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Side Letter with Spineless Wonders Agreement A- 2021-089-03 Page 2 City will provide the following for Butterfly Exhibit at no cost to SW: (1) nectar and fruit for butterflies; (2)graphics/signage (including required USDA signage); (3) deep freezer; (4) staff to run the Butterfly Exhibit and provide light maintenance (trimming plants, maintaining path, removing butterflies, etc); (5) flat level pad for Exhibit; (6) one (1) inch water line for Exhibit; (7) electricity consisting of 20 amp circuit within 10' of the Exhibit site. Upon completion of the construction of the Butterfly Exhibit and 45-day SW onsite payment listed below, City will own Butterfly Exhibit. Pupal Emergence Room SW shall construct a Pupal Emergence Room, in a style approved by the United States Department of Agriculture ("USDA"). This shall be a small room that stands along the independent pathway for the emergence of the pupae. Attached as Exhibit C is a photo representation of a "typical installation" of a Pupal Emergence Room. Butterfly Supply SW will supply City with the butterfly species approved as part of the City's USDA permit. Species are available due to seasonality. SW will supply shipment of 300/pupae per week for 17 weeks starting as indicated in the payment schedule below. Additional weeks are available for $1,374.00 per week. USDA Permit Assistance SW will assist City and Zoo with USDA permit process to the extent desired by City or Zoo, up to and including applying for permit on behalf of City or Zoo. Customer Service SW representatives will be available for questions and concerns 24 hours a day/ seven days a week Contact information for SW Representatives has been provided to the Zoo. Staff and Docent Training Agreement includes one training day and SW will provide a training manual. Training session dates and times will be agreed upon in writing between SW and Zoo. Additional training will occur as agreed upon between SW and Zoo. COMPENSATION The total cost of the special exhibit shall be three hundred and seventy-seven, eight hundred and eight dollars ($377,808.00) plus a ten percent (10%) contingency of thirty-seven thousand seven hundred and eight dollars and zero cents ($37,780.00) to be used at the sole discretion of the City for unanticipated items that may come up during installation or operation of the special exhibit. All expenses incurred using the contingency will be documented in writing prior to work being complete. Said documentation shall include the nature of the service, duration for completion of the service and cost. The total amount authorized pursuant to this side letter is $415,588.00. The exhibit will run for seventeen (17) weeks from approximately April 2022 to July 2022. Specific dates will be determined by mutual agreement of City and SW. The cost of the special exhibit has increased from the initial cost proposal as a result of a significant increase in the square footage of the structure requested by City. The original proposal contemplated SANTA ANA CITY COUNCIL Vicente Sanniento Phil Bacerra Thai Viet Phan Oavid Penaloza Jessie Lopez JohnaNan Ryan Hernandez Nelida Mend[ Mayor Mayor Pro Tern Ward Wand Ward Ward We'd5 Ward Vsmmienlotasanb-ana om obariare,alsanta-ananm taMnni,ree-ana am doenab.4tanta-anaoal sieloaez(,eirla-ana.om anhemandimAnioi,inaom nmendozaAsana-