 143 (15) 0 0 53407 Vehicle Equipment Citation Sign -Off 3,775 3,828 3,000 3,800 53408 Fire Range User Fee 0 0 1,000 2,000 53410 Impound/Owner Release Animal 1,492 1,003 1,300 1,300 53411 Jail Pay to Stay Program 0 21,820 26,700 25,000 53413 Police False Alarm Charge 0 101 95,000 25,000 53415 Emergency Response Reimbursement/PD 14,653 4,458 25,000 15,000 53416 Animal Quarantines 461 502 1,000 1,000 53417 Police Report Fee 69,446 77,203 75,000 75,000 53419 Firearm License Fee 1,624 1,811 2,600 2,000 53420 Jail Booking Fee 11,634 2,535 0 0 53423 Vehicle Storage Fee 48,275 41,048 26,000 42,000 53509 Paramedic Subscription Fee 179,274 155,386 195,000 175,000 53510 Paramedic Services Charge 5,665,206 6,041,851 6,500,000 6,600,000 53513 OCFA Admin Processing Fee 2,220 285 1,000 0 53600 Building Plan Check 2,058,215 4,345,006 2,022,100 2,760,000 53601 Electrical Plan Check 454,660 700,179 328,200 758,000 53602 Plumbing Plan Check 113,705 252,544 148,400 302,000 53603 Mechanical Plan Check 226,095 524,591 220,900 573,000 53605 Landscape Plan Review 22,953 21,560 26,000 21,000 53606 Discretionary Application Fee 293,137 189,429 212,000 271,000 53607 EIR Developer Fees 38,551 57,210 75,000 407,000 53613 Land Use Certificate Processin 938,626 938,324 820,000 949,000 53614 Shopping Cart Contain Program 51,602 48,645 44,100 44,100 53616 Site Plan Review Charge 470,045 913,586 435,000 1,000,000 53627 PREP Fees 627,290 797,040 610,000 610,000 53628 Foreclosure Registration Program 261,648 357,685 190,000 300,000 53901 Stop Pmt/Reissue Fee 190 121 0 0 53902 Misc Service Charge 319,535 146,259 0 0 55200 Library Fines 116 8 0 0 57070 Sale of Printed Material 0 440 500 0 57470 Copy of Lost Citation 115 104 100 100 57380 Friend Of Zoo Vet Contribution 30,000 60,000 60,000 60,000 City Council Page 11 of 8-1§2 - 31 6/6/2023 City of Santa Ana General Fund Revenue Summary 57383 Friend of Zoo Contribution 19,743 83,203 61,750 61,750 57385 Friend of Zoo Education Contribution 20,000 40,000 40,000 40,000 53740 Small Cell App Fee for City Facilities 31,352 0 0 0 53741 Small Cell Compliance Inspection Fee 78,381 42,829 20,000 45,000 53912 Lobbyist Reg and Disclosure Fee 0 0 20,000 20,000 53642 Public Hearing Notice 0 0 0 200 Total CHARGES FOR SERVICES 13,271,391 17,933,843 14,111,900 17,445,650 DONATIONS 57082 Contributions and Donations 8,543 0 0 0 Total DONATIONS 8,543 0 0 0 FINES 55000 Parking Fines 4,306,259 5,652,066 4,900,000 4,900,000 55201 Lost/Damaged Library Material 698 1,212 870 2,100 55400 Redlight Camera Program 2,661 2,123 0 0 55401 Court Fines Traffic 429,691 391,196 300,000 380,000 55402 Court Fines Non Traffic 19,644 8,899 40,000 20,000 55403 Tobacco Fine 776 543 0 0 55600 Administrative Citations 298,241 386,559 195,000 320,000 55606 Fireworks Admin Citations 66,698 28,095 25,000 25,000 57900 Bad Check Recoveries 153 166 500 7,000 Total FINES 5,124,821 6,470,859 5,461,370 5,654,100 FRANCHISE FEES 50050 Gas Utility 445,137 548,950 427,100 550,000 50051 Electrical Utility 1,269,621 1,389,714 1,234,000 1,400,000 50053 CATV Franchise Fee 1,352,727 1,016,032 1,299,000 1,000,000 50056 Refuse Franchise Fee -Residential 1,851,500 1,851,500 0 0 50057 Refuse Franchise Fee - Commercial 6,769,284 6,960,635 0 0 50058 Refuse Franchise Fee 0 0 8,000,000 8,000,000 Total FRANCHISE FEES 11,688,268 11,766,831 10,960,100 10,950,000 INTERGOVERNMENTAL 50015 Prop Tax Pass -through 1,510,097 1,710,385 1,753,340 2,170,000 50501 Motor Vehicle Licenses 245,739 382,815 225,100 300,000 50503 SB90 State Mandated Costs -Reimbursement 124,403 70,632 88,000 85,000 50505 POST Reimbursement 640 2,502 40,000 40,000 50506 AB109 Reimbursement 546,564 585,703 513,000 600,000 52365 AB678 Ground Emerg. Medical Transp.(GEMT) 56,332 (281,894) 0 0 Reim 57304 Rancho Santiago Reimbursement/PR 53,506 34,648 25,850 56,440 57791 Overhead -Water 4,537,900 4,537,900 4,537,900 4,537,900 Total INTERGOVERNMENTAL 7,075,180 7,042,691 7,183,190 7,789,340 LICENSES & PERMITS 51001 Bingo Licenses 0 125 0 0 51002 Dog Licenses 574,632 590,603 600,000 625,000 51003 Dog Licenses -Civic Collections Inc 0 28 0 0 51004 Bus Shelter Fees 150,000 37,500 0 0 51301 Filming Permits 10,198 20,664 3,350 1,000 51401 Alarm Permit Fees 79,709 63,494 100,000 100,000 51402 Street Closure Permits 1,905 27,106 2,000 20,000 51403 Tobacco Permits 216,208 141,961 97,000 140,000 51501 Fireworks Stand Permits (436) (11,639) 0 0 51600 General Plan Update Surcharge 137,724 160,206 182,000 191,000 City Council Page 12 of 8-1§2 - 32 6/6/2023 City of Santa Ana General Fund Revenue Summary 51601 Building Permits 1,651,138 1,989,242 1,675,400 1,760,000 51602 Plumbing Permits 353,390 432,081 383,900 405,000 51603 Electrical Permits 961,197 1,124,237 887,000 930,000 51604 Heating Permits 496,746 635,032 500,400 525,000 51605 Occupancy Permits 370,157 411,800 390,300 210,000 51606 Grading Permits 144,304 101,114 136,000 140,000 51607 Street Vendor Permit 12,848 10,125 25,800 30,000 51608 News box Permit Fees 19,556 18,698 19,000 19,640 51613 Adult -Use Cannabis Retail Phase 1,752 0 0 0 1/Registration Application 51614 Adult -Use Cannabis Retail Phase 2/Regulatory 250,591 344,563 313,300 370,000 Safety Permit 51616 Commercial Cannabis Testing Phase 1,752 0 1,800 1,900 1/Registration Application 51617 Commercial Cannabis Testing Phase 50,118 12,530 12,530 13,000 2/Regulatory Safety Permits 51618 Commercial Cannabis Operating Agreement 80,000 40,000 15,000 0 Reimbursement Fees 51619 Commercial Cannabis Cultivation Phase 17,894 20,452 17,500 1,900 1/Regst. Application 51620 Commercial Cannabis Manufacturing Phase 6,412 18,682 17,500 1,900 1/Regst. Application 51621 Commercial Cannabis Distribution Phase 31,174 9,923 26,300 1,900 1/Regst. Application 51622 Commercial Cannabis Cultivation Phase 152,594 190,199 100,200 100,000 2/Rgltry Sfty Prmt 51623 Commercial Cannabis Manufacturing Phase 57,281 146,095 53,600 100,000 2/Rgltry Sfty Prmt 51624 Commercial Cannabis Distribution Phase 290,415 226,272 226,000 250,000 2/Rgltry Sfty Prmt 51703 Sewer Construction Permits 0 0 0 20,000 51704 Street Construction Permits 0 0 0 1,400,000 53626 Medical Marijuana Retail Phase 1/Registration 0 0 1,800 0 Application 51302 Park Facility Permits 0 60 0 500 51303 Special Event Permit 0 5,513 0 500 Total LICENSES & PERMITS 6,119,262 6,766,666 5,787,680 7,358,240 MISCELLANEOUS 53331 City Events 7,500 200 0 150,000 53409 Storage Of Weapon Fee 1,070 2,040 1,000 2,000 57000 Expense Reimbursement 210,196 202,161 104,000 120,000 57010 Miscellaneous Recoveries 659,804 550,719 18,500 104,000 57200 Other Library Recoveries 34 1,317 1,090 500 57400 Police OT Reimbursement 188,074 301,611 332,400 320,000 57402 Police Miscellaneous Reimbursement 223,366 411,039 306,900 376,520 57404 Property & Evidence Recovery (365) 0 0 0 57901 Indirect Cost Recovery 5,859,157 6,829,744 7,500,000 8,395,000 57461 Jail Kitchen Rental 85,731 47,928 30,000 32,000 57071 Sale of Land 502,900 242 0 0 57770 Sale of Maps & Documents 104,244 113,361 80,000 110,000 57991 Miscellaneous Receipts 4,708 6,024 2,000 2,000 58002 Net Increase (Decrease) In Fai (788,763) (8,091,179) 0 0 57797 PWA Digital Billboards/Banners 0 0 0 1,180,000 Total MISCELLANEOUS 7,057,654 375,208 8,375,890 10,792,020 TAXES 50011 Property Tax 40,340,994 42,146,722 44,305,000 46,343,390 50012 Santa Ana Residual 10,129,450 11,033,858 10,130,000 11,000,000 City Council Page 13of8-1§2 - 33 6/6/2023 City of Santa Ana General Fund Revenue Summary 50016 Prop Tax -In Lieu VLF 36,073,260 37,849,600 39,800,000 42,044,300 50030 Hotel Visitor's Tax 4,349,952 7,494,715 8,500,000 8,500,000 50031 Utility User Tax -Electric 12,132,890 13,722,961 13,100,000 15,100,000 50032 Utility User Tax -Gas 2,588,458 3,269,163 3,200,000 3,200,000 50033 Utility User Tax -Telephone 4,686,308 4,481,448 4,600,000 4,000,000 50034 Utility User Tax -Water 3,243,775 3,370,929 3,500,000 3,500,000 50045 Business Tax 13,718,021 15,707,535 15,000,000 15,000,000 50046 Medical Marijuana Taxes 1,297,741 843,884 850,000 528,000 50200 Documentary Stamp Tax 1,217,102 1,524,501 1,085,000 1,000,000 50201 Homeowner Prop Tax Subvention 183,369 182,115 188,000 182,000 50020 Sales Tax 54,999,505 62,611,039 64,550,000 64,715,400 50021 Half -Cent Sales Tax (Safety) 2,440,216 2,690,106 2,718,100 2,871,200 50100 Commercial Cannabis - Cultivation Tax 416,558 1,273,815 1,100,000 229,000 50101 Commercial Cannabis - Distribution Tax 961,988 864,130 1,100,000 124,000 50102 Commercial Cannabis - Manufacturing Tax 167,908 222,652 130,000 58,000 50103 Commercial Cannabis - Testing Facility Tax 91,271 34,120 20,000 5,000 50104 Adult -Use Retail Business Cannabis Tax 18,264,957 20,590,145 19,000,000 15,116,130 50022 Sales Tax Measure X 75,094,336 86,003,001 88,102,000 88,616,400 Total TAXES 282,398,059 315,916,438 320,9789100 32291329820 TRANSFERS -IN 59000 Transfer From Fund 029-Gax Tax 0 0 0 10,000 59000 Transfer From Fund 050 2,751,858 0 0 0 59000 Transfer From Fund 069 0 0 0 150,000 Total TRANSFERS -IN 2,751,858 0 0 160,000 USE OF MONEY 58000 Earning On Investments 586,586 896,883 475,000 700,000 57361 Recreation Facility Rental 4,957 30,239 12,900 55,000 57362 Rental Of Stadium 33,736 95,522 41,450 175,000 57460 Jail Revenue Facility - PD 292 1,460 2,760 2,500 57462 Jail Revenue Facility - US Marshals 12,413,315 12,970,735 12,337,200 13,000,000 57463 Jail Revenue Facility - Bureau of Prisons 1,268,454 836,615 910,800 900,000 57464 Jail Revenue Facility - US Marshals San Diego 2,969,935 3,504,740 3,270,600 3,600,000 57960 Rental Of Property 167,960 203,156 224,000 224,000 57390 PRCSA Godinez High School (10,144) 8,854 0 0 Total USE OF MONEY 17,435,090 18,548,205 17,2749710 18,6569500 TOTAL GENERAL FUND USES 352,930,129 384,820,741 390,132,940 400,938,670 City Council Page 14 of 8-1§2 - 34 6/6/2023 City of Santa Ana Genera! Fund Expenditure Summary ACTUAL ACTUAL ADOPTED PROPOSED Acct. Unit DEPARTMENT & DIVISION FY 20-21 FY 21-22 FY 22-23 FY 23-24 City Manager 01103010 CITY MANAGER 1,774,593 1,886,993 2,604,040 2,844,680 01103017 CMO - SERVICE ENHANCEMENT 100,000 463,342 300,000 300,000 Subtotal 1,874,593 2,350,335 2,904,040 3,144,680 City Council 01104012 CITY COUNCIL LEGISLATIVE 454,031 528,335 1,029,860 1,021,070 Subtotal 454,031 528,335 1,029,860 1,021,070 General Non -Dept 01105015 GENERAL NON -DEPARTMENTAL 1,919,572 1,668,159 7,782,650 21,182,270 01105016 GENERAL NON -DEPARTMENTAL COVID 131,831 0 830 0 01105017 NONDEPTL - SERVICE ENHANCEMENT 11,235,276 0 0 0 01105020 UNFUNDED LIABILITY (UAL) 29,974,309 46,344,699 39,320,080 30,665,470 Subtotal 43,260,987 48,012,858 47,103,560 51,847,740 Interfund Transfers 01106017 INTER-FUNDXFERS- SRVENHCMNT 1,100,000 1,081,870 1,081,870 1,081,870 01106019 GENERAL FUND: INTERFUND TRANSFERS 23,518,746 37,277,343 34,808,620 29,921,680 Subtotal 24,618,746 38,359,213 35,890,490 31,003,550 Clerk of the Council 01107017 COTC -SERVICE ENHANCEMENT 0 207,147 193,330 201,440 01107031 CLERK OF THE COUNCIL - ADMIN 1,131,774 890,361 1,742,390 2,209,710 Subtotal 1,131,774 1,097,509 1,935,720 2,411,150 City Attorney 01108017 CAO -SERVICE ENHANCEMENT 0 0 197,350 206,190 01108032 CITY ATTORNEY 2,870,584 2,416,731 3,387,510 4,159,690 Subtotal 2,870,584 2,416,731 3,584,860 4,365,880 Human Resources 01109017 HR - SERVICE ENHANCEMENT 79,711 116,401 13,940 0 01109050 HUMAN RESOURCES 2,434,585 2,861,679 2,475,180 2,763,240 01109051 HR EMPLOYEE RELATIONS -Service 0 0 1,395,050 1,520,300 Enhancements Subtotal 2,514,296 2,978,080 398849170 4,283,540 Finance Department 01110017 FMSA - SERVICE ENHANCEMENT 0 127,544 319,550 317,350 01110100 FIN/MGMT SVS-MANAGEMENT & SUPT 1,249,637 1,470,967 1,503,460 1,646,840 01110110 FIN/MGMT SVS-ACCOUNTING 2,417,922 2,530,727 2,944,490 3,119,020 01110115 FIN/MGMT SVS-PAYROLL 989,345 900,707 945,540 934,270 01110120 FIN/MGMT SVS-PURCHASING 672,018 781,338 1,573,700 1,626,540 01110130 FIN/MGMT SVS-TREAS/CUST SVS 2,631,354 2,414,249 2,801,930 2,441,530 01110131 FIN/MGMT SVS-MUNICIPAL UTILITY 828,582 1,044,485 1,184,840 1,323,160 SERVICES 01110132 FIN/MGMT SVS-TAX AND LICENSING 0 0 439,980 565,160 Subtotal 8,788,857 9,270,019 11,713,490 11,973,870 City Council Page 15of8-,§2 — 35 6/6/2023 City of Santa Ana Genera! Fund Expenditure Summary ACTUAL ACTUAL ADOPTED PROPOSED Acct. Unit DEPARTMENT & DIVISION FY 20-21 FY 21-22 FY 22-23 FY 23-24 Library 01111017 LIBRARY - SERVICE ENHANCEMENT 0 247,221 278,510 458,480 01111110 ADMINISTRATION 830,590 929,109 1,638,150 2,101,000 01111150 ADULT SERVICES 1,539,919 1,015,779 714,120 749,660 01111160 YOUTH SERVICES 630,420 884,377 1,070,390 1,144,940 01111180 YOUNG ADULT SERVICES 585,876 773,369 1,058,210 968,560 01111190 TECH & SUPPORT SVCS 1,191,725 1,687,623 1,920,930 1,969,870 Subtotal 4,778,529 5,537,478 6,680,310 7,392,510 Museum Fund 01112030 BOWERS MUSEUM MAINTENANCE 1,472,977 1,473,170 2,542,320 1,674,210 Subtotal 1,472,977 1,473,170 2,542,320 1,674,210 Parks, Rec. & Community Services 01113017 PRCSA-SERVICE ENHANCEMENT 4,893,218 5,419,691 1,912,960 2,810,130 01113200 PRCSA- ADMINISTRATION 1,072,140 1,413,657 1,318,690 1,170,920 01113220 PRCSA-ZOO 2,498,790 1,777,854 2,452,410 2,978,240 01113230 PRCSA - RECREATION & COMM. SVC 3,815,416 4,865,118 7,890,220 8,247,700 01113250 PRCSA - PARK FACILITIES 9,401,162 8,578,341 0 0 Subtotal 21,680,726 22,054,661 13,574,280 15,206,990 Police Department 01114017 PD - SERVICE ENHANCEMENT 01114400 OFFICE OF THE CHIEF OF POLICE 01114401 FISCAL & BUDGET 01114402 HUMAN RESOURCES 01114403 BUILDING & FACILITY 01114404 BACKGROUNDS 01114405 TRAFFIC 01114410 TRAINING SERVICES 01114415 INTERNAL AFFAIRS 01114420 FIELD OPERATIONS 01114421 PD ATHLETIC & ACTIVITY LEAGUE 01114425 INFORMATION SERVICES 01114435 CRIMINAL INVESTIGATIONS 01114440 CRIMES AGAINST PERSONS 01114441 METROPOLITAN DIVISION 01114445 SPECIAL INVESTIGATIONS 01114448 EVIDENCE 01114450 CDC 01114455 FORENSIC SERVICES 01114460 RECORDS SERVICES 01114465 COMMUNICATIONS 01114470 VICE/NARCOTICS 01114471 INVESTIGATIONS SUPPORT SERVICE 01114475 JAIL OPERATIONS 01114480 REGIONAL NARCOTIC SUPPRESSION 3,660,364 3,788,917 4,279,980 4,696,570 1,563,157 1,478,978 1,289,620 1,593,880 1,438,446 1,652,767 1,341,110 1,206,840 707,582 654,221 1,153,580 1,233,250 4,707,690 5,103,794 4,734,310 4,272,590 1,210,225 1,341,960 1,401,750 1,506,700 7,711,674 7,592,519 7,418,650 8,305,640 1,949,855 2,261,380 2,861,450 2,711,120 1,325,438 1,519,891 1,560,660 1,604,780 51,541,815 55,096,954 57,650,400 58,394,330 0 113,941 551,160 603,030 1,620,192 1,519,311 1,746,090 1,774,620 7,615,756 8,349,447 8,370,290 8,601,340 5,692,551 6,445,118 4,888,170 4,835,490 5,339,780 5,593,130 5,386,220 5,995,900 1,798,490 2,002,975 2,125,380 2,229,650 907,872 899,763 895,680 942,620 1,363,816 1,271,052 1,286,420 1,264,340 2,170,148 2,329,984 2,357,520 2,632,660 1,852,923 1,772,211 2,141,690 2,081,660 6,412,946 6,718,267 7,286,670 7,118,490 531,973 423,358 460,590 591,550 1,480,601 1,603,267 1,541,090 950,110 18,920,531 18,756,769 19,548,050 21,000,590 337,171 102,726 39,810 221,350 City Council Page 16 of 8-,§2 — 36 6/6/2023 City of Santa Ana Genera! Fund Expenditure Summary ACTUAL ACTUAL ADOPTED PROPOSED Acct. Unit DEPARTMENT & DIVISION FY 20-21 FY 21-22 FY 22-23 FY 23-24 01114485 HOMELAND SECURITY & EMERGENCY 104,431 316,126 261,890 248,980 MANAGEMENT 01114490 TOBACCO RETAIL LICENSE PRG 102,872 93,656 194,760 187,470 Subtotal 132, 068, 299 138, 802, 483 142, 772, 990 146, 805, 550 Fire & Emergency Medical Services 01115017 FIRE -SERVICE ENHANCEMENT 3,046,077 8,453,649 4,489,000 14,187,400 01115330 FIRE SUPPRESSION/EMS 42,726,835 42,230,697 49,467,950 42,295,660 Subtotal 45,772,912 50,684,346 53,956,950 56,483,060 Planning & Building 01116017 PBA - SERVICE ENHANCEMENT 118,119 211,892 295,300 323,620 01116500 PLNG & BLG AGY-ADMINISTRATION 2,554,857 2,305,045 2,617,680 2,687,490 01116510 PLNG & BLG AGY-PLANNING 3,269,848 2,390,334 4,452,700 3,537,740 01116520 PLNG & BLG AGY-PERMIT & INS SV 1,834,378 1,900,481 2,554,750 2,923,050 01116530 PLNG & BLG AGY-PERMIT & PLN CK 1,949,352 2,441,859 2,953,260 3,568,140 01116540 PLNG & BLG AGY-COMM PRESERVA 1,211,533 1,413,540 2,068,740 2,366,450 01116550 PROACTIV RENTL ENFORCEMENT PRG 445,474 711,885 819,610 876,320 01116560 NEIGHBORHOOD INITIATIVES PROGR 582,349 506,023 623,420 604,080 01116570 ANIMAL SERVICES 3,011,857 3,202,393 3,160,010 3,259,330 Subtotal 14,9773766 15,0835453 19,5459470 20,146,220 Public Works 01117017 PWA - SERVICEENHANCEMENT 1,695,602 1,671,009 6,790,120 4,980,660 01117605 PUB WKS-CITY FCLTIES LIC AGRMT 99,855 9,699 50,000 45,000 01117606 PUB WKS DEVELOPMENT ENGINEERING 0 550,000 550,000 550,000 01117611 PWA - Construction Engineering 0 0 0 2,535,340 01117612 CIP Engineering 0 0 0 500,000 01117620 PUB WKS-TRAFFIC/TRANSPORTATION 2,983,980 2,803,996 7,905,560 5,703,110 ENGINEERING 01117621 PUB WKS-Bus Shelter Program - Service 0 311,111 0 0 Enhancement 01117622 PWA RIGHT-OF-WAY 0 0 0 1,180,000 01117625 PUB WKS-ROADWAY MARKING/SIGNS 591,111 600,750 600,200 850,220 01117626 PUB WKS-SIDEWALKS 1,000,000 500,000 1,000,000 1,500,000 01117630 PUB WKS-STREET LIGHT MAINTENAN 3,272,788 3,084,920 3,858,970 3,358,000 01117642 PUB WKS-GRAFFITI ABATEMENT PROGRAM 1,341,058 1,642,448 2,109,040 2,146,170 01117643 PUB WKS-Pub Works Trees - Service 3,743,232 3,726,652 4,479,630 4,298,080 Enhancement 01117644 PUB WKS-CROSSING GUARD 141,114 930,187 1,045,440 1,063,030 01117650 PUB WKS-SARTC MAINTENANCE 232,778 147 0 0 01117651 PARK MAINTENANCE SERV ENHCMENT 0 33,197 12,564,650 13,395,140 01117652 PWA - PARK SERVICE ENHANCEMENT 0 0 4,080,040 4,386,620 01117660 PWA Road Maintenance 0 0 3,500,000 3,500,000 Subtotal 15,101,519 15,864,116 48,533,650 49,991,370 Community Development 01118017 CDA- SERVICEENHANCEMENT 910,916 1,111,191 2,750,000 3,836,630 01118810 ECONOMIC DEVELOPMENT 978,090 1,634,996 4,257,830 1,253,120 01118811 HOMELESS SERVICES 748,715 352,104 420,320 547,920 City Council Page 17of8-1§2 - 37 6/6/2023 City of Santa Ana Genera! Fund Expenditure Summary ACTUAL ACTUAL ADOPTED PROPOSED Acct. Unit DEPARTMENT & DIVISION FY 20-21 FY 21-22 FY 22-23 FY 23-24 01118812 CDAADMIN 142,626 240,735 241,450 274,040 01118825 SALES TAX REBATE AGREEMENT 713,303 451,974 275,000 275,000 Subtotal 3,493,649 3,791,000 7,944,600 6,186,710 TOTAL GENERAL FUND USES 324,860,245 358,303,787 403,596,760 413,938,100 City Council Page 18of8-,§2 — 38 6/6/2023 N � 00 � UI) 6A. r N t0 O LO 00 r . O IRT to 0 0 LO T LO LO E!°} EA 00 EA LO N ti Eft 00 O LO le {f} 14, r le It 00 00 N 04 le 61% 0 0 I- M 40 60 SUOIJIIw :•L O O 0 C�! 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E Y m E I E 7 ,a E E V Y 0 2 C D a C a O a 00 I � I LG M City Council 52 — 56 6/6/2023 N OM M U O r, 00 O m u1 a ,6 06 V Ln00 u m U) f6 u) r, u0 u e-I 3 c c Q N s c O O N O M O 0 0 E N E E N N — yL •y E E E£ N N N r c-I c-I L ci ci ci c 7 O is w c LL m w c N 17 0 O Z O O O O O O C n Oo � m ccl ai C n VD r, M U) 00 3 N LL V Lr1 o0 u la r U0 u 14 � N C N l7 O O O O O O C M O r` W M ++ M� cm O u � m v1 a o lD r, m V0 oo Q N E m u N LL V Lr1 o0 u co c^i LD u v v 00 ns � L v 0n V c c o m 0 o � � Q V ? N V '_^ E Iv v @ E - > •y a n 0) O O U i f v > c .0 c .< 7 (U on N V V Y m w 0 a v) Q Q o T N u ICJ O N 0 Gl In C c hq L d E R V � Cc C lJ C lJ O y 0 0 0 0 0 C N 3 Ln 00 N N c-I r ei al ci a1 m m r, r` M r r-I a —I 1-4 N N c c Q N s c N N0 0 0 0 0 C •y LL E E E E E£ N N N N N r I L a —I ci ci ci c-I � 7 O O O O O O C c In 00 r� r` .4 r (7c-I fn In m a LL m M V V M r (o .-1 c-I 00 00 m a c-I c-I ci c-I 0) c 0) C O Z o O o N "O Lfl I . � r-In L' In m li N N M M 14 v N C N l7 o O o o o O c N I e-I ++ Lr1 00 N N ci r ai m a o m r, r, m r E 1-1 c-I 1-4 c-I m a c-I -i N N II O O C Ln c M 0 rl E N r c-I c O C cI c m ro 0 V t+ c-I ` O C c cLn M 0 rl c v 00 O � V) fi U V fU a+ C N E 01 M fo c m 2 06 0) i. M C LL to O i O 1 ei 11 O O C M r m C m u e-I c e-I c E N r c-I c O C M r al C In u ci c c-I O C M r m C V1 u .1 c � c 1-4 c D r 1 � I p r- C`') m a City Council 52 — 57 6/6/2023 N OF O C rn n N N 00 0 I Q1 Ol N r N N N r I O O O C E E E E N N N -4 c-I -4 0 0 0 c IvvMIY N N 00 d O1 O1 N r N N N c cI 1-1 'i * V rn cY N N 00 0 Ql Ol N r N N N r '_I O O C M N E E m C 0 C Ol u -zz r N c O1 O o QU1 � r N rn 0 o ti M 3 W O 0 d Q 1 1-4 rn N V 3 C C Q ut L r Cr 0 N O N O O C _ } — LL •y E E E E N N N � ci r-I c-I 3 Q R a o 0 O C r N In 0 r oc c r o LL — f0 al O O M N CF r ci c-I c-I N ` C N Y C O Z �o 1 C 3 LL O O) C 0) O o o O c nu o0 I--1 r, d LL Q E M N V -, � q Z: 10 tI `__1 .� - �.Lj L L 1 3 la I p 1 N to rl I pp 1, Lr � I e-I A� City Council 52 — 58 6/6/2023 General Fund Miscellaneous Revenues ..-- rt Y! a ORANGE COUNIV SEAT OF GOVERNMENT l' NE GOLDEN CITY 69 FOUNDED T8 City Council Page 39 of 8-A2 — 59 6/6/2023 This Pa Tonally City Council Page 40 of 8-A2 — 60 6/6/2023 Miscellaneous Revenue REVENUE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 305,634,985 330,232,789 342,240,140 345,066,820 TOTAL REVENUE 305,634,985 330,232,789 342,240,140 345,066,820 City Council Page 41 of 8A2 — 61 6/6/2023 This Pa Tonally City Council Page 42 of 8-A2 — 62 6/6/2023 GENERALFUND MISCELLANEOUS REVENUE ACCOUNTING UNIT MISCELLANEOUS REVENUE 01102002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 50011 Property Tax 40,340,994 42,146,722 44,305,000 46,343,390 50012 Santa Ana Residual 10,129,450 11,033,858 10,130,000 11,000,000 50015 Prop Tax Pass -through 1,510,097 1,710,385 1,753,340 2,170,000 50016 Prop Tax -In Lieu VLF 36,073,260 37,849,600 39,800,000 42,044,300 50020 Sales Tax 54,999,505 62,611,039 64,550,000 64,715,400 50021 Half -Cent Sales Tax (Safety) 2,440,216 2,690,106 2,718,100 2,871,200 50022 Sales Tax Measure X 75,094,336 86,003,001 88,102,000 88,616,400 50030 Hotel Visitor's Tax 4,349,952 7,494,715 8,500,000 8,500,000 50031 Utility User Tax -Electric 12,132,890 13,722,961 13,100,000 15,100,000 50032 Utility User Tax -Gas 2,588,458 3,269,163 3,200,000 3,200,000 50033 Utility User Tax -Telephone 4,686,308 4,481,448 4,600,000 4,000,000 50034 Utility User Tax -Water 3,243,775 3,370,929 3,500,000 3,500,000 50045 Business Tax 13,718,021 15,707,535 15,000,000 15,000,000 50046 Medical Marijuana Taxes 1,297,741 843,884 850,000 528,000 50050 Gas Utility 445,137 548,950 427,100 550,000 50051 Electrical Utility 1,269,621 1,389,714 1,234,000 1,400,000 50053 CATV Franchise Fee 1,352,727 1,016,032 1,299,000 1,000,000 50056 Refuse Franchise Fee - Residential 1,851,500 1,851,500 0 0 50057 Refuse Franchise Fee - Commercial 6,769,284 6,960,635 0 0 50058 Refuse Franchise Fee 0 0 8,000,000 8,000,000 50100 Commercial Cannabis - Cultivation Tax 416,558 1,273,815 1,100,000 229,000 50101 Commercial Cannabis - Distribution Tax 961,988 864,130 1,100,000 124,000 50102 Commercial Cannabis - Manufacturing Tax 167,908 222,652 130,000 58,000 50103 Commercial Cannabis - Testing Facility Tax 91,271 34,120 20,000 5,000 50104 Adult -Use Retail Business Cannabis Tax 18,264,957 20,590,145 19,000,000 15,116,130 50200 Documentary Stamp Tax 1,217,102 1,524,501 1,085,000 1,000,000 50201 Homeowner Prop Tax Subvention 183,369 182,115 188,000 182,000 50501 Motor Vehicle Licenses 245,739 382,815 225,100 300,000 53902 Misc Service Charge 1,794 897 0 0 53912 Lobbyist Reg and Disclosure Fee 0 0 20,000 20,000 57000 Expense Reimbursement 175,251 143,285 104,000 100,000 57010 Miscellaneous Recoveries 530,980 221,027 0 75,000 57070 Sale of Printed Material 0 440 500 0 57071 Sale of Land 500,000 242 0 0 57082 Contributions and Donations 8,543 0 0 0 57892 Fraud Recovery -Restitution 0 10,833 0 0 57901 Indirect Cost Recovery 5,859,157 6,829,744 7,500,000 8,395,000 57960 Rental Of Property 167,960 203,156 224,000 224,000 57972 Sale of Equipment 0 238,070 0 0 58000 Earning On Investments 586,586 896,883 475,000 700,000 58002 Net Increase(Decrease)In Fai (788,763) (8,091,179) 0 0 58005 Investment Income -Trustee (545) 2,921 0 0 59000 Transfer From Fund 050 2,751,858 0 0 0 305,634,985 330,232,789 342,240,140 345,066,820 SUBTOTAL REVENUES TOTAL 305,634,985 330,232,789 342,240,140 345,066,820 City Council Page 43 of 8-A2 - 63 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 44 of 8A2 — 64 6/6/2023 City Manager's Offle ice ��� mdflp OA�WE COUNTY SEhT OF GOYERNMENT eTHEOLDEN 'CITY UNUEQ 18d9 City Council Page 45 of 8A2 — 65 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 46 of 8A2 — 66 6/6/2023 OfficeCity Manager's Position Summary Funded Authorized Personnel FY 22-23 Workforce Changes Funded FY 23-24 Administrative Receptionist (Excepted) (UC) 0 1 1 Administrative Secretary (Excepted) (UC) 1 0 1 Assistant City Manager (EM) 1 0 1 Assistant to the City Manager (Excepted) (MM) 1 (1) 0 City Manager (EM) 1 0 1 Equity and Inclusion Coordinator (Excepted) (UC)1 1 0 1 Executive Assistant (Excepted) (UC) 2 0 2 Management Aide (Excepted) (UC)' 2 (1) 1 Management Analyst (Excepted) (UC)2'3 3 0 3 Principal Management Analyst (Excepted) (AM )2 1 0 1 Public Affairs Information Officer (Excepted) (AM) 1 0 1 Receptionist° 1 0 Secretary to the City Manager (Excepted) (AM) 1 0 1 Strategic Communications Manager (Excepted) (MM) 0 1 1 Funded Total 16 (1 15 1 Job title change in FY 22-23 Mid -Year Report Reso #2023-013 2 Organizational Change in FY 22-23 'Position added in FY 22-23 funded by ARPA Reso #2022-066 °Position added in FY22-23 1st Quarter Report Reso #2022-088 GENERAL FUND 13.00 FEDERAL/STATE GRANTS 2.00 TOTAL FUNDED POSITIONS 15.00 City Council Page 47 of 8-A2 — 67 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 48 of 8A2 — 68 6/6/2023 REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 021 CATV FUND 154,421 555,562 250,000 252,830 178 COVID-19 RESPONSE - - 3,500,000 - TOTAL REVENUE 154,421 555,562 3,750,000 252,830 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 1,874,593 2,350,335 2,904,040 3,144,680 021 CATV FUND 24,815 24,624 250,000 252,830 176 CARES ACT -STATE 8,482,745 - - - 178 COVID-19 RESPONSE - 137,782 134,870 143,840 181 American Rescue Plan Act - 458,868 157,730 104,480 TOTAL EXPENDITURE 10,382,152 2,971,608 3,446,640 3,645,830 City Council Page 49 of 8{2 — 69 6/6/2023 This Pa Tonally City Council Page 50 of 8-A2 — 70 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY CITY MANAGER ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01103010 CITY MANAGER 1,774,593 1,886,993 2,604,040 2,844,680 01103017 CMO - SERVICE ENHANCEMENT 100,000 463,342 300,000 300,000 1,874,593 2,350,335 2,904,040 3,144,680 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,374,768 1,720,158 2,151,120 2,375,220 62000 CONTRACTUALS 247,568 434,910 512,800 460,990 63000 COMMODITIES 29,326 23,745 38,350 40,520 65000 FIXED CHARGES 222,930 171,522 201,770 230,120 66000 CAPITAL 0 0 0 37,830 1,874,593 2,350,335 2,904,040 3,144,680 TOTAL City Council Page51 of8-A2 — 71 6/6/2023 GENERALFUND CITY MANAGER ACCOUNTING UNIT CMO - SERVICE ENHANCEMENT 01103017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 129,256 0 0 61040 Salaries Overtime I 0 307 0 0 61100 Retirement -Employer Normal Cost I 0 15,205 0 0 61120 Medicare Insurance I 0 1,857 0 0 61130 Health Insurance 0 33,383 0 0 0 180,008 0 0 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 100,000 283,333 300,000 300,000 100,000 283,333 300,000 300,000 SUBTOTAL CONTRACTUALS TOTAL 100,000 463,342 300,000 300,000 City Council Page 52 of 8-A2 — 72 6/6/2023 GENERALFUND CITY MANAGER ACCOUNTING UNIT CITY MANAGER 01103010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,032,593 1,120,963 1,554,970 1,685,260 61010 Salaries Cash Out/Separation 1,512 0 0 0 61020 Salaries Part -Time 17,584 121,011 157,330 161,430 61040 Salaries Overtime 17,348 30,244 0 0 61100 Retirement -Employer Normal Cost 83,394 78,567 118,720 153,680 61110 Part -Time Retirement 659 1,616 5,900 5,900 61120 Medicare Insurance 15,438 18,379 24,930 26,440 61130 Health Insurance 125,842 109,786 213,720 251,880 61170 Retiree Health Benefits 1,549 9,113 10,610 10,510 61180 Worker Compensation Insurance 78,850 50,470 64,940 80,120 1,374,768 1,540,150 2,151,120 2,375,220 SUBTOTAL SALARIES & BENEFITS 62010 Communications 67,611 110,711 80,000 53,190 62120 Training, Transportation, Meetings 16,678 8,047 35,000 35,000 62131 SAMA Wellness and Fitness Program Reimbursements 0 2,709 1,500 1,500 62140 Membership, Subscription & Dues 2,062 3,986 10,000 10,000 62300 Contract Services -Professional 42,596 10,237 68,300 43,300 62600 Parking Validation 12,621 3,887 6,000 6,000 62700 Auto Expense 6,000 12,000 12,000 12,000 147,568 151,577 212,800 160,990 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 28,770 23,484 35,500 37,670 63300 Gas & Diesel 556 261 2,850 2,850 29,326 23,745 38,350 40,520 SUBTOTAL COMMODITIES 65000 Building Rental 49,860 34,880 42,420 42,420 65010 Rental City Equipment 6,800 6,768 8,260 3,040 65011 Equipment Replacement Charges 6,200 6,120 1,560 3,330 65012 Accident Repair & Replacement 600 504 0 0 65040 IT Maintenance Charge 60,240 57,580 55,770 71,110 65100 Insurance Charges 91,960 59,400 81,310 96,000 65105 Benefits Overhead 3,820 2,820 12,450 14,220 65210 Delivery Charges 3,450 3,450 0 0 222,930 171,522 201,770 230,120 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 37,830 0 0 0 37,830 SUBTOTAL CAPITAL TOTAL 1,774,593 1,886,993 2,604,040 2,844,680 City Council Page 53 of 8-A2 - 73 6/6/2023 CATV FUND DEPARTMENT RESOURCE SUMMARY CITY MANAGER ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50054 CATV Peg Access Support 144,504 544,029 240,000 242,830 58000 Earning On Investments 9,917 11,534 10,000 10,000 154,421 555,562 250,000 252,830 TOTAL REVENUES EXPENDITURES 02103010 CATV CAPITAL SUPPORT (PEG) 24,815 24,624 250,000 252,830 24,815 24,624 250,000 252,830 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 2,569 2,824 225,000 227,830 63000 COMMODITIES 22,245 21,800 25,000 25,000 TOTAL 24,815 24,624 250,000 252,830 City Council Page 54 of 8-A2 - 74 6/6/2023 CAW FUND CITY MANAGER ACCOUNTING UNIT CATV CAPITAL SUPPORT (PEG) 02103002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50054 CATV Peg Access Support 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 144,504 9,917 544,029 11,534 240,000 10,000 242,830 10,000 154,421 555,562 250,000 252,830 154,421 555,562 250,000 252,830 City Council Page 55 of 8-A2 — 75 6/6/2023 CATV FUND CITY MANAGER ACCOUNTING UNIT CATV CAPITAL SUPPORT (PEG) 02103010 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62010 Communications 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 2,569 0 2,824 0 0 225,000 2,830 225,000 2,569 22,245 2,824 21,800 225,000 25,000 227,830 25,000 22,245 21,800 25,000 25,000 24,815 24,624 250,000 252,830 City Council Page 56 of 8-A2 — 76 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY CITY MANAGER ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17603010 CARES ACT -STATE CMO 8,482,745 0 0 0 8,482,745 0 0 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 22,343 0 0 0 62000 CONTRACTUALS 7,021,631 0 0 0 63000 COMMODITIES 1,438,770 0 0 0 8,482,745 0 0 0 TOTAL City Council Page 57 of 8-A2 — 77 6/6/2023 CARES ACT -STATE CITY MANAGER ACCOUNTING UNIT CARES ACT -STATE CMO 17603010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 16,213 0 0 0 61040 Salaries Overtime 3,608 0 0 0 61100 Retirement -Employer Normal Cost 1,156 0 0 0 61120 Medicare Insurance 278 0 0 0 61130 Health Insurance 1,088 0 0 0 22,343 0 0 0 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 52,733 0 0 0 62324 Contract Services-UCI 1,044,358 0 0 0 62325 Contract Services -High Risk Testing 5,862,850 0 0 0 62326 Contract Services -Trilingual Nursing Hotline 42,690 0 0 0 62332 Contract Services -Special Design Masks 19,000 0 0 0 7,021,631 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1,438,770 0 0 0 1,438,770 0 0 0 SUBTOTAL COMMODITIES TOTAL 8,482,745 0 0 0 City Council Page 58 of 8-A2 — 78 6/6/2023 COVID-19 RESPONSE DEPARTMENT RESOURCE SUMMARY CITY MANAGER ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52008 Federal Grant -Direct COVID 0 0 3,500,000 0 0 0 3,500,000 0 TOTAL REVENUES EXPENDITURES 17803010 COVID-19 RESPONSE - CMO 0 0 134,870 0 17803011 HEALTH & EQUITY LITERACY 0 137,782 0 143,840 TOTAL EXPENDITURES 0 137,782 134,870 143,840 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 55,212 134,870 140,140 62000 CONTRACTUALS 0 82,525 0 0 63000 COMMODITIES 0 45 0 0 65000 FIXED CHARGES 0 0 0 3,700 0 137,782 134,870 143,840 TOTAL City Council Page 59 of 8-A2 — 79 6/6/2023 COVID-19 RESPONSE CITY MANAGER ACCOUNTING UNIT HEALTH & EQUITY LITERACY 17803002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52008 Federal Grant -Direct COVID SUBTOTAL REVENUES TOTAL 0 0 3,500,000 0 0 0 3,500,000 0 0 0 3,500,000 0 City Council Page 60 of 8- 2 — 80 6/6/2023 COVID-19 RESPONSE CITY MANAGER ACCOUNTING UNIT COVID-19 RESPONSE - CMO 17803010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 98,180 0 61100 Retirement -Employer Normal Cost I 0 0 11,030 0 61120 Medicare Insurance 0 0 1,420 0 61130 Health Insurance 0 0 24,240 0 0 0 134,870 0 SUBTOTAL SALARIES & BENEFITS TOTAL 0 0 134,870 0 City Council Page61 of8-A2 — 81 6/6/2023 COVID-19 RESPONSE CITY MANAGER ACCOUNTING UNIT HEALTH & EQUITY LITERACY 17803011 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 45,963 0 82,370 61100 Retirement -Employer Normal Cost I 0 5,390 0 10,340 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 19,310 61120 Medicare Insurance 0 656 0 1,190 61130 Health Insurance 0 3,203 0 24,240 61180 Worker Compensation Insurance 0 0 0 2,690 0 55,212 0 140,140 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 82,525 0 0 SUBTOTAL CONTRACTUALS 0 82,525 0 0 63001 Miscellaneous Operating Expenses 0 45 0 0 0 45 0 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 0 3,220 65105 Benefits Overhead 0 0 0 480 0 0 0 3,700 SUBTOTAL FIXED CHARGES TOTAL 0 137,782 0 143,840 City Council Page 62 of 8-A2 — 82 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY CITY MANAGER ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18103013 ARPA - CMO 0 458,868 157,730 104,480 0 458,868 157,730 104,480 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 67,322 157,730 91,540 62000 CONTRACTUALS 0 339,940 0 0 63000 COMMODITIES 0 50,795 0 0 65000 FIXED CHARGES 0 0 0 12,940 66000 CAPITAL 0 810 0 0 0 458,868 157,730 104,480 TOTAL City Council Page 63 of 8-A2 — 83 6/6/2023 American Rescue Plan Act CITY MANAGER ACCOUNTING UNIT ARPA - CMO 18103013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 47,539 113,240 73,170 61020 Salaries Part -Time 0 7,358 0 0 61040 Salaries Overtime 0 647 0 0 61100 Retirement -Employer Normal Cost 0 5,636 12,720 9,180 61110 Part -Time Retirement 0 276 0 0 61120 Medicare Insurance 0 822 1,650 1,060 61130 Health Insurance 0 5,046 30,120 4,920 61180 Worker Compensation Insurance 0 0 0 3,210 0 67,322 157,730 91,540 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 339,940 0 0 0 339,940 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 50,795 0 0 0 50,795 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 8,530 65100 Insurance Charges 0 0 0 3,840 65105 Benefits Overhead 0 0 0 570 0 0 0 12,940 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 0 810 0 0 0 810 0 0 SUBTOTAL CAPITAL TOTAL 0 458,868 157,730 104,480 City Council Page 64 of 8-A2 — 84 6/6/2023 City C nci - ..-- rt Y! a ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE Gp LOEN CITY FOUNDED T869 City Council Page 65 of 8-A2 — 85 6/6/2023 This Pa Tonally City Council Page 66 of 8-A2 — 86 6/6/2023 • EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 454,031 528,335 1,029,860 1,021,070 TOTAL EXPENDITURE 454,031 528,335 1,029,860 1,021,070 City Council Page 67 of 8-A2 — 87 6/6/2023 This Pa Tonally City Council Page 68 of 8-A2 — 88 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY CITY COUNCIL ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01104012 CITY COUNCIL LEGISLATIVE 454,031 528,335 1,029,860 1,021,070 454,031 528,335 1,029,860 1,021,070 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 157,217 158,472 165,000 156,290 62000 CONTRACTUALS 188,559 282,024 766,300 766,300 63000 COMMODITIES 33,234 34,960 34,000 34,000 65000 FIXED CHARGES 75,020 52,880 64,560 64,480 TOTAL 454,031 528,335 1,029,860 1,021,070 City Council Page 69 of 8-A2 — 89 6/6/2023 GENERALFUND CITY COUNCIL ACCOUNTING UNIT CITY COUNCIL LEGISLATIVE 01104012 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61020 Salaries Part -Time 86,800 83,963 84,000 84,000 61100 Retirement -Employer Normal Cost 4,000 3,679 7,520 7,940 61110 Part -Time Retirement 1,061 1,003 1,020 1,120 61120 Medicare Insurance 2,023 1,864 2,010 2,080 61130 Health Insurance 63,333 67,963 70,450 61,150 157,217 158,472 165,000 156,290 SUBTOTAL SALARIES & BENEFITS 62010 Communications 372 143 4,500 4,500 62120 Training, Transportation, Meetings 3,060 15,146 28,000 28,000 62140 Membership, Subscription & Dues 3,413 50,207 59,800 59,800 62300 Contract Services -Professional 136,215 156,948 196,700 196,700 62302 Contracted Vendor Personnel Services 0 0 420,000 420,000 62322 Maintenance & Repair Machinery 0 34 0 0 62600 Parking Validation 3,000 17,545 15,300 15,300 62700 Auto Expense 42,500 42,000 42,000 42,000 188,559 282,024 766,300 766,300 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 29,163 24,227 20,000 20,000 63030 Legislative Community Events S 4,070 10,732 14,000 14,000 33,234 34,960 34,000 34,000 SUBTOTAL COMMODITIES 65000 Building Rental 74,780 52,290 63,610 63,610 65105 Benefits Overhead 240 590 950 870 75,020 52,880 64,560 64,480 SUBTOTAL FIXED CHARGES TOTAL 454,031 528,335 1,029,860 1,021,070 City Council Page 70 of 8-A2 - 90 6/6/2023 City Clerk's Office fill P'� .CAI "CJ 'f ❑RANGE COUNTV 11 SEAT Of _ GOVERNMENT -- p i' �TnHE ODiOEN Cf772 F THE ISA9 City Council Page 71 of 8A2 — 91 6/6/2023 This Pa Tonally City Council Page 72 of 8-A2 — 92 6/6/2023 City Clerk's Office Position Funded Funded Authorized Personnel FY 22-23 Workforce Changes FY 23-24 Assistant City Clerk (MM)* 1 0 1 City Clerk (EM) 1 0 1 Executive Secretary (UC) 0 1 1 Office Specialist 3 2 Senior Deputy City Clerk* 2 0 2 Funded Total 7 0 7 *lob title change GENERAL FUND 7.00 TOTAL FUNDED POSITIONS 7.00 City Council Page 73 of 8{2 — 93 6/6/2023 This Pa Tonally City Council Page 74 of $-A2 — 94 6/6/2023 EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 1,131,774 1,097,509 1,935,720 2,411,150 TOTAL EXPENDITURE 1,131,774 1,097,509 1,935,720 2,411,150 City Council Page 75 of 8-A2 — 95 6/6/2023 This Pa Tonally City Council Page 76 of 8-A2 — 96 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY CLERK OF THE COUNCIL ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01107017 COTC -SERVICE ENHANCEMENT 0 207,147 193,330 201,440 01107031 CLERK OF THE COUNCIL - ADMIN 1,131,774 890,361 1,742,390 2,209,710 1,131,774 1,097,509 1,935,720 2,411,150 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 583,221 695,394 897,760 961,840 62000 CONTRACTUALS 383,770 279,654 882,010 1,283,160 63000 COMMODITIES 23,814 17,221 22,700 22,700 65000 FIXED CHARGES 140,970 105,240 133,250 143,450 TOTAL 1,131,774 1,097,509 1,935,720 2,411,150 City Council Page 77 of 8-A2 — 97 6/6/2023 GENERALFUND CLERK OF THE COUNCIL ACCOUNTING UNIT COTC - SERVICE ENHANCEMENT 01107017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 70,510 70,510 61020 Salaries Part -Time 0 576 0 0 61040 Salaries Overtime 0 811 0 0 61100 Retirement -Employer Normal Cost 0 0 7,920 8,850 61110 Part -Time Retirement 0 22 0 0 61120 Medicare Insurance 0 8 1,020 1,020 61130 Health Insurance 0 0 23,880 24,120 61180 Worker Compensation Insurance 0 0 0 30 0 1,417 103,330 104,530 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,150 62200 Advertising 0 29,204 0 0 62300 Contract Services -Professional 0 171,485 90,000 90,000 0 200,690 90,000 91,150 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 5,041 0 0 0 5,041 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 5,690 65100 Insurance Charges 0 0 0 60 65105 Benefits Overhead 0 0 0 10 0 0 0 5,760 SUBTOTAL FIXED CHARGES TOTAL 0 207,147 193,330 201,440 City Council Page 78 of 8-A2 — 98 6/6/2023 GENERALFUND CLERK OF THE COUNCIL ACCOUNTING UNIT CLERK OF THE COUNCIL - ADMIN 01107031 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 457,824 520,506 555,030 552,590 61010 Salaries Cash Out/Separation 0 0 0 3,780 61020 Salaries Part -Time 0 22,248 58,700 58,440 61040 Salaries Overtime 0 689 7,000 7,000 61100 Retirement -Employer Normal Cost 23,549 27,798 27,930 47,240 61110 Part -Time Retirement 0 834 1,940 2,130 61120 Medicare Insurance 6,797 8,032 8,650 8,810 61130 Health Insurance 61,555 86,399 104,040 142,440 61170 Retiree Health Benefits 1,045 3,522 3,060 2,930 61180 Worker Compensation Insurance 32,450 23,950 28,080 31,950 583,221 693,977 794,430 857,310 SUBTOTAL SALARIES & BENEFITS 62010 Communications 6,183 5,578 9,000 9,000 62120 Training, Transportation, Meetings 2,510 3,337 4,100 4,100 62123 Meals 3,288 8,024 8,000 8,000 62140 Membership, Subscription & Dues 838 1,105 2,700 2,700 62200 Advertising 107 821 3,500 3,500 62300 Contract Services -Professional 326,789 49,324 751,210 1,151,210 62600 Parking Validation 38,055 4,775 7,500 7,500 62700 Auto Expense 6,000 6,000 6,000 6,000 383,770 78,964 792,010 1,192,010 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 23,814 12,180 22,700 22,700 23,814 12,180 22,700 22,700 SUBTOTAL COMMODITIES 65000 Building Rental 60,060 31,680 38,530 38,530 65040 IT Maintenance Charge 30,120 34,550 33,460 34,130 65100 Insurance Charges 47,560 35,420 54,570 59,400 65105 Benefits Overhead 1,550 1,910 5,010 5,630 65210 Delivery Charges 1,680 1,680 1,680 0 140,970 105,240 133,250 137,690 SUBTOTAL FIXED CHARGES TOTAL 1,131,774 890,361 1,742,390 2,209,710 City Council Page 79 of 8- 2 - 99 6/6/2023 This Pa Tonally City Council Page 80 of 8-A2 — 100 6/6/2023 City Attorneys Office - ..-- -I rt Ail a ORANGE COUNTY SEAT OF GOVERNMENT l' e GpLpEN CIT�OONOEG i8d9 City Council Page 81 of 8-42 — 101 6/6/2023 This Pa Tonally City Council Page 82 of 8-A2 — 102 6/6/2023 OfficeCity Attorney's Position Summary Funded Authorized Personnel FY 22-23 Workforce Changes Funded FY 23-24 Assistant City Attorney (Excepted) (MM) 4 1 5 Chief Assistant City Attorney (Excepted) (MM) 1 0 1 Chief Assistant City Attorney - Employee Relations (Excepted) (CMM) 1 0 1 City Attorney (EM) 1 0 1 Deputy City Attorney (Excepted) (MM) 1 2 3 Executive Secretary (UC) 1 0 1 Paralegal (Excepted) (UC) 3 0 3 Senior Assistant City Attorney (Excepted) (MM) 1 0 1 Senior Assistant City Attorney - Employee Relations (Excepted) (CMM) 2 0 2 Senior Paralegal (Excepted) (UC) 1 2 1 3 Funded Total 1 17 4 21 GENERAL FUND 15.00 CANNABIS PUBLIC BENEFIT FUND 1.00 INTERNAL SERVICE FUND 1.00 OTHER RESTRICTED FUND 4.00 TOTAL FUNDED POSITIONS 21.00 City Council Page 83 of 8-42 — 103 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 84 of 852 — 104 6/6/2023 Ak EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 2,870,584 2,416,731 3,584,860 4,365,880 012 CANNABIS PUBLIC BENEFIT 672,905 448,363 539,820 553,080 181 American Rescue Plan Act - 10,917 - - TOTAL EXPENDITURE 3,543,489 2,876,011 4,124,680 4,918,960 City Council Page 85 of 852 — 105 6/6/2023 This Pa Tonally City Council Page 86 of 8-A2 — 106 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY CITY ATTORNEY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01108017 CAO -SERVICE ENHANCEMENT 0 0 197,350 206,190 01108032 CITY ATTORNEY 2,870,584 2,416,731 3,387,510 4,159,690 2,870,584 2,416,731 3,584,860 4,365,880 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,646,355 1,591,014 2,345,980 2,630,790 62000 CONTRACTUALS 865,294 513,913 885,900 1,060,710 63000 COMMODITIES 16,105 14,318 40,000 311,210 65000 FIXED CHARGES 342,830 294,940 310,980 321,830 66000 CAPITAL 0 2,545 2,000 41,340 TOTAL 2,870,584 2,416,731 3,584,860 4,365,880 City Council Page 87 of 8-A2 — 107 6/6/2023 GENERALFUND CITY ATTORNEY ACCOUNTING UNIT CAO - SERVICE ENHANCEMENT 01108017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 151,530 151,530 61100 Retirement -Employer Normal Cost 0 0 17,020 19,020 61120 Medicare Insurance 0 0 2,200 2,200 61130 Health Insurance 0 0 25,080 25,080 61170 Retiree Health Benefits 0 0 1,520 1,520 0 0 197,350 199,350 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,150 0 0 0 1,150 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 0 0 5,690 0 0 0 5,690 SUBTOTAL FIXED CHARGES TOTAL 0 0 197,350 206,190 City Council Page 88 of 8-A2 — 108 6/6/2023 GENERALFUND CITY ATTORNEY ACCOUNTING UNIT CITY ATTORNEY 01108032 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,169,172 1,238,056 1,654,330 1,844,030 61010 Salaries Cash Out/Separation 140,879 0 0 0 61020 Salaries Part -Time 3,152 1,848 5,000 5,000 61040 Salaries Overtime 2,339 257 500 500 61100 Retirement -Employer Normal Cost 98,902 107,345 151,830 197,690 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 750 61110 Part -Time Retirement 118 69 0 0 61120 Medicare Insurance 17,628 18,204 23,940 24,990 61130 Health Insurance 130,181 135,648 222,720 265,860 61170 Retiree Health Benefits 3,432 9,166 12,630 13,200 61180 Worker Compensation Insurance 80,550 80,420 77,680 79,420 1,646,355 1,591,014 2,148,630 2,431,440 SUBTOTAL SALARIES & BENEFITS 62010 Communications 29,490 25,094 31,300 31,300 62120 Training, Transportation, Meetings 2,270 5,489 10,000 10,000 62131 SAMA Wellness and Fitness Program Reimbursements 300 300 1,000 1,000 62140 Membership, Subscription & Dues 6,276 6,000 12,000 12,000 62300 Contract Services -Professional 808,299 464,272 826,600 987,260 62302 Contracted Vendor Personnel Services 0 0 5,000 5,000 62600 Parking Validation 18,659 12,758 0 13,000 865,294 513,913 885,900 1,059,560 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 16,105 14,318 40,000 40,000 63010 Furniture & Office Equipment 0 0 0 271,210 16,105 14,318 40,000 311,210 SUBTOTAL COMMODITIES 65000 Building Rental 161,610 118,910 144,630 144,630 65040 IT Maintenance Charge 78,310 71,970 64,140 71,110 65100 Insurance Charges 97,760 98,510 89,390 87,440 65105 Benefits Overhead 3,770 4,170 12,820 12,960 65210 Delivery Charges 1,380 1,380 0 0 342,830 294,940 310,980 316,140 SUBTOTAL FIXED CHARGES 66510 Computer Software 0 0 2,000 2,000 66511 Computer Software Subscriptions 0 0 0 39,340 66600 Books Records Video 0 2,545 0 0 0 2,545 2,000 41,340 SUBTOTAL CAPITAL TOTAL 2,870,584 2,416,731 3,387,510 4,159,690 City Council Page 89 of 8-A2 - 109 6/6/2023 CANNABIS PUBLIC BENEFIT DEPARTMENT RESOURCE SUMMARY CITY ATTORNEY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01208010 CITY ATTORNEY ENFORCEMENT SERVICES 672,905 448,363 539,820 553,080 672,905 448,363 539,820 553,080 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 401,389 432,803 207,810 220,570 62000 CONTRACTUALS 29,947 0 300,000 300,000 65000 FIXED CHARGES 241,570 15,560 32,010 32,510 672,905 448,363 539,820 553,080 TOTAL City Council Page 90 of 8-A2 — 110 6/6/2023 CANNABIS PUBLIC BENEFIT CITY ATTORNEY ACCOUNTING UNIT CITY ATTORNEY ENFORCEMENT SERVICES 01208010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 303,096 333,678 143,070 151,530 61100 Retirement -Employer Normal Cost 35,869 35,769 16,070 19,020 61120 Medicare Insurance 4,245 4,725 2,070 2,200 61130 Health Insurance 45,206 48,856 25,080 25,080 61170 Retiree Health Benefits 1,142 2,366 1,430 1,520 61180 Worker Compensation Insurance 11,830 7,410 20,090 21,220 401,389 432,803 207,810 220,570 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 29,947 0 300,000 300,000 29,947 0 300,000 300,000 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 12,050 5,760 5,580 5,690 65050 IT Department Specific 214,300 0 0 0 65100 Insurance Charges 14,360 9,080 23,110 23,360 65105 Benefits Overhead 550 410 3,320 3,460 65210 Delivery Charges 310 310 0 0 241,570 15,560 32,010 32,510 SUBTOTAL FIXED CHARGES TOTAL 672,905 448,363 539,820 553,080 City Council Page 91 of8-A2 - 111 6/6/2023 This Pa Tonally City Council Page 92 of 8-A2 — 112 6/6/2023 Human Resources - ..-- rt Y! a ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE Gp LOEN CITY FOUNDED T869 City Council Page 93 of 8-42 —113 6/6/2023 This Pa Tonally City Council Page 94 of $-A2 —114 6/6/2023 PositionHuman Resources Funded Authorized Personnel FY 22-23 Workforce Changes Funded FY 23-24 Benefits & Compensation Manager (MM) 1 0 1 Employee Relations Analyst (LICE) 1 1 2 Employee Relations Manager (CMM) 1 0 1 Executive Dir Human Resources (EM) 1 0 1 Executive Secretary - Human Resources (LICE) 1 0 1 Human Resources Analyst (UC) 6 (1) 5 Human Resources Operations Manager (CMM) 1 0 1 Human Resources Technician (UC) 4 0 4 Organizational Development and Training Manager (MM) 1 0 1 Payroll Systems Analyst (UC) 1 0 1 Principal Employee Relations Analyst (CAM) 1 0 1 Principal Human Resources Analyst (AM) 2 0 2 Risk Management Analyst (UC) 2 0 2 Risk Management Assistant (UC) 1 0 1 Risk Management Specialist (UC) 0 1 1 Risk Management Supervisor (AM) 1 0 1 Risk Manager (MM) 1 0 1 Safety Administrator (MM) 1 0 1 Senior Employee Relations Analyst (CAM) 1 0 1 Senior Human Resources Analyst (AM) 2 0 2 Senior Organizational Development and Training Analyst (AM) 1 0 1 Funded Total 31 1 32 GENERAL FUND 16.95 INTERNAL SERVICE FUND 13.60 FEDERAL/STATE GRANTS 1.45 TOTAL FUNDED POSITIONS 32.00 City Council Page 95 of $-A2 —115 6/6/2023 This Pa Tonally City Council Page 96 of 8-A2 — 116 6/6/2023 REVENUE ICES Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 080 LIABILITY AND PROPERTY INS FND 10,700,812 12,324,851 15,747,770 15,797,840 081 EMPLOYEE GROUP INSURANCE 24,317,354 30,155,870 29,338,490 29,208,840 082 WORKERS COMPENSATION FUND 9,555,819 8,670,519 10,101,550 10,134,080 TOTAL REVENUE 44,573,985 51,151,240 55,187,810 55,140,760 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 2,514,296 2,978,080 3,884,170 4,283,540 031 AIR QUALITY IMPR. (AB 2766) 43,587 101,389 149,360 150,350 080 LIABILITY AND PROPERTY INS FND 8,031,442 15,048,166 15,898,440 15,953,400 081 EMPLOYEE GROUP INSURANCE 26,250,470 28,911,336 29,472,040 29,864,630 082 WORKERS COMPENSATION FUND 9,763,031 8,636,804 10,008,900 10,036,980 088 QUALITY SERVICE TRAINING 25,000 79,537 307,500 - 181 American Rescue Plan Act - 60,896 115,250 129,880 TOTAL EXPENDITURE 46,627,826 55,816,208 59,835,660 60,418,780 City Council Page 97 of 8-52 — 1 1 7 6/6/2023 This Pa Tonally City Council Page 98 of 8-A2 — 118 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01109017 HR - SERVICE ENHANCEMENT 79,711 116,401 13,940 0 01109050 HUMAN RESOURCES 2,434,585 2,861,679 2,475,180 2,763,240 01109051 HR EMPLOYEE RELATIONS -Service Enhancements 0 0 1,395,050 1,520,300 2,514,296 2,978,080 3,884,170 4,283,540 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,873,047 2,072,385 2,945,970 2,866,530 62000 CONTRACTUALS 396,071 609,984 584,910 1,020,940 63000 COMMODITIES 52,528 50,811 56,000 56,000 65000 FIXED CHARGES 192,650 244,900 297,290 250,570 66000 CAPITAL 0 0 0 89,500 2,514,296 2,978,080 3,884,170 4,283,540 TOTAL City Council Page 99 of 8-A2 — 119 6/6/2023 GENERALFUND HUMAN RESOURCES ACCOUNTING UNIT HR - SERVICE ENHANCEMENT 01109017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 56,532 82,095 0 0 61040 Salaries Overtime 0 207 0 0 61100 Retirement -Employer Normal Cost 6,825 9,769 0 0 61120 Medicare Insurance 787 1,159 0 0 61130 Health Insurance 15,568 23,170 0 0 61180 Worker Compensation Insurance 0 0 3,430 0 79,711 116,401 3,430 0 SUBTOTAL SALARIES & BENEFITS 65040 IT Maintenance Charge 0 0 5,580 0 65100 Insurance Charges 0 0 4,310 0 65105 Benefits Overhead 0 0 620 0 0 0 10,510 0 SUBTOTAL FIXED CHARGES TOTAL 79,711 116,401 13,940 0 City Council Page 100 of 8.%2 — 120 6/6/2023 GENERALFUND HUMAN RESOURCES ACCOUNTING UNIT HR EMPLOYEE RELATIONS -Service Enhancements 01109051 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 818,690 840,240 61100 Retirement -Employer Normal Cost I 0 0 76,570 68,140 61120 Medicare Insurance I 0 0 11,860 12,140 61130 Health Insurance I 0 0 131,320 146,080 61170 Retiree Health Benefits 0 0 6,800 5,530 61180 Worker Compensation Insurance 0 0 0 4,780 0 0 1,045,240 1,076,910 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 4,710 6,990 62120 Training, Transportation, Meetings 0 0 15,750 15,750 62140 Membership, Subscription & Dues 0 0 4,950 4,950 62300 Contract Services -Professional 0 0 307,000 356,300 62322 Maintenance & Repair Machinery 0 0 1,500 1,500 62700 Auto Expense 0 0 0 700 0 0 333,910 386,190 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 15,900 15,900 0 0 15,900 15,900 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 34,700 65100 Insurance Charges 0 0 0 5,750 65105 Benefits Overhead 0 0 0 850 0 0 0 41,300 SUBTOTAL FIXED CHARGES TOTAL 0 0 1,395,050 1,520,300 City Council Page 101 of 8.%2 — 121 6/6/2023 GENERALFUND HUMAN RESOURCES ACCOUNTING UNIT HUMAN RESOURCES 01109050 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,088,320 1,210,197 887,040 1,010,080 61010 Salaries Cash Out/Separation 10,325 126,452 158,450 6,920 61020 Salaries Part -Time 283,527 226,250 464,620 398,840 61040 Salaries Overtime 1,766 476 10,800 10,800 61100 Retirement -Employer Normal Cost 85,112 96,331 83,570 99,600 61110 Part -Time Retirement 2,248 4,295 3,100 3,100 61120 Medicare Insurance 19,647 21,708 14,020 14,610 61130 Health Insurance 207,560 166,316 189,890 157,390 61170 Retiree Health Benefits 1,882 5,959 2,580 4,660 61180 Worker Compensation Insurance 92,950 98,000 83,230 83,620 1,793,336 1,955,984 1,897,300 1,789,620 SUBTOTAL SALARIES & BENEFITS 62010 Communications 23,241 23,345 10,990 11,290 62120 Training, Transportation, Meetings 19,362 59,284 36,750 90,120 62131 SAMA Wellness and Fitness Program Reimbursements 0 1,785 0 1,650 62140 Membership, Subscription & Dues 2,180 5,668 11,550 20,000 62200 Advertising 0 6,650 11,450 11,450 62300 Contract Services -Professional 349,788 499,652 144,360 455,590 62302 Contracted Vendor Personnel Services 500 6,900 0 8,750 62322 Maintenance & Repair Machinery 0 0 3,500 3,500 62600 Parking Validation 0 4,301 30,000 30,000 62700 Auto Expense 1,000 2,400 2,400 2,400 396,071 609,984 251,000 634,750 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 52,528 50,811 40,100 40,100 52,528 50,811 40,100 40,100 SUBTOTAL COMMODITIES 65000 Building Rental 40,320 31,070 37,790 37,790 65040 IT Maintenance Charge 53,010 93,560 129,390 56,030 65100 Insurance Charges 92,820 113,570 104,600 100,560 65105 Benefits Overhead 4,440 4,640 15,000 14,890 65210 Delivery Charges 2,060 2,060 0 0 192,650 244,900 286,780 209,270 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 89,500 0 0 0 89,500 SUBTOTAL CAPITAL TOTAL 2,434,585 2,861,679 2,475,180 2,763,240 City Council Page 102 of 8� - 122 6/6/2023 AIR QUALITY IMPR. (AB 2766) DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 03109050 HUMAN RESOURCES -AIR QUALITY IMPROVM 43,587 101,389 149,360 150,350 43,587 101,389 149,360 150,350 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 24,377 65,817 55,670 63,580 62000 CONTRACTUALS 7 1,409 3,000 3,520 63000 COMMODITIES 1,185 26 7,000 7,000 65000 FIXED CHARGES 14,858 26,502 27,230 20,130 68000 TRANSFERS 0 375 1,460 1,120 69000 MISCELLANEOUS 3,160 7,260 55,000 551000 TOTAL 43,587 101,389 149,360 150,350 City Council Page 103 of 8� - 123 6/6/2023 AIR QUALITY IMPR. (AB 2766) HUMAN RESOURCES ACCOUNTING UNIT HUMAN RESOURCES -AIR QUALITY IMPROVM 03109050 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 11,764 47,704 35,970 37,820 61020 Salaries Part -Time 0 0 5,000 5,000 61040 Salaries Overtime 110 0 0 0 61100 Retirement -Employer Normal Cost 948 5,084 2,990 3,680 61102 Retirement- Employer Unfunded- Miscellaneous 4,796 4,306 2,530 5,870 61110 Part -Time Retirement 0 0 400 400 61120 Medicare Insurance 154 733 520 550 61130 Health Insurance 1,546 5,255 7,390 7,320 61170 Retiree Health Benefits 0 375 160 160 61180 Worker Compensation Insurance 5,060 2,360 710 2,780 24,377 65,817 55,670 63,580 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 520 62120 Training, Transportation, Meetings 0 194 1,200 1,200 62140 Membership, Subscription & Dues 0 1,212 1,800 1,800 62302 Contracted Vendor Personnel Services 7 3 0 0 7 1,409 3,000 3,520 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1,185 26 7,000 7,000 1,185 26 7,000 7,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 4,520 2,590 3,350 2,560 65100 Insurance Charges 5,810 2,730 900 3,340 65105 Benefits Overhead 240 130 130 500 65210 Delivery Charges 50 50 0 0 65400 Indirect Costs 4,238 21,002 22,850 13,730 14,858 26,502 27,230 20,130 SUBTOTAL FIXED CHARGES 68001 POB MiscXferto Fund 406 0 375 1,460 1,120 0 375 1,460 1,120 SUBTOTAL TRANSFERS 69102 Bus Passes (90) 0 0 0 69106 Incentive Drawings 3,250 7,260 55,000 55,000 3,160 7,260 55,000 55,000 SUBTOTAL MISCELLANEOUS TOTAL 43,587 101,389 149,360 150,350 City Council Page 104 of 8� - 124 6/6/2023 LIABILITY AND PROPERTY INS FND DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56000 Charges To Departments 10,672,098 10,635,080 10,693,950 10,694,020 57000 Expense Reimbursement 748 88,959 0 0 57010 Miscellaneous Recoveries 53,483 15,936 200,000 100,000 57019 Insurance Reimbursement 13,570 (36) 150,000 300,000 58000 Earning On Investments 81,594 114,116 49,000 49,000 58002 Net Increase(Decrease)In Fai (120,680) (29,205) 0 0 59000-011 Transfer From Fund 011 0 1,500,000 4,654,820 4,654,820 10,700,812 12,324,851 15,747,770 15,797,840 TOTAL REVENUES EXPENDITURES 08009051 LIABILITY & PROPERTY INS FUND 7,955,555 13,886,305 15,532,250 15,546,210 08009052 SAFETY PROGRAM 75,887 108,288 366,190 407,190 TOTAL EXPENDITURES 8,031,442 13,994,592 15,898,440 15,953,400 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 718,232 685,752 690,390 781,960 62000 CONTRACTUALS 610,738 734,563 1,148,620 1,174,320 63000 COMMODITIES 50,151 112,517 205,790 211,290 64000 INSURANCE & CLAIMS 6,368,520 12,163,899 13,436,300 13,436,300 65000 FIXED CHARGES 283,800 274,750 355,420 288,350 66000 CAPITAL 0 0 18,000 27,500 67000 DEBT SERVICE 0 23,111 43,920 33,680 8,031,442 13,994,592 15,898,440 15,953,400 TOTAL City Council Page 105 of 8.%2 - 125 6/6/2023 LIABILITY AND PROPERTY INS FND HUMAN RESOURCES ACCOUNTING UNIT LIABILITY & PROPERTY INS REVEN 08009002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56000 Charges To Departments 10,672,098 10,635,080 10,693,950 10,694,020 57000 Expense Reimbursement 748 88,959 0 0 57010 Miscellaneous Recoveries 53,483 15,936 200,000 100,000 57019 Insurance Reimbursement 13,570 (36) 150,000 300,000 58000 Earning On Investments 81,594 114,116 49,000 49,000 58002 Net Increase(Decrease)In Fai (120,680) (29,205) 0 0 59000 Transfer From Fund 011 0 1,500,000 4,654,820 4,654,820 10,700,812 12,324,851 15,747,770 15,797,840 SUBTOTAL REVENUES TOTAL 10,700,812 12,324,851 15,747,770 15,797,840 City Council Page 106 of 8� — 126 6/6/2023 LIABILITY AND PROPERTY INS FND HUMAN RESOURCES ACCOUNTING UNIT LIABILITY & PROPERTY INS FUND 08009051 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 439,215 373,320 393,830 463,390 61010 Salaries Cash Out/Separation 8,001 36,131 0 25,000 61020 Salaries Part -Time 4,919 6,083 17,940 0 61040 Salaries Overtime 449 296 10,000 10,000 61100 Retirement -Employer Normal Cost 28,507 23,290 26,890 39,360 61102 Retirement- Employer Unfunded- Miscellaneous 144,220 152,546 75,970 47,520 61110 Part -Time Retirement 0 226 670 670 61120 Medicare Insurance 6,512 5,597 5,950 12,640 61130 Health Insurance 66,150 59,858 70,430 78,940 61170 Retiree Health Benefits 569 1,877 1,870 2,040 61180 Worker Compensation Insurance 19,690 25,480 26,950 22,090 718,232 684,705 630,500 701,650 SUBTOTAL SALARIES & BENEFITS 62010 Communications 3,570 3,570 1,020 15,840 62120 Training, Transportation, Meetings 4,180 1,999 4,690 15,000 62130 Tuition Reimbursement 0 0 6,000 6,000 62140 Membership, Subscription & Dues 7,701 3,238 6,700 6,700 62300 Contract Services -Professional 283,177 399,340 638,410 635,860 62302 Contracted Vendor Personnel Services 257,603 292,215 360,500 360,500 62600 Parking Validation 0 0 0 2,550 62700 Auto Expense 1,000 1,200 0 600 557,231 701,563 1,017,320 1,043,050 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 27,771 38,277 30,790 36,290 27,771 38,277 30,790 36,290 SUBTOTAL COMMODITIES 64010 Insurance Payment 3,936,800 6,782,705 9,036,300 9,036,300 64050 Losses Paid 2,547,534 5,261,329 4,200,000 4,200,000 64070 Unemployment Claims Paid (115,814) 119,866 200,000 200,000 6,368,520 12,163,899 13,436,300 13,436,300 SUBTOTAL INSURANCE & CLAIMS 65000 Building Rental 71,660 55,200 67,140 67,140 65010 Rental City Equipment 13,000 0 0 0 65040 IT Maintenance Charge 14,460 20,730 18,130 19,060 65100 Insurance Charges 22,610 29,520 33,860 26,560 65105 Benefits Overhead 940 1,170 4,860 3,930 65400 Indirect Costs 161,130 168,130 231,430 151,050 283,800 274,750 355,420 267,740 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 10,000 10,000 66510 Computer Software 0 0 2,500 2,500 66511 Computer Software Subscriptions 0 0 0 15,000 66600 Books Records Video 0 0 5,500 0 SUBTOTAL CAPITAL 0 0 18,000 27,500 67301 POB Principal-Misc 0 0 15,540 5,330 67311 POB Interest - Misc 0 23,111 28,380 28,350 SUBTOTAL DEBT SERVICE 0 23,111 43,920 33,680 TOTAL 7,955,555 13,886,305 15,532,250 15,546,210 City Council Page 107 of 8.%2 - 127 6/6/2023 LIABILITY AND PROPERTY INS FND HUMAN RESOURCES ACCOUNTING UNIT SAFETY PROGRAM 08009052 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 44,400 55,430 61040 Salaries Overtime I 0 1,047 0 0 61100 Retirement -Employer Normal Cost 0 0 4,990 6,960 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 4,030 61120 Medicare Insurance 0 0 640 800 61130 Health Insurance 0 0 9,420 12,540 61170 Retiree Health Benefits 0 0 440 550 0 1,047 59,890 80,310 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 570 62120 Training, Transportation, Meetings 2,982 3,137 35,000 35,000 62140 Membership, Subscription & Dues 920 300 1,300 1,300 62300 Contract Services -Professional 49,385 29,564 95,000 94,400 62302 Contracted Vendor Personnel Services 220 0 0 0 53,507 33,000 131,300 131,270 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 22,380 74,240 175,000 175,000 22,380 74,240 175,000 175,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 2,840 65400 Indirect Costs 0 0 0 17,770 0 0 0 20,610 SUBTOTAL FIXED CHARGES TOTAL 75,887 108,288 366,190 407,190 City Council Page 108 of 8.%2 - 128 6/6/2023 EMPLOYEE GROUP INSURANCE DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56000 Charges To Departments 20,061,636 20,992,241 21,317,000 22,235,020 56090 Benefit Overhead Charge 398,383 399,444 1,399,410 1,399,410 56800 Employee Contribution 2,336,823 2,586,047 2,450,000 2,682,300 56801 Medical Contribution 272,478 241,326 240,000 254,620 56802 Child Care Contribution 80,642 79,048 97,000 102,910 56804 POA Retiree Health Insurance -City Contribution 1,167,623 2,457,740 1,300,500 0 58000 Earning On Investments (231) 24 0 0 59000-011 Transfer From Fund 011 0 3,400,000 2,534,580 2,534,580 24,317,354 30,155,870 29,338,490 29,208,840 TOTAL REVENUES EXPENDITURES 08109052 SECTION 125 BENEFITS. 266,385 329,782 346,500 367,610 08109053 EMPLOYEE GROUP INSURANCE 25,984,085 28,581,555 29,125,540 29,497,020 26,250,470 28,911,336 29,472,040 29,864,630 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 945,009 926,766 1,057,180 1,035,960 62000 CONTRACTUALS 127,052 100,289 1,471,700 347,940 63000 COMMODITIES 1,846 3,696 20,000 20,000 64000 INSURANCE & CLAIMS 24,842,066 27,511,384 26,334,860 28,065,280 65000 FIXED CHARGES 334,495 340,689 534,110 353,890 67000 DEBT SERVICE 0 28,512 54,190 41,560 26,250,470 28,911,336 29,472,040 29,864,630 TOTAL City Council Page 109 of 8.%2 — 129 6/6/2023 EMPLOYEE GROUP INSURANCE HUMAN RESOURCES ACCOUNTING UNIT SECTION 125 BENEFITS REVENUE 08109002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56000 Charges To Departments 20,061,636 20,992,241 21,317,000 22,235,020 56090 Benefit Overhead Charge 398,383 399,444 1,399,410 1,399,410 56800 Employee Contribution 2,336,823 2,586,047 2,450,000 2,682,300 56801 Medical Contribution 272,478 241,326 240,000 254,620 56802 Child Care Contribution 80,642 79,048 97,000 102,910 56804 POA Retiree Health Insurance -City Contribution 1,167,623 2,457,740 1,300,500 0 58000 Earning On Investments (231) 24 0 0 59000 Transfer From Fund 011 0 3,400,000 2,534,580 2,534,580 24,317,354 30,155,870 29,338,490 29,208,840 SUBTOTAL REVENUES TOTAL 24,317,354 30,155,870 29,338,490 29,208,840 City Council Page 110 of 852- — 130 6/6/2023 EMPLOYEE GROUP INSURANCE HUMAN RESOURCES ACCOUNTING UNIT SECTION 125 BENEFITS. 08109052 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 64090 Benefit Payments -Medical 208,018 252,701 240,000 254,620 64093 Benefit Payments -Child Care 58,365 77,080 97,000 102,910 64094 Flex Acct Bank Charges 1 0 9,500 10,080 266,385 329,782 346,500 367,610 SUBTOTAL INSURANCE & CLAIMS TOTAL 266,385 329,782 346,500 367,610 City Council Page 111 of 8� — 131 6/6/2023 EMPLOYEE GROUP INSURANCE HUMAN RESOURCES ACCOUNTING UNIT EMPLOYEE GROUP INSURANCE 08109053 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 585,539 532,974 726,940 678,090 61010 Salaries Cash Out/Separation 33,690 57,922 0 0 61020 Salaries Part -Time 0 0 0 39,050 61040 Salaries Overtime 2,403 10,328 12,000 12,000 61100 Retirement -Employer Normal Cost 35,169 29,339 61,580 72,940 61102 Retirement- Employer Unfunded- Miscellaneous 177,927 186,846 93,730 100,100 61120 Medicare Insurance 8,833 7,527 10,520 9,840 61130 Health Insurance 69,235 68,821 113,320 89,190 61170 Retiree Health Benefits 922 1,198 3,570 3,720 61180 Worker Compensation Insurance 31,290 31,810 35,520 31,030 945,009 926,766 1,057,180 1,035,960 SUBTOTAL SALARIES & BENEFITS 62010 Communications 4,080 4,080 4,000 11,970 62120 Training, Transportation, Meetings 12,829 3,984 22,000 22,000 62131 SAMA Wellness and Fitness Program Reimbursements 0 0 300 300 62140 Membership, Subscription & Dues 433 420 3,500 3,500 62200 Advertising 0 1,324 0 0 62300 Contract Services -Professional 88,579 89,281 1,433,500 301,770 62302 Contracted Vendor Personnel Services 19,131 0 0 0 62322 Maintenance & Repair Machinery 0 0 6,700 6,700 62600 Parking Validation 0 0 500 500 62700 Auto Expense 2,000 1,200 1,200 1,200 127,052 100,289 1,471,700 347,940 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1,846 3,696 20,000 20,000 1,846 3,696 20,000 20,000 SUBTOTAL COMMODITIES 64010 Insurance Payment 22,621,632 25,098,340 23,867,160 25,480,810 64060 Insurance Pass Through 1,953,924 2,075,362 2,106,200 2,201,410 64092 Benefit Payments -Wellness 126 7,901 15,000 15,450 24,575,682 27,181,603 25,988,360 27,697,670 SUBTOTAL INSURANCE & CLAIMS 65000 Building Rental 40,310 31,050 37,760 37,760 65040 IT Maintenance Charge 40,060 29,080 33,190 39,530 65100 Insurance Charges 35,930 36,860 44,650 37,310 65105 Benefits Overhead 1,490 1,480 6,400 5,530 65210 Delivery Charges 1,690 1,690 0 0 65400 Indirect Costs 215,015 240,529 412,110 233,760 334,495 340,689 534,110 353,890 SUBTOTAL FIXED CHARGES 67301 POB Principal -Mist 0 0 19,180 6,580 67311 POB Interest - Misc 0 28,512 35,010 34,980 SUBTOTAL DEBT SERVICE 0 28,512 54,190 41,560 TOTAL 25,984,085 28,581,555 29,125,540 29,497,020 City Council Page 112 of 8.%2 - 132 6/6/2023 WORKERS COMPENSATION FUND DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56000 Charges To Departments 9,608,736 9,619,677 9,615,450 9,647,980 56900 Principal Repayment 0 0 292,000 292,000 57000 Expense Reimbursement 0 0 126,000 126,000 57006 Expense Reimbursement -Condemn Deposit 0 465 0 0 57010 Miscellaneous Recoveries 6,494 0 0 0 58000 Earning On Investments 112,799 117,796 68,100 68,100 58002 Net Increase(Decrease)In Fai (172,210) (1,067,419) 0 0 9,555,819 8,670,519 10,101,550 10,134,080 TOTAL REVENUES EXPENDITURES 08209052 SAFETY PROGRAM 89,713 106,567 477,170 521,800 08209054 WORKERS COMPENSATION FUND 9,673,318 8,530,237 9,531,730 9,515,180 9,763,031 8,636,804 10,008,900 10,036,980 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 584,953 565,541 537,570 586,220 62000 CONTRACTUALS 1,801,823 1,417,964 2,356,690 2,400,310 63000 COMMODITIES 32,712 93,380 291,000 291,000 64000 INSURANCE & CLAIMS 7,080,197 6,315,537 6,500,000 6,500,000 65000 FIXED CHARGES 263,347 224,396 285,660 230,320 67000 DEBT SERVICE 0 19,984 37,980 29,130 9,763,031 8,636,804 10,008,900 10,036,980 TOTAL City Council Page 113 of 8� — 133 6/6/2023 WORKERS COMPENSATION FUND HUMAN RESOURCES ACCOUNTING UNIT WORKERS COMPENSATION REVENUE 08209002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56000 Charges To Departments 9,608,736 9,619,677 9,615,450 9,647,980 56900 Principal Repayment 0 0 292,000 292,000 57000 Expense Reimbursement 0 0 126,000 126,000 57006 Expense Reimbursement -Condemn Deposit 0 465 0 0 57010 Miscellaneous Recoveries 6,494 0 0 0 58000 Earning On Investments 112,799 117,796 68,100 68,100 58002 Net Increase (Decrease) In Fai (172,210) (1,067,419) 0 0 9,555,819 8,670,519 10,101,550 10,134,080 SUBTOTAL REVENUES TOTAL 9,555,819 8,670,519 10,101,550 10,134,080 City Council Page 114 of 852- — 134 6/6/2023 WORKERS COMPENSATION FUND HUMAN RESOURCES ACCOUNTING UNIT SAFETY PROGRAM 08209052 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 44,400 55,430 61100 Retirement -Employer Normal Cost I 0 0 4,980 6,950 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 4,030 61120 Medicare Insurance 0 0 650 810 61130 Health Insurance 0 0 9,390 12,540 61170 Retiree Health Benefits 0 0 450 560 0 0 59,870 80,320 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 3,570 62120 Training, Transportation, Meetings 8,175 4,733 45,000 45,000 62140 Membership, Subscription & Dues 300 0 1,300 1,300 62300 Contract Services -Professional 63,218 11,925 95,000 94,400 62302 Contracted Vendor Personnel Services 315 0 0 0 62700 Auto Expense 0 0 0 600 72,008 16,657 141,300 144,870 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 17,705 89,910 276,000 276,000 17,705 89,910 276,000 276,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 2,840 65400 Indirect Costs 0 0 0 17,770 0 0 0 20,610 SUBTOTAL FIXED CHARGES TOTAL 89,713 106,567 477,170 521,800 City Council Page 115 of 8� - 135 6/6/2023 WORKERS COMPENSATION FUND HUMAN RESOURCES ACCOUNTING UNIT WORKERS COMPENSATION FUND 08209054 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 342,664 275,775 290,870 327,470 61010 Salaries Cash Out/Separation 8,001 48,175 0 25,000 61020 Salaries Part -Time 13,881 9,897 15,000 0 61040 Salaries Overtime 136 296 10,000 10,000 61100 Retirement -Employer Normal Cost 24,651 20,351 23,350 31,010 61102 Retirement- Employer Unfunded- Miscellaneous 124,711 132,557 65,700 40,230 61110 Part -Time Retirement 336 353 0 0 61120 Medicare Insurance 5,256 4,285 4,210 4,730 61130 Health Insurance 45,278 39,023 44,930 48,780 61170 Retiree Health Benefits 770 1,938 2,010 2,050 61180 Worker Compensation Insurance 19,270 32,890 21,630 16,630 584,953 565,541 477,700 505,900 SUBTOTAL SALARIES & BENEFITS 62010 Communications 4,080 4,080 0 14,640 62120 Training, Transportation, Meetings 2,510 2,073 14,000 14,000 62130 Tuition Reimbursement 0 0 0 6,000 62140 Membership, Subscription & Dues 0 300 1,150 1,150 62300 Contract Services -Professional 331,380 2,834 1,579,900 1,576,500 62302 Contracted Vendor Personnel Services 1,390,845 1,390,819 620,340 640,000 62600 Parking Validation 0 0 0 2,550 62700 Auto Expense 1,000 1,200 0 600 1,729,815 1,401,307 2,215,390 2,255,440 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 15,007 3,471 15,000 15,000 15,007 3,471 15,000 15,000 SUBTOTAL COMMODITIES 64010 Insurance Payment 586,909 933,562 1,300,000 1,300,000 64080 Benefit Payments 4,915,966 4,786,624 5,200,000 5,200,000 64081 Benefit Payments-OCFA 1,577,322 595,352 0 0 7,080,197 6,315,537 6,500,000 6,500,000 SUBTOTAL INSURANCE & CLAIMS 65000 Building Rental 71,660 55,200 67,140 67,140 65040 IT Maintenance Charge 38,550 15,260 15,060 13,080 65100 Insurance Charges 22,130 25,530 27,190 20,000 65105 Benefits Overhead 920 780 3,900 2,960 65210 Delivery Charges 1,250 1,250 0 0 65400 Indirect Costs 128,837 126,376 172,370 106,530 263,347 224,396 285,660 209,710 SUBTOTAL FIXED CHARGES 67301 POB Principal -Mist 0 0 13,440 4,610 67311 POB Interest - Misc 0 19,984 24,540 24,520 SUBTOTAL DEBT SERVICE 0 19,984 37,980 29,130 TOTAL 9,673,318 8,530,237 9,531,730 9,515,180 City Council Page 116 of 852- - 136 6/6/2023 QUALITY SERVICE TRAINING DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 08809050 QUALITY SERVICE TRAINING 25,000 79,537 307,500 0 25,000 79,537 307,500 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 25,000 0 300,000 0 63000 COMMODITIES 0 0 7,500 0 66000 CAPITAL 0 1 79,537 1 0 10 25,000 79,537 307,500 0 TOTAL City Council Page 117 of 8� — 137 6/6/2023 QUALITY SERVICE TRAINING HUMAN RESOURCES ACCOUNTING UNIT QUALITY SERVICE TRAINING 08809050 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66511 Computer Software Subscriptions SUBTOTAL CAPITAL TOTAL 25,000 0 300,000 0 25,000 0 0 0 300,000 7,500 0 0 0 0 0 79,537 7,500 0 0 0 0 79,537 0 0 25,000 79,537 307,500 0 City Council Page 118 of 852- — 138 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY HUMAN RESOURCES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18109013 ARPA - HUMAN RESOURCES 0 60,896 115,250 129,880 TOTAL EXPENDITURES 0 60,896 115,250 129,880 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 60,896 115,250 118,920 62000 CONTRACTUALS 0 0 0 1,150 65000 FIXED CHARGES 0 0 0 9,810 0 60,896 115,250 129,880 TOTAL City Council Page 119 of 852- — 139 6/6/2023 American Rescue Plan Act HUMAN RESOURCES ACCOUNTING UNIT ARPA - HUMAN RESOURCES 18109013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 51,297 80,770 80,430 61040 Salaries Overtime 0 1,056 0 0 61100 Retirement -Employer Normal Cost 0 1,989 9,070 10,090 61120 Medicare Insurance 0 750 1,170 1,170 61130 Health Insurance 0 5,805 24,240 24,240 61180 Worker Compensation Insurance 0 0 0 2,990 0 60,896 115,250 118,920 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,150 0 0 0 1,150 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 0 0 5,690 65100 Insurance Charges 0 0 0 3,590 65105 Benefits Overhead 0 0 0 530 0 0 0 9,810 SUBTOTAL FIXED CHARGES TOTAL 0 60,896 115,250 129,880 City Council Page 120 of 8� — 140 6/6/2023 Finance & Management Services -.. rtfa a m 1 90 ORANGE COUNTY -I SEAT OF GOVERNMENT ON A1.11' NE GOFOUN City Council Page 121 of8,`2 — 141 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 122 of 8� — 142 6/6/2023 ., Management Services L6ance osition Summary a" Funded Funded Authorized Personnel FY 22-23 Workforce Changes FY 23-24 Accountantl 2 0 2 Accountantll 6 1 7 Accounting Manager (MM) 1 0 1 Accounts Payable Supervisor 1 0 1 Accounts Payable Technician* 3 0 3 Administrative Services Manager (MM) 1 0 1 Assistant Buyer 1 0 1 Assistant Dir of Finance and Management Svcs (MM) 1 0 1 Budget and Research Manager (AM) 1 0 1 Business Tax Collector/Inspector 3 0 3 Buyer 4 (1) 3 Central Services Supervisor 1 0 1 Customer Service Representative 6 0 6 Data Entry Office Asst 1 0 1 Executive Dir Finance & Management Svcs (EM) 1 0 1 Executive Secretary (UC) 1 0 1 Financial Analyst (UC) 1 0 1 Meter Reader Collector 5 0 5 Payroll Manager (AM) 1 0 1 Payroll Systems Analyst (UC) 1 0 1 Payroll Technician (UC) 4 0 4 Purchasing Supervisor 1 0 1 Reprographic Equipment Operator 1 0 1 Revenue Supervisor 1 0 1 Senior Accountant 3 0 3 Senior Accounting Assistant 2 0 2 Senior Accounting Assistant/Systems Technician 2 0 2 Senior Budget Analyst (AM) 2 0 2 Senior Buyer 0 1 1 Senior Financial Analyst (AM) 1 0 1 Senior Management Analyst (AM) 1 0 1 Senior Payroll Technician (UC) 1 0 1 Supervising Accountant 1 0 1 Treasury and Customer Services Manager (MM) 1 0 1 Treasury Services Specialist 1 0 1 Treasury Services Supervisor 1 0 1 Utilities Billing/Systems Technician 2 0 2 Utilities Customer Service Supervisor 1 0 1 Funded Total 68 1 69 *lob title change GENERAL FUND 61.90 CANNABIS PUBLIC BENEFIT FUND 0.85 ENTERPRISE FUND 1.00 FEDERAL/STATE GRANTS 4.75 OTHER RESTRICTED FUND 0.50 TOTAL FUNDED POSITIONS 69.00 City Council Page 123 of 8� — 143 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 124 of 8� — 144 6/6/2023 REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 1,000,545 536,391 606,000 638,500 071 CENTRAL SERVICES 451,078 915,824 - - 100 457 ADMIN PLAN - - 67,300 69,300 174 CARES ACT 2,482,268 - - - TOTAL REVENUE 3,933,891 1,452,215 673,300 707,800 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 8,788,857 9,270,019 11,713,490 11,973,870 012 CANNABIS PUBLIC BENEFIT 89,590 107,949 361,530 362,990 071 CENTRAL SERVICES 661,562 680,638 - - 100 457 ADMIN PLAN - - 93,000 93,000 174 CARES ACT 892,171 - - - 176 CARES ACT -STATE 927,349 - - - 181 American Rescue Plan Act 265,000 503,933 308,790 317,800 TOTAL EXPENDITURE 11,624,529 10,562,539 12,476,810 12,747,660 City Council Page 125 of 8� — 145 6/6/2023 This Pa Tonally City Council Page 126 of 8� — 146 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01110017 FMSA - SERVICE ENHANCEMENT 0 127,544 319,550 317,350 01110100 FIN/MGMT SVS-MANAGEMENT & SUPT 1,249,637 1,470,967 1,503,460 1,646,840 01110110 FIN/MGMT SVS-ACCOUNTING 2,417,922 2,530,727 2,944,490 3,119,020 01110115 FIN/MGMT SVS-PAYROLL 989,345 900,707 945,540 934,270 01110120 FIN/MGMT SVS-PURCHASING 672,018 781,338 1,573,700 1,626,540 01110130 FIN/MGMT SVS-TREAS/CUST SVS 2,631,354 2,414,249 2,801,930 2,441,530 01110131 FIN/MGMT SVS-MUNICIPAL UTILITY SERVICES 828,582 1,044,485 1,184,840 1,323,160 01110132 FIN/MGMT SVS-TAX AND LICENSING 0 0 439,980 565,160 8,788,857 9,270,019 11,713,490 11,973,870 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 6,478,930 7,150,168 8,264,520 8,409,070 62000 CONTRACTUALS 1,124,759 921,097 1,390,850 1,404,420 63000 COMMODITIES 138,565 183,747 454,660 451,800 65000 FIXED CHARGES 945,120 909,630 1,497,400 1,507,090 66000 CAPITAL 38,093 43,068 45,000 140,630 68000 TRANSFERS 52,590 51,710 51,560 51,360 69000 MISCELLANEOUS 10,800 10,598 9,500 9,500 8,788,857 9,270,019 11,713,490 11,973,870 TOTAL City Council Page 127 of 8� - 147 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FMSA - SERVICE ENHANCEMENT 01110017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 48,715 66,610 69,980 61100 Retirement -Employer Normal Cost 0 5,684 7,480 8,780 61120 Medicare Insurance 0 689 970 1,010 61130 Health Insurance 0 18,299 24,240 24,240 61180 Worker Compensation Insurance 0 0 0 2,750 0 73,387 99,300 106,760 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,150 62300 Contract Services -Professional 0 54,157 220,250 200,250 0 54,157 220,250 201,400 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 0 0 5,690 65100 Insurance Charges 0 0 0 2,990 65105 Benefits Overhead 0 0 0 510 0 0 0 9,190 SUBTOTAL FIXED CHARGES TOTAL 0 127,544 319,550 317,350 City Council Page 128 of 8� — 148 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-MUNICIPAL UTILITY SERVICES 01110131 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 585,030 613,881 692,070 729,200 61020 Salaries Part -Time 74,174 66,439 102,440 122,860 61040 Salaries Overtime 22,301 72,795 50,000 50,000 61100 Retirement -Employer Normal Cost 43,703 46,804 49,680 72,030 61110 Part -Time Retirement 2,781 1,912 3,840 4,610 61120 Medicare Insurance 8,315 8,938 11,390 12,330 61130 Health Insurance 92,277 106,274 135,120 183,360 61180 Worker Compensation Insurance 0 38,220 38,760 38,390 828,582 955,262 1,083,300 1,212,780 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 10,320 62300 Contract Services -Professional 0 134 0 0 0 134 0 10,320 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 46,060 50,200 51,200 65100 Insurance Charges 0 41,110 44,130 41,810 65105 Benefits Overhead 0 1,920 7,210 7,050 0 89,090 101,540 100,060 SUBTOTAL FIXED CHARGES TOTAL 828,582 1,044,485 1,184,840 1,323,160 City Council Page 129 of 8� - 149 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-TAX AND LICENSING 01110132 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 245,420 320,830 61020 Salaries Part -Time I 0 0 106,130 118,830 61100 Retirement -Employer Normal Cost 0 0 18,320 31,020 61110 Part -Time Retirement 0 0 3,980 4,390 61120 Medicare Insurance 0 0 5,090 6,330 61130 Health Insurance 0 0 42,040 62,230 0 0 420,980 543,630 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 3,610 SUBTOTAL CONTRACTUALS 0 0 0 3,610 63001 Miscellaneous Operating Expenses 0 0 19,000 0 0 0 19,000 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 17,920 0 0 0 17,920 SUBTOTAL FIXED CHARGES TOTAL 0 0 439,980 565,160 City Council Page 130 of 8.%2 — 150 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-MANAGEMENT & SUPT 01110002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51001 Bingo Licenses 0 125 0 0 51002 Dog Licenses 574,632 590,603 600,000 625,000 51003 Dog Licenses -Civic Collections Inc 0 28 0 0 52365 AB678 Ground Emerg. Medical Transp.(GEMT) Reim 56,332 (281,894) 0 0 52366 CASp Certification Training Fund 15,674 15,641 5,500 6,500 53901 Stop Pmt/Reissue Fee 190 121 0 0 53902 Misc Service Charge 317,742 145,362 0 0 57000 Expense Reimbursement 34,945 58,876 0 0 57010 Miscellaneous Recoveries 878 9,264 0 0 57900 Bad Check Recoveries 153 166 500 7,000 57993 Write Off Collections 0 (1,902) 0 0 1,000,545 536,391 606,000 638,500 SUBTOTAL REVENUES TOTAL 1,000,545 536,391 606,000 638,500 City Council Page 131 of 8.%2 — 151 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-MANAGEMENT & SUPT 01110100 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 759,577 867,163 911,630 964,720 61010 Salaries Cash Out/Separation 0 24,513 0 0 61020 Salaries Part -Time 13,302 35,142 54,380 44,500 61040 Salaries Overtime 1,840 153 5,000 5,000 61100 Retirement -Employer Normal Cost 46,767 61,435 55,710 80,450 61110 Part -Time Retirement 499 1,318 2,040 1,670 61120 Medicare Insurance 10,988 13,123 13,630 14,590 61130 Health Insurance 98,069 128,654 137,880 167,640 61170 Retiree Health Benefits 1,964 5,047 5,060 5,840 61180 Worker Compensation Insurance 51,930 43,670 45,460 50,910 984,935 1,180,218 1,230,790 1,335,320 SUBTOTAL SALARIES & BENEFITS 62010 Communications 11,568 12,113 14,000 22,030 62120 Training, Transportation, Meetings 5,470 4,745 7,500 7,500 62140 Membership, Subscription & Dues 1,485 3,324 7,700 7,700 62300 Contract Services -Professional 101,997 114,049 84,020 38,500 62600 Parking Validation 0 0 1,000 1,000 62700 Auto Expense 6,000 6,000 6,000 6,000 126,520 140,231 120,220 82,730 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 13,472 29,909 16,600 16,600 63300 Gas & Diesel 0 0 2,710 2,710 13,472 29,909 19,310 19,310 SUBTOTAL COMMODITIES 65000 Building Rental 25,530 20,970 25,500 25,500 65010 Rental City Equipment 0 3,984 6,190 1,270 65011 Equipment Replacement Charges 0 5,400 2,210 2,940 65012 Accident Repair & Replacement 0 96 0 0 65040 IT Maintenance Charge 40,360 40,300 39,040 39,820 65100 Insurance Charges 55,350 46,970 51,750 55,460 65105 Benefits Overhead 2,660 2,080 8,450 9,360 65210 Delivery Charges 810 810 0 0 124,710 120,610 133,140 134,350 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 75,130 0 0 0 75,130 SUBTOTAL CAPITAL TOTAL 1,249,637 1,470,967 1,503,460 1,646,840 City Council Page 132 of 8.%2 - 152 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-ACCOUNTING 01110110 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,342,529 1,459,119 1,658,210 1,686,740 61010 Salaries Cash Out/Separation 966 58,027 90,170 76,360 61020 Salaries Part -Time 72,962 37,992 57,000 60,360 61040 Salaries Overtime 23,785 25,972 22,570 22,570 61100 Retirement -Employer Normal Cost 105,578 119,085 129,780 159,950 61110 Part -Time Retirement 2,732 1,425 2,140 2,320 61120 Medicare Insurance 18,765 21,255 24,880 25,280 61130 Health Insurance 259,166 281,447 344,890 365,840 61170 Retiree Health Benefits 536 1,553 1,630 1,710 61180 Worker Compensation Insurance 95,020 75,230 83,240 84,470 1,922,039 2,081,106 2,414,510 2,485,600 SUBTOTAL SALARIES & BENEFITS 62010 Communications 7,906 7,846 9,300 20,980 62120 Training, Transportation, Meetings 3,339 1,709 15,000 15,000 62140 Membership, Subscription & Dues 2,790 3,823 7,600 7,600 62300 Contract Services -Professional 177,819 128,481 190,000 280,000 62302 Contracted Vendor Personnel Services 4,013 10,634 0 0 195,867 152,493 221,900 323,580 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 33,206 27,741 37,900 38,000 33,206 27,741 37,900 38,000 SUBTOTAL COMMODITIES 65000 Building Rental 41,260 33,880 41,210 41,210 65040 IT Maintenance Charge 117,280 109,400 103,740 104,100 65100 Insurance Charges 101,280 80,920 94,750 92,010 65105 Benefits Overhead 4,870 6,330 15,480 15,520 65210 Delivery Charges 2,120 2,120 0 0 266,810 232,650 255,180 252,840 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 36,737 0 0 66511 Computer Software Subscriptions 0 0 15,000 19,000 0 36,737 15,000 19,000 SUBTOTAL CAPITAL TOTAL 2,417,922 2,530,727 2,944,490 3,119,020 City Council Page 133 of 8.%2 - 153 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-PAYROLL 01110115 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 594,064 602,792 620,250 593,600 61010 Salaries Cash Out/Separation 46,082 0 0 0 61020 Salaries Part -Time 16,888 15,859 16,270 18,840 61040 Salaries Overtime 12,736 24,416 13,400 13,400 61100 Retirement -Employer Normal Cost 28,591 30,921 30,170 49,000 61110 Part -Time Retirement 633 598 610 710 61120 Medicare Insurance 9,045 9,051 8,990 8,850 61130 Health Insurance 105,382 90,206 104,160 104,160 61170 Retiree Health Benefits 489 1,378 1,420 1,360 61180 Worker Compensation Insurance 33,980 33,290 35,930 34,910 847,892 808,511 831,200 824,830 SUBTOTAL SALARIES & BENEFITS 62010 Communications 4,212 3,570 3,300 6,880 62120 Training, Transportation, Meetings 75 2,300 9,500 9,500 62140 Membership, Subscription & Dues 688 410 500 500 62300 Contract Services -Professional 68,673 8,192 3,000 3,000 73,648 14,472 16,300 19,880 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1,575 4,675 17,000 11,000 1,575 4,675 17,000 11,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 27,710 34,550 33,460 34,130 65100 Insurance Charges 36,210 35,810 40,900 38,020 65105 Benefits Overhead 1,740 2,120 6,680 6,410 65210 Delivery Charges 570 570 0 0 66,230 73,050 81,040 78,560 SUBTOTAL FIXED CHARGES TOTAL 989,345 900,707 945,540 934,270 City Council Page 134 of 8� - 154 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-PURCHASING 01110120 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 399,397 411,298 703,230 764,880 61010 Salaries Cash Out/Separation I 14,312 88,490 0 0 61020 Salaries Part -Time 1,070 0 29,570 29,570 61040 Salaries Overtime 848 4,144 9,600 9,600 61100 Retirement -Employer Normal Cost 23,532 30,502 50,560 60,160 61110 Part -Time Retirement 0 0 1,110 1,110 61120 Medicare Insurance 4,108 4,200 10,580 11,480 61130 Health Insurance 56,018 65,532 148,530 151,800 61170 Retiree Health Benefits 0 0 1,220 1,580 61180 Worker Compensation Insurance 23,060 26,200 32,310 31,920 522,345 630,366 986,710 1,062,100 SUBTOTAL SALARIES & BENEFITS 62010 Communications 7,650 7,650 12,300 9,170 62120 Training, Transportation, Meetings 3,696 3,889 2,600 2,600 62140 Membership, Subscription & Dues 3,175 2,582 2,060 2,060 62300 Contract Services -Professional 23,132 26,048 74,700 58,250 62322 Maintenance & Repair Machinery 0 0 35,000 5,000 37,653 40,169 126,660 77,080 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 3,490 3,383 93,800 93,800 63020 Postage/Printing 0 0 130,000 130,000 3,490 3,383 223,800 223,800 SUBTOTAL COMMODITIES 65000 Building Rental 59,320 48,720 154,690 154,690 65010 Rental City Equipment 0 0 0 4,430 65011 Equipment Replacement Charges 0 0 0 1,800 65040 IT Maintenance Charge 23,010 28,790 39,050 45,510 65100 Insurance Charges 24,580 28,180 36,780 34,760 65105 Benefits Overhead 1,180 1,290 6,010 5,870 65210 Delivery Charges 440 440 0 0 108,530 107,420 236,530 247,060 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 16,500 0 0 0 16,500 SUBTOTAL CAPITAL TOTAL 672,018 781,338 1,573,700 1,626,540 City Council Page 135 of 8.%2 - 155 6/6/2023 GENERALFUND FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT SVS-TREAS/CUST SVS 01110130 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 853,731 922,608 821,020 502,220 61020 Salaries Part -Time 120,782 110,431 69,900 76,650 61040 Salaries Overtime 7,758 11,033 22,800 22,800 61100 Retirement -Employer Normal Cost 131,565 141,876 58,230 52,350 61110 Part -Time Retirement 4,523 4,145 2,620 2,870 61120 Medicare Insurance 14,915 16,066 12,600 8,380 61130 Health Insurance 147,047 159,796 150,600 112,320 61170 Retiree Health Benefits 567 2,212 2,660 2,170 61180 Worker Compensation Insurance 92,250 53,150 57,300 58,290 1,373,138 1,421,317 1,197,730 838,050 SUBTOTAL SALARIES & BENEFITS 62010 Communications 28,821 33,423 42,000 10,320 62120 Training, Transportation, Meetings 246 403 8,700 8,700 62140 Membership, Subscription & Dues 1,230 1,055 2,000 2,000 62300 Contract Services -Professional 660,775 469,324 628,220 660,200 62322 Maintenance & Repair Machinery 0 15,238 4,600 4,600 691,072 519,443 685,520 685,820 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 68,134 100,794 126,960 149,000 63300 Gas & Diesel 18,688 17,247 10,690 10,690 86,822 118,040 137,650 159,690 SUBTOTAL COMMODITIES 65000 Building Rental 84,250 69,190 84,160 84,160 65010 Rental City Equipment 48,870 59,376 55,320 39,920 65011 Equipment Replacement Charges 12,620 17,976 4,570 9,790 65012 Accident Repair & Replacement 1,190 1,428 660 660 65040 IT Maintenance Charge 126,800 75,710 62,190 51,200 65050 IT Department Specific 0 0 407,180 407,180 65100 Insurance Charges 98,320 57,170 65,230 63,490 65105 Benefits Overhead 4,730 3,900 10,660 10,710 65210 Delivery Charges 2,060 2,060 0 0 378,840 286,810 689,970 667,110 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 38,093 6,331 30,000 30,000 38,093 6,331 30,000 30,000 SUBTOTAL CAPITAL 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 52,590 51,710 51,560 51,360 52,590 51,710 51,560 51,360 SUBTOTAL TRANSFERS 69142 Payment to other Agencies 10,948 10,348 9,500 9,500 69500 Cash Over (Shortage) (148) 250 0 0 SUBTOTAL MISCELLANEOUS 10,800 10,598 9,500 9,500 TOTAL 2,631,354 2,414,249 2,801,930 2,441,530 City Council Page 136 of 8� - 156 6/6/2023 CANNABIS PUBLIC BENEFIT DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01210010 FINANCE ENFORCEMENT SERVICES 89,590 107,949 361,530 362,990 89,590 107,949 361,530 362,990 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 89,590 98,769 95,390 96,780 62000 CONTRACTUALS 0 0 255,550 255,550 65000 FIXED CHARGES 0 9,180 10,590 10,660 89,590 107,949 361,530 362,990 TOTAL City Council Page 137 of 8.%2 — 157 6/6/2023 CANNABIS PUBLIC BENEFIT FINANCE DEPARTMENT ACCOUNTING UNIT FINANCE ENFORCEMENT SERVICES 01210010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 75,101 81,086 77,680 77,680 61040 Salaries Overtime 2,176 884 0 0 61100 Retirement -Employer Normal Cost 2,976 3,011 2,490 3,510 61120 Medicare Insurance 1,077 1,165 1,120 1,120 61130 Health Insurance 8,260 8,784 9,680 9,890 61180 Worker Compensation Insurance 0 3,840 4,420 4,580 89,590 98,769 95,390 96,780 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 0 255,550 255,550 0 0 255,550 255,550 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 4,890 4,740 4,840 65100 Insurance Charges 0 4,130 5,030 4,980 65105 Benefits Overhead 0 160 820 840 0 9,180 10,590 10,660 SUBTOTAL FIXED CHARGES TOTAL 89,590 107,949 361,530 362,990 City Council Page 138 of 8.%2 - 158 6/6/2023 CENTRAL SERVICES DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56010 Delivery Charge 84,312 84,483 0 0 56011 Postage Charge 161,672 185,392 0 0 56012 Reprographics Charge 205,202 219,293 0 0 58000 Earning On Investments (108) 656 0 0 59000-011 Transfer From Fund 011 0 426,000 0 0 TOTAL REVENUES 451,078 915,824 0 0 EXPENDITURES 07110100 FIN/MGMT-CENTRAL SVCS 661,562 680,638 0 0 TOTAL EXPENDITURES 661,562 680,638 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 227,719 236,772 0 0 62000 CONTRACTUALS 22,010 34,190 0 0 63000 COMMODITIES 206,378 211,091 0 0 65000 FIXED CHARGES 179,033 177,589 0 0 66000 CAPITAL 26,423 16,313 0 0 67000 DEBT SERVICE 0 4,683 0 0 661,562 680,638 0 0 TOTAL City Council Page 139 of 8.%2 — 159 6/6/2023 CENTRAL SERVICES FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT-CENTRAL SVCS 07110002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56010 Delivery Charge 84,312 84,483 0 0 56011 Postage Charge 161,672 185,392 0 0 56012 Reprographics Charge 205,202 219,293 0 0 58000 Earning On Investments (108) 656 0 0 59000 Transfer From Fund 011 0 426,000 0 0 451,078 915,824 0 0 SUBTOTAL REVENUES TOTAL 451,078 915,824 0 0 City Council Page 140 of 8.%2 — 160 6/6/2023 CENTRAL SERVICES FINANCE DEPARTMENT ACCOUNTING UNIT FIN/MGMT-CENTRAL SVCS 07110100 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 144,524 151,470 0 0 61020 Salaries Part -Time 4,389 2,834 0 0 61040 Salaries Overtime 0 38 0 0 61100 Retirement -Employer Normal Cost 5,777 5,726 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 29,224 31,539 0 0 61110 Part -Time Retirement 165 106 0 0 61120 Medicare Insurance 2,006 2,094 0 0 61130 Health Insurance 32,455 33,735 0 0 61180 Worker Compensation Insurance 9,180 9,230 0 0 227,719 236,772 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 2,040 2,040 0 0 62300 Contract Services -Professional 19,970 32,150 0 0 22,010 34,190 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 64,621 77,015 0 0 63020 Postage/Printing 141,000 133,000 0 0 63300 Gas & Diesel 756 1,076 0 0 206,378 211,091 0 0 SUBTOTAL COMMODITIES 65000 Building Rental 95,540 78,450 0 0 65010 Rental City Equipment 5,380 5,076 0 0 65011 Equipment Replacement Charges 0 3,300 0 0 65012 Accident Repair & Replacement 200 132 0 0 65040 IT Maintenance Charge 12,950 11,520 0 0 65100 Insurance Charges 9,790 9,930 0 0 65105 Benefits Overhead 470 580 0 0 65210 Delivery Charges 260 260 0 0 65400 Indirect Costs 54,443 68,341 0 0 179,033 177,589 0 0 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 26,423 16,313 0 0 26,423 16,313 0 0 SUBTOTAL CAPITAL 67311 POB Interest - Misc 0 4,683 0 0 0 4,683 0 0 SUBTOTAL DEBT SERVICE TOTAL 661,562 680,638 0 0 City Council Page 141 of 8.%2 - 161 6/6/2023 457 ADMIN PLAN DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57991 Miscellaneous Receipts 0 0 300 300 57994 Deferred Comp Plan Fees 0 0 67,000 69,000 0 0 67,300 69,300 TOTAL REVENUES EXPENDITURES 10010172 SECTION 457 FIDUCIARY ADMIN 0 0 93,000 93,000 0 0 93,000 93,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 0 28,000 28,000 69000 MISCELLANEOUS 0 0 65,000 65,000 TOTAL 0 0 93,000 93,000 City Council Page 142 of 8� — 162 6/6/2023 457 ADMIN PLAN FINANCE DEPARTMENT ACCOUNTING UNIT SECTION 457 FIDUCIARY ADMIN 10010002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57991 Miscellaneous Receipts 57994 Deferred Comp Plan Fees SUBTOTAL REVENUES TOTAL 0 0 0 0 300 67,000 300 69,000 0 0 67,300 69,300 0 0 67,300 69,300 City Council Page 143 of 8� — 163 6/6/2023 457 ADMIN PLAN FINANCE DEPARTMENT ACCOUNTING UNIT SECTION 457 FIDUCIARY ADMIN 10010172 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 69109 Deferred Comp Plan Expense SUBTOTAL MISCELLANEOUS TOTAL 0 0 28,000 28,000 0 0 0 0 28,000 65,000 28,000 65,000 0 0 65,000 65,000 0 0 93,000 93,000 City Council Page 144 of 8� — 164 6/6/2023 CARES ACT DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52009 Federal Grant -Indirect COVID 2,469,695 0 0 0 58000 Earning On Investments 12,573 0 0 0 2,482,268 0 0 0 TOTAL REVENUES EXPENDITURES 17410100 CARES ACT -COUNTY FMSA 892,171 0 0 0 TOTAL EXPENDITURES 892,171 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 2,979 0 0 0 62000 CONTRACTUALS 193,929 0 0 0 63000 COMMODITIES 291,290 0 0 0 66000 CAPITAL 403,974 0 0 0 892,171 0 0 0 TOTAL City Council Page 145 of 8.%2 — 165 6/6/2023 CARES ACT FINANCE DEPARTMENT ACCOUNTING UNIT CARES ACT REVENUE 17410002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52009 Federal Grant -Indirect COVID 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 2,469,695 12,573 0 0 0 0 0 0 2,482,268 0 0 0 2,482,268 0 0 0 City Council Page 146 of 8� — 166 6/6/2023 CARES ACT FINANCE DEPARTMENT ACCOUNTING UNIT CARES ACT -COUNTY FMSA 17410100 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 91 0 0 0 61040 Salaries Overtime I 2,845 0 0 0 61100 Retirement -Employer Normal Cost 10 0 0 0 61120 Medicare Insurance 1 0 0 0 61130 Health Insurance 30 0 0 0 2,979 0 0 0 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 193,929 0 0 0 SUBTOTAL CONTRACTUALS 193,929 0 0 0 63001 Miscellaneous Operating Expenses 289,833 0 0 0 63200 Operating Materials & Supplies 1,456 0 0 0 291,290 0 0 0 SUBTOTAL COMMODITIES 66400 Machinery & Equipment 403,974 0 0 0 403,974 0 0 0 SUBTOTAL CAPITAL TOTAL 892,171 0 0 0 City Council Page 147 of 8.%2 — 167 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17610100 CARES ACT -STATE FMSA 927,349 0 0 0 TOTAL EXPENDITURES 927,349 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 927,349 0 0 0 TOTAL 927,349 0 0 0 City Council Page 148 of 8.%2 — 168 6/6/2023 CARES ACT -STATE FINANCE DEPARTMENT ACCOUNTING UNIT CARES ACT -STATE FMSA 17610100 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 927,349 0 0 0 927,349 0 0 0 927,349 0 0 0 City Council Page 149 of 8.%2 — 169 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY FINANCE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18110013 ARPA-FMSA 265,000 503,933 308,790 317,800 265,000 503,933 308,790 317,800 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 29,160 308,790 299,270 62000 CONTRACTUALS 265,000 474,773 0 0 65000 FIXED CHARGES 0 0 0 18,530 265,000 503,933 308,790 317,800 TOTAL City Council Page 150 of 8.%2 — 170 6/6/2023 American Rescue Plan Act FINANCE DEPARTMENT ACCOUNTING UNIT ARPA-FMSA 18110013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 20,371 210,460 196,040 61100 Retirement -Employer Normal Cost 0 2,424 23,630 24,600 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 14,760 61120 Medicare Insurance 0 282 3,060 2,840 61130 Health Insurance 0 6,082 71,640 59,880 61180 Worker Compensation Insurance 0 0 0 1,150 0 29,160 308,790 299,270 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 265,000 474,773 0 0 SUBTOTAL CONTRACTUALS 265,000 474,773 0 0 65040 IT Maintenance Charge 0 0 0 17,070 65100 Insurance Charges 0 0 0 1,250 65105 Benefits Overhead 0 0 0 210 0 0 0 18,530 SUBTOTAL FIXED CHARGES TOTAL 265,000 503,933 308,790 317,800 City Council Page 151 of 8.%2 — 171 6/6/2023 This Pa Tonally City Council Page 152 of 8� — 172 6/6/2023 Library n Af d ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE GOLDEN CITY FOUNDED T869 City Council Page 153 of 8� — 173 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 154 of 8� — 174 6/6/2023 Library Position Summary JEW" Funded Funded Authorized Personnel FY 22-23 Workforce Changes FY 23-24 Executive Secretary (UC) 1 0 1 Graphics Designer 1** 1 0 1 Librarian* 8 0 8 Library Operations Manager (MM) 1 0 1 Library Services Assistant 5 0 5 Library Services Director (EM) 1 0 1 Library Technician* 3 0 3 Principal Librarian 4 0 4 Senior Accounting Assistant 1 0 1 Senior Librarian 8 0 8 Senior Library Technician 3 0 3 Senior Management Analyst (AM)** 1 0 1 Funded Total 37 0 37 *Positions added in FY 22-23 1st Quarter Report Reso #2022-088 **Organization change FY22-23 Mid -Year Report Reso #2023-014 GENERAL FUND 36.00 CANNABIS PUBLIC BENEFIT FUND 1.00 TOTAL FUNDED POSITIONS 37.00 City Council Page 155 of 8.%2 — 175 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 156 of 8� — 176 6/6/2023 REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 2,014 2,654 1,960 2,600 152 PUBLIC LIBRARY GRANT FUND 67,647 12,353 - - 154 LIBRARY SVCS & TECHNOLOGY ACT - 16,150 - - TOTAL REVENUE 69,662 31,156 1,960 2,600 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 4,778,529 5,537,478 6,680,310 7,392,510 012 CANNABIS PUBLIC BENEFIT - 533,329 2,000,000 975,000 022 LIBRARY FEE AND DONATION - - 27,700 27,700 150 CAL LIBRARY SERVICES ACT 2,072 - - - 152 PUBLIC LIBRARY GRANT FUND 67,647 12,353 - - 154 LIBRARY SVCS & TECHNOLOGY ACT - 16,150 - - 181 American Rescue Plan Act - 489,994 - - TOTAL EXPENDITURE 4,848,249 6,589,304 8,708,010 80395,210 City Council Page 157 of 8� — 177 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 158 of 8� — 178 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01111017 LIBRARY - SERVICE ENHANCEMENT 0 247,221 278,510 458,480 01111110 ADMINISTRATION 830,590 929,109 1,638,150 2,101,000 01111150 ADULT SERVICES 1,539,919 1,015,779 714,120 749,660 01111160 YOUTH SERVICES 630,420 884,377 1,070,390 1,144,940 01111180 YOUNG ADULT SERVICES 585,876 773,369 1,058,210 968,560 01111190 TECH & SUPPORT SVCS 1,191,725 1,687,623 1,920,930 1,969,870 4,778,529 5,537,478 6,680,310 7,392,510 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 3,146,064 3,679,140 4,871,620 5,151,480 62000 CONTRACTUALS 579,723 596,887 696,980 765,610 63000 COMMODITIES 153,499 215,584 143,230 142,030 65000 FIXED CHARGES 708,080 699,062 769,980 833,490 66000 CAPITAL 174,428 325,327 175,000 476,400 67000 DEBT SERVICE 16,735 21,479 23,500 231500 4,778,529 5,537,478 6,680,310 7,392,510 TOTAL City Council Page 159 of 8.%2 - 179 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT LIBRARY - SERVICE ENHANCEMENT 01111017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 154,079 205,420 289,050 61040 Salaries Overtime 0 166 0 1,500 61100 Retirement -Employer Normal Cost 0 18,336 23,070 36,280 61120 Medicare Insurance 0 2,190 2,980 4,190 61130 Health Insurance 0 36,532 47,040 84,120 61180 Worker Compensation Insurance 0 0 0 8,910 0 211,303 278,510 424,050 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 400 0 5,000 SUBTOTAL CONTRACTUALS 0 400 0 5,000 63001 Miscellaneous Operating Expenses 0 35,517 0 0 0 35,517 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 17,070 65100 Insurance Charges 0 0 0 10,760 65105 Benefits Overhead 0 0 0 1,600 0 0 0 29,430 SUBTOTAL FIXED CHARGES TOTAL 0 247,221 278,510 458,480 City Council Page 160 of 8.%2 — 180 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT ADMINISTRATION 01111110 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 322,399 364,813 427,590 545,320 61020 Salaries Part -Time 8,414 14,795 24,700 0 61100 Retirement -Employer Normal Cost 19,366 22,269 34,150 44,180 61110 Part -Time Retirement 316 555 930 0 61120 Medicare Insurance 4,831 5,516 6,540 7,880 61130 Health Insurance 48,979 61,499 92,310 111,000 61170 Retiree Health Benefits 953 2,633 2,740 4,000 61180 Worker Compensation Insurance 0 13,230 19,950 21,970 405,257 485,310 608,910 734,350 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 102,365 144,597 147,800 162,800 62010 Communications 9,878 17,261 45,600 42,150 62120 Training, Transportation, Meetings 74 2,703 6,000 6,000 62140 Membership, Subscription & Dues 24,799 4,317 13,730 9,660 62251 Other Agency Services 0 7,825 0 8,000 62300 Contract Services -Professional 238,589 183,246 266,000 320,400 62500 Rent Payments 0 0 0 43,030 62600 Parking Validation 4,798 10,333 15,020 14,990 62700 Auto Expense 6,000 6,000 6,000 6,000 386,504 376,283 500,150 613,030 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 22,094 17,392 37,850 35,500 63300 Gas & Diesel 0 824 2,900 2,900 22,094 18,217 40,750 38,400 SUBTOTAL COMMODITIES 65000 Building Rental 0 0 408,220 408,220 65010 Rental City Equipment 0 0 12,340 13,730 65012 Accident Repair & Replacement 0 0 1,550 1,560 65040 IT Maintenance Charge 0 11,520 13,940 22,750 65100 Insurance Charges 0 15,580 25,170 26,520 65105 Benefits Overhead 0 720 3,620 3,940 0 27,820 464,840 476,720 SUBTOTAL FIXED CHARGES 66600 Books Records Video 0 0 0 215,000 0 0 0 215,000 SUBTOTAL CAPITAL 67003 Loan Payment-OBF 16,735 21,479 0 23,500 67200 Principal -Leases 0 0 23,500 0 16,735 21,479 23,500 23,500 SUBTOTAL DEBT SERVICE TOTAL 830,590 929,109 1,638,150 2,101,000 City Council Page 161 of 8.%2 - 181 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT SERVICES REVENUE 01111002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53202 Library Microfiche Rentals 1,170 0 0 0 53203 Library Video Rentals I (3) 0 0 0 55200 Library Fines I 116 8 0 0 55201 Lost/Damaged Library Material I 698 1,212 870 2,100 57010 Miscellaneous Recoveries 0 116 0 0 57200 Other Library Recoveries 34 1,317 1,090 500 2,014 2,654 1,960 2,600 SUBTOTAL REVENUES TOTAL 2,014 2,654 1,960 2,600 City Council Page 162 of 8.%2 — 182 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT ADULT SERVICES 01111150 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 375,150 332,704 309,260 363,070 61010 Salaries Cash Out/Separation 2,075 0 78,000 0 61020 Salaries Part -Time 20,799 39,662 57,510 89,330 61040 Salaries Overtime 0 337 9,000 3,500 61100 Retirement -Employer Normal Cost 19,016 14,357 9,930 28,670 61110 Part -Time Retirement 717 1,458 2,160 3,350 61120 Medicare Insurance 4,252 3,865 5,290 6,560 61130 Health Insurance 68,362 64,116 65,640 84,000 61180 Worker Compensation Insurance 171,990 24,200 23,870 21,540 662,360 480,698 560,660 600,020 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 1,068 0 1,000 1,000 62140 Membership, Subscription & Dues 220 0 0 0 62300 Contract Services -Professional 1,525 9,668 10,000 10,000 62600 Parking Validation 21,228 6,241 7,200 8,200 24,041 15,909 18,200 19,200 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 76,536 26,866 10,000 15,000 63300 Gas & Diesel 862 308 0 0 77,398 27,174 10,000 15,000 SUBTOTAL COMMODITIES 65000 Building Rental 340,460 335,620 0 0 65010 Rental City Equipment 10,100 11,176 0 0 65011 Equipment Replacement Charges 0 3,646 0 0 65012 Accident Repair & Replacement 200 210 0 0 65040 IT Maintenance Charge 144,570 31,670 22,310 17,070 65100 Insurance Charges 200,620 28,480 30,120 26,010 65105 Benefits Overhead 8,470 1,760 4,330 3,860 65210 Delivery Charges 3,160 3,160 0 0 707,580 415,722 56,760 46,940 SUBTOTAL FIXED CHARGES 66600 Books Records Video 68,540 76,276 68,500 68,500 68,540 76,276 68,500 68,500 SUBTOTAL CAPITAL TOTAL 1,539,919 1,015,779 714,120 749,660 City Council Page 163 of 8.%2 - 183 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT YOUTH SERVICES 01111160 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 325,444 397,998 509,500 532,350 61020 Salaries Part -Time I 128,499 162,788 211,750 223,560 61040 Salaries Overtime 0 108 9,000 4,000 61100 Retirement -Employer Normal Cost 24,889 28,618 32,460 42,030 61110 Part -Time Retirement 4,280 5,599 7,940 8,380 61120 Medicare Insurance 5,003 6,374 10,430 10,930 61130 Health Insurance 53,227 59,752 90,150 107,280 61180 Worker Compensation Insurance 0 36,870 27,370 32,450 541,342 698,107 898,600 960,980 SUBTOTAL SALARIES & BENEFITS 62010 Communications 5,100 3,400 0 0 62120 Training, Transportation, Meetings 1,251 16 1,000 1,000 62140 Membership, Subscription & Dues 110 0 0 0 62300 Contract Services -Professional 32 13,020 16,600 16,600 62600 Parking Validation 19,673 13,379 19,340 19,340 26,166 29,814 36,940 36,940 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 12,344 31,620 18,750 16,400 12,344 31,620 18,750 16,400 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 28,790 25,100 34,130 65100 Insurance Charges 0 43,400 34,530 39,170 65105 Benefits Overhead 0 1,450 4,970 5,820 0 73,640 64,600 79,120 SUBTOTAL FIXED CHARGES 66600 Books Records Video 50,568 51,195 51,500 51,500 50,568 51,195 51,500 51,500 SUBTOTAL CAPITAL TOTAL 630,420 884,377 1,070,390 1,144,940 City Council Page 164 of 8� - 184 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT YOUNG ADULT SERVICES 01111180 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 295,037 338,450 509,980 470,120 61020 Salaries Part -Time I 151,366 163,539 200,410 189,160 61040 Salaries Overtime 126 54 0 5,000 61100 Retirement -Employer Normal Cost 20,078 24,201 42,290 42,100 61110 Part -Time Retirement 5,672 5,893 7,520 7,090 61120 Medicare Insurance 6,395 7,207 10,230 9,540 61130 Health Insurance 50,953 55,980 137,520 90,120 61180 Worker Compensation Insurance 0 28,660 26,920 29,040 529,627 623,984 934,870 842,170 SUBTOTAL SALARIES & BENEFITS 62010 Communications 3,570 2,380 0 0 62120 Training, Transportation, Meetings 796 0 1,000 1,000 62140 Membership, Subscription & Dues 220 8,194 0 0 62300 Contract Services -Professional 301 6,455 3,500 3,500 62600 Parking Validation 28,025 12,325 16,540 17,030 32,912 29,353 21,040 21,530 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 8,075 41,723 26,150 21,150 8,075 41,723 26,150 21,150 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 25,910 22,310 28,440 65100 Insurance Charges 0 33,730 33,960 35,060 65105 Benefits Overhead 0 1,430 4,880 5,210 0 61,070 61,150 68,710 SUBTOTAL FIXED CHARGES 66600 Books Records Video 15,262 17,239 15,000 15,000 15,262 17,239 15,000 15,000 SUBTOTAL CAPITAL TOTAL 585,876 773,369 1,058,210 968,560 City Council Page 165 of 8.%2 - 185 6/6/2023 GENERALFUND LIBRARY ACCOUNTING UNIT TECH & SUPPORT SVCS 01111190 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 485,728 588,574 805,410 787,090 61020 Salaries Part -Time I 346,699 355,058 408,470 463,400 61040 Salaries Overtime 0 1,336 1,000 5,000 61100 Retirement -Employer Normal Cost 31,694 37,319 66,160 73,210 61110 Part -Time Retirement 12,221 12,518 15,320 17,380 61120 Medicare Insurance 11,806 13,450 17,530 18,110 61130 Health Insurance 109,329 115,322 225,990 171,120 61180 Worker Compensation Insurance 10,000 56,160 50,190 54,600 1,007,478 1,179,737 1,590,070 1,589,910 SUBTOTAL SALARIES & BENEFITS 62010 Communications 14,156 12,647 0 0 62120 Training, Transportation, Meetings 299 598 1,000 1,000 62140 Membership, Subscription & Dues 8,803 35,583 31,430 29,780 62300 Contract Services -Professional 45,258 69,229 54,600 7,400 62600 Parking Validation 41,585 27,070 33,620 31,730 110,101 145,127 120,650 69,910 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 33,588 61,333 47,580 51,080 33,588 61,333 47,580 51,080 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 51,820 50,200 56,880 65100 Insurance Charges 0 66,110 63,330 65,910 65105 Benefits Overhead 500 2,880 9,100 9,780 500 120,810 122,630 132,570 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 2,165 133,736 0 0 66511 Computer Software Subscriptions 0 0 0 43,400 66600 Books Records Video 37,894 46,881 40,000 83,000 40,059 180,617 40,000 126,400 SUBTOTAL CAPITAL TOTAL 1,191,725 1,687,623 1,920,930 1,969,870 City Council Page 166 of 8� - 186 6/6/2023 CANNABIS PUBLIC BENEFIT DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01211020 Library Youth Services 0 533,329 2,000,000 975,000 0 533,329 2,000,000 975,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 76,294 255,210 259,680 62000 CONTRACTUALS 0 327,304 507,150 526,990 63000 COMMODITIES 0 73,587 44,500 85,290 65000 FIXED CHARGES 0 0 22,410 43,040 66000 CAPITAL 0 56,144 1,170,730 60,000 TOTAL 0 533,329 2,000,000 975,000 City Council Page 167 of 8.%2 — 187 6/6/2023 CANNABIS PUBLIC BENEFIT LIBRARY ACCOUNTING UNIT Library Youth Services 01211020 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 44,930 45,820 61020 Salaries Part -Time 0 71,612 171,770 181,240 61040 Salaries Overtime 0 0 0 1,000 61100 Retirement -Employer Normal Cost 0 1,399 5,050 5,750 61110 Part -Time Retirement 0 2,245 6,440 6,800 61120 Medicare Insurance 0 1,038 3,140 3,290 61130 Health Insurance 0 0 23,880 11,640 61180 Worker Compensation Insurance 0 0 0 4,140 0 76,294 255,210 259,680 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 142,796 268,000 282,110 62140 Membership, Subscription & Dues 0 91,195 101,890 90,630 62300 Contract Services -Professional 0 93,313 137,260 154,250 0 327,304 507,150 526,990 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 73,587 40,000 78,540 63300 Gas & Diesel 0 0 4,500 6,750 0 73,587 44,500 85,290 SUBTOTAL COMMODITIES 65011 Equipment Replacement Charges 0 0 0 31,610 65040 IT Maintenance Charge 0 0 0 5,690 65100 Insurance Charges 0 0 0 5,000 65105 Benefits Overhead 0 0 0 740 65400 Indirect Costs 0 0 22,410 0 0 0 22,410 43,040 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 4,178 1,110,730 0 66400 Machinery & Equipment 0 12,487 0 0 66600 Books Records Video 0 39,479 60,000 60,000 0 56,144 1,170,730 60,000 SUBTOTAL CAPITAL TOTAL 0 533,329 2,000,000 975,000 City Council Page 168 of 8.%2 - 188 6/6/2023 LIBRARY FEE AND DONATION DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 02211150 LIBRARY FEE AND DONATION 0 0 27,700 27,700 TOTAL EXPENDITURES 0 0 27,700 27,700 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 0 12,400 12,400 63000 COMMODITIES 0 0 15,300 15,300 0 OF 27,700 27,700 TOTAL City Council Page 169 of 8.%2 — 189 6/6/2023 LIBRARY FEE AND DONATION LIBRARY ACCOUNTING UNIT LIBRARY FEE AND DONATION 02211150 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 0 12,400 12,400 0 0 0 0 12,400 15,300 12,400 15,300 0 0 15,300 15,300 0 0 27,700 27,700 City Council Page 170 of 8.%2 — 190 6/6/2023 CAL LIBRARY SERVICES ACT DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 15011160 LIBRARY SERVICES GRANTS 2,072 0 0 0 TOTAL EXPENDITURES 2,072 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 63000 COMMODITIES 2,072 0 0 0 TOTAL 2,072 0 0 0 City Council Page 171 of 8.%2 — 191 6/6/2023 CAL LIBRARY SERVICES ACT LIBRARY ACCOUNTING UNIT LIBRARY SERVICES GRANTS 15011160 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 2,072 0 0 0 2,072 0 0 0 2,072 0 0 0 City Council Page 172 of 8� — 192 6/6/2023 PUBLIC LIBRARY GRANT FUND DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 67,647 12,353 0 0 TOTAL REVENUES 67,647 12,353 0 0 EXPENDITURES 15211153 Mobile Library Solutions Grant 0 12,353 0 0 TOTAL EXPENDITURES 0 12,353 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 63000 COMMODITIES 0 12,353 0 0 0 12,353 0 0 TOTAL City Council Page 173 of 8� — 193 6/6/2023 PUBLIC LIBRARY GRANT FUND LIBRARY ACCOUNTING UNIT Mobile Library Solutions Grant 15211153 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 12,353 0 0 0 12,353 0 0 0 12,353 0 0 City Council Page 174 of 8� — 194 6/6/2023 PUBLIC LIBRARY GRANT FUND LIBRARY ACCOUNTING UNIT PUBLIC LIBRARY GRANT 15211002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct SUBTOTAL REVENUES TOTAL 67,647 12,353 0 0 67,647 12,353 0 0 67,647 12,353 0 0 City Council Page 175 of 8.%2 — 195 6/6/2023 LIBRARY SVCS & TECHNOLOGY ACT DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 0 16,150 0 0 TOTAL REVENUES 0 16,150 0 0 EXPENDITURES 15411194 LSTA-WORKFORCE TRAINING 0 16,150 0 0 TOTAL EXPENDITURES 0 16,150 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 70 0 0 63000 COMMODITIES 0 16,080 0 0 0 16,150 0 0 TOTAL City Council Page 176 of 8� — 196 6/6/2023 LIBRARY SVCS & TECHNOLOGY ACT LIBRARY ACCOUNTING UNIT LSTA-WORKFORCE TRAINING 15411194 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 70 0 0 0 0 70 16,080 0 0 0 0 0 16,080 0 0 0 16,150 0 0 City Council Page 177 of 8.%2 — 197 6/6/2023 LIBRARY SVCS & TECHNOLOGY ACT LIBRARY ACCOUNTING UNIT LSTA-LIBRARY GRANTS REVENUE 15411002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52001 Federal Grant -Indirect SUBTOTAL REVENUES TOTAL 0 16,150 0 0 0 16,150 0 0 0 16,150 0 0 City Council Page 178 of 8.%2 — 198 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY LIBRARY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18111013 ARPA-LIBRARY 0 489,994 0 0 TOTAL EXPENDITURES 0 489,994 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 63000 COMMODITIES 0 415,763 0 0 66000 CAPITAL 0 74,231 0 0 0 489,994 0 0 TOTAL City Council Page 179 of 8.%2 — 199 6/6/2023 American Rescue Plan Act LIBRARY ACCOUNTING UNIT ARPA-LIBRARY 18111013 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66200 Buildings & Building Improvements 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 415,763 0 0 0 0 0 415,763 73,686 545 0 0 0 0 0 0 0 74,231 0 0 0 489,994 0 0 City Council Page 180 of 8.%2 — 200 6/6/2023 Parks, Recreation & Community Services - ..-- rt Y! a ORANGE COUNTY SEAT OF GOVERNMENT 40. l' XE GpL �7�pECONIT FOONOEG i8d9ON City Council Page 181 of8,52 — 201 6/6/2023 This Pa Tonally City Council Page 182 of 8� — 202 6/6/2023 Parks, Recreation, . Community Position Summary Authorized Personnel Funded FY 22-23 Workforce Changes Funded FY 23-24 Deputy Parks, Recreation, and Community Services Director (Recreation) (MM)' 1 0 1 Deputy Parks, Recreation, and Community Services Director (Zoo) (MM)' 1 0 1 Executive Dir of Parks, Rec & Community Svcs (EM) 1 0 1 Executive Secretary (UC) 1 0 1 Graphics Designer 1 1 0 1 Lead Accounting Assistant 1 0 1 Management Aide (UC)** 2 0 2 Management Analyst (UC)* 2 0 2 Park Maintenance Worker'* 2 0 2 Principal Management Analyst (AM) 1 0 1 Recreation and Community Services Supervisor 7 0 7 Recreation Leader* 13 0 13 Recreation Program Coordinator* 9 0 9 Senior Accounting Assistant 1 0 1 Transportation Driver 0 3 3 Zoo Animal Care Manager (AM) 0 1 1 Zoo Curator 1 ( 0 Zoo Curator of Education 1 0 1 Zoo Curator of Health 1 0 1 Zoo Education Specialist 4 0 4 Zoo Keeper 7 0 7 Zoo Keeper II 2 0 2 Zoo Operations Coordinator 1 0 1 Funded Total 60 1 3 63 ' lob title change *Position(s) added in FY22-23 Mid -Year Report Reso #2023-014 **Organization change FY22-23 Mid -Year Report Reso #2023-014 GENERAL FUND 48.00 CANNABIS PUBLIC BENEFIT FUND 11.00 OTHER RESTRICTED FUND 4.00 TOTAL FUNDED POSITIONS 63.00 City Council Page 183 of 8562 — 203 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 184 of 8� — 204 6/6/2023 % 9 a D " Ez=zM:=_ REVENUE '107011plIff""= Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 1,278,854 2,346,768 1,958,050 2,797,090 022 PRCSA FEE & DONATION 6,043 788,212 - - 051 CAPITAL OUTLAY FUND 687,519 754,104 600,000 600,000 074 CIVIC CENTER MAINTENANCE 5,172,864 3,777,708 - - 1312020 Census - 690,368 - - 161 REC/COM SVS ST URBAN OPEN SPAC 485,449 764,368 - - 169 RECREATION GRANTS FUND 220,630 262,539 300,640 300,000 172 NATL RECREATION TRAILS FND ACT 144 129 - - 301 REC/COMM SVS 6,431 697 - - 311 RESIDENTIAL DEVELOP DISTRICT 1 476,660 621,044 - - 312 RESIDENTIAL DEVELOP DISTRICT 2 559,862 2,938,262 - - 313 RESIDENTIAL DEVELOP DISTRICT 3 3,641,951 2,234,742 - - 314 RESIDENTIAL DEVELOP DISTRICT 4 51,803 124,798 - - TOTAL REVENUE 12,588,211 15,303,740 2,858,690 3,697,090 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 21,680,726 22,054,661 13,574,280 15,206,990 012 CANNABIS PUBLIC BENEFIT 1,765,200 3,426,287 5,238,490 3,207,410 022 PRCSA FEE & DONATION 22,333 242,764 - 44,000 051 CAPITAL OUTLAY FUND 638,396 1,252,762 832,000 630,000 074 CIVIC CENTER MAINTENANCE 3,447,968 2,145,664 - - 1312020 Census - 689,120 - - 161 REC/COM SVS ST URBAN OPEN SPAC 520,550 1,165,892 - - 169 RECREATION GRANTS FUND 48,698 126,781 300,640 808,480 174 CARES ACT 815,724 - - - 176 CARES ACT -STATE 306,596 - - - 181 American Rescue Plan Act - 1,632,870 - - 301 REC/COMM SVS 2,275 653 - - 311 RESIDENTIAL DEVELOP DISTRICT 1 81,761 546,512 - - 312 RESIDENTIAL DEVELOP DISTRICT 2 677,312 1,052,313 - - 313 RESIDENTIAL DEVELOP DISTRICT 3 63,644 1,208,144 - - 314 RESIDENTIAL DEVELOP DISTRICT 4 358,649, 3 752 - TOTAL EXPENDq&C-ouncil Page 1 5 of �9, 35,540,670 1 19,896,880 This Pa Tonally City Council Page 186 of 8� — 206 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01113017 PRCSA-SERVICE ENHANCEMENT 4,893,218 5,419,691 1,912,960 2,810,130 01113200 PRCSA- ADMINISTRATION 1,072,140 1,413,657 1,318,690 1,170,920 01113220 PRCSA - ZOO 2,498,790 1,777,854 2,452,410 2,978,240 01113230 PRCSA - RECREATION & COMM. SVC 3,815,416 4,865,118 7,890,220 8,247,700 01113250 PRCSA- PARK FACILITIES 9,401,162 8,578,341 0 0 21,680,726 22,054,661 13,574,280 15,206,990 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 7,314,859 8,292,996 7,278,800 8,013,700 62000 CONTRACTUALS 9,909,231 10,248,282 4,572,820 4,612,870 63000 COMMODITIES 1,208,587 1,212,066 784,970 743,480 65000 FIXED CHARGES 1,986,150 2,166,851 930,690 818,340 66000 CAPITAL 1,233,919 82,993 0 1,011,600 67000 DEBT SERVICE 27,981 51,475 7,000 7,000 TOTAL 21,680,726 22,054,661 13,574,280 15,206,990 City Council Page 187 of 8.%2 — 207 6/6/2023 GENERALFUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA - SERVICE ENHANCEMENT 01113017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 786,478 856,172 139,770 221,990 61010 Salaries Cash Out/Separation 0 29,751 0 0 61020 Salaries Part -Time 277,007 586 157,100 39,460 61040 Salaries Overtime 12,415 10,738 0 0 61100 Retirement -Employer Normal Cost 69,857 77,566 15,690 27,870 61110 Part -Time Retirement 9,178 22 5,700 1,480 61120 Medicare Insurance 14,864 12,447 4,240 3,800 61130 Health Insurance 200,277 224,021 35,280 84,000 61180 Worker Compensation Insurance 0 0 64,840 50,120 1,370,075 1,211,302 422,620 428,720 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 2,290 62300 Contract Services -Professional 3,523,143 1,944,009 1,197,500 1,198,600 62320 Maintenance & Repair Buildings 0 2,244,045 0 0 3,523,143 4,188,054 1,197,500 1,200,890 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 18,256 119,500 118,400 0 18,256 119,500 118,400 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 78,080 11,380 65100 Insurance Charges 0 0 83,630 61,860 65105 Benefits Overhead 0 0 11,630 8,880 0 0 173,340 82,120 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 2,080 0 0 66400 Machinery & Equipment 0 0 0 980,000 0 2,080 0 980,000 SUBTOTAL CAPITAL TOTAL 4,893,218 5,419,691 1,912,960 2,810,130 City Council Page 188 of 8.%2 - 208 6/6/2023 GENERALFUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT REC COMM SVS-MGRL/SUPPORT SVS 01113002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51301 Filming Permits 10,198 20,664 3,350 1,000 51302 Park Facility Permits 0 60 0 500 51303 Special Event Permit 0 5,513 0 500 53301 Center Programs 5,113 41,317 45,000 45,000 53303 Youth Sports 508 37,006 21,550 40,000 53307 Youth Field Usage Fee 29,137 88,860 51,000 125,000 53308 Park Reservation 68,788 226,973 140,500 225,000 53309 Concession -Vending Machines 3,900 4,225 2,900 3,900 53310 Zoo Education 319 2,320 100,000 50,000 53312 Zoo Admissions 997,565 1,468,905 1,200,000 1,535,000 53313 Food Sale Concession 2,684 20,371 22,950 20,000 53316 Leisure Classes (2,483) 23,760 100,000 35,000 53318 Tennis Reservation 180 807 0 0 53319 Recreation Staff Reimbursement 3,079 27,457 25,350 40,000 53331 City Events 7,500 200 0 150,000 57010 Miscellaneous Recoveries 568 5,003 3,500 3,000 57300 Park Maintenance Expense Reimb 0 341 0 0 57304 Rancho Santiago Reimbursement/PR 53,506 34,648 25,850 56,440 57361 Recreation Facility Rental 4,957 30,239 12,900 55,000 57362 Rental Of Stadium 33,736 95,522 41,450 175,000 57380 Friend Of Zoo Vet Contribution 30,000 60,000 60,000 60,000 57383 Friend of Zoo Contribution 19,743 83,203 61,750 61,750 57385 Friend of Zoo Education Contribution 20,000 40,000 40,000 40,000 57390 PRCSA Godinez High School (10,144) 8,854 0 0 57962 Lease Revenue 0 17,612 0 0 58020 Interest Income- Leases 0 2,908 0 0 59000 Transfer From Fund 069 0 0 0 75,000 1,278,854 2,346,768 1,958,050 2,797,090 SUBTOTAL REVENUES TOTAL 1,278,854 2,346,768 1,958,050 2,797,090 City Council Page 189 of 8.%2 - 209 6/6/2023 GENERALFUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA - ADMINISTRATION 01113200 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 700,931 814,515 739,000 667,320 61010 Salaries Cash Out/Separation 0 79,323 0 5,100 61020 Salaries Part -Time 11,707 8,581 28,850 31,800 61040 Salaries Overtime 186 199 8,000 0 61100 Retirement -Employer Normal Cost 29,012 42,789 33,600 65,390 61110 Part -Time Retirement 486 152 1,080 1,190 61120 Medicare Insurance 9,054 11,336 10,850 10,110 61130 Health Insurance 87,806 134,832 131,280 141,480 61170 Retiree Health Benefits 1,187 3,258 3,300 3,160 61180 Worker Compensation Insurance 42,170 47,330 43,450 48,150 882,539 1,142,315 999,410 973,700 SUBTOTAL SALARIES & BENEFITS 62010 Communications 24,175 30,418 31,500 30,830 62120 Training, Transportation, Meetings 0 0 500 3,000 62140 Membership, Subscription & Dues 537 0 1,400 2,450 62300 Contract Services -Professional 8,996 76,587 122,300 21,780 62302 Contracted Vendor Personnel Services 1,460 2,350 5,100 5,100 62600 Parking Validation 19,075 9,388 8,200 7,680 62700 Auto Expense 6,000 6,000 6,000 6,000 60,243 124,743 175,000 76,840 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 16,716 9,977 12,100 12,600 63300 Gas & Diesel 83 250 500 0 16,799 10,227 12,600 12,600 SUBTOTAL COMMODITIES 65010 Rental City Equipment 8,900 8,904 10,860 0 65012 Accident Repair & Replacement 200 168 70 0 65040 IT Maintenance Charge 42,170 57,580 55,770 39,820 65100 Insurance Charges 58,060 65,760 56,040 59,430 65105 Benefits Overhead 2,090 2,820 7,790 8,530 65210 Delivery Charges 1,140 1,140 1,150 0 112,560 136,372 131,680 107,780 SUBTOTAL FIXED CHARGES TOTAL 1,072,140 1,413,657 1,318,690 1,170,920 City Council Page 190 of 8.%2 - 210 6/6/2023 GENERALFUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA - ZOO 01113220 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 705,187 402,314 867,090 1,075,970 61010 Salaries Cash Out/Separation 57,089 2,730 0 4,200 61020 Salaries Part -Time 218,455 130,648 277,960 308,550 61040 Salaries Overtime 11,210 10,605 3,300 3,300 61100 Retirement -Employer Normal Cost 45,875 27,520 59,050 101,260 61110 Part -Time Retirement 7,696 4,618 10,420 10,350 61120 Medicare Insurance 13,055 7,868 16,350 19,990 61130 Health Insurance 101,360 62,725 154,300 244,150 61170 Retiree Health Benefits 536 770 1,590 2,330 61180 Worker Compensation Insurance 66,090 34,977 56,310 63,450 1,226,553 684,775 1,446,370 1,833,550 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 135,809 148,599 145,200 145,200 62010 Communications 39,738 34,014 50,400 61,360 62120 Training, Transportation, Meetings 3,000 8,903 6,000 6,000 62140 Membership, Subscription & Dues 13,104 18,041 11,300 9,000 62251 Other Agency Services 623 630 0 0 62300 Contract Services -Professional 512,168 401,315 359,850 463,540 62320 Maintenance & Repair Buildings 35,700 19,200 0 0 740,142 630,702 572,750 685,100 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 141,295 135,304 179,800 175,300 63300 Gas & Diesel 1,674 1,602 500 500 63400 Animal Food & Supp 75,249 72,422 73,400 103,400 218,217 209,328 253,700 279,200 SUBTOTAL COMMODITIES 65010 Rental City Equipment 27,290 26,410 33,290 13,730 65011 Equipment Replacement Charges 4,100 4,128 1,050 2,250 65012 Accident Repair & Replacement 400 406 0 0 65040 IT Maintenance Charge 72,290 74,850 61,350 68,260 65100 Insurance Charges 90,990 86,950 72,630 78,300 65105 Benefits Overhead 3,270 3,350 10,100 11,250 65205 Internal Departments Personnel 0 18,576 0 0 65210 Delivery Charges 1,170 1,170 1,170 0 199,510 215,840 179,590 173,790 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 0 19,600 0 0 66400 Machinery & Equipment 114,368 17,609 0 0 66511 Computer Software Subscriptions 0 0 0 6,600 114,368 37,209 0 6,600 SUBTOTAL CAPITAL TOTAL 2,498,790 1,777,854 2,452,410 2,978,240 City Council Page 191 of 8,52- - 211 6/6/2023 GENERALFUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA - RECREATION & COMM. SVC 01113230 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,573,728 1,546,573 1,869,210 1,834,170 61010 Salaries Cash Out/Separation 1,423 91,451 0 17,800 61020 Salaries Part -Time 135,709 1,094,198 1,785,610 1,962,700 61040 Salaries Overtime 13,439 42,894 23,300 140,800 61100 Retirement -Employer Normal Cost 83,199 91,225 101,700 161,330 61110 Part -Time Retirement 4,889 37,920 62,920 73,600 61120 Medicare Insurance 24,539 39,739 51,090 55,000 61130 Health Insurance 253,650 249,774 410,880 376,320 61170 Retiree Health Benefits 606 1,407 1,470 1,520 61180 Worker Compensation Insurance 274,907 235,950 104,220 154,490 2,366,090 3,431,131 4,410,400 4,777,730 SUBTOTAL SALARIES & BENEFITS 62010 Communications 168,544 167,111 182,400 206,480 62120 Training, Transportation, Meetings 340 1,161 8,000 8,000 62140 Membership, Subscription & Dues 11,072 10,363 23,800 23,800 62300 Contract Services -Professional 279,792 399,266 2,357,970 2,356,360 62600 Parking Validation 16,337 13,629 55,400 55,400 476,084 591,530 2,627,570 2,650,040 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 337,712 168,078 350,870 284,980 63300 Gas & Diesel 14,933 21,943 48,300 48,300 352,645 190,021 399,170 333,280 SUBTOTAL COMMODITIES 65010 Rental City Equipment 116,340 109,517 143,390 88,940 65011 Equipment Replacement Charges 17,300 40,722 10,000 21,440 65012 Accident Repair & Replacement 1,500 1,589 6,690 6,760 65040 IT Maintenance Charge 102,410 138,180 128,280 119,460 65100 Insurance Charges 324,430 330,886 134,430 190,670 65105 Benefits Overhead 13,630 7,158 18,700 27,380 65210 Delivery Charges 4,720 4,622 4,590 0 65400 Indirect Costs 0 13,004 0 0 580,330 645,678 446,080 454,650 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 33,509 0 0 0 66511 Computer Software Subscriptions 0 0 0 25,000 33,509 0 0 25,000 SUBTOTAL CAPITAL 67200 Principal -Leases 5,692 5,870 7,000 7,000 67210 Interest -Leases 1,066 888 0 0 SUBTOTAL DEBT SERVICE 6,759 6,759 7,000 7,000 TOTAL 3,815,416 4,865,118 7,890,220 8,247,700 City Council Page 192 of 8.%2 - 212 6/6/2023 GENERALFUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA - PARK FACILITIES 01113250 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 905,773 974,791 0 0 61010 Salaries Cash Out/Separation 0 173,958 0 0 61020 Salaries Part -Time 189,727 235,915 0 0 61040 Salaries Overtime 14,798 32,182 0 0 61100 Retirement -Employer Normal Cost 54,409 66,932 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 0 19,520 0 0 61110 Part -Time Retirement 7,115 8,298 0 0 61120 Medicare Insurance 13,184 15,893 0 0 61130 Health Insurance 154,010 183,026 0 0 61170 Retiree Health Benefits 637 1,438 0 0 61180 Worker Compensation Insurance 129,950 111,520 0 0 1,469,602 1,823,474 0 0 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 1,338,962 1,524,893 0 0 62010 Communications 34,069 33,593 0 0 62120 Training, Transportation, Meetings 4,510 4,616 0 0 62140 Membership, Subscription & Dues 11,077 3,534 0 0 62251 Other Agency Services 70,456 63,462 0 0 62300 Contract Services -Professional 194,747 352,406 0 0 62320 Maintenance & Repair Buildings 3,451,140 2,728,461 0 0 62322 Maintenance & Repair Machinery 40 0 0 0 62501 Operating Lease Expense 1,559 672 0 0 62600 Parking Validation 3,060 1,615 0 0 5,109,619 4,713,252 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 79,550 114,075 0 0 63200 Operating Materials & Supplies 467,894 599,023 0 0 63300 Gas & Diesel 73,482 71,137 0 0 620,925 784,234 0 0 SUBTOTAL COMMODITIES 65000 Building Rental 481,520 447,140 0 0 65010 Rental City Equipment 211,040 282,345 0 0 65011 Equipment Replacement Charges 25,900 46,056 0 0 65012 Accident Repair & Replacement 2,500 4,570 0 0 65020 City Yard Rental 107,560 107,560 0 0 65040 IT Maintenance Charge 78,320 132,430 0 0 65100 Insurance Charges 178,910 139,470 0 0 65105 Benefits Overhead 6,430 7,820 0 0 65210 Delivery Charges 1,570 1,570 0 0 1,093,750 1,168,961 0 0 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 818,006 2,100 0 0 66220 Improvements Other Than Building 133,505 41,604 0 0 66400 Machinery & Equipment 134,532 0 0 0 1,086,043 43,704 0 0 SUBTOTAL CAPITAL 67003 Loan Payment-OBF 21,222 44,716 0 0 21,222 44,716 0 0 SUBTOTAL DEBT SERVICE TOTAL 9,401,162 8,578,341 0 0 City Council Page 193 of 8.%2 - 213 6/6/2023 CANNABIS PUBLIC BENEFIT DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01213020 PRCSA YOUTH SERVICES 1,765,200 3,426,287 5,238,490 3,207,410 1,765,200 3,426,287 5,238,490 3,207,410 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 136,458 363,416 1,977,470 2,608,290 62000 CONTRACTUALS 781,763 728,379 823,590 257,430 63000 COMMODITIES 527,824 65,145 210,650 130,380 65000 FIXED CHARGES 0 67,063 38,340 205,570 66000 CAPITAL 300,573 1,754,585 2,142,540 0 69000 MISCELLANEOUS 18,582 447,700 45,900 5,740 TOTAL 1,765,200 3,426,287 5,238,490 3,207,410 City Council Page 194 of 8� — 214 6/6/2023 CANNABIS PUBLIC BENEFIT PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA YOUTH SERVICES 01213020 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 86,899 173,563 571,130 664,550 61020 Salaries Part -Time 29,725 70,170 444,890 1,041,060 61030 Salaries Participant 0 0 601,830 417,880 61040 Salaries Overtime 1,415 1,602 3,080 0 61100 Retirement -Employer Normal Cost 8,915 21,097 59,900 78,870 61110 Part -Time Retirement 839 14,812 36,950 54,710 61120 Medicare Insurance 1,393 8,230 22,550 30,780 61130 Health Insurance 7,273 43,865 230,030 219,790 61180 Worker Compensation Insurance 0 30,077 7,110 100,650 136,458 363,416 1,977,470 2,608,290 SUBTOTAL SALARIES & BENEFITS 62010 Communications 137,524 255 2,040 15,310 62120 Training, Transportation, Meetings 0 2,841 5,000 12,000 62140 Membership, Subscription & Dues 48,935 0 0 0 62300 Contract Services -Professional 595,304 725,283 748,550 148,120 62500 Rent Payments 0 0 68,000 82,000 781,763 728,379 823,590 257,430 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 527,824 64,986 210,650 130,380 63300 Gas & Diesel 0 159 0 0 527,824 65,145 210,650 130,380 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 2,385 0 0 65012 Accident Repair & Replacement 0 68 0 0 65040 IT Maintenance Charge 0 28,790 27,890 65,820 65100 Insurance Charges 0 34,300 9,170 122,750 65105 Benefits Overhead 0 1,520 1,280 17,000 0 67,063 38,340 205,570 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 271,575 1,585,337 2,142,540 0 66400 Machinery & Equipment 0 169,249 0 0 66600 Books Records Video 28,997 0 0 0 300,573 1,754,585 2,142,540 0 SUBTOTAL CAPITAL 69135 Payment to Subagent 18,582 447,700 0 0 69143 Transportation Pass for Partic 0 0 45,900 5,740 18,582 447,700 45,900 5,740 SUBTOTAL MISCELLANEOUS TOTAL 1,765,200 3,426,287 5,238,490 3,207,410 City Council Page 195 of 8.%2 - 215 6/6/2023 PRCSA FEE & DONATION DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57010 Miscellaneous Recoveries 15 0 0 0 57081 Gifts & Donations 2,000 781,500 0 0 58000 Earning On Investments 4,028 61712 0 0 TOTAL REVENUES 6,043 788,212 0 0 EXPENDITURES 02213200 PRCSA FEE & DONATION 22,333 242,764 0 44,000 TOTAL EXPENDITURES 22,333 242,764 0 44,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 214,183 0 44,000 63000 COMMODITIES 8,832 28,581 0 0 66000 CAPITAL 13,501 0 0 0 22,333 242,764 0 44,000 TOTAL City Council Page 196 of 8� — 216 6/6/2023 PRCSA FEE & DONATION PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA FEE & DONATION 02213002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 57010 Miscellaneous Recoveries 15 0 0 0 57081 Gifts & Donations I 2,000 781,500 0 0 58000 Earning On Investments 4,028 6,712 0 0 6,043 788,212 0 0 SUBTOTAL REVENUES TOTAL 6,043 788,212 0 0 City Council Page 197 of 8.%2 — 217 6/6/2023 PRCSA FEE & DONATION PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PRCSA FEE & DONATION 02213200 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62140 Membership, Subscription & Dues 0 8,030 0 0 62300 Contract Services -Professional 0 206,153 0 44,000 0 214,183 0 44,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 7,302 28,581 0 0 63200 Operating Materials & Supplies 1,530 0 0 0 8,832 28,581 0 0 SUBTOTAL COMMODITIES 66220 Improvements Other Than Building 13,501 0 0 0 13,501 0 0 0 SUBTOTAL CAPITAL TOTAL 22,333 242,764 0 44,000 City Council Page 198 of 8.%2 — 218 6/6/2023 CAPITAL OUTLAY FUND DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53332 Baseball Surcharge 1,793 5,717 0 0 57363 Cell Tower Lease Agreement 653,036 638,962 600,000 600,000 57961 Contra Rent Revenue GASB 87 0 (260,338) 0 0 57962 Lease Revenue 0 297,274 0 0 58000 Earning On Investments 32,690 26,400 0 0 58020 Interest Income -Leases 0 46,090 0 0 TOTAL REVENUES 687,519 754,104 600,000 600,000 EXPENDITURES 05113263 PARK IMPROVEMENTS 638,396 1,252,762 832,000 630,000 638,396 1,252,762 832,000 630,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 305,350 416,000 315,000 63000 COMMODITIES 41,509 281,588 416,000 315,000 65000 FIXED CHARGES 14,542 0 0 0 66000 CAPITAL 582,345 665,824 0 0 638,396 1,252,762 832,000 630,000 TOTAL City Council Page 199 of 8.