VIETNAMESE LANGUAGE ACCESS/ASSISTANCE (VIETLA)

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INSURANCE ON FILE N-2023-140 WORK MAY PROCEED UNTIL INSURANCE EXPIRES q • Z� • 202'� CITY CLERK DATE: VA June 2023 Vietnamese Language Access/Assistance (VietLA) ("Interpreter") 0 2321 41h Street, Ste. C508 Santa Ana, CA 92705 Re: Eneaeement Agreement This letter represents your agreement with the City of Santa Ana ("City") as entered into on the above date for the engagement described below: 1. Event Description: VietLA will provide: (1) interpretation services, as further detailed in Exhibit A. The performances will take place at a City event, Vietnamese Business Forum, at times to be coordinated with event staff. 2. Date(s): Thursday, July 13, 2023, or at another date to be determined at the discretion of the City. 3. Event Time(s): 9:00 a.m. — 11:00 a.m., or at another time to be determined at the discretion of the City. 4. Location ("Property"): DoubleTree Hotel, 201 E. MacArthur Boulevard, Santa Ana, CA 92707 5. Compensation: Total amount not to exceed $450 under this Agreement (payable within forty-five (45) days following receipt of invoice pursuant to City accounting procedures); Interpreter must provide IRS form W-9 before payment can be made. Interpreter is responsible for direct payment to individual performers, if used. 6. Provided by City: advertising the program, space for the patrons attending, stage, sound and lighting equipment, and staff to assist with setup if needed for interpretation services. 7. Provided by Interpreter: insurance as required by the City and further detailed in Exhibit B, and all other equipment and materials necessary. 8. City Contact Person (for coordinating purposes only): Savannah Spicer 9. Independent Contractor: Interpreter shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Interpreter performs the services that are the subject matter of this Agreement; however, the services to be provided by Interpreter shall be provided in a manner consistent with all applicable standards and regulations. Interpreter shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 10. Indemnification: Interpreter, his or her agents, or employees (if applicable) agrees to and shall indemnify, defend, and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from and against all loss, expenses, or liability (including costs and attorney's fees) arising from the negligence or willful misconduct of Interpreter, his or her agents, or employees.