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F. Approval shall be limited to courses given by accredited colleges and universities, <br />city colleges or adult education courses under the sponsorship of a Board of <br />Education. Workshops, seminars, conferences and similar activities not identifiable <br />as a formal course of instruction within the curriculum of a recognized educational <br />institution, do not fall within the purview of this program but may be authorized <br />and funded by the interested department without coordination with the Human <br />Resources Department. <br />G. When an employee is required by their Department Head to attend a particular <br />course or seminar, the expense shall be borne entirely by the department. <br />A. Reimbursement shall be based on the cost of tuition, required <br />enrollment/registration fees, miscellaneous fees (health, parking, student union <br />fees, etc.) and all required texts, eBooks, and related material for each course. <br />Additional expenses such as meals are not reimbursable. <br />B. Costs for required texts are eligible for one hundred percent (100%) reimbursement <br />subject to the following conditions: <br />1. A duplicate of the required text(s) and eBooks was unavailable for loan <br />from the departmental libraries prior to the commencement of course work; <br />or <br />2. Any textbook(s) purchased by the City shall be submitted to the employee's <br />respective departmental library in order that such text(s) may be made <br />available to all employees. <br />C. Maximum tuition reimbursement is three thousand dollars ($3,000) per fiscal year, <br />which the employee may claim either as costs are incurred during the year or as one <br />lump sum. <br />14.5 Procedures. <br />A. An employee who desires to seek tuition reimbursement under the provisions of <br />this Article must complete, in duplicate, an Application for Training and <br />Educational Assistance form along with a copy of the course plan and schedule, <br />and submit it to their Department Head prior to the commencement of class(es) or <br />the payment of fees for registration/tuition. <br />SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 <br />City Council 43 — 51 6/6/2 <br />