%2 - 219 6/6/2023 CAPITAL OUTLAY FUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT MISCELLENOUS REVENUE 05113002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53332 Baseball Surcharge 1,793 5,717 0 0 57363 Cell Tower Lease Agreement 653,036 638,962 600,000 600,000 57961 Contra Rent Revenue GASB 87 0 (260,338) 0 0 57962 Lease Revenue 0 297,274 0 0 58000 Earning On Investments 32,690 26,400 0 0 58020 Interest Income- Leases 0 46,090 0 0 687,519 754,104 600,000 600,000 SUBTOTAL REVENUES TOTAL 687,519 754,104 600,000 600,000 City Council Page 200 of 8� — 220 6/6/2023 CAPITAL OUTLAY FUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PARK IMPROVEMENTS 05113263 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62320 Maintenance & Repair Buildings 0 305,350 416,000 315,000 0 305,350 416,000 315,000 SUBTOTAL CONTRACTUALS 63200 Operating Materials & Supplies 41,509 281,588 416,000 315,000 41,509 281,588 416,000 315,000 SUBTOTAL COMMODITIES 65205 Internal Departments Personnel 14,542 0 0 0 14,542 0 0 0 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 157,980 12,475 0 0 66220 Improvements Other Than Building 424,365 653,349 0 0 582,345 665,824 0 0 SUBTOTAL CAPITAL TOTAL 638,396 1,252,762 832,000 630,000 City Council Page 201 of 8� — 221 6/6/2023 CIVIC CENTER MAINTENANCE DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53322 Civic Center Project Charges 1,751,313 81,501 0 0 53323 Civic Center Maintenance Charges 1,514,215 1,508,286 0 0 53324 Civic Center Police Security 1,307,336 1,587,921 0 0 59000-011 Transfer From Fund 011 600,000 600,000 0 0 TOTAL REVENUES 5,172,864 3,777,708 0 0 EXPENDITURES 07413015 NON -DEPARTMENT CIVIC CENTER 600,000 600,000 0 0 07413250 CIVIC CTR-REGULAR MAINTENANCE 1,736,425 1,486,526 0 0 07413260 CIVIC CTR-CAPITAL PROJECT 1,111,544 59,138 0 0 TOTAL EXPENDITURES 3,447,968 2,145,664 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 198,719 25,807 0 0 62000 CONTRACTUALS 1,416,377 1,364,852 0 0 63000 COMMODITIES 44,171 26,418 0 0 65000 FIXED CHARGES 137,133 51,678 0 0 66000 CAPITAL 1,037,839 59,138 0 0 67000 DEBT SERVICE 13,729 14,383 0 0 68000 TRANSFERS 0 3,389 0 0 69000 MISCELLANEOUS 600,000 600,000 0 0 3,447,968 2,145,664 0 0 TOTAL City Council Page 202 of 8.%2 — 222 6/6/2023 CIVIC CENTER MAINTENANCE PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT NON -DEPARTMENT CIVIC CENTER 07413002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53322 Civic Center Project Charges 1,751,313 81,501 0 0 53323 Civic Center Maintenance Charges 1,514,215 1,508,286 0 0 53324 Civic Center Police Security 1,307,336 1,587,921 0 0 59000 Transfer From Fund 011 600,000 600,000 0 0 5,172,864 3,777,708 0 0 SUBTOTAL REVENUES TOTAL 5,172,864 3,777,708 0 0 City Council Page 203 of 8� — 223 6/6/2023 CIVIC CENTER MAINTENANCE PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT NON -DEPARTMENT CIVIC CENTER 07413015 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69135 Payment to Subagent SUBTOTAL MISCELLANEOUS TOTAL 600,000 600,000 0 0 600,000 600,000 0 0 600,000 600,000 0 0 City Council Page 204 of 8� — 224 6/6/2023 CIVIC CENTER MAINTENANCE PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT CIVIC CTR-REGULAR MAINTENANCE 07413250 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 75,526 651 0 0 61040 Salaries Overtime 24,133 1,673 0 0 61100 Retirement -Employer Normal Cost 8,564 24 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 43,328 19,650 0 0 61120 Medicare Insurance 1,245 4 0 0 61130 Health Insurance 29,712 95 0 0 61180 Worker Compensation Insurance 16,210 3,710 0 0 198,719 25,807 0 0 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 290,239 307,933 0 0 62010 Communications 1,377 1,636 0 0 62300 Contract Services -Professional 73,480 2,789 0 0 62320 Maintenance & Repair Buildings 1,050,261 1,052,494 0 0 62600 Parking Validation 1,020 0 0 0 1,416,377 1,364,852 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 78 0 0 0 63200 Operating Materials & Supplies 40,347 17,525 0 0 63300 Gas & Diesel 3,746 8,893 0 0 44,171 26,418 0 0 SUBTOTAL COMMODITIES 65010 Rental City Equipment 19,200 6,060 0 0 65012 Accident Repair & Replacement 420 84 0 0 65040 IT Maintenance Charge 0 23,030 0 0 65100 Insurance Charges 22,320 20,610 0 0 65105 Benefits Overhead 800 1,330 0 0 65400 Indirect Costs 20,689 564 0 0 63,429 51,678 0 0 SUBTOTAL FIXED CHARGES 67003 Loan Payment-OBF 13,729 14,383 0 0 13,729 14,383 0 0 SUBTOTAL DEBT SERVICE 68001 POB Misc Xfer to Fund 406 0 3,389 0 0 SUBTOTAL TRANSFERS 0 3,389 0 0 TOTAL 1,736,425 1,486,526 0 0 City Council Page 205 of 8� - 225 6/6/2023 CIVIC CENTER MAINTENANCE PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT CIVIC CTR-CAPITAL PROJECT 07413260 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 65205 Internal Departments Personnel SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 73,704 0 0 0 73,704 1,037,839 0 59,138 0 0 0 0 1,037,839 59,138 0 0 1,111,544 59,138 0 0 City Council Page 206 of 8� — 226 6/6/2023 REC/COM SVS ST URBAN OPEN SPAC DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 485,449 764,368 0 0 TOTAL REVENUES 485,449 764,368 0 0 EXPENDITURES 16113262 STATE RESOURCES AGENCY GRANT 2,346 0 0 0 16113263 SANTA ANA RIVER CONSERVANCY PROGRAM 504,180 601,892 0 0 16113264 2018 Parks Bond Act-SPD&CR 14,023 563,999 0 0 TOTAL EXPENDITURES 520,550 1,165,892 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 520,550 1,165,892 0 0 TOTAL 520,550 1,165,892 0 0 City Council Page 207 of 8� — 227 6/6/2023 REC/COM SVS ST URBAN OPEN SPAC PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT 2018 Parks Bond Act-SPD&CR 16113264 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 14,023 563,999 0 0 14,023 563,999 0 0 14,023 563,999 0 0 City Council Page 208 of 8� — 228 6/6/2023 REC/COM SVS ST URBAN OPEN SPAC PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT PARKS/REC CAPITAL GRANTS 16113002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct SUBTOTAL REVENUES TOTAL 485,449 764,368 0 0 485,449 764,368 0 0 485,449 764,368 0 0 City Council Page 209 of 8� — 229 6/6/2023 REC/COM SVS ST URBAN OPEN SPAC PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT STATE RESOURCES AGENCY GRANT 16113262 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 2,346 0 0 0 2,346 0 0 0 2,346 0 0 0 City Council Page 210 of 8� — 230 6/6/2023 REC/COM SVS ST URBAN OPEN SPAC PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT SANTA ANA RIVER CONSERVANCY PROGRAM 16113263 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 504,180 601,892 0 0 504,180 601,892 0 0 504,180 601,892 0 0 City Council Page 211 of 8� — 231 6/6/2023 RECREATION GRANTS FUND DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52040 Grant -Other 219,329 259,042 300,640 300,000 58000 Earning On Investments 1,302 3,497 0 0 220,630 262,539 300,640 300,000 TOTAL REVENUES EXPENDITURES 16913202 OCTA SR MOBILITY PROGRAM 48,698 126,781 300,640 808,480 TOTAL EXPENDITURES 48,698 126,781 300,640 808,480 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 5,161 77,514 189,500 710,570 62000 CONTRACTUALS 32 1,210 10,000 0 63000 COMMODITIES 263 567 11,130 12,000 65000 FIXED CHARGES 43,242 47,491 90,010 85,910 TOTAL 48,698 126,781 300,640 808,480 City Council Page 212 of 8.%2 - 232 6/6/2023 RECREATION GRANTS FUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT RECREATION GRANTS REVENUE 16913002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52040 Grant -Other 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 219,329 1,302 259,042 3,497 300,640 0 300,000 0 220,630 262,539 300,640 300,000 220,630 262,539 300,640 300,000 City Council Page 213 of 8� — 233 6/6/2023 RECREATION GRANTS FUND PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT OCTA SR MOBILITY PROGRAM 16913202 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 422,330 61020 Salaries Part -Time I 4,200 66,218 179,880 42,690 61100 Retirement -Employer Normal Cost I 0 0 0 50,950 61110 Part -Time Retirement I 157 2,586 6,750 1,600 61120 Medicare Insurance 61 1,000 2,610 6,430 61130 Health Insurance 0 0 0 182,700 61180 Worker Compensation Insurance 743 7,710 260 3,870 5,161 77,514 189,500 710,570 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 32 1,210 10,000 0 32 1,210 10,000 0 SUBTOTAL CONTRACTUALS 63300 Gas & Diesel 263 567 11,130 12,000 263 567 11,130 12,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 19,870 14,851 24,250 20,930 65011 Equipment Replacement Charges 22,300 20,970 5,680 12,170 65012 Accident Repair & Replacement 200 168 270 270 65100 Insurance Charges 0 7,644 330 4,780 65105 Benefits Overhead 0 23 50 690 65210 Delivery Charges 0 98 0 0 65400 Indirect Costs 872 3,737 59,430 47,070 43,242 47,491 90,010 85,910 SUBTOTAL FIXED CHARGES TOTAL 48,698 126,781 300,640 808,480 City Council Page 214 of 8� - 234 6/6/2023 NATL RECREATION TRAILS FND ACT DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 144 129 0 0 TOTALREVENUES 144 129 0 0 City Council Page 215 of 8� — 235 6/6/2023 NATL RECREATION TRAILS FND ACT PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT NATL RECREATION TRAILS FND ACT 17213002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 144 129 0 0 144 129 0 0 144 129 0 0 City Council Page 216 of 8� — 236 6/6/2023 CARES ACT DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17413200 CARES ACT -COUNTY PRCSA 815,724 0 0 0 TOTAL EXPENDITURES 815,724 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 815,724 0 0 0 TOTAL 815,724 0 0 0 City Council Page 217 of 8� — 237 6/6/2023 CARES ACT PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT CARES ACT -COUNTY PRCSA 17413200 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 815,724 0 0 0 815,724 0 0 0 815,724 0 0 0 City Council Page 218 of 8� — 238 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17613200 CARES ACT -STATE PRCSA 306,596 0 0 0 TOTAL EXPENDITURES 306,596 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 306,596 0 0 0 TOTAL 306,596 0 0 0 City Council Page 219 of 8� — 239 6/6/2023 CARES ACT -STATE PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT CARES ACT -STATE PRCSA 17613200 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 306,596 0 0 0 306,596 0 0 0 306,596 0 0 0 City Council Page 220 of 8.%2 — 240 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18113013 ARPA-PRCSA 0 1,632,870 0 0 TOTAL EXPENDITURES 0 1,632,870 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 182,246 0 0 63000 COMMODITIES 0 55,986 0 0 64000 INSURANCE & CLAIMS 0 9,376 0 0 66000 CAPITAL 0 1,385,263 0 0 0 1,632,870 0 0 TOTAL City Council Page 221 of 8.%2 — 241 6/6/2023 American Rescue Plan Act PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT ARPA-PRCSA 18113013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 0 182,246 0 0 0 182,246 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 54,896 0 0 63200 Operating Materials & Supplies 0 1,090 0 0 0 55,986 0 0 SUBTOTAL COMMODITIES 64010 Insurance Payment 0 9,376 0 0 0 9,376 0 0 SUBTOTAL INSURANCE & CLAIMS 66220 Improvements Other Than Building 0 1,385,263 0 0 0 1,385,263 0 0 SUBTOTAL CAPITAL TOTAL 0 1,632,870 0 0 City Council Page 222 of 8.%2 — 242 6/6/2023 REC/COMM SVS DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57304 Rancho Santiago Reimbursement/PR 6,389 653 0 0 58000 Earning On Investments 42 45 0 0 TOTAL REVENUES 6,431 697 0 0 EXPENDITURES 30113260 REC/COMM SVS ACQ & DEV 2,275 653 0 0 TOTAL EXPENDITURES 2,275 653 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 2,275 653 0 0 2,275 653 0 0 TOTAL City Council Page 223 of 8.%2 — 243 6/6/2023 REC/COMM SVS PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT REC/COMM SVS ACQ & DEV 30113002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57304 Rancho Santiago Reimbursement/PR 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 6,389 42 653 45 0 0 0 0 6,431 697 0 0 6,431 697 0 0 City Council Page 224 of 8� — 244 6/6/2023 REC/COMM SVS PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT REC/COMM SVS ACQ & DEV 30113260 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 2,275 653 0 0 2,275 653 0 0 2,275 653 0 0 City Council Page 225 of s.%2 — 245 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 1 DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53300 District Park A & D Fees 451,702 598,296 0 0 58000 Earning On Investments 24,958 22,748 0 0 TOTAL REVENUES 476,660 621,044 0 0 EXPENDITURES 31113260 RESIDENTIAL DEVELOP DISTRICT 1 81,761 546,512 0 0 TOTAL EXPENDITURES 81,761 546,512 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 81,761 546,512 0 0 81,761 546,512 0 0 TOTAL City Council Page 226 of 8� — 246 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 1 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT MISCELLENOUS REVENUE 31113002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53300 District Park A & D Fees 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 451,702 24,958 598,296 22,748 0 0 0 0 476,660 621,044 0 0 476,660 621,044 0 0 City Council Page 227 of 8� — 247 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 1 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT RESIDENTIAL DEVELOP DISTRICT 1 31113260 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 81,761 546,512 0 0 81,761 546,512 0 0 81,761 546,512 0 0 City Council Page 228 of 8.%2 — 248 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 2 DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53300 District Park A & D Fees 529,089 2,897,020 0 0 58000 Earning On Investments 30,773 41,242 0 0 TOTAL REVENUES 559,862 2,938,262 0 0 EXPENDITURES 31213260 Acquisition & Development 665,642 929,961 0 0 31213261 Acquisition & Development In Lieu 11,670 122,352 0 0 TOTAL EXPENDITURES 677,312 1,052,313 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 677,312 1,052,313 0 0 TOTAL 677,312 1,052,313 0 0 City Council Page 229 of 8.%2 — 249 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 2 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT Acquisition & Development Revenue 31213002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53300 District Park A & D Fees 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 529,089 30,773 2,897,020 41,242 0 0 0 0 559,862 2,938,262 0 0 559,862 2,938,262 0 0 City Council Page 230 of 8.%2 — 250 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 2 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT Acquisition & Development 31213260 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66200 Buildings & Building Improvements 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 189,937 475,705 0 929,961 0 0 0 0 665,642 929,961 0 0 665,642 929,961 0 0 City Council Page 231 of 8.%2 — 251 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 2 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT Acquisition & Development In Lieu 31213261 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 11,670 122,352 0 0 11,670 122,352 0 0 11,670 122,352 0 0 City Council Page 232 of 8.%2 — 252 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 3 DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53300 District Park A & D Fees 3,557,383 3,118,331 0 0 58000 Earning On Investments 84,568 95,217 0 0 58002 Net Increase(Decrease)In Fai 0 (978,806) 0 0 TOTAL REVENUES 3,641,951 2,234,742 0 0 EXPENDITURES 31313260 A & D 63,644 288,678 0 0 31313261 A& D IN LIEU 0 919,466 0 0 TOTAL EXPENDITURES 63,644 1,208,144 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 316 0 0 65000 FIXED CHARGES 4,897 0 0 0 66000 CAPITAL 58,747 1,207,828 0 0 63,644 1,208,144 0 0 TOTAL City Council Page 233 of 8.%2 — 253 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 3 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT A & D 31313002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53300 District Park A & D Fees 3,557,383 3,118,331 0 0 58000 Earning On Investments 84,568 95,217 0 0 58002 Net Increase(Decrease)In Fai 0 (978,806) 0 0 3,641,951 2,234,742 0 0 SUBTOTAL REVENUES TOTAL 3,641,951 2,234,742 0 0 City Council Page 234 of 8� — 254 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 3 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT A & D 31313260 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS 65205 Internal Departments Personnel SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 316 0 0 0 4,897 316 0 0 0 0 0 4,897 58,747 0 288,362 0 0 0 0 58,747 288,362 0 0 63,644 288,678 0 0 City Council Page 235 of 8.%2 — 255 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 3 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT A & D IN LIEU 31313261 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 919,466 0 0 0 919,466 0 0 0 919,466 0 0 City Council Page 236 of 8� — 256 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 4 DEPARTMENT RESOURCE SUMMARY PARKS, REC. & COMMUNITY SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53300 District Park A & D Fees 46,052 120,213 0 0 58000 Earning On Investments 5,751 4,586 0 0 TOTAL REVENUES 51,803 124,798 0 0 EXPENDITURES 31413260 A & D 358,649 (3,752) 0 0 TOTAL EXPENDITURES 358,649 (3,752) 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 358,649 (3,752) 0 0 358,649 (3,752) 0 0 TOTAL City Council Page 237 of 8� — 257 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 4 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT A & D 31413002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53300 District Park A & D Fees 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 46,052 5,751 120,213 4,586 0 0 0 0 51,803 124,798 0 0 51,803 124,798 0 0 City Council Page 238 of 8.%2 — 258 6/6/2023 RESIDENTIAL DEVELOP DISTRICT 4 PARKS, REC. & COMMUNITY SERVICES ACCOUNTING UNIT A & D 31413260 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66200 Buildings & Building Improvements 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 88,668 269,981 0 (3,752) 0 0 0 0 358,649 (3,752) 0 0 358,649 (3,752) 0 0 City Council Page 239 of 8.%2 — 259 6/6/2023 This Pa Tonally City Council Page 240 of 8� — 260 6/6/2023 Police Department ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE Gp LOEN CITY FOUND TSS9 City Council Page 241 of 852 — 261 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 242 of 8� — 262 6/6/2023 Police Department Position Summary Funded Funded Authorized Personnel FY 22-23 Workforce Changes FY 23-24 Accounting Assistant 3 (1) 2 Background Investigator 2 1 3 Correctional Manager (RM) 1 0 1 Correctional Officer 73 0 73 Correctional Supervisor 9 0 9 Crime Research Analyst 4 0 4 DNA Coordinator 1 (1) 0 Emergency Operations Coordinator 1 0 1 Executive Secretary to the Police Chief (UC) 1 0 1 Firearms Examiner 1 0 1 Forensic Services Supervisor 2 0 2 Forensic Specialist 1 9 0 9 Forensic Specialist 11 2 0 2 Graphics Designer 1 1 0 1 Human Resources Specialist (UC) 2 0 2 Information Technology Support Technician II 2 0 2 Jail Administrator (RM) 1 0 1 Lead Correctional Records Specialist 4 0 4 Lead Police Records Specialist 3 0 3 Management Aide (UC) 1 0 1 Park Ranger 2 0 2 Parking Control Officer 10 0 10 Police Administrative Budget Manager (RM) 1 0 1 Police Administrative Manager (RM) 1 0 1 Police Athletic/Activities League Assist. Director* 2 0 2 Police Captain (RM) 3 0 3 Police Chief (EM) 1 0 1 Police Communications Manager (RM) 1 0 1 Police Communications Supervisor 4 0 4 Police Community Services Specialist 1 0 1 Police Evidence and Supply Specialist 9 0 9 Police Evidence and Supply Supervisor 2 0 2 Police Fiscal Services Supervisor 1 0 1 Police Investigative Specialist 10 1 11 Police Lieutenant (RM) 14 0 14 Police Officer 322 0 322 Police Photo/Video Specialist 1 0 1 Police Records Supervisor 2 0 2 Police Sergeant 44 0 44 Police Service Officer 6 0 6 Police Services Dispatcher 35 0 35 Police Systems Manager (RM) 1 0 1 Police Systems Support Analyst 1 0 1 Rangemaster 1 0 1 Security Electronics Technician 1 0 1 Senior Accounting Assistant 1 0 1 Senior Correctional Records Specialist 8 0 8 Senior Human Resources Analyst (AM) 1 0 1 Senior Management Analyst (AM) 1 0 1 Senior Office Assistant 15 0 15 Senior Parking Control Officer 1 0 1 Senior Police Records Specialist 11 0 11 Systems Administrator 2 0 2 Video Technician 1 0 1 Funded Total 640 1 0 1 640 City Council Page 243 of 8� — 263 6/6/2023 *Position added in Fy 22-23 funded by ARPA Reso #2022-066 Note: The authorized headcount for sworn positions is 400, however, only 384 are funded, leaving 16 unfunded positions GENERAL FUND 619.00 CANNABIS PUBLIC BENEFIT FUND 7.00 ENTERPRISE FUND 3.00 OTHER RESTRICTED FUND 8.00 FEDERAL/STATE GRANTS 3.00 TOTAL FUNDED POSITIONS 640.00 TOTAL UNFUNDED POSITIONS 16.00 TOTAL POSITIONS 656.00 City Council Page 244 of 8� — 264 6/6/2023 0 mr REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 23,267,933 25,371,201 23,682,060 24,883,920 020 OTS-TRAFFIC OFFENDER PROGRAM 20,947 16,344 55,360 14,200 023 INMATE WELFARE FUND 704,200 540,679 2,299,510 410,000 024 POLICE ACTIVITIES & PROGRAMS 281,670 535,150 565,320 765,120 026 CRIMINAL ACTIVITIES FUND 592 9,348 - - 053 CITY SERVICES 99,864 495,484 202,620 251,510 111Opioid Remediation - - - 601,000 125 OES UASI 2,888,383 1,343,843 6,941,060 444,680 127 D.O.J. GRANT FUND 260,429 858,548 446,210 - 128 LAW ENFORCEMENT GRANTS 942,635 1,188,491 49,050 808,000 165 OFFICE OF TRAFFIC SAFETY GRANT 563,341 567,161 165,000 139,300 166 US DOJ ASSET FORFEITURE FUND 285,302 13,349 - - 167 US TREASURY ASSET FORFEITURE 12,068 1,051 - - 175 CARES Act- CESF PD 368,122 - - - TOTAL REVENUE 29,695,487 30,940,649 34,406,190 28,317,730 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 132,068,299 138,802,483 142,772,990 146,805,550 012 CANNABIS PUBLIC BENEFIT 1,369,448 1,608,510 4,586,610 3,520,900 020 OTS-TRAFFIC OFFENDER PROGRAM 24,419 21,524 55,360 14,200 023 INMATE WELFARE FUND 184,393 260,591 2,299,510 1,284,700 024 POLICE ACTIVITIES & PROGRAMS 299,321 655,099 565,270 802,120 026 CRIMINAL ACTIVITIES FUND - - 70,520 - 053 CITY SERVICES 108,080 668,140 202,620 251,510 074 CIVIC CENTER MAINTENANCE 1,651,998 1,585,553 2,284,340 1,680,900 111Opioid Remediation - - - 601,000 125 OES UASI 1,624,247 1,684,940 6,941,060 460,540 127 D.O.J. GRANT FUND 232,176 838,472 446,210 - 128 LAW ENFORCEMENT GRANTS 929,750 667,905 903,970 808,000 155 OCJP GRANT - 36,355 - - 165 OFFICE OF TRAFFIC SAFETY GRANT 520,188 554,691 165,000 139,300 166 US DOJ ASSET FORFEITURE FUND 4 8 666 430,124, 758,500, 500,000 167 US TREASU X FEITURE Page 2 5 of 81547 9, � - 155,000 EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 176 CARES ACT -STATE 4,451,309 - - - 181 American Rescue Plan Act - 79,798 36,660 102,520 TOTAL EXPENDITURE 144,142,290 147,894,184 162,227,900 157,126,240 City Council Page 246 of 8� — 266 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01114017 PD - SERVICE ENHANCEMENT 3,660,364 3,788,917 4,279,980 4,696,570 01114400 OFFICE OF THE CHIEF OF POLICE 1,563,157 1,478,978 1,289,620 1,593,880 01114401 FISCAL & BUDGET 1,438,446 1,652,767 1,341,110 1,206,840 01114402 HUMAN RESOURCES 707,582 654,221 1,153,580 1,233,250 01114403 BUILDING & FACILITY 4,707,690 5,103,794 4,734,310 4,272,590 01114404 BACKGROUNDS 1,210,225 1,341,960 1,401,750 1,506,700 01114405 TRAFFIC 7,711,674 7,592,519 7,418,650 8,305,640 01114410 TRAINING SERVICES 1,949,855 2,261,380 2,861,450 2,711,120 01114415 INTERNAL AFFAIRS 1,325,438 1,519, 891 1,560,660 1,604,780 01114420 FIELD OPERATIONS 51,541,815 55,096,954 57,650,400 58,394,330 01114421 PD ATHLETIC & ACTIVITY LEAGUE 0 113,941 551,160 603,030 01114425 INFORMATION SERVICES 1,620,192 1,519,311 1,746,090 1,774,620 01114435 CRIMINAL INVESTIGATIONS -SERVICE ENHANCEMENT 7,615,756 8,349,447 8,370,290 8,601,340 01114440 CRIMES AGAINST PERSONS 5,692,551 6,445,118 4,888,170 4,835,490 01114441 METROPOLITAN DIVISION -SERVICE ENHANCEMENT 5,339,780 5,593,130 5,386,220 5,995,900 01114445 SPECIAL INVESTIGATIONS 1,798,490 2,002,975 2,125,380 2,229,650 01114448 EVIDENCE 907,872 899,763 895,680 942,620 01114450 CDC 1,363,816 1,271,052 1,286,420 1,264,340 01114455 FORENSIC SERVICES 2,170,148 2,329,984 2,357,520 2,632,660 01114460 RECORDS SERVICES 1,852,923 1,772,211 2,141,690 2,081,660 01114465 COMMUNICATIONS -SERVICE ENHANCEMENT 6,412,946 6,718,267 7,286,670 7,118,490 01114470 VICE/NARCOTICS-SERVICE ENHANCEMENT 531,973 423,358 460,590 591,550 01114471 INVESTIGATIONS SUPPORT SERVICE -SERVICE 1,480,601 1,603,267 1,541,090 950,110 ENHANCEMENT 01114475 JAIL OPERATIONS 18,920,531 18,756,769 19,548,050 21,000,590 01114480 REGIONAL NARCOTIC SUPPRESSION 337,171 102,726 39,810 221,350 01114485 HOMELAND SECURITY & EMERGENCY MANAGEMENT 104,431 316,126 261,890 248,980 01114490 TOBACCO RETAIL LICENSE PRG 102,872 93,656 194,760 187,470 132,068,299 138,802,483 142,772,990 146,805,550 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 105,931,866 111,653,290 114,477,760 117,261,520 62000 CONTRACTUALS 11,517,684 12,187,171 11,390,560 13,318,290 63000 COMMODITIES 2,593,378 2,515,288 2,924,500 2,683,390 65000 FIXED CHARGES 10,945,350 11,562,822 12,056,190 12,665,510 66000 CAPITAL 250,424 50,077 1,085,000 95,710 67000 DEBT SERVICE 824,338 828,665 833,830 776,000 68000 TRANSFERS 5,260 5,170 5,150 5,130 132,068,299 138,802,483 142,772,990 146,805,550 TOTAL City Council Page 247 of 8� - 267 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT PD - SERVICE ENHANCEMENT 01114017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 2,303,703 2,654,859 2,741,720 3,032,430 61040 Salaries Overtime I 500,672 46,355 1,520 0 61100 Retirement -Employer Normal Cost 338,192 483,694 488,640 574,010 61120 Medicare Insurance 32,547 40,415 38,620 40,850 61130 Health Insurance 485,251 472,329 512,640 498,960 61170 Retiree Health Benefits 0 91,265 48,090 0 61180 Worker Compensation Insurance 0 0 195,980 216,710 3,660,364 3,788,917 4,027,210 4,362,960 SUBTOTAL SALARIES & BENEFITS 65040 IT Maintenance Charge 0 0 78,080 147,900 65100 Insurance Charges 0 0 149,490 158,180 65105 Benefits Overhead 0 0 25,200 27,530 0 0 252,770 333,610 SUBTOTAL FIXED CHARGES TOTAL 3,660,364 3,788,917 4,279,980 4,696,570 City Council Page 248 of 8� — 268 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT PD ATHLETIC & ACTIVITY LEAGUE 01114421 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 244,210 264,480 61020 Salaries Part -Time I 0 87,301 125,410 134,850 61040 Salaries Overtime I 0 373 0 1,000 61100 Retirement -Employer Normal Cost I 0 0 18,590 23,750 61110 Part -Time Retirement 0 3,274 4,700 5,060 61120 Medicare Insurance 0 1,271 5,340 5,570 61130 Health Insurance 0 0 39,480 37,440 61170 Retiree Health Benefits 0 0 4,460 0 61180 Worker Compensation Insurance 0 0 0 7,130 0 92,219 442,190 479,280 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 2,442 32,000 56,000 62120 Training, Transportation, Meetings 0 0 0 2,500 62251 Other Agency Services 0 0 0 2,590 62300 Contract Services -Professional 0 1,978 23,240 6,000 0 4,420 55,240 67,090 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 17,302 30,000 31,500 63300 Gas & Diesel 0 0 0 630 0 17,302 30,000 32,130 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 0 23,730 0 65040 IT Maintenance Charge 0 0 0 11,380 65100 Insurance Charges 0 0 0 5,200 65105 Benefits Overhead 0 0 0 910 0 0 23,730 17,490 SUBTOTAL FIXED CHARGES 67003 Loan Payment-OBF 0 0 0 7,040 0 0 0 7,040 SUBTOTAL DEBT SERVICE TOTAL 0 113,941 551,160 603,030 City Council Page 249 of 8� - 269 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT METROPOLITAN DIVISION -SERVICE ENHANCEMENT 01114441 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 3,827,495 3,915,894 3,318,210 3,472,090 61020 Salaries Part -Time 0 1,072 13,350 13,010 61040 Salaries Overtime 299,066 45,031 188,050 188,050 61100 Retirement -Employer Normal Cost 546,165 571,344 470,280 599,140 61110 Part -Time Retirement 0 40 500 490 61120 Medicare Insurance 60,726 60,550 46,150 45,530 61130 Health Insurance 489,137 489,056 457,200 438,300 61170 Retiree Health Benefits 65,255 144,686 64,800 8,560 61180 Worker Compensation Insurance 0 317,860 325,610 319,740 5,287,844 5,545,532 4,884,150 5,084,910 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 14,305 24,564 6,030 6,030 62140 Membership, Subscription & Dues 0 800 0 0 62300 Contract Services -Professional 0 15,010 16,300 15,590 14,305 40,374 22,330 21,620 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 4,919 7,225 3,000 203,000 63300 Gas & Diesel 137 0 0 7,550 5,056 7,225 3,000 210,550 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 0 0 234,970 65011 Equipment Replacement Charges 0 0 17,360 37,210 65012 Accident Repair & Replacement 0 0 1,830 1,830 65040 IT Maintenance Charge 0 0 167,320 130,830 65100 Insurance Charges 0 0 248,370 233,370 65105 Benefits Overhead 0 0 41,860 40,610 0 0 476,740 678,820 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 32,575 0 0 0 32,575 0 0 0 SUBTOTAL CAPITAL TOTAL 5,339,780 5,593,130 5,386,220 5,995,900 City Council Page 250 of 8� - 270 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT POLICE - OFFICE OF CHIEF 01114002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 50503 SB90 State Mandated Costs -Reimbursement 124,403 70,632 88,000 85,000 50505 POST Reimbursement 640 2,502 40,000 40,000 50506 AB109 Reimbursement 546,564 585,703 513,000 600,000 51401 Alarm Permit Fees 79,709 63,494 100,000 100,000 51402 Street Closure Permits 1,905 27,106 2,000 20,000 51403 Tobacco Permits 216,208 141,961 97,000 140,000 53400 Vehicle Release Charge 84,720 90,146 90,000 120,000 53401 Repo Release 9,870 11,702 11,000 11,000 53405 Photo Services 143 (15) 0 0 53407 Vehicle Equipment Citation Sign -Off 3,775 3,828 3,000 3,800 53408 Fire Range User Fee 0 0 1,000 2,000 53409 Storage Of Weapon Fee 1,070 2,040 1,000 2,000 53410 Impound/Owner Release Animal 1,492 1,003 0 0 53411 Jail Pay to Stay Program 0 21,820 26,700 25,000 53413 Police False Alarm Charge 0 101 95,000 25,000 53415 Emergency Response Relmbursement/PD 14,653 4,458 25,000 15,000 53416 Animal Quarantines 461 502 0 0 53417 Police Report Fee 69,446 77,203 75,000 75,000 53419 Firearm License Fee 1,624 1,811 2,600 2,000 53420 Jail Booking Fee 11,634 2,535 0 0 53423 Vehicle Storage Fee 48,275 41,048 26,000 42,000 55000 Parking Fines 4,306,259 5,652,066 4,900,000 4,900,000 55400 Redlight Camera Program 2,661 2,123 0 0 55401 Court Fines Traffic 429,691 391,196 300,000 380,000 55402 Court Fines Non Traffic 19,644 8,899 40,000 20,000 55403 Tobacco Fine 776 543 0 0 55600 Administrative Citations 76,696 18,286 30,000 20,000 55606 Fireworks Admin Citations 66,698 28,095 25,000 25,000 57010 Miscellaneous Recoveries 0 46,179 0 0 57400 Police OT Reimbursement 188,074 301,611 332,400 320,000 57402 Police Miscellaneous Reimbursement 223,366 411,039 306,900 376,520 57404 Property & Evidence Recovery (365) 0 0 0 57460 Jail Revenue Facility - PD 292 1,460 2,760 2,500 57461 Jail Kitchen Rental 85,731 47,928 30,000 32,000 57462 Jail Revenue Facility - US Marshals 12,413,315 12,970,735 12,337,200 13,000,000 57463 Jail Revenue Facility - Bureau of Prisons 1,268,454 836,615 910,800 900,000 57464 Jail Revenue Facility - US Marshals San Diego 2,969,935 3,504,740 3,270,600 3,600,000 57470 Copy of Lost Citation 115 104 100 100 23,267,933 25,371,201 23,682,060 24,883,920 SUBTOTAL REVENUES TOTAL 23,267,933 25,371,201 23,682,060 24,883,920 City Council Page 251 of 8� - 271 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT OFFICE OF THE CHIEF OF POLICE 01114400 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 896,000 856,174 703,380 900,170 61040 Salaries Overtime 18,245 32,107 12,800 25,000 61100 Retirement -Employer Normal Cost 112,181 93,839 69,510 110,050 61120 Medicare Insurance 10,031 11,807 9,620 13,000 61130 Health Insurance 74,733 66,521 85,320 110,340 61170 Retiree Health Benefits 6,687 8,245 6,430 3,740 61180 Worker Compensation Insurance 86,640 75,560 76,220 69,890 1,204,516 1,144,253 963,280 1,232,190 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 1,129 5,173 16,700 8,630 62140 Membership, Subscription & Dues 104,397 111,235 103,000 120,510 62200 Advertising 0 0 0 1,000 62300 Contract Services -Professional 131,202 96,168 90,400 116,150 62600 Parking Validation 2,098 5,976 7,500 4,000 238,826 218,551 217,600 250,290 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 14,259 17,442 10,000 15,830 63300 Gas & Diesel 127 1,023 5,700 10,000 14,385 18,465 15,700 25,830 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 36,140 37,420 25,100 25,600 65100 Insurance Charges 65,820 57,930 58,140 51,010 65105 Benefits Overhead 3,120 2,010 9,800 8,880 65210 Delivery Charges 350 350 0 0 105,430 97,710 93,040 85,490 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 80 0 0 0 80 SUBTOTAL CAPITAL TOTAL 1,563,157 1,478,978 1,289,620 1,593,880 City Council Page 252 of 8.%2 - 272 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT FISCAL & BUDGET 01114401 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 967,244 1,167,421 657,890 625,310 61020 Salaries Part -Time I 37,798 56,752 95,160 100,320 61040 Salaries Overtime 7,915 13,691 5,000 7,500 61100 Retirement -Employer Normal Cost 67,216 59,721 32,600 45,610 61110 Part -Time Retirement 517 1,207 3,570 2,820 61120 Medicare Insurance 14,560 17,719 11,220 11,510 61130 Health Insurance 134,543 136,387 149,040 162,120 61170 Retiree Health Benefits 6,629 15,087 7,010 7,390 61180 Worker Compensation Insurance 78,540 73,340 85,500 99,930 1,314,961 1,541,325 1,046,990 1,062,510 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 43 34 700 1,500 62140 Membership, Subscription & Dues 0 0 0 130 62300 Contract Services -Professional 893 2,871 1,500 13,000 62400 Auditor Fee 0 0 0 50 936 2,905 2,200 14,680 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 11,719 3,157 165,510 3,600 11,719 3,157 165,510 3,600 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 48,190 46,060 50,200 39,820 65100 Insurance Charges 59,670 56,230 65,220 72,940 65105 Benefits Overhead 2,830 2,950 10,990 12,690 65210 Delivery Charges 140 140 0 0 110,830 105,380 126,410 125,450 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 600 0 0 0 600 SUBTOTAL CAPITAL TOTAL 1,438,446 1,652,767 1,341,110 1,206,840 City Council Page 253 of 8� - 273 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT HUMAN RESOURCES 01114402 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 383,324 379,275 752,250 825,830 61010 Salaries Cash Out/Separation 3,373 0 0 0 61020 Salaries Part -Time 39,996 13,650 16,270 17,940 61040 Salaries Overtime 10,143 10,666 4,170 10,000 61100 Retirement -Employer Normal Cost 36,341 30,195 64,300 79,870 61110 Part -Time Retirement 530 512 610 670 61120 Medicare Insurance 6,277 5,698 10,630 10,940 61130 Health Insurance 37,735 49,105 99,060 99,240 61170 Retiree Health Benefits 3,796 8,339 15,090 11,900 61180 Worker Compensation Insurance 42,880 43,070 36,010 32,070 564,397 540,510 998,390 1,088,460 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 1,033 4,398 6,800 7,000 62130 Tuition Reimbursement 27,380 14,002 10,000 10,000 62140 Membership, Subscription & Dues 190 300 3,000 3,000 62200 Advertising 0 0 6,900 6,800 62300 Contract Services -Professional 41,727 24,879 53,000 48,300 70,330 43,579 79,700 75,100 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 9,186 10,951 15,000 13,270 63300 Gas & Diesel 0 151 0 500 9,186 11,102 15,000 13,770 SUBTOTAL COMMODITIES 65010 Rental City Equipment 4,400 1,660 6,080 0 65012 Accident Repair & Replacement 900 120 0 0 65040 IT Maintenance Charge 24,100 23,030 22,310 28,440 65100 Insurance Charges 32,580 33,020 27,470 23,410 65105 Benefits Overhead 1,540 1,050 4,630 4,070 65210 Delivery Charges 150 150 0 0 63,670 59,030 60,490 55,920 SUBTOTAL FIXED CHARGES TOTAL 707,582 654,221 1,153,580 1,233,250 City Council Page 254 of 8� - 274 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT BUILDING & FACILITY 01114403 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 2,592 0 0 0 61040 Salaries Overtime I 13,477 18,083 0 0 61100 Retirement -Employer Normal Cost I 116 0 0 0 61120 Medicare Insurance I 37 0 0 0 61130 Health Insurance 431 0 0 0 61180 Worker Compensation Insurance 0 0 220 0 16,654 18,083 220 0 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 978,115 1,112,037 1,092,750 1,050,680 62010 Communications 1,025,400 964,390 955,680 905,000 62012 Cellular Phone Charges 0 0 0 86,880 62251 Other Agency Services 0 0 0 8,000 62300 Contract Services -Professional 1,757,008 1,754,292 1,004,460 112,010 62310 Janitorial & Housekeeping 0 0 0 670,060 62322 Maintenance & Repair Machinery 0 0 0 1,000 3,760,523 3,830,719 3,052,890 2,833,630 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 128,044 147,006 110,000 110,000 128,044 147,006 110,000 110,000 SUBTOTAL COMMODITIES 65000 Building Rental 729,200 1,030,390 1,253,270 1,253,270 65100 Insurance Charges 0 0 170 0 65105 Benefits Overhead 0 0 30 0 729,200 1,030,390 1,253,470 1,253,270 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 0 200,000 0 66400 Machinery & Equipment 0 0 35,000 0 0 0 235,000 0 SUBTOTAL CAPITAL 67003 Loan Payment-OBF 73,268 77,595 82,730 75,690 73,268 77,595 82,730 75,690 SUBTOTAL DEBT SERVICE TOTAL 4,707,690 5,103,794 4,734,310 4,272,590 City Council Page 255 of 8� - 275 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT BACKGROUNDS 01114404 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 790,389 784,121 877,650 956,300 61040 Salaries Overtime 15,676 39,202 5,560 5,560 61100 Retirement -Employer Normal Cost 81,015 90,789 109,630 137,630 61120 Medicare Insurance 11,699 12,796 12,550 13,400 61130 Health Insurance 114,206 121,542 149,580 148,920 61170 Retiree Health Benefits 14,065 22,852 15,530 0 61180 Worker Compensation Insurance 65,110 90,410 67,240 64,010 1,092,159 1,161,711 1,237,740 1,325,820 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 16 888 3,800 2,500 62122 Travel For Investigation 1,274 1,071 9,200 7,000 62300 Contract Services -Professional 27,950 51,635 42,600 63,270 29,241 53,594 55,600 72,770 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 372 732 1,000 5,000 63300 Gas & Diesel 923 1,712 2,850 2,000 1,295 2,444 3,850 7,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 4,500 0 0 0 65012 Accident Repair & Replacement 900 0 0 0 65040 IT Maintenance Charge 30,120 51,820 44,620 45,510 65100 Insurance Charges 49,470 69,310 51,290 46,720 65105 Benefits Overhead 2,340 2,880 8,650 8,130 65210 Delivery Charges 200 200 0 0 87,530 124,210 104,560 100,360 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 750 0 0 0 750 SUBTOTAL CAPITAL TOTAL 1,210,225 1,341,960 1,401,750 1,506,700 City Council Page 256 of 8� - 276 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT TRAFFIC 01114405 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 3,742,717 3,708,127 3,696,840 4,178,920 61020 Salaries Part -Time 108,726 51,810 151,750 160,290 61040 Salaries Overtime 543,081 322,988 131,170 150,000 61100 Retirement -Employer Normal Cost 435,702 420,953 435,480 560,270 61110 Part -Time Retirement 4,030 1,943 5,690 6,010 61120 Medicare Insurance 69,094 66,284 54,180 59,780 61130 Health Insurance 522,549 509,829 597,220 651,120 61170 Retiree Health Benefits 64,848 118,029 68,610 8,950 61180 Worker Compensation Insurance 338,840 331,240 327,640 306,920 5,829,588 5,531,203 5,468,580 6,082,260 SUBTOTAL SALARIES & BENEFITS 62012 Cellular Phone Charges 0 0 0 4,920 62120 Training, Transportation, Meetings 3,817 11,484 22,600 22,070 62140 Membership, Subscription & Dues 0 0 500 1,000 62300 Contract Services -Professional 824,419 1,011,952 933,990 1,235,470 62600 Parking Validation 602 4,544 3,000 0 828,837 1,027,980 960,090 1,263,460 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 47,079 41,248 35,000 27,270 63300 Gas & Diesel 38,861 46,033 37,780 83,300 85,940 87,281 72,780 110,570 SUBTOTAL COMMODITIES 65010 Rental City Equipment 337,800 332,060 420,370 341,520 65011 Equipment Replacement Charges 154,700 134,868 34,280 53,870 65012 Accident Repair & Replacement 23,700 23,427 8,770 8,770 65040 IT Maintenance Charge 180,710 190,000 161,740 182,030 65100 Insurance Charges 257,430 253,960 249,920 224,020 65105 Benefits Overhead 12,200 10,970 42,120 38,990 65210 Delivery Charges 770 770 0 0 967,310 946,055 917,200 849,200 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 150 0 0 0 150 SUBTOTAL CAPITAL TOTAL 7,711,674 7,592,519 7,418,650 8,305,640 City Council Page 257 of 8� - 277 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT TRAINING SERVICES 01114410 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,088,001 1,286,182 1,350,320 1,306,050 61010 Salaries Cash Out/Separation 0 1,004 0 0 61020 Salaries Part -Time 17,135 31,331 61,480 69,190 61040 Salaries Overtime 6,455 18,704 15,430 18,000 61100 Retirement -Employer Normal Cost 117,626 134,392 122,420 155,800 61110 Part -Time Retirement 643 1,175 2,310 2,590 61120 Medicare Insurance 15,486 19,875 19,140 18,520 61130 Health Insurance 132,174 156,778 187,800 190,140 61170 Retiree Health Benefits 14,556 35,767 24,880 7,870 61180 Worker Compensation Insurance 88,190 77,000 94,010 107,550 1,480,266 1,762,207 1,877,790 1,875,710 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 19,475 40,702 35,000 55,000 62140 Membership, Subscription & Dues 54 199 1,700 29,920 62200 Advertising 0 96 0 0 62300 Contract Services -Professional 119,065 194,662 492,210 446,600 62322 Maintenance & Repair Machinery 0 95 0 750 62600 Parking Validation 1,145 1,140 3,000 3,000 139,739 236,893 531,910 535,270 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 175,465 138,805 188,630 146,800 63300 Gas & Diesel 2,155 4,689 4,130 3,500 177,620 143,495 192,760 150,300 SUBTOTAL COMMODITIES 65010 Rental City Equipment 26,000 15,745 16,140 1,720 65012 Accident Repair & Replacement 1,600 1,140 10 10 65040 IT Maintenance Charge 54,210 40,300 39,040 51,200 65100 Insurance Charges 67,000 59,030 71,710 78,500 65105 Benefits Overhead 3,180 2,330 12,090 13,660 65210 Delivery Charges 240 240 0 0 152,230 118,785 138,990 145,090 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 120,000 0 66511 Computer Software Subscriptions 0 0 0 4,750 0 0 120,000 4,750 SUBTOTAL CAPITAL TOTAL 1,949,855 2,261,380 2,861,450 2,711,120 City Council Page 258 of 8� - 278 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT INTERNAL AFFAIRS 01114415 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 879,789 991,666 1,073,030 1,092,720 61040 Salaries Overtime 62,709 65,816 30,480 40,000 61100 Retirement -Employer Normal Cost 93,641 99,277 98,530 124,790 61120 Medicare Insurance 14,121 15,262 14,200 13,420 61130 Health Insurance 81,237 89,593 101,880 113,040 61170 Retiree Health Benefits 13,273 31,966 22,160 9,040 61180 Worker Compensation Insurance 68,240 89,350 74,840 80,950 1,213,010 1,382,929 1,415,120 1,473,960 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 86 6,544 7,300 8,600 62140 Membership, Subscription & Dues 0 0 1,000 1,000 62300 Contract Services -Professional 8,050 1,446 13,500 8,580 8,136 7,990 21,800 18,180 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 3,527 3,801 4,000 3,340 63300 Gas & Diesel 3,415 7,204 6,270 5,000 6,942 11,004 10,270 8,340 SUBTOTAL COMMODITIES 65010 Rental City Equipment 10,900 10,896 13,300 6,270 65012 Accident Repair & Replacement 1,800 1,912 0 0 65040 IT Maintenance Charge 30,120 34,550 33,460 28,440 65100 Insurance Charges 51,840 68,500 57,090 59,080 65105 Benefits Overhead 2,460 1,880 9,620 10,280 65210 Delivery Charges 230 230 0 0 97,350 117,968 113,470 104,070 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 230 0 0 0 230 SUBTOTAL CAPITAL TOTAL 1,325,438 1,519,891 1,560,660 1,604,780 City Council Page 259 of 8� - 279 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT FIELD OPERATIONS 01114420 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 28,716,827 31,546,846 34,468,290 34,928,650 61010 Salaries Cash Out/Separation 784,140 1,703,386 1,150,000 1,150,000 61020 Salaries Part -Time 138,490 28,450 82,950 87,990 61040 Salaries Overtime 2,440,998 2,297,919 1,356,290 1,356,290 61100 Retirement -Employer Normal Cost 5,107,256 4,799,457 4,951,230 6,006,220 61110 Part -Time Retirement 4,426 563 3,110 2,030 61120 Medicare Insurance 516,221 493,242 462,180 471,220 61130 Health Insurance 4,287,252 4,017,748 4,600,020 4,636,380 61170 Retiree Health Benefits 590,913 1,212,342 640,420 72,160 61180 Worker Compensation Insurance 2,596,451 2,667,754 2,839,890 2,627,090 45,182,973 48,767,706 50,554,380 51,338,030 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 5,194 4,079 0 5,000 62010 Communications 0 0 6,800 0 62120 Training, Transportation, Meetings 47,050 107,992 92,100 92,100 62140 Membership, Subscription & Dues 3,383 3,708 6,000 650 62200 Advertising 0 0 0 6,000 62300 Contract Services -Professional 821,944 760,101 912,400 862,140 62500 Rent Payments 0 0 0 36,120 62600 Parking Validation 4,154 6,153 9,200 10,000 881,724 882,032 1,026,500 1,012,010 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 288,776 100,591 65,000 74,700 63200 Operating Materials & Supplies 0 149 0 0 63300 Gas & Diesel 585,666 756,964 682,350 756,630 874,442 857,705 747,350 831,330 SUBTOTAL COMMODITIES 65010 Rental City Equipment 1,218,900 1,170,668 1,432,730 2,047,780 65011 Equipment Replacement Charges 785,300 817,462 218,120 400,010 65012 Accident Repair & Replacement 128,300 154,120 195,860 196,170 65020 City Yard Rental 15,600 15,600 15,600 18,810 65040 IT Maintenance Charge 236,440 207,280 198,490 216,880 65100 Insurance Charges 1,970,600 2,110,985 2,166,240 1,987,190 65105 Benefits Overhead 93,400 81,130 365,130 345,820 65210 Delivery Charges 7,500 7,500 0 0 4,456,040 4,564,745 4,592,170 5,212,660 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 146,635 24,767 730,000 0 66511 Computer Software Subscriptions 0 0 0 300 146,635 24,767 730,000 300 SUBTOTAL CAPITAL TOTAL 51,541,815 55,096,954 57,650,400 58,394,330 City Council Page 260 of 8� - 280 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT INFORMATION SERVICES 01114425 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 846,672 798,365 821,790 836,290 61010 Salaries Cash Out/Separation I 0 3,369 0 0 61020 Salaries Part -Time 0 0 0 8,560 61040 Salaries Overtime 9,286 7,885 10,000 10,000 61100 Retirement -Employer Normal Cost 51,198 46,857 42,250 57,730 61110 Part -Time Retirement 0 0 0 320 61120 Medicare Insurance 12,156 11,499 11,180 11,340 61130 Health Insurance 123,763 123,564 149,040 153,240 61170 Retiree Health Benefits 2,611 6,963 6,960 7,310 61180 Worker Compensation Insurance 58,540 62,980 72,030 65,170 1,104,226 1,061,482 1,113,250 1,149,960 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 0 2,000 2,000 62300 Contract Services -Professional 397,382 337,182 487,660 408,430 397,382 337,182 489,660 410,430 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 3,637 5,296 5,000 6,950 63300 Gas & Diesel 107 71 500 150 3,743 5,367 5,500 7,100 SUBTOTAL COMMODITIES 65010 Rental City Equipment 5,500 3,632 13,030 9,870 65012 Accident Repair & Replacement 400 608 1,410 1,410 65040 IT Maintenance Charge 42,170 40,300 39,040 39,820 65050 IT Department Specific 20,000 20,000 20,000 20,000 65100 Insurance Charges 44,480 48,280 54,940 47,570 65105 Benefits Overhead 2,110 2,280 9,260 8,280 65210 Delivery Charges 180 180 0 0 114,840 115,280 137,680 126,950 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 80,180 0 0 0 80,180 SUBTOTAL CAPITAL TOTAL 1,620,192 1,519,311 1,746,090 1,774,620 City Council Page 261 of 8� - 281 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT CRIMINAL INVESTIGATIONS -SERVICE ENHANCEMENT 01114435 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 4,810,100 5,225,713 5,331,750 5,580,090 61020 Salaries Part -Time 134,326 113,939 205,460 219,980 61040 Salaries Overtime 210,890 255,333 70,320 70,320 61100 Retirement -Employer Normal Cost 517,786 588,163 567,690 714,250 61110 Part -Time Retirement 1,588 1,836 7,700 6,630 61120 Medicare Insurance 76,817 83,972 76,600 78,770 61130 Health Insurance 580,290 636,448 694,080 740,160 61170 Retiree Health Benefits 82,841 149,887 98,630 8,260 61180 Worker Compensation Insurance 364,670 367,280 420,620 435,870 6,779,308 7,422,570 7,472,850 7,854,330 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 9,895 54,135 22,300 22,300 62122 Travel For Investigation 3,723 1,757 9,000 9,000 62140 Membership, Subscription & Dues 0 0 500 500 62300 Contract Services -Professional 149,207 254,992 193,320 48,400 62322 Maintenance & Repair Machinery 13,311 0 0 0 62600 Parking Validation 2,849 6,831 0 0 178,984 317,715 225,120 80,200 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 27,759 14,535 20,000 20,000 63300 Gas & Diesel 19,244 29,933 17,390 17,390 47,003 44,468 37,390 37,390 SUBTOTAL COMMODITIES 65010 Rental City Equipment 78,200 78,757 89,080 48,810 65011 Equipment Replacement Charges 17,400 13,865 3,600 7,720 65012 Accident Repair & Replacement 12,800 12,692 0 0 65040 IT Maintenance Charge 210,830 166,970 167,320 199,100 65100 Insurance Charges 277,060 281,590 320,850 318,130 65105 Benefits Overhead 13,130 9,780 54,080 55,360 65210 Delivery Charges 1,040 1,040 0 0 610,460 564,694 634,930 629,120 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 300 0 0 0 300 SUBTOTAL CAPITAL TOTAL 7,615,756 8,349,447 8,370,290 8,601,340 City Council Page 262 of 8.%2 - 282 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT CRIMES AGAINST PERSONS 01114440 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 2,997,879 3,417,516 3,017,600 3,014,700 61020 Salaries Part -Time 82,764 95,457 68,610 74,360 61040 Salaries Overtime 541,439 637,161 133,830 133,830 61100 Retirement -Employer Normal Cost 346,082 341,282 315,500 342,350 61110 Part -Time Retirement 3,104 3,580 2,570 2,790 61120 Medicare Insurance 52,065 54,001 41,810 40,510 61130 Health Insurance 301,452 305,369 357,480 356,280 61170 Retiree Health Benefits 42,220 101,289 59,850 18,850 61180 Worker Compensation Insurance 446,619 218,630 262,070 286,760 4,813,623 5,174,285 4,259,320 4,270,430 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 15,268 10,789 2,970 2,970 62122 Travel For Investigation 5,475 1,395 5,000 5,000 62140 Membership, Subscription & Dues 190 0 0 0 62300 Contract Services -Professional 100,550 104,904 82,100 92,500 62600 Parking Validation 0 0 1,000 0 121,482 117,088 91,070 100,470 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 11,076 40,241 17,000 17,000 63300 Gas & Diesel 52,148 81,653 65,580 65,580 63,224 121,895 82,580 82,580 SUBTOTAL COMMODITIES 65010 Rental City Equipment 86,600 177,288 137,770 9,700 65011 Equipment Replacement Charges 23,300 130,868 11,190 23,980 65012 Accident Repair & Replacement 12,700 24,040 140 140 65040 IT Maintenance Charge 204,810 247,580 72,510 102,390 65100 Insurance Charges 339,300 411,320 199,900 209,300 65105 Benefits Overhead 16,080 14,770 33,690 36,420 65210 Delivery Charges 1,250 1,250 0 0 684,040 1,007,116 455,200 381,930 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 10,182 24,734 0 0 66511 Computer Software Subscriptions 0 0 0 80 10,182 24,734 0 80 SUBTOTAL CAPITAL TOTAL 5,692,551 6,445,118 4,888,170 4,835,490 City Council Page 263 of 8� - 283 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT SPECIAL INVESTIGATIONS 01114445 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,043,219 1,268,212 1,412,530 1,417,980 61010 Salaries Cash Out/Separation 889 0 0 0 61020 Salaries Part -Time 2,138 0 17,010 17,860 61040 Salaries Overtime 117,492 142,267 29,080 29,080 61100 Retirement -Employer Normal Cost 108,879 148,952 147,860 200,040 61110 Part -Time Retirement 80 0 640 670 61120 Medicare Insurance 18,611 21,956 20,240 19,520 61130 Health Insurance 120,571 150,659 177,660 190,320 61170 Retiree Health Benefits 16,421 40,200 25,530 0 61180 Worker Compensation Insurance 124,260 77,450 88,930 103,530 1,552,559 1,849,697 1,919,480 1,979,000 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 0 0 6,840 62010 Communications 0 0 3,700 0 62120 Training, Transportation, Meetings 1,846 676 3,000 3,000 62122 Travel For Investigation 0 0 2,000 2,000 62140 Membership, Subscription & Dues 190 200 0 0 62300 Contract Services -Professional 19,305 37,178 32,200 71,620 21,341 38,054 40,900 83,460 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 6,203 8,943 37,600 12,600 63300 Gas & Diesel 10,957 9,841 14,680 14,680 17,159 18,784 52,280 27,280 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 108,430 34,550 33,460 51,200 65100 Insurance Charges 94,050 59,380 67,830 75,560 65105 Benefits Overhead 4,460 2,020 11,430 13,150 65210 Delivery Charges 490 490 0 0 207,430 96,440 112,720 139,910 SUBTOTAL FIXED CHARGES TOTAL 1,798,490 2,002,975 2,125,380 2,229,650 City Council Page 264 of 8� - 284 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT EVIDENCE 01114448 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 558,475 542,393 544,140 565,040 61020 Salaries Part -Time 16,353 31,589 32,550 47,670 61040 Salaries Overtime 8,248 7,843 150 13,180 61100 Retirement -Employer Normal Cost 33,914 33,824 30,510 41,620 61110 Part -Time Retirement 613 1,185 1,220 710 61120 Medicare Insurance 8,454 8,439 8,160 8,440 61130 Health Insurance 118,229 113,664 118,440 103,740 61170 Retiree Health Benefits 9,459 19,972 10,060 0 61180 Worker Compensation Insurance 46,070 41,560 48,900 46,860 799,814 800,469 794,130 827,260 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 150 4,000 600 62140 Membership, Subscription & Dues 550 465 500 790 62251 Other Agency Services 0 0 0 700 62300 Contract Services -Professional 22,130 15,665 10,000 20,970 22,680 16,280 14,500 23,060 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 6,407 10,938 10,000 13,360 6,407 10,938 10,000 13,360 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 3,384 0 4,430 65012 Accident Repair & Replacement 0 152 0 0 65040 IT Maintenance Charge 42,170 34,550 33,460 34,130 65100 Insurance Charges 35,000 31,860 37,300 34,200 65105 Benefits Overhead 1,660 1,990 6,290 5,950 65210 Delivery Charges 140 140 0 0 78,970 72,076 77,050 78,710 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 230 0 0 0 230 SUBTOTAL CAPITAL TOTAL 907,872 899,763 895,680 942,620 City Council Page 265 of 8� - 285 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT CDC 01114450 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 316,054 357,195 326,300 339,530 61020 Salaries Part -Time 29,093 29,467 41,710 40,920 61040 Salaries Overtime 15,034 16,503 0 10,000 61100 Retirement -Employer Normal Cost 18,991 19,858 26,680 30,340 61110 Part -Time Retirement 1,091 1,105 1,560 1,530 61120 Medicare Insurance 5,118 5,841 6,810 6,570 61130 Health Insurance 70,250 75,776 98,700 96,720 61170 Retiree Health Benefits 7,583 12,886 8,170 0 61180 Worker Compensation Insurance 35,070 40,670 29,360 31,570 498,284 559,299 539,290 557,180 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 0 0 1,000 62300 Contract Services -Professional 30,413 35,527 39,500 33,460 30,413 35,527 39,500 34,460 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 709,555 566,030 589,800 591,530 63300 Gas & Diesel 981 1,802 6,840 0 710,535 567,832 596,640 591,530 SUBTOTAL COMMODITIES 65010 Rental City Equipment 46,700 37,936 56,920 25,530 65012 Accident Repair & Replacement 2,500 2,688 0 0 65040 IT Maintenance Charge 36,140 34,550 27,890 28,440 65100 Insurance Charges 26,640 31,180 22,400 23,040 65105 Benefits Overhead 1,260 1,960 3,780 4,010 65210 Delivery Charges 80 80 0 0 113,320 108,394 110,990 81,020 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 11,264 0 0 0 66511 Computer Software Subscriptions 0 0 0 150 11,264 0 0 150 SUBTOTAL CAPITAL TOTAL 1,363,816 1,271,052 1,286,420 1,264,340 City Council Page 266 of 8� - 286 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT FORENSIC SERVICES 01114455 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,271,023 1,349,990 1,312,200 1,623,050 61020 Salaries Part -Time 56,845 35,793 104,230 97,640 61040 Salaries Overtime 22,288 46,393 87,860 50,000 61100 Retirement -Employer Normal Cost 77,438 77,379 78,100 123,400 61110 Part -Time Retirement 2,132 1,342 3,910 3,660 61120 Medicare Insurance 17,618 17,068 22,280 23,280 61130 Health Insurance 217,794 203,906 256,620 259,740 61170 Retiree Health Benefits 26,545 41,431 27,100 0 61180 Worker Compensation Insurance 110,630 131,110 112,960 113,120 1,802,313 1,904,411 2,005,260 2,293,890 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 9,241 12,879 20,000 15,000 62140 Membership, Subscription & Dues 170 595 800 800 62300 Contract Services -Professional 30,895 82,182 38,600 25,000 40,306 95,656 59,400 40,800 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 26,289 21,288 28,300 28,300 63300 Gas & Diesel 17,990 17,874 25,380 20,000 44,280 39,162 53,680 48,300 SUBTOTAL COMMODITIES 65010 Rental City Equipment 44,000 44,040 53,750 49,490 65011 Equipment Replacement Charges 48,100 48,120 12,230 26,220 65012 Accident Repair & Replacement 6,400 6,384 0 0 65040 IT Maintenance Charge 96,380 86,360 72,510 73,950 65100 Insurance Charges 84,050 100,520 86,170 82,560 65105 Benefits Overhead 3,980 4,990 14,520 14,370 65210 Delivery Charges 340 340 0 0 283,250 290,754 239,180 246,590 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 3,080 0 0 0 3,080 SUBTOTAL CAPITAL TOTAL 2,170,148 2,329,984 2,357,520 2,632,660 City Council Page 267 of 8� - 287 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT RECORDS SERVICES 01114460 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,073,173 1,025,538 1,216,660 1,145,150 61010 Salaries Cash Out/Separation 627 4,761 0 0 61020 Salaries Part -Time 117,048 102,566 153,470 161,680 61040 Salaries Overtime 8,831 41,593 10,000 10,000 61100 Retirement -Employer Normal Cost 64,362 64,406 73,770 100,580 61110 Part -Time Retirement 2,229 1,705 5,750 4,400 61120 Medicare Insurance 16,841 16,513 20,810 19,910 61130 Health Insurance 152,830 135,838 269,400 263,880 61170 Retiree Health Benefits 2,391 6,376 6,370 5,260 61180 Worker Compensation Insurance 99,440 87,750 101,250 92,090 1,537,772 1,487,045 1,857,480 1,802,950 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 2,478 3,298 2,000 5,800 62140 Membership, Subscription & Dues 0 125 100 900 62300 Contract Services -Professional 106,575 100,144 72,000 82,070 62600 Parking Validation 0 1 0 0 109,052 103,568 74,100 88,770 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 12,239 11,908 36,200 14,100 12,239 11,908 36,200 14,100 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 114,450 97,880 83,660 96,700 65100 Insurance Charges 75,550 67,280 77,230 67,210 65105 Benefits Overhead 3,580 4,250 13,020 11,700 65210 Delivery Charges 280 280 0 0 193,860 169,690 173,910 175,610 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 230 0 0 0 230 SUBTOTAL CAPITAL TOTAL 1,852,923 1,772,211 2,141,690 2,081,660 City Council Page 268 of 8� - 288 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT COMMUNICATIONS -SERVICE ENHANCEMENT 01114465 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 3,401,747 3,512,235 3,792,760 3,880,630 61020 Salaries Part -Time 32,903 23,118 66,880 74,040 61040 Salaries Overtime 245,446 373,975 214,080 214,080 61100 Retirement -Employer Normal Cost 203,968 211,587 230,880 294,080 61110 Part -Time Retirement 353 413 2,510 870 61120 Medicare Insurance 52,100 55,959 54,990 55,110 61130 Health Insurance 641,058 635,461 748,620 758,880 61170 Retiree Health Benefits 58,268 129,468 73,870 5,290 61180 Worker Compensation Insurance 292,470 313,550 292,190 288,590 4,928,312 5,255,766 5,476,780 5,571,570 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings (248) 19,345 11,200 26,620 62140 Membership, Subscription & Dues 700 1,275 900 1,280 62300 Contract Services -Professional 254,340 201,549 299,850 354,760 62600 Parking Validation 300 0 0 0 255,092 222,169 311,950 382,660 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 4,072 4,643 274,450 3,530 4,072 4,643 274,450 3,530 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 240,950 230,310 211,940 216,160 65100 Insurance Charges 222,200 240,400 222,880 210,640 65105 Benefits Overhead 10,530 13,190 37,570 36,660 65210 Delivery Charges 720 720 0 0 474,400 484,620 472,390 463,460 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 4,000 0 0 0 4,000 SUBTOTAL CAPITAL 67100 Principal -Debt Services 179,025 184,639 190,500 196,400 67110 Interest -Debt Services 27,477 21,862 16,000 10,100 67200 Principal -Leases 456,875 471,212 544,600 486,770 67210 Interest -Leases 87,693 73,355 0 0 SUBTOTAL DEBT SERVICE 751,069 751,069 751,100 693,270 TOTAL 6,412,946 6,718,267 7,286,670 7,118,490 City Council Page 269 of 8.%9_ - 289 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT VICE/NARCOTICS-SERVICE ENHANCEMENT 01114470 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 198,440 172,229 133,240 162,840 61040 Salaries Overtime 261,362 163,134 252,950 244,850 61100 Retirement -Employer Normal Cost 17,054 15,299 12,930 18,230 61120 Medicare Insurance 3,021 2,603 1,860 2,170 61130 Health Insurance 31,347 25,259 19,740 21,840 61170 Retiree Health Benefits 2,262 8,206 2,360 0 61180 Worker Compensation Insurance 10,126 9,860 16,880 14,060 523,613 396,588 439,960 463,990 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 140 6,621 0 5,000 62140 Membership, Subscription & Dues 0 595 0 600 62300 Contract Services -Professional 0 0 0 100,000 140 7,216 0 105,600 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 290 5,329 0 2,500 290 5,329 0 2,500 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 0 0 1,720 65040 IT Maintenance Charge 0 5,760 5,580 5,690 65100 Insurance Charges 7,570 7,560 12,880 10,260 65105 Benefits Overhead 360 330 2,170 1,790 7,930 13,650 20,630 19,460 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 575 0 0 0 575 0 0 SUBTOTAL CAPITAL TOTAL 531,973 423,358 460,590 591,550 City Council Page 270 of 8� - 290 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT INVESTIGATIONS SUPPORT SERVICE -SERVICE ENHANCEMENT 01114471 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,085,158 985,944 959,730 501,660 61010 Salaries Cash Out/Separation 32,414 0 0 0 61020 Salaries Part -Time 37,571 42,614 55,640 55,150 61040 Salaries Overtime 48,452 41,212 15,450 15,450 61100 Retirement -Employer Normal Cost 97,003 87,079 79,620 58,200 61110 Part -Time Retirement 1,273 1,366 2,090 820 61120 Medicare Insurance 14,959 15,108 14,020 7,740 61130 Health Insurance 135,100 130,216 152,640 96,480 61170 Retiree Health Benefits 14,351 33,360 13,990 0 61180 Worker Compensation Insurance 0 98,870 95,510 83,960 1,466,281 1,435,770 1,388,690 819,460 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 1,387 5,067 3,000 3,000 62140 Membership, Subscription & Dues 30 0 200 200 62300 Contract Services -Professional 5,795 6,655 6,500 2,500 7,212 11,722 9,700 5,700 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 3,878 1,286 1,800 1,800 3,878 1,286 1,800 1,800 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 74,850 55,770 51,200 65100 Insurance Charges 0 75,800 72,850 61,280 65105 Benefits Overhead 3,230 3,840 12,280 10,670 3,230 154,490 140,900 123,150 SUBTOTAL FIXED CHARGES TOTAL 1,480,601 1,603,267 1,541,090 950,110 City Council Page 271 of 8� - 291 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT JAIL OPERATIONS 01114475 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 8,678,068 8,318,515 9,510,650 9,344,400 61010 Salaries Cash Out/Separation I 703 15,406 0 0 61020 Salaries Part -Time 187,267 143,122 296,840 303,420 61040 Salaries Overtime 870,979 928,309 575,530 575,530 61100 Retirement -Employer Normal Cost 513,610 503,702 592,150 728,270 61110 Part -Time Retirement 5,321 4,373 11,130 10,350 61120 Medicare Insurance 140,997 135,476 139,350 134,380 61130 Health Insurance 1,619,349 1,536,250 1,854,450 1,882,200 61170 Retiree Health Benefits 140,973 294,579 171,440 12,410 61180 Worker Compensation Insurance 776,872 767,590 754,170 690,710 12,934,140 12,647,323 13,905,710 13,681,670 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 0 0 6,230 62010 Communications 0 375 0 1,530 62120 Training, Transportation, Meetings 444 6,287 5,000 10,010 62140 Membership, Subscription & Dues 0 0 0 480 62200 Advertising 0 0 0 5,000 62300 Contract Services -Professional 4,358,323 4,512,913 3,993,100 5,760,310 4,358,767 4,519,575 3,998,100 5,783,560 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 339,029 343,572 365,600 329,500 63300 Gas & Diesel 12,127 13,731 20,390 15,000 351,157 357,303 385,990 344,500 SUBTOTAL COMMODITIES 65010 Rental City Equipment 24,400 24,360 29,720 23,780 65011 Equipment Replacement Charges 6,200 24,299 6,480 13,890 65012 Accident Repair & Replacement 3,600 3,648 3,240 3,240 65040 IT Maintenance Charge 572,260 558,490 546,580 557,470 65100 Insurance Charges 590,120 588,500 575,270 504,140 65105 Benefits Overhead 27,970 31,120 96,960 87,740 65210 Delivery Charges 2,150 2,150 0 0 1,226,700 1,232,567 1,258,250 1,190,260 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 49,767 0 0 0 66511 Computer Software Subscriptions 0 0 0 600 49,767 0 0 600 SUBTOTAL CAPITAL TOTAL 18,920,531 18,756,769 19,548,050 21,000,590 City Council Page 272 of 8.%2 - 292 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT REGIONAL NARCOTIC SUPPRESSION 01114480 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 101,480 0 0 160,380 61040 Salaries Overtime 1,143 31,095 9,400 9,400 61100 Retirement -Employer Normal Cost 10,577 0 0 18,970 61120 Medicare Insurance 3,408 0 0 2,260 61130 Health Insurance 11,051 0 0 21,840 61170 Retiree Health Benefits 2,872 0 0 0 61180 Worker Compensation Insurance 91,460 26,850 8,630 0 221,991 57,945 18,030 212,850 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 0 8,500 3,500 0 0 8,500 3,500 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 17,902 0 5,000 0 17,902 0 5,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 42,170 5,760 5,580 0 65100 Insurance Charges 69,490 20,590 6,590 0 65105 Benefits Overhead 3,290 300 1,110 0 65210 Delivery Charges 230 230 0 0 115,180 26,880 13,280 0 SUBTOTAL FIXED CHARGES TOTAL 337,171 102,726 39,810 221,350 City Council Page 273 of 8� - 293 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT HOMELAND SECURITY & EMERGENCY MANAGEMENT 01114485 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 15,434 181,753 145,920 150,580 61020 Salaries Part -Time 0 2,423 0 0 61040 Salaries Overtime 2,791 1,692 10,000 2,000 61100 Retirement -Employer Normal Cost 283 9,984 4,590 6,460 61110 Part -Time Retirement 0 91 0 0 61120 Medicare Insurance 106 2,713 2,060 2,060 61130 Health Insurance 989 28,676 19,740 15,600 61170 Retiree Health Benefits 2,298 5,268 2,630 0 61180 Worker Compensation Insurance 10,030 9,900 1,310 15,040 31,931 242,501 186,250 191,740 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 676 3,332 1,000 1,800 62140 Membership, Subscription & Dues 0 0 200 300 62300 Contract Services -Professional 1,560 12,819 0 7,420 62322 Maintenance & Repair Machinery 0 0 0 1,000 2,236 16,150 1,200 10,520 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 13,379 187 18,700 100 63300 Gas & Diesel 1,374 2,100 2,570 400 14,754 2,287 21,270 500 SUBTOTAL COMMODITIES 65010 Rental City Equipment 32,600 32,640 39,840 21,090 65012 Accident Repair & Replacement 3,600 3,648 1,430 1,430 65040 IT Maintenance Charge 6,020 5,760 5,580 5,690 65100 Insurance Charges 7,620 7,590 1,000 10,970 65105 Benefits Overhead 360 330 170 1,910 65210 Delivery Charges 50 50 0 0 50,250 50,018 48,020 41,090 SUBTOTAL FIXED CHARGES 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 5,260 5,170 5,150 5,130 5,260 5,170 5,150 5,130 SUBTOTAL TRANSFERS TOTAL 104,431 316,126 261,890 248,980 City Council Page 274 of 8� - 294 6/6/2023 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT TOBACCO RETAIL LICENSE PRG 01114490 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 32,258 16,091 82,570 94,380 61040 Salaries Overtime I 41,741 53,126 75,000 55,000 61100 Retirement -Employer Normal Cost 1,216 636 2,570 11,520 61120 Medicare Insurance 523 236 1,150 1,330 61130 Health Insurance 6,207 3,947 19,740 15,600 61170 Retiree Health Benefits 1,681 0 1,470 0 61180 Worker Compensation Insurance 7,340 7,510 2,740 1,320 90,966 81,546 185,240 179,150 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 0 1,000 1,000 62300 Contract Services -Professional 0 230 0 0 0 230 1,000 1,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 6 0 500 500 6 0 500 500 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 6,020 5,760 5,580 5,690 65100 Insurance Charges 5,580 5,760 2,090 960 65105 Benefits Overhead 270 330 350 170 65210 Delivery Charges 30 30 0 0 11,900 11,880 8,020 6,820 SUBTOTAL FIXED CHARGES TOTAL 102,872 93,656 194,760 187,470 City Council Page 275 of 8� - 295 6/6/2023 CANNABIS PUBLIC BENEFIT DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01214010 POLICE ENFORCEMENT SERVICES 1,369,448 1,608,510 4,586,610 3,520,900 1,369,448 1,608,510 4,586,610 3,520,900 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,281,069 1,457,524 2,155,660 1,993,710 62000 CONTRACTUALS 57,772 92,742 1,301,460 317,280 63000 COMMODITIES 28,237 55,749 1,031,700 74,200 65000 FIXED CHARGES 2,370 2,495 97,790 106,560 66000 CAPITAL 0 0 0 1,029,150 1,369,448 1,608,510 4,586,610 3,520,900 TOTAL City Council Page 276 of 8� — 296 6/6/2023 CANNABIS PUBLIC BENEFIT POLICE DEPARTMENT ACCOUNTING UNIT POLICE ENFORCEMENT SERVICES 01214010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 848,275 954,096 1,091,910 1,067,090 61040 Salaries Overtime 184,538 153,012 679,200 552,620 61100 Retirement -Employer Normal Cost 112,856 118,865 138,890 163,060 61120 Medicare Insurance 17,620 18,314 15,400 14,500 61130 Health Insurance 101,050 110,390 138,180 118,560 61170 Retiree Health Benefits 16,556 29,108 19,920 0 61180 Worker Compensation Insurance 174 73,740 72,160 77,880 1,281,069 1,457,524 2,155,660 1,993,710 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 437 0 13,260 62010 Communications 0 0 5,400 0 62120 Training, Transportation, Meetings 2,475 8,165 11,800 60,000 62140 Membership, Subscription & Dues 0 0 0 6,620 62300 Contract Services -Professional 55,297 84,079 1,284,260 105,000 62322 Maintenance & Repair Machinery 0 60 0 0 62500 Rent Payments 0 0 0 132,400 57,772 92,742 1,301,460 317,280 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 6,709 43,669 1,031,700 59,200 63300 Gas & Diesel 21,527 12,081 0 15,000 28,237 55,749 1,031,700 74,200 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 33,460 39,820 65100 Insurance Charges 0 295 55,050 56,850 65105 Benefits Overhead 2,210 2,040 9,280 9,890 65210 Delivery Charges 160 160 0 0 2,370 2,495 97,790 106,560 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 1,029,150 0 0 0 1,029,150 SUBTOTAL CAPITAL TOTAL 1,369,448 1,608,510 4,586,610 3,520,900 City Council Page 277 of 8� - 297 6/6/2023 OTS-TRAFFIC OFFENDER PROGRAM DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57490 Traffic Offender -Program Income 20,600 16,062 55,360 14,000 58000 Earning On Investments 347 282 0 200 20,947 16,344 55,360 14,200 TOTAL REVENUES EXPENDITURES 02014405 SAPD TRAFFIC OFFENDER PGM 24,419 21,524 55,360 14,200 TOTAL EXPENDITURES 24,419 21,524 55,360 14,200 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 403 0 0 62000 CONTRACTUALS 18,512 19,068 26,730 6,250 63000 COMMODITIES 5,907 2,053 28,630 7,950 TOTAL 24,419 21,524 55,360 14,200 City Council Page 278 of 8� — 298 6/6/2023 OTS-TRAFFIC OFFENDER PROGRAM POLICE DEPARTMENT ACCOUNTING UNIT MISCELLENOUS REVENUE 02014002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57490 Traffic Offender -Program Income 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 20,600 347 16,062 282 55,360 0 14,000 200 20,947 16,344 55,360 14,200 20,947 16,344 55,360 14,200 City Council Page 279 of 8� — 299 6/6/2023 OTS-TRAFFIC OFFENDER PROGRAM POLICE DEPARTMENT ACCOUNTING UNIT SAPID TRAFFIC OFFENDER PGM 02014405 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS 62140 Membership, Subscription & Dues 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 403 0 0 0 0 18,512 403 0 19,068 0 0 26,730 0 1,250 5,000 18,512 5,907 19,068 2,053 26,730 28,630 6,250 7,950 5,907 2,053 28,630 7,950 24,419 21,524 55,360 14,200 City Council Page 280 of 8� — 300 6/6/2023 INMATE WELFARE FUND DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57403 Inmate Recovery 693,715 527,725 2,299,510 400,000 58000 Earning On Investments 10,485 12,954 0 10,000 704,200 540,679 2,299,510 410,000 TOTAL REVENUES EXPENDITURES 02314475 INMATE WELFARE FUND 184,393 260,591 2,299,510 1,284,700 TOTAL EXPENDITURES 184,393 260,591 2,299,510 1,284,700 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 99,813 117,122 939,120 173,700 63000 COMMODITIES 84,580 143,468 1,360,390 111,000 66000 CAPITAL 0 1 0 1 0 11,000,000 184,393 260,591 2,299,510 1,284,700 TOTAL City Council Page 281 of 8� — 301 6/6/2023 INMATE WELFARE FUND POLICE DEPARTMENT ACCOUNTING UNIT INMATE WELFARE FUND 02314002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57403 Inmate Recovery 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 693,715 10,485 527,725 12,954 2,299,510 0 400,000 10,000 704,200 540,679 2,299,510 410,000 704,200 540,679 2,299,510 410,000 City Council Page 282 of 8.%2 — 302 6/6/2023 INMATE WELFARE FUND POLICE DEPARTMENT ACCOUNTING UNIT INMATE WELFARE FUND 02314475 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 Utilities 0 0 0 2,200 62140 Membership, Subscription & Dues 0 0 0 500 62300 Contract Services -Professional 95,743 108,786 920,060 161,000 62600 Parking Validation 4,071 8,336 19,060 10,000 99,813 117,122 939,120 173,700 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 84,580 143,468 1,360,390 111,000 84,580 143,468 1,360,390 111,000 SUBTOTAL COMMODITIES 66220 Improvements Other Than Building 0 0 0 1,000,000 0 0 0 1,000,000 SUBTOTAL CAPITAL TOTAL 184,393 260,591 2,299,510 1,284,700 City Council Page 283 of 8� — 303 6/6/2023 POLICE ACTIVITIES & PROGRAMS DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50504 STC Reimbursement 0 0 0 55,620 53309 Concession -Vending Machines 0 0 0 1,500 57000 Expense Reimbursement 0 0 20,600 0 57010 Miscellaneous Recoveries 0 10,000 0 0 57081 Gifts & Donations 11,000 7,625 51,620 8,000 57400 Police OT Reimbursement 265,514 517,525 493,100 700,000 57402 Police Miscellaneous Reimbursement 1,000 0 0 0 57482 Donations -Animal Outreach 4,109 0 0 0 58000 Earning On Investments 46 0 0 0 TOTAL REVENUES 281,670 535,150 565,320 765,120 EXPENDITURES 02414400 POLICE SPECIAL REV - GENERAL 291,912 654,503 513,650 700,000 02414401 PD SPECIAL REV - STC PROGRAM 0 0 0 55,620 02414404 Explorer Program 0 0 0 20,000 02414405 PD ATHLETIC ACTIVITIES LEAGUE 0 0 0 20,000 02414410 POLICE SPECIAL REVENUE 7,409 596 51,620 6,500 TOTAL EXPENDITURES 299,321 655,099 565,270 802,120 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 250,187 586,935 465,460 725,000 62000 CONTRACTUALS 35,183 6,634 36,090 49,120 63000 COMMODITIES 9,286 0 36,130 28,000 65000 FIXED CHARGES 4,664 61,529 27,590 0 TOTAL 299,321 655,099 565,270 802,120 City Council Page 284 of 8� - 304 6/6/2023 POLICE ACTIVITIES & PROGRAMS POLICE DEPARTMENT ACCOUNTING UNIT PD SPECIAL REV - STC PROGRAM 02414401 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 62140 Membership, Subscription & Dues SUBTOTAL CONTRACTUALS TOTAL 0 0 0 25,000 0 0 0 0 0 0 0 0 0 25,000 24,670 5,950 0 0 0 30,620 0 0 0 55,620 City Council Page 285 of s� — 305 6/6/2023 POLICE ACTIVITIES & PROGRAMS POLICE DEPARTMENT ACCOUNTING UNIT Explorer Program 02414404 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62120 Training, Transportation, Meetings SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 0 0 2,000 0 0 0 0 0 0 2,000 18,000 0 0 0 18,000 0 0 0 20,000 City Council Page 286 of 8� — 306 6/6/2023 POLICE ACTIVITIES & PROGRAMS POLICE DEPARTMENT ACCOUNTING UNIT PD ATHLETIC ACTIVITIES LEAGUE 02414405 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 0 0 10,000 0 0 0 0 0 0 10,000 10,000 0 0 0 10,000 0 0 0 20,000 City Council Page 287 of 8� — 307 6/6/2023 POLICE ACTIVITIES & PROGRAMS POLICE DEPARTMENT ACCOUNTING UNIT POLICE SPECIAL REV - GENERAL 02414002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 50504 STC Reimbursement 0 0 0 55,620 53309 Concession -Vending Machines I 0 0 0 1,500 57000 Expense Reimbursement 0 0 20,600 0 57010 Miscellaneous Recoveries 0 10,000 0 0 57081 Gifts & Donations 11,000 7,625 51,620 8,000 57400 Police OT Reimbursement 265,514 517,525 493,100 700,000 57402 Police Miscellaneous Reimbursement 1,000 0 0 0 57482 Donations -Animal Outreach 4,109 0 0 0 58000 Earning On Investments 46 0 0 0 281,670 535,150 565,320 765,120 SUBTOTAL REVENUES TOTAL 281,670 535,150 565,320 765,120 City Council Page 288 of 8� — 308 6/6/2023 POLICE ACTIVITIES & PROGRAMS POLICE DEPARTMENT ACCOUNTING UNIT POLICE SPECIAL REV - GENERAL 02414400 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular (383) 0 0 0 61040 Salaries Overtime 254,757 586,339 465,490 700,000 61100 Retirement -Employer Normal Cost (13) 0 0 0 61120 Medicare Insurance (3) 0 0 0 61130 Health Insurance (18) 0 0 0 61180 Worker Compensation Insurance (3,593) 0 (30) 0 250,748 586,339 465,460 700,000 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 9,954 6,634 7,270 0 62300 Contract Services -Professional 26,546 0 13,330 0 36,500 6,634 20,600 0 SUBTOTAL CONTRACTUALS 65100 Insurance Charges 0 0 (30) 0 65400 Indirect Costs 4,664 61,529 27,620 0 4,664 61,529 27,590 0 SUBTOTAL FIXED CHARGES TOTAL 291,912 654,503 513,650 700,000 City Council Page 289 of 8� — 309 6/6/2023 POLICE ACTIVITIES & PROGRAMS POLICE DEPARTMENT ACCOUNTING UNIT POLICE SPECIAL REVENUE 02414410 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL (560) 596 0 0 (560) (1,317) 596 0 0 15,490 0 6,500 (1,317) 9,286 0 0 15,490 36,130 6,500 0 9,286 0 36,130 0 7,409 596 51,620 6,500 City Council Page 290 of 8.%2 — 310 6/6/2023 CRIMINAL ACTIVITIES FUND DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57407 Evidence Recovery/State 0 7,630 0 0 57408 Evidence Recovery/State 15% 0 1,159 0 0 58000 Earning On Investments 592 560 0 0 TOTAL REVENUES 592 9,348 0 0 EXPENDITURES 02614445 CRIMINAL ACTIVITIES FUND 0 0 70,520 0 TOTAL EXPENDITURES 0 0 70,520 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 0 35,260 0 63000 COMMODITIES 0 0 35,260 0 TOTAL 0 0 70,520 0 City Council Page 291 of 8,52- — 311 6/6/2023 CRIMINAL ACTIVITIES FUND POLICE DEPARTMENT ACCOUNTING UNIT CRIMINAL ACTIVITIES -STATE 02614002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 57407 Evidence Recovery/State 0 7,630 0 0 57408 Evidence Recovery/State 15% 0 1,159 0 0 58000 Earning On Investments 592 560 0 0 592 9,348 0 0 SUBTOTAL REVENUES TOTAL 592 9,348 0 0 City Council Page 292 of 8.%2 — 312 6/6/2023 CRIMINAL ACTIVITIES FUND POLICE DEPARTMENT ACCOUNTING UNIT CRIMINAL ACTIVITIES FUND 02614445 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 0 35,260 0 0 0 0 0 35,260 35,260 0 0 0 0 35,260 0 0 0 70,520 0 City Council Page 293 of s.%2 — 313 6/6/2023 CITY SERVICES DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53425 PD - Reward Program 0 0 175,570 174,590 57010 Miscellaneous Recoveries 99,864 0 0 50,000 57483 PD - Bequest of Mary Muth-COSA Homeless Prgm 0 0 27,050 26,920 59302 Capital Leases 0 495,484 0 0 TOTAL REVENUES 99,864 495,484 202,620 251,510 EXPENDITURES 05314021 POLICE SERVICES 108,080 668,140 202,620 251,510 108,080 668,140 202,620 251,510 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 108,080 (1,336) 202,620 201,510 63000 COMMODITIES 0 4,996 0 0 66000 CAPITAL 0 538,079 0 0 67000 DEBT SERVICE 0 126,400 0 0 69000 MISCELLANEOUS 0 0 0 50,000 108,080 668,140 202,620 251,510 TOTAL City Council Page 294 of 8� — 314 6/6/2023 CITY SERVICES POLICE DEPARTMENT ACCOUNTING UNIT POLICE REVENUE 05314002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53425 PD - Reward Program 0 0 175,570 174,590 57010 Miscellaneous Recoveries 99,864 0 0 50,000 57483 PD - Bequest of Mary Muth-COSA Homeless Prgm 0 0 27,050 26,920 59302 Capital Leases 0 495,484 0 0 99,864 495,484 202,620 251,510 SUBTOTAL REVENUES TOTAL 99,864 495,484 202,620 251,510 City Council Page 295 of 8.%2 — 315 6/6/2023 CITY SERVICES POLICE DEPARTMENT ACCOUNTING UNIT POLICE SERVICES 05314021 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 Utilities 2,474 5,397 0 0 62300 Contract Services -Professional 105,573 116,412 0 0 62314 Contract Services -Police Rewar 0 2,000 175,570 174,590 62317 Contract Services -Bequest of M 32 1,256 27,050 26,920 62502 Contra Rent Payment GASB 87 0 (126,400) 0 0 108,080 (1,336) 202,620 201,510 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 4,996 0 0 SUBTOTAL COMMODITIES 0 4,996 0 0 66400 Machinery & Equipment 0 42,595 0 0 66800 Capital Outlay- Leases 0 495,484 0 0 0 538,079 0 0 SUBTOTAL CAPITAL 67200 Principal -Leases 0 124,585 0 0 67210 Interest -Leases 0 1,815 0 0 0 126,400 0 0 SUBTOTAL DEBT SERVICE 69011 Reserve Appropriation 0 0 0 50,000 0 0 0 50,000 SUBTOTAL MISCELLANEOUS TOTAL 108,080 668,140 202,620 251,510 City Council Page 296 of 8� — 316 6/6/2023 CIVIC CENTER MAINTENANCE DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 07414400 CIVIC CENTER- SECURITY 1,651,998 1,585,553 2,284,340 1,680,900 1,651,998 1,585,553 2,284,340 1,680,900 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,425,970 1,463,454 1,994,180 1,680,900 63000 COMMODITIES 26 0 0 0 65000 FIXED CHARGES 226,001 122,099 290,160 0 1,651,998 1,585,553 2,284,340 1,680,900 TOTAL City Council Page 297 of 8� — 317 6/6/2023 CIVIC CENTER MAINTENANCE POLICE DEPARTMENT ACCOUNTING UNIT CIVIC CENTER - SECURITY 07414400 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 940,100 975,477 960,410 1,141,670 61040 Salaries Overtime 62,600 48,562 615,550 92,660 61100 Retirement -Employer Normal Cost 190,041 178,278 168,290 203,970 61120 Medicare Insurance 16,896 16,470 13,580 15,550 61130 Health Insurance 130,761 129,717 138,180 147,420 61170 Retiree Health Benefits 14,322 42,650 18,200 0 61180 Worker Compensation Insurance 71,250 72,300 79,970 79,630 1,425,970 1,463,454 1,994,180 1,680,900 SUBTOTAL SALARIES & BENEFITS 63300 Gas & Diesel 26 0 0 0 SUBTOTAL COMMODITIES 26 0 0 0 65010 Rental City Equipment 7,200 0 0 0 65011 Equipment Replacement Charges 14,800 0 3,770 0 65012 Accident Repair & Replacement 400 0 190 0 65040 IT Maintenance Charge 0 0 39,040 0 65100 Insurance Charges 54,130 0 61,000 0 65105 Benefits Overhead 2,570 2,360 10,280 0 65400 Indirect Costs 146,901 119,739 175,880 0 226,001 122,099 290,160 0 SUBTOTAL FIXED CHARGES TOTAL 1,651,998 1,585,553 2,284,340 1,680,900 City Council Page 298 of 8.%2 - 318 6/6/2023 Opioid Remediation DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57996 Settlements 0 0 0 600,000 58000 Earning On Investments 0 0 0 1,000 TOTAL REVENUES 0 0 0 601,000 EXPENDITURES 11114400 Opioid Remediation 0 0 0 601,000 0 0 0 601,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69000 MISCELLANEOUS 0 0 0 601,000 0 0 0 601,000 TOTAL City Council Page 299 of 8.%2 — 319 6/6/2023 Opioid Remediation POLICE DEPARTMENT ACCOUNTING UNIT OPIOID REMEDIATION REVENUE 11114002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57996 Settlements 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 0 0 0 0 0 0 600,000 1,000 0 0 0 601,000 0 0 0 601,000 City Council Page 300 of 8.%2 — 320 6/6/2023 Opioid Remediation POLICE DEPARTMENT ACCOUNTING UNIT Opioid Remediation 11114400 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 601,000 0 0 0 601,000 0 0 0 601,000 City Council Page 301 of 8.%2 — 321 6/6/2023 OES UASI DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 2,888,383 1,343,843 6,941,060 444,680 2,888,383 1,343,843 6,941,060 444,680 TOTAL REVENUES EXPENDITURES 12514407 UASI CAL OES SANTAANA 1,111,313 896,163 6,200,150 460,540 12514491 UASI CAL OES ANAHEIM 512,934 788,778 740,910 0 1,624,247 1,684,940 6,941,060 460,540 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 368,553 510,507 463,790 460,540 62000 CONTRACTUALS 574,229 907,892 1,767,310 0 63000 COMMODITIES 24,372 66,781 42,290 0 65000 FIXED CHARGES 0 5,570 29,530 0 66000 CAPITAL 353,646 0 162,340 0 69000 MISCELLANEOUS 303,448 194,190 4,475,800 0 TOTAL 1,624,247 1,684,940 6,941,060 460,540 City Council Page 302 of 8.%2 — 322 6/6/2023 OES UASI POLICE DEPARTMENT ACCOUNTING UNIT UASI 12514002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52001 Federal Grant -Indirect SUBTOTAL REVENUES TOTAL 2,888,383 1,343,843 6,941,060 444,680 2,888,383 1,343,843 6,941,060 444,680 2,888,383 1,343,843 6,941,060 444,680 City Council Page 303 of 8.%2 — 323 6/6/2023 OES UASI POLICE DEPARTMENT ACCOUNTING UNIT UASI CAL OES SANTA ANA 12514407 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 30,272 194,277 311,540 341,670 61040 Salaries Overtime (1,884) 101,638 36,400 0 61100 Retirement -Employer Normal Cost 6,590 29,640 45,360 54,700 61120 Medicare Insurance 610 3,352 4,500 4,630 61130 Health Insurance 5,259 22,680 39,480 43,680 61170 Retiree Health Benefits 564 9,427 5,890 0 61180 Worker Compensation Insurance 6,385 (4,040) 2,580 15,860 47,797 356,975 445,750 460,540 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 1,250 0 62120 Training, Transportation, Meetings (1,350) 2,593 10,000 0 62300 Contract Services -Professional 407,627 313,152 1,064,610 0 62600 Parking Validation 21 211 0 0 406,297 315,956 1,075,860 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 126 23,472 37,290 0 126 23,472 37,290 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 11,160 0 65100 Insurance Charges 0 4,870 1,960 0 65105 Benefits Overhead 0 700 330 0 0 5,570 13,450 0 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 353,646 0 152,000 0 353,646 0 152,000 0 SUBTOTAL CAPITAL 69140 Payments to Districts 303,448 194,190 4,475,800 0 303,448 194,190 4,475,800 0 SUBTOTAL MISCELLANEOUS TOTAL 1,111,313 896,163 6,200,150 460,540 City Council Page 304 of 8� - 324 6/6/2023 OES UASI POLICE DEPARTMENT ACCOUNTING UNIT UASI CAL OES ANAHEIM 12514491 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 212,009 91,723 0 0 61040 Salaries Overtime 30,505 36,062 0 0 61100 Retirement -Employer Normal Cost 27,390 15,703 0 0 61120 Medicare Insurance 3,425 1,600 0 0 61130 Health Insurance 24,372 11,168 0 0 61170 Retiree Health Benefits 3,900 0 0 0 61180 Worker Compensation Insurance 19,155 (2,724) 18,040 0 320,756 153,532 18,040 0 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings (1,875) 0 3,500 0 62300 Contract Services -Professional 169,807 591,936 687,950 0 167,932 591,936 691,450 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 24,246 43,309 5,000 0 24,246 43,309 5,000 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 13,760 0 65105 Benefits Overhead 0 0 2,320 0 0 0 16,080 0 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 10,340 0 0 0 10,340 0 SUBTOTAL CAPITAL TOTAL 512,934 788,778 740,910 0 City Council Page 305 of 8.%2 - 325 6/6/2023 D.O.J. GRANT FUND DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 0 731,634 8,200 0 52001 Federal Grant -Indirect 260,345 126,991 438,010 0 58000 Earning On Investments 84 (77) 0 0 TOTAL REVENUES 260,429 858,548 446,210 0 EXPENDITURES 12714406 OVW-Impr Criminal Justice Resp 104,206 78,240 8,200 0 12714409 COPS GRANT HIRING PROGRAM 99,372 731,634 438,010 0 12714410 BODY WORN CAMERA GRANT 28,598 28,598 0 0 232,176 838,472 446,210 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 203,578 809,874 446,210 0 62000 CONTRACTUALS 28,598 28,598 0 0 232,176 838,472 446,210 0 TOTAL City Council Page 306 of 8� — 326 6/6/2023 D.O.J. GRANT FUND POLICE DEPARTMENT ACCOUNTING UNIT DOJ Grants 12714002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52000 Federal Grant -Direct 0 731,634 8,200 0 52001 Federal Grant -Indirect 260,345 126,991 438,010 0 58000 Earning On Investments 84 (77) 0 0 260,429 858,548 446,210 0 SUBTOTAL REVENUES TOTAL 260,429 858,548 446,210 0 City Council Page 307 of 8.%2 — 327 6/6/2023 D.O.J. GRANT FUND POLICE DEPARTMENT ACCOUNTING UNIT OVW-Impr Criminal Justice Resp 12714406 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS TOTAL 104,206 78,240 8,200 0 104,206 78,240 8,200 0 104,206 78,240 8,200 0 City Council Page 308 of 8.%2 — 328 6/6/2023 D.O.J. GRANT FUND POLICE DEPARTMENT ACCOUNTING UNIT COPS GRANT HIRING PROGRAM 12714409 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 76,449 516,587 321,450 0 61100 Retirement -Employer Normal Cost 9,224 100,280 44,320 0 61120 Medicare Insurance 1,099 7,447 4,660 0 61130 Health Insurance 12,600 107,321 67,580 0 99,372 731,634 438,010 0 SUBTOTAL SALARIES & BENEFITS TOTAL 99,372 731,634 438,010 0 City Council Page 309 of 8.%2 — 329 6/6/2023 D.O.J. GRANT FUND POLICE DEPARTMENT ACCOUNTING UNIT BODY WORN CAMERA GRANT 12714410 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 28,598 28,598 0 0 28,598 28,598 0 0 28,598 28,598 0 0 City Council Page 310 of 8� — 330 6/6/2023 LAW ENFORCEMENT GRANTS DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 134,932 360,488 49,050 0 52026 State Grants -Indirect SLESF 799,331 819,566 0 800,000 58000 Earning On Investments 8,372 81437 0 8,000 942,635 1,188,491 49,050 808,000 TOTAL REVENUES EXPENDITURES 12814407 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 745,886 524,792 829,970 808,000 ACCOUNT (SLESA) 12814409 BYRNE JUSTICE ASSISTANCE (JAG) 164,028 82,600 0 0 12814414 EMPG Grant 0 48,338 0 0 12814416 HMGP 0 0 74,000 0 12814417 SEXUAL ASSAULT EVIDENCE GRANT 19,836 12,174 0 0 TOTAL EXPENDITURES 929,750 667,905 903,970 808,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 76,231 97,148 0 0 62000 CONTRACTUALS 514,722 481,854 571,980 0 63000 COMMODITIES 215,886 40,565 331,990 0 66000 CAPITAL 122,912 48,338 0 0 69000 MISCELLANEOUS 0 0 0 808,000 929,750 667,905 903,970 808,000 TOTAL City Council Page 311 of 8� - 331 6/6/2023 LAW ENFORCEMENT GRANTS POLICE DEPARTMENT ACCOUNTING UNIT HMGP 12814416 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 0 0 74,000 0 0 0 74,000 0 0 0 74,000 0 City Council Page 312 of 8.%2 — 332 6/6/2023 LAW ENFORCEMENT GRANTS POLICE DEPARTMENT ACCOUNTING UNIT SEXUAL ASSAULT EVIDENCE GRANT 12814417 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS TOTAL 19,836 12,174 0 0 19,836 12,174 0 0 19,836 12,174 0 0 City Council Page 313 of 8� — 333 6/6/2023 LAW ENFORCEMENT GRANTS POLICE DEPARTMENT ACCOUNTING UNIT LAW ENFORCEMENT GRANTS REVENUE 12814002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52001 Federal Grant -Indirect 134,932 360,488 49,050 0 52026 State Grants -Indirect SLESF 799,331 819,566 0 800,000 58000 Earning On Investments 8,372 8,437 0 8,000 942,635 1,188,491 49,050 808,000 SUBTOTAL REVENUES TOTAL 942,635 1,188,491 49,050 808,000 City Council Page 314 of 8� — 334 6/6/2023 LAW ENFORCEMENT GRANTS POLICE DEPARTMENT ACCOUNTING UNIT SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT (SLESA) 12814407 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66400 Machinery & Equipment SUBTOTAL CAPITAL 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 514,722 476,040 497,980 0 514,722 108,252 476,040 48,752 497,980 331,990 0 0 108,252 122,912 48,752 0 331,990 0 0 0 122,912 0 0 0 0 0 0 808,000 0 0 0 808,000 745,886 524,792 829,970 808,000 City Council Page 315 of 8� — 335 6/6/2023 LAW ENFORCEMENT GRANTS POLICE DEPARTMENT ACCOUNTING UNIT BYRNE JUSTICE ASSISTANCE (JAG) 12814409 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime 61180 Worker Compensation Insurance SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 56,414 (19) 84,974 0 0 0 0 0 56,395 0 84,974 5,814 0 0 0 0 0 107,633 5,814 (8,188) 0 0 0 0 107,633 (8,188) 0 0 164,028 82,600 0 0 City Council Page 316 of 8� — 336 6/6/2023 LAW ENFORCEMENT GRANTS POLICE DEPARTMENT ACCOUNTING UNIT EMPG Grant 12814414 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 0 48,338 0 0 0 48,338 0 0 0 48,338 0 0 City Council Page 317 of 8� — 337 6/6/2023 OFFICE OF TRAFFIC SAFETY GRANT DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 563,341 567,161 165,000 139,300 563,341 567,161 165,000 139,300 TOTAL REVENUES EXPENDITURES 16514414 SELECTIVE TRAFFIC ENFORCEMENT 520,188 554,691 165,000 139,300 520,188 554,691 165,000 139,300 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 463,593 532,353 165,000 139,300 62000 CONTRACTUALS 19,875 2,030 0 0 63000 COMMODITIES 11,920 20,307 0 0 66000 CAPITAL 24,800 0 0 0 520,188 554,691 165,000 139,300 TOTAL City Council Page 318 of 8� — 338 6/6/2023 OFFICE OF TRAFFIC SAFETY GRANT POLICE DEPARTMENT ACCOUNTING UNIT OTS-TRAFFIC OFFENDER PRGRM GR 16514002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52001 Federal Grant -Indirect SUBTOTAL REVENUES TOTAL 563,341 567,161 165,000 139,300 563,341 567,161 165,000 139,300 563,341 567,161 165,000 139,300 City Council Page 319 of 8� — 339 6/6/2023 OFFICE OF TRAFFIC SAFETY GRANT POLICE DEPARTMENT ACCOUNTING UNIT SELECTIVE TRAFFIC ENFORCEMENT 16514414 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61040 Salaries Overtime 463,593 532,353 165,000 139,300 463,593 532,353 165,000 139,300 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 275 2,030 0 0 62300 Contract Services -Professional 19,600 0 0 0 19,875 2,030 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 11,920 20,307 0 0 11,920 20,307 0 0 SUBTOTAL COMMODITIES 66400 Machinery & Equipment 24,800 0 0 0 24,800 0 0 0 SUBTOTAL CAPITAL TOTAL 520,188 554,691 165,000 139,300 City Council Page 320 of 8.%2 — 340 6/6/2023 US DOJ ASSET FORFEITURE FUND DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57405 Evidence Recovery/DOJ 25,463 0 0 0 57410 Evidence Recovery/RNSP 248,837 4,903 0 0 58000 Earning On Investments 11,002 81446 0 0 TOTAL REVENUES 285,302 13,349 0 0 EXPENDITURES 16614450 US DEPT OF JUSTICE AFF 498,666 430,124 758,500 500,000 498,666 430,124 758,500 500,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 21,879 0 35,510 20,000 62000 CONTRACTUALS 259,578 259,578 359,510 467,360 63000 COMMODITIES 0 22,983 359,510 10,000 65000 FIXED CHARGES 2,652 0 3,970 2,640 66000 CAPITAL 214,557 147,563 0 0 498,666 430,124 758,500 500,000 TOTAL City Council Page 321 ot8.%2 - 341 6/6/2023 US DOJ ASSET FORFEITURE FUND POLICE DEPARTMENT ACCOUNTING UNIT US DOJ ASSET FORFEITURE FUND 16614002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 57405 Evidence Recovery/DOJ 25,463 0 0 0 57410 Evidence Recovery/RNSP 248,837 4,903 0 0 58000 Earning On Investments 11,002 8,446 0 0 285,302 13,349 0 0 SUBTOTAL REVENUES TOTAL 285,302 13,349 0 0 City Council Page 322 of 8.%2 — 342 6/6/2023 US DOJ ASSET FORFEITURE FUND POLICE DEPARTMENT ACCOUNTING UNIT US DEPT OF JUSTICE AFF 16614450 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61040 Salaries Overtime 21,879 0 35,510 20,000 21,879 0 35,510 20,000 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 0 0 25,000 62300 Contract Services -Professional 259,578 259,578 359,510 442,360 259,578 259,578 359,510 467,360 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 22,983 359,510 10,000 0 22,983 359,510 10,000 SUBTOTAL COMMODITIES 65400 Indirect Costs 2,652 0 3,970 2,640 2,652 0 3,970 2,640 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 214,557 147,563 0 0 214,557 147,563 0 0 SUBTOTAL CAPITAL TOTAL 498,666 430,124 758,500 500,000 City Council Page 323 of 8.%2 - 343 6/6/2023 US TREASURY ASSET FORFEITURE DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57410 Evidence Recovery/RNSP 10,582 0 0 0 58000 Earning On Investments 1,487 1,051 0 0 12,068 1,051 0 0 TOTAL REVENUES EXPENDITURES 16714455 US DEPT OF TREASURY AFF 179,995 0 139,280 155,000 TOTAL EXPENDITURES 179,995 0 139,280 155,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 0 83,570 155,000 63000 COMMODITIES 41,697 0 55,710 0 66000 CAPITAL 138,298 0 0 0 179,995 0 139,280 155,000 TOTAL City Council Page 324 of 8� — 344 6/6/2023 US TREASURY ASSET FORFEITURE POLICE DEPARTMENT ACCOUNTING UNIT US TREASURY ASSET FORFEITURE 16714002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57410 Evidence Recovery/RNSP 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 10,582 1,487 0 1,051 0 0 0 0 12,068 1,051 0 0 12,068 1,051 0 0 City Council Page 325 of 8.%2 — 345 6/6/2023 US TREASURY ASSET FORFEITURE POLICE DEPARTMENT ACCOUNTING UNIT US DEPT OF TREASURY AFF 16714455 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 0 0 83,570 155,000 0 41,697 0 0 83,570 55,710 155,000 0 41,697 138,298 0 0 55,710 0 0 0 138,298 0 0 0 179,995 0 139,280 155,000 City Council Page 326 of 8� — 346 6/6/2023 CARES Act- CESF PD DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52008 Federal Grant -Direct COVID 368,122 0 0 0 TOTAL REVENUES 368,122 0 0 0 EXPENDITURES 17514400 CARES ACT-CESF 23,383 0 0 0 TOTAL EXPENDITURES 23,383 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 23,383 0 0 0 23,383 0 0 0 TOTAL City Council Page 327 of 8� — 347 6/6/2023 CARES Act- CESF PD POLICE DEPARTMENT ACCOUNTING UNIT CREA-Act-CESF Revenue 17514002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52008 Federal Grant -Direct COVID SUBTOTAL REVENUES TOTAL 368,122 0 0 0 368,122 0 0 0 368,122 0 0 0 City Council Page 328 of 8.%2 — 348 6/6/2023 CARES Act- CESF PD POLICE DEPARTMENT ACCOUNTING UNIT CARES ACT-CESF 17514400 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61040 Salaries Overtime SUBTOTAL SALARIES & BENEFITS TOTAL 23,383 0 0 0 23,383 0 0 0 23,383 0 0 0 City Council Page 329 of 8.%2 — 349 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17614400 CARES ACT -STATE PD 4,451,309 0 0 0 TOTAL EXPENDITURES 4,451,309 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 4,451,309 0 0 0 TOTAL 4,451,309 0 0 0 City Council Page 330 of 8,%2 — 350 6/6/2023 CARES ACT -STATE POLICE DEPARTMENT ACCOUNTING UNIT CARES ACT -STATE PD 17614400 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 61000 Salaries Regular SUBTOTAL SALARIES & BENEFITS TOTAL 4,451,309 0 0 0 4,451,309 0 0 0 4,451,309 0 0 0 City Council Page 331 of 8.%2 — 351 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY POLICE DEPARTMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18114013 ARPA-PD 0 79,798 36,660 102,520 TOTAL EXPENDITURES 0 79,798 36,660 102,520 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 36,660 102,520 62000 CONTRACTUALS 0 63,572 0 0 63000 COMMODITIES 0 16,227 0 0 0 79,798 36,660 102,520 TOTAL City Council Page 332 of 8.%2 — 352 6/6/2023 American Rescue Plan Act POLICE DEPARTMENT ACCOUNTING UNIT ARPA-PD 18114013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 71,160 61020 Salaries Part -Time 0 0 34,840 0 61100 Retirement -Employer Normal Cost 0 0 0 8,680 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 6,080 61110 Part -Time Retirement 0 0 1,310 0 61120 Medicare Insurance 0 0 510 1,000 61130 Health Insurance 0 0 0 15,600 0 0 36,660 102,520 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 63,572 0 0 0 63,572 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 16,227 0 0 0 16,227 0 0 SUBTOTAL COMMODITIES TOTAL 0 79,798 36,660 102,520 City Council Page 333 of 8,%2 — 353 6/6/2023 This Pa Tonally City Council Page 334 of s� — 354 6/6/2023 Fire & Emergency Medical Services ..-- rt Y! a ORANGE COUNIV SEAT OF GOVERNMENT l' NE GOLDEN CITY 69 FOUNDED T8 City Council Page 335 of 852 — 355 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 336 of 8� — 356 6/6/2023 Mkire & Emergency Medical Services REVENUE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 5,844,480 6,197,237 6,695,000 6,775,000 120 FIRE FACILITIES FUND 1,072,199 1,588,791 780,100 612,960 TOTAL REVENUE 6,916,679 7,786,028 7,475,100 7,387,960 EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 45,772,912 50,684,346 53,956,950 56,483,060 120 FIRE FACILITIES FUND 839,252 611,730 2,728,100 811,900 174 CARES ACT 15,815 - - - 176 CARES ACT -STATE 2,795,183 - - - TOTAL EXPENDITURE 49,423,163 51,296,076 56,685,050 57,294,960 City Council Page 337 of 8� — 357 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 338 of 8� — 358 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY FIRE & EMERGENCY MEDICAL SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01115017 FIRE -SERVICE ENHANCEMENT 0 8,453,649 4,489,000 14,187,400 01115330 FIRE SUPPRESSION/EMS 42,726,835 42,230,697 49,467,950 42,295,660 42,726,835 50,684,346 53,956,950 56,483,060 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 42,723,075 50,506,823 53,953,270 56,379,400 66000 CAPITAL 0 173,833 0 100,000 68000 TRANSFERS 3,760 3,690 3,680 3,660 TOTAL 42,726,835 50,684,346 53,956,950 56,483,060 City Council Page 339 of 8,%2 — 359 6/6/2023 GENERALFUND FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT FIRE - SERVICE ENHANCEMENT 01115017 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional 62339 Contract Services -Care Ambulance SUBTOTAL CONTRACTUALS TOTAL 0 0 7,217,460 1,236,189 4,175,000 314,000 10,675,000 3,512,400 0 8,453,649 4,489,000 14,187,400 0 8,453,649 4,489,000 14,187,400 City Council Page 340 of 8,%2 — 360 6/6/2023 GENERALFUND FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT FIRE - ADMIN AND SUPPORT 01115002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53509 Paramedic Subscription Fee 53510 Paramedic Services Charge SUBTOTAL REVENUES TOTAL 179,274 5,665,206 155,386 6,041,851 195,000 6,500,000 175,000 6,600,000 5,844,480 6,197,237 6,695,000 6,775,000 5,844,480 6,197,237 6,695,000 6,775,000 City Council Page 341 of 8.%2 — 361 6/6/2023 GENERALFUND FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT FIRE SUPPRESSION/EMS 01115330 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62010 Communications 1,342 2,370 0 0 62251 Other Agency Services 13,516 13,675 14,270 14,500 62300 Contract Services -Professional 38,924,697 38,877,894 44,500,000 40,112,400 62338 Contract Services -Wittman Enterprise 271,082 245,053 350,000 350,000 62339 Contract Services -Care Ambulance 3,512,439 2,914,182 4,600,000 1,715,100 42,723,075 42,053,174 49,464,270 42,192,000 SUBTOTAL CONTRACTUALS 66200 Buildings & Building Improvements 0 173,833 0 100,000 0 173,833 0 100,000 SUBTOTAL CAPITAL 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 3,760 3,690 3,680 3,660 3,760 3,690 3,680 3,660 SUBTOTAL TRANSFERS TOTAL 42,726,835 42,230,697 49,467,950 42,295,660 City Council Page 342 of 8.%2 — 362 6/6/2023 FIRE FACILITIES FUND DEPARTMENT RESOURCE SUMMARY FIRE & EMERGENCY MEDICAL SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53700 Improvement Fee 1,072,199 1,570,965 780,100 612,960 58000 Earning On Investments 0 17,825 0 0 TOTAL REVENUES 1,072,199 1,588,791 780,100 612,960 EXPENDITURES 12015330 FIRE FACILITIES FUND 839,252 611,730 2,728,100 811,900 839,252 611,730 2,728,100 811,900 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 716,762 611,730 2,728,100 811,900 66000 CAPITAL 122,490 0 0 0 839,252 611,730 2,728,100 811,900 TOTAL City Council Page 343 of 8,%2 — 363 6/6/2023 FIRE FACILITIES FUND FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT FIRE FACILITIES FUND 12015002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53700 Improvement Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1,072,199 0 1,570,965 17,825 780,100 0 612,960 0 1,072,199 1,588,791 780,100 612,960 1,072,199 1,588,791 780,100 612,960 City Council Page 344 of 8� — 364 6/6/2023 FIRE FACILITIES FUND FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT FIRE FACILITIES FUND 12015330 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 716,762 611,730 2,728,100 811,900 716,762 122,490 611,730 0 2,728,100 0 811,900 0 122,490 0 0 0 839,252 611,730 2,728,100 811,900 City Council Page 345 of 8,%2 — 365 6/6/2023 CARES ACT DEPARTMENT RESOURCE SUMMARY FIRE & EMERGENCY MEDICAL SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17415300 CARES ACT- CONTY OCFA 15,815 0 0 0 TOTAL EXPENDITURES 15,815 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 63000 COMMODITIES 15,815 0 0 0 TOTAL 15,815 0 0 0 City Council Page 346 of 8� — 366 6/6/2023 CARES ACT FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT CARES ACT- CONTY OCFA 17415300 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 15,815 0 0 0 15,815 0 0 0 15,815 0 0 0 City Council Page 347 of 8.%2 — 367 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY FIRE & EMERGENCY MEDICAL SERVICES ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17615300 CARES ACT -STATE FIRE 2,795,183 0 0 0 TOTAL EXPENDITURES 2,795,183 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 2,795,183 0 0 0 TOTAL 2,795,183 0 0 0 City Council Page 348 of 8,%2 — 368 6/6/2023 CARES ACT -STATE FIRE & EMERGENCY MEDICAL SERVICES ACCOUNTING UNIT CARES ACT -STATE FIRE 17615300 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 2,795,183 0 0 0 2,795,183 0 0 0 2,795,183 0 0 0 City Council Page 349 of 8,%2 — 369 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 350 of 8562 — 370 6/6/2023 Planning & Building Agency rt.. fa a -I m 90 ORANGE COUNTY SEAT OF GOVERNMENT qq l' �7XE GOLDEN CITY FOUNOEG T.11 City Council Page 351 of 8532 — 371 6/6/2023 This Pa Tonally City Council Page 352 of 8.%2 — 372 6/6/2023 Planning and Building Ag P. Funded Funded Authorized Personnel FY 22-23 Workforce Changes FY 23-24 Accounting Assistant 1 0 1 Administrative Services Manager (MM) 1 0 1 Animal Service Officer 1 2 0 2 Assistant Community Planner 1 0 1 Assistant Director of Planning and Building (MM) 1 0 1 Assistant Plan Check Engineer* 3 0 3 Assistant Planner 1 3 0 3 Assistant Planner 11 1 0 1 Associate Plan Check Engineer* 2 0 2 Associate Planner 3 0 3 Building Safety Manager (MM) 1 0 1 Code Enforcement Associate 2 0 2 Code Enforcement Officer** 20 2 22 Code Enforcement Principal (AM) 2 0 2 Code Enforcement Supervisor 2 1 3 Combination Building Inspector* 11 0 11 Executive Dir Planning and Bldg Safety (EM) 1 0 1 Executive Secretary (UC) 1 0 1 Management Aide (UC) 1 0 1 Management Analyst (UC) 2 0 2 Permit Services Principal (AM) 1 0 1 Permit Services Processor 2 0 2 Permit Services Technician* 3 0 3 Planning Commission Secretary 1 0 1 Planning Manager (MM) 1 0 1 Planning Technician 2 0 2 Plans Examiner 2 0 2 Principal Community Planner (AM) 1 0 1 Principal Plan Check Engineer (MM) 1 0 1 Principal Planner (AM) 2 0 2 Receptionist 1 0 1 Records Specialist 1 0 1 Secretary 1 0 1 Senior Combination Building Inspector 2 0 2 Senior Community Planner 2 0 2 Senior Office Assistant 6 0 6 Senior Office Specialist 1 0 1 Senior Permit Services Technician 2 0 2 Senior Plan Check Engineer 2 0 2 Senior Planner 3 0 3 Supervisor of Inspections (AM) 1 0 1 Funded Total 1 99 3 102 City Council Page 353 of 8.%2 — 373 6/6/2023 *Position(s) added in FY22-23 Mid -Year Report Reso #2023-014 **Code Enforcement Officer positions added for Rent Stabilization Program GENERAL FUND 84.15 FEDERAL/STATE GRANTS 4.85 CANNABIS PUBLIC BENEFIT FUND 11.00 OTHER RESTRICTED FUND 2.00 TOTAL FUNDED POSITIONS 102.00 City Council Page 354 of 8� — 374 6/6/2023 NESMEr.6 REVENUE INEW Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 11,059,151 15,754,545 10,370,830 13,540,200 016 CASp CERTIFICATION AND TRAINING FUND 90,579 90,930 85,000 85,000 053 CITY SERVICES 1,346,027 1,328,546 3,268,900 3,268,900 110 SMIP 97,777 3,922 16,000 16,000 121 SPECIAL REPAIR/DEMOLITION 199,098 248,300 160,000 100,000 158 SB2 Planning - 98,977 1,276,020 1,030,170 403 SCAG GRANTS 14,050 - - - TOTAL REVENUE 12,806,681 17,525,219 15,176,750 18,040,270 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 14,977,766 15,083,453 19,545,470 20,146,220 012 CANNABIS PUBLIC BENEFIT 269,977 488,028 1,303,090 1,190,520 016 CASp CERTIFICATION AND TRAINING FUND 2,453 3,925 85,000 85,000 031 AIR QUALITY IMPR. (AB 2766) 143,074 249,353 321,790 335,650 053 CITY SERVICES 828,281 568,805 3,268,900 3,268,900 110 SMIP - - 16,000 16,000 121 SPECIAL REPAIR/DEMOLITION 29,775 28,649 160,000 100,000 158 SB2 Planning 84,933 337,060 1,080,000 842,550 176 CARES ACT -STATE 827,245 - - - 181 American Rescue Plan Act - 42,811 514,020 532,060 403 SCAG GRANTS 14,800 - - - TOTAL EXPENDITURE 17,178,305 16,802,084 26,294,270 26,516,900 City Council Page 355 of 8� - 375 6/6/2023 This Pa Tonally City Council Page 356 of 8� — 376 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01116017 PBA- SERVICEENHANCEMENT 118,119 211,892 295,300 323,620 01116500 PLNG & BLG AGY-ADMINISTRATION 2,554,857 2,305,045 2,617,680 2,687,490 01116510 PLNG & BLG AGY-PLANNING 3,269,848 2,390,334 4,452,700 3,537,740 01116520 PLNG & BLG AGY-PERMIT & INS SV 1,834,378 1,900,481 2,554,750 2,923,050 01116530 PLNG & BLG AGY-PERMIT & PLN CK 1,949,352 2,441,859 2,953,260 3,568,140 01116540 PLNG & BLG AGY-COMM PRESERVA 1,211,533 1,413,540 2,068,740 2,366,450 01116550 PROACTIV RENTL ENFORCEMENT PRG 445,474 711,885 819,610 876,320 01116560 NEIGHBORHOOD INITIATIVES PROGR 582,349 506,023 623,420 604,080 01116570 ANIMAL SERVICES 3,011,857 3,202,393 3,160,010 3,259,330 14,977,766 15,083,453 19,545,470 20,146,220 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 7,720,495 8,317,740 10,740,850 11,834,550 62000 CONTRACTUALS 4,211,994 4,045,677 5,903,600 5,179,700 63000 COMMODITIES 244,082 320,041 250,150 379,520 65000 FIXED CHARGES 2,164,921 1,986,925 2,061,890 2,261,990 66000 CAPITAL 216,665 0 200,000 80,000 67000 DEBT SERVICE 22,979 22,979 0 23,000 68000 TRANSFERS 396,630 390,090 388,980 387,460 14,977,766 15,083,453 19,545,470 20,146,220 TOTAL City Council Page 357 of 8.%2 — 377 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PBA - SERVICE ENHANCEMENT 01116017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 95,911 157,093 269,050 280,250 61020 Salaries Part -Time 1,141 0 0 0 61040 Salaries Overtime 0 3,496 0 0 61100 Retirement -Employer Normal Cost 5,975 16,128 0 0 61110 Part -Time Retirement 43 0 0 0 61120 Medicare Insurance 1,397 2,297 0 0 61130 Health Insurance 13,651 32,878 0 0 61180 Worker Compensation Insurance 0 0 5,540 8,610 118,119 211,892 274,590 288,860 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 0 2,500 12,500 0 0 2,500 12,500 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 10,000 10,000 0 0 10,000 10,000 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 7,150 10,630 65105 Benefits Overhead 0 0 1,060 1,630 0 0 8,210 12,260 SUBTOTAL FIXED CHARGES TOTAL 118,119 211,892 295,300 323,620 City Council Page 358 of 8.%2 - 378 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT ANIMAL SERVICES 01116570 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 233,427 241,172 240,920 246,040 61040 Salaries Overtime 647 1,687 0 0 61100 Retirement -Employer Normal Cost 22,930 23,684 22,060 25,280 61120 Medicare Insurance 3,330 3,459 3,490 3,500 61130 Health Insurance 46,697 47,083 50,880 60,780 61170 Retiree Health Benefits 3,363 7,150 3,580 0 61180 Worker Compensation Insurance 16,680 12,660 13,330 13,220 327,074 336,895 334,260 348,820 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 173 600 600 62140 Membership, Subscription & Dues 0 0 200 200 62300 Contract Services -Professional 2,557,164 2,752,564 2,729,450 2,804,450 2,557,164 2,752,737 2,730,250 2,805,250 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 720 3,401 9,900 33,660 63300 Gas & Diesel 20,138 18,133 7,000 7,000 20,858 21,534 16,900 40,660 SUBTOTAL COMMODITIES 65010 Rental City Equipment 28,600 28,620 34,930 13,300 65011 Equipment Replacement Charges 28,000 28,284 7,190 15,410 65012 Accident Repair & Replacement 700 684 0 0 65040 IT Maintenance Charge 36,150 17,270 16,730 17,070 65100 Insurance Charges 12,670 15,490 17,200 16,320 65105 Benefits Overhead 600 840 2,550 2,500 65210 Delivery Charges 40 40 0 0 106,760 91,228 78,600 64,600 SUBTOTAL FIXED CHARGES TOTAL 3,011,857 3,202,393 3,160,010 3,259,330 City Council Page 359 of 8.%2 - 379 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY-ADMINISTRATION 01116002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51501 Fireworks Stand Permits (436) (11,639) 0 0 51600 General Plan Update Surcharge 137,724 160,206 182,000 191,000 51601 Building Permits 1,651,138 1,989,242 1,675,400 1,760,000 51602 Plumbing Permits 353,390 432,081 383,900 405,000 51603 Electrical Permits 961,197 1,124,237 887,000 930,000 51604 Heating Permits 496,746 635,032 500,400 525,000 51605 Occupancy Permits 370,157 411,800 390,300 210,000 51606 Grading Permits 144,304 101,114 136,000 140,000 51607 Street Vendor Permit 12,848 10,125 25,800 30,000 51612 Building Standards Revolving Fund (2,993) 3,772 9,500 0 51613 Adult -Use Cannabis Retail Phase 1/Registration 1,752 0 0 0 Application 51614 Adult -Use Cannabis Retail Phase 2/Regulatory Safety 250,591 344,563 313,300 370,000 Permit 51616 Commercial Cannabis Testing Phase 1/Registration 1,752 0 1,800 1,900 Application 51617 Commercial Cannabis Testing Phase 2/Regulatory Safety 50,118 12,530 12,530 13,000 Permits 51618 Commercial Cannabis Operating Agreement 80,000 40,000 15,000 0 Reimbursement Fees 51619 Commercial Cannabis Cultivation Phase 1/Regst. 17,894 20,452 17,500 1,900 Application 51620 Commercial Cannabis Manufacturing Phase 1/Regst. 6,412 18,682 17,500 1,900 Application 51621 Commercial Cannabis Distribution Phase 1/Regst. 31,174 9,923 26,300 1,900 Application 51622 Commercial Cannabis Cultivation Phase 2/Rgltry Sfty Prmt 152,594 190,199 100,200 100,000 51623 Commercial Cannabis Manufacturing Phase 2/Rgltry Sfty 57,281 146,095 53,600 100,000 Prmt 51624 Commercial Cannabis Distribution Phase 2/Rgltry Sfty Prmt 290,415 226,272 226,000 250,000 53410 Impound/Owner Release Animal 0 0 1,300 1,300 53416 Animal Quarantines 0 0 1,000 1,000 53513 OCFAAdmin Processing Fee 2,220 285 1,000 0 53600 Building Plan Check 2,058,215 4,345,006 2,022,100 2,760,000 53601 Electrical Plan Check 454,660 700,179 328,200 758,000 53602 Plumbing Plan Check 113,705 252,544 148,400 302,000 53603 Mechanical Plan Check 226,095 524,591 220,900 573,000 53605 Landscape Plan Review 22,953 21,560 26,000 21,000 53606 Discretionary Application Fee 293,137 189,429 212,000 271,000 53607 EIR Developer Fees 38,551 57,210 75,000 407,000 53613 Land Use Certificate Processin 938,626 938,324 820,000 949,000 53614 Shopping Cart Contain Program 51,602 48,645 44,100 44,100 53616 Site Plan Review Charge 470,045 913,586 435,000 1,000,000 53626 Medical Marijuana Retail Phase 1/Registration Application 0 0 1,800 0 53627 PREP Fees 627,290 797,040 610,000 610,000 53628 Foreclosure Registration Program 261,648 357,685 190,000 300,000 53642 Public Hearing Notice 0 0 0 200 55600 Administrative Citations 221,545 368,273 165,000 300,000 57010 Miscellaneous Recoveries 110,612 262,139 15,000 26,000 57770 Sale of Maps & Documents 104,184 113,361 80,000 110,000 59000 Transfer From Fund 069 0 0 0 75,000 11,059,151 15,754,545 10,370,830 13,540,200 SUBTOTAL REVENUES TOTAL 11,059,151 15,754,545 10,370,830 13,540,200 City Council Page 360 of 85-2 - 380 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY-ADMINISTRATION 01116500 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 566,192 618,566 733,120 794,660 61010 Salaries Cash Out/Separation 16,806 0 0 0 61020 Salaries Part -Time 67,159 75,390 82,270 82,270 61040 Salaries Overtime 2,683 68 0 0 61100 Retirement -Employer Normal Cost 35,491 38,909 40,660 56,700 61110 Part -Time Retirement 2,134 2,300 3,090 3,090 61120 Medicare Insurance 9,188 9,949 11,760 11,480 61130 Health Insurance 84,419 88,592 133,380 146,160 61170 Retiree Health Benefits 1,324 3,697 3,760 3,940 61180 Worker Compensation Insurance 38,690 32,190 59,380 38,020 824,086 869,661 1,067,420 1,136,320 SUBTOTAL SALARIES & BENEFITS 62010 Communications 12,338 13,094 6,400 14,430 62120 Training, Transportation, Meetings 509 4,449 10,000 10,000 62130 Tuition Reimbursement 201 0 1,000 1,000 62131 SAMA Wellness and Fitness Program Reimbursements 0 0 300 300 62140 Membership, Subscription & Dues 2,158 1,815 1,600 1,600 62300 Contract Services -Professional 57,189 44,970 58,880 58,800 62320 Maintenance & Repair Buildings 0 0 2,100 2,100 62322 Maintenance & Repair Machinery 0 2,340 6,800 6,800 62600 Parking Validation 28 0 6,000 6,000 62700 Auto Expense 6,000 6,000 6,000 6,000 78,422 72,669 99,080 107,030 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 25,245 38,504 12,400 11,400 25,245 38,504 12,400 11,400 SUBTOTAL COMMODITIES 65000 Building Rental 486,490 414,010 503,560 503,560 65010 Rental City Equipment 0 1,682 0 0 65040 IT Maintenance Charge 30,120 28,790 33,460 39,820 65050 IT Department Specific 424,750 424,750 424,750 424,750 65100 Insurance Charges 46,940 39,410 76,650 46,950 65105 Benefits Overhead 1,990 1,960 11,380 7,200 65210 Delivery Charges 540 540 0 0 990,830 911,142 1,049,800 1,022,280 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 210,978 0 0 0 66400 Machinery & Equipment 5,687 0 0 0 216,665 0 0 0 SUBTOTAL CAPITAL 67200 Principal -Leases 19,354 19,959 0 23,000 67210 Interest -Leases 3,625 3,020 0 0 22,979 22,979 0 23,000 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 396,630 390,090 388,980 387,460 396,630 390,090 388,980 387,460 SUBTOTAL TRANSFERS TOTAL 2,554,857 2,305,045 2,617,680 2,687,490 City Council Page 361 of 8.%2 - 381 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY-PLANNING 01116510 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,242,211 1,089,563 1,528,940 1,684,230 61010 Salaries Cash Out/Separation 189,793 155,086 0 0 61020 Salaries Part -Time 53,599 51,516 26,480 26,480 61040 Salaries Overtime 4,106 1,397 0 0 61100 Retirement -Employer Normal Cost 99,426 88,800 116,220 172,830 61110 Part -Time Retirement 2,260 1,919 2,900 990 61120 Medicare Insurance 19,707 17,495 24,030 24,360 61130 Health Insurance 148,798 138,951 281,460 277,530 61170 Retiree Health Benefits 1,134 4,170 5,430 5,760 61180 Worker Compensation Insurance 82,860 76,650 73,970 62,510 1,843,894 1,625,546 2,059,430 2,254,690 SUBTOTAL SALARIES & BENEFITS 62010 Communications 22,356 23,480 18,400 35,770 62120 Training, Transportation, Meetings 2,072 4,475 10,260 10,260 62130 Tuition Reimbursement 0 0 2,500 2,500 62131 SAMA Wellness and Fitness Program Reimbursements 360 900 900 900 62140 Membership, Subscription & Dues 8,339 5,493 8,500 8,500 62200 Advertising 36,693 39,170 40,000 40,000 62300 Contract Services -Professional 1,098,091 443,313 2,083,600 968,600 62302 Contracted Vendor Personnel Services 6,750 8,600 8,400 8,400 62322 Maintenance & Repair Machinery 0 0 400 400 62700 Auto Expense 3,750 7,000 4,200 4,200 1,178,410 532,432 2,177,160 1,079,530 SUBTOTAL CONTRACTUALS 63000 Office Supplies 0 8,473 8,000 8,000 63001 Miscellaneous Operating Expenses 44,744 39,972 17,100 16,100 44,744 48,446 25,100 24,100 SUBTOTAL COMMODITIES 65010 Rental City Equipment 5,450 3,984 6,650 1,270 65011 Equipment Replacement Charges 0 5,400 1,370 2,940 65012 Accident Repair & Replacement 900 96 0 0 65040 IT Maintenance Charge 90,360 75,710 73,340 86,180 65100 Insurance Charges 100,510 93,830 95,480 77,200 65105 Benefits Overhead 4,260 3,570 14,170 11,830 65210 Delivery Charges 1,320 1,320 0 0 202,800 183,910 191,010 179,420 SUBTOTAL FIXED CHARGES TOTAL 3,269,848 2,390,334 4,452,700 3,537,740 City Council Page 362 of 8� - 382 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY-PERMIT & INS SV 01116520 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,015,807 990,996 1,432,270 1,588,210 61010 Salaries Cash Out/Separation 2,549 7,178 0 0 61020 Salaries Part -Time 17,542 21,319 34,170 34,160 61040 Salaries Overtime 11,839 11,211 0 0 61100 Retirement -Employer Normal Cost 76,931 90,013 133,860 172,350 61110 Part -Time Retirement 658 799 1,280 1,280 61120 Medicare Insurance 14,828 14,661 21,230 23,010 61130 Health Insurance 186,981 187,132 325,800 331,560 61170 Retiree Health Benefits 676 1,900 2,800 3,080 61180 Worker Compensation Insurance 72,730 57,560 58,990 55,460 1,400,541 1,382,769 2,010,400 2,209,110 SUBTOTAL SALARIES & BENEFITS 62010 Communications 25,060 26,821 30,200 48,550 62120 Training, Transportation, Meetings 9,485 1,903 15,290 15,290 62131 SAMA Wellness and Fitness Program Reimbursements 0 0 300 300 62140 Membership, Subscription & Dues 1,362 2,069 1,800 1,800 62300 Contract Services -Professional 104,479 195,861 97,000 367,000 62322 Maintenance & Repair Machinery 0 0 800 800 140,387 226,654 145,390 433,740 SUBTOTAL CONTRACTUALS 63000 Office Supplies 0 9,095 5,000 5,000 63001 Miscellaneous Operating Expenses 23,133 12,761 17,500 29,100 63300 Gas & Diesel 7,841 9,128 15,540 15,540 30,974 30,984 38,040 49,640 SUBTOTAL COMMODITIES 65010 Rental City Equipment 64,567 77,727 68,010 46,770 65011 Equipment Replacement Charges 13,600 21,996 5,590 11,980 65012 Accident Repair & Replacement 7,200 3,492 1,800 1,800 65040 IT Maintenance Charge 84,330 80,610 78,080 91,020 65100 Insurance Charges 88,230 70,460 76,140 68,490 65105 Benefits Overhead 3,740 4,980 11,300 10,500 65210 Delivery Charges 810 810 0 0 262,477 260,075 240,920 230,560 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 120,000 0 0 0 120,000 0 SUBTOTAL CAPITAL TOTAL 1,834,378 1,900,481 2,554,750 2,923,050 City Council Page 363 of 8� - 383 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY-PERMIT & PLN CK 01116530 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,151,812 1,405,118 1,566,850 1,898,380 61020 Salaries Part -Time 40,799 14,533 76,250 76,250 61040 Salaries Overtime 77,899 103,841 0 0 61100 Retirement -Employer Normal Cost 92,627 111,174 121,120 185,500 61110 Part -Time Retirement 496 147 2,860 2,860 61120 Medicare Insurance 17,833 21,444 23,450 27,480 61130 Health Insurance 163,220 202,107 265,680 299,520 61180 Worker Compensation Insurance 78,820 65,160 68,080 77,770 1,623,507 1,923,525 2,124,290 2,567,760 SUBTOTAL SALARIES & BENEFITS 62010 Communications 15,975 17,095 15,200 31,250 62120 Training, Transportation, Meetings 4,506 3,017 9,000 9,000 62140 Membership, Subscription & Dues 1,575 4,786 4,600 4,600 62300 Contract Services -Professional 82,204 284,020 579,000 529,000 62322 Maintenance & Repair Machinery 0 0 2,800 2,800 104,259 308,917 610,600 576,650 SUBTOTAL CONTRACTUALS 63000 Office Supplies 0 8,992 3,500 3,500 63001 Miscellaneous Operating Expenses 26,847 29,896 21,100 21,100 63300 Gas & Diesel 719 2,278 2,140 2,140 27,566 41,167 26,740 26,740 SUBTOTAL COMMODITIES 65010 Rental City Equipment 4,990 4,116 6,080 4,100 65011 Equipment Replacement Charges 3,600 3,804 970 2,070 65012 Accident Repair & Replacement 300 300 0 0 65040 IT Maintenance Charge 84,330 74,850 83,660 79,640 65050 IT Department Specific 0 0 0 200,410 65100 Insurance Charges 95,620 79,760 87,880 96,050 65105 Benefits Overhead 4,050 4,290 13,040 14,720 65210 Delivery Charges 1,130 1,130 0 0 194,020 168,250 191,630 396,990 SUBTOTAL FIXED CHARGES TOTAL 1,949,352 2,441,859 2,953,260 3,568,140 City Council Page 364 of 8� - 384 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY-COMM PRESERVA 01116540 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 536,239 734,065 1,226,810 1,323,300 61010 Salaries Cash Out/Separation 0 1,896 0 0 61020 Salaries Part -Time 4,863 0 22,390 22,380 61040 Salaries Overtime 12,676 2,076 0 0 61100 Retirement -Employer Normal Cost 31,191 48,662 91,150 119,230 61110 Part -Time Retirement 182 0 840 840 61120 Medicare Insurance 7,843 10,769 18,050 19,140 61130 Health Insurance 66,492 112,347 238,080 254,970 61170 Retiree Health Benefits 642 3,079 3,250 3,280 61180 Worker Compensation Insurance 79,590 51,270 30,890 40,210 739,719 964,164 1,631,460 1,783,350 SUBTOTAL SALARIES & BENEFITS 62010 Communications 24,990 31,205 20,200 35,110 62120 Training, Transportation, Meetings 3,387 12,180 9,000 9,000 62131 SAMA Wellness and Fitness Program Reimbursements 0 0 300 300 62140 Membership, Subscription & Dues 942 1,033 3,100 3,100 62200 Advertising 428 300 0 0 62300 Contract Services -Professional 101,507 92,424 85,500 85,500 62322 Maintenance & Repair Machinery 0 0 400 400 131,254 137,142 118,500 133,410 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 45,604 59,094 53,500 149,510 63300 Gas & Diesel 11,043 15,312 12,120 12,120 56,646 74,406 65,620 161,630 SUBTOTAL COMMODITIES 65010 Rental City Equipment 81,694 79,730 55,270 68,500 65011 Equipment Replacement Charges 10,900 11,758 2,770 5,940 65012 Accident Repair & Replacement 3,900 4,110 2,400 2,400 65040 IT Maintenance Charge 102,400 74,850 66,930 73,950 65100 Insurance Charges 80,980 62,760 39,870 49,660 65105 Benefits Overhead 3,430 4,010 5,920 7,610 65210 Delivery Charges 610 610 0 0 283,914 237,828 173,160 208,060 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 80,000 80,000 0 0 80,000 80,000 SUBTOTAL CAPITAL TOTAL 1,211,533 1,413,540 2,068,740 2,366,450 City Council Page 365 of 8,%2 - 385 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT PROACTIV RENTL ENFORCEMENT PRG 01116550 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 272,690 489,905 591,840 594,410 61040 Salaries Overtime 2,689 1,800 0 0 61100 Retirement -Employer Normal Cost 18,194 29,508 30,940 39,020 61120 Medicare Insurance 3,944 7,151 8,550 8,590 61130 Health Insurance 38,822 64,606 82,320 84,600 61180 Worker Compensation Insurance 24,180 16,690 15,570 26,840 360,519 609,661 729,220 753,460 SUBTOTAL SALARIES & BENEFITS 62010 Communications 3,494 3,060 2,500 9,380 62120 Training, Transportation, Meetings 0 1,824 1,200 1,200 62140 Membership, Subscription & Dues 380 450 900 900 62300 Contract Services -Professional 5,865 3,447 4,350 4,350 62322 Maintenance & Repair Machinery 0 0 100 100 9,739 8,781 9,050 15,930 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 3,758 6,300 4,750 4,750 63300 Gas & Diesel 5,208 4,988 4,700 4,700 8,966 11,288 9,450 9,450 SUBTOTAL COMMODITIES 65010 Rental City Equipment 9,100 19,464 17,680 18,590 65011 Equipment Replacement Charges 7,100 11,316 2,880 6,170 65012 Accident Repair & Replacement 1,200 375 370 370 65040 IT Maintenance Charge 18,070 28,790 27,890 34,130 65100 Insurance Charges 29,330 20,430 20,090 33,140 65105 Benefits Overhead 1,240 1,570 2,980 5,080 65210 Delivery Charges 210 210 0 0 66,250 82,155 71,890 97,480 SUBTOTAL FIXED CHARGES TOTAL 445,474 711,885 819,610 876,320 City Council Page 366 of 8� - 386 6/6/2023 GENERALFUND PLANNING & BUILDING ACCOUNTING UNIT NEIGHBORHOOD INITIATIVES PROGR 01116560 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 333,947 305,810 391,080 336,510 61010 Salaries Cash Out/Separation 41,235 0 0 0 61020 Salaries Part -Time (833) 0 0 0 61040 Salaries Overtime 0 624 0 0 61100 Retirement -Employer Normal Cost 18,214 19,310 26,700 42,230 61120 Medicare Insurance 4,947 4,324 5,660 4,880 61130 Health Insurance 58,678 46,140 67,320 91,800 61180 Worker Compensation Insurance 26,850 17,420 19,020 16,760 483,037 393,628 509,780 492,180 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,162 1,668 2,500 7,090 62012 Cellular Phone Charges 186 0 0 0 62120 Training, Transportation, Meetings 20 75 1,400 1,400 62140 Membership, Subscription & Dues 530 0 1,200 1,200 62200 Advertising 91 0 500 500 62251 Other Agency Services 0 0 400 400 62300 Contract Services -Professional 9,754 4,602 3,470 3,470 62322 Maintenance & Repair Machinery 0 0 1,200 1,200 62600 Parking Validation 615 0 400 400 12,359 6,345 11,070 15,660 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 28,860 53,612 45,330 45,330 63300 Gas & Diesel 224 102 570 570 29,083 53,713 45,900 45,900 SUBTOTAL COMMODITIES 65010 Rental City Equipment 5,050 5,052 6,170 3,730 65012 Accident Repair & Replacement 500 1,125 0 0 65040 IT Maintenance Charge 18,070 23,030 22,310 22,750 65100 Insurance Charges 32,570 21,320 24,550 20,690 65105 Benefits Overhead 1,380 1,510 3,640 3,170 65210 Delivery Charges 300 300 0 0 57,870 52,337 56,670 50,340 SUBTOTAL FIXED CHARGES TOTAL 582,349 506,023 623,420 604,080 City Council Page 367 of 8.%2 - 387 6/6/2023 CANNABIS PUBLIC BENEFIT DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01216010 PBA ENFORCEMENT SERVICES 269,977 488,028 1,303,090 1,190,520 269,977 488,028 1,303,090 1,190,520 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 172,617 399,961 1,103,950 969,430 62000 CONTRACTUALS 38,494 19,094 78,100 90,710 63000 COMMODITIES 21,397 20,723 64,420 44,420 65000 FIXED CHARGES 7,460 48,250 56,620 85,960 66000 CAPITAL 30,009 0 0 0 269,977 488,028 1,303,090 1,190,520 TOTAL City Council Page 368 of 8,%2 — 388 6/6/2023 CANNABIS PUBLIC BENEFIT PLANNING & BUILDING ACCOUNTING UNIT PBA ENFORCEMENT SERVICES 01216010 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 120,324 299,810 831,050 649,820 61020 Salaries Part -Time 21,518 0 0 0 61040 Salaries Overtime 8,019 18,296 0 0 61100 Retirement -Employer Normal Cost 6,379 23,089 82,740 106,130 61110 Part -Time Retirement 809 0 0 0 61120 Medicare Insurance 2,191 4,487 12,020 13,460 61130 Health Insurance 13,377 34,790 170,040 183,600 61180 Worker Compensation Insurance 0 19,490 8,100 16,420 172,617 399,961 1,103,950 969,430 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 4,000 16,610 62120 Training, Transportation, Meetings 1,086 2,653 1,800 1,800 62140 Membership, Subscription & Dues 190 270 600 600 62300 Contract Services -Professional 37,218 16,171 71,700 71,700 38,494 19,094 78,100 90,710 SUBTOTAL CONTRACTUALS 63000 Office Supplies 4,527 4,021 18,000 18,000 63001 Miscellaneous Operating Expenses 16,869 16,702 44,000 24,000 63300 Gas & Diesel 0 0 2,420 2,420 21,397 20,723 64,420 44,420 SUBTOTAL COMMODITIES 65010 Rental City Equipment 5,390 0 0 0 65012 Accident Repair & Replacement 600 0 0 0 65040 IT Maintenance Charge 0 23,030 44,620 62,570 65100 Insurance Charges 0 23,860 10,450 20,280 65105 Benefits Overhead 1,400 1,290 1,550 3,110 65210 Delivery Charges 70 70 0 0 7,460 48,250 56,620 85,960 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 30,009 0 0 0 30,009 0 0 0 SUBTOTAL CAPITAL TOTAL 269,977 488,028 1,303,090 1,190,520 City Council Page 369 of 8,%2 - 389 6/6/2023 CASp CERTIFICATION AND TRAINING FUND DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52366 CASp Certification Training Fund 88,819 88,630 85,000 85,000 58000 Earning On Investments 1,760 2,300 0 0 TOTAL REVENUES 90,579 90,930 85,000 85,000 EXPENDITURES 01616500 CASp CERTIFICATION AND TRAINING 2,453 3,925 85,000 85,000 2,453 3,925 85,000 85,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 2,453 2,868 59,500 59,500 63000 COMMODITIES 0 1,057 25,500 25,500 TOTAL 2,453 3,925 85,000 85,000 City Council Page 370 of 8,%2 — 390 6/6/2023 CASp CERTIFICATION AND TRAINING FUND PLANNING & BUILDING ACCOUNTING UNIT CASp CERTIFICATION AND TRAINING 01616002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52366 CASp Certification Training Fund 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 88,819 1,760 88,630 2,300 85,000 0 85,000 0 90,579 90,930 85,000 85,000 90,579 90,930 85,000 85,000 City Council Page 371 of 8.%2 — 391 6/6/2023 CASp CERTIFICATION AND TRAINING FUND PLANNING & BUILDING ACCOUNTING UNIT CASp CERTIFICATION AND TRAINING 01616500 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62120 Training, Transportation, Meetings 975 2,468 21,300 21,300 62140 Membership, Subscription & Dues 1,478 400 17,000 17,000 62300 Contract Services -Professional 0 0 21,200 21,200 2,453 2,868 59,500 59,500 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 1,057 25,500 25,500 0 1,057 25,500 25,500 SUBTOTAL COMMODITIES TOTAL 2,453 3,925 85,000 85,000 City Council Page 372 of 8.%2 — 392 6/6/2023 AIR QUALITY IMPR. (AB 2766) DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 03116510 PLANNING -AIR QUALITY IMPROV 143,074 249,353 321,790 335,650 143,074 249,353 321,790 335,650 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 109,693 205,021 179,470 182,280 62000 CONTRACTUALS 9,296 13,842 110,000 110,000 65000 FIXED CHARGES 24,086 29,055 26,730 39,080 68000 TRANSFERS 0 1,435 5,590 4,290 TOTAL 143,074 249,353 321,790 335,650 City Council Page 373 of 8,%2 — 393 6/6/2023 AIR QUALITY IMPR. (AB 2766) PLANNING & BUILDING ACCOUNTING UNIT PLANNING -AIR QUALITY IMPROV 03116510 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 58,797 137,471 105,640 89,750 61020 Salaries Part -Time 9,750 13,031 37,250 37,240 61100 Retirement -Employer Normal Cost 3,627 9,726 10,560 11,260 61102 Retirement- Employer Unfunded- Miscellaneous 18,350 26,294 8,450 13,590 61110 Part -Time Retirement 366 489 1,400 1,400 61120 Medicare Insurance 1,068 1,550 1,520 1,300 61130 Health Insurance 8,028 8,616 10,590 19,350 61170 Retiree Health Benefits 57 124 150 150 61180 Worker Compensation Insurance 9,650 7,720 3,910 8,240 109,693 205,021 179,470 182,280 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 9,296 13,842 110,000 110,000 9,296 13,842 110,000 110,000 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 6,020 4,890 4,740 4,840 65100 Insurance Charges 11,710 9,450 5,050 10,180 65105 Benefits Overhead 500 260 750 1,560 65210 Delivery Charges 50 50 0 0 65400 Indirect Costs 5,806 14,405 16,190 22,500 24,086 29,055 26,730 39,080 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,435 5,590 4,290 0 1,435 5,590 4,290 SUBTOTAL TRANSFERS TOTAL 143,074 249,353 321,790 335,650 City Council Page 374 of 8� - 394 6/6/2023 CITY SERVICES DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53607 EIR Developer Fees 270,802 138,064 1,000,000 1,000,000 53618 PBA-Expedited Inspections 0 0 500,000 500,000 53635 PBA - Trust & Agency 0 0 79,700 79,700 53636 PBA Building/Planning-Cash Bonds 11,802 38,155 589,200 589,200 53637 PBA-Accelerated Plan Check 952,503 1,152,327 900,000 900,000 57000 Expense Reimbursement 89,462 0 0 0 57018 Receivership 21,458 0 200,000 200,000 1,346,027 1,328,546 3,268,900 3,268,900 TOTAL REVENUES EXPENDITURES 05316021 PLNG & BLG AGY SERVICES 828,281 568,805 3,268,900 3,268,900 TOTAL EXPENDITURES 828,281 568,805 3,268,900 3,268,900 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 828,281 568,805 3,268,900 3,268,900 TOTAL 828,281 568,805 3,268,900 3,268,900 City Council Page 375 of 8,%2 — 395 6/6/2023 CITY SERVICES PLANNING & BUILDING ACCOUNTING UNIT PBA REVENUE 05316002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53607 EIR Developer Fees 270,802 138,064 1,000,000 1,000,000 53618 PBA-Expedited Inspections 0 0 500,000 500,000 53635 PBA - Trust & Agency 0 0 79,700 79,700 53636 PBA Building/Planning-Cash Bonds 11,802 38,155 589,200 589,200 53637 PBA - Accelerated Plan Check 952,503 1,152,327 900,000 900,000 57000 Expense Reimbursement 89,462 0 0 0 57018 Receivership 21,458 0 200,000 200,000 1,346,027 1,328,546 3,268,900 3,268,900 SUBTOTAL REVENUES TOTAL 1,346,027 1,328,546 3,268,900 3,268,900 City Council Page 376 of 8� — 396 6/6/2023 CITY SERVICES PLANNING & BUILDING ACCOUNTING UNIT PLNG & BLG AGY SERVICES 05316021 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 72,343 4,053 500,000 500,000 62308 Consultant Services-EIR Develo I 270,802 0 1,000,000 1,000,000 62311 Contract Services -Planning Con 4,423 34,198 0 0 62312 Contract Services -Trust & Agen 0 0 79,700 79,700 62315 Contract Services-Building/Pla 0 0 589,200 589,200 62318 Contract Services-PBA-Accelera 480,714 530,554 1,000,000 1,000,000 62323 Contract Services - Expedited 0 0 100,000 100,000 828,281 568,805 3,268,900 3,268,900 SUBTOTAL CONTRACTUALS TOTAL 828,281 568,805 3,268,900 3,268,900 City Council Page 377 of 8.%2 — 397 6/6/2023 SMIP DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53638 Strong -Motion Instrumentation Program 97,777 3,922 16,000 16,000 97,777 3,922 16,000 16,000 TOTAL REVENUES EXPENDITURES 11016500 Strong -Motion Instrumentation 0 0 16,000 16,000 0 0 16,000 16,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 0 8,000 8,000 63000 COMMODITIES 0 0 8,000 8,000 TOTAL 0 0 16,000 16,000 City Council Page 378 of 8,%2 — 398 6/6/2023 SMIP PLANNING & BUILDING ACCOUNTING UNIT Strong -Motion Instrumentation 11016002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53638 Strong -Motion Instrumentation Program SUBTOTAL REVENUES TOTAL 97,777 3,922 16,000 16,000 97,777 3,922 16,000 16,000 97,777 3,922 16,000 16,000 City Council Page 379 of 8,%2 — 399 6/6/2023 SMIP PLANNING & BUILDING ACCOUNTING UNIT Strong -Motion Instrumentation 11016500 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62120 Training, Transportation, Meetings 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 0 0 0 1,600 6,400 1,600 6,400 0 0 0 0 8,000 8,000 8,000 8,000 0 0 8,000 8,000 0 0 16,000 16,000 City Council Page 380 of 8.%2 — 400 6/6/2023 SPECIAL REPAIR/DEMOLITION DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53507 Emergency Repair Assessment 199,098 248,300 160,000 100,000 199,098 248,300 160,000 100,000 TOTAL REVENUES EXPENDITURES 12116540 SPECIAL REPAIR/DEMOLITION 29,775 28,649 160,000 100,000 29,775 28,649 160,000 100,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 29,775 28,649 160,000 100,000 29,775 28,649 160,000 100,000 TOTAL City Council Page 381 of 8.%2 — 401 6/6/2023 SPECIAL REPAIR/DEMOLITION PLANNING & BUILDING ACCOUNTING UNIT SPECIAL REPAIR/DEMOL-PLANNG 12116002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53507 Emergency Repair Assessment SUBTOTAL REVENUES TOTAL 199,098 248,300 160,000 100,000 199,098 248,300 160,000 100,000 199,098 248,300 160,000 100,000 City Council Page 382 of 8� — 402 6/6/2023 SPECIAL REPAIR/DEMOLITION PLANNING & BUILDING ACCOUNTING UNIT SPECIAL REPAIR/DEMOLITION 12116540 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 29,775 28,649 160,000 100,000 29,775 28,649 160,000 100,000 29,775 28,649 160,000 100,000 City Council Page 383 of 8.%2 — 403 6/6/2023 SB2 Planning DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 0 0 1,276,020 1,030,170 0 0 1,276,020 1,030,170 TOTAL REVENUES EXPENDITURES 15816500 SB2 Planning Grants Progrm 56,300 241,962 427,000 246,550 15816501 PBA LEAP Program 28,633 95,099 653,000 596,000 84,933 337,060 1,080,000 842,550 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 66,915 330,398 770,000 485,000 63000 COMMODITIES 2,071 144 210,000 357,550 66000 CAPITAL 15,946 6,518 100,000 0 TOTAL 84,933 337,060 1,080,000 842,550 City Council Page 384 of 8� — 404 6/6/2023 S132 Planning PLANNING & BUILDING ACCOUNTING UNIT Planning Grants Program Revenue 15816002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct SUBTOTAL REVENUES TOTAL 0 0 1,276,020 1,030,170 0 0 1,276,020 1,030,170 0 0 1,276,020 1,030,170 City Council Page 385 of 8.%2 — 405 6/6/2023 S132 Planning PLANNING & BUILDING ACCOUNTING UNIT SB2 Planning Grants Progrm 15816500 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62200 Advertising 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 0 40,353 0 235,443 15,000 202,000 0 185,000 40,353 0 235,443 0 217,000 110,000 185,000 61,550 0 15,946 0 6,518 110,000 100,000 61,550 0 15,946 6,518 100,000 0 56,300 241,962 427,000 246,550 City Council Page 386 of 8� — 406 6/6/2023 S132 Planning PLANNING & BUILDING ACCOUNTING UNIT PBA LEAP Program 15816501 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62140 Membership, Subscription & Dues 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 0 26,562 0 94,955 18,000 535,000 0 300,000 26,562 2,071 94,955 144 553,000 100,000 300,000 296,000 2,071 144 100,000 296,000 28,633 95,099 653,000 596,000 City Council Page 387 of 8.%2 — 407 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17616500 CARES ACT -STATE PBA 827,245 0 0 0 827,245 0 0 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 705,263 0 0 0 62000 CONTRACTUALS 71,306 0 0 0 63000 COMMODITIES 22,641 0 0 0 66000 CAPITAL 28,036 0 0 0 827,245 0 0 0 TOTAL City Council Page 388 of 8.%2 — 408 6/6/2023 CARES ACT -STATE PLANNING & BUILDING ACCOUNTING UNIT CARES ACT -STATE PBA 17616500 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 206,771 0 0 0 61020 Salaries Part -Time 200,032 0 0 0 61040 Salaries Overtime 247,431 0 0 0 61100 Retirement -Employer Normal Cost 12,230 0 0 0 61110 Part -Time Retirement 7,083 0 0 0 61120 Medicare Insurance 5,513 0 0 0 61130 Health Insurance 26,202 0 0 0 705,263 0 0 0 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 71,306 0 0 0 71,306 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 22,641 0 0 0 22,641 0 0 0 SUBTOTAL COMMODITIES 66400 Machinery & Equipment 28,036 0 0 0 28,036 0 0 0 SUBTOTAL CAPITAL TOTAL 827,245 0 0 0 City Council Page 389 of 8.%2 — 409 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18116013 ARPA - PBA 0 0 514,020 532,060 TOTAL EXPENDITURES 0 0 514,020 532,060 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 462,080 506,680 65000 FIXED CHARGES 0 0 51,940 25,380 0 0 514,020 5321060 TOTAL City Council Page 390 of 8.%2 — 410 6/6/2023 American Rescue Plan Act PLANNING & BUILDING ACCOUNTING UNIT ARPA - PBA 18116013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 336,070 334,540 61100 Retirement -Employer Normal Cost I 0 0 37,740 41,990 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 44,020 61120 Medicare Insurance 0 0 4,870 4,850 61130 Health Insurance 0 0 83,400 79,440 61180 Worker Compensation Insurance 0 0 0 1,840 0 0 462,080 506,680 SUBTOTAL SALARIES & BENEFITS 65040 IT Maintenance Charge 0 0 0 22,750 65100 Insurance Charges 0 0 0 2,280 65105 Benefits Overhead 0 0 0 350 65400 Indirect Costs 0 0 51,940 0 0 0 51,940 25,380 SUBTOTAL FIXED CHARGES TOTAL 0 0 514,020 532,060 City Council Page 391 of 8,52- — 411 6/6/2023 SCAG GRANTS DEPARTMENT RESOURCE SUMMARY PLANNING & BUILDING ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52027 State Grants -Indirect 14,050 0 0 0 TOTAL REVENUES 14,050 0 0 0 EXPENDITURES 40316570 PBA SUSTAINABILITY PLNG GRANT 14,800 0 0 0 TOTAL EXPENDITURES 14,800 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 14,800 0 0 0 14,800 0 0 0 TOTAL City Council Page 392 of 8.%2 — 412 6/6/2023 SCAG GRANTS PLANNING & BUILDING ACCOUNTING UNIT PBA SCAG GRANT 40316002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52027 State Grants -Indirect SUBTOTAL REVENUES TOTAL 14,050 0 0 0 14,050 0 0 0 14,050 0 0 0 City Council Page 393 of 8.%2 - 413 6/6/2023 SCAG GRANTS PLANNING & BUILDING ACCOUNTING UNIT PBA SUSTAINABILITY PLNG GRANT 40316570 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 14,800 0 0 0 14,800 0 0 0 14,800 0 0 0 City Council Page 394 of 8� — 414 6/6/2023 Public Works Agency n Af d ORANGE COUNTY SEAT OF GOVERNMENT l' e GpLpEN CIT�OONOEG i8d9 City Council Page 395 of 8� — 415 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 396 of 8� — 416 6/6/2023 PublicAgency Position Funded Authorized Personnel FY 22-23 Workforce Changes Funded FY 23-24 Accounting Assistant 2 1 3 Administrative Services Manager (MM) 2 0 2 Assistant Engineer 16 0 16 Assistant Instrument Technician 2 0 2 Assistant Park and Landscape Planner 1 0 1 Assistant Public Works Maintenance Manager (AM) 1 0 1 Assistant Traffic Operations Engineer 1 0 1 Associate Engineer 16 0 16 Associate Park and Landscape Planner 2 0 2 Building Maintenance Supervisor 2 0 2 Building Maintenance Technician 9 0 9 Civil Engineer 4 0 4 Community Liaison 1 0 1 Construction Inspector 6 0 6 Corporate Yard Maintenance Attendant 1 0 1 Data Entry Office Asst 1 0 1 Deputy City Engineer (MM) 1 0 1 Deputy Public Works Director/City Engineer (MM) 1 0 1 Deputy Public Works Director/Main Srvcs Mgr (MM) 1 0 1 Deputy Public Works Director/Parks, Fleet, and Facilities Manager (MM)' 1 0 1 Deputy Public Works Director/Water Rsres Mgr (MM) 1 0 1 Engineering Aide 6 0 6 Engineering Technician 8 0 8 Enterprise Program Manager (AM) 1 0 1 Equipment Operator 5 0 5 Equipment Operator - Water Services 10 0 10 Executive Dir Public Works (EM) 1 0 1 Executive Secretary (UC) 1 0 1 Facilities Maintenance Manager (AM) 1 0 1 Fleet Parts Specialist 2 0 2 Fleet Services Manager (AM) 1 0 1 Fleet Services Supervisor 2 0 2 Fleet Services Technician II 9 0 9 Fleet Services Technician III 4 0 4 Instrument Technician 1 0 1 Lead Accounting Assistant 1 0 1 Maintenance Worker II 14 0 14 Management Aide (UC)Z 5 1 6 Management Analyst (UC)Z 5 1 6 NPDES Manager 1 0 1 Park Maintenance Assistantl'Z 3 0 3 Park Maintenance Leader' 1 0 1 Park Maintenance Supervisor' 1 0 1 Park Maintenance Worker' 8 0 8 Park Services Inspection Supervisor 2 0 2 Park Services Inspector II 8 0 8 Park Services Superintendent (MM) 1 0 1 Principal Civil Engineer (MM) 4 0 4 Principal Management Analyst (AM) 1 0 1 Public Works Contracts Administrator' 4 0 4 Public Works Crew Leader 4 0 4 Public Works Dispatcher 1 0 1 Public Works Projects Manager',2,3 6 1 7 Public Works Projects SpecialistZ 6 5 Public Works Safety Assistant 1 0 1 Public Works Safety Coordinator 1 0 1 City Council Page 397 of 8.%2 — 417 6/6/2023 PublicAgency Position Funded Authorized Personnel FY 22-23 Workforce Changes Funded FY 23-24 Records Specialist 1 0 1 Right of Way Coordinator 1 0 1 Sanitation Inspector II 5 4 Senior Accounting Assistant 8 0 8 Senior Civil Engineer 12 1 13 Senior Construction Inspector 2 0 2 Senior Engineer 1 0 1 Senior Management Analyst (AM) 2 0 2 Senior Office Assistant 9 0 9 Senior Water Services Supervisor 1 0 1 Solid Waste Enforcement Officer' 2 1 3 Stock Clerk 1 0 1 Storekeeper 1 0 1 Stores & City Yard Property Specialist 1 0 1 Stormwater Coordinator 2 0 2 Street Lighting Maintenance Worker 2 0 2 Street Maintenance Supervisor 3 0 3 Survey Party Chief 1 0 Systems Technician 1 0 1 Tree Maintenance Supervisor 1 0 1 Tree Trimmer 3 0 3 Water Conservation Specialist 1 0 1 Water Services Crew Leader 3 0 3 Water Services Meter Repairer II 6 0 6 Water Services Production Supervisor 1 0 1 Water Services Quality Coordinator 1 0 1 Water Services Quality Inspector 4 0 4 Water Services Quality Supervisor 1 0 1 Water Services Supervisor 3 0 3 Water Services Utility Inspector 2 0 2 Water Services Worker II 15 0 15 Water Systems Electrician 2 0 2 Water Systems Operator II 6 0 6 Water Systems Operator III 3 0 3 Funded Total 310 3 313 'Job title change z Position(s) added in FY 22-23 funded by ARPA Reso #2022-066 3 Position(s) added in FY 22-23 Mid -Year Report Reso #2023-014 GENERAL FUND 63.91 CAPITAL PROJECT FUND 2.00 OTHER RESTRICTED FUND 8.58 ENTERPRISE FUND 131.90 INTERNAL SERVICE FUND 97.61 FEDERAL/STATE GRANTS 9.00 TOTAL FUNDED POSITIONS 313.00 City Council Page 398 of 8.%2 — 418 6/6/2023 REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 4,841,622 4,656,082 4,578,900 7,234,540 029 SPECIAL GAS TAX 13,588,584 12,558,190 17,183,130 16,507,380 030 PROP 1B BOND ACT OF 2006 1,287 1,156 - - 031 AIR QUALITY IMPR. (AB 2766) 556,347 331,769 534,000 725,900 032 MEASURE M-STREET CONSTRUCTION 10,650,010 6,404,806 5,762,330 32,494,040 033 NEW TRANSPO SYS IMPR AREA B 10,632 33,393 - - 034 NEW TRANSPO SYS IMPR AREA E 278,175 75,339 - - 035 NEW TRANSPO SYS IMPR AREA F 190,413 595,429 - - 041 TRANSP SYS IMPR AREA A-2 2,776 370,954 - - 042 TRANSPO SYS IMPR AREA B 80 72 - - 048 TRANSPO SYS IMPR AREA C-2 1,791 1,609 - - 049 TRANSPO SYS IMPR AREA G 826 742 - - 053 CITY SERVICES - 69,929 150,000 - 054 SANITARY SEWER CAPITAL (136,288) (1,132,075) 60,000 2,050,000 055 SEWER CONNECTION FEE 1,126,735 (744,050) 1,140,400 1,090,000 056 SANITARY SEWER SERVICE 7,405,493 8,091,361 8,895,300 9,146,440 057 FED CLEAN WATER PROTECTION ENT 3,913,597 3,854,360 5,300,800 4,449,620 058 RESIDENTIAL STREET IMPROVEMENT 568,167 895,530 450,000 500,000 059 SELECT STREET CONSTRUCTION 3,857,885 7,675,935 11,335,100 10,079,480 060 WATER REVENUE 63,823,036 63,744,018 73,576,450 72,037,820 066 ACQUISITION & CONSTRUCTION 6,211,095 10,582,233 20,000,000 - 067 REGIONAL TRANSP CENTER 1,564,129 3,541,383 1,841,740 1,696,470 068 SANITATION FUND 6,003,134 6,058,732 6,342,900 6,577,900 069 REFUSE COLLECTION SERVICE 13,462,407 13,528,847 16,286,740 22,089,150 070 EQUIPMENT REPLACEMENT FUND 1,728,424 2,677,323 738,700 1,368,000 073 BUILDING MAINT FUND 4,632,615 7,143,670 5,623,060 5,623,060 074 CIVIC CENTER MAINTENANCE - - 4,787,650 4,790,650 075 FLEET MAINTENANCE 4,666,420 6,392,429 5,467,310 5,591,310 076 STORES & PROPERTY CONTROL 2,267,522 2,453,849 1,804,100 2,071,100 085 CITY YARD OPERATION 1,256,135 1,256,692 1,263,100 1,466,190 086 PUB WKS ENG/PROJ MGMT 8,017,073 7,423,366 10,147,760 6,922,870 101 PUB WKS-ADMIN & PLANNING 5,611,593 8,009,681 7,733,700 7,968,140 122 EMERGENCY & HEALTH GRANTS 2,290 2,635 2,302,880 - 147 FEDERAL A - - 148 TRAFFIC SYST MGMT GRANT age o 4,362,724 6,083,516 889,000 4,695,000 REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 149 WIC ASSESSMENT DIST ST IMPRV 275 247 - - 162 ENERGY CONSERVATION PROGRAM - 72,000 - - 164 PWA ENTERPRISE CAPITAL GRANTS - 108,519 - - 165 OFFICE OF TRAFFIC SAFETY GRANT 77,136 85,439 - - 201 LOCAL DRAINAGE AREA NO 1 1 1 - - 202 LOCAL DRAINAGE AREA NO 2 12 11 - - 203 LOCAL DRAINAGE AREA NO 3 6,338 5,693 - - 204 LOCAL DRAINAGE AREA NO 4 9 8 - - 205 LOCAL DRAINAGE AREA NO S 5 5 - - 206 LOCAL DRAINAGE AREA NO 6 7 7 - - 207 LOCAL DRAINAGE AREA NO 7 1,630 1,464 - - 209 LOCAL DRAINAGE AREA NO 9 6 6 - - 210 LOCAL DRAINAGE AREA NO 10 144 129 - - 211 LOCAL DRAINAGE AREA NO 11 2 2 - - 212 LOCAL DRAINAGE AREA NO 12 - - - - 213 LOCAL DRAINAGE AREA NO 13 23 20 - - 221 LOCAL DRAINAGE AREA 1 70,828 55,252 - - 222 LOCAL DRAINAGE AREA 11 36,677 48,012 - - 223 LOCAL DRAINAGE AREA 111 3,534 3,953 - - 224 LOCAL DRAINAGE AREA IV 50,460 133,070 - - 225 LOCAL DRAINAGE AREA V 40,534 27,613 - - 226 LOCAL DRAINAGE AREA VI 16,745 164,301 - - TOTAL REVENUE 171,472,642 183,980,771 214,195,050 227,175,060 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 15,101,519 15,864,116 48,533,650 49,991,370 029 SPECIAL GAS TAX 8,410,732 15,660,673 18,075,410 16,734,290 031 AIR QUALITY IMPR. (AB 2766) 49,433 23,214 73,440 385,000 032 MEASURE M-STREET CONSTRUCTION 7,494,612 12,288,270 5,760,000 17,704,170 034 NEW TRANSPO SYS IMPR AREA E 25,597 117,665 - 204,830 035 NEW TRANSPO SYS IMPR AREA F 216,648 150,854 530,000 140,000 049 TRANSPO SYS IMPR AREA G - - - 99,010 051 CAPITAL 0 tic Page 4 0 of 8 20614Y_ _ - EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 053 CITY SERVICES - 69,929 150,000 - 054 SANITARY SEWER CAPITAL 3,430,038 5,512,498 3,710,000 2,027,980 055 SEWER CONNECTION FEE 2,539,351 2,557,535 1,000,000 - 056 SANITARY SEWER SERVICE 6,783,080 7,854,849 8,968,140 10,917,710 057 FED CLEAN WATER PROTECTION ENT 4,376,301 3,791,087 5,297,720 4,664,990 058 RESIDENTIAL STREET IMPROVEMENT 7,201 61,425 300,000 148,870 059 SELECT STREET CONSTRUCTION 5,648,912 7,107,734 9,068,440 12,067,200 060 WATER REVENUE 61,600,291 68,594,481 94,649,230 72,152,410 066 ACQUISITION & CONSTRUCTION 6,583,109 11,125,992 3,125,000 - 067 REGIONAL TRANSP CENTER 1,057,550 1,395,266 1,777,850 1,790,130 068 SANITATION FUND 6,340,797 7,006,411 7,563,840 7,571,630 069 REFUSE COLLECTION SERVICE 13,002,579 14,546,976 19,085,050 22,067,020 070 EQUIPMENT REPLACEMENT FUND 882,747 1,242,954 664,000 625,000 073 BUILDING MAINT FUND 5,767,169 5,733,843 5,663,860 5,856,780 074 CIVIC CENTER MAINTENANCE - - 2,569,070 2,553,060 075 FLEET MAINTENANCE 5,148,390 5,769,519 5,826,720 6,021,450 076 STORES & PROPERTY CONTROL 1,713,399 1,965,362 1,970,290 2,014,660 085 CITY YARD OPERATION 1,182,490 1,411,969 1,324,190 1,587,040 086 PUB WKS ENG/PROJ MGMT 8,635,422 6,557,498 10,313,620 8,263,140 101 PUB WKS-ADMIN & PLANNING 7,355,613 7,568,601 10,225,500 8,927,160 147 FEDERAL AID SAFETY PROGRAM 1,357,515 288,663 - - 148 TRAFFIC SYSTEM MGMT GRANT 7,325,475 4,438,143 889,000 85,000 162 ENERGY CONSERVATION PROGRAM - 78,141 - - 164 PWA ENTERPRISE CAPITAL GRANTS 1,272,188 2,195,203 - - 165 OFFICE OF TRAFFIC SAFETY GRANT 72,386 101,539 - - 174 CARES ACT 573,501 - - - 176 CARES ACT -STATE 981,852 - - - 181 American Rescue Plan Act - 1,006,004 177,780 3,365,790 223 LOCAL DRAINAGE AREA III 1,829 617 - - 224 LOCAL DRAINAGE AREA IV 123,209 167,346 141,470 - 226 LOCAL DRAINAGE AREA VI - - 150,000 - TOTAL EXPENDITURE 185,267,114 212,254,376 267,583,270 257,965,690 City Council Page 401 of 8� — 421 6/6/2023 This Pa Tonally City Council Page 402 of 8� — 422 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01117017 PWA-SERVICE ENHANCEMENT 1,695,602 1,671,009 6,790,120 4,980,660 01117605 PUB WKS-CITY FCLTIES LIC AGRMT 99,855 9,699 50,000 45,000 01117606 PUB WKS DEVELOPMENT ENGINEERING 0 550,000 550,000 550,000 01117611 PWA - Construction Engineering 0 0 0 2,535,340 01117612 CIP Engineering 0 0 0 500,000 01117620 PUB WKS-TRAFFIC/TRANSPORTATION ENGINEERING- 2,983,980 2,803,996 7,905,560 5,703,110 SERVICE ENHANCEMENT 01117621 PUB WKS-Bus Shelter Program — Service Enhancement 0 311,111 0 0 01117622 PWA RIGHT-OF-WAY 0 0 0 1,180,000 01117625 PUB WKS-ROADWAY MARKING/SIGNS 591,111 600,750 600,200 850,220 01117626 PUB WKS-SIDEWALKS-SERVICE ENHANCEMENT 1,000,000 500,000 1,000,000 1,500,000 01117630 PUB WKS-STREET LIGHT MAINTENAN-SERVICE 3,272,788 3,084,920 3,858,970 3,358,000 ENHANCEMENT 01117642 PUB WKS-GRAFFITI ABATEMENT PROGRAM 1,341,058 1,642,448 2,109,040 2,146,170 01117643 PUB WKS-Pub Works Trees — Service Enhancement 3,743,232 3,726,652 4,479,630 4,298,080 01117644 PUB WKS-CROSSING GUARD -SERVICE 141,114 930,187 1,045,440 1,063,030 ENHANCEMENT 01117650 PUB WKS-SARTC MAINTENANCE -SERVICE 232,778 147 0 0 ENHANCEMENT 01117651 PARK MAINTENANCE SERV ENHCMENT 0 0 12,564,650 13,395,140 01117652 PWA - PARK SERVICE ENHANCEMENT 0 0 4,080,040 4,386,620 01117660 PWA_ Road Maintenance 0 0 3,500,000 3,500,000 TOTAL EXPENDITURES 15,101,519 15,830,920 48,533,650 49,991,370 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 3,065,748 3,148,765 7,151,380 9,593,980 62000 CONTRACTUALS 8,086,863 8,550,892 25,290,500 25,400,520 63000 COMMODITIES 250,504 348,010 1,169,060 1,386,250 65000 FIXED CHARGES 1,515,580 2,812,418 3,670,620 5,072,600 66000 CAPITAL 1,221,156 0 10,177,390 6,930,000 67000 DEBT SERVICE 880,908 891,415 995,500 1,029,130 68000 TRANSFERS 80,760 79,420 79,200 78,890 69000 MISCELLANEOUS 0 1 0 1 0 1 500,000 TOTAL 15,101,519 15,830,920 48,533,650 49,991,370 City Council Page 403 of 8� — 423 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PWA - SERVICE ENHANCEMENT 01117017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 66,128 128,530 129,820 61040 Salaries Overtime 0 4,420 50,000 50,000 61100 Retirement -Employer Normal Cost 0 7,419 25,940 29,300 61120 Medicare Insurance 0 1,050 3,350 3,390 61130 Health Insurance 0 22,480 95,520 96,480 61180 Worker Compensation Insurance 0 0 0 3,810 0 101,497 303,340 312,800 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 3,507 0 0 62300 Contract Services -Professional 453,257 558,804 1,242,660 2,490,160 62320 Maintenance & Repair Buildings 459,794 0 0 500,000 913,052 562,310 1,242,660 2,990,160 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 256 0 102,400 63300 Gas & Diesel 0 3,560 0 2,500 0 3,816 0 104,900 SUBTOTAL COMMODITIES 65000 Building Rental 0 14,627 0 0 65010 Rental City Equipment 0 32,360 0 0 65012 Accident Repair & Replacement 0 210 0 0 65040 IT Maintenance Charge 0 21,495 16,730 22,750 65100 Insurance Charges 0 65,373 0 10,950 65105 Benefits Overhead 0 1,302 0 690 65210 Delivery Charges 0 302 0 0 65240 Public Works Administrative Ch 0 85,167 0 88,410 0 220,835 16,730 122,800 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 0 2,750,000 650,000 66220 Improvements Other Than Building 0 0 1,542,390 0 66400 Machinery & Equipment 0 0 835,000 800,000 66410 Vehicle Purchase 0 0 100,000 0 0 0 5,227,390 1,450,000 SUBTOTAL CAPITAL 67004 Debt Service 563,960 582,739 0 0 67110 Interest -Debt Services 218,591 199,811 0 0 782,550 782,550 0 0 SUBTOTAL DEBT SERVICE TOTAL 1,695,602 1,671,009 6,790,120 4,980,660 City Council Page 404 of 8� - 424 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-CITY FCLTIES LIC AGRMT 01117605 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 65205 Internal Departments Personnel 65240 Public Works Administrative Ch SUBTOTAL FIXED CHARGES TOTAL 99,855 8,390 0 0 99,855 0 8,390 146 0 0 0 0 0 0 0 146 1,163 0 0 50,000 0 0 44,300 700 0 1,163 50,000 45,000 99,855 9,699 50,000 45,000 City Council Page 405 of 8.%2 — 425 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS DEVELOPMENT ENGINEERING 01117606 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 65205 Internal Departments Personnel SUBTOTAL FIXED CHARGES TOTAL 0 550,000 550,000 550,000 0 550,000 550,000 550,000 0 550,000 550,000 550,000 City Council Page 406 of 8� — 426 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PWA - Construction Engineering 01117611 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 764,370 61020 Salaries Part -Time I 0 0 0 105,270 61040 Salaries Overtime 0 0 0 215,000 61100 Retirement -Employer Normal Cost 0 0 0 68,590 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 58,870 61110 Part -Time Retirement 0 0 0 3,950 61120 Medicare Insurance 0 0 0 12,570 61130 Health Insurance 0 0 0 163,320 61180 Worker Compensation Insurance 0 0 0 37,050 0 0 0 1,428,990 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 0 0 0 1,800 62140 Membership, Subscription & Dues 0 0 0 4,980 62300 Contract Services -Professional 0 0 0 8,200 0 0 0 14,980 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 0 40,000 63300 Gas & Diesel 0 0 0 22,990 0 0 0 62,990 SUBTOTAL COMMODITIES 65000 Building Rental 0 0 0 35,880 65010 Rental City Equipment 0 0 0 40,840 65012 Accident Repair & Replacement 0 0 0 370 65100 Insurance Charges 0 0 0 106,700 65105 Benefits Overhead 0 0 0 6,680 65240 Public Works Administrative Ch 0 0 0 452,170 0 0 0 642,640 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 0 0 150,000 66410 Vehicle Purchase 0 0 0 200,000 0 0 0 350,000 SUBTOTAL CAPITAL 67200 Principal -Leases 0 0 0 1,700 67301 POB Principal-Misc 0 0 0 12,050 67311 POB Interest- Misc 0 0 0 21,990 0 0 0 35,740 SUBTOTAL DEBT SERVICE TOTAL 0 0 0 2,535,340 City Council Page 407 of 8.%2 — 427 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT CIP Engineering 01117612 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 500,000 0 0 0 500,000 0 0 0 500,000 City Council Page 408 of 8.%2 — 428 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PWA RIGHT-OF-WAY 01117622 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 0 0 0 1,180,000 0 0 0 1,180,000 0 0 0 1,180,000 City Council Page 409 of 8.%2 — 429 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-SIDEWALKS-SERVICE ENHANCEMENT 01117626 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 500,000 0 1,500,000 0 1,000,000 500,000 0 0 1,000,000 1,500,000 0 1,000,000 0 1,000,000 0 1,000,000 500,000 1,000,000 1,500,000 City Council Page 410 of 8� — 430 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-CROSSING GUARD -SERVICE ENHANCEMENT 01117644 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61020 Salaries Part -Time 17,526 31,489 39,660 38,640 61110 Part -Time Retirement 657 1,181 1,490 1,450 61120 Medicare Insurance 254 457 580 560 61180 Worker Compensation Insurance 0 0 1,050 1,820 18,437 33,126 42,780 42,470 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 119,480 897,061 999,310 999,310 119,480 897,061 999,310 999,310 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 3,198 0 0 0 3,198 0 0 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 3,160 5,210 65105 Benefits Overhead 0 0 190 330 65240 Public Works Administrative Ch 0 0 0 15,710 0 0 3,350 21,250 SUBTOTAL FIXED CHARGES TOTAL 141,114 930,187 1,045,440 1,063,030 City Council Page 411 of 8� — 431 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PARK MAINTENANCE SERV ENHCMENT 01117651 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 1,111,670 993,400 61020 Salaries Part -Time 0 0 281,370 327,490 61040 Salaries Overtime 0 0 35,000 55,000 61100 Retirement -Employer Normal Cost 0 0 78,070 95,100 61110 Part -Time Retirement 0 0 10,550 12,280 61120 Medicare Insurance 0 0 19,470 19,110 61130 Health Insurance 0 0 230,160 233,040 61170 Retiree Health Benefits 0 0 2,490 2,620 61180 Worker Compensation Insurance 0 0 66,790 69,610 0 0 1,835,570 1,807,650 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 0 1,470,000 1,514,100 62010 Communications 0 0 33,600 13,760 62120 Training, Transportation, Meetings 0 0 8,100 6,000 62140 Membership, Subscription & Dues 0 0 3,800 3,000 62251 Other Agency Services 0 0 72,900 80,000 62300 Contract Services -Professional 0 0 0 2,170,000 62320 Maintenance & Repair Buildings 0 0 7,273,300 4,674,450 62501 Operating Lease Expense 0 0 800 0 0 0 8,862,500 8,461,310 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 0 97,650 63200 Operating Materials & Supplies 0 0 650,000 775,000 63300 Gas & Diesel 0 0 57,700 70,000 0 0 707,700 942,650 SUBTOTAL COMMODITIES 65000 Building Rental 0 0 543,870 543,870 65010 Rental City Equipment 0 0 286,570 233,180 65011 Equipment Replacement Charges 0 0 11,710 25,090 65012 Accident Repair & Replacement 0 0 790 790 65020 City Yard Rental 0 0 107,560 129,670 65040 IT Maintenance Charge 0 0 61,350 68,260 65100 Insurance Charges 0 0 86,150 200,460 65105 Benefits Overhead 0 0 11,980 12,550 65240 Public Works Administrative Ch 0 0 0 330,760 0 0 1,109,980 1,544,630 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 0 0 150,000 66400 Machinery & Equipment 0 0 0 440,000 0 0 0 590,000 SUBTOTAL CAPITAL 67003 Loan Payment-OBF 0 0 48,900 48,900 SUBTOTAL DEBT SERVICE 0 0 48,900 48,900 TOTAL 0 0 12,564,650 13,395,140 City Council Page 412 of 8.%2 - 432 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PWA - PARK SERVICE ENHANCEMENT 01117652 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 884,240 920,980 61100 Retirement -Employer Normal Cost 0 0 74,580 89,350 61120 Medicare Insurance 0 0 12,770 13,340 61130 Health Insurance 0 0 277,200 262,080 0 0 1,248,790 1,285,750 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 0 0 1,450,550 62320 Maintenance & Repair Buildings 0 0 2,831,250 1,080,700 0 0 2,831,250 2,531,250 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 0 0 68,260 65240 Public Works Administrative Ch 0 0 0 201,360 0 0 0 269,620 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 0 300,000 0 0 0 300,000 SUBTOTAL CAPITAL TOTAL 0 0 4,080,040 4,386,620 City Council Page 413 of 8� — 433 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PWA Road Maintenance 01117660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 0 3,500,000 3,500,000 0 0 3,500,000 3,500,000 0 0 3,500,000 3,500,000 City Council Page 414 of 8� — 434 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS REVENUES 01117002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51004 Bus Shelter Fees 150,000 37,500 0 0 51608 News box Permit Fees 19,556 18,698 19,000 19,640 51703 Sewer Construction Permits 0 0 0 20,000 51704 Street Construction Permits 0 0 0 1,400,000 53740 Small Cell App Fee for City Facilities 31,352 0 0 0 53741 Small Cell Compliance Inspection Fee 78,381 42,829 20,000 45,000 57000 Expense Reimbursement 0 0 0 20,000 57010 Miscellaneous Recoveries 16,766 6,990 0 0 57071 Sale of Land 2,900 0 0 0 57770 Sale of Maps & Documents 59 0 0 0 57791 Overhead -Water 4,537,900 4,537,900 4,537,900 4,537,900 57797 PWA Digital Billboards/Banners 0 0 0 1,180,000 57991 Miscellaneous Receipts 4,708 6,024 2,000 2,000 59000 Transfer From Fund 029-Gax Tax 0 0 0 10,000 59000 Transfer From Fund 162 0 6,141 0 0 4,841,622 4,656,082 4,578,900 7,234,540 SUBTOTAL REVENUES TOTAL 4,841,622 4,656,082 4,578,900 7,234,540 City Council Page 415 of 8� — 435 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-TRAFFIC/TRANSPORTATION ENGINEERING -SERVICE ENHANCEMENT 01117620 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,026,420 1,055,173 1,399,680 2,151,420 61010 Salaries Cash Out/Separation 0 8,141 0 0 61020 Salaries Part -Time 89,799 136,562 190,660 192,040 61040 Salaries Overtime 5,760 34,416 4,000 4,000 61100 Retirement -Employer Normal Cost 54,605 58,413 85,290 119,160 61110 Part -Time Retirement 3,368 5,119 7,150 7,200 61120 Medicare Insurance 16,196 17,425 23,000 24,200 61130 Health Insurance 141,157 156,016 265,460 208,670 61170 Retiree Health Benefits 874 2,132 2,310 2,350 61180 Worker Compensation Insurance 74,274 75,940 71,590 68,520 1,412,452 1,549,336 2,049,140 2,777,560 SUBTOTAL SALARIES & BENEFITS 62010 Communications 17,340 20,108 21,040 14,010 62120 Training, Transportation, Meetings 213 7,346 5,500 20,500 62140 Membership, Subscription & Dues 4,159 3,535 5,500 5,500 62300 Contract Services -Professional 271,451 206,042 4,743,800 1,239,800 62321 Maintenance & Repair Improveme 482,044 0 0 0 775,207 237,031 4,775,840 1,279,810 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 53,220 47,168 67,150 50,000 63300 Gas & Diesel 3,257 4,769 5,300 5,300 56,477 51,937 72,450 55,300 SUBTOTAL COMMODITIES 65000 Building Rental 148,700 148,900 181,100 181,100 65010 Rental City Equipment 34,300 74,175 61,500 0 65011 Equipment Replacement Charges 11,200 44,270 11,560 24,780 65012 Accident Repair & Replacement 1,200 1,683 1,110 1,110 65040 IT Maintenance Charge 56,080 78,940 63,020 69,510 65100 Insurance Charges 194,690 200,820 215,430 197,310 65105 Benefits Overhead 3,510 4,710 12,210 12,360 65210 Delivery Charges 850 1,020 1,200 0 65240 Public Works Administrative Ch 205,400 328,600 328,600 284,180 655,930 883,118 875,730 770,350 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 0 0 0 675,000 66400 Machinery & Equipment 0 0 50,000 0 66511 Computer Software Subscriptions 0 0 0 64,500 0 0 50,000 739,500 SUBTOTAL CAPITAL 67200 Principal -Leases 2,656 2,740 3,200 1,700 67210 Interest -Leases 498 414 0 0 SUBTOTAL DEBT SERVICE 3,154 3,154 3,200 1,700 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 80,760 79,420 79,200 78,890 80,760 79,420 79,200 78,890 SUBTOTAL TRANSFERS TOTAL 2,983,980 2,803,996 7,905,560 5,703,110 City Council Page 416 of 8� - 436 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-Bus Shelter Program — Service Enhancement 01117621 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 0 311,111 0 0 0 311,111 0 0 0 311,111 0 0 City Council Page 417 of 8� — 437 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-ROADWAY MARKING/SIGNS 01117625 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 65240 Public Works Administrative Ch SUBTOTAL FIXED CHARGES TOTAL 564,378 491,961 573,000 793,000 564,378 26,733 491,961 101,589 573,000 20,000 793,000 50,000 26,733 0 101,589 7,200 20,000 7,200 50,000 7,220 0 7,200 7,200 7,220 591,111 600,750 600,200 850,220 City Council Page 418 of 8� — 438 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STREET LIGHT MAINTENAN-SERVICE ENHANCEMENT 01117630 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 96,256 137,727 166,140 178,290 61040 Salaries Overtime 1,247 4,789 0 0 61100 Retirement -Employer Normal Cost 10,232 11,944 18,020 21,660 61120 Medicare Insurance 1,387 2,057 2,420 2,590 61130 Health Insurance 19,066 31,031 44,080 44,560 61170 Retiree Health Benefits 21 5 70 80 61180 Worker Compensation Insurance 6,270 6,850 5,770 7,920 134,480 194,403 236,500 255,100 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 1,818,729 2,139,543 1,400,000 1,400,000 62300 Contract Services -Professional 32,382 3,005 374,000 24,000 62321 Maintenance & Repair Improveme 918,968 392,641 470,000 470,000 2,770,079 2,535,188 2,244,000 1,894,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 64,524 80,988 270,000 70,000 64,524 80,988 270,000 70,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 6,621 0 40,580 65012 Accident Repair & Replacement 0 153 0 0 65040 IT Maintenance Charge 7,530 7,770 11,160 11,600 65100 Insurance Charges 16,420 18,120 17,360 22,800 65105 Benefits Overhead 300 460 1,050 1,430 65210 Delivery Charges 70 70 0 0 65240 Public Works Administrative Ch 51,400 136,900 136,900 120,490 75,720 170,094 166,470 196,900 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 134,247 0 0 0 134,247 0 0 0 SUBTOTAL CAPITAL 67003 Loan Payment-OBF 93,739 104,246 142,000 142,000 67004 Debt Service 0 0 800,000 800,000 93,739 104,246 942,000 942,000 SUBTOTAL DEBT SERVICE TOTAL 3,272,788 3,084,920 3,858,970 3,358,000 City Council Page 419 of 8.%9_ - 439 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-GRAFFITI ABATEMENT PROGRAM 01117642 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 46,044 48,098 50,120 52,560 61020 Salaries Part -Time 256 0 20,410 27,020 61040 Salaries Overtime 1,146 491 0 0 61100 Retirement -Employer Normal Cost 5,235 5,667 5,630 6,600 61110 Part -Time Retirement 9 0 770 1,010 61120 Medicare Insurance 737 755 1,030 1,150 61130 Health Insurance 4,035 8,497 7,420 12,640 61180 Worker Compensation Insurance 3,660 3,920 2,770 2,770 61,121 67,427 88,150 103,750 SUBTOTAL SALARIES & BENEFITS 62010 Communications 930 503 1,000 750 62300 Contract Services -Professional 1,265,018 1,535,558 1,983,000 1,983,000 1,265,948 1,536,061 1,984,000 1,983,750 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 269 290 0 1,900 269 290 0 1,900 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 3,920 3,740 3,630 3,700 65100 Insurance Charges 9,600 10,380 8,350 7,960 65105 Benefits Overhead 170 120 510 500 65210 Delivery Charges 30 30 0 0 65240 Public Works Administrative Ch 0 24,400 24,400 44,510 13,720 38,670 36,890 56,670 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 100 0 0 0 100 SUBTOTAL CAPITAL TOTAL 1,341,058 1,642,448 2,109,040 2,146,170 City Council Page 420 of 8� - 440 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-Pub Works Trees - Service Enhancement 01117643 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 961,118 776,498 803,350 818,860 61010 Salaries Cash Out/Separation 19,421 1,190 0 27,820 61020 Salaries Part -Time 10,000 22,491 54,700 61,290 61040 Salaries Overtime 68,345 110,199 105,000 255,000 61100 Retirement -Employer Normal Cost 82,647 68,685 78,110 98,740 61110 Part -Time Retirement 375 636 2,050 2,300 61120 Medicare Insurance 14,807 12,180 13,570 14,000 61130 Health Insurance 198,442 162,228 232,140 255,960 61170 Retiree Health Benefits 123 0 0 0 61180 Worker Compensation Insurance 83,980 48,870 58,190 45,940 1,439,258 1,202,976 1,347,110 1,579,910 SUBTOTAL SALARIES & BENEFITS 62010 Communications 9,441 8,232 21,040 16,050 62120 Training, Transportation, Meetings 114 0 2,600 2,600 62140 Membership, Subscription & Dues 230 0 2,600 2,600 62300 Contract Services -Professional 1,084,127 1,433,628 1,699,100 1,699,100 62320 Maintenance & Repair Buildings 284,704 0 0 0 62321 Maintenance & Repair Improveme 49,269 29,917 50,000 50,000 62322 Maintenance & Repair Machinery 178 0 2,600 2,600 1,428,064 1,471,777 1,777,940 1,772,950 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 47,823 51,597 52,150 51,750 63300 Gas & Diesel 51,480 57,499 46,760 46,760 99,304 109,096 98,910 98,510 SUBTOTAL COMMODITIES 65010 Rental City Equipment 157,100 177,572 191,730 255,680 65011 Equipment Replacement Charges 20,600 164,000 39,510 84,690 65012 Accident Repair & Replacement 3,400 5,976 2,060 2,060 65020 City Yard Rental 25,620 25,620 25,620 30,890 65040 IT Maintenance Charge 84,510 96,090 72,510 79,640 65100 Insurance Charges 220,060 129,240 175,120 132,290 65105 Benefits Overhead 3,960 4,980 10,620 8,280 65210 Delivery Charges 760 760 0 0 65240 Public Works Administrative Ch 254,200 337,100 337,100 251,990 770,210 941,338 854,270 845,520 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 4,932 0 400,000 0 66511 Computer Software Subscriptions 0 0 0 400 4,932 0 400,000 400 SUBTOTAL CAPITAL 67200 Principal -Leases 1,233 1,272 1,400 790 67210 Interest -Leases 231 192 0 0 1,464 1,464 1,400 790 SUBTOTAL DEBT SERVICE TOTAL 3,743,232 3,726,652 4,479,630 4,298,080 City Council Page 421 of 8� - 441 6/6/2023 GENERALFUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-SARTC MAINTENANCE -SERVICE ENHANCEMENT 01117650 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66200 Buildings & Building Improvements SUBTOTAL CAPITAL TOTAL 150,800 0 0 0 150,800 0 0 147 0 0 0 0 0 81,978 147 0 0 0 0 0 81,978 0 0 0 232,778 147 0 0 City Council Page 422 of 8.%2 — 442 6/6/2023 SPECIAL GAS TAX DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52300 HWY User Tax Allocation (2105) 1,731,468 1,811,961 2,137,940 2,036,910 52301 HWY User Tax Allocation (2106) 1,060,095 1,127,760 1,297,330 1,264,500 52302 HWY User Tax Allocation (2107) 2,343,187 2,161,180 2,920,770 2,446,600 52320 HWY User Tax Allocation (2103) State TCRF 2,329,985 2,543,517 3,263,650 3,075,960 52321 Road Maintenance & Rehab Acct RMRA 6,211,375 6,569,787 7,553,440 7,673,410 56300 Engineering Cost Allocation 10,000 10,000 10,000 10,000 58000 Earning On Investments 197,538 214,368 0 0 58002 Net Increase(Decrease)In Fai (295,071) (1,880,388) 0 0 58005 Investment Income -Trustee 7 5 0 0 TOTAL REVENUES 13,588,584 12,558,190 17,183,130 16,507,380 EXPENDITURES 02917019 GAS TAX INTERFUND TRANSFER 1,702,800 4,848,715 9,078,440 7,683,410 02917021 2019 GASTAX REV REFUND BONDS 3,246,200 3,244,400 3,238,500 3,232,280 02917620 TRAFFIC SIGNAL MAINTENANCE 1,259,549 2,366,174 2,533,870 2,632,460 02917635 MEDIAN LANDSCAPING 677,382 2,035,112 1,754,980 1,182,790 02917660 ROADWAY MAINTENANCE 1,524,802 3,166,273 1,469,620 2,003,350 8,410,732 15,660,673 18,075,410 16,734,290 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 505,236 1,663,221 742,770 820,110 62000 CONTRACTUALS 2,706,713 5,519,557 4,643,160 4,463,800 63000 COMMODITIES 601 93 4,600 4,600 65000 FIXED CHARGES 178,677 368,265 341,090 510,370 66000 CAPITAL 70,506 10,012 0 0 67000 DEBT SERVICE 3,246,200 3,243,400 3,236,500 3,229,880 68000 TRANSFERS 1,702,800 4,856,125 9,107,290 7,705,530 TOTAL 8,410,732 15,660,673 18,075,410 16,734,290 City Council Page 423 of 8� — 443 6/6/2023 SPECIAL GAS TAX PUBLIC WORKS ACCOUNTING UNIT 2019 GASTAX REV REFUND BONDS 02917021 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 0 0 0 1,200 62401 Trustee Fee 0 1,000 2,000 1,200 0 1,000 2,000 2,400 SUBTOTAL CONTRACTUALS 67300 Bond Principal 1,295,000 1,345,000 1,400,000 1,465,000 67310 Bond Interest 1,951,200 1,898,400 1,836,500 1,764,880 3,246,200 3,243,400 3,236,500 3,229,880 SUBTOTAL DEBT SERVICE TOTAL 3,246,200 3,244,400 3,238,500 3,232,280 City Council Page 424 of 8� — 444 6/6/2023 SPECIAL GAS TAX PUBLIC WORKS ACCOUNTING UNIT SPECIAL GAS TAX FUND 02917002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52300 HWY User Tax Allocation(2105) 1,731,468 1,811,961 2,137,940 2,036,910 52301 HWY User Tax Allocation (2106) 1,060,095 1,127,760 1,297,330 1,264,500 52302 HWY User Tax Allocation (2107) 2,343,187 2,161,180 2,920,770 2,446,600 52320 HWY User Tax Allocation (2103) State TCRF 2,329,985 2,543,517 3,263,650 3,075,960 52321 Road Maintenance & Rehab Acct RMRA 6,211,375 6,569,787 7,553,440 7,673,410 56300 Engineering Cost Allocation 10,000 10,000 10,000 10,000 58000 Earning On Investments 197,538 214,368 0 0 58002 Net Increase (Decrease) In Fai (295,071) (1,880,388) 0 0 58005 Investment Income -Trustee 7 5 0 0 13,588,584 12,558,190 17,183,130 16,507,380 SUBTOTAL REVENUES TOTAL 13,588,584 12,558,190 17,183,130 16,507,380 City Council Page 425 of 8� — 445 6/6/2023 SPECIAL GAS TAX PUBLIC WORKS ACCOUNTING UNIT GAS TAX INTERFUND TRANSFER 02917019 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 Transfer to Fund 011 0 0 0 10,000 68000 Transfer to Fund 059 1,702,800 4,848,715 9,068,440 7,673,410 68000 Transfer to Fund 086 0 0 10,000 0 1,702,800 4,848,715 9,078,440 7,683,410 SUBTOTAL TRANSFERS TOTAL 1,702,800 4,848,715 9,078,440 7,683,410 City Council Page 426 of 8� — 446 6/6/2023 SPECIAL GAS TAX PUBLIC WORKS ACCOUNTING UNIT TRAFFIC SIGNAL MAINTENANCE 02917620 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 316,874 482,267 507,080 519,300 61020 Salaries Part -Time I 0 12 0 0 61040 Salaries Overtime 0 3,278 0 0 61100 Retirement -Employer Normal Cost 15,455 30,399 29,350 37,430 61102 Retirement- Employer Unfunded- Miscellaneous 78,189 92,474 41,190 51,270 61110 Part -Time Retirement 0 0 0 0 61120 Medicare Insurance 4,496 6,915 7,320 7,490 61130 Health Insurance 27,585 54,801 66,210 68,850 61170 Retiree Health Benefits 0 0 150 160 61180 Worker Compensation Insurance 12,480 20,810 18,990 27,730 455,079 690,957 670,290 712,230 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 180,983 259,554 200,000 200,000 62300 Contract Services -Professional 10,390 44,771 253,800 253,800 62321 Maintenance & Repair Improveme 466,008 1,078,248 1,100,800 1,100,800 657,381 1,382,573 1,554,600 1,554,600 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 47 3,000 3,000 0 47 3,000 3,000 SUBTOTAL COMMODITIES 65020 City Yard Rental 7,780 7,780 7,780 9,380 65040 IT Maintenance Charge 9,760 16,520 22,310 23,210 65100 Insurance Charges 32,700 55,020 57,140 79,850 65105 Benefits Overhead 590 970 3,470 5,000 65210 Delivery Charges 180 180 180 0 65240 Public Works Administrative Ch 12,900 59,400 59,400 59,400 65400 Indirect Costs 83,179 146,612 131,890 167,530 147,089 286,482 282,170 344,370 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 6,115 23,810 18,260 0 6,115 23,810 18,260 SUBTOTAL TRANSFERS TOTAL 1,259,549 2,366,174 2,533,870 2,632,460 City Council Page 427 of 8� - 447 6/6/2023 SPECIAL GAS TAX PUBLIC WORKS ACCOUNTING UNIT MEDIAN LANDSCAPING 02917635 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 13,555 47,197 26,460 26,460 61010 Salaries Cash Out/Separation 0 0 0 1,250 61040 Salaries Overtime 59 1,345 0 0 61100 Retirement -Employer Normal Cost 1,636 4,080 2,970 3,320 61102 Retirement- Employer Unfunded- Miscellaneous 8,279 12,728 4,360 2,750 61120 Medicare Insurance 225 704 380 380 61130 Health Insurance 1,323 3,369 1,260 1,530 61180 Worker Compensation Insurance 0 2,280 810 2,710 25,079 71,703 36,240 38,400 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 446,345 469,054 326,860 82,800 62300 Contract Services -Professional 8,350 253,790 150,000 150,000 62320 Maintenance & Repair Buildings 179,015 1,198,747 1,209,700 874,000 633,710 1,921,591 1,686,560 1,106,800 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 2,880 2,790 1,420 65100 Insurance Charges 0 6,040 2,440 7,810 65105 Benefits Overhead 220 190 150 490 65240 Public Works Administrative Ch 14,800 17,400 17,400 17,400 65400 Indirect Costs 3,574 14,660 6,880 8,540 18,594 41,170 29,660 35,660 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 647 2,520 1,930 0 647 2,520 1,930 SUBTOTAL TRANSFERS TOTAL 677,382 2,035,112 1,754,980 1,182,790 City Council Page 428 of 8� - 448 6/6/2023 SPECIAL GAS TAX PUBLIC WORKS ACCOUNTING UNIT ROADWAY MAINTENANCE 02917660 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 13,556 587,625 26,460 26,460 61010 Salaries Cash Out/Separation 0 0 0 1,250 61040 Salaries Overtime 59 132,457 0 0 61100 Retirement -Employer Normal Cost 1,636 45,651 2,970 3,320 61102 Retirement- Employer Unfunded- Miscellaneous 8,279 12,728 4,360 2,750 61120 Medicare Insurance 225 10,316 380 380 61130 Health Insurance 1,323 109,503 1,260 1,530 61180 Worker Compensation Insurance 0 2,280 810 33,790 25,078 900,560 36,240 69,480 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 1,415,623 2,214,393 1,400,000 1,800,000 1,415,623 2,214,393 1,400,000 1,800,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 601 47 1,600 1,600 601 47 1,600 1,600 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 2,880 2,790 1,420 65100 Insurance Charges 0 6,040 2,440 97,290 65105 Benefits Overhead 220 190 150 6,090 65240 Public Works Administrative Ch 9,200 17,000 17,000 17,000 65400 Indirect Costs 3,574 14,504 6,880 8,540 12,994 40,614 29,260 130,340 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 70,506 10,012 0 0 70,506 10,012 0 0 SUBTOTAL CAPITAL 68001 POB Misc Xfer to Fund 406 0 647 2,520 1,930 0 647 2,520 1,930 SUBTOTAL TRANSFERS TOTAL 1,524,802 3,166,273 1,469,620 2,003,350 City Council Page 429 of 8� - 449 6/6/2023 PROP 1B BOND ACT OF 2006 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 1,287 1,156 0 0 TOTAL REVENUES 1,287 1,156 0 0 City Council Page 430 of 8.%2 — 450 6/6/2023 PROP 1B BOND ACT OF 2006 PUBLIC WORKS ACCOUNTING UNIT PROP 1B BOND OF 2006 03017002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1,287 1,156 0 0 1,287 1,156 0 0 1,287 1,156 0 0 City Council Page 431 of 8.%2 — 451 6/6/2023 AIR QUALITY IMPR. (AB 2766) DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52350 AQMD AB2766 543,198 319,256 425,000 433,900 52351 MSRC Reiumbursement 0 0 100,000 285,000 57010 Miscellaneous Recoveries 495 165 2,000 0 58000 Earning On Investments 12,654 12,347 7,000 7,000 556,347 331,769 534,000 725,900 TOTAL REVENUES EXPENDITURES 03117101 FLEET SVCS-AIR QUALITY IMPROV 24,717 2,722 48,000 100,000 03117102 FLEET SVCS-MSRC PROGRAM 24,717 20,492 25,440 285,000 49,433 23,214 73,440 385,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 49,433 23,214 73,440 385,000 TOTAL 49,433 23,214 73,440 385,000 City Council Page 432 of 8� - 452 6/6/2023 AIR QUALITY IMPR. (AB 2766) PUBLIC WORKS ACCOUNTING UNIT FLEET SVCS-AIR QUALITY IMPROV 03117002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52350 AQMD AB2766 543,198 319,256 425,000 433,900 52351 MSRC Reiumbursement 0 0 100,000 285,000 57010 Miscellaneous Recoveries 495 165 2,000 0 58000 Earning On Investments 12,654 12,347 7,000 7,000 556,347 331,769 534,000 725,900 SUBTOTAL REVENUES TOTAL 556,347 331,769 534,000 725,900 City Council Page 433 of 8� — 453 6/6/2023 AIR QUALITY IMPR. (AB 2766) PUBLIC WORKS ACCOUNTING UNIT FLEET SVCS-AIR QUALITY IMPROV 03117101 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 0 24,717 0 2,722 48,000 0 0 100,000 24,717 2,722 48,000 100,000 24,717 2,722 48,000 100,000 City Council Page 434 of 8� — 454 6/6/2023 AIR QUALITY IMPR. (AB 2766) PUBLIC WORKS ACCOUNTING UNIT FLEET SVCS-MSRC PROGRAM 03117102 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 24,717 20,492 25,440 285,000 24,717 20,492 25,440 285,000 24,717 20,492 25,440 285,000 City Council Page 435 of 8.%2 — 455 6/6/2023 MEASURE M-STREET CONSTRUCTION DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52040 Grant -Other 0 39,054 0 0 52332 Measure M2 Competitive 5,661,799 16,506 0 9,784,630 52333 Measure M2 Local Fairshare 4,943,364 6,094,241 5,762,330 6,709,410 57000 Expense Reimbursement 1,176 16,978 0 0 57004 Expense Reimbursement-OCTA 35,562 149,225 0 16,000,000 57071 Sale of Land 0 86,836 0 0 57960 Rental Of Property 6,482 (1,061) 0 0 58000 Earning On Investments 1,627 3,026 0 0 TOTAL REVENUES 10,650,010 6,404,806 5,762,330 32,494,040 EXPENDITURES 03217661 OCTA TRANSITWAY PROJECT - MOS3 11,376 66,940 0 0 03217662 MEASURE M2 LOCAL FAIRSHARE ST 4,062,090 5,370,730 5,760,000 6,509,410 03217663 MEASURE M2 COMPETITIVE STREET 2,919,912 6,334,745 0 11,194,760 03217664 OCTA OC STREETCAR ACCOUNT 501,234 515,855 0 0 7,494,612 12,288,270 5,760,000 17,704,170 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 4,837 0 0 0 62000 CONTRACTUALS 0 11,744 0 0 66000 CAPITAL 7,489,775 12,276,526 5,760,000 17,704,170 TOTAL 7,494,612 12,288,270 5,760,000 17,704,170 City Council Page 436 of 8� — 456 6/6/2023 MEASURE M-STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT MEASURE M-STREET CONSTRUCTION 03217002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52040 Grant -Other 0 39,054 0 0 52332 Measure M2 Competitive 5,661,799 16,506 0 9,784,630 52333 Measure M2 Local Fairshare 4,943,364 6,094,241 5,762,330 6,709,410 57000 Expense Reimbursement 1,176 16,978 0 0 57004 Expense Reimbursement-OCTA 35,562 149,225 0 16,000,000 57071 Sale of Land 0 86,836 0 0 57960 Rental Of Property 6,482 (1,061) 0 0 58000 Earning On Investments 1,627 3,026 0 0 10,650,010 6,404,806 5,762,330 32,494,040 SUBTOTAL REVENUES TOTAL 10,650,010 6,404,806 5,762,330 32,494,040 City Council Page 437 of 8.%2 — 457 6/6/2023 MEASURE M-STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT OCTA TRANSITWAY PROJECT - MOS3 03217661 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 4,153 0 0 0 61100 Retirement -Employer Normal Cost I 168 0 0 0 61120 Medicare Insurance 59 0 0 0 61130 Health Insurance 456 0 0 0 4,837 0 0 0 SUBTOTAL SALARIES & BENEFITS 66220 Improvements Other Than Building 6,540 66,940 0 0 6,540 66,940 0 0 SUBTOTAL CAPITAL TOTAL 11,376 66,940 0 0 City Council Page 438 of 8.%2 — 458 6/6/2023 MEASURE M-STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT MEASURE M2 LOCAL FAIRSHARE ST 03217662 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62000 Utilities SUBTOTAL CONTRACTUALS 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 11,744 0 0 0 4,062,090 11,744 5,358,986 0 5,760,000 0 6,509,410 4,062,090 5,358,986 5,760,000 6,509,410 4,062,090 5,370,730 5,760,000 6,509,410 City Council Page 439 of 8.%2 — 459 6/6/2023 MEASURE M-STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT MEASURE M2 COMPETITIVE STREET 03217663 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66100 Land 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 859,446 2,060,466 2,664,046 3,670,699 0 0 0 11,194,760 2,919,912 6,334,745 0 11,194,760 2,919,912 6,334,745 0 11,194,760 City Council Page 440 of 8.%2 — 460 6/6/2023 MEASURE M-STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT OCTA OC STREETCAR ACCOUNT 03217664 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 501,234 515,855 0 0 501,234 515,855 0 0 501,234 515,855 0 0 City Council Page 441 of 8.%2 — 461 6/6/2023 NEW TRANSPO SYS IMPR AREA B DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50300 Transportation System Improvement Fee 6,092 29,137 0 0 58000 Earning On Investments 4,540 4,256 0 0 TOTAL REVENUES 10,632 33,393 0 0 City Council Page 442 of 8� — 462 6/6/2023 NEW TRANSPO SYS IMPR AREA B PUBLIC WORKS ACCOUNTING UNIT NEW TRANSPO SYS IMPR AREA B 03317002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50300 Transportation System Improvement Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 6,092 4,540 29,137 4,256 0 0 0 0 10,632 33,393 0 0 10,632 33,393 0 0 City Council Page 443 of 8� — 463 6/6/2023 NEW TRANSPO SYS IMPR AREA E DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50300 Transportation System Improvement Fee 264,900 34,403 0 0 57960 Rental Of Property 1,275 29,516 0 0 58000 Earning On Investments 12,000 11,420 0 0 278,175 75,339 0 0 TOTAL REVENUES EXPENDITURES 03417660 NEW TRANSPO SYS IMPR AREA E 25,597 117,665 0 204,830 TOTAL EXPENDITURES 25,597 117,665 0 204,830 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 25,597 117,665 0 204,830 25,597 117,665 0 204,830 TOTAL City Council Page 444 of 8� — 464 6/6/2023 NEW TRANSPO SYS IMPR AREA E PUBLIC WORKS ACCOUNTING UNIT NEW TRANSPO SYS IMPR AREA E 03417002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 50300 Transportation System Improvement Fee 264,900 34,403 0 0 57960 Rental Of Property 1,275 29,516 0 0 58000 Earning On Investments 12,000 11,420 0 0 278,175 75,339 0 0 SUBTOTAL REVENUES TOTAL 278,175 75,339 0 0 City Council Page 445 of 8.%2 — 465 6/6/2023 NEW TRANSPO SYS IMPR AREA E PUBLIC WORKS ACCOUNTING UNIT NEW TRANSPO SYS IMPR AREA E 03417660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66100 Land 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 25,597 (12,024) 129,689 0 0 0 204,830 25,597 117,665 0 204,830 25,597 117,665 0 204,830 City Council Page 446 of 8� — 466 6/6/2023 NEW TRANSPO SYS IMPR AREA F DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50300 Transportation System Improvement Fee 177,515 582,198 0 0 58000 Earning On Investments 12,898 13,231 0 0 TOTAL REVENUES 190,413 595,429 0 0 EXPENDITURES 03517660 NEW TRANSPO SYS IMPR AREA F 216,648 150,854 530,000 140,000 TOTAL EXPENDITURES 216,648 150,854 530,000 140,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 216,648 150,854 530,000 140,000 216,648 150,854 530,000 140,000 TOTAL City Council Page 447 of 8.%2 — 467 6/6/2023 NEW TRANSPO SYS IMPR AREA F PUBLIC WORKS ACCOUNTING UNIT NEW TRANSPO SYS IMPR AREA F 03517002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50300 Transportation System Improvement Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 177,515 12,898 582,198 13,231 0 0 0 0 190,413 595,429 0 0 190,413 595,429 0 0 City Council Page 448 of 8.%2 — 468 6/6/2023 NEW TRANSPO SYS IMPR AREA F PUBLIC WORKS ACCOUNTING UNIT NEW TRANSPO SYS IMPR AREA F 03517660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66100 Land 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 216,648 60,250 90,604 0 530,000 0 140,000 216,648 150,854 530,000 140,000 216,648 150,854 530,000 140,000 City Council Page 449 of 8.%2 — 469 6/6/2023 TRANSP SYS IMPR AREA A-2 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50300 Transportation System Improvement Fee 0 366,373 0 0 58000 Earning On Investments 2,776 4,581 0 0 TOTAL REVENUES 2,776 370,954 0 0 City Council Page 450 of 8.%2 — 470 6/6/2023 TRANSP SYS IMPR AREA A-2 PUBLIC WORKS ACCOUNTING UNIT TRANS. SYSTEM IMPR. AREA A-2 04117002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50300 Transportation System Improvement Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 0 2,776 366,373 4,581 0 0 0 0 2,776 370,954 0 0 2,776 370,954 0 0 City Council Page 451 of 8.%2 — 471 6/6/2023 TRANSPO SYS IMPR AREA B DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 80 72 0 0 TOTAL REVENUES 80 72 0 0 City Council Page 452 of 8� — 472 6/6/2023 TRANSPO SYS IMPR AREA B PUBLIC WORKS ACCOUNTING UNIT TRANSP. SYSTEM IMP. AREA B 04217002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 80 72 0 0 80 72 0 0 80 72 0 0 City Council Page 453 of 8� — 473 6/6/2023 TRANSPO SYS IMPR AREA C-2 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 1,791 1,609 0 0 TOTAL REVENUES 1,791 1,609 0 0 City Council Page 454 of 8� — 474 6/6/2023 TRANSPO SYS IMPR AREA C-2 PUBLIC WORKS ACCOUNTING UNIT TRANSPO SYS IMPR AREA C-2 04817002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1,791 1,609 0 0 1,791 1,609 0 0 1,791 1,609 0 0 City Council Page 455 of 8.%2 — 475 6/6/2023 TRANSPO SYS IMPR AREA G DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 826 742 0 0 826 742 0 0 TOTAL REVENUES EXPENDITURES 04917660 TRANSP. SYSTEM IMP AREA G 0 0 0 99,010 TOTAL EXPENDITURES 0 0 0 99,010 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 0 0 0 99,010 0 0 0 99,010 TOTAL City Council Page 456 of 8� — 476 6/6/2023 TRANSPO SYS IMPR AREA G PUBLIC WORKS ACCOUNTING UNIT TRANSP. SYSTEM IMP AREA G 04917002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 826 742 0 0 826 742 0 0 826 742 0 0 City Council Page 457 of 8.%2 — 477 6/6/2023 TRANSPO SYS IMPR AREA G PUBLIC WORKS ACCOUNTING UNIT TRANSP. SYSTEM IMP AREA G 04917660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 0 0 99,010 0 0 0 99,010 0 0 0 99,010 City Council Page 458 of 8.%2 — 478 6/6/2023 CAPITAL OUTLAY FUND DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 05117620 TRAFFIC SIGNAL IMPROVEMENTS 206,177 0 0 0 TOTAL EXPENDITURES 206,177 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 206,177 0 0 0 TOTAL 206,177 0 0 0 City Council Page 459 of 8.%2 — 479 6/6/2023 CAPITAL OUTLAY FUND PUBLIC WORKS ACCOUNTING UNIT TRAFFIC SIGNAL IMPROVEMENTS 05117620 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 206,177 0 0 0 206,177 0 0 0 206,177 0 0 0 City Council Page 460 of 8.%2 — 480 6/6/2023 CITY SERVICES DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 51708 CIP Construction Projects Permits 0 69,929 150,000 0 0 69,929 150,000 0 TOTAL REVENUES EXPENDITURES 05317021 PW Agency Services 0 0 150,000 0 0 0 150,000 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 0 150,000 0 0 0 150,000 0 TOTAL City Council Page 461 of 8.%2 — 481 6/6/2023 CITY SERVICES PUBLIC WORKS ACCOUNTING UNIT PWA REVENUE 05317002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 51708 CIP Construction Projects Permits SUBTOTAL REVENUES TOTAL 0 69,929 150,000 0 0 69,929 150,000 0 0 69,929 150,000 0 City Council Page 462 of 8� — 482 6/6/2023 CITY SERVICES PUBLIC WORKS ACCOUNTING UNIT PW Agency Services 05317021 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62340 Contract Services-PWA-CIP Construction Permits SUBTOTAL CONTRACTUALS TOTAL 0 0 150,000 0 0 0 150,000 0 0 0 150,000 0 City Council Page 463 of 8� — 483 6/6/2023 SANITARY SEWER CAPITAL DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 187,024 145,569 60,000 50,000 58002 Net Increase(Decrease)In Fai (323,313) (1,277,644) 0 0 59000-056 Transfer From Fund 056 0 0 0 2,000,000 TOTAL REVENUES (136,288) (1,132,075) 60,000 2,050,000 EXPENDITURES 05417647 CAPITAL RECOVERY CHARGES 3,430,038 5,512,498 3,710,000 2,027,980 3,430,038 5,512,498 3,710,000 2,027,980 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 99,696 167,250 2,000,000 2,000,000 65000 FIXED CHARGES 0 0 0 27,980 66000 CAPITAL 3,330,341 5,345,248 1,710,000 0 TOTAL 3,430,038 5,512,498 3,710,000 2,027,980 City Council Page 464 of 8� — 484 6/6/2023 SANITARY SEWER CAPITAL PUBLIC WORKS ACCOUNTING UNIT CAPITAL RECOVERY CHARGES 05417002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 58000 Earning On Investments 187,024 145,569 60,000 50,000 58002 Net Increase (Decrease) In Fai (323,313) (1,277,644) 0 0 59000 Transfer From Fund 056 0 0 0 2,000,000 (136,288) (1,132,075) 60,000 2,050,000 SUBTOTAL REVENUES TOTAL (136,288) (1,132,075) 60,000 2,050,000 City Council Page 465 of 8.%2 — 485 6/6/2023 SANITARY SEWER CAPITAL PUBLIC WORKS ACCOUNTING UNIT CAPITAL RECOVERY CHARGES 05417647 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 65240 Public Works Administrative Ch SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 99,696 167,250 2,000,000 2,000,000 99,696 0 167,250 0 2,000,000 0 2,000,000 27,980 0 0 3,330,341 0 0 5,345,248 0 (3,375,000) 5,085,000 27,980 0 0 3,330,341 5,345,248 1,710,000 0 3,430,038 5,512,498 3,710,000 2,027,980 City Council Page 466 of 8� — 486 6/6/2023 SEWER CONNECTION FEE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53701 Sewer Connection Fee 1,026,125 (815,743) 1,040,400 1,020,000 58000 Earning On Investments 100,610 71,692 100,000 70,000 1,126,735 (744,050) 1,140,400 1,090,000 TOTAL REVENUES EXPENDITURES 05517660 SEWER CONNECTION PROJECTS 2,539,351 2,557,535 1,000,000 0 TOTAL EXPENDITURES 2,539,351 2,557,535 1,000,000 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 2,539,351 2,557,535 1,000,000 0 2,539,351 2,557,535 1,000,000 0 TOTAL City Council Page 467 of 8.%2 — 487 6/6/2023 SEWER CONNECTION FEE PUBLIC WORKS ACCOUNTING UNIT SEWER CONNECTION PROJECTS 05517002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 53701 Sewer Connection Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1,026,125 100,610 (815,743) 71,692 1,040,400 100,000 1,020,000 70,000 1,126,735 (744,050) 1,140,400 1,090,000 1,126,735 (744,050) 1,140,400 1,090,000 City Council Page 468 of 8.%2 — 488 6/6/2023 SEWER CONNECTION FEE PUBLIC WORKS ACCOUNTING UNIT SEWER CONNECTION PROJECTS 05517660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 2,539,351 2,557,535 1,000,000 0 2,539,351 2,557,535 1,000,000 0 2,539,351 2,557,535 1,000,000 0 City Council Page 469 of 8.%2 — 489 6/6/2023 SANITARY SEWER SERVICE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53720 Penalties & Service Charge 0 0 50,000 50,000 53721 NPDES Sewer 348,080 380,181 296,200 296,200 53734 FOG Program 448,772 487,489 948,200 531,230 53902 Misc Service Charge 6,552,435 7,219,463 7,500,900 8,219,010 57010 Miscellaneous Recoveries 0 3,849 0 0 57993 Write Off Collections 0 (56,952) 0 0 58000 Earning On Investments 56,206 57,331 100,000 50,000 7,405,493 8,091,361 8,895,300 9,146,440 TOTAL REVENUES EXPENDITURES 05617019 SEWER INTERFUND TRANSFER 348,080 380,181 250,000 2,296,200 05617640 SANITARY SEWER SERVICE 6,435,001 7,474,668 8,718,140 8,621,510 TOTAL EXPENDITURES 6,783,080 7,854,849 8,968,140 10,917,710 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 2,242,513 2,806,057 3,237,580 3,285,770 62000 CONTRACTUALS 1,564,865 1,480,107 2,252,840 2,143,730 63000 COMMODITIES 492,397 365,188 723,450 723,450 65000 FIXED CHARGES 1,456,541 2,141,214 2,060,620 2,052,580 66000 CAPITAL 678,684 619,668 325,000 325,000 67000 DEBT SERVICE 0 62,434 118,650 90,980 68000 TRANSFERS 348,080 380,181 250,000 2,296,200 6,783,080 7,854,849 8,968,140 10,917,710 TOTAL City Council Page 470 of 8.%2 - 490 6/6/2023 SANITARY SEWER SERVICE PUBLIC WORKS ACCOUNTING UNIT SANITARY SEWER SERVICE 05617002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53720 Penalties & Service Charge 0 0 50,000 50,000 53721 NPDES Sewer 348,080 380,181 296,200 296,200 53734 FOG Program 448,772 487,489 948,200 531,230 53902 Misc Service Charge 6,552,435 7,219,463 7,500,900 8,219,010 57010 Miscellaneous Recoveries 0 3,849 0 0 57993 Write Off Collections 0 (56,952) 0 0 58000 Earning On Investments 56,206 57,331 100,000 50,000 7,405,493 8,091,361 8,895,300 9,146,440 SUBTOTAL REVENUES TOTAL 7,405,493 8,091,361 8,895,300 9,146,440 City Council Page 471 of 8.%2 — 491 6/6/2023 SANITARY SEWER SERVICE PUBLIC WORKS ACCOUNTING UNIT SEWER INTERFUND TRANSFER 05617019 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 68000 Transfer to Fund 054 68000 Transfer to Fund 057 SUBTOTAL TRANSFERS TOTAL 0 348,080 0 380,181 0 250,000 2,000,000 296,200 348,080 380,181 250,000 2,296,200 348,080 380,181 250,000 2,296,200 City Council Page 472 of 8� — 492 6/6/2023 SANITARY SEWER SERVICE PUBLIC WORKS ACCOUNTING UNIT SANITARY SEWER SERVICE 05617640 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,270,931 1,658,235 2,142,430 2,034,690 61010 Salaries Cash Out/Separation 19,016 0 0 0 61020 Salaries Part -Time 23,508 19,483 57,450 57,450 61040 Salaries Overtime 118,402 158,882 135,600 195,600 61100 Retirement -Employer Normal Cost 77,011 126,458 173,510 180,310 61102 Retirement- Employer Unfunded- Miscellaneous 389,610 453,654 205,240 226,970 61110 Part -Time Retirement 882 731 2,150 2,150 61120 Medicare Insurance 20,480 27,274 31,810 30,240 61130 Health Insurance 214,746 267,258 410,990 461,100 61170 Retiree Health Benefits 347 513 830 790 61180 Worker Compensation Insurance 107,580 93,570 77,570 96,470 2,242,513 2,806,057 3,237,580 3,285,770 SUBTOTAL SALARIES & BENEFITS 62010 Communications 7,607 15,490 6,540 35,430 62120 Training, Transportation, Meetings 7,122 8,993 9,000 21,000 62140 Membership, Subscription & Dues 30,759 10,877 58,500 58,500 62300 Contract Services -Professional 1,518,816 1,444,747 2,168,800 2,018,800 62322 Maintenance & Repair Machinery 562 0 10,000 10,000 1,564,865 1,480,107 2,252,840 2,143,730 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 451,946 328,632 677,150 677,150 63300 Gas & Diesel 40,451 36,556 46,300 46,300 492,397 365,188 723,450 723,450 SUBTOTAL COMMODITIES 65010 Rental City Equipment 120,900 195,651 211,630 253,780 65011 Equipment Replacement Charges 153,700 312,876 82,320 176,450 65012 Accident Repair & Replacement 2,200 3,324 3,670 3,670 65040 IT Maintenance Charge 102,100 114,000 130,510 143,350 65100 Insurance Charges 281,910 247,450 233,420 277,780 65105 Benefits Overhead 5,080 6,280 14,160 17,400 65210 Delivery Charges 990 990 0 0 65240 Public Works Administrative Ch 418,800 706,000 708,300 451,800 65400 Indirect Costs 370,861 554,643 676,610 728,350 1,456,541 2,141,214 2,060,620 2,052,580 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 678,684 619,668 325,000 325,000 678,684 619,668 325,000 325,000 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 41,990 14,400 67311 POB Interest - Misc 0 62,434 76,660 76,580 SUBTOTAL DEBT SERVICE 0 62,434 118,650 90,980 TOTAL 6,435,001 7,474,668 8,718,140 8,621,510 City Council Page 473 of 8� - 493 6/6/2023 FED CLEAN WATER PROTECTION ENT DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53604 NPDES Public Improvement Plan Check 286,598 374,174 285,000 325,000 53617 NPDES Site Plan Review 40,964 0 0 0 53621 NPDES Building Permit 34,539 35,949 40,000 40,000 53622 NPDES Plumbing Permit 61,102 59,281 50,000 60,000 53623 NPDES Grading Permit 35,799 25,073 30,000 30,000 53708 NPDES Sewer Lateral 9,516 6,839 5,000 5,000 53711 NPDES Street Work Permit 318,636 433,878 315,000 315,000 53721 NPDES Sewer 90,742 0 0 0 53724 NPDES Refuse Non -Residential 84,365 87,737 0 0 53727 NPDES Surcharge 0 0 1,010,000 0 57010 Miscellaneous Recoveries 2,183 1,500 0 0 57014 OC Flood Contribution 202,527 0 0 0 57015 OCWD Contribution 0 0 1,000,000 1,000,000 57016 IRWD Contribution 14,324 0 0 0 57017 City of Newport Beach Contribu 110,727 0 0 0 58000 Earning On Investments 39,879 37,717 25,000 25,000 59000-056 Transfer From Fund 056 348,080 380,181 250,000 296,200 59000-060 Transfer From Fund 060 1,200,241 1,259,552 1,280,800 1,280,800 59000-069 Transfer From Fund 069 1,033,375 1,152,477 1,010,000 1,072,620 3,913,597 3,854,360 5,300,800 4,449,620 TOTAL REVENUES EXPENDITURES 05717019 FED CLEAN WATER INTERFUND TRAN 200,000 200,000 200,000 200,000 05717640 FED CLEAN WATER PROTECTION ENT 3,840,661 3,591,087 4,097,720 3,464,990 05717660 DELHI DIVERSION PROJECT 335,640 0 1,000,000 1,000,000 4,376,301 3,791,087 5,297,720 4,664,990 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 505,884 517,843 510,930 564,250 62000 CONTRACTUALS 2,046,312 2,055,832 3,362,340 3,173,000 63000 COMMODITIES 5,985 17,045 18,150 19,000 65000 FIXED CHARGES 515,315 352,279 335,370 432,190 66000 CAPITAL 1,102,805 629,182 835,000 249,000 67000 DEBT SERVICE 0 18,906 35,930 27,550 68000 TRANSFERS 200,000 200,000 200,000 200,000 TOTAL 4,376,301 3,791,087 5,297,720 4,664,990 City Council Page 474 of 8� - 494 6/6/2023 FED CLEAN WATER PROTECTION ENT PUBLIC WORKS ACCOUNTING UNIT FED CLEAN WATER PROTECTION ENT 05717002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53604 NPDES Public Improvement Plan Check 286,598 374,174 285,000 325,000 53617 NPDES Site Plan Review 40,964 0 0 0 53621 NPDES Building Permit 34,539 35,949 40,000 40,000 53622 NPDES Plumbing Permit 61,102 59,281 50,000 60,000 53623 NPDES Grading Permit 35,799 25,073 30,000 30,000 53708 NPDES Sewer Lateral 9,516 6,839 5,000 5,000 53711 NPDES Street Work Permit 318,636 433,878 315,000 315,000 53721 NPDES Sewer 90,742 0 0 0 53724 NPDES Refuse Non -Residential 84,365 87,737 0 0 53727 NPDES Surcharge 0 0 1,010,000 0 57010 Miscellaneous Recoveries 2,183 1,500 0 0 57014 OC Flood Contribution 202,527 0 0 0 57015 OCWD Contribution 0 0 1,000,000 1,000,000 57016 IRWD Contribution 14,324 0 0 0 57017 City of Newport Beach Contribu 110,727 0 0 0 58000 Earning On Investments 39,879 37,717 25,000 25,000 59000 Transfer From Fund 056 348,080 380,181 250,000 296,200 59000 Transfer From Fund 060 1,200,241 1,259,552 1,280,800 1,280,800 59000 Transfer From Fund 069 1,033,375 1,152,477 1,010,000 1,072,620 3,913,597 3,854,360 5,300,800 4,449,620 SUBTOTAL REVENUES TOTAL 3,913,597 3,854,360 5,300,800 4,449,620 City Council Page 475 of 8.%2 - 495 6/6/2023 FED CLEAN WATER PROTECTION ENT PUBLIC WORKS ACCOUNTING UNIT FED CLEAN WATER INTERFUND TRAN 05717019 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 68000 Transfer to Fund 068 SUBTOTAL TRANSFERS TOTAL 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 City Council Page 476 of 8� — 496 6/6/2023 FED CLEAN WATER PROTECTION ENT PUBLIC WORKS ACCOUNTING UNIT FED CLEAN WATER PROTECTION ENT 05717640 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 263,823 277,968 282,030 329,890 61010 Salaries Cash Out/Separation 0 1,413 0 0 61020 Salaries Part -Time 0 1,605 34,440 36,170 61040 Salaries Overtime 9,118 5,377 30,000 30,000 61100 Retirement -Employer Normal Cost 23,320 29,535 31,040 40,690 61102 Retirement- Employer Unfunded- Miscellaneous 117,981 135,130 62,150 48,480 61110 Part -Time Retirement 0 60 1,290 1,360 61120 Medicare Insurance 3,887 4,162 4,590 5,300 61130 Health Insurance 33,854 42,043 49,510 56,200 61170 Retiree Health Benefits 30 40 70 80 61180 Worker Compensation Insurance 53,870 20,510 15,810 16,080 505,884 517,843 510,930 564,250 SUBTOTAL SALARIES & BENEFITS 62010 Communications 5,267 8,462 6,040 5,000 62120 Training, Transportation, Meetings 628 1,145 10,000 10,000 62140 Membership, Subscription & Dues 1,305 1,300 1,500 2,000 62300 Contract Services -Professional 2,039,113 2,044,926 2,344,800 2,156,000 2,046,312 2,055,832 2,362,340 2,173,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 923 6,740 12,150 10,000 63300 Gas & Diesel 5,062 10,304 6,000 9,000 5,985 17,045 18,150 19,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 20,100 15,288 24,490 10,870 65011 Equipment Replacement Charges 0 3,480 890 1,900 65012 Accident Repair & Replacement 1,000 756 0 0 65040 IT Maintenance Charge 48,190 17,850 12,770 17,290 65100 Insurance Charges 141,160 54,240 47,570 46,290 65105 Benefits Overhead 2,540 980 2,890 2,900 65205 Internal Departments Personnel 31,148 0 0 0 65210 Delivery Charges 430 430 0 0 65240 Public Works Administrative Ch 199,100 173,200 173,200 225,170 65400 Indirect Costs 71,647 86,055 73,560 127,770 515,315 352,279 335,370 432,190 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 767,165 629,182 800,000 199,000 66400 Machinery & Equipment 0 0 35,000 50,000 767,165 629,182 835,000 2499000 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 12,720 4,360 67311 POB Interest- Misc 0 18,906 23,210 23,190 0 18,906 35,930 27,550 SUBTOTAL DEBT SERVICE TOTAL 3,840,661 3,591,087 4,097,720 3,464,990 City Council Page 477 of 8.%2 - 497 6/6/2023 FED CLEAN WATER PROTECTION ENT PUBLIC WORKS ACCOUNTING UNIT DELHI DIVERSION PROJECT 05717660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62321 Maintenance & Repair Improveme SUBTOTAL CONTRACTUALS 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 0 1,000,000 1,000,000 0 335,640 0 0 1,000,000 0 1,000,000 0 335,640 0 0 0 335,640 0 1,000,000 1,000,000 City Council Page 478 of 8.%2 — 498 6/6/2023 RESIDENTIAL STREET IMPROVEMENT DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 51701 Transport/Oversize Permits 15,389 19,101 20,000 10,000 53704 Trench Cut Fee/Arterial 118,084 149,950 75,000 100,000 53705 Trench Cut Fee 129,269 102,309 40,000 75,000 53706 Street Construction Fee 254,381 571,059 300,000 300,000 53730 HOST Fee 16,127 15,634 15,000 15,000 58000 Earning On Investments 34,917 37,477 0 0 TOTAL REVENUES 568,167 895,530 450,000 500,000 EXPENDITURES 05817660 RESIDENTIAL STREET IMPROVEMENT 7,201 61,425 300,000 148,870 7,201 61,425 300,000 148,870 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 0 142,630 62000 CONTRACTUALS 7,201 61,425 300,000 2,040 65000 FIXED CHARGES 0 0 0 4,200 7,201 61,425 300,000 148,870 TOTAL City Council Page 479 of 8.%2 - 499 6/6/2023 RESIDENTIAL STREET IMPROVEMENT PUBLIC WORKS ACCOUNTING UNIT RESIDENTIAL STREET IMPROVEMENT 05817002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51701 Transport/Oversize Permits 15,389 19,101 20,000 10,000 53704 Trench Cut Fee/Arterial 118,084 149,950 75,000 100,000 53705 Trench Cut Fee 129,269 102,309 40,000 75,000 53706 Street Construction Fee 254,381 571,059 300,000 300,000 53730 HOST Fee 16,127 15,634 15,000 15,000 58000 Earning On Investments 34,917 37,477 0 0 568,167 895,530 450,000 500,000 SUBTOTAL REVENUES TOTAL 568,167 895,530 450,000 500,000 City Council Page 480 of 8,%2 — 500 6/6/2023 RESIDENTIAL STREET IMPROVEMENT PUBLIC WORKS ACCOUNTING UNIT RESIDENTIAL STREET IMPROVEMENT 05817660 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 103,900 61100 Retirement -Employer Normal Cost I 0 0 0 13,040 61120 Medicare Insurance 0 0 0 1,510 61130 Health Insurance 0 0 0 24,180 0 0 0 142,630 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 7,201 61,425 300,000 2,040 7,201 61,425 300,000 2,040 SUBTOTAL CONTRACTUALS 65240 Public Works Administrative Ch 0 0 0 4,200 0 0 0 4,200 SUBTOTAL FIXED CHARGES TOTAL 7,201 61,425 300,000 148,870 City Council Page 481 of 8.%2 — 501 6/6/2023 SELECT STREET CONSTRUCTION DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 982,248 3,430,320 0 0 53729 Refuse Vehicle Impact 0 0 2,266,660 0 57000 Expense Reimbursement 779,396 0 0 0 57071 Sale of Land 0 292,155 0 0 57080 Developer Contributions In Lieu 169,518 18,573 0 0 57960 Rental Of Property 139,982 151,242 0 0 57961 Contra Rent Revenue GASB 87 0 (52,800) 0 0 57962 Lease Revenue 0 52,281 0 0 57990 Miscellaneous Income 0 (27,281) 0 0 58000 Earning On Investments 110,360 97,721 0 0 58002 Net Increase (Decrease) In Fai (166,969) (1,135,848) 0 0 58020 Interest Income- Leases 0 858 0 0 59000-029 Transfer From Fund 029-Gax Tax 1,702,800 4,848,715 9,068,440 7,673,410 59000-060 Transfer From Fund 060 140,551 0 0 0 59000-069 Transfer From Fund 069 0 0 0 2,406,070 3,857,885 7,675,935 11,335,100 10,079,480 TOTAL REVENUES EXPENDITURES 05917660 SELECT STREET CONSTRUCTION 3,491,117 1,562,623 0 2,028,390 05917661 OCTA BRISTOL ST CORRIDOR IMPS 31,526 28,069 0 0 05917663 HUTA 2103 GAS TAX 610,048 2,115,871 1,515,000 0 05917664 Vehicle Impact Fee Program 0 0 0 2,407,200 05917665 HUTA GAS TAX - RMRA 1,092,751 2,732,843 7,553,440 7,631,610 05917668 WARNER AVE-TUSTIN CFD 423,470 668,326 0 0 5,648,912 7,107,734 9,068,440 12,067,200 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 5,648,912 7,107,734 9,068,440 12,067,200 TOTAL 5,648,912 7,107,734 9,068,440 12,067,200 City Council Page 482 of 8� — 502 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT WARNER AVE-TUSTIN CFD 05917668 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66100 Land 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 285,190 138,279 545,809 122,517 0 0 0 0 423,470 668,326 0 0 423,470 668,326 0 0 City Council Page 483 of 8� — 503 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT SELECT STREET CONSTRUCTION 05917002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52001 Federal Grant -Indirect 982,248 3,430,320 0 0 53729 Refuse Vehicle Impact 0 0 2,266,660 0 57000 Expense Reimbursement 779,396 0 0 0 57071 Sale of Land 0 292,155 0 0 57080 Developer Contributions In Lieu 169,518 18,573 0 0 57960 Rental Of Property 139,982 151,242 0 0 57961 Contra Rent Revenue GASB 87 0 (52,800) 0 0 57962 Lease Revenue 0 52,281 0 0 57990 Miscellaneous Income 0 (27,281) 0 0 58000 Earning On Investments 110,360 97,721 0 0 58002 Net Increase (Decrease) In Fai (166,969) (1,135,848) 0 0 58020 Interest Income- Leases 0 858 0 0 59000 Transfer From Fund 029-Gax Tax 1,702,800 4,848,715 9,068,440 7,673,410 59000 Transfer From Fund 060 140,551 0 0 0 59000 Transfer From Fund 069 0 0 0 2,406,070 3,857,885 7,675,935 11,335,100 10,079,480 SUBTOTAL REVENUES TOTAL 3,857,885 7,675,935 11,335,100 10,079,480 City Council Page 484 of 8� — 504 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT SELECT STREET CONSTRUCTION 05917660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 3,491,117 1,562,623 0 2,028,390 3,491,117 1,562,623 0 2,028,390 3,491,117 1,562,623 0 2,028,390 City Council Page 485 of 8,%2 — 505 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT OCTA BRISTOL ST CORRIDOR IMPS 05917661 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66100 Land 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 31,526 857 27,212 0 0 0 0 31,526 28,069 0 0 31,526 28,069 0 0 City Council Page 486 of 8� — 506 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT HUTA 2103 GAS TAX 05917663 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66100 Land 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 610,048 311,486 1,804,385 0 1,515,000 0 0 610,048 2,115,871 1,515,000 0 610,048 2,115,871 1,515,000 0 City Council Page 487 of 8.%2 — 507 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT Vehicle Impact Fee Program 05917664 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 0 0 2,407,200 0 0 0 2,407,200 0 0 0 2,407,200 City Council Page 488 of 8,%2 — 508 6/6/2023 SELECT STREET CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT HUTA GAS TAX - RMRA 05917665 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 1,092,751 2,732,843 7,553,440 7,631,610 1,092,751 2,732,843 7,553,440 7,631,610 1,092,751 2,732,843 7,553,440 7,631,610 City Council Page 489 of 8,%2 — 509 6/6/2023 WATER REVENUE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53709 Connection Charge 88,257 87,396 616,650 621,540 53712 Water Sales - Regular 39,865,034 39,781,857 44,208,800 42,414,570 53713 Fireline Service Charge 401,708 400,923 378,200 385,860 53714 Basic Service Charge 21,843,507 24,295,842 24,735,850 25,314,000 53715 Re -Connection Charge 3,265 12,232 43,700 44,400 53716 After Hours Service Charge 166 3,495 8,500 8,600 53717 Tag Fee 35 (12) 73,100 75,000 53720 Penalties & Service Charge (2,978) 26 878,300 859,760 53722 NPDES Water 1,200,241 1,259,552 1,238,000 1,238,000 53725 Water Sales - Miscellaneous 113,943 781,332 170,050 173,120 53735 Water Sales -Recycled Water 0 0 370,000 377,400 53736 Basic Service Charge -Recycled Water 0 0 142,700 145,570 57010 Miscellaneous Recoveries 28,311 112,236 0 0 57011 Miscellaneous Cost Refunds 80,018 (18,292) 0 0 57363 Cell Tower Lease Agreement 0 0 12,600 30,000 57960 Rental Of Property 308,397 287,462 200,000 200,000 57993 Write Off Collections 109,075 (348,462) 0 0 58000 Earning On Investments 384,297 394,829 500,000 150,000 58002 Net Increase(Decrease)In Fai (600,240) (3,306,398) 0 0 TOTAL REVENUES 63,823,036 63,744,018 73,576,450 72,037,820 EXPENDITURES 06017019 WATER-INTERFUND TRANSFER 7,546,208 11,836,023 21,280,800 1,280,800 06017020 WATER DEBT SERVICE 561,966 521,257 1,358,200 1,323,240 06017640 WATER UTY WTR PROD & SUPPLY 31,622,453 32,789,601 41,886,100 40,327,370 06017641 WATER SYSTEM MAINT 6,180,736 6,121,002 7,672,230 7,707,570 06017642 WATER-MISC EXPENSES 4,552,783 4,560,657 4,529,100 4,500,000 06017644 WATER QUALITY 1,273,330 1,507,688 2,511,960 2,547,410 06017645 WATERADMIN/ENGINEERING 7,652,514 9,024,826 10,684,700 9,719,120 06017646 WATER METER SERVICES 1,793,827 1,860,511 4,324,130 4,288,990 06017647 RECYCLED WATER 416,473 372,915 402,010 457,910 61,600,291 68,594,481 94,649,230 72,152,410 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 6,804,724 8,575,276 10,261,180 10,857,990 62000 CONTRACTUALS 24,289,549 23,928,584 33,672,310 33,930,460 63000 COMMODITIES 11,733,743 11,810,485 13,925,900 12,966,200 65000 FIXED CHARGES 9,382,529 11,264,633 11,053,530 11,056,410 66000 CAPITAL 1,265,445 478,182 2,770,000 500,000 67000 DEBT SERVICE 557,367 680,571 1,685,510 1,560,550 68000 TRANSFERS 7,566,935 11,856,750 21,280,800 1,280,800 61,600,291 68,594,481 94,649,230 72,152,410 TOTAL City Council Page 490 of 8.%2 - 510 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT PUB WKS WATER REVENUE 06017002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53709 Connection Charge 88,257 87,396 616,650 621,540 53712 Water Sales - Regular 39,865,034 39,781,857 44,208,800 42,414,570 53713 Fireline Service Charge 401,708 400,923 378,200 385,860 53714 Basic Service Charge 21,843,507 24,295,842 24,735,850 25,314,000 53715 Re -Connection Charge 3,265 12,232 43,700 44,400 53716 After Hours Service Charge 166 3,495 8,500 8,600 53717 Tag Fee 35 (12) 73,100 75,000 53720 Penalties & Service Charge (2,978) 26 878,300 859,760 53722 NPDES Water 1,200,241 1,259,552 1,238,000 1,238,000 53725 Water Sales - Miscellaneous 113,943 781,332 170,050 173,120 53735 Water Sales -Recycled Water 0 0 370,000 377,400 53736 Basic Service Charge -Recycled Water 0 0 142,700 145,570 57010 Miscellaneous Recoveries 28,311 112,236 0 0 57011 Miscellaneous Cost Refunds 80,018 (18,292) 0 0 57363 Cell Tower Lease Agreement 0 0 12,600 30,000 57960 Rental Of Property 308,397 287,462 200,000 200,000 57993 Write Off Collections 109,075 (348,462) 0 0 58000 Earning On Investments 384,297 394,829 500,000 150,000 58002 Net Increase(Decrease)In Fai (600,240) (3,306,398) 0 0 63,823,036 63,744,018 73,576,450 72,037,820 SUBTOTAL REVENUES TOTAL 63,823,036 63,744,018 73,576,450 72,037,820 City Council Page 491 of 8,52- - 511 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER - INTERFUND TRANSFER 06017019 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 Transfer to Fund 057 1,200,241 1,259,552 1,280,800 1,280,800 68000 Transfer to Fund 059 140,551 0 0 0 68000 Transfer to Fund 066 6,205,417 10,576,471 20,000,000 0 7,546,208 11,836,023 21,280,800 1,280,800 SUBTOTAL TRANSFERS TOTAL 7,546,208 11,836,023 21,280,800 1,280,800 City Council Page 492 of 8� — 512 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER DEBT SERVICE 06017020 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 2,250 4,599 5,000 10,000 62401 Trustee Fee 2,349 0 0 2,500 4,599 4,599 5,000 12,500 SUBTOTAL CONTRACTUALS 67300 Bond Principal 0 0 865,000 905,000 67310 Bond Interest 557,367 516,658 488,200 405,740 557,367 516,658 1,353,200 1,310,740 SUBTOTAL DEBT SERVICE TOTAL 561,966 521,257 1,358,200 1,323,240 City Council Page 493 of 8� — 513 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER UTY WTR PROD & SUPPLY 06017640 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 725,835 1,088,640 1,401,560 1,606,080 61010 Salaries Cash Out/Separation 12,556 14,046 0 0 61020 Salaries Part -Time 56,442 101,784 119,200 126,760 61040 Salaries Overtime 246,263 361,659 370,000 370,000 61100 Retirement -Employer Normal Cost 40,945 65,840 106,200 146,480 61102 Retirement- Employer Unfunded- Miscellaneous 207,149 233,815 109,120 130,880 61110 Part -Time Retirement 2,068 2,846 5,580 4,750 61120 Medicare Insurance 14,373 21,534 22,450 25,080 61130 Health Insurance 108,971 199,126 317,950 355,140 61170 Retiree Health Benefits 176 929 1,330 1,420 61180 Worker Compensation Insurance 67,860 63,590 46,880 68,450 1,482,638 2,153,809 2,500,270 2,835,040 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 2,415,416 2,857,459 2,990,000 3,240,000 62010 Communications 35,952 43,899 53,240 18,400 62120 Training, Transportation, Meetings 11,937 15,775 59,400 66,400 62140 Membership, Subscription & Dues 153,682 202,303 215,000 230,000 62300 Contract Services -Professional 16,585,060 16,366,918 22,206,400 22,206,400 62320 Maintenance & Repair Buildings 33,916 0 150,000 150,000 62321 Maintenance & Repair Improveme 44,505 37,224 20,000 20,000 62322 Maintenance & Repair Machinery 3,005 4,400 5,000 5,000 62500 Rent Payments 0 0 464,800 464,800 19,283,473 19,527,976 26,163,840 26,401,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 9,903,436 10,007,148 10,824,350 9,824,350 63300 Gas & Diesel 31,781 40,484 30,360 30,360 9,935,218 10,047,632 10,854,710 9,854,710 SUBTOTAL COMMODITIES 65010 Rental City Equipment 44,100 113,300 108,130 133,590 65011 Equipment Replacement Charges 30,300 105,908 29,890 64,070 65012 Accident Repair & Replacement 1,600 4,775 540 540 65040 IT Maintenance Charge 73,190 69,960 85,610 91,300 65100 Insurance Charges 177,810 168,150 141,070 197,100 65105 Benefits Overhead 3,200 3,780 8,560 12,340 65210 Delivery Charges 790 790 0 0 65400 Indirect Costs 269,932 468,650 469,590 678,380 600,922 935,313 843,390 1,177,320 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 299,477 70,949 1,440,000 0 299,477 70,949 1,440,000 0 SUBTOTAL CAPITAL 67200 Principal -Leases 0 0 20,800 10,920 67301 POB Principal -Mist 0 0 22,330 7,660 67311 POB Interest - Misc 0 33,195 40,760 40,720 0 33,195 83,890 59,300 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 051 20,726 20,726 0 0 SUBTOTAL TRANSFERS 20,726 20,726 0 0 TOTAL 31,622,453 32,789,601 41,886,100 40,327,370 City Council Page 494 of 8� - 514 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER SYSTEM MAINT 06017641 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,216,820 1,215,482 1,270,280 1,315,970 61020 Salaries Part -Time 50,370 17,544 38,920 38,920 61040 Salaries Overtime 334,924 374,121 387,000 387,000 61100 Retirement -Employer Normal Cost 64,586 65,599 80,370 106,000 61102 Retirement- Employer Unfunded- Miscellaneous 326,748 353,891 172,120 105,640 61110 Part -Time Retirement 1,889 658 1,460 2,300 61120 Medicare Insurance 20,979 20,375 18,900 19,910 61130 Health Insurance 254,957 266,104 346,200 389,550 61170 Retiree Health Benefits 176 40 350 440 61180 Worker Compensation Insurance 80,280 74,780 75,930 70,900 2,351,728 2,388,594 2,391,530 2,436,630 SUBTOTAL SALARIES & BENEFITS 62010 Communications 12,062 12,571 22,080 19,210 62120 Training, Transportation, Meetings 5,651 22,710 20,000 20,000 62140 Membership, Subscription & Dues 41,810 34,357 46,000 46,000 62300 Contract Services -Professional 830,042 932,459 1,480,500 1,480,500 62320 Maintenance & Repair Buildings 0 0 25,000 25,000 62322 Maintenance & Repair Machinery 6,767 4,400 33,000 33,000 896,332 1,006,496 1,626,580 1,623,710 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 728,164 760,360 1,317,300 1,313,400 63300 Gas & Diesel 65,817 54,111 101,360 101,360 793,981 814,471 1,418,660 1,414,760 SUBTOTAL COMMODITIES 65010 Rental City Equipment 298,000 299,922 379,050 347,350 65011 Equipment Replacement Charges 156,300 322,380 71,360 152,940 65012 Accident Repair & Replacement 4,800 5,750 5,920 5,930 65020 City Yard Rental 228,770 228,770 228,770 275,800 65040 IT Maintenance Charge 94,880 87,800 85,060 95,280 65100 Insurance Charges 210,370 197,750 228,510 204,150 65105 Benefits Overhead 3,790 5,460 13,860 12,790 65210 Delivery Charges 1,270 1,270 0 0 65400 Indirect Costs 419,153 485,341 418,420 561,930 1,417,333 1,634,443 1,430,950 1,656,170 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 721,362 224,638 705,000 500,000 721,362 224,638 705,000 500,000 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 35,220 12,070 67311 POB Interest - Misc 0 52,360 64,290 64,230 SUBTOTAL DEBT SERVICE 0 52,360 99,510 76,300 TOTAL 6,180,736 6,121,002 7,672,230 7,707,570 City Council Page 495 of 8.%2 - 515 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER-MISC EXPENSES 06017642 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62000 Utilities 62251 Other Agency Services SUBTOTAL CONTRACTUALS 65500 General Fund Overhead SUBTOTAL FIXED CHARGES TOTAL 1,399 13,484 1,963 20,794 0 29,100 0 0 14,883 4,537,900 22,757 4,537,900 29,100 4,500,000 0 4,500,000 4,537,900 4,537,900 4,500,000 4,500,000 4,552,783 4,560,657 4,529,100 4,500,000 City Council Page 496 of 8� — 516 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER QUALITY 06017644 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 285,096 258,661 426,350 438,840 61020 Salaries Part -Time 287 37,152 80,350 80,350 61040 Salaries Overtime 16,435 66,894 75,000 120,000 61100 Retirement -Employer Normal Cost 14,981 14,374 31,060 41,550 61102 Retirement- Employer Unfunded- Miscellaneous 75,793 83,166 39,930 26,650 61110 Part -Time Retirement 11 921 3,010 2,530 61120 Medicare Insurance 4,195 4,401 7,330 7,320 61130 Health Insurance 42,051 41,790 95,280 102,330 61170 Retiree Health Benefits 176 40 360 440 61180 Worker Compensation Insurance 25,550 25,780 17,100 17,010 464,576 533,179 775,770 837,020 SUBTOTAL SALARIES & BENEFITS 62010 Communications 4,476 12,686 5,540 5,450 62120 Training, Transportation, Meetings 3,300 10,443 9,700 9,700 62140 Membership, Subscription & Dues 4,522 3,648 18,900 18,900 62300 Contract Services -Professional 265,693 229,989 690,500 690,500 62322 Maintenance & Repair Machinery 0 0 3,000 3,000 277,990 256,766 727,640 727,550 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 247,936 384,471 611,450 609,300 63300 Gas & Diesel 10,379 17,440 5,100 5,100 258,315 401,911 616,550 614,400 SUBTOTAL COMMODITIES 65010 Rental City Equipment 22,000 48,166 62,900 43,010 65011 Equipment Replacement Charges 18,300 52,478 13,110 28,100 65012 Accident Repair & Replacement 700 1,872 0 0 65040 IT Maintenance Charge 22,590 21,590 20,920 27,020 65100 Insurance Charges 66,960 68,170 51,460 48,980 65105 Benefits Overhead 1,210 1,170 3,120 3,070 65210 Delivery Charges 390 390 0 0 65400 Indirect Costs 79,228 109,538 137,410 200,560 211,378 303,374 288,920 350,740 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 61,071 314 80,000 0 61,071 314 80,000 0 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 8,170 2,800 67311 POB Interest - Misc 0 12,146 14,910 14,900 0 12,146 23,080 17,700 SUBTOTAL DEBT SERVICE TOTAL 1,273,330 1,507,688 2,511,960 2,547,410 City Council Page 497 of 8.%2 - 517 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER ADMIN/ENGINEERING 06017645 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,019,341 1,721,772 2,461,590 2,278,560 61020 Salaries Part -Time 132,617 180,346 133,000 146,570 61040 Salaries Overtime 73,505 90,428 70,000 70,000 61100 Retirement -Employer Normal Cost 64,332 118,458 196,170 252,110 61102 Retirement- Employer Unfunded- Miscellaneous 325,465 358,414 171,450 246,410 61110 Part -Time Retirement 4,486 6,307 4,990 7,100 61120 Medicare Insurance 17,527 29,271 37,520 35,770 61130 Health Insurance 112,396 189,119 384,960 426,540 61170 Retiree Health Benefits 514 2,340 2,410 2,040 61180 Worker Compensation Insurance 114,000 104,030 69,030 109,370 1,864,184 2,800,484 3,531,120 3,574,470 SUBTOTAL SALARIES & BENEFITS 62010 Communications 20,109 24,185 10,330 27,230 62120 Training, Transportation, Meetings 10,565 43,416 16,000 30,000 62131 SAMA Wellness and Fitness Program Reimbursements 600 300 0 0 62140 Membership, Subscription & Dues 10,641 22,037 15,600 25,000 62300 Contract Services -Professional 3,255,931 2,413,760 2,736,000 2,736,000 62302 Contracted Vendor Personnel Services 0 0 100,000 100,000 62322 Maintenance & Repair Machinery 6,900 3,450 5,000 5,000 3,304,747 2,507,148 2,882,930 2,923,230 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 138,213 120,993 226,150 222,500 63300 Gas & Diesel 4,351 7,703 5,700 5,700 142,564 128,696 231,850 228,200 SUBTOTAL COMMODITIES 65010 Rental City Equipment 16,200 33,276 33,390 38,570 65011 Equipment Replacement Charges 13,200 22,490 5,880 12,610 65012 Accident Repair & Replacement 1,100 1,092 0 0 65040 IT Maintenance Charge 39,160 96,440 121,310 135,100 65050 IT Department Specific 159,920 159,920 159,920 159,920 65100 Insurance Charges 298,730 275,100 207,730 314,930 65105 Benefits Overhead 5,380 5,660 12,600 19,720 65210 Delivery Charges 750 750 0 0 65240 Public Works Administrative Ch 1,484,900 2,340,400 2,341,900 1,435,810 65400 Indirect Costs 321,680 601,216 786,950 800,550 2,341,020 3,536,344 3,669,680 2,917,210 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 270,000 0 0 0 270,000 0 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 35,080 12,030 67311 POB Interest - Misc 0 52,155 64,040 63,980 0 52,155 99,120 76,010 SUBTOTAL DEBT SERVICE TOTAL 7,652,514 9,024,826 10,684,700 9,719,120 City Council Page 498 of 8.%2 - 518 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT WATER METER SERVICES 06017646 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 348,786 382,889 574,430 645,520 61020 Salaries Part -Time 25,766 11,122 57,450 57,480 61040 Salaries Overtime 22,907 32,938 100,000 100,000 61100 Retirement -Employer Normal Cost 13,707 11,337 34,720 44,360 61102 Retirement- Employer Unfunded- Miscellaneous 69,343 75,627 36,530 44,170 61110 Part -Time Retirement 966 417 2,150 2,160 61120 Medicare Insurance 5,683 6,099 9,120 10,140 61130 Health Insurance 64,418 72,926 155,970 175,800 61180 Worker Compensation Insurance 28,540 27,560 22,440 22,660 580,115 620,915 992,810 1,102,290 SUBTOTAL SALARIES & BENEFITS 62010 Communications 6,642 16,912 7,620 9,170 62120 Training, Transportation, Meetings 2,125 3,784 3,300 7,000 62140 Membership, Subscription & Dues 784 150 3,300 3,300 62300 Contract Services -Professional 497,974 581,996 2,220,000 2,220,000 62322 Maintenance & Repair Machinery 0 0 3,000 3,000 507,525 602,842 2,237,220 2,242,470 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 259,689 145,047 479,100 479,100 63300 Gas & Diesel 0 1,997 17,530 17,530 259,689 147,044 496,630 496,630 SUBTOTAL COMMODITIES 65010 Rental City Equipment 34,800 40,262 42,480 44,700 65011 Equipment Replacement Charges 16,100 22,270 5,980 12,810 65012 Accident Repair & Replacement 1,300 1,428 0 0 65040 IT Maintenance Charge 30,120 28,790 27,890 45,510 65100 Insurance Charges 74,780 72,870 67,540 65,240 65105 Benefits Overhead 1,350 1,570 4,100 4,090 65210 Delivery Charges 190 190 0 0 65400 Indirect Costs 104,324 128,938 153,370 259,050 262,964 296,318 301,360 431,400 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 183,535 182,280 275,000 0 183,535 182,280 275,000 0 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 7,470 2,570 67311 POB Interest- Misc 0 11,112 13,640 13,630 0 11,112 21,110 16,200 SUBTOTAL DEBT SERVICE TOTAL 1,793,827 1,860,511 4,324,130 4,288,990 City Council Page 499 of 8.%2 - 519 6/6/2023 WATER REVENUE PUBLIC WORKS ACCOUNTING UNIT RECYCLED WATER 06017647 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 30,105 38,859 41,050 43,100 61040 Salaries Overtime 0 156 0 0 61100 Retirement -Employer Normal Cost 3,634 4,624 4,610 5,410 61102 Retirement- Employer Unfunded- Miscellaneous 18,386 20,625 9,690 9,110 61120 Medicare Insurance 428 569 590 630 61130 Health Insurance 8,930 11,162 11,940 12,060 61180 Worker Compensation Insurance 0 2,300 1,800 2,230 61,484 78,295 69,680 72,540 SUBTOTAL SALARIES & BENEFITS 63001 Miscellaneous Operating Expenses 343,977 270,731 307,500 357,500 343,977 270,731 307,500 357,500 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 3,010 2,880 2,790 2,840 65100 Insurance Charges 0 6,080 5,430 6,430 65105 Benefits Overhead 100 200 330 400 65400 Indirect Costs 7,903 11,782 10,680 13,900 11,013 20,942 19,230 23,570 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 1,980 680 67311 POB Interest - Misc 0 2,946 3,620 3,620 0 2,946 5,600 4,300 SUBTOTAL DEBT SERVICE TOTAL 416,473 372,915 402,010 457,910 City Council Page 500 of 8.%2 - 520 6/6/2023 ACQUISITION & CONSTRUCTION DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57011 Miscellaneous Cost Refunds 5,643 5,643 0 0 58005 Investment Income -Trustee 35 119 0 0 59000-060 Transfer From Fund 060 6,205,417 10,576,471 20,000,000 0 TOTAL REVENUES 6,211,095 10,582,233 20,000,000 0 EXPENDITURES 06617647 WTR UTY CAPITAL PROJECTS 6,583,109 11,125,992 3,125,000 0 6,583,109 11,125,992 3,125,000 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 6,583,109 11,125,992 3,125,000 0 TOTAL 6,583,109 11,125,992 73,125,000 0 City Council Page 501 of 8.%2 — 521 6/6/2023 ACQUISITION & CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT WTR UTY WTR DIV CAPTL EXPENSE 06617002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 57011 Miscellaneous Cost Refunds 5,643 5,643 0 0 58005 Investment Income -Trustee 35 119 0 0 59000 Transfer From Fund 060 6,205,417 10,576,471 20,000,000 0 6,211,095 10,582,233 20,000,000 0 SUBTOTAL REVENUES TOTAL 6,211,095 10,582,233 20,000,000 0 City Council Page 502 of 8.%2 — 522 6/6/2023 ACQUISITION & CONSTRUCTION PUBLIC WORKS ACCOUNTING UNIT WTR UTY CAPITAL PROJECTS 06617647 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66100 Land 0 554,094 0 0 66220 Improvements Other Than Building 346,569 5,739 0 0 66301 Water Capital Project 6,236,541 10,566,159 3,125,000 0 6,583,109 11,125,992 3,125,000 0 SUBTOTAL CAPITAL TOTAL 6,583,109 11,125,992 3,125,000 0 City Council Page 503 of 8.%2 — 523 6/6/2023 REGIONAL TRANSP CENTER DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53808 Rental -Amtrak 34,669 35,192 40,000 40,000 53809 Rental -Lee Gift Shop 17,340 0 0 0 53810 Rental -Greyhound 69,260 100,284 104,590 66,000 53818 Concession -Vending Machines 900 975 900 900 53819 OCTA Rental 0 0 2,500 2,500 53823 Rental -Walsh Construction 95,610 100,065 132,880 132,880 53824 Rental-PGH 72,094 78,648 98,520 98,520 53826 Rental -Aldridge Group 99,600 111,966 130,000 130,000 53827 Rental -State (Umberg) 70,400 83,200 76,800 76,800 53832 Rental-RailWorks 2,305 24,670 130,680 0 57960 Rental Of Property 0 0 40,000 64,000 57961 Contra Rent Revenue GASB 87 0 (233,195) 0 0 57962 Lease Revenue 0 251,293 0 0 57990 Miscellaneous Income 1,951 2,699 3,000 3,000 58000 Earning On Investments 0 2,445 0 0 58020 Interest Income- Leases 0 1,272 0 0 59000-011 Transfer From Fund 011 1,100,000 2,981,870 1,081,870 1,081,870 1,564,129 3,541,383 1,841,740 1,696,470 TOTAL REVENUES EXPENDITURES 06717650 PWA- SARTC OPERATIONS 1,057,550 1,395,266 1,777,850 1,790,130 TOTAL EXPENDITURES 1,057,550 1,395,266 1,777,850 1,790,130 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 120,571 133,429 127,030 141,090 62000 CONTRACTUALS 791,988 1,054,134 1,437,900 1,362,840 63000 COMMODITIES 18,390 26,376 17,000 89,000 65000 FIXED CHARGES 117,920 131,695 178,520 180,960 66000 CAPITAL 0 27,825 0 0 67000 DEBT SERVICE 8,681 21,807 17,400 16,240 TOTAL 1,057,550 1,395,266 1,777,850 1,790,130 City Council Page 504 of 8� - 524 6/6/2023 REGIONAL TRANSP CENTER PUBLIC WORKS ACCOUNTING UNIT PWA - SARTC OPERATIONS 06717002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53808 Rental -Amtrak 34,669 35,192 40,000 40,000 53809 Rental -Lee Gift Shop 17,340 0 0 0 53810 Rental -Greyhound 69,260 100,284 104,590 66,000 53818 Concession -Vending Machines 900 975 900 900 53819 OCTA Rental 0 0 2,500 2,500 53823 Rental -Walsh Construction 95,610 100,065 132,880 132,880 53824 Rental-PGH 72,094 78,648 98,520 98,520 53826 Rental -Aldridge Group 99,600 111,966 130,000 130,000 53827 Rental -State (Umberg) 70,400 83,200 76,800 76,800 53832 Rental-RailWorks 2,305 24,670 130,680 0 57960 Rental Of Property 0 0 40,000 64,000 57961 Contra Rent Revenue GASB 87 0 (233,195) 0 0 57962 Lease Revenue 0 251,293 0 0 57990 Miscellaneous Income 1,951 2,699 3,000 3,000 58000 Earning On Investments 0 2,445 0 0 58020 Interest Income- Leases 0 1,272 0 0 59000 Transfer From Fund 011 1,100,000 2,981,870 1,081,870 1,081,870 1,564,129 3,541,383 1,841,740 1,696,470 SUBTOTAL REVENUES TOTAL 1,564,129 3,541,383 1,841,740 1,696,470 City Council Page 505 of 8.%2 - 525 6/6/2023 REGIONAL TRANSP CENTER PUBLIC WORKS ACCOUNTING UNIT PWA - SARTC OPERATIONS 06717650 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 80,279 77,913 70,650 70,990 61010 Salaries Cash Out/Separation 0 895 0 0 61020 Salaries Part -Time 5,374 9,391 25,000 41,810 61040 Salaries Overtime 4,274 8,110 0 0 61100 Retirement -Employer Normal Cost 3,241 2,877 2,250 3,200 61102 Retirement- Employer Unfunded- Miscellaneous 16,396 17,835 8,640 4,530 61110 Part -Time Retirement 202 352 1,530 1,570 61120 Medicare Insurance 1,263 1,294 1,610 1,630 61130 Health Insurance 9,471 9,915 12,200 12,320 61170 Retiree Health Benefits 70 26 20 20 61180 Worker Compensation Insurance 0 4,820 5,130 5,020 120,571 133,429 127,030 141,090 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 143,474 210,675 165,000 248,000 62010 Communications 5,200 6,071 4,000 590 62120 Training, Transportation, Meetings 449 0 500 500 62300 Contract Services -Professional 384,014 444,405 91,500 550,000 62310 Janitorial & Housekeeping 147,237 179,034 240,000 200,000 62320 Maintenance & Repair Buildings 111,615 213,950 501,900 257,500 62322 Maintenance & Repair Machinery 0 0 435,000 106,250 791,988 1,054,134 1,437,900 1,362,840 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 18,390 26,376 17,000 89,000 18,390 26,376 17,000 89,000 SUBTOTAL COMMODITIES 65000 Building Rental 75,000 75,100 91,340 91,340 65010 Rental City Equipment 0 1,221 0 0 65012 Accident Repair & Replacement 0 44 0 0 65040 IT Maintenance Charge 4,220 3,450 2,900 2,900 65100 Insurance Charges 0 12,730 15,450 14,460 65105 Benefits Overhead 0 250 940 910 65240 Public Works Administrative Ch 38,700 38,900 38,900 34,960 65400 Indirect Costs 0 0 28,990 36,390 117,920 131,695 178,520 180,960 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 27,825 0 0 0 27,825 0 0 SUBTOTAL CAPITAL 67003 Loan Payment-OBF 8,681 19,179 12,400 12,400 67301 POB Principal -Mist 0 0 1,770 610 67311 POB Interest - Misc 0 2,627 3,230 3,230 SUBTOTAL DEBT SERVICE 8,681 21,807 17,400 16,240 TOTAL 1,057,550 1,395,266 1,777,850 1,790,130 City Council Page 506 of 8� - 526 6/6/2023 SANITATION FUND DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53702 Graffiti Restitution -Courts 4,557 601 10,000 10,000 53710 Abatement Control Charge 0 480 40,000 40,000 53719 Sanitation Charge 5,738,401 5,824,840 6,080,900 6,280,900 53720 Penalties & Service Charge 0 0 0 30,000 57000 Expense Reimbursement 100 0 0 3,000 57010 Miscellaneous Recoveries 2,461 2,013 2,000 3,000 57993 Write Off Collections 0 (26,614) 0 0 58000 Earning On Investments 57,614 57,412 10,000 11,000 59000-057 Transfer From Fund 057 200,000 200,000 200,000 200,000 6,003,134 6,058,732 6,342,900 6,577,900 TOTAL REVENUES EXPENDITURES 06817640 PUB WKS-ENVIRONMENT/SANITATION 3,297,051 3,607,889 2,475,220 2,346,030 06817641 PUB WKS-ROADWAY CLEANING 3,043,746 3,398,523 5,088,620 5,225,600 6,340,797 7,006,411 7,563,840 7,571,630 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,924,812 2,052,480 2,808,580 3,241,000 62000 CONTRACTUALS 1,397,013 1,277,587 2,204,440 1,970,560 63000 COMMODITIES 197,796 236,574 294,950 446,950 65000 FIXED CHARGES 1,422,824 1,491,274 1,523,450 1,826,620 66000 CAPITAL 1,394,410 1,889,343 625,000 3,900 67000 DEBT SERVICE 0 55,210 107,420 82,600 68000 TRANSFERS 3,943 3,943 0 0 6,340,797 7,006,411 7,563,840 7,571,630 TOTAL City Council Page 507 of 8.%2 — 527 6/6/2023 SANITATION FUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-ENVIRONMENT/SANITATION 06817002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53702 Graffiti Restitution -Courts 4,557 601 10,000 10,000 53710 Abatement Control Charge 0 480 40,000 40,000 53719 Sanitation Charge 5,738,401 5,824,840 6,080,900 6,280,900 53720 Penalties & Service Charge 0 0 0 30,000 57000 Expense Reimbursement 100 0 0 3,000 57010 Miscellaneous Recoveries 2,461 2,013 2,000 3,000 57993 Write Off Collections 0 (26,614) 0 0 58000 Earning On Investments 57,614 57,412 10,000 11,000 59000 Transfer From Fund 057 200,000 200,000 200,000 200,000 6,003,134 6,058,732 6,342,900 6,577,900 SUBTOTAL REVENUES TOTAL 6,003,134 6,058,732 6,342,900 6,577,900 City Council Page 508 of 8.%2 — 528 6/6/2023 SANITATION FUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-ENVIRONMENT/SANITATION 06817640 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 335,675 439,187 578,450 594,350 61010 Salaries Cash Out/Separation 23,798 1,508 30,000 15,300 61020 Salaries Part -Time 0 61 18,530 0 61040 Salaries Overtime 2,422 1,029 20,000 38,530 61100 Retirement -Employer Normal Cost 19,882 30,195 40,370 56,630 61102 Retirement- Employer Unfunded- Miscellaneous 100,587 117,956 52,990 72,750 61110 Part -Time Retirement 0 5 690 0 61120 Medicare Insurance 4,968 6,383 8,620 8,590 61130 Health Insurance 57,036 76,055 122,520 122,840 61170 Retiree Health Benefits 339 1,539 1,590 1,620 61180 Worker Compensation Insurance 31,660 28,200 20,110 25,260 576,367 702,118 893,870 935,870 SUBTOTAL SALARIES & BENEFITS 62010 Communications 13,784 18,907 9,300 7,520 62120 Training, Transportation, Meetings 2,872 2,500 5,000 5,500 62130 Tuition Reimbursement 0 0 10,000 4,000 62140 Membership, Subscription & Dues 338 0 300 2,300 62300 Contract Services -Professional 464,867 272,690 405,700 405,700 62322 Maintenance & Repair Machinery 0 0 500 500 481,860 294,096 430,800 425,520 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 39,327 29,912 60,000 211,000 63300 Gas & Diesel 55,753 52,611 49,300 49,300 95,081 82,523 109,300 260,300 SUBTOTAL COMMODITIES 65010 Rental City Equipment 126,200 136,605 145,220 175,010 65011 Equipment Replacement Charges 7,900 83,956 18,200 39,010 65012 Accident Repair & Replacement 4,100 4,906 1,590 1,600 65040 IT Maintenance Charge 30,000 29,650 33,460 35,550 65100 Insurance Charges 82,960 74,580 60,530 72,730 65105 Benefits Overhead 1,500 1,780 3,670 4,550 65210 Delivery Charges 410 410 0 0 65240 Public Works Administrative Ch 406,500 159,000 159,000 173,300 65400 Indirect Costs 88,750 132,941 188,350 195,390 748,320 623,828 610,020 697,140 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 1,394,410 1,888,923 400,000 0 66511 Computer Software Subscriptions 0 0 0 3,150 1,394,410 1,888,923 400,000 3,150 SUBTOTAL CAPITAL 67200 Principal -Leases 0 0 600 550 67301 POB Principal -Mist 0 0 10,840 3,720 67311 POB Interest - Misc 0 16,119 19,790 19,780 0 16,119 31,230 24,050 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 051 1,014 282 0 0 SUBTOTAL TRANSFERS 1,014 282 0 0 TOTAL 3,297,051 3,607,889 2,475,220 2,346,030 City Council Page 509 of 85-2 - 529 6/6/2023 SANITATION FUND PUBLIC WORKS ACCOUNTING UNIT PUB WKS-ROADWAY CLEANING 06817641 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 756,350 740,703 1,053,750 1,359,510 61010 Salaries Cash Out/Separation 50,047 274 85,300 41,850 61020 Salaries Part -Time 23,838 57,894 111,660 138,430 61040 Salaries Overtime 18,597 19,028 100,000 100,000 61100 Retirement -Employer Normal Cost 48,219 49,851 78,110 132,060 61102 Retirement- Employer Unfunded- Miscellaneous 243,947 259,460 128,510 131,730 61110 Part -Time Retirement 894 1,841 4,190 5,190 61120 Medicare Insurance 11,893 12,072 16,880 21,690 61130 Health Insurance 145,161 147,578 287,960 327,120 61170 Retiree Health Benefits 339 1,539 1,600 1,630 61180 Worker Compensation Insurance 49,160 60,120 46,750 45,920 1,348,445 1,350,361 1,914,710 2,305,130 SUBTOTAL SALARIES & BENEFITS 62010 Communications 7,701 9,408 11,040 15,940 62120 Training, Transportation, Meetings 114 0 1,000 4,500 62130 Tuition Reimbursement 0 0 10,000 1,000 62140 Membership, Subscription & Dues 113 0 100 2,100 62300 Contract Services -Professional 907,226 974,082 1,751,500 1,521,500 915,153 983,490 1,773,640 1,545,040 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 82,258 127,804 165,650 166,650 63100 Uniforms 2,734 300 0 0 63300 Gas & Diesel 17,722 25,948 20,000 20,000 102,715 154,051 185,650 186,650 SUBTOTAL COMMODITIES 65010 Rental City Equipment 33,000 39,852 28,190 41,110 65011 Equipment Replacement Charges 0 51,360 13,060 27,980 65012 Accident Repair & Replacement 1,000 1,260 820 820 65020 City Yard Rental 107,560 107,560 107,560 129,670 65040 IT Maintenance Charge 56,260 69,150 68,880 77,360 65100 Insurance Charges 128,810 158,970 140,690 132,220 65105 Benefits Overhead 2,320 3,530 8,530 8,280 65210 Delivery Charges 560 560 0 0 65240 Public Works Administrative Ch 136,000 188,400 188,400 205,330 65400 Indirect Costs 208,994 246,805 357,300 506,710 674,504 867,447 913,430 1,129,480 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 420 225,000 0 66511 Computer Software Subscriptions 0 0 0 750 0 420 225,000 750 SUBTOTAL CAPITAL 67200 Principal -Leases 0 0 1,900 1,580 67301 POB Principal -Mist 0 0 26,290 9,020 67311 POB Interest - Misc 0 39,092 48,000 47,950 0 39,092 76,190 58,550 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 051 2,929 3,661 0 0 SUBTOTAL TRANSFERS 2,929 3,661 0 0 TOTAL 3,043,746 3,398,523 5,088,620 5,225,600 City Council Page 510 of 8� - 530 6/6/2023 REFUSE COLLECTION SERVICE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50052 Refuse Contract Program Surcharge 11,527 6,720 0 0 52025 State Grants -Direct 196,560 125,394 172,000 81,940 53718 Refuse Collection Charge 11,466,906 11,577,127 12,000,000 13,270,030 53720 Penalties & Service Charge 0 0 0 676,800 53723 NPDES Refuse Residential 184,067 186,158 0 0 53724 NPDES Refuse Non -Residential 849,308 966,319 0 0 53729 Refuse Vehicle Impact 0 0 0 2,406,070 53742 Refuse Admin Fee 0 0 2,326,800 2,471,060 53743 NPDES Fee 0 0 1,010,000 1,072,620 53744 Clean Business Initiative Fee 0 0 50,000 53,100 55600 Administrative Citations 0 0 0 300,000 57010 Miscellaneous Recoveries 661 8,952 0 585,270 57082 Contributions and Donations 0 0 0 393,500 57702 County Waste Importation 698,563 679,415 702,940 733,760 57993 Write Off Collections 0 (64,099) 0 0 58000 Earning On Investments 54,816 42,862 25,000 45,000 13,462,407 13,528,847 16,286,740 22,089,150 TOTAL REVENUES EXPENDITURES 06917019 REFUSE INTERFUND TRANSFER 1,033,375 1,152,477 3,276,660 3,872,190 06917640 REFUSE COLLECTION SERVICE 11,969,204 13,394,498 15,808,390 18,194,830 TOTAL EXPENDITURES 13,002,579 14,546,976 19,085,050 22,067,020 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 480,843 787,145 1,223,630 1,120,670 62000 CONTRACTUALS 10,536,798 11,578,698 13,221,400 16,175,330 63000 COMMODITIES 29,579 30,317 82,150 80,000 65000 FIXED CHARGES 921,985 986,080 1,017,920 800,960 66000 CAPITAL 0 0 2,506,660 0 67000 DEBT SERVICE 0 12,258 23,290 17,870 68000 TRANSFERS 1,033,375 1,152,477 1,010,000 3,872,190 TOTAL 13,002,579 14,546,976 19,085,050 22,067,020 City Council Page 511 of 82 - 531 6/6/2023 REFUSE COLLECTION SERVICE PUBLIC WORKS ACCOUNTING UNIT REFUSE COLLECTION REVENUE 06917002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 50052 Refuse Contract Program Surcharge 11,527 6,720 0 0 52025 State Grants -Direct 196,560 125,394 172,000 81,940 53718 Refuse Collection Charge 11,466,906 11,577,127 12,000,000 13,270,030 53720 Penalties & Service Charge 0 0 0 676,800 53723 NPDES Refuse Residential 184,067 186,158 0 0 53724 NPDES Refuse Non -Residential 849,308 966,319 0 0 53729 Refuse Vehicle Impact 0 0 0 2,406,070 53742 Refuse Admin Fee 0 0 2,326,800 2,471,060 53743 NPDES Fee 0 0 1,010,000 1,072,620 53744 Clean Business Initiative Fee 0 0 50,000 53,100 55600 Administrative Citations 0 0 0 300,000 57010 Miscellaneous Recoveries 661 8,952 0 585,270 57082 Contributions and Donations 0 0 0 393,500 57702 County Waste Importation 698,563 679,415 702,940 733,760 57993 Write Off Collections 0 (64,099) 0 0 58000 Earning On Investments 54,816 42,862 25,000 45,000 13,462,407 13,528,847 16,286,740 22,089,150 SUBTOTAL REVENUES TOTAL 13,462,407 13,528,847 16,286,740 22,089,150 City Council Page 512 of 8.%2 — 532 6/6/2023 REFUSE COLLECTION SERVICE PUBLIC WORKS ACCOUNTING UNIT REFUSE INTERFUND TRANSFER 06917019 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66220 Improvements Other Than Building 0 0 2,266,660 0 0 0 2,266,660 0 SUBTOTAL CAPITAL 68000 Transfer to Fund 011 0 0 0 150,000 68000 Transfer to Fund 057 1,033,375 1,152,477 1,010,000 1,072,620 68000 Transfer to Fund 059 0 0 0 2,406,070 68000 Transfer to Fund 101 0 0 0 243,500 1,033,375 1,152,477 1,010,000 3,872,190 SUBTOTAL TRANSFERS TOTAL 1,033,375 1,152,477 3,276,660 3,872,190 City Council Page 513 of 8� — 533 6/6/2023 REFUSE COLLECTION SERVICE PUBLIC WORKS ACCOUNTING UNIT REFUSE COLLECTION SERVICE 06917640 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 246,860 483,591 844,390 705,370 61010 Salaries Cash Out/Separation 0 0 16,000 0 61020 Salaries Part -Time 32,488 12,596 0 16,400 61040 Salaries Overtime 12,098 35,611 20,000 50,000 61100 Retirement -Employer Normal Cost 15,121 38,453 73,470 69,210 61102 Retirement- Employer Unfunded- Miscellaneous 76,498 97,592 40,300 80,280 61110 Part -Time Retirement 953 472 0 620 61120 Medicare Insurance 3,926 7,646 11,910 10,450 61130 Health Insurance 53,839 81,643 200,820 159,810 61180 Worker Compensation Insurance 39,060 29,540 16,740 28,530 480,843 787,145 1,223,630 1,120,670 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 4,540 19,190 62120 Training, Transportation, Meetings 16 0 10,000 15,000 62140 Membership, Subscription & Dues 0 0 500 1,000 62300 Contract Services -Professional 10,536,782 11,578,698 13,206,360 16,140,140 10,536,798 11,578,698 13,221,400 16,175,330 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 14,930 23,525 62,150 60,000 63300 Gas & Diesel 14,649 6,791 20,000 20,000 29,579 30,317 82,150 80,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 26,700 23,760 29,000 41,580 65011 Equipment Replacement Charges 4,000 8,328 2,120 4,540 65012 Accident Repair & Replacement 1,100 1,260 1,180 1,180 65040 IT Maintenance Charge 32,230 34,550 47,410 65,420 65100 Insurance Charges 102,350 78,120 50,370 82,150 65105 Benefits Overhead 1,840 2,200 3,060 5,150 65210 Delivery Charges 460 460 0 0 65240 Public Works Administrative Ch 676,800 676,800 676,800 369,920 65400 Indirect Costs 76,505 160,602 207,980 231,020 921,985 986,080 1,017,920 800,960 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 240,000 0 0 0 240,000 0 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 8,240 2,830 67311 POB Interest - Misc 0 12,258 15,050 15,040 SUBTOTAL DEBT SERVICE 0 12,258 23,290 17,870 TOTAL 11,969,204 13,394,498 15,808,390 18,194,830 City Council Page 514 of 8� - 534 6/6/2023 EQUIPMENT REPLACEMENT FUND DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56003 Non -Enterprise ERC 1,263,100 1,459,772 410,850 821,700 56004 Enterprise ERC 414,960 1,156,306 253,150 506,300 57972 Sale of Equipment 0 0 74,700 0 58000 Earning On Investments 50,364 61,245 0 40,000 1,728,424 2,677,323 738,700 1,368,000 TOTAL REVENUES EXPENDITURES 07017100 EQUIPMENT REPLACEMENT 882,747 1,242,954 664,000 625,000 882,747 1,242,954 664,000 625,000 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 13,513 0 0 0 66000 CAPITAL 869,234 1,242,954 664,000 625,000 TOTAL 882,747 1,242,954 664,000 625,000 City Council Page 515 of 8� — 535 6/6/2023 EQUIPMENT REPLACEMENT FUND PUBLIC WORKS ACCOUNTING UNIT EQUIPMENT REPLACEMENT 07017002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56003 Non -Enterprise ERC 1,263,100 1,459,772 410,850 821,700 56004 Enterprise ERC 414,960 1,156,306 253,150 506,300 57972 Sale of Equipment 0 0 74,700 0 58000 Earning On Investments 50,364 61,245 0 40,000 1,728,424 2,677,323 738,700 1,368,000 SUBTOTAL REVENUES TOTAL 1,728,424 2,677,323 738,700 1,368,000 City Council Page 516 of 8� — 536 6/6/2023 EQUIPMENT REPLACEMENT FUND PUBLIC WORKS ACCOUNTING UNIT EQUIPMENT REPLACEMENT 07017100 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 13,513 0 0 0 13,513 869,234 0 1,242,954 0 664,000 0 625,000 869,234 1,242,954 664,000 625,000 882,747 1,242,954 664,000 625,000 City Council Page 517 of 8� — 537 6/6/2023 BUILDING MAINT FUND DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56000 Charges To Departments 0 0 1,000,070 0 56101 Newhope Branch Library 62,730 62,700 62,700 76,260 56102 Rental Charge City Department 1,356,370 1,356,450 1,356,430 1,649,970 56103 Rental New Corporate Yard 743,340 743,330 743,320 904,090 56104 Rental El Salvador Building 68,010 68,000 68,000 82,710 56105 Rental Jerome Building 148,270 148,310 148,300 180,380 56106 Rental City Hall Annex Building 1,032,210 1,032,240 1,032,220 1,255,480 56107 Rental Santa Anita Building 19,340 19,300 19,300 23,470 56108 Rental Senior Citizen Center Building 65,940 65,900 65,900 80,160 56109 Rental Police Facility 722,200 722,220 722,220 878,420 56110 Rental Library Building 277,730 277,710 277,700 337,770 56111 Rental Corbin Center Building 48,260 48,300 48,300 58,750 56112 Rental Police Sub Station 7,000 7,000 7,000 8,510 56113 Rental -Southwest Senior Center 71,640 71,600 71,600 87,090 57990 Miscellaneous Income 1,300 2,203 0 0 58000 Earning On Investments 8,275 18,407 0 0 59000-011 Transfer From Fund 011 0 2,500,000 0 0 TOTAL REVENUES 4,632,615 7,143,670 5,623,060 5,623,060 EXPENDITURES 07317100 BLDG MAINTENANCE 4,529,528 5,213,429 4,950,320 5,082,380 07317101 CUSTODIAL 1,237,642 520,415 713,540 774,400 5,767,169 5,733,843 5,663,860 5,856,780 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 2,051,370 2,162,678 2,036,260 2,032,810 62000 CONTRACTUALS 2,726,872 2,577,024 2,546,380 2,665,330 63000 COMMODITIES 255,929 133,008 113,300 128,400 65000 FIXED CHARGES 659,654 715,910 788,220 846,830 67000 DEBT SERVICE 73,345 145,224 179,700 183,410 TOTAL 5,767,169 5,733,843 5,663,860 5,856,780 City Council Page 518 of 8� - 538 6/6/2023 BUILDING MAINT FUND PUBLIC WORKS ACCOUNTING UNIT PWA-BLDG MAINTENANCE 07317002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56000 Charges To Departments 0 0 1,000,070 0 56101 Newhope Branch Library 62,730 62,700 62,700 76,260 56102 Rental Charge City Department 1,356,370 1,356,450 1,356,430 1,649,970 56103 Rental New Corporate Yard 743,340 743,330 743,320 904,090 56104 Rental El Salvador Building 68,010 68,000 68,000 82,710 56105 Rental Jerome Building 148,270 148,310 148,300 180,380 56106 Rental City Hall Annex Building 1,032,210 1,032,240 1,032,220 1,255,480 56107 Rental Santa Anita Building 19,340 19,300 19,300 23,470 56108 Rental Senior Citizen Center Building 65,940 65,900 65,900 80,160 56109 Rental Police Facility 722,200 722,220 722,220 878,420 56110 Rental Library Building 277,730 277,710 277,700 337,770 56111 Rental Corbin Center Building 48,260 48,300 48,300 58,750 56112 Rental Police Sub Station 7,000 7,000 7,000 8,510 56113 Rental -Southwest Senior Center 71,640 71,600 71,600 87,090 57990 Miscellaneous Income 1,300 2,203 0 0 58000 Earning On Investments 8,275 18,407 0 0 59000 Transfer From Fund 011 0 2,500,000 0 0 4,632,615 7,143,670 5,623,060 5,623,060 SUBTOTAL REVENUES TOTAL 4,632,615 7,143,670 5,623,060 5,623,060 City Council Page 519 of 8� - 539 6/6/2023 BUILDING MAINT FUND PUBLIC WORKS ACCOUNTING UNIT BLDG MAINTENANCE 07317100 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 943,515 1,135,770 1,198,130 1,256,090 61010 Salaries Cash Out/Separation 41,743 21,761 0 10,600 61020 Salaries Part -Time 19,107 28,831 60,430 18,720 61040 Salaries Overtime 27,372 33,789 25,000 25,750 61100 Retirement -Employer Normal Cost 75,234 91,554 98,170 116,160 61102 Retirement- Employer Unfunded- Miscellaneous 380,621 418,257 200,500 176,390 61110 Part -Time Retirement 717 1,081 2,270 700 61120 Medicare Insurance 14,299 17,335 18,220 18,440 61130 Health Insurance 189,835 225,214 300,740 295,340 61170 Retiree Health Benefits 512 1,310 1,750 1,930 61180 Worker Compensation Insurance 72,000 57,470 57,680 66,960 1,764,954 2,032,371 1,962,890 1,987,080 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 914,272 1,062,586 980,000 1,013,800 62010 Communications 52,671 73,464 40,000 17,350 62120 Training, Transportation, Meetings 1,796 0 10,000 5,000 62140 Membership, Subscription & Dues 206 0 4,000 1,000 62251 Other Agency Services 32,904 38,817 42,000 38,630 62300 Contract Services -Professional 961,657 1,041,929 906,180 909,050 62320 Maintenance & Repair Buildings 20,284 17,281 0 0 1,983,790 2,234,077 1,982,180 1,984,830 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 120,960 124,488 100,000 68,400 63200 Operating Materials & Supplies 0 0 0 50,000 63300 Gas & Diesel 3,824 5,189 6,300 5,400 124,784 129,678 106,300 123,800 SUBTOTAL COMMODITIES 65010 Rental City Equipment 48,300 44,040 78,300 37,630 65011 Equipment Replacement Charges 0 1,380 350 750 65012 Accident Repair & Replacement 1,300 1,493 1,840 1,840 65040 IT Maintenance Charge 79,820 73,120 77,080 86,070 65100 Insurance Charges 188,660 151,970 173,590 192,820 65105 Benefits Overhead 3,400 4,310 10,530 12,080 65210 Delivery Charges 1,300 1,300 0 0 65240 Public Works Administrative Ch 0 57,500 57,500 63,090 65400 Indirect Costs 259,874 344,219 333,850 419,560 582,654 679,332 733,040 813,840 SUBTOTAL FIXED CHARGES 67003 Loan Payment-OBF 73,345 76,978 50,000 83,950 67301 POB Principal-Misc 0 0 41,020 14,060 67311 POB Interest - Misc 0 60,993 74,890 74,820 73,345 137,971 165,910 172,830 SUBTOTAL DEBT SERVICE TOTAL 4,529,528 5,213,429 4,950,320 5,082,380 City Council Page 520 of 8.%2 - 540 6/6/2023 BUILDING MAINT FUND PUBLIC WORKS ACCOUNTING UNIT CUSTODIAL 07317101 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 110,022 21,652 0 0 61010 Salaries Cash Out/Separation 0 1,165 0 0 61020 Salaries Part -Time 81,498 50,233 36,170 36,170 61040 Salaries Overtime 11,540 2,502 0 0 61100 Retirement -Employer Normal Cost 8,946 2,067 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 45,260 42,390 23,840 3,550 61110 Part -Time Retirement 2,897 1,884 1,360 1,360 61120 Medicare Insurance 2,951 1,088 520 520 61130 Health Insurance 21,762 5,006 0 0 61170 Retiree Health Benefits 0 8 0 0 61180 Worker Compensation Insurance 1,540 2,310 11,480 4,130 286,416 130,307 73,370 45,730 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 237,153 (65,490) 1,700 0 62310 Janitorial & Housekeeping 505,929 408,437 562,500 680,500 743,082 342,947 564,200 680,500 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 131,145 3,330 7,000 4,600 131,145 3,330 7,000 4,600 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 9,040 1,150 1,230 0 65100 Insurance Charges 4,030 6,100 34,540 11,900 65105 Benefits Overhead 70 80 2,100 750 65205 Internal Departments Personnel 10,501 0 0 0 65210 Delivery Charges 170 170 0 0 65240 Public Works Administrative Ch 0 7,900 7,900 8,670 65400 Indirect Costs 53,189 21,178 91410 11,670 76,999 36,578 55,180 32,990 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 4,880 1,680 67311 POB Interest - Misc 0 7,253 8,910 8,900 0 7,253 13,790 10,580 SUBTOTAL DEBT SERVICE TOTAL 1,237,642 520,415 713,540 774,400 City Council Page 521 of 8.%2 - 541 6/6/2023 CIVIC CENTER MAINTENANCE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53323 Civic Center Maintenance Charges 0 0 1,978,250 1,978,250 53324 Civic Center Police Security 0 0 1,630,000 1,630,000 59000-011 Transfer From Fund 011 0 0 1,179,400 1,182,400 TOTAL REVENUES 0 0 4,787,650 4,790,650 EXPENDITURES 07417655 CIVIC CENTER MAINTENANCE 0 0 1,969,070 1,953,060 07417656 CIVIC CENTER AUTHORITY 0 0 600,000 600,000 TOTAL EXPENDITURES 0 0 2,569,070 2,553,060 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 385,070 379,430 62000 CONTRACTUALS 0 0 1,358,670 1,386,140 63000 COMMODITIES 0 0 54,000 54,000 65000 FIXED CHARGES 0 0 142,440 107,680 67000 DEBT SERVICE 0 0 15,690 15,690 68000 TRANSFERS 0 0 13,200 10,120 69000 MISCELLANEOUS 0 0 600,000 6001000 0 0 2,569,070 2,553,060 TOTAL City Council Page 522 of 8.%2 — 542 6/6/2023 CIVIC CENTER MAINTENANCE PUBLIC WORKS ACCOUNTING UNIT NON -DEPARTMENT CIVIC CENTER 07417002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53323 Civic Center Maintenance Charges 0 0 1,978,250 1,978,250 53324 Civic Center Police Security 0 0 1,630,000 1,630,000 59000 Transfer From Fund 011 0 0 1,179,400 1,182,400 0 0 4,787,650 4,790,650 SUBTOTAL REVENUES TOTAL 0 0 4,787,650 4,790,650 City Council Page 523 of 8.%2 — 543 6/6/2023 CIVIC CENTER MAINTENANCE PUBLIC WORKS ACCOUNTING UNIT CIVIC CENTER MAINTENANCE 07417655 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 238,280 241,730 61100 Retirement -Employer Normal Cost 0 0 26,770 30,340 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 21,120 12,010 61120 Medicare Insurance 0 0 3,450 3,510 61130 Health Insurance 0 0 90,840 91,800 61180 Worker Compensation Insurance 0 0 4,610 40 0 0 385,070 379,430 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 0 290,000 300,000 62010 Communications 0 0 2,500 4,590 62320 Maintenance & Repair Buildings 0 0 1,066,170 1,081,550 0 0 1,358,670 1,386,140 SUBTOTAL CONTRACTUALS 63200 Operating Materials & Supplies 0 0 50,000 50,000 63300 Gas & Diesel 0 0 4,000 4,000 0 0 54,000 54,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 0 31,210 5,660 65012 Accident Repair & Replacement 0 0 1,230 1,230 65040 IT Maintenance Charge 0 0 22,310 22,750 65100 Insurance Charges 0 0 5,940 50 65105 Benefits Overhead 0 0 830 10 65400 Indirect Costs 0 0 80,920 77,980 0 0 142,440 107,680 SUBTOTAL FIXED CHARGES 67003 Loan Payment-OBF 0 0 15,690 15,690 0 0 15,690 15,690 SUBTOTAL DEBT SERVICE 68001 POB Misc Xfer to Fund 406 0 0 13,200 10,120 SUBTOTAL TRANSFERS 0 0 13,200 10,120 TOTAL 0 0 1,969,070 1,953,060 City Council Page 524 of 8� - 544 6/6/2023 CIVIC CENTER MAINTENANCE PUBLIC WORKS ACCOUNTING UNIT CIVIC CENTER AUTHORITY 07417656 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69135 Payment to Subagent SUBTOTAL MISCELLANEOUS TOTAL 0 0 600,000 600,000 0 0 600,000 600,000 0 0 600,000 600,000 City Council Page 525 of s.%2 — 545 6/6/2023 FLEET MAINTENANCE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53902 Misc Service Charge 190,792 251,917 225,000 156,000 56000 Charges To Departments 3,723,417 4,194,159 4,716,530 5,021,230 56006 Accident Repair & Replacement 251,240 295,719 250,780 250,940 57000 Expense Reimbursement 47,181 8,689 25,000 15,600 57972 Sale of Equipment 295,676 99,608 50,000 140,200 57973 Sale of CNG-Compress Natural Gas 150,776 36,907 200,000 0 58000 Earning On Investments 7,338 5,431 0 7,340 59000-011 Transfer From Fund 011 0 1,500,000 0 0 TOTAL REVENUES 4,666,420 6,392,429 5,467,310 5,591,310 EXPENDITURES 07517100 EQUIP MAINT-GARAGE OPERATION 4,964,119 5,767,119 5,824,320 6,018,270 07517101 EQUIP REPLACEMENT 184,271 2,400 2,400 3,180 5,148,390 5,769,519 5,826,720 6,021,450 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 2,446,141 2,987,707 2,913,850 2,824,160 62000 CONTRACTUALS 603,024 490,085 838,000 643,590 63000 COMMODITIES 584,412 661,874 431,070 680,250 65000 FIXED CHARGES 1,326,938 1,552,557 1,503,760 1,751,970 66000 CAPITAL 184,271 0 0 14,100 67000 DEBT SERVICE 0 73,692 140,040 107,380 68000 TRANSFERS 3,605 3,605 0 0 5,148,390 5,769,519 5,826,720 6,021,450 TOTAL City Council Page 526 of 8� - 546 6/6/2023 FLEET MAINTENANCE PUBLIC WORKS ACCOUNTING UNIT FLEET MAINTENANCE 07517002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53902 Misc Service Charge 190,792 251,917 225,000 156,000 56000 Charges To Departments 3,723,417 4,194,159 4,716,530 5,021,230 56006 Accident Repair & Replacement 251,240 295,719 250,780 250,940 57000 Expense Reimbursement 47,181 8,689 25,000 15,600 57972 Sale of Equipment 295,676 99,608 50,000 140,200 57973 Sale of CNG-Compress Natural Gas 150,776 36,907 200,000 0 58000 Earning On Investments 7,338 5,431 0 7,340 59000 Transfer From Fund 011 0 1,500,000 0 0 4,666,420 6,392,429 5,467,310 5,591,310 SUBTOTAL REVENUES TOTAL 4,666,420 6,392,429 5,467,310 5,591,310 City Council Page 527 of 8� — 547 6/6/2023 FLEET MAINTENANCE PUBLIC WORKS ACCOUNTING UNIT EQUIP MAINT-GARAGE OPERATION 07517100 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,499,234 1,785,858 2,005,360 1,972,690 61010 Salaries Cash Out/Separation 0 33,789 0 0 61020 Salaries Part -Time 23,724 28,911 35,810 36,720 61040 Salaries Overtime 12,802 95,217 10,000 10,000 61100 Retirement -Employer Normal Cost 90,898 108,922 125,790 147,650 61102 Retirement- Employer Unfunded- Miscellaneous 459,865 513,128 242,250 175,170 61110 Part -Time Retirement 732 685 1,340 1,380 61120 Medicare Insurance 21,254 26,895 29,500 29,030 61130 Health Insurance 219,900 274,111 370,460 344,900 61170 Retiree Health Benefits 512 1,421 2,080 2,270 61180 Worker Compensation Insurance 117,220 118,770 91,260 104,350 2,446,141 2,987,707 2,913,850 2,824,160 SUBTOTAL SALARIES & BENEFITS 62010 Communications 22,479 22,166 20,000 24,490 62120 Training, Transportation, Meetings 5,726 7,574 18,000 7,000 62140 Membership, Subscription & Dues 1,850 5,438 5,000 5,000 62251 Other Agency Services 6,211 3,120 20,000 2,100 62300 Contract Services -Professional 71,374 58,543 475,000 100,000 62322 Maintenance & Repair Machinery 495,384 393,245 300,000 505,000 603,024 490,085 838,000 643,590 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 44,416 25,733 25,000 90,000 63101 Tool Allowances 17,003 7,786 13,500 14,300 63202 Operating Materials & Supplies 449,571 543,560 318,370 564,500 63300 Gas & Diesel 21,032 41,236 34,200 11,450 63301 Alternative Fuel-CNG 52,390 43,559 40,000 0 584,412 661,874 431,070 680,250 SUBTOTAL COMMODITIES 65012 Accident Repair & Replacement 0 0 2,140 2,140 65020 City Yard Rental 488,460 488,460 488,460 588,870 65040 IT Maintenance Charge 120,480 131,850 124,260 121,510 65100 Insurance Charges 307,170 314,070 274,630 300,470 65105 Benefits Overhead 5,530 6,790 16,660 18,820 65210 Delivery Charges 2,310 2,310 0 0 65240 Public Works Administrative Ch 0 61,700 61,700 65,520 65400 Indirect Costs 402,988 544,977 533,510 651,460 1,326,938 1,550,157 1,501,360 1,748,790 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 14,100 0 0 0 14,100 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 49,560 16,990 67311 POB Interest - Misc 0 73,692 90,480 90,390 0 73,692 140,040 107,380 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 051 3,605 3,605 0 0 SUBTOTAL TRANSFERS 3,605 3,605 0 0 TOTAL 4,964,119 5,767,119 5,824,320 6,018,270 City Council Page 528 of 8.%2 - 548 6/6/2023 FLEET MAINTENANCE PUBLIC WORKS ACCOUNTING UNIT EQUIP REPLACEMENT 07517101 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 65240 Public Works Administrative Ch SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL 0 2,400 2,400 3,180 0 184,271 2,400 0 2,400 0 3,180 0 184,271 0 0 0 184,271 2,400 2,400 3,180 City Council Page 529 of 8.%2 — 549 6/6/2023 STORES & PROPERTY CONTROL DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56000 Charges To Departments 740,690 677,372 0 0 56001 Gas & Diesel Dept Charge Back 1,184,424 1,470,400 1,483,600 1,483,600 56002 Store Administrative Charge Back 263,808 270,999 245,500 495,500 57010 Miscellaneous Recoveries 2,424 7,818 5,000 5,000 57972 Sale of Equipment 32,853 23,456 25,000 25,000 57973 Sale of CNG-Compress Natural Gas 0 0 0 50,000 57974 Sale of Propane 43,322 3,804 35,000 2,000 58000 Earning On Investments 0 0 10,000 10,000 2,267,522 2,453,849 1,804,100 2,071,100 TOTAL REVENUES EXPENDITURES 07617102 STORES & PROPERTY CONTROL 1,713,399 1,965,362 1,970,290 2,014,660 1,713,399 1,965,362 1,970,290 2,014,660 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 350,033 309,162 287,320 314,930 62000 CONTRACTUALS 30,847 48,448 238,780 211,810 63000 COMMODITIES 996,155 1,244,315 1,063,610 1,063,610 65000 FIXED CHARGES 336,363 353,095 360,920 409,230 67000 DEBT SERVICE 0 10,341 19,660 15,080 1,713,399 1,965,362 1,970,290 2,014,660 TOTAL City Council Page 530 of 8,%2 - 550 6/6/2023 STORES & PROPERTY CONTROL PUBLIC WORKS ACCOUNTING UNIT STORES & PROPERTY CONTROL 07617002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56000 Charges To Departments 740,690 677,372 0 0 56001 Gas & Diesel Dept Charge Back 1,184,424 1,470,400 1,483,600 1,483,600 56002 Store Administrative Charge Back 263,808 270,999 245,500 495,500 57010 Miscellaneous Recoveries 2,424 7,818 5,000 5,000 57972 Sale of Equipment 32,853 23,456 25,000 25,000 57973 Sale of CNG-Compress Natural Gas 0 0 0 50,000 57974 Sale of Propane 43,322 3,804 35,000 2,000 58000 Earning On Investments 0 0 10,000 10,000 2,267,522 2,453,849 1,804,100 2,071,100 SUBTOTAL REVENUES TOTAL 2,267,522 2,453,849 1,804,100 2,071,100 City Council Page 531 of 8.%2 — 551 6/6/2023 STORES & PROPERTY CONTROL PUBLIC WORKS ACCOUNTING UNIT STORES & PROPERTY CONTROL 07617102 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 178,162 149,507 151,390 166,630 61010 Salaries Cash Out/Separation 12,611 2,913 0 0 61020 Salaries Part -Time 36,237 25,991 21,000 21,000 61040 Salaries Overtime 6,229 8,253 15,000 15,000 61100 Retirement -Employer Normal Cost 12,756 14,520 17,000 20,900 61102 Retirement- Employer Unfunded- Miscellaneous 64,533 74,098 33,990 21,420 61110 Part -Time Retirement 1,359 975 790 790 61120 Medicare Insurance 3,204 2,616 2,500 2,720 61130 Health Insurance 24,288 19,260 32,800 56,380 61170 Retiree Health Benefits 295 88 0 0 61180 Worker Compensation Insurance 10,360 10,940 12,850 10,090 350,033 309,162 287,320 314,930 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,495 1,169 4,080 4,110 62120 Training, Transportation, Meetings 0 0 3,000 3,000 62251 Other Agency Services 983 0 10,000 0 62300 Contract Services -Professional 28,368 47,279 221,700 204,700 30,847 48,448 238,780 211,810 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 4,198 33,743 43,610 43,610 63300 Gas & Diesel 959,021 1,195,717 950,000 950,000 63302 Alternative Fuel -Propane 32,937 14,856 70,000 70,000 996,155 1,244,315 1,063,610 1,063,610 SUBTOTAL COMMODITIES 65010 Rental City Equipment 16,000 18,464 30,150 7,290 65011 Equipment Replacement Charges 500 0 0 0 65012 Accident Repair & Replacement 0 363 0 0 65020 City Yard Rental 221,080 221,080 221,080 266,530 65040 IT Maintenance Charge 12,950 10,650 10,320 13,940 65100 Insurance Charges 27,140 28,930 38,660 29,060 65105 Benefits Overhead 490 470 2,350 1,820 65210 Delivery Charges 290 290 0 0 65240 Public Works Administrative Ch 0 20,100 20,100 25,220 65400 Indirect Costs 57,913 52,748 38,260 65,370 336,363 353,095 360,920 409,230 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 6,960 2,390 67311 POB Interest - Misc 0 10,341 12,700 12,690 0 10,341 19,660 15,080 SUBTOTAL DEBT SERVICE TOTAL 1,713,399 1,965,362 1,970,290 2,014,660 City Council Page 532 of 8.%2 - 552 6/6/2023 CITY YARD OPERATION DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53739 Rental-Serco 11,210 8,910 9,700 9,700 53804 Parking Meter & Facilities Revenue 13,760 13,760 13,800 13,800 53826 Rental -Aldridge Group 27,500 30,028 30,000 30,000 56115 Rental Corporate Yard - PD 15,600 15,600 15,600 15,600 56200 Fleet Maintenance 488,460 488,460 488,500 488,500 56201 Traffic Signal Maintenance 7,780 7,780 7,800 7,800 56203 Roadway Cleaning 107,560 107,560 107,600 107,600 56204 Street Tree 25,620 25,620 25,600 25,600 56205 Park Maintenance 107,560 107,560 107,600 107,600 56206 Store 221,080 221,080 221,100 221,100 56207 Water Maintenance 228,770 228,770 228,800 228,800 57010 Miscellaneous Recoveries 900 975 5,000 208,090 58000 Earning On Investments 335 589 2,000 2,000 1,256,135 1,256,692 1,263,100 1,466,190 TOTAL REVENUES EXPENDITURES 08517138 CITY YARD OPERATIONS 1,182,490 1,411,969 1,324,190 1,587,040 1,182,490 1,411,969 1,324,190 1,587,040 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 55,040 77,569 50,460 71,560 62000 CONTRACTUALS 263,984 318,307 51,260 286,630 63000 COMMODITIES 4,174 18,678 30,610 23,110 65000 FIXED CHARGES 859,293 996,561 1,190,240 1,204,490 67000 DEBT SERVICE 0 855 1,620 1,250 TOTAL 1,182,490 1,411,969 1,324,190 1,587,040 City Council Page 533 of 8,%2 - 553 6/6/2023 CITY YARD OPERATION PUBLIC WORKS ACCOUNTING UNIT CITY YARD OPERATIONS REVENUE 08517002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53739 Rental-Serco 11,210 8,910 9,700 9,700 53804 Parking Meter & Facilities Revenue 13,760 13,760 13,800 13,800 53826 Rental -Aldridge Group 27,500 30,028 30,000 30,000 56115 Rental Corporate Yard - PD 15,600 15,600 15,600 15,600 56200 Fleet Maintenance 488,460 488,460 488,500 488,500 56201 Traffic Signal Maintenance 7,780 7,780 7,800 7,800 56203 Roadway Cleaning 107,560 107,560 107,600 107,600 56204 Street Tree 25,620 25,620 25,600 25,600 56205 Park Maintenance 107,560 107,560 107,600 107,600 56206 Store 221,080 221,080 221,100 221,100 56207 Water Maintenance 228,770 228,770 228,800 228,800 57010 Miscellaneous Recoveries 900 975 5,000 208,090 58000 Earning On Investments 335 589 2,000 2,000 1,256,135 1,256,692 1,263,100 1,466,190 SUBTOTAL REVENUES TOTAL 1,256,135 1,256,692 1,263,100 1,466,190 City Council Page 534 of 8� - 554 6/6/2023 CITY YARD OPERATION PUBLIC WORKS ACCOUNTING UNIT CITY YARD OPERATIONS 08517138 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 22,009 23,304 32,590 21,870 61010 Salaries Cash Out/Separation 5,405 583 0 0 61020 Salaries Part -Time 11,748 28,713 0 32,790 61040 Salaries Overtime 806 6,468 1,000 1,000 61100 Retirement -Employer Normal Cost 1,054 2,481 3,660 2,750 61102 Retirement- Employer Unfunded- Miscellaneous 5,333 7,343 2,810 4,630 61110 Part -Time Retirement 441 1,077 0 1,230 61120 Medicare Insurance 530 772 470 800 61130 Health Insurance 3,619 3,127 7,910 3,500 61170 Retiree Health Benefits 35 12 0 0 61180 Worker Compensation Insurance 4,060 3,690 2,020 2,990 55,040 77,569 50,460 71,560 SUBTOTAL SALARIES & BENEFITS 62010 Communications 11,816 15,246 15,260 630 62251 Other Agency Services 32,374 31,973 26,000 26,000 62300 Contract Services -Professional 210,305 253,508 0 250,000 62320 Maintenance & Repair Buildings 9,489 16,953 5,000 5,000 62322 Maintenance & Repair Machinery 0 628 5,000 5,000 263,984 318,307 51,260 286,630 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 2,263 13,236 20,540 20,540 63100 Uniforms 0 6 2,500 0 63202 Operating Materials & Supplies 187 1,212 5,000 0 63300 Gas & Diesel 1,724 4,225 2,570 2,570 4,174 18,678 30,610 23,110 SUBTOTAL COMMODITIES 65000 Building Rental 822,700 934,550 1,136,700 1,136,700 65010 Rental City Equipment 13,600 18,150 16,590 15,960 65011 Equipment Replacement Charges 300 0 0 0 65012 Accident Repair & Replacement 0 187 290 290 65040 IT Maintenance Charge 2,710 2,020 1,730 3,130 65100 Insurance Charges 10,650 9,760 6,090 8,610 65105 Benefits Overhead 190 110 370 540 65210 Delivery Charges 70 70 70 0 65240 Public Works Administrative Ch 0 14,600 14,600 21,300 65400 Indirect Costs 9,073 17,114 13,800 17,960 859,293 996,561 1,190,240 1,204,490 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 570 200 67311 POB Interest- Misc 0 855 1,050 1,050 0 855 1,620 1,250 SUBTOTAL DEBT SERVICE TOTAL 1,182,490 1,411,969 1,324,190 1,587,040 City Council Page 535 of 8,%2 - 555 6/6/2023 PUB WKS ENG/PROJ MGMT DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 51702 Parking Permit Fees 305,556 0 0 0 51703 Sewer Construction Permits 42,318 26,306 20,000 0 51704 Street Construction Permits 1,250,960 1,828,024 1,400,000 0 51708 CIP Construction Projects Permits 0 0 0 22,070 51709 CIP Construction Permit Oversight Deposit 0 0 0 50,000 56000 Charges To Departments 5,190,404 5,518,665 8,717,760 6,850,800 56305 Engineering Service Charge 1,223,552 0 0 0 57006 Expense Reimbursement -Condemn Deposit 2,151 12,746 0 0 57010 Miscellaneous Recoveries 0 37,625 0 0 57790 Abandonment Processing 2,083 0 0 0 58000 Earning On Investments 50 0 0 0 59000-029 Transfer From Fund 029-Gax Tax 0 0 10,000 0 TOTAL REVENUES 8,017,073 7,423,366 10,147,760 6,922,870 EXPENDITURES 08617611 CONSTRUCTION ENGINEERING 3,176,143 0 0 0 08617612 DESIGN ENGINEERING 5,274,662 0 0 0 08617613 CIP ENGINEERING 0 6,557,498 10,313,620 8,263,140 08617620 TRAFFIC ENGINEERING 178,112 0 0 0 8,628,917 6,557,498 10,313,620 8,263,140 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 4,819,150 4,535,006 6,142,510 4,435,750 62000 CONTRACTUALS 207,120 241,511 700,000 782,720 63000 COMMODITIES 60,541 67,526 115,000 84,810 65000 FIXED CHARGES 3,423,281 1,468,585 2,999,550 2,656,430 66000 CAPITAL 0 0 0 4,000 67000 DEBT SERVICE 0 127,926 243,110 186,410 68000 TRANSFERS 118,824 116,944 113,450 113,020 TOTAL 8,628,917 6,557,498 10,313,620 8,263,140 City Council Page 536 of 8� — 556 6/6/2023 PUB WKS ENG/PROJ MGMT PUBLIC WORKS ACCOUNTING UNIT CIP ENGINEERING 08617613 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 2,535,342 3,867,100 2,819,870 61010 Salaries Cash Out/Separation 0 38,144 100,000 100,000 61020 Salaries Part -Time 0 203,501 300,700 214,590 61040 Salaries Overtime 0 75,768 250,000 35,000 61100 Retirement -Employer Normal Cost 0 162,098 247,120 242,320 61102 Retirement- Employer Unfunded- Miscellaneous 0 899,226 420,530 298,050 61110 Part -Time Retirement 0 7,631 11,280 8,050 61120 Medicare Insurance 0 40,421 60,250 40,770 61130 Health Insurance 0 358,550 702,800 553,520 61170 Retiree Health Benefits 0 2,424 3,040 3,150 61180 Worker Compensation Insurance 0 211,900 179,690 120,430 0 4,535,006 6,142,510 4,435,750 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 28,936 70,000 39,690 62120 Training, Transportation, Meetings 0 6,678 50,000 48,200 62140 Membership, Subscription & Dues 0 4,000 20,000 14,020 62300 Contract Services -Professional 0 201,739 550,000 670,810 62322 Maintenance & Repair Machinery 0 159 10,000 10,000 0 241,511 700,000 782,720 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 50,496 80,000 72,800 63300 Gas & Diesel 0 17,030 35,000 12,010 0 67,526 115,000 84,810 SUBTOTAL COMMODITIES 65000 Building Rental 0 110,744 152,490 116,610 65010 Rental City Equipment 0 40,132 65,120 30,160 65012 Accident Repair & Replacement 0 3,018 680 310 65040 IT Maintenance Charge 0 162,745 162,800 196,930 65100 Insurance Charges 0 494,967 540,730 346,770 65105 Benefits Overhead 0 9,858 32,800 21,720 65210 Delivery Charges 0 2,288 0 0 65240 Public Works Administrative Ch 0 644,833 730,000 922,000 65400 Indirect Costs 0 0 1,314,930 1,021,930 0 1,468,585 2,999,550 2,656,430 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 4,000 0 0 0 4,000 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 86,040 29,490 67311 POB Interest - Misc 0 127,926 157,070 156,920 SUBTOTAL DEBT SERVICE 0 127,926 243,110 186,410 68000 Transfer to Fund 051 0 3,154 0 0 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 0 113,790 113,450 113,020 SUBTOTAL TRANSFERS 0 116,944 113,450 113,020 TOTAL 0 6,557,498 10,313,620 8,263,140 City Council Page 537 of 8.%2 - 557 6/6/2023 PUB WKS ENG/PROJ MGMT PUBLIC WORKS ACCOUNTING UNIT TRANSP.PLANNING & PROJ MGMT RE 08617002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51702 Parking Permit Fees 305,556 0 0 0 51703 Sewer Construction Permits 42,318 26,306 20,000 0 51704 Street Construction Permits 1,250,960 1,828,024 1,400,000 0 51708 CIP Construction Projects Permits 0 0 0 22,070 51709 CIP Construction Permit Oversight Deposit 0 0 0 50,000 56000 Charges To Departments 5,190,404 5,518,665 8,717,760 6,850,800 56305 Engineering Service Charge 1,223,552 0 0 0 57006 Expense Reimbursement -Condemn Deposit 2,151 12,746 0 0 57010 Miscellaneous Recoveries 0 37,625 0 0 57790 Abandonment Processing 2,083 0 0 0 58000 Earning On Investments 50 0 0 0 59000 Transfer From Fund 029-Gax Tax 0 0 10,000 0 8,017,073 7,423,366 10,147,760 6,922,870 SUBTOTAL REVENUES TOTAL 8,017,073 7,423,366 10,147,760 6,922,870 City Council Page 538 of 8,%2 — 558 6/6/2023 PUB WKS ENG/PROJ MGMT PUBLIC WORKS ACCOUNTING UNIT CONSTRUCTION ENGINEERING 08617611 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 909,837 0 0 0 61010 Salaries Cash Out/Separation 4,417 0 0 0 61020 Salaries Part -Time 24,158 0 0 0 61040 Salaries Overtime 100,763 0 0 0 61100 Retirement -Employer Normal Cost 45,739 0 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 231,398 0 0 0 61110 Part -Time Retirement 906 0 0 0 61120 Medicare Insurance 14,636 0 0 0 61130 Health Insurance 141,048 0 0 0 61170 Retiree Health Benefits 140 0 0 0 61180 Worker Compensation Insurance 69,280 0 0 0 1,542,322 0 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 20,588 0 0 0 62120 Training, Transportation, Meetings 320 0 0 0 62140 Membership, Subscription & Dues 950 0 0 0 62300 Contract Services -Professional 58,976 0 0 0 80,835 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 28,989 0 0 0 63300 Gas & Diesel 19,339 0 0 0 48,328 0 0 0 SUBTOTAL COMMODITIES 65000 Building Rental 66,500 0 0 0 65010 Rental City Equipment 44,500 0 0 0 65011 Equipment Replacement Charges 17,400 0 0 0 65012 Accident Repair & Replacement 2,000 0 0 0 65040 IT Maintenance Charge 58,130 0 0 0 65100 Insurance Charges 181,550 0 0 0 65105 Benefits Overhead 3,270 0 0 0 65210 Delivery Charges 1,010 0 0 0 65240 Public Works Administrative Ch 796,000 0 0 0 65400 Indirect Costs 272,185 0 0 0 1,442,545 0 0 0 SUBTOTAL FIXED CHARGES 68000 Transfer to Fund 051 3,154 0 0 0 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 58,960 0 0 0 62,114 0 0 0 SUBTOTAL TRANSFERS TOTAL 3,176,143 0 0 0 City Council Page 539 of 8,%2 — 559 6/6/2023 PUB WKS ENG/PROJ MGMT PUBLIC WORKS ACCOUNTING UNIT DESIGN ENGINEERING 08617612 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,980,962 0 0 0 61020 Salaries Part -Time I 83,702 0 0 0 61040 Salaries Overtime 19,204 0 0 0 61100 Retirement -Employer Normal Cost 111,685 0 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 565,030 0 0 0 61110 Part -Time Retirement 3,138 0 0 0 61120 Medicare Insurance 29,960 0 0 0 61130 Health Insurance 253,125 0 0 0 61170 Retiree Health Benefits 937 0 0 0 61180 Worker Compensation Insurance 119,760 0 0 0 3,167,502 0 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 13,689 0 0 0 62120 Training, Transportation, Meetings 5,943 0 0 0 62140 Membership, Subscription & Dues 4,817 0 0 0 62251 Other Agency Services 19 0 0 0 62300 Contract Services -Professional 101,435 0 0 0 62322 Maintenance & Repair Machinery 384 0 0 0 126,286 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 11,219 0 0 0 63300 Gas & Diesel 608 0 0 0 11,827 0 0 0 SUBTOTAL COMMODITIES 65000 Building Rental 58,700 0 0 0 65010 Rental City Equipment 8,900 0 0 0 65012 Accident Repair & Replacement 300 0 0 0 65040 IT Maintenance Charge 91,860 0 0 0 65100 Insurance Charges 313,830 0 0 0 65105 Benefits Overhead 5,650 0 0 0 65210 Delivery Charges 1,580 0 0 0 65240 Public Works Administrative Ch 884,500 0 0 0 65400 Indirect Costs 547,016 0 0 0 1,912,336 0 0 0 SUBTOTAL FIXED CHARGES 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 56,710 0 0 0 56,710 0 0 0 SUBTOTAL TRANSFERS TOTAL 5,274,662 0 0 0 City Council Page 540 of 8,%2 — 560 6/6/2023 PUB WKS ENG/PROJ MGMT PUBLIC WORKS ACCOUNTING UNIT TRAFFIC ENGINEERING 08617620 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 18,929 0 0 0 61020 Salaries Part -Time I 59,548 0 0 0 61040 Salaries Overtime 219 0 0 0 61100 Retirement -Employer Normal Cost 372 0 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 1,880 0 0 0 61110 Part -Time Retirement 2,233 0 0 0 61120 Medicare Insurance 1,169 0 0 0 61130 Health Insurance 2,357 0 0 0 61180 Worker Compensation Insurance 22,620 0 0 0 109,326 0 0 0 SUBTOTAL SALARIES & BENEFITS 63001 Miscellaneous Operating Expenses 386 0 0 0 386 0 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 7,830 0 0 0 65100 Insurance Charges 59,330 0 0 0 65105 Benefits Overhead 1,070 0 0 0 65210 Delivery Charges 170 0 0 0 68,400 0 0 0 SUBTOTAL FIXED CHARGES TOTAL 178,112 0 0 0 City Council Page 541 of 8.%2 — 561 6/6/2023 PUB WKS-ADMIN & PLANNING DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 51702 Parking Permit Fees 0 317,480 300,000 300,000 53740 Small Cell App Fee for City Facilities 0 13,934 20,000 20,000 56000 Charges To Departments 5,589,200 6,104,900 6,108,700 5,999,640 56305 Engineering Service Charge 0 1,559,300 1,300,000 1,400,000 57010 Miscellaneous Recoveries 90 0 0 0 57790 Abandonment Processing 0 6,250 5,000 5,000 58000 Earning On Investments 22,303 7,818 0 0 59000-069 Transfer From Fund 069 0 0 0 243,500 TOTAL REVENUES 5,611,593 8,009,681 7,733,700 7,968,140 EXPENDITURES 10117601 PUB WKS-ADMIN SERVICES 4,562,381 5,029,518 6,282,780 5,505,500 10117605 PUB WKS-DEVELOPMENT ENGNRING 2,793,232 2,539,084 3,942,720 3,421,660 7,355,613 7,568,601 10,225,500 8,927,160 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 3,886,420 4,104,515 4,784,060 4,826,400 62000 CONTRACTUALS 1,294,416 1,201,481 2,629,290 1,175,440 63000 COMMODITIES 191,201 40,915 319,380 40,500 65000 FIXED CHARGES 1,648,952 2,023,522 2,203,910 2,359,630 66000 CAPITAL 237,203 129 0 281,500 67000 DEBT SERVICE 0 102,188 194,190 149,390 68000 TRANSFERS 97,421 95,851 94,670 94,300 TOTAL 7,355,613 7,568,601 10,225,500 8,927,160 City Council Page 542 of 8� — 562 6/6/2023 PUB WKS-ADMIN & PLANNING PUBLIC WORKS ACCOUNTING UNIT PUB WKS-ADMIN SERVICES REV 10117002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 51702 Parking Permit Fees 0 317,480 300,000 300,000 53740 Small Cell App Fee for City Facilities 0 13,934 20,000 20,000 56000 Charges To Departments 5,589,200 6,104,900 6,108,700 5,999,640 56305 Engineering Service Charge 0 1,559,300 1,300,000 1,400,000 57010 Miscellaneous Recoveries 90 0 0 0 57790 Abandonment Processing 0 6,250 5,000 5,000 58000 Earning On Investments 22,303 7,818 0 0 59000 Transfer From Fund 069 0 0 0 243,500 5,611,593 8,009,681 7,733,700 7,968,140 SUBTOTAL REVENUES TOTAL 5,611,593 8,009,681 7,733,700 7,968,140 City Council Page 543 of 8� — 563 6/6/2023 PUB WKS-ADMIN & PLANNING PUBLIC WORKS ACCOUNTING UNIT PUB WKS-ADMIN SERVICES 10117601 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,375,558 1,656,074 1,913,670 1,952,550 61020 Salaries Part -Time 37,578 61,350 93,060 76,640 61040 Salaries Overtime 19,728 22,041 15,000 15,000 61100 Retirement -Employer Normal Cost 76,388 96,044 114,430 158,090 61102 Retirement- Employer Unfunded- Miscellaneous 387,306 429,618 204,030 178,350 61110 Part -Time Retirement 1,458 2,265 3,490 2,870 61120 Medicare Insurance 20,427 24,987 28,990 29,320 61130 Health Insurance 205,046 246,968 378,330 397,440 61170 Retiree Health Benefits 1,791 4,868 5,070 5,290 61180 Worker Compensation Insurance 69,970 88,830 84,680 98,750 2,195,250 2,633,046 2,840,750 2,914,300 SUBTOTAL SALARIES & BENEFITS 62010 Communications 30,130 32,504 29,540 29,650 62120 Training, Transportation, Meetings 9,640 13,160 105,500 31,000 62140 Membership, Subscription & Dues 4,929 6,065 4,950 2,000 62300 Contract Services -Professional 703,047 833,644 1,355,900 485,400 62322 Maintenance & Repair Machinery 0 48 0 0 62600 Parking Validation 3,074 460 300 2,500 750,820 885,881 1,496,190 550,550 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 163,677 33,995 265,080 20,000 63300 Gas & Diesel 1,011 1,514 500 1,500 164,688 35,508 265,580 21,500 SUBTOTAL COMMODITIES 65000 Building Rental 117,400 117,560 142,990 142,990 65010 Rental City Equipment 4,400 18,864 5,430 13,330 65011 Equipment Replacement Charges 0 5,400 1,370 2,940 65012 Accident Repair & Replacement 100 540 0 0 65040 IT Maintenance Charge 120,170 97,880 114,340 122,300 65050 IT Department Specific 332,240 332,240 332,240 332,240 65100 Insurance Charges 183,360 234,890 254,830 284,350 65105 Benefits Overhead 3,300 5,160 15,460 17,810 65205 Internal Departments Personnel 1,641 3,515 5,500 0 65210 Delivery Charges 900 900 0 0 65400 Indirect Costs 377,217 523,578 618,330 659,460 1,140,729 1,340,528 1,490,490 1,575,420 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 237,111 0 0 0 66400 Machinery & Equipment 93 0 0 0 66511 Computer Software Subscriptions 0 0 0 281,500 237,203 0 0 281,500 SUBTOTAL CAPITAL 67200 Principal -Leases 0 0 0 240 67301 POB Principal-Misc 0 0 41,740 14,310 67311 POB Interest- Misc 0 62,064 76,200 76,130 SUBTOTAL DEBT SERVICE 0 62,064 117,940 90,680 68000 Transfer to Fund 051 451 451 0 0 City Council Page 544 of 8� - 564 6/6/2023 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) SUBTOTAL TRANSFERS TOTAL 73,240 72,040 71,830 71,550 73,691 72,491 71,830 71,550 4,562,381 5,029,518 6,282,780 5,505,500 City Council Page 545 of 8,%2 — 565 6/6/2023 PUB WKS-ADMIN & PLANNING PUBLIC WORKS ACCOUNTING UNIT PUB WKS-DEVELOPMENT ENGNRING 10117605 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 1,030,571 864,444 1,292,300 1,306,990 61010 Salaries Cash Out/Separation 0 4,593 0 0 61020 Salaries Part -Time 71,410 17,070 110,690 110,690 61040 Salaries Overtime 55,204 24,754 40,000 40,000 61100 Retirement -Employer Normal Cost 49,492 47,551 65,380 84,200 61102 Retirement- Employer Unfunded- Miscellaneous 250,385 282,017 131,900 90,820 61110 Part -Time Retirement 671 65 4,150 0 61120 Medicare Insurance 15,683 12,526 20,250 18,860 61130 Health Insurance 158,361 141,102 210,720 207,960 61170 Retiree Health Benefits 782 1,177 1,890 1,890 61180 Worker Compensation Insurance 58,611 76,170 66,030 50,690 1,691,170 1,471,469 1,943,310 1,912,100 SUBTOTAL SALARIES & BENEFITS 62010 Communications 5,100 5,100 7,600 11,470 62120 Training, Transportation, Meetings 0 20 3,000 3,000 62140 Membership, Subscription & Dues 1,373 1,441 2,500 2,500 62300 Contract Services -Professional 537,123 112,604 680,000 167,920 62302 Contracted Vendor Personnel Services 0 196,435 440,000 440,000 543,596 315,600 1,133,100 624,890 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 26,463 5,347 53,500 18,700 63300 Gas & Diesel 50 60 300 300 26,513 5,407 53,800 19,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 4,000 4,020 4,910 3,280 65012 Accident Repair & Replacement 100 96 0 0 65040 IT Maintenance Charge 42,290 61,430 55,100 56,880 65050 IT Department Specific 0 0 0 98,710 65100 Insurance Charges 153,650 201,430 198,720 145,950 65105 Benefits Overhead 2,770 3,700 12,050 9,140 65210 Delivery Charges 830 830 0 0 65400 Indirect Costs 304,583 411,489 442,640 470,250 508,223 682,995 713,420 784,210 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 129 0 0 0 129 0 0 SUBTOTAL CAPITAL 67200 Principal -Leases 0 0 0 240 67301 POB Principal -Mist 0 0 26,990 9,250 67311 POB Interest- Misc 0 40,123 49,260 49,220 SUBTOTAL DEBT SERVICE 0 40,123 76,250 58,710 68000 Transfer to Fund 051 451 451 0 0 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 23,280 22,910 22,840 22,750 23,731 23,361 22,840 22,750 SUBTOTAL TRANSFERS TOTAL 2,793,232 2,539,084 3,942,720 3,421,660 City Council Page 546 of 8� - 566 6/6/2023 EMERGENCY & HEALTH GRANTS DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 0 0 2,302,880 0 58000 Earning On Investments 2,290 2,635 0 0 TOTAL REVENUES 2,290 2,635 2,302,880 0 City Council Page 547 of 8.%2 — 567 6/6/2023 EMERGENCY & HEALTH GRANTS PUBLIC WORKS ACCOUNTING UNIT CDC - CAPOC OCPICH Grant 12217002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 0 2,290 0 2,635 2,302,880 0 0 0 2,290 2,635 2,302,880 0 2,290 2,635 2,302,880 0 City Council Page 548 of 8,%2 — 568 6/6/2023 FEDERAL AID SAFETY PROGRAM DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 701,547 636,116 0 0 TOTAL REVENUES 701,547 636,116 0 0 EXPENDITURES 14717611 PUB SVS-STREET SAFETY PROJECTS 1,357,515 288,663 0 0 TOTAL EXPENDITURES 1,357,515 288,663 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 1,357,515 288,663 0 0 1,357,515 288,663 0 0 TOTAL City Council Page 549 of 8,%2 — 569 6/6/2023 FEDERAL AID SAFETY PROGRAM PUBLIC WORKS ACCOUNTING UNIT PUB SVS-STREET SAFETY PROJECTS 14717002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52001 Federal Grant -Indirect SUBTOTAL REVENUES TOTAL 701,547 636,116 0 0 701,547 636,116 0 0 701,547 636,116 0 0 City Council Page 550 of 8.%2 — 570 6/6/2023 FEDERAL AID SAFETY PROGRAM PUBLIC WORKS ACCOUNTING UNIT PUB SVS-STREET SAFETY PROJECTS 14717611 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 1,357,515 288,663 0 0 1,357,515 288,663 0 0 1,357,515 288,663 0 0 City Council Page 551 of 8.%2 — 571 6/6/2023 TRAFFIC SYSTEM MGMT GRANT DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 4,362,724 6,083,516 889,000 4,695,000 4,362,724 6,083,516 889,000 4,695,000 TOTAL REVENUES EXPENDITURES 14817613 ACTIVE TRANSPORTATION PROGRAM 5,600,725 2,602,898 889,000 85,000 14817614 ACTIVE TRANSPRT PRGM AUGMENT 1,724,751 1,835,244 0 0 TOTAL EXPENDITURES 7,325,475 4,438,143 889,000 85,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 7,325,475 4,438,143 889,000 85,000 7,325,475 4,438,143 889,000 85,000 TOTAL City Council Page 552 of 8.%2 — 572 6/6/2023 TRAFFIC SYSTEM MGMT GRANT PUBLIC WORKS ACCOUNTING UNIT TRAFFIC SYSTEM MANAGEMENT 14817002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct SUBTOTAL REVENUES TOTAL 4,362,724 6,083,516 889,000 4,695,000 4,362,724 6,083,516 889,000 4,695,000 4,362,724 6,083,516 889,000 4,695,000 City Council Page 553 of 8.%2 — 573 6/6/2023 TRAFFIC SYSTEM MGMT GRANT PUBLIC WORKS ACCOUNTING UNIT ACTIVE TRANSPORTATION PROGRAM 14817613 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 5,600,725 2,602,898 889,000 85,000 5,600,725 2,602,898 889,000 85,000 5,600,725 2,602,898 889,000 85,000 City Council Page 554 of 8� — 574 6/6/2023 TRAFFIC SYSTEM MGMT GRANT PUBLIC WORKS ACCOUNTING UNIT ACTIVE TRANSPRT PRGM AUGMENT 14817614 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 1,724,751 1,835,244 0 0 1,724,751 1,835,244 0 0 1,724,751 1,835,244 0 0 City Council Page 555 of 8.%2 — 575 6/6/2023 WIC ASSESSMENT DIST ST IMPRV DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 275 247 0 0 TOTALREVENUES 275 247 0 0 City Council Page 556 of 8� — 576 6/6/2023 WIC ASSESSMENT DIST ST IMPRV PUBLIC WORKS ACCOUNTING UNIT WIC ASSESSMENT DIST ST IMPRV 14917002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 275 247 0 0 275 247 0 0 275 247 0 0 City Council Page 557 of 8.%2 — 577 6/6/2023 ENERGY CONSERVATION PROGRAM DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 16217600 CALIFORNIA RESILIENCY CHALLENGE 0 72,000 0 0 TOTAL EXPENDITURES 0 72,000 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 72,000 0 0 0 72,000 0 0 TOTAL City Council Page 558 of 8.%2 — 578 6/6/2023 ENERGY CONSERVATION PROGRAM PUBLIC WORKS ACCOUNTING UNIT CALIFORNIA RESILIENCY CHALLENGE 16217600 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 0 72,000 0 0 0 72,000 0 0 0 72,000 0 0 City Council Page 559 of 8.%2 — 579 6/6/2023 PWA ENTERPRISE CAPITAL GRANTS DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 0 8,519 0 0 52027 State Grants -Indirect 0 100,000 0 0 TOTAL REVENUES 0 108,519 0 0 EXPENDITURES 16417642 CA NATURAL RESOURCES GRANT 1,272,188 1,870,953 0 0 16417643 PROP 1 IRWM PROGRAM 0 166,259 0 0 TOTAL EXPENDITURES 1,272,188 2,037,212 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 1,272,188 2,037,212 0 0 TOTAL 1,272,188 2,037,212 0 0 City Council Page 560 of 8,%2 — 580 6/6/2023 PWA ENTERPRISE CAPITAL GRANTS PUBLIC WORKS ACCOUNTING UNIT CA NATURAL RESOURCES GRANT 16417642 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 1,272,188 1,870,953 0 0 1,272,188 1,870,953 0 0 1,272,188 1,870,953 0 0 City Council Page 561 of 8.%2 — 581 6/6/2023 PWA ENTERPRISE CAPITAL GRANTS PUBLIC WORKS ACCOUNTING UNIT PROP 1 IRWM PROGRAM 16417643 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 166,259 0 0 0 166,259 0 0 0 166,259 0 0 City Council Page 562 of 8.%2 — 582 6/6/2023 PWA ENTERPRISE CAPITAL GRANTS PUBLIC WORKS ACCOUNTING UNIT MISCELLENOUS REVENUE 16417002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct 52027 State Grants -Indirect SUBTOTAL REVENUES TOTAL 0 0 8,519 100,000 0 0 0 0 0 108,519 0 0 0 108,519 0 0 City Council Page 563 of 8,%2 — 583 6/6/2023 OFFICE OF TRAFFIC SAFETY GRANT DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 77,136 85,439 0 0 TOTAL REVENUES 77,136 85,439 0 0 EXPENDITURES 16517611 OTS-BICYCLE SAFETY PWA 72,386 101,539 0 0 TOTAL EXPENDITURES 72,386 101,539 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 35,300 0 0 66000 CAPITAL 72,386 66,239 0 0 72,386 101,539 0 0 TOTAL City Council Page 564 of 8� — 584 6/6/2023 OFFICE OF TRAFFIC SAFETY GRANT PUBLIC WORKS ACCOUNTING UNIT OTS-PWA Traffic Safety Grants 16517002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52001 Federal Grant -Indirect SUBTOTAL REVENUES TOTAL 77,136 85,439 0 0 77,136 85,439 0 0 77,136 85,439 0 0 City Council Page 565 of 8,%2 — 585 6/6/2023 OFFICE OF TRAFFIC SAFETY GRANT PUBLIC WORKS ACCOUNTING UNIT OTS-BICYCLE SAFETY PWA 16517611 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 35,300 0 0 0 72,386 35,300 66,239 0 0 0 0 72,386 66,239 0 0 72,386 101,539 0 0 City Council Page 566 of 8� — 586 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17617600 CARES ACT -STATE PWA 981,852 0 0 0 TOTAL EXPENDITURES 981,852 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 981,852 0 0 0 TOTAL 981,852 0 0 0 City Council Page 567 of 8.%2 — 587 6/6/2023 CARES ACT -STATE PUBLIC WORKS ACCOUNTING UNIT CARES ACT -STATE PWA 17617600 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 401,402 0 0 0 62327 Contract Services -Sanitation High Risk Areas 313,520 0 0 0 62328 Contract Services -Public Outreach Digital Signs 266,930 0 0 0 981,852 0 0 0 SUBTOTAL CONTRACTUALS TOTAL 981,852 0 0 0 City Council Page 568 of 8,%2 — 588 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18117013 ARPA-PWA 0 1,006,004 177,780 3,365,790 0 1,006,004 177,780 3,365,790 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 169,780 1,057,150 62000 CONTRACTUALS 0 887,055 0 2,060,000 63000 COMMODITIES 0 0 8,000 0 65000 FIXED CHARGES 0 0 0 248,640 66000 CAPITAL 0 118,949 0 0 0 1,006,004 177,780 3,365,790 TOTAL City Council Page 569 of 8,%2 — 589 6/6/2023 American Rescue Plan Act PUBLIC WORKS ACCOUNTING UNIT ARPA-PWA 18117013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 108,280 736,690 61100 Retirement -Employer Normal Cost 0 0 12,160 92,460 61120 Medicare Insurance 0 0 1,580 10,680 61130 Health Insurance 0 0 47,760 217,320 0 0 169,780 1,057,150 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 887,055 0 2,060,000 0 887,055 0 2,060,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 8,000 0 0 0 8,000 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 11,380 65400 Indirect Costs 0 0 0 237,260 0 0 0 248,640 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 0 118,949 0 0 0 118,949 0 0 SUBTOTAL CAPITAL TOTAL 0 1,006,004 177,780 3,365,790 City Council Page 570 of 8,%2 — 590 6/6/2023 LOCAL DRAINAGE AREA NO 1 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 1 1 0 0 TOTALREVENUES 1 1 0 0 City Council Page 571 of 8.%2 — 591 6/6/2023 LOCAL DRAINAGE AREA NO 1 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20117002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1 1 0 0 1 1 0 0 1 1 0 0 City Council Page 572 of 8.%2 — 592 6/6/2023 LOCAL DRAINAGE AREA NO 2 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 12 11 0 0 TOTALREVENUES 12 11 0 0 City Council Page 573 of 8,%2 — 593 6/6/2023 LOCAL DRAINAGE AREA NO 2 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STROM DRAIN CONST 20217002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 12 11 0 0 12 11 0 0 12 11 0 0 City Council Page 574 of 8� — 594 6/6/2023 LOCAL DRAINAGE AREA NO 3 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 6,338 5,693 0 0 TOTAL REVENUES 6,338 5,693 0 0 City Council Page 575 of 8,%2 — 595 6/6/2023 LOCAL DRAINAGE AREA NO 3 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20317002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 6,338 5,693 0 0 6,338 5,693 0 0 6,338 5,693 0 0 City Council Page 576 of 8� — 596 6/6/2023 LOCAL DRAINAGE AREA NO 4 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 9 8 0 0 TOTALREVENUES g g 0 0 City Council Page 577 of 8.%2 — 597 6/6/2023 LOCAL DRAINAGE AREA NO 4 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20417002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 9 8 0 0 9 8 0 0 9 8 0 0 City Council Page 578 of 8,%2 — 598 6/6/2023 LOCAL DRAINAGE AREA NO 5 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 5 5 0 0 TOTALREVENUES 5 5 0 0 City Council Page 579 of 8,%2 — 599 6/6/2023 LOCAL DRAINAGE AREA NO 5 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20517002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 5 5 0 0 5 5 0 0 5 5 0 0 City Council Page 580 of 8,%2 — 600 6/6/2023 LOCAL DRAINAGE AREA NO 6 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 7 7 0 0 TOTALREVENUES 7 7 0 0 City Council Page 581 of 8.%2 — 601 6/6/2023 LOCAL DRAINAGE AREA NO 6 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20617002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 7 7 0 0 7 7 0 0 7 7 0 0 City Council Page 582 of 8.%2 — 602 6/6/2023 LOCAL DRAINAGE AREA NO 7 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 1,630 1,464 0 0 TOTAL REVENUES 1,630 1,464 0 0 City Council Page 583 of 8,%2 — 603 6/6/2023 LOCAL DRAINAGE AREA NO 7 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20717002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1,630 1,464 0 0 1,630 1,464 0 0 1,630 1,464 0 0 City Council Page 584 of 8� — 604 6/6/2023 LOCAL DRAINAGE AREA NO 9 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 6 6 0 0 TOTALREVENUES 6 6 0 0 City Council Page 585 of 8,%2 — 605 6/6/2023 LOCAL DRAINAGE AREA NO 9 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 20917002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 6 6 0 0 6 6 0 0 6 6 0 0 City Council Page 586 of 8� — 606 6/6/2023 LOCAL DRAINAGE AREA NO 10 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 144 129 0 0 TOTALREVENUES 144 129 0 0 City Council Page 587 of 8.%2 — 607 6/6/2023 LOCAL DRAINAGE AREA NO 10 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 21017002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 144 129 0 0 144 129 0 0 144 129 0 0 City Council Page 588 of 8,%2 — 608 6/6/2023 LOCAL DRAINAGE AREA NO 11 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 2 2 0 0 TOTALREVENUES 2 2 0 0 City Council Page 589 of 8,%2 — 609 6/6/2023 LOCAL DRAINAGE AREA NO 11 PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 21117002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 2 2 0 0 2 2 0 0 2 2 0 0 City Council Page 590 of 8.%2 — 610 6/6/2023 LOCAL DRAINAGE AREA NO 12 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 0 0 0 0 TOTALREVENUES 0 0 0 0 City Council Page 591 of 8,52- — 611 6/6/2023 LOCAL DRAINAGE AREA NO 12 PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 21217002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 City Council Page 592 of 8.%2 — 612 6/6/2023 LOCAL DRAINAGE AREA NO 13 DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 23 20 0 0 TOTAL REVENUES 23 20 0 0 City Council Page 593 of 8.%2 — 613 6/6/2023 LOCAL DRAINAGE AREA NO 13 PUBLIC WORKS ACCOUNTING UNIT PUB WKS - STORM DRAIN CONST 21317002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 23 20 0 0 23 20 0 0 23 20 0 0 City Council Page 594 of 8� — 614 6/6/2023 LOCAL DRAINAGE AREA I DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50500 Drainage Fee 63,052 47,710 0 0 58000 Earning On Investments 7,776 7,542 0 0 TOTAL REVENUES 70,828 55,252 0 0 City Council Page 595 of 8.%2 — 615 6/6/2023 LOCAL DRAINAGE AREA I PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22117002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50500 Drainage Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 63,052 7,776 47,710 7,542 0 0 0 0 70,828 55,252 0 0 70,828 55,252 0 0 City Council Page 596 of 8� — 616 6/6/2023 LOCAL DRAINAGE AREA II DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50500 Drainage Fee 34,908 46,148 0 0 58000 Earning On Investments 1,769 1,864 0 0 TOTAL REVENUES 36,677 48,012 0 0 City Council Page 597 of 8.%2 — 617 6/6/2023 LOCAL DRAINAGE AREA II PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22217002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50500 Drainage Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 34,908 1,769 46,148 1,864 0 0 0 0 36,677 48,012 0 0 36,677 48,012 0 0 City Council Page 598 of 8.%2 — 618 6/6/2023 LOCAL DRAINAGE AREA III DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50500 Drainage Fee 0 787 0 0 58000 Earning On Investments 3,534 3,165 0 0 TOTAL REVENUES 3,534 3,953 0 0 EXPENDITURES 22317660 PUB WKS-STORM DRAIN CONST 1,829 617 0 0 TOTAL EXPENDITURES 1,829 617 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 1,829 617 0 0 1,829 617 0 0 TOTAL City Council Page 599 of 8.%2 — 619 6/6/2023 LOCAL DRAINAGE AREA III PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22317002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50500 Drainage Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 0 3,534 787 3,165 0 0 0 0 3,534 3,953 0 0 3,534 3,953 0 0 City Council Page 600 of 8.%2 — 620 6/6/2023 LOCAL DRAINAGE AREA III PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22317660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 1,829 617 0 0 1,829 617 0 0 1,829 617 0 0 City Council Page 601 of 8.%2 — 621 6/6/2023 LOCAL DRAINAGE AREA IV DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50500 Drainage Fee 46,179 129,783 0 0 58000 Earning On Investments 4,281 3,288 0 0 TOTAL REVENUES 50,460 133,070 0 0 EXPENDITURES 22417660 PUB WKS-STORM DRAIN CONST 123,209 167,346 141,470 0 TOTAL EXPENDITURES 123,209 167,346 141,470 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 123,209 167,346 141,470 0 123,209 167,346 141,470 0 TOTAL City Council Page 602 of 8� — 622 6/6/2023 LOCAL DRAINAGE AREA IV PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22417002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50500 Drainage Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 46,179 4,281 129,783 3,288 0 0 0 0 50,460 133,070 0 0 50,460 133,070 0 0 City Council Page 603 of 8� — 623 6/6/2023 LOCAL DRAINAGE AREA IV PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22417660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 123,209 167,346 141,470 0 123,209 167,346 141,470 0 123,209 167,346 141,470 0 City Council Page 604 of 8� — 624 6/6/2023 LOCAL DRAINAGE AREA V DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50500 Drainage Fee 38,487 25,599 0 0 58000 Earning On Investments 2,047 2,014 0 0 TOTAL REVENUES 40,534 27,613 0 0 City Council Page 605 of 8.%2 — 625 6/6/2023 LOCAL DRAINAGE AREA V PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22517002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50500 Drainage Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 38,487 2,047 25,599 2,014 0 0 0 0 40,534 27,613 0 0 40,534 27,613 0 0 City Council Page 606 of 8� — 626 6/6/2023 LOCAL DRAINAGE AREA VI DEPARTMENT RESOURCE SUMMARY PUBLIC WORKS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50500 Drainage Fee 15,019 162,431 0 0 58000 Earning On Investments 1,726 1,870 0 0 TOTAL REVENUES 16,745 164,301 0 0 EXPENDITURES 22617660 LDA VI Storm Drain Construction 0 0 150,000 0 TOTAL EXPENDITURES 0 0 150,000 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 0 0 150,000 0 0 0 150,000 0 TOTAL City Council Page 607 of 8.%2 — 627 6/6/2023 LOCAL DRAINAGE AREA VI PUBLIC WORKS ACCOUNTING UNIT LDA VI Storm Drain Construction 22617660 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 0 0 150,000 0 0 0 150,000 0 0 0 150,000 0 City Council Page 608 of 8.%2 — 628 6/6/2023 LOCAL DRAINAGE AREA VI PUBLIC WORKS ACCOUNTING UNIT PUB WKS-STORM DRAIN CONST 22617002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 50500 Drainage Fee 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 15,019 1,726 162,431 1,870 0 0 0 0 16,745 164,301 0 0 16,745 164,301 0 0 City Council Page 609 of 8.%2 — 629 6/6/2023 This Pa Tonally City Council Page 610 of 8� — 630 6/6/2023 Community Development Agency n Ai d ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE Gp LOEN 69 CITY FOUNDED T8 City Council Page 611 of 8� — 631 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 612 of 8� — 632 6/6/2023 Position Authorized Personnel DevelopmentCommunity Agency Summary Funded FY 22-23 Workforce Changes Funded FY 23-24 Administrative Services Manager (MM)* 0 1 1 Arts & Culture Specialist 1 0 1 Community Development Analyst 4 0 4 Community Development Commission Secretary 1 1 2 Economic Development Manager (MM) 1 0 1 Economic Development Specialist 1 3 0 3 Economic Development Specialist 111 4 0 4 Executive Dir Community Development (EM) 1 0 1 Homeless Services Division Manager (MM) 1 0 1 Housing Authority Analyst 1 0 1 Housing Authority Operations Supervisor 1 0 1 Housing Division Manager (MM) 1 0 1 Housing Programs Analyst 2 2 4 Housing Programs Coordinator 0 1 1 Housing Specialist 11 9 2 11 Management Aide (UC) 1 0 1 Management Analyst (UC) 3 1 4 Parking Meter Operations Supervisor 0 1 1 Parking Meter Technician I 1 0 1 Parking Meter Technician 11 3 (1) 2 Principal Management Analyst (AM)* 1 (1) 0 Rent Stabilization Manager (MM) 0 1 1 Residential Construction Specialist 1 0 1 Senior Accounting Assistant 2 1 3 Senior Community Development Analyst 1 0 1 Senior Housing Specialist 2 0 2 Senior Office Assistant 3 1 4 Workforce Specialist I 1 (1) 0 Workforce Specialist II 12 1 13 Workforce Specialist IV 1 0 1 Funded Total 62 30 72 *Organizational Change in FY22-23 GENERALFUND 6.20 CANNABIS PUBLIC BENEFIT FUND 0.57 ENTERPRISE FUND 5.25 FEDERAL/STATE GRANTS 48.61 OTHER RESTRICTED FUND 11.37 TOTAL FUNDED POSITIONS 72.0 City Council Page 613 of 8� — 633 6/6/2023 This Pa Tonally City Council Page 614 of 8� — 634 6/6/2023 REVENUE ;v Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 025 IDB & EZ VOUCHER MONITORING 5,079 5,800 - 3,000 027 PARKING FUND 3,688,637 4,528,794 5,154,430 4,657,310 122 EMERGENCY & HEALTH GRANTS 3,182,383 8,600,088 2,314,590 5,119,960 123 WORKFORCE INVESTMENT ACT 2,443,666 3,000,036 2,404,270 2,648,020 124 ORANGE COUNTY SSA GRANTS 591,710 1,151,184 2,520,790 838,970 130 HOME PROGRAM FEDERAL GRANT 540,699 3,320,008 2,294,400 1,980,040 133 HOUSING AUTHORITY -ISSUER FEE 66,243 74,655 70,000 83,330 135 COMMUNITY DEV BLOCK GRANT 15,889,031 12,618,140 6,571,210 5,568,240 136 HOUSING AUTHORITY -VOUCHER HAP 33,588,064 38,252,817 41,314,540 44,855,750 137 HOUSING AUTHORITY- MAINSTREAM 2,142,454 2,195,598 2,427,940 2,488,540 138 HOUSING AUTHORITY -MS 5 1,423,626 2,173,577 2,357,600 2,894,320 139 HOUSING AUTHORITY -NEW CONSTR 105,096 185,812 244,730 244,730 140 HOUSING AUTHORITY -VOUCHER ADM 3,489,009 3,883,611 4,510,880 4,510,880 142 NSP FEDERAL GRANT 114,811 242,949 - - 143 CALHOME MFGD HSG LOAN 5,175 5,239 - - 144 PRISON TO EMPLOYMENT PROGRAM 727,641 1,325,367 - 927,350 145 RENTAL REHABILITATION GRANT 3,319 2,238 - - 157 HSG ADMIN CARES ACT COVID-19 1,276,185 4,852 - - 158 SB2 Planning - 2,676,292 4,357,830 5,024,060 160 HSG HAP CARES ACT COVID-19 1,127,700 - - - 170 MS5 HAP CARES ACT COVID-19 205,288 (205,288) - - 173 CARES ACT-CDA 909,192 - - - 177 EMERGENCY RENTAL ASSISTANCE PG 3,443,795 21,688,817 87,060 - 179 EHV HAP - 548,705 - 1,725,390 180 EHV ADMIN FEES - 112,363 111,430 - 182 HOME -ARP PROGRAM - 16,817 34,130 - 183 ARPA - CA FOR ALL YOUTH WDP - - 4,497,520 193,340 185 RENT STABILIZATION - - - 3,245,000 417 INCLUSIONARY HOUSING FEE 3,797,978 6,013,899 71,120 71,500 418 CDA - PEEBLER CAPITAL FUND 22,266 1,303,794 - - 607 HOUSING AUTHORITY LMIHF 170,606 410,566 770,280 770,280 655 2018 A & B TARB 3,037,966 6,485,489 11,231,650 11,541,790 670 COSA RDA 253,276 152,817 130,000 125,000 671 COSA RDA - 2,078,270 age TOTAL REVENUE 87,870,969 1 132,675,411 105,249,530 1111595,070 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 3,493,649 3,791,000 7,944,600 6,186,710 025 IDB & EZ VOUCHER MONITORING 71,000 - - - 027 PARKING FUND 3,348,499 3,509,680 5,154,430 4,914,080 122 EMERGENCY & HEALTH GRANTS 5,369,776 8,558,027 2,314,590 11,326,680 123 WORKFORCE INVESTMENT ACT 2,439,615 3,412,357 2,404,270 2,648,020 124 ORANGE COUNTY SSA GRANTS 587,085 1,144,844 2,520,790 838,970 130 HOME PROGRAM FEDERAL GRANT 201,662 2,132,926 2,294,400 1,605,670 133 HOUSING AUTHORITY -ISSUER FEE 42,442 68,510 130,090 161,960 135 COMMUNITY DEV BLOCK GRANT 16,032,489 12,706,041 6,571,210 5,372,390 136 HOUSING AUTHORITY -VOUCHER HAP 35,170,722 38,310,383 41,314,540 44,405,750 137 HOUSING AUTHORITY- MAINSTREAM 2,142,454 2,195,598 2,427,940 2,938,540 138 HOUSING AUTHORITY -MS 5 753,905 2,896,974 2,357,600 2,857,810 139 HOUSING AUTHORITY -NEW CONSTR 7,218 153,874 244,730 545,250 140 HOUSING AUTHORITY -VOUCHER ADM 1,987,616 3,568,459 4,510,870 4,767,570 142 NSP FEDERAL GRANT 4,202 7,929 - - 144 PRISON TO EMPLOYMENT PROGRAM 1,035,583 1,017,426 - 927,350 157 HSG ADMIN CARES ACT COVID-19 1,275,761 4,852 - - 158 SB2 Planning - 2,665,322 4,357,830 4,994,060 160 HSG HAP CARES ACT COVID-19 1,127,700 - - - 170 MS5 HAP CARES ACT COVID-19 774,497 (774,497) - - 173 CARES ACT-CDA 909,345 - - - 176 CARES ACT -STATE 7,837,395 - - - 177 EMERGENCY RENTAL ASSISTANCE PG 3,375,042 21,664,913 87,060 - 179 EHV HAP - 132,291 - 1,130,290 180 EHV ADMIN FEES - 83,252 111,420 140,060 181 American Rescue Plan Act - 7,791,943 579,940 5,462,590 182 HOME -ARP PROGRAM - 16,817 34,130 2,894,800 183 ARPA - CA FOR ALL YOUTH WDP - - 4,497,520 193,340 185 RENT STABILIZATION - - - 2,823,640 417 INCLUSIONARY HOUSING FEE 452,613 1,097,044 1,538,440 1,584,530 418 CDA - PEEBLER CAPITAL FUND 1,340,391 4,473,266 - - 607 HOUSING AUTHORITY LMIHF 2,950,486 (418,153) 1,979,310 2,035,120 652 2003A SERIES TAX ALLOC BOND - - - - 654 2011A SER - - - 655 2018 A & B TA B age o 3,063,340 2,951,368 11,231,650 11,541,790 ommunityDevelopment EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 658 2003B SERIES ALLOC BOND 5,514 - - - 670 COSA RDA 332,195 78,414 130,200 125,000 671 COSA RDA OBLIGATION RETIREMENT 3,695,119 6,652,973 11,773,130 12,078,270 TOTAL EXPENDITURE 99,836,945 129,893,832 116,510,690 134,500,240 City Council Page 617 of 8� — 637 6/6/2023 This Pa Tonally City Council Page 618 of 8� — 638 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01118017 CDA - SERVICEENHANCEMENT 910,916 1,111,191 2,750,000 3,836,630 01118810 ECONOMIC DEVELOPMENT 978,090 1,634,996 4,257,830 1,253,120 01118811 HOMELESS SERVICES -SERVICE ENHANCEMENT 748,715 352,104 420,320 547,920 01118812 CDA ADMIN-SERVICE ENHANCEMENT 142,626 240,735 241,450 274,040 01118825 SALES TAX REBATE AGREEMENT 713,303 451,974 275,000 275,000 3,493,649 3,791,000 7,944,600 6,186,710 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 838,373 1,050,545 1,275,740 1,420,760 62000 CONTRACTUALS 1,936,694 1,221,071 3,986,820 3,709,110 63000 COMMODITIES 14,449 8,419 29,770 36,250 65000 FIXED CHARGES 183,477 141,351 162,270 167,960 68000 TRANSFERS 0 1,951 0 12,630 69000 MISCELLANEOUS 520,655 1,367,663 2,490,000 840,000 TOTAL 3,493,649 3,791,000 7,944,600 6,186,710 City Council Page 619 of 8� — 639 6/6/2023 GENERALFUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA - SERVICE ENHANCEMENT 01118017 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61020 Salaries Part -Time 0 5,217 18,280 0 61030 Salaries Participant 0 0 100,000 100,000 61110 Part -Time Retirement 0 196 690 0 61120 Medicare Insurance 0 76 270 0 61180 Worker Compensation Insurance 0 0 0 310 0 5,488 119,240 100,310 SUBTOTAL SALARIES & BENEFITS 62200 Advertising 0 2,032 0 0 62300 Contract Services -Professional 910,916 959,732 1,885,000 3,135,000 910,916 961,764 1,885,000 3,135,000 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 5,760 10,910 0 0 5,760 10,910 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 0 360 65105 Benefits Overhead 0 0 0 50 0 0 0 410 SUBTOTAL FIXED CHARGES 69135 Payment to Subagent 0 0 150,000 0 69152 Loans & Grants 0 0 200,000 200,000 69300 Sales Tax Rebate 0 143,939 390,000 390,000 0 143,939 740,000 590,000 SUBTOTAL MISCELLANEOUS TOTAL 910,916 1,111,191 2,750,000 3,836,630 City Council Page 620 of 8� — 640 6/6/2023 GENERALFUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA ADMIN-SERVICE ENHANCEMENT 01118812 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 113,570 177,204 173,900 181,450 61010 Salaries Cash Out/Separation 0 655 0 0 61040 Salaries Overtime 633 423 0 0 61100 Retirement -Employer Normal Cost 4,809 7,536 6,030 8,670 61120 Medicare Insurance 1,637 2,556 2,510 2,640 61130 Health Insurance 20,579 35,356 31,900 31,420 61170 Retiree Health Benefits 0 0 870 930 61180 Worker Compensation Insurance 0 4,710 7,090 10,610 141,228 228,440 222,300 235,720 SUBTOTAL SALARIES & BENEFITS 62010 Communications 572 482 510 2,120 62300 Contract Services -Professional 667 593 710 710 1,239 1,075 1,220 2,830 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 159 1,160 1,000 1,000 159 1,160 1,000 1,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 4,610 7,250 7,960 65100 Insurance Charges 0 5,170 8,440 12,090 65105 Benefits Overhead 0 280 1,240 1,840 0 10,060 16,930 21,890 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 0 0 12,600 0 0 0 12,600 SUBTOTAL TRANSFERS TOTAL 142,626 240,735 241,450 274,040 City Council Page 621 of 8� - 641 6/6/2023 GENERALFUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT ECONOMIC DEVELOPMENT 01118810 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 400,623 432,825 534,560 566,700 61010 Salaries Cash Out/Separation 0 8,336 0 0 61020 Salaries Part -Time 18,511 23,973 30,050 20,640 61040 Salaries Overtime 870 548 0 0 61100 Retirement -Employer Normal Cost 23,993 27,747 34,060 39,150 61102 Retirement- Employer Unfunded- Miscellaneous 0 29,349 0 840 61110 Part -Time Retirement 143 217 0 770 61120 Medicare Insurance 5,903 6,712 8,160 8,210 61130 Health Insurance 55,014 63,653 91,120 81,180 61170 Retiree Health Benefits 1,491 1,662 1,990 2,050 61180 Worker Compensation Insurance 47,996 33,319 26,740 27,340 554,545 628,341 726,680 746,880 SUBTOTAL SALARIES & BENEFITS 62010 Communications 4,520 2,629 4,500 4,760 62012 Cellular Phone Charges 1,899 1,698 2,000 2,000 62120 Training, Transportation, Meetings 5,455 5,731 27,200 27,200 62140 Membership, Subscription & Dues 17,764 8,644 44,100 14,100 62200 Advertising 1,875 1,329 23,000 23,000 62300 Contract Services -Professional 193,042 54,760 1,784,040 284,040 62302 Contracted Vendor Personnel Services 600 2,000 4,200 4,200 62400 Auditor Fee 160 974 0 0 62500 Rent Payments 13,340 14,890 0 0 62600 Parking Validation 1,883 469 1,500 1,500 62700 Auto Expense 6,000 40 0 0 SUBTOTAL CONTRACTUALS 246,538 93,164 1,890,540 360,800 63001 Miscellaneous Operating Expenses 13,745 5,487 20,810 22,140 63300 Gas & Diesel 0 31 0 0 13,745 5,519 20,810 22,140 SUBTOTAL COMMODITIES 65000 Building Rental 68,800 52,420 63,760 63,760 65010 Rental City Equipment 0 1,011 0 0 65012 Accident Repair & Replacement 0 28 0 0 65040 IT Maintenance Charge 32,492 20,318 19,520 23,610 65100 Insurance Charges 54,916 32,807 31,840 31,160 65105 Benefits Overhead 2,300 1,286 4,680 4,740 65210 Delivery Charges 1,749 1,401 0 0 160,257 109,271 119,800 123,270 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,951 0 30 0 1,951 0 30 SUBTOTAL TRANSFERS 69143 Transportation Pass for Partic 0 2,970 0 0 69152 Loans & Grants 3,006 793,780 1,500,000 0 3,006 796,750 1,500,000 0 SUBTOTAL MISCELLANEOUS TOTAL 978,090 1,634,996 4,257,830 1,253,120 City Council Page 622 of 8.%2 - 642 6/6/2023 GENERALFUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOMELESS SERVICES -SERVICE ENHANCEMENT 01118811 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 114,400 153,665 166,150 171,560 61010 Salaries Cash Out/Separation 0 0 0 120,190 61100 Retirement -Employer Normal Cost 5,378 5,957 5,240 7,770 61120 Medicare Insurance 1,608 2,159 2,410 2,470 61130 Health Insurance 10,276 14,383 25,080 25,080 61170 Retiree Health Benefits 469 1,421 1,500 1,580 61180 Worker Compensation Insurance 10,470 10,690 7,140 9,200 142,601 188,276 207,520 337,850 SUBTOTAL SALARIES & BENEFITS 62010 Communications 728 478 730 1,150 62012 Cellular Phone Charges 635 571 630 630 62120 Training, Transportation, Meetings 0 0 7,500 7,500 62140 Membership, Subscription & Dues 68 0 70 70 62300 Contract Services -Professional 580,917 139,014 176,130 176,130 62500 Rent Payments 0 5 0 0 582,348 140,068 185,060 185,480 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 546 1,740 2,200 2,200 546 1,740 2,200 2,200 SUBTOTAL COMMODITIES 65000 Building Rental 5,000 3,810 4,630 4,630 65040 IT Maintenance Charge 6,020 5,760 11,160 5,690 65100 Insurance Charges 11,390 11,740 8,500 10,480 65105 Benefits Overhead 510 410 1,250 1,590 65210 Delivery Charges 300 300 0 0 23,220 22,020 25,540 22,390 SUBTOTAL FIXED CHARGES TOTAL 748,715 352,104 420,320 547,920 City Council Page 623 of 8� - 643 6/6/2023 GENERALFUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT SALES TAX REBATE AGREEMENT 01118825 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 69300 Sales Tax Rebate SUBTOTAL MISCELLANEOUS TOTAL 195,654 25,000 25,000 25,000 195,654 517,649 25,000 426,974 25,000 250,000 25,000 250,000 517,649 426,974 250,000 250,000 713,303 451,974 275,000 275,000 City Council Page 624 of s� — 644 6/6/2023 IDB & EZ VOUCHER MONITORING DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57000 Expense Reimbursement 2,643 2,811 0 0 58000 Earning On Investments 2,436 2,989 0 3,000 TOTAL REVENUES 5,079 5,800 0 3,000 EXPENDITURES 02518820 ENTERPRISE ZONE 71,000 0 0 0 TOTAL EXPENDITURES 71,000 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 71,000 0 0 0 71,000 0 0 0 TOTAL City Council Page 625 of 8� — 645 6/6/2023 IDB & EZ VOUCHER MONITORING COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA SPECIAL REVENUE 02518002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57000 Expense Reimbursement 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 2,643 2,436 2,811 2,989 0 0 0 3,000 5,079 5,800 0 3,000 5,079 5,800 0 3,000 City Council Page 626 of 8� — 646 6/6/2023 IDB & EZ VOUCHER MONITORING COMMUNITY DEVELOPMENT ACCOUNTING UNIT ENTERPRISE ZONE 02518820 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62500 Rent Payments SUBTOTAL CONTRACTUALS TOTAL 71,000 0 0 0 71,000 0 0 0 71,000 0 0 0 City Council Page 627 of 8� — 647 6/6/2023 PARKING FUND DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53800 Parking Fees 229 21,521 0 0 53804 Parking Meter & Facilities Revenue 1,423,808 1,598,318 900,000 1,463,780 53903 Broadway Structure 427,843 529,133 321,300 0 53904 Spurgeon Structure 304,247 523,631 304,650 468,290 53905 Birch Structure 365,005 468,988 296,860 427,860 53906 Main Structure 228,639 311,875 150,000 272,790 55000 Parking Fines 532,548 234,509 278,620 125,510 57990 Miscellaneous Income 6,302 44,703 29,960 29,960 58000 Earning On Investments 16 7,117 0 6,800 59000-011 Transfer From Fund 011 400,000 789,000 2,873,040 1,862,320 TOTAL REVENUES 3,688,637 4,528,794 5,154,430 4,657,310 EXPENDITURES 02718131 PARKING METER 1,233,794 1,305,731 1,700,860 1,715,390 02718132 PARKING FACILITIES 1,185,070 1,409,286 2,528,570 2,132,030 02718133 DOWNTOWN ENHANCEMENTS 929,634 794,664 925,000 1,066,660 3,348,499 3,509,680 5,154,430 4,914,080 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,033,821 1,082,919 1,054,310 1,070,880 62000 CONTRACTUALS 2,002,936 2,064,174 3,742,570 3,479,720 63000 COMMODITIES 29,419 33,478 53,900 52,400 65000 FIXED CHARGES 281,872 302,089 252,650 271,840 67000 DEBT SERVICE 0 26,569 51,000 38,740 68000 TRANSFERS 451 451 0 500 3,348,499 3,509,680 5,154,430 4,914,080 TOTAL City Council Page 628 of 8� - 648 6/6/2023 PARKING FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT PARKING OPERATIONS 02718002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53800 Parking Fees 229 21,521 0 0 53804 Parking Meter & Facilities Revenue 1,423,808 1,598,318 900,000 1,463,780 53903 Broadway Structure 427,843 529,133 321,300 0 53904 Spurgeon Structure 304,247 523,631 304,650 468,290 53905 Birch Structure 365,005 468,988 296,860 427,860 53906 Main Structure 228,639 311,875 150,000 272,790 55000 Parking Fines 532,548 234,509 278,620 125,510 57990 Miscellaneous Income 6,302 44,703 29,960 29,960 58000 Earning On Investments 16 7,117 0 6,800 59000 Transfer From Fund 011 400,000 789,000 2,873,040 1,862,320 3,688,637 4,528,794 5,154,430 4,657,310 SUBTOTAL REVENUES TOTAL 3,688,637 4,528,794 5,154,430 4,657,310 City Council Page 629 of 8� — 649 6/6/2023 PARKING FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT PARKING METER 02718131 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 491,832 506,981 532,070 552,070 61010 Salaries Cash Out/Separation 0 70 0 0 61040 Salaries Overtime 660 1,805 10,000 10,000 61100 Retirement -Employer Normal Cost 27,743 24,849 26,700 34,690 61102 Retirement- Employer Unfunded- Miscellaneous 140,355 146,789 73,940 50,400 61120 Medicare Insurance 7,036 7,233 7,700 7,810 61130 Health Insurance 111,332 123,167 140,040 147,080 61170 Retiree Health Benefits 3,736 8,156 4,230 80 61180 Worker Compensation Insurance 34,470 29,770 30,680 30,350 817,165 848,819 825,360 832,480 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 939 769 770 770 62010 Communications 696 1,828 2,100 8,140 62012 Cellular Phone Charges 1,570 1,744 2,000 2,000 62120 Training, Transportation, Meetings 0 0 1,000 1,000 62140 Membership, Subscription & Dues 102 0 200 200 62251 Other Agency Services 0 0 1,000 1,000 62300 Contract Services -Professional 195,234 224,013 583,210 583,210 62322 Maintenance & Repair Machinery 0 0 1,000 1,000 62337 Contract Services -Bush Parking Lot 5,276 1,661 5,600 5,600 203,817 230,014 596,880 602,920 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 20,257 11,310 30,350 30,350 63300 Gas & Diesel 3,044 7,136 4,000 4,000 23,301 18,446 34,350 34,350 SUBTOTAL COMMODITIES 65010 Rental City Equipment 19,970 19,968 20,660 13,590 65011 Equipment Replacement Charges 13,820 13,812 3,850 8,250 65012 Accident Repair & Replacement 530 528 250 250 65020 City Yard Rental 13,760 13,760 13,760 16,590 65040 IT Maintenance Charge 49,400 40,590 39,710 40,390 65100 Insurance Charges 36,740 32,680 36,530 34,580 65105 Benefits Overhead 1,770 2,060 5,380 5,260 65210 Delivery Charges 680 680 0 0 65400 Indirect Costs 52,390 61,432 80,880 93,450 189,060 185,510 201,020 212,360 SUBTOTAL FIXED CHARGES 67200 Principal -Leases 0 0 500 0 67301 POB Principal-Misc 0 0 15,130 5,190 67311 POB Interest - Misc 0 22,491 27,620 27,590 0 22,491 43,250 32,780 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 051 451 451 0 500 451 451 0 500 SUBTOTAL TRANSFERS TOTAL 1,233,794 1,305,731 1,700,860 1,715,390 City Council Page 630 of 8,%2 - 650 6/6/2023 PARKING FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT PARKING FACILITIES 02718132 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 2,153 117 7,150 9,200 61100 Retirement -Employer Normal Cost 88 6 230 420 61102 Retirement- Employer Unfunded- Miscellaneous 444 399 230 120 61120 Medicare Insurance 30 2 100 130 61130 Health Insurance 367 34 1,260 1,030 61170 Retiree Health Benefits 0 0 70 80 61180 Worker Compensation Insurance 5,920 5,230 130 10 9,001 5,786 9,170 10,990 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,200 62140 Membership, Subscription & Dues 34 0 0 0 62251 Other Agency Services 1,017 1,029 1,100 1,100 62300 Contract Services -Professional 0 8,701 50,000 300,000 62333 Contract Services -Broadway Structure 402,644 423,961 650,000 0 62334 Contract Services -Spurgeon Structure 227,351 347,879 640,000 640,000 62335 Contract Services -Birch Structure 238,924 314,702 520,000 520,000 62336 Contract Services -Main Structure 287,013 281,927 640,000 640,000 1,156,983 1,378,200 2,501,100 2,102,300 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 6,117 12,905 11,050 11,050 6,117 12,905 11,050 11,050 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 6,020 6,050 5,860 5,970 65100 Insurance Charges 6,310 5,740 160 10 65105 Benefits Overhead 300 410 20 0 65210 Delivery Charges 110 110 0 0 65400 Indirect Costs 229 14 1,070 1,600 12,969 12,324 7,110 7,580 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 50 20 67311 POB Interest - Misc 0 71 90 90 0 71 140 110 SUBTOTAL DEBT SERVICE TOTAL 1,185,070 1,409,286 2,528,570 2,132,030 City Council Page 631 of 8.%2 - 651 6/6/2023 PARKING FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT DOWNTOWN ENHANCEMENTS 02718133 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 122,544 129,916 155,330 162,860 61040 Salaries Overtime 915 1,004 10,000 10,000 61100 Retirement -Employer Normal Cost 4,942 5,038 5,040 7,560 61102 Retirement- Employer Unfunded- Miscellaneous 25,003 22,449 13,170 10,200 61120 Medicare Insurance 1,671 1,791 2,150 2,320 61130 Health Insurance 21,390 22,466 26,340 26,590 61170 Retiree Health Benefits 0 0 100 100 61180 Worker Compensation Insurance 31,190 45,650 7,650 7,780 207,655 228,314 219,780 227,410 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 13,910 13,831 15,000 15,000 62010 Communications 510 479 600 1,260 62012 Cellular Phone Charges 635 567 700 700 62120 Training, Transportation, Meetings 0 27 0 0 62140 Membership, Subscription & Dues 0 0 300 300 62200 Advertising 1,705 0 1,500 1,500 62300 Contract Services -Professional 625,376 441,057 626,490 755,740 SUBTOTAL CONTRACTUALS 642,136 455,961 644,590 774,500 63001 Miscellaneous Operating Expenses 0 2,127 7,000 7,000 63300 Gas & Diesel 0 0 1,500 0 0 2,127 8,500 7,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 5,200 5,196 4,650 6,330 65011 Equipment Replacement Charges 1,340 1,332 0 0 65012 Accident Repair & Replacement 140 132 140 0 65040 IT Maintenance Charge 24,100 28,790 5,580 6,260 65100 Insurance Charges 33,240 50,120 9,100 8,860 65105 Benefits Overhead 1,600 1,770 1,340 1,350 65210 Delivery Charges 1,100 1,100 0 0 65400 Indirect Costs 13,124 15,815 23,710 29,100 79,844 104,255 44,520 51,900 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 2,690 930 67311 POB Interest - Misc 0 4,007 4,920 4,920 0 4,007 7,610 5,850 SUBTOTAL DEBT SERVICE TOTAL 929,634 794,664 925,000 1,066,660 City Council Page 632 of 8.%2 - 652 6/6/2023 EMERGENCY & HEALTH GRANTS DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 2,144,077 8,558,027 2,314,590 2,546,480 52029 State Grants -Direct COVID 1,158,916 0 0 0 58000 Earning On Investments 11,294 6,858 0 12,000 58002 Net Increase(Decrease)In Fai (199,038) 0 0 0 58006 Interest Earned on Advanced Received 1,898 2 0 0 58007 Interest Earned on Advanced Received- 8M 65,236 16,810 0 5,000 58008 Interest Earned on Advanced Received- 4M 0 18,390 0 10,000 59011 Reserve Appropriation 0 0 0 2,546,480 TOTAL REVENUES 3,182,383 8,600,088 2,314,590 5,119,960 EXPENDITURES 12218700 HEAP Grant 2,066,783 0 0 0 12218710 HHAP COVID-19 1,158,916 0 0 0 12218715 HHAP GRANT 2,144,077 5,043,068 256,520 440,800 12218716 HHAP-2 GRANT 0 0 0 951,750 12218717 HHAP-3 Grant 0 0 2,058,070 4,841,170 12218718 HHAP-4 Grant 0 0 0 5,092,960 TOTAL EXPENDITURES 5,369,776 5,043,068 2,314,590 11,326,680 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 161,425 89,782 218,220 517,910 62000 CONTRACTUALS 307,014 95,591 0 216,120 63000 COMMODITIES 1,422 423 0 0 65000 FIXED CHARGES 11,781 8,959 37,490 86,050 66000 CAPITAL 2,293,648 4,548,105 0 103,000 68000 TRANSFERS 0 208 810 10,270 69000 MISCELLANEOUS 2,594,486 300,000 2,058,070 10,3931330 TOTAL 5,369,776 5,043,068 2,314,590 11,326,680 City Council Page 633 of 8,%2 — 653 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HHAP COVID-19 12218710 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66200 Buildings & Building Improvements SUBTOTAL CAPITAL 69135 Payment to Subagent SUBTOTAL MISCELLANEOUS TOTAL 256,792 0 0 0 256,792 1,229 0 0 0 0 0 0 1,229 26,657 0 0 0 0 0 0 26,657 874,239 0 0 0 0 0 0 874,239 0 0 0 1,158,916 0 0 0 City Council Page 634 of 8� — 654 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HHAP GRANT 12218715 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 12,080 46,581 151,520 184,450 61010 Salaries Cash Out/Separation 0 956 0 0 61020 Salaries Part -Time 2,661 17,579 0 0 61040 Salaries Overtime 933 10,010 0 0 61100 Retirement -Employer Normal Cost 525 3,870 11,870 21,590 61102 Retirement- Employer Unfunded- Miscellaneous 2,655 3,740 1,400 21,700 61110 Part -Time Retirement 100 656 0 0 61120 Medicare Insurance 216 762 2,200 2,670 61130 Health Insurance 1,550 5,628 44,430 44,340 61180 Worker Compensation Insurance 0 0 6,800 3,840 20,719 89,782 218,220 278,590 SUBTOTAL SALARIES & BENEFITS 62010 Communications 67 899 0 2,120 62120 Training, Transportation, Meetings 0 3,308 0 0 62300 Contract Services -Professional 10,175 91,005 0 0 62302 Contracted Vendor Personnel Services 0 280 0 0 62700 Auto Expense 0 100 0 0 10,242 95,591 0 2,120 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 21 423 0 0 21 423 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 5,580 10,520 65100 Insurance Charges 0 0 8,110 4,380 65105 Benefits Overhead 0 0 1,190 670 65400 Indirect Costs 1,666 8,959 22,610 31,250 1,666 8,959 37,490 46,820 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 1,118,359 4,548,105 0 0 66410 Vehicle Purchase 0 0 0 103,000 1,118,359 4,548,105 0 103,000 SUBTOTAL CAPITAL 68001 POB Misc Xfer to Fund 406 0 208 810 10,270 SUBTOTAL TRANSFERS 0 208 810 10,270 69135 Payment to Subagent 993,069 300,000 0 0 SUBTOTAL MISCELLANEOUS 993,069 300,000 0 0 TOTAL 2,144,077 5,043,068 256,520 440,800 City Council Page 635 of 8,%2 - 655 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HHAP-2 GRANT 12218716 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 239,310 61180 Worker Compensation Insurance 0 0 0 10 0 0 0 239,320 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 0 0 0 156,630 0 0 0 156,630 SUBTOTAL CONTRACTUALS 65100 Insurance Charges 0 0 0 10 65105 Benefits Overhead 0 0 0 10 65400 Indirect Costs 0 0 0 39,210 0 0 0 39,230 SUBTOTAL FIXED CHARGES 69011 Reserve Appropriation 0 0 0 318,510 69135 Payment to Subagent 0 0 0 198,060 0 0 0 516,570 SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 951,750 City Council Page 636 of 8� — 656 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HHAP-3 Grant 12218717 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 57,370 0 0 0 0 0 2,058,070 57,370 4,783,800 0 0 2,058,070 4,783,800 0 0 2,058,070 4,841,170 City Council Page 637 of 8.%2 — 657 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HHAP-4 Grant 12218718 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 5,092,960 0 0 0 5,092,960 0 0 0 5,092,960 City Council Page 638 of 8,%2 — 658 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HEAP Grant 12218002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52025 State Grants -Direct 2,144,077 8,558,027 2,314,590 2,546,480 52029 State Grants -Direct COVID I 1,158,916 0 0 0 58000 Earning On Investments 11,294 6,858 0 12,000 58002 Net Increase(Decrease)In Fai (199,038) 0 0 0 58006 Interest Earned on Advanced Received 1,898 2 0 0 58007 Interest Earned on Advanced Received- 8M 65,236 16,810 0 5,000 58008 Interest Earned on Advanced Received- 4M 0 18,390 0 10,000 59011 Reserve Appropriation 0 0 0 2,546,480 3,182,383 8,600,088 2,314,590 5,119,960 SUBTOTAL REVENUES TOTAL 3,182,383 8,600,088 2,314,590 5,119,960 City Council Page 639 of 8,%2 — 659 6/6/2023 EMERGENCY & HEALTH GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT HEAP Grant 12218700 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 81,044 0 0 0 61010 Salaries Cash Out/Separation 1,611 0 0 0 61020 Salaries Part -Time 13,260 0 0 0 61100 Retirement -Employer Normal Cost 5,612 0 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 28,393 0 0 0 61110 Part -Time Retirement 497 0 0 0 61120 Medicare Insurance 1,446 0 0 0 61130 Health Insurance 8,842 0 0 0 140,705 0 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 296 0 0 0 62300 Contract Services -Professional 39,658 0 0 0 62400 Auditor Fee 26 0 0 0 39,981 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 172 0 0 0 172 0 0 0 SUBTOTAL COMMODITIES 65105 Benefits Overhead 90 0 0 0 65400 Indirect Costs 10,024 0 0 0 10,114 0 0 0 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 1,148,632 0 0 0 1,148,632 0 0 0 SUBTOTAL CAPITAL 69135 Payment to Subagent 727,178 0 0 0 SUBTOTAL MISCELLANEOUS 727,178 0 0 0 TOTAL 2,066,783 0 0 0 City Council Page 640 of 8,%2 — 660 6/6/2023 WORKFORCE INVESTMENT ACT DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 1,945,040 1,472,819 2,404,270 2,648,020 52009 Federal Grant -Indirect COVID 184,060 57,452 0 0 57000 Expense Reimbursement 303 382 0 0 57960 Rental Of Property 314,263 335,911 0 0 57961 Contra Rent Revenue GASB 87 0 (275,441) 0 0 57962 Lease Revenue 0 278,985 0 0 58020 Interest Income- Leases 0 841 0 0 59302 Capital Leases 0 1,129,087 0 0 TOTAL REVENUES 2,443,666 3,000,036 2,404,270 2,648,020 EXPENDITURES 12318748 WDB ADMIN 134,719 125,531 123,660 153,930 12318750 WDB YOUTH COUNCIL 507,359 579,762 0 0 12318751 ONE STOP PROGRAM 641,030 1,766,241 745,740 908,380 12318752 ONE STOP ADMIN 95,200 72,188 101,170 104,500 12318753 ONE STOP ADULT 243,681 208,026 245,120 267,240 12318754 ONE STOP DISLOCATED WRKR 186,019 183,347 26,760 88,960 12318755 ONE STOP YOUTH (YSPN) 167,670 181,032 0 0 12318756 ONE STOP RAPID RESPONSE 197,051 205,928 346,270 258,670 12318757 WDB PROGRAM 87,207 74,478 69,450 73,380 12318761 Undrsrvd COVID-19 Impctd Indiv 21,322 0 0 0 12318762 NAT DW Employment RCVRY - NDGW 158,358 15,823 69,460 0 12318763 WIOA Youth 0 0 676,640 792,960 TOTAL EXPENDITURES 2,439,615 3,412,357 2,404,270 2,648,020 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,153,754 1,052,329 1,260,810 1,338,280 62000 CONTRACTUALS 455,298 (88,497) 543,850 494,040 63000 COMMODITIES 4,461 12,298 7,230 6,830 65000 FIXED CHARGES 242,601 198,228 279,230 274,610 66000 CAPITAL 0 1,129,087 0 0 67000 DEBT SERVICE 0 557,372 0 0 68000 TRANSFERS 0 10,780 60,990 35,110 69000 MISCELLANEOUS 583,501 540,762 252,160 499,150 TOTAL 2,439,615 3,412,357 2,404,270 2,648,020 City Council Page 641 of 8.%2 - 661 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT Undrsrvd COVID-19 Impctd Indiv 12318761 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69144 Client Support Services SUBTOTAL MISCELLANEOUS TOTAL 21,322 0 0 0 21,322 0 0 0 21,322 0 0 0 City Council Page 642 of 8� — 662 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT NAT DW Employment RCVRY - NDGW 12318762 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 59,313 11,771 35,720 0 61010 Salaries Cash Out/Separation 0 8 0 0 61100 Retirement -Employer Normal Cost 2,465 542 1,080 0 61102 Retirement- Employer Unfunded- Miscellaneous 12,468 0 6,570 0 61120 Medicare Insurance 851 170 520 0 61130 Health Insurance 12,094 1,478 7,690 0 61180 Worker Compensation Insurance 0 0 3,700 0 87,190 13,968 55,280 0 SUBTOTAL SALARIES & BENEFITS 62400 Auditor Fee 0 22 0 0 62500 Rent Payments 6,116 411 0 0 6,116 433 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 167 0 0 0 167 0 0 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 4,410 0 65105 Benefits Overhead 0 0 650 0 65400 Indirect Costs 6,305 1,422 5,330 0 6,305 1,422 10,390 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 0 3,790 0 0 0 3,790 0 SUBTOTAL TRANSFERS 69138 Payment -Training Portion 58,580 0 0 0 SUBTOTAL MISCELLANEOUS 58,580 0 0 0 TOTAL 158,358 15,823 69,460 0 City COUIICIl Page 643 of 8� — 663 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT WIOA Youth 12318763 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 199,880 203,410 61020 Salaries Part -Time I 0 0 10,310 4,090 61100 Retirement -Employer Normal Cost 0 0 6,400 9,220 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 23,330 5,910 61110 Part -Time Retirement 0 0 380 150 61120 Medicare Insurance 0 0 3,040 3,010 61130 Health Insurance 0 0 43,120 43,600 61180 Worker Compensation Insurance 0 0 13,870 9,690 0 0 300,330 279,080 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 800 2,350 62120 Training, Transportation, Meetings 0 0 5,600 5,600 62302 Contracted Vendor Personnel Services 0 0 3,000 3,000 62500 Rent Payments 0 0 37,040 0 0 0 46,440 10,950 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 2,350 2,350 0 0 2,350 2,350 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 11,580 11,660 65100 Insurance Charges 0 0 16,500 11,030 65105 Benefits Overhead 0 0 2,430 1,680 65400 Indirect Costs 0 0 31,360 35,150 0 0 61,870 59,520 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 0 13,490 7,700 0 0 13,490 7,700 SUBTOTAL TRANSFERS 69135 Payment to Subagent 0 0 252,160 433,360 0 0 252,160 433,360 SUBTOTAL MISCELLANEOUS TOTAL 0 0 676,640 792,960 City Council Page 644 of 8� - 664 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT WIOA REVENUES 12318002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52001 Federal Grant -Indirect 1,945,040 1,472,819 2,404,270 2,648,020 52009 Federal Grant -Indirect COVID I 184,060 57,452 0 0 57000 Expense Reimbursement 303 382 0 0 57960 Rental Of Property 314,263 335,911 0 0 57961 Contra Rent Revenue GASB 87 0 (275,441) 0 0 57962 Lease Revenue 0 278,985 0 0 58020 Interest Income- Leases 0 841 0 0 59302 Capital Leases 0 1,129,087 0 0 2,443,666 3,000,036 2,404,270 2,648,020 SUBTOTAL REVENUES TOTAL 2,443,666 3,000,036 2,404,270 2,648,020 City Council Page 645 of 8,%2 — 665 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT WDB ADMIN 12318748 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 66,323 55,409 43,640 78,340 61020 Salaries Part -Time I 2,568 2,358 6,180 9,090 61040 Salaries Overtime 0 1,621 0 0 61100 Retirement -Employer Normal Cost 2,794 2,086 1,370 3,340 61102 Retirement- Employer Unfunded- Miscellaneous 14,137 15,974 8,670 5,830 61110 Part -Time Retirement 96 88 230 350 61120 Medicare Insurance 1,012 844 720 1,180 61130 Health Insurance 11,779 8,138 7,170 12,310 61180 Worker Compensation Insurance 3,540 2,869 5,050 4,320 102,250 89,388 73,030 114,760 SUBTOTAL SALARIES & BENEFITS 62010 Communications 510 383 1,000 380 62120 Training, Transportation, Meetings 0 2,200 4,230 0 62140 Membership, Subscription & Dues 1,828 1,815 1,900 0 62300 Contract Services -Professional 2,469 741 5,000 0 62400 Auditor Fee 1,261 5,588 0 0 62500 Rent Payments 10,077 11,275 16,720 13,870 16,145 22,001 28,850 14,250 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1 0 500 0 1 0 500 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 4,220 1,852 1,950 1,870 65100 Insurance Charges 3,860 3,153 6,010 4,920 65105 Benefits Overhead 170 128 880 750 65210 Delivery Charges 250 229 0 0 65400 Indirect Costs 7,823 7,674 7,430 14,080 16,323 13,037 16,270 21,620 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,106 5,010 3,300 0 1,106 5,010 3,300 SUBTOTAL TRANSFERS TOTAL 134,719 125,531 123,660 153,930 City COUIICIl Page 646 of 8� - 666 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT WDB YOUTH COUNCIL 12318750 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 80,272 61,470 0 0 61040 Salaries Overtime 0 768 0 0 61100 Retirement -Employer Normal Cost 3,232 2,372 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 16,350 17,111 0 0 61120 Medicare Insurance 1,137 891 0 0 61130 Health Insurance 17,421 12,951 0 0 61180 Worker Compensation Insurance 2,290 3,880 0 0 120,703 99,442 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 425 468 0 0 62120 Training, Transportation, Meetings 299 598 0 0 62302 Contracted Vendor Personnel Services 785 173 0 0 62500 Rent Payments 19,337 18,113 0 0 20,846 19,352 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 10 345 0 0 63300 Gas & Diesel 0 14 0 0 10 360 0 0 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 270 0 0 65012 Accident Repair & Replacement 0 8 0 0 65040 IT Maintenance Charge 9,520 3,740 0 0 65100 Insurance Charges 2,490 4,260 0 0 65105 Benefits Overhead 110 260 0 0 65210 Delivery Charges 120 120 0 0 65400 Indirect Costs 8,533 7,518 0 0 20,773 16,176 0 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,279 0 0 0 1,279 0 0 SUBTOTAL TRANSFERS 69135 Payment to Subagent 345,027 443,154 0 0 345,027 443,154 0 0 SUBTOTAL MISCELLANEOUS TOTAL 507,359 579,762 0 0 City Council Page 647 of 8.%2 - 667 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ONE STOP PROGRAM 12318751 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 115,785 121,922 143,770 257,140 61020 Salaries Part -Time 23,380 14,498 17,240 55,240 61040 Salaries Overtime 0 253 0 0 61100 Retirement -Employer Normal Cost 4,536 4,560 4,680 16,440 61102 Retirement- Employer Unfunded- Miscellaneous 22,946 24,473 25,260 14,110 61110 Part -Time Retirement 877 544 650 2,080 61120 Medicare Insurance 1,929 1,943 2,340 4,510 61130 Health Insurance 18,527 14,103 20,770 54,080 61180 Worker Compensation Insurance 19,270 20,527 16,240 8,170 207,250 202,823 230,950 411,770 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,610 644 6,000 2,740 62140 Membership, Subscription & Dues 1,815 1,815 1,820 1,820 62300 Contract Services -Professional 9,926 10,004 25,740 10,000 62302 Contracted Vendor Personnel Services 5,390 6,486 1,000 1,000 62500 Rent Payments 354,518 341,331 387,520 396,620 62502 Contra Rent Payment GASB 87 0 (557,372) 0 0 SUBTOTAL CONTRACTUALS 373,259 (197,093) 422,080 412,180 63001 Miscellaneous Operating Expenses 3,656 11,275 3,480 3,480 63300 Gas & Diesel 292 492 500 500 3,948 11,767 3,980 3,980 SUBTOTAL COMMODITIES 65010 Rental City Equipment 9,420 479 10,570 3,940 65012 Accident Repair & Replacement 320 14 0 0 65040 IT Maintenance Charge 9,640 19,400 17,350 13,600 65100 Insurance Charges 20,970 22,530 19,340 9,300 65105 Benefits Overhead 930 1,057 2,850 1,410 65210 Delivery Charges 500 500 0 0 65400 Indirect Costs 14,793 16,510 24,020 46,840 56,573 60,490 74,130 75,090 SUBTOTAL FIXED CHARGES 66800 Capital Outlay- Leases 0 1,129,087 0 0 0 1,129,087 0 0 SUBTOTAL CAPITAL 67200 Principal -Leases 0 555,671 0 0 67210 Interest -Leases 0 1,701 0 0 SUBTOTAL DEBT SERVICE 0 557,372 0 0 68001 POB Misc Xfer to Fund 406 0 1,795 14,600 5,360 SUBTOTAL TRANSFERS 0 1,795 14,600 5,360 TOTAL 641,030 1,766,241 745,740 908,380 City Council Page 648 of 8,%2 - 668 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ONE STOP ADMIN 12318752 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 58,021 31,556 48,320 51,990 61010 Salaries Cash Out/Separation I 0 1,825 0 0 61020 Salaries Part -Time 39 0 0 0 61040 Salaries Overtime 0 258 0 0 61100 Retirement -Employer Normal Cost 2,792 2,508 3,240 4,170 61102 Retirement- Employer Unfunded- Miscellaneous 14,127 15,991 7,440 9,810 61110 Part -Time Retirement 1 0 0 0 61120 Medicare Insurance 804 476 710 780 61130 Health Insurance 13,129 6,177 16,090 16,190 61180 Worker Compensation Insurance 0 2,140 3,620 1,890 88,914 60,932 79,420 84,830 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 340 800 770 62300 Contract Services -Professional 0 565 1,020 0 0 905 1,820 770 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 63 400 500 0 63 400 500 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 2,590 3,070 3,810 65100 Insurance Charges 0 2,350 4,310 2,150 65105 Benefits Overhead 110 180 640 330 65210 Delivery Charges 4 220 0 0 65400 Indirect Costs 6,172 3,843 7,210 8,810 6,286 9,183 15,230 15,100 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,105 4,300 3,300 0 1,105 4,300 3,300 SUBTOTAL TRANSFERS TOTAL 95,200 72,188 101,170 104,500 City Council Page 649 of 8,%2 - 669 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ONE STOP ADULT 12318753 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 110,860 77,809 126,780 102,790 61100 Retirement -Employer Normal Cost 4,497 3,008 4,080 9,470 61102 Retirement- Employer Unfunded- Miscellaneous 22,750 22,983 17,960 5,030 61120 Medicare Insurance 1,619 1,116 1,820 1,490 61130 Health Insurance 10,824 14,844 24,930 30,180 61180 Worker Compensation Insurance 6,880 6,570 10,350 4,660 157,430 126,329 185,920 153,620 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,720 62500 Rent Payments 9,977 8,638 9,650 10,410 9,977 8,638 9,650 12,130 SUBTOTAL CONTRACTUALS 63300 Gas & Diesel 0 36 0 0 0 36 0 0 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 400 0 0 65012 Accident Repair & Replacement 0 11 0 0 65040 IT Maintenance Charge 10,840 7,770 6,100 8,530 65100 Insurance Charges 7,480 7,210 12,330 5,310 65105 Benefits Overhead 330 250 1,810 810 65210 Delivery Charges 550 550 0 0 65400 Indirect Costs 11,784 9,379 18,920 21,730 30,984 25,570 39,160 36,380 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,779 10,390 5,310 0 1,779 10,390 5,310 SUBTOTAL TRANSFERS 69138 Payment -Training Portion 44,565 45,140 0 59,800 69143 Transportation Pass for Partic 0 534 0 0 69144 Client Support Services 725 0 0 0 45,290 45,674 0 59,800 SUBTOTAL MISCELLANEOUS TOTAL 243,681 208,026 245,120 267,240 City Council Page 650 of 8.%2 - 670 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ONE STOP DISLOCATED WRKR 12318754 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 37,903 77,696 0 38,320 61100 Retirement -Employer Normal Cost 1,547 3,011 0 1,550 61102 Retirement- Employer Unfunded- Miscellaneous 7,824 10,340 4,120 5,990 61120 Medicare Insurance 543 1,104 0 490 61130 Health Insurance 8,051 14,784 0 4,660 61180 Worker Compensation Insurance 2,650 1,230 2,370 5,360 58,518 108,165 6,490 56,370 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 460 62500 Rent Payments 2,211 10,181 11,860 6,300 2,211 10,181 11,860 6,760 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 5,423 1,440 2,790 2,280 65100 Insurance Charges 2,226 1,350 2,820 6,100 65105 Benefits Overhead 130 80 420 930 65210 Delivery Charges 200 200 0 0 65400 Indirect Costs 4,029 9,386 0 5,790 12,008 12,456 6,030 15,100 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 612 2,380 4,740 0 612 2,380 4,740 SUBTOTAL TRANSFERS 69138 Payment -Training Portion 109,662 51,434 0 5,990 69144 Client Support Services 3,621 500 0 0 113,282 51,934 0 5,990 SUBTOTAL MISCELLANEOUS TOTAL 186,019 183,347 26,760 88,960 City Council Page 651 of 8.%2 - 671 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ONE STOP YOUTH (YSPN) 12318755 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 81,113 92,915 0 0 61020 Salaries Part -Time 5,898 7,427 0 0 61100 Retirement -Employer Normal Cost 3,280 3,605 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 16,593 17,626 0 0 61110 Part -Time Retirement 221 279 0 0 61120 Medicare Insurance 1,237 1,426 0 0 61130 Health Insurance 17,119 19,991 0 0 61180 Worker Compensation Insurance 3,360 2,740 0 0 128,821 146,009 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,020 935 0 0 62500 Rent Payments 11,535 14,110 0 0 12,555 15,045 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 195 0 0 0 63300 Gas & Diesel 0 2 0 0 195 2 0 0 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 65 0 0 65012 Accident Repair & Replacement 0 2 0 0 65040 IT Maintenance Charge 12,590 2,880 0 0 65100 Insurance Charges 3,660 3,010 0 0 65105 Benefits Overhead 160 160 0 0 65210 Delivery Charges 440 440 0 0 65400 Indirect Costs 9,249 12,121 0 0 26,099 18,678 0 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,298 0 0 0 1,298 0 0 SUBTOTAL TRANSFERS TOTAL 167,670 181,032 0 0 City Council Page 652 of 8� - 672 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ONE STOP RAPID RESPONSE 12318756 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 76,305 98,540 214,870 133,770 61100 Retirement -Employer Normal Cost 3,087 3,816 6,880 6,060 61102 Retirement- Employer Unfunded- Miscellaneous 15,619 15,793 8,230 10,210 61120 Medicare Insurance 1,076 1,393 3,100 1,920 61130 Health Insurance 20,243 23,039 43,080 30,640 61180 Worker Compensation Insurance 22,404 7,980 4,760 5,900 138,735 150,561 280,920 188,500 SUBTOTAL SALARIES & BENEFITS 62010 Communications 510 553 1,500 2,210 62120 Training, Transportation, Meetings 0 0 1,000 1,000 62200 Advertising 0 0 1,000 1,000 62300 Contract Services -Professional 0 13,868 620 680 62500 Rent Payments 6,445 9,763 11,050 20,240 6,955 24,183 15,170 25,130 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 50 50 0 0 63300 Gas & Diesel 0 2 0 0 50 53 0 0 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 35 0 0 65012 Accident Repair & Replacement 0 1 0 0 65040 IT Maintenance Charge 19,425 8,060 6,860 10,980 65100 Insurance Charges 22,328 8,760 5,670 6,720 65105 Benefits Overhead 990 540 840 1,020 65210 Delivery Charges 458 610 0 0 65400 Indirect Costs 8,111 11,904 32,060 22,670 51,311 29,910 45,430 41,390 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 1,222 4,750 3,650 0 1,222 4,750 3,650 SUBTOTAL TRANSFERS TOTAL 197,051 205,928 346,270 258,670 City COUIICIl Page 653 of 8� - 673 6/6/2023 WORKFORCE INVESTMENT ACT COMMUNITY DEVELOPMENT ACCOUNTING UNIT WDB PROGRAM 12318757 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 36,511 33,367 32,220 31,390 61020 Salaries Part -Time I 4,579 3,862 3,090 5,680 61100 Retirement -Employer Normal Cost 1,480 1,302 1,010 1,420 61102 Retirement- Employer Unfunded- Miscellaneous 7,485 7,120 3,940 2,820 61110 Part -Time Retirement 172 145 120 210 61120 Medicare Insurance 581 545 510 530 61130 Health Insurance 6,524 5,101 5,020 5,070 61180 Worker Compensation Insurance 6,610 3,270 2,560 2,230 63,942 54,711 48,470 49,350 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 100 240 62500 Rent Payments 7,235 7,858 7,880 11,630 7,235 7,858 7,980 11,870 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 91 16 0 0 91 16 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 3,920 2,880 1,950 1,200 65100 Insurance Charges 7,190 3,590 3,050 2,540 65105 Benefits Overhead 320 200 450 390 65210 Delivery Charges 140 140 0 0 65400 Indirect Costs 4,368 4,497 5,270 6,280 15,938 11,307 10,720 10,410 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 585 2,280 1,750 0 585 2,280 1,750 SUBTOTAL TRANSFERS TOTAL 87,207 74,478 69,450 73,380 City Council Page 654 of 8� - 674 6/6/2023 ORANGE COUNTY SSA GRANTS DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52001 Federal Grant -Indirect 590,288 651,141 842,860 838,970 52030 OC Grants 0 500,000 0 0 58000 Earning On Investments 1,422 (262) 0 0 58011 Interest Earned on Advanced Received- 2.8M 0 305 0 0 59011 Reserve Appropriation 0 0 1,677,930 0 591,710 1,151,184 2,520,790 838,970 TOTAL REVENUES EXPENDITURES 12418737 SSA VT WEX 552,607 624,147 2,516,900 838,970 12418743 GOODWILL WIOA VEAP 6,837 0 0 0 12418750 OC WIOA 18,686 20,697 3,890 0 12418751 RSCCD Grant 8,955 0 0 0 12418810 OUTDOOR SAFE DINE PROGRAM 0 500,000 0 0 TOTAL EXPENDITURES 587,085 1,144,844 2,520,790 838,970 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 357,754 362,656 501,870 462,420 62000 CONTRACTUALS 20,255 522,635 36,000 72,600 63000 COMMODITIES 427 203 870 850 65000 FIXED CHARGES 43,644 46,096 54,380 55,840 68000 TRANSFERS 0 2,768 10,650 8,170 69000 MISCELLANEOUS 165,004 210,486 1,917,020 2391090 587,085 1,144,844 2,520,790 838,970 TOTAL City Council Page 655 of 8.%2 - 675 6/6/2023 ORANGE COUNTY SSA GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT GOODWILL WIOA VEAP 12418743 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 3,905 0 0 0 61100 Retirement -Employer Normal Cost 159 0 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 975 0 0 0 61120 Medicare Insurance 56 0 0 0 61130 Health Insurance 811 0 0 0 5,906 0 0 0 SUBTOTAL SALARIES & BENEFITS 62500 Rent Payments 516 0 0 0 516 0 0 0 SUBTOTAL CONTRACTUALS 65400 Indirect Costs 415 0 0 0 415 0 0 0 SUBTOTAL FIXED CHARGES TOTAL 6,837 0 0 0 City Council Page 656 of 8� — 676 6/6/2023 ORANGE COUNTY SSA GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT OUTDOOR SAFE DINE PROGRAM 12418810 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 0 500,000 0 0 0 500,000 0 0 0 500,000 0 0 City Council Page 657 of 8� — 677 6/6/2023 ORANGE COUNTY SSA GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT OC GRANT REVENUE 12418002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52001 Federal Grant -Indirect 590,288 651,141 842,860 838,970 52030 OC Grants 0 500,000 0 0 58000 Earning On Investments 1,422 (262) 0 0 58011 Interest Earned on Advanced Received- 2.8M 0 305 0 0 59011 Reserve Appropriation 0 0 1,677,930 0 591,710 1,151,184 2,520,790 838,970 SUBTOTAL REVENUES TOTAL 591,710 1,151,184 2,520,790 838,970 City Council Page 658 of 8.%2 — 678 6/6/2023 ORANGE COUNTY SSA GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT SSA VT WEX 12418737 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 170,809 166,995 180,250 180,730 61020 Salaries Part -Time 471 982 1,030 1,140 61030 Salaries Participant 55,567 58,143 206,640 206,640 61040 Salaries Overtime 63 143 0 0 61100 Retirement -Employer Normal Cost 6,916 6,000 5,830 8,320 61102 Retirement- Employer Unfunded- Miscellaneous 34,988 36,984 18,430 10,780 61110 Part -Time Retirement 2,102 2,217 7,790 7,790 61120 Medicare Insurance 3,141 3,173 5,610 5,620 61130 Health Insurance 41,546 31,936 29,520 31,340 61180 Worker Compensation Insurance 12,631 36,852 43,180 10,060 328,233 343,424 498,280 462,420 SUBTOTAL SALARIES & BENEFITS 62010 Communications 935 935 1,100 2,390 62300 Contract Services -Professional 0 0 11,360 47,310 62500 Rent Payments 16,735 21,700 23,540 22,900 17,670 22,635 36,000 72,600 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 426 202 720 700 63300 Gas & Diesel 0 0 150 150 426 202 870 850 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 1 950 0 65040 IT Maintenance Charge 12,845 11,860 11,490 11,830 65100 Insurance Charges 9,148 11,060 12,720 11,460 65105 Benefits Overhead 403 596 1,870 1,740 65210 Delivery Charges 672 850 0 0 65400 Indirect Costs 18,207 20,296 27,050 30,810 41,275 44,663 54,080 55,840 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 2,736 10,650 8,170 0 2,736 10,650 8,170 SUBTOTAL TRANSFERS 69011 Reserve Appropriation 0 0 1,677,930 0 69138 Payment -Training Portion 165,004 210,486 239,090 239,090 165,004 210,486 1,917,020 239,090 SUBTOTAL MISCELLANEOUS TOTAL 552,607 624,147 2,516,900 838,970 City Council Page 659 of 8.%2 - 679 6/6/2023 ORANGE COUNTY SSA GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT OC WIOA 12418750 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 11,954 14,330 2,990 0 61100 Retirement -Employer Normal Cost 459 559 90 0 61102 Retirement- Employer Unfunded- Miscellaneous 1,326 2,087 0 0 61120 Medicare Insurance 158 224 40 0 61130 Health Insurance 1,766 2,032 470 0 15,664 19,231 3,590 0 SUBTOTAL SALARIES & BENEFITS 62120 Training, Transportation, Meetings 244 0 0 0 62500 Rent Payments 1,582 0 0 0 1,826 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1 1 0 0 1 1 0 0 SUBTOTAL COMMODITIES 65400 Indirect Costs 1,194 1,433 300 0 1,194 1,433 300 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 32 0 0 0 32 0 0 SUBTOTAL TRANSFERS TOTAL 18,686 20,697 3,890 0 City Council Page 660 of 8,%2 — 680 6/6/2023 ORANGE COUNTY SSA GRANTS COMMUNITY DEVELOPMENT ACCOUNTING UNIT RSCCD Grant 12418751 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 7,151 0 0 0 61100 Retirement -Employer Normal Cost I 292 0 0 0 61102 Retirement- Employer Unfunded- Miscellaneous I 157 0 0 0 61120 Medicare Insurance I 106 0 0 0 61130 Health Insurance 246 0 0 0 7,952 0 0 0 SUBTOTAL SALARIES & BENEFITS 62500 Rent Payments 243 0 0 0 243 0 0 0 SUBTOTAL CONTRACTUALS 65400 Indirect Costs 760 0 0 0 760 0 0 0 SUBTOTAL FIXED CHARGES TOTAL 8,955 0 0 0 City Council Page 661 of 8.%2 — 681 6/6/2023 HOME PROGRAM FEDERAL GRANT DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 180,609 2,102,627 1,706,230 1,605,660 56900 Principal Repayment 277,997 806,513 345,000 218,330 56901 Interest Repayments 73,784 399,733 235,570 150,190 57990 Miscellaneous Income 0 280 600 200 58000 Earning On Investments 8,310 10,855 7,000 5,660 540,699 3,320,008 2,294,400 1,980,040 TOTAL REVENUES EXPENDITURES 13018780 FEDERAL GRANT - HOME PROGRAM 201,662 2,132,926 2,294,400 1,605,670 201,662 2,132,926 2,294,400 1,605,670 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 129,861 234,348 218,340 235,440 62000 CONTRACTUALS 14,929 40,502 73,730 74,430 63000 COMMODITIES 1,392 3,421 2,350 2,350 65000 FIXED CHARGES 32,009 48,486 46,640 56,140 68000 TRANSFERS 0 2,467 9,610 7,370 69000 MISCELLANEOUS 1 23,471 1,803,704 1,943,730 1,229,940 201,662 2,132,926 2,294,400 1,605,670 TOTAL City Council Page 662 of 8� - 682 6/6/2023 HOME PROGRAM FEDERAL GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT FEDERAL GRANT - HOME PROGRAM 13018002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52000 Federal Grant -Direct 180,609 2,102,627 1,706,230 1,605,660 56900 Principal Repayment 277,997 806,513 345,000 218,330 56901 Interest Repayments 73,784 399,733 235,570 150,190 57990 Miscellaneous Income 0 280 600 200 58000 Earning On Investments 8,310 10,855 7,000 5,660 540,699 3,320,008 2,294,400 1,980,040 SUBTOTAL REVENUES TOTAL 540,699 3,320,008 2,294,400 1,980,040 City Council Page 663 of 8� — 683 6/6/2023 HOME PROGRAM FEDERAL GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT FEDERAL GRANT - HOME PROGRAM 13018780 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 72,802 152,313 154,180 160,410 61010 Salaries Cash Out/Separation 2,386 0 0 0 61040 Salaries Overtime 0 437 500 500 61100 Retirement -Employer Normal Cost 6,234 11,073 10,590 13,140 61102 Retirement- Employer Unfunded- Miscellaneous 31,538 32,353 16,610 23,450 61120 Medicare Insurance 969 2,194 2,240 2,320 61130 Health Insurance 8,683 24,828 29,590 26,240 61170 Retiree Health Benefits 0 0 90 90 61180 Worker Compensation Insurance 7,250 11,150 4,540 9,290 129,861 234,348 218,340 235,440 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,071 1,306 1,250 1,950 62012 Cellular Phone Charges 0 0 500 500 62120 Training, Transportation, Meetings 0 3,239 5,080 5,080 62130 Tuition Reimbursement 0 213 0 0 62140 Membership, Subscription & Dues 966 129 1,600 1,600 62200 Advertising 7,782 424 5,500 5,500 62300 Contract Services -Professional 4,608 35,131 56,100 56,100 62302 Contracted Vendor Personnel Services 173 0 2,900 2,900 62400 Auditor Fee 190 61 550 550 62600 Parking Validation 99 0 150 150 62700 Auto Expense 40 0 100 100 14,929 40,502 73,730 74,430 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 1,392 3,421 2,350 2,350 1,392 3,421 2,350 2,350 SUBTOTAL COMMODITIES 65000 Building Rental 7,600 5,780 7,030 7,030 65010 Rental City Equipment 0 0 0 70 65040 IT Maintenance Charge 8,130 11,230 10,320 9,670 65100 Insurance Charges 7,880 12,240 5,410 10,520 65105 Benefits Overhead 350 490 800 1,610 65210 Delivery Charges 310 310 0 0 65400 Indirect Costs 7,739 18,436 23,080 27,240 32,009 48,486 46,640 56,140 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 2,467 9,610 7,370 0 2,467 9,610 7,370 SUBTOTAL TRANSFERS 69011 Reserve Appropriation 0 0 1,943,730 1,229,940 69151 Resident Rehabilitation Loan 23,471 369 0 0 69152 Loans & Grants 0 1,803,335 0 0 SUBTOTAL MISCELLANEOUS 23,471 1,803,704 1,943,730 1,229,940 TOTAL 201,662 2,132,926 2,294,400 1,605,670 City Council Page 664 of 8� - 684 6/6/2023 HOUSING AUTHORITY -ISSUER FEE DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57893 Issuer Fees/Settlement 43,161 54,018 45,000 48,330 58000 Earning On Investments 23,082 20,637 25,000 35,000 66,243 74,655 70,000 83,330 TOTAL REVENUES EXPENDITURES 13318780 HOUSING AUTHORITY -ISSUER FEE 42,442 68,510 130,090 161,960 42,442 68,510 130,090 161,960 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 26,108 55,812 107,510 134,300 62000 CONTRACTUALS 822 1,208 1,230 1,490 63000 COMMODITIES 59 350 1,000 1,000 65000 FIXED CHARGES 15,453 10,805 19,050 24,160 68000 TRANSFERS 0 336 1,300 1,010 TOTAL 42,442 68,510 130,090 161,960 City Council Page 665 of 8,%2 - 685 6/6/2023 HOUSING AUTHORITY -ISSUER FEE COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -ISSUER FEE 13318002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57893 Issuer Fees/Settlement 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 43,161 23,082 54,018 20,637 45,000 25,000 48,330 35,000 66,243 74,655 70,000 83,330 66,243 74,655 70,000 83,330 City Council Page 666 of 8� — 686 6/6/2023 HOUSING AUTHORITY -ISSUER FEE COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -ISSUER FEE 13318780 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 13,463 39,493 83,210 102,940 61040 Salaries Overtime 0 150 0 0 61100 Retirement -Employer Normal Cost 848 1,323 2,920 4,660 61102 Retirement- Employer Unfunded- Miscellaneous 4,292 6,593 2,260 7,820 61120 Medicare Insurance 193 573 1,200 1,400 61130 Health Insurance 2,111 4,574 16,540 14,400 61170 Retiree Health Benefits 0 1,177 540 720 61180 Worker Compensation Insurance 5,200 1,930 840 2,360 26,108 55,812 107,510 134,300 SUBTOTAL SALARIES & BENEFITS 62010 Communications 142 475 510 770 62120 Training, Transportation, Meetings 0 140 0 0 62300 Contract Services -Professional 680 593 720 720 822 1,208 1,230 1,490 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 59 350 1,000 1,000 59 350 1,000 1,000 SUBTOTAL COMMODITIES 65000 Building Rental 3,400 2,590 3,150 3,150 65040 IT Maintenance Charge 4,940 1,730 2,340 3,810 65100 Insurance Charges 5,650 2,120 1,000 2,690 65105 Benefits Overhead 250 110 150 410 65210 Delivery Charges 100 100 0 0 65400 Indirect Costs 1,113 4,155 12,410 14,100 15,453 10,805 19,050 24,160 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 336 1,300 1,010 0 336 1,300 1,010 SUBTOTAL TRANSFERS TOTAL 42,442 68,510 130,090 161,960 City Council Page 667 of 8.%2 - 687 6/6/2023 COMMUNITY DEV BLOCK GRANT DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 7,625,069 4,665,274 6,129,790 5,255,310 52008 Federal Grant -Direct COVID 4,767,484 1,275,103 170,890 97,170 52010 Federal Grant -Direct COVID ESG-CV 3,095,796 6,025,195 63,550 19,900 53307 Youth Field Usage Fee 6,464 16,056 15,000 10,160 53316 Leisure Classes (225) 0 6,500 220 56900 Principal Repayment 167,064 431,115 25,000 25,000 56901 Interest Repayments 20,577 34,351 15,000 15,000 57960 Rental Of Property 145,200 145,200 145,200 145,200 57961 Contra Rent Revenue GASB 87 0 (145,200) 0 0 57962 Lease Revenue 0 147,051 0 0 57972 Sale of Equipment 61,322 0 0 0 57990 Miscellaneous Income 280 0 280 280 58020 Interest Income -Leases 0 23,995 0 0 TOTAL REVENUES 15,889,031 12,618,140 6,571,210 5,568,240 EXPENDITURES 13518780 COMMUNITY DEVELOPMENT ADMINISTRATION 816,349 844,050 1,335,110 961,620 13518782 COMMUNITY DEVELOPMENT -HOUSING 1,998,342 504,126 740,000 800,000 13518783 CDBG PROGRAMS 4,696,488 3,615,983 3,772,510 3,046,450 13518785 HUD -EMERGENCY SOLUTIONS GRANT 452,850 508,071 489,150 447,250 13518788 CDBG-CV 4,508,225 716,437 170,890 97,170 13518789 ESG-CV 3,560,234 6,517,376 63,550 19,900 16,032,489 12,706,041 6,571,210 5,372,390 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,788,973 1,809,565 1,575,940 1,377,230 62000 CONTRACTUALS 224,366 499,178 264,170 156,030 63000 COMMODITIES 20,732 21,537 6,760 3,030 65000 FIXED CHARGES 238,349 246,652 310,440 282,680 66000 CAPITAL 3,364,131 2,148,173 0 1,425,240 67000 DEBT SERVICE 246,664 762,192 0 0 68000 TRANSFERS 0 27,653 107,670 72,930 69000 MISCELLANEOUS 10,149,272 7,191,091 4,306,230 2,055,250 TOTAL 16,032,489 12,706,041 6,571,210 5,372,390 City Council Page 668 of 8,%2 - 688 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDBG-CV 13518788 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 246,823 157,455 28,890 29,710 61010 Salaries Cash Out/Separation 0 163 0 0 61020 Salaries Part -Time 36,972 54,015 0 0 61040 Salaries Overtime 522 922 0 0 61100 Retirement -Employer Normal Cost 17,208 8,882 2,290 2,710 61102 Retirement- Employer Unfunded- Miscellaneous 87,060 92,062 45,860 4,510 61110 Part -Time Retirement 1,023 1,916 0 0 61120 Medicare Insurance 4,106 3,071 420 430 61130 Health Insurance 44,014 24,669 4,890 3,670 61170 Retiree Health Benefits 0 0 170 170 61180 Worker Compensation Insurance 0 0 17,700 12,660 437,728 343,154 100,220 53,860 SUBTOTAL SALARIES & BENEFITS 62010 Communications 547 383 0 230 62012 Cellular Phone Charges 3 0 0 0 62130 Tuition Reimbursement 0 494 0 0 62140 Membership, Subscription & Dues 0 2 0 0 62200 Advertising 4,638 0 0 0 62300 Contract Services -Professional 62,537 11,479 0 0 62400 Auditor Fee 1,108 1,345 0 0 62500 Rent Payments 78 8,820 0 0 SUBTOTAL CONTRACTUALS 68,911 22,523 0 230 63001 Miscellaneous Operating Expenses 3,722 11,081 0 0 3,722 11,081 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 15,670 1,140 65100 Insurance Charges 0 0 21,080 14,420 65105 Benefits Overhead 0 0 3,100 2,190 65400 Indirect Costs 30,223 25,657 4,310 5,000 30,223 25,657 44,160 22,750 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 6,809 26,510 20,330 SUBTOTAL TRANSFERS 0 6,809 26,510 20,330 69135 Payment to Subagent 3,782,996 222,608 0 0 69152 Loans & Grants 184,644 84,606 0 0 SUBTOTAL MISCELLANEOUS 359675640 3075213 0 0 TOTAL 4,508,225 716,437 170,890 97,170 City Council Page 669 of 8,%2 - 689 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ESG-CV 13518789 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 88,134 43,121 8,520 8,520 61010 Salaries Cash Out/Separation 0 140 0 0 61020 Salaries Part -Time 8,028 12,312 0 0 61040 Salaries Overtime 1,306 31 0 0 61100 Retirement -Employer Normal Cost 8,168 3,547 960 1,070 61102 Retirement- Employer Unfunded- Miscellaneous 41,325 41,357 21,770 0 61110 Part -Time Retirement 301 462 0 0 61120 Medicare Insurance 1,379 937 120 120 61130 Health Insurance 14,807 8,334 1,260 640 61170 Retiree Health Benefits 0 0 90 90 61180 Worker Compensation Insurance 0 0 6,000 3,320 163,449 110,241 38,720 13,760 SUBTOTAL SALARIES & BENEFITS 62000 Utilities 0 18,577 0 0 62010 Communications 288 1,086 0 60 62130 Tuition Reimbursement 0 55 0 0 62200 Advertising 703 0 0 0 62300 Contract Services -Professional 25,002 273,856 0 0 62302 Contracted Vendor Personnel Services 0 53,948 0 0 62400 Auditor Fee 2 6,236 0 0 25,995 353,758 0 60 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 11,169 766 0 0 11,169 766 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 2,790 280 65100 Insurance Charges 0 0 7,140 3,780 65105 Benefits Overhead 0 0 1,050 580 65400 Indirect Costs 10,361 6,700 1,270 1,440 10,361 6,700 12,250 6,080 SUBTOTAL FIXED CHARGES 67200 Principal -Leases 138,374 430,006 0 0 67210 Interest -Leases 108,290 332,185 0 0 246,664 762,192 0 0 SUBTOTAL DEBT SERVICE 68001 POB Misc Xfer to Fund 406 0 3,232 12,580 0 0 3,232 12,580 0 SUBTOTAL TRANSFERS 69135 Payment to Subagent 3,102,596 5,280,487 0 0 SUBTOTAL MISCELLANEOUS 3,102,596 5,280,487 0 0 TOTAL 3,560,234 6,517,376 63,550 19,900 City Council Page 670 of 8,%2 - 690 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT COMMUNITY DEVELOPMENT ADMINISTRATION 13518002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52000 Federal Grant -Direct 7,625,069 4,665,274 6,129,790 5,255,310 52008 Federal Grant -Direct COVID 4,767,484 1,275,103 170,890 97,170 52010 Federal Grant -Direct COVID ESG-CV 3,095,796 6,025,195 63,550 19,900 53307 Youth Field Usage Fee 6,464 16,056 15,000 10,160 53316 Leisure Classes (225) 0 6,500 220 56900 Principal Repayment 167,064 431,115 25,000 25,000 56901 Interest Repayments 20,577 34,351 15,000 15,000 57960 Rental Of Property 145,200 145,200 145,200 145,200 57961 Contra Rent Revenue GASB 87 0 (145,200) 0 0 57962 Lease Revenue 0 147,051 0 0 57972 Sale of Equipment 61,322 0 0 0 57990 Miscellaneous Income 280 0 280 280 58020 Interest Income- Leases 0 23,995 0 0 15,889,031 12,618,140 6,571,210 5,568,240 SUBTOTAL REVENUES TOTAL 15,889,031 12,618,140 6,571,210 5,568,240 City Council Page 671 of 8.%2 — 691 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT COMMUNITY DEVELOPMENT ADMINISTRATION 13518780 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 299,421 317,818 501,120 425,900 61010 Salaries Cash Out/Separation 17 326 0 0 61020 Salaries Part -Time 10,174 4,184 0 0 61040 Salaries Overtime 7,227 8,518 7,500 6,000 61100 Retirement -Employer Normal Cost 14,766 14,750 23,390 23,300 61102 Retirement- Employer Unfunded- Miscellaneous 74,704 86,328 39,350 32,290 61110 Part -Time Retirement 382 157 0 0 61120 Medicare Insurance 4,459 4,706 7,240 6,240 61130 Health Insurance 54,709 59,739 107,610 72,590 61170 Retiree Health Benefits 0 0 550 600 61180 Worker Compensation Insurance 34,340 28,990 19,310 19,280 500,200 525,516 706,070 586,200 SUBTOTAL SALARIES & BENEFITS 62010 Communications 2,759 1,583 2,850 3,680 62012 Cellular Phone Charges 3 3 30 0 62120 Training, Transportation, Meetings 250 8,418 7,500 2,000 62130 Tuition Reimbursement 0 172 0 0 62140 Membership, Subscription & Dues 3,016 146 3,250 2,060 62200 Advertising 20,038 13,956 21,000 18,000 62300 Contract Services -Professional 79,458 87,874 212,170 115,100 62302 Contracted Vendor Personnel Services 6,985 4,202 7,500 7,120 62400 Auditor Fee 10,593 2,310 0 3,000 62600 Parking Validation 1,528 920 1,750 300 62700 Auto Expense 40 440 0 0 124,670 120,024 256,050 151,260 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 5,821 9,650 6,130 2,700 5,821 9,650 6,130 2,700 SUBTOTAL COMMODITIES 65000 Building Rental 26,500 20,180 24,540 24,540 65040 IT Maintenance Charge 25,300 28,210 24,150 28,160 65100 Insurance Charges 37,360 31,830 23,000 21,960 65105 Benefits Overhead 1,660 1,710 3,390 3,340 65210 Delivery Charges 1,160 1,160 0 0 65400 Indirect Costs 33,678 39,927 75,890 66,010 125,658 123,017 150,970 144,010 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 5,842 22,750 17,450 0 5,842 22,750 17,450 SUBTOTAL TRANSFERS 69011 Reserve Appropriation 0 0 133,140 0 69135 Payment to Subagent 60,000 60,000 60,000 60,000 60,000 60,000 193,140 60,000 SUBTOTAL MISCELLANEOUS TOTAL 816,349 844,050 1,335,110 961,620 City Council Page 672 of 8� - 692 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT COMMUNITY DEVELOPMENT -HOUSING 13518782 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69135 Payment to Subagent 69152 Loans & Grants SUBTOTAL MISCELLANEOUS TOTAL 0 1,998,342 304,126 200,000 480,000 260,000 500,000 300,000 1,998,342 504,126 740,000 800,000 1,998,342 504,126 740,000 800,000 City Council Page 673 of 8� — 693 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDBG PROGRAMS 13518783 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 350,981 411,751 412,000 391,730 61020 Salaries Part -Time 968 0 0 0 61040 Salaries Overtime 294 400 0 0 61100 Retirement -Employer Normal Cost 28,284 34,600 46,270 53,330 61102 Retirement- Employer Unfunded- Miscellaneous 143,090 179,202 75,380 58,520 61110 Part -Time Retirement 37 0 0 0 61120 Medicare Insurance 5,167 6,151 5,980 7,680 61130 Health Insurance 58,894 63,157 103,000 131,960 61180 Worker Compensation Insurance 21,290 22,830 21,960 24,650 609,005 718,092 664,590 667,870 SUBTOTAL SALARIES & BENEFITS 65100 Insurance Charges 23,160 25,060 26,140 28,080 65105 Benefits Overhead 1,030 1,910 3,850 4,270 65210 Delivery Charges 1,380 1,380 0 0 65400 Indirect Costs 37,443 49,788 61,850 66,360 63,013 78,138 91,840 98,710 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 349,579 388,932 0 500,000 66220 Improvements Other Than Building 3,014,553 1,759,241 0 925,240 3,364,131 2,148,173 0 1,425,240 SUBTOTAL CAPITAL 68001 POB Misc Xfer to Fund 406 0 11,191 43,570 33,420 0 11,191 43,570 33,420 SUBTOTAL TRANSFERS 69011 Reserve Appropriation 0 0 2,027,510 0 69135 Payment to Subagent 660,338 660,389 845,000 721,210 69152 Loans & Grants 0 0 100,000 100,000 660,338 660,389 29972,510 821,210 SUBTOTAL MISCELLANEOUS TOTAL 4,696,488 3,615,983 3,772,510 3,046,450 City Council Page 674 of 8� - 694 6/6/2023 COMMUNITY DEV BLOCK GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT HUD -EMERGENCY SOLUTIONS GRANT 13518785 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 16,693 21,442 11,870 12,540 61040 Salaries Overtime 48,251 75,911 45,140 33,920 61100 Retirement -Employer Normal Cost 1,462 2,230 1,330 1,570 61102 Retirement- Employer Unfunded- Miscellaneous 7,399 7,843 3,900 3,130 61120 Medicare Insurance 237 341 170 180 61130 Health Insurance 3,528 4,315 2,890 2,920 61180 Worker Compensation Insurance 1,020 480 1,040 1,280 78,591 112,562 66,340 55,540 SUBTOTAL SALARIES & BENEFITS 62010 Communications 15 3 30 170 62120 Training, Transportation, Meetings 0 0 2,810 0 62200 Advertising 277 351 430 310 62300 Contract Services -Professional 4,147 1,854 4,250 3,650 62302 Contracted Vendor Personnel Services 118 0 330 120 62400 Auditor Fee 205 665 240 200 62600 Parking Validation 29 0 30 30 SUBTOTAL CONTRACTUALS 4,791 2,873 8,120 4,480 63001 Miscellaneous Operating Expenses 20 40 630 330 20 40 630 330 SUBTOTAL COMMODITIES 65000 Building Rental 800 600 730 730 65040 IT Maintenance Charge 0 0 560 850 65100 Insurance Charges 1,110 530 1,240 1,460 65105 Benefits Overhead 50 20 180 220 65210 Delivery Charges 230 230 0 0 65400 Indirect Costs 6,904 11,760 8,510 7,870 9,094 13,140 11,220 11,130 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 579 2,260 1,730 0 579 2,260 1,730 SUBTOTAL TRANSFERS 69135 Payment to Subagent 360,355 378,877 400,580 374,040 360,355 378,877 400,580 374,040 SUBTOTAL MISCELLANEOUS TOTAL 452,850 508,071 489,150 447,250 City Council Page 675 of 8,%2 - 695 6/6/2023 HOUSING AUTHORITY -VOUCHER HAP DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 32,966,386 37,832,367 40,438,540 40,901,720 52006 Foster Youth Independence TPV 192,718 258,195 850,000 1,181,360 52007 Veterans Affairs Supportive Housing 401,235 0 0 2,672,170 57890 Fraud Recovery -HUD 6,369 600 5,000 500 57894 FSS Terminated Received 21,356 161,655 21,000 100,000 33,588,064 38,252,817 41,314,540 44,855,750 TOTAL REVENUES EXPENDITURES 13618760 HOUSING AUTHORITY -VOUCHER HAP 35,170,722 38,310,383 41,314,540 44,405,750 35,170,722 38,310,383 41,314,540 44,405,750 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69000 MISCELLANEOUS 35,170,722 38,310,383 41,314,540 44,405,750 TOTAL 35,170,722 38,310,383 41,314,540 44,405,750 City Council Page 676 of 8� — 696 6/6/2023 HOUSING AUTHORITY -VOUCHER HAP COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -VOUCHER HAP 13618002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52000 Federal Grant -Direct 32,966,386 37,832,367 40,438,540 40,901,720 52006 Foster Youth Independence TPV 192,718 258,195 850,000 1,181,360 52007 Veterans Affairs Supportive Housing 401,235 0 0 2,672,170 57890 Fraud Recovery -HUD 6,369 600 5,000 500 57894 FSS Terminated Received 21,356 161,655 21,000 100,000 33,588,064 38,252,817 41,314,540 44,855,750 SUBTOTAL REVENUES TOTAL 33,588,064 38,252,817 41,314,540 44,855,750 City Council Page 677 of 8.%2 — 697 6/6/2023 HOUSING AUTHORITY -VOUCHER HAP COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -VOUCHER HAP 13618760 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69158 Housing Assist Pmt 19,162,218 21,507,518 23,154,540 24,932,220 69159 HAP-FSS Escrow 217,396 280,017 260,000 300,000 69162 Port Out HAP 11,246,233 10,727,825 11,250,000 11,500,000 69169 Foster Youth Independence TPV 394,401 692,387 850,000 1,181,360 69170 Veterans Affairs Supportive Housing 2,135,237 2,302,714 2,500,000 2,672,170 69171 Project Based Vouchers 1,920,133 2,526,934 3,000,000 3,500,000 69172 Tenant Protection Vouchers 95,104 272,988 300,000 320,000 35,170,722 38,310,383 41,314,540 44,405,750 SUBTOTAL MISCELLANEOUS TOTAL 35,170,722 38,310,383 41,314,540 44,405,750 City Council Page 678 of 8,%2 — 698 6/6/2023 HOUSING AUTHORITY- MAINSTREAM DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 2,142,454 2,195,598 2,427,940 2,488,540 TOTAL REVENUES 2,142,454 2,195,598 2,427,940 2,488,540 EXPENDITURES 13718760 HOUSING AUTHORITY- NED 2,142,454 2,195,598 2,427,940 2,938,540 2,142,454 2,195,598 2,427,940 2,938,540 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69000 MISCELLANEOUS 2,142,454 2,195,598 2,427,940 2,938,540 2,142,454 2,195,598 2,427,940 2,938,540 TOTAL City Council Page 679 of 8,%2 — 699 6/6/2023 HOUSING AUTHORITY- MAINSTREAM COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY- NED 13718002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52000 Federal Grant -Direct SUBTOTAL REVENUES TOTAL 2,142,454 2,195,598 2,427,940 2,488,540 2,142,454 2,195,598 2,427,940 2,488,540 2,142,454 2,195,598 2,427,940 2,488,540 City Council Page 680 of 8.%2 — 700 6/6/2023 HOUSING AUTHORITY- MAINSTREAM COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY- NED 13718760 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69158 Housing Assist Pmt 69162 Port Out HAP SUBTOTAL MISCELLANEOUS TOTAL 1,726,443 416,011 1,797,296 398,302 1,977,940 450,000 2,488,540 450,000 2,142,454 2,195,598 2,427,940 2,938,540 2,142,454 2,195,598 2,427,940 2,938,540 City Council Page 681 of 8� — 701 6/6/2023 HOUSING AUTHORITY -MS 5 DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 1,423,626 2,173,577 2,357,600 2,894,320 TOTAL REVENUES 1,423,626 2,173,577 2,357,600 2,894,320 EXPENDITURES 13818760 Housing Authority -MS 5 753,905 2,896,974 2,357,600 2,857,810 753,905 2,896,974 2,357,600 2,857,810 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69000 MISCELLANEOUS 753,905 2,896,974 2,357,600 2,857,810 753,905 2,896,974 2,357,600 2,857,810 TOTAL City Council Page 682 of 8� — 702 6/6/2023 HOUSING AUTHORITY -MS 5 COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -MS 5 13818002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52000 Federal Grant -Direct SUBTOTAL REVENUES TOTAL 1,423,626 2,173,577 2,357,600 2,894,320 1,423,626 2,173,577 2,357,600 2,894,320 1,423,626 2,173,577 2,357,600 2,894,320 City Council Page 683 of 8� — 703 6/6/2023 HOUSING AUTHORITY -MS 5 COMMUNITY DEVELOPMENT ACCOUNTING UNIT Housing Authority -MS 5 13818760 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69158 Housing Assist Pmt SUBTOTAL MISCELLANEOUS TOTAL 753,905 2,896,974 2,357,600 2,857,810 753,905 2,896,974 2,357,600 2,857,810 753,905 2,896,974 2,357,600 2,857,810 City Council Page 684 of 8� — 704 6/6/2023 HOUSING AUTHORITY -NEW CONSTR DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 105,076 181,816 244,730 244,730 52004 HCV - Additional Admin Fee 0 249 0 0 57000 Expense Reimbursement 0 3,747 0 0 58000 Earning On Investments 20 0 0 0 TOTAL REVENUES 105,096 185,812 244,730 244,730 EXPENDITURES 13918760 Housing Authority- New Construction 0 0 0 309,480 13918780 ADM IN -Mainstream 5 Vouchers 7,218 153,874 244,730 235,770 7,218 153,874 244,730 545,250 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 6,315 126,429 206,670 214,740 62000 CONTRACTUALS 591 8,500 11,000 2,350 63000 COMMODITIES 0 130 0 0 65000 FIXED CHARGES 312 15,008 26,830 18,490 68000 TRANSFERS 0 61 230 190 69000 MISCELLANEOUS 0 3,747 0 309,480 7,218 153,874 244,730 545,250 TOTAL City Council Page 685 of 8.%2 - 705 6/6/2023 HOUSING AUTHORITY -NEW CONSTR COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY - NEW CONSTRUCTION 13918002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52000 Federal Grant -Direct 105,076 181,816 244,730 244,730 52004 HCV - Additional Admin Fee 0 249 0 0 57000 Expense Reimbursement 0 3,747 0 0 58000 Earning On Investments 20 0 0 0 105,096 185,812 244,730 244,730 SUBTOTAL REVENUES TOTAL 105,096 185,812 244,730 244,730 City Council Page 686 of 8� — 706 6/6/2023 HOUSING AUTHORITY -NEW CONSTR COMMUNITY DEVELOPMENT ACCOUNTING UNIT Housing Authority- New Construction 13918760 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 309,480 0 0 0 309,480 0 0 0 309,480 City Council Page 687 of 8.%2 — 707 6/6/2023 HOUSING AUTHORITY -NEW CONSTR COMMUNITY DEVELOPMENT ACCOUNTING UNIT ADMIN - Mainstream 5 Vouchers 13918780 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 3,775 86,898 144,240 151,590 61010 Salaries Cash Out/Separation 584 370 0 0 61040 Salaries Overtime 0 487 500 0 61100 Retirement -Employer Normal Cost 154 6,874 14,910 17,680 61102 Retirement- Employer Unfunded- Miscellaneous 779 700 410 4,530 61120 Medicare Insurance 71 1,265 2,090 2,200 61130 Health Insurance 951 27,305 44,280 33,540 61180 Worker Compensation Insurance 0 2,530 240 5,200 6,315 126,429 206,670 214,740 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 425 0 2,350 62300 Contract Services -Professional 369 7,770 11,000 0 62400 Auditor Fee 222 305 0 0 SUBTOTAL CONTRACTUALS 591 8,500 11,000 2,350 63001 Miscellaneous Operating Expenses 0 130 0 0 0 130 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 2,880 5,860 11,660 65100 Insurance Charges 0 2,780 280 5,930 65105 Benefits Overhead 0 190 40 900 65400 Indirect Costs 312 9,158 20,650 0 312 15,008 26,830 18,490 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 61 230 190 0 61 230 190 SUBTOTAL TRANSFERS 69167 Portprop Disbursement 0 3,747 0 0 0 3,747 0 0 SUBTOTAL MISCELLANEOUS TOTAL 7,218 153,874 244,730 235,770 City Council Page 688 of 8.%2 - 708 6/6/2023 HOUSING AUTHORITY -VOUCHER ADM DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52000 Federal Grant -Direct 3,269,659 3,596,801 4,255,000 4,255,000 52003 HCV - FSS Coordinator 178,652 70,523 225,180 225,180 52004 HCV - Additional Admin Fee 3,481 3,729 3,200 3,200 52006 Foster Youth Independence TPV 0 84,017 0 0 52007 Veterans Affairs Supportive Housing 0 84,017 0 0 57000 Expense Reimbursement 30,499 43,893 25,000 25,000 57010 Miscellaneous Recoveries 0 30 0 0 57890 Fraud Recovery -HUD 6,369 600 2,500 2,500 58000 Earning On Investments 349 0 0 0 3,489,009 3,883,611 4,510,880 4,510,880 TOTAL REVENUES EXPENDITURES 14018760 HOUSING AUTHORITY -VOUCHERS ADM 1,987,616 3,568,459 4,510,870 4,767,570 1,987,616 3,568,459 4,510,870 4,767,570 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 741,487 1,885,093 2,026,880 2,244,690 62000 CONTRACTUALS 207,382 397,241 507,240 531,850 63000 COMMODITIES 32,828 125,762 85,880 90,880 65000 FIXED CHARGES 280,342 346,978 492,340 508,060 66000 CAPITAL 0 0 20,000 35,000 68000 TRANSFERS 0 23,612 91,940 70,500 69000 MISCELLANEOUS 725,577 789,772 1,286,590 1,286,590 TOTAL 1,987,616 3,568,459 4,510,870 4,767,570 City Council Page 689 of 8.%2 - 709 6/6/2023 HOUSING AUTHORITY -VOUCHER ADM COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -VOUCHERS ADM 14018002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52000 Federal Grant -Direct 3,269,659 3,596,801 4,255,000 4,255,000 52003 HCV - FSS Coordinator I 178,652 70,523 225,180 225,180 52004 HCV - Additional Admin Fee I 3,481 3,729 3,200 3,200 52006 Foster Youth Independence TPV I 0 84,017 0 0 52007 Veterans Affairs Supportive Housing 0 84,017 0 0 57000 Expense Reimbursement 30,499 43,893 25,000 25,000 57010 Miscellaneous Recoveries 0 30 0 0 57890 Fraud Recovery -HUD 6,369 600 2,500 2,500 58000 Earning On Investments 349 0 0 0 3,489,009 3,883,611 4,510,880 4,510,880 SUBTOTAL REVENUES TOTAL 3,489,009 3,883,611 4,510,880 4,510,880 City Council Page 690 of 8.%2 — 710 6/6/2023 HOUSING AUTHORITY -VOUCHER ADM COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING AUTHORITY -VOUCHERS ADM 14018760 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 376,733 1,058,700 1,299,070 1,477,660 61010 Salaries Cash Out/Separation 17,189 4,685 0 0 61020 Salaries Part -Time 16,999 64,449 63,790 63,200 61040 Salaries Overtime 39,130 40,222 10,000 10,000 61100 Retirement -Employer Normal Cost 21,761 66,327 81,320 125,010 61102 Retirement- Employer Unfunded- Miscellaneous 110,091 345,055 159,040 141,420 61110 Part -Time Retirement 353 1,106 1,000 980 61120 Medicare Insurance 5,694 16,310 19,710 22,140 61130 Health Insurance 87,958 214,865 329,110 336,300 61170 Retiree Health Benefits 0 1,652 560 570 61180 Worker Compensation Insurance 65,580 71,720 63,280 67,410 741,487 1,885,093 2,026,880 2,244,690 SUBTOTAL SALARIES & BENEFITS 62010 Communications 10,131 9,041 10,500 20,290 62012 Cellular Phone Charges 918 2,565 2,600 2,600 62120 Training, Transportation, Meetings 0 16 12,500 12,500 62130 Tuition Reimbursement 0 865 1,500 1,500 62140 Membership, Subscription & Dues 539 4,707 6,890 6,890 62200 Advertising 2,466 35,093 12,000 12,000 62300 Contract Services -Professional 117,494 253,596 351,800 353,640 62302 Contracted Vendor Personnel Services 41,854 64,059 59,000 59,000 62322 Maintenance & Repair Machinery 2,976 3,068 3,200 3,200 62400 Auditor Fee 18,247 12,486 34,000 34,000 62403 Bank Service Fees 5,902 5,136 6,000 6,000 62500 Rent Payments 6,135 6,319 6,250 19,230 62600 Parking Validation 411 89 500 500 62700 Auto Expense 310 200 500 500 207,382 397,241 507,240 531,850 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 32,747 125,570 85,680 90,680 63300 Gas & Diesel 81 192 200 200 32,828 125,762 85,880 90,880 SUBTOTAL COMMODITIES 65000 Building Rental 67,700 51,560 62,720 62,720 65010 Rental City Equipment 8,580 8,580 10,520 8,370 65011 Equipment Replacement Charges 5,840 0 0 5,400 65012 Accident Repair & Replacement 270 228 0 100 65040 IT Maintenance Charge 85,120 78,420 83,830 94,310 65100 Insurance Charges 71,340 78,740 75,350 76,800 65105 Benefits Overhead 3,170 4,770 11,100 11,680 65210 Delivery Charges 2,760 2,760 0 0 65400 Indirect Costs 35,562 121,920 248,820 248,680 280,342 346,978 492,340 508,060 SUBTOTAL FIXED CHARGES 66410 Vehicle Purchase 0 0 20,000 35,000 0 0 20,000 35,000 SUBTOTAL CAPITAL 68001 POB Misc Xfer to Fund 406 0 23,612 91,940 70,500 SUBTOTAL TRANSFERS 0 23,612 91,940 70,500 69011 Reserve Appropriation 0 0 486,590 486,590 69131 Mobility -Inspection Fee Paid 2,325 56,100 0 0 City Council Page 691 of 8,52- - 711 6/6/2023 69133 Ports Out -Administrative Pay 696,271 708,790 800,000 800,000 69134 Portprop in received HAP/ADM 0 0 (30,000) (30,000) 69167 Portprop Disbursement 26,981 24,882 30,000 30,000 725,577 789,772 1,286,590 1,286,590 SUBTOTAL MISCELLANEOUS TOTAL 1,987,616 3,568,459 4,510,870 4,767,570 City Council Page 692 of 8� — 712 6/6/2023 NSP FEDERAL GRANT DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56900 Principal Repayment 103,552 232,546 0 0 57990 Miscellaneous Income 560 0 0 0 58000 Earning On Investments 10,699 10,403 0 0 114,811 242,949 0 0 TOTAL REVENUES EXPENDITURES 14218760 NEIGHBORHOOD STABILIZE PRGM 1 2,235 3,975 0 0 14218761 ARRA NGHBRHD STABILIZE PRGM 2 0 17 0 0 14218762 NGHBRHD STABILIZE PRGM 3 1,967 3,937 0 0 TOTAL EXPENDITURES 4,202 7,929 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 2,953 5,521 0 0 62000 CONTRACTUALS 16 43 0 0 63000 COMMODITIES 39 6 0 0 65000 FIXED CHARGES 1,194 2,336 0 0 68000 TRANSFERS 0 24 0 0 4,202 7,929 0 0 TOTAL City Council Page 693 of 8� — 713 6/6/2023 NSP FEDERAL GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT NEIGHBORHOOD STABILIZATION PGM 14218002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56900 Principal Repayment 103,552 232,546 0 0 57990 Miscellaneous Income 560 0 0 0 58000 Earning On Investments 10,699 10,403 0 0 114,811 242,949 0 0 SUBTOTAL REVENUES TOTAL 114,811 242,949 0 0 City Council Page 694 of 8� — 714 6/6/2023 NSP FEDERAL GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT NEIGHBORHOOD STABILIZE PRGM 1 14218760 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 625 1,881 0 0 61010 Salaries Cash Out/Separation I 0 23 0 0 61100 Retirement -Employer Normal Cost I 23 177 0 0 61102 Retirement- Employer Unfunded- Miscellaneous I 118 109 0 0 61120 Medicare Insurance 9 27 0 0 61130 Health Insurance 91 309 0 0 61180 Worker Compensation Insurance 600 570 0 0 1,466 3,097 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1 0 0 0 62140 Membership, Subscription & Dues 0 0 0 0 62300 Contract Services -Professional 9 17 0 0 62400 Auditor Fee 4 0 0 0 13 17 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 10 5 0 0 10 5 0 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 660 620 0 0 65105 Benefits Overhead 20 0 0 0 65400 Indirect Costs 66 227 0 0 746 847 0 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 10 0 0 0 10 0 0 SUBTOTAL TRANSFERS TOTAL 2,235 3,975 0 0 City Council Page 695 of 8.%2 — 715 6/6/2023 NSP FEDERAL GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT ARRA NGHBRHD STABILIZE PRGM 2 14218761 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS TOTAL 0 17 0 0 0 17 0 0 0 17 0 0 City Council Page 696 of 8� — 716 6/6/2023 NSP FEDERAL GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT NGHBRHD STABILIZE PRGM 3 14218762 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 822 1,028 0 0 61100 Retirement -Employer Normal Cost I 36 40 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 183 165 0 0 61120 Medicare Insurance 12 15 0 0 61130 Health Insurance 134 106 0 0 61180 Worker Compensation Insurance 300 1,071 0 0 1,487 2,425 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 3 0 0 0 62140 Membership, Subscription & Dues 0 0 0 0 62300 Contract Services -Professional 0 9 0 0 3 9 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 30 1 0 0 30 1 0 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 330 1,351 0 0 65105 Benefits Overhead 10 0 0 0 65210 Delivery Charges 20 13 0 0 65400 Indirect Costs 87 124 0 0 447 1,488 0 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 14 0 0 0 14 0 0 SUBTOTAL TRANSFERS TOTAL 1,967 3,937 0 0 City Council Page 697 of 8.%2 — 717 6/6/2023 CALHOME MFGD HSG LOAN DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57990 Miscellaneous Income 280 280 0 0 58000 Earning On Investments 4,895 4,959 0 0 TOTAL REVENUES 5,175 5,239 0 0 City Council Page 698 of 8.%2 — 718 6/6/2023 CALHOME MFGD HSG LOAN COMMUNITY DEVELOPMENT ACCOUNTING UNIT CALHOME MFGD HSG LOAN FY03-04 14318002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57990 Miscellaneous Income 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 280 4,895 280 4,959 0 0 0 0 5,175 5,239 0 0 5,175 5,239 0 0 City Council Page 699 of 8.%2 — 719 6/6/2023 PRISON TO EMPLOYMENT PROGRAM DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 727,641 1,325,367 0 0 59011 Reserve Appropriation 0 0 0 927,350 727,641 1,325,367 0 927,350 TOTAL REVENUES EXPENDITURES 14418760 PRISON TO EMPLOYMENT PROGRAM 1,035,583 1,017,426 0 927,350 1,035,583 1,017,426 0 927,350 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 315,613 279,420 0 11,270 62000 CONTRACTUALS 24,821 28,807 0 0 63000 COMMODITIES 149 136 0 0 65000 FIXED CHARGES 23,396 41,277 0 14,790 68000 TRANSFERS 0 3,552 0 0 69000 MISCELLANEOUS 671,604 664,233 0 901,290 1,035,583 1,017,426 0 927,350 TOTAL City Council Page 700 of 8.%2 — 720 6/6/2023 PRISON TO EMPLOYMENT PROGRAM COMMUNITY DEVELOPMENT ACCOUNTING UNIT PRISON TO EMPLOYMENT PROGRAM 14418002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct 59011 Reserve Appropriation SUBTOTAL REVENUES TOTAL 727,641 0 1,325,367 0 0 0 0 927,350 727,641 1,325,367 0 927,350 727,641 1,325,367 0 927,350 City Council Page 701 of 8.%2 — 721 6/6/2023 PRISON TO EMPLOYMENT PROGRAM COMMUNITY DEVELOPMENT ACCOUNTING UNIT PRISON TO EMPLOYMENT PROGRAM 14418760 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 215,965 184,332 0 0 61010 Salaries Cash Out/Separation I 0 769 0 0 61020 Salaries Part -Time 4,135 3,855 0 0 61030 Salaries Participant 5,992 924 0 0 61040 Salaries Overtime 0 596 0 0 61100 Retirement -Employer Normal Cost 8,978 7,596 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 45,421 43,608 0 0 61110 Part -Time Retirement 380 179 0 0 61120 Medicare Insurance 3,254 2,750 0 0 61130 Health Insurance 27,321 26,148 0 0 61180 Worker Compensation Insurance 4,167 8,663 0 11,270 315,613 279,420 0 11,270 SUBTOTAL SALARIES & BENEFITS 62010 Communications 574 638 0 0 62500 Rent Payments 24,247 28,170 0 0 24,821 28,807 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 149 136 0 0 149 136 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 8,640 0 0 65100 Insurance Charges 0 9,510 0 12,840 65105 Benefits Overhead 0 323 0 1,950 65400 Indirect Costs 23,396 22,805 0 0 23,396 41,277 0 14,790 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 3,552 0 0 0 3,552 0 0 SUBTOTAL TRANSFERS 69011 Reserve Appropriation 0 0 0 901,290 69135 Payment to Subagent 601,072 481,787 0 0 69138 Payment -Training Portion 68,269 177,519 0 0 69144 Client Support Services 2,263 4,927 0 0 SUBTOTAL MISCELLANEOUS 671,604 664,233 0 901,290 TOTAL 1,035,583 1,017,426 0 927,350 City Council Page 702 of 8� - 722 6/6/2023 RENTAL REHABILITATION GRANT DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 3,319 2,238 0 0 TOTAL REVENUES 3,319 2,238 0 0 City Council Page 703 of 8� — 723 6/6/2023 RENTAL REHABILITATION GRANT COMMUNITY DEVELOPMENT ACCOUNTING UNIT RENTAL REHABILITATION GRANT 14518002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 3,319 2,238 0 0 3,319 2,238 0 0 3,319 2,238 0 0 City Council Page 704 of 8� — 724 6/6/2023 HSG ADMIN CARES ACT COVID-19 DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52008 Federal Grant -Direct COVID 1,275,761 4,852 0 0 58000 Earning On Investments 424 0 0 0 TOTAL REVENUES 1,276,185 4,852 0 0 EXPENDITURES 15718760 HSG ADMIN CARES ACT COVID-19 1,275,761 4,852 0 0 1,275,761 4,852 0 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 1,032,508 4,422 0 0 62000 CONTRACTUALS 101,517 116 0 0 63000 COMMODITIES 75,642 0 0 0 65000 FIXED CHARGES 55,141 314 0 0 69000 MISCELLANEOUS 10,952 0 0 0 1,275,761 4,852 0 0 TOTAL City Council Page 705 of 8.%2 — 725 6/6/2023 HSG ADMIN CARES ACT COVID-19 COMMUNITY DEVELOPMENT ACCOUNTING UNIT HSG ADMIN CARES ACT COVID-19 15718002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52008 Federal Grant -Direct COVID 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 1,275,761 424 4,852 0 0 0 0 0 1,276,185 4,852 0 0 1,276,185 4,852 0 0 City Council Page 706 of 8� — 726 6/6/2023 HSG ADMIN CARES ACT COVID-19 COMMUNITY DEVELOPMENT ACCOUNTING UNIT HSG ADMIN CARES ACT COVID-19 15718760 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 574,275 2,992 0 0 61010 Salaries Cash Out/Separation 2,534 0 0 0 61020 Salaries Part -Time 46,356 0 0 0 61040 Salaries Overtime 48,706 0 0 0 61100 Retirement -Employer Normal Cost 37,916 356 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 191,823 0 0 0 61110 Part -Time Retirement 768 0 0 0 61120 Medicare Insurance 9,838 42 0 0 61130 Health Insurance 120,292 1,032 0 0 1,032,508 4,422 0 0 SUBTOTAL SALARIES & BENEFITS 62012 Cellular Phone Charges 1,326 0 0 0 62140 Membership, Subscription & Dues 4,003 0 0 0 62200 Advertising 7,980 0 0 0 62300 Contract Services -Professional 88,196 0 0 0 62400 Auditor Fee 13 116 0 0 101,517 116 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 75,642 0 0 0 75,642 0 0 0 SUBTOTAL COMMODITIES 65400 Indirect Costs 55,141 314 0 0 55,141 314 0 0 SUBTOTAL FIXED CHARGES 69131 Mobility -Inspection Fee Paid 10,875 0 0 0 69133 Ports Out -Administrative Pay 77 0 0 0 10,952 0 0 0 SUBTOTAL MISCELLANEOUS TOTAL 1,275,761 4,852 0 0 City Council Page 707 of 8.%2 — 727 6/6/2023 S132 Planning DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 0 2,665,322 4,357,830 13,420 58011 Interest Earned on Advanced Received- 2.8M 0 10,970 0 30,000 59011 Reserve Appropriation 0 0 0 4,980,640 TOTAL REVENUES 0 2,676,292 4,357,830 5,024,060 EXPENDITURES 15818700 CDA PLHA Round 1 0 2,665,322 4,357,830 13,420 15818701 CDA PLHA Round 2 0 0 0 184,990 15818702 CDA- PLHA Round 3 0 0 0 4,795,650 TOTAL EXPENDITURES 0 2,665,322 4,357,830 4,994,060 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 1,636 10,380 11,280 62000 CONTRACTUALS 0 0 0 120 63000 COMMODITIES 0 6 0 0 65000 FIXED CHARGES 0 159 1,100 2,020 66000 CAPITAL 0 2,663,521 0 0 69000 MISCELLANEOUS 0 0 4,346,350 4,980,640 0 2,665,322 4,357,830 4,994,060 TOTAL City Council Page 708 of 8.%2 — 728 6/6/2023 S132 Planning COMMUNITY DEVELOPMENT ACCOUNTING UNIT PLHA PGM (SB2) REVENUES 15818002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52025 State Grants -Direct 0 2,665,322 4,357,830 13,420 58011 Interest Earned on Advanced Received- 2.8M 0 10,970 0 30,000 59011 Reserve Appropriation 0 0 0 4,980,640 0 2,676,292 4,357,830 5,024,060 SUBTOTAL REVENUES TOTAL 0 2,676,292 4,357,830 5,024,060 City Council Page 709 of 8.%2 — 729 6/6/2023 S132 Planning COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA PLHA Round 1 15818700 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 1,231 7,390 7,950 61040 Salaries Overtime 0 89 0 0 61100 Retirement -Employer Normal Cost 0 68 470 610 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 110 61120 Medicare Insurance 0 19 100 110 61130 Health Insurance 0 229 2,420 2,430 61180 Worker Compensation Insurance 0 0 0 70 0 1,636 10,380 11,280 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 120 0 0 0 120 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 6 0 0 0 6 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 570 65100 Insurance Charges 0 0 0 80 65105 Benefits Overhead 0 0 0 20 65400 Indirect Costs 0 159 1,100 1,350 0 159 1,100 2,020 SUBTOTAL FIXED CHARGES 66200 Buildings & Building Improvements 0 2,663,521 0 0 0 2,663,521 0 0 SUBTOTAL CAPITAL 69011 Reserve Appropriation 0 0 4,346,350 0 0 0 4,346,350 0 SUBTOTAL MISCELLANEOUS TOTAL 0 2,665,322 4,357,830 13,420 City Council Page 710 of 8� — 730 6/6/2023 S132 Planning COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA PLHA Round 2 15818701 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 184,990 0 0 0 184,990 0 0 0 184,990 City Council Page 711 of 8� — 731 6/6/2023 S132 Planning COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA- PLHA Round 3 15818702 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69011 Reserve Appropriation SUBTOTAL MISCELLANEOUS TOTAL 0 0 0 4,795,650 0 0 0 4,795,650 0 0 0 4,795,650 City Council Page 712 of 8.%2 — 732 6/6/2023 MS5 HAP CARES ACT COVID-19 DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52008 Federal Grant -Direct COVID 205,288 (205,288) 0 0 TOTAL REVENUES 205,288 (205,288) 0 0 EXPENDITURES 17018760 MS5 HAP CARES ACT COVID-19 774,497 (774,497) 0 0 TOTAL EXPENDITURES 774,497 (774,497) 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69000 MISCELLANEOUS 774,497 (774,497) 0 0 774,497 (774,497) 0 0 TOTAL City Council Page 713 of 8� — 733 6/6/2023 MS5 HAP CARES ACT COVID-19 COMMUNITY DEVELOPMENT ACCOUNTING UNIT MS5 HAP CARES ACT COVID-19 17018002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52008 Federal Grant -Direct COVID SUBTOTAL REVENUES TOTAL 205,288 (205,288) 0 0 205,288 (205,288) 0 0 205,288 (205,288) 0 0 City Council Page 714 of 8� — 734 6/6/2023 MS5 HAP CARES ACT COVID-19 COMMUNITY DEVELOPMENT ACCOUNTING UNIT MS5 HAP CARES ACT COVID-19 17018760 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69158 Housing Assist Pmt SUBTOTAL MISCELLANEOUS TOTAL 774,497 (774,497) 0 0 774,497 (774,497) 0 0 774,497 (774,497) 0 0 City Council Page 715 of 8� — 735 6/6/2023 CARES ACT-CDA DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52009 Federal Grant -Indirect COVID 904,200 0 0 0 58000 Earning On Investments 4,992 0 0 0 909,192 0 0 0 TOTAL REVENUES EXPENDITURES 17318810 CARES ACT-CDA 909,345 0 0 0 TOTAL EXPENDITURES 909,345 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 10,929 0 0 0 62000 CONTRACTUALS 897,986 0 0 0 63000 COMMODITIES 430 0 0 0 909,345 0 0 0 TOTAL City Council Page 716 of 8� — 736 6/6/2023 CARES ACT-CDA COMMUNITY DEVELOPMENT ACCOUNTING UNIT CARES ACT -REVENUE 17318002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52009 Federal Grant -Indirect COVID 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 904,200 4,992 0 0 0 0 0 0 909,192 0 0 0 909,192 0 0 0 City Council Page 717 of 8� — 737 6/6/2023 CARES ACT-CDA COMMUNITY DEVELOPMENT ACCOUNTING UNIT CARES ACT-CDA 17318810 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 6,631 0 0 0 61020 Salaries Part -Time I 2,877 0 0 0 61100 Retirement -Employer Normal Cost 290 0 0 0 61110 Part -Time Retirement 102 0 0 0 61120 Medicare Insurance 139 0 0 0 61130 Health Insurance 890 0 0 0 10,929 0 0 0 SUBTOTAL SALARIES & BENEFITS 62330 Contract Services -Small Business Grants 897,986 0 0 0 SUBTOTAL CONTRACTUALS 897,986 0 0 0 63001 Miscellaneous Operating Expenses 430 0 0 0 430 0 0 0 SUBTOTAL COMMODITIES TOTAL 909,345 0 0 0 City Council Page 718 of 8� — 738 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17618810 CARES ACT -STATE CDA 7,837,395 0 0 0 7,837,395 0 0 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 51,725 0 0 0 62000 CONTRACTUALS 4,185,365 0 0 0 63000 COMMODITIES 15,090 0 0 0 69000 MISCELLANEOUS 1,585,216 0 0 0 7,837,395 0 0 0 TOTAL City Council Page 719 of 8� — 739 6/6/2023 CARES ACT -STATE COMMUNITY DEVELOPMENT ACCOUNTING UNIT CARES ACT -STATE CDA 17618810 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 31,552 0 0 0 61020 Salaries Part -Time 12,272 0 0 0 61100 Retirement -Employer Normal Cost 1,543 0 0 0 61110 Part -Time Retirement 361 0 0 0 61120 Medicare Insurance 622 0 0 0 61130 Health Insurance 5,375 0 0 0 51,725 0 0 0 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 852,105 0 0 0 62329 Contract Services -Childcare Assistance 242,550 0 0 0 62330 Contract Services -Small Business Grants 2,971,614 0 0 0 62331 Contract Services -Isolation & Housing Assistance 119,096 0 0 0 4,185,365 0 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 15,090 0 0 0 15,090 0 0 0 SUBTOTAL COMMODITIES 69152 Loans & Grants 868,000 0 0 0 69158 Housing Assist Pmt 2,717,216 0 0 0 3,585,216 0 0 0 SUBTOTAL MISCELLANEOUS TOTAL 7,837,395 0 0 0 City Council Page 720 of 8� — 740 6/6/2023 EMERGENCY RENTAL ASSISTANCE PG DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52008 Federal Grant -Direct COVID 3,375,042 21,664,913 0 0 52009 Federal Grant -Indirect COVID 0 0 87,060 0 58000 Earning On Investments 43,162 49,495 0 0 58002 Net Increase(Decrease)In Fai 25,591 (25,591) 0 0 TOTAL REVENUES 3,443,795 21,688,817 87,060 0 EXPENDITURES 17718700 EMERGENCY RENTAL ASSISTANCE PROGRAM 3,375,042 6,414,753 0 0 17718701 EMERGENCY RENTAL ASSISTANCE 2 0 13,378,357 0 0 17718702 EMERGENCY RNTAL ASSTCE 2-STATE 0 0 87,060 0 3,375,042 19,793,109 87,060 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 54,340 184,426 73,370 0 62000 CONTRACTUALS 13,947 62,124 0 0 63000 COMMODITIES 2,103 313 0 0 65000 FIXED CHARGES 0 0 11,170 0 68000 TRANSFERS 0 0 2,520 0 69000 MISCELLANEOUS 3,304,652 19,546,246 0 0 3,375,042 19,793,109 87,060 0 TOTAL City Council Page 721 of 8� — 741 6/6/2023 EMERGENCY RENTAL ASSISTANCE PG COMMUNITY DEVELOPMENT ACCOUNTING UNIT EMERGENCY RENTAL ASSISTANCE PROGRAM 17718002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52008 Federal Grant -Direct COVID 3,375,042 21,664,913 0 0 52009 Federal Grant -Indirect COVID 0 0 87,060 0 58000 Earning On Investments 43,162 49,495 0 0 58002 Net Increase (Decrease) In Fai 25,591 (25,591) 0 0 3,443,795 21,688,817 87,060 0 SUBTOTAL REVENUES TOTAL 3,443,795 21,688,817 87,060 0 City Council Page 722 of 8.%2 — 742 6/6/2023 EMERGENCY RENTAL ASSISTANCE PG COMMUNITY DEVELOPMENT ACCOUNTING UNIT EMERGENCY RENTAL ASSISTANCE PROGRAM 17718700 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 35,217 17,790 0 0 61020 Salaries Part -Time 0 778 0 0 61040 Salaries Overtime 2,370 1,666 0 0 61100 Retirement -Employer Normal Cost 1,636 783 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 8,279 0 0 0 61110 Part -Time Retirement 0 29 0 0 61120 Medicare Insurance 560 285 0 0 61130 Health Insurance 6,277 3,009 0 0 54,340 24,341 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1 0 0 0 62300 Contract Services -Professional 13,946 1,825 0 0 13,947 1,825 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 2,103 0 0 0 2,103 0 0 0 SUBTOTAL COMMODITIES 69135 Payment to Subagent 3,304,652 6,388,587 0 0 3,304,652 6,388,587 0 0 SUBTOTAL MISCELLANEOUS TOTAL 3,375,042 6,414,753 0 0 City Council Page 723 of 8� — 743 6/6/2023 EMERGENCY RENTAL ASSISTANCE PG COMMUNITY DEVELOPMENT ACCOUNTING UNIT EMERGENCY RENTAL ASSISTANCE 2 17718701 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 89,771 0 0 61010 Salaries Cash Out/Separation I 0 395 0 0 61020 Salaries Part -Time I 0 31,393 0 0 61040 Salaries Overtime I 0 16,517 0 0 61100 Retirement -Employer Normal Cost 0 3,789 0 0 61110 Part -Time Retirement 0 1,177 0 0 61120 Medicare Insurance 0 1,974 0 0 61130 Health Insurance 0 15,070 0 0 0 160,085 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 305 0 0 62300 Contract Services -Professional 0 14,657 0 0 62302 Contracted Vendor Personnel Services 0 45,337 0 0 0 60,299 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 313 0 0 0 313 0 0 SUBTOTAL COMMODITIES 69135 Payment to Subagent 0 13,157,659 0 0 0 13,157,659 0 0 SUBTOTAL MISCELLANEOUS TOTAL 0 13,378,357 0 0 City Council Page 724 of 8� — 744 6/6/2023 EMERGENCY RENTAL ASSISTANCE PG COMMUNITY DEVELOPMENT ACCOUNTING UNIT EMERGENCY RNTAL ASSTCE 2-STATE 17718702 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 54,670 0 61100 Retirement -Employer Normal Cost I 0 0 1,750 0 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 4,360 0 61120 Medicare Insurance 0 0 790 0 61130 Health Insurance 0 0 9,600 0 61180 Worker Compensation Insurance 0 0 2,200 0 0 0 73,370 0 SUBTOTAL SALARIES & BENEFITS 65100 Insurance Charges 0 0 2,620 0 65105 Benefits Overhead 0 0 390 0 65400 Indirect Costs 0 0 8,160 0 0 0 11,170 0 SUBTOTAL FIXED CHARGES 68001 POB Misc Xfer to Fund 406 0 0 2,520 0 0 0 2,520 0 SUBTOTAL TRANSFERS TOTAL 0 0 87,060 0 City Council Page 725 of 8� — 745 6/6/2023 EHV HAP DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52011 Federal Direct - ARPA EHV HAP 0 548,705 0 1,725,390 TOTAL REVENUES 0 548,705 0 1,725,390 EXPENDITURES 17918760 EHV HAP 0 132,291 0 1,130,290 TOTAL EXPENDITURES 0 132,291 0 1,130,290 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 69000 MISCELLANEOUS 0 132,291 0 1,130,290 0 132,291 0 1,130,290 TOTAL City Council Page 726 of 8� — 746 6/6/2023 EHV HAP COMMUNITY DEVELOPMENT ACCOUNTING UNIT EHV HAP 17918002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52011 Federal Direct - ARPA EHV HAP SUBTOTAL REVENUES TOTAL 0 548,705 0 1,725,390 0 548,705 0 1,725,390 0 548,705 0 1,725,390 City Council Page 727 of 8� — 747 6/6/2023 EHV HAP COMMUNITY DEVELOPMENT ACCOUNTING UNIT EHV HAP 17918760 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69158 Housing Assist Pmt SUBTOTAL MISCELLANEOUS TOTAL 0 132,291 0 1,130,290 0 132,291 0 1,130,290 0 132,291 0 1,130,290 City Council Page 728 of 8� — 748 6/6/2023 EHV ADMIN FEES DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52004 HCV - Additional Admin Fee 0 1,247 0 0 52012 Federal Direct - ARPA EHV Admin Fees 0 47,172 111,430 0 52013 Federal Direct- ARPA EHV Preliminary Fees 0 35,600 0 0 52015 Federal Direct-ARPA EHV Placement Fees 0 1,600 0 0 57000 Expense Reimbursement 0 26,744 0 0 TOTAL REVENUES 0 112,363 111,430 0 EXPENDITURES 18018760 EHV ADMIN FEES 0 83,252 111,420 140,060 0 83,252 111,420 140,060 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 53,840 103,430 116,890 62000 CONTRACTUALS 0 0 0 1,150 63000 COMMODITIES 0 130 0 0 65000 FIXED CHARGES 0 4,337 7,990 22,020 69000 MISCELLANEOUS 0 24,944 0 0 0 83,252 111,420 140,060 TOTAL City Council Page 729 of 8� — 749 6/6/2023 EHV ADMIN FEES COMMUNITY DEVELOPMENT ACCOUNTING UNIT EHV ADMIN FEES 18018002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 52004 HCV - Additional Admin Fee 0 1,247 0 0 52012 Federal Direct - ARPA EHV Admin Fees 0 47,172 111,430 0 52013 Federal Direct- ARPA EHV Preliminary Fees 0 35,600 0 0 52015 Federal Direct-ARPA EHV Placement Fees 0 1,600 0 0 57000 Expense Reimbursement 0 26,744 0 0 0 112,363 111,430 0 SUBTOTAL REVENUES TOTAL 0 112,363 111,430 0 City Council Page 730 of 8.%2 - 750 6/6/2023 EHV ADMIN FEES COMMUNITY DEVELOPMENT ACCOUNTING UNIT EHV ADMIN FEES 18018760 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 40,504 74,780 77,600 61040 Salaries Overtime 0 882 0 0 61100 Retirement -Employer Normal Cost 0 1,583 4,850 6,040 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 6,760 61120 Medicare Insurance 0 599 1,090 1,110 61130 Health Insurance 0 10,272 22,710 22,950 61180 Worker Compensation Insurance 0 0 0 2,430 0 53,840 103,430 116,890 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 1,150 0 0 0 1,150 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 130 0 0 0 130 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 5,690 65100 Insurance Charges 0 0 0 2,760 65105 Benefits Overhead 0 0 0 420 65400 Indirect Costs 0 4,337 7,990 13,150 0 4,337 7,990 22,020 SUBTOTAL FIXED CHARGES 69131 Mobility -Inspection Fee Paid 0 900 0 0 69167 Portprop Disbursement 0 24,044 0 0 0 24,944 0 0 SUBTOTAL MISCELLANEOUS TOTAL 0 83,252 111,420 140,060 City Council Page 731 of 8.%2 - 751 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18118013 ARPA- CDA 0 7,791,943 579,940 5,462,590 0 7,791,943 579,940 5,462,590 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 350,979 579,940 460,770 62000 CONTRACTUALS 0 423,759 0 220,600 63000 COMMODITIES 0 6,027,160 0 0 65000 FIXED CHARGES 0 4,616 0 97,740 69000 MISCELLANEOUS 0 985,430 0 4,683,480 0 7,791,943 579,940 5,462,590 TOTAL City Council Page 732 of 8� — 752 6/6/2023 American Rescue Plan Act COMMUNITY DEVELOPMENT ACCOUNTING UNIT ARPA- CDA 18118013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 71,007 410,990 338,090 61020 Salaries Part -Time 0 45,823 0 0 61040 Salaries Overtime 0 210,527 0 0 61100 Retirement -Employer Normal Cost 0 5,299 36,270 28,090 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 8,010 61110 Part -Time Retirement 0 1,562 0 0 61120 Medicare Insurance 0 1,852 5,940 4,880 61130 Health Insurance 0 14,909 126,740 74,710 61180 Worker Compensation Insurance 0 0 0 6,990 0 350,979 579,940 460,770 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 310 0 6,310 62140 Membership, Subscription & Dues 0 90 0 0 62200 Advertising 0 460 0 0 62300 Contract Services -Professional 0 420,401 0 214,290 62500 Rent Payments 0 2,498 0 0 0 423,759 0 220,600 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 6,027,160 0 0 0 6,027,160 0 0 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 0 0 0 31,290 65100 Insurance Charges 0 0 0 7,970 65105 Benefits Overhead 0 0 0 1,210 65205 Internal Departments Personnel 0 4,616 0 0 65400 Indirect Costs 0 0 0 57,270 0 4,616 0 97,740 SUBTOTAL FIXED CHARGES 69011 Reserve Appropriation 0 0 0 4,683,480 69135 Payment to Subagent 0 955,430 0 0 69152 Loans & Grants 0 30,000 0 0 0 985,430 0 4,683,480 SUBTOTAL MISCELLANEOUS TOTAL 0 7,791,943 579,940 5,462,590 City Council Page 733 of 8� - 753 6/6/2023 HOME -ARP PROGRAM DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52008 Federal Grant -Direct COVID 0 0 34,130 0 TOTAL REVENUES 0 0 34,130 0 EXPENDITURES 18218780 HOME -ARP PROGRAM 0 0 34,130 2,894,800 0 0 34,130 2,894,800 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 30,840 28,860 62000 CONTRACTUALS 0 0 0 290 65000 FIXED CHARGES 0 0 3,290 5,290 69000 MISCELLANEOUS 0 0 0 2,860,360 0 0 34,130 2,894,800 TOTAL City Council Page 734 of 8� — 754 6/6/2023 HOME -ARP PROGRAM COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOME -ARP PROGRAM 18218002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52008 Federal Grant -Direct COVID SUBTOTAL REVENUES TOTAL 0 0 34,130 0 0 0 34,130 0 0 0 34,130 0 City Council Page 735 of 8.%2 — 755 6/6/2023 HOME -ARP PROGRAM COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOME -ARP PROGRAM 18218780 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 22,070 22,710 61100 Retirement -Employer Normal Cost I 0 0 2,480 2,850 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 40 61120 Medicare Insurance 0 0 320 330 61130 Health Insurance 0 0 5,970 2,910 61180 Worker Compensation Insurance 0 0 0 20 0 0 30,840 28,860 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 290 0 0 0 290 SUBTOTAL CONTRACTUALS 65040 IT Maintenance Charge 0 0 0 1,420 65100 Insurance Charges 0 0 0 20 65400 Indirect Costs 0 0 3,290 3,850 0 0 3,290 5,290 SUBTOTAL FIXED CHARGES 69152 Loans & Grants 0 0 0 2,860,360 0 0 0 2,860,360 SUBTOTAL MISCELLANEOUS TOTAL 0 0 34,130 2,894,800 City Council Page 736 of 8� — 756 6/6/2023 ARPA - CA FOR ALL YOUTH WDP DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52009 Federal Grant -Indirect COVID 0 0 0 193,340 59011 Reserve Appropriation 0 0 4,497,520 0 0 0 4,497,520 193,340 TOTAL REVENUES EXPENDITURES 18318763 ARPA - CA FOR ALL YOUTH WDP 0 0 4,497,520 193,340 TOTAL EXPENDITURES 0 0 4,497,520 193,340 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 0 173,970 65000 FIXED CHARGES 0 0 0 19,370 69000 MISCELLANEOUS 0 1 0 1 4,497,520 10 TOTAL 0 0 4,497,520 j 193,340 City Council Page 737 of 8.%2 — 757 6/6/2023 ARPA - CA FOR ALL YOUTH WDP COMMUNITY DEVELOPMENT ACCOUNTING UNIT ARPA - CA FOR ALL YOUTH WDP 18318002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52009 Federal Grant -Indirect COVID 59011 Reserve Appropriation SUBTOTAL REVENUES TOTAL 0 0 0 0 0 4,497,520 193,340 0 0 0 4,497,520 193,340 0 0 4,497,520 193,340 City Council Page 738 of 8.%2 — 758 6/6/2023 ARPA - CA FOR ALL YOUTH WDP COMMUNITY DEVELOPMENT ACCOUNTING UNIT ARPA - CA FOR ALL YOUTH WDP 18318763 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 113,180 61020 Salaries Part -Time I 0 0 0 1,140 61100 Retirement -Employer Normal Cost 0 0 0 14,210 61102 Retirement- Employer Unfunded- Miscellaneous 0 0 0 20,460 61110 Part -Time Retirement 0 0 0 40 61120 Medicare Insurance 0 0 0 1,660 61130 Health Insurance 0 0 0 23,280 0 0 0 173,970 SUBTOTAL SALARIES & BENEFITS 65400 Indirect Costs 0 0 0 19,370 0 0 0 19,370 SUBTOTAL FIXED CHARGES 69011 Reserve Appropriation 0 0 4,497,520 0 0 0 4,497,520 0 SUBTOTAL MISCELLANEOUS TOTAL 0 0 4,497,520 193,340 City Council Page 739 of 8.%2 — 759 6/6/2023 RENT STABILIZATION DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 57990 Miscellaneous Income 0 0 0 3,245,000 TOTAL REVENUES 0 0 0 3,245,000 EXPENDITURES 18518700 RENT STABILIZATION 0 0 0 2,823,640 TOTAL EXPENDITURES 0 0 0 2,823,640 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 0 0 0 1,366,350 62000 CONTRACTUALS 0 0 0 1,281,330 63000 COMMODITIES 0 0 0 10,500 65000 FIXED CHARGES 0 0 0 165,460 0 0 0 2,823,640 TOTAL City Council Page 740 of 8.%2 — 760 6/6/2023 RENT STABILIZATION COMMUNITY DEVELOPMENT ACCOUNTING UNIT RENT STABILIZATION REVENUE 18518002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 57990 Miscellaneous Income SUBTOTAL REVENUES TOTAL 0 0 0 3,245,000 0 0 0 3,245,000 0 0 0 3,245,000 City Council Page 741 of 8.%2 - 761 6/6/2023 RENT STABILIZATION COMMUNITY DEVELOPMENT ACCOUNTING UNIT RENT STABILIZATION 18518700 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 0 0 0 976,720 61100 Retirement -Employer Normal Cost I 0 0 0 116,410 61120 Medicare Insurance I 0 0 0 13,430 61130 Health Insurance I 0 0 0 256,290 61170 Retiree Health Benefits 0 0 0 3,500 0 0 0 1,366,350 SUBTOTAL SALARIES & BENEFITS 62012 Cellular Phone Charges 0 0 0 3,600 62120 Training, Transportation, Meetings 0 0 0 10,000 62130 Tuition Reimbursement 0 0 0 1,500 62140 Membership, Subscription & Dues 0 0 0 2,500 62200 Advertising 0 0 0 5,000 62300 Contract Services -Professional 0 0 0 1,173,020 62500 Rent Payments 0 0 0 85,210 62600 Parking Validation 0 0 0 250 62700 Auto Expense 0 0 0 250 0 0 0 1,281,330 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 0 0 10,500 0 0 0 10,500 SUBTOTAL COMMODITIES 65400 Indirect Costs 0 0 0 165,460 0 0 0 165,460 SUBTOTAL FIXED CHARGES TOTAL 0 0 0 2,823,640 City Council Page 742 of 8� — 762 6/6/2023 INCLUSIONARY HOUSING FEE DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 53822 Density Bonus Setup Fee 0 22,097 0 0 53902 Misc Service Charge 1,349 2,238 1,120 1,500 57000 Expense Reimbursement 7,905 1,000 0 0 57896 Inclusionary Housing Fees 3,709,875 6,932,760 0 0 57990 Miscellaneous Income 1,099 0 0 0 58000 Earning On Investments 77,750 115,599 70,000 70,000 58002 Net Increase (Decrease) In Fai 0 (1,059,795) 0 0 TOTAL REVENUES 3,797,978 6,013,899 71,120 71,500 EXPENDITURES 41718820 INCLUSIONARY HOUSING FEE 452,613 1,097,044 1,538,440 1,584,530 452,613 1,097,044 1,538,440 1,584,530 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 160,713 230,857 300,340 334,560 62000 CONTRACTUALS 92,886 160,896 117,550 118,800 63000 COMMODITIES 2,942 183,250 19,550 19,550 65000 FIXED CHARGES 43,189 52,629 61,100 84,090 66000 CAPITAL 0 421,319 10,000 0 68000 TRANSFERS 0 2,520 9,900 7,530 69000 MISCELLANEOUS 152,883 45,573 1,020,000 1,020,000 452,613 1,097,044 1,538,440 1,584,530 TOTAL City Council Page 743 of 8� - 763 6/6/2023 INCLUSIONARY HOUSING FEE COMMUNITY DEVELOPMENT ACCOUNTING UNIT INCLUSIONARY HOUSING FEE 41718002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 53822 Density Bonus Setup Fee 0 22,097 0 0 53902 Misc Service Charge 1,349 2,238 1,120 1,500 57000 Expense Reimbursement 7,905 1,000 0 0 57896 Inclusionary Housing Fees 3,709,875 6,932,760 0 0 57990 Miscellaneous Income 1,099 0 0 0 58000 Earning On Investments 77,750 115,599 70,000 70,000 58002 Net Increase(Decrease)In Fai 0 (1,059,795) 0 0 3,797,978 6,013,899 71,120 71,500 SUBTOTAL REVENUES TOTAL 3,797,978 6,013,899 71,120 71,500 City Council Page 744 of 8� — 764 6/6/2023 INCLUSIONARY HOUSING FEE COMMUNITY DEVELOPMENT ACCOUNTING UNIT INCLUSIONARY HOUSING FEE 41718820 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 96,519 149,544 215,170 221,660 61010 Salaries Cash Out/Separation 629 47 0 0 61040 Salaries Overtime 179 1,441 2,500 2,500 61100 Retirement -Employer Normal Cost 6,370 9,688 14,680 17,940 61102 Retirement- Employer Unfunded- Miscellaneous 32,226 33,352 17,140 43,630 61120 Medicare Insurance 1,394 2,193 3,100 3,220 61130 Health Insurance 12,506 20,093 38,020 26,840 61170 Retiree Health Benefits 0 0 890 900 61180 Worker Compensation Insurance 10,890 14,500 8,840 17,870 160,713 230,857 300,340 334,560 SUBTOTAL SALARIES & BENEFITS 62010 Communications 110 351 1,500 2,750 62120 Training, Transportation, Meetings 955 1,324 6,070 6,070 62130 Tuition Reimbursement 0 780 0 0 62140 Membership, Subscription & Dues 6,055 1,420 3,640 3,640 62200 Advertising 0 2,774 2,000 2,000 62300 Contract Services -Professional 24,959 109,739 66,490 66,490 62302 Contracted Vendor Personnel Services 36,604 38,170 37,750 37,750 62331 Contract Services -Isolation & Housing Assistance 24,151 0 0 0 62400 Auditor Fee 0 6,264 0 0 62600 Parking Validation 51 26 0 0 62700 Auto Expense 0 50 100 100 92,886 160,896 117,550 118,800 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 2,942 183,250 19,550 19,550 2,942 183,250 19,550 19,550 SUBTOTAL COMMODITIES 65000 Building Rental 9,700 7,390 8,990 8,990 65011 Equipment Replacement Charges 2,920 0 0 0 65040 IT Maintenance Charge 7,530 10,080 7,530 13,650 65100 Insurance Charges 11,850 15,910 10,540 20,370 65105 Benefits Overhead 530 630 1,560 3,100 65210 Delivery Charges 380 380 0 0 65400 Indirect Costs 10,279 18,239 32,480 37,980 43,189 52,629 61,100 84,090 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 421,319 0 0 66410 Vehicle Purchase 0 0 10,000 0 0 421,319 10,000 0 SUBTOTAL CAPITAL 68001 POB Misc Xfer to Fund 406 0 2,520 9,900 7,530 0 2,520 9,900 7,530 SUBTOTAL TRANSFERS 69135 Payment to Subagent 32,883 45,573 0 0 69152 Loans & Grants 0 0 1,020,000 1,020,000 69157 Bad Debt Expense - Loans 120,000 0 0 0 SUBTOTAL MISCELLANEOUS 152,883 45,573 1,020,000 1,020,000 TOTAL 452,613 1,097,044 1,538,440 1,584,530 City Council Page 745 of 85-2 - 765 6/6/2023 CDA - PEEBLER CAPITAL FUND DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 52025 State Grants -Direct 0 1,288,000 0 0 58000 Earning On Investments 22,266 15,794 0 0 22,266 1,303,794 0 0 TOTAL REVENUES EXPENDITURES 41818830 PEEBLER FUND CAPITAL PROJECTS 117,390 2,341,956 0 0 41818831 SOUTH MAIN REDEVELOPMENT PROJ 72,352 1,952,423 0 0 41818832 AFFORDABLE HOUSING AHSC PRGM 1,150,649 178,888 0 0 TOTAL EXPENDITURES 1,340,391 4,473,266 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 1,340,391 4,473,266 0 0 TOTAL 1,340,391 4,473,266 0 0 City Council Page 746 of 8� — 766 6/6/2023 CDA - PEEBLER CAPITAL FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT CDA CAPITAL PROJECTS REVENUE 41818002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 52025 State Grants -Direct 58000 Earning On Investments SUBTOTAL REVENUES TOTAL 0 22,266 1,288,000 15,794 0 0 0 0 22,266 1,303,794 0 0 22,266 1,303,794 0 0 City Council Page 747 of 8.%2 — 767 6/6/2023 CDA - PEEBLER CAPITAL FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT PEEBLER FUND CAPITAL PROJECTS 41818830 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 117,390 2,341,956 0 0 117,390 2,341,956 0 0 117,390 2,341,956 0 0 City Council Page 748 of 8.%2 — 768 6/6/2023 CDA - PEEBLER CAPITAL FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT SOUTH MAIN REDEVELOPMENT PROJ 41818831 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 72,352 1,952,423 0 0 72,352 1,952,423 0 0 72,352 1,952,423 0 0 City Council Page 749 of 8.%2 - 769 6/6/2023 CDA - PEEBLER CAPITAL FUND COMMUNITY DEVELOPMENT ACCOUNTING UNIT AFFORDABLE HOUSING AHSC PRGM 41818832 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 66220 Improvements Other Than Building SUBTOTAL CAPITAL TOTAL 1,150,649 178,888 0 0 1,150,649 178,888 0 0 1,150,649 178,888 0 0 City Council Page 750 of 8.%2 — 770 6/6/2023 HOUSING AUTHORITY LMIHF DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56900 Principal Repayment 1,925 30,000 500,000 500,000 56901 Interest Repayments 137,723 346,234 250,000 250,000 57990 Miscellaneous Income 280 280 280 280 58000 Earning On Investments 30,677 34,052 20,000 20,000 170,606 410,566 770,280 770,280 TOTAL REVENUES EXPENDITURES 60718810 HOUSING ASSET ADM IN 255,664 (568,153) 322,360 378,170 60718830 HOUSING ASSET CAP PROJECTS 2,694,823 150,000 1,656,950 1,656,950 2,950,486 (418,153) 1,979,310 2,035,120 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 214,959 176,152 171,320 155,580 62000 CONTRACTUALS 32,446 193,595 68,920 71,220 63000 COMMODITIES 2,735 1,086 6,880 6,880 65000 FIXED CHARGES 53,870 43,467 53,200 65,250 66000 CAPITAL 2,780,050 0 10,000 70,000 68000 TRANSFERS 0 3,094 12,040 9,240 69000 MISCELLANEOUS (133,574) (835,546) 1,656,950 1,6561950 2,950,486 (418,153) 1,979,310 2,035,120 TOTAL City Council Page 751 of 8.%2 - 771 6/6/2023 HOUSING AUTHORITY LMIHF COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING ASSET REVENUES 60718002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56900 Principal Repayment 1,925 30,000 500,000 500,000 56901 Interest Repayments 137,723 346,234 250,000 250,000 57990 Miscellaneous Income 280 280 280 280 58000 Earning On Investments 30,677 34,052 20,000 20,000 170,606 410,566 770,280 770,280 SUBTOTAL REVENUES TOTAL 170,606 410,566 770,280 770,280 City Council Page 752 of 8.%2 — 772 6/6/2023 HOUSING AUTHORITY LMIHF COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING ASSET ADMIN 60718810 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 139,980 80,594 112,030 116,220 61010 Salaries Cash Out/Separation 24 27,053 0 0 61040 Salaries Overtime 562 31 500 500 61100 Retirement -Employer Normal Cost 7,820 4,741 6,940 8,650 61102 Retirement- Employer Unfunded- Miscellaneous 39,561 40,986 20,840 5,970 61120 Medicare Insurance 1,979 1,502 1,600 1,660 61130 Health Insurance 15,856 11,025 20,250 17,320 61170 Retiree Health Benefits 577 0 430 440 61180 Worker Compensation Insurance 8,600 10,219 8,730 4,820 214,959 176,152 171,320 155,580 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,202 232 1,200 1,200 62012 Cellular Phone Charges 519 166 500 500 62120 Training, Transportation, Meetings (45) 109 110 110 62130 Tuition Reimbursement 0 422 0 0 62140 Membership, Subscription & Dues (6) 11 110 110 62200 Advertising 0 4,015 2,000 4,300 62251 Other Agency Services 339 343 350 350 62300 Contract Services -Professional 30,249 37,993 63,000 63,000 62302 Contracted Vendor Personnel Services 138 224 1,450 1,450 62700 Auto Expense 50 80 200 200 32,446 43,595 68,920 71,220 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 2,270 564 6,380 6,380 63300 Gas & Diesel 465 522 500 500 2,735 1,086 6,880 6,880 SUBTOTAL COMMODITIES 65000 Building Rental 7,500 5,710 6,940 6,940 65010 Rental City Equipment 8,670 8,664 10,570 15,220 65011 Equipment Replacement Charges 2,920 0 0 10,800 65012 Accident Repair & Replacement 270 264 0 200 65040 IT Maintenance Charge 9,520 7,370 6,970 5,970 65100 Insurance Charges 9,350 11,049 10,400 5,500 65105 Benefits Overhead 410 380 1,530 840 65210 Delivery Charges 290 290 0 0 65400 Indirect Costs 14,940 9,740 16,790 19,780 53,870 43,467 53,200 65,250 SUBTOTAL FIXED CHARGES 66410 Vehicle Purchase 0 0 10,000 70,000 0 0 10,000 70,000 SUBTOTAL CAPITAL 68001 POB Misc Xfer to Fund 406 0 3,094 12,040 9,240 0 3,094 12,040 9,240 SUBTOTAL TRANSFERS 69157 Bad Debt Expense - Loans (48,346) (835,546) 0 0 SUBTOTAL MISCELLANEOUS (48,346) (835,546) 0 0 TOTAL 255,664 (568,153) 322,360 378,170 City Council Page 753 of 8.%2 - 773 6/6/2023 HOUSING AUTHORITY LMIHF COMMUNITY DEVELOPMENT ACCOUNTING UNIT HOUSING ASSET CAP PROJECTS 60718830 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 66100 Land SUBTOTAL CAPITAL 69152 Loans & Grants SUBTOTAL MISCELLANEOUS TOTAL 0 150,000 0 0 0 2,780,050 150,000 0 0 0 0 0 2,780,050 (85,227) 0 0 0 1,656,950 0 1,656,950 (85,227) 0 1,656,950 1,656,950 2,694,823 150,000 1,656,950 1,656,950 City Council Page 754 of 8� — 774 6/6/2023 2003A SERIES TAX ALLOC BOND DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 65218020 2003A SERIES BOND DEBT SERVICE 0 0 0 0 TOTAL EXPENDITURES 0 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 TRANSFERS 0 0 0 0 0 0 0 0 TOTAL City Council Page 755 of 8.%2 — 775 6/6/2023 2003A SERIES TAX ALLOC BOND COMMUNITY DEVELOPMENT ACCOUNTING UNIT 2003A SERIES BOND DEBT SERVICE 65218020 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 68000 Transfer to Fund 671 SUBTOTAL TRANSFERS TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 City Council Page 756 of 8� — 776 6/6/2023 2018A&BTARB DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58005 Investment Income -Trustee 6 12 0 0 59000-671 Transfer From Fund 671 3,037,960 6,485,477 11,231,650 11,541,790 3,037,966 6,485,489 11,231,650 11,541,790 TOTAL REVENUES EXPENDITURES 65518020 2018 A & B TARB 3,063,340 2,951,368 11,231,650 11,541,790 3,063,340 2,951,368 11,231,650 11,541,790 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 6,000 6,350 8,650 8,650 67000 DEBT SERVICE 3,057,340 2,945,018 11,223,000 11,533,140 TOTAL 3,063,340 2,951,368 11,231,650 11,541,790 City Council Page 757 of 8.%2 — 777 6/6/2023 2018A&BTARB COMMUNITY DEVELOPMENT ACCOUNTING UNIT 2018 A & B TARB 65518002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58005 Investment Income -Trustee 59000 Transfer From Fund 671 SUBTOTAL REVENUES TOTAL 6 3,037,960 12 6,485,477 0 11,231,650 0 11,541,790 3,037,966 6,485,489 11,231,650 11,541,790 3,037,966 6,485,489 11,231,650 11,541,790 City Council Page 758 of 8.%2 — 778 6/6/2023 2018A&BTARB COMMUNITY DEVELOPMENT ACCOUNTING UNIT 2018 A & B TARB 65518020 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 2,400 2,750 5,050 5,050 62401 Trustee Fee 3,600 3,600 3,600 3,600 6,000 6,350 8,650 8,650 SUBTOTAL CONTRACTUALS 67300 Bond Principal 0 0 8,825,000 9,465,000 67310 Bond Interest 2,687,427 2,575,105 2,398,000 2,068,140 67400 Amortization of Bond Discount 369,913 369,913 0 0 3,057,340 2,945,018 11,223,000 11,533,140 SUBTOTAL DEBT SERVICE TOTAL 3,063,340 2,951,368 11,231,650 11,541,790 City Council Page 759 of 8.%2 — 779 6/6/2023 2003B SERIES ALLOC BOND DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 65818020 2003B SERIES BOND DEBT SERVICE 5,514 0 0 0 TOTAL EXPENDITURES 5,514 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 TRANSFERS 5,514 0 0 0 TOTAL 5,514 0 0 0 City Council Page 760 of 8.%2 — 780 6/6/2023 2003B SERIES ALLOC BOND COMMUNITY DEVELOPMENT ACCOUNTING UNIT 2003B SERIES BOND DEBT SERVICE 65818020 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 68000 Transfer to Fund 671 SUBTOTAL TRANSFERS TOTAL 5,514 0 0 0 5,514 0 0 0 5,514 0 0 0 City Council Page 761 of 8.%2 — 781 6/6/2023 COSA RDA DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58000 Earning On Investments 3,276 2,817 0 0 59000-671 Transfer From Fund 671 250,000 150,000 130,000 125,000 253,276 152,817 130,000 125,000 TOTAL REVENUES EXPENDITURES 67018843 COSARDAADMIN 142,195 78,414 130,200 125,000 67018850 COSA RDA OBLIGATIONS 190,000 0 0 0 TOTAL EXPENDITURES 332,195 78,414 130,200 125,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 102,070 49,715 54,520 61,350 62000 CONTRACTUALS 9,868 4,164 49,070 38,250 63000 COMMODITIES 397 104 2,300 5,880 65000 FIXED CHARGES 29,860 21,819 19,340 15,700 67000 DEBT SERVICE 0 2,612 4,970 3,820 69000 MISCELLANEOUS 190,000 0 0 0 332,195 78,414 130,200 125,000 TOTAL City Council Page 762 of 8.%2 - 782 6/6/2023 COSA RDA COMMUNITY DEVELOPMENT ACCOUNTING UNIT COSA RDA REVENUE 67018002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58000 Earning On Investments 59000 Transfer From Fund 671 SUBTOTAL REVENUES TOTAL 3,276 250,000 2,817 150,000 0 130,000 0 125,000 253,276 152,817 130,000 125,000 253,276 152,817 130,000 125,000 City Council Page 763 of 8.%2 — 783 6/6/2023 COSA RDA COMMUNITY DEVELOPMENT ACCOUNTING UNIT COSA RDA ADMIN 67018843 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 60,299 23,141 33,330 46,120 61010 Salaries Cash Out/Separation I 0 32 0 0 61040 Salaries Overtime 0 280 0 0 61100 Retirement -Employer Normal Cost 3,221 991 1,550 7,400 61102 Retirement- Employer Unfunded- Miscellaneous 16,297 14,841 8,590 270 61120 Medicare Insurance 840 336 480 580 61130 Health Insurance 12,246 3,133 6,570 5,300 61170 Retiree Health Benefits 477 0 240 290 61180 Worker Compensation Insurance 8,690 6,960 3,760 1,390 102,070 49,715 54,520 61,350 SUBTOTAL SALARIES & BENEFITS 62010 Communications 1,083 1 1,200 1,200 62120 Training, Transportation, Meetings 0 0 100 100 62300 Contract Services -Professional 8,000 3,694 40,470 35,000 62302 Contracted Vendor Personnel Services 785 469 7,300 1,950 9,868 4,164 49,070 38,250 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 397 104 2,300 5,880 397 104 2,300 5,880 SUBTOTAL COMMODITIES 65000 Building Rental 7,100 5,410 6,580 6,580 65040 IT Maintenance Charge 6,200 5,300 2,340 1,540 65100 Insurance Charges 9,450 7,640 4,480 1,580 65105 Benefits Overhead 420 360 660 510 65210 Delivery Charges 280 280 0 0 65400 Indirect Costs 6,410 2,829 5,280 5,490 29,860 21,819 19,340 15,700 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 1,760 610 67311 POB Interest - Misc 0 2,612 3,210 3,210 0 2,612 4,970 3,820 SUBTOTAL DEBT SERVICE TOTAL 142,195 78,414 130,200 125,000 City COUIICIl Page 764 of 8� - 784 6/6/2023 COSA RDA COMMUNITY DEVELOPMENT ACCOUNTING UNIT COSA RDA OBLIGATIONS 67018850 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 69601 Loss On Sale of Land SUBTOTAL MISCELLANEOUS TOTAL 190,000 0 0 0 190,000 0 0 0 190,000 0 0 0 City Council Page 765 of 8� — 785 6/6/2023 COSA RDA OBLIGATION RETIREMENT DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 50011 Property Tax 5,373,310 11,652,570 11,546,650 11,851,790 57960 Rental Of Property 208,124 208,124 226,480 226,480 57961 Contra Rent Revenue GASB 87 0 (208,124) 0 0 57962 Lease Revenue 0 202,662 0 0 58000 Earning On Investments 23,493 35,845 0 0 58020 Interest Income- Leases 0 9,297 0 0 59000-652 Transfer From Fund 652 0 0 0 0 59000-654 Transfer From Fund 654 9,630 0 0 0 59000-658 Transfer from Fund 658 5,514 0 0 0 TOTAL REVENUES 5,620,072 11,900,374 11,773,130 12,078,270 EXPENDITURES 67118021 COSA RDA OBLIG RETIRE DEBT SRV 3,695,119 6,652,973 11,773,130 12,078,270 3,695,119 6,652,973 11,773,130 12,078,270 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 407,159 566 411,480 411,480 67000 DEBT SERVICE 0 16,930 0 0 68000 TRANSFERS 3,287,960 6,635,477 11,361,650 11,666,790 3,695,119 6,652,973 11,773,130 12,078,270 TOTAL City Council Page 766 of 8� — 786 6/6/2023 COSA RDA OBLIGATION RETIREMENT COMMUNITY DEVELOPMENT ACCOUNTING UNIT COSA RDA OBLIG RETIRE REV 67118002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 50011 Property Tax 5,373,310 11,652,570 11,546,650 11,851,790 57960 Rental Of Property I 208,124 208,124 226,480 226,480 57961 Contra Rent Revenue GASB 87 I 0 (208,124) 0 0 57962 Lease Revenue I 0 202,662 0 0 58000 Earning On Investments 23,493 35,845 0 0 58020 Interest Income- Leases 0 9,297 0 0 59000 Transfer From Fund 652 0 0 0 0 59000 Transfer From Fund 654 9,630 0 0 0 59000 Transfer from Fund 658 5,514 0 0 0 5,620,072 11,900,374 11,773,130 12,078,270 SUBTOTAL REVENUES TOTAL 5,620,072 11,900,374 11,773,130 12,078,270 City Council Page 767 of 8.%2 — 787 6/6/2023 COSA RDA OBLIGATION RETIREMENT COMMUNITY DEVELOPMENT ACCOUNTING UNIT COSA RDA OBLIG RETIRE DEBT SRV 67118021 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62400 Auditor Fee 688 566 5,000 5,000 62500 Rent Payments 406,471 406,471 406,480 406,480 62502 Contra Rent Payment GASB 87 0 (406,471) 0 0 407,159 566 411,480 411,480 SUBTOTAL CONTRACTUALS 67210 Interest -Leases 0 16,930 0 0 SUBTOTAL DEBT SERVICE 0 16,930 0 0 68000 Transfer to Fund 655 3,037,960 6,485,477 11,231,650 11,541,790 68000 Transfer to Fund 670 250,000 150,000 130,000 125,000 3,287,960 6,635,477 11,361,650 11,666,790 SUBTOTAL TRANSFERS TOTAL 3,695,119 6,652,973 11,773,130 12,078,270 City Council Page 768 of 8.%2 — 788 6/6/2023 Information Technology m a d➢fl ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE Gp LOEN CITY FOUNDED T869 City Council Page 769 of 8562 — 789 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 770 of 8� — 790 6/6/2023 Position Authorized Personnel TechnologyInformation Summary Funded FY 22-23 Workforce Changes Funded FY 23-24 Applications/Tech Support Manager (AM) 1 0 1 Chief Technology Innovations Officer (EM) 1 0 1 Executive Secretary (UC) 1 0 1 GIS Administrator 1 0 1 GIS Systems Analyst/Programmer 2 0 2 Information Services and Network Manager (MM) 1 0 1 Information Services Representative 1 0 1 Information Technology Infrastructure Supervisor (AM) 1 0 1 Information Technology Support Supervisor 1 0 1 Information Technology Support Technician II 3 0 3 Network Specialist/WAN Systems Administrator 1 0 1 Principal Programmer Analyst 6 1 7 Programmer Analyst 1 0 1 Senior Programmer Analyst 1 0 1 Senior Systems Administrator 1 0 1 Funded Total 23 1 24 INTERNAL SERVICE FUND 24.00 TOTAL FUNDED POSITIONS 24.00 City Council Page 771 of 8.%2 — 791 6/6/2023 This Pa Tonally City Council Page 772 of 8� — 792 6/6/2023 Information Technology REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 109 INFO SYS STRATEGIC PLAN 8,338,729 8,473,885 8,686,630 9,457,040 TOTAL REVENUE 8,338,729 8,473,885 8,686,630 9,457,040 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 109 INFO SYS STRATEGIC PLAN 8,215,744 8,724,298 16,508,530 13,120,630 174 CARES ACT 186,797 - - - 176 CARES ACT -STATE 371,308 - - - 181 American Rescue Plan Act - 155,408 - - TOTAL EXPENDITURE 8,773,849 8,879,707 16,508,530 13,120,630 City Council Page 773 of 8� — 793 6/6/2023 This Pa Tonally City Council Page 774 of 8� — 794 6/6/2023 INFO SYS STRATEGIC PLAN DEPARTMENT RESOURCE SUMMARY INFORMATION TECHNOLOGY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 56000 Charges To Departments 191,693 183,663 0 0 56020 IT Maintenance Charge to Department 5,684,595 5,648,300 5,688,590 6,286,480 56021 IT Department Specific Charge 1,151,210 936,910 1,344,080 1,643,210 56022 IT Communication Charge to Department 1,488,426 1,549,597 1,510,560 1,527,350 57000 Expense Reimbursement 29,297 35,302 0 0 57010 Miscellaneous Recoveries 47,786 42,246 81,400 0 58000 Earning On Investments 99,959 104,399 62,000 0 58002 Net Increase(Decrease)In Fai (354,237) (26,532) 0 0 TOTAL REVENUES 8,338,729 8,473,885 8,686,630 9,457,040 EXPENDITURES 10920140 NETWORK & TELECOMMUNICATIONS 1,613,860 1,720,038 2,431,950 5,031,420 10920141 ENTERPRISES SYSTEMS 2,633,729 2,723,645 3,399,770 5,030,870 10920143 SPECIALIZED SYSTEMS 769,615 814,265 1,097,670 0 10920146 ADMINISTRATION & PROJECTS 514,518 587,584 726,740 696,160 10920147 DATA CENTER 1,378,018 1,150,062 1,789,900 0 10920148 TECHNOLOGY & SUPPORT SERVICES 828,907 853,026 1,002,630 1,106,000 10920149 PROJECTS 477,097 875,678 6,059,870 1,256,180 8,215,744 8,724,298 16,508,530 13,120,630 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 2,735,056 3,093,533 3,665,500 3,762,500 62000 CONTRACTUALS 4,083,706 4,073,525 8,561,890 7,768,080 63000 COMMODITIES 484,032 156,059 243,500 93,500 65000 FIXED CHARGES 762,393 648,521 805,260 816,170 66000 CAPITAL 150,556 666,287 3,068,250 554,480 67000 DEBT SERVICE 0 86,374 164,130 125,900 TOTAL 8,215,744 8,724,298 16,508,530 13,120,630 City Council Page 775 of 8.%2 - 795 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT PROJECTS 10920149 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61020 Salaries Part -Time 0 14,789 0 0 61110 Part -Time Retirement 0 555 0 0 61120 Medicare Insurance 0 214 0 0 61180 Worker Compensation Insurance 0 0 0 860 0 15,558 0 860 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 28,486 123,367 2,700,000 1,254,130 62306 Software Maintenance & Support 0 0 250,000 0 28,486 123,367 2,950,000 1,254,130 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 315,973 97,905 0 0 63202 Operating Materials & Supplies 98,610 0 150,000 0 414,583 97,905 150,000 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 0 0 1,040 65105 Benefits Overhead 0 0 0 150 0 0 0 1,190 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 34,027 25,314 1,540,000 0 66510 Computer Software 0 613,534 1,419,870 0 34,027 638,848 2,959,870 0 SUBTOTAL CAPITAL TOTAL 477,097 875,678 6,059,870 1,256,180 City Council Page 776 of 8� — 796 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT INFORMATION TECHNOLOGY REVENUE 10920002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 56000 Charges To Departments 191,693 183,663 0 0 56020 IT Maintenance Charge to Department 5,684,595 5,648,300 5,688,590 6,286,480 56021 IT Department Specific Charge 1,151,210 936,910 1,344,080 1,643,210 56022 IT Communication Charge to Department 1,488,426 1,549,597 1,510,560 1,527,350 57000 Expense Reimbursement 29,297 35,302 0 0 57010 Miscellaneous Recoveries 47,786 42,246 81,400 0 58000 Earning On Investments 99,959 104,399 62,000 0 58002 Net Increase(Decrease)In Fai (354,237) (26,532) 0 0 8,338,729 8,473,885 8,686,630 9,457,040 SUBTOTAL REVENUES TOTAL 8,338,729 8,473,885 8,686,630 9,457,040 City Council Page 777 of 8.%2 — 797 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT NETWORK & TELECOMMUNICATIONS 10920140 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 275,252 233,234 412,680 574,000 61040 Salaries Overtime 925 482 0 0 61100 Retirement -Employer Normal Cost 18,047 16,420 31,040 56,720 61102 Retirement- Employer Unfunded- Miscellaneous 91,301 96,090 50,090 21,990 61120 Medicare Insurance 3,652 3,376 5,970 8,300 61130 Health Insurance 19,098 18,168 49,080 97,560 61170 Retiree Health Benefits 467 1,289 3,010 3,010 61180 Worker Compensation Insurance 21,790 20,040 17,780 16,520 430,532 389,099 569,650 778,100 SUBTOTAL SALARIES & BENEFITS 62010 Communications 469,620 759,429 807,000 821,440 62300 Contract Services -Professional 145,113 13,407 153,000 208,000 62302 Contracted Vendor Personnel Services 371,473 304,847 414,000 1,425,000 62305 Software Licenses & Subscripti 0 0 30,000 13,300 62306 Software Maintenance & Support 71,224 70,148 218,740 1,002,640 62307 Hardware Maintenance & Support 37,868 93,940 98,600 319,000 1,095,298 1,241,771 1,721,340 3,789,380 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 7,608 3,513 10,000 10,000 63202 Operating Materials & Supplies 0 0 0 20,000 63300 Gas & Diesel 537 505 500 500 8,146 4,018 10,500 30,500 SUBTOTAL COMMODITIES 65000 Building Rental 5,800 4,770 5,800 120,660 65010 Rental City Equipment 2,800 5,052 6,170 3,730 65012 Accident Repair & Replacement 100 133 0 0 65040 IT Maintenance Charge 15,660 0 0 0 65100 Insurance Charges 21,310 24,190 22,410 19,920 65105 Benefits Overhead 890 800 3,210 2,420 65210 Delivery Charges 190 190 0 0 65400 Indirect Costs 33,135 35,384 63,920 98,270 79,885 70,519 101,510 245,000 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 0 108,380 66511 Computer Software Subscriptions 0 0 0 57,850 0 0 0 166,230 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 10,250 3,520 67311 POB Interest - Misc 0 14,631 18,700 18,690 SUBTOTAL DEBT SERVICE 0 14,631 28,950 22,210 TOTAL 1,613,860 1,720,038 2,431,950 5,031,420 City Council Page 778 of 8.%2 - 798 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT ENTERPRISES SYSTEMS 10920141 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 900,956 1,026,613 1,256,190 1,451,800 61010 Salaries Cash Out/Separation 0 8,539 0 0 61020 Salaries Part -Time 0 2,456 0 0 61040 Salaries Overtime 7,486 10,522 0 0 61100 Retirement -Employer Normal Cost 48,067 61,211 94,270 121,810 61102 Retirement- Employer Unfunded- Miscellaneous 243,179 268,594 128,100 145,840 61110 Part -Time Retirement 0 92 0 0 61120 Medicare Insurance 12,889 14,811 18,180 20,990 61130 Health Insurance 138,299 153,609 229,560 230,730 61170 Retiree Health Benefits 555 1,569 1,650 1,680 61180 Worker Compensation Insurance 94,780 69,540 54,530 66,500 1,446,212 1,617,557 1,782,480 2,039,350 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 29,900 62300 Contract Services -Professional 527,830 222,758 433,800 449,700 62302 Contracted Vendor Personnel Services 74,579 55,819 180,200 800,000 62305 Software Licenses & Subscripti 10,956 71,160 99,900 121,660 62306 Software Maintenance & Support 166,750 391,892 440,610 721,580 780,116 741,628 1,154,510 2,122,840 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 864 882 0 0 864 882 0 0 SUBTOTAL COMMODITIES 65000 Building Rental 95,320 78,280 95,210 95,210 65040 IT Maintenance Charge 76,260 0 0 0 65100 Insurance Charges 113,400 83,960 68,690 80,170 65105 Benefits Overhead 4,710 3,970 9,850 11,870 65210 Delivery Charges 1,020 1,020 0 0 65400 Indirect Costs 115,827 157,379 214,970 235,040 406,537 324,609 388,720 422,290 SUBTOTAL FIXED CHARGES 66511 Computer Software Subscriptions 0 0 0 388,250 0 0 0 388,250 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 26,210 9,210 67311 POB Interest - Misc 0 38,968 47,850 48,930 0 38,968 74,060 58,140 SUBTOTAL DEBT SERVICE TOTAL 2,633,729 2,723,645 3,399,770 5,030,870 City Council Page 779 of 8.%2 - 799 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT SPECIALIZED SYSTEMS 10920143 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 9,342 116,076 267,890 0 61040 Salaries Overtime I 0 126 0 0 61100 Retirement -Employer Normal Cost 1,128 13,813 18,380 0 61102 Retirement- Employer Unfunded- Miscellaneous 5,706 17,909 3,010 0 61120 Medicare Insurance 133 1,616 3,870 0 61130 Health Insurance 0 275 24,240 0 61180 Worker Compensation Insurance 0 13,410 570 0 16,309 163,224 317,960 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 16,653 12,113 15,000 0 62300 Contract Services -Professional 25,932 134 0 0 62302 Contracted Vendor Personnel Services 499,211 386,221 487,830 0 62305 Software Licenses & Subscripti 0 0 2,000 0 62306 Software Maintenance & Support 209,931 216,564 226,720 0 751,727 615,031 731,550 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 388 503 0 0 388 503 0 0 SUBTOTAL COMMODITIES 65100 Insurance Charges 0 16,190 710 0 65105 Benefits Overhead 0 810 100 0 65400 Indirect Costs 1,191 17,593 45,620 0 1,191 34,593 46,430 0 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 610 0 67311 POB Interest- Misc 0 914 1,120 0 0 914 1,730 0 SUBTOTAL DEBT SERVICE TOTAL 769,615 814,265 1,097,670 0 City Council Page 780 of 8,%2 - 800 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT ADMINISTRATION & PROJECTS 10920146 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 267,039 293,594 366,580 337,110 61010 Salaries Cash Out/Separation 0 3,753 0 0 61100 Retirement -Employer Normal Cost 14,963 11,146 17,740 24,070 61102 Retirement- Employer Unfunded- Miscellaneous 75,700 77,196 39,880 17,520 61120 Medicare Insurance 3,919 4,336 5,290 4,870 61130 Health Insurance 41,095 45,500 52,680 73,320 61170 Retiree Health Benefits 735 1,987 1,950 2,090 61180 Worker Compensation Insurance 15,390 17,920 16,160 17,050 418,841 455,432 500,280 476,030 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 3,440 62120 Training, Transportation, Meetings 739 4,041 20,000 20,000 62130 Tuition Reimbursement 0 0 2,000 2,000 62300 Contract Services -Professional 5,581 2,378 10,000 10,000 62302 Contracted Vendor Personnel Services 0 0 36,000 36,000 62600 Parking Validation 0 325 700 700 62700 Auto Expense 6,000 6,000 6,000 6,000 12,320 12,744 74,700 78,140 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 17,790 40,098 43,000 43,000 17,790 40,098 43,000 43,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 12,050 0 0 0 65100 Insurance Charges 18,410 21,630 20,360 20,550 65105 Benefits Overhead 770 810 2,920 3,040 65210 Delivery Charges 290 290 0 0 65400 Indirect Costs 34,048 44,450 62,430 57,720 65,568 67,180 85,710 81,310 SUBTOTAL FIXED CHARGES 67301 POB Principal-Misc 0 0 8,160 2,800 67311 POB Interest - Misc 0 12,131 14,890 14,880 0 12,131 23,050 17,680 SUBTOTAL DEBT SERVICE TOTAL 514,518 587,584 726,740 696,160 City Council Page 781 of 8.%2 - 801 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT DATA CENTER 10920147 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 18,563 51,223 0 0 61100 Retirement -Employer Normal Cost 747 1,974 0 0 61102 Retirement- Employer Unfunded- Miscellaneous 3,777 6,131 0 0 61120 Medicare Insurance 270 745 0 0 61130 Health Insurance 1,161 3,158 0 0 61170 Retiree Health Benefits 170 468 0 0 24,688 63,698 0 0 SUBTOTAL SALARIES & BENEFITS 62010 Communications 7,323 7,459 11,000 0 62300 Contract Services -Professional 6,165 9,863 55,000 0 62302 Contracted Vendor Personnel Services 621,972 615,854 700,000 0 62305 Software Licenses & Subscripti 10,220 15,946 17,500 0 62306 Software Maintenance & Support 353,824 263,237 542,760 0 62307 Hardware Maintenance & Support 121,334 44,302 220,400 0 1,120,838 956,661 1,546,660 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 14 4,254 0 0 63202 Operating Materials & Supplies 19,123 1,628 20,000 0 19,137 5,882 20,000 0 SUBTOTAL COMMODITIES 65000 Building Rental 114,990 94,430 114,860 0 65040 IT Maintenance Charge 2,410 0 0 0 65100 Insurance Charges 4,760 0 0 0 65105 Benefits Overhead 200 0 0 0 65210 Delivery Charges 70 70 0 0 65400 Indirect Costs 2,367 7,755 0 0 124,797 102,255 114,860 0 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 88,559 20,960 108,380 0 88,559 20,960 108,380 0 SUBTOTAL CAPITAL 67311 POB Interest - Misc 0 605 0 0 0 605 0 0 SUBTOTAL DEBT SERVICE TOTAL 1,378,018 1,150,062 1,789,900 0 City Council Page 782 of 8� - 802 6/6/2023 INFO SYS STRATEGIC PLAN INFORMATION TECHNOLOGY ACCOUNTING UNIT TECHNOLOGY & SUPPORT SERVICES 10920148 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 195,415 180,152 299,410 303,150 61010 Salaries Cash Out/Separation 0 11,638 0 0 61040 Salaries Overtime 2,122 330 0 0 61100 Retirement -Employer Normal Cost 23,591 21,438 33,640 38,050 61102 Retirement- Employer Unfunded- Miscellaneous 119,348 131,039 62,870 28,100 61120 Medicare Insurance 2,857 2,759 4,340 4,400 61130 Health Insurance 31,872 24,568 83,040 84,000 61180 Worker Compensation Insurance 23,270 17,040 11,830 10,460 398,475 388,964 495,130 468,160 SUBTOTAL SALARIES & BENEFITS 62010 Communications 0 0 0 4,590 62300 Contract Services -Professional 118,903 146,505 103,330 160,000 62302 Contracted Vendor Personnel Services 170,635 181,848 220,800 300,000 62306 Software Maintenance & Support 5,383 53,970 59,000 59,000 294,921 382,323 383,130 523,590 SUBTOTAL CONTRACTUALS 63000 Office Supplies 2,964 0 0 0 63001 Miscellaneous Operating Expenses 8,036 2,017 0 0 63202 Operating Materials & Supplies 12,125 4,754 20,000 20,000 23,125 6,770 20,000 20,000 SUBTOTAL COMMODITIES 65040 IT Maintenance Charge 30,120 0 0 0 65100 Insurance Charges 27,840 20,570 14,900 12,610 65105 Benefits Overhead 1,160 1,360 2,140 1,870 65210 Delivery Charges 110 110 0 0 65400 Indirect Costs 25,186 27,324 50,990 51,900 84,416 49,364 68,030 66,380 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 27,970 6,479 0 0 27,970 6,479 0 0 SUBTOTAL CAPITAL 67301 POB Principal -Mist 0 0 12,860 4,410 67311 POB Interest - Misc 0 19,125 23,480 23,460 0 19,125 36,340 27,870 SUBTOTAL DEBT SERVICE TOTAL 828,907 853,026 1,002,630 1,106,000 City Council Page 783 of 8� - 803 6/6/2023 CARES ACT DEPARTMENT RESOURCE SUMMARY INFORMATION TECHNOLOGY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17420140 CARES ACT -COUNTY IT 186,797 0 0 0 TOTAL EXPENDITURES 186,797 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 10,651 0 0 0 63000 COMMODITIES 176,146 0 0 0 186,797 0 0 0 TOTAL City Council Page 784 of 8� — 804 6/6/2023 CARES ACT INFORMATION TECHNOLOGY ACCOUNTING UNIT CARES ACT -COUNTY IT 17420140 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional 62302 Contracted Vendor Personnel Services SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 451 10,200 0 0 0 0 0 0 10,651 176,146 0 0 0 0 0 0 176,146 0 0 0 186,797 0 0 0 City Council Page 785 of 8,%2 — 805 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY INFORMATION TECHNOLOGY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17620140 CARES ACT -STATE IT 371,308 0 0 0 TOTAL EXPENDITURES 371,308 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 152,034 0 0 0 63000 COMMODITIES 219,274 0 0 0 371,308 0 0 0 TOTAL City Council Page 786 of 8� — 806 6/6/2023 CARES ACT -STATE INFORMATION TECHNOLOGY ACCOUNTING UNIT CARES ACT -STATE IT 17620140 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62305 Software Licenses & Subscripti 62306 Software Maintenance & Support SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL 4,382 147,651 0 0 0 0 0 0 152,034 219,274 0 0 0 0 0 0 219,274 0 0 0 371,308 0 0 0 City Council Page 787 of 8.%2 — 807 6/6/2023 American Rescue Plan Act DEPARTMENT RESOURCE SUMMARY INFORMATION TECHNOLOGY ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 18120013 ARPA - IT 0 155,408 0 0 TOTAL EXPENDITURES 0 155,408 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 0 64,594 0 0 63000 COMMODITIES 0 90,681 0 0 66000 CAPITAL 0 133 0 0 0 155,408 0 0 TOTAL City Council Page 788 of 8,%2 — 808 6/6/2023 American Rescue Plan Act INFORMATION TECHNOLOGY ACCOUNTING UNIT ARPA - IT 18120013 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62300 Contract Services -Professional 0 36,159 0 0 62305 Software Licenses & Subscripti I 0 24,000 0 0 62306 Software Maintenance & Support 0 2,828 0 0 62307 Hardware Maintenance & Support 0 1,607 0 0 0 64,594 0 0 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 0 90,681 0 0 0 90,681 0 0 SUBTOTAL COMMODITIES 66220 Improvements Other Than Building 0 133 0 0 0 133 0 0 SUBTOTAL CAPITAL TOTAL 0 155,408 0 0 City Council Page 789 of 8,%2 — 809 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 790 of 8562 — 810 6/6/2023 Bowers Museum ..-- � -I ORANGE COUNIV SEAT OF GOVERNMENT l' �77NE Gp LOEN CITY F69 OUNDED T8 City Council Page 791 of 8� — 811 6/6/2023 This Pa Tonally City Council Page 792 of 8.%2 — 812 6/6/2023 EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 1,472,977 1,473,170 2,542,320 1,674,210 TOTAL EXPENDITURE 1,472,977 1,473,170 2,542,320 1,674,210 City Council Page 793 of 8� — 813 6/6/2023 This Pa Tonally City Council Page 794 of 8� — 814 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY MUSEUM FUND ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01112030 MUSEUM CAPITAL AND MAINTENANCE 1,472,977 1,473,170 2,542,320 1,674,210 1,472,977 1,473,170 2,542,320 1,674,210 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 16,347 16,540 85,690 17,910 66000 CAPITAL 0 0 1,000,000 0 69000 MISCELLANEOUS 1,456,630 1,456,630 1,456,630 1,656,300 1,472,977 1,473,170 2,542,320 1,674,210 TOTAL City Council Page 795 of 8.%2 — 815 6/6/2023 GENERALFUND MUSEUM FUND ACCOUNTING UNIT MUSEUM CAPITAL AND MAINTENANCE 01112030 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62251 Other Agency Services SUBTOTAL CONTRACTUALS 66200 Buildings & Building Improvements SUBTOTAL CAPITAL 69135 Payment to Subagent SUBTOTAL MISCELLANEOUS TOTAL 16,347 16,540 85,690 17,910 16,347 0 16,540 0 85,690 1,000,000 17,910 0 0 1,456,630 0 1,456,630 1,000,000 1,456,630 0 1,656,300 1,456,630 1,456,630 1,456,630 1,656,300 1,472,977 1,473,170 2,542,320 1,674,210 City Council Page 796 of 8� — 816 6/6/2023 Debt Service & Non -Departmental ..-- rt Y! a ORANGE COUNIV SEAT OF GOVERNMENT l' NE GOLDEN CITY 69 FOUNDED T8 City Council Page 797 of 8532 — 817 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 798 of 852 — 818 6/6/2023 REVENUE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 400 POLICE LEASE REVENUE BONDS 4,530,522 4,622,121 4,622,100 4,623,910 404 COSA 2014 LEASE FINANCING 5,172,350 5,156,160 5,156,070 5,150,750 406 2021 PENSION OBLIGATION FUNDS - 387,439,929 15,340,770 11,762,200 TOTAL REVENUE 9,702,872 397,218,210 25,118,940 21,536,860 EXPENDITURE Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 400 POLICE LEASE REVENUE BONDS 4,617,592 4,616,242 4,621,800 4,623,910 404 COSA 2014 LEASE FINANCING 5,164,848 5,159,157 5,156,070 5,150,750 406 2021 PENSION OBLIGATION FUNDS - 3,937,478 15,331,870 11,762,140 TOTAL EXPENDITURE 9,782,439 13,712,876 25,109,740 21,536,800 City Council Page 799 of 8� — 819 6/6/2023 • . • 1 • EXPENDITURE lump= Fund ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 011 GENERAL FUND 43,260,987 48,012,858 47,103,560 51,847,740 050 COUNCIL SPECIAL PROJECTS FUND 2,751,858 - - - 051 CAPITAL OUTLAY FUND 76,679 32,779 292,000 292,000 176 CARES ACT -STATE 1,475,571 - - - TOTAL EXPENDITURE 47,565,096 48,045,637 47,395,560 52,139,740 City Council Page 800 of 8� — 820 6/6/2023 POLICE LEASE REVENUE BONDS DEPARTMENT RESOURCE SUMMARY DEBT SERVICE ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58005 Investment Income -Trustee 26 21 0 0 59000-011 Transfer From Fund 011 4,530,496 4,622,100 4,622,100 4,623,910 4,530,522 4,622,121 4,622,100 4,623,910 TOTAL REVENUES EXPENDITURES 40019020 POLICE BUILDING DEBT SERVICE 4,617,592 4,616,242 4,621,800 4,623,910 4,617,592 4,616,242 4,621,800 4,623,910 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 4,310 4,210 10,000 10,000 67000 DEBT SERVICE 4,613,281 4,612,031 4,611,800 4,6131910 TOTAL 4,617,592 4,616,242 4,621,800 4,623,910 City Council Page 801 of 8.%2 — 821 6/6/2023 POLICE LEASE REVENUE BONDS DEBT SERVICE ACCOUNTING UNIT POLICE BUILDING DEBT SERVICE 40019002 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 58005 Investment Income -Trustee 59000 Transfer From Fund 011 SUBTOTAL REVENUES TOTAL 26 4,530,496 21 4,622,100 0 4,622,100 0 4,623,910 4,530,522 4,622,121 4,622,100 4,623,910 4,530,522 4,622,121 4,622,100 4,623,910 City Council Page 802 of 8� — 822 6/6/2023 POLICE LEASE REVENUE BONDS DEBT SERVICE ACCOUNTING UNIT POLICE BUILDING DEBT SERVICE 40019020 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 67300 Bond Principal 67310 Bond Interest SUBTOTAL DEBT SERVICE TOTAL 4,310 4,210 10,000 10,000 4,310 3,620,000 993,281 4,210 3,845,000 767,031 10,000 4,085,000 526,800 10,000 4,342,500 271,410 4,613,281 4,612,031 4,611,800 4,613,910 4,617,592 4,616,242 4,621,800 4,623,910 City Council Page 803 of 8� — 823 6/6/2023 COSA 2014 LEASE FINANCING DEPARTMENT RESOURCE SUMMARY DEBT SERVICE ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 59000-011 Transfer From Fund 011 4,960,160 4,947,420 4,947,950 4,943,430 59000-086 Transfer From Fund 086 115,670 113,790 113,450 113,020 59000-101 Transfer From Fund 101 96,520 94,950 94,670 94,300 5,172,350 5,156,160 5,156,070 5,150,750 TOTAL REVENUES EXPENDITURES 40419020 2014 LEASE FINANCING 5,164,848 5,159,157 5,156,070 5,150,750 TOTAL EXPENDITURES 5,164,848 5,159,157 5,156,070 5,150,750 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 62000 CONTRACTUALS 3,500 3,000 0 0 67000 DEBT SERVICE 5,161,348 5,156,157 5,156,070 5,150,750 TOTAL 5,164,848 5,159,157 5,156,070 5,150,750 City Council Page 804 of 8� — 824 6/6/2023 COSA 2014 LEASE FINANCING DEBT SERVICE ACCOUNTING UNIT 2014 LEASE FINANCING 40419002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 59000 Transfer From Fund 011 4,960,160 4,947,420 4,947,950 4,943,430 59000 Transfer From Fund 086 115,670 113,790 113,450 113,020 59000 Transfer From Fund 101 96,520 94,950 94,670 94,300 5,172,350 5,156,160 5,156,070 5,150,750 SUBTOTAL REVENUES TOTAL 5,172,350 5,156,160 5,156,070 5,150,750 City Council Page 805 of 8.%2 — 825 6/6/2023 COSA 2014 LEASE FINANCING DEBT SERVICE ACCOUNTING UNIT 2014 LEASE FINANCING 40419020 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 62300 Contract Services -Professional SUBTOTAL CONTRACTUALS 67300 Bond Principal 67310 Bond Interest SUBTOTAL DEBT SERVICE TOTAL 3,500 3,000 0 0 3,500 4,440,000 721,348 3,000 4,585,000 571,157 0 4,740,000 416,070 0 4,895,000 255,750 5,161,348 5,156,157 5,156,070 5,150,750 5,164,848 5,159,157 5,156,070 5,150,750 City Council Page 806 of 8� — 826 6/6/2023 2021 PENSION OBLIGATION FUNDS DEPARTMENT RESOURCE SUMMARY DEBT SERVICE ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 REVENUES 58005 Investment Income -Trustee 0 10 0 0 59000-011 Transfer From Fund 011 0 3,847,795 14,984,010 11,502,230 59000-029 Transfer From Fund 029-Gax Tax 0 7,410 28,850 22,120 59000-031 Transfer From Fund 031 0 1,810 7,050 5,410 59000-074 Transfer From Fund 074 0 3,389 13,200 10,120 59000-122 Transfer From Fund 122 0 208 810 10,270 59000-123 Transfer From Fund 123 0 10,780 60,990 35,110 59000-124 Transfer From Fund 124 0 2,768 10,650 8,170 59000-130 Transfer From Fund 130 0 2,467 9,610 7,370 59000-133 Transfer From Fund 133 0 336 1,300 1,010 59000-135 Transfer From Fund 135 0 27,653 107,670 72,930 59000-139 Transfer From Fund 139 0 61 230 190 59000-140 Transfer From Fund 140 0 23,612 91,940 70,500 59000-142 Transfer From Fund 142 0 24 0 0 59000-144 Transfer From Fund 144 0 3,552 0 0 59000-177 Transfer From Fund 177 0 0 2,520 0 59000-417 Transfer From Fund 417 0 2,520 9,900 7,530 59000-607 Transfer From Fund 607 0 3,094 12,040 9,240 59300 Revenue Bond Proceeds 0 383,502,440 0 0 TOTAL REVENUES 0 387,439,929 15,340,770 11,762,200 EXPENDITURES 40619020 2021 PENSION OBLIGATION BONDS 0 3,937,478 15,331,870 11,762,140 0 3,937,478 15,331,870 11,762,140 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 67000 DEBT SERVICE 0 3,937,478 15,331,870 11,762,140 TOTAL 0 3,937,478 15,331,870 11,762,140 City Council Page 807 of 8.%2 - 827 6/6/2023 2021 PENSION OBLIGATION FUNDS DEBT SERVICE ACCOUNTING UNIT 2021 PENSION OBLIGATION BONDS 40619002 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 58005 Investment Income -Trustee 0 10 0 0 59000 Transfer From Fund 011 0 3,847,795 14,984,010 11,502,230 59000 Transfer From Fund 029-Gax Tax 0 7,410 28,850 22,120 59000 Transfer From Fund 031 0 1,810 7,050 5,410 59000 Transfer From Fund 074 0 3,389 13,200 10,120 59000 Transfer From Fund 122 0 208 810 10,270 59000 Transfer From Fund 123 0 10,780 60,990 35,110 59000 Transfer From Fund 124 0 2,768 10,650 8,170 59000 Transfer From Fund 130 0 2,467 9,610 7,370 59000 Transfer From Fund 133 0 336 1,300 1,010 59000 Transfer From Fund 135 0 27,653 107,670 72,930 59000 Transfer From Fund 139 0 61 230 190 59000 Transfer From Fund 140 0 23,612 91,940 70,500 59000 Transfer From Fund 142 0 24 0 0 59000 Transfer From Fund 144 0 3,552 0 0 59000 Transfer From Fund 177 0 0 2,520 0 59000 Transfer From Fund 417 0 2,520 9,900 7,530 59000 Transfer From Fund 607 0 3,094 12,040 9,240 59300 Revenue Bond Proceeds 0 383,502,440 0 0 0 387,439,929 15,340,770 11,762,200 SUBTOTAL REVENUES TOTAL 0 387,439,929 15,340,770 11,762,200 City Council Page 808 of 8.%2 - 828 6/6/2023 2021 PENSION OBLIGATION FUNDS DEBT SERVICE ACCOUNTING UNIT 2021 PENSION OBLIGATION BONDS 40619020 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 67301 POB Principal-Misc 0 0 1,838,220 631,130 67302 POB Principal -Safety I 0 0 3,587,880 1,229,700 67311 POB Interest - Misc 0 1,333,934 3,355,850 3,358,150 67312 POB Interest - Safety 0 2,603,545 6,549,920 6,543,160 0 3,937,478 15,331,870 11,762,140 SUBTOTAL DEBT SERVICE TOTAL 0 3,937,478 15,331,870 11,762,140 City Council Page 809 of 8.%2 — 829 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY GENERAL NON-DEPT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01105015 GENERAL NON -DEPARTMENTAL 1,919,572 1,668,159 7,782,650 21,182,270 01105016 GENERAL NON -DEPARTMENTAL COVID 0 0 830 0 01105020 UNFUNDED LIABILITY (UAL) 29,974,309 46,344,699 39,320,080 30,665,470 31,893,880 48,012,858 47,103,560 51,847,740 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 30,030,045 42,504,155 24,336,070 19,175,870 62000 CONTRACTUALS 1,210,122 1,009,210 2,122,700 1,122,700 63000 COMMODITIES 19,808 19,857 22,500 22,500 65000 FIXED CHARGES 0 0 1,180 40 67000 DEBT SERVICE 633,906 633,793 637,100 637,030 68000 TRANSFERS 0 3,845,844 14,984,010 11,489,600 69000 MISCELLANEOUS 0 0 5,000,000 19,400,000 TOTAL 31,893,880 48,012,858 47,103,560 51,847,740 City Council Page 810 of 8� — 830 6/6/2023 GENERALFUND GENERAL NON-DEPT ACCOUNTING UNIT GENERAL NON -DEPARTMENTAL COVID 01105016 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 65105 Benefits Overhead SUBTOTAL FIXED CHARGES TOTAL 0 0 830 0 0 0 830 0 0 0 830 0 City Council Page 811 of 8� — 831 6/6/2023 GENERALFUND GENERAL NON-DEPT ACCOUNTING UNIT GENERAL NON -DEPARTMENTAL 01105015 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 26,051 0 0 0 61020 Salaries Part -Time 5,477 4,029 0 0 61040 Salaries Overtime 16,893 1,061 0 0 61100 Retirement -Employer Normal Cost 1,368 0 0 0 61110 Part -Time Retirement 69 151 0 0 61120 Medicare Insurance 325 58 0 0 61130 Health Insurance 5,554 0 0 0 55,736 5,299 0 0 SUBTOTAL SALARIES & BENEFITS 62140 Membership, Subscription & Dues 226,661 158,082 220,700 220,700 62300 Contract Services -Professional 983,461 849,127 900,000 900,000 62302 Contracted Vendor Personnel Services 0 0 1,000,000 0 62600 Parking Validation 0 2,000 2,000 2,000 1,210,122 1,009,210 2,122,700 1,122,700 SUBTOTAL CONTRACTUALS 63001 Miscellaneous Operating Expenses 19,621 19,798 22,500 22,500 63005 Credit Card Expense 187 59 0 0 19,808 19,857 22,500 22,500 SUBTOTAL COMMODITIES 65105 Benefits Overhead 0 0 350 40 0 0 350 40 SUBTOTAL FIXED CHARGES 67100 Principal -Debt Services 518,884 537,732 557,300 577,510 67110 Interest -Debt Services 115,022 96,061 79,800 59,520 633,906 633,793 637,100 637,030 SUBTOTAL DEBT SERVICE 69011 Reserve Appropriation 0 0 5,000,000 19,400,000 0 0 5,000,000 19,400,000 SUBTOTAL MISCELLANEOUS TOTAL 1,919,572 1,668,159 7,782,650 21,182,270 City Council Page 812 of 8.%2 - 832 6/6/2023 GENERALFUND GENERAL NON-DEPT ACCOUNTING UNIT UNFUNDED LIABILITY (UAL) 01105020 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61102 Retirement- Employer Unfunded- Miscellaneous 12,111,617 17,179,357 8,392,280 6,395,590 61103 Retirement- Employer Unfunded - Police 9,597,149 17,261,461 10,869,610 8,978,800 61104 Retirement - Employer Unfunded - Fire 8,265,543 8,058,037 5,074,180 3,801,480 29,974,309 42,498,855 24,336,070 19,175,870 SUBTOTAL SALARIES & BENEFITS 68001 POB Misc Xfer to Fund 406 0 1,242,299 4,846,210 3,716,750 68002 POB Safety Xfer to Fund 406 0 2,603,545 10,137,800 7,772,850 0 3,845,844 14,984,010 11,489,600 SUBTOTAL TRANSFERS TOTAL 29,974,309 46,344,699 39,320,080 30,665,470 City Council Page 813 of 8� — 833 6/6/2023 COUNCIL SPECIAL PROJECTS FUND DEPARTMENT RESOURCE SUMMARY GENERAL NON-DEPT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 05005018 NON-DEPT COUNCIL SPECIAL PROJ 2,751,858 0 0 0 TOTAL EXPENDITURES 2,751,858 0 0 0 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 TRANSFERS 2,751,858 0 0 0 TOTAL 2,751,858 0 0 0 City Council Page 814 of 8� — 834 6/6/2023 COUNCIL SPECIAL PROJECTS FUND GENERAL NON-DEPT ACCOUNTING UNIT NON-DEPT COUNCIL SPECIAL PROJ 05005018 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 68000 Transfer to Fund 011 SUBTOTAL TRANSFERS TOTAL 2,751,858 0 0 0 2,751,858 0 0 0 2,751,858 0 0 0 City Council Page 815 of 8� — 835 6/6/2023 CAPITAL OUTLAY FUND DEPARTMENT RESOURCE SUMMARY GENERAL NON-DEPT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 05105015 NON -DEPARTMENTAL 76,679 32,779 292,000 292,000 TOTAL EXPENDITURES 76,679 32,779 292,000 292,000 ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66000 CAPITAL 43,900 0 0 0 67000 DEBT SERVICE 32,779 32,779 292,000 292,000 76,679 32,779 292,000 292,000 TOTAL City Council Page 816 of 8� — 836 6/6/2023 CAPITAL OUTLAY FUND GENERAL NON-DEPT ACCOUNTING UNIT NON -DEPARTMENTAL 05105015 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 66200 Buildings & Building Improvements 43,900 0 0 0 43,900 0 0 0 SUBTOTAL CAPITAL 67100 Principal -Debt Services 0 0 292,000 292,000 67200 Principal -Leases 27,608 28,472 0 0 67210 Interest -Leases 5,171 4,308 0 0 32,779 32,779 292,000 292,000 SUBTOTAL DEBT SERVICE TOTAL 76,679 32,779 292,000 292,000 City Council Page 817 of 8� — 837 6/6/2023 CARES ACT -STATE DEPARTMENT RESOURCE SUMMARY GENERAL NON-DEPT ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 17605015 CARES ACT -STATE NON-DEPT 1,475,571 0 0 0 1,475,571 0 0 0 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 SALARIES & BENEFITS 36,147 0 0 0 62000 CONTRACTUALS 228,933 0 0 0 63000 COMMODITIES 841,923 0 0 0 64000 INSURANCE & CLAIMS 368,568 0 0 0 1,475,571 0 0 0 TOTAL City Council Page 818 of 8� — 838 6/6/2023 CARES ACT -STATE GENERAL NON-DEPT ACCOUNTING UNIT CARES ACT -STATE NON-DEPT 17605015 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 61000 Salaries Regular 35,460 0 0 0 61040 Salaries Overtime 687 0 0 0 36,147 0 0 0 SUBTOTAL SALARIES & BENEFITS 62300 Contract Services -Professional 228,933 0 0 0 SUBTOTAL CONTRACTUALS 228,933 0 0 0 63001 Miscellaneous Operating Expenses 841,923 0 0 0 841,923 0 0 0 SUBTOTAL COMMODITIES 64070 Unemployment Claims Paid 167,287 0 0 0 64080 Benefit Payments 201,281 0 0 0 368,568 0 0 0 SUBTOTAL INSURANCE & CLAIMS TOTAL 1,475,571 0 0 0 City Council Page 819 of 8� — 839 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 820 of 8� — 840 6/6/2023 Inter -fund Transfers - ..-- -I rt Y! a ORANGE COUNTY SEAT OF GOVERNMENT A..:Ad �7�XEF City Council Page 821 of 8532 — 841 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 822 of 8� — 842 6/6/2023 EXPENDITURE Fund ACTUAL ACTUAL ADOPTED PROPOSED FY 20-21 FY 21-22 FY 22-23 FY 23-24 011 GENERAL FUND 24,618,746 38,359,213 35,890,490 31,003,550 TOTAL EXPENDITURE 24,618,746 38,359,213 35,890,490 31,003,550 City Council Page 823 of 852 — 843 6/6/2023 This Pa Tonally City Council Page 824 of s� — 844 6/6/2023 GENERALFUND DEPARTMENT RESOURCE SUMMARY INTERFUND TRANSFERS ACTUAL ACTUAL ADOPTED PROPOSED ACTIVITIES FY 20-21 FY 21-22 FY 22-23 FY 23-24 EXPENDITURES 01106017 INTER -FUND XFERS - SRV ENHCMNT 0 1,081,870 1,081,870 1,081,870 01106019 GENERAL FUND: INTERFUND TRANSFERS 23,518,746 37,277,343 34,808,620 29,921,680 23,518,746 38,359,213 35,890,490 31,003,550 TOTAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROPOSED OPERATING EXPENSES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 TRANSFERS 23,518,746 38,359,213 35,890,490 31,003,550 TOTAL 23,518,746 38,359,213 35,890,490 31,003,550 City Council Page 825 of 8.%2 — 845 6/6/2023 GENERALFUND INTERFUND TRANSFERS ACCOUNTING UNIT INTER -FUND XFERS - SRV ENHCMNT 01106017 Account Code LINE ITEM RESOURCES ACTUAL FY 20-21 ACTUAL FY 21-22 ADOPTED FY 22-23 PROPOSED FY 23-24 68000 Transfer to Fund 067 SUBTOTAL TRANSFERS TOTAL 0 1,081,870 1,081,870 1,081,870 0 1,081,870 1,081,870 1,081,870 0 1,081,870 1,081,870 1,081,870 City Council Page 826 of 8� — 846 6/6/2023 GENERALFUND INTERFUND TRANSFERS ACCOUNTING UNIT GENERAL FUND: INTERFUND TRANSFERS 01106019 Account ACTUAL ACTUAL ADOPTED PROPOSED Code LINE ITEM RESOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 68000 Transfer to 071 0 426,000 0 0 68000 Transfer to Fund 012 (Cannabis Public Benefit) 13,275,090 15,330,903 14,233,300 10,354,720 68000 Transfer to Fund 027 400,000 789,000 2,873,040 1,862,320 68000 Transfer to Fund 051 292,000 292,000 292,000 292,000 68000 Transfer to Fund 067 0 1,900,000 0 0 68000 Transfer to Fund 073 0 2,500,000 0 0 68000 Transfer to Fund 074 600,000 600,000 1,179,400 1,182,400 68000 Transfer to Fund 075 0 1,500,000 0 0 68000 Transfer to Fund 080 0 1,500,000 4,654,820 4,654,820 68000 Transfer to Fund 081 0 3,400,000 2,534,580 2,534,580 68000 Transfer to Fund 400 (Police Debt Service) 4,530,496 4,622,100 4,622,100 4,623,910 68000 Transfer to Fund 404 (Police Bldg/Ross Annex Debt) 4,421,160 4,417,340 4,419,380 4,416,930 23,518,746 37,277,343 34,808,620 29,921,680 SUBTOTAL TRANSFERS TOTAL 23,518,746 37,277,343 34,808,620 29,921,680 City Council Page 827 of 8� — 847 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 828 of 8� — 848 6/6/2023 Proposed New, Modified & Deleted Fees fill P'� .CAI "CJ 'f ❑RANGE COUNTV 11 .0SEAT Of A�- , GOVERNMENTO0 City Council Page 829 of 8532 — 849 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 830 of 8� — 850 6/6/2023 Proposed DeletedF s fill P'� .CAI "CJ 'f ❑RANGE COUNTV 11 OSEAT ❑F A�- .'OUN GOVERNMENTO City Council Page 831 of8532 — 851 6/6/2023 This Pa Tonally City Council Page 832 of 8� — 852 6/6/2023 O O ti N 0 Z N Ui a) N L(D � � LL 0 0 O �C C Q Cn 0 — X O W d O ity Council 0 c 0 0 Y) U a� c 0 U C V-- -0 N O U N � >+ � cv U � U � U � U Cn >, N Cam_ C y U � 0 Cn c .E (n 0 U � U � cB � E E Q N � U M Q n � N rn � cfl ~ 00 m O LO N E con O Q � 52 — 853 6/6/2023 ao 0 m m 00 CD m m a a ,:I - CO ti N c O ef" Z N LL LU a_ T- CD 0) C C ) 'L r O2 O U O L O � O > Cll � O N 0 N � CS O U C � O _0 C U CO EE Ci (ll L O O ti (ll O } 6,9- Z U ca Q) a) LL LL .(n U) Cll O 4— O U W ^ H Cv L) Q U ) LL LL U �U) _ O U Ln o J Lu a- Cam' 0 00 m d ity Council 52 — 854 6/6/2023 m I G I 7- 0 LO M 00 W m m a ity Council 52 — 855 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 836 of 8� — 856 6/6/2023 Proposed Modified Fees fill P'� .CAI "CJ 'f ❑RANGE COUNTV 11 OSEAT Of A�- .'OUN GOVERNMENTO City Council Page 837 of 8532 — 857 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 838 of 8� — 858 6/6/2023 y as zo a) U U a) U O a) a) U L O O U OL O c6 c6 O- Q U U L L m a] (B Q Q Q U OU 0 O N (1) 609- 6p} U N O O O > O (0 U p Q a)O LO 10 O O E U M U U O O i1 i1 Q Q L O O U O O O C OU m a) O N a) °)m E cn QQ L Cn Q Q a) �_ O cv co U O U o m LO E� Uo -O -o O O CV 0 0 o m > 5 L- Q°a o U ;> "� a) a) U L +' o0 0 o� Cn Q _0 E O U L O X X O Q 4 O X O O U O a) O C a) O) a> -O o 0) m� E O U)E C O C mC O O (B o- OL a) OL O X Q) L X O U W a_ LL a_ u1 d U 04 CO L L Q Q O O O O c6 L D L O O a) () a) Q Q O O C6 O O N L N Q O U � U O Efl E E C C U U O X O O) \ O) C C Cmm � Q 0 m Q Q a) Q a) a) Q O Q Q- "O a) "O L C CV cB N •� C c0 O O) U) O) ('4 O C C U U E U O O 0oa0�o a) � '� oa0) L U 0 O CM 0 +� L a) C C O O_ O L C a) O M � � O � O O >' (n () L O QN L U O Q 0 L a) C) :3ofQq, L :3 O O U� - E -r- Ca U L 0 U L E o E � o o (B CB CO J M O U :3 — — O'Cn -0 CO J a- 6 a) a) a) LL LL -0 O) 4) C U O U Q X O irIMMENF■R CO CD Cm O U m U C a) .5 W (Q •C O >1 Q O U 0 m Q U m m U- w 0 M ao Cm m a City Council 52 — 859 6/6/2023 O L U � C6 X -O a) � U- 0) a) � C a) O a) 3: E L 0 C U O U U O O U (Q -O U m O Y O cn U � O L O � � Q U, .Q O OU 0) U O O U 0 > C:0 �o m a a Q Qm U n o 0 -O ID CO Um co U ai 0) 0) �cn (0 X d 0 4-1 cn ? ° 0 LL •Q d O CU m U WW �U O U � NN �0 (B U � Qi L C O _0 60 CO 0 0 0_0Q 0 U— a) 0- L a) LL X X � _0 _0 70 m a) CO Q LL -0 F � 7 U d C/) 0)Q) 0)a) Q_0 U) O O D Q) a) CB In0-w Q •X 0 U C6 4- m X � Wa LL, a) Q N LL C 7- N O N LO C) C) N LO ti C6 T ■E CO 7U � a) } O Ln Q X 0 a) ca Q a) O a) a) 0 Q Q c� m L A) 5 O 0 a) U C a) m a) U fB Q a) 00 00 0 0 00 00 a) m m a City Council 52 — 860 6/6/2023 [l O L Q L Q O U O O O U E O E a) O Q E m N N L > > O U) O a) L L 0 CD CD O CD O O O O `— O LO L CD f� N O O O - N CO � M CD ON 0 N N N O C:a) a) U) a) D -0 :3 a] LCU > O O O O O (B Q y O CO CO (Q (Q (Q a) N N N N L L D • ` ^ W rye TES L V U C CU a) a) a) a) a) a) O a) 1 L Y L CDM 0 "- O �_ i Q U) U N_ E !E Q U a)U�° C)m a) Q 0U }, 0 O OO +L(=n O �-0 E n L O cULn a) (n O ZO E a) () o (n CD a) a) C L O�a)�O O C) C Ca) LO c/1aL UL) co Za) a) LcL Q a) , >a) ^, W O �O (n C C UC C: C> C) _Q O 5-0 O -0 in �-- Z :;--I/�� O S= O U � F a) cn a) U) O a) C)LO C)O w a) O L C � U) 6q EfT 04 Q L Q C C cn cn Cn O U O C O O a) () > .� _O O O Q. O a) O 0 Z Z�� LU a) Q Z p 0 C cv U- ai m U +� LL 0 U � a) LL LL -O `~ LL -O U) 0 CU U LL O E a) c O Q O 4) :3 N (6 U Q O L- a_ LU 0-H > D_ LLI d �— N City Council 52 — 861 6/6/2023 w 0 00 ao a) m a 9 O O O O O O O O O O O O O O Ln O Ln O Ln O 6 M M N U') IZT IZT M O 2 70 C O` 0 ^' ^�' 0 00 W W c 0 o n o zO ° T CO zo 0- a) a) C: -0 CO Z o7C3 CO Z V/ ^' ^, 70 W W 0 0 O w (n Q O O ��0 Y�Z Z Z t co W Q O O O O O O O O O O O O O O O O O O O O O O N C� N f— N N O O m O L a) O E Y CC Q 1 � LL O M I O a) Q 1 � O I `s a) a) U Y a) � U O z >, L 0 0-` 1 O U N^ VJ O Z L a) 0-Q I L 1 O '�^ " a) L L Q I E a) a) c O �-- c a) O _0 C O _0 c O ,P c a) O Q Q Q. U a) Li Q O O LL O X -p O Q L- V CO) LU ^ P1 CO City Council 52 — 862 6/6/2023 0 C 0 C 0 c� U 0 O E O L H C N E (B X N C a� a� a� U X E N m W L O O � Q 0 � O O � � 0 = U O O -0 = O O (D O O O N O N C O T— 0) LL LL L L L L L L U U U U U U LU LU LU LU LU LU 0 N 0 N O O rN r)am^ v ) U) C Q U LL Q U LL U) C O � N N N LL E Q 0 O �_ X Q OL N LU 0- 4 cB � L C CO (D a) m U) U) M cU O U CB O � O N F- (0 ti U � N (.0 N } (0 LL � >, • O � � O 0 Ef} (D Q) � C W 00 M L fn 6i >� r 00 M m L N Y CO O `� � m a� (n CU N 00 L U � � LL cB O O O •— U O � � � � O O � � O (6 c�mcn (D H �U City Council 52 — 863 6/6/2023 00 O O O � f` Or ,;I- 't HT EfT 0) O C O O U � X o n�•� C O U C O N U 2 >, O :t!o ULo �E O a) O -0 C:) mO N O 1- 1 O O M +� C U Z 0 U CU C C O O 0 U p `E O O }• C a) � C L CU a) C U m .— x a) C Q a) � m 0- U m -r- U L > CU 0 a) U O C 'p L O U O E N C O — N - ti Ln m N E O U a) H 0 O O O O N O ti ti � CD � ff} Efl (0 U a) L O LL "O Z C O U a) X O w d Q N C O U C C O N U � >, o t�o U� �E O a) O �o �O N O 1- 1 O O M +� Cn U Z U CU C C O O 0 U p `� O O }• C a) : C _0 .— L U) CU a) a) U C .— U Q m � a) C Q a) � a) 0- U � m � U L > M 0 a) U O C -D U O N C O — N ti fn m N E � U a) H 0 m O U m C C O U m C m E Q CO 00 N O N N O r-- LO CD 6q fi? a) a) � a) LL LL -0 �O C U O O Q X o U O N U � >, O :t-_o ULO �E O _0� a) Q O4-- -0 o (UO N O O O M +� (� U Z :3 0 U m C C c6 O C U O O O }' C a) C C L io C U m .— x a) � Q a) � m L U L m � U L > M O Q) U O C � U E O N C O — N r— D' a) N E O U a) M RR 00 O O ti L6 CD CO O c0 m In a) a) () a) LL LL -p n C O U C O N U � >, o :t!o U� �E O a) O -0 C:) mo N O I- I O O M 6 Z � 0 U C C O O 0 U p O O }• C a) � C L CU a) C U m .— x a) � Q a) � m � L U L m � U L > 0 U O C a) U 0 O N C O — N ti D' m N E O U () H 0 CI o a) City Council 52 - 864 6/6/2023 a) a) 0 0 O o U U -0 M U C O O C O O Q O O O U.- U,� L C.s U« �o �C) (D 0 o UV) ULO MM U� �E E 0 > E O O O 4-- a) a) a _ O O� a) �� O -0 O -0O U -0 O m O O -0-0 m O N O N O m N O O O O O CO CO 0 C-0 CO Ch U Z (h Z N Q!)- O O = U CA U Z U U C ai U a)� C a) E • O � _ M OCo M MQ -0 M Ci -0 O O E � � mO O O O O 0)0)-0 Q t/) O M C O _ .0 _ .0 C a -p •C O a) O U N O �' C C a) > U) Q- U cn M a) a)C� C� O E 0 0 o a) U) L O .V x Q i L O __ >' � a) x D 0 3 O � y--� 0� �"I a) D 0- C C� -0 C w 0 C a) O C _0 W N C U M M 70 O O a)m M a)Cr (D 0- V O f, U (n a) L 0- L � 0 V � a) ca O � U .Ea) Via) a) C •�u7U) (D E ° Via) m a) a) Q m-a cv m a) U)) a) im) v O >M O a) >M O O > O aL)O COC O _O O a)� O O N C O O C O E O > ti ti �Q) .M(D O0 CN _ M LLO U o c M 00 CD U a) X O CD C9 CD L O O-0 m a) C L(� L w 6A. 60 c<R Q > Q a)613- � E a) E� m a) E� ONO ONO Q a) ONO U a) N a) a) N X -aQ a) N Q ai i (n LL L Q a) LL - L Ln a) a) LL a) (6 U H O CL a) O LL -p a) y EQ. �(n m C:o E O �o E 0 a' o o a) E V C) V 0 V ww O wa w w m wa Ho C U o o w ti ao 6 City Council 52 — 865 6/6/2023 ao 0 00 00 a) m m a O O 00 4 0) a) N N Ef} Ef} O N N N LL LL -O C O U C O N U 2 >, O ULr) �E O a) Qo O -0o mO N O O O CO +� C U Z U � C C O O 0 U p O O C O O C .— O CU N N O U O .— x N C Q N � c6 � O Cr L U L O U L N >M O N U _O C O U -0 3: O N �O N D O E U U H � O CD CD O ti 00 00 m M C`') N_ N_ ER Ei? O N N N LL LL -0 H U O N U � >, O O ULO �E O �� m� 0o O 4-- -0O mO N O O O M + Cb U Z :3 0 U � C Co O C � U O O O C O O C C _0 .— N N O U O .— x N C Q N cB � N (D U L 0) O _r_ U L a) >� O U O C O U O N Co N •� O ID E U U N M C O U O O O 00 00 O O U O N U � >, O O ULO �E O �� m� ao O -0o (UO N O O O M +� (h U Z :3 0 U � C c6 O C U O O O O O � C U N O U x N C Q N � cB � N (D U L 0) O � U L >M O Q) U O C O U O N �O N r— L 0) E O U N IL C O O O O N 00 O L O O N m U m a� O a) LL N LL -p � O U U C O L L Q X O w a_ 2 N U C 0 U U O 0 E N E m N E O U C O O E E O U U N U O O U O _U L O L L L O m M 0) N N N LL LL -p O 4) C U O T Q X o w 0 ao m Cm m a City Council 52 — 866 6/6/2023 0 0 0 0 0 U U U U U p O O p O O U R O 0,2 O 012 O U R O U 2 >, CD >, C) >, C) >,O >, C) �O �O O :t-_O :tfO UL UL Um UL UV) O O O O O a) a) a) �. a) a) �m �.a) �.a) �m tea) o� C) o� o� o -0O -0 C:) -0 C:) -0 C:) -0 C:) CUO mO mO mO mO N C N N N N O O O O O M p CO p CO p M p CO p (h fn Ch Cn Ch Cn 6 (n (h Cn Z 0 Z_ Z_ Z_ Z 70 U U CU U CU U m U M CC C O CC M O C O M O cc: C O C O M O U � U � U U � U O O 0 0 O O 0 0 O O :3 0) :3 0) _0 O O :3 0) :3 0) :3 0) Cn m Cn CO CU m L U) CB L M L U) CB C: C: U U C: U C: o a) a) a) D a) a) m -0 Q 70 >, Q c 70 Q - m CL U U u�i •� C6 :3 v�i •� M :3 a) a) cn v�i •� CB CO M � M � 0- (D 0- N CS (D is U U -0-0 U U U Via) EE Via) Via) Via) m m a) a) m m m L L L (D L a) L a) L () L a) a) U) a) (n a) Cn a) U) a) Cn > M O 0 0 > Ca OU C1 Q > M OU > M OU > M OU L- O � O O - a C O O O O " O O O O " E m O O O O N O C •— p N C) N N p C �. .— O f� L O C �. .— (.04 O C O .— C9 4 O C 0 .— �L = 000 -per U titi 00 CD �L U MM M -per U p L C9Cfl CO -0 -C U_ a) _U Lr—r C) a) > a) a) a) � 00 CO00 `� L 00 O L Lt7 L!') ` � L C.O Cfl L 0 3 � VT 3 I fi4 60 a) 6q E!} C �} �} Ec 0 o E 0 o� E LL o� Ec U)EN o� O O _0O CDO C)O C C:)C C O C C)C C N L N L N = N w N LL LL LL LL L a) a) LL L a) 0 a) LL L a) a) LL � L a) C: a N LL L a) N O a) N O a) N m O a) a) _ O a) N E C o E C o E 2 C o E CB C o E i a) U X a) X OL a) V X L a) X a) H O L LI a_ H (3) wo- H L U G H w o- zi Z. �[/V 11 r L6 r CO r r City Council 52 — 867 6/6/2023 C O M U a) () (j) LL LL -O C;) a) C U) O (n Q X O C O U C O N U 2 � O ULo �E O _014— Q Q O O -0 O m O N O r r O CO C U Z 0 U � C C O O 0 U O O O C O O C L CU a) C U x Q a) � U L m U O a) U _O C 'O L O U LE !E 0 3: O N C O N ti E O a) U H 0 O r CD C)O M r O 0) 't It 64Y 69- �O C � O T) Q X O i^ U O N U R O ULO �E O _0� a) Q a) O -0 O O O N O r r O CO (h O Z � 0 U m C C c6 O C }, � U O O O C O O C C L io a) C U m ._ x a) =3 0- a) N N U L a) a) O L O a) U L O C 'p L O U O N C O N r— a) E O a) U U) 6 N a) a) C U O U L O o U C O O -0- a) 4) U O m Q Q O a) _0 a) mL a) Q Q O C U L O C "- a) +� O L U _U Q tea) N L a) Q > U (B O C a) 0- O -C > �. U N() N CU > O a) r y O m O O N U N EO Q04 -a Q aa)) C r` Q m E 'O L C C O Q N N _U N > O C C U — a) m a) E U Q Q U ~ O _O _O a) a) Q Z a) O a) O U C a) 0 O 0 0 O O� U O LO U r. L U o Q O Ua0 UC) C U) U) Ef} (n d? OL C- Cm m a) Q Q4-- a) E Cnpo E a) Z LL u) Co C)Mr ZLL _07 m O L E-00 a) a) oo o �oOcn v u QQ a) CO � X•X O O a)a)�� W W 0- a_ LL � Z "M O O M r L ti lf) U-) 6A 61!> ON U H N 00 00 O 00 00 m a City Council 6/6/2023 N 0 CD LO E O L 0 O O O U 0 C O m U 5 O C O7 C L U_ Q N L Cr L U C L U_ L N O N ti L U N r. O O (.64 � M Co co 60 EFi a) O cn Q X O U O N U � >, O :t-_o ULO E O a Q O 4-- O m O N O O O Z � 0 U m Co O C � U O O O C O � � C L � Ca r O U Q N � Q N � L U L L > O U O C � L O U O N C O — N .O LO a) (V E to N — U = N MUM CO N CD C] O O 6 CM LO Cn Cfl c0 (.fl CD 6f} 6i a) (0 O cn Q X o U O N U � >, O :t-_o ULO E O a Q O O (U O N O I- I O O M +. 6 U) Z :3 0 U m c6 O C U O O O C O � � C L � Ca O U Q N C Q N 0- I-- U L L >M O 0) U O C - L O U O N C O — N .O r— D) a) (V E to N — U (D r) 00 O rn 00 ao m m m a City Council 52 — 869 6/6/2023 C }' o E U N L n C O O �. U U V) L O O U U � � U Q_ m L O F W ^' W E U_ O N N E _ L U) O U +� O U O � C U) O � CD O E E Q LL LL U C � O m � L Oi L O O O L O U) C U) C L L a) a)O > U U- U `� 00 0 +. O C:U O E o E U U) E L y= E O 4) LO O i OQ. N N 0 U) O U ~ a j Cv 0- 0-�, n- a O C 00 00 C 00 C C 00 C 00 C m O C C -C O O O O O O O O O O O O O U Q U a_ (B U U c— C L U U +� o f L LO = L� a--� L LO L LO m L L m O j CV + j CV U j CV j 04 j C O 0') C O C)N C C O C CDO O C C N 0) O O C) O _rZ O O CD O CD U > O O a) O UU () a- CO a- (Dr-- C 0-CO O-Cfl U } �� > L UC:)v> UO LO UO m U U a)UOEf} a_ U) U) 0- _ 0 L C 0 C E O E N D E U 6 U) N E U U N E Q) O O E U O U O U E B B U- i m U Z Q m U Z M Z �-- U) Z Q LL -0-0-0 Q)a)�a)a O V) Z Q -0-0 m U) Z- C C �M O 0) 0) 0) O U O a 0) U) OL OL OL 'X 0-0-'X OL OL 'OL a U W W W D_ D_ � H /5) U W W D_ D_ �' � U w - W D_ /O� � U �— CN M City Council 52 - 870 6/6/2023 0 m ao 0 0 00 00 0 Cm m a 70 70 _0 _0 U) U) U) U) U) L L L L L U U U U U U U U U U M m m m m 0- C2 C2 0- 0- U U U U U a) Q) Q) cn c) c) c) c) >L >L >L >L >L /ice U) U) /ice /ice W W W W W O O O O O N N N N N O O O O O N N N N N > > > > > O O O O O iZ iZ iZ iZ iZ iZ iZ iZ iZ iZ (B (0 (0 C6 C6 - N N O C:) CDL O CDO CD C)L CD CDC) C:) C O O O C a)O CD CD. C O C:) CD C C) C:) a)"t L6 N C,9 L6 N CO O Q) } O O Cll It CO U -tM U CO CO r-� C.0OOM CA (A = N NC: NtIt 69- Ef} O M ff} Cf} O K} Cf} O Ga K} O N H? Ef} O U O U O U O U O U O (U (U O LL �O U- U- -0 U- -0 N m N m LL Q.Q. LL Q.LL Q.LL LL LL -0 C6 LL 70 m cB LL -0 m m LL -0 C6 LL -0 0) Q) ) N 70 ) Q) Q) C� O - L C� O CN (nQ O � O C) U O QC 0 Q) Q Q C)- C2 O W IL W D_ I �j W D_ I �j W IL �j W IL > L6 C. ti ao City Council 52 — 871 6/6/2023 Q) N M N O LL I i m 00 O O L6 L6 rl- 0000 N CD O Ef} K-} N O O NLL LL U) L U _>1 U c� E Q) U) ^O /W U) 06 m O N 0 N Q) 0 Q Q C6 N Q) C O U N O O Q O O LL O L W O 2) U O 0 N C9 � O M U L fi} Q E � E O O LL LL (n (n 0) L L 2) Q Q U 00 00 E (f} U), E E E m LL a) LL - N � �( U O Ln 0 N W W LL Ln v Ln � v c � N U � a c N J V) ao Ln c o v o v v � !"' V LL .L a� O Ol to O V) V)U .L) v .L Q -0 4J i O U Q L L — 4J 41 4J V) (0 Ln Q) U N O L Q C Y U O VLL J Cn o N 3 m L L N ,o ON v QJ '+' U CO O V)a j U-) Q 4- L V >- LL c M U U c D U Ln v Q1 ++ E 3 •2 Lu N O v V) 00 O 0, LL —U = o a) U 01 aJ j U EZz N c Q O (L6 Q N Ln a1 � -C U V) F cn F- Q O O 0 O O O O M L11 LIi L1j Lf1 Llj Ln LL O N N N N N cV 0 0 LLI u 0 0 0 0 Q r-I � —I r-i � �I Zc Q O O O O O 0 V 0 0 O 0 0 0 r- n r- r- r- r- 4� 4. N = L11 LIi L!i Ll� LIi LI'1 N N N N N N N 0 0 O O 0 0 u O O O O O O City Council 52 — 872 6/6/2023 v E +� v O an 4 f6 L U C OO O 1 Q N _ N Q _0 C -C 0A N r0 U L 00 a ao > ca N - ca is C Y O L E N 4- M in O O Q) LCL -- C L O N L v L ice-i O O m a VI 4J 2 C N -heQ 0V O CL O O L QvJ + O U O lO U > O 000-00� CLOC t C � i U O O C O C cn 0 C n N O O � d E LL Q U NE 4-+ o Q NU a O ++C O Or-YU C c0 N-+ 4-1 L L O L C C C C p • L L O 4J 7 3 O U O U +, N O C E �+ Ln O O Q C o N w L L o Ln o N 4 _a v c�'J _ m� CO _ �, O Of 4 0�� L 4-1 L C L Q 0 O 0 i C f0 X L X L p C N N N N � L N L Qj 0A p a-+ (U Y Q .� O N °° C 4J C N' N }' O +.+ co C p L E i O L (V L O 4� �c +� Y a_+ + cC C •� tn > U m E aJ 0 aJ 0>� V O� a - D- w .� '� o O v v � 'o 'o Q� C aJ L aJ L m> aJ 0 U 0 t Z3 vL.L U U cn o a a O �r lzt IZT 1:t 1:3- �D O O O o 0 0 O O O O O O O O O r- n r- r- r- r- r- r- r- r- r- r- r- O O 1 r r1 —1 -1 rI r1 r1 r-I I r-i r r1 r1 r-I r-.r- 1n U)m Ln In Lr) n In Ln � Ln n Ln 1n Ln 1n N N N N N N N cV N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O rl r-I r-I rl rI rI rI rI r1 rI r I rl c-I c-I c-I r-I rl rl r-I c-I c-I ri rl c-I c-I c-I c-I c-I c-I c-I rl r-I r-I rl c-I rl rl rl rl rl c-I rl c-I c-I c-I O O O O O O O O O O O O O O O IZT � � 171- �t IZT It* It It It It IZI- lD lD O O O O O O O O O O O O O O O r- n r*� r" n r- n r- r- r- r- O O c-I rl rl r-I ri c-I ri rl c-I c-I c-I c-I c-I � � Lf') Ln Ln Ll•1 Ln Ln L!•) Ln Ul Ln Ln Ln Ln Ln Ln N N fV N N N N N N N N N N N N O O O O O O O O O O O O O O O O O 0 0 0 0 O O O O O O O O O r- n r- r- r- r- r- n r, r- r- r, r- r- r- ri -1 rI c-1 r-I .--I r-I r-I r-I .--I r-I r-I r-I r-I r-I l0 lD lD lD lD lD lD lD lD lD lD lD lD lD lD 00 00 00 00 00 w 00 00 00 00 00 00 00 00 00 O O O O O O O O O O O O O O O (M LO 00 m m a City Council 52 — 873 6/6/2023 Theis Pa le Bian- t*ionally City Council Page 854 of 8� — 874 6/6/2023 Proposed New Fees fill P'� .CAI "CJ 'f ❑RANGE COUNTV 11 OSEAT Of A�- .'OUN GOVERNMENTO City Council Page 855 of 8532 — 875 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 856 of 8� — 876 6/6/2023 -0 i a) i m 0 N to C to m 00 CO) O 75 O di Ca 75 a) N a) .T) E N a) .T) p (D c� U O o O o +� U L, o U cB 0 cB a) a) _0 Q E (p O C (p O a) O N N O ! a) '� U C O +. M to Z � p a) Z � ' O U U +� U -0 -0 Z _N N Z : (B U C O U C O L O () a) C () a) y-+ a) � Z " C: 07 OOc � c0 OOc L y QW �--' y-+ W L p > cn .� O > T .� O Q Q y-+ yr U � cn (B O cn (B O U Fn � L L L U m o U m 0 U a) a) U ca ca O O ( O M (D a) c c a) U C6 O cn — O O C� O p U �O L y a) a) O Co O U a) C (D 0) 0 LL W 0 0) C 0 O �j _ LL O� O O O LO ti �O (� Z fl -0 a) fO ZC Ef} O a) d = U) c6 O i +� U)c6 0m� — �ma� Lam_ Q _0) � N Q U LLL z C O Q) LOL a) � a) LL � a) a) � O cB = in C of O c6 'a) VJ Q) m -0 0 � S_ _� \ � S_ �_ L O � U O yL+ fn ;� •L O yL+ fn ;� U OLn Z O W a- 2 ch J O- W a- 1 O 0- LL w J O W a- JO 0� a 0- N M City Council 52 — 877 6/6/2023 u 00 00 O 00 a) m m a_ N N LL O C LL O O N N M J U) m O J u � o (6 U N C C 'D O 0-0 (D -a CB U) (D C (B O N N � � O CO N — Z a Z 0 U O m N O � O L O O L L %- 0 Q S_ Q 0 O O O (� (B 0 MO m E U C0 x CB V U) m m (6 U) _ U O Ca U N N E ~ > Q M O O 0) mU a) O O O C: O a O N U) ZEA +_ U) M � N N N a) C _0 � O LL O) E U) 0- N X O p N C 0 uj d J 0' Q 00 00 0 w w m m m a City Council 52 — 878 6/6/2023 Ev O E E O U O O O O C O Z Et3 t C LL (D O U) M O c�—O O O N L (B O �CU O E o L Q L O N O L L L m 0 M y cB O -0 �—. (D C ti U (6 N (B CO U O Q Z CU � L o 5 o cv � C O O O 0 -r— E L m O L L O C) U N _w W � E -0 N (B m N -0 N O E +U COfn N - O E Q c E O M O U O �_ O — U CU 7 = -�n N O 0 CO-CU A L y Q F O H N O .� City Council 52 — 879 6/6/2023 a� a� U- E m L Mm W C O C) CO O� Z Efl LL U- t O C O) Q � •C C m C E L. L O — C N (0 Ca 0) N E O C N O UCn N b U "r L L > O U � � L O �+ E > ,u) 0 a� o� � o-0-0 cn O E E L L � Q O O a- ". U) O C Q _ x L L L O Co H to H N 00 O 0 00 00 O 0) m a City Council ;7093-73-1 6/6/2023 J O U _O _O O O J O G4 - Q C O CU U a C � L U Q' (M� W O Ln U } T- :E U) O -0 60 CO 0) N a)Q O O � N Za �XX L Cm U .- a) O C 'i O LL — Q LL -0 0) (0 N � - O O U) Q U Q O w 0-H � P- T 0 i w a) m a City Council 52 — 881 6/6/2023 O U N N LL OI LL T- N o O � O L O O L _r_ Q O U O N Q C: _0 O-0 N O Up O mo cn U E oC-0 W I L O 1 E E L y O 'E O L Jr O f�� LTTO 1 = N_ N L CD m CU L O O U O o 0 2 p O O O o O C)Ci M 0-.U) ^a^)' } 4-- a) Q C O a O C> LO r I I,-Q a) r O O CD " (D o o E m z U) E N O_ E O •— LL LL N �+ O UQ:tf a 4) X O a) U W d H Z 2 M ,'I- N 61:� CO 1 1 L I N L O + 619.66 M .C: 1 Oa)_0 O � co 'rE 5 C C:C VJ Q C C C o -2-2�. . . C cn cn cn C C z° ���z°z°z° 6 a) aD O LL LL -O w 0 N w CD Cm m a City Council 52 — 882 6/6/2023 14.- O 4- O Y -0 � -0 -0 O C O �. 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N . O E O LL -o . N - U O LL -a N m O LL 70 N ' O C a) LL -o (0 > C (0 C(n C_6 C(0 � co C (n O L O .Q O (n O L O � .Q O +� O L O C O L O a) O (n E Q L U E Q U (n E (n Q E U (n W d E W E W D_ 2 (n W D_ W D_ r r r C6 r City Council 52 — 892 6/6/2023 w 0 N r 00 CD m m a Capita Improvement Program r ILI )RANGE COUNTV 11 SEAT Of Ab GOVERNMENT9T E OF 0 City Council Page 873 of 8� — 893 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 874 of 8� — 894 6/6/2023 FY2023-24 PROJECTS BY CATEGORY Project Category Streets Project Title Alley Improvement Program ProposedPlanned FY2023-24 1,500,000 - Years 2-7 Streets Bristol St & Memory Ln Intersection Widening 489,400 Streets Bristol St Improvements & Widening: Phase 3A - Civic Center -Washington 1,965,470 Streets Bristol St Improvements & Widening: Phase 4 - Warner -St Andrew 4,408,860 Streets Bristol St Rehab: Santa Clara to Memory Ln 1,480,000 Streets Euclid St Rehab: 1st to Hazard 172,000 Streets Euclid St Rehab: City Limit to McFadden 497,880 Streets Euclid St Rehab: McFadden to 1st 370,000 Streets Fairview Ave Rehab: City Limits to Segerstrom 2,893,610 Streets Fairview Bridge and Street Improvements 600,000 Streets Grand Ave Roadway Rehab: McFadden Ave to 1st St 518,120 Streets Industrial Street Repair Program 2,407,200 14,443,200 Streets Local Street Preventative Maintenance 3,000,000 18,000,000 Streets Main St Rehab: Warner to Edinger 400,000 Streets Pavement Management 400,000 2,200,000 Streets Project Development 250,000 1,500,000 Streets Right -of -Way Management 350,000 2,100,000 Streets Road Maintenance & Rehabilitation Capital Improvement Plan (FY25-FY30) - 42,000,000 Streets Warner Ave Improvements: Phase 1- Main to Oak 800,000 - Streets Warner Ave Improvements: Phase 2 - Oak to Grand 6,562,040 Streets Westminister Ave Rehab: Harbor to Newhope 2,000,000 - Traffic Bike Lane Project Development 80,000 480,000 Traffic Bristol St Protected Bike Lanes - Civic Center to Washington 793,760 - Traffic Bristol St Protected Bike Lanes -1st to Civic Center 142,110 1,195,260 Traffic Bristol St Protected Bike Lanes -St. Andrew to Edinger 99,380 655,820 Traffic Bristol St Protected Bike Lanes -Warner to St Andrew - 1,508,050 Traffic Orange Ave Complete Streets 85,000 855,890 Traffic Segerstrom Ave and Spruce St Traffic Signal Installation 675,000 - Traffic Traffic Management Plans 50,000 300,000 Traffic Traffic Safety Project Development 50,000 300,000 Traffic Traffic Signal Equipment Replacement 100,000 600,000 Traffic Warner Ave Protected Bike Lanes (Oak to Grand) 1,335,380 - Utility/Drainage/Lighting King Street Urban Greening Project 24,000 Utility/Drainage/Lighting Sewer Enterprise Capital Improvement Plan (FY25-FY30) - 33,281,780 Utility/Drainage/Lighting Water Enterprise Capital Improvement Plan (FY25-FY30) 26,879,590 City & Park Facilities Delhi Center Library Branch - City & Park Facilities Fire Station Removal Storage Tanks 1,187,400 City & Park Facilities Logan/Chepa's Park Master Design 500,000 City & Park Facilities Main Library Renovation Project 300,240 - City & Park Facilities Newhope Library ADA & Facility Improvements - 1,025,000 City & Park Facilities lOutdoor Library at Jerome Park - City & Park Facilities Police Athletic & Activities League (PAAL) ADA Restrooms 500,000 Total Project Budgets 36,986,850 1147,324,590 Main & Walnut City Council Page 875 of 852 — 895 6/6/2023 Theis Pa Le Bian- t*ionally City Council Page 876 of 8� — 896 6/6/2023 EXHIBIT 3 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Section 1004 of the City Charter of the City of Santa Ana requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City's organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. C. The City Council regularly amends the City's classification and compensation plan for all full- and part-time classifications of officers and employees of the City of Santa Ana. D. It is now desired to amend the City's classification and compensation plan. Section 2. The Santa Ana City Council amends the City's classification and compensation plan as follows: A. Create the following classifications: UNIT JOB TITLE SRR BASIS STEP RATE AA 1 $3,876 A $4,068 Administrative Receptionist (Excepted) 561 B $4,271 CASA (UC) UC Monthly C $4,486 D $4,710 E $4,945 Resolution 2023-XXX 18 City Council 52 — 897 / 0 CASA Management Analyst — Police Oversight Commission (Excepted) (UC) 668 UC Monthly AA $6,538 A $6,863 B $7,209 C $7,568 D $7,948 E $8,346 SAMA Rent Stabilization Manager (MM) MM Monthly 1 $9,865 2 $10,109 3 $10,359 4 $10,622 5 $10,889 6 $11,160 7 $11,439 8 $11,727 9 $12,018 10 $12,318 11 $12,627 12 $12,943 13 $13,265 14 $13,595 15 $13,936 16 $14,285 17 $14,642 SAMA Zoo Animal Care Manager (AM) 683 AM Monthly A $7,034 B $7,386 C $7,754 D $8,142 E $8,549 Seasonal PT Finance Project Manager (Part -Time) - Hourly 1 $61.28 2 $62.82 3 $64.38 4 $65.99 5 $67.66 6 $69.33 7 $71.07 8 $72.85 9 $74.67 10 $76.53 11 $78.43 12 $80.40 13 $82.41 14 $84.47 15 $86.60 16 $88.75 17 $90.98 Resolution 2023-XXX 18 City Council 52 — 898 / 0 SEIU FT Senior Buyer 703 SEIU Monthly AAA $6,446 AA $6,768 A $7,107 B $7,463 C $7,837 D $8,229 E $8,641 SEIU FT Transportation Driver 602 SE U Monthly AAA $3,935 AA $4,132 A $4,339 B $4,556 C $4,787 D $5,026 E $5,278 B. Delete the following classifications: UNIT JOB TITLE BASIS STEP RATE 1 $10,622 2 $10,889 3 $11,160 4 $11,439 5 $11,727 6 $12,018 7 $12,318 8 $12,627 SAMA Transit Program Manager (MM) MM Monthly 9 $12,943 10 $13,265 11 $13,595 12 $13,936 13 $14,285 14 $14,642 15 $15,010 16 $15,384 17 $15,769 AAA $9,955 AA $10,453 792 A $10,976 SEIU FT Public Works Project Manager SE U Monthly B $11,525 C $12,102 D $12,707 E $13,342 Resolution 2023-XXX 18 City Council 52 - 899 / 0 SEIU FT Recreation and Community Events Supervisor 706 SEIU Monthly AAA $6,542 AA $6,869 A $7,211 B $7,571 C $7,951 D $8,349 E $8,767 SEIU FT Senior Grading Specialist 702 SE U Monthly AAA $6,415 AA $6,735 A $7,073 B $7,427 C $7,799 D $8,189 E $8,599 SEIU FT Senior Land Surveyor 802 SE U Monthly AAA $10,453 AA $10,976 A $11,525 B $12,102 C $12,707 D $13,342 E $14,009 SEIU FT Senior Plumbing/Mechanical Systems Specialist 701 SEIU Monthly AAA $6,384 AA $6,702 A $7,039 B $7,391 C $7,761 D $8,149 E $8,557 SEIU FT Senior Traffic Engineer 792 SE U Monthly AAA $9,955 AA $10,453 A $10,976 B $11,525 C $12,102 D $12,707 E $13,342 SEIU FT Supervising Buyer 715 SE U Monthly AAA $6,835 AA $7,176 A $7,535 B $7,913 C $8,309 D $8,725 E $9,161 Resolution 2023-XXX City Council 52 - 900 / 05 18 SEW FT Survey Party Chief 714 SE U Monthly AAA $6,801 AA $7,141 A $7,499 B $7,875 C $8,269 D $8,683 E $9,117 SEW FT Survey Party Technician I 650 SEIU Monthly AAA $4,978 AA $5,226 A $5,488 B $5,762 C $6,050 D $6,353 E $6,670 SEW FT Survey Party Technician 11 681 SEW Monthly AAA $5,790 AA $6,080 A $6,384 B $6,702 C $7,039 D $7,391 E $7,761 SEW PT Senior Tutor - Hourly A $18.98 B $19.93 C $20.93 D $21.92 E $23.02 O UL O C. Amend the compensation of the following classifications: UNIT SAMA JOB TITLE Code Enforcement Principal (AM) SRR 725 AM BASIS Monthly STEP A RATE $8,634 B $9,065 C $9,518 D $9,997 E $10,496 SAMA Code Enforcement Principal (AM) 760 AM Monthly A $10,243 B $10,756 C $11,295 D $11,858 E $12,451 Resolution 2023-XXX 18 City Council 52 - 901 / 0 O LL O O LL O O LL UNIT SAMA JOB TITLE Permit Services Principal (AM) SRR 725 AM BASIS Monthly STEP A RATE $8,634 B $9,065 C $9,518 D $9,997 E $10,496 SAMA Permit Services Principal (AM) 745 AM Monthly A $9,518 B $9,997 C $10,496 D $11,022 E $11,580 UNIT SEIU FT JOB TITLE Accounts Payable Supervisor SRR 675 SEIU BASIS Monthly STEP AAA RATE $5,623 AA $5,905 A $6,200 B $6,510 C $6,835 D $7,176 E $7,535 SEIU FT Accounts Payable Supervisor 730 SE U Monthly AAA $7,355 AA $7,723 A $8,109 B $8,515 C $8,941 D $9,388 E $9,857 UNIT SEW FT JOB TITLE Tree Maintenance Supervisor SRR 691 SE U BASIS Monthly STEP AAA RAT E-] $6,080 AA $6,384 A $6,702 B $7,039 C $7,391 D $7,761 E $8,149 SEW FT Tree Maintenance Supervisor 692 SE U Monthly AAA $6,110 AA $6,415 A $6,735 B $7,073 C $7,427 D $7,799 E $8,189 Resolution 2023-XXX 18 City Council 52 - 902 / 0 O UL O D. Amend the job titles of the following classifications: UNIT SAMA JOB TITLE Assistant Clerk Of The Council (MM) SRR MM BASIS Monthly STEP 1 RATE $8,937 2 $9,159 3 $9,386 4 $9,621 5 $9,865 6 $10,109 7 $10,359 8 $10,622 9 $10,889 10 $11,160 11 $11,439 12 $11,727 13 $12,018 14 $12,318 15 $12,627 16 $12,943 17 $13,265 SAMA Assistant City Clerk (MM) MM Monthly 1 $8,937 2 $9,159 3 $9,386 4 $9,621 5 $9,865 6 $10,109 7 $10,359 8 $10,622 9 $10,889 10 $11,160 11 $11,439 12 $11,727 13 $12,018 14 $12,318 15 $12,627 16 $12,943 17 $13,265 Resolution 2023-XXX 18 City Council 52 - 903 / 0 O LL O UNIT SAMA JOB TITLE Deputy Public Works Director / Construction Services Manager (MM) SRR 26 MM BASIS Monthly STEP 1 RATE $10,889 2 $11,160 3 $11,439 4 $11,727 5 $12,018 6 $12,318 7 $12,627 8 $12,943 9 $13,265 10 $13,595 11 $13,936 12 $14,285 13 $14,642 14 $15,010 15 $15, 384 16 $15, 769 17 $16,160 SAMA Deputy Public Works Director / Parks, Fleet, and Facilities Manager (MM) 26 MM Monthly 1 $10,889 2 $11,160 3 $11,439 4 $11,727 5 $12,018 6 $12,318 7 $12,627 8 $12,943 943 9 $1,26 10 $13,5 11 $13,936 12 $14,285 13 $14,642 14 $15,010 15 $15,384 16 $15, 769 17 $16,160 Resolution 2023-XXX 18 City Council 52 — 904 / 0 O LL O UNIT SAMA JOB TITLE Recreation and Community Services Manager (MM) SRR 22 MM BASIS Monthly STEP 1 RATE $9,865 2 $10,109 3 $10,359 4 $10,622 5 $10,889 6 $11,160 7 $11,439 8 $11,727 9 $12,018 10 $12,318 11 $12,627 12 $12,943 13 $13,265 14 $13,595 15 $13,936 16 $14,285 17 $14,642 SAMA Deputy Parks, Recreation, and Community Services Director (Recreation) (MM) 22 MM Monthly 1 $9,865 2 $10,109 3 $10,359 4 $10,622 5 $10,889 6 $11,160 7 $11,439 8 $11,727 9 $12,018 10 $12,318 11 $12,627 12 $12,943 13 $13,265 14 $13,595 15 $13,936 16 $14,285 17 $14,642 Resolution 2023-XXX 18 City Council 52 - 905 / 0 O LL O UNIT SAMA JOB TITLE Senior Legal Management Assistant (Excepted) (AM) SRR 707 AM BASIS Monthly STEP A RATE $7,908 B $8,304 C $8,718 D $9,154 E $9,610 SAMA Senior Legal Management Analyst (Excepted) (AM) 707 AM Monthly A $7,908 B $8,304 C $8,718 D $9,154 E $9,610 Resolution 2023-XXX 18 City Council 52 — 906 6 O LL O UNIT SAMA JOB TITLE Zoo Manager (MM) SRR MM BASIS Monthly STEP 1 RATE $9,865 2 $10,109 3 $10,359 4 $10,622 5 $10,889 6 $11,160 7 $11,439 8 $11,727 9 $12,018 10 $12,318 11 $12,627 12 $12,943 13 $13,265 14 $13,595 15 $13,936 16 $14,285 17 $14,642 SAMA Deputy Parks, Recreation, and Community Services Director (Zoo) (MM) 22 MM Monthly 1 $9,865 2 $10,109 3 $10,359 4 $10,622 5 $10,889 6 $11,160 7 $11,439 8 $11,727 9 $12,018 10 $12,318 11 $12,627 12 $12,943 13 $13,265 14 $13,595 15 $13,936 16 $14,285 17 $14,642 Resolution 2023-XXX 18 City Council 52 - 907 6 O LL O O LL O O LL O UNIT Seasonal PT JOB TITLE Background Investigator SRR - BASIS Hourly STEP A RATE $28.45 B $29.87 C $31.38 D $32.94 E $34.60 Seasonal PT Background Investigator (Part -Time) - Hourly A $28.45 B $29.87 C $31.38 D $32.94 E $34.60 UNIT SEIU FT JOB TITLE Assistant Parks/Landscape Planner SRR 682 SEIU BASIS Monthly STEP AAA RATE $5,818 AA $6,110 A $6,415 B $6,735 C $7,073 D $7,427 E $7,799 SEIU FT Assistant Park and Landscape Planner 682 SEIU Monthly AAA $5,818 AA $6,110 A 5 $6,41415 B $6, C $7,073 D $7,427 E $7,799 UNIT SEIU FT JOB TITLE Contracts Administrator SRR 687 SEIU BASIS Monthly STEP AAA RATE $5,9 33 AA $6,260 A $6,574 B $6,903 C $7,247 D $7,609 E $7,989 SEIU FT Public Works Contracts Administrator 687 SEIU Monthly AAA $5,963 AA $6,260 A $6,574 B $6,903 C $7,247 D $7,609 E $7,989 Resolution 2023-XXX 18 City Council 52 — 908 6 O LL O O LL O UNIT SEW FT •: TITLE Deputy Clerk of the Council SRR 641 SEW BASIS Monthly STEP AAA RATE $4,764 AA $5,002 A $5,252 B $5,515 C $5,790 D $6,080 E $6,384 SEW FT Deputy City Clerk 641 SEW Monthly AAA $4,764 AA $5,002 A $5,252 B $5,515 C $5,790 D $6,080 E $6,384 UNIT SEIU FT JOB TITLE General Maintenance Leader SRR 660 SE U BASIS Monthly STEP AAA RATE $5,226 AA $5,488 A $5,762 B $6,050 C $6,353 D $6,670 E $7,005 SEIU FT Park Maintenance Leader 660 SEIU Monthly AAA $5,226 AA $5,488 A $5,762 B $6,050 C $6,353 D $6,670 E $7,005 Resolution 2023-XXX 18 City Council 52 — 909 6 O LL O O LL O UNIT SEIU FT JOB TITLE General Maintenance Supervisor SRR 691 SEIU BASIS Monthly STEP AAA RATE $6,080 AA $6,384 A $6,702 B $7,039 C $7,391 D $7,761 E $8,149 SEIU FT Park Maintenance Supervisor 691 SEIU Monthly AAA $6,080 AA $6,384 A $6,702 B $7,039 C $7,391 D $7,761 E $8,149 UNIT SEIU FT JOB TITLE General Maintenance Worker SRR 639 SE U BASIS Monthly STEP AAA RATE $4,718 AA $4,954 A $5,201 B $5,461 C $5,734 D $6,021 E $6,322 SEIU FT Park Maintenance Worker 639 SEIU Monthly AAA $4,718 AA $4,954 A $5,201 B $5,461 C $5,734 D $6,021 E $6,322 Resolution 2023-XXX 18 City Council 52 — 910 6 O LL O O LL O UNIT FT •: TITLE Maintenance Assistant SRR 575 SEIU BASIS Monthly STEP AAA RATE 449 AA A T$3,622 803SEIU B 994 C $4,194 D $4,404 E $4,624 SEIU FT Park Maintenance Assistant 575 SEIU Monthly AAA $3,449 AA $3,622 A $3,803 B $3,994 C $4,194 D $4,404 E $4,624 UNIT SEIU FT JOB TITLE Projects Manager SRR 741 SE U BASIS Monthly STEP AAA RATE $7,761 AA $8,149 A $8,557 B $8,985 C $9,434 D $9,906 E $10,401 SEIU FT Public Works Projects Manager 741 SEIU Monthly AAA $7,761 AA $8,149 A $8,557 B $8,985 C $9,434 D $9,906 E $10,401 Resolution 2023-XXX 18 City Council 52 — 911 6 O LL O O LL O UNIT SEW FT •: TITLE Purchasing Specialist SRR 621 SEW BASIS Monthly STEP AAA RATE $4,317 AA $4,533 A $4,764 B $5,002 C $5,252 D $5,515 E $5,790 SEW FT Accounts Payable Technician 621 SEW Monthly AAA $4,317 AA $4,533 A $4,764 B $5,002 C $5,252 D $5,515 E $5,790 UNIT SEIU FT JOB TITLE Senior Deputy Clerk of the Council SRR 674 SE U BASIS Monthly STEP AAA RATE $5,596 AA $5,876 A $6,170 B $6,478 C $6,801 D $7,141 E $7,499 SEIU FT Senior Deputy City Clerk 674 SE U Monthly AAA $5,596 AA $5,876 A $6,170 B $6,478 C $6,801 D $7,141 E $7,499 Resolution 2023-XXX 18 City Council 52 — 912 6 O LL O 2 O w LL O UNIT SEIU FT •: TITLE Solid Waste Code Enforcement Officer SRR 683 SEIU BASIS Monthly STEP AAA RATE $5,847 AA $6,140 A $6,446 B $6,768 C $7,107 D $7,463 E $7,837 SEIU FT Solid Waste Enforcement Officer 683 SE U Monthly AAA $5,847 AA $6,140 A $6,446 B $6,768 C $7,107 D $7,463 E $7,837 UNIT PT JOB TITLE Park Maintenance Assistant SRR - BASIS Hourly STEP A RATE .10SEIU C F$1.23B .02D .97 E $20.98 SEIU PT Park Maintenance Assistant (Part- Time) - Hourly A $17.23 B $18.10 C $19.02 D $19.97 E $20.98 Resolution 2023-XXX 18 City Council 52 — 913 6 Section 3. This Resolution is effective July 2, 2023, which is the start date of the first full pay period in Fiscal Year 2023-2024. ADOPTED this 6t" day of June 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Laura A. Rossini Chief Assistant City Attorney — Employee Relations AYES: Councilmembers NOES: Councilmembers IG1--smrG110 1iT.11P I -1i1 NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, , City Clerk, do hereby attest to and certify the attached Resolution No. 2023- to be the original Resolution adopted by the City Council of the City of Santa Ana on June 6, 2023. Date: Jennifer L. Hall City Clerk City of Santa Ana Resolution 2023-XXX 18 City Council 52 — 914 6 EXHIBIT 4 RESOLUTION NO. 2023-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2023-2024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Each year, for the convenience of the public, the City Council gathers in a single document a comprehensive listing of fees and service charges imposed by the City upon those persons seeking services of value from the City. B. This document is known as the "Miscellaneous Fee Schedule" for Fiscal Year 2023-2024 and is on file at the Clerk of the Council office, and incorporated by this reference. C. As part of approving the Miscellaneous Fee Schedule for Fiscal Year 2023-2024, the various agencies of the City have analyzed the cost to administer the various programs, activities and applications for which the City imposes fees or service charges. D. On an annual basis, fees and related services associated with the Miscellaneous Fee Resolution are reviewed and adjusted to reflect the City's costs in delivering the services. The Consumer Price Index for All Urban Consumers (CPI-U) is 5.56% for the Los Angeles -Long Beach - Anaheim area as of December 2022. The City Council finds that the cost of providing the services set forth in the Miscellaneous Fee Schedule for FY 2023-2023 must increase by 4.1 % for the FY 2023-2024 Miscellaneous Fee Schedule to reflect the compensation increase for City staff providing the services. Furthermore, each city department has confirmed that the actual cost of providing the service does not exceed the proposed fees for Fiscal Year 2023-2024. E. In a few limited circumstances, agencies have determined that the fee should be deleted; new charges should be added or modified; or, existing charges raised. Such charges are listed in the `Proposed New Miscellaneous Fees' and `Proposal to Modify Existing Fees', attached to the staff report submitted for this matter and made a part hereof by this reference. City Council 52 — 915 eso u i�Mgp of 3 F. In order to have a single comprehensive document for Fiscal Year 2023- 2024, the majority of fees which are unchanged have simply been reprinted in the Miscellaneous Fee Schedule. The Council expressly states that it is not its intention to repeal previously adopted fees and adopt new fees of exactly the same amount, but is simply repeating these fees so that the Miscellaneous Fee Schedule can continue to be a comprehensive source of City fees and service charges. G. In each of these cases, the Council finds, determines and declares that such new or increased charges, fees or service charges do not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. H. Based upon the testimony, reports and other evidence submitted on this matter, this City Council makes the above -specified findings. Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2023-2024 is hereby adopted. Each fee or service charge set forth shall be levied until further resolution of this Council. Section 3: To the extent that any fee or service charge established pursuant to City Resolution No. 2022-046 are inconsistent with the fees or service charges established pursuant to this Resolution, then said Resolution No. 2022-046 is hereby repealed. Section 4: If any charge, fee, service charge, section, subsection, sentence, clause, phrase or word of this Resolution is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. Section 5: This Resolution shall be operative from and after July 1, 2023. [Signatures on the following page] City Council 52 — 916 eso u i wf 3 ADOPTED this 6t" day of June, 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney IN Jose Montoya Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2023-xx to be the original resolution adopted by the City Council of the City of Santa Ana on June 6, 2023. Date: City Clerk City of Santa Ana City Council 52 — 917 eso u i of 3 EXHIBIT 5 AV 3AN\ iii6 1' � Nb li(ILIRP i'11 Y I : o.d PROPOSED MISCELLANEOUS FEES SCHEDULE Fiscal Year 2023-2024 CITY OF SANTA ANA 11 1 KI C C .J IJ IN L %J) L V Lam! 0 If you have any questions regarding the fees or rates in this document, please contact the appropriate departmental representative listed below: SECTION REPRESENTATIVE PHONE ALL DEPARTMENTS Budget Office 647-5420 CLERK OF THE COUNCIL Jennifer Hall 647-6520 COMMUNITY DEVELOPMENT AGENCY Waldo Barela 647-5376 CITY MANAGER'S OFFICE Daniel Soto 647-5234 FINANCE & MANAGEMENT SERVICES Alex Gutierrez 647-5497 FIRE & EMERGENCY MEDICAL SERVICES Budget Office 647-5420 LIBRARY Maria Castro 647-5269 PARKS, RECREATION & COMMUNITY SERVICES Francisco Arroyo 571-4218 PLANNING & BUILDING AGENCY Sona Mooradian 667-2712 POLICE DEPARTMENT Susan Gorospe 245-8677 PUBLIC WORKS AGENCY Margaret Mercer 647-5050 If you have any questions regarding the Miscellaneous Fee Process, please contact the Budget Office at 647-5420. City Council 52 — 919 6/6/2023 TABLE OF CONTENTS SECTION DEPARTMENT PAGE I ALL DEPARTMENTS 1 II CLERK OF THE COUNCIL 9 III COMMUNITY DEVELOPMENT AGENCY 13 IV CITY MANAGER'S OFFICE 15 V FINANCE & MANAGEMENT SERVICES 17 VI FIRE & EMERGENCY MEDICAL SERVICES 21 VII LIBRARY 29 VIII PARKS, RECREATION & COMMUNITY SERVICES 31 1 X & X PLANNING & BUILDING AGENCY 41 XI POLICE DEPARTMENT 87 XII PUBLIC WORKS AGENCY 99 APPENDIX SUMMARY OF PROPOSED NEW, MODIFIED, AND DELETED FEES 109 City Council 52 — 920 6/6/2023 Theis Pag.%.,;tionally Left BTa nk City Council 52 — 921 6/6/2023 All Departments Section ALL DEPARTMENTS FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION I ACCOUNT [MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES L Certification - Any Public Record Proof of Residency/Living Certification Copy of Public Records (from Paper, Fax, Microfilm, or Other Media)' In General (excluding Police Accident Reports) Size up to 8 1/2" x 14" Oversized (larger than 8 1/2" x 14") Postage Charges DVD ^• CD %A.Fith recerdsl DVD, CD, or USB with records' Subpoena Duces Tecum ° some as above generolfees plus the fiollowing: Standard Reproduction of documents size up to 8 1/2" x 14" Microfilm Special reproduction charges (if any) Labor charges per person for locating and preparing documents Charges paid to a third person for retrieval and return of records held by that third person Witness Fees1.2 Police/Fire' at tender of Subpoena plus full cost that city incurs in terms of salary and traveling expenses for employee All Other Employees2 at tender of Subpoena plus full cost that city incurs in terms of salary and traveling expenses for employee Mileage Fees' (per mile, each way) Each 4.00 4.00 Each 12.00 12.00 Each Page 0.24 0.25 Each Page At Cost At Cost Each At Cost At Cost Each 7.00 7.00 Each Page 0.10 Each Page 0.20 Each Actual Cost Actual Cost Hour 28.00 24.00 Quarter hour or fraction thereof 7.00 6.00 Each Actual Cost Actual Cost Per Day Per Day 275.00 275.00 275.00 275.00 Per Day 275.00 275.00 Each 0.20 0.20 Modified Text Modified Fee City Council 52 -paCR32 of 148 6/6/2023 ALL DEPARTMENTS FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION I ACCOUNT [MISCELLANEOUS FEE UNITj I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES NOTE: Copies of maps, documents, graphs, or special work maybe furnished upon the payment of the cost of printing and preparation. In cases where a regular established price is unavailable, the Department Head, in collaboration with the Executive Director of Finance & Management Services, may establish a price consistent with the cost of printing and preparation thereof. The Executive Director of Finance & Management Services shall report such exceptions to the City Manager. It shall be the responsibility of the City Manager to review costs annually and make such recommendations to the City Council as required to keep rates consistent with costs. Government agencies and their official representative(s) shall be exempt from paying these charges for single copies for official use. Preparation of Administrative Records Deposit to be applied to copy charges of $0.20 $0.25 per page. Subscriptions City Council Agenda and Minutes can be obtained at no charge from the City's internet website at www.santa-ana.org Santa Ana Municipal Code (SAMC) and Supplements (order directly by calling Municipal Code Corporation at 1-800-262-2633) Conforms to California Government Code Section 68096.1 and 68097.2 Building Rental Fees 06717002-57960 Santa Ana Regional Transportation Center (SARTC) Facility Rental for Special Events 1 Pursuant to California Government Code Section 6253(8) 2 Pursuant to California Government Code Section 68096.1 and 68097.2 3 Pursuant to California Government Code Section 68093 4 Pursuant to California Evidence Code Section §1563(b)(1) Deposit -Flat Rate 142.00 148.00 Per Day 4,822.00 5,020.00 Modified Text City Council 52 p of 148 6/6/2023 ALL DEPARTMENTS FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION I NT MISCELLANEOUS FEE ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Facility Police Facility Community Room Group 1 City of Santa Ana sponsored or cosponsored event or program; agencies with a reciprocal facility use and fee schedule; and governmental agencies (serving Santa Ana residents) for business meetings and programs. Group 2 Resident not -for -profit civic, social, and religious organizations. Group 3 Nonresident not -for -profit civic, social, and religious organizations. Group 4 Resident commercial, business, and for -profit organizations. Group 5 Nonresident commercial, business, and for -profit organizations. Up to 3 hours Group 1 Group 2 Group 3 Group 4 Group 5 Each Additional Hour Group 1 Group 2 Group 3 Group 4 Group 5 Cleaning Deposit (may be refundable) Group 1 Group 2 Group 3 Group 4 Group 5 N/C N 173.00 180. 347.00 361. 240.00 250. 501.00 522. N/C N 55.00 57. 112.00 117. 80.00 83. 167.00 174. 266.00 267.00 267.00 267.00 267.00 277. 278. 278. 278. 278. City Council 52 pa54 of 148 6/6/2023 ALL DEPARTMENTS FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION I NT MISCELLANEOUS FEE ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES SARTC Lobby (Per Hour) 06717002-57960 SARTC Lobby Cleaning Deposit 06717002-57960 SARTC Courtyard (Per Hour) 06717002-57960 Courtyard Cleaning Deposit 06717002-57960 Group 1 City of Santa Ana sponsored or cosponsored event or program; agencies with a reciprocal facility use and fee schedule; and governmental agencies (serving Santa Ana residents) for business meetings and programs. Group 2 Resident not -for -profit civic, social, and religious organizations. Group 3 Nonresident not -for -profit civic, social, and religious organizations. Group 4 Resident commercial, business, and for -profit organizations. Group 5 Nonresident commercial, business, and for -profit organizations. Group 1 Group 2 Group 3 Group 4 Group 5 Group 1 Group 2 Group 3 Group 4 Group 5 Group 1 Group 2 Group 3 Group 4 Group 5 Group 1 Group 2 Group 3 Group 4 Group 5 N/C N 216.00 225. 288.00 300. 215.00 224. 359.00 374. 255.00 265. 256.00 266. 256.00 266. 256.00 266. 256.00 266. N/C N 71.00 74. 106.00 110. 71.00 74. 143.00 149. 129.00 134. 129.00 134. 129.00 134. 129.00 134. 129.00 134. City Council 52 p, of 148 6/6/2023 ALL DEPARTMENTS FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION I NIT MISCELLANEOUS FEE ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES SARTC Meeting Room (Up to 3 Hours) 06717002-57960 Group 1 City of Santa Ana sponsored or cosponsored event or program; agencies with a reciprocal facility use and fee schedule; and governmental agencies (serving Santa Ana residents) for business meetings and programs. Group 2 Resident not -for -profit civic, social, and religious organizations. Group 3 Nonresident not -for -profit civic, social, and religious organizations. Group 4 Resident commercial, business, and for -profit organizations. Group 5 Nonresident commercial, business, and for -profit organizations. Group 1 Group 2 Group 3 Group 4 Group 5 Each Additional Hour Group 1 Group 2 Group 3 Group 4 Group 5 Cleaning Deposit Group 1 Group 2 Group 3 Group 4 Group 5 N/C N 93.00 97. 186.00 194. 129.00 134. 271.00 282. N/C N 21.00 22. 36.00 37. 28.00 29. 56.00 58. 267.00 267.00 267.00 267.00 267.00 278. 278. 278. 278. 278. City Council 52 pW6 of 148 6/6/2023 ALL DEPARTMENTS FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION I NT MISCELLANEOUS FEE ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES SARTC - Suite 100 (Up to 3 hours) 06717002-57960 Group 1 City of Santa Ana sponsored or cosponsored event or program; agencies with a reciprocal facility use and fee schedule; and governmental agencies (serving Santa Ana residents) for business meetings and programs. Group 2 Resident not -for -profit civic, social, and religious organizations. Group 3 Nonresident not -for -profit civic, social, and religious organizations. Group 4 Resident commercial, business, and for -profit organizations. Group 5 Nonresident commercial, business, and for -profit organizations. Group 1 Group 2 Group 3 Group 4 Group 5 Each Additional Hour Group 1 Group 2 Group 3 Group 4 Group 5 Cleaning Deposit Group 1 Group 2 Group 3 Group 4 Group 5 N/C N 649.00 676. 1,298.00 1,351. 909.00 946. 1,818.00 1,893. N/C K 156.00 162. 313.00 326. 219.00 228. 438.00 456. 267.00 267.00 267.00 267.00 267.00 278. 278. 278. 278. 278. City Council 52 p of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52 p of 148 6/6/2023 Clerk of the Council Section II ACCOUNT 57070 57070 57070 57070 57070 57070 CLERK OF THE COUNCIL FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION II MISCELLANEOUS FEE Initiative Petition Pursuant to California Elections Code 9202(b) & City of Santa Ana Council Resolution 88-048 Maps City Precinct Maps (Refer to the Orange County Voter Registrar's Office) Oversized City and Ward Maps (Actual cost to reproduce by Public Works Agency Geographical Information Systems (GIS) Maps Notification for New or Increased Taxes Pursuant to Government Code Section 54954.6 (b) (1) Per Government Code, "(t)he legislative body may establish a reasonable annual charge for sending notices based on the estimated cost of providing the service." City Charter Over the Counter Mailed Requested Copies of Council Minutes, Ordinances, Resolutions Paper Copies including Fax Copies Specially Reproduced Cepies (e.g., floppy disks) DVD, CD, or USB with records Fair Political Practice Commission (FPPC) Statements Retrieval Fee for Statements 5 years of age or over Per FPPC the fee is $5.00. (http://www.fppc.ca.gov/learn/gu ida nce-for-fi ling - off i ce rs-/guidance-for-fi I i ng-officers. htm 1) Copy Charge for Statements Per FPPC the fee is 10 cents per page. (http://www.fppc.ca.gov/learn/gu ida nce-for-fi ling - off i ce rs-/guidance-for-fi I i ng-officers. htm 1) UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Per Filing I 200.00 200.00 Actual Cost Actual Cost Per Request 62.98 66.00 Per Unit Per Unit At Cost At Cost At Cost At Cost Each Page Each Page 0.23 Actual Cost 0.25 7.00 Per Record 5.00 5.00 Per Record 0.10 0.10 Modified Fee City Council 52 pA� 110 of 148 6/6/2023 ACCOUNT 57070 57010 53912 53913 53914 53915 CLERK OF THE COUNCIL FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION II MISCELLANEOUS FEE DVD of Council Meetings DVD's Hearings Chapter 3 Appeal Hearing Application Fee Processing Fee Labor Charges (Deposit Only) *** Appellant will be billed for ACTUAL costs, including Hearing Officer Sec. 3-3. - Administrative fee. By resolution, the Council may require the payment of a fee to cover the administrative costs incurred by the ele.rk ^F+"^ ca ,^^' City Clerk's Office in carrying out the provisions of this chapter. Lobbyist Registration Fee (initial) Lobbyist Re -Registration Fee (annual) Lobbyist Late Report Filing Fee Notary Service Pursuant to Government Code §8211 UNIT ADOPTED PROPOSED I DEPARTMENT I i FY 22-23 FEES FY 23-24 FEES CHANGES Per Meeting At Cost I At Cost Per Request Per Request Per Hour 149.00 51.00 51.00 155.00 53.00 53.00 Each 100.00 Each 75.00 Per Day 10.00 Max. of 100.00 Per Signature 15.00 Modified Text Modified Text New Fee New Fee New Fee New Fee City Council 52 pA321 of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52 PAP2 of 148 6/6/2023 Community Development Agency Section III ACCOUNT Various-57990 Various-53822 53902 53902 53902 53902 53902 53833 MISCELLANEOUS FEE Subordination Fee Density Bonus Setup Fee Inclusionary Housing Plan Submittal Fee Initial Sale of Ownership Units Annual Rental Monitoring Fee TEFRA Hearing Fee - Housing Project TEFRA Hearing Fee - Non -Housing Project Rental Registry Fee COMMUNITY DEVELOPMENT AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION III UNIT LF 2DOPTED - 3 FEES FY 20 24 FEDES DEPARTMENT CHANGES Per Loan 290.00 302.00 1/8 of 1% Gross Valuation of Construction Charge 1/8 of 1% Gross Valuation of Construction Charge Per Submittal 290.00 302.00 Per Unit 359.00 374.00 Per Unit 116.00 121.00 Per Hearing 928.00 966.00 Per Hearing 719.00 748.00 Per Unit 100.00 New Fee City Council 52 pAA4 of 148 6/6/2023 City Manager's Office Section IV CITY MANAGER'S OFFICE FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IV ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 53916 Military Recognition Banner Program Fee E: Each I F- -1 F 187.00 New Fee City Council 52 pA376 of 148 6/6/2023 Finance & es managemealtseraims Section V FINANCE & MANAGEMENT SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION V ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Dog License Fees County of Orange fees relating to the redemption of dogs adopted by City Council on 01/06/03 (Reso. No 2003-004)* Program administered by Police Department County of Orange proposed fees, subject to change pending County approval — CA Food & Agriculture Code Sec. 30804.5 sets the fee for altered dogs at no more than 50% of unaltered dogs. Annual .Altered (Neutered or Spayed) *Unaltered Replacement of Tag *Senior Citizen (65 or older) Animal must be spayed/neutered *Late License Penalty (after 30 days) *Puppy License (12 month license for dogs under 6 months) Bound Copy (Unabridged) Chapter 21 SAMC Business License Code Customer Pickup Mailed Finance - Record Abstract Certified Uncertified Abstract of Billing History Fee Each Dog** Each Dog** Each** Each** Each** Each Dog** Each Each Each Each Per Account City Council 52 pAP8 of 148 6/6/2023 FINANCE & MANAGEMENT SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION V ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED I DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 50045 50045 50045 50045 50045 50045 50045 53900 57900 53901 Monthly New Business License List Inspection/Collection Service Fee Audit Service Fee Auto Registration Service Fee Recording Service Fee Transfer Service Fee Hearing Service Fee Credit Card Processing Fee (fee waived by Council in 2012) Return Payment Service Fee Stop Payment/Reissue Fee Each Each BLT re-inspection/collection visit Per qualifying BLT audit (underpayments of 10% or greater, but not less than $250) Per BLT account auto registration/assessment Per recording of BLT (Business License Tax) lien Per BLT account collection transfer Per BLT administrative hearing Per Transaction 1st item each Subsequent item Each 23.00 24.00 66.00 69.00 69.00 72.00 18.00 19.00 68.001 71.00 44.00 46.00 124.00 129.00 Waived Waived 25.00 35.00 25.00 35.00 14.00 15.00 City Council 52 Page 9 of 148 6/6/2023 FINANCE & MANAGEMENT SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION V ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 06017002 53716 53715 53715 53715 53717 53714 53714 57000 57000 53402 Utility Service Set-up After hours Turn On or Turn Off Fee After hours Turn On or Turn Off Fee (low-income qualified pursuant to SAMC 39-22 (b) and (d)) Meter Turn On or Meter Turn Off Fee Meter Turn On or Meter Turn Off Fee (low-income qualified pursuant to SAMC 39-22 (b) and (d)) Field Collection Fee Registration Fee Tag Fee (Upon affixing) Special Investigation/Meter Reread Fee Meter Read Trip Fee Copy of Annual Comprehensive Financial Report (ACFR) Copy of City Annual Budget Paramedic Subscription Fee City Administered Paramedic Subscription Program Fee Each Each Each Each Each Each Each Each Each Each Each Per Household/Business Location Annual 172.00 179.00 155.00 161.00 69.00 72.00 52.00 54.00 34.00 35.00 45.00 47.00 15.00 16.00 15.00 16.00 15.00 16.00 Actual Cost Actual Cost Actual Cost Actual Cost 64.Da1 I 67.00 City Council 52 Pa� 10 of 148 6/6/2023 Fire & Emergency Medical Services Section VI City Council 52 pA4 1 of 148 FIRE & EMERGENCY MEDICAL SERVICES FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VI ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 53505 53505 53505 53505 53505 51501 Fire Incident Reports Per Report (20 pages or less)* Fire Incident Report/Photographs on Computer Disc (CD) Reports and photographs in a digital format Fire Incident or Medical Incident Reports (Requiring computer search) *Minimum one (1) hour Fire Inspection Reports Fire Code and Fire Code Standard Copies Fireworks/Stands and Displays: Permit for Sale (Retail Stand Only) Cleanup Deposit Bond (Refundable) Per Page Per Page Per Page Per Page Per Page Per Stand Per Stand 0.27 0.27 0.26 0.27 0.27 503.00 227.00 0.28 0.28 0.27 0.28 0.28 524.00 236.00 City Council 52 Pa�42 of 148 6/6/2023 FIRE & EMERGENCY MEDICAL SERVICES FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VI ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 12015002-53700 53509 53509 53509 53509 Fire Facilities Pertains to construction built over 2 stories in height. Rate is set by ordinance in accordance with the Engineering News Report. "*Other Fire Services related fees that may apply can be found at www.ocfa.org MEDICAL RESPONSE Basic Life Support (BLS) Treatment Per BLS Treated Patient Advanced Life Support (ALS) Treatment Per ALS Treated Patient Emergency Medical Assessment Per BLS or ALS assessment where no transport occurs Administration of Oxygen during Transport Per Patient receiving oxygen Per Sq. Ft. of floor area Each Each N/A Each 0.97 339.00 542.00 179.00 94.00 1.00 353.00 564.00 186.00 98.00 City Council 52 p4Z3 of 148 6/6/2023 FIRE & EMERGENCY MEDICAL SERVICES FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VI ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES (Emergency Base Rate/Transportation Per Transported Patient Mileage Per Transport Per Transport Mile Per Transported Patient DISPOSIBLE MEDICAL SUPPLIES AIRWAY OXYGEN SUCTION Airway Bridge Airway - Combitube, holder Airway - ET Kit, Slick set, holder, laryngoscope blade, eye protection, N-95 mask Airway Nasal Airway Oral Ambu. Bag, Adult, Pediatric, Infant "Cook Kit" (thoracostomy set) Mask - Resuscitator Mask - Non-rebreather-oxygen Nasal cannula Nebulizer Oxygen Suction Kit - Manual or electric V-vac, canister, catheters, yankauer, bulb, feeding tube Each Each Each Each Per Patient Each Each Each Each Each Each Each Each Per Patient Per Patient 758.00 20.00 35.00 139.00 41.00 81.00 216.00 25.00 5.00 5.00 97.00 38.00 789 21 145 43 225 26 5 5 101 City Council 52 Pa�`�4 of 148 6/6/2023 FIRE & EMERGENCY MEDICAL SERVICES FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VI ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES CARDIAC MONITOR/ DEFIBRILLATION Monitor - electrodes Defibrillation gel Defibrillation pads DRESSING/ IMMOBILIZATION Minor trauma kit - Band-Aid, 4x4, 2x2, Kerlix, tape, eye pad Major trauma kit - 4x4's, ABD pads, Kerlix, tape, petroleum dsg Burn pack - Burn sheet, any size burn towel, irrigation saline Cold pack Gloves Hip wrap (disposable hip splint) Restraint (limb restraint) Spinal Immobilization - backboard, cervical collar, StaBlock, tape Splint - air or cardboard Vacuum Splint IV ADMINISTRATION Armboard IV Start - IV Start Kit, prep razor, sharpsafe, connectors IV Solution - 250cc Saline, tubing IV Solution-1000cc Saline, tubing Needles - disposable Saline lock Syringe Per Patient Per Patient Per Pair Per Patient Per Patient Per Patient Each Per Pair Each Each Per Patient Each Each Each Each Each Each Each Each Each 36.00 6.00 65.00 7.00 11.00 43.00 4.00 2.00 43.00 4.00 55.00 17.00 17.00 7.00 17.00 19.00 20.00 2.00 7.00 4.00 37.00 6.00 68.00 7.00 11.00 45.00 4.00 2.00 45.00 4.00 57.00 18.00 18.00 7.00 18.00 20.00 21.00 2.00 7.00 4.00 City Council 52 Pa�0L5 of 148 6/6/2023 FIRE & EMERGENCY MEDICAL SERVICES FISCAL YEAR 2023-2024 FEE SCHEDULE 0 SECTION VI ACCOUNT MISCELLANEOUS FEE UNIT] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES MEDICATIONS Adenosine Albuterol Amiodarone Atropine, Ampule Atropine, Syringe Diphenhydramine Dextrose, Syringe Dopamine, with drip regulator Epinephrine, 1:1000 amp Epinephrine, 1:1000 30cc vial Epinephrine, 1:10000 syringe Glucagon Glucose solution Lidocaine Morphine, amp Narcan, syringe Narcan, vial Nitro spray Normal saline 10cc vial Sodium Bicarb Versed Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each 38.00 4.00 53.00 4.00 14.00 5.00 21.00 11.00 6.00 25.00 55.00 279.00 8.00 14.00 4.00 59.00 131.00 9.00 2.00 3.00 8.00 55 4 15 5 22 11 6 26 57 90 8 15 4 61 City Council 52 Pa��26 of 148 6/6/2023 FIRE & EMERGENCY MEDICAL SERVICES FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VI ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES MISCELLANEOUS SUPPLIES Linen - Disposable sheet, gurney Blanket KCD Blanket, quilted (disposable) Communicable Disease Kit Personal protection pack, eye protection, vionex wipes Emesis Basin - Convenience bag Glucometer Strips Irrigation Saline - 500cc bottle N-95 Mask OB Kit - Disposable OB Kit, eye protection Each Each Each Each Each Each Each Each Each 2.00 2.00 23.00 24.00 29.00 30.00 13.00 14.00 3.00 3.00 7.00 7.00 4.00 4.00 3.00 3.00 68.00 71.00 City Council 52 p$7 of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52 PA448 of 148 6/6/2023 Library Section VII LIBRARY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 55201 55201 55201 57200 57200 57200 53204 Lost/Damaged Catalogued Materials Replacement Cost Lost/Damaged Uncatalogued Materials Replacement Cost Lost/Damaged Jetpacks (Hotspots) Replacement Cost (Jetpack, USB cord, AC Adapter) Newspaper Microfilm/Historical Research Digital Services Photograph Request Scanned Existing Image (TIFF): Non -Commercial Use Scan New Image (JPG): Non -Commercial Use Intellectual Property Rights of the Library Commercial Use Non -Profit Use Printing Fee Black/White Color Per Hour 2 Hour Minimum Additional Hour Perlmage Perlmage Per Item Per Item Per Page Per Page Actual Cost Actual Cost Actual Cost 31.00 16.00 10.00 10.00 78.00 10.00 Actual Cost Actual Cost Actual Cost 32.00 17.00 10.00 10.00 81.00 10.00 0.15 0.50 New Fee City Council 52 pA§%O of 148 6/6/2023 Parks, Recreation & Community Services Section Vill ACCOUNT 53316 53319 57301 57301 57361 57361 57361 PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE DEFINITION OF RESIDENT For Group activities, those groups for which at least 51% of participants either live or work in the City of Santa Ana, the resident rate shall be applied. LEISURE CLASSES STAFF FEES Park Facilities/Reservation/Supervision (Mandatory) Resident/Non-Resident Custodial Services Per Custodian Rate for all other Services, Labor, Material, Lost or Damaged Equipment FACILITIES Community Center Room Large 2,000+ sq. ft. (Based on Southwest Senior Center -California Room) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Medium 1,000-1,999 sq. ft. (Based on Salgado Community Center -Meeting Room A) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Small <1,000 sq. ft. (Based on Salgado Community Center -Meeting Room B) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Variable Variable Per Hour 26.00 27.00 Per Hour City 's Cost City's Costt No Charge 116.00 116.00 234.00 237.00 242.00 No Charge 116.00 116.00 234.00 237.00 242.00 No Charge No Charge 42.00 42.00 42.00 42.00 124.00 124.00 126.00 126.00 128.00 128.00 No Charge No Charge 20.00 20.00 20.00 20.00 62.00 62.00 63.00 63.00 64.00 64.00 New Fee City Council 52 pA§42 of 148 6/6/2023 ACCOUNT 57361 57361 53308 53308 53308 53308 PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE Kitchen (Based on Salgado Community Center -Kitchen) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Gymnasium (Based on Salgado Community Center -Gymnasium) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use ATHLETIC FIELDS AND FACILITIES Field Turf -Natural (No Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Field Turf -Natural (Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Field Turf -Synthetic (No Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Field Turf -Synthetic (Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use UNIT Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour ADOPTED PROPOSED I DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES No Charge No Charge 15.00 15.00 15.00 15.00 46.00 46.00 47.00 47.00 48.001 48.00 No Charge No Charge 80.00 80.00 80.00 80.00 234.00 234.00 237.00 237.00 242.00 242.00 No Charge No Charge 5.00 5.00 10.00 10.00 39.00 39.00 40.00 40.00 41.00 41.00 No Charge No Charge 6.00 6.00 12.00 12.00 48.00 48.00 49.00 49.00 50.00 50.00 No Charge No Charge 10.00 10.00 20.00 20.00 91.00 91.00 92.00 92.00 94.00 94.00 No Charge No Charge 12.00 12.00 24.00 24.00 110.00 110.00 112.00 112.00 114.00 114.00 City Council 52 pA§433 of 148 6/6/2023 ACCOUNT 53308 53308 53308 53308 57390 57390 57390 57361 57390 PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE Baseball/Softball Field (No Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Baseball/Softball Field (Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Hardscape Court Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Athletic Facility Lights Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Hector Godinez Field Lights Football Field Baseball Field Soccer Field Classroom Gymnasium Performing Arts Center Black Box Outdoor Basketball Hector Godinez Reservation Surcharge Perloint Use Agreement with the Santa Ana Unified School District Hector Godinez Participant Fee Perloint Use Agreement with the Santa Ana Unified School District Centennial Park Parking Structure UNIT Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Reservation Per Participant Per Event ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES No Charge No Charge 5.00 5.00 10.00 10.00 29.00 29.00 30.00 30.00 31.00 31.00 No Charge No Charge 6.00 6.00 12.00 12.00 35.00 35.00 36.00 36.00 37.00 37.00 No Charge No Charge 2.00 2.00 4.00 4.00 9.00 9.00 10.00 10.00 11.00 11.00 No Charge No Charge 5.00 5.00 10.00 10.00 14.00 14.00 15.00 15.00 16.00 16.00 14.00 14.00 20.00 20.00 14.00 14.00 3.00 3.00 26.00 26.00 63.00 63.00 13.00 13.00 5.001 5.00 10.00 I I 1.00 1.00 1,800.00 New Fee City Council 52 pA§§ 4 of 148 6/6/2023 ACCOUNT 57362 57362 57362 57362 57362 57362 57362 57362 PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE SANTA ANA STADIUM Stadium (No Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Stadium (Admission Fee) Group 1 City -Sponsored Group 2 Youth Non -Profit Organization (Youth Sports Coalition) Group 3 Resident Recreation Use Group 4 Resident Commercial (Profit -Making) Use Group 5 Non -Resident Recreation Use Group 6 Non -Resident Commercial (Profit -Making) Use Stadium Television & Advertising Television Rights Graphics Operator Advertising Resident/Non-Profit Non-Resident/Non-Profit Resident/For-Profit Non-Resident/For-Profit Local High Schools and Colleges + Security Flat Fee Playoff Games + Security Colleges, Universities, League or Conference Playoff Games for NCAA, ETC. Flat Fee plus security Commercial Events/Admin. 7,500 and over Both Grandstands West Grandstand Only West Grandstand and Field Level Seating Both Grandstands and Field Level Seating Commercial Events/Extra Day Move -in, if available: Flat Fee Commercial Events/Non-Spectator One to two days Three or more consecutive days All-inclusive rental includes basic staffing, lighting, and rental fees UNIT Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Event Per Hour Per Day Per Day Per Day Per Day Per Day Per Day Per Day Per Day Per Day Per Day Per Day Per Day Per Day ADOPTED PROPOSED I DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES No Charge No Charge 34.00 34.00 50.00 50.00 143.00 143.00 145.00 145.00 148.00 148.00 No Charge No Charge 40.00 40.00 60.00 60.00 172.00 172.00 174.00 174.00 178.00 178.00 1,221.00 54.00 52.00 66.00 79.00 106.00 1,746.00 1,818.00 2,162.00 2,251.00 14096.00 14,674.00 7:047.00 7,336.00 10,572.00 11,005.00 21,144.00 22,011.00 1,388.001 1 1,445.00 1,832.00 1,907.00 1,465.00 1,525.00 New Fee City Council 52 pA§l55 of 148 6/6/2023 ACCOUNT 57362 57361 53308 57361 57361 53303 PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE Events/Solicit Donations No admission charge Santiago Lawn Bowling Greens Picnic Area (40+ People) Pursuant SAMC 31.3 Plaza Calle Cuatro From the hours of 8:00 am to 10:00 am Up to 6-Hour Rental Non-Resident/Business Non-Resident/Non-Profit Resident/Business Resident/Non-Profit Event Staffing Fee* *If special event requires access to electricity Each Additional Hour Beyond 6 Hours Non-Resident/Business Non-Resident/Non-Profit Resident/Business Resident/Non-Profit Showmobile and Other Equipment Professional Commercial Rentals Schools, Non-profit, Government Supervision Cost (Mandatory) Towing Fee Mobile Bleacher * 4-Hour Minimum Mobile Bleacher Additional Hour OTHER RECREATION PROGRAMS Sports, Youth: Registration for Baseball, T-Ball, Basketball, Flag Football, Kickball, Softball, Soccer, and Volleyball. Reg. per person/sport (includes T-shirt) Shirt -Extra Cap -Extra Shirt & Cap -Extra UNIT Per Day Per Month Per Hour -Resident Per Hour -Non Resident Per Reservation Hour Per Reservation Hour Per Reservation Hour Per Reservation Hour Per Event Dav Per Hour Per Hour Per Hour Per Hour Per Day Per Day Per Hour Round Trip Per Hour* Per Hour Each Each Each Set ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 4,948.00 5,151.00 631.00 657.00 10.00 10.00 20.001 21.00 220.00 40.00 214.00 35.00 167.00 30.00 142.00 25.00 23.00 50.00 45.00 40.00 35.00 "No 539.00 258.00 269.00 43.00 45.00 393.00 409.00 43.00 35.00 45.00 36.00 39.00 41.00 13.00 14.00 13.00 14.00 24.00 25.00 Modified Fee City Council 52 pA§§ 6 of 148 6/6/2023 ACCOUNT 53301 53301 53333 53304 53334 53306 53312 53310 57010 57010 57010 MISCELLANEOUS FEE School -Age Camp Program Resident - per week Resident Second Child - per week Additional Non -Resident Fee Resident- per day (two-day minimum) After School Programming Aquatics - Pool Rental 1-75 people- $160/Hr (2-hour minimum) *$80 each additional hour 76-150 people - $320/Hr (2-Hour Minimum) *$160 each additional hour Aquatics - Recreation Swim Resident: Youth Senior Adult Non -Resident: Youth Senior Adult Aquatics -Swim Lessons Resident (8 hours over 2 weeks) Non -Resident (8 hours over 2 weeks) Adult Sports SANTA ANA ZOO AT PRENTICE PARK Zoo Admissions Adult Child/Senior Friends of Zoo Zoo Education Programs OTHER SPECIAL FEES Reservation Cancellation/Transfer Fee Reservation No -Show Fee Reservation Permit Processing Fee PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII UNIT Per Child Per Child Per Registration Per Child Per Child Additional Child Per Hour Each Additional Hour Per Hour Each Additional Hour Each Each Each Each Each Each Per Session Per Session Each Each Each Per Reservation Per Reservation Per Annual Permit ADOPTED PROPOSED I DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 100.00 66.00 17.00 20.00 22.00 17.00 12.00 9.00 Free Variable 16.00 26.00 26.00 110.00 70.00 20.00 22.00 23.00 18.00 160.00 80.00 320.00 160.00 1.00 2.00 3.00 2.00 4.00 6.00 55.00 65.00 City's Cost 13.00 10.00 Free Variable 17.00 27.00 27.00 Modified Fee New Fee New Fee New Fee New Fee Modified Fee City Council 52 pA§§ 7 of 148 6/6/2023 ACCOUNT 51301 53308 53308 53308 PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE Filming Permit Fees Program administered by Parks, Recreation & Community Services Group 1 City Sponsored Event Group 2 Resident: High School or College Student residing or attending school in Santa Ana Non -Resident: High School or College Student not residing or attending school in Santa Ana Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making Audio Permits Resident Non -Resident Park Facility Permits Minor Event (41-100 Participants) Group 1 City Sponsored Event Group 2 Resident Non -Profit Organization Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making Each Additional Day Group 1 City Sponsored Event Group 2 Resident Non -Profit Organization Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making Moderate Event (101-1,000 Participants) Group 1 City Sponsored Event Group 2 Resident Non -Profit Organization Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making Each Additional Day Group 1 City Sponsored Event Group 2 Resident Non -Profit Organization Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making UNIT Each Per Day Per Day Per Day Per Day Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each ADOPTED PROPOSED I DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES No Charge No Charge No Charge No Charge 79.00 82.00 246.00 256.00 325.00 338.00 492.00 512.00 509.00 530.00 53.001 I 55.00 71.00 74.00 No Charge No Charge 249.00 259.00 249.00 259.00 374.00 389.00 437.00 455.00 498.00 518.00 No Charge No Charge 249.00 259.00 249.00 259.00 374.00 389.00 437.00 455.00 498.00 518.00 No Charge No Charge 832.00 866.00 832.00 866.00 1,249.00 1,300.00 1,457.00 1,517.00 1,664.00 1,732.00 No Charge No Charge 249.00 259.00 249.00 259.00 437.00 455.00 510.00 531.00 624.00 650.00 City Council 52 pA§�8 of 148 6/6/2023 ACCOUNT PARKS, RECREATION, & COMMUNITY SERVICES AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION VIII MISCELLANEOUS FEE Major Event (1,000+Participants) Group 1 City Sponsored Event Group 2 Resident Non -Profit Organization Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making Each Additional Day Group 1 City Sponsored Event Group 2 Resident Non -Profit Organization Group 3 Resident: Private Party or Business (Not -for -Profit) Group 4 Resident: Private Party or Business for Profit Making Group 5 Non -Resident: Private Party or Business (Not -for -Profit) Group 6 Non -Resident: Private Party or Business for Profit Making Park Facilities Deposit The appropriate deposit for each Park Facility Rental will be 50% of the overall permit cost up to $500 The appropriate deposit for each Park Facility Rental will be 20% of the overall permit cost for permits over $500. No deposit will be required for permits under $500. Park Acquisition and Development Fees 5 bedrooms 4 bedrooms 3 bedrooms 2 bedrooms 1 or less UNIT Each Each Each Each Each Each Each Each Each Each Each Each Per Reservation Each Each Each Each Each ADOPTED PROPOSED I DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES No Charge) ) No 2,167 No Charge I No 437.00 437.00 $100.00 to $500.00 I I 20% of Overall Permit Cost Over 500.00 Modified Fee City Council 52 pAP9 of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52 P'A§U of 148 6/6/2023 Planning & Building Agency Section IX aF( City Council 52 pA@41 of 148 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX ACCOUNT MISCELLANEOUS FEE UNIT FY ZADOPTED UNIT PRO ] I FY 23 O FEDES DEPARTMENT AES 57770 53606 57770 53606 53606 51605 53606 53613 53613 53606 53606 53606 53606 53606 Accelerated Records Research Fee Adult Entertainment Land Use Permit Copies of maps, documents, graphs, or special work may be furnished upon the payment of the cost of printing and preparation Appeal (Applicant) Appeal (Non -Applicant) Certificate of Compliance Certificate of Occupancy in Combination w/ Building Permit (included w/ building permit fee) Tier 1 - Certificate of Occupancy (Planning & Inspection) - Business/Mercantile Occupancies, less than 5,000 sq. feet in area Tier 2 - Certificate of Occupancy (Planning & Inspection) - All Other Occupancies Amendment Application (Zone Change) Change of Site Address Request Conceptual Review "First Look" Conditional Use Permit Entitlement Condition Modification Conditional Use Permit - ABC (PC&N Included) Conditional Use Permit - Planned Residential Development Development Agreement Review / Deposit Per Hour 79.00 Per Hour Fee 1,828.00 Fee Per Sheet Per Set Actual Cost Actual Cost Per Sheet Per Set Each Each 4,746.00 472.00 Each Each Certificate 1,377.00 Certificate Certificate No Charge 134.24 499.36 Certificate Certificate Certificate Fee 5,922.00 Fee Fee 1,332.00 Fee Fee 564.00 Fee Fee 6,366.00 Fee Fee 50%App. Fee Fee Fee 5,667.00 Fee Fee 10,123.00 Fee Deposit 14,875.00 Deposit 82.00 1,903.00 Actual Cost Actual Cost 4,944.00 670.00 1,433.00 No Charge 140.00 520.00 6,120.00 1,387.00 587.00 6,564.00 50%App. Fee 5,865.00 10,321.00 15,073.00 Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee City Council 52 pA§42 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE _J4 SECTION IX PROPO FjACCOUNTFMISCELLANEOUS FEE UNIT FYOPTED 202--23 FEEESUNIT FY 2324 FEES DCHANEST 53606 53613 53613 53613 53613 53613 53613 53605 53606 53606 53613 53613 General Plan Amendment Application LUC - Child Care (8-14 Children) LUC - Fiesta & Rummage, Parking Lot Sale, Auction LUC- Seasonal LUC - Ancillary Massage Establishment, Cat. 2 Ent. LUC - Outdoor Vending Machine LUC - Carnival, Music, Arcade, ABC, Cat. 3/4 Ent. LUC - Antenna/Dish LUC - Exterior Phone 1st Phone LUC - Ext. Phone Add'I Per Each LUC - Recycling Facility (Small) Landscape Plan Review - Single Family/Duplex Landscape Plan Review - Triplex/Townhouse/Multi Landscape Plan Review - Mixed Use/Non-residential Landscape Plan Review - Per Insp, After 2nd Insp Lot Line Adjustment Application Minor Exception Application Home Occupation Permit New Single Family Residence Review Flat Fee 10,670.00 Flat Fee Per Certificate 453.00 Per Certificate Per Certificate 453.00 Per Certificate Per Certificate 812.00 Per Certificate Per Certificate 844.00 Per Certificate Fee Each 647.00 202.00 Fee Each Fee 1,177.00 Fee Fee Fee Fee Fee 389.00 719.00 1,023.00 584.00 Fee Fee Fee Fee Fee 1,516.00 Fee Fee 2,941.00 Fee 50.32 Fee EFeeFee 1,649.00 Fee 10,868.00 472.00 472.00 845.00 879.00 674.00 210.00 1,225.00 405.00 748.00 1,065.00 608.00 1,578.00 3,139.00 52.00 1,717.00 I Modified Fee I Deleted Fee Modified Fee City Council 52 pA§"43 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX ACCOUNT MISCELLANEOUS FEE UNIT FY ZADOPTED ] I UNIT FY 23 24 FEES PROPO DEPARTMENT AES Major Commercial Modification Review Off -Premise Advertising (Billboard) Permit Application Parcel Map Filing Fee Additional Fee Per Lot SB 9 Urban Lot Split Tentative Parcel Map Application SB 330 Preliminary Application Review Voluntary Lot Merger Application Residential Relocation Application Accessory Dwelling Unit Review Sign Permit Review Planned Sign Program Review Regional Planned Sign Program Sign Program Amendment Site Plan Review (Public Hearing) Specific Development Zone Application Specific Development Zone and Plans Review Application Temporary Sign Permit Fee 1,649.00 Fee Fee 6,216.00 Fee Fee Fee 5,136.00 22.00 Fee Fee Fee 1,064.44 409.86 Fee Fee 2,931.00 Fee Fee 4,680.00 Fee Fee 2,506.00 Fee Fee 569.00 Fee Fee 641.00 Fee Fee 6,366.00 Fee Fee 50%App. Fee Fee Fee 4,703.00 Fee Fee 18,859.00 Fee Fee 185.00 Fee 1,717.00 6,471.00 5,334.00 23.00 427.00 3,051.00 4,878.00 2,609.00 592.00 667.00 6,564.00 50%App. Fee 4,901.00 19,057.00 193.00 Modified Fee Delete Fee Modified Fee Modified Fee Modified Fee Modified Fee City Council 52 pA§54 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX PROPO FjjACCOUNTFMISCELLANEOUS FEE UNIT FY 2D2--23 OPTED FEEES UNIT FY 23 24 FEDES DEPARTMENT CHANGES 53613 53616 53606 53606 53606 53607 53607 53607 53607 Temporary Trailer Permit Development Project Review Base + [Per additional square footage $XK.XX x sq. footage #] S.F. RANGE 1,000 - 1,999 ............ 2,000 - 4,499 .......... 4,500 - 9,999................ 10,000 - 19,999 ............ 20,000 - 49,999.......... 50,000 - 99,999 ........... 100,000+ s.f................... Tract Map Filing Additional Fee per Lot Additional Fee per Dwelling Unit Underground Utilities Waiver Flat Filing Fee Variance Application Environmental Impact Report- In -House Negative Declaration - In -House Negative Declaration - Without Studies Plus reimburse City for actual cost Project and Environmental Contracts - Consultant Project and Environmental Contracts Administration - 15% of Consultant Fee Fee 711.00 Fee BASE COST ADDITIONAL SQUARE BASE COST FOOTAGE 5216.00 6.38 5,430.00 6:396.00 4.71 6,658.00 11,113.00 2.66 11,569.00 17,822.00 1.51 18,553.00 26,222.00 0.84 27,297.00 34,625.00 0.31 36,045.00 43,605.00 0.18 45,393.00 52,265.00 0.07 54,408.00 Fee 5,553.00 Fee Fee 22.00 Fee Fee 22.00 Fee Fee 577.00 Fee Fee 6,176.00 Fee Fee 123,789.00 Fee Fee 80,822.00 Fee Fee 8,877.00 Fee Fee At Cost Fee Fee 15% of Consultant Fee Fee 740.00 ADDITIONAL SQUARE FOOTAGE 6.64 4.90 2.77 1.57 0.87 0.32 0.19 0.07 5,751.00 23.00 23.00 601.00 6,374.00 123,987.00 81,020.00 9,075.00 At Cost 15% of Consultant Fee Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee City Council 52 pAgl45 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX ADOPTED PROPO FACCOUNTMISCELLANEOUSELLANEOUS FEE UNIT FY 2- 3 FEES UNIT FY 234 F DS DEPARTMENT CHAN ES 53607 51610 55601 51601 51601 53507 53507 53613 53613 53606 53418 53418 53606 Categorical Exemption / Environmental Determination Mobile Vending Fee Vendor Merchandise Release Fee Street/Pushcart Vendors Re -Inspection Fees First assessment Second assessment Third assessment Extension Fee (Notice of Violation) Dangerous and Abandoned Building Fee Pursuant to SAMC Sections 1-13, 17-25, 17-62 for the Abatement of Public Nuisance Dangerous and Abandoned Building Fee (Code Enforcement) Abatement includes, but is not limited to, board -up, elimination of rubbish, garbage, noxious or dangerous growths as defined by the SAMC, and removal of inoperable vehicles. Nonconforming Status/ Zoning Verification Letter Zoning Interpretation Letter Zoning Ordinance Amendment Code Enforcement and Hearing Examiner Fee Monitoring Fee Public Convenience & Necessity Determination Each 706.00 Each Each 645.00 Each Incident 203.00 Incident Each Each Each 102.00 150.00 203.00 Each Each Each Each 301.00 Each Fee Fee 40% of board up and Code Enforcement abatement fee or $205, whichever is greater Fee Each 661.00 Each Each 587.00 Each Each 6,655.00 Each Per Hour 150.00 Per Hour Per Hour Minimum 171.00 171.00 Per Hour Minimum Per Application 6,417.00 735.00 671.00 211.00 106.00 156.00 211.00 313.00 Actual Cost plus Actual Staff Cost 40%of abatement fee or $205, whichever is greater 688.00 611.00 6,853.00 156.00 178.00 178.00 New Fee Modified Text Modified Fee Delete Fee City Council 52 pA§746 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX ADOPTED PROPO FACCOUNTMISCELLANEOUSELLANEOUS FEE UNIT FY 2- 3 FEES UNIT FY 234 F DS DEPARTMENT CHAN ES 53618 53612 53626 53626 51613 51614 51619 51622 51621 51624 51620 51623 51616 51617 53613 53606 Accelerated Development Project Review Mitigation Monitoring Program Mitigation Monitoring Medicinal Cannabis - Retail Reg. Appl. (Ph 1) Medicinal Cannabis - RSP (Phase 2) Comm. Cannabis Adult -Use Retail Reg. App. (Phase 1) Fee Comm. Cannabis Adult -use Retail RSP (Phase 2) Fee Comm. Cannabis - Cultivation Reg. App. (Phase 1) Comm. Cannabis - Cultivation RSP (Phase 2) Comm. Cannabis - Distribution Reg. App. (Phase 1) Comm. Cannabis - Distribution RSP (Phase 2) Comm. Cannabis - Manufacturing Reg. App. (Phase 1) Comm. Cannabis - Manufacturing RSP (Phase 2) Comm. Cannabis - Testing Reg. App. (Phase 1) Comm. Cannabis - Testing RSP (Phase 2) Historic Property Preservation Agreement (Mills Act Application) Historic Exterior Modification Application (HEMA) Each City's Cost Each Per Project Per Project 525.00 1,111.00 Per Project Per Project Fee 1,813.00 Fee Fee 12,968.00 Fee Fee 1,813.00 Fee Fee 12,968.00 Fee Fee 1,813.00 Fee Fee 12,968.00 Fee Fee 1,813.00 Fee Fee 12,968.00 Fee Fee 1,813.00 Fee Fee 12,968.00 Fee Fee 1,813.00 Fee Fee 12,968.00 Fee Each 2,588.00 Each Each 2,520.00 I Each City's Cost 547.00 1,157.00 1,887.00 13,500.00 1,887.00 13,500.00 1,887.00 13,500.00 1,887.00 13,500.00 1,887.00 13,500.00 1,887.00 13,500.00 2,694.00 2,623.00 City Council 52 pA§47 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX ACCOUNT MISCELLANEOUS FEE UNIT FY ZADOPTED UNIT FY 23 24 FEPROPODES DEPARTMENT CHANGES 53606 53606 53606 53643 53614 53628 55402 55000 50045 50045 50045 55402 Historic Register Categorization / Application Historic Property Listing Qualification Review (Non-refundable deposit to Historic Register Categorization / Application fee) Historic Register Removal / Demolition Historic District Designation Fee -Consultant Shopping Cart Containment Program Foreclosure, Abandoned, and Vacant Properties Registration Program Fee Commercial Vehicle Violation: Private Property First Violation Second Violation Third Violation Pursuant to SAMC Sec 41-6071(h) Commercial Vehicle Violation: Public Streets First Violation Second Violation Third Violation Pursuant to SAMC Sec 41-607(h) Program administered by Police Department PREP Recording Service Fee Pursuant to SAMC Sec 8-1981 (b) PREP Rental Housing Annual Inspection Fee Pursuant to SAMC Sec 8-1967 PREP Re -inspection Fee Yard Parking Violation First Violation Second Violation Third Violation Pursuant to SAMC Sec 41-6071(e) Each 518.00 Each Fee 293.00 Fee 5,941.00 Fee Annual Fee 801.00 Annual Fee Fee 1,276.00 Fee 90.00 136.00 170.00 90.00 136.00 170.00 Per Recording 68.00 Per Recording Per Unit 28.00 Per Unit Per Unit 18.00 Per Unit 90.00 136.00 170.00 500.00 305.00 6,185.00 At Cost plus 15% of Consultant Fee 834.00 1,328.00 94.00 142.00 177.00 94.00 142.00 177.00 71.00 29.00 19.00 94.00 142.00 177.00 I Modified Fee I New Fee City Council 52 pAP8 of 148 6/6/2023 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION IX ACCOUNT MISCELLANEOUS FEE UNIT FY ZADOPTED UNIT FY 23 24 FEPROPODES DEPARTMENT CHANGES 55402 53642 53607 53606 53644 53416 53410 53416 51607 53613 Displaying Vehicle For Sale First Violation Second Violation Third Violation Pursuant to SAMC Sec 41-1301(a) Public Hearing Notice Pursuant to Ordinance NS-3012 Public Hearing Notice Re -Publication Fee To be applied to all projects except single-family residence projects. Entitlement Application Extension Mills Act Review Administration Citation Fee Allows Animal Service Officers the right to cite for State and Local Animal Law Violations Impound of Owner Release Animals (includes 2 nights boarding charge) **County of Orange fee, subject to change. Wild Animal Permit Fee (Nonrefundable) Pursuant to SAMC Sec. 5-8 Pushcart Permits Vendor/Operator Permit-1 Cart *Additional Carts/Operators Land Use Certificate Processing Fee For temporary outdoor event Accelerated Processing Fee 90.00 136.00 170.00 Fee 197.84 Fee 224.00 Fee 2,596.00 Each First Violation Second Violation Third Violation 129.00 259.00 646.00 First Violation Second Violation Third Violation Per Impound** 133.00 Per Impound** Each 178.00 Each Each Each 297.00 47.00 Each Each Per Permit Per Permit 40.00 87.00 Per Permit Per Permit 94.00 142.00 177.00 233.00 2,794.00 238.42 134.00 270.00 672.00 138.00 185.00 309.00 49.00 42.00 91.00 Delete Fee Modified Fee New Fee City Council 52 pAZ49 of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52 P'AZIO of 148 6/6/2023 Planning & Building Agency Section X City Council 52 pAll j of 148 ACCOUNT 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 1) 10,000 s/f w/o interior improvements - Structural Plan Check 2) 10,000 s/f w/o interior improvements - Structural Plan Inspection 3) 10,000 sf w/o interior improvements - EMP Insp 4) 10,000 sf w/o interior improvements - EMP Plan Check 5) 60,000 sf w/o interior improvements - Structural Plan Check 6) 60,000 sf w/o interior improvements - Structural Insp 7) 60,000 sf w/o interior improvements - EMP Insp 8) 60,000 sf w/o interior improvements - EMP Plan Check 9) 100,000 sf w/o interior improvements - Structural Plan Check 10) 100,000 sf w/o interior improvements - Structural Insp 11) 100,000 sf w/o interior improvements - EMP Insp UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. 1.12 0.30 see individual item schedule see individual item schedule 0.10 0.10 see individual item schedule see individual item schedule 0.08 0.18 see individual item schedule 1.17 0.31 see individual item schedule see individual item schedule 0.10 0.10 see individual item schedule see individual item schedule 0.08 0.19 see individual item schedule City Council 52 pAZ42 of 148 6/6/2023 ACCOUNT 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X AISCELLANEOUS FEE 12) 100,000 sf w/o interior improvements - EMP Plan Check 13) 10,000sfwith interior improvements - Structural Plan Check 14) 10,000sfwith interior improvements - Structural Insp 15) 10,000 sf with interior improvements - EMP Insp 16) 10,000 sf with interior improvements - EMP Plan Check 17) 60,000 sf with interior improvements -Structural Plan Check 18) 60,000sfwith interior improvements -Structural Insp 19) 60,000 sf with interior improvements - EMP Insp 20) 60,000 sf with interior improvements - EMP Plan Check 21) 100,000sfwith interior improvements - Structural Plan Check 22) 100,000sfwith interior improvements - Structural Insp UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES see individual I Isee individual item schedulel I item schedule sq. ft. 1.52 1.58 sq. ft. 0.45 0.47 see individual see individual item schedule item schedule see individual I Isee individual item schedulel I item schedule sq. ft. 0.10 0.10 sq. ft. 0.19 0.20 see individual see individual item schedule item schedule see individual see individual item schedule item schedule sq. ft. I I 0.171 I 0.18 sq. ft. 1 0.201 1 0.21 City Council 52 pAT43 of 148 6/6/2023 ACCOUNT 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 23) 100,000 sf with interior improvements - EMP Insp 24) 100,000 sf with interior improvements - EMP Plan Check 25) High Rise, 5 Stories or more - Structural Plan Check 26) High Rise, 5 Stories or more - Structural Insp 27) High Rise, 5 Stories or more - EMP Insp 28) High Rise, 5 Stories or more - EMP Plan Check 29) 2,500 sf Residential 2 story SFD - Structural Plan Check If single story If repeat 30) 2,500 sf Residential SFD - Structural Insp 31) 2,S00 sf Residential SFD - EMP Insp 32) 2,500 sf Residential SFD - EMP Plan Check UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Assumes 50k sq. ft. Assumes 50k sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. see individual see individual item schedule item schedule see individual see individual item schedule item schedule 1.05 1.09 0.30 0.31 see individual see individual item schedule item schedule see individual see individual item schedule item schedule 2.64 2.75 1.20 1.25 0.61 0.64 0.68 0.71 see individual see individual item schedule item schedule see individual see individual item schedule item schedule City Council 52 pAll 4 of 148 6/6/2023 ACCOUNT 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53600 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 33) Apartment, 10 units -Structural Plan Check 34) Apartment, 10units -Structural Insp 35) Apartment, 10 units - EMP Insp 36) Apartment, 10 units - EMP Plan Check 37) Hotel/Motel, 20 units -Structural Plan Check 38) Hotel/Motel,20 units-Structurallnsp 39) Hotel/Motel, 20 units - EMP Insp 40) Hotel/Motel, 20 units - EMP Plan Check 41) Misc. Resid. Structure: Patio Cover/Garage-Structural Plan Check 42) Misc. Resid. Structure: Patio Cover/ Garage - Structural Insp 43) Misc. Resid. Structure: Patio Cover/ Garage - EMP Insp 44) Addition: up to 500 sf Resid 1st floor - Structural Plan Check UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Assumes 10k sq. ft. Assumes 10k sq. ft. Assumes 15k sq. ft. Assumes 15k sq. ft. sq. ft. sq. ft. sq. ft. 1.20 1.25 0.29 0.30 see individual see individual item schedule item schedule see individual see individual item schedule item schedule 1.29 1.34 0.51 0.53 see individual see individual item schedule item schedule see individual see individual item schedule item schedule 0.45 0.47 0.46 0.48 see individual see individual item schedule item schedule 1.50 1.56 City Council 52 pAN5 of 148 6/6/2023 ACCOUNT 51601 51602 51603 51604 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53600 51601 51602 51603 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 45) Addition: up to 500 sf Resid 1st floor - Structural Insp 46) Addition: up to 500 sf Resid 1st floor - EMP Insp 47) Addition: up to 1,500 sf Resid 1st floor - Structural Plan Check 48) Addition: up to 1,500 sf Resid 1st floor - Structural Insp 49) Addition: up to 1,500 sf Resid 1st floor - EMP Insp 50) Addition: up to 1,500 sf Resid 1st floor - EMP Plan Check 51) Addition: up to 500 sf Resid 2nd floor - Structural Plan Check 52) Addition: up to 500 sf Resid 2nd floor - Structural Insp 53) Addition: up to 500 sf Resid 2nd floor - EMP Insp 54) Addition: up to 1,500 sf Resid 2nd floor - Structural Plan Check 55) Addition: up to 1,500 sf Resid 2nd floor - Structural Insp 56) Addition: up to 1,500 sf Resid 2nd floor - EMP Insp UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. 1.20 see individual item schedule 1.20 1.04 see individual item schedule see individual item schedule 4.13 2.09 see individual item schedule 2.69 1.18 see individual item schedule 1.25 see individual item schedule 1.25 1.08 see individual item schedule see individual item schedule 4.30 2.18 see individual item schedule 2.80 1.23 see individual item schedule City Council 52 pAll 6 of 148 6/6/2023 ACCOUNT 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 53600 51601 53600 51601 51602 51603 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 57) Addition: up to 1,500 sf Resid 2nd floor - EMP Plan Check 58) Swimming Pool, 350 sf- Structural Plan Check 59) Swimming Pool, 350 sf - Structural Insp 60) Swimming Pool, 350 sf - EMP Insp 61) Swimming Pool, 350 sf - EMP Plan Check 62) Fence (wood), 20 If - Structural Plan Check 63) Fence (wood), 20 If - Structural Insp 64) Retaining Wall, 20 If - Structural Plan Check 65) Retaining Wall, 20 If - Structural Insp 66) TI, 4,000 sf - Structural Plan Check 67) TI, 4,000 sf - Structural Insp 68) TI, 4,000 sf - EMP Insp UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES sq. ft. sq. ft. sq. ft. sq. ft. see individual item schedule see individual item schedule 0.61 0.64 0.67 0.70 see individual item schedule see individual item schedule see individual item schedule see individual item schedule 0.45 0.47 0.32 0.33 0.46 0.48 0.45 0.47 0.38 0.40 0.28 0.29 see individual item schedule see individual item schedule City Council 52 pAll 7 of 148 6/6/2023 ACCOUNT 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 69) TI, 4,000 sf - EMP Plan Check 70) TI, 8,000 sf - Structural Plan Check 71) TI, 8,000 sf - Structural Insp 72) TI, 8,000 sf - EMP Insp 73) T1, 8,000 sf - EMP Plan Check 74) TI, 12,000 sf- Structural Plan Check 75) TI, 12,000 sf - Structural Insp 76) TI, 12,000 sf - EMP Insp 77) TI, 12,000 sf - EMP Plan Check 78) TI, 20,000 sf- Structural Plan Check 79) T1,20,000sf- Structural Insp UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. see individual item schedule 0.32 0.17 see individual item schedule see individual item schedule 0.30 0.09 see individual item schedule see individual item schedule 0.23 0.11 see individual item schedule 0.33 0.18 see individual item schedule see individual item schedule 0.31 0.09 see individual item schedule see individual item schedule 0.24 0.11 City Council 52 pAN8 of 148 6/6/2023 ACCOUNT 51602 51603 51604 53601 53602 53603 53600 51601 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 51602 51603 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 80) TI, 20,000 sf - EMP Insp 81) TI, 20,000 sf - EMP Plan Check 82) Resid. Misc. (window, door, etc.) - Structural Plan Check 83) Resid. Misc. (window, door, etc.) - Inspection 84) Comm. Misc. (storage rack) - Structural Plan Check d) 85) Comm. Misc. (storage rack) -Structural Insp 86) Comm. Misc. (storage rack) - EMP Insp 87) Comm. Misc. (storage rack) - EMP Plan Check 88) Commercial Sign - Structural Plan Check 89) Commercial Sign - Structural Insp 90) Commercial Sign - EMP Insp UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Flat Flat Flat Flat Hourly Hourly see individual see individual item schedule item schedule see individual see individual item schedule item schedule 642.88 669.24 473.69 493.11 1,236.20 1,286.88 665.83 693.13 see individual item schedule see individual item schedule see individual item schedule see individual item schedule 247.72 257.88 178.68 186.01 see individual item schedule see individual item schedule City Council 52 pAR9 of 148 6/6/2023 ACCOUNT 53601 53602 53603 53600 51601 53600 51601 53600 51601 51602 51603 51604 53601 53602 53603 53600 51601 53601 53602 53603 53600 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 91) Commercial Sign - EMP Plan Check 92) Residential Re -roof - Structural Plan Check 93) ResidentialRe-roof- Structurallnsp 94) Commercial Re -roof -Structural Plan Check 95) Commercial Re -roof -Structural Insp 96) Demolition - Structural Plan Check 97) Demolition - Structural Insp 98) Demolition - EMP Insp 99) Demolition - EMP Plan Check 100) 400 sf TI and Seismic Reinforcement - Structural Plan Check 101) 400 sf TI and Seismic Reinforcement - Structural Insp 102) 400 sf TI and Seismic Reinforcement - EMP Plan Check 103) Seismic Reinforcement Only UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Hourly Hourly Hourly Hourly Hourly Hourly sq. ft. sq. ft. sq. ft. see individual item schedule 247.72 178.68 247.72 178.68 247.72 178.68 see individual item schedule see individual item schedule 0.61 0.49 see individual item schedule 1.52 see individual item schedule 257.88 186.01 257.88 186.01 257.88 186.01 see individual item schedule see individual item schedule 0.64 0.51 see individual item schedule 1.58 City Council 52 pA§10 of 148 6/6/2023 ACCOUNT 53600 51601 53600 51601 51601 51602 51603 51604 53600 53601 53602 53603 51601 51602 51603 51604 53600 53601 53602 53603 53600 53600 53600 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 104) Parking Lot- 20 or fewer spaces Restriping - Structural Plan Check 105) Parking Lot- 20 or fewer spaces Restriping - Inspection 106) Parking Lot ->20 spaces Resurface - Structural Plan Check 107) Parking Lot - >20 spaces sf Resurface - Insp 108) Minimum Fee - Inspection 109) Minimum Fee - Plan Check 110) Re -inspection 111) Prelim Plan Check Review - per hour 61 112) Energy PC - 4,000 sf. 113) Energy PC - 8,000 sf 114) Accessibility PC - 4,000 sf - Structural Plan Check UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Per Space Per Space Per Space Per Space Flat Hourly, min 1/2 hr. Hourly Hourly sq. ft. sq. ft. sq. ft. 2.42 2.52 2.42 2.52 2.42 2.52 2.42 2.52 178.68 186.01 PZ'WAVf'] IM 178.68 186.01 247.72 257.88 0.10 0.10 0.10 0.10 0.19 0.20 City Council 52 pAR1 of 148 6/6/2023 ACCOUNT 51601 53600 51601 53600 53600 53601 53602 53603 53600 53601 53602 53603 53600 53601 53602 53603 53600 51601 51602 51603 51604 51601 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 115) Accessibility PC - 4,000 sf - Inspection 116) Accessibility PC - 8,000 sf - Structural Plan Check 117) Accessibility PC - 8,000 sf - Inspection 118) Change of Use b/ 119) Code Modification - simple 120) Code Modification - moderate 121) Code Modification - complex 122) Notice of Violation - Structural Plan Check New 123) Permit Issuance Fee - EMP and Misc. Building 124) Permit Issuance Fee - Residential and Non Residential UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES sq. ft. sq. ft. sq. ft. Deposit Flat Flat Flat Hourly Flat Flat 0.06 0.06 0.10 0.10 0.05 0.05 905.14 942.25 988.49 1,029.02 1,976.99 2,058.05 3,954.01 4,116.12 247.72 257.88 61.38 63.90 163.69 1 170.40 City Council 52 pAP2 of 148 6/6/2023 ACCOUNT 51600 51601 51602 51603 51604 51601 53600 51601 51601 51601 53600 53600 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 125) Permit Issuance Fee - General Plan Update surcharge p 126) Permit Renewal/Extension Fee (per permit renewed or extended) 127a) Residential Photovoltaic System (1kW to 15kW) Plus each additional kW over 15kW 127b) Residential Thermal Systems (1kwth to 10 kWth) Plus each additional kWth over 10kWth 127c) Commercial Rooftop Solar (1kW to 50kW) Plus each additional kW over 50kW up to 250 kW Plus each additional kW over 250kW 127d) Commercial Thermal Systems (1kWth up to 30kWth) Plus each additional kWth between 30kWth up to 260kWth Plus each additional kWth over 260kW 128) Solar Panel - Structural Plan Check 129) Solar Panel - Inspection Residential 130) Solar Panel - Inspection Commercial 131) Field Plan Check - Subject to Field Structural Plan Check 132) Cell Tower - Structural Plan Check 133) Deferred Submittal -Structural Plan Check UNIT J I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Flat Flat Flat Each Flat Each Flat Each Each Flat Each Each Hourly Flat Flat Hourly Hourly Hourly 24.62 25.63 89.35 93.01 450.00 450.00 15.00 15.00 450.00 450.00 15.00 15.00 1,000.00 1,000.00 7.00 7.00 5.00 5.00 1,000.00 1,000.00 7.00 7.00 5.00 5.00 247.72 257.88 364.91 379.87 1,099.67 1,144.76 178.69 186.02 247.72 257.88 247.72 257.88 City Council 52 pAH3 of 148 6/6/2023 ACCOUNT 53600 53600 53600 53600 53600 53600 51601 53600 51601 53600 53600 51601 51601 53600 53601 53602 53603 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 134) Rooftop equipment -Structural Plan Check 135) Equipment Changeout -Structural Plan Check 136) Dust Collecting -Structural Plan Check 137) Above/Below Ground Tank - Structural Plan Check 138) Trash Enclosures - Structural Plan Check 139) Lighting Standards -Structural Plan Check 140) Lighting Standards - Inspection 141) Pedestrian Protection - Structural Plan Check 142) Pedestrian Protection - Inspection 143) Security Card Reader -Structural Plan Check 144) Fire Damage Repair, Structural - Plan Check 145) Certificate of Occupancy inspection 146) Temporary Certificate of Occupancy 147) Revision -Structural Plan Check e� 148) Revision - EMP Plan Check UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Hourly Hourly, min 1/2 hr Hourly Hourly Flat Hourly, min 1/2 hr Hourly Hourly, min 1/2 hr Hourly, min 2hr Hourly, min 1/2 hr Hourly Flat Flat Hourly, min 1/2 hr Hourly, min 1/2 hr 247.72 257.88 247.72 257.88 247.72 257.88 247.72 257.88 247.72 257.88 247.72 257.88 178.68 186.01 247.72 257.88 178.68 186.01 247.72 257.88 247.72 257.88 63.91 66.53 537.70 559.75 247.72 257.88 247.72 257.88 City Council 52 pA§§ 4 of 148 6/6/2023 ACCOUNT 51601 51602 51601 53600 51601 51602 51603 57600 51601 51601 51601 51601 51601 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 149) Special Inspection 150) Relocation Inspections Main building or structure Accessory structure Inspection for structures located outside of the City Travel time 151) Misc. Non-resid. Structures: 200 sf Patio Cover - Structural Plan Check 152) Misc. Non Resid. Structures: 200 sf Patio Cover -Structural Insp 153) Misc. Non Resid. Structures: 200 sf Patio Cover - EMP Insp 154) Accelerated Plan Check Fee 155) Appeals The fee for an appeal of a ruling of the Building Official to the Planning Commission (SAMC Section 806.254) shall be payable at the time of filing of the appeal. 156) Change of incorrect address 157) Change of owner or contractor 158) Flood plain construction standards variances 159) Expedited copy request UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Hourly Each Each Per Mile Per Hour sq. ft. sq. ft. Hourly Each Each Permit Each Permit Each Per Hour 178.681 F 186.01 544.01 107.91 1.07 107.91 566.31 112.33 1.11 112.33 0.49 0.51 0.45 0.47 see individual item schedule see individual item schedule 158.76 165.27 1,509.71 1,571.61 73.71 76.73 73.71 76.73 325.90 339.26 73.71 76.73 City Council 52 pAN5 of 148 6/6/2023 ACCOUNT PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 160) Penalty Fees in addition to investigation fee and permit fee 161) Violation/Investigation Fees 162) OCFA Administrative Processing Fee 163) Microfilm Records Fireworks Stand Inspections UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Flat Per Hour Each Each Sheet Per Booth 271.13 282.25 107.91 112.33 15.00 15.00 4.19 33.59 4.36 34.97 City Council 52 pA§§ 6 of 148 6/6/2023 ACCOUNT PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 164) Refunds Upon written request from the permittee, refunds of permit fees may be made to the permittee in an amount equal to 80% of the permit fee, exclusive of the plan check and issuance fee; except that no permit fees shall be refunded under any of the following circumstances: (1) 180 days has elapsed from the date of the issuance of the permit (2) Inspections have been performed by the Building Safety Division If a permit has been issued for a project located in an area outside of the jurisdiction of the City, 100% of the permit and plan check fee may be refunded. If a permit has been erroneously issued, 100% of the permit and plan check fee may be refunded. If a plan check fee has been paid and the plan is withdrawn by the applicant prior to the plan check, refunds of plan check fees may be made to the permittee in an amount equal to 100% of the plan check fee in excess of $51.58 paid. In no other case may any plan check fees be refunded. Waiver of Fee No permit or plan check fees required by this resolution will be charged for public improvement projects performed by construction contractors and subcontractors pursuant to contract with the City of Santa Ana or the Community Redevelopment Agency of the City of Santa Ana nor for any work performed by employees of the City in the course of their employment. However, this fee waiver does not exempt any party from obtaining a permit for such work nor exempt such party from conforming to the procedures established by the City nor from compliance with all applicable City and State ordinances regulating such work. UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES City Council 52 pA§§ 7 of 148 6/6/2023 ACCOUNT PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE Note: The volume for Plan Check activity has been reduced to reflect the fact that contract services and overtime are used to complete a portion of activity. ')Not all re -roofing activities require plan check. Material and current structure design will be the deciding factor. ')This service will be charged an initial deposit and then charged by hourly rate. CI These services were reallocated across fee areas as an overhead. dl Up to 10 racks. Each additional rack will be charged at $13.28 each. el Hourly rates will be charged after the minimum is met, if required. A This revenue is earmarked for the General Plan Update and is not included in new revenue figures. All plan check services reflect an initial plus two rechecks. Additional reviews will be charged on an hourly basis. Any unique plan check or inspection that does not match a service category will be charged on an hourly basis. Electrical Fees 165) Permit Issuance 166) Minimum Fee (Nonresidential) 167) Electrical Plan Check Fee (when required) 168) 125 Volt Receptacle Outlets 169) Light Switches, Occupancy Sensors 170) Light Fixtures 171) Air Conditioners, Heat Pumps 172) Factory -Wired Units (Solid Hook -Ups) UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 13.281 1 13.82 63.90 85.19 65% of Subtotal l 1 65% of Subtotal 1.69 1.83 1.171 1 1.22 112.48 27.641 1 28.77 City Council 52 pAR8 of 148 6/6/2023 ACCOUNT PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 173) Dedicated Circuits (15 or 20 AMP Receptacles) 174) Time Clock, Photo -Cell, Time Switch 175) Track -Light, Cable Tray, Special Raceway, Plugmold, Under -Floor Duct, Plug -In Busways, Wiremold, Etc. Service Meter, Reset Meter, Subpanel, Switchboard, Motor Control Center, Transfer Switch, Busduct, or other Distribution Equipment changes or modifications. 176) Under 400 amperes 177) 400 amperes to 1,199 amperes 178) 1,200 amperes and over Motor, Transformer, Welder, Industrial Equipment, Oven, Rectifier, Generator, Surge Arrestor, Water Heater, Photovoltaic Panel or other Power Equipment. 179) 0 to 1 HP, kW or kVA 180) Over 1 to 10 HP, kW or kVA 181) Over 10 to 50 HP, kW or kVA 182) Over 50 to 100 HP, kW or kVA 183) Over 100 to 500 HP, kW or kVA 184) Over 500 HP, kW or kVA Low Voltage: phone, data outlet, speaker, thermostat, door holder, doorbell, pull station, smoke detector, alarm device, card reader, etc. ] I UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES City Council 52 pAR9 of 148 6/6/2023 ACCOUNT 51603 51603 51603 51603 51603 51603 51603 51603 51603 51603 51603 51603 51603 51603 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 185) Commercial: FIRST 10 devices or outlets 186) Additional Devices 187) Each control panel, power supply annunciator, switch or auxiliary equipment 188) Residential: Single Dwelling Unit 189) Each Additional dwelling unit (2 — 20) 190) Each additional Unit (Over 20) 191) Miscellaneous: Light Standard (Pole) with one fixture 192) Additional Fixtures —Same Pole 193) Power Pole (Temporary) 194) Additional Distribution Poles 195) Swimming Pool, Spa, Fountain 196) Above Ground Spa 197) Demolition 198) Signs & Neon/LED Decorative Lighting (refundable bond) UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 37.78 39.33 3.57 3.72 18.00 18.74 40.94 42.62 36.02 37.50 21.98 22.88 27.66 28.79 No Charge No Charge 114.93 119.64 27.66 28.79 135.03 140.57 58.34 60.73 54.04 56.26 83.78 87.21 City Council 52 pA9' O of 148 6/6/2023 ACCOUNT 51603 51603 51603 51604 51604 53603 51604 51604 51604 51604 51604 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE New or Total Rewire for Single Family Dwellings: 199) SFD (per square foot) 200) Garage (per square foot) 201) Temporary Electrical Service, Prior to approval or Occupancy (30 Days) At the time of application for temporary power, the owner shall post a $1,000 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8-1768 for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. Mechanical Fees 202) Permit Issuance Fee 203) Minimum Fee (Nonresidential) 204) Stand Alone Mechanical Plan Check Furnace including ducts & vents (each) 205) Up to 100,000 BTU 206) Over 100,000 BTU 207) Furnace/Compressor Combo (Residential) Each Compressor. Boiler or Heat Pump (packaged or split system) 208) Up to 5 HP 209) Over 5 to 30 HP 210) Over 30 to 50 HP UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES sq. ft. sq. ft. Each Meter 0.17 0.18 0.17 0.18 272.17 283.33 61.38 63.90 81.83 85.19 65% of Subtotal 65% of Subtotal 73.13 76.13 104.35 108.63 141.49 147.29 100.57 104.69 120.26 125.19 150.32 156.48 City Council 52 pAP1 of 148 6/6/2023 ACCOUNT 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 211) Over 50 HP 212) VAV Box up to 2,000 CFM 213) VAV Box Over 2,000 CFM 214) Air Handling Unit Up to 2,000 CFM 215) Air Handling Unit Over 2,000 CFM 216) Miscellaneous Outdoor Dual Package Heating/Cooling 217) Wall Heater 218) Unit Heater 219) Suspended Heater 220) Decorative Fireplace (Wood or Gas) 221) Clothes Dryer (Residential) 222) Clothes Dryer (Commercial) 223) Any Alteration, Repair or Addition to a Ventilation System (per system unit) 224) Vent System (Not part of an HVAC System) 225) Type I hood with Duct & Fan 226) Type 11 hood with Duct & Fan UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 161.99 168.63 49.63 51.66 73.11 76.11 49.63 51.66 73.11 76.11 126.27 131.45 73.11 76.11 72.37 75.34 64.82 67.48 64.82 67.48 44.98 46.82 60.76 63.25 48.63 50.62 68.45 71.26 126.27 131.45 73.11 76.11 City Council 52 pA942 of 148 6/6/2023 ACCOUNT 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 227) Environmental Air Fan (Residential or Commercial) 228) Laundry Fan (Environmental air) 229) Bath room/Restroom Fan 230) Range Hood (Residential) 231) Commercial Vent Fan 232) Fan Coil 233 Evaporative Cooler 234) Gas Piping (Incidental) 235) Fire Damper 236) Install/Repair/Replace Appliance Vent 237) Product Conveying System (Flammable Vapors, Fumes, Smoke, Heat) 238) Dust Collection System 239) Appliance Not Listed 240) System Not Listed (Halon, Smoke Evac, Crematory, Etc.) 241) Absorption System Up to 1,000,000 BTU 242) 1,000,001 to 1,750,000 BTU UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 39.26 40.87 38.85 40.44 34.03 35.43 36.02 37.50 48.63 50.62 63.34 65.94 73.11 76.11 24.95 25.97 73.11 76.11 73.11 76.11 210.02 218.63 210.02 218.63 73.11 76.11 210.02 218.63 87.29 90.87 124.09 129.18 City Council 52 pA943 of 148 6/6/2023 ACCOUNT 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51604 51602 51602 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 243) 1,750,001 and over 244) Commercial Cooking Equipment (Ovens/Fryers/Etc.) 245) Condensate Pump 246) Kiln <20cubic feet (includes hood and duct) 247) Air Compressor (each includes piping) 248) Cooling Tower 249) Heat Exchanger 250) Electrostatic Precipitator 251) Vacuum Cleaner System (Residential) 252) Humidifier 253) Duct Heater 254) Wood Sawdust System 255) Incinerator (Residential) 256) Incinerator (Commercial) 257) Plumbing Fees Permit Issuance Fee 258) Minimum Fee (Nonresidential) UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 210.02 218.63 47.75 49.71 35.67 37.13 73.65 76.67 73.65 76.67 73.65 76.67 67.50 70.27 43.57 45.36 73.65 76.67 43.64 45.43 73.65 76.67 158.23 164.72 49.10 51.11 210.02 218.63 61.38 63.90 81.83 85.19 City Council 52 pA99 4 of 148 6/6/2023 ACCOUNT 53602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 259) Stand Alone Plumbing Plan Check Fee 260) Fixtures: Water Closet 261) Urinal 262) Tub/Shower 263) Whirlpool Tub 264) Sinks 265) Clothes Washer 266) Dishwasher 267) Garbage Disposal 268) Floor Sink 269) Floor Drain 270) Drinking Fountain 271) Cap Fixture 272) Sewer: New Sewer (First 100 Feet) 273) Additional Sewer Connection 274) Each Additional 100 Feet of Sewer UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 65% of Subtotal 65% of Subtotal 15.86 16.51 12.12 12.62 24.81 25.83 24.81 25.83 14.16 14.74 15.58 16.22 13.35 13.90 11.89 12.38 18.00 18.74 18.00 18.74 9.98 10.39 7.74 8.06 72.03 74.98 24.81 25.83 24.81 25.83 City Council 52 pA99 5 of 148 6/6/2023 ACCOUNT 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 275) Repair/Alter Sewer 276) Private Sewage Disposal System 277) Cesspool 278) Cap Sewer 279) Gas: New Gas System (1— 4 outlets) 280) Additional Gas Outlet (each) 281) Extend/Alter Gas System 282) Repair Gas Piping 283) Cap Gas Outlet 284) Swimming Pools: Pool Trap 285) Pool Heater 286) Pool Piping 287) Miscellaneous: Water Heater (Residential up to 50 gallons) 288) Water Heater (Commercial up to 50 gallons) 289) Water Heater (Res/Comm over 50 gallons) UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 49.63 51.66 150.32 156.48 73.11 76.11 111.42 115.99 49.63 51.66 7.88 8.20 73.11 76.11 49.63 51.66 9.44 9.83 24.81 25.83 81.01 84.33 49.63 51.66 24.81 25.83 24.81 25.83 101.78 105.95 City Council 52 pAP6 of 148 6/6/2023 ACCOUNT 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 290) Water Heater (Tankless) 291) Water Service (each 100 feet) 292) Water Piping (each 100 feet) 293) Repipe (Residential - Each 100 Feet) 294) Primary/Secondary Roof Drain (per set) 295) Deck/Area Drain 296) Rainwater System 297) Rainwater Piping (buried) 298) Storm Drains 299) Water Softener (Residential) 300) Water Softener (Commercial) 301) Lawn Sprinkler (Each) 302) Backflow Preventer (Less than 2inches) 303) Backflow Preventer (2 inches and bigger) 304) Vacuum Breakers (1to 5) 305) Vacuum Breakers (Over 5-each) 306) Hose Bib with Vacuum Breaker UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES 73.11 76.11 49.63 51.66 49.63 51.66 49.63 51.66 49.63 51.66 10.73 11.17 49.63 51.66 24.16 25.15 31.90 33.21 24.81 25.83 49.63 51.66 11.33 11.79 24.81 25.83 49.63 51.66 22.68 23.61 6.48 6.75 17.25 17.96 City Council 52 pAP7 of 148 6/6/2023 ACCOUNT 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 51602 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 307) Grease/Waste Interceptor 308) Dental Unit 309) Medical Gas Piping (Fire Department) 310) Alteration to Drain or Vent Piping 311) Appliance not listed 312) Sewage Ejector 313) Sump Pump 314) Hot Water Storage Tank 315) Heat Exchanger 316) Cooling Tower 317) Booster Pumps 318) Fireline/Hydrant (Each 100 Feet) 319) Temporary Gas Meter, Prior to approval Or Occupancy (30 Days) At the time of application for temporary power, the owner shall post a $1,000 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8-1768 for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. UNIT J I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Each Meter 41.88 43.60 36.02 37.50 49.63 51.66 49.63 51.66 73.11 76.11 73.11 76.11 73.11 76.11 33.97 35.36 64.27 66.91 73.11 76.11 39.59 41.21 49.63 51.66 272.17 283.33 City Council 52 pAP8 of 148 6/6/2023 ACCOUNT 51601 51602 51603 51611 51604 51606 51601 53600 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE PIPELINE PROJECT FEES PER RESOLUTION NO.2009-028 GENERAL PROVISIONS Unless otherwise provided, payment of fees and charges as established herein shall be made to the Executive Director of the Planning and Building Agency or his/her authorized representative at the time of initial application or request for the permit or service for which a fee is charged or imposed. No permit shall be issued to any person, firm or corporation unless all fees therefore have been paid in full. SPECIAL INVESTIGATION FEE A special investigation fee shall be charged by the Building Official for any investigation of a building structural work, reports, certification, or any other related work requested by an owner or his authorized agent. Said fee shall be assessed in an amount sufficient to reimburse the City for the costs actually incurred by the City based upon a rate of $107.91 per hour but in no case shall be less than $107.91. OSHPD CERTIFICATION FEE Whenever plans are submitted for the construction of specialized medical clinics which require by law certification of compliance with requirements set forth by the Office of Statewide Health Planning and Development (OSHPD-3 certification), a building permit fee will be paid to the Building Official equivalent to 1% of the construction valuation. An additional plan check fee equivalent to 0.65% of the construction valuation will be paid to the Building Official at the time plans are submitted for plan check. This fee does not preclude other applicable fees which are normally assessed by the City. UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES 107.91 112.33 City Council 52 pa�9� of 148 6/6/2023 ACCOUNT 53600 53602 53601 53603 51601 53600 53602 53601 53603 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE RESEARCH AND PROCESSING FEES (ALTERNATE MATERIALS/MODIFICATIONS) Whenever the Building Official is requested to approve alternate materials or methods of construction in accordance with the Building Code, Plumbing Code, Mechanical Code or the Administrative Code provisions for the Electrical Code. Whenever the Building Official is requested to approve a modification of code in accordance with the Building Code, Plumbing Code, Mechanical Code or the Administrative Code provisions for the Electrical Code. SPECIAL INSPECTOR REGISTRATION FEE The fee for registration of special inspectors in accordance with Section 8-100 of the Santa Ana Municipal Code. BUILDING PLAN CHECK FEE FOR IDENTICAL, RESIDENTIAL R-3, WITH DETACHED OR ATTACHED GARAGES: Models Only 100% All other identical plans 50% ELECTRICAL, PLUMBING AND MECHANICAL PLAN CHECK FEE FOR IDENTICAL, RESIDENTIAL R-3, WITH DETACHED OR ATTACHED GARAGES: Models Only 100% All other identical plans 50% UNIT ] I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Each Each Each Inspection Specialty 325.91 339.27 325.91 339.27 107.91 112.33 City Council 52 pa�Qgl of 148 6/6/2023 ACCOUNT 53600 09801001-24015 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE PRELIMINARY REVIEW OF BUILDING STANDARDS COMPLIANCE SIGNS When a permit is required for an illuminated or non -illuminated sign, the owner shall provide the City a cash or surety bond as described in Section 8-1768 through 8-1771 of the Santa Ana Municipal Code. The amount of the bond shall be established by the Building Official, but shall not be less than $20 per address. ELECTRICAL PLAN CHECK FEES Whenever electrical plans are required by the Building Official, plan check fees shall be 65% of the electrical permit fee and shall be paid at the time of submitting plans. MECHANICAL PLAN CHECK FEES Whenever mechanical plans are required by the Building Official, plan check fees shall be 65% of the mechanical permit fee and shall be paid at the time of submitting plans. PLUMBING PLAN CHECK FEES Whenever plumbing plans are required by the Building Official, plan check fees shall be 65% of the plumbing permit fee and shall be paid at the time of submitting plans. UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Minimum Fee Per Hour 107.91 112.33 City Council 52 pa�QQA of 148 6/6/2023 ACCOUNT 51606 51606 51606 51606 51606 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE GRADING PERMITS Any person desiring a grading permit required by the Building Code, shall, at the time of filing an application, pay a fee of $53.69. FEE SCHEDULE 1) Grading Permit: a. One and Two S.F.D. b. Multiple Residential including, Residential tracts, Apartments, Condominiums, Hotels, Motels, and Similar Construction c. Non -Residential Site Less Than 2 Acres d. Non -Residential Site 2 Acres and More e. Preliminary Grading Permit, Underground Tank Removal and Excavation for Soil Contamination f. Existing Parking Lot Resurfacing and Repainting 2) In addition to the above noted permit fees, a fee shall be collected for new site improvements, new parking lots, new concrete curb and gutter, and asphalt paving. 3) Inspections outside of normal business hours (4 hour minimum charge for Holidays, Saturday or Sunday inspections). 4) Re -inspection fee assessed under applicable provisions of the Building Code. UNIT j I ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Each Permit Minimum Per Hour 1 Hour 2 Hours 3 Hours 5 Hours 1 Hour 1 Hour Minimum Sq. Ft. Per Hour Per Hour 51.58 53.69 107.91 112.33 0.05 0.05 107.91 112.33 107.91 112.33 City Council 52 pa�9(0 of 148 6/6/2023 ACCOUNT PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 5) Inspections for which no fee is specifically indicated (minimum charge - one (1) hour) SOLAR ENERGY CODE Any person desiring a permit required by the Solar Energy Code shall, at the time of filing, pay an application, fee of $53.69. There is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum total fee for issuance of a permit for all other uses shall be $87.76. FEE SCHEDULE 1) For collectors (including related piping and regulating devices): Up to 1,000 sq. ft. (93m2) Between 1,001 (93.1m2) and 2,000 sq. ft. (186m2) More than 2,000 sq. ft. (18m2) plus per 1,000 sq. ft. (93m2) or fraction thereof over 2,000 sq. ft. (186m2) UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES I Per Hour I Each Permit 107.91 51.58 84.30 12.75 21.60 21.60 2.27 112.33 53.69 87.76 13.27 22.49 22.49 2.36 City Council 52 pa�@M of 148 6/6/2023 ACCOUNT 51611 51611 51611 51611 51611 51611 51611 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 2) For storage tanks (including related piping and regulating devices): Up to 750 gallons (3m3) Between 751 (3m3) and 2,000 gallons More than 2,000 (8m3) gallons plus per 1,000 (4m3) or fraction thereof over 2,000 gallons (8m3) 3) For rock storage: Up to 1,500 cu. ft. (42m3) Between 1,501 (42.1m3) and 3,000 cu. ft. (84m3) More than 3,000 cu. ft. (84m3) plus per 1,000 cu. ft. (28m3) or fraction thereof over 3,000 cu. ft. (84m3) 4) Self-contained water heater (residential type) 5) Water heater (commercial type) 6) Heat exchanger 7) Water piping replacement, each 100 feet 8) Gas piping service, 1-5 outlets UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Each Each Each Each Each 10.92 11.37 19.62 20.42 19.62 20.42 2.27 2.36 12.75 21.60 21.60 2.26 13.27 22.49 22.49 2.35 12.75 13.27 65.03 67.70 12.75 13.27 25.55 26.60 25.55 26.60 City Council 52 pa�@IN of 148 6/6/2023 ACCOUNT 51611 51611 51611 51611 51611 51611 51601 53641 PLANNING & BUILDING AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION X MISCELLANEOUS FEE 9) Backflow prevention device 10) For each appliance or piece of equipment regulated by this code for which no fee is listed 11) Inspections outside of normal business hours (4 hour minimum charge for Holidays, Saturday and Sunday inspections) 12) Re -inspection fee assessed under provisions of the Building Code 13) Inspections for which no fee is specifically indicated (minimum charge - one (1) hour) 14) Additional plan review required by changes, additions, or revisions to approved plans (minimum charge - one (1) hour) SOLAR PLAN CHECK FEES Whenever solar plans are required by the Building Official, plan check fees shall be 65% of the solar permit fee and shall be paid at the time of submitting plans. Electronic Plan Submittal Fee Structural Peer Review UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Each Each Per Hour Per Hour Per Hour Per Hour 12.75 12.75 107.91 107.91 107.91 107.91 25.88 At Cost 13.27 13.27 112.33 112.33 112.33 112.33 26.94 At Cost City Council 52 pa�Q(A of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52 pa�QW of 148 6/6/2023 Police Department Section XI 51001 51401 53413 53413 53413 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Bingo License Fee Alarm User Permit Commercial & Residential False Alarm Services (Code 459) Burglary Calls Commercial & Residential 1st Incident 2nd Incident 3rd Incident 4th Incident 5th Incident 6th Incident - fee & warning of non -response 7th Incident 8th Incident - fee & placed on non -response status False Alarms (Code 211) Robbery Calls - Residential 1st Incident 2nd Incident 3rd Incident 4th Incident 5th Incident 6th Incident - fee & warning of non -response 7th Incident 8th Incident - fee & placed on non -response status False Alarms (Code 211) Robbery Calls - Commercial 1st Incident 2nd Incident 3rd Incident 4th Incident 5th Incident 6th Incident - fee & warning of non -response 7th Incident 8th Incident - fee & placed on non -response status Each Per Year Per Incident Per Incident Per Incident 65 001 68.00 39.001 1 41.00 No Charge No Charge 95.00 99.00 126.00 131.00 158.00 164.00 190.00 198.00 253.00 263.00 379.00 395.00 506.00 527.00 No Charge No Charge 95.00 99.00 158.00 164.00 221.00 230.00 285.00 297.00 348.00 362.00 506.00 527.00 632.00 658.00 126.00 131.00 158.00 164.00 221.00 230.00 285.00 297.00 348.00 362.00 411.00 428.00 506.00 527.00 632.00 658.00 City Council 52 pa�@IM of 148 6/6/2023 53419 53409 53404 99810002 57491 53407 53407 57470 57000 57000 57000 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Firearms Examination Service Fee - Outside Agencies Basic Function Exam - per firearm Full Function Exam - per firearm Examination & Comparison Examination & Comparison - Major Crime (up to 6 hours) Hourly charge in excess of 6 hours - each additional hour Storage of Weapon Fee - per weapon 1-1-05 state law change (AB 2431, PC 12021.3): fee can be charged when any weapon is released to an owner or gun dealer Fingerprint Fee City processing fee only Applicants exempted by law shall notpay. Fingerprint Fee State processing fee For all fingerprinting requiring State processing, the applicable state fee will be added to the $31.00 City fee above. Citation Sign Off - Non-SAPD Equipment violators Vehicle Citation Sign Off - SAPID Copy of Lost Citation Driving Under Influence Cost Recovery Persons arrested for driving under the influence Pursuant to Government Code Sec. 53150 et seq. Police Pursuits Cost Recovery Persons apprehended in police pursuits Pursuant to Government Code Sec. 53150 et seq. Hit & Run Accident Investigation Persons responsible for hit and run accidents Pursuant to Government Code Sec. 53150 et seq. Per Card Per Incident Per Citation Per Citation Per Incident Per Incident Per Incident 45.00 47.00 271.00 282.00 414.00 431.00 802.00 835.00 129.00 134.00 112.001 1 117.00 30.00 31.00 Actual Cost Actual Cost 19.00 20.00 5.00 5.00 2.00 2.00 Actual Cost Actual Cost Up to $12,000 Up to $12,000 Actual Cost Actual Cost Up to $12,000 Up to $12,000 Actual Cost Actual Cost Up to $12,000 Up to $12,000 City Council 52 Pa�9 10'P' of 148 6/6/2023 57000 51607 53419 53416 53405 53405 57000 53417 53403 53417 53417 53403 57000 57000 53411 53420 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Disturbing the Peace Police Service Fee Pursuant to S.A. Municipal Code Sec. 30-300 et seq. Ice Cream Truck Vendor Permits Includes one Driver/Operator Additional Truck License to Sell Pistols/Revolvers Administration Citation Fee Parking violations of Oversized and Recreational Vehicles pursuant to SAMC sec. 36-145 Police Evidence Photos to CD/DVD Digital Media Reproduction (BWC, Evidence) Local Arrest Record Checks Police Accident Reports Search Fee (no case p) Police Immigration/Clearance Letters Police Incident Reports Police Crime Reports Search Fee (no case H) Request to Review Criminal History Request to Review Incident Information Jail Pay to Stay Program fee Jail Booking Fee Each Each Each Per License First Violation Second Violation Third Violation Each Each Each Each Each Each Per Page Per Page Per Search Per Request Per Request Per Day Per Conviction Actual Cost Up to $12,000 Actual Cost Up to $12,000 297.00 47.00 309.00 49.00 187.00 195.00 129.00 259.00 646.00 134.00 270.00 672.00 21.00 22.00 47.00 49.00 22.00 21.00 10.00 22.00 10.00 21.00 22.00 0.21 0.21 10.00 0.22 0.22 10.00 21.00 No Charge 22.00 No Charge 123.00 128.00 278.00 New Fee Delete Fee City Council 52 Pa�919t of 148 6/6/2023 57401 53400 53401 53423 57402 57402 POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Police Security Services Commander Sergeant Police Officers PCO/PSO/Reserve Release of Impounded Vehicles-SAPD/Traffic Vehicle Registration Expired Over 6 Months Unlicensed/Suspended-Revoked Drivers Vehicle Report of Repossession Fee Vehicle Storage Fee Solicitation Permit Vehicle for Hire (Taxi) Fees Driver's Permits (Original, Renewal, Replacement or Duplicate) Vehicle for Hire Permit Vehicle for Permit Transfer Reinspection Fee -Plan Checks/Not Completed *$55.00 minimum or hourly employee rate. Fee to be charged when inspection is called for work not complete or corrections called for are not made. Second Hand Dealer Fee Per Hour Per Hour Per Hour Per Hour Each Each Each Each Per Permit Each Each Each Minimum* Each 101.00 105.00 139.00 145.00 113.00 118.00 65.00 68.00 173.00 180.00 235.00 245.00 15.00 15.00 87.00 91.00 47.00 49.00 45.00 47.00 157.00 195.00 8.00 8.00 53.00 55.00 92.00 1 96.00 City Council 52 Pa�914 of 148 6/6/2023 53407 51402 57010 50045 50045 51403 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Equipment Violation Pursuant to SAMC Sec. 40225 Proof of Correction Street Closure Permit Small Events (One City block; less than 100 people) Medium Size Events (1-2 City blocks, and less than 1,000 people) Large Events (2+ City blocks, intersections, or lanes of traffic, or more than 1,000 people) *In the event, the permit needs to be expedited the actual cost of additional resources will be applied. Downtown Event Litter Control Deposit Escort Bureau, Introduction Service Establishment, and Escort Fees Program administered by Police Department Escort Bureau Permit Introduction Service Permit Escort Permit Massage Establishment/Massage Technician Fees: Program administered by Police Department Massage Establishment Permits Massage Technician Permits Massage Technician Testing Fee Massage Technician Transfer/Duplicate Massage Establishment Sale Transfer Massage Establishment Change of Location or Name NOTE: Massage Establishment Permit Applicants who are also Massage Technician Permit Applicants shall only be required to pay the Massage Establishment Permit Fee. Tobacco License Fee Each Each Per Permit* Per Permit* Per Permit* Per event, up to 3 blocks Each Each Each Each Each Each Each Each Each Each 101.001 I 105.00 10.00 10.00 282.00 294.00 845.00 880.00 2,816.00 2,931.00 632.00 658.00 935.00I I 973.00 935.00 973.00 200.00 208.00 935.00 973.00 388.00 404.00 194.00 202.00 45.00 47.00 935.00 973.00 336.00 350.00 ( 803.001836.00 City Council 52 Pa�Q IA of 148 6/6/2023 POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI N� [MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES CHANGES Pool/Billiard Permit Fee Program administered by Police Department Police Training Media Reproduction Parking Violation: Late fee Additional late charges will be imposed at the time an unpaid Parking Violation penalty is placed penalty is placed as a vehicle registration "hold" with DMV. The "total" Late Charge assessed will increase to: Parking a vehicle within 300 ft. of fire Apparatus answering a fire alarm Pursuant to SAMC Sec. 36-41(7) Permit required Special Parking District Pursuant to SAMC Sec. 36-493 (a) Parking in a red zone Pursuant to SAMC Sec. 36-131(1) Parking in a yellow zone Pursuant to SAMC Sec. 36-131(2) Each Per Media Violations with a 'base' (original) fine of $100 or less: (Rounded up to the next whole dollar) Violations with a 'base' (original) fine of $100 or less: (Rounded up to the next whole dollar) Violations with a 'base' (original) fine of $100 or less: (Rounded up to the next whole dollar) Violations with a 'base' (original) fine of $100 or less: (Rounded up to the next whole dollar) Each Each Each Each 420.00 50% of base fine. 50% of base fine. Total delinquent Total delinquent fine is 150% fine is 150% of base fine. of base fine. 20% of base fine. 20% of base fine. Total delinquent Total delinquent fine is 120% fine is 120% of base fine. of base fine. 90% of base fineI 10% of base fine Total delinquent Total delinquent fine is 190% fine is 190% of base fine. of base fine. 40% of base fine.l I 40% of base fine. Total delinquent Total delinquent fine is 140% fine is 140% 62.00 52.00 City Council 52 Pa�Q IUA of 148 6/6/2023 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Parking in a white zone Pursuant to SAMC Sec. 36-131(3) Parking in a green zone Pursuant to SAMC Sec. 36-131(4) Parking in a blue (handicapped) zone Pursuant to SAMC Sec. 36-131(5) Cancellation of citation (Disabled Placards) Parking in a "No Parking" zone Pursuant to SAMC Sec. 36-132 No parking -street sweeping Pursuant to SAMC Sec. 36-133 Parking in violation of "emergency no parking sign" Pursuant to SAMC Sec. 36-134 Parking in alley Pursuant to SAMC Sec. 36-135(a) Stopping, standing or parking a vehicle w/in parkway Pursuant to SAMC Sec. 36-135(b) Parking at certain places and for certain purposes Pursuant to SAMC Sec. 36-136 For sale; inoperable vehicles; repairing vehicles Pursuant to SAMC Sec. 36-136(a) Parking over 72 hours Pursuant to SAMC Sec. 36-136(b) Parking on left side of one-way roadway Pursuant to SAMC Sec. 36-136(d) Each Each Each Each Each Each Each Each Each Each Each Each Each 50.00 52.00 50.00 52.00 119.00 124.00 26.00 27.00 72.00 75.00 66.00 69.00 72.00 75.00 59.00 61.00 59.00 61.00 59.00 61.00 67.00 70.00 67.00 70.00 41.00 43.00 City Council 52 Pa�Q 94 of 148 6/6/2023 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Parking outside of lapping marked parking Pursuant to SAMC Sec. 36-138(a) Angle parking prohibited in certain areas Pursuant to SAMC Sec. 36-139 Parking in restricted areas. Time limit parking Pursuant to SAMC Sec. 36-142 Overnight parking prohibited in certain areas Pursuant to SAMC Sec. 36-144 Parking any commercial vehicle over 10,0001bs. In a residential district for a period of time longer than two (2) hours prohibited Pursuant to SAMC Sec. 36-145 Parking on City property Pursuant to SAMC Sec. 36-147 Parking on property of Joint Powers Agency -city is member Pursuant to SAMC Sec. 36-147.1 Parking in metered space time expired or beyond max. time Pursuant to SAMC Sec. 36-402(1) Parking outside of painted or marked area of metered space Pursuant to SAMC Sec. 36-402(2) Park any vehicle restricting traffic (ingress/egress) Pursuant to SAMC Sec. 36-432(2) Park any vehicle with trailer, etc., restricting traffic Pursuant to SAMC Sec. 36-432(4) Red no parking areas -striped no parking areas Pursuant to SAMC Sec. 36-432(5) Each Each Each Each Each Each Each Each Each Each Each Each 50.00 52.00 50.00 52.00 50.00 52.00 41.00 43.00 84.00 87.00 41.00 43.00 41.00 43.00 42.00 44.00 60.00 62.00 60.00 62.00 72.00 75.00 60.00 62.00 City Council 52 Pa�9 1960 of 148 6/6/2023 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 NT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Parking outside/across designated parking lines Pursuant to SAMC Sec. 36-432(6) Parking overtime on public parking lot Pursuant to SAMC Sec. 36-432(9) Use metered spaces when meter indicates unlawful parking Pursuant to SAMC Sec. 36-432(11) Park any truck in excess of 2 tons in parking lot Pursuant to SAMC Sec. 36-432(12) Unauthorized parking in "handicapped" zone Pursuant to SAMC Sec. 36-432(15) Continued Time Zone Pursuant to SAMC Sec. 36-143 Parking within an intersection Pursuant to CVC Sec. 22500(a) Parking within a crosswalk Pursuant to CVC Sec. 22500(b) Parking adjacent to safety zone Pursuant to CVC Sec. 22500(c) Parking within 15 ft. of driveway entrance of fire station Pursuant to CVC Sec. 22500(d) Parking on a sidewalk Pursuant to CVC Sec. 22500(f) Obstructing traffic by stopping, standing or parking alongside highway obstruction Pursuant to CVC Sec. 22500(g) Double Parking Pursuant to CVC Sec. 22500(h) Each Each Each Each Each Each Each Each Each Each Each Each Each 50.00 52.00 50.00 52.00 42.00 44.00 60.00 62.00 91.00 95.00 50.00 52.00 58.00 60.00 58.00 60.00 58.00 60.00 58.00 60.00 58.00 60.00 58.00 60.00 58.00 60.00 City Council 52 Pa�Q �Z of 148 6/6/2023 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 55000 NIT POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED I PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I CHANGES Parking upon a bridge Pursuant to CVC Sec. 22500(k) Parked, right hand wheels more than 18" from right hand curb Pursuant to CVC Sec. 22502(a) Motorcycle parked, one wheel or fender not touching curb Pursuant to CVC Sec. 22502(e) Parked within 15 feet of fire hydrant Pursuant to CVC Sec. 22514 Unattended vehicle, stop motor and set breaks Pursuant to CVC Sec. 22515(a) Parking in a space designated for disabled persons without a distinguishing plate or placard Pursuant to CVC Sec. 22507.8(a) Obstruct, block, or otherwise bar access to a parking space designated for disabled persons Pursuant to CVC Sec. 22507.8(b) Park or leave standing any vehicle, including one displaying plates or placard, on boundary lines marking a parking space designated for disabled persons Pursuant to CVC Sec. 22507.8(c) Entering an Intersection, Rail -crossing or Crosswalk Pursuant to CVC Sec. 22526 No Year or Month License Plate Tab Pursuant to CVC Sec. 5204 No Vehicle Front/Rear License Plate Pursuant to CVC Sec. 5200 Stopping/Parking in a Fire Lane Pursuant to CVC Sec. 22500.1 Each Each Each Each Each Each Each Each Each Each Each Each 58.00 60.00 58.00 60.00 58.00 60.00 58.00 60.00 64.00 67.00 404.00 421.00 404.00 421.00 404.00 421.00 183.00 191.00 116.00 121.00 126.00 131.00 127.00 132.00 City Council 52 Pa�Q V of 148 6/6/2023 55000 55000 55000 55000 53319 55000 55000 55000 55000 55000 55000 55402 55606 POLICE DEPARTMENT FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XI MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Parking in Front of a Driveway Pursuant to CVC Sec. 22500 (e) Parking vehicle for sale -1st violation Pursuant to SAMCSec. 41-1301(a) Parking vehicle for sale -1nd conviction w/in year Pursuant to SAMCSec. 41-1301(a) Parking vehicle for sale - 3rd conviction w/in year Pursuant to SAMCSec. 41-1301(a) Program administered by Police Department Park Ranger/Security Occupied Motor Home Pursuant to SAMC Sec. 10.89 Park Hours Pursuant to SAMC 31-2.9 Parked on Park Property Pursuant to SAMC 31-2.16c Exceed Period - Vehicle Storage Pursuant to SAMC 36-434 Improper Display of Permit Pursuant to SAMC 36-488 Off Truck Route Pursuant to SAMC 36-171 Commercial Vehicle Violation: Public Streets vehicle in excess of 6 ft. in height parked within 100 ft. of posted intersection (SAMC 36-145.5) First Violation Second Violation (within a 12 month period) Third Violation (within a 12 month period) Fireworks Administrative Citation Pursuant to SAMC Sec. 1-21 Each See Planning & Building section of Misc. Fee Schedule See Planning & Building section of Misc. Fee Schedule See Planning & Building section of Misc. Fee Schedule Per Hour Each Each Each Each Each Each Per Violation Per Violation Per Violation Per First Violation and any Subsequent Violation 58.0011 60.00 68.00 71.00 37.00 39.00 101.00 105.00 39.00 41.00 124.00 129.00 43.00 45.00 95.00 99.00 70.00 73.00 107.00 111.00 134.00 139.00 1,035.00 1,077.00, City Council 52 Pa�Q � of 148 6/6/2023 Public Works Agency Section x1l PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FIFY 23-24 FEES CHANGES Administrative Hearing Appeal Fee Transportation Permits/Oversize/Overweight Annual Permit (Per CALTRANS)* Single Trip Permit (Per CALTRANS)* Fax Processing Service (Optional) *Pursuant to Cal. Code Regs. Tit. 21, §1411.3 Note: CVC§35795(b) Banner and Decorations Application Fee Removal Fee Newsbox Permits and Inspection Initial/Renewal Permit Fee Annual Inspection Fee Curb Painting Street Signs Street Sign Installation by City Staff/Contractor Tree Health Arborist Evaluation Tree Planting by City Staff/Contractor Tree Removal by City Staff/Contractor Tree Removal -Land Development Related Processing Fee Tree Value Recovery ETAC Tree Appeal Fee Per Hour Each Each Per Fiscal Year Per Transaction Per Street Per Pole Per Publication Per Location Per Foot Minimum Each Each 50.00 90.00 16.00 46.00 189.00 189.00 218.00 57.00 14.49 262.60 Actual Cost plus Actual Staff Cost Actual Contract Cost plus Actual Staff Cost Actual Cost Actual Contract Cost plus Actual Staff Cost Actual Contract Cost plus Actual Staff Cost 880.00 Actual Value at Time of Occurrence 217.00 52.00 90.00 16.00 48.00 197.00 197.00 227.00 59.00 15.08 273.37 Actual Cost plus Actual Staff Cost Actual Contract Cost plus Actual Staff Cost Actual Cost Actual Contract Cost plus Actual Staff Cost Actual Contract Cost plus Actual Staff Cost 916.00 Actual Value at Time of Occurrence 226.00 City Council 52p,-aj(P?Jo of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES City Street Map (22"X29") First Map Additional Water System Map (62"X78") Sewer System Map (62"X78") Geographic Information System (GIS) Consultant(s) Time Staff Time Telecommunications Facility Application Telecommunications Facility Inspection Charged in addition to Street Work Permits /Inspection Fees Accelerated Plan Check Initial Deposit (Streets, Utilities, Maps, etc.) Accelerated Plan Check for Public Improvements Traffic Analysis / Studies Plan Check Improvement Plan Check Initial Deposit (Streets, Utilities, Grading, Maps, etc.) Improvement Plan Check Per Hour NOTE: Street, Storm Drain, Traffic, Grading, Sewer and Water Plan Check and Storm Drain, Sewer, Water and Related Studies. Surface Drainage Plan Check Improvement Standard Plans/Specifications Storm Drains Street Improvements Sanitary Sewers Water Improvements Revision within 1 year Plans/Specifications Fees (nonrefundable) Reproduction Mailing Each Each Each Each Each Each Each Per Hour Per Hour Each Per Hour Per Hour Set Set Set Set 10 Sheets Each additional Minimum 5.00 5.00 13.00 13.00 Actual Contract Cost Actual Staff Cost 1,239.00 499.00 288.00 266.00 215.00 215.00 16.00 20.00 16.00 27.00 33.00 2.26 20.00 5.00 5.00 14.00 14.00 Actual Contract Cost Actual Staff Cost 1,290.00 519.00 576.00 300.00 277.00 430.00 224.00 224.00 17.00 21.00 17.00 28.00 34.00 2.35 21.00 Modified Account New Fee* New Fee* City Council 52p-aj(P?91 of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FIFY 23-24 FEES CHANGES Tract Map - Final Parcel Map - Final Lot Line Adjustment/Lot Merger Certificate of Compliance Single -Family Residence Repair Fee for: driveways, sidewalks, curb coring Street Work Permits/Inspection Fees Charged in addition to other fees Inspection Fees: Trench Excavation/Back Fill (unless included in other fees) Storm Drains/Culverts, Sewer, Water Mains/Line Channels Sewer Laterals/Water Services Traffic Occupancy or Lane Closure Requiring Signage All Streets Minor Streets Major Streets Manhole, Vaults, Catch Basins and required signage, striping or barricades Plus Earthwork Curb, Gutter or Combination including Earthwork Curb Return, including Earthwork Sidewalk including Earthwork Drive Approach including Earthwork Per Hour Per Hour Per Hour Per Hour Each Each Linear Foot Minimum Linear Foot Minimum Each Per Day Deposit Deposit Each Linear Foot Minimum Each Sq. Foot Minimum Sq. Foot Minimum 215.00 215.00 215.00 215.00 319.00 361.00 2.34 193.66 10.91 193.66 1,184.00 363.00 1,148.00 1,529.00 1,401.00 2.66 193.66 360.00 1.75 1.19 193.66 224.00 224.00 224.00 224.00 332.00 376.00 2.44 201.60 11.36 201.60 1,233.00 378.00 1,195.00 1,592.00 1,458.00 2.77 201.60 375.00 1.82 193.66 1.24 201.60 Modified Account Modified Account Modified Account Modified Account Modified Account Modified Account Modified Account Modified Account Modified Fee/Account Modified Account City Council 52p-aJ(P?@2 of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Paving, including Earthwork (0 - 2,000 sq. ft.) (Over 2,000 sq. ft.) Fencing Masonry, Concrete or Block Street Trees By Developer, Inspection Only Permanent Street Patch Guarantee Refundable if done in 30 calendar days Projects Exceeding $50,000 & < $100,000 and/or Work items not included here Projects Exceeding $100,000 and/or Work items not included here Overtime Rate for Construction Inspectors Construction Inspector overtime rate range. Actual overtime hourly - rate based on Inspector's salary step Certificate of Correction Covenants, Conditions, & Restrictions; Agreements and Miscellaneous Checking Notice of Abatement —Standard Administration Fee Notice of Abatement— Multiple Postings in a 12-month Period Survey Monument Check: 1st Monument Check Additional monument Subdivision Survey Monument- Deposit (Refundable) Based on approved Engineer's estimate Uninitiated Street Work Permit Sq. Foot Sq. Foot Minimum Linear Foot Minimum Each Sq. Foot Percent of estimated construction costs Percent of estimated construction costs Per Hour Per Hour Per Hour Each Each Each Each Each Per Permit 0.50 0.34 193.66 2.07 173.98 235.00 43.82 9.59% 7.00 % Actual Staff Overtime Costs 215.00 215.00 477.00 79.00 1,095.00 220.00 Double Street Work Permit Fee 0.52 0.35 201.60 2.15 181.11 245.00 45.62 9.59% 7.00% Actual Staff Overtime Costs 224.00 224.00 497.00 82.00 1,140.00 229.00 Actual Cost Double Street Work Permit Fee Modified Account Modified Account Modified Account Modified Account Modified Account Modified Account Modified Account Modified Account New Fee* Modified Account City Council 52p-aJ9999"35 of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23 24 FEES CHANGES Abandonment Processing Summary Non -Summary Encroachment Processing Meter Test in Field/Shop Note: Fee is refunded if the meter shows an error of more than 2% over the correct reading. Replace Meter (Removed for Unpaid Bills) Program administered by Public Works Agency. 5/8" to 2" 3" to 6" * After business hours, the charge for replacement Install New Water Service Meter 5/8" 3/4" V. 1 1/2" 2" 3" 4" 6" Install New Residential Fire Service Meter 3 4" V. Temporary Construction Meter Deposit Removal of Straight Pipe (administered by PWA) Repair Curb Stop (administered by PWA) Backflow Preventer 3rd and Final Notice Fee Fire Flow Test Witness Fee Water Service Application Fee Per Application Per Application Each Each Each Each Minimum Each Each Each Each Each Each 2,156.00 6,468.00 571.00 127.00 132.00 2,118.00 174.00 465.00 465.00 465.00 496.00 560.00 1,886.00 2,815.00 4,533.00 322.00 386.00 3,168.00 117.00 172.00 190.00 244.00 40.00 2,244.00 6,733.00 594.00 132.00 137.00 2,205.00 181.00 484.00 484.00 484.00 516.00 583.00 1,963.00 2,930.00 4,719.00 402.00 3,298.00 122.00 179.00 198.00 254.00 42.00 Delete Fee City Council 52 p-aj(P2FXAt of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES Construction Meter Daily Rental Charge Outdoor Dining Fee Annual license fee based on size of dining area Outdoor Dining Restoration - Deposit (Refundable) Citywide Bicycle Locker Program Application Processing Security Deposit Key Replacement Lock Replacement Damage/Repair Fee Directional Boring Fee 2nd Street Mall Use Fee Drainage Assessment Area Fee Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Sewer Connection Fee Residential Parking Permit Residential Parking Permit Recreational Vehicle Limited to a 24-hour period with no more than three consecutive 24-hour periods and no more than 72 permits to any one address in any calendar year. Per Day Application Fee Square Foot Per Fiscal Year One-time, Refundable Per Key Per Lock Each Per Linear Foot Per Event Per Acre Per Plumbing Fixture Unit Single Family Home - each permit every two years maximum 3 permits Multi -family Home (up to fourplex) - each permit every two years maximum 1 permit Per Day 2.32 1,529.00 0.98 Each 10.00 101.00 30.00 161.00 60.00 2.72 50.00 8,372.00 10,092.00 5,433.00 8,019.00 9,136.00 8,985.00 51.00 78.00 78.00 5.00 2.42 1,592.00 1.02 1,000.00 10.00 105.00 31.00 168.00 62.00 2.83 52.00 8,715.00 10,506.00 5,656.00 8,348.00 9,511.00 9,353.00 53.00 81.00 81.00 5.00 New Fee* Modified Account City Council 52�ajp� of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FIFY 23-24 FEES CHANGES 05817002-53704 05817002-53705 05817002-53704 05817002-53705 10117002-53740 01117002-53741 06017002-53709 05317002-51708 08617002 Trench Cut Fees Changes based on Engineering News Record Dry Utilities Arterial Street Resurfaced between 0 and 5 years Resurfaced between 6 and 10 years Resurfaced between 11 and 15 years Resurfaced between 16 and 20 years Local Street Resurfaced between 0 and 5 years Resurfaced between 6 and 10 years Resurfaced between 11 and 15 years Resurfaced between 16 and 20 years Resurfaced between 21 and 25 years Wet Utilities Arterial Street Resurfaced between 0 and 5 years Resurfaced between 6 and 10 years Resurfaced between 11 and 15 years Resurfaced between 16 and 20 years Local Street Resurfaced between 0 and 5 years Resurfaced between 6 and 10 years Resurfaced between 11 and 15 years Resurfaced between 16 and 20 years Resurfaced between 21 and 25 years Small Cell Application Fee for City Facilities Annual Small Cell Compliance Inspection & Program Oversight Fee Water Capacity Fee 5/8" Meter 3/4" Meter 1" Meter 1.5" Meter 2" Meter 3" Meter 4" Meter 6" Meter CIP Construction Permit Deposit CIP Construction Permit Fee Per Application/Location Per Installation Per Permit 23.00 20.00 19.00 15.00 15.00 14.00 13.00 12.00 10.00 36.00 31.00 30.00 24.00 24.00 21.00 20.00 18.00 16.00 1,803.00 268.00 963.00 1,444.00 2,406.00 4,813.00 7,700.00 16,845.00 29,295.00 60,450.00 $349.19 + up to 8.75% of Contract Amount 24.00 21.00 20.00 16.00 16.00 15.00 14.00 12.00 10.00 37.00 32.00 31.00 25.00 25.00 22.00 21.00 19.00 17.00 1,877.00 279.00 930.00 1,395.00 2,325.00 4,650.00 7,440.00 16,275.00 30,496.00 62,928.00 376.00 Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee Modified Fee/Name/Account City Council 52p,-aj(P?d6 of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FY 23-24 FEES I I CHANGES CIP Construction Permit Consultant Deposit CIP Construction Permit Consultant Fee Per CIP CWA Oversight Consultant Proposal Per CIP CWA Oversight Consultant Proposal Per Project Scope of Work CIP Construction Permit Oversight Deposit CIP Construction Permit Oversight Fee Harbor Specific Plan Non -Residential - Other Use Non -Residential - Retail/Restaurant Residential - Single Family/Multi-Family Honorary Street Naming Application - Processing Fee Honorary Street Naming Application - Fabrication and Installation Bid Protest Fee Junction Chamber Soiling Sampling Miscellaneous Inspection Fee Developer Contribution - Deposit (Non -Refundable) Based on approved Engineer's estimate Omnibus Concrete - Deposit (Non -Refundable) Based on approved Engineer's estimate Work Performance & Payment - Deposit (Refundable) Based on approved Engineer's estimate Transit Zoning Code Non -Residential Civic Non -Residential Commercial Non -Residential Industrial Non -Residential Retail Residential High -Rise Tower Residential Multi -Family Residential Single Family Each Each Per 1,000 Sq. Ft Per 1,000 Sq. Ft Per Unit Each Per Sign Each Each Each Each Each Each Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Unit Per Unit Per Unit Actual Cost $2,000 or 10% of CIP Construction Permit Consultant Deposit, whichever is greater 622.00 781.00 1,860.00 Actual Cost $2,000 or 10% of CIP Construction Permit Consultant Fee, whichever is greater 1,098.14 5,279.40 850.00 648.00 813.00 1,936.00 1,401.00 193.66 193.66 Actual Cost Actual Cost Actual Cost 2.91 3.64 2.37 9.11 856.56 1,270.04 2,467.60 Modified Fee Name/Account Modified Fee Name New Fee* New Fee* New Fee* New Fee* New Fee* New Fee* New Fee* New Fee* City Council 52p-aJ947 of 148 6/6/2023 PUBLIC WORKS AGENCY FISCAL YEAR 2023-2024 FEE SCHEDULE SECTION XII ACCOUNT MISCELLANEOUS FEE UNIT ADOPTED PROPOSED DEPARTMENT FY 22-23 FEES FIFY 23-24 FEES CHANGES Transportation System Improvement Area Non -Residential - Area A Non -Residential - Area B Non -Residential - Area C Non -Residential - Area D Non -Residential - Area E Non -Residential - Area F Residential - Multi -Family, Area A Residential - Multi -Family, Area B Residential - Multi -Family, Area C Residential - Multi -Family, Area D Residential - Multi -Family, Area E Residential - Multi -Family, Area F Residential - Single -Family, Area A Residential - Single -Family, Area B Residential - Single -Family, Area C Residential - Single -Family, Area D Residential - Single -Family, Area E Residential - Single -Family, Area F NPDES Surcharge Pursuant Ordinance No. NS-2519 and Resolution No. 2002-100 NPDES Public Improvement Plan Check NPDES Building Permit NPDES Plumbing Permit NPDES Grading Permit NPDES Sewer Lateral NPDES Street Work Permit NPDESSewer NPDES Water Residential C&D Debris Recycling Plan Review Residential C&D Debris Recycling Deposit (Refundable) Commercial C&D Debris Recycling Plan Review Commercial C&D Debris Recycling Deposit (Refundable) *Existing fees from SAPIN are already collected by the City, but not listed on the Miscellaneous Fee Schedule. Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Per Sq. Ft Each Each Each Each Each Each Each Each Each Per Sq. Ft Each Per Sq. Ft 5.15 1.81 5.53 3.31 2.01 1.81 1.10 1.10 1.10 1.10 1.10 1.10 1.80 1.80 1.80 1.80 1.80 1.80 26%of Plan Check Fee 26%of Permit Fee 26%of Permit Fee 26%of Permit Fee 26%of Permit Fee 26%of Permit Fee 26%of Permit Fee 26%of Permit Fee 179.00 1.00 Min. 250.00 Max. 50,000.00 239.00 1.00 Min. 500.00 Max. 75,000.00 New Fee* New Fee* New Fee New Fee New Fee New Fee City Council 52p,-aj(P?(% of 148 6/6/2023 Summary of FY 2023m24 Proposed Miscellaneous Fees Schedule Changes Appendix This Pa- e Intentionally Left an City Council 52p,-aJEP4 of 148 6/6/2023 FY 2023-24 Proposed Deleted Miscellaneous Fees ■ ,per-- - City Council 52p%-JP�A of 148 Police Department 1. Jail Booking Fee Existing Fee: $278.00 Proposed Fee: None Assembly Bill 1869 repealed administrative fees in the criminal system effective July 1, 2021, including the City's Jail booking fee (GOV 29550.3). The Police Department has not imposed this fee since the law was enacted. City Council 52pajP?1 of 148 6/6/2023 • 1 1 1 • 1 • � • 1 � � � 1 i •11 111• . 1 • • • - . • • •ffen.• • Existing Fee: $1,064.44 Proposed Fee: None The review activity of an SIB 9 application is already covered by the new single-family residence or the tentative parcel map applications. .• �. ►• - - .� • • . �.� - ► 1 Existing Fee: $197.84 Proposed Fee: None This fee was adopted when the Sunshine Ordinance changed notification requirements from 500 to 1,000 feet. In order to streamline the process at the public counter, this fee will be deleted and factored into every Public Hearing that requires the additional radius. 3. Public Convenience—& Necessity Determination Existing Fee: $6,417.00 Proposed Fee: None This fee is already captured within the Conditional Use Permit when applicable. Existing Fee: $453.00 Proposed Fee: None Fee lists several certificates for this account. LUC - Child Care (8-14 Children) needs to be removed since State law has changed and we can no longer require a permit or fee for this. City Council 52p,-aJEP* of 148 6/6/2023 Existing Fee: $322.00 Proposed Fee: None Residential Fire Service Meter will only be available in 1 ". City Council 52p-aJEW # of 148 6/6/2023 FY 2023-24 Proposed Modified Miscellaneous Fees City Council 52paJPVIa5 of 148 1. O••y of • :- • •i '.•- 11 • u • • a- 11-• . a. DVD or - • • Existing Text: DVD or CD with records Proposed Text: DVD, CD, or USB with records Fee name updated to add additional method (USB) for providing copies of records. Existing Text: Deposit to be applied to copy charges of $0.20 per page. Proposed Text: Deposit to be applied to copy charges of $0.25 per page. Conforming copy costs to $0.25 as listed in other fees for consistency across the fee schedule. Existing Fee: Same as Copy of Public Records ($0.25 per page) Labor charges per person for locating and preparing documents ($28.00 per hour; $7.00 per quarter hour or fraction thereof) Proposed Fee: Standard Reproduction of documents size up to 8'/2" x 14" ($0.10 per page) Microfilm ($0.20 per page) Labor charges per person for locating and preparing documents ($24.00 per hour; $6.00 per quarter hour or fraction thereof) Fees updated to comply with California Evidence Code §1563(b)(1). City Council 52p-aJEN76 of 148 6/6/2023 • 1. Copies of Council Minutes, Ordinances, Resolutions a. Paper Copies including Fax Copies b. Specially Produced Copies (e.g., floppy disks) Existing Fee: $0.23 Each Page / Actual Cost Proposed Fee: $0.25 Each Page / $7.00 Existing Text: Specially Produced Copies (e.g., floppy disks) Proposed Text: DVD, CD, or USB with records Fees updated to conform copy costs as listed in other fees for consistency across the fee schedule. Fee text updated to add additional method (USB) for providing copies of records and to conform with language used across the fee schedule. 2. DVD of Council Meetings c. DVD's d. (order DVD's directly by calling Parks, Recreation and Community Services at (714) 571-4200) Existing Text: (order DVD's directly by calling Parks, Recreation and Community Services at (714) 571-4200) Proposed Text: None Remove text as DVDs can be obtained by contacting the City Clerk's Office. Existing Text: "clerk of the council" Proposed Text: "City Clerk's Office" Replace reference to old title with newly approved title of department. City Council 52p-aJEW* of 148 6/6/2023 Existing Fee: $100.00 to $500.00 The appropriate deposit for each park facility rental will be 50% of the overall permit cost up to $500 Proposed Fee: 20% of Overall Permit Cost Over $500.00 The appropriate deposit for each park facility rental will be 20% of the overall permit cost for permits over $500. No deposit will be required for permits under $500. The modification to the deposit procedure is to minimize the administrative burden for low -risk permits of low dollar value and to further protect the City from permits of high -risk and high dollar value. 2. Plaza Calle Cuatro Existing Fee: Proposed Fee: From the hours of 8:00 am to 10:00 pm Non-Resident/Business Per Reservation 220.00 Non-Resident/Non-Profit Per Reservation 214.00 Resident/Business Per Reservation 167.00 Resident/Non-Profit Per Reservation 142.00 Event Staffing Fee* Per Reservation 23.00 *If special event requires access to electricity Up to 6-hour Rental Non-Resident/Business Per Hour 40.00 City Council 52p-aJEP4 of 148 6/6/2023 Non-Resident/Non-Profit Per Hour 35.00 Resident/Business Per Hour 30.00 Resident/Non-Profit Per Hour 25.00 Each Additional Hour Beyond 6 Hours Non-Resident/Business Per Hour 50.00 Non-Resident/Non-Profit Per Hour 45.00 Resident/Business Per Hour 40.00 Resident/Non-Profit Per Hour 35.00 Under the current rate structure, the facility could only be rented once per day. The change in rate structure will allow for additional flexibility and opportunity in renting the facility. Existing Fee: Proposed Fee: Resident - per week Per Child 100.00 Resident Second Child - per week Per Child 66.00 Additional Non -Resident Fee Per Registration 17.00 Resident - per day (two-day minimum) Per Child 20.00 Resident - per week Per Child 110.00 Resident Second Child - per week Per Child 70.00 Additional Fee for Non -Resident Per Registration 20.00 Resident - per day Per Child 22.00 City Council 52p-aJEP4i�b of 148 6/6/2023 Program delivery costs have exceeded the City Consumer Price Index adjustment. The modification will still not fully recover the cost of the program. Existing Fee: Proposed Fee: Adult Each 12.00 Child/Senior Each 9.00 Friends of Zoo Each Free Adult Each 13.00 Child/Senior Each 10.00 Friends of Zoo Each Free The last time the fee was increased was FY 18/19 when the weekday rate became the same as the weekend rate and resulted in just one rate and the weekend rate was last increased in FY 16/17. If the fee increased by the annual City's CPI amount since FY 18/19, the fees would be $13.38 and $10.03. City Council 52p-aJEN� of 148 6/6/2023 nor-Merer-MUE'TereffW. , Existing Fee: $4,746.00 Proposed Fee: $4,944.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $472.00 Proposed Fee: $670.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. _��-••111,111,11111711 _•. •• •.- •..•- Existing Fee: $5,922.00 Proposed Fee: $6,120.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. EAM4.•. .•. - -- a _:aQ�: ► .-.1 Existing Fee: $5,667.00 Proposed Fee: $5,865.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. 5. Conditional Use Permit - Planned Residential Development City Council 52p,-aJEP491 of 148 6/6/2023 Existing Fee: $10,123.00 Proposed Fee: $10,321.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $6,366.00 Proposed Fee: $6,564.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Text: 40% of board up and Code Enforcement abatement fee or $205, whichever is greater Proposed Text: 40% of abatement fee or $205, whichever is greater. Abatement includes, but is not limited to, board -up, elimination of rubbish, garbage, noxious or dangerous growths as defined by the Santa Ana Municipal Code, and the removal of inoperable vehicles. The proposed fee updated to reflect a more accurate description of the service. Existing Fee: $14,875.00 Proposed Fee: $15,073.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. 9. Entitlement Application Extension City Council 52p-aJERA of 148 6/6/2023 Existing Fee: $2,596.00 Proposed Fee: $2,794.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $123,789.00 Proposed Fee: $123,987.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $10,670.00 Proposed Fee: $10,868.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $518.00 Proposed Fee: $500.00 Fee was increased last year in error. Historic Resources Commission submitted a memo to City Council capping the fee at $500. �lIC1A�ffitl"i - • • • _ • • ffffiC•7i1 Existing Fee: $2,941.00 Proposed Fee: $3,139.00 City Council 52p,-aJEP#A of 148 6/6/2023 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. •12 1 rev.• - Existing Fee: $80,822.00 Proposed Fee: $81,020.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. METe IMMM9-IRM MMIEWIMIMM• - Existing Fee: $8,877.00 plus reimburse City for actual cost Proposed Fee: $9,075.00 plus reimburse City for actual cost This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. fdagum- ILTAF- alma * M Existing Fee: $5,136.00 Proposed Fee: $5,334.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $6,366.00 Proposed Fee: $6,564.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. City Council 52p,-aJEP#k of 148 6/6/2023 [-*J 0' 3 •'1 M. I M' rev n •1 A •• •1 Existing Fee: $4,680.00 Proposed Fee: $4,878.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. • ' M G' ' • ■- 1• Existing Fee: $4,703.00 Proposed Fee: $4,901.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. WRIUM I- - G•• . •1 Existing Name: Specific Development Zone Application Existing Fee: $18,859.00 Proposed Name: Specific Development Zone and Plans Review Application Proposed Fee: $19,057.00 Fee name is being updated to Specific Development Zone and Plans Review Application to be able to capture the fees of draft specific plan projects. This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $5,553.00 Proposed Fee: $5,751.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on City Council 52p,-aJEP4A of 148 6/6/2023 December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. 22.Variance Application ication Existing Fee: $6,176.00 Proposed Fee: $6,374.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. Existing Fee: $6,655.00 Proposed Fee: $6,853.00 This fee is being modified to cover the increase in expenses due to Ordinance NS-3012, adopted by City Council on December 7, 2021, which increases the required public hearing notification radius to 1,000 feet from 500 feet. City Council 52p,-aJEP476 of 148 6/6/2023 Existing Name: CIP Construction Permit Deposit Existing Account: 05317002-51708 Existing Fee: $349.19 + up to 8.75% of Contract Amount Proposed Name: CIP Construction Permit Fee Proposed Account: 08617002-51708 Proposed Fee: $376.00 This is the cost of issuing the CIP construction permit in staff processing time. PAK41,1111 . 1 . 1 u . 1 .1 0 - .. Existing Name: CIP Construction Permit Consultant Deposit Existing Account: 05317002-51708 Proposed Name: CIP Construction Permit Consultant Fee Proposed Account: 08617002-51708 It is the labor compliance cost and any other labor requirements that are determined for Public Works construction projects. .1lot.1 11 • - .1-�. Existing Name: CIP Construction Permit Oversight Deposit Proposed Name: CIP Construction Permit Oversight Fee This is an administrative fee that is the cost of overseeing the consultant services in the CIP Construction Permit Consultant Fee. City Council 52p-aJERAI of 148 6/6/2023 Existing Fee: $963.00 Proposed Fee: $930.00 Fee updated to be consistent with fees in approved 2020 Water & Sewer System Capacity Charge Study. Existing Fee: $1,444.00 Proposed Fee: $1,395.00 Fee updated to be consistent with fees in approved 2020 Water & Sewer System Capacity Charge Study. 6. Water Capacity-Eee 1 " Meter Existing Fee: $2,406.00 Proposed Fee: $2,325.00 Fee updated to be consistent with fees in approved 2020 Water & Sewer System Capacity Charge Study. Existing Fee: $4,813.00 Proposed Fee: $4,650.00 Fee updated to be consistent with fees in approved 2020 Water & Sewer System Capacity Charge Study. Existing Fee: $7,700.00 Proposed Fee: $7,440.00 Fee updated to be consistent with fees in approved 2020 Water & Sewer System Capacity Charge Study. City Council 52p,-aJEP#A of 148 6/6/2023 9. Water Capacity 3" Meter Existing Fee: $16,845.00 Proposed Fee: $16,275.00 Fee updated to be consistent with fees in approved 2020 Water & Sewer System Capacity Charge Study. Existing Fee: $1.82 per Sq. Foot Proposed Fee: $1.82 per Sq. Foot, Minimum $193.66 Fee includes a minimum charge in addition to the per square foot charge. 11. Modified Fee Accounts CHANGE FROM AU 08617002 TO AU 01117002 Current NEW FY 22123 FY 23124 Account Account Fee Description 08617002-51703 01117002-51703 Sewer Laterals/Water Services 08617002-51704 01117002-51704 Telecommunications Facility Inspection Charged in addition to Street Work Permits / Inspection Fees 08617002-51704 01117002-51704 Single -Family Residence Repair Fee for: driveways, sidewalks, curb coring 08617002-51704 01117002-51704 Inspection Fees: Trench Excavation/Backfill (unless included in other fees) 08617002-51704 01117002-51704 Storm Drains/Culverts, Sewer, Water Mains/Line Channels 08617002-51704 01117002-51704 Traffic Occupancy or Lane Closure Requiring Signage All Streets Minor Streets City Council 52paJEP4A of 148 6/6/2023 Major Streets 08617002-51704 01117002-51704 Manhole, Vaults, Catch Basins and required signage, striping or barricades Plus Earthwork 08617002-51704 01117002-51704 Curb, Gutter or Combination including Earthwork 08617002-51704 01117002-51704 Curb Return, including Earthwork 08617002-51704 01117002-51704 Sidewalk including Earthwork 08617002-51704 01117002-51704 Drive Approach including Earthwork 08617002-51704 01117002-51704 Paving, including Earthwork (0 - 2,000 sq. ft.) (Over 2,000 sq. ft.) 08617002-51704 01117002-51704 Fencing Masonry, Concrete or Block 08617002-51704 01117002-51704 Permanent Street Patch Guarantee Refundable if done in 30 calendar days 08617002-51704 01117002-51704 Projects Exceeding $50,000 & <_ $100,000 and/or Work items not included here 08617002-51704 01117002-51704 Projects Exceeding $100,000 and/or Work items not included here 08617002-51704 01117002-51704 Survey Monument Check: 1st Monument Check Additional monument 08617002-51704 01117002-51704 Uninitiated Street Work Permit 08617002-51704 01117002-51704 Directional Boring Fee 08617002-57006 01117002-57006 Street Trees By Developer, Inspection Only 08617002-57006 01117002-57006 Overtime Rate for Construction Inspectors Construction Inspector overtime rate range. Actual overtime hourly - rate based on Inspector's salary step City Council 52paJEP5ib of 148 6/6/2023 FY 2023-24 Proposed New Miscellaneous Fees you Hceo 1!!9 City Council 52pa- jA))1 of 148 Existing Fee: None Proposed Fee: $15.00 Having a Notary Public on staff allows the City Clerk's Office to offer Notary services to the public as an added service/benefit. State Law sets the allowed fee at $15 per signature, pursuant to California Government Code §8211. Existing Fee: None Proposed Fee: $100.00 Lobbyist Registration Program established via City Council -approved Ordinance No. NS-3022. Section 2-911. — Registration fees states that "The City may charge a lobbyist registration fee including fees related to the annual renewal and penalties to cover the costs associated with administering the lobbyist registration and disclosure program." Fee aligns with neighboring jurisdictions and covers costs of maintaining electronic filing system, initial entering/tracking of lobbyist, etc. Existing Fee: None Proposed Fee: $75.00 Lobbyist Registration Program established via City Council -approved Ordinance No. NS-3022. Section 2-911. — Registration fees states that "The City may charge a lobbyist registration fee including fees related to the annual renewal and penalties to cover the costs associated with administering the lobbyist registration and disclosure program." Continued fee to ensure compliance with lobbyist program. City Council 52pajAk of 148 6/6/2023 4. Lobbyist Late Report Filing Ee-e Existing Fee: None Proposed Fee: $10.00 per day, with a maximum of $100 Lobbyist Registration Program established via City Council -approved Ordinance No. NS-3022. Section 2-911. — Registration fees states that "The City may charge a lobbyist registration fee including fees related to the annual renewal and penalties to cover the costs associated with administering the lobbyist registration and disclosure program." Late filing penalty fee; aligns with other California jurisdictions. City Council 52pa- JA'* of 148 6/6/2023 Existing Fee: None Proposed Fee: $100.00 The Rent Stabilization and Just Cause Eviction Ordinance (NS-3027) was adopted by City Council on October 18, 2022. Per the Ordinance, effective July 1, 2023, the City shall create a rental registry and all landlords with rental units in the City shall complete and submit registration forms for each of their rental units. The Rental Registry Fee is to fund the City's cost to implement, administer, monitor, support, and enforce the provisions of the Ordinance. City Council 52p-aJEP`k of 148 6/6/2023 1 I Rirre r-TiMol 1 �l �' •!I •1 �.2I' 1111111111111111 11 •R .11 Existing Fee: None Proposed Fee: $187.00 The Military Banner Program was a pilot program the City uses to recognize Santa Ana's military heroes for their service. The expenses were absorbed by the City Manager's Office General Fund budget as a one-time expense. The program will now be permanent and the fee is to recover the staff time and materials cost to procure and install each banner. City Council 52p-aJEN` of 148 6/6/2023 Library 1. Printing Fee Existing Fee: None Proposed Fee: Per page $0.15 Black/White and $0.50 Color This fee will be charged to the public for printing copies at Library locations. Fees are charged per page. The fee will help offset printing expenses and staff time. City Council 52p,-aJEPff6 of 148 6/6/2023 Parks, Recreation, and Community Services Agency 1. Adult Sports Existing Fee: None Proposed Fee: City's Cost The City will implement new adult sports programming. The Parks, Recreation, and Community Services Agency will provide various sports programs during the year and various fees. Fees will be based on the City's cost to provide those programs. Existing Fee: None Proposed Fee: Small (1-75 people) $160.00/Hour (2-Hour Minimum) - $80.00 each additional hour Large (76-150 People) $320.00/Hour (2-Hour Minimum) - $160.00 each additional hour The City had contracted out operations of the pools to a third -party contractor. The City will re -assume operations of the pools and implement programs. This fee is associated with one of the programs to allow the public to rent the facility. Existing Fee: None Proposed Fee: Resident Youth - $1 Resident Senior - $2 Resident Adult - $3 Non -Resident Youth - $2 Non -Resident Senior - $4 Non -Resident Adult - $6 City Council 52p%- JP`* of 148 6/6/2023 The City had contracted out operations of the pools to a third -party contractor. The City will re -assume operations of the pools and implement programs. This fee is associated with one of the programs for open recreation swimming for individuals. 4. Aquatics - Swim Lessons Existing Fee: None Proposed Fee: Resident - $55.00 per session (8 hours over 2 weeks) Non -Resident - $65.00 per session (8 hours over 2 weeks) The City had contracted out operations of the pools to a third -party contractor. The City will re -assume operations of the pools and implement programs. This fee is associated with one of the programs that provide swim lessons to individuals in a group class. 5. Centennial Park Parking Structure Existing Fee: None Proposed Fee: $1,800.00 per Event Use of Centennial Park facilities occasionally requires the use of the parking structure on the south end of the park. This structure is part of the joint use agreement with the Santa Ana Unified School District and 33% of fees collected will be turned over to the Districts. MOGNONTOMIM-WIM2 Existing Fee: None Proposed Fee: $35.00 per Custodian per Hour The City has identified a need for custodial services for certain events at the stadium. Therefore, to recover the cost of providing this service to groups/individuals that rent facilities, the City is recommending implementing the proposed fee. Additionally, some events require additional post -event cleanup, but that will be charged at the actual cost, and reference to rates for other services is already identified in the Miscellaneous Fee Schedule. City Council 52p-aJEP`A of 148 6/6/2023 Existing Fee: None Proposed Fee: Television Rights $1,221.00 per Event Graphics Operator $54.00 per Hour Advertising $52.00 Resident/Non-Profit per Day $66.00 Non-Resident/Non-Profit per Day $79.00 Resident/ For -Profit per Day $106.00 Non-Resident/For-Profit per Day Prior to FY 22/23, these fees were on the fee schedule but were removed. PRCSA would like to re-establish these fees at the previous rates. City Council 52p,-aJEPM of 148 6/6/2023 -. - 1-.-rVI-I-Tl Existing Fee: None Proposed Fee: $22.00 Title 5 of the United States Code section 9101 and California Penal Code section 13300(f) allows local law enforcement agencies to charge a reasonable fee for providing criminal history information. This new fee would apply to security clearance requests from federal law enforcement agencies, such as the Department of Defense. The fee will cover staff time in providing this service. City Council 52p-aJEN410 of 148 6/6/2023 l:JFTMiTRr#Frir91:TrnrqU 3.2 • 1 �.I•' • .1• �•.I••1'• 111=113011 14 Existing Fee: Currently being included in the Dangerous and Abandoned Building Fee (Code Enforcement) Proposed Fee: Actual Cost plus Actual Staff Cost This proposed fee is intended to reflect a more accurate description of fees currently being charged for abatement recovery costs outlined in SAMC Section 1-13, 17-25, 17-62. The subject fee will be charged to reimburse the City for actual costs associated with abatement recovery. • �- .1. •1 •1 .1 Existing Fee: None Proposed Fee: At cost plus 15% of consultant fee. If a historic neighborhood in Santa Ana desires to pursue district designation status, we would need to hire an outside consultant to assist. Similar to our Project and Environmental Contracts - Consultant 01116002-53607, 15% of the consultant fee would be added to cover administrative costs. Existing Fee: None Proposed Fee: $238.42 This fee will cover staff time costs needed to review Mills Act agreements when due. This fee is typically charged every five years. City Council 52p-aJEP§�1 of 148 6/6/2023 Public Works Agency Existing Fee: None Proposed Fee: $179.00 This fee will reimburse the City for staff costs associated with Residential C&D Debris Waste Reduction & Recycling Plan (WRRP) Review. This new plan review process for Construction & Demolition waste is mandated by the State of California and is established in SAMC Sec. 16-36. Existing Fee: None Proposed Fee: $1.00 per square foot (min. $250 — max. $50,000) A refundable deposit will be collected on Residential C&D projects to ensure proper collection and recycling of Construction & Demolition debris. The deposit will be calculated at $1 per square foot, with a minimum deposit of $250 and a maximum of $50,000. This new plan review process for Construction & Demolition waste is mandated by the State of California and is established in SAMC Sec. 16-36. K� • �� u - . [ MR-MO.1Ra1RMOM :Z�1f J Existing Fee: None Proposed Fee: $239.00 This fee will reimburse the City for staff costs associated with Commercial C&D Debris Waste Reduction & Recycling Plan (WRRP) Review. This new plan review process for Construction & Demolition waste is mandated by the State of California and is established in SAMC Sec. 16-36. EMMININ1315M.:.�-• :- �.-.• Existing Fee: None Proposed Fee: $1.00 per square foot (min. $500 — max. $75,000) City Council 52p-aJEP§P2 of 148 6/6/2023 A refundable deposit will be collected on Commercial C&D projects to ensure proper collection and recycling of Construction & Demolition debris. The deposit will be calculated at $1 per square foot, with a minimum deposit of $500 and a maximum of $75,000. This new plan review process for Construction & Demolition waste is mandated by the State of California and is established in SAMC Sec. 16-36. The following fees are already being collected by the City and exist in the Land Management System, SAPIN, but are not listed in the Miscellaneous Fee Schedule. Prior to the implementation of a new system, Clariti, fees need to be added so that SAPIN/Clariti and the fee schedule have a 1:1 match. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Miscellaneous Fee Unit Fee Transportation System Improvement Area, Non -Residential - Area A Per Square Foot $ 5.15 Transportation System Improvement Area, Non -Residential - Area B Per Square Foot $ 1.81 Transportation System Improvement Area, Non -Residential - Area C Per Square Foot $ 5.53 Transportation System Improvement Area, Non -Residential - Area D Per Square Foot $ 3.31 Transportation System Improvement Area, Non -Residential - Area E Per Square Foot $ 2.01 Transportation System Improvement Area, Non -Residential - Area F Per Square Foot $ 1.81 Transportation System Improvement Area, Residential - Multi -Family, Area A Per Square Foot $ 1.10 Transportation System Improvement Area, Residential - Multi -Family, Area B Per Square Foot $ 1.10 Transportation System Improvement Area, Residential - Multi -Family, Area C Per Square Foot $ 1.10 Transportation System Improvement Area, Residential - Multi -Family, Area D Per Square Foot $ 1.10 Transportation System Improvement Area, Residential - Multi -Family, Area E Per Square Foot $ 1.10 Transportation System Improvement Area, Residential - Multi -Family, Area F Per Square Foot $ 1.10 Transportation System Improvement Area, Residential - Single -Family, Area A Per Square Foot $ 1.80 Transportation System Improvement Area, Residential - Single -Family, Area B Per Square Foot $ 1.80 Transportation System Improvement Area, Residential - Single -Family, Area C Per Square Foot $ 1.80 Transportation System Improvement Area, Residential - Single -Family, Area D Per Square Foot $ 1.80 Transportation System Improvement Area, Residential - Single -Family, Area E Per Square Foot $ 1.80 Transportation System Improvement Area, Residential - Single -Family, Area F Per Square Foot $ 1.80 City Council 52p-aJEP§03 of 148 6/6/2023 Memorialize existing TSIA impact fees for development projects and building permit release. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Miscellaneous Fee Unit Fee Transit Zoning Code, Non -Residential Civic Per Square Foot $ 2.91 Transit Zoning Code, Non -Residential Commercial Per Square Foot $ 3.64 Transit Zoning Code, Non -Residential Industrial Per Square Foot $ 2.37 Transit Zoning Code, Non -Residential Retail Per Square Foot $ 9.11 Transit Zoning Code, Residential High -Rise Tower Per Unit $ 856.56 Transit Zoning Code, Residential Multi -Family Per Unit $ 1,270.04 Transit Zoning Code, Residential Single Family Per Unit $ 2,467.60 Memorialize existing TZC impact fees for development projects and building permit release. TZC impact fees are in lieu of TSIA impact fees. ■. •• �- .e Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Miscellaneous Fee Unit Fee Harbor Specific Plan, Non -Residential - Other Use Per 1,000 Square Feet $ 1,098.14 Harbor Specific Plan, Non -Residential - Retail/Restaurant Per 1,000 Square Feet $ 5,279.40 Harbor Specific Plan, Residential (Single Family/Multi-Family) Per Unit $ 850.00 Memorialize existing HSP impact fees for development projects and building permit release. HSP fees are in addition to TSIA fees. City Council 52p-aJEP§f# of 148 6/6/2023 Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Miscellaneous Fee Unit Fee NPDES Public Improvement Plan Check Each 26% of Plan Check Fee NPDES Building Permit Each 26% of Permit Fee NPDES Plumbing Permit Each 26% of Permit Fee NPDES Grading Permit Each 26% of Permit Fee NPDES Sewer Lateral Each 26% of Permit Fee NPDES Street Work Permit Each 26% of Permit Fee NPDES Sewer Each 26% of Permit Fee NPDES Water Each 26% of Permit Fee Memorialize the existing 26% NPDES surcharge on specific permits and plan checks for projects that have the potential to impact the City's storm drain system and/or stormwater runoff quality. These funds are used to fund the Federal Clean Water Protection Enterprise, which was created in 2002 via Ordinance No. NS-2519. The Federal Clean Water Protection Enterprise funds the operation and maintenance of the City's storm drain system and stormwater pollution reduction activities per the requirements of the North Orange County Municipal NPDES Permit. The 26% NPDES Surcharge on specific permits and plan checks was established in 2002 via Resolution No. 2002- 100. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: $1,000.00 Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. 1 O.Subdoymsmon Survey Monument - Deposit (Refundable) Based on approvedEngineer's City Council 52p-aJEP§05 of 148 6/6/2023 Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Actual Cost Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Actual Cost Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. 12.Omnibus Concrete - Deposit (Non -Refundable) Based on approved Engineer's estimate Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Actual Cost Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. 13.Developer Contribution - Deposit (Non -Refundable) Based on approved Engineer's estimate Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: Actual Cost Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. City Council 52p-aJEPIW6 of 148 6/6/2023 Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: $576.00 Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: $430.00 Memorialize existing deposits for development projects, plan checks, street improvements, outdoor dining, and mapping. 16.Junction Chamber Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: $1,401.00 Memorialize existing street work fees for street and utility permits. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: $193.66 Memorialize existing street work fees for street and utility permits. Existing Fee: Existing fees from SAPIN are already collected by the City, but are not listed on the fee schedule Proposed Fee: $196.66 Memorialize existing street work fees for street and utility permits. City Council 52p-aJEMBI of 148 6/6/2023 This Pa- e Intentionally Left an City Council 52p-aJENA of 148 6/6/2023 City of Santa Ana, California iYeLr F scaI 20 Cnni r_-r"trv`•- Jd Coun�i�� �� �'x PO 1 . 6I.106 52 — 1070 Proposed June 6, 2025 THIS PAGE INTENTIONALLY LEFT BLANK City Council 52 — 1071 6/6/2023 The Golden City L4 I OVERVIEW Page Number(s) Introduction............................................................................................1-2 DepartmentRoles.....................................................................................3 Process Flow Chart...............................................................................5-6 Prioritization Process................................................................................7 Timeline for Adoption & Implementation.............................................7 CIPAmendments...................................................................................... 8 Project Categories.................................................................................... 8 CIP Projects by Council Ward.................................................................9 CIP Projects by Category.......................................................................11 PROJECT CATEGORIES Street Improvements.............................................................................13 > Project Worksheets......................................................................15-34 Traffic Improvements............................................................................35 - > Project Worksheets......................................................................37-46 Utility/Drainage/Lighting Improvements...........................................47 > Project Worksheets...........................................................................49 City & Park Facilities...............................................................................51 > Project Worksheets......................................................................53-59 REPORTS Unfunded CIP Projects..........................................................................61 1 Year Capital Improvement Program (CIP)................................63-66 7 Year Capital Improvement Program (CIP).................................67-72 Orange County Transportation Authority (OCTA) 7 Year Plan..73-81 Projects by Funding Source............................................................83-84 FundingSources...............................................................................85-87 MM I Glossary of Terms............................................................................89-90 INTRODUCTION As part of the annual budget development process, Santa Ana City Council adopts a one —year Capital budget and seven-year financial spending plan which comprises the City's Capital Improvement Plan (CIP) in June each year. A Capital Improvement project either installs a new asset or extends the useful like of an existing asset. Examples include the acquisition of land; construction, expansion, or major renovation of City infrastructure such as roads, buildings, storm drains, and parks. To qualify for the CIP, a project must have an estimated useful life of at least two years following the date of acquisition, meet the minimum dollar threshold criteria for capitalization AND meet one the following criteria: • New funding is appropriated to a new project • Existing funding is reallocated to either an existing or new project • Additional funding is appropriated to an existing project. This condition only applies if a project's scope and budget are significantly different or expanded. Projects already funded, along with routine/ongoing capital purchases and minor maintenance projects are not always included in the CIP. CIP projects are reviewed for alignment with the City' Five Strategic Priorities. Strategic Priorities ensure resources are properly distributed and services programmed to best serve our community. The development of these priorities emerged from City data, interviews with Councilmembers, collaboration with the executive management team and public input sessions. City Council 1 52 — 1073 6/6/2023 Along with the development of the Strategic Plan, CIP development, adoption and implementation of the CIP is an inclusive and transparent process. The community provides input and assists with the prioritization of projects via the Planning Commission, Sunshine Ordinance Budget Meetings, and various neighborhood forums. The Public Works Agency continuously identifies the City's capital needs through the following assessment/evaluation programs and various master plans: • ADA Transition Plan • Active Transportation Plan (ATP) • Complete Street Plans • Downtown/Central Santa Ana Complete Street Plans • General Plan • Hazard Mitigation Plan • Local Signal Synchronization Plan (LSSP) • Parks & Recreation Master Plan • Pavement Management Program (PMP) • SafeMobility Santa Ana • Safe Routes to School Plan • Santa Ana Zoo Master Development Plan • Storm Drain Master Plan (SMDP) • Water, Sewer and Recycled Water Master Plans • Water, Recycled Water and Sewer Rate Study Stormwater Channel Fencing Upgrades City Council 2 52 — 1074 6/6/2023 DEPARTMENT ROLES • Provides economic development services, job training, affordable housing, and downtown development • Administers a significant funding source of the annual CIP- the Community Development Block Grant (CDBG) • Coordinates Operating/Capital Budget Calendar and annual budget development process • Compiles and edits Budget Book and CIP Documents (Operating and Capital) for City Council review and adoption • Ensures CIP information reconciles with Operating Budget • Developing General Plan • Implementing state and local construction codes • Planning and regulation of future land uses • Plans, designs, builds and repairs capital projects in the community, including infrastructure, right of way and utility systems utilizing various master plans as well as the Community's General Plan • CIP Engineering (and other PWA departments) submits PWA project requests into the Questica Capital Module • Administration Group reviews and approves funding in the Questica Operating Module • Reviews and approves other departments CIP project requests to ensure projects align with funding sources and City standards • Identifies and development CIP projects for 7 years, including unfunded projects • Utilizes Questica Capital Module to approve CIP projects as submitted to include in the FY2023-24 CIP Book • Develop presentation for Community Budget Forums and City Council Meetings • Present proposed CIP Book to Planning Commission City Council 3 52 — 1075 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK City Council 4 52 — 1076 6/6/2023 I Ia I I w City Council 52 — 1077 6/6/2023 - U \ } / \ E }{)} Jg2 < 0 �/< 2& /z-0 3 /k\\)(\ / A§)` §)§2 �A /)`2 :®) ! �`ƒ� cc m /w / E\\\\\f \28 \\\\\ i»E ).;# bwO / 20w 2|)//f /�3 e ;U / Cf bD IK f ) �j}) \/}{(\j)\}\{g �_ }): ` `=](i2r: ®- �k0 »£ \__ 5f]{\/�; j22\�}t[§\k\r) )/� \)\))U ■ City Council 52 —1078 6/6 2023 PRIORITIZATION Projects identified in this plan primarily meet an asset management goal and/or include one or more of the following indicators: TIMELINE FOR CIP ADOPTION & IMPLEMENTATION 0t 5¢8soh t{j� Y1�Myodules Open rw N'r , � �crp� � Budget 6, ga This meet! ng establishes 23 o d' 16 guidelines and assumptions Depart entry begins. 03 g p Jan Departments submit funding F m NOV forthe annual budget requests. Q w development process_ 6 Apr Community Budget Forums & Citywide Events 2022 `\` PdoVts Pro - �arcil Budget Worksh° 9 c y 6 Jun 16 May urzy uouncii considers proposed budget. Draft Capital Improvement Program budget is presented to Planning Commission June 6- Public Hearing- 1st Reading June 20- Public Hearing 2nd Reading City Budget/CIP Book Adopted 1-J u 1-23 City Council 7 52 — 1079 6/6/2023 CIP AMENDMENTS The CIP may be amended at any time through City Council approval. Project budgets are tracked in the City's financial system and are revised as the project evolves. Criteria for amendments generally include project additions and/or significant changes in a project's scope and budget. PROJECT CATEGORIES This document is organized by classification of infrastructure or facility, with funded projects listed before unfunded projects. Funded project descriptions include detailed information such as maps, timelines, project cost estimates, recurring maintenance costs, and estimated useful life. Unfunded project descriptions may include only basic information such as general location and potential cost ranges. For each category of infrastructure and facility, the City periodically updates a long-term master plan. Examples include the Pavement Management Program, the Parks Master Plan, and the Water, Recycled Water, & Sewer Rate Study. These master plans outline recommendations for annual investment in the City's capital assets, including identification and prioritization of specific improvement projects. CIP Proiects fall into one of the four broad categories: 1. Streets- Street Improvements include projects designed to improve pavement conditions, sidewalks and alleys. 2. Traffic —Traffic Improvements are designed to evaluate and decrease traffic collisions and congestion, identify and map safe routes to schools, and provide walkable and bikeable streets. 3. Utility/Drainage/Lighting- Utility, Drainage and Lighting Improvements ensures that projects support the continued delivery of water and sanitary sewer services to the City's customers, addresses the aging storm drain system and reduces stormwater runoff. 4. City & Park Facilities- The City is responsible for identifying deferred maintenance and capital projects to support new facilities in addition to existing City facilities such as City Hall, Ross Annex, forty-seven (47) parks, six (6) joint -use facility sites, thirteen (13) community centers, two (2) tennis centers, five (5) municipal swimming pools, bicycle & recreational trails and the Santa Ana Zoo. City Council 8 52 — 1080 6/6/2023 0ff WMM ?PPI000-0®0IR .? 2023-24 M-Pmm? FIT mmmI EEE2 EEE3 E EM 4 U) LAVETAAV J w E ❑E 5 E ME 6 & D vD U 0 c5 GARDEN GROVE Im E EDmoo •� •. • F f,jBLVDi N.— , — . L z a� Dmm: w FAIRHAVEN AV ¢ 1 1 DDSD] c®m m 3 � U) J SANTACLARAAV w P SANTA J CLARA AV O D �� �amomm: r.l�� � � a 1i3mmmomoDBo LL m o ' 17TH ST m ¢ 17TH AV FL]DD��g�2 e� BkM�m ST © zz .em FEE cmcmmm PER IESTMIN'STER �� I WASHINGTON AV < > �•.� g. "I ; " f81 'DD3A C9 ¢ c®cmmDftmm� I EOD�mE m: a O CIVIII O CENTER DR,�E EAD�m AITIMD mon O Dm�DM imm r�mm � ADA s FDD�tM D © Dmm om mmE EDP D F- z Iamb SANTA ANA BLVD 1 J EDP m 1ST ST 1ST ST 0 1STST so....,. ' UJ � 7 O � BM11M imm ? cD — EmDD BEDTIME: w - a = w ¢ ¢ ' — AMU: D DFDDDm m im w y DAADADA F a DmmmD 3 LL 0 ¢ it _ D�DADzm cmDDmDD cmm D DrmDmm im .— MC FADDEN AV LL m 1 r ME[��D:®®® MCFADDENAV cmmm®D]D�,r" '7 EDINGER AV N EDINGER AV m h Bmm v EDINGER AV DDAODMD M E➢> _ a D D®mom: z D m E➢ODm ir ED a - D ADD m c� D DmmAMMMm m mAEMMP F m D: Dom) 2 WARNER AV m Doom Gmm, at WArRNIER AV m F 3 ©� ®D: mim Am 7 V D �mA ??m 9�ti / > N MM Am & O J D Elm m'ooD DMCM2M � a I 00 SEGERSTROM AVmD�®D w ®®mem® ®.G� DYER RD ® Dm OR, � Oy J m � o _ FM Am ODmD: MACARTHUR BLVD .2 9L �'9C SUNFLOWER AV e!G O City Council BPI111f6178 IN 999999 99EI� 19911179914 999919 999� 9Eiiii;� 9ft9Fi7999 9fi79Eii79 9fiil7 . 99E1i7 999fiiii7 fi] 9E1i7999 99f5a 9 52 — 1081 e 0 1�4 1�2 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council to 52 — 1082 6/6/2023 FY2023-24 PROJECTS BY CATEGORY Project Category Streets Project Title Alley Improvement Program ProposedPlanned FY2023-24 1,500,000 - Years 2-7 Streets Bristol St & Memory Ln Intersection Widening 489,400 Streets Bristol St Improvements & Widening: Phase 3A - Civic Center -Washington 1,965,470 Streets Bristol St Improvements & Widening: Phase 4 - Warner -St Andrew 4,408,860 Streets Bristol St Rehab: Santa Clara to Memory Ln 1,480,000 Streets Euclid St Rehab: 1st to Hazard 172,000 Streets Euclid St Rehab: City Limit to McFadden 497,880 Streets Euclid St Rehab: McFadden to 1st 370,000 Streets Fairview Ave Rehab: City Limits to Segerstrom 2,893,610 Streets Fairview Bridge and Street Improvements 600,000 Streets Grand Ave Roadway Rehab: McFadden Ave to 1st St 518,120 Streets Industrial Street Repair Program 2,407,200 14,443,200 Streets Local Street Preventative Maintenance 3,000,000 18,000,000 Streets Main St Rehab: Warner to Edinger 400,000 Streets Pavement Management 400,000 2,200,000 Streets Project Development 250,000 1,500,000 Streets Right -of -Way Management 350,000 2,100,000 Streets Road Maintenance & Rehabilitation Capital Improvement Plan (FY25-FY30) - 42,000,000 Streets Warner Ave Improvements: Phase 1- Main to Oak 800,000 - Streets Warner Ave Improvements: Phase 2 - Oak to Grand 6,562,040 Streets Westminister Ave Rehab: Harbor to Newhope 2,000,000 - Traffic Bike Lane Project Development 80,000 480,000 Traffic Bristol St Protected Bike Lanes - Civic Center to Washington 793,760 - Traffic Bristol St Protected Bike Lanes -1st to Civic Center 142,110 1,195,260 Traffic Bristol St Protected Bike Lanes -St. Andrew to Edinger 99,380 655,820 Traffic Bristol St Protected Bike Lanes -Warner to St Andrew - 1,508,050 Traffic Orange Ave Complete Streets 85,000 855,890 Traffic Segerstrom Ave and Spruce St Traffic Signal Installation 675,000 - Traffic Traffic Management Plans 50,000 300,000 Traffic Traffic Safety Project Development 50,000 300,000 Traffic Traffic Signal Equipment Replacement 100,000 600,000 Traffic Warner Ave Protected Bike Lanes (Oak to Grand) 1,335,380 - Utility/Drainage/Lighting King Street Urban Greening Project 24,000 Utility/Drainage/Lighting Sewer Enterprise Capital Improvement Plan (FY25-FY30) - 33,281,780 Utility/Drainage/Lighting Water Enterprise Capital Improvement Plan (FY25-FY30) 26,879,590 City & Park Facilities Delhi Center Library Branch - City & Park Facilities Fire Station Removal Storage Tanks 1,187,400 City & Park Facilities Logan/Chepa's Park Master Design 500,000 City & Park Facilities Main Library Renovation Project 300,240 - City & Park Facilities Newhope Library ADA & Facility Improvements - 1,025,000 City & Park Facilities lOutdoor Library at Jerome Park - City & Park Facilities Police Athletic & Activities League (PAAL) ADA Restrooms 500,000 Total Project Budgets 36,986,850 1147,324,590 Main & Walnut City Council 11 52 — 1083 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council 12 52 — 1084 6/6/2023 PROJECT CATEGORY: STREET IMPROVEMENTS Project Title Alley Improvement Program Proposed FY2023-24 1,500,000 Years 2-7 Bristol St & Memory Ln Intersection Widening 489,400 Bristol St Improvements & Widening: Phase 3A - Civic Center -Washington 1,965,470 Bristol St Improvements & Widening: Phase 4 - Warner -St Andrew 4,408,860 Bristol St Rehab: Santa Clara to Memory Ln 1,480,000 Euclid St Rehab: 1st to Hazard 172,000 Euclid St Rehab: City Limit to McFadden 497,880 Euclid St Rehab: McFadden to 1st 370,000 - Fairview Ave Rehab: City Limits to Segerstrom 2,893,610 - Fairview Bridge and Street Improvements 600,000 - Grand Ave Roadway Rehab: McFadden Ave to 1st St 518,120 - Industrial Street Repair Program 2,407,200 14,443,200 Local Street Preventative Maintenance 3,000,000 18,000,000 Main St Rehab: Warner to Edinger 400,000 - Pavement Management 400,000 2,200,000 Project Development 250,000 1,500,000 Right -of -Way Management 350,000 2,100,000 Warner Ave Improvements: Phase 1- Main to Oak 800,000 - Warner Ave Improvements: Phase 2 - Oak to Grand 6,562,040 Westminister Ave Rehab: Harbor to Newhope 2,000,000 - Street Improvements Totals 31,064,580 38,243,200 Garnsey Business District Pavement Rehabilitation City Council 13 52 — 1085 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council 14 52 — 1086 6/6/2023 I— LU LU cn aY a L) 0 N M H N () Liu LL 0 Q° Za. 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Cl 4 & & 0 0 R U R U) z q z U b 2 R / t E w k n \ i s z \ / 2 \ / / � / ƒ \ � Lii/ LLIEk - � -- �2 m k� U •- U m Lu\ K// _ ® CL 4*4 0 -1 52 -1106 \ � :@ Q / o' 70 3 6\| \ U6202?\ « _ 7 PROJECT CATEGORY: TRAFFIC IMPROVEMENTS Project Title Bike Lane Project Development Proposed FY2023-24 80,000 Planned Projects Years 2-7 480,000 Bristol St Protected Bike Lanes - Civic Center to Washington 793,760 - Bristol St Protected Bike Lanes -1st to Civic Center 142,110 1,195,260 Bristol St Protected Bike Lanes -St. Andrew to Edinger 99,380 655,820 Orange Ave Complete Streets 85,000 855,890 Segerstrom Ave and Spruce St Traffic Signal Installation 675,000 - Traffic Management Plans 50,000 300,000 Traffic Safety Project Development 50,000 300,000 Traffic Signal Equipment Replacement 100,000 600,000 Warner Ave Protected Bike Lanes (Oak to Grand) 1,335,380 - Traffic Improvements Total 3,410,630 4,386,970 Multi -Year Traffic Projects not included in Current Year Budget Lincoln Pedestrian Pathway City Council 35 52 —1107 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK City Council 36 52 —1108 6/6/2023 w w x U) aY U O N M H N U >. 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W Z Qa Q z F-w z QLU Nw LLO Om �a UJ Q H a Q U M 7 w w x U) aY U O N M H N U >. W Z Qa Q z F-w z QLU Nw LLO Om �a UJ Q H a Q U v w w x U) aY U O N M H N U >. W Z Qa Q z F-w z QLU Nw LLO Om �a UJ Q H a Q U It 2 \ ao 04 q , , , , � \ , \ / \ \ , , C. C4 / 00 § / § n _ n - / LO >- / A >- N Q / � w r � 0 / R m u e m 2 < U) LL j 0 U ) ƒ u R .2 E § -1 < Q-- E w <LU w ) § U < ) 7 § ■ 2 / .- < < \ / j / / 2 / / � \ _ 0 � \ RZa q) LLJ§ ? . ._. . 2 «[\ w C \ C—) - 2 w\\ w// 2 . »»ku « a tp-C4 rko 52 -1118 -j \ � :@ Q / o' \ U6202:\ « _ $ PROJECT CATEGORY: UTILITY. DRAINAGE AND LIGHTING IMPROVEMENTS Multi -Year Street Protects not included in Current Year Budget Grovemont Water Main City Council 47 52 —1119 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK City Council 48 52 —1120 6/6/2023 R w w I m � 00 A3: �L) >- � <CL 2 «a R F-w �w > 0w CL Q� F- a « 0 \_a\)7 Fiat¥\ %teoy� /y\\ R 4! "K /«Iee�a Q)_0 2 ra3f {2` ƒ/440 /\# -22 Lli cu" G a w 2y%217t# wtJ\/}/) U\]m Lu Z2 /\ 222E;=! a�2±8/e2 \ / a �z \ $ a S � � � Lu w 2 a z w U$ Q a E 2 O \ CO-3 XCS « y �aƒ�$ 52 —]]2] 6/6 202 \ « I / 0 � � � LO � � LO � � 0 0 \ a q ¥ U- ! / m \ O 2 CL of LL 2 § LL L 4 o / z q 5 § ) / 0 f ±cn $ THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council 50 52 —1122 6/6/2023 PROJECT CATEGORY: CITY AND PARK FACILITY IMPROVEMENTS ,Project Title Delhi Center Library Branch Proposed FY2023-24 - Planned Projects Years 2-7 - Fire Station Removal Storage Tanks 1,187,400 - Logan/Chepa's Park Master Design 500,000 - Main Library Renovation Project 300,240 - Newhope Library ADA & Facility Improvements - 1,025,000 Outdoor Library at Jerome Park - - Police Athletic & Activities League (PAAL) ADA Restrooms 500,000 - city & Park Facility Improvement Totals 2,487,640 1,025,000 Playground @ Thornton Park City Council 51 52 —1123 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK City Council 52 52 —1124 6/6/2023 R w w I m 00 A3: �L) >.LU «LL w 2CL «a R F-w �w > BE Q� F- a « 0 0 ! 2 . &k � ƒ&2Qm2a\ M 8 ,tG§/2f \& gE\{)\eo«cu - \\) £#1Z-0 §�`co ®/f{\-zc) \§(®\\\)/ 3`A)°-«�° cl 0$ (cl 2\�z2\{¥ >I _:»2Jƒ6VZ ® *®,loco co �kEaysaa,- Lij oZ \/2) �)o#=Eo��#2 z34$99`%\7& wmQo co`cc, «k U®!®»2»f, wt£§J=-=o:s` \ 0b!\6¥82:oz a�(Oe3822E§ � U � z 0 U / § b / a G W W U) aY U O N M H N U W LL 0 Qa QZ H W Z CC Q G N W LLO Oa H� UJ Q H a Q U LO a c m n n h O m CO N LL c�a co a� J o W + ) a � ULC Z F- c U ° HALT U � O W co �C/5 W a 4 6.S a atY�� N LL N Y7 LL 0 N v N LL N O O V It N I- n } W W LL J H O H U) H cn O U a> W 0 w a N , LL N N LL L ' N 'v N } LL N O O V a LL J H G O Z D U- U- O W U O cn 52-1126 c c W a� U Z U 6/6/202: a LO w w U) aY t) O N M H N U >- LL" LL 0 Qa QZ H w Z CC Q G N w LL O Om �a UJ Q a Q U n ' N N LL CO Y7 N LL LO N LL N O O 0 0 N O O } O O LL O O U) F— U) O U U w s 'c d a �zl FQ-�,L Z O � U a U� ~ U ojj Q a ty re-il 52 -1127 6/6/202 Qa J O H n ' N N LL N N N LL N ' N N } LL N O O o O N O O 0 CD LLLL O O J c O G ~ Z D LL LL m O LU d � 00 O cn to (3) U LT O U) vi CL LO LO LJJ LLI U) Ll Y N M H N U LL" LL 0 Qa Q Z F- Lu Z CC Q LU N > LL O Om �a UJ H a Q U U � O � 4 O� � C9 V L F- H � Z U U co O w wa 'J 06 Q aItY 944i� O ' M O N LL O i � N co N LL N N N LL n ' N N N LL CO N Ln LO N N N LL N V Q N N N co O } O O LL co M U) H U) O U o U U W 2 w U a J Q G O Z D LL LL m O W ° � m O cn 52-1128 6/6/2 O LO H w w U) aY U O N M H N U } LL"LL 0 Z Qa Q Z F- Lu Z CC Q LU cn> LL O Oa H� UJ Q a Q U �zl U E LT °1S } � � 4 w Q w (1) a LL Ua�E YLT Uc`a� Z O j ' .4 C', H Q s o .� J N LL N ' LC) LL LO O o N O O N Lo LO } O CD � � N N } LL U) F- U) O U F- o U U LLL 2 7 cn c � U a N N LL O i � N N LL LO O C. N O O N LO LO } CD Cl LL � r N ' ' M N } LL J H G O Z D LL LL O LU U � c O cn 0. 52-1129 U Z U 6/6/202: a rl- LO r � U � z 0 U � Q » @ § § a 0 52 -1130 662 H w w U) Ll Y U O N N U } LL" LL 0 Qa Q z F— Lu Z CC Q LU N > > LL O Om }a UJ H a Q U G m 'a c a G L2 a c m E c`n LLJ C7 LL! co Z c> H a> L Q h O OO 0 Q J Z a O N d m FQ) J U .Q) W U ,U Lu OQ a � 0 �zl Z J N J Q n H L Hod ( LL 0 Y O LU Q � W Boa a J r N LL N ' Y7 LO N ' v N } LL v O O N O O O O M N O O } O O LL O O N ' , LL O i � N N LO N , 'v N } LL v O O N O O O O N O O } O O LL U') O J Q G O Z D LL cn E LL m O CD LU ° U 0 m yU 52-1131 N W ❑�I I � N (�6 U p 6/6/202: a m O THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council 60 52 —1132 6/6/2023 W 4=0 U � e � 0 L am � � � � � � � � � � � 2 \\ \ \\§\ \\E \ a m a mV�- a a m\ m m / / \ kj R c R 7 c c c c c c c c c 2 / CO m / CO / Ca q 2 CO LO 6e, E E ƒ ƒ a t 2 2 2 « 0 k _ \ @ 7� k k n f - 2 R \ t a k/ k 2 k [ > k \ / \ � -o o \ = [ 2 = » o s & $ 2 > =r E < © 2/ § / \ / 7 \ \ § E _ / § / / / $ 2 2 = c o < 5 5 = @ , 3 o = a - f- = a o » g± CO 2 7/ a c E ® J\ E § k E\ )\ _� E 3 § \ d % / od % k [ f \ % § 6 / k / > Z 7� \' E@ / _ £ CL o # b b 7 E N o IL a_f � @ � \ E \ E \ \ \ E » n > n ° - k / \ \ $ § & 2 2 E aCL / CLe / I [ E J $ ® k \ c 7 E \ ± E 7 e g y w \ City Council 52 -1133 6/6 2023 ■ THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council 62 52 —1134 6/6/2023 City Council 2 — 113; ;/6/2023 0§ . § �) i a: >.al�; \�t:,:\:/ m @ © ! =dm«99 m om $//$/« 2 2§\ | 2\\ Gk)c E J / City Council 52 —1136 U6 2023 City Council 52 —1137 6/6/2023 Re N M V � (O p 2 6 52-1138 6/6/2023 z m .p �.N M.o O pl �.�.�.M:N:�:N:�:N:O �. T �:�.� a I z Oip QiO Ni iN is m EWE City Council 52-1139 6/6/2023 Oi0 O:p Oi Oi0 O:N OiOioip O:O:O:p Oi0 O:p M:erj O'O �'O O ip^ Oi0 iM r:Q pj0 i O i O OiC i Opp of io Ni ry Oi i0 Ni iN i0i0i0 i0i0i0 "i OiOip aiNiMiO M:M' �iC ��C Oip Oip i� ;a i� :a ry i � ry �Q � air wiz �iN a >'i E ry ,e aiC N ,o G, n N �' N O S0. >:O: �by-fO: pp: b:C N WW F ti F4 aim cC :� a W CO City Council 52 —1140 6/6/2023 �\ �S a: 2 �( § 1A z2 \ \� § &:/ (:\ Ell,e ± 2 City Council 52 —1141 U6 2023 Q Q o6: 16 04 .14 gg P4 City Council 52 — 1 11� 6/6/2023 p l O p O O p O p OiO City Council 52-1143 6/6/2023 Re N M V � (O p 2 6 52-1144 6/6/2023 ORANGE COUNTY TRANSPORTATION AUTHORITY (OCT FY2023/24-FY2029/30 CAPITAL IMPROVEMENT PROGRAM The City of Santa Ana is required to submit an annual Seven -Year Capital Improvement Program (CIP) to remain eligible for OCTA Measure M funding. The following section contains the OCTA approved 7-year spending plan of all Measure M active projects (previously approved and any planned). City Council 73 52 -1145 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK -A-Ilu win City Council 74 52 —1146 6/6/2023 Orange County Transportation Authority FY 2023/24 - FY 2029/30 Capital Improvement Program TIP ID CP-11236 IMPLEMENTING AGENCY Santa Ana, City Local Project Number: N/A Project Title Additional Project IDs: Bike Lane Project Development Type of Work: Bikeways Project Description Provides for the engineering services that are necessary for grant applications, Type of Work Description: Bikeways - Planning development/preparation of plans, specifications, bike but maintenance and estimates related to bike lane projects. Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED City wide Project Notes 2024 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 FY 23-24 CIP Fairshare 2025 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2026 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2027 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2028 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2029 Measure M2 Local Fairshare $80,000 $0 $0 $0 $80,000 $80,000 2030 Measure M2 Local Fairshare $80,000 $0 $0 $0 $80,000 $80,000 Totals: $560,000 $0 $0 $0 $560,000 $560,000 Last Revised: 23-00 - Submitted Total Programmed: $560,000 TIP in IMPLEMENTING AGENCY Santa Ana Local Project Number: 21-SNTA-ICE-3995 Project Title Additional Project IDs: 21-SNTA-ICE-3995 Bristol St. and Memory Ln. Intersection Improvements Type of Work: Intersection Project Description Type of Work Description: Intersection -Add Widening of the intersection at Bristol Street and Memory Lane. The proposed project would include through lane(s) to intersection adding a southbound through lane by replacement/installation or curbs, gutters, sidewalk, driveway approaches, pavement, landscaping, curb ramps, and a Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Bristol St. north of Memory Lane YEAR ESCALATED Project Notes 2024 Measure M2 Local $50,000 $0 $150,000 $0 $200,000 $204,500 Fairshare FY 22-23 CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES for MEASURE M Sept. 2021 SAR- updated ENG scheduled completion date and ROW scheduled completion Totals: $50,000 $0 $150,000 $0 $200,000 $204,500 date. Updated CON start and completion dates. SEPT 2021 SAR REVIEW: NO PROJECT AMENDMENT REQUESTED; SCHEDULE UPDATED: CA 09/27/21 REMINDER: Award Deadline is 06/30/22. Last Revised: 23-00 - Submitted Total Programmed: $200,000 City Council 75 52 -1147 6/6/2023 Local Project Number: 20-SNTA-ACE-3968 Project Title Additional Project IDs: 20-SNTA-ACE-3968 Bristol Street Improvements Phase 3A - Civic Center Drive to Washington Avenue Type of Work: Road Widening Project Description Type of Work Description: Road Widening -Add Bristol Street from Civic Center Dr to Washington Ave would be widened to a total of six lanes (three 2 lanes to existing roadway in project limits lanes in each direction) to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange MPAH. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Civic Center Drive to Washington Avenue YEAR ESCALATED Project Notes 2024 Arterial Capacity $0 $0 $793,760 $0 $793,760 $817,573 CARRY FORWARD FOR ACTIVE PROJECT Enhancements (ACE) EXPENDITURES IN FY 22/23 FY 23-24 CIP Last Revised: 23-00 - Submitted Totals: $0 $0 $793,760 $0 $793,760 $817,573 Total Programmed: $793,760 TiD in ro_11-)^7 IMPLEMENTING Ar_D"1r:Y Santa Ana, City of Local Project Number: 20-SNTA-ACE-3968 Project Title Additional Project IDs: Bristol Street Improvements and Widening: Phase 3A- Civic Center to Washington Type of Work: Road Widening Project Description Type of Work Description: Road Widening -Add The project will incorporate complete street concepts with storm drain quality features. The 2 lanes to existing roadway in project limits improvements include widening of the street from four lanes to six lanes, with bus turnouts, raised median, bike lanes, and sound walls. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED Civic Center to Washington Project Notes 2024 Arterial Capacity $0 $0 $1,965,470 $0 $1,965,470 $2,024,434 Enhancements (ACE) CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES IN FY 22/23 FY 23-24 CIP Totals: $0 $0 $1,965,470 $0 $1,965,470 $2,024,434 Last Revised: 23-00 - Submitted Total Programmed: $1,965,470 TIP ID CP-12053 IMPLEMENTING AGENCY Local Project Number: Project Title Additional Project IDs: Bristol Street Improvements and Widening: Phase 4 - Warner to Saint Andrew Type of Work: Road Widening Project Description Type of Work Description: Road Widening -Add The Bristol Street Improvements project was planned and designed to incorporate complete street 2 lanes to existing roadway in project limits concepts with storm water quality features. The improvements include widening of the street from four lanes to six lanes, with bus turnouts, raised median Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Warner Avenue to St Andrew Place YEAR ESCALATED Project Notes 2024 Arterial Capacity $0 $0 $4,408,860 $0 $4,408,860 $4,541,126 FY 23-24 CIP Enhancements (ACE) Last Revised: 23-00 - Submitted Local Project Number: Additional Project IDs: Type of Work: Bikeways Type of Work Description: Bikeways - Other Limits Bristol Street from Civic Center to Washington Project Notes FY 23-24 CIP Last Revised: 23-00 - Submitted Totals: $0 $0 $4,408,860 $0 $4,408,860 $4,541,126 Total Programmed: $4,408,8601 Project Title Bristol Street Protected Bike Lanes - Civic Center to Washington Project Description Provide a protected bike lane on Bristol Street from Civic Center to Washington. FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED 2024 Congestion Management Air $0 $0 $793,760 $0 $793,760 $817,573 Quality Totals: $0 $0 $793,760 $0 $793,760 $817,573 Total Programmed: $793,760 City Council 76 52 —1148 6/6/2023 Local Project Number: Additional Project IDs: Type of Work: Bikeways Type of Work Description: Bikeways - Other Limits Bristol Street from 1 st to Civic Center Project Notes FY 23-24 CIP Last Revised: 23-00 - Submitted Project Title Bristol Street Protected Bike Lanes from 1 st to Civic Center Project Description Provide a protected bike lane on Bristol Street from 1 st to Civic Center. FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED 2024 Measure M2 Local $17,050 $0 $0 $0 $17,050 $17,050 Fairshare Congestion 2024 Management Air $125,060 $0 $0 $0 $125,060 $125,060 Quality Congestion 2025 Management Air $0 $0 $1,195,256 $0 $1,195,256 $1,268,047 Quality Totals: $142,110 $0 $1,195,256 $0 $1,337,366 $1,4105157 Total Programmed: $1,337,366� TIP ID CP-12048 IMPLEMENTING AGENCY Santa Ana, City of Local Project Number: Project Title Additional Project IDs: Bristol Street Protected Bike Lanes from St. Andrew to Edinger Type of Work: Bikeways Project Description Type of Work Description: Bikeways - Other Construct a protected bike lane on Bristol Street from St Andrew to Civic Center. Limits FISCAL FUND TYPE YEAR ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Bristol Street from St Andrew to Civic Center Project Notes 2024 Measure M2 Local Fairshare $11,930 $0 $0 $0 $11,930 $11,930 FY 23-24 CIP 2024 Congestion Management $87,450 $0 $0 $0 $87,450 $87,450 Air Quality 2025 Congestion Management $0 $0 $655,820 $0 $655,820 $695,759 Air Quality Last Revised. Local Project Number: Additional Project IDs: Type of Work: Bikeways Type of Work Description: Bikeways - Other Limits Bristol Street from Warner to St. Andrew Project Notes FY 23-24 CIP Last Revised: 23-00 - Submitted Totals: $99,380 $0 $655,820 $0 $755,200 $795,139 Total Programmed: $755,200 IMPLEMENTING AGENCY Project Title Bristol Street Protected Bike Lanes from Warner to St. Andrew Project Description Construct protected bike lanes on Bristol Street from Warner to St Andrew FISCAL TOTAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED 2025 Congestion Management $0 $0 $1,508,045 $0 $1,508,045 $1,599,885 Air Quality Totals: $0 $0 $1,508,045 $0 $1,508,045 $1,599,885 Total Programmed: $1,508,045� City Council 77 52 —1149 6/6/2023 Local Project Number: Project Title Additional Project IDs: Bristol Street and Memory Lane Intersection Widening Type of Work: Road Widening Project Description Type o f Work Description: Road Widening -Add The proposed improvements would involve the widening of Bristol Street just north of Memory Lane to 1 lane existing roadway in project limits accommodate an additional through southbound lane. Additionally, the proposed improvements would include the construction of sidewalk, curb and gutter Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED Bristol Street and Memory Lane Project Notes 2024 Measure M2 Local $50,000 $0 $150,000 $0 $200,000 $204,500 Fairshare FY 23-24 CIP Arterial Capacity 2024 Enhancements (ACE) $0 $0 $489,400 $0 $489,400 $504,082 Last Revised: 23-00 - Submitted Totals: $50,000 $0 $639,400 $0 $689,400 $708,582 Total Programmed: $689,4001 IMPLEMENTING AGENCY Santa Ana, City Local Project Number: Project Title Additional Project IDs: Fairview Bridge and Street Improvements Type of Work: Other Project Description The proposed improvements would include the widening of Fairview Street with a cross section of 100' Type of Work Description: Other - Other wide right-of-way and will include 3 lanes in each direction, raised median, Class II bike lane, and 8' wide sidewalk with tree wells. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED Fairview Bridge Project Notes 2024 Measure M2 Local $200,000 $0 $400,000 $0 $600,000 $612,000 Fairshare FY 23-24 CIP Totals: $200,000 $0 $400,000 $0 $600,000 $612,000 Last Revised: 23-00 - Submitted Total Programmed: $600,000 TIP in rp-iiisF; IMPLEMENTING AGENCY Santa Ana, ('", Local Project Number: N/A Project Title Additional Project IDs: Local Street Preventative Maintenance Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance - This project provides for the application of crack seal and slurry seal to various streets City wide. Slurry seal of roadway Limits FISCAL FUND TYPE ENG YEAR ROW CON/IMP O&M TOTAL TOTAL ESCALATED City wide Project Notes 2024 Measure M2 Local $222 000 $0 $2,778,000 $0 $3,000,000 $3,083,340 Fairshare FY 23-24 CIP Measure M2 Local $222,000 2025 $0 $2,778,000 $0 $3,000,000 $3,169,180 Fairshare 2026 Measure M2 Local $222 000 $0 $2,778,000 $0 $3,000,000 $3,257,596 Fairshare 2027 Measure M2 Local $222 000 $0 $2,778,000 $0 $3,000,000 $3,348,663 Fairshare 2028 Measure M2 Local $222 000 $0 $2,778,000 $0 $3,000,000 $3,442,463 Fairshare 2029 Measure M2 Local $222 000 $0 $2,778,000 $0 $3,000,000 $3,539,077 Fairshare 2030 Measure M2 Local $222 000 $0 $2,778,000 $0 $3,000,000 $3,638,590 Fairshare Last Revised: 23-00 - Submitted Totals: $1,554,000 $0 $19,446,000 $0 $21,000,000 $23,478,909 Total Programmed: $21,000,000� City Council 78 52 —1150 6/6/2023 Local Project Number: N/A Project Title Additional Project IDs: Pavement Management Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance - The City's Pavement Management System was first prepared in 1992. This project provides for a Studies or PMP updates Citywide inventory of street pavement to identify any changes in condition and record any damage. Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Citywide Project Notes 2024 Measure M2 Local Fairshare $400,000 $0 $0 $0 $400,000 $400,000 Amended $50k originally listed as Gas Tax revenue to the existing $200k Local Fairshare M2 2025 Measure M2 Local $300,000 $0 $0 $0 $300,000 $300,000 revenue for the same aggregate total of $250k - Fairshare 7/6/20 [gas tax was erroneously listed as funding 2026 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 source in first input] FY 23-24 CIP Fairshare 2027 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2028 Measure M2 Local $300,000 $0 $0 $0 $300,000 $300,000 Fairshare 2029 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2030 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare Last Revised: 23-00 - Submitted Totals: $2,600,000 $0 $0 $0 $2,600,000 $2,600,000 Total Programmed: $2,600,000 TIP ir• ^^ ^ ^ In IMPLEMENTING AGENCY Sant- Ana, City of Local Project Number: N/A Project Title Additional Project IDs: Project Development Type of Work: Administration Project Description Type of Work Description: Administration -Grant This project includes staff coordination related to grant application preparation and submittal. It also application services entails staff response to City Council, resident, and business inquires. It includes environmental, preliminary engineering, and right-of-way. Limits FISCAL YEAR FUND TYPE ENG TOTAL ROW CON/IMP O&M TOTAL ESCALATED City wide Project Notes 2024 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 FY 23-24 CIP Fairshare 2025 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2026 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2027 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2028 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2029 Measure M2 Local $250,000 Fairshare $0 $0 $0 $250,000 $250,000 2030 Measure M2 Local $250,000 Fairshare $0 $0 $0 $250,000 $250,000 Totals: $1,750,000 $0 $0 $0 $1,750,000 $1,750,000 Last Revised: 23-00 - Submitted Total Programmed: $1,750,000 City Council 79 52 -1151 6/6/2023 Local Project Number: N/A Project Title Additional Project IDs: Right -of -Way Management Type of Work: Administration Project Description This project provides for the management and administration of right-of-way acquisitions/real estate Type of Work Description: Administration - Other transactions, which requires coordination of activities with the City Attorney's Office and other agencies. Limits FISCAL YEAR FUND TYPE ENG TOTAL ROW CON/IMP O&M TOTAL ESCALATED City wide Project Notes 2024 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 FY 23-24 CIP Fairshare 2025 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2026 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2027 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2028 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2029 Measure M2 Local Fairshare $350,000 $0 $0 $0 $350,000 $350,000 2030 Measure M2 Local Fairshare $350,000 $0 $0 $0 $350,000 $350,000 Totals: $2,450,000 $0 $0 $0 $2,450,000 $2,450,000 Total Programmed: $2,450,000 Local Project Number: Project Title Additional Project IDs: Traffic Management Plans Type of Work: Transportation Planning Project Description Type of Work Description: Transportation Conduct a variety of traffic counts at various locations Citywide to collect data needed for traffic Planning -Studies management planning, signal priority studies, signal timing, etc., preparation of aerial maps, and to maintain the storage and management of accident Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED City wide Project Notes 2024 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare FY 23-24 CIP 2025 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2026 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2027 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2028 Measure M2 Local Fairshare $50,000 $0 $0 $0 $50,000 $50,000 2029 Measure M2 Local Fairshare $50,000 $0 $0 $0 $50,000 $50,000 2030 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare Totals: $350,000 $0 $0 $0 $350,000 $350,000 Total Programmed: $350,000 City Council 8o 52 -1152 6/6/2023 Local Project Number: N/A Project Title Additional Project IDs: Traffic Safety Project Development Type of Work: Administration Project Description Type of Work Description: Administration - Provides for the engineering design services that are necessary for grant applications, environmental Transportation planning/engineering studies documents, development/preparation of plans, specifications, and estimates related to traffic safety improvement projects. Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED City wide Project Notes 2024 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 FY 23-24 CIP Fairshare 2025 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2026 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2027 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2028 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2029 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2030 Measure M2 Local Fairshare $50,000 $0 $0 $0 $50,000 $50,000 Totals: $350,000 $0 $0 $0 $350,000 $350,000 Total Programmed: $350,000 Local Project Number: N/A Project Title Additional Project IDs: Traffic Signal Equipment Replacement Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals -Install Replace outdated traffic signal and monitoring equipment, such as cabinets, conflict monitors, new traffic signals and equipment controllers, CCTV, and communication equipment both in the field and in the traffic management center. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED City wide Project Notes 2024 Measure M2 Local $0 $0 $100,000 $0 $100,000 $103,000 Fairshare FY 23-24 CIP 2025 Measure M2 Local $0 $0 $100,000 $0 $100,000 $106,090 Fairshare 2026 Measure M2 Local $0 $0 $100,000 $0 $100,000 $109,273 Fairshare 2027 Measure M2 Local $0 $0 $100,000 $0 $100,000 $112,551 Fairshare 2028 Measure M2 Fairshare Local $0 $0 $100,000 $0 $100,000 $115,927 2029 Measure M2 Local $0 $0 $100,000 $0 $100,000 $119,405 Fairshare 2030 Measure M2 Local $0 $0 $100,000 $0 $100,000 $122,987 Fairshare Totals: $0 $0 $700,000 $0 $700,000 $789,233 Total Programmed: $700,000 City Council 81 52 -1153 6/6/2023 Local Project Number: Project Title Additional Project IDs: Warner Avenue Improvements Ph 2 - Oak Street to Grand Avenue Type of Work: Road Widening Project Description Type o f Work Description: Road Widening -Add This project will widen Warner Avenue between Oak Street and Grand Avenue from 2 to 3 lanes in 1 lane existing roadway in project limits each direction. The project will also include additional left turn lanes at Grand Avenue, bus pads, raised medians, and a protected bike lane. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED Oak Street to Grand Avenue Project Notes 2024 Arterial Capacity $0 $1,410,130 $2,920,900 $0 $4,331,030 $4,460,961 Enhancements (ACE) FY 23-24 CIP Measure M2 Local 2024 Fairshare $0 $0 $1,287,170 $0 $1,287,170 $1,325,785 Last Revised: 23-00 - Submitted Local Project Number: N/A Additional Project IDs: Type of Work: Bikeways Type of Work Description: Bikeways - Other Limits Oak to Grand Project Notes FY 22/23 CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES FY 23-24 CIP Totals: $0 $1,410,130 $4,208,070 $0 $5,618,200 $5,786,746 Total Programmed: $5,618,2001 IMPLEMENTING AGENCY Santa Ana, City Project Title Warner Avenue Protected Bike Lanes (Oak to Grand) Project Description Provide dedicated and protected bike lanes along Warner Avenue from Oak Street to Grand Avenue for bicyclists in order to improve perceived comfort and safety. FISCAL TOTAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED 2024 Measure M2 Local $0 $0 $313,260 $0 $313,260 $322,658 Fairshare 2024 Congestion Management $0 $0 $1,022,120 $0 $1,022,120 $1,052,784 Air Quality Totals: $0 $0 $1,335,380 $0 $1,335,380 $1,375,442 Total Programmed: $1,335,380� City Council 82 52 —1154 6/6/2023 rl � 0 0000000 o,,000aoao „ 0 0000000 00 oommLn Lno O d' N M �--I M O O O O O O O O O O O O O O O O CO O O to to to to O o d- N m r1 ni O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C O O O O O O C' 0 0 0 0 0 0 0 0 00 O O m m Ln Ln O C M N M 1-I m O O O O O O O O 0 0 0 0 0 0 0 0 o C 0 0 0 O O o' 0 0000000 CO O O to to to to O O d* N m I m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000 CO 0 O Ln to Ln to 0 o d N m r rn 0 0 0 0 0 0 0 0 0 0 0 0 O'''''' 0 0 0 0 0 0 0' Lr 0 0000000 O O m O Om N m c ei M O O O O O 0 0 0 kD tC Ln M 0 0 0 0 0 0 0 0 0 0 0 O ' d' ' O O dr O d- � W O M O O O O O O O O N r, O I� tn' O N O cr' Lr o0 r, .--i O O O O O O O O o0 cv O m I- O t0 00 W W 0 r-I ci O O O to to to to O c-I In r-I t0 0 M d' (n d' 110 O 't N m to fY c-I c-I N Lf c-I d' rM Lr C O ++ ba C LE � v c v ¢ c in v C V O U v >_ E m to tw C Q C M d• 0)O n O N a)v U- -O C' C t E a�i m m 3 Y i7i (UU Z >O O d a U -O N U N w O Q- U C o0 00 Q of (6 a+ o) N C Y N Y O ++ > C C E N m " N E N to O v N of 4 E L C E L bA d cu N LL •LU V ~ Z i C C O Q d n * .� v v U Z LL W OU a o2i 0.6 - v v v c> m c y `O N O Q L CO 06 W W (UJ C C Y Y = C E 0 C E C z o Q u o v � o m fa ~�,��u > °' °' c00 > 00 E cCo 0' •'3 �> i 0 E E v v m c v Q v > Z > Eo o aaW >¢ -?2 a ¢ N a W O 2 O- O_ O O -O CL N >- N T — G p of C S E ��•' LL CO J lA C d E E > m C d c N o Q O J O Q v v- a s CO v ar 2 m 00 > E a) a o Q Z CL Q c Ln cn Ln U L 3 t; a�i 0 Vn in ¢ a O E W Z L Z W J N Ln E U O U U U N a >` L 01 vYi Z Q Z C O O O O O •> N .a� L w w w i N v 7 t of W lJ Q Cvyi O (>a O 0o i (LO fi ca A Q in i O vi O N Z u N m m m m m m LL a a m 5 O O 11 W qn } i CL Ln i H LU LO M I O i C C C d L C 0 v G l00 tOo to L' V1 Ln Lf) Ln O O 0 0 O O 0 0 01 � t0 to 0 a Lr m 00 Lr) m m to to % v a 00 m to to v a to to 0 0 n n 00 0 kD to N N tD to I O � i 41 01 Ql Ol I O M � LL C LA � N LL Y � !a d I � N ar i (7 s H o p LU d W a F W U UI C E O.' N Y 1 > a W V N � C)— H E . Q W N I Z Q C ZQ Q a`i m o? ',^ 3 ¢ H W NLn to lA a Ln I O O m CO City Council 52 —1155 6/6/202 Z 0 F- (n Z 0 W W H W LM LM 0 O O O O O i i i i i i i i i i N i O i I- O O O O N I, O O O O I, O O O � O N 1, O O O O I, O O O V O N I, O O O O i i i i i i i i i i N i O i 0 O O O � O N I, O O O O O lD N Ln O O ' N 00 O ' ' ' ' ' ' N ' O ' (n UI) 00 I, O M V) O O O ci W Ln V O ci ci N I� O O O O O O O O O O O O O C (D LD Ln O O 00 O r-I N O O O O (' 1l O a ' O C 00 O (D - N O ' C 0 M Ln I, O N n O M 00 I, O O O P Ol N 00 00 I, m n m -1 O O O O( ti r I, el � M 00 Ln t V 00 Ln C cI N N r O M } LL U) N } LL C (D CL C 01 > Y Z3 p � C : O E O i C ° 0 C > Q O o m = LL +� O N O v (v U N O +' V E � M C + L L =Y CC Z3 cm O 3 N C @= Iv J-0 m O W CO N N o s c c= V 2 E -00 ,aT! LL 01 0) 0) 0 O J Io U � N E E Z E 0z 0) 0) L 3 � °', o o L m m m °C p C v c E E U v v v> a) m n ai a) 0_ K Q 0) c>>� O ZS Z7 Z7 W -0 +' In 0) CJ E E i 3 m W W W LL (7 G K C) * C O N C O O C O O C Ln M Lf O O (T M 00 00 V -ci O O O O Ln LM 00 00 Q C) O N O O C Lr Lf O 00 00 M a -I 0 4d H F F � v � > W CL W } } p H F v Z U > N c� LL Q V CL Q � LL L LL (» a V 00 City Council 52 —1156 6/6/2023 Funding Sources The City is currently operating in an environment where insufficient discretionary resources exist to fund all of the City's infrastructure and other capital needs. As a result, the City seeks alternative funding through federal, state and local grants, and other restricted monies. These grants are not only highly competitive, they also have tight guidelines regarding how awarded funds can be expended. The City's major funding sources are: Active Transportation Program (ATP) - The ATP was created by Senate Bill 99 to encourage increased use of biking and walking, increase safety and mobility for non -motorized users and advance the active transportation efforts of regional agencies to achieve greenhouse gas (GHG) reduction goals. Active Transportation Program SB-1 Augmentation (ATP-SB-1) - Most recently, Road Repair and Accountability Act of 2017 (S131) nearly doubled the amount of available funds for the Active Transportation Program. Affordable Housing Sustainable Communities (ASHC) - The AHSC Program provides grants and/or loans to projects that make it easier for Californians to reduce greenhouse gas emissions by ensuring housing, jobs, and other destinations are easily accessible by walking, biking and transit. American Rescue Plan Act (ARPA)- COVID-19 pandemic recovery initiative designed to provide support to the Santa Ana community. Project categories include Direct Assistance Programs, Public Health & Safety Initiatives, Pandemic Recovery programs, funding for Critical Infrastructure, and support programs to assist with the City Cannabis Public Benefit Fund (Service Enhancement) - Established to fund new and/or additional youth services, community enforcement and code enforcement through the collection of cannabis tax revenues. The General Fund transfers two-thirds of adult use and supply -related Cannabis tax to this Fund. (Ordinance NS-2959) Capital Outlay Fund - The Capital Outlay General Fund is supported by transfers from the City's General Fund, and through donations received from citizens, corporations, and non-profit organizations specifically for capital projects. Community Development Block Grant (CDBG) - CDBG Program Funds support community development activities to build stronger and more resilient communities by improving the lives of low- and moderate -income residents. Congestion Management and Air Quality (CMAQ) - CMAQ Funds are designed to reduce traffic congestion by encouraging alternatives to driving alone, improving traffic flow, and helping Santa Ana meet air quality goals. Developer Impact Fees- The City Imposes fees on land development projects to mitigate general impacts to city infrastructure, such as parks, library, transportation, sewer and storm drainage systems. The primary objective of these fees is to ensure that new development pays the capital costs associated with growth. City Council 85 52 —1157 6/6/2023 Drainage Assessment Fee (DAF) - In accordance with Section 34-191 of the Santa Ana Municipal Code, the City is divided into drainage assessment areas to defray the cost of improvements to drainage facilities. Emergency & Health Grants - Federal and State to local governments to fund a portion of the costs of rebuilding a community's infrastructure in response to disasters. Federal Aid Safety Program - These federal grant programs are designed to significantly reduce traffic fatalities and serious injuries on public roads. Federal Clean Water Protection Enterprise (FCWPE) - This source funds the operations and maintenance of storm drain systems as well as pollution reduction under the new National Pollutant Discharge Elimination System (NPDES) permit issued by the Santa Ana Region of Water Quality Control Board in January 2002. Gas Tax - California imposes a cents per gallon taxes on motorists for fuel consumption. It is apportioned to cities based on population and can only be utilized in the maintenance and construction of public streets, highways, and mass transit guideways. General Fund - The general fund is supported by revenue received from sales tax, property tax, utility tax and other miscellaneous tax revenue which provides funding for City operations. Housing Related Parks Program (HRPP) - HRPP provides funding for parks and recreation projects that benefit the community and enhance overall quality of life. Measure M2 - A 30-year one half -cent sales tax for transportation improvements in Orange County through 2041. Each jurisdiction receiving M2 funds must adopt an annual expenditure report to account for funds expended that satisfy Measure M2 Maintenance of Effort (MOE) requirements as established by the Orange County Transportation Authority (OCTA). Measure M2 Competitive - The competitive portion of Measure M2 consists of the following programs: Regional Capacity Program (RCP), Regional Traffic Signal Synchronization Program (RTSSP), and several transit programs. Measure M2 Fairshare - This local fair share program returns a portion of the Measure M2 Streets and Roads revenues to the cities and the County of Orange once a set of specific criteria is met. Park Acquisition & Development Funds (A & D) - The City assesses a Residential Development Fee to any entity adding a net increase in residential units and/or converting apartments to condominiums. These fees are utilized for the acquisition, construction, and renovation of park and recreation facilities. Parks, Recreation, Community Services Agency Fee & Donation (PRCSA F&D) - This fund is intended to hold monies received from donations from the public and from employee contributions to Parks, Recreation and Community Service Agency programs. City Council 86 52 —1158 6/6/2023 Refuse Vehicle Impact Fee - Funds received in the course of business for the public collection and disposal of refuse. The City adopted a Vehicle Impact Fee program to provide funding for necessary improvements to the City's streets to offset the wear and tear impact of heavy vehicle travel. Regional Transportation Center - Also known as the Depot, combines Amtrak, Orange County Transport Authority (OCTA), intercity and interstate bus transportation, airport and taxi services all in one location. Funds are generated through user fees, rental income, and general funds transfer. Road Maintenance and Rehabilitation Account (RMRA SB-1) - These funds are apportioned by formula to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. Sanitary Sewer Capital - A portion of Sewer Utility Charges is dedicated to offset the costs of maintaining the City's extensive system of sanitary sewer infrastructure. Select Street Construction Funds - Comprised of State Gas Tax and County Gas Tax funding this fund includes all new work, reconstruction, widening or traffic improvements done on the "Select Street System" of the City. Sewer Connection Fees — All monies received by the City as a fee for connection to the public sewers are deposited into the Sewer Connection Fee Fund for the construction of sewers. State Resources Agency Grant (CA Resources Agency Grant) - The California Natural Resource Agency Grants administer various grant programs designed to restore, protect, and manage the state's natural, historical and cultural resources. Traffic System Management Grants- Funded through the California Office of Traffic Safety, these grant programs are designed to make California roadways safer. Transportation System Improvement Area Fund (Area Fees) - Transportation Area Fees are charged to new development to offset the cost of transportation system improvements within area adjacent to the cities of Orange and Tustin. Water Utility Capital Fund (Acquisition & Construction) - The City charges a user fee for providing water services to residents and businesses in Santa Ana. All monies are used to fund operating and maintenance costs, as well as capital improvements of the City's water system. Approximately 10% to 20% of these funds are allocated to water system capital improvements each year. City Council 87 52 —1159 6/6/2023 THIS PAGE INTENTIONALLY LEFT BLANK City Council 88 52 —1160 6/6/2023 Glossary of Terms Active Transportation —Active modes of transportation including walking and bicycling. Allocation — Restricted money from another governmental agency, which is non-competitive and typically based on a City metric such as population. Arterial Street — A highly trafficked through street connecting different areas or neighborhoods of the City. Bike Lane— Dedicated traffic lane for bicycles, segregated with striping or a physical barrier such as a curb. Buildings — City -owned buildings, which may or may not be accessible to the public. Examples include City Hall, the Corporate Yard and fire stations. Fund — The resource used to pay for the project cost. Examples include the Measure M2 Fund, the Gas Tax Fund, and the Water Enterprise Fund. It is possible for multiple Funds to pay the costs of a single project. Funded — The City has identified funding for the project. Grant — Restricted money from another governmental agency, based upon a project application and award. Due to limited grant resources, applications are typically competitive. Maintenance of Effort (MOE) — Requirement for the City to spend its own unrestricted resources in order to receive restricted money from another governmental agency. Matching Requirement — City commitment to fund a portion of a grant -funded project. For example, a grant may only fund 80% of the cost of a project and the City must fund a matching contribution for the remaining 20% from other resources. Mobility — Ability to move freely and easily. Overlay — Street pavement repair including grinding down the existing surface and laying fresh asphalt. Parks System — Includes parkland, community centers, and park facilities such as restrooms, shelters, and playgrounds. Pavement Condition Index (PCI) — System of scoring the condition of street pavement, with a 100 being a newly constructed street and a 0 being a completely failed/impassable street. Rehabilitation — Repair of an existing facility. Residential Street — Neighborhood streets that typically have a 25-mph speed limit. City Council 89 52 —1161 6/6/2023 Roadway — Includes street pavement, sidewalks, medians, traffic safety implements such as bike lanes and guardrails, traffic signals and streetlights. It is common for restricted revenue to allow spending for all elements of a roadway. Secondary Street — Feeder streets that connect neighborhoods to arterial streets. Sewer System — Includes sewer main pipelines, pump stations, and sewage treatment facilities. Slurry Seal — Street pavement repair consisting of a thin layer of slurry applied over the existing surface. Storm -water System — Includes storm -water drainage pipelines, inlets/outlets, catch basins, and water - quality filtration systems. Traffic Signal Synchronization — Traffic engineering technique of matching the green light times for a series of intersections to enable the maximum number of vehicles to pass -through, reducing stops and delays experienced by motorists. Unfunded — The City has not identified available funding for the project. Water System — Includes water main pipelines, water meters, pump stations and filtration/purification systems. City Council 90 52 —1162 6/6/2023 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 53 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Zoning Ordinance Amendment (ZOA) No. 2023-01 (Noxious Uses, Massage Establishments, CUP Suspension, and Other Edits to Address Internal Inconsistencies) AGENDA TITLE Public Hearing: Zoning Ordinance Amendment (ZOA) No. 2023-01: Amendments to Various Sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) Related to Increasing the Conditional Use Permit (CUP) Separation Requirement of Noxious Uses from Sensitive Receptors, Update Massage Establishment Regulations, Establish a CUP Suspension Process, and Other Edits to Address Internal Inconsistencies. RECOMMENDED ACTION Approve first reading of an ordinance approving Zoning Ordinance Amendment No. 2023-01 to amend various sections of Chapter 41 (Zoning) of the SAMC. EXECUTIVE SUMMARY Following direction to address City Council points of discussion and requests to analyze increasing the separation requirements of noxious uses from sensitive receptors and creating additional regulations for massage establishments, staff has prepared Zoning Ordinance Amendment (ZOA) No. 2023-01, which proposes to amend sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC). The proposed amendments would increase the CUP separation requirement of noxious uses from sensitive receptors from 500 linear feet to 1,000 linear feet, provide updates to the City's massage ordinance to require a separation requirement from residentially zoned or used properties and regulations for legal nonconforming establishments, establish a CUP suspension process, and provide conforming, clarifying, and non -substantive edits to typographical errors and various internal inconsistencies. Planning Commission Action At its regular meeting on May 8, 2023, the Planning Commission voted 7:0 to recommend that the City Council adopt an ordinance approving Zoning Ordinance Amendment (ZOA) No. 2023-01. Following the Planning Commission's recommendation of approval, staff have added additional, minor clarifying edits to the noxious uses section to assist with implementation of the ordinance; the edits do not alter the substance of the Planning Commission's approval. City Council 53 — 1 6/6/2023 Zoning Ordinance Amendment (ZOA) No. 2023-01 (Noxious Uses, Massage Establishments, CUP Suspension, and Other Edits to Address Internal Inconsistencies). June 6, 2023 Page 2 DISCUSSION Background and Overview At the December 20, 2022, and January 17, 2023, regularly scheduled City Council meetings, Council discussed evaluating increasing CUP requirements for noxious uses when located near sensitive receptors from 500 linear feet to 1,000 linear feet and exploring additional standards to regulate massage establishments and their proximity to sensitive land uses, respectively. Subsequently, staff analyzed and intend to address said points of discussion in the proposed ZOA. In addition, further review of Chapter 41 has prompted the need to address various internal inconsistencies. These amendments include updating the article number utilized when referencing the off-street parking in various zoning districts, the terminology when referencing daycare centers, the sections referenced in the Change of a Nonconforming Use section, as well as updating notification requirements to be consistent with the requirements established by the Sunshine Ordinance in Section 2-153 of the SAMC. The proposed amendments are as follows: Table 1: ZOA No. 2023-01 Current and Proposed Text Regulations Topic Existing Zoning Code Regulations Proposed Zoning Code Regulations Noxious Uses The SAMC requires approval of a Update Sec. 41-199.4 to require a conditional use permit for noxious uses conditional use permit for noxious uses that require a permit to discharge air when located within 1,000 feet of a contaminants or process or store sensitive land use. regulated chemicals or substances when located within 500 feet of a sensitive land use Sec. 41-199.4 . Massage Massage establishments are Update Sec.41-1752 to require a 1,000- Establishments — permissible in various commercial foot separation from between massage Separation and zoning districts subject to approval of a establishments and 500-feet separation Buffers CUP. from residentially zoned or used property. Massage Article VI of Chapter 41 currently does Proposed amendments include: Establishments — not include standards for 1. Message establishments which Discontinuance of discontinuance of nonconforming have a valid COO and Massage Legal massage establishments. Establishment Certificate pursuant Nonconforming Chapter 22 would be deemed a Establishments legal nonconforming. 2. Subsequent applications requiring a new COO for any reason other than change in business name with no change in owner of the business would be required to conform to the provisions of Chapter 41. 3. If a nonconforming massage establishment is in violation of an City Council 53 — 2 6/6/2023 Zoning Ordinance Amendment (ZOA) No. 2023-01 (Noxious Uses, Massage Establishments, CUP Suspension, and Other Edits to Address Internal Inconsistencies). June 6, 2023 Page 3 applicable federal, state, or local regulation for a period of 60 consecutive days, receives three noncompliant notices from a federal, state, or local regulatory agency in one-year period, or is in violation for a total of 90 days in a one-year period, the legal nonconforming status shall be lost and any subsequent use of the building shall conform in every respect to the provisions of Chapter 41. Change of a Sec. 41-685 does not reference section Amend the section to reference recently Nonconforming Use 41-683.6 or the proposed 41-483.7 amended section 41-683.6 and which detail specific permissibility for proposed section 41-683.7. noxious uses and massages establishments when changing a nonconforming use. Suspension of Article V of Chapter 41 details the Add Sec. 41-650.5 to permit suspension Conditional Use requirements for granting a conditional of conditional use permit, variance, minor Permit, Variance, use permit, variance, or minor exception permits, and other land use and Minor Exception exception and for revoking those entitlements for a period of up to 90 Permits permits. However, it does not address consecutive days when failing to comply suspension of such permits. with applicable regulations or conditions of approval. Off-street parking in Sections 41-371, 41-206, 41-222, 41- Update Sections 41-371, 41-206, 41- the Community 302, 41-318, 41-383, 41-417, 41-478, 222, 41-302, 41-318, 41-383, 41-417, Commercial (Cl) and 41-577, currently incorrectly 41-478, and 41-577, to reference to the zoning district references Article IV, when the correct off-street parking article. corresponding article number should be XV. Daycare center Sec. 41-150.5 provides a definition for Delete references to child day care in the schools and references "child day definition for "schools" and replace with care," a term that was replaced by the new term "daycare center." "daycare center." Notification Various sections of the zoning code Amend various sections (41-663 and 41- Requirements contain notification requirements 672) to require notifications pursuant to ranging from 300 to 500 feet, which are the Sunshine Ordinance requirements in inconsistent with the notification Section 2-153 of the SAMC. standards in Section 2-153 of the SAMC (Sunshine Ordinance). City Council 53 — 3 6/6/2023 Zoning Ordinance Amendment (ZOA) No. 2023-01 (Noxious Uses, Massage Establishments, CUP Suspension, and Other Edits to Address Internal Inconsistencies). June 6, 2023 Page 4 Noxious Uses Section 41-199.4 (Noxious uses) was adopted by Ordinance No. NS-3038 on February 7, 2023, in response to concerns related to environmental pollution and proximity of certain land uses to sensitive receptors. Currently, the section requires noxious uses that require a permit from a regional, state, or federal agency to emit or discharge regulated compounds, materials, or substances that are located within 500 linear feet of a public park, school (K-12) or property used or zoned for residential purposes to obtain a CUP. The California Air Resources Board's (CARB's) Air Quality and Land Use Handbook (Handbook) provides recommendations for the siting of uses such as these that are sources of air pollution. The Handbook states that noxious land uses similar to those regulated by Section 41-199.4 of the SAMC) may pose a health risk when located less than 1,000 feet of sensitive receptors. Therefore, consistent with the findings and recommendations in the Handbook, the proposed ordinance will increase the distance threshold to require a CUP for noxious uses from sensitive receptors from 500 linear feet to 1,000 linear feet, which would allow staff to review noxious uses and impose conditions of approval to mitigate potential impacts to surrounding properties, as well as provide community members in close proximity to these uses an opportunity to participate in the decision making process through the public hearing process. Massage Establishments Currently, massage establishments are permitted subject to approval of a CUP in various commercial zoning districts. Despite the existing requirements and development standards in place, massage establishments have proven to present opportunities for acts of prostitution, human trafficking, and the use and sale of illegal drugs, resulting in increased enforcement actions. Staff proposes to amend Chapter 41 of the SAMC to require a minimum 1,000-foot separation between massage establishments, and a minimum 500-foot separation requirement from a residentially zoned or used property. Additionally, all massage establishments which have a valid Certificate of Occupancy (COO) and a Massage Establishment Certificate pursuant Chapter 22 (Massage Establishments) of the SAMC, would be deemed legal nonconforming. Subsequent applications for a COO for any reason other than a change in business name with no change in owner of the business would be subject to CUP and separation requirements described above. Additionally, a nonconforming massage establishment would lose its nonconforming status if it is in violation of any applicable federal, state, or local regulations for a period of 60 consecutive days; or, it receives three noncompliant notices from a federal, state, or local regulatory agency within a one-year period; or, is in violation for a total of 90 days within a one-year period. Entitlement Suspension Article V of Chapter 41 currently outlines the process and required findings through which CUP, variance, and minor exception applications may be granted. Moreover, Article V also details the process through which such permits may be revoked; however, the SAMC remains silent on the means of suspending the land use entitlements for sites that do not City Council 53 — 4 6/6/2023 Zoning Ordinance Amendment (ZOA) No. 2023-01 (Noxious Uses, Massage Establishments, CUP Suspension, and Other Edits to Address Internal Inconsistencies). June 6, 2023 Page 5 conform to the requirements of the SAMC or conditions of approval. Staff is proposing to establish a new section (Sec. 41-650.5) to establish a process to immediately suspend activity to allow the owner ninety (90) days to rectify any outstanding violations prior in lieu of having to immediately escalate to the City initiating a revocation process. The suspension process would provide an additional tool for the City to immediately address noncompliant sites and cease the operation of nuisance -generating uses while establishing criteria for suspension and a clear timeframe prior to initiating the revocation process. Conforming, Clarif �g, and Non -Substantive Edits On February 7, 2023, the City Council adopted Ordinance No. 3038 establishing a definition for "Daycare center" and deleting "child day care." However, the definition for "schools" (Sec. 41-150.5) continues to reference "child day care." Therefore, staff is proposing clarifying edits to Section 41.150.5 to consistently reference the corresponding terminology. Sections 41-371, 41-206, 41-222, 41-302, 41-318, 41-383, 41-417, 41-478, and 41-577 of the SAMC references the Article IV in directing to the Off -Street Parking standards. However, the SAMC off-street parking standards are listed under Article XV. Therefore, staff is proposing amending Sections 41-371, 41-206, 41-222, 41-302, 41-318, 41-383, 41- 417, 41-478, and 41-577 to reference the correct article number. Section 41-685, which addresses changes of commercial nonconforming uses in the Light Industrial (Ml) and Heavy Industrial (M2) zoning district that are nonconforming by reason of absence of conditional use permit may be changed to another commercial use except as detailed in Section 41-685.5. On February 7, 2023, the City Council adopted Ordinance No. 3038, establishing Section 41-683.6 which specific perimeters for through which a legal nonconforming status may be maintained or lost in relation to noxious uses. Similarly proposed Section 41-683.7, which outlines how a nonconforming status may be maintained or lost in relation to massage establishments. Therefore, staff is proposing amendment to Section 41-685 to also reference Section 41-683.6 and 41-683.7. Lastly, the proposed amendments would update the zoning code to reflect the notification requirements of the Sunshine Ordinance contained within Section 2-153 of the SAMC. This edit will eliminate internal inconsistencies within this section of the zoning code. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act ("CEQA") and the CEQA Guidelines, the adoption of this ordinance is exempt from CEQA review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not City Council 53 — 5 6/6/2023 Zoning Ordinance Amendment (ZOA) No. 2023-01 (Noxious Uses, Massage Establishments, CUP Suspension, and Other Edits to Address Internal Inconsistencies). June 6, 2023 Page 6 a "project," as defined in Section 15378 of the CEQA Guidelines. As a result, a Notice of Exemption, Environmental Review (ER) No. 2023-38 for ZOA No. 2023-01, will be filed upon adoption of these ordinances. FISCAL IMPACT There is no direct fiscal impact associated with the adoption of this ordinance. EXHIBIT(S) 1. Ordinance for ZOA No. 2023-01 Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Kristine Ridge, City Manager City Council 53 — 6 6/6/2023 ORDINANCE NO. NS-XXX ZONING ORDINANCE AMENDMENT NO. 2023-01 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO NOXIOUS USES, MASSAGE ESTABLISHMENTS, AND RELATED CONFORMING CLARIFYING EDITS; ADDING A SECTION RELATED TO SUSPENSION OF CONDITIONAL USE PERMITS, VARIANCES, AND MINOR EXCEPTIONS; AND MAKING OTHER NON -SUBSTANTIAL EDITS TO ADDRESS EXISTING INTERNAL INCONSISTENCIES THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. At the regularly scheduled City Council meetings held on December 20, 2022, and January 17, 2023, respectively, the City Council discussed and requested staff analyze increasing the separation requirements of noxious uses from sensitive receptors and creating additional regulations for massage establishments. B. The Planning and Building Agency routinely reviews its ordinances to incorporate best practices, reflect changes to State law, and address community needs. C. Following analysis of the City Council points of discussion, staff has prepared Zoning Ordinance Amendment (ZOA) No. 2023-01 to amend various sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) to address increasing the separation requirements of noxious uses from sensitive receptors and creating additional regulation for massage establishments. D. Amendments to Chapter 41 are necessary to ensure uniform and legally consistent regulations as well as additions to enable the City to implement a regulatory framework that protect the health, safety, and welfare of the City. E. Zoning Ordinance Amendment No. 2023-01 amends and adds various sections to Chapter 41, including Section 41-199.4 (Noxious uses), Section 41-1752 (Permitted zones and locations), Section 41-683.7 (Discontinuance of nonconforming massage establishments), Section 41- 685 (Change of a nonconforming use), Section 41-650.5 (Suspension of conditional use permits, variances, minor exception permits), Section 41- City Council 53 — 7 6/6/ 0 Ordinanceo. XXX Page 1 of 10 651 (Revocation procedure for conditional use permits, variances, and minor exception permits), Section 41-663 (Notices), Section 41-672 (Hearing), Section 41-371, 41-206, 41-222, 41-302, 41-318, 41-383, 41- 417, 41-478, and 41-577 (Off-street parking), and Section 41-150.5 (Schools). F. The proposed amendments to the Santa Ana Municipal Code (SAMC) support the objectives and policies of the City's General Plan. G. On May 8, 2023, the Planning Commission held a duly -noticed public hearing to consider this Ordinance, where all interested persons were given an opportunity to be heard, and recommended approval of the ordinance to the City Council. Following Planning Commission recommendation of approval, the Planning Division added additional non - substantive, clarifying edits to Section 41-199.4(a) to address implementation of the Ordinance. H. On June 6, 2023, the City Council held a duly -noticed public hearing to consider this Ordinance, where all interested persons were given an opportunity to be heard. Section 2. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 3. Section 41.199.4 (Noxious Uses) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-199.4. - Noxious uses. (a) Any use other than eating establishments listed in Section 41-472 or 41- 472.5 of this chapter, regardless of the zoning district it is established or proposed to be established in., that requires a permit from a regional, state, or federal agency to handle, store, emit or discharge particulate materials; exhaust emissions; or handle, store, emit or discharge regulated compounds, hazardous materials, chemicals, or substances that is located within five one thousand (1,000) linear feet of a public park, school (K-12) as defined by Section 11362.768 of the Health and Safety Code, or property used or zoned for residential purposes requires approval of -a conditional use permit. (b) The fide hU Rdred (500) one thousand (1,000) linear foot distance shall be measured from the outermost boundary of the subject property to the closest point of any public park, school, or property used or zoned for residential purposes. (c) The property owner or business operator of a business regulated by subsection (a) shall be responsible for notifying the City of any requirement to obtain a permit from a regional, state, or federal agency. Notification to the City must be made prior to obtaining any permit from a regional, state, or federal agency for the business activities listed in subsection (a). City Council 53 — 8 6/6/ 0 Ordinance o. XXX Page 2 of 10 (d) A business regulated by this section shall be in compliance with all provisions established by this Code and all applicable federal, state, or local regulations and conditions established by regulating and permitting agencies. Section 4. Section 41-1752 (Permitted zones and locations) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-1752. - Permitted zones and locations. (a) A chair massage service may be located in commercial zoning districts where retail and service uses are permitted. (b) An ancillary massage establishment may only be located in zoning districts that permit health clubs, athletic clubs, gyms, hotels, or where medical services are permitted. (c) Massage establishments may be located within the following zoning districts subject to the issuance of a conditional use permit: (1) Massage establishments may be permitted on parcels in the C1, C1- MD, C2, C4, C5, or C-SM zoning districts. (2) Massage establishments may be permitted on a parcel within any Specific Plan or Specific Development zoning district in which massage establishments are defined and permitted. (3) Massage establishments are not permitted in any other zoning district. No massage establishment shall be located within one thousand (1,000) feet of another massage establishment. The one thousand (1,000) foot separation requirement shall be measured from the primary entrance of the massage establishment to the primary entrance of the nearest massage establishment. Jal No massage establishment shall be located on a parcel located within five hundred (500) feet of a property zoned or used for residential purposes. The five hundred (500) foot separation requirement shall be measured from the primary entrance of the massage establishment to the outermost boundary of the nearest residential parcel. Section 5. Section 41-683.7 (Discontinuance of a nonconforming massage establishments) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-683.7. - Discontinuance of nonconformina massaae establishments. Lal All massage establishments that have a valid certificate of occupancy and a massage establishment permit pursuant to Chapter 22 (Massage City Council 53 — 9 6/6/ 0 Ordinance o. XXX Page 3 of 10 Establishments) of this Code, prior to the effective date of this section, shall be deemed a nonconforming massage establishment. If a nonconforming massage establishment requires a new certificate of occupancy for any reason other than a change in business name with no chanae in ownership of the business. the nonconformina status shall be lost and any subsequent use must conform in every respect to the provisions of this chapter. Lcj If a nonconforming massage establishment is in violation of any applicable federal, state, or local regulation for a period of sixty (60) consecutive days, receives three (3) noncompliant notices from a federal, state, or local regulatory agency in a one (1) year period, or is in violation of any applicable federal. state. or local reaulation for a total of ninetv (90) days in a one (1) year period, the nonconforming status shall be lost and any subsequent use of the building shall conform in every respect to the provisions of this chapter. Section 6. Section 41-685 (Change of a nonconforming use) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-685. — Change of a nonconforming use. (a) The conversion of a residence in any commercial or industrial district to a use permitted in that district shall conform in every respect to all requirements and conditions set forth for such new use by this chapter. (b) Except as specified in section 41-685.5, 41-683.6, and 41-683.7, a commercial use in the M1 or M2 district which is a nonconforming use by reason of the absence of a conditional use permit may be changed to another commercial use without the necessity of obtaining a conditional use permit. Section 7. Section 41-650.5 (Suspension of conditional use permits, variances, minor exception permits, and other land use entitlements) of Chapter 41 of the SAMC is hereby added in its entirety to read as follows: Sec. 41-650.5. - Suspension of conditional use permits, variances, minor exception permits, and other land use entitlements. M The Executive Director of the Planning and Building Agency after notice by mail to the legal owner of the property and to the tenant of said property may immediately suspend a conditional use permit, variance, minor exception, or other land use entitlement on any one (1) or more of the following grounds: Lal Failure to comply with conditions of approval, if granted subject to conditions. Evidence available at the time of review that was not available when the aermit was aranted that could not have been obtained with reasonable City Council 53 — 10 6/6/ 0 Ordinance o. XXX Page 4 of 10 diligence prior to the hearing, resulting in the findings made pursuant to Section 41-638(a)(1) no longer being valid. Lcj Violations of this Code or conditions of approval observed by a City official that are not corrected and abated to the satisfaction of the Executive Director of the Planning and Building Agency within (10) days of written notice by mail to the recorded owner of the property and to the tenant of said propertyif f any. joj The holder of the conditional use permit, variance, minor exception, or other land use entitlement is exercising the entitlement in a manner that is inconsistent with the original approval and its scope. The suspension of a conditional use permit, variance, minor exception permit, or other land use entitlement shall only be lifted until such time that observed violations of this Code or conditions of approval have been abated and corrected to the satisfaction of the Executive Director of the Planning and Building Agency. The person whose conditional use permit, variance, minor exception, or other land use entitlement has been suspended by the Executive Director of the Planning and Building Agency may appeal the decision in writing to the Planning Commission within ten (10) days after such decision. The Planning Commission, after public hearing may affirm, change, or modify the original decision by the Executive Director. If the legal owner or person granted the permit fails to abate and correct the observed violations within ninety (90) days of suspension of the permit, the City may elect to commence revocation procedures outlined in Section 41-651 of this chapter. Section 8. Section 41-651 (Revocation procedure for conditional use permits, variances, and minor exception permits) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-651. - Revocation procedure for conditional use permits, variances, and minor exception permits, and other land use entitlements. The planning commission may, after twenty (20) days notice by mail to the record owner of the property and to the tenant of said property, if any, and after a public hearing, revoke a conditional use permit, a variance, or a minor exception permit, and other land use entitlements on any one (1) or more of the following grounds: (1) That the conditional use permit, variance, or minor exception permit, or other land use entitlement was obtained by fraud or misrepresentation. (2) That the conditional use permit, variance, or minor exception permit, or other land use entitlement has been exercised by the person granted the dal entitlement, or his representative, successors, or assigns, contrary to the terms or conditions of approval, or in City Council 53 —11 6/6/ 0. XXX Ordinance o Page 5 of 10 violation of any statute, ordinance, law or regulation not excused by the conditional use permit, variance, or minor exception permit. (3) That the use permitted by the conditional use permit, variance, er minor exception permit, or other land use entitlement is being or has been so exercised as to be detrimental to the public health, welfare, or safety or so as to constitute a nuisance. The person whose conditional use permit, variance, er minor exception permit, or other land use entitlement has been revoked by the planning commission may appeal the decision of the planning commission in writing to the city council within ten (10) days after such decision by the planning commission. The city council, after public hearing, may affirm, reverse, change or modify the original decision of the planning commission. In the event a conditional use permit, variance, minor exception permit, or other land use entitlement has been revoked and said revocation is in effect, an application for another conditional use permit, variance, minor exception permit, or other land use entitlement of the same or substantiallv similar use or scooe may not be filed for at least twelve (12) consecutive months from the date of revocation. Section 9. Section 41-663 (Notices) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-663. - Notices. Following the receipt in proper form of any such application, the director of planning shall fix a time and place of public hearing thereon. The date of such location of the property and nature of the request shall be given in a with Section 2-153 of this Code.in the f0l10WiRg mariner: public hearing and manner consistent Section 10. Section 41-672 (Hearing) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-672. - Hearing. (a) Except as provided in subsection (c) of this section, whenever approval of plans for a development project will constitute a substantial or significant deprivation of property rights of other landowners, the director of planning and development services shall set the matter for public hearing and proviso r,EAGe of the time aR d ursuant to Section 2-153 of this Code. City Council 53 — 12 6/6/ 0 Ordinanceo. XXX Page 6 of 10 (b) Whenever a public hearing is required pursuant to subsection (a) of this section, the applicant may be required to provide the director of planning and development services with a list of the names and addresses of the property owners entitled to notice under said subsection (a). (c) If the development project requires a discretionary approval in order to proceed, and if the application for such discretionary approval requires a public hearing by the planning commission or the city council, then no hearing need be held on the development plan separate and apart from the hearing on the application for the discretionary approval; provided, however, in such event: (1) The notice of hearing on the application for the discretionary approval shall meet the requirements of subsection (a) of this section; (2) Any approval of the development project plans by the director of planning and development services shall be subject to the condition that such plans be subsequently approved by the planning commission or city council following the hearing; (3) The hearing shall extend to and include all issues relevant to development project plan approval under this division; and (4) The planning commission or city council shall approve, conditionally approve, or disapprove the plans for the development project following the hearing. Section 11. Section 41-371 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-371. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article W XV of this chapter. Section 12. Section 41-206 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-206. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article W XV of this chapter. Section 13. Section 41-222 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-222. - Off-street parking. City Council 53 — 13 6/6/ 0 Ordinance o. XXX Page 7 of 10 Off-street parking shall be provided in the manner prescribed in Article 4-V XV of this chapter. Section 14. Section 41-302 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-302. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article IV XV of this chapter. However, of the off-street parking required by Article W XV, at least one parking space per unit shall be within a garage or carport. All additional parking stalls may be uncovered. Section 15. Section 41-318 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-318. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article 4-V XV of this chapter. Section 16. Section 41-383 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-383. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article 4-V XV of this chapter. Section 17. Section 41-417 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-417. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article 4-V XV of this chapter. Section 18. Section 41-478 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-478. - Off-street parking. Off-street parking shall be provided in the manner prescribed in Article 4V XV of this chapter. Section 19. Section 41-577 (Off-street parking) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-577. - Off-street parking. City Council 53 — 14 6/6/ 0 Ordinanceo. XXX Page 8 of 10 Off-street parking and loading shall be provided in the manner and number prescribed by article W XV of this chapter. However, of the off-street parking required by article W XV, not less than one (1) parking space per dwelling unit shall be a covered parking stall; that is, said stall shall be in a carport or garage. Section 20. Section 41-150.5 (Schools) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-150.5. - Schools. A school means any public, charter, or private educational facility for elementary, middle, junior high, and high school, serving kindergarten through twelfth grade students, including denominational and sectarian, boarding schools, and military academies, but does not include pFeSGhGG!s and Child day GaFe daycare centers as defined in Section 41-42.5 41.47.5. Section 21. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a "project," as defined in Section 15378 of the CEQA Guidelines. Section 22. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 23. This Ordinance shall become effective thirty (30) days after its adoption. Section 24. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this day of , 2023. Valerie Amezcua Mayor City Council 53 — 15 6/6/ 0 Ordinance o. XXX Page 9 of 10 APPROVED AS TO FORM Sonia R. Carvalho, City Attorney By: ? �,�- John M. Funk Chief Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY I, , City Clerk, do hereby attest to and certify that the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2023 and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Jennifer L. Hall City Clerk City of Santa Ana City Council 53 — 16 6/6/ 0 Ordinanceo. XXX Page 10 of 10 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 54 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License AGENDA TITLE Public Hearing: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License RECOMMENDED ACTION It is recommended that the City Council take the following actions: 1. Conduct a De Novo review of the Planning Commission's approval of Conditional Use Permit No. 2023-09 for consistency with the General Plan and compliance with the Zoning Ordinance, and consider any concerns raised by the City Council, the public, and interested parties regarding the project; and 2. Based on the De Novo review, the City Council may choose to uphold or modify the Planning Commission's approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City Council. BACKGROUND AND DISCUSSION Maria Sebold with Mariscos Hector Sports Grill (Applicant) and representing McFadden Shopping Center, LLC. (Property Owner), submitted an application to the City requesting approval of Conditional Use Permit (CUP) No. 2023-09 to allow the sale of distilled spirits, in addition to existing beer and wine sales, for on -premises consumption at an existing eating establishment located at 1208 East McFadden Avenue (Mariscos Hector Sports Grill). The application was requested pursuant to Section 41-196 of the Santa Ana Municipal Code (SAMC), for establishments wishing to sell alcoholic beverages for on -premises consumption require approval of a CUP. On April 24, 2023, at a duly -noticed public hearing, the Planning Commission approved the requested CUP to allow the sale of distilled spirits, in addition to the existing beer and wine, for on -premises consumption subject to conditions. On April 25, 2023, the Planning Division provided a summary of the Planning Commission's action to the City Council. After receiving the summary, a member of the City Council requested for the City Council 54 — 1 6/6/2023 Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License June 6, 2023 Page 2 City Council to consider a call for review of the Planning Commission's approval of CUP No. 2023-09 pursuant to Santa Ana Municipal Code (SAMC) Section 41-642. The call for review of CUP No. 2023-09 was considered and voted on by the City Council at the regular meeting of May 2, 2023. The City Council voted unanimously to schedule a de novo review of the Planning Commission's approval of CUP No. 2023-09 for June 6, 2023. De Novo Review The de novo review process provides an opportunity for the City Council to independently evaluate the Planning Commission's decision pertaining to the CUP and reexamine the CUP application and associated documents. In addition to the record of decision established by the Planning Commission, the City Council's review can include new evidence and testimony from any interested parties and the public. As indicated above, the City Council may choose to uphold or modify the Planning Commission's approval, make the appropriate findings to deny the CUP, or refer the matter back to the Planning Commission for reconsideration. For the City Council's reference, the Planning Commission Staff Report and the Resolution approving CUP No. 2023-09 have been attached as Exhibit 2. The following information and analysis were provided in a report to the Planning Commission and are being provided in this report to facilitate City Council's review. Planning Commission Background and Action On April 24, 2023, the Planning Commission held a public hearing on the subject application. During the hearing, the hours of operation were discussed among commissioners, staff, and the applicant. The applicant requested that alcohol be permitted to be sold between 8:00 a.m. to 12:00 a.m. daily. However, due to reasons evaluated by staff and documented in the Planning Commission staff report, staff recommended that the hours of operations for alcohol sales be limited from 8:00 a.m. to 10:00 p.m. on Sunday through Thursday, and from 8:00 a.m. to 12:00 a.m. (midnight) on Friday and Saturday only. Following discussion and input from the applicant, the Planning Commission approved the request and modified a condition of approval to allow the sale of alcoholic beverages for on -premises consumption from 8:00 a.m. to 12:00 a.m. (midnight) daily after a six-month review, given that there were no Code Enforcement complaints, no Police Department complaints, and/or no neighborhood complaints. Project Description The applicant is requesting approval of CUP No. 2023-09 to allow the sale of distilled spirits, in addition to its existing beer and wine sales, for on -premises consumption through a Type 47 license from the Department of Alcoholic Beverage Control (ABC) at Mariscos Hector Sports Grill. The eating establishment currently occupies a 3,350- square-foot unit within a commercial building located on the southeastern corner of City Council 54 — 2 6/6/2023 Conditional Use Permit No June 6, 2023 Page 3 2023-09 — Mariscos Hector ABC License McFadden and Standard Avenues. The restaurant can accommodate up to 94 patrons within the indoor dining area. The proposed alcoholic beverages will be stored within a storage room located in the rear of the restaurant and a display area located in front of the kitchen counter top. The restaurant will contain an overall alcohol storage area of approximately 33 square feet, which is less than five percent of the gross floor area of the tenant space as allowed by the Section 41-196(g)(25) of the SAMC. The ABC hours of operation will be from 8:00 a.m. to 10:00 p.m. on Sunday through Thursday and 8.00 a.m. to 12:00 a.m. (midnight) on Friday and Saturday. Should the applicant seek to sell alcoholic beverages between 12:00 a.m. (midnight) and 7.00 a.m., a separate CUP will be required in accordance with Section 41-196(g)(3) of the SAMC. Entertainment is occasionally provided on -site and the site's Entertainment Permit will be renewed as part of this application and in accordance with Section 11-6 of the SAMC. Table 1: Proiect and Location Information Item Information Project Address and Council Ward 1208 East McFadden Avenue — Ward 6 Nearest Intersection McFadden Avenue and Standard Avenue General Plan Designation General Commercial GC Zoning Designation Planned Shopping Center C4 Surrounding Land Uses North Single -Family Residences East Multi -Family Residences South Commercial West Property Size 0.95 acres 41,382 square feet Existing Site Development The subject site contains an 11,760 sq. ft. commercial buildingwith multiple tenant units. Unit Size 3,354 square feet Use Permissions Allowed with approval of a CUP Zoning Code Sections Affected Uses SAMC Sections 41-196 a Operational Standards SAMC Section 41-196 Census Tract and License Information Census Tract No. 744.03 No. of Allowed and Existing Licenses 7 Allowed; 9 Existing Table 2: Oaerational Standards Standards Permissible by SAMC Provided Eating Establishment Type Bona -Fide Bona -Fide Hours of Operation for ABC Sales 7:00 a.m. to 12:00 a.m. (midnight), unless extended by a separate after-hours CUP 8:00 a.m. to 10:00 p.m. on Sunday through Thursday and 8:00 a.m. to 12:00 a.m. on Friday and Saturday. Window Display 25% of Window Coverage Complies Alcohol Storage and Display 5% of G.F.A. 0.98% of G.F.A. City Council 54 — 3 6/6/2023 Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License June 6, 2023 Page 4 Project Background The subject site was constructed in 1971 with two commercial buildings, one measuring 11,700 square feet and the other measuring 3,000 square feet. City records indicate that since the time of construction, several permits have been issued for site improvements. The current restaurant, Mariscos Hector Sports Grill, currently occupies a 3,354-square-foot unit along the north end of the 11,700-square foot building that is closest to McFadden Avenue. In 1971, the Planning Commission approved CUP No. 1971-32 allowing the sale of beer and wine for on -premises consumption through a Type 41 ABC license at the subject site for Pelley's Chow Bell restaurant. Since then, the ABC license has been transferred to various businesses and was transferred to Mariscos Hector Sports Grill in 2013. The applicant is seeking to upgrade its existing ABC license from a Type 41 to a Type 47 ABC license. This would allow the sale of distilled spirits in addition to the existing license that allows on -sale of beer and wine for on -premises consumption which will be an ancillary component to its dining services. Mariscos Hector operates at two additional locations in Santa Ana: one at 1801 South Main Street, which has an active Type 47 ABC license that was approved by CUP No. 2019-10; and another at 409 North Broadway, which has an active Type 47 ABC license that was approved by CUP 2016-08. Additionally, other locations are in the cities of Anaheim, Orange, and Costa Mesa. Project Analysis CUP requests are governed by Section 41-638 of the SAMC. CUPs may be granted when it can be shown that the proposed project will not adversely impact the community. If these findings can be made, then it is appropriate to grant the CUP. Conversely, the inability to make these findings would result in a denial. The purpose of regulating establishments that sell alcoholic beverages is to set forth operating practices and procedures and to minimize impacts to surrounding areas. Staff has reviewed the applicant's request for the sale of distilled spirits in addition to beer and wine for on - premises and has determined that the addition of distilled spirits at the subject site will not be detrimental to the health, safety, and welfare of the community. The sale of distilled spirits for on -premises consumption, in addition to beer and wine, will provide a full -service dining experience with an ancillary service to the restaurant's customers by allowing them the ability to purchase a variety of alcoholic beverages with their meal. It would also allow Mariscos Hector Sports Grill to be economically viable and compete with nearby full -service eating establishments that offer similar services to their patrons. As previously described, Maricos Hector is located at the north end of the commercial building closest to McFadden Avenue and its main entry faces Standard Avenue, away from residential uses. Additionally, there is currently a block wall and landscape buffer City Council 54 — 4 6/6/2023 Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License June 6, 2023 Page 5 located in the rear of the restaurant acting as a barrier between the restaurant and the multi -family residential buildings located to the east of Maricos Hector. The block wall and landscape buffer remain in sound condition. The restaurant is currently in compliance with the parking variance (Variance No. 70-21) that was approved in 1970 to allow a parking reduction for this site. In addition, the parking spaces are striped per today's requirements. Moreover, the applicant will be required to obtain all the necessary permits for any signs, events, or site improvements proposed. Furthermore, the subject site is not adjacent to any playgrounds, schools, or religious institutions. The nearest sensitive land use is Kenny Elementary School (located at 1300 E. McFadden Avenue), which is approximately 300 feet to the east of the subject site. A multi -family residential development is adjacent to the east side of the subject site However, the restaurant's main entrance and dining area are located along the west elevation of the building and the operational standards applicable to an ABC license, per Section 41-196(g) of the SAMC, and conditions of approval will mitigate any potential impact created by the use and will ensure that the use will not negatively impact the surrounding community. General Plan Consistency Approval of the proposed CUP will be consistent with several goals and policies of the General Plan. Goal 2 of the Land Use Element (LU) encourages a balance of land uses that meet Santa Ana's diverse needs. Policy 2.2 of the LU encourage a range of commercial uses to capture a greater share of local spending and offer a range of employment opportunities and Policy 2.7 of the LU supports land use decisions that encourage the creation, development, and retention of business in Santa Ana. Approval of CUP No. 2023-09 will contribute to providing a balance of diverse commercial land uses, which will then encourage local spending, strengthen local businesses, and increase economic opportunities. In addition, Goal 3 of the LU encourages the preservation and improvement of the character and integrity of the existing neighborhoods and districts. Policy 3.7 promotes a clean, safe, and creative environment for Santa Ana's residents an, workers, and visitors. Approval of CUP No. 2023-06 will provide reinvestment into the commercial site and enhance the overall consumer environment of the area by increasing activity during business hours. Moreover, providing a variety of full -service restaurants that offer alcoholic beverages as part of their menu offers additional dining options for Santa Ana residents and visitors. Lastly, Policy 4.1 of the LU, encourages complete neighborhoods by introducing a mix of complementary uses, community services, and people places within a walkable area. Approval of CUP No. 2023-09 will allow for additional service to Santa Ana residents and visitors, thereby positively contributing to the economic viability of the area by promoting local spending, offering employment opportunities, and providing a safe workplace. In addition, the eating establishment is located within an City Council 54 — 5 6/6/2023 Conditional Use Permit No June 6, 2023 Page 6 2023-09 — Mariscos Hector ABC License existing commercial area and its operations will be compatible with the surrounding commercial businesses. Police Department Analysis The Police Department has reviewed the applicant request for sale of distilled spirits in addition to beer and wine for on -premises consumption and has no concerns, as the operational standards applicable to the ABC license and conditions of approval will mitigate any potential impacts to the surrounding community. The Police Department carefully evaluated the project site and determined that there has been a total of 38 service calls in the project site's vicinity since January 1, 2020. Of those 38 calls, seven resulted in reports taken in. The reports were in result of assaults occurring on the integrated commercial center site, while one was a car burglary. According to the Police Department, the number of calls for service is commensurate with the size of the existing center. The Police Department reviews CUP applications for the sale and service of alcoholic beverages in order to ensure that the potential crime and nuisance behaviors associated with alcohol consumption are mitigated to the greatest extent possible. For on -premises licenses, the Police Department analyzes the crime rate in the area using the standards and definitions contained in the Business and Professions Code Section 23948.4(c)(2), which are also utilized by ABC. This section defines "reported crimes" as criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, and motor vehicle theft, combined with all arrests for other crimes, both felonies and misdemeanors, except traffic citations. The Police Department then compares the number of such crimes in the reporting district as compared to the number of crimes in other reporting districts. In keeping with the standard used by ABC and Business and Professions Code, should the Police Department determine that the reporting district has a 20 percent greater number of reported crimes than the average number found in all reporting districts, the Police Department will consider this information in making its recommendation. As part of the application process, the application was reviewed by the Police Department. Based on its review, the Police Department has no issues of concern regarding this application. Table 3: Police Department Analysis and Criteria for Recommendation Police Department Analysis and Criteria for Recommendation Police Grid No. and Police Grid No. 187; ranked 18 out of 102 Police Reporting Grids (17th Rank percentile). Threshold for High This reporting district is within the 20 percent threshold established by Crime the State for high crime. Police Department Although the property falls within the 20-percent high crime threshold, Recommendation the Police Department is satisfied that the operational standards applicable to an on -premises ABC license and conditions of approval will City Council 54 — 6 6/6/2023 Conditional Use Permit No June 6, 2023 Page 7 2023-09 — Mariscos Hector ABC License Police Department Analysis and Criteria for Recommendation mitigate any negative impacts to the surrounding community, and therefore, does not oppose the granting of CUP No. 2023-09. Public Notification and Communitv Outreach Project notifications were posted, published, and mailed in accordance with City and State regulations. The site is located within the boundaries of the Cornerstone Village Neighborhood Association and their representatives, along with those from Pacific Park and Madison Park, were contacted on May 9 and May 10, 2023 to identify any areas of concerns due to the proposed application request and City Council public hearing. Feedback received from the representatives regarding noise concerns were already addressed by the original conditions of approval for this project and as reflected in the draft City Council Resolution. For the April 24, 2023 Planning Commission hearing, staff contacted four neighborhood leaders from the Madison Park and Cornerstone Village neighborhood associations on March 14 and 15. Staff received generally positive feedback from the adjacent neighborhoods that there have been no community issues stemming from the establishment's current operations. Additionally, project notifications for the Planning Commission hearing were posted, published, and mailed in accordance with City and State regulations. Copies of the public notice, including a 1,000-foot notification radius map, and the site posting are provided in the Planning Commission staff report. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing bona -fide eating establishment. FISCAL IMPACT There is no fiscal impact associated with this action EXHIBIT(S) 1. Draft resolution and findings for approving and/or modifying Planning Commission's approval of CUP No. 2023-09 2. Planning Commission Staff Report and Exhibits City Council 54 — 7 6/6/2023 Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License June 6, 2023 Page 8 Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Kristine Ridge, City Manager City Council 54 — 8 6/6/2023 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION'S APPROVAL OF CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON -PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Maria Sebold with Mariscos Hector Sports Grill ("Applicant") and representing McFadden Shopping Center, LLC. ("Property Owner"), is requesting approval of Conditional Use Permit (CUP) No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing restaurant located at 1208 East McFadden Avenue. B. Section 41-196 of the Santa Ana Municipal Code ("SAMC") requires approval of a CUP for establishments wishing to sell alcoholic beverages for on - premises consumption. C. On November 8, 1971, the Planning Commission approved CUP No. 1971-34 allowing the sale of beer and wine for on -premises consumption, through a Type 41 license from the State Department of Alcoholic Beverage Control ("ABC"), at the subject site. D. On February 24, 2023, the applicant submitted a CUP application to the Planning Division to upgrade its existing ABC license from a Type 41 to a Type 47 license to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at the existing restaurant. E. On April 24, 2023, the Planning Commission held a duly noticed public hearing for Conditional Use Permit No. 2023-09. At the conclusion of this hearing, the Commission approved Conditional Use Permit No. 2023-09 subject to modified conditions of approval. F. The restaurant meets all required standards specified by Section 41-196 of the SAMC and ABC for the sale of alcoholic beverages for on -premises consumption by containing a full kitchen and a menu of hot and cold food items for purchase. Resolution No. 2023-XXX Page 1 of 10 City Council 54 — 9 6/6/2023 G. On April 25, 2023, the Planning Division provided a summary of the Planning Commission's action to the City Council, after which a member of the City Council requested that the item be discussed during the May 2, 2023 City Council meeting. H. On May 2, 2023, the City Council discussed Conditional Use Permit No. 2023- 09 and voted 7:0 to have the item presented to the City Council for a de novo public hearing. On June 6, 2023, the City Council held a duly noticed public hearing for a de novo review of Conditional Use Permit No. 2023-09. J. The City Council determines that the following findings, which must be established in order to grant a CUP pursuant to Section 41-638 of the SAMC, have been established for CUP No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing eating establishment located at 1208 East McFadden Avenue. 1. That the proposed use will provide a service or facility which will contribute to the general wellbeing of the neighborhood or community. The sale of distilled spirits, in addition to beer and wine sales, for on -premises consumption at this location will provide an ancillary service to the eating establishment's customers by allowing them the ability to purchase alcoholic beverages with their meal. This will thereby benefit the community by providing an eating establishment with an additional and complementary food related amenity. Operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will mitigate any potential impacts created by the use and will ensure that the use will not negatively affect the surrounding community. 2. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at this location will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity because the operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will address any potential negative or adverse impacts created by the use. Existing conditions illustrate that the restaurant is located at the north end of the existing commercial building, closest to McFadden Avenue and the main Resolution No. 2023-XXX Page 2 of 10 City Council 54 — 10 6/6/2023 entry is facing Standard Avenue, away from residential uses. In addition, the existing block wall and landscape buffer remain in sound condition. The granting of the CUP will not negatively impact any sensitive land uses that may be nearby. 3. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will not adversely affect the economic stability of the area, but will instead allow the eating establishment to compete with other nearby eating establishments that offer a full selection of alcoholic beverages to their customers. Moreover, the offering of distilled spirits will allow the eating establishment to remain economically viable, thereby contributing to the overall success of the City. 4. That the proposed use will comply with the regulations and conditions specified in Chapter 41 (Zoning) of the SAMC for such use. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will be in compliance with all applicable regulations and operational standards imposed on an eating establishment selling alcoholic beverages for on -premises consumption pursuant to Chapter 41 of the SAMC. The restaurant will be maintained as a bona -fide eating establishment, having suitable kitchen facilities and supplying an assortment of foods. Additionally, the eating establishment will utilize less than five percent (5%) of the gross floor area for display and storage of alcoholic beverages, which is the maximum allowed threshold established by Section 41- 196(g)(25) of the SAMC. In addition, operational standards and conditions of approval will ensure the project remains in compliance with all applicable codes and regulations related to alcohol sales to ensure that the use does not impact neighboring properties or create an attractive nuisance. 5. That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. The sale of distilled spirits in addition of beer and wine for on - premises consumption at the subject location will not adversely affect the General Plan or any specific plan. The granting of CUP No. 2023-09 supports several goals and policies of the General Plan. Goal 2 of the Land Use Element (LU) encourages a balance of land uses that meet Santa Ana's diverse needs. Resolution No. 2023-XXX Page 3 of 10 City Council 54 —11 6/6/2023 Policy 2.2 of the LU encourages a range of commercial uses to capture a greater share of local spending and offer a range of employment opportunities and Policy 2.7 of the LU supports land use decisions that encourage the creation, development, and retention of business in Santa Ana. Approval of CUP No. 2023- 09 will contribute to providing a balance of diverse commercial land uses, which will then encourage local spending, strengthen local businesses and increase economic opportunities. Moreover, providing a variety of full -service restaurants that offer alcoholic beverages as part of their menu offers additional dining options for Santa Ana residents and visitors. Policy 4.1 of the LU, encourages complete neighborhoods by introducing a mix of complementary uses, community services, and people places within a walkable area. Approval of CUP No. 2023-09 will allow residents of Cornerstone Village neighborhood to walk to a restaurant that offers full service dining options, thereby positively contributing to the economic viability of the area by promoting local spending and walkability. Lastly, the eating establishment is located within an existing commercial area and its operations will be compatible with the surrounding commercial businesses. Section 2. In accordance with the California Environmental Quality Act ("CEQA") and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to allow the operation of an alcoholic beverage control license to sell alcoholic beverages at a bona -fide eating establishment. As such, a Notice of Exemption, Environmental Review No. 2023-24, will be filed for this project. Section 3. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, referendum, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the SubdivisionMap Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, Resolution No. 2023-XXX Page 4 of 10 City Council 54 — 12 6/6/2023 regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City's defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action. Section 4. The City Council of the City of Santa Ana, after conducting the public hearing, hereby approves Conditional Use Permit No. 2023-09, as conditioned in Exhibit A, attached hereto and incorporated herein, for the sale of distilled spirits in addition to beer and wine for on -premises consumption at Mariscos Hector Sports Grill located at 1208 East McFadden Avenue. This decision is based upon the evidence submitted at the above - referenced hearing, including but not limited to: The Request for City Council Action dated June 6, 2023, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 6th day of June 2023 by the following vote. AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT Councilmembers: PRESENT: Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Bv: John M. Funk Chief Assistant City Attorney Resolution No. 2023-XXX Page 5 of 10 City Council 54 — 13 6/6/2023 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on June 6, 2023. Date: City Clerk City of Santa Ana Resolution No. 2023-XXX Page 6 of 10 City Council 54 — 14 6/6/2023 IWAonI1-.11W1 Conditions of A1212roval for Conditional Use Permit No. 2023-09 Conditional Use Permit ("CUP") No. 2023-09 allowing the sale of distilled spirits in addition to beer and wine for on -premises consumption is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code ("SAMC"), the California Administrative Code, the California Building Standards Code, and all other applicable regulations. The Applicant must comply with each and every condition listed below prior to exercising the rights conferred by this CUP. The Applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the CUP. Any amendment to this CUP must be submitted to the Planning Division for review. At that time, staff will determine if administrative relief is available or the conditional use permit must be amended. 2. The sale of alcoholic beverages for on -premises consumption shall be permitted in accordance with the operational standards for on -premises establishments pursuant to Section 41-196(g) of the SAMC, in accordance with the provisions of an on -premises alcohol license by the California Department of Alcoholic Beverage Control ("ABC"), and in accordance with the site and floor plans attached to the staff report documenting the approved scope of the project. 3. The sale of alcoholic beverages for on -premises consumption shall be limited from 8:00 a.m. to 10:00 p.m. on Sunday through Thursday and from 8:00 a.m. to 12:00 a.m. (midnight) on Friday and Saturday. The applicant shall notify the City in writing upon receipt of the Type 47 license issued by the State Department of Alcohol Beverage Control and of the date the business will initiate the alcohol services licensed by the State. After a six-month operating period following the initial service date, the Planning Commission shall be presented with a staff evaluation of any Police Department, Code Enforcement, Planning, and community -provided concerns. If no concerns are identified by the staff evaluation report and by the Planning Commission, the sale of alcoholic beverages may extend to 12:00 a.m. daily. Modified by Planning Commission on February 24, 2023 4. A modification of this CUP or a subsequent and separate CUP application shall be required for after-hours operations past 12:00 a.m. (midnight) pursuant to Section 41- 196(g)(3) of the SAMC. 5. The Planning Division shall review CUP No. 2023-09 within six (6) months and again no later than one year after full execution of this conditional use permit. Should any Resolution No. 2023-XXX Page 7 of 10 City Council 54 — 15 6/6/2023 issues arise during such review, CUP No. 2023-09 shall be scheduled for public hearing at the applicant's full expense for condition modification(s). 6. Violations of the CUP, as contained in Section 41-647.5 of the SAMC, will be grounds for permit revocation and/or suspension as described in Section 41-651 of the SAMC. 7. Prior to the release of the resolution, the applicant is responsible for meeting the window sign requirements contained in Section 41-872 (c) of the SAMC and obtaining the proper Planning approval and Building permits for any wall signs installed. 8. The business owner shall maintain and adhere to a "Good Neighbor Policy," implementing measures to ensure patrons comply with applicable noise, parking, and outdoor smoking regulations, and removing litter and preventing loitering in the areas in the immediate vicinity of the business. 9. The applicant shall be responsible for monitoring both patron and employee conduct on the premises and within the parking areas under his/her control to assure such conduct does not adversely affect or detract from the quality of life for adjoining residents, property owners, and businesses. 10. At least one on -duty manager with authority over the activities within the facility shall be on the premises during business hours. The on -duty manager's contact information shall be posted in a conspicuous location at the restaurant's front entry. The on -duty manager's responsibilities shall include the monitoring of the premises to ensure compliance with all applicable State laws, Municipal Code requirements and the conditions imposed by ABC and the conditional use herein. Every effort shall be undertaken in managing the subject premises and the facility to discourage illegal and criminal activities and any exterior area over which the building owner exercises control. 11. The applicant shall maintain the site as necessary, including but not limited to: the repair and upkeep of the property; cleanup of trash and debris; repair and upkeep of any damaged and/or weathered components of the building; repair and upkeep of exterior paint; parking striping, lighting and irrigation fixtures; landscaping and related landscape, furnishing, and hardscape improvements. 12. Prior to the release of this resolution, a Property Maintenance Agreement shall be recorded against the property. The agreement will be subject to review and applicability by the Planning and Building Agency, the Community Development Agency, the Public Works Agency, and the City Attorney to ensure that the property and all improvements located thereupon are properly maintained. Applicant (and the owner of the property upon which the authorized use and/or authorized improvements are located if different from the Applicant) shall execute a maintenance agreement with the City of Santa Ana which shall be recorded against the property and which shall be in a form reasonably satisfactory to the City Attorney. The maintenance agreement shall contain covenants, conditions and restrictions relating to the following: Resolution No. 2023-XXX Page 8 of 10 City Council 54 — 16 6/6/2023 a. Compliance with operational conditions applicable during any period(s) of construction or major repair (e.g., proper screening and securing of the construction site; implementation of proper erosion control, dust control and noise mitigation measure; adherence to approved project phasing etc.); b. Compliance with ongoing operational conditions, requirements and restrictions, as applicable (including but not limited to hours of operation, security requirements, the proper storage and disposal of trash and debris, enforcement of the parking management plan, and/or restrictions on certain uses); C. Ongoing compliance with approved design and construction parameters, signage parameters and restrictions as well as landscape designs, as applicable; d. Ongoing maintenance, repair and upkeep of the property and all improvements located thereupon (including but not limited to controls on the proliferation of trash and debris on or about the property; the proper and timely removal of graffiti; the timely maintenance, repair and upkeep of damaged, vandalized and/or weathered buildings, structures and/or improvements; the timely maintenance, repair and upkeep of exterior paint, parking striping, lighting and irrigation fixtures, walls and fencing, publicly accessible bathrooms and bathroom fixtures, landscaping and related landscape improvements and the like, as applicable); e. If Applicant and the owner of the property are different (e.g., if the Applicant is a tenant or licensee of the property or any portion thereof), both the Applicant and the owner of the property shall be signatories to the maintenance agreement and both shall be jointly and severally liable for compliance with its terms; f. The maintenance agreement shall further provide that any party responsible for complying with its terms shall not assign its ownership interest in the property or any interest in any lease, sublease, license or sublicense, unless the prospective assignee agrees in writing to assume all of the duties, obligations and responsibilities set forth under the maintenance agreement; and g. The maintenance agreement shall contain provisions relating to the enforcement of its conditions by the City and shall also contain provisions authorizing the City to recover costs and expenses which the City may incur arising out of any enforcement and/or remediation efforts which the City may undertake in order to cure any deficiency in maintenance, repair or upkeep or to enforce any restrictions or conditions upon the use of the property. The maintenance agreement shall further provide that any unreimbursed costs and/or expenses incurred by the City to cure a deficiency in maintenance or Resolution No. 2023-XXX Page 9 of 10 City Council 54 — 17 6/6/2023 to enforce use restrictions shall become a lien upon the property in an amount equivalent to the actual costs and/or expense incurred by the City. Resolution No. 2023-XXX Page 10 of 10 City Council 54 — 18 6/6/2023 EXHIBIT 2 - PLANNING COMMISSION STAFF REPORT AND EXHIBITS Planning and Building Agency Item # xx coor City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Planning Commission Staff Report April 24, 2023 Topic: Conditional Use Permit No. 2023-09 — Mariscos Hector ABC License 0*iTi]J,ILTiI=Ikil1]=IILTOIIs] 61 Adopt a resolution approving Conditional Use Permit No. 2023-09 as conditioned. Maria Sebold with Mariscos Hector Sports Grill (Applicant) and representing McFadden Shopping Center, LLC. (Property Owner), is requesting approval of Conditional Use Permit (CUP) No. 2023-09 to allow the sale of distilled spirits, in addition to existing beer and wine sales, for on -premises consumption at an existing eating establishment located at 1208 East McFadden Avenue. Pursuant to Section 41-196 of the Santa Ana Municipal Code (SAMC), establishments wishing to sell alcoholic beverages for on -premises consumption require approval of a CUP. Staff is recommending approval of the applicant's request because the site is located within a commercial center intended for such uses, the site is located facing away from sensitive land uses, and complies with City standards. Additionally, the proposed operational standards and conditions of approval will ensure that the applicant's request will not negatively affect the surrounding community. ii. - 1- .1 The applicant is requesting approval of CUP No. 2023-09 to allow the sale of distilled spirits, in addition to its existing beer and wine sales, for on -premises consumption through a Type 47 license from the Department of Alcoholic Beverage Control (ABC) at Mariscos Hector Sports Grill. The eating establishment currently occupies a 3,350-square feet unit within a commercial building located on the southeastern corner of McFadden and Standard avenues. The restaurant can accommodate up to 94 patrons within the indoor dining area. The proposed alcoholic beverages will be stored within a storage room located in the rear of the restaurant and a displayed area located in front of the kitchen's counter top. The restaurant will contain an overall alcohol storage area of approximately 33 square feet, which is less than five percent of the gross floor area of the City Council 54 — 19 6/6/2023 CUP No. 2023-09 — Mariscos Hector Sports Grill ABC License April 24, 2023 Page 2 tenant space as allowed by the Section 41-196(g)(25) of theSAMC. Hours of operation are from 8:00 a.m. to 12:00 a.m. (midnight) daily. Should the applicant seek to sell alcoholic beverages between 12:00 a.m. (midnight) and 7:00 a.m., a separate CUP will be required in accordance with Section 41-196(g)(3) of the SAMC. Entertainment is occasionally provided on -site and the site's Entertainment Permit will be renewed as part of this application and in accordance with Section 11-6 of the SAMC. Item Information Project Address and Council Ward 1208 East McFadden Avenue — Ward 6 Nearest Intersection McFadden Avenue and Standard Avenue General Plan Designation General Commercial (GC) Zoning Designation Planned Shopping Center C4 Surrounding Land Uses North Single -Family Residences East Multi -Family Residences South Commercial West Property Size 0.95 acres (41,382 square feet) Existing Site Development The subject site contains an 11,760 sq. ft. commercial building with multiple tenant units. Unit Size 3,354 square feet Use Permissions Allowed with approval of a CUP Zoning Code Sections Affected Uses SAMC Sections 41-196 a O erational Standards SAMC Section 41-196 Census Tract and License Information Census Tract No. 744.03 No. of Allowed and Existing Licenses 7 Allowed; 9 Existing Standards Permissible by SAMC Provided Eating Establishment Type Bona -Fide Bona -Fide Hours of Operation for ABC Sales 7:00 a.m. to 12:00 a.m. (midnight), unless extended by a separate after-hours CUP 8:00 a.m. to 12:00 a.m. (midnight) daily. Window Display 25% of Window Coverage Complies Alcohol Storage and Display 5% of G.F.A 0.98% of G.F.A. The subject site was constructed in 1971 with two commercial buildings, one measuring 11,700 square feet and the other measuring 3,000 square feet. City records indicate that since the time of construction, several permits have been issued for site improvements. The current restaurant, Mariscos Hector Sports Grill, currently occupies a 3,354-square feet unit along the north end of the 11,700-square foot building that is closest to McFadden Avenue. City Council 54 — 20 6/6/2023 CUP No. 2023-09 — Mariscos Hector Sports Grill ABC License April 24, 2023 Page 3 In 1971, the Planning Commission approved CUP No. 1971-32 allowing the sale of beer and wine for on -premises consumption through a Type 41 ABC license at the subject site for Pelley's Chow Bell restaurant. Since then, the ABC license has been transferred to various businesses and was transferred to Mariscos Hector Sports Grill in 2013. The applicant is seeking to upgrade its existing ABC license from a Type 41 to a Type 47 ABC license. This would allow the sale of distilled spirits in addition to the existing license that allows on -sale of beer and wine for on -premises consumption which will be an ancillary component to its dining services. Mariscos Hector operates at two additional locations in Santa Ana: one at 1801 South Main Street, which has an active Type 47 ABC license that was approved by CUP No. 2019-10; and another at 409 North Broadway, which has an active Type 47 ABC license that was approved by CUP 2016-08. Additionally, other locations are in the cities of Anaheim, Orange, and Costa Mesa. CUP requests are governed by Section 41-638 of the SAMC. CUPs may be granted when it can be shown that the proposed project will not adversely impact the community. If these findings can be made, then it is appropriate to grant the CUP. Conversely, the inability to make these findings would result in a denial. The purpose of regulating establishments that sell alcoholic beverages is to set forth operating practices and procedures and to minimize impacts to surrounding areas. Staff has reviewed the applicant's request for the sale of distilled spirits in addition to beer and wine for on - premises and has determined that the addition of distilled spirits at the subject site will not be detrimental to the health, safety, and welfare of the community. The sale of distilled spirits for on -premises consumption in addition to beer and wine will provide a full -service dining experience with an ancillary service to the restaurant's customers by allowing them the ability to purchase a variety of alcoholic beverages with their meal will allow Mariscos Hector Sports Grill to be economically viable and compete with nearby full -service eating establishments that offer similar services to their patrons. The sale of distilled spirits in addition to the existing sale of beer and wine will not negatively affect the surrounding uses. As previously described, Maricos Hector is located at the north end of the commercial building closest to McFadden Avenue and its main entry faces Standard Avenue, away from residential uses. Additionally, there is currently a block wall and landscape buffer located in the rear of the restaurant acting as a buffer between the restaurant and the multi -family residential buildings located to the east of Maricos Hector. The block wall and landscape buffer remain in sound condition. The restaurant is currently in compliance with the parking variance (Variance No. 70-21) that was approved in 1970 to allow a parking reduction for this site. In addition, the parking City Council 54 — 21 6/6/2023 CUP No. 2023-09 — Mariscos Hector Sports Grill ABC License April 24, 2023 Page 4 spaces are striped per today's requirements. Moreover, the applicant will be required to obtain all the necessary permits for any signs, events, or site improvements proposed. Furthermore, the subject site is not adjacent to any playgrounds, schools, or religious institutions. The nearest sensitive land use is Kenny Elementary School (located at 1300 E. McFadden Avenue), which is approximately 300 feet to the east of the subject site. A multi -family residential development is adjacent to the east side of the subject site However, the restaurant's main entrance and dining area are located along the west elevation of the building and the operational standards applicable to an ABC license, per Section 41-196(g) of the SAMC, and conditions of approval will mitigate any potential impact created by the use and will ensure that the use will not negatively impact the surrounding community. General Plan Consistency: Approval of the proposed CUP will be consistent with several goals and policies of the General Plan. Goal 2 of the Land Use Element (LU) encourages a balance of land uses that meet Santa Ana's diverse needs. Policy 2.2 of the LU encourage a range of commercial uses to capture a greater share of local spending and offer a range of employment opportunities and Policy 2.7 of the LU supports land use decisions that encourage the creation, development, and retention of business in Santa Ana. Approval of CUP No. 2023-09 will contribute to providing a balance of diverse commercial land uses, which will then encourage local spending, strengthen local businesses and increase economic opportunities. In addition, Goal 3 of the LU encourages the preservation and improvement of the character and integrity of the existing neighborhoods and districts. Policy 3.7 promotes a clean, safe, and creative environment for Santa Ana's residents an, workers, and visitors. Approval of CUP No. 2023-06 will provide reinvestment into the commercial site and enhance the overall consumer environment of the area by increasing activity during business hours. Moreover, providing a variety of full -service restaurants that offer alcoholic beverages as part of their menu offers additional dining options for Santa Ana residents and visitors. Lastly, Policy 4.1 of the LU, encourages complete neighborhoods by introducing a mix of complementary uses, community services, and people places within a walkable area. Approval of CUP No. 2023-09 will allow for additional service to Santa Ana residents and visitors, thereby positively contributing to the economic viability of the area by promoting local spending, offering employment opportunities, and providing a safe workplace. In addition, the eating establishment is located within an existing commercial area and its operations will be compatible with the surrounding commercial businesses. Police Department Analysis: The Police Department has reviewed the applicant request for sale of distilled spirits in addition to beer and wine for on -premises consumption and has no concerns, as the City Council 54 — 22 6/6/2023 CUP No. 2023-09 — Mariscos Hector Sports Grill ABC License April 24, 2023 Page 5 operational standards applicable to the ABC license and conditions of approval will mitigate any potential impacts to the surrounding community. The Police Department carefully evaluated the project site and determined that there has been a total of 38 service calls in the project site's vicinity since January 1, 2020. Of those 38 calls, seven resulted in reports taken in. The reports were in result of assaults occurring on the integrated commercial center site, while one was a car burglary. According to the Police Department, the number of calls for service is commensurate with the size of the existing center. The Police Department reviews CUP applications for the sale and service of alcoholic beverages in order to ensure that the potential crime and nuisance behaviors associated with alcohol consumption are mitigated to the greatest extent possible. For on -premises licenses, the Police Department analyzes the crime rate in the area using the standards and definitions contained in the Business and Professions Code Section 23948.4(c)(2), which are also utilized by ABC. This section defines "reported crimes" as criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, and motor vehicle theft, combined with all arrests for other crimes, both felonies and misdemeanors, except traffic citations. The Police Department then compares the number of such crimes in the reporting district as compared to the number of crimes in other reporting districts. In keeping with the standard used by ABC and Business and Professions Code, should the Police Department determine that the reporting district has a 20 percent greater number of reported crimes than the average number found in all reporting districts, the Police Department will consider this information in making its recommendation. As part of the application process, the application was reviewed by the Police Department. Based on its review, the Police Department has no issues of concern regarding this application. Table I Police Department Analysis -and Criteria for Recommendation Police Department Analysis and Criteria for Recommendation Police Grid No. and Police Grid No. 187; ranked 18 out of 102 Police Reporting Grids (1 Th Rank percentile). Threshold for High This reporting district is within the 20 percent threshold established by Crime the State for high crime. Although the property falls within the 20-percent high crime threshold, the Police Department is satisfied that the operational standards Police Department applicable to an on -premises ABC license and conditions of approval will Recommendation mitigate any negative impacts to the surrounding community, and therefore, does not oppose the granting of CUP No. 2023-09. City Council 54 — 23 6/6/2023 CUP No. 2023-09 — Mariscos Hector Sports Grill ABC License April 24, 2023 Page 6 In order to ensure the eating establishment was not a nuisance to the neighboring properties, staff contacted four neighborhood leaders on March 14 and 15 of 2023. Staff received positive feedback from the adjacent neighborhoods that there have been no community issues stemming from the establishment's current operations. Additionally, project notifications were posted, published, and mailed in accordance with City and State regulations. Copies of the public notice, including a 1,000-foot notification radius map, and the site posting are provided in Exhibit 6. The site is located within the boundaries of the Cornerstone Village Neighborhood Association and their representatives were contacted on March 14 and 15 of 2023 to identify any areas of concerns due to the proposed application request. Feedback received from the representatives were incorporated into the conditions of approval for this project. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing bona -fide eating establishment. As such, a Notice of Exemption, Environmental Review No. 2023-24, will be filed for this project. FISCAL IMPACT There is no fiscal impact associated with this action. 1. Resolution 2. Vicinity Zoning and Aerial View 3. Site Photo 4. Site Plan 5. Floor Plan 6. Copy of Public Notices Prepared By: Fernanda Arias, Assistant Planner I City Council 54 — 24 6/6/2023 CUP No. 2023-09 — Mariscos Hector Sports Grill ABC License April 24, 2023 Page 7 Approved By: Minh Thai, Executive Director of Planning and Building Agency City Council 54 — 25 6/6/2023 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON -PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. Maria Sebold with Mariscos Hector Sports Grill ("Applicant") and representing McFadden Shopping Center, LLC. ("Property Owner"), is requesting approval of Conditional Use Permit (CUP) No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing restaurant located at 1208 East McFadden Avenue. B. Section 41-196 of the Santa Ana Municipal Code ("SAMC") requires approval of a CUP for establishments wishing to sell alcoholic beverages for on -premises consumption. C. On November 8, 1971, the Planning Commission approved CUP No. 1971-34 allowing the sale of beer and wine for on -premises consumption, through a Type 41 license from the State Department of Alcoholic Beverage Control ("ABC"), at the subject site. D. On February 24, 2023, the applicant submitted a CUP application to the Planning Division to upgrade its existing ABC license from a Type 41 to a Type 47 license to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at the existing restaurant. E. The restaurant meets all required standards specified by Section 41-196 of the SAMC and ABC for the sale of alcoholic beverages for on -premises consumption by containing a full kitchen and a menu of hot and cold food items for purchase. F. On April 24, 2023, the Planning Commission held a duly -noticed public hearing on CUP No. 2023-09. G. The Planning Commission of the City of Santa Ana determines that the following findings, which must be established in order to grant a CUP pursuant to Section 41-638 of the SAMC, have been established for CUP No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing eating establishment located at 1208 East McFadden Avenue. Resolution No. 2023-XXXX Page 1 of 8 City Council 54 — 26 6/6/2023 1. That the proposed use will provide a service or facility which will contribute to the general wellbeing of the neighborhood or community. The sale of distilled spirits, in addition to beer and wine sales, for on -premises consumption at this location will provide an ancillary service to the eating establishment's customers by allowing them the ability to purchase alcoholic beverages with their meal. This will thereby benefit the community by providing an eating establishment with an additional and complementary food related amenity. Operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will mitigate any potential impacts created by the use and will ensure that the use will not negatively affect the surrounding community. 2. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at this location will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity because the operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will address any potential negative or adverse impacts created by the use. Existing conditions illustrate that the restaurant is located at the north end of the existing commercial building, closest to McFadden Avenue and the main entry is facing Standard Avenue, away from residential uses. In addition, the existing block wall and landscape buffer remain in sound condition. The granting of the CUP will not negatively impact any sensitive land uses that may be nearby. 3. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will not adversely affect the economic stability of the area, but will instead allow the eating establishment to compete with other nearby eating establishments that offer a full selection of alcoholic beverages to their customers. Moreover, the offering of distilled spirits will allow the eating establishment to remain economically viable, thereby contributing to the overall success of the City. 4. That the proposed use will comply with the regulations and conditions specified in Chapter 41 (Zoning) of the SAMC for such use. Resolution No. 2023-XXXX Page 2 of 8 City Council 54 — 27 6/6/2023 The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will be in compliance with all applicable regulations and operational standards imposed on an eating establishment selling alcoholic beverages for on - premises consumption pursuant to Chapter 41 of the SAMC. The restaurant will be maintained as a bona -fide eating establishment, having suitable kitchen facilities and supplying an assortment of foods. Additionally, the eating establishment will utilize less than five percent (5%) of the gross floor area for display and storage of alcoholic beverages, which is the maximum allowed threshold established by Section 41-196(g)(25) of the SAMC. In addition, operational standards and conditions of approval will ensure the project remains in compliance with all applicable codes and regulations related to alcohol sales to ensure that the use does not impact neighboring properties or create an attractive nuisance. 5. That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. The sale of distilled spirits in addition of beer and wine for on - premises consumption at the subject location will not adversely affect the General Plan or any specific plan. The granting of CUP No. 2023-09 supports several goals and policies of the General Plan. Goal 2 of the Land Use Element (LU) encourages a balance of land uses that meet Santa Ana's diverse needs. Policy 2.2 of the LU encourages a range of commercial uses to capture a greater share of local spending and offer a range of employment opportunities and Policy 2.7 of the LU supports land use decisions that encourage the creation, development, and retention of business in Santa Ana. Approval of CUP No. 2023-09 will contribute to providing a balance of diverse commercial land uses, which will then encourage local spending, strengthen local businesses and increase economic opportunities. Moreover, providing a variety of full -service restaurants that offer alcoholic beverages as part of their menu offers additional dining options for Santa Ana residents and visitors. Policy 4.1 of the LU, encourages complete neighborhoods by introducing a mix of complementary uses, community services, and people places within a walkable area. Approval of CUP No. 2023-09 will allow residents of Cornerstone Village neighborhood to walk to a restaurant that offers full service dining option, thereby positively contributing to the economic viability of the area by promoting local spending and walkability. Lastly, the eating establishment is located within an existing commercial area and its operations will be compatible with the surrounding commercial businesses. Section 2. In accordance with the California Environmental Quality Act ("CEQA")and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the Resolution No. 2023-XXXX Page 3 of 8 City Council 54 — 28 6/6/2023 operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to allow the operation of an alcoholic beverage control license to sell alcoholic beverages at a bona -fide eating establishment. As such, a Notice of Exemption, Environmental Review No. 2023-24, will be filed for this project. Section 3. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, referendum, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the SubdivisionMap Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City's defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action. Section 4. The Planning Commission of the City of Santa Ana, after conducting the public hearing, hereby approves Conditional Use Permit No. 2023-09, as conditioned in Exhibit A, attached hereto and incorporated herein, for the sale of distilled spirits in addition to beer and wine for on -premises consumption at Mariscos Hector Sports Grill located at 1208 East McFadden Avenue. This decision is based upon the evidence submitted at the above -referenced hearing, including but not limited to: The Request for Planning Commission Action dated April 24, 2023, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 24th day of April 2023 by the following vote. AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners: ABSTENTIONS: Commissioners: Resolution No. 2023-XXXX Page 4 of 8 City Council 54 — 29 6/6/2023 Bao Pham Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Chief Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Nuvia Ocampo, Recording Secretary, do hereby attest to and certify the attached Resolution No. 2023-XXXX to be the original resolution adopted by the Planning Commission of the City of Santa Ana on April 24, 2023. Date: Nuvia Ocampo Recording Secretary City of Santa Ana Resolution No. 2023-XXXX Page 5 of 8 City Council 54 — 30 6/6/2023 EXHIBIT A Conditional Use Permit ("CUP") No. 2023-09 allowing the sale of distilled spirits in addition to beer and wine for on -premises is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code ("SAMC"), the California Administrative Code, the California Building Standards Code, and all other applicable regulations. The Applicant must comply with each and every condition listed below prior to exercising the rights conferred by this CUP. The Applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the CUP. Any amendment to this CUP must be submitted to the Planning Division for review. At that time, staff will determine if administrative relief is available or the conditional use permit must be amended. 2. The sale of alcoholic beverages for on -premises consumption shall be permitted in accordance with the operational standards for on -premises establishments pursuanl to Section 41-196(g) of the SAMC, in accordance with the provisions of an on -premises alcohol license by the California Department of Alcoholic Beverage Control ("ABC"), and in accordance with the site and floor plans attached to the staff report documenting the approved scope of the project. 3. The sale of alcoholic beverages for on -premises consumption shall be limited from 8:00 a.m. to 10:00 p.m. on Sunday through Thursday and from 8:00 a.m. to 12:00 a.m. (midnight) on Friday and Saturday, unless modified through a modification of this CUP or a subsequent and separate CUP application for after-hours operations past 12:00 a.m. (midnight) pursuant to Section 41-196(g)(3) of the SAMC. 4. The Planning Division shall review CUP No. 2023-09 within six (6) months and again no later than one year after full execution of this conditional use permit. Should any issues arise during such review, CUP No. 2023-09 shall be scheduled for public hearing at the applicant's full expense for condition mod ification (s). 5. Violations of the CUP, as contained in Section 41-647.5 of the SAMC, will be grounds for permit revocation and/or suspension as described in Section 41-651 of the SAMC. 6. Prior to the release of the resolution, the applicant is responsible for meeting the window sign requirements contained in Section 41- 872 (c) of the SAMC and obtaining the proper Planning approval and Building permits for any wall signs installed. 7. The business owner shall maintain and adhere to a "Good Neighbor Policy," implementing measures to ensure patrons comply with applicable noise, parking, and outdoor smoking regulations, and removing litter and preventing loitering in the areas in Resolution No. 2023-XXXX Page 6 of 8 City Council 54 — 31 6/6/2023 the immediate vicinity of the business. 8. The applicant shall be responsible for monitoring both patron and employee conduct on the premises and within the parking areas under his/her control to assure such conduct does not adversely affect or detract from the quality of life for adjoining residents, property owners, and businesses. 9. At least one on -duty manager with authority over the activities within the facility shall be on the premises during business hours. The on -duty manager's contact information shall be posted in a conspicuous location at the restaurant's front entry. The on -duty manager's responsibilities shall include the monitoring of the premises to ensure compliance with all applicable State laws, Municipal Code requirements and the conditions imposed by ABC and the conditional use herein. Every effort shall be undertaken in managing the subject premises and the facility to discourage illegal and criminal activities and any exterior area over which the building owner exercises control. 10. The applicant shall maintain the site as necessary, including but not limited to: the repair and upkeep of the property; cleanup of trash and debris; repair and upkeep of any damaged and/or weathered components of the building; repair and upkeep of exterior paint; parking striping, lighting and irrigation fixtures; landscaping and related landscape, furnishing, and hardscape improvements. 11. Prior to the release of this resolution, a Property Maintenance Agreement shall be recorded against the property. The agreement will be subject to review and applicability by the Planning and Building Agency, the CommunityDevelopment Agency, the Public Works Agency, and the City Attorney to ensure that the property and all improvements located thereupon are properly maintained. Applicant (and the owner of the property upon which the authorized use and/or authorized improvements are located if different from the Applicant) shall execute a maintenance agreement with the City of Santa Ana which shall be recorded against the property and which shall be in a form reasonably satisfactory to the City Attorney. The maintenance agreement shall contain covenants, conditions and restrictions relating to the following: a. Compliance with operational conditions applicable during any period(s) of construction or major repair (e.g., proper screening and securing of the construction site; implementation of proper erosion control, dust control and noise mitigation measure; adherence to approved project phasing etc.); b. Compliance with ongoing operational conditions, requirements and restrictions, as applicable (including but not limited to hours of operation, security requirements, the proper storage and disposal of trash and debris, enforcement of the parking management plan, and/or restrictions on certain uses); C. Ongoing compliance with approved design and construction parameters, signage parameters and restrictions as well as landscape designs, as applicable: d. Ongoing maintenance, repair and upkeep of the property and all improvements located thereupon (including but not limited to controls on the proliferation of trash and debris on or about the property; the proper and timely removal of graffiti; the Resolution No. 2023-XXXX Page 7 of 8 City Council 54 — 32 6/6/2023 timely maintenance, repair and upkeep of damaged, vandalized and/or weathered buildings, structures and/or improvements; the timely maintenance, repair and upkeep of exterior paint, parking striping, lighting and irrigation fixtures, walls and fencing, publicly accessible bathrooms and bathroom fixtures, landscaping and related landscape improvements and the like, as applicable); e. If Applicant and the owner of the property are different (e.g., if the Applicant is a tenant or licensee of the property or any portion thereof), both the Applicant and the owner of the property shall be signatories to themaintenance agreement and both shall be jointly and severally liable for compliance with its terms; The maintenance agreement shall further provide that any party responsible for complying with its terms shall not assign its ownership interest in the property or any interest in any lease, sublease, license or sublicense, unless the prospective assignee agrees in writing to assume all of the duties, obligations and responsibilities set forth under the maintenance agreement; and g. The maintenance agreement shall contain provisions relating to the enforcement of its conditions by the City and shall also contain provisions authorizing the City to recover costs and expenses which the City may incur arising out of any enforcement and/or remediation efforts which the City may undertake in order to cure any deficiency in maintenance, repair or upkeep or to enforce any restrictions or conditions upon the use of the property. The maintenance agreement shall further provide that any unreimbursed costs and/or expenses incurred by the City to cure a deficiency in maintenance or to enforce use restrictions shall become a lien upon the property in an amount equivalent to the actual costs and/or expense incurred by the City. Resolution No. 2023-XXXX Page 8 of 8 City Council 54 — 33 6/6/2023 RESOLUTION NO. 2023-07 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON -PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. Maria Sebold with Mariscos Hector Sports Grill ("Applicant") and representing McFadden Shopping Center, LLC. ("Property Owner"), is requesting approval of Conditional Use Permit (CUP) No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing restaurant located at 1208 East McFadden Avenue. B. Section 41-196 of the Santa Ana Municipal Code ("SAMC") requires approval of a CUP for establishments wishing to sell alcoholic beverages for on -premises consumption. C. On November 8, 1971, the Planning Commission approved CUP No. 1971-34 allowing the sale of beer and wine for on -premises consumption, through a Type 41 license from the State Department of Alcoholic Beverage Control ("ABC'), at the subject site. D. On February 24, 2023, the applicant submitted a CUP application to the Planning Division to upgrade its existing ABC license from a Type 41 to a Type 47 license to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at the existing restaurant. E. The restaurant meets all required standards specified by Section 41-196 of the SAMC and ABC for the sale of alcoholic beverages for on -premises consumption by containing a full kitchen and a menu of hot and cold food items for purchase. F. On April 24, 2023, the Planning Commission held a duly -noticed public hearing on CUP No. 2023-09. G. The Planning Commission of the City of Santa Ana determines that the following findings, which must be established in order to grant a CUP pursuant to Section 41-638 of the SAMC, have been established for CUP No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing eating establishment located at 1208 East McFadden Avenue. Resolution No. 2023-07 Page 1 of 8 City Council 54 — 34 6/6/2023 1. That the proposed use will provide a service or facility which will contribute to the general wellbeing of the neighborhood or community. The sale of distilled spirits, in addition to beer and wine sales, for on -premises consumption at this location will provide an ancillary service to the eating establishment's customers by allowing them the ability to purchase alcoholic beverages with their meal. This will thereby benefit the community by providing an eating establishment with an additional and complementary food related amenity. Operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will mitigate any potential impacts created by the use and will ensure that the use will not negatively affect the surrounding community. 2. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at this location will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity because the operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will address any potential negative or adverse impacts created by the use. Existing conditions illustrate that the restaurant is located at the north end of the existing commercial building, closest to McFadden Avenue and the main entry is facing Standard Avenue, away from residential uses. In addition, the existing block wall and landscape buffer remain in sound condition. The granting of the CUP will not negatively impact any sensitive land uses that may be nearby. 3. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will not adversely affect the economic stability of the area, but will instead allow the eating establishment to compete with other nearby eating establishments that offer a full selection of alcoholic beverages to their customers. Moreover, the offering of distilled spirits will allow the eating establishment to remain economically viable, thereby contributing to the overall success of the City. 4. That the proposed use will comply with the regulations and conditions specified in Chapter 41 (Zoning) of the SAMC for such use. Resolution No. 2023-07 Page 2 of 8 City Council 54 — 35 6/6/2023 The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will be in compliance with all applicable regulations and operational standards imposed on an eating establishment selling alcoholic beverages for on - premises consumption pursuant to Chapter 41 of the SAMC. The restaurant will be maintained as a bona -fide eating establishment, having suitable kitchen facilities and supplying an assortment of foods. Additionally, the eating establishment will utilize less than five percent (5%) of the gross floor area for display and storage of alcoholic beverages, which is the maximum allowed threshold established by Section 41-196(g)(25) of the SAMC. In addition, operational standards and conditions of approval will ensure the project remains in compliance with all applicable codes and regulations related to alcohol sales to ensure that the use does not impact neighboring properties or create an attractive nuisance. 5. That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. The sale of distilled spirits in addition of beer and wine for on - premises consumption at the subject location will not adversely affect the General Plan or any specific plan. The granting of CUP No. 2023-09 supports several goals and policies of the General Plan. Goal 2 of the Land Use Element (LU) encourages a balance of land uses that meet Santa Ana's diverse needs. Policy 2.2 of the LU encourages a range of commercial uses to capture a greater share of local spending and offer a range of employment opportunities and Policy 2.7 of the LU supports land use decisions that encourage the creation, development, and retention of business in Santa Ana. Approval of CUP No. 2023-09 will contribute to providing a balance of diverse commercial land uses, which will then encourage local spending, strengthen local businesses and increase economic opportunities. Moreover, providing a variety of full -service restaurants that offer alcoholic beverages as part of their menu offers additional dining options for Santa Ana residents and visitors. Policy 4.1 of the LU, encourages complete neighborhoods by introducing a mix of complementary uses, community services, and people places within a walkable area. Approval of CUP No. 2023-09 will allow residents of Cornerstone Village neighborhood to walk to a restaurant that offers full service dining option, thereby positively contributing to the economic viability of the area by promoting local spending and walkability. Lastly, the eating establishment is located within an existing commercial area and its operations will be compatible with the surrounding commercial businesses. Section-. In accordance with the California Environmental Quality Act ("CEQA")and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the Resolution No. 2023-07 Page 3 of 8 City Council 54 — 36 6/6/2023 operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to allow the operation of an alcoholic beverage control license to sell alcoholic beverages at a bona -fide eating establishment. As such, a Notice of Exemption, Environmental Review No. 2023-24, will be filed for this project. Section 3. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, referendum, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the SubdivisionMap Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City's defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action. Section 4. The Planning Commission of the City of Santa Ana, after conducting the public hearing, hereby approves Conditional Use Permit No. 2023-09, as conditioned in Exhibit A, attached hereto and incorporated herein, for the sale of distilled spirits in addition to beer and wine for on -premises consumption at Mariscos Hector Sports Grill located at 1208 East McFadden Avenue. This decision is based upon the evidence submitted at the above -referenced hearing, including but not limited to: The Request for Planning Commission Action dated April 24, 2023, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 24th day of April 2023 by the following vote. AYES: Commissioners: ESCAMILLA, LEO, MCLOUGHLIN, OLIVA, PHAM, WOO NOES: Commissioners: ABSENT: Commissioners: RAMOS ABSTENTIONS: Commissioners: Resolution No. 2023-07 Page 4 of 8 City Council 54 — 37 6/6/2023 Bao Pham Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Chief Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Nuvia Ocampo, Recording Secretary, do hereby attest to and certify the attached Resolution No. 2023-07 to be the original resolution adopted by the Planning Commission of the City of Santa Ana on April 24, 2023. Date: Nuvia Ocampo Recording Secretary City of Santa Ana Resolution No. 2023-07 Page 5 of 8 City Council 54 — 38 6/6/2023 EXHIBIT A Conditional Use Permit ("CUP") No. 2023-09 allowing the sale of distilled spirits in addition to beer and wine for on -premises is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code ("SAMC"), the California Administrative Code, the California Building Standards Code, and all other applicable regulations. The Applicant must comply with each and every condition listed below prior to exercising the rights conferred by this CUP. The Applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the CUP. Any amendment to this CUP must be submitted to the Planning Division for review. At that time, staff will determine if administrative relief is available or the conditional use permit must be amended. 2. The sale of alcoholic beverages for on -premises consumption shall be permitted in accordance with the operational standards for on -premises establishments pursuant to Section 41-196(g) of the SAMC, in accordance with the provisions of an on -premises alcohol license by the California Department of Alcoholic Beverage Control ("ABC"), and in accordance with the site and floor plans attached to the staff report documenting the approved scope of the project. 3. The sale of alcoholic beverages for on -premises consumption shall be limited from 8:00 a.m. to 10:00 p.m. on Sunday through Thursday and from 8:00 a.m. to 12:00 a.m. (midnight) on Friday and Saturday. The applicant shall notify the in writing upon receipt of the Tyne 47 license issued by the State Department of Alcohol Beverage Control and the date the business will initiate the alcohol services licensed by the State. After asix-month operating period following the initial service date, the Planning Commission shall be presented with a staff evaluation of any Police Department, Code Enforcement, Planning and community --,provided concerns. If no concerns are identified by the staff evaluation reporter the Planning Commission, the sale of alcoholic beverages may extend to 12700 a.mModified by Planning Commission on February 24, 2023 4. A modification of this CUP or a subsequent and separate CUP application shall be required for after-hours operations past 12:00 a.m. (midnight) pursuant to Section 41- 196(g)(3) of the SAMC. 5. The Planning Division shall review CUP No. 2023-09 within six (6) months and again no later than one year after full execution of this conditional use permit. Should any issues arise during such review, CUP No. 2023-09 shall be scheduled for public hearing at the applicant's full expense for condition mod ification (s). 6. Violations of the CUP, as contained in Section 41-647.5 of the SAMC, will be grounds Resolution No. 2023-07 Page 6 of 8 City Council 54 — 39 6/6/2023 for permit revocation and/or suspension as described in Section 41-651 of the SAMC. 7. Prior to the release of the resolution, the applicant is responsible for meeting the window sign requirements contained in Section 41- 872 (c) of the SAMC and obtaining the proper Planning approval and Building permits for any wall signs installed. 8. The business owner shall maintain and adhere to a "Good Neighbor Policy," implementing measures to ensure patrons comply with applicable noise, parking, and outdoor smoking regulations, and removing litter and preventing loitering in the areas in the immediate vicinity of the business. 9. The applicant shall be responsible for monitoring both patron and employee conduct on the premises and within the parking areas under his/her control to assure such conduct does not adversely affect or detract from the quality of life for adjoining residents, property owners, and businesses. 10. At least one on -duty manager with authority over the activities within the facility shall be on the premises during business hours. The on -duty manager's contact information shall be posted in a conspicuous location at the restaurant's front entry. The on -duty manager's responsibilities shall include the monitoring of the premises to ensure compliance with all applicable State laws, Municipal Code requirements and the conditions imposed by ABC and the conditional use herein. Every effort shall be undertaken in managing the subject premises and the facility to discourage illegal and criminal activities and any exterior area over which the building owner exercises control. 11. The applicant shall maintain the site as necessary, including but not limited to: the repair and upkeep of the property; cleanup of trash and debris; repair and upkeep of any damaged and/or weathered components of the building; repair and upkeep of exterior paint; parking striping, lighting and irrigation fixtures; landscaping and related landscape, furnishing, and hardscape improvements. 12. Prior to the release of this resolution, a Property Maintenance Agreement shall be recorded against the property. The agreement will be subject to review and applicability by the Planning and Building Agency, the CommunityDevelopment Agency, the Public Works Agency, and the City Attorney to ensure that the property and all improvements located thereupon are properly maintained. Applicant (and the owner of the property upon which the authorized use and/or authorized improvements are located if different from the Applicant) shall execute a maintenance agreement with the City of Santa Ana which shall be recorded against the property and which shall be in a form reasonably satisfactory to the City Attorney. The maintenance agreement shall contain covenants, conditions and restrictions relating to the following: a. Compliance with operational conditions applicable during any period(s) of construction or major repair (e.g., proper screening and securing of the construction site; implementation of proper erosion control, dust control and noise mitigation measure; adherence to approved project phasing etc.); b. Compliance with ongoing operational conditions, requirements andrestrictions, as applicable (including but not limited to hours of operation, security requirements, Resolution No. 2023-07 Page 7 of 8 City Council 54 — 40 6/6/2023 the proper storage and disposal of trash and debris, enforcement of the parking management plan, and/or restrictions on certain uses); C. Ongoing compliance with approved design and construction parameters, signage parameters and restrictions as well as landscape designs, as applicable: d. Ongoing maintenance, repair and upkeep of the property and all improvements located thereupon (including but not limited to controls on the proliferation of trash and debris on or about the property; the proper and timely removal of graffiti; the timely maintenance, repair and upkeep of damaged, vandalized and/or weathered buildings, structures and/or improvements; the timely maintenance, repair and upkeep of exterior paint, parking striping, lighting and irrigation fixtures, walls and fencing, publicly accessible bathrooms and bathroom fixtures, landscaping and related landscape improvements and the like, as applicable); e. If Applicant and the owner of the property are different (e.g., if the Applicant is a tenant or licensee of the property or any portion thereof), both the Applicant and the owner of the property shall be signatories to themaintenance agreement and both shall be jointly and severally liable for compliance with its terms; The maintenance agreement shall further provide that any party responsible for complying with its terms shall not assign its ownership interest in the property or any interest in any lease, sublease, license or sublicense, unless the prospective assignee agrees in writing to assume all of the duties, obligations and responsibilities set forth under the maintenance agreement; and g. The maintenance agreement shall contain provisions relating to the enforcement of its conditions by the City and shall also contain provisions authorizing the City to recover costs and expenses which the City may incur arising out of any enforcement and/or remediation efforts which the City may undertake in order to cure any deficiency in maintenance, repair or upkeep or to enforce any restrictions or conditions upon the use of the property. The maintenance agreement shall further provide that any unreimbursed costs and/or expenses incurred by the City to cure a deficiency in maintenance or to enforce use restrictions shall become a lien upon the property in an amount equivalent to the actual costs and/or expense incurred by the City. Resolution No. 2023-07 Page 8 of 8 City Council 54 — 41 6/6/2023 RESOLUTION NO. 2023-07 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON -PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. Maria Sebold with Mariscos Hector Sports Grill ("Applicant") and representing McFadden Shopping Center, LLC. ("Property Owner"), is requesting approval of Conditional Use Permit (CUP) No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing restaurant located at 1208 East McFadden Avenue. B. Section 41-196 of the Santa Ana Municipal Code ("SAMC") requires approval of a CUP for establishments wishing to sell alcoholic beverages for on -premises consumption. C. On November 8, 1971, the Planning Commission approved CUP No. 1971-34 allowing the sale of beer and wine for on -premises consumption, through a Type 41 license from the State Department of Alcoholic Beverage Control ("ABC"), at the subject site. D. On February 24, 2023, the applicant submitted a CUP application to the Planning Division to upgrade its existing ABC license from a Type 41 to a Type 47 license to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at the existing restaurant. E. The restaurant meets all required standards specified by Section 41-196 of the SAMC and ABC for the sale of alcoholic beverages for on -premises consumption by containing a full kitchen and a menu of hot and cold food items for purchase. F. On April 24, 2023, the Planning Commission held a duly -noticed public hearing on CUP No. 2023-09. G. The Planning Commission of the City of Santa Ana determines that the following findings, which must be established in order to grant a CUP pursuant to Section 41-638 of the SAMC, have been established for CUP No. 2023-09 to allow the sale of distilled spirits in addition to beer and wine for on -premises consumption at an existing eating establishment located at 1208 East McFadden Avenue. Resolution No. 2023-07 Page 1 of 8 City Council 54 — 42 6/6/2023 1. That the proposed use will provide a service or facility which will contribute to the general wellbeing of the neighborhood or community. The sale of distilled spirits, in addition to beer and wine sales, for on -premises consumption at this location will provide an ancillary service to the eating establishment's customers by allowing them the ability to purchase alcoholic beverages with their meal. This will thereby benefit the community by providing an eating establishment with an additional and complementary food related amenity. Operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will mitigate any potential impacts created by the use and will ensure that the use will not negatively affect the surrounding community. 2. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at this location will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity because the operational standards applicable to the ABC license, per Section 41-196 of the SAMC, and conditions of approval will address any potential negative or adverse impacts created by the use. Existing conditions illustrate that the restaurant is located at the north end of the existing commercial building, closest to McFadden Avenue and the main entry is facing Standard Avenue, away from residential uses. In addition, the existing block wall and landscape buffer remain in sound condition. The granting of the CUP will not negatively impact any sensitive land uses that may be nearby. 3. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area. The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will not adversely affect the economic stability of the area, but will instead allow the eating establishment to compete with other nearby eating establishments that offer a full selection of alcoholic beverages to their customers. Moreover, the offering of distilled spirits will allow the eating establishment to remain economically viable, thereby contributing to the overall success of the City. 4. That the proposed use will comply with the regulations and conditions specified in Chapter 41 (Zoning) of the SAMC for such use. Resolution No. 2023-07 Page 2 of 8 City Council 54 — 43 6/6/2023 The sale of distilled spirits, in addition to beer and wine, for on - premises consumption at the subject location will be in compliance with all applicable regulations and operational standards imposed on an eating establishment selling alcoholic beverages for on - premises consumption pursuant to Chapter 41 of the SAMC. The restaurant will be maintained as a bona -fide eating establishment, having suitable kitchen facilities and supplying an assortment of foods. Additionally, the eating establishment will utilize less than five percent (5%) of the gross floor area for display and storage of alcoholic beverages, which is the maximum allowed threshold established by Section 41-196(g)(25) of the SAMC. In addition, operational standards and conditions of approval will ensure the project remains in compliance with all applicable codes and regulations related to alcohol sales to ensure that the use does not impact neighboring properties or create an attractive nuisance. 5. That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. The sale of distilled spirits in addition of beer and wine for on - premises consumption at the subject location will not adversely affect the General Plan or any specific plan. The granting of CUP No. 2023-09 supports several goals and policies of the General Plan. Goal 2 of the Land Use Element (LU) encourages a balance of land uses that meet Santa Ana's diverse needs. Policy 2.2 of the LU encourages a range of commercial uses to capture a greater share of local spending and offer a range of employment opportunities and Policy 2.7 of the LU supports land use decisions that encourage the creation, development, and retention of business in Santa Ana. Approval of CUP No. 2023-09 will contribute to providing a balance of diverse commercial land uses, which will then encourage local spending, strengthen local businesses and increase economic opportunities. Moreover, providing a variety of full -service restaurants that offer alcoholic beverages as part of their menu offers additional dining options for Santa Ana residents and visitors. Policy 4.1 of the LU, encourages complete neighborhoods by introducing a mix of complementary uses, community services, and people places within a walkable area. Approval of CUP No. 2023-09 will allow residents of Cornerstone Village neighborhood to walk to a restaurant that offers full service dining option, thereby positively contributing to the economic viability of the area by promoting local spending and walkability. Lastly, the eating establishment is located within an existing commercial area and its operations will be compatible with the surrounding commercial businesses. Section 2. In accordance with the California Environmental Quality Act ("CEQA")and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the Resolution No. 2023-07 Page 3 of 8 City Council 54 — 44 6/6/2023 operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to allow the operation of an alcoholic beverage control license to sell alcoholic beverages at a bona -fide eating establishment. As such, a Notice of Exemption, Environmental Review No. 2023-24, will be filed for this project. Section 3. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, referendum, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the SubdivisionMap Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City's defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action. Section 4. The Planning Commission of the City of Santa Ana, after conducting the public hearing, hereby approves Conditional Use Permit No. 2023-09, as conditioned in Exhibit A, attached hereto and incorporated herein, for the sale of distilled spirits in addition to beer and wine for on -premises consumption at Mariscos Hector Sports Grill located at 1208 East McFadden Avenue. This decision is based upon the evidence submitted at the above -referenced hearing, including but not limited to: The Request for Planning Commission Action dated April 24, 2023, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 24th day of April 2023 by the following vote. AYES: Commissioners: ESCAMILLA, LEO, MCLOUGHLIN, OLIVA, PHAM, WOO NOES: Commissioners: ABSENT: Commissioners: RAMOS ABSTENTIONS: Commissioners: Resolution No. 2023-07 Page 4 of 8 City Council 54 — 45 6/6/2023 Bao Pham Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Chief Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Nuvia Ocampo, Recording Secretary, do hereby attest to and certify the attached Resolution No. 2023-07 to be the original resolution adopted by the Planning Commission of the City of Santa Ana on April 24, 2023. Date: Nuvia Ocampo Recording Secretary City of Santa Ana Resolution No. 2023-07 Page 5 of 8 City Council 54 — 46 6/6/2023 EXHIBIT A Conditions of Approval for Conditional Use Permit No. 2023-09 Conditional Use Permit ("CUP") No. 2023-09 allowing the sale of distilled spirits in addition to beer and wine for on -premises is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code ("SAMC"), the California Administrative Code, the California Building Standards Code, and all other applicable regulations. The Applicant must comply with each and every condition listed below prior to exercising the rights conferred by this CUP. The Applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the CUP. Any amendment to this CUP must be submitted to the Planning Division for review. At that time, staff will determine if administrative relief is available or the conditional use permit must be amended. 2. The sale of alcoholic beverages for on -premises consumption shall be permitted in accordance with the operational standards for on -premises establishments pursuant to Section 41-196(g) of the SAMC, in accordance with the provisions of an on -premises alcohol license by the California Department of Alcoholic Beverage Control ("ABC"), and in accordance with the site and floor plans attached to the staff report documenting the approved scope of the project. 3. The sale of alcoholic beverages for on -premises consumption shall be limited from 8:00 a.m. to 10:00 p.m. on Sunday through Thursday and from 8:00 a.m. to 12:00 a.m. (midnight) on Friday and Saturday. The applicant shall notify the City in writing upon receipt of the Type 47 license issued by the State Department of Alcohol Beverage Control and the date the business will initiate the alcohol services licensed by the State. After a six-month operating period following the initial service date, the Planning Commission shall be presented with a staff evaluation of anv Police Department. Code Enforcement, Planning, and community -provided concerns. If no concerns are identified by the staff evaluation report and by the Planning Commission, the sale of alcoholic beverages may extend to 12:00 a.m. daily. Modified by Planning Commission on February 24, 2023 4. A modification of this CUP or a subsequent and separate CUP application shall be required for after-hours operations past 12:00 a.m. (midnight) pursuant to Section 41- 196(g)(3) of the SAMC. 5. The Planning Division shall review CUP No. 2023-09 within six (6) months and again no later than one year after full execution of this conditional use permit. Should any issues arise during such review, CUP No. 2023-09 shall be scheduled for public hearing at the applicant's full expense for condition modification(s). 6. Violations of the CUP, as contained in Section 41-647.5 of the SAMC, will be grounds Resolution No. 2023-07 Page 6 of 8 City Council 54 — 47 6/6/2023 for permit revocation and/or suspension as described in Section 41-651 of the SAMC. 7. Prior to the release of the resolution, the applicant is responsible for meeting the window sign requirements contained in Section 41- 872 (c) of the SAMC and obtaining the proper Planning approval and Building permits for any wall signs installed. 8. The business owner shall maintain and adhere to a "Good Neighbor Policy," implementing measures to ensure patrons comply with applicable noise, parking, anc outdoor smoking regulations, and removing litter and preventing loitering in the areas in the immediate vicinity of the business. 9. The applicant shall be responsible for monitoring both patron and employee conduct on the premises and within the parking areas under his/her control to assure such conduct does not adversely affect or detract from the quality of life for adjoining residents, property owners, and businesses. 10. At least one on -duty manager with authority over the activities within the facility shall be on the premises during business hours. The on -duty manager's contact information shall be posted in a conspicuous location at the restaurant's front entry. The on -duty manager's responsibilities shall include the monitoring of the premises to ensure compliance with all applicable State laws, Municipal Code requirements and the conditions imposed by ABC and the conditional use herein. Every effort shall be undertaken in managing the subject premises and the facility to discourage illegal and criminal activities and any exterior area over which the building owner exercises control. 11. The applicant shall maintain the site as necessary, including but not limited to: the repair and upkeep of the property; cleanup of trash and debris; repair and upkeep of any damaged and/or weathered components of the building; repair and upkeep of exterior paint; parking striping, lighting and irrigation fixtures; landscaping and related landscape, furnishing, and hardscape improvements. 12. Prior to the release of this resolution, a Property Maintenance Agreement shall be recorded against the property. The agreement will be subject to review and applicability by the Planning and Building Agency, the CommunityDevelopment Agency, the Public Works Agency, and the City Attorney to ensure that the property and all improvements located thereupon are properly maintained. Applicant (and the owner of the property upon which the authorized use and/or authorized improvements are located if different from the Applicant) shall execute a maintenance agreement with the City of Santa Ana which shall be recorded against the property and which shall be in a form reasonably satisfactory to the City Attorney. The maintenance agreement shall contain covenants, conditions and restrictions relating to the following: a. Compliance with operational conditions applicable during any period(s) of construction or major repair (e.g., proper screening and securing of the construction site; implementation of proper erosion control, dust control and noise mitigation measure; adherence to approved project phasing etc.); b. Compliance with ongoing operational conditions, requirements and restrictions, as applicable (including but not limited to hours of operation, security requirements, Resolution No. 2023-07 Page 7 of 8 City Council 54 — 48 6/6/2023 the proper storage and disposal of trash and debris, enforcement of the parking management plan, and/or restrictions on certain uses); C. Ongoing compliance with approved design and construction parameters, signage parameters and restrictions as well as landscape designs, as applicable: d. Ongoing maintenance, repair and upkeep of the property and all improvements located thereupon (including but not limited to controls on the proliferation of trash and debris on or about the property; the proper and timely removal of graffiti; the timely maintenance, repair and upkeep of damaged, vandalized and/or weathered buildings, structures and/or improvements; the timely maintenance, repair and upkeep of exterior paint, parking striping, lighting and irrigation fixtures, walls and fencing, publicly accessible bathrooms and bathroom fixtures, landscaping and related landscape improvements and the like, as applicable); e. If Applicant and the owner of the property are different (e.g., if the Applicant is a tenant or licensee of the property or any portion thereof), both the Applicant and the owner of the property shall be signatories to themaintenance agreement and both shall be jointly and severally liable for compliance with its terms; The maintenance agreement shall further provide that any party responsible for complying with its terms shall not assign its ownership interest in the property or any interest in any lease, sublease, license or sublicense, unless the prospective assignee agrees in writing to assume all of the duties, obligations and responsibilities set forth under the maintenance agreement; and g. The maintenance agreement shall contain provisions relating to the enforcement of its conditions by the City and shall also contain provisions authorizing the City to recover costs and expenses which the City may incur arising out of any enforcement and/or remediation efforts which the City may undertake in order to cure any deficiency in maintenance, repair or upkeep or to enforce any restrictions or conditions upon the use of the property. The maintenance agreement shall further provide that any unreimbursed costs and/or expenses incurred by the City to cure a deficiency in maintenance or to enforce use restrictions shall become a lien upon the property in an amount equivalent to the actual costs and/or expense incurred by the City. Resolution No. 2023-07 Page 8 of 8 City Council 54 — 49 6/6/2023 3/21/23, 6:22 PM CUP No. 2023-09 for Mariscos Hector ABC License 1208 East McFadden Avenue R1 R1 M.1 µ L-� _z I Al_ R1 R1 R I rl 1 R2 .I I 'd e L1e� R1 R1 R1 R2 ;i R1� R2 (Zoning C 1 1 Zonedesc 1 R1 General Agncuuural __— -. 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R 1210 E McFadden OftCACA 9546 PLA N: FLOOR PLAN AKAW E A- O%F S w E�(�R �0UNTY M111111gA eAs Ab SAN I A ANA tiLVU S 1 t toi1111 JJ J2e Fax (714) store.27 store.co m AIX A/F'LANNINU & AANN702 A 2N D FLR F PUBLIC Si tiepe NxQi a en ur F [ P a rcr a e in p e un s en saneo�l, aV9�}}r�ecampo c ieiAn @c bang �leVon• I k'i�ngi��psr ess. This soentc�0 flio a Who live or v1a� sor / Y7 3S889ap# _ee�n4st jtd�i y LNV C, i1 Coble H15M NOTICE a mav en ine� is a ctf, of the notice you sent to us %"" �I�nNTY R PORTER. Thank you for r' p� , al�t�� �epcke a�rerf �f as o enter LLC ref I an call us with any e 4Tt Nilf% Tp000with the County Clerk, if V. rad�tt �aPe) elowyQ'ublication date(s) for a 1c Lhe Cin EQr I he char Bs for hls or er i as tollows. An involc? W�I en alter he �ast tl��e 0 pul� Ica lob. vyou�repald this order in Tu yyou will no recel e a N'ILY61(Fiatl11 i. on Total �113. all jo ma Eorgcretary, City rW cyal acivertisin needs i c en/2r Plaza— F2, Ag7A AN. g 4,1 5rnia 43 submteeAdline to �1 PAL ((2�•1� �1 784- Cgae4 p'I�IbFe ?arding gqNNAFF Dppr'Y��LLJyyOURNAL, gap 229 o a o �rdee JOURNRAN�IA4�CFRANCISCO10 229- TS6Y1ElOSE POST -RECORD, SAN i4QZt�) 640- ques iorisrior /qog� ease on a t th TTHEE pAqLy RREECORDER, 48E6 287- � rftalaeviii9e � SAC RAfv1 E NT0ga orgnay 61&LAILY TRANSCRIPT, SAN alsinq one ne Issues I R-CITY EXPRESS, _ u o r i a ne zHE LNTE (3649� 232 �et c r earin at the IIAVC AIVD �escrlbe in his notice, II I I1Q1272 or in wrlt�en or es n ence delivered t�eannin p;;��;;}}melion' City Council 0 6o�afii9Apubllct, or prior 7 7 C � •7 i City Council 54 — 54 6/6/2023 Housing Authority www.santa-ana.org/community-development Item # 2 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Extension of HUD-VASH and FYI Special Fees Agreements with the Orange County United Way AGENDA TITLE Extension of Agreements with the Orange County United Way to Continue to Administer Special Fees from the U.S. Department of Housing and Urban Development for the Veterans Affairs Supportive Housing (HUD-VASH) and Foster Youth to Independence (FYI) Programs RECOMMENDED ACTION 1. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the HUD-VASH Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional two-year term from July 1, 2023 to June 30, 2025, subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. 2. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the FYI Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional two-year term from July 1, 2023 to June 30, 2025, subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. DISCUSSION On November 2, 2021, the City Council authorized the Executive Director of the Housing Authority to execute two agreements with the Orange County United Way to provide housing stabilization and supportive services beginning November 2, 2021 and expiring June 30, 2023, for a total amount not to exceed $168,034. The funding comes in two parts from Special Fees awarded by the U.S. Department of Housing and Urban Development for the Veterans Affairs Support Housing (HUD-VASH) and Foster Youth to Independence (FYI) Programs. The purpose of the HUD-VASH Special Fees is to support additional or extraordinary related administrative expenses incurred to increase lease -up success rates or decrease the time it takes for a homeless veteran to locate and move -in to a unit, such as landlord incentives, housing search assistance, unit holding fees, security deposit fees, and application fees. The purpose of the FYI Special Fees is to support necessary additional or extraordinary related administrative expenses incurred to achieve 100-percent FYI voucher utilization. City Council 2-1 6/6/2023 Extension of Agreements with the Orange County United Way June 6, 2023 Page 2 The Housing Authority administers 280 HUD-VASH vouchers for homeless veterans and 70 FYI vouchers for foster youth and the Orange County United Way's WelcomeHome OC program provides a landlord incentive program with these Special Fees. Specifically, the WelcomeHome OC program conducts extensive landlord outreach in the private market and provides landlord incentives to increase the availability of rental units and decrease the time involved in the search for an eligible and affordable unit for HUD-VASH and FYI voucher holders. Their housing navigators connect landlords to clients through housing navigation services, and facilitates the lease -up process while ensuring wrap -around supportive services are in place afterwards for the tenants. The WelcomeHome OC program also works with many homeless service providers to ensure clients have the case management and supportive services they need to keep them in their home. However, the Housing Authority's two agreements with the Orange County United Way are set to expire on June 30, 2023. Due to various factors such as COVID-19 and a very competitive rental market, the Orange County United Way has not been able to expend the funds available under their agreements. With these remaining one-time funds, staff is recommending approval of a two-year extension for these two agreements with the Orange County United Way's WelcomeHomeOC program to continue to administer these Special Fees on behalf of the Housing Authority (Exhibits and 2). The extension of these two agreements will support homeless veterans and foster youth to successfully lease -up with assistance from our Housing Authority. FISCAL IMPACT Any remaining balances not expended at the end of the fiscal year (FY) 2022-23 will be presented to the City Council for approval of carryovers to FY 23-24 and is estimated to be $115,028 in the Housing Authority Vouchers Admin account (no.14018002-62300) The estimated expenditures are as follows: Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account Description Description FY 23-24 14018760-62300 Housing Authority Housing Authority Voucher Admin, $ 59,017 Contract Services -Professional FY 24-25 14018760-62300 Housing Authority Housing Authority Voucher Admin, $ 38,011 Contract Services -Professional FY 25-26 14018760-62300 Housing Authority Housing Authority Voucher Admin, $ 18,000 Contract Services -Professional Total Expenditure $115,028 EXHIBIT(S) 1. First Amendment to HUD-VASH Special Fees Agreement with Orange County United Way 2. First Amendment to FYI Special Fees Agreement with Orange County United Way Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager City Council 2-2 6/6/2023 EXHIBIT 1 FIRST AMENDMENT TO HOUSING CHOICE VOUCHER PROGRAM HUD-VASH SPECIAL FEES SUBCONTRACTOR AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AND ORANGE COUNTY UNITED WAY (First Amendment to HUD-VASH Special Fees Agreement) THIS FIRST AMENDMENT ("First Amendment") to the above -referenced agreement is entered into _, 2023, by and between the Housing Authority of the City of Santa Ana, a public body, corporate and politic ("Contractor"), and Orange County United Way, a California nonprofit organization ("Subcontractor"). Contractor and Subcontractor shall be collectively referred to as the "Parties." RECITALS A. The Parties entered into Agreement No. A-2022-H-004 ("Agreement") dated November 2, 2021, whereby Subcontractor agreed to provide support and services under the Agreement (aka "HUD-VASH Special Fees Agreement") pursuant to HUD-VASH Special Fees funds, including but not limited to, staff to provide HUD-VASH clients with housing search assistance and landlord recruitment activities to engage landlords to participate in the HUD-V ASH program. B. The Parties now wish to amend the Agreement to extend the Agreement term an additional two (2) years. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: Section 2, TERM, is hereby amended to read in its entirety as follows: This HUD-VASH Special Fees Agreement shall take effect on the date first written above and shall terminate on June 30, 2025, unless otherwise cancelled or modified according to the terms of this HUD-VASH Special Fees Agreement. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. [signalur-e page to follmy] City Council 2-3 6/6/2023 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jerniifer Hall Secretary APPROVED AS TO FORM SONIA R. CARVALHO Authority General Counsel By Andrea Garcia -Miller Assistant Counsel HOUSING AUTHORITY OF THE CITY OF SANTA ANA Michael L. Garcia Executive Director ORANGE COUNTY UNITED WAY Emilee Tello Chief Financial Officer City Council 2-4 6/6/2023 EXHIBIT 2 FIRST AMENDMENT TO HOUSING CHOICE VOUCHER PROGRAM FUP/FYI SPECIAL FEES SUBCONTRACTOR AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AND ORANGE COUNTY UNITED WAY (First Amendment to FUP/FYI Special Fees Agreement) THIS FIRST AMENDMENT ("First Amendment") to the above -referenced agreement is entered into , 2023, by and between the Housing Authority of the City of Santa Ana, a public body, corporate and politic ("Contractor"), and Orange County United Way, a California nonprofit organization ("Subcontractor"). Contractor and Subcontractor shall be collectively referred to as the "Parties." RECITALS A. The Parties entered into Agreement No. A-2022-H-003 ("Agreement") dated November 2, 2021, whereby Subcontractor agreed to provide support and services under the Agreement (aka "FUP/FYI Special Fees Agreement") pursuant to FUP fielding for FYI, including but not limited to, staff to provide FUP/FYI clients with housing search assistance and landlord recruitment activities to engage landlords to participate in the FUP/FYI program. B. The Parties now wish to amend the Agreement to extend the Agreement term an additional two (2) years. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: Section 2, TERM, is hereby amended to read in its entirety as follows: This FUP/FYI Special Fees Agreement shall take effect on the date first written above and shall terminate on June 30, 2025, unless otherwise cancelled or modified according to the terms of this FUP/FYI Special Fees Agreement. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. [signatin•e page to folloi•v] City Council 2-5 6/6/2023 EXHIBIT 2 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer Hall Secretary APPROVED AS TO FORM SONIA R. CARVALHO Authority General Counsel Andrea Garcia -Miller Assistant Counsel HOUSING AUTHORITY OF TI4E CITY OF SANTA ANA Michael L. Garcia Executive Director ORANGE COUNTY UNITED WAY milee Tello C Fina��cial Officer City Council 2-6 6/6/2023 ') Housing Authority "" www.santa-ana.org/community-development Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Fiscal Year 2023-24 Housing Authority Annual Plan AGENDA TITLE Public Hearing: Approve the Fiscal Year 2023-24 Housing Authority Annual Plan RECOMMENDED ACTION 1. Conduct a public hearing in consideration of the approval and submission of the Fiscal Year 2023-24 Housing Authority Annual Plan to the U.S. Department of Housing and Urban Development. 2. Adopt a resolution approving the Fiscal Year 2023-24 Housing Authority Annual Plan and authorize the Executive Director of the Housing Authority to submit the Annual Plan to the U.S. Department of Housing and Urban Development. DISCUSSION The U.S. Department of Housing and Urban Development (HUD) requires housing authorities that administer a Housing Choice Voucher (HCV) program to have an Annual Plan for the management and operation of the program. The general purpose of the Annual Plan is to advise HUD, program participants, applicants, and members of the public on the Housing Authority's policies, programs, operations, and strategies for meeting local housing needs and goals. Specifically, the Fiscal Year (FY) 2023-24 Housing Authority Annual Plan provides information on the following topics: (1) new activities to be undertaken by the Housing Authority in the next fiscal year; (2) findings from the most recent fiscal year audit; and (3) annual progress the Housing Authority has made in meeting the goals and objectives described in the Five -Year Plan for FY 2020-25 (Exhibit 1). This Annual Plan is for the fourth year of the Housing Authority's Five -Year Plan for FY 2020-25. As required by HUD, three ad hoc Resident Advisory Board meetings were held on February 16, 2023 with HCV participants who receive housing assistance from the Housing Authority. The meetings were conducted in three languages: English, Spanish, and Vietnamese. All active participants in the HCV Program who reside in the City of Santa Ana were mailed a survey and an invitation to participate on the Resident Advisory Board. The comments from the Resident Advisory Board and survey were incorporated into the Annual Plan. City Council 3-1 6/6/2023 Fiscal Year 2023-24 Housing Authority Annual Plan June 6, 2023 Page 2 Staff analyzed all of the recommendations from the Resident Advisory Board and survey responses by: (1) considering the feasibility of each recommendation; (2) discussing as a team the opportunity for the Santa Ana Housing Authority to implement each recommendation; and (3) making a determination on which recommendation(s) could be implemented or considered for future implementation. All of the recommendations were taken into consideration by staff and incorporated into the Annual Plan. HUD regulations require a 45-day public comment period. On February 16, 2023, a legal notice was published in the Orange County Register, Nguoi Viet, and La Opinion, advising the public that a draft of the Annual Plan was available for public review and comment and a public hearing would be held on April 4, 2023. The public comment period ended on April 1, 2023. However, a software error occurred with the legal notice in the Orange County Register, and the English legal notice was not published on February 16, 2023, as intended. As a result, the public hearing scheduled for April 4, 2023 was cancelled. On April 7, 2023, a new legal notice was published in the Orange County Register, Nguoi Viet, and La Opinion, advising the public that a draft of the Annual Plan was available for public review and comment and a public hearing would be held on June 6, 2023 (Exhibit 3). During this public review and comment period, the Annual Plan was made available on the Housing Authority's website and in the Housing Authority lobby. The 45-day public comment period ended on May 22, 2023. All public comments received will be included in the Annual Plan submitted to HUD. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. FY 2023-24 Housing Authority Annual Plan 2. Resolution 3. Proofs of Publication Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager City Council 3-2 6/6/2023 EXHIBIT 1 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires 03/31/2024 (HCV Only PHAs) Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, including changes to these policies, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. The Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are available for each of these types of PHAs. Definitions. (1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceed 550. (3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment and does not own or manage public housing. (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and that was designated as a standard performer in the most recent PHAS and SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled. A. PHA Information. PHA Name: Housing Authority of the City of Santa Ana A.1 PHA Code: CA093 PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/2023 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) 3,088 PHA Plan Submission Type: ® Annual Submission ❑Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. ❑ PHA Consortia: Check box if submitting a joint Plan and complete table below Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program Lead HA: City Council 3-3 6/6/2023 Page 1 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 B. Plan Elements. B.1 Revision of Existing PHA Plan Elements. a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission? Y N ❑ ® Statement of Housing Needs and Strategy for Addressing Housing Needs. ❑ ® Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. ❑ ® Financial Resources. ❑ ® Rent Determination. ❑ ® Operation and Management. ❑ ® Informal Review and Hearing Procedures. ❑ ® Homeownership Programs. ❑ ® Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. ❑ ® Substantial Deviation. ❑ ® Significant Amendment/Modification. (b) If the PHA answered yes for any element, describe the revisions for each element(s): B.2 New Activities. — Not Applicable ity Council 3-4 6/6/2023 Page 2 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 B.3 Progress Report. Provide a description of the PHA's progress in meeting its Mission and Goals described in its 5-Year PHA Plan. Goal # 1: Fully utilize all funding provided by HUD and apply for additional funding to serve the most vulnerable members of our community. Objective # 1: Utilize 100% of the Annual Budget Authority provided by HUD for each CY. • SAHA utilized 103% of our Annual Budget Authority provided by HUD for CY 2022. Objective # 2: Apply for new funding opportunities for additional vouchers. • In September 2022, SAHA received an award of thirty-nine (39) new Housing Choice Vouchers awarded under the Consolidated Appropriations Act 2022 (P.L. 117-103). • In September 2022, SAHA received an award of twenty-five (25) new Foster Youth to Independence vouchers awarded under the requirements of Notice PIH 2O20-28, amended by Notice PIH 2O21-26. • In July 2022, SAHA received an award of $115,500 in Extraordinary Administrative Fee Funding to lease -up Mainstream Program vouchers. Goal # 2: Expand participation in the Family Self -Sufficiency Program for families to use as a platform to obtain self-sufficiency and independence from our assistance. Objective # 1: Expand the number of active participants in the Family Self -Sufficiency Program. • The number of active participants in the Family Self -Sufficiency Program decreased from 106 families enrolled in January 2022 to 93 families enrolled in January 2023. This is because in December 2022 twelve (12) new families completed their Contracts of Participation and graduated from the Program. These twelve graduates received the money they each saved in their escrow accounts and a total of $200,877.41 was awarded in escrow savings. The number of mandatory slots for SAHA decreased from 59 total mandatory slots to 52. In addition, the percent of families enrolled over mandatory slots is equal to 179%, and 77% of families have an escrow account balance in the program. • SAHA sent a monthly electronic Family Self -Sufficiency Program newsletter to our participants who have provided us with their e-mail addresses. Each newsletter features a Story of Success for a family who is participating in the program. In addition, SAHA also provided an annual calendar to all of our participants with a Story of Success for each month. Objective # 2: Assist Family Self -Sufficiency Program participants to become self-sufficient and graduate from the program. • During this Fiscal Year, twelve (12) participants graduated from the Family Self -Sufficiency Program. Goal # 3: Ensure the accuracy, integrity and compliance of all voucher program operations. Objective # 1: Retain High Performer SEMAP status. • SAHA was certified as a High Performer for FY 21-22. The final SEMAP score for the fiscal year ending 6/30/2022 is 100. SAHA audited a total of 372 files under SEMAP Indicator # 3, even though the minimum sample size required by HUD was only 35 files. This is equal to ten times the number of files required to be audited by HUD. For SEMAP Indicator # 5, SAHA conducted a total of 69 quality control inspections even though the minimum sample size required by HUD was only 34 quality control inspections. This is two times the number of inspections required to be audited by HUD. Goal # 4: Increase assisted housing choices by providing quality customer service to existing landlords and conducting outreach to new landlords. Objective # 1: Communicate on a regular basis with active landlords by providing information on key program updates. • SAHA sent a monthly electronic Landlord Newsletter to our active landlords. Each newsletter provided key program updates and information for landlords. Objective # 2: Maintain active participation in the Orange County Apartment Association and attend local events to promote participation in the program. • SAHA renewed our membership with the Orange County Apartment Association. Goal # 5: Provide equal opportunity, affirmatively further fair housing and provide regular training on fair housing for staff, owners and participants. Objective # 1: Provide an annual mandatory training for all Housing Authority staff. • On August 18, 2022, SAHA held an annual Fair Housing Training for all Housing Division employees. This annual training is required for all employees. Objective # 2: Provide information on fair housing to owners and participants. • SAHA provided information on fair housing to owners and participants. Goal # 6: Provide information on the Violence Against Women Act (VAWA) of 2013 to active participants and owners to ensure protection for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking. • SAHA provided information on VAWA to all program applicants, participants and landlords. B.4 I Capital Improvements. — Not Applicable ity Council 3-5 6/6/2023 Page 3 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 B.5 Most Recent Fiscal Year Audit. (a) Were there any findings in the most recent FY Audit? Y N N/A ❑00 (b) If yes, please describe: C. Other Document and/or Certification Requirements. CA Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) have comments to the PHA Plan? Y N ® ❑ (b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. Three Resident Advisory Board meetings were held on February 16, 2023. The meetings were conducted in three languages: English, Spanish, and Vietnamese. All active participants were mailed an invitation to participate on the Resident Advisory Board and the Board members who attended provided input for the development of the Annual Plan. Please see attachment for RAB Comments. SAHA also conducted a survey of all active HCV participants. The survey was mailed and e-mailed to all active HCV participants with a link to the survey. Staff analyzed all of the recommendations and comments from the Resident Advisory Board and survey responses by: 1) considering the feasibility of each recommendation; 2) discussing as a team the opportunity for SAHA to implement each recommendation; and 3) making a determination on which recommendation(s) could be implemented or considered for future implementation. All of the recommendations were taken into consideration by the Housing Authority. C.2 Certification by State or Local Officials. Form HUD 50077-SL, Certification by State or Local Officials ofPHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed, must be submitted by the PHA as an electronic attachment to the PHA Plan. Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of CA any challenges to Plan elements, the source of the challenge, and the PHA's response to the public. (a) Did the public challenge any elements of the Plan? Y N El If yes, include Challen ed Elements. D. Affirmatively Furthering Fair Housing (AFFH). D.1 Affirmatively Furthering Fair Housing (AFFH). Provide a statement of the PHA's strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for further detail on completing this item. City Council 3-6 6/6/2023 Page 4 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 Fair Housing Goal: Describe fair housing strategies and actions to achieve the goal Fair Housing Goal: Describe fair housing strategies and actions to achieve the goal Fair Housing Goal: Describe fair housing strategies and actions to achieve the goal Instructions for Preparation of Form HUD-50075-HCV Annual PHA Plan for HCV-Only PHAs A. PHA Information. All PHAs must complete this section. (24 CFR §903.4) A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan. PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR 043.128(a)) City Council 3-7 6/6/2023 Page 5 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 B. Plan Elements. All PHAs must complete this section. (24 CFR 003.11(c)(3)) B.1 Revision of Existing PHA Plan Elements. PHAs must: Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes" box. If an element has not been revised, mark "no." ❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA and other families who are on the Section 8 tenant -based assistance waiting lists. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with individuals with disabilities, and households of various races and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant - based assistance waiting lists. The statement of housing needs shall be based on information provided by the applicable Consolidated Plan, information provided by HUD, and generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Once the PHA has submitted an Assessment of Fair Housing (AFH), which includes an assessment of disproportionate housing needs in accordance with 24 CFR 5.154(d)(2)(iv), information on households with individuals with disabilities and households of various races and ethnic groups residing in the jurisdiction or on the waiting lists no longer needs to be included in the Statement of Housing Needs and Strategy for Addressing Housing Needs. (24 CFR § 903.7(a)). The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR 003.7(a)(2)(i)) Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and the PHA's reasons for choosing its strategy. (24 CFR 003.7(a)(2)(ii)) ❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR §903.7(b)) ❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant -based assistance. The statement also should include the non -Federal sources of funds supporting each Federal program, and state the planned use for the resources.( CFR &903.7(cl) ❑ Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant -based assistance, discretionary minimum tenant rents, and payment standard policies. (24 CFR 003.7(d)) ❑ Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered by the PHA. (24 CFR 003.7(e)). ❑ Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its applicants. (24 CFR 003.7(f)) ❑ Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR 003.7(k)) ❑ Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the PHA's partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided or offered as a result of the PHA's partnerships with other entities, and activities subject to Section 3 of the Housing and Community Development Act of 1968 (24 CFR Part 135) and under requirements for the Family Self -Sufficiency Program and others. Include the program's size (including required and actual size of the FSS program) and means of allocating assistance to households. (24 CFR §903.7(l)(i)) Describe how the PHA will comply with the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24 CFR 4903.7(1)(iii)). ❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5-Year Plan. (24 CFR 003.7(r)(2)(i)) ❑ Significant Amendment/Modification. PHA must provide its criteria for determining a "Significant Amendment or Modification" to its 5-Year and Annual Plan. If any boxes are marked "yes", describe the revision(s) to those element(s) in the space provided. B.2 New Activities. This section refers to new capital activities which is not applicable for HCV-Only PHAs. B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR 003.11(c)(3), 24 CFR §903.7(r)(1)1 B.4 Capital Improvements. This section refers to PHAs that receive funding from the Capital Fund Program (CFP) which is not applicable for HCV-Only PHAs B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark "yes" and describe those findings in the space provided. (24 CFR 003.7(p)) C. Other Document and/or Certification Requirements. City Council 3-8 6/6/2023 Page 6 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 CA Resident Advisory Board (RAB) comments. If the RAB had comments on the annual plan, mark "yes," submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19) C.2 Certification by State of Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15). Note: A PHA may request to change its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable. C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed. Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the PHA fulfills the requirements of §§ 903.7(o)(1) and 903.15(d) and: (i) examines its programs or proposed programs; (ii) identifies any fair housing issues and contributing factors within those programs, in accordance with 24 CFR 5.154; or 24 CFR 5.160(a)(3) as applicable (iii) specifies actions and strategies designed to address contributing factors, related fair housing issues, and goals in the applicable Assessment of Fair Housing consistent with 24 CFR 5.154 in a reasonable manner in view of the resources available; (iv) works with jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement; (v) operates programs in a manner consistent with any applicable consolidated plan under 24 CFR part 91, and with any order or agreement, to comply with the authorities specified in paragraph (o)(1) of this section; (vi) complies with any contribution or consultation requirement with respect to any applicable AFH, in accordance with 24 CFR 5.150 through 5.180; (vii) maintains records reflecting these analyses, actions, and the results of these actions; and (viii) takes steps acceptable to HUD to remedy known fair housing or civil rights violations. impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)). CA Challenged Elements. If any element of the Annual PHA Plan or 5-Year PHA Plan is challenged, a PHA must include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA's response to the public. D. Affirmatively Furthering Fair Housing (AFFH). DA Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and actions to implement each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: "To implement goals and priorities in an AFH, strategies and actions shall be included in program participants' ... PHA Plans (including any plans incorporated therein) .... Strategies and actions must affirmatively further fair housing ...." Use the chart provided to specify each fair housing goal from the PHA's AFH for which the PHA is the responsible program participant — whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in collaboration with a state or local jurisdiction — and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary. Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D., nevertheless, the PHA will address its obligation to affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified PHAs who submit the Form HUD-50077-CR as a standalone document. This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added anew section 5A to the U.S. Housing Act of 1937, as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of low- income, very low- income, and extremely low- income families. Public reporting burden for this information collection is estimated to average 6.02 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality City Council 3-9 6/6/2023 Page 7 of 7 form HUD-50075-HCV (03/31/2024) EXHIBIT 1 Santa Ana Housing Authority Annual Plan r -- The Housing Authority of the City of Santa Ana is preparing our Annual Plan for FY 2023-2024 to submit to the U.S. Department of Housing and Urban Development. Housing Choice Voucher Program participants are invited to attend a Resident Advisory Board Meeting and/or complete a brief survey (see QR Code or link below) to assist and make recommendations regarding the development of the Annual Plan. Resident Advisory Board Meetings Date: Thursday, February 16th, 2023 Time: 2:OOPM 3:OOPM Location: Santa Ana Housing Authority 20 Civic Center Plaza Santa Ana, CA 92701 IF YOU WOULD LIKE TO PARTICIPATE IN THIS MEETING, PLEASE RSVP BY CALLING (714) 667-2269. THIS MEETING WILL BE IN -PERSON. Take A Survey! Scan the QR Code to the right or go to: https://www.surveymonkey.com/ r/5H BG3TN I City Council 3 — 10 6/6/2023 EXHIBIT 1 Autoridad de Vivienda de Santa Ana Plan Anual La Autoridad de Vivienda de la Ciudad de Santa Ana esta preparando nuestro Plan Anual para el ano fiscal 2023-2024 para presentarlo al Departamento de Vivienda y Desarrollo Urbano de EE.UU. Se invita a los participantes del Programa de Vales de Eleccion de Vivienda a asistir a una Reunion del Consejo Asesor de Residentes y/o completar una breve encuesta (ver C6digo QR o enlace mas abajo) para ayudar y hacer recomendaciones con respecto al desarrollo del Plan Anual. Reuniones del Consejo Asesor de Residentes Fecha: Jueves, 16 de febrero del 2023 Hora: 2:OOPM a 3:OOPM Lugar: Autoridad de Vivienda de Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 S/ QU/S/ERA PART/C/PAR EN ESTA REUN/ON, FAVOR DE RESERVAR AL TELEFONO (714) 667-2269_ ESTA REUN/ON SERA EN PERSONA_ I ,Tome una encuesta! Escanee el Codigo QR a la derecha o visite: https://www.surveymonkey.com/ r/5H BG3TN City Council 3 —11 6/6/2023 EXHIBIT 1 Coy Quan Quan Ly Nha O' Santa Ana Ke Hoach Hang Nam Co, Quan Quan Ly Nha O' Thanh Pho Santa Ana Bang chuan bi Ke Hoach Hang Nam cho nam tai chanh 2023-2024 de trinh Idn Bo Phat Trien Nha va D6 Thi Hoa Ky. Nhivng ngv6,i tham gia Chirong trinh Phieu Chon Nha divdc mdi tham div Cuoc Hop cua Ban Co Van Civ Dan va/hoac hoan thanh m6t cuoc khao sat ngan (xem Ma QR hoac lien ket ben dv6,i) de ho tro, va diva ra cac de nghi lien quan den viec phat trien Ke Hoach Hang Nam. Cac Cuoc Hop cua Ban Co Van Cu' Dan Ngay: Thu', Nam, ngay 16 thang 2, 2023 Gid: 2:00 chi du 3:00 chi du Dia diem: Cd Quan Quan Ly Nha O' Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 NEU QUY VI MUON THAM GIA CUOC HOP NAY, XIN VUI LONG TRA L&I BANG CACH GOI SO (714) 667-2269. DAY SE LA MOT CUOC HOP TRU'C TIEP ■ r 1 1 Tham Gia Kh Ao Sat ! ■ ■ ■ i ■T RI ■ Xin hay quet ma QR ben ph a-M ■1 ■ ■ ON ENL�■ hoac truy cap:■�� ■ https://www.surveymonkey.com/ rdr. =;I ON r 1 r/5H BG3TN =6 ■ 1 1 ■ EC ON 1.J OMEN City Council 3 — 12 6/6/2023 The Housing Authority of the City of Santa Ana is preparing our Annual Plan for FY 2023-2024 to submit to the U.S. Department of Housing and Urban Development. We want your input and feedback to help us develop our Annual Plan. Discussion topics will include: housing needs; tenant eligibility, selection and admissions; housing authority financial resources; rent determination policies and Payment Standards; PHA grievance procedures; family self- sufficiency; and other important issues pertaining to the management and administration of our community's program. MEETING DATE, TIME, AND LOCATION: DATE: THURSDAY, FEBRUARY 16TH, 2023 TIME: 2:OOPM - 3:OOPM LOCATION: SANTA ANA HOUSING AUTHORITY 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 IF YOU WOULD LIKE TO PARTICIPATE IN THIS MEETING, PLEASE RSVP BY CALLING (714) 667-2269. THIS MEETING WILL BE IN -PERSON. ENGLISH, SPANISH AND VIETNAMESE MEETINGS WILL BE AVAILABLE. EXHIBIT 04 9 A p Aq a y Y R � La Autoridad de Vivienda de la Ciudad de Santa Ana esta preparando el Plan Anual para el ano fiscal AF 2023-2024 para presentarlo al Departamento de Vivienda y Desarrollo Urbano de EE.UU. Queremos su opinion y comentarios para ayudarnos a desarrollar nuestro Plan Anual. Los temas de conversacion incluiran: necesidades de vivienda; elegibilidad, seleccion y admision de inquilinos; recursos financieros de la Autoridad de Vivienda; normas de determinacion de la renta y estandares de pago; procedi- mientos de reclamacion de la PHA; autosuficiencia familiar y otros asuntos importantes relacionados con la gestion y administracion del programa de nuestra comunidad. FECHA, HORA Y LUGAR DE LA REUNION: FECHA: JUEVES, 16 DE FEBRERO DEL 2023 HORA: 2:00PIVI A 3:00PIVI LUGAR: SANTA ANA HOUSING AUTHORITY 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 SI DESEA PARTICIPAR EN ESTA REUNION, FAVOR DE CONFIRMAR SU ASISTENCIA LLAMANDO AL (714) 667-2269. ESTA REUNION SERA EN PERSONA. HABRA REUNIONES DISPONIBLES EN INGLES, ESPAIVOL Y VIETNAMITA. City Council 3 — 13 6/6/2023 The Housing Authority of the City of Santa Ana is preparing our Annual Plan for FY 2023-2024 to submit to the U.S. Department of Housing and Urban Development. We want your input and feedback to help us develop our Annual Plan. Discussion topics will include: housing needs; tenant eligibility, selection and admissions; housing authority financial resources; rent determination policies and Payment Standards; PHA grievance procedures; family self- sufficiency; and other important issues pertaining to the management and administration of our community's program. MEETING DATE, TIME, AND LOCATION: DATE: THURSDAY, FEBRUARY 16TH, 2023 TIME: 2:OOPM — 3:OOPM LOCATION: SANTA ANA HOUSING AUTHORITY 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 IF YOU WOULD LIKE TO PARTICIPATE IN THIS MEETING, PLEASE RSVP BY CALLING (714) 667-2269. THIS MEETING WILL BE IN -PERSON. ENGLISH, SPANISH AND VIETNAMESE MEETINGS WILL BE AVAILABLE. EXHIBIT 04 9 A p Aq a y Y R � Co, Quan Quan Ly Nha O' Than Ph Santa Ana gang chunn bi Ke Hoach Hang Nam cho nam tai chanh 2023-2024 de trinh I& Bo Phat Trien Nha va flo Thi Hoa Ky. Chung toi muon ghi nhan phan hoi cua quy vi de giup chung toi phat trien Ke Hoach Hang Nam cua chung toi. Cac chu de thao Juan se bao gom: nhu cau nha a; tinh du dieu kien cua ngu a' i thue, lua chon va chap nhan; nguon ho tra tai chanh cua co' quan quan ly nha a; chinh sach xac Binh tien thue nha va Tieu Chun Thanh Toan; thu tuc khieu nai PHA; gia dinh tug tuc; va cac van de quan trong khac lien quan den viec quan ly va dieu hanh chuang trinh cua cong dong chung ta. NGAY, GIO' VA IDIAIDIEM HOP: NGAY: THU NAM, NGAY 16 THANG 2, 2023 GIO': 2:00 CHIEU — 3:00 CHIEU flIA flIEM: CO' QUAN QUAN LY NHA O' SANTA ANA 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 NEU QUY VI MUON THAM GIA CUOC HOP NAY, XIN VUI LONG TRA LO'I BANG CACH GOI SO (714) 667-2269. flAY LA MOT CUOC HOP TRU'C TIEP. SE CO CAC CUOC HOP BANG TIENG ANH, TIENG TAY BAN NHA VA TIENG VIET. City Council 3 — 14 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.org Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures City Council 3 — 15 6/6/2023 EXHIBIT 1 d. Rent Determination Policies e. Operation and Management f. Grievance Procedures g. Housing Plus Program h. Progress in Meeting Mission and Goals i. Other Recommendations Not Listed Above City Council 3 — 16 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.org Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs (Necesidades de vivienda y estrategia para abordar las necesidades de vivienda) c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures (Politicas de elegibilidad, seleccion y admision, incluidos los procedimientos de desconcentracion y lista de espera) City Council 3 — 17 6/6/2023 EXHIBIT 1 d. Rent Determination Policies (Politicas de determinacion de renta) e. Operation and Management (Operacion y Administracion) f. Grievance Procedures (Procedimientos de quejas) g. Housing Plus Program (Programs Housing Plus) h. Progress in Meeting Mission and Goals (Progreso en el cumplimiento de la mision y los objetivos) City Council 3 — 18 6/6/2023 EXHIBIT 1 Other Recommendations Not Listed Above (Otras recomendaciones no mencionadas arriba) City Council 3 — 19 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.orq Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha o va chien lixo'c giai quyet nhftg nhu cau nay c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures Tinh Du Dieu Kien, Chinh Sach Lua Chon va Chap Nhan, bao gom Thu Tuc Giai Tan va Danh Sach Cho City Council 3 — 20 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui le ve cach xac Binh tien thue nha e. Operation and Management Hoat Dong va Quan Ly f. Grievance Procedures Thu tuc khieu nai g. Housing Plus Program Chuang Trinh Housing Plus h. Progress in Meeting Mission and Goals NUrng dieu chat dugc trong vi& thirc hien Cac Nhiem vu va Muc tieu City Council 3 — 21 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above Nhirng Y Kien khac khong d-xgc neu o tren City Council 3 — 22 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.org Questions for Resident Advisory Board Meetin Questions to Guide Recommendations/Discussion by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) I. Housing Needs and Strategy for Addressing Housing Needs a. What are your housing needs and what would you rank as your top three housing needs? b. What recommendations do you have to more effectively address your housing needs? c. As the largest housing assistance provider in our community, what do you think SAHA should do to address the housing needs in our community? d. What other strategies do you recommend to address your housing needs? II. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures a. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures? III. Rent Determination Policies a. What recommendations do you have to change or improve our Rent Determination Policies? b. We currently use AffordableHousing.com to determine the rent reasonableness of our contract rent requests. Do you think this system is working well for our community? IV. Operation and Management a. What recommendations do you have to change or improve our Operation and Management? b. In November 2015, we established a new Quality Control Program where we review 6 files per Housing Specialist and 6 inspections per Housing Inspector City Council 3 — 23 6/6/2023 EXHIBIT 1 on a monthly basis in order to identify common errors in our casework and inspections, provide training and support to reduce errors, and generally improve the accuracy and integrity of the administration of our assistance. How is this Quality Control Program working for you? c. In November 2015, we also began e-mailing a monthly landlord newsletter to our landlords to improve communication and customer service for our landlords in order to encourage more landlords to make their units available for our program. We also send a monthly Housing Plus Program newsletter. What do you think of this change? Would you be interested in receiving a monthly electronic newsletter by e-mail? d. What else can we do to improve our Operation and Management? V. Grievance Procedures a. What recommendations do you have to change or improve our Grievance Procedures? b. How can we support more of our assisted -families to abide by their family obligations? VI. Housing Plus Program (aka Family Self -Sufficiency Program) a. What recommendations do you have to change or improve our Housing Plus Program (also known as the Family Self -Sufficiency Program)? b. What recommendations do you have to get more families to join the Housing Plus Program? c. What recommendations do you have to encourage more assisted -families to use our assistance as a platform to obtain self-sufficiency? VII.Progress in Meeting Mission and Goals a. Are we making progress in meeting our mission and goals? b. How can we improve our progress to fulfill our mission? Vill. Other Recommendations Not Listed Above a. Do you have any other recommendations to improve our program and services for you, our landlords, and our community? City Council 3 — 24 6/6/2023 EXHIBIT 1 CITY OF SANTAANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 www.santa-ana.org Questions for Resident Advisory Board Meeting Questions to Guide Recommendations/Discussion by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) Housing Needs and Strategy for Addressing Housing Needs (Necesidades de vivienda y estrategia para abordar las necesidades de vivienda) a. What are your housing needs and what would you rank as your top three housing needs? (�Cuales son sus necesidades de vivienda y cuales calificarla como sus tres necesidades principales de vivienda?) b. What recommendations do you have to more effectively address your housing needs? (�Que recomendaciones tiene para abordar con mayor eficiencia sus necesidades de vivienda?) c. As the largest housing assistance provider in our community, VAat do you think SAHA should do to address the housing needs in our community? (Como el mayor proveedor de asistencia de vivienda en nuestra comunidad, �que cree que deberia hacer SAHA para abordar las necesidades de vivienda en nuestra comunidad?) d. What other strategies do you recommend to address your housing needs? (� Que otras estrategias recomienda para abordar sus necesidades de vivienda?) II. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures (Politicas de elegibilidad, seleccion y admision, incluidos los procedimientos de desconcentracion y lista de espera) a. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures? (�Que recomendaciones tiene para cambiar o mejorar nuestras politicas de elegibilidad, seleccion y admision incluidos los procedimientos de desconcentracion y lista de espera?) City Council 3 — 25 6/6/2023 EXHIBIT 1 III. Rent Determination Policies (Politicas de determinaci6n de renta) a. What recommendations do you have to change or improve our Rent Determination Policies? (�Qu6 recomendaciones tiene para cambiar o mejorar nuestras politicas de determinaci6n de renta?) b. We currently use AffordableHousing.com to determine the rent reasonableness of our contract rent requests. Do you think this system is working well for our community? (Actualmente utilizamos AffordableHousing.com para determinar la razonabilidad de la renta de nuestras solicitudes de renta por contraco. � Cree que este sistema esta funcionando bien para nuestra comunidad?) IV. Operation and Management (Operaci6n y Administraci6n) a. What recommendations do you have to change or improve our Operation and Management? (� Qu6 recomendaciones tiene para cambiar o mejorar nuestra Operaci6n y Administraci6n?) b. In November 2015, we established a new Quality Control Program where we review 6 files per Housing Specialist and 6 inspections per Housing Inspector on a monthly basis in order to identify common errors in our casework and inspections, provide training and support to reduce errors, and generally improve the accuracy and integrity of the administration of our assistance. How is this Quality Control Program corking for you? (En noviembre del 2015, establecimos un nuevo programa de control de calidad en el que revisamos 6 archivos por especialista en vivienda y 6 inspecciones por inspector de vivienda mensualmente para identificar errores comunes en nuestros archivos e inspeccio- nes, proporcionar entrenamiento y apoyo para reducir errores, y mejorar general- mente la exactitud e integridad de la administraci6n de nuestra asistencia. �C6mo ha resultado este programa de control de calidad para usted?) c. In November 2015, we also began e-mailing a monthly landlord newsletter to our landlords to improve communication and customer service for our landlords in order to encourage more landlords to make their units available for our program. We also send a monthly Housing Plus Program newsletter. What do you think of this change? Would you be interested in receiving a monthly electronic newsletter by e-mail? (En noviembre del 2015, tambi6n comenzamos a enviar un boletin mensual de propietarios a los propietarios para mejorar la comunicaci6n y el servicio de los propietarios con el fin de alentar a mas propietarios a poner sus unidades a disposici6n para nuestro programa. Tambi6n enviamos un boletin mensual del programa Housing Plus, �qu6 le parece este cambio? �Estaria interesado/a en recibir un boletin electr6nico mensual por correo electr6nico?) d. What else can we do to improve our Operation and Management? (�Que mas podemos hacer para mejorar nuestras operaciones y administraci6n?) City Council 3 — 26 6/6/2023 EXHIBIT 1 V. Grievance Procedures (Procedimientos de quejas) a. What recommendations do you have to change or improve our Grievance Procedures? (�Que recomendaciones tiene para cambiar o mejorar nuestros procedimientos de quejas?) b. How can we support more of our assisted -families to abide by their family obligations? (Como podemos apoyar a mas de nuestros familias asistidas para que cumplan con sus obligaciones familiares? VI. Housing Plus Program (aka Family Self -Sufficiency Program) (Programa Housing Plus, conocido como el Programa de Autosuficiencia Familiar) a. What recommendations do you have to change or improve our Housing Plus Program (also known as the Family Self -Sufficiency Program)? (�Que recomendaciones tiene para cambiar o mejorar nuestro Programa Housing Plus, conocido como Programa de Autosuficiencia Familiar?) b. What recommendations do you have to get more families to join the Housing Plus Program? (�Que recomendaciones tiene para que mas familias participen en el programa Housing Plus?) c. What recommendations do you have to encourage more assisted -families to use our assistance as a platform to obtain self-sufficiency? (�Que recomenda- ciones tiene para alentar a mas familias asistidas a utilizar nuestra asistencia como plataforma para obtener su autosuficiencia?) VII. Progress in Meeting Mission and Goals (Progreso en el cumplimiento de la mision y los objetivos) a. Are we making progress in meeting our mission and goals? (�Estamos progresando en el cumplimiento de nuestra mision y objetivos?) b. How can m improve our progress to fulfill our mission? (Como podemos mejorar nuestro progreso para cumplir nuestra mision?) VI II. Other Recommendations Not Listed Above (Otras recomendaciones no mencionadas arriba) a. Do you have any other recommendations to improve our program and services for you, our landlords, and our community? (�Tiene alguna otra recomendacion para mejorar nuestro programa y servicios para usted, los propietarios y nuestra comunidad?) City Council 3 — 27 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.orq Questions for Resident Advisory Board Meeting Questions to Guide Recommendations/Discussion by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) I. Housing Needs and Strategy for Addressing Housing Needs a. What are your housing needs and what would you rank as your top three housing needs? Hay cho biet nhu cau nhd a cua quy vi vd xep hang 3 nhu cau quan trong nha"t d6i v6i quy vi? b. What recommendations do you have to more effectively address your housing needs? Quy vi coy kien gi degiai quyet nhu cau nhd 6 cua minh hieu qua hon khong? c. As the largest housing assistance provider in our community, what do you think SAHA should do to address the housing needs in our community? Ld nhd cung cap ho tro, nhd 616n nha"t trong cong dong cua chung ta, quy vi nghi SAHA n6n ldm gi degiai quyet nhirng nhu cau nhd 6 trong cong dong cua chung ta? d. What other strategies do you recommend to address your housing needs? Quy vi co nhirng y kie"n ndo khacgiup ddp tirng nhu cau nhd 6 cua quy vi? II. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures a. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures? Quy vi co nhftg y kien ndo de thay d6i hodc cai tien Tinh Du Dieu Kien, vd Chinh Sdch Lira Chon vd Chap Nhdn, bao gom Thu Tuc Danh Sach Ch& vd Giai Tan? III. Rent Determination Policies a. What recommendations do you have to change or improve our Rent Determination Policies? Quy vi co nhCrng y kien ndo dethay d6i hodc cai tien Chinh Sach ve Cach Xac Dinh Tien Thu6 Nha? City Council 3 — 28 6/6/2023 EXHIBIT 1 b. We currently use AffordableHousing.com to determine the rent reasonableness of our contract rent requests. Do you think this system is working well for our community? Chung toi hien dang su' dung AffordableHo using. com de'xac dinh gia hap ly cua cac hap ding thue nhd. Quy vi nghi he thong nay co hieu qua cho cong Bong minh hay khong? IV. Operation and Management a. What recommendations do you have to change or improve our Operation and Management? Quy vi co nhirng y kien gi de thay doi hoac cai tien ve Hoyt Hong vd Quan Ly khong? b. In November 2015, we established a new Quality Control Program where we review 6 files per Housing Specialist and 6 inspections per Housing Inspector on a monthly basis in order to identify common errors in our casework and inspections, provide training and support to reduce errors, and generally improve the accuracy and integrity of the administration of our assistance. Vao thong 11, 2015, van phong chung toi da thiet lap ChLrong Trinh Kiem Tra Pha'm Chat m6i. Chung toi xet 6 ho so, cho moi Nhan Vien NU 01vd kiem tra 6 can nhd doi v6i moi Thanh Tra Vien Nhd & hang thong de tim ra nhirng loi thirang xay ra trong qua trinh lop ho so, vd thanh tra, cung cap hudn luyen vd ho tro, de'giam so ho so, bi loi va not chung la detang do chinh xac vd chinh tru'c trong vi6c ho tro•. How is this Quality Control Program working for you? Quy vi cam thay Chuang Trinh Kiem Tra Pha'm Chat naygiup ich the nao cho quy vi? c. November 2015, we also began e-mailing a monthly landlord newsletter to our landlords to improve communication and customer service for our landlords in order to encourage more landlords to make their units available for our program. We also send a monthly Housing Plus Program newsletter. What do you think of this change? Would you be interested in receiving a monthly electronic newsletter by e-mail? Thong 11, 2015, chung toi bat dau giri tho, dien t&l e-mail ban tin chu nhd hang thong de' cai thinn giao tiep vd dich vu cho chu nhd, ding thai khuyen khich nhieu chu nhd tang them so can ho tham gia chirong trinh cua chung toi. Chung toi cung giri thong tin hang thong cho chirong trinh Housing Plus. Quy vi suy nghi gi ve sir thay doi nay? Quy vi co muon nhan ban tin dien ttir hang thong qua e-mail khong? d. What else can we do to improve our Operation and Management? Chung toi co theldm them dieu gi decai tien ve Hoyt Hong vd Quan Ly khong? V. Grievance Procedures a. What recommendations do you have to change or improve our Grievance Procedures? Quy vi co nhCrng y kien gi de'thay doi hoac cai tien ve Thu Tuc Khieu Nai? City Council 3 — 29 6/6/2023 EXHIBIT 1 b. How can we support more of our assisted -families to abide by their family obligations? Lam cdch ndo de'giup da nhieu han nira nhirng gia dinh dLroc ho tro, cua chung to tudn theo ban phdn gia dinh cua ho? VI. Housing Plus Program (aka Family Self -Sufficiency Program) a. What recommendations do you have to change or improve our Housing Plus Program (also known as the Family Self -Sufficiency Program)? Quf vi co nhirng y kien gi de'thay doi hoac cai tien chLrong trinh Housing Plus (con dtrac biet den ld chLrang trinh Family Self -Sufficiency - Gia Dinh Tir Tuc)? b. What recommendations do you have to get more families to join the Housing Plus Program? Quy vi co nhirng y kien gi de'tang so gia dinh tham gia vdo ChLrong trinh Housing Plus c. What recommendations do you have to encourage more assisted -families to use our assistance as a platform to obtain self-sufficiency? Quy vi co nhtirng y kien gi de' khuyen khich them nhirng gia dinh dang co tra cap x(r dung tra capgiup ho co the' tu'tuc? VII. Progress in Meeting Mission and Goals a. Are we making progress in meeting our mission and goals? Chung t6i co dat dLroc tien bo trong viec dat durac Cdc Nhiem Vu vd Muc Tieu khong? b. How can we improve our progress to fulfill our mission? Chung t6i Idm the ndo de'tie'n bo han m1ra nham hodn thdnh nhiem vu cua chung t6i? Vill. Other Recommendations Not Listed Above a. Do you have any other recommendations to improve our program and services for you, our landlords, and our community? Quy vi co y kien ndo khdc de' cai thien chLrong trinh vd dich vu cua chung t6i doi vbi quy vi, chu nhd vd tong dong cua chung to khong? City Council 3 — 30 6/6/2023 EXHIBIT 1 2023 RESIDENT ADVISORY BOARD MEETING RESERVATION LIST NAME PHONE LANGUAGE PREFERRED SIGN LIRE # PERSON ATTENDING 1 LANV TRUONG lanvtruong@yahoo.com VIET 2 2 MARIBEL RODRIGUEZ mrodri.mar.euez@emaii.com ENGLISH 2 3 JASON MERCADO chefiasonm2Ol8@jzrnail.com ENGLISH 2 4 LESBIA MORALES 562-302-7485 SPANISH 1 5 JULIA RECINOS 714-451-9031 SPANISH�1 2 6 HUONG TRAN dieuhuong,S7@yahoa.com VIET 1 7 ALICIA FLORES ARRANDA 714-805-5410 SPANISH 1 8 MINH VAN TRAN ENGLISH 1 9 JESSICA CARTER (804) 937-6141 ENGLISH 1 10 MICHELLE KERNS (562) 569-1772 ENGLISH 1 11 EDITH RICO (657)282-1186 SPANISH 1 12 CELSA SAMANIEGO 714-797-1296 SPANISH C7� �Q g�lyLa le 1 13 YEN CHANG 657)318-9386 VIET 1 14 JOHN LE 714-603-6560 VIET 1 15 V 71_3 / V-T E 16 r � 4 17 LoJV q � 14) ? � - So ZS- 1t6 19 6 �� 20 21 City Council 3 — 31 6/6/2023 EXHIBIT 1 �A -/a —E�k\JF J>,Acp� N DROPSC r� sR �E A- REG :;JVEX VI, • -A.,":.,,rf SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.sanfa-ana.ora Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions li. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Pian (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) a b. Housing Needs and Strategy for Addressing Housing Needs TH I 5HOULD U GiNN6 F-M FKa � Gy V'CU CiYSIRS fO T-#5 I�OMELE55 at 7RF, FREE T - t NOTI C� ��T 41F ARE 'I -t KF RKTIA RE3 ,SAMEF Fr-oPL-F- QK SAME C RAER . c. Eligibility, Selection and Admissions Policies, i'pclludin Deconcentration and WaitingList Procedures(WAT'4�R'`� �C�MLAC�'CCY� 1 U KAO l-E To P FA C-++ 1+0W51 T4 6 S PEG' AU s5T ME HSPE-G 1 A U ST 746T IS LAX IT GAVAS&S �N�GESS�` STRESS )tAF- To Tjt r WF7A7 OF EE-a � U N �o LA5� �R c N� yac� rz M ovF F—Fm N --r-, .--. r _ n. r S r- C n r `T'L-L _7 Ac:3` l J F77M MF�L�T1, ES , Ov'D tTME' mSTR iCT EXHIBIT 1 d. Rent Determination Policies GUI?.RF�NT POLfGy 15 Fjt�t--; . Ohl LX AZZI UETM E rAT 5 rf 0 U t-p EF, M ADF- !S ON KEW r CONS -TRH OTIOP� 050AL45S YOU MAY K07 I+A)(E CQMr-A> 9A-0C-F- e. Operation and Management I RED Per -W0?,K 1 1\k T±F, Ld PE3�/ ?'OU 9twLD IYF,h( A RSt� � Ei f. Grievance Procedures iOU1D 81 I F- HAD A HORRIB-Z EXPEEZ(F-rICE House NG POST o Y SPE-OIAig �Cb ClTY OF SAIStF �Is�t . �y0 pl y Sl.olnf. VvtTt-V L ® NF-VF.R. CAOT Any I-SKA 41 +DPW-=A- g. Housing Plus Program FAC,44 DA, NOT T FA M 1 Lit R vy l (H- PROaRi-M , ttowgw( OFF CF471 OF 17tF, CWY . h. Progress in Meeting, Mission and Goals wuisF--:D - 0A' - S TA U LD': IVtoR- WORK i. Other Recommendations Not Listed Above ACcoUnIT81I:rry v'A#-I FRoPTisREz iriSFG' 'tR AND TIZO CK � � s*tQu LD . ' , P a R, 1- 114�5FTOR' 3 � LbGi�t I�E1� J 'AcT �!1 �S GD M,N zE m DRQP D o r Y IO 1 ��- t' ARE I c�ui' ,-ON1F[C f La[3�By - - u rt Jo.�Y: 4PL. '. A S Stu IS - . p yr Tt-f- o w.NF-R Gaon. 3 o /6/2M ` + �J, MY V O W C+I F-4 'PP-Ov I ofz's A+nkA(tZ> I WnIIL D 1_14< I_tV'i;' tr( A r_i_ I=W4. ce.tc 7-1 -A-11 1= EXHIBIT 1 IV, f'� r A 4 --"' CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Sox 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.oro Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: 24 CFR 903.7 b. Housing Needs and Strategy for Addressing Housing Needs t'x1 10 �, v O '1UNE of DE EN NE2 Kgw-T EV I C' tt 07.4 t�D►Ls10 16 U o .SriL1 y�y r--5 McIci vtN1, J EN c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting list Procedures Ills a 1 1 �► i City Council 3 — 34 6/6/2023 EXHIBIT 1 d. Rent Determination Policies e. Operation and Management Mif ll r ► n. L .�.i� ll 1� �� �� �• 1 ill afi► %a� 1 I ii�tjpiniii f ' FORlia ► '!. ,ta�� "'{ 7 ' � ' :� 1 it ►1 �r i 1 f. Grievance Procedures v SE W DNCM 4V5itftD g. Housing Plus Program bT_ rtkz Tt~lr R-E51 peNGe k h. Progress in Meeting Mission and Goals 1I � � r �i � 11 L ► .ti ..�y0beiAsI& ll ► .1 . i. Other Recommendations -Not Listed A�6ve oviNee Rrr . ltb V City Council 3 — 35 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Sox 22030 Santa Ana, Califomia 92702 (714) 667-2200 www.sanla-ana org Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) Ill. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the_ Resident Advisory Board_ on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.71 b. Housing Needs and Strategy for Addressing Housing Needs n 6 _ i/_ A , I D `—�- �i� r 1 r , c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures J-Gq/� s6a.�9 �9-/77-)- City Council 3 — 36 6/6/2023 EXHIBIT 1 z'o JL w / r f AN �I d. Rent Determination Policies A& GL 7 e. Operation and Management � I ii �.'•1L� 4 �. ��'��� i�i.i�a ! Uzi 70-0 =11=1,1 h. Progress in Meeting Mission and Goals p� ? 7 � r i. Other Recommendations Not Listed Above City Council 3 — 37 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Sax 22030 Santa Ana, Califofnia 92702 (714) 667-2200 www.santa-an .or Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs 1J1as� v � i, a k4 A'in e. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures liYi vVlru d -QA� --0,-t crS oy't f h-.,& -I J--y(1L1. , d r S4Le d) d ►vi N-� Ain +0 W c�P I i y i � l i +,-•�2. City Council 3 — 38 6/6/2023 EXHIBIT 1 d. Rent Determination Policies [ r� a se 2'2' . -t,' o s �� Se �l • T1 �r�Q- ��s Sri ► z. _� c�v�-� cam' ►-� -�l�k �c c �rofi �-�-yw+rl�y-S • ��+-�� .�.� �� c � �d w�+�,-(-�-�_ ✓.�. +- d�.-Vie,,-�; _ �� . e. Operation and Management Grievance Procedures e*lb 4 g. Housing Plus Program 0 M w I ?-Y wAn't" -VW S i 41kvy VVIA-� w� �i'L•.�- h. Progress in Meeting Mission and Goals t,�aS� c�V� 6thS w+� �„.4.r c-vv�.✓�e5 Other Recommendations Not Listed Above IAVYf (�/Y 1�71f GI&Q n A-0 lC C 12-' �. .�.►-� �e w�ty, vwi �d� TTSY k City Council 3 - 39 6/6/2023 EXHIBIT 1 CITY 4F SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.or Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 90113) Ill. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) h. Housing Needs and Strategy for Addressing Housing Needs e/ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures f� r Rj City Council 3 — 40 6/6/2023 EXHIBIT 1 d. Rent Determination Policies � e. Operation and Management vYn P,-,D� f. Grievance Procedures g. Housing Plus Program h. Progress in Meeting Mission and Goals raj s, % ►! 6 I �� n /elh i. Other Recommendations Not Listed Above lu City Council 3 — 41 6/6/2023 EXHIBIT 1 v CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.ora Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CPR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7). r b. Housing Needs and Strategy for Addressing Housing Needs A L,4�-en- 9- en�� R Pei c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures U des n P- -et, M a 5 '{ P7 e C) City Council 3 — 42 6/6/2023 EXHIBIT 1 d. Rent Determination Policies e. Operation and Management -AA-1 bepq f. Grievance Procedures -?o r1k-)2/i4e_/ 7 U y bLe ca- Z A9011 (2� g. Housing Plus Program 'r-5 M U V is VP-Ko SSa v r� h. Progress in Meeting Mission and Goals i. Other Recommendations Not Listed Above AcTs�sc1 City Council 3 — 43 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ma, California 92702 (714) 667-2200 www.santa-ana.aru Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housinq Authority Annual Plan: 24 CFR 903.7 b. Housing Needs and Strategy for Addressing Housing Needs Hou r C c. Eligibility, Selection and Admissions Policies, including Deconcentration and -Waiting List Procedures Aga �tlrA- rr�_L_ Gf:� S0 LD P>S If 6 TI F is-0 A - City Council 3 — 44 6/6/2023 EXHIBIT 1 d. Rent Determination Policies e. Operation and Management 'F) C� f�;L�l f. Grievance Procedures Li `� 1`�- C-L) 7" g. Housing Plus Program h. Progress in Meeting Mission and Goals T d S �Ccl fL L Other Recommendations Not Listed Above City Council 3 — 45 6/6/2023 r EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana,orn Resident Advisory Board Meeting Agenda February 16. 2023 1. Welcome and Introductions If. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Witz r'� r 5 .' ay r '15,1 )- / 1-= d 1 6 ,/'0 5 c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures r City Council 3 — 46 6/6/2023 EXHIBIT 1 d. Rent Determination Policies e. Operation and Management Ij '? q h &,Y- /:� Ler n a Z Z-� r6 y a ej-1'f f. Grievance Procedures g. Housing Plus Program L/cn--*'l h. Progress in Meeting Mission and Goals r'7? G/ f0y / ,-,-z-i'"-; �, C / cf s i. Other Recommendations Not Listed Above f 0 y 7,ca //Ol" City Council 3 - 47 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.si3nta-ana.ora Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan:-(24 CFR 903.V b. Housing Needs and Strategy for Addressing Housing Needs c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures _Ma`� �r r� dQ3'_ City Council 3 — 48 6/6/2023 EXHIBIT 1 r d. Rent Determination Policies e. Operation and Management �Iv4e_ a05 r14M-e-D C-SjGr(dQ Una iy1-en s G f 42 - f. Grievance Procedures 01 U -0- �l J f Qra rJ n g. Housing Plus Program YY145 I ►'L L, r fY10. �� h. Progress in Meeting Mission and Goals i. Other Recommendations Not Listed Above Clue- CjQ(q i2fr QrQt E(t -co -- CE -7-0tYq .ee a �►,.� �� 2_� G rGV1 —TPnei- rx ra r,-) d cr w City Council 3 - 49 6/6/2023 M EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.oEg Resident Advisory Board Meeting Agenda February 16, 2023 1. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) Ill. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7 b. Housing Needs and Strategy for Addressing Housing Needs -�iumeh�r �+v'e+nc�s _ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures -- 1:)ar mra J6r ny+to ek AcAA a dos 0 City Council 3 — 50 6/6/2023 EXHIBIT 1 d. Rent Determination Policies R. —"h V Nam/'.. C ^1 ^%r CID n 4wt-s0s pCim qUC ti ' vs► v e. Operati n and Management Kf'k%1% r. r.rtYll I\Ow@ v sas qu%o Crzy-n C314 vnoLS & 6.b v `1 n0V5�n0y v cL�rr►tir�1.5�-ror�GtS -ors-+�y�attOs � f. Grievance Procedures t) l -r,, Cast �'► CUeZVA . g. Housing Plus Program -~ ar mas d o rY'nG C IA rl er 2 ra r'n al Men h. Progress in Meeting Mission and Goals i. Other Recommendations Not Listed Above CCYT W1 rf-V A1r, C D Pl1 Ar-k S S�os City Council 3-51 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza . P.0. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.ora Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903,13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory _Board _on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs, ro i1- yen ��c,% _ ° (o�_ 11 ffu c. Eligibility, Selection and Admissions Policies, including Deconcentration and City Council 3 — 52 6/6/2023 EXHIBIT 1 rl Pgmn+ rlafarminnfinn Pnliriac e. Operation and Marmement f. 17) vance Proced res� n /�a g. Housing Plus Program NA"'('— h. Progress in Meeting Mission and Goals :a r- nf-k r D-n^�nrl Ua nr KIM I ie+nA Ahr%ugm City Council 3 - 53 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.orq Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) Ill. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha & va chien lurcgc giai quyet rihO:ng nhu cau nay 441-17 c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures Tinh Du Dieu Kien, Chinh Sach LLxa Chon va Chap Nhan, bao gom Thu Tuc Giai Tan va Danh Sach City Council 3 — 54 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui 18 ve cach xac Binh tien thu6 nha e. Operation and Management f. Grievance Procedures Thri tvir Irhiwii nni g. Housing Plus Program h. Progress in Meeting Mission and Goals Nhung lieu dat dugc trong vi."c thuc hien Cic Nhiem vu vA Muc tieu �v City Council 3-55 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above City Council 3 — 56 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza . P.O. Box 22030 Santa Ana. Califomia 92702 (714)667-2200 www.santa-ana or=. Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) Ill. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha & va chitin Itrgc giai quyet nhirng nhu cau nay c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures Tinh Du Dieu KiO, Chinh Stich Ltra Chan va Chap Nhan, bao gom Thu Tuc Giai Tan va Danh Stich tId��f DWlIn�a�o ,� la'uG 't�iLr �ur �.�Dah D�� City Council 3 — 57 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui 18 W cach xac dish tien thue nha ✓ �i e. Operation and Management Hoat D6ng vA Quan Ly 0 f. Grievance Procedures Thu tuc khieu nai g. Housing Plus Program Chuang Trinh Housing PIus '!E I~1&1' %.A Al k%A 41,0 _!RA n^ 40 h. Progress in Meeting Mission and Goals Nhung dieu at duac trong viec thuc hien Cac Nhiem vu vA Muc tieu City Council 3 — 58 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above Nhung Y Kien khac khong dugrc neu 6F tren City Council 3 — 59 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.org Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903. 1 3) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 901 b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha d va chien krgc giai quyet nhCrng nhu cau nay t- — d c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures Tinh D6 Dieu Kien, Chinh Stich Lua Chon va Chap Nhan, bao gom Thu Tye Giai Tan va Danh Stich Chic City Council 3 — 60 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui 16 ve cich xac Binh tier thud nha e. Operation and Management Hoat D6ng va Quan Ly — \ II � VJ d � A VAA l i b �. IC f. Grievance Procedures Thu tuf Uieu nai C 1 1 C i - g. Housing Pius Program Chtrcng Trinh Housing Plus I h. Progress in Meeting Mission and Goals NhNg dieu dat dugc trong viec thuc hien Cac Nhiem vu vh Muc tieu City Council 3 — 61 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above I-,- NhCmg'' Kien khic kh6ng dLrcrc neu & tren U� 44 City Council 3 — 62 6/6/2023 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza + P.O. Box 22030 Santa Ana, California 92702 (714) 667-2200 www.santa-ana.oro Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 901?3) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha o vA chitin lucrc gitii quyet nhimg nhu cau nay (VIZ v"e., t t,cv- . r 'rZ2 1) A cLt � kc c. Sr, I c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures 'hnh Du Dieu Kien, Chinh Sach Lira Chon va Chap Nhan, bao gom Thu Tuc Giai Tan va Danh Sach Ch& r r City Council 3 — 63 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui le ve each xac Binh tien thue nha r ,— e. Operation and Management Hoat D8n2 va Ouan Lv W: f. Grievance Procedures , Thu tuc khieu nai � e,\ t 1 n � �- A` lL WCr, t L'� _ g. Housing Plus Program Chirang Trinh Housing Plus h. Progress in Meeting Mission and Goals Nhimg dieu dat dime trong viec thuc hien Cac Nhiem vu va Muc tieu w L City Council 3 — 64 6/6/2023 .- EXHIBIT 1 i. Other Recommendations Not Listed Above Nhimg Y Kien khac kh6ng dugc neu dr tren 4t: I� v n_ AL rN q City Council 3 — 65 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www santa-ana or;: Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: 24 CFR 903.7 b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha a vii chitin] lu(yc giai quyet nhCmg nhu cau na' y 7 T/A.� c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures 'Cinh Flit F)ieu Kien, Chinh Sach Lira Chgn va Chap Nhan, bao gom Thu Tuc Giai Tan va Danh Sach Cht City Council 3 — 66 6/6/2023 EXHIBIT 1 d. Rent Determination Policies. Qui 1e ve cach xac Minh tien thue nha e. Operation and Management Hoat D6ng via, �Quan Ly lA CYI. AA f. Grievance Procedures Thu tuc khieu nai r g. Housing Plus Program Chuang Trinh Housing Plus l .,D A A h. Progress in Meeting Mission and Goals Nhung dieu dat duoFc trong viec thuc hien Cac Nhiern vu va Muc tieu City Council 3 — 67 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above Nhirng Y Kien khac khong dirac neu & tren 2 City Council 3 — 68 6/6/2023 EXHIBIT 1 CITY 4F SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www, santa-ana_org Resident Advisory Board Meeting Agenda February 16, 2023 1. Welcome and Introductions 11. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) Ill. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housin Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs N hu eau nha & va chitin krgc giai quyet nhurng nh u cau nay `tx he f/t�CC 12 Ll c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures Tinh D6 Dieu Kien, Chinh Sach'Lua Chon va Chap Nhan, bao goml Thai Tuc GIai Tan va Danh Sach C her 9nA -�rnC City Council 3 — 69 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui Ie ve cach xac Binh tien thue nha e. Operation and Management Hoat Dgng vA Quan Ly f. Grievance Procedures Thu tuc khieu nai U g. Housing Plus Program Chu'o'ng Trinh Housing PIus �1ra JK9 h. Progress in Meeting Mission and Goals Nh%rng lieu dat ducrc trong viec thtrc hien Cac Nhiem vu va Muc tieu ,V 0� — "I<rl d r-- M City Council 3 — 70 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above Nhirng I' Kien khac kh6ng duerc neu & tr6n City Council 3 — 71 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Chic Center Plaza • P.O. Box 22030 Santa Ana, Califomia 92702 (714) 667-2200 www. Santa-ana.oro Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority_Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha a va chitin ltrac giai quyet nhung rhu cau na l � v1 f7 e 14k U [ -e o ) j I. �Z G rM1 Ct C I : -t c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures Tinh Du Dieu Kien, Chinh Sach Lira Chon va Chap Nhan, bao gom Thu Tuc Giai Tan va Danh Sach Cher 1 C� C ( t- . l Ci.j,l -TL; -i LA C- Wit. �c:� t -LZ i���.- - City Council 3 — 72 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui le ve cich xac Binh tien thue nha 1 e. Operation and Management Hoat Hong vA Quan Ly f. Grievance Procedures Thu tuc khieu nai V I ! � U g. Housing Plus Program Chuang Trinh Housing Plus h. Progress in Meeting Mission and Goals Nhirng diL dat duorc trong viec thLrc hien Cac Nhiem vu va Muc tieu r A1 E 1-11ZA� (� t c IMNI L _I r City Council 3 — 73 6/6/2023 EXHIBIT 1 i. Other Recommendations Not Listed Above Nhirng Y Kien khac khong dLrgc neu & tren +\ J h �k,4�► `-I i—; .c.L . L 11 , 0 i /� �� � _ t 1r_11M City Council 3 — 74 6/6/2023 EXHIBIT 1 CITY OF SANTA ANA SANTA ANA HOUSING AUTHORITY 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714 ) 667-2200 www.santa-ana om Resident Advisory Board Meeting Agenda February 16, 2023 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7} b. Housing Needs and Strategy for Addressing Housing Needs Nhu cau nha & vA chien krgc giai quyet nhftg nhu cau nay a2iC11-(3_ _ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures -I inh Du Dieu Kien, Chinh Sach Lua Chon va Chap Nhan, bao gom Th6 Tuc Giai Tan va Danh Sach Chap 1 44, City Council 3 — 75 6/6/2023 EXHIBIT 1 d. Rent Determination Policies Qui to ve each xac Binh tien thud nha e. Operation and Management Hoat Dong va Quin Ly - rI 7 I I 1- / i I / i .,I f. Grievance Procedures Thu tuc khieu nai g. Housing Plus Program Trinh Housing Plus h. Progress in Meeting Mission and Goals Nhimg dieu dat duorc trong viec thLrc hien Cac Nhiem vu va Muc tidu "'.1i r O 4,8 rfYf —APjr City Council 3 — 76 6/6/2023 EXHIBIT 1 i, Other Recommendations Not Listed Above NhCrng Y Kien khac khong dugc ndu 6 tren VGty nhIT,)nA City Council 3 — 77 6/6/2023 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 The Housing Authority of the City of Santa Ana is preparing our Annual Plan for FY 2023-2024 to submit to the U.S. Department of Housing and Urban Development. We want your input and feedback to help us develop our Annual Plan. Your response to this survey will assist us with your recommendations regarding the development of the Annual Plan on your behalf. City Council 3 — 78 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 1/7 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 * 1. What are your housing needs and what would you rank as your top three housing needs? * 2. What recommendations do you have to more effectively address your housing needs? City Council 3 — 79 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 2/7 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 * 3. As the largest housing assistance provider in our community, what do you think the Santa Ana Housing Authority should do to address the housing needs in our community? * 4. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures? City Council 3 — 80 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 3/7 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 * 5. What recommendations do you have to change or improve our Rent Determination Policies? * 6. What recommendations do you have to change or improve our Operation and Management? City Council 3 — 81 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 4/7 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 * 7. What recommendations do you have to change or improve our Housing Plus Program (aka our Family Self -Sufficiency Program)? * 8. What recommendations do you have to encourage more assisted - families to use our assistance as a platform to obtain self-sufficiency? City Council 3 — 82 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 5/7 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 * 9. How can we improve our progress to fulfill our mission and goals? * 10. Do you have any other recommendations to improve our program and services for you, our landlords, and our community? Powered by SurveyMonkey See how easy it is to create a survey_ City Council 3 - 83 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 6/7 2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 EXHIBIT 1 Privacy & Cookie Notice City Council 3 — 84 6/6/2023 https://www.surveymonkey.com/r/5HBG3TN 7/7 2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 202EXH I B I T 1 Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 SUMMARY -> DESIGN SURVEY -> PREVIEW & SCORE -> COLLECT RESPONSES -> ANALYZE RESULTS -> PRESENT RESULTS V EXPORTS A RESPONDENTS: 5 of 5 PAID FEATURE Export your survey data in .PDF, .XLS, .CSV, QUESTION SUMMARIES .PPTX, or SPSS format. Upgrade Learn more» Pagel C-9 "o Automate data exports by connecting your favorite tools. Y Learn More Q1 O INSIGHTS AND DATA TRENDS What are your housing needs and what would housing needs? Answered:5 Skipped:0 RESPONSES (5) 8 WORD CLOUD 8 TAGS (0) CZ Search Responses Showing 5 responses 1. Easier tenant escalation method for LL unresolved issues. 2.Improved renta vacancies going un-rented and we have a huge waitlist 13. More affordable am: mandates per the PIT count. 2/14/2023 05:31 PM The housing need's is that to create strong, sustainable, inclusive communitie 2/10/202311:28 AM Affordable rent, safe environment, efficient management 2/10/2023 08:55 AM Affordability, cleanliness, and functioning appliances and security. 2/9/2023 05:29 PM 1 Q2 What recommendations do you have to more e housing needs? Answered:5 Skipped:0 RESPONSES (5) WORD CLOUD TAGS (0) City Council,— rr.h RPsnnnses https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 6/6/2023 1/5 2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 202EXH I B I T 1 Showing 5 responses I would like to see the SA Housing Authority improve their first -line point of cc service and voice prompts need attention. Call yourselves and see. 2/14/2023 05:31 PM The type of locks on windows or doors should be safe and secure 2/10/202311:28 AM My housing needs are being met. 2/10/2023 08:55 AM ElYou need more affordable housing for 1 bedroom vouchers or upgrade to 2 bec 2/9/2023 05:29 PM nno Q3 As the largest housing assistance provider in o think the Santa Ana Housing Authority should needs in our community? Answered:5 Skipped:0 RESPONSES (5) 8 WORD CLOUD 8 TAGS (0) Q Search Responses Showing 5 responses Develop a system or process to keep the LL/ Building Owners more accountab frightening the Flower Terrace seniors, so they don't complain!) Maybe an 80C sized counties/ cities and ask how they operate? 2/14/2023 05:31 PM The location of electric outlets and light fixtures. The condition of the paint al condition of the floor, is it scratched and worn? 2/10/202311:28 AM Increase your staff. My original paperwork was lost. 2/10/2023 08:55 AM 11 Talk with the tenants not just landlords. We get taken advantage of because t repairs are being made. n-I-- ne — n Q4 J City Council 3786 . 6/6/2023 https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 2/5 2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 202E H I B I T What recommendations do you have to chang( Selection and Admissions Policies, including D List Procedures? Answered:5 Skipped:0 RESPONSES (5) WORD CLOUD nj TAGS (0) Q Search Responses Showing 5 responses 1. Treat people w love and respect, not just a number. 2. Process and Efficienc, agency need? Can we combine and send to multiple -agencies, reducing paper' the arrow points both ways for communication. Having a knowledge managerr city/county might be helpful. 211 is not what I'm talking about, I'm referring to we tie the access to individual members, confirming waitlist interest. Increase written, phone, internet, of course authorized by member, prior to removing fir 2/14/2023 05:31 PM 171 Ensure that all units in the Section 8 Certificate Program and the Housing Vou 2/10/202311:28 AM Increase your staff. 2/10/2023 08:55 AM There are very many people in need of housing from many backgrounds. howe Q5 What recommendations do you have to chang( Determination Policies? Answered:5 Skipped:0 RESPONSES (5) 8 WORD CLOUD tg TAGS (0) Q Search Responses Showing 5 responses ORent Increase, why is it that the amt. cannot be over a certain % for resident, HUD, which is my Tax Dollars? Please explain/summarize this process. 2/14/2023 05:31 PM ElInspect unit in response to Request for Lease Approval. Inform potential tenai 2/10/202311:28 AM ElSurvey affordable housing units rents semi-annually and adjust accordingly. 2/10/2023 08:55 AM 1 -1 City Council 37 � A able for seniors on limited income, ical increase in day „e.,,.lo.,n 1. Tk;�; � e��� �' https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 3/5 2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 202= WH I B I T 2/9/2023 05:29 PM Q6 What recommendations do you have to chang( Management? Answered:5 Skipped:0 RESPONSES (5) L WORD CLOUD 8 TAGS (0) Q Search Responses Showing 5 responses 11 See above, Customer Service and Response improvements needed. 2/14/2023 05:31 PM Encourage tenants and owners to maintain units up to standards. Make annua the housing quality standards. 2/10/202311:28 AM OHire more staff. 2/10/2023 08:55 AM U if these Landlords want these increases in rent, there should be stricter rules very important, when owners show lack of interest tenants don't care. 2/9/2023 05:29 PM LOYA What recommendations do you have to chang( Program (aka our Family Self -Sufficiency Progr Answered:5 Skipped:0 RESPONSES (5) WORD CLOUD TAGS (0) CZ Search Responses Showing 5 responses N/A 2/14/2023 05:31 PM n LINopdangerous places, spaces, or things in the neighborhood sucn as: Nearby b City Council 3 --2'p�'02311:28AM 6/6/2023 https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 4/5 2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 202EXH I B I T 1 NA 2/10/2023 08:55 AM ElI love this program and seen so many able to own or rent their 1 house. I think encouragement to everyone to have continue success. 2/9/2023 05:29 PM no Q8 What recommendations do you have to encour use our assistance as a platform to obtain self Answered:5 Skipped:0 RESPONSES (5) 8 WORD CLOUD 8 TAGS (0) Q Search Responses U Showing 5 responses Volunteer base/Advocacy group of Current families in process and those who the system, like a buddy system for outreach and engagement? 2/14/2023 05:31 PM Services in the neighborhood: Stores nearby, schools nearby, hospitals nearby 2/10/202311:28 AM NA 2/10/2023 08:55 AM Have contest, or awards that will keep their interest on their goals. 2/9/2023 05:29 PM no u ENGLISH About Momentive • Careers • Developers • Privacy Notice • California Privacy Notice • Email Opt -In • Help • Cookies Notice • Copyright ©1999-2023 Momentive Do not sell or share my personal data Q Trusted5ite' CERTIFIED SECURE City Council 3 — 89 6/6/2023 https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 5/5 EXHIBIT 2 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 2023-2024 BE IT RESOLVED BY THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1. The Housing Authority of the City of Santa Ana conclusively finds, determines and declares as follows: A. The Housing Authority of the City of Santa Ana (the "Authority") is required by the U.S. Department of Housing and Urban Development ("HUD") to have an Annual Plan due to the fact that the Authority administers a Housing Choice Voucher ("HCV") Rental Assistance Program. B. The purpose of the Authority's Annual Plan is to advise HUD, program participants and members of the public of its mission and strategy to serve the needs of very low-income families. It provides information about the current operations of the Authority, including programs, participants, services for the upcoming year, and any operational or tenant concerns. C. The Authority is required to review its operations and needs for the Annual Plan with input from HCV participants. Three (3) Resident Advisory Board Meetings were held on February 16, 2023, with responses incorporated into the Annual Plan, as required by HUD regulations. D. HUD regulations require a forty-five (45) day public comment period. On February 16, 2023, a legal notice was published in the Orange County Register, Nguoi Viet and La Opinion advising the public that a draft of the Annual Plan was available for public review and comment and a public hearing would be held on April 4, 2023. The public comment period ended on April 1, 2023. However, a software error occurred with the legal notice in the Orange County Register, and the English legal notice was not published on February 16, 2023, as intended. As a result, the public hearing scheduled for April 4, 2023 was cancelled. E. On April 7, 2023, a new legal notice was published in the Orange County Register, Nguoi Viet and La Opinion advising the public that a draft of the Annual Plan was available for public review and comment and a public hearing would be held on June 6, 2023. The public comment period ended on May 22, 2023. Further, a public hearing was held by the Housing Authority on June 6, 2023, and all comments received at the hearing are included in the final documents to be submitted to HUD. Resolution 2023-XXX Page 1 of 2 City Council 3 — 90 6/6/2023 EXHIBIT 2 Section 2. The Annual Plan for Fiscal Year 2023-2024 of the Housing Authority of the City of Santa Ana is hereby approved and adopted. Said Annual Plan shall be submitted by the Authority to HUD. Section 3. This Resolution shall take effect immediately upon its adoption by the Authority Board, and the Recording Secretary for the Authority shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 2023. Valerie Amezcua Chair APPROVED AS TO FORM: Sonia R. Carvalho, General Counsel By. Andrea Garcia -Miller Assistant Counsel AYES: NOES: Boardmembers: Boardmembers: ABSTAIN: Boardmembers: NOT PRESENT: Boardmembers: Cy21:4919W_"II[•Llei W_1IaIwIr_�IEel ►r_1011091VELI1►r_1IIwj I, JENNIFER L. HALL, Recording Secretary to the Housing Authority, do hereby attest to and certify the attached Resolution No. 2023- to be the original resolution adopted by the Housing Authority of the City of Santa Ana on June 6, 2023. Date: Jennifer L. Hall, Recording Secretary Resolution 2023-XXX Page 2 of 2 City Council 3 — 91 6/6/2023 The Orange County Register 1920 Main St., Suite 225 Irvine, Ca 92614 714-796-7000 5211379 CNSB / CNSB-ACCOMMODATIONS 915 E 1ST ST ORDER EXPEDITING LOS ANGELES, CA 90012-4050 FILE NO. 3688434 AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, County of Orange I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. am the principal clerk of The Orange County Register, a newspaper of general circulation, published in the city of Santa Ana, County of Orange, and which newspaper has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, under the date of November 19, 1905, Case No. A-21046, that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 04/07/2023 I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct: Executed at Anaheim, Orange County, California, on Date: April 07, 2023. Signature EXHIBIT 3 PROOF OF PUBLICATION Legal No. 0011596122 NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL OP THE CITY OF SANTA ANA, CA The City of Santa Ana encourages the public to participate In the decision making process. The following notice is being Provided so that you tan ask questions, make comments and stay informed about proiects that might be important to you. We encourage You to contact us prior to the Public Hearing if you have any questions. NOTICE IS HERE13YIVEN The Ci y Council will hold cm PuMTic Bearing to receive public testimanyr and will take octloan on the Item described below. Decision on this matter wi I he final. calP.vseo- q R he �6 ��uncw-ov fne- City of unto Ana wif�bc conducting a public licaring to consider the Fiscal Year 2023-2024 Annual Plan for the housing Authority of the City of Sande Ana (CA043). he Housing Authority is required t* ho d a public hearing to discuss and hear Public comments on the Annual Plan Pr or to submission to the U.S. Department of Housing and Urban Wevelopmenl fHUDj. A minimum 0 n 45-Iny notice of this pul)lic hearjnsi is required by the federal rc-gulo ions. Pursuant to the y"luol ty HrusinS and Work Responsibility Act of 11096 (Public Law 105-276), the Housing Authority of the City of Santa Ana is require tb prepure an Annual Plan- The Annual Plan Provides detpils about the Housing Authority's mission, goals and rbfcctives, and he progress the Housing Authority has mode in meeting the goals and objoe ives described in the Housing AuthoritVs Previous Annual P an The Annual Plnn provides details nbaut the Housing Authority's mrhPdiote 0p2ralion5, program particlpar,ts, programs and sery ces, anal the Aulhor;ty's strategy for handling ope ariono coneeraSr Participants' cuntern; and needs and projected p ograms/services for Fiscol Year 2On 2024. The Annual Plan also examines long-range and short-range Strategies to 4ddrr'ss rFed5 as identified by the Resident Ailvlsory Board. Meeting Time and date-, This matter will be heord on 7ues a` y; duneb,'Z6 at 5.45 P,M. or hereafter in'he Clty CouncH Cherniser, 22 Civic Center Plaza, Santa And, California 92782 All interesled persanS Con refer to the following link on the date of the meet1nq for more reformation onil instructions for participating in the meeting can be for nd of w%vvr.sonta-ano.org rct/tity- rneet i n gS- There dire several ways to watcti the meeting D Live stream a7-,vww.santa-ana.Orgr'city-meetings 6 Li Stream at www.youtubc.comluserl5sntaAnCiL-ibrory It Spectrum TV channel o AT&T U-Verse TV channel HOW To Make Comments N%E2moers at ine puoirc may 6ftend"1TW- -icy t.aunCrr meeting in -person or fain via Zoom. The City Council meeting will occur live via tglecahference Zoom welainar. You may view the rneetin•g from your computer, talelet or smart I)hone via YouTUbe LiveStreom 01 www.youtukie-can-,+usei- 4untaAnal-ibrory or on CTV3, available on Spectrum channel 3, PUBt I.0 COMAAE_N_TS - Members of the public who wish to address the City Council on Olgsed s'-ssion item{, terns Dri the m5itrar ciqnda or on marrerz which ore not on the ng1`ndar but are within the subject maller iurisdiction of the City Council may do so tw one of ,he f0ll01A'll1g ways; uMAILINGOPTION wrillencommunitoliEms- Public comments may be mai ed to, Office of the Clerk of the Council, 20 Civic Cente Plaza M-30, Santa Ana, CA 92781. All wriflen crntrnuniraIions redieived v.a mail by 4-04 P,m. an the day of the rneetins3 will be distributed to the City Council and Imaejal inlo the CIWs document archive system which is avoilpb a for public r2view- o SENDING E-MAIL OPTION - Public comments may be sent via anal to the City Clerk's office at City Council r.LP1-12/15/16 item y%L3Ar. 9.2irnent rig on in the subject lilffi/ 3 trniuri, ,vri errrairs rr;Lcrvtm ut;Ture A:vv P irl, Uri ine vuy of the meeting wi I be distributed 10 the City Co`- HIBIT and imaged into the C ty'5 document archive sysli� which s avai able for public review o LIVE VIRTUAL. OPTION - Mernloers Of the pul.iic may provide five comments during the meetln% by Zoom or Conference Call. To ioin by Zoom click on or type the following vddress into your web 4rcr.v5er https;F/u542web zoom U341315965144. 1 O ioln 'he Conference Call; Dial (6L9) !D$-9129 and enter MEETING ID: 315945 149#_ Ypu vriII be prompted liky the City Clerk when I Is t me for a: 1) closed session item, ii) general mwnOrA item. iii) public herring item, iv) Snerial ngendo item, or 0 for Hprl5ing Authority item. You rnoy request to speak by (lialing 11! from your phone or you may virtually raise your hand from Zoom After the Clerk confirm5 the lost three digits of the caller's phone number or Zoom 1 D and urtmutes Thera, the caller must press '6 or microphone icon to speok- Caller5 are encourrgr..d, but not required, to identify themselves by name Each caller wil be Provided three (3) mfriulas to sleeok, unless due to the number of 5Mepker5 won#fng to speak o decision i5 made ro provide a ttifferent amount Of time to speak o IN -PERSON OPTION - Memoers of the r►ublic con Provide in-iDer5on comments at the pod um in he Counc I Chamber. The Counc I Chamber will have seeding available for rrternbers of the public to allend the meetintl in -Merlon Public comments are limited to three (3) minutes per speaker, Unless Cl all inc rent time is onnounCed 6y the presiding chair_ Speakers who wish la address the Council must do so by Submitting a "ReoPest to Spcak" card ley 5:00 p.m- for Closeal Sess on itern s and by 6:00 p.m- for all other dpsignoled public comment periods as listed below Cards will not br, accepted ofler tho Public Comment Session begins without the- permission of the pre! (ding Chair - The following designated public comment Periods are: T:--'LIVE PU13LIC COMMENT5 ON CLOSED SESSION ITEMS You can provide live comments on closeal sion items by ioinirtg ZOOM or the Conference Call us des-aribed in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above, Speaker queue w I I i aren of 4:38 p-rre. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL SY 5'00 p,m. Speakers vino ore not In the speaker queue by 5.00 p.m, will not be perm tted to speek- 2, LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUQLIC COMPAENT) — You tan provide comments loy joining Z•om or the Conference Call as describe❑ in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Sreoker queue will open (it 4:30 p-err, YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:40 P.M. Speakers who are not in the speaker queue 4y i_IQ p.m- .vf I not Ue permit ed to speak- 3, LIVE PUBLIC COMMENTS ON HORSING AUTHORITY ITEM$ - You Can provide comrnQntS hiy io-ruing Zoom or the Conference Co II as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above- Speakers not in the queue by 6:00 p-r'n- will not be permitted to speok- Who To Contact For Outivio.ns - 5116uid you have any questions, M ease contact Jijd5on rown, HpUSin9 Division Manager, at (714) 667-2241 or you can send on email la ibrawn/�santa-0r10.org_ Where To Get More Iriformatfon - A I Staff reporis reg+�irdino any item on this agenda are available for IFublic inspection in the Clerk of the CaunciJ Office during regular business hours and pasted on the Citys website the Tuesday prior to the Council meetlnsi at wwn.5drlta-ono. •r'gjtC/C i ty-rntet i n g5. Si tiene Preguntas en espanol, favor de Ilamar of (71A) "7-6520r NtjCrih6nICbfig tinoVi1,xin inthoichoToo ny Loi s (714) 565-2627, If you ctro lerrge the (jecls'on on the above matter, you moy by imitod t0 roi5ing only those issues you or 5onle)ne else Taised at the pub lc heonrip derwrllled in this notice, or in written co espondence delivered to the City Count I of the Cily of Sonta Anu of, or prior io, the public heorinn, Clerk of the Council 417/23 C N S-3668434# ARANr;F CO(INTY Rr?i;iSTFR City Council 1 3 — 93 6/6/2023 r.LP1-12/15/16 EXHIBIT 3 California Newspaper Service Bureau Public Notice Advertising Since 1934 Tel 1-800-788-7840 Fax 1-800-474-9444 Local Offices and Representatives in: Los Angeles, Santa Ana, San Diego, Riverside/San Bernardino, San Francisco, Oakland, San Jose, Sacramento Special Services Available in Phoenix DECLARATION I am a resident of Los Angeles County, over the age of eighteen years and not a party to or interested in the matter noticed. The notice, of which the annexed is a printed copy appeared in the: NGUOI VIET On the following dates: 04/07/2023 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at Los Angeles, California, this 10th day of April 2023 Debbie Yerkes Signature 3688438 "The only Public Notice which is justifiable from the standpoint of true economy and the public interest, is that which reaches those who are affected by it" uimiiuuumiiu�nWiw�w City Council THANH PH6 SANTA ANA CO QUAN QUAN LY NHA 6 SANTA ANA 20 Civic Center Plaza • P.O. Box 22030 Santa Ana, California 92702 (714) 667.2200 • www.santa-ana.org THONG BAo Vif PHIEN TRUING CAU DAN YTRUUC HOT D6NG THANH PH6 SANTA ANA, CA Thanh ph6 Santa Ana khuyen khich tong Wingtham gia vbo qua trinh ra quyetdinh.lh6ngbiosau duac dud ra Aequyvi(6thedit (Su hoi, dua V kien vb (bp nhbt thong tin ve cac duan co the quan trong d6i vdi quy vi. Chung toi mong quy vi se lien lac v6i chong t6i truck Phien Tnmg (Su Dan1 neu quy vi co bit ky (Su hii nao. DAY LA THONG BAO Vf- Hoi D6ng Thanh Ph6 se t6 choc mot bu6i Trung Cbu Dan 16 nhbn loi chong nh4n c6a cling chdng vb si co hSnhd6ngd6ivdi muc ddocneududiday. Si to quyitdinhcu6icong vevSnde nby. Hinh Dona dua De Wit: Hoi ding Thinh ph6 Santa Ana se On hanh mot bu6i Inmg cbu don yde xem xet Ke Hoach Hang Him cho Nbm T5i Khda 2023 - 2024 cho (o Ouan Quin Ly Nhi 0 Thanh Ph6 Santa Ana (CA093). CoQuan Quin Li Nhi 0 door yeu cbu 16 cho( mot buoi Chung cbu din yde lhSo IuSn v815ng nghe y kien c6a tong (hung vi Ke Hoach Hang Nbm truce khi 0 trinh cho B6 Phit men Nha va D6 IN Hoa Ky (HUD). Thong bio trucc t6i thieu 45 ngby vi phien Inmg (Su don y nay IS bat buoc theo quy Binh c6a lien bang. Chien theo Dao luit Ph5m Chat Gia Cu va Trach Nhtim vi Ong Vie(nbm 1998 (Quality Housing and Work Responsibility Act of 1998) (Cong Lust IOS-276), Co Ouan Quin ly NhS 0 Thanh ph6 Santa Ana door yeu (au chuan bi Ke Hoach Hang Him. Ke Hoach Hang Him rung cip chi ttet vi nhiim vu. muc Wu vb muc d(ch coa Ca Ouan Quin ly Nhi b, vi tien hinh Co Ouan Quin Ly Nha 0 di dat duac trong vie( lhuc hien cac muc lieu va muc dich duac mo IS trong Ke Hoach Hang Nbm Irudc diycda Cc Qua Quin Li Nhi 0. Ke Hoach Hang nim rung rip chi ttet vi tic hoat long gin day coa (o Ouan Quin Ly Nhi 0, nhUng nguO sham gia dmang trinh, cac (huong trinh vb dich vu va (hien Itroc c6a Cc Ouan de' gibi dap cac moi quan tam vi hoat dung, moi quan tam va nhu ciu c6a nguoi tham gia vi cic chuong trinh/dich vu duoc Ien ke hoach cho Nam iii Khoa 2023 - 2024. Ke Hoach Hang Him (Ong xem xet cac Chien luac c ai bin vb ngbn ban de` gibi quyet cac nhu (Su duac xbc Binh b6i Ban C6 V9n CuTni. ThtAg- —.A9 y-h9e —. Vin de nay se duac trung cbu y din vio SAS gid chieu thin Ba, ngay 6 thing 6 nim 2023 hoi( sau 66 [ai Phong Hoi 06ng Thinh Ph6, 22 Civic Center Plaza, Santa Ana, Califor- nia 92702. Wing ai quan tam co the tham khio lien ketsau vio ngay hop de` Snit them thong tin va hhung din tham gia cuoc hop c6 the duac tiro th8y tai www.santa-ana.org/(c/City-meetings. (6 mot s6 cach de theo d6i cuoc hop: • Phit true tuyin tat www.santa-ana.org/city-meetings • Phbt true tuyen tat www.youtube.com/user/SantaAnatibrary • Kenhhuyenhlnh 3 Spectrum • Kenh truyen hinh 99AT&amp;TU-verse Lam Sao De Neu V Kten- Thinh vien cong (hung no the tham ducugc hop Hoi 06ng Thinh Ph6 Inn: flip hoic qua Zoom. Cudc hop cda Hoi 06ng ThanhPho se dua truyen trot ti6p qua hoi nghi of xa qua Zoom. Ouy A co the xem (a6Chop tdmaytinh, miytinhbang ho5(disn thoai thong minh c6a minh qua Youtube LiveStream tai www.youtube.com/ user/SantaAnaLibrary hoic tren (TV3, to hen kenh 3 Spectrum. V KIN COA CONG CHUNG— (a( Ihanh vien Ong chong muon phbt Wu trtroc Hoi D6ng Thinh Ph6 ve cic mu( trong phien hop kin, cac muc trong chuong trinh nghi sV thong thudng hoic vi cic vin de kh6ng co trong (hhong trinh nghi su, nhung Ihu6C thim quyen o)a Hoi 06ng Ihanh Ph6 (o the lhuc hien theo mot trong cac rich sau: • GOI Y KIEN QUA THU thong tin bong vin ban - CSc y kien cda cong chdng (6 the duoc gM din:OfhCe of the Clerk of the Council, 20 Civic Center Plaza M-30, Santa Ana, CA 92701, TSt cA cic thong tin bong vin bin duac nhin qua thutmdc4:00 chieu ngay hop se duac phbn cho Hoi Dong Thanh Ph6va duac due vio hl thong Itm lMSi lieu cda Thanh Ph6 de` cling chong xem W. • GOT Y KIN QUA E-MAIL - Cac y kien oda cong chdng co the duac gid qua email din VSn Phong tut Su Thinh Ph6 tai eCommentiusanta-ana. org. Vui long ghi mu( (huong trinh ISm vik mi quy vi dang dua ra y kien trong dung chb de cua email.Tit ci email duac nh4n trud( 4:00 chieu ng5y hop se duac phSn cho Hoi Dong Thinh Ph6 va dua(dua vao h6 th6nghro IrU Idt IieucOa Thanh Ph6de tong chdng xem xet. • TOY CHON HOP TRUC TUY(N — Cic thbnh vien cong (hung c6 the dote ray kien true tiep trong cuoc hop qua Zoom ho4c (uucgoi Hoi ngh). 3-94 Of [ham gia qua Zoom, hSy nhbpvbo hoic nhSp dia chi sau vbo Ir)nh duyet web c6a quy vi https://us02webzoom.tis/0IS96S149. of tham gia Cuuc Goi Hoi Nghi:HSyquays6 (669) 9W-9118 vb nhip ID CUOC HOP: 31S %S 14911. Luc SuThSnh Ph6 se nhbc quyvi khi din muc 3 muc phien hop kin, ii) muc chtmng hinh nghi suchung, iii) muc trung cbudan y, iv) muc Chuang trinh nghi sud4( biet hoic v) Cho muc da Cc Quan Odin Ly Nha 0. Quy vi (o the yeu (Su phit bieu bong each quay s6 *9 fir Min thoai c6a quyvi hoic gio tay So of Zoom. Sau khi Luc Su xicnhan ba chOs6 cu6i c6as6den thoai c6a ngtt66 go! h*19 Zoom vS bit Ong, nguoi goi phSi nh5n * 6 hob( bieu thong micro de noi. Nguoi goi duos khu0n khich, nhung khong Or bu6(, x6c Binh danh Orb (ua minh bang ten. M6i ngA goi se co ba (3) phut de phit bieu, trit khi do s6luong nguoi mu6n phi[ bieu, mot quyet dinh duct dita ra nhim cho mot khoang thin gian khi( 6e phi bieu. • TOY CRON TRUC TIfP - (Sc Ihanh vien tong Chung cothe dua ra y kien tntc flip tai dSy ghe thong Phong Hui D6ng. Phong Hoi D6ng se co cho nghi cho cac Ihanh vien cong (hung tham du cuoc hop trot flip. Y kien c ra Ong chdng duo( gidi han trong ba (3) phut cho moi nguoi Phil bieu, trb khi chi toa Ihong boo thoi gian khi(. Ngubi tham gia muon Phil bieu trucc Hoi 06ng phii yeu du duac phit bieu bong cach gO thd'Yiu ciu ph5t biiu'trudc 5:00 (hieu cho Or muc trong Phien hop kin va truck 6:00 t6i cho tit (i car muc y Win cong chdng dua xic dinh Ithic nhvdUac hit ke duot d5y The se khong duoc chip nh5n sau khi PhienI KtenOng Chdng bit d5u ma kh6ng co su cho phep coa chi toa. Cic gian down nhin x kien (bm chum duac xic Binh sau diyJk. 1. Y KIEN CONG CHUNG TRUC TUY1N Vf CACM UC PHIEN HOP KIN — Quy vi c6 the sung cip y kien true hip ve cac muc phien hop kin Sing (5ch tham gia Zoom ho4c(uo( Goi Hoi Nghi nhuduac neu trong TOY (NON V KIIIN CON& CHUNG TRUC TUY(N HOAC TRUC TIEP 6 tren. Hong cho Phil bieu se m6 hic 4:30 chieu, QUY VI PHAI THAM GIA ZOOM hay CUOC G01 H01 NGHI truck 5 00 chieu. Nhang ai khong co thong hang chb Phil bieu trud( 5:00(hOu se khong duac Phil bieu. 2. Y KIN CONG CHUNG TRUC TUY(N VC CAC MUC CHUONG TRINHNGHI 59THONG THUONGVA CAI: MUCKHONGCOTRONG CHIfONG TRINH NGHI 5U (Y KIN CONG CHUNG CHUNG) — Quy vi c6 the dua y kien Sing rich tham gia Zoom hoS( Cuoc Goi Hoi fight nhu duoc mo IS trong TOY (NON Y KIN CONG KHAI TRUCTUYI[N HOAC TRUC TIfP b lren. Hang chb ph5t bieu se mo Idc 4:30 chieu, QUV VI PHAI IHAM GIA ZOOM hay CUOC GOI HOI NGHI TRUOC 6:00 chieu. NhOng ai kh6ng c6 trong hang cho ph8t biiu trod( 6:00chieu se kh6ng duac Phil bieu. 3. V KIEN CONG CHUNG TRUC TUYfN Vf CAC MUC C 0 A CO QUAN QUAN LY NHA 6 — Quy vi 06 the rung cip y kien Sing cach tham gia Zoom hoic Cub( Goi Hoi Nghi nhu duo( neu thong TOY CRON Y KIN CONG CHUNG TRUC TUYfN HOAC TRUC TIfP o tren. NhUng ai khong co long hang cho Irudc 6:00 t&se khong dua Phil bieu. Neu CoCSu H61 Thl On Lien Lac Ai:Neu quy vi co bit kg(Au hoi nho, An vui long Iten lac Judson Brown, Quin Ly Ban Nha 6, qua s6 (714) 667.2241 hoic quy vi co the gut email roi jbown@sama-ana.org. Lay thim Mna tin 6 dSu - lit cb cac boo coo cda nhin vien lien quan den bit ky muc nao trong chuong [rinh nghi su nay deu c6 sin de" Won Ira Ong khai tai VSn Phong Luc Su Hoi Dong trong gib 15m viecthudng le va duac ding tren trang web cda Thanh Ph6 vio lho Ba tnsdccuoc hop H6i 06ng tai: www.santa-ana.org/((/citymeetings. Si Ilene preguntas en espaftol, favor de Ilamar at (7141647-6520. Neu cin lien Jac bong thing Will, An dlgn thoai cho Cony Lai S6(714) S6S-2627. Neu quy vi Phan d6i quyil ilmh ve An de tren, quy A co the bi ban chi (hi neu ra nNing van 6e ma quy vi hoic nguoi kha(da nhu ra tai hu6i trtmg tau din y duac noi den trong thong bao nay, hob( bSng vin bin gifi hii Hdi 06ng Thanh Ph6 cda Thanh Ph6 Santa Ana tai, hob( trud( phien dieu trio cling khai. Luc wHoid6ng 417/23 CNS-3688438# NGUOIVIET 6/6/2023 EXHIBIT 3 LA OPINION PO BOX 15093, LOS ANGELES, CA 90015 Telephone (213) 896-2260 / Fax (213) 896-2236 PROOF OF PUBLICATION (2015.5 C.C.P.) State of California ) County of LOS ANGELES )Ss Notice Type: HRG - NOTICE OF HEARING Ad Description: NOTICE OF PUBLIC HEARING ANNUAL PLAN (JN JB) Spanish I am a citizen of the United States and a resident of the State of California; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the LA OPINION, a newspaper published in the English language in the city of LOS ANGELES, county of LOS ANGELES, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of LOS ANGELES, State of California, under date 07/28/1969, Case No. 950176. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 04/07/2023 Executed on: 04/07/2023 At LOS ANGELES ,CA I certify (or declare) under penalty of perjury that the foregoing is true and correct. -9 Signature CNS#: 3688445 CITY OF SANTA ANA SANTAANA HOUSING AUTHORITY 20 Civic Center Plaza. P.O. Box 22030 Santa Ana, California 92702 (714)667-2200 www.santa-ana.org AVISO DE AUDIENCIA PUBLICA ANTE EL CONCEJO MUNICIPAL DE LA CIUDAD DE SANTA ANA, CA La Ciudad de Santa Ana anima at pribllco a particlpar an at proceso de Loma de decislones. Le damos at avlso slgulante para quo pueda hacer preguntas y comentarios, y mantenerse inforrnado sabre los proyectos qua puedan ser importantes pare usted. Le anlmamos a quo se comunique con nosotros antes de la Audlencla Ptibllca sl Ilene alguna pregunta. POR LA PRESENTE SE NOTIFICA - El Concejo Municipal celebrara una Audiencla Publica para recibir testimonios del p6bfico y tomara medidas sabre el asunto qua se describe a continuaci6n. La decisi6n sabre este asunto ser9 definitive. Medlda rxoouesta: El Concejo Municipal de la Ciudad de Santa Ana nevara a Cabo una audienda pubiica pare considerar el Plan Anual del Ant Fiscal 2023-2024 pare la Autoridad de Vivienda de la Ciudad de Santa Ana (CA093). La Autoridad de Vivienda esta obfigada a celebrar una audienda publica pare discutir y escuchar los comentarios del publico sabre of Ran Anual antes de presenlado at Departamento de Vivienda y Desarrono Urbana de los Estados Unidos (HUD). Las regulaciones federates requieren una nolil i6n de esta audienda p6blica con un minima de 45 dfas de antelaci6n. Conforme a to Ley de Vivienda de Calidad y Responsabindad Laboral de 1996 (Ley Publica 105-276), la Autoridad de Vivienda de to Ciudad de This space for filing stamp only Santa Ana ests obligada a preparar un Plan Anual. El Plan Anual da detalles sabre la misi6n, metes y objebvos de la Autoridad de Vivienda, y el progreso qua la Autoridad de Vivienda he logrado an at cumplimiento de las metas y objetivos descritos en at Plan Anual anterior de la Autoridad de Vivienda. 8 Plan Anual proporciona detalles sabre las operaciones inmediatas de la Autoridad de Vivienda, los partidpantes an los programas, los programas y servicios, y la eslrategia de la Autoridad para manejar las inquietudes operativas, las inquietudes y necesidades de los partidpantes, y los programas/servicios proyectados para at Ana Fiscal2023-2024. Ell Plan Anual lambi6n examine las estrategias a corto y largo plaza para abordar las necesidades identificadas par el Consejo Asesor de Residentes. Fecha v hare de la reunl6n — Este asunto ser6 tratado et mantes, 6 de junto del 2023 a las 5:45 PM o despu6s en la C9mara del Concejo Municipal, 22 Civic Center Plaza, Santa Ana, California 92702. Todas las personas interesadas pueden, - consultar at enlace siguiente en to fecha de to reuni6n pare obtener m6s informaci6n y las instrucciones pars participar an to reuni6n se pueden encontrar en www.santa- ana.org/cc/citytneetings. Hay varies maneras de ver to reunion: • Transnisi6n an vivo an www.santE).ana.org/city- meetings • Transmisi6n an vivo an www.youtube.com/user/S antaAnaLibrary • Spectrum TV canal 3 • AT&T U-verse TV canal 99 C6mo hacer comentarios Los miembros del p6btioo pueden asistir a la reunion del Concejo Municipal an persona o unirse a trav6s de Zoom. La reuni6n del Concejo Municipal tendri lugar an vivo .via teleconferencia par Webinar - Zoom. Puede ver la reunl6n desde su computadora, tableta o tel6fono inteligente a trav6s de YouTube Live Stream an www.youtube.com/user/S antaAnaLibrary o an CTV3, disponible an Spectrum canal 3. COMENTARIOS PUBLICOS — Los miembros del publico qua deseen dirigirse at Concejo Municipal sabre temas de la sesi6n a puerta cerrada, lemas del orden del dia ordinario a sabre asuntos qua no figuren an at orden del dia, pero que seen de la jurisdicci6n del Concejo Municipal pueden hacerlo de una de las maneras siguientes: • oPc16N FOR CORREO cornunicaciones escrttas Los oomentarios publicos pueden enviarse par correo a: Office of the Clerk of the Council, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. Todas las comunicaciones escrttas qua se reciban par correo antes de las 4:00 PM del d(a de to reuni6n se distribuir'an at Concejo Municipal y se incerporar9n al sistema de archivo de documentos de la Ciudad qua ester a disposici6n del priblico. • oPc16N POR CORREO ELECTR6NICO — Los comentarios pribnoos pueden enviarse par correo electr6nico a la oficina de la Secretaria Municipal a eComment@santa- ana.org. Par favor, tenga an cuenta el punto del orden del dia sabre at qua ester comentando an la linea de asunto del correo electr6nico. Todos los correos electrdnioos redbidos antes de las 4:00 PM del dia de la reuni6n se distribuir6n at Concejo Municipal y se induiran an at sistema de archivo de documentos de to Ciudad qua ester a disposici6n del publico. • oPc16N VIRTUAL EN VIVO — Los miembros del publico pueden der comentarios an vivo durante la reuni6n par Email * A 0 0 0 0 0 6 2 7 5 9 4 7 3-95 6/6/2023 EXHIBIT 3 Zoom o por puerta cerrada y antes de PUBLICOS EN VIVO o teleconferenca. Para las 6:00 PM pars todos EN PERSONA arriba. unirse por Zoom haga los demas periodos Las oradores que no clic o escriba Is direcci6n designados pars esten en Is lists de siguiente en su comentaros pubhoos que oradores antes de las navegador web se mencionan abajo. No 6:00 PM no podr9n https:iiusO2web.zoom.usi se aceptar9n tarjetas una intervenir. j/315965149. Para unirse vez irdcada Is sesi6n de Con guidn comunicarse a Is teleconferencia: comentarios pribbcos sin en caso de oreauntas - Marque (669) 900-9128 y el penmso de Is Si tiene alguna pregunta, escriba en MEETING ID: presidencia. por favor comuniquese 315 965 149#. La Los siguientes can Judson Brown, Secretaria Municipal Is Periodos designados Gerente de Is Division de Indicara cuando es el Para comentarios Vivienda, at (714) 667- momento de tratar: i) un PGblicos son: 2241 o puede envier un punto de Is sesi6n a 1. COMENTARIOS oorreo electr6nico a puerta cerrada, ii) un PUBLICOS EN VIVO jbrown@santa-ana.org. punto del orden del dia SOBRE LOS PUNTOS D6nde oblener m9s general, iii) un punto de DE LA SESION A irtformaci6n - Todos los Is audiencia publica, iv) PUERTA CERRADA — informes -del personal un punto del orden del Puede dar comentarios relalivos a cualquier dia especial o v) un en vivo sobre los puntos punto de este orden del punto de Is Auloridad de de Is sesi6n a puerta dia esten disponibles Vivienda. Puede sclicitar cenada uniendose a pars su inspecci6n Is palabra marcando •9 Zoom o a Is conferencia pOblica en Is Oficna de desde su telefono o lelefonica como se Is Secretaria Municipal puede levantar descnhe en Is OPCION duranle el horario laboral virtualmente Is nano DE COMENTARIOS habitual,y se publican en desde Zoom. Despu9s PUBLICOS EN VIVO o el sitio web de la Ciudad de que Is Secretara EN PERSONA arriba. La el martes anterior a Is confirms los tres ultimos lists de oradores se reuni6n del Concejo en: digitos del numero de abrir9 a las 4:30 PM. www.santa- tel9fono de Is persona DEBE UNIRSE A ZOOM ana.orgtcrJcitymeetings. que llama o del O A LA CONFERENCIA Si tiene, pre guntas on idenlificador de Zoom y TELEFONICA ANTES espanol,favor de Is anule el silencio, esla DE LAS 5:00 PM. Los Ilamar at (714) 647- deber6 pulsar •6 o el oradores que no esten en 6520. icono del micr6fono pars Is lists de oradores antes Neu can lien lec bang hablar. Se anima a los de las 5.00 PM no tieng Viol,' xin dion fiamantes, aunque no se podr9n intervenir. thoai cho Tony Lai s9 les requiere, a 2. COMENTARIOS (714) 565.2627. idenlificarse por su PUBLICOS EN VIVO Si impugns Is decision nombre. A cada persona SOBRE LOS PUNTOS sobre este asunto, puede que llame' se Is dar9n ORDINARIOS Y NO limitarse a plantear tres (3) minulos pars ORDINARIOS DEL unicamente las hablar, a menos que ORDEN DEL D)A cuestiones que usted u debido at nOmero de (COMENTARIO otra persona plantearon oradores que deseen PUBLICO GENERAL) — en Is audiencia publica hablar se tome Is Puede dar comentarios descrita en esle aviso, o decision de dar una uniendose a Zoom o a Is en correspondencia cantldad diferenle de conferencia telefonica escrita entregada al tiempo pars hablar. cons se describe en Is Concejo Municipal de Is OPCION EN OPCION DE Ciudad de,Santa Ana en PERSONA - Los COMENTARIOS Is audiencia publica o miembros del publioo PUBLICOS EN VIVO o con anterioridad a Is pueden dar comentarios EN PERSONA arriba. La misma. en persona en el podio lists de oradores se' Secretaria del Concejo de Is Camara del abrir9 a las 4:30 PM. 4f7123 Concejo. La Camara del DEBE UNIRSE A ZOOM CNS-3688445# Concejo tendra asientos O A LA.CONFERENCIA LA OPINION disponlbles pars que los TELEFONICA ANTES mlembros del publlco DE LAS 6:00 PM. Los asistan a la reuni6n en oradores que no esten en persona. Los Is lists de oradores antes comentarios publicos de las 6:00 PM no esten limitados a tres (3) podr9n intervenir. minulos por orador, a 3. COMENTARIOS menos que Is presidencia PUBLICOS EN VIVO anunce un tiempo SOBRE TEMAS DE LA diferenle. Los oradores AUTORIDAD DE que deseen didgirse al VIVIENDA — Puede Concejo deben hacedo brindar comentarios mediante Is presentacon uniendose a Zoom o a Is de una tarjeta de conferencia telef6nica "Request to Speak* antes oomo se describe en la de las 5:00 PM. pars I6s OPCION DE puntos de Is Sesi6n a COMENTARIOS City Council 3 — 96 6/6/2